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HomeMy WebLinkAbout2/13/2024 - Adopted Board Records ACTION NO. 021324-2 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution of appreciation to Martha B. Hooker for her service as Chairman of the Board of Supervisors in 2023 SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize Martha B. Hooker for her service as Chairman of the Board of Supervisors in 2023. VOTE: Supervisor Radford moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. - Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ❑ ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-2 OF APPRECIATION TO MARTHA B. HOOKER FOR HER SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2023 WHEREAS, Martha B. Hooker served as Chairman of the Roanoke County Board of Supervisors during 2023; and WHEREAS, during Ms. Hooker's term as Chairman, the County achieved a variety of accomplishments, including: • Historic tax reductions and relief, resulting in a savings of nearly$8 million for Roanoke County citizens and businesses • An agreement with Roanoke County Public Schools that provides record- setting funding.of,$130 million for school capital projects • More than $1 million awarded to Roanoke County Police to fund 16 School _ Resource Officers within Roanoke County Public Schools • 14 business expansions and announcements, with $130 million in new investments and over 1700 jobs created • The announcement by Governor Glenn Youngkin that Wells Fargo would invest$87 million to expand and modify its customer support center, leading to the creation of 1100 new jobs • The opening of the Galen College of Nursing inside Metis Plaza in the Oak Grove area • The grand opening of Carilion Mental Health inside Tanglewood Mall • The opening of Vistar Eye Center in the Hollins community Page 1 of 3 • Funding awarded for additional infrastructure improvements at Wood Haven Technology Park • Hosting the USA Cycling Amateur Road National Championship race at Explore Park • Continued success of the County's McAfee Knob Trailhead Shuttle and additional State funding to expand the service WHEREAS, the Board recognizes Chairman Hooker's contribution to the economic growth in Roanoke County throughout her term; and WHEREAS, Chairman Hooker emphasized sound financial strategies and practices and promoted regional projects and initiatives to benefit all the residents of the Roanoke Valley. NOW,THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to MARTHA B. HOOKER for her collaborative and steady leadership of the Board of Supervisors as Chairman during 2023 and for her belief in democracy and championing of citizen participation in local government. On motion of Supervisor Radford to adopt the resolution; seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Radford, Mahoney, Shepherd, North NAYS: None ABSTAIN: Supervisor Hooker Page 2 of 3 A COPY TESTE: Ric. rd L. Caywood, P.E. ounty Administrator/Clerk to the Board of Supervisors Page 3 of 3 ACTION NO. 021324-3 ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution recognizing Ashley King, Director of General Services, for her exemplary service to Roanoke County SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution recognizing Ashley King for her work at Roanoke County. DISCUSSION: This time has been set aside to recognize Ashley King for her exemplary service to Roanoke County. STAFF RECOMMENDATION: Staff recommends approval of the resolution. VOTE: On motion of Supervisor Mahoney to approve the resolution; seconded by Supervisor Hooker and carried by the following recorded vote: Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Page 1 of 2 Ms. Shepherd ® ❑ ❑ Mr. North // ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-3 RECOGNIZING ASHLEY KING FOR HER R EXEMPLARY SERVICE TO ROANOKE COUNTY WHEREAS, in November of 2008, Ashley King was hired by Roanoke County as a Buyer for Purchasing, and during her tenure has been promoted to Senior Buyer, Purchasing Manager, and Assistant Director of General Services; and Director of General Services. WHEREAS, Ashley has led and managed the General Services Department for the past two (2) years; and WHEREAS, Ashley fostered a culture of servant leadership in General Services that focuses on citizen satisfaction through high-quality service delivery and real-time communication; and WHEREAS, Ashley also represented Roanoke County on the Chamber Board as President for the last two years where she lead increases in growth and engagement that resulted in 107 new members, over 1600 attendees at events, and 98% retention; and WHEREAS, Ashley served as the Executive Director for six months and oversaw the recruitment and onboarding of the new Executive Director; and WHEREAS, Ashley advocated for economic development and networking in Roanoke County and Salem amongst business professionals, legislative representatives, local government leaders, and apprentices; and WHEREAS, Ashley oversaw the revision of the Chamber's Program of Work, which resulted in programming that led to increased sponsorships and community Page 1 of 2 participation; and WHEREAS, Ashley's positive attitude and commitment to the County makes a difference every day in many of Roanoke County's citizens' lives. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Ashley King for her dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: and L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. 021324-4 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF SALEM, VIRGINIA FOR A MCAFEE KNOB TRAILHEAD SHUTTLE EXPANSION SUBMITTED BY: Paula Benke Transit Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Roanoke County wishes to enter into a Memorandum of Understanding (MOU) with the City of Salem to add two new shuttle stops for the McAfee Knob Trailhead Shuttle within the City of Salem. BACKGROUND: Activity around the National Park Service (NPS) Appalachian National Scenic Trail (AT) McAfee Knob overlook has grown exponentially in recent years. The demand to visit the Appalachian Trail's most photographed location has outpaced existing NPS resources. The Virginia Department of Transportation (VDOT) obtained funding in 2017 to design and construct a pedestrian bridge to carry the AT over Route 311. Bridge construction is underway and has closed the existing McAfee Knob Trailhead parking lot for 2024. The NPS began a Visitor Use Management (VUM) Plan in 2018 for the Virginia's Triple Crown segment of the AT (McAfee Knob, Dragon's Tooth and Tinker Cliffs) to identify strategies to enable long-term protection and preservation of AT resources while also improving the visitor experience. The VUM Plan is nearing completion. As part of the VUM Plan and considering the impact that pedestrian bridge construction would likely have on the trailhead parking lot, in February 2021, the National Park Service published the Appalachian National Scenic Trail, Triple Crown Area Transit Page 1 of 3 Feasibility Study to consider the potential of operating a shuttle to serve one or more of the Virginia Triple Crown trailheads. One recommendation from the Transit Feasibility Report was to run a pilot service between the Interstate 81, Exit 140 Park and Ride and the McAfee Knob parking lot. Roanoke County applied for and received Demonstration Project funding from the Virginia Department of Rail and Public Transportation (DRPT) to operate this pilot service. On September 2, 2022, the McAfee Knob Trailhead Shuttle started service with a fixed route from the 1-81, Exit 140 Park and Ride to the McAfee Knob Trailhead to ease the parking congestion at the McAfee Knob Trailhead parking lot. Service paused on November 27, 2022, over the winter months and resumed on March 3, 2023, until November 26, 2023. Day, Section and Through Hiker feedback from the 2022-2023 season included inquiries regarding hotel accommodations, dining options and where to restock essential items. Other data collected was that individuals were visiting for an average of two to three days and looking for other activities to do in the Roanoke Valley. DISCUSSION: Roanoke County again applied for and was awarded Demonstration Project funding in 2023 to expand shuttle service while the pedestrian bridge is under construction. In 2024, the McAfee Knob Trailhead Shuttle will add four on demand stops to the already existing fixed route with connections to Valley Metro bus service. Two of the shuttle stops will be in the City of Salem at 601 East Main Street ( Longwood Park ) and at 101 South Broad Street. Additional stops will be located at the Orange Market Park and Ride and along Route 311 near the Dragon's Tooth Trailhead parking lot. By adding additional stops, the shuttle is meeting the strategic needs outlined in the Triple Crown Area Transit Feasibility Study, to enable long-term protection, and preservation of AT resources while improving the visitor experience. The shuttle will also provide connectivity to local resources in Salem and allow for travel throughout the Roanoke Valley with access to multiple Valley Metro stops. County staff have worked with City of Salem staff to identify shuttle stops and parameters for service. The MOU with the City of Salem is planned to conclude on June 30, 2025, when the current DRPT Demonstration Project funding ends. The 2024 shuttle season will start on March 1, 2024, and conclude on December 1, 2024. The 2025 shuttle season will start March 7, 2025, and conclude on June 30, 2025. Page 2 of 3 FISCAL IMPACT: The Board of Supervisors accepted and appropriated $170,709 from DRPT and $42,677 in local match for the McAfee Knob Trailhead Shuttle expansion on September 12, 2023, for fiscal years 2024 and 2025. All fares collected from the operation of the shuttle service are retained to offset the cost of the service. There is no cost associated with the MOU. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling of the second reading for February 27, 2024. VOTE: Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for February 27, 2024. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® 0 ❑ Ms. Hooker ® ❑ 0 Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North /1 ❑ ❑ Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-5 APPROVING AN INTERIM AGREEMENT BETWEEN ROANOKE COUNTY PUBLIC SCHOOLS AND BRANCH BUILDS, INC. REGARDING 1) PRE-CONSTRUCTION SERVICES AND TREE-CLEARING SERVICES FOR THE NEW CAREER AND TECHNICAL EDUCATION CENTER, AND 2) RENOVATIONS! ADDITIONS TO GLEN COVE ELEMENTARY SCHOOL AND W.E. CUNDIFF ELEMENTARY SCHOOL WHEREAS, on April 11, 2023, the Board of Supervisors adopted a resolution approving a memorandum of understanding ("MOU") between the Board of Supervisors and the Roanoke County School Board regarding the funding of three capital projects: the funding of a new Career and Technical,Education (CTE) facility, and renovations to Glen Cove and W.E. Cundiff Elementary Schools; and WHEREAS, the MOU set forth the expectations of the parties that the Board of Supervisors would provide a maximum of $130 million to help fund the three projects; and WHEREAS, Roanoke County Public Schools ("RCPS") desires to enter into an interim agreement with Branch Builds, Inc., pursuant to the authority set forth in the Virginia Public Private Education Facilities and Infrastructure Act of 2002 ("PPEA" or "the Act"); and WHEREAS, Sections 56-575.3:1(C)(2) and 56-575.16(5) of the Act state that before a school board can enter into an interim or comprehensive agreement under the Act, the agreement(s) must be reviewed and approved by the local governing body that appropriates funds to the school board; and Page 1 of 3 WHEREAS, RCPS proposes to enter into an interim agreement with Branch Builds, Inc. ("Branch") under the Act, for 1) pre-construction services and tree-clearing services for the new career and technical education center, and 2) renovations/ additions to Glen Cove Elementary School and W.E. Cundiff Elementary School; and WHEREAS, following the completion of the services outlined in the interim agreement, it is expected that the Board will again be asked to approve a comprehensive agreement for the execution of the above projects. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, as follows: 1. The Board approves the proposed interim agreement between Roanoke County Public Schools and Branch Builds, Inc. in the form presented to the Board of Supervisors on February 13, 2024. 2. The Board's approval of the interim agreement does not alter the funding arrangement agreed upon by the Board of Supervisors and the School Board in their April 2023 MOU. 3. This resolution shall take effect immediately upon its adoption. Supervisor Radford moved to approve the resolution, approving the interim agreement. Supervisor North seconded the motion. Motion approved. AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None Page 2 of 3 A COPY TESTE: 01 . 01./ •ZoaN 'chard L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors Page 3 of 3 ACTION NO. 021324-6 ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Emergency Ordinance accepting and appropriating Federal Lands Access Program funds in the amount of $536,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration and acknowledge allocating $242,372 of Roanoke County funds for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, UPC 110155, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate additional Federal Lands Access Program (FLAP) funds in the amount of $536,000 from the Eastern Federal Lands Highway Division (EFLHD) of the U.S. Department of Transportation Federal Highway Administration and acknowledge allocation of $242,372 of Roanoke County funds for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Bid Additive #2, to complete construction of this greenway segment. BACKGROUND: The FLAP was created by the Moving Ahead for Progress in the 21st Century Act (MAP- 21), continued in the Fixing America's Surface Transportation (FAST) Act of 2015 and the Bipartisan Infrastructure Law (BIL) of 2022 to improve state and local transportation facilities that provide access to and through federal lands. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Page 1 of 4 Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The Roanoke River Greenway is designed as a ten-foot-wide paved path. This project includes an approximately 1.9 mile section of the greenway from the 3400 block of Highland Road near the intersection with Rutrough Road, through property owned by the Roanoke Valley Resource Authority (RVRA), connecting to a Federal overlook, passing underneath the Roanoke River Parkway, crossing properties owned by the National Park Service and ending at Explore Park. A trailhead parking lot will be constructed at 3404 Rutrough Road with access on Rutrough Road. The timeline for this project is as follows: • April 2015: Roanoke County submitted a FLAP application requesting funding to construct a segment of the Roanoke River Greenway between the Blue Ridge Parkway and Explore Park; • July 2016: The EFLHD awarded Roanoke County $1,733,750 (inclusive of local match); February 28, 2017: The Board of Supervisors accepted and appropriated funding for the project; • June 6, 2017: FLAP Project Memorandum of Agreement was executed between VDOT, EFLHD and Roanoke County; • January 2018: The Preliminary Engineering phase began; • February 26, 2020: The RVRA Board of Directors approved the donation of temporary and permanent easements for the greenway; • September 2020: Roanoke County conducted public outreach to property owners in the vicinity of the project to share the Categorical Exclusion, 90 percent plans, maps and other project materials; • October 1, 2020: The Virginia Recreational Facilities Authority (VRFA) Board of Directors approved the donation of temporary and permanent easements needed in Explore Park; • February 9, 2021: The Roanoke County Board of Supervisors accepted the donated easements from the RVRA and VRFA; • May 2, 2022: Roanoke County requested supplemental FLAP funding due to an updated project estimate identifying the need for additional construction funding; October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; and • January 24, 2023: The Board of Supervisors accepted and appropriated an additional $1,000,000 in FLAP funds (inclusive of local match) for the project; • August 9, 2023: The project was advertised for construction with the adjacent Page 2 of 4 project, Highland Road Crossing (VDOT UPC 113356); • September 22, 2023: Three construction bids were received that all exceeded the engineer's estimates for the projects; • September 27, 2023: Staff contacted EFLHD to request additional funding to satisfy the project deficit; • October 2023: The Board of Supervisors authorized allocation of local funds to satisfy project deficits for the Highland Road Crossing project (VDOT UPC 113356) totaling $65,033 and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (VDOT UPC 110155) totaling $242,372; • November 28, 2023: With the addition of these local funds, Roanoke County was authorized to award and execute a construction contract with Alleghany Construction Company to construct the Highland Road Crossing project and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (Bid Alternate #2 was not executed due to lack of funds); • November 29, 2023: The National Park Service Blue Ridge Parkway issued a Special Use Permit for Construction; and • December 4, 2023: Roanoke County issued a Notice to Proceed for construction work to commence. DISCUSSION: Due to lack of funds, Bid Alternate #2 could not be awarded in November 2023. This resulted in an unfunded gap that would be expensive to build at a later time due to access issues. Staff has worked with EFLHD of the U.S. Department of Transportation Federal Highway Administration over the past four months to obtain additional funding to allow construction of Bid Alternate #2. The EFLHD awarded Roanoke County supplemental FLAP funding in the amount of$696,335 (inclusive of matching funds) on February 1, 2024. VDOT has provided an updated Appendix A agreement which reflects this supplemental funding. Once the Board of Supervisors accepts and appropriates the additional funding, the Appendix A can be executed with VDOT and a contract amendment can be executed with Alleghany Construction Company to add construction of Bid Alternate #2. An Emergency Ordinance is requested so that these steps can commence as quickly as possible because all trees must be felled before April 1, 2024, when a time-of-year restriction (no tree cutting is allowed) begins to protect the tricolored bat, a species proposed as endangered under the federal Endangered Species Act, that has been detected in the project area. FISCAL IMPACT: The Federal share of the funding deficit is eighty percent (80%) or $536,000. The Board of Supervisors authorized the allocation of $242,372 in additional funding for the project in October 2023, which satisfies more than the required twenty percent (20%) local match of$160,355. Original FLAP funding in the amount of $1,733,750 was accepted and appropriated by Page 3 of 4 the Board of Supervisors on February 28, 2017. Additional FLAP funding in the amount of $1,000,000 was accepted and appropriated by the Board of Supervisors on January 24, 2023. STAFF RECOMMENDATION: Staff recommends the approval of the ordinance, and it is requested, upon a four-fifths vote of the Board, the second reading be waived, and the ordinance be adopted as an emergency measure. VOTE: Supervisor Mahoney moved to approve the ordinance as an emergency ordinance, due to time constraints for the project, and to thereby dispense the second reading upon an affirmative vote of 4/5ths of the members of the board. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ❑ ❑ CC: Megan Cronise, Assistant Director of Planning Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 13, 2024 EMERGENCY ORDINANCE 021324-6 ACCEPTING AND APPROPRIATING FEDERAL LANDS ACCESS PROGRAM FUNDS IN THE AMOUNT OF $536,000 FROM THE EASTERN FEDERAL LANDS HIGHWAY DIVISION OF THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION AND ALLOCATING $242,372 OF ROANOKE COUNTY FUNDS FOR THE ROANOKE RIVER GREENWAY FROM THE BLUE RIDGE PARKWAY TO EXPLORE PARK, VDOT UPC 110155, VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County desires to construct segments of the Roanoke River Greenway between Montgomery County and Franklin County to complete the backbone of the Roanoke Valley greenway system; and _ _ WHEREAS, in April 2015, Roanoke County, in coordination with the Roanoke Valley Greenway Commission, the Roanoke Valley Resource Authority, and the _ - _ National Park Service, submitted a request to the Eastern Federal Lands Highway Division,-_(EFLHD)__ of the -U.S. Department of Transportation Federal Highway _ - -_- -Administration for_Federal Lands Access Program (FLAP) funds for the Eastern Section - -_ - of -the- Roanoke River-Greenway proposed between the Blue Ridge Parkway and Explore Park; and WHEREAS; funding was awarded in July 2016 and the Board of Supervisors accepted and appropriated this funding on February 28, 2017; WHEREAS, a funding deficit was identified and a supplemental funding request was made to EFLHD in May 2022; and WHEREAS, supplemental funding was awarded and the Board of Supervisors accepted and appropriated this funding on January 24, 2023; and WHEREAS, in September 2023, construction bids were received and a project Page 1 of 4 deficit was identified; and WHEREAS, in October 2023, the Board of Supervisors allocated $242,372 to the Grant Fund for the project to enable the award of the contract and construction initiation for the Base Bid and Bid Alternate 1; and WHEREAS, in September 2023, supplemental FLAP funding was requested for Bid Alternate 2 and was awarded in February 2024; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 13, 2024, and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the sum of $536,000 is hereby appropriated from the FLAP Program to the Grant Fund for the Department of Parks, Recreation and Tourism; and 2. That the sum of$242,372 has been allocated to the Grant Fund to satisfy the minimum twenty percent matching contribution for this project; and 3. The funds are to be allocated to the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park for construction; and 4. That appropriations designated for the Roanoke River Greenway Project will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project. FLAP funds are subject to deallocation if not expended within four years of allocation; and Page2of4 5. That Roanoke County will be responsible for maintenance and operating costs of any improvement / facility constructed with Federal Lands Access Program (FLAP) funds unless other arrangements have been made with the Department; and 6. That Roanoke County hereby agrees to continue fulfilling the project administration agreement with the Virginia Department of Transportation to provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project; and 7. That if Roanoke County subsequently elects to cancel this project Roanoke County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Roanoke County also agrees to repay.any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. 8. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 9. An emergency is deemed to exist, and this ordinance shall take effect from and after the date of adoption. Supervisor Mahoney moved to approve the ordinance as emergency Page 3of4 Ordinance, due to time constraints for the project, and to thereby dispense the second reading upon an affirmative vote of 4/5ths of the members of the board. Supervisor Hooker seconded the motion. Motion approved. AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: ( Ric aywood, P.E. ounty Administrator/Clerk to the Board of Supervisors CC: Megan Cronise, Assistant Director of Planning Page 4of 4 ACTION NO.021324-7 ITEM NO. F_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance accepting and appropriating Stormwater Local Assistance Fund (SLAF) grant in the amount of $531,425 from the Virginia Department of Environmental Quality (DEQ), along with a $531,425 local match for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive in the Windsor Hills Magisterial District. SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate a SLAF grant in the amount of $531,425 from DEQ, along with a local match of $531,425 from the Monsanto settlement funds for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive in the Windsor Hills Magisterial District. BACKGROUND: The Roanoke River is impaired by excessive sediment. The Virginia Department of Environmental Quality (DEQ) has assigned Roanoke County a wasteload allocation (WLA) for sediment that is enforceable under the County's Municipal Separate Storm Sewer System (MS4) permit. The County is required by its MS4 permit to decrease discharge of sediment to the Roanoke River to the maximum extent practicable to meet its WLA. One of the means that the County has been addressing this permit requirement is by constructing natural stream restoration projects in streams within its MS4 service area that are experiencing severe bank erosion. In 2015, the County performed a screening assessment of County streams to identify the most promising candidate sites for stream restoration projects. One of the top sites identified in this study was an unnamed tributary to Mudlick Creek located at Hidden Page 1 of 3 Valley High School and along Canter Drive in Windsor Hills Magisterial District. In June 2022, residents along Canter Drive contacted the County and requested assistance to address erosion issues that they were experiencing from this unnamed tributary. Several meetings were held with residents to discuss their erosion concerns. Department of Development Services staff explained that the erosion from the stream . on their property could not be addressed through the County's regular drainage program; however, since this section of unnamed stream had been identified as a significant source of sediment, it might be possible to construct a stream restoration project to further the County's MS4 permit compliance. Staff informed the residents that this process was contingent on obtaining easements from five impacted residential properties, and from the Roanoke County School Board for work on Hidden Valley High School property; obtaining state SLAF funding and continued local funding. The affected residents expressed support for this stream restoration project. Easement donations were made by the residents and the Roanoke County School Board. The Board of Supervisors accepted the easements at its meeting on May 9, 2023. In October 2023, an application for SLAF funding was submitted to DEQ. We have recently received notification that our grant application was approved. A copy of the grant notification letter from DEQ, dated January 16, 2024, is filed with our Department of Development Services and available for review upon request. DISCUSSION: The Stream Restoration of a Tributary to Mudlick Creek along Canter Drive project has been selected by DEQ for a grant in the amount of$531,425 (50% of total estimated cost of the project of$1,062,850). Constructing this stream restoration project would support compliance with the County's MS4 permit and would address citizen erosion concerns. If the Board of Supervisors appropriates this funding, design and permitting should be completed by the end of this summer, with solicitation for construction bids in late summer/early fall 2024, and construction commencing before the end of calendar year 2024. FISCAL IMPACT: Page 2 of 3 The estimated total project cost is $1,062,850, excluding Department of Development Services staff time for administration. The SLAF grant in the amount of$531,425 requires a 50% local match. The 50% local match in the amount of$531,425 will be funded with the funds received from the Monsanto litigation settlement. STAFF RECOMMENDATION: Staff recommends approving the first reading of this ordinance accepting and appropriating the $531,425 grant from DEQ and appropriating $531,425 from the Monsanto settlement funds for the required local match for a total project cost of $1,062,850 to the Grant Fund for the Stream Restoration of a Tributary to Mudlick Creek along Canter Drive. Staff further recommends that the board schedule a second reading for this ordinance on February 27, 2024. VOTE: Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for February 27, 2024. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page3of3 ACTION NO. 021324-8 ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Madeline Hanlon Assistant to County Administra APPROVED BY: Richard L. Caywood 02 q f _ 2 °Z'/ County Administrator ISSUE: Appointments to Committees, Commissions BACKGROUND: 1. Roanoke Valley Cable Television (Board Appointments): Tammy E. Shepherd - No Term Limit 2. Virginia's First Regional Industrial Facility Authority (Board Appointment) Tammy E. Shepherd - Term Expires: June 30, 2026 3. Western Virginia Regional Industrial Facility Authority (Staff Appointment) Megan Baker- Term Expires: February 3, 2028 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of appointments. Page 1 of 2 VOTE: Supervisor Hooker moved to approve all appointments. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ El Ms. Hooker ® ❑ El Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® 0 0 Mr. North ® ❑ ❑ CC: Tammy E. Shepherd, Board of Supervisors-Vinton Megan E. Baker, Direct of Economic Development Page 2 of 2 A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 13, 2024, designated as Item H-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department (Second Reading) 2. Request to accept and allocate grant funds in the amount of $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue 3. Ordinance allocating $65,033 of Roanoke County funds to the Grant Fund for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), VDOT UPC 113356, Vinton Magisterial District (First Reading and Request for Second Reading) 4. Request to accept and allocate grant funds of$21,282 from the Virginia Department of Emergency Management(VDEM)for an Emergency Management Performance Grant along with a local match of$21,282 for a total of$42,564 5. Resolution requesting the Virgina Department of Transportation (VDOT) to accept Ivy Park Drive and Ridgeline Court of Fox Hunt in the Windsor Hills Magisterial District into the VDOT Secondary Road System On motion of Supervisor North to adopt the resolution; seconded by Supervisor Hooker and carried by the following recorded vote: Page 1 of 2 AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: • and . Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Jim Blanton, Director of Library Services C. Travis Griffith, Chief, Fire and Rescue Megan Cronise, Assistant Directo of Planning Tarek Moneir, Director of Development Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 021324-9.a ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $25,000 for use by the Roanoke County Library Department SUBMITTED BY: James L. Blanton Director of Library Servi- - APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of$25,000 received as a donation from the Friends of the Roanoke County Public Library (Friends), and to recognize the Friends for its donation to the Library's Summer Reading Program. BACKGROUND: The Friends of the Roanoke County Public Library is a non-profit fundraising group that advocates and supports library reading programs for all ages, and promotes the value of libraries. The Friends believe a strong public library is essential to the Roanoke Valley, and have supported the library's Summer Reading Program since the organization formed in the early 90s. The Library Department is requesting these funds be accepted and appropriated for use by the Library Department for their Summer Reading Program. DISCUSSION: The Library Department will use the funds to support the Library's Summer Reading Program. There have been no changes since the first reading of the ordinance on January 23, 2024. Page 1 of 2 FISCAL IMPACT: Funds in the amount of$25,000 are from the Friends of the Library for use by the Library to support the Summer Reading Program. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached ordinance. VOTE: Supervisor North moved to approve this ordinance. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Jim Blanton, Director of Library Services Josh Pegram, Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 ORDINANCE 021324-9.a ACCEPTING FUNDS IN THE AMOUNT OF $25,000 FROM THE FRIENDS OF THE ROANOKE COUNTY ' PUBLIC LIBRARY, AND APPROPRIATING SUCH FUNDS TO THE COUNTY'S GENERAL FUND FOR USE BY THE ROANOKE COUNTY PUBLIC LIBRARIES TO CONDUCT ITS SUMMER READING PROGRAM WHEREAS, the Friends of the Roanoke County Public Library (Friends) is a non- profit fundraising group that advocates for and supports library reading programs for all ages, and promotes the value of libraries; and WHEREAS, Friends has supported the Library's summer reading program since the organization formed in the early 90s; and WHEREAS, Friends has offered to donate $25,000 to the County in order to provide financial support for the Library Department's 2024 summer reading program; and WHEREAS, the first reading of this ordinance was held on January 23, 2024, and the second reading was held on February 13, 2024. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that 1) Funds in the amount of $25,000 from the Friends of the Roanoke County Public Library are hereby accepted and appropriated to the general fund, and shall be used to support the Library Department's summer reading program. 2) This ordinance shall be effective upon its adoption. Supervisor North moved to approve the second reading of the ordinance. Supervisor Mahoney seconded the motion. Motion approved. AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: aL6/ Ric L. Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors ACTION NO. 021324-9.b ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue SUBMITTED BY: C. Travis Griffith Chief of Fire and Res e APPROVED BY: Richard L. Caywoo County Administrator ISSUE: Accept and allocate grant funds totaling $6,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue. The funds have been designated to be used at Hollins Station #5, Fort Lewis Station #9, and Masons Cove Station #10 in even amounts of$2,000 per station. BACKGROUND: The Community Foundation Serving Western Virginia has served the Roanoke Valley and much of southwest Virginia for over 30 years. Currently, it administers and makes grants from over 300 named endowment funds on behalf of the community. One of those funds is the J. Spencer and Joy Frantz Donor Advised Fund. DISCUSSION: Community Foundation has awarded grant funds in the amount of $6,000 to Roanoke County Fire and Rescue from the J. Spencer and Joy Frantz Donor Advised Fund. The funds are designated to be used at Hollins Station #5, Fort Lewis Station #9, and Masons Cove Station #10 in $2,000 increments. The Department will purchase specialized fire and rescue equipment to be assigned to each of these three stations. Page 1 of 2 FISCAL IMPACT: The J. Spencer and Joy Frantz Donor Advised Fund will cover 100% of the cost of the specialized fire and rescue equipment. No County match is required. STAFF RECOMMENDATION: Staff recommends accepting an allocating $6,000 to the Grant Fund for the purchase of specialized fire and rescue equipment for the three stations. VOTE: Supervisor North moved to accept and allocate the funds. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ cc: C. Travis Griffith, Chief, Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2 of 2 ACTION NO. 021324-9.c ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Ordinance allocating $65,033 of Roanoke County funds to the Grant Fund for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), VDOT UPC 113356, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planni APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Virginia Department of Transportation (VDOT) has requested that a new Appendix A be executed to include $65,033 of Roanoke County funds transferred from the Revenue Sharing account to the Grant Fund to satisfy a project deficit for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), which is currently under construction. BACKGROUND: The TA Set-Aside Program provides eighty percent (80%) Federal funding with a required twenty percent (20%) percent local match for improvements to non-motorized transportation that enhance the public's traveling experience, revitalize communities and improve the quality of life. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Page 1 of 4 Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The proposed greenway will provide an accessible, 0.30-mile-long, 8 to 10-foot-wide, paved shared use path along the north side of Highland Road (Route 618). The greenway will cross underneath the Blue Ridge Parkway through an existing overpass. The western terminus of the project will connect to a new trailhead constructed with a previous project (VDOT UPC 91191) at 3226 Highland Road that is owned by the Virginia Recreational Facilities Authority (VRFA) and leased by Roanoke County for Explore Park. The eastern terminus of the project will connect to a proposed trailhead (UPC 110155) at 3404 Highland Road that is owned by the Roanoke Valley Resource Authority (RVRA). The proposed on-road alignment is supported in the Roanoke Valley/Blue Ridge Parkway Trail Plan approved in 2015 with a Finding of No Significant Impact in the Environmental Assessment. The timeline for this project is as follows: • 2012-2017: Conceptual planning and preliminary engineering efforts took place, funded by Roanoke County Parks, Recreation and Tourism; • November 1, 2017: Roanoke County requested TA Set-Aside Program funding for construction of the Roanoke River Greenway, Parkway Crossing project; • June 20, 2018: Commonwealth Transportation Board (CTB) approved the Six-Year Improvement Program which included TA Set-Aside funding for this project; May 28, 2019: Board of Supervisors adopted the Roanoke County Fiscal Year 2020- 2029 Capital Improvement Program which included TA Set-Aside Grant funding; • July 18, 2019: Roanoke County executed a Project Administration Agreement and an Appendix A with VDOT; • October 1, 2019: Roanoke County requested additional TA Set-Aside Program funding for construction due to a funding deficit identified by the 30 percent design plan cost estimate; • February 12, 2020: VRFA Board of Directors approved the donation of temporary and permanent easements needed on VRFA property; • October 20, 2020: CTB approved the Six-Year Improvement Program which included additional TA Set-Aside funding; • February 9, 2021: RVRA Board of Directors approved the donation of temporary and perpetual easements for the greenway; • May 11, 2021: Board of Supervisors accepted and appropriated the additional TA Set-Aside funding; • May 29, 2021: Roanoke County executed a revised Appendix A with VDOT; • April 15, 2022: Roanoke County requested a portion of identified TA Set-Aside surplus funds available to the Roanoke Valley Transportation Planning Organization Page 2 of 4 (RVTPO) to satisfy a funding deficit identified by an updated construction estimate; • June 23, 2022: RVTPO awarded the additional TA Set-Aside funding for the project for fiscal years 2023 and 2024; • September 29, 2022: Roanoke County received environmental certification from. VDOT; • October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; • October 18, 2022: Roanoke County requested a one-year extension of the original TA Set-Aside funding to September 30, 2023; • November 17, 2022: VDOT certified all right-of-way obtained by Roanoke County; • January 24, 2023: Board of Supervisors accepted and appropriated additional TA Set-Aside funding; • February 9, 2023: VDOT executed a revised Appendix A; • August 9, 2023: The project was advertised for construction with the adjacent project, Blue Ridge Parkway to Explore Park (VDOT UPC 110155); • September 22, 2023: Three construction bids were received that all exceeded the engineer's estimates for the projects; • October 2023: The Board of Supervisors authorized allocation of local funds to satisfy project deficits for the Highland Road Crossing project (VDOT UPC 113356) totaling $65,033 and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project (VDOT UPC 110155) totaling $242,372; November 28, 2023: With the addition of these local funds, Roanoke County was authorized to award and execute a construction contract with Alleghany Construction Company to construct the Highland Road Crossing project and the Base Bid and Bid Alternate #1 for the Blue Ridge Parkway to Explore Park project; • November 29, 2023: The National Park Service Blue Ridge Parkway issued a Special Use Permit for Construction; and • December 4, 2023: Roanoke County issued a Notice to Proceed for work to commence. DISCUSSION: VDOT Central Office has requested an updated Appendix A to reflect the new local funds allocated to the project. Once the Board of Supervisors approves the new ordinance, the Appendix A can be executed with VDOT. FISCAL IMPACT: The Board of Supervisors allocated $65,033 of local funds from the Revenue Sharing account to the Grant Fund in October 2023. The Board of Supervisors have accepted and appropriated three other rounds of Page 3 of 4 funding for this project in fiscal years 2020 and 2021 ($458,258 including the match), in fiscal years 2021 and 2022 ($250,000 including the match), and most recently in fiscal year 2023 ($87,643 including the match). STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of this ordinance and schedule the second reading for February 27, 2024. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for February 27, 2024. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ 0 Page 4 of 4 ACTION NO. 021324-9.d ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of$21,282 total of$42,564 SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescu APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate an Emergency Management Performance Grant for $21,282 from the Virginia Department of Emergency Management along with a local match of $21,282. BACKGROUND: The Emergency Management Performance Grant is an annual grant allocated to local governments for emergency preparation. Funds may be used for equipment to enhance the Emergency Operations Center (EOC) capabilities. Funds may also be used for other items that support EOC operations, as well as field operations and logistical needs. DISCUSSION: The County will use the grant funds for needed upgrades to the Emergency Operations Center located in the Public Safety Center on Cove Road. This facility was opened in 2005, and the center continues to need ongoing technology upgrades that will be relied on in case of EOC training or a declared emergency. Flood Monitoring software will also be covered with these grant funds. Page 1 of 2 FISCAL IMPACT: Awarded grant funds are $21,282 and requires a local match of fifty percent (50%) equaling $21,282, for a total of $42,564. A portion of the Emergency Manager's salary will be used as the in-kind, fifty percent (50%) required match. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of$21,282 with the required local match of$21,282 for a total of$42,564 from VDEM. VOTE: Supervisor North moved to accept and allocate the funds. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford // ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ cc: C. Travis Griffith, Chief, Fire and Rescue Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Page 2 of 2 ACTION NO. 021324-9.e ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 13, 2024 AGENDA ITEM: Resolution requesting the Virgina Department of Transportation (VDOT) to accept Ivy Park Drive and Ridgeline Court of Fox Hunt in the Windsor Hills Magisterial District into the VDOT Secondary Road System SUBMITTED BY: Tarek Moneir Director of Development Service APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution requesting the Virginia Department of Transportation (VDOT) accept Ivy Park Drive and Ridgeline Court - Fox Hunt into the Virginia Department of Transportation System, in the Windsor Hills Magisterial District. BACKGROUND: The County of Roanoke is requesting that the Board of Supervisors approve a resolution requesting the Virginia Department of Transportation (VDOT) to accept, as described by the AM-4.3, (See attachment) 0.11 mile of Ivy Park Drive from the intersection with Roselawn Road (VA SEC. Route# 689) to the end of its cul-de-sac, and 0.06 mile of Ridgeline Court from the intersection with Ivy Park Drive to the end of its cul-de-sac. These roads are located within the Fox Hunt subdivision in the Windsor Hills Magisterial District. DISCUSSION: The Development Services and Transportation Planning staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the Page 1 of 2 road acceptable. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: The staff recommends that the Board accept the identified roads as Right-of-Way in Roanoke County and approve the attached resolution to VDOT requesting that they accept Ivy Park Drive and Ridgeline Court into the Secondary Road System. VOTE: Supervisor North moved to approve the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Tarek Moneir, Director of Development Services Page 2 of 2 Form AM 4.3 (Rev 01/02/2024) ICR ID:39452597 SSAR \VDDT COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 • In Roanoke County• by Resolution of the governing•:•y adopted 12024 The following VDOT Form AM-4.3 is hereby attached an• nco••-:d as part o e governing body's resolution f• ges to the seco % : stem of tate hig ,ays. A Copy Testee Signed(County Offi•.1): Report of Cha ges in th• -econdary System of State Highways • Pro--rSubdivision: Fox Hunt Street Acceptance CHANGE TYPE RTE NUM& CHANGE FROM TERMINI TO TERMINI LENGTH NUMBER OF RECORDAT ROW STREET NAME DESCRIPTION LANES ION WIDTH -- ---- REFERENC E -- = _ - — -- - - -_-Addition-- Rt.2043=Ivy Park New subdivision Intersection with Intersection with 0.0618 2 .40 - - • Drive - • 'street§33.2-705 Roselawn Road, Ridgeline Court . route689 -' • -•- -Addition-- - Rt.2043-Ivy Park New subdivision Intersection with End of Cul-de-sac 0.0477 2 40 Drive street§33.2-705 Ridgeline Court Addition Rt.2044-Ridgeline New subdivision Intersection with Ivy End of Cul-de-sac 0.0550 2 40 Court street§33.2-705 Park Drive T---'"'�"`—" --. CASH ONLY IF ALL-CheckLoak"':'�""""'"� — � SEcuRITY FEATURES I:ISTEp ON BACK INOiCATENOTAMPEgING;OIi.COPYING '7 ;i{ Pinnacle Bank 1412 '" ', ROSeiiawn Investments,.LLC '. 68.545/514 . P.0 Box 20886 , _ Roanoke VA 24018 _ 1/3/2024- i f _ Iti; PAY TO THE Treasurer of Virginia , -- . ` - 5 ORDER OF I $.**1,500.00 -One Thousand Five Hundred and 00/100*********************************************************************************• DOLLARS n VDOT i `I U i., 714 South Broad Street e !`E� Salem;.Virginia 24153 > * ; 4. 4 ... _ .. _i. .4.___ Fox Hunt street acceptance ' -- ;--,: - 000 L 4 L 20 I:0 5 140 54 50i 14000 5 AL sap Bond No CIC I923400 • • ' Performance Bond A Surety for Subdivision Street Additions to the Secondary System of State Highways Maintained by the , Virginia Department of Transportation • Issuer:This document is to be provided to the Beneficiary's Office located at: • • Locality Roanoke County Locality's Resolution Dale;2/1;/24 Subdivision Fox Hunt Street Acceptance Recommended Expiration 3/31/25 Amount(US Dollars) $12,000.00 Name and Address of Principal(a,k.a Developer)• end Adcks af 1)ondin5 Company and Stain of IacmporaaIion Roselawn Investments LLC Capitol Wameiry Corporation • P.O.Box 5900, 5211 South Concourse Drive Madison,WI53703-0900 • Roanoke,VA 24019 Inwtporated�Yiseonsin _ _1,,__ - =-KNOWN ALL MEN1 Y THESE PRESENTS,That we,that above named Principal,and the above named - - - . - --= -.-., - .--_- - -- --- Bonding Company(hereinafter'Surety")arc held and firmly bound unto the Commonwealth of Virginia in the - - - - - --- -till and just sum shown above as"Amount of Surety,"current money of the United States,to be paid upon , -- - - - •demand to the said Commonwealth of Virginia,to which payment thereof we hereby bind ourselves,each of us, ' and each of our heirs,executors,administrators,successors an assigns,jointly and severally,firmly by these presents,sealed with our seals and dated this II day of Janus , 2024 , WHEREAS,the Principal has constructed the streets listed on the attached report titled"Surety Addendum", and the Commonwealth,acting through the Department of Transportation,anticipate accepting tine inventory of streets shown thereon for maintenance as part of the-DOT maintained secondary system of state highways. • ---_-_ - - _,. - - - _ _=NOW,THEREFOR]:,The condition of this obligation is such that the Principal shall,for a period not less than _ ,-_- _ ---_one year,following the date of the Locality's Resolution and ending on the date of expiration cited above, indemnify and save harmless the Commonwealth of Virginia from all loss,cost,damage,or expense incurred in _ _,_ _ - _ _ _ _ the repair of said streets,including the drainage facilities pertaining to said streets,and to persons and property _ ---- ---- -- - --- -- -- - - ---lawfully on snch streets occasioned by defective materials and/or workmanship.This obligation shall remain in Rd!force and effect through the expiration date cited above. I IN WITNESS WHEREOF',said Principal and Surety have caused these presents to be executed and their - - - 1- - - seals effaced the day and year first above written Roselawn Involute LC , gnats Pr' eip Witness: , e9EAr r. rRAt:iV • (Typed or Printed Nance) ACKNOWLEDGMENT OP PRINCIPAL STATE/COMMONWEALTH OF V 1 0i 6`M ' - , i CITY/COUNTY OF J /!'D H E ,to wit I, K t i 1 ST Pltf V i AR a notary public in the State and City/County aforesaid,do I certify that(Name) i4 DB CAT i'. RA d1 N . ,(Title) MAN/46E1K ,a duty authorized representative of the'Principal(Developer)',appeared before,me and acknowledged the foregoing inatrtunentthis 11131 day of d A/V V A,A Y , 20211 I I t 11141STON DE IAA'E VIAL My commission expires: IZ*31'2015 1 NOTARY PUBLIC ID Number - f�3°1 71 KRISTEN DELANE VIAR NOTARY PUBLIC REGISTRATION#7234721 l COMMONWEALTH OF VIRGINIA I MY COMMISSION EXPIRES i DECEMBER31,2025 ,I 1 d I i A Surety(Performance timid)for Subdivision Street Additions to the Secondary System olStatc Highways Maintained by the I Virginia Deparunent of Transportation Roanoke County-Fox aunt Street Acceptance fi i Capitol indemnity Corporation -i Bonding Company I! Signature of Ailorney-in pact: Cou cgs Inc L cgan Ro fart { . Chad Jones ' i;. • Typed or Printed Name ;t j .Resident Virginia Agent14 AFFIDAVIT AND ACKNOWLEDGEMENT OF SURETYIt r<t STATE/COMMONWEALTH OF 'j • Virginia - CITY/COUNTY OI: Hcnrico - _ I - _ - - -,too ., wit: - - 1, -._ Jessica Wright • .a notary public in the State and -- City/County aforesaid,do certify that(Name) Chad Jones .(Title) Attorney-in-Fact ,an Officer of the forenamed Surety,did appear belbre me-and make oath that he is duly authorized to execute the foregoing bond by virtue of a certain power of attorney of said company.dated the I I day of Jalwary 2024 and recorded in the Clerk's Office of the nia in'as ; Capitol Indemnity Corporation that said power of attorney has not been - revoked;that the said company has complied with all the requirements of law regulating the .I admission of such companies to transact business in the Commonwealth of Virginia;that the said i _ _ __ _ company holds the certificate of the Commissioner of Insurance authorizing it to do business of the ' - Commonwealth of Virginia:that it has a paid up cash capital of not less than$250.000;that the paid _ _ _ - _- - - --_ -up capital.plus the surplus and undivided profits of.said company,is$ 14,929,000.00 :that ll =---- __--__ ___ -Abe penalty of the t'orcgoing bond is not in excess of ten per centum or said sum;that the said "; company is not by said bond incurring in he aggregate,on behalf or on account to the principal 1 i named in said bond,a liability for an amount larger than one tenth of its paid up capital,plus its surplus and undivided profits;that the said company is solvent and fully able to meet promptly all its obligations.and the said Officer thereupon,in the name and on behalf of the said company, - acknowledged the foregoing writing as its act and deed. i i ;i . \ " . • • i• t II 1 I , 1 - _J A �� i llo t' [AR""`LBLIC . I'�umb.r 641131$ Jessica Wri hi. Is My commis 'on expi s: Dccem er 31.2027 • Note:Au original copy of MI pages is to be filed with the Department ofTrtns., -. JESSICA WRIGHT NOTARY PUBLICREGISTRATI Page 2 of COMMONWEAL H OF VIRGINIA 1l MY COMMISSION EXPIRES I7ECEMpEf131 27 20umponome. I� is • CAPITOL INDEMNITY CORPORATION CIC192a400 POWEROF ATTORNEY Boaatwmnher . KNOW ALL MEN SYTHESE PRESENTS.Thu the CAPITOL INfl1 MNON CORPORATION,a corporation of the State of Wisconsin,having its prine1pal offices in the City of Middleton;'Wisconsin,does make,constitute and appoint . .clo rt d flea Name aflitdMdaal - ha into and lawful Amtarncy(44%-Paul,to nuke.modulo,seat and drlivcrtbrandonitsbcitalf,assurety,undas its net and deed,any=tail beads,itattertakings . and contracts of tan lysldp.pmvidcd that no bond or undertaking or contract of smeiyshfp axecgttxt null=this authority shalt exceed in mould the suet of S' --ScC#teto--�nc!Fa--rat.-....fOP CIC142340Q Bend Amman Bond Number 4A bCilblf of Rnsolawtt ian to f,i C Principal This Power of Manley is granted and is signed and settled by lhcshnmEo under and by the airlock,of the following Resolution adopted by the Board of Dirt:mots of CAPITOL INDEMNITY CORPORATION ma meeting duly galled and held an the 15th day of May,W2; "RESOLVED,that the President, sX'tcaneso VicoPresidtror,Vice president,Sosrataey or Treasurer,ncting.Individually or otherwise,be and they Imlncbyare granted the power and a horieatiert to appoint bye Power of Attorney for the purposes only of akeonling mad attesting bends and undortaktngs,and other writings obifgat)ry'hi the Doren thereof,,erie or mere reaidenr vicnrosideate,ambient a:,eiVarles and dttemey(s)-hi:fact,each appoituco to have the powers and dudes usual to such.offices to the busks:es o£Aus Conway;the signature of such atoms and sent of the Company maybe andtxgcl to any such power of attorney or to any Certificate Mating thttefa by facsimile,and ray snub power of attorney or certificate bearing such famili dho signatures or facsimile seal shall be valid and binding upon the Conway.and any each power so;owned and eagified by facsimile signatures and facsimile seal eta be valid and boo the Company In the ilitote with aspect to any band erwidersaking or mho writing obligatory in the nahrte thereof to width it Is attaches.Any such appointment maybe revoked,forcnuse.or without cause,bynr]yofsaki officers,aramtytineJ' In commotion with obligations infaforof the Florida Deperunentof7 llmortation only,Kinn/peed that thepower aml anthetiv heathy given to the.Attomoy. loatad Moieties any and ll l of 111t commits Ibr mho release ol'tvtaiaedpereentages audlcr Soma estimates m engineering and construction contractssequired by the nsputtatien.Itisfullytmdcrstaodthat:notisedingtotheStateofFloridaDepmtntemttofTo maporladanroakingpaymentof the thud estimate to the Contratxcmr and/orbs assignee,shall net Nava tins surety company of anyone ire°bilgetions under its bond. hsconnectien with obligations In Diver cfthe Kentucky Deirartosenl:afHighwaysonly,Eta ag dthmihepowzrandauthorityherebygiventotheAttorney - `ha;Pacr craw ot-be rdoditled or.revoked unless prior Written personal notice attach intones bon.given to the Commissioner—Department of Highways of - __ _ tiraComnioniwcelthofiCentueklonsrfib yctlrty 30)days prier to the rnndificatinaorrovocatian. IN WITNESS VI IIEREOP,the CAPITOL INDEMNI Y:CORPQRATION has mused these prrscvue to be signed by its officer undersigned and its corporate seal to boisot'oio athixel duty attested,this 1st day ofScplamber,2023, Map AI T f ( ,a�nemnumtaiuy CAPITOL CORPORATION (f} ' F,ynn J.Byrnes ItVP .-.....LL k i if'' , - -Scalar Mon Prosldent, ''. /7/1.. . . Chiefi7mrmttnoialL111iccraiid:I'rttttmur Atiatni»Sith ChleEEttecutivr Officer and President —- _: Todd J3trmtiak /i ' ChfiefUndenvrithtg officer STATE OF WISWNShN 1 COUNTY OP DANE S.S.: On the 1st day of September.2022 btlirni me personally cane Mani L.Sills,to ore loWw%who being by me duly sworn,did depose nod sty,that he resides in the County of New York. State of New York; that he is Chief Executive Officer and President of CAPITOL ntI1R9'IItiLTY. COEPQRI T!oN,the corpannion described In and which executed.the above instrument;that he ku0ws the seal of the said Corporation;diet tha seal • erased to said Itrslrumcrrt is such c irpnrate moral; that it wtma so affixed by order of the Board ofDlrectors of said corporation and that he signed his name n thereto by Wm ordtr. - /47,41.1Ate404,%‘ 44/ 1. �r4 PdnRegale Nasty Public,Vane Co,WISTAfiOFWISCONSiN -My Commission Is.PermattentCOUNTY OF DANE AS mW� I,the imticssignad,duly elected to the office staled below,now theingtnnbent in CAPITOL IhhblSl NITY CORPORATION,a Wisconsin Co t oration, i authorized to trwlto this certificate, DO:.HVIIKly CERTIFY'Chet the Ibregoing attached Power of Attorney remains In full force and has not been reveled;and tttithennuce that the Aesalution of Ike doted of ohtxmrra,set forth In the Power of Attorney is now in force. Signed and scaled at the City of Middleton,State of Wisconsin this .i.1,th..-.... . day of- . --- __._January .`_ 20 2024 1zanSuzanne M.Broadbent s eamy • rat MIS DOCUMENT HAS BEEN GENERATED PO11 A SPECIFIC BOND.IP YOUi HAVE ANY QUESTIONS CONCERNING THE AitT}IENTICITY OF THIS DOCUMENT CALL 800.47$, i5u: . • , et.Gert2A ate..aa-2O 2y i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-9.e REQUESTING ACCEPTANCE OF IVY PARK DRIVE AND RIDGELINE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors for the County of Roanoke, that this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. BE IT FURTHER RESOLVED, this Board hereby guarantees the performance of the street(s) requested herein to become a part of the State maintained secondary system . . .• • , . . • • ,. • • - • 2, . • • 2- • • ." • . • , • . , • •• •.. • • . • • . , • , , • , 2. . ••• • • • • ••, • •• .'••• , • .2 • ••• • . • • • • • • • • • •• • . , , • , .• - • • • •-• . • • • -• .•2. • • • . • • .•. • • • • • 2 • , . , • • • • ••• .• ••-. • ' • ' • . ' • - ,• , , . 2 • • • • . • 2 . . •• , • . • •• • • . ..„ , • , • . • • • . • . . • - • •• • • -• ... • •• • . • • • • • -• • . • ..• • . . • ••. • .„. „ • • . _ ._• • . • • • • •. • , • . , , • of state highways for a period of one year from the date of the acceptance of the referenced streets by VDOT into the secondary system of state highways. This Board will reimburse all costs incurred by VDOT to repair faults in the referenced streets and related drainage facilities associated with workmanship or materials as determined exclusively by VDOT. Supervisor North moved to approve the resolution. Supervisor Hooker seconded the motion. Motion approved. AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: 03_ Q6 -2c2V Ric .> Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Tarek Moneir, Director of Development Services AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 13, 2024 RESOLUTION 021324-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County,Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS:None A COPY TESTE: ' and L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors