HomeMy WebLinkAbout1/11/2005 - Regular
Roanoke County
Board of Su pervisors
Agenda
January 11, 2005
NOTE: The Board of Supervisors will hold its annual organizational meeting at
2:30 p.m. in the Board meeting room prior to the regularly scheduled Board
meeti ng.
Good afternoon and welcome to our meeting for January 11, 2005. Regular meetings
are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings
are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this
schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The
meetings are now closed-captioned. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A.
ORGANIZATIONAL MEETING (2:30 p.m.)
1. Roll Call
2. Organization of County Board
(a) Election of Officers:
( 1) Chairman
(2) Vice Chairman
3. Length of Term for Chairman and Vice Chairman
4. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2005. (Paul Mahoney, County Attorney)
1
B.
REGULAR MEETING - OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Rabbi Manes Kogan
Beth Israel Synagogue
3. Pledge of Allegiance to the United States Flag
C.
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
D.
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Richard C. Flora for his service as Chairman of
the Roanoke County Board of Supervisors in 2004
E.
BRIEFINGS
NEW BUSINESS
F.
1. Appointments of Board Members to Committees, Commissions and Boards
for 2005. (Diane S. Childers, Clerk to the Board)
2. Request to adopt a resolution authorizing the execution of right-of-way
permits with the National Park Service (United States Department of Interior)
to cross the Blue Ridge Parkway with public water and public sewer lines for
the purpose of serving the real estate of Radford and Company - Mason's
Crest Development. (Paul M. Mahoney, County Attorney)
G.
REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
H.
FIRST READING OF ORDINANCES
I.
SECOND READING OF ORDINANCES
J.
APPOINTMENTS
2
K.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - December 21,2004
2. Request from the Sheriffs Office to accept and appropriate a grant in the
amount of $10,470 from the Department of Criminal Justice Services for a
Criminal Justice Record System Improvement Program
3. Request from the Fire and Rescue Department to accept and appropriate a
grant in the amount of $1,000 from Wal-Mart Foundation for the purchase of
safety education equipment
4. Ratification of the appointment of Kathryn Howe Jones, Assistant County
Attorney, to the Community Policy and Management Team (CPMT)
5. Request to accept Sedgewick Drive into the State Secondary System
6. Request to allocate $2,307 from the State Compensation Board for
equipment purchases for the Commissioner of Revenue and the Treasurer
L.
REQUESTS FOR WORK SESSIONS
REQUESTS FOR PUBLIC HEARINGS
M.
N.
CITIZENS' COMMENTS AND COMMUNICATIONS
REPORTS
O.
1. General Fund Unappropriated Balance
2. Major Capital Fund Unappropriated Balance
3. Minor Capital Fund Unappropriated Balance
4. Board Contingency Fund
5. Future Capital Projects
6. Report from VDOT of changes to the secondary road system in November
2004
3
7. Economic Development Report for the month ended December 31,2004
P.
REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Joseph B. "Butch" Church
3. Michael A. Wray
4. Richard C. Flora
5. Michael W. Altizer
Q.
CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (5)
discussion concerning a prospective business or industry where no previous
announcement has been made.
R.
WORK SESSIONS (4th Floor Conference Room)
1. Work session on fiscal year 2005-2006 budget development.
Robertson, Budget Director}
(Brent
2. Work session to discuss reciprocal trash collection with the City of Roanoke.
(Anne Marie Green, Director of General Services)
EVENING SESSION (7:00 p.m.)
S.
CERTIFICATION RESOLUTION
T.
NEW BUSINESS
1. Citizens Advisory Committee report regarding proposed regional jail facility.
(Herman L. Lowe, Chairman)
2. Citizens' comments regarding proposed regional jail facility
3. Request to obtain an option for the acquisition of land for the location of a
regional jail facility and authorization to conduct the required testing of the
site. (Elmer Hodge, County Administrator; John Chambliss, Assistant County
Administrator; Gerald Holt, Sheriff)
U.
ADJOURNMENT
4
ACTION NO.
A-4
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for Calendar Year 2005
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Roanoke County establishes a schedule for its meetings
annually at the organizational meeting in January. It has been the custom of this Board to
schedule its meetings on the second and fourth Tuesdays of each month. The attached
resolution continues this tradition, except for the months of November and December.
Finally, the Board must schedule an organizational meeting for January 2006. Staff
recommends that the Board schedule its organizational meeting for Tuesday, January 10,
2006 at 2:30 p.m. prior to your regular meeting beginning at 3:00 p.m.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
resolution.
A-Y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA,
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11,2005
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2005
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows:
1.
That for calendar year 2005, the regular meetings of the Board of Supervisors of
Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless
otherwise advertised.
Tuesday, January 11,2005 at 3 pm
Tuesday, January 25, 2005 at 3 pm and 7 pm
Tuesday, February 8,2005 at 3 pm
Tuesday, February 22,2005 at 3 pm and 7 pm
Tuesday, March 8, 2005 at 3 pm
Tuesday, March 22, 2005 at 3 pm and 7 pm
Tuesday, April 12, 2005 at 3 pm
Tuesday, April 26, 2005 at 3 pm and 7 pm
Tuesday, May 10,2005 at 3 pm
Tuesday, May 24, 2005 at 3 pm and 7 pm
Tuesday, June 14,2005 at 3 pm
Tuesday, June 28,2005 at 3 pm and 7 pm
Tuesday, July 12, 2005 at 3 pm
Tuesday, July 26,2005 at 3 pm and 7 pm
Tuesday, August 9,2005 at 3 pm
Tuesday, August 23, 2005 at 3 pm and 7 pm
Tuesday, September 13, 2005 at 3 pm
Tuesday, September 27,2005 at 3 pm and 7 pm
Tuesday, October 11 , 2005 at 3 pm
Tuesday, October 25,2005 at 3 pm and 7 pm
Tuesday, November 15, 2005 at 3 pm and 7 pm
Tuesday, December 6,2005 at 3 pm
Tuesday, December 20, 2005 at 3 pm and 7 pm
2.
That the organizational meeting for 2006 shall be held on Tuesday, January 10, 2006 at
2:30p.m.
ACTION NO.
0- \
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
Jan uary 11, 2005
AGENDA ITEM:
Resolution of appreciation to Richard C. Flora for his service
as Chairman of the Roanoke County Board of Supervisors in
2004
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge e f(
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS: ~
~
SUMMARY OF INFORMATION:
This time has been set aside to recognize Supervisor Flora for his services as Chairman of
the Board of Supervisors during 2004.
~-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 11,2005
RESOLUTION OF APPRECIATION TO RICHARD C. FLORA FOR HIS
SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2004
WHEREAS, Richard C. Flora served as Chairman of the Roanoke County Board of
Supervisors during 2004; and
WHEREAS, during Mr. Flora's term as Chairman, the County achieved a variety of
accomplishments, including:
~ Manufacturing and commercial developments resulting in more than $50 million
dollars being invested in Roanoke County and leading to the creation of 500 new
jobs for the community; and
~ Existing business expansions in Roanoke County resulting in an estimated
investment of over $13 million dollars and the creation of more than 150 new jobs;
and
~ Revising the County's five-year Community Plan to provide direction in decision
making concerning land development, public services, and resource protection; and
~ Awarding the contract for the new Public Safety Center, which will soon break
ground, after effectively utilizing the Public Private Educational Facilities and
Infrastructure Act (PPEA) process; and
~ Working with Radford & Company, the National Parks Service, FRIENDS of the
Blue Ridge Parkway, and the Western Virginia Land Trust to preserve 60 acres of
scenic view-shed along the Blue Ridge Parkway in Roanoke County resulting in an
award from the nonprofit organization, Scenic Virginia; and
~ Dedicating the new laurel Mountain Police Driving Center, a regional training facility
that is the first of its kind in southwest Virginia; and
~ Finalizing the creation of the Western Virginia Water Authority and participating in
the inaugural celebration with the City of Roanoke; and
~ Sharing in the 40th anniversary commemoration of Sister Cities program
participation by Wonju, Korea, and the City of Roanoke, as part of a local delegation
to Wonju, Korea; and
])-\
~ Working with the School Board on the development and adoption of a series of
formal fiscal policies to develop funding sources for needed capital projects and to
fund future debt service for major projects for the County and Schools; and
~ Roanoke County Schools being named a Gold Medal School District Winner by
Expansion Management Magazine and selected as one of the Best 1 00
Communities for Music Education for the third consecutive year; and
WHEREAS, Chairman Flora worked diligently during his term to represent the
citizens of Roanoke County by promoting regional projects and initiatives to benefit all the
residents of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia does hereby extend its deepest appreciation to Richard C. Flora for his
service as Chairman during 2004 and for his belief in democracy and championing of
citizen participation in local government.
2
ACTION NO.
~-\
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11 , 2005
AGENDA ITEM:
Appointments of Board Members to Committees, Commissions
and Boards for 2005
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge r /1
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a list of current Board Member committee assignments. The appointments
which are specific to the Chairman and Vice Chairman are indicated on the attachment and
committee assignments have been changed accordingly.
The Board may make any desired modifications to the appointments. Many of the
appointments are for specified terms and, whenever possible, changes to these
appointments should be made at the expiration of the term.
Below is listed information regarding several of the committees:
. Liaisons to the Virginia Association of Counties (VACot.
In 1994, V ACo requested that a member of the governing body be appointed to interact
directly with V ACo regarding legislative matters. At a 1994 meeting, the Board
recommended that the Vice Chairman of the Board of Supervisors serve in this
capacity; however, any Board member is eligible for appointment.
In 1992, V ACo requested that a member of the governing body be appointed to work
directly with the regional representative on the V ACo Board of Directors. The Chairman
has served in this capacity for several years, but any Board member may be appointed.
f-I
. Roanoke Valley Economic Development Partnershill
The Chairman of the Board of Supervisors serves on this organization. Accordingly, it
is recommended that Chairman Altizer be appointed to this position.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the 2005 committee assignments.
Ir
ROANOKE COUNTY BOARD OF SUPERVISORS
2005 COMMITTEE APPOINTMENTS
F-I
II:¡
MICHAEL W. AL T/ZER
. Fifth Planning District Regional Alliance (Chairman\
. Roanoke Valley Economic Development Partnership IChairmanl
. Virginia Association of Counties Liaison JChairman~
. Audit Committee
. Roanoke County Cable Television Committee
. Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee
. Roanoke Valley Regional Cable Television Committee
. Western Virginia Water Authority
MICHAEL A. WRA Y
. Virginia Association of Counties Legislative Contact (Vice-Chairmanl
. Social Services Advisory Board (4-year term expires 8/1/06)
. Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/07)
. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization -
Alternate (3-year term expires 7/1/05)
.
JOSEPH B. CHURCH
. Roanoke County Cable Television Committee (representing Catawba District)
. Virginia's First Regional Industrial Facilities Authority - Alternate (4-year term expires
7/1/06)
RICHARD C. FL ORA
. Total Action Against Poverty Board of Directors (2-year term expires 5/5/06). Mrs.
Elizabeth Stokes, former Clerk of Circuit Court, is currently serving as his designee on
this committee.
. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization
(3-year term expires 7/01/05)
. Virginia's First Regional Industrial Facilities Authority (4-year term expires 7/1/06)
. School Construction Committee (Chairman of this committee in his capacity as Director
of Operations for Schools and not as a Board Member.)
JOSEPH MCNAMARA
. Audit Committee
. Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/05)
. School Construction Committee (appointed by the Board of Supervisors on 1/13/98)
. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization
(3-year term expires 7/1/05)
ACTION NO.
E-Q
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Request to adopt a resolution authorizing the execution of
right-of-way permits with the National Park Service (United
States Department of Interior) to cross the Blue Ridge
Parkway with public water and public sewer lines for the
purpose of serving the real estate of Radford and Company
(Mason's Crest Development)
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
On February 24, 2004, the Board of Supervisors adopted an ordinance amending
certain proffered conditions for the Wilshire Planned Residential Development. Radford
and Company (upon application of Land Planning and Design Associates, Inc.)
requested these amendments for its Mason's Crest Project. This project requires public
water and sewer lines across the Blue Ridge Parkway.
Right-of-way permits for an 8" sanitary sewer line and a 12" water line have been
negotiated with the United States Department of the Interior, National Park Service for
Roanoke County to construct, operate and maintain these lines.
Under §§ 2.1 and 8.3 of the Operating Agreement among the Western Virginia Water
Authority (WVWA), City of Roanoke, and County of Roanoke, the County agreed to
transfer or convey to the WVWA all property, assets, and permits held by it to the
"system" (all of the City's and County's water and sewer systems).
Radford and Company is eager to commence construction of this project including the
water and sewer lines. The County wants to assist Radford and Company in the
development of this project and does not wish to unduly delay it. Therefore, it is
recommended that the Board authorize the County Administrator to execute these right-
1
f--À
of-way permits on behalf of the County and then work with the Federal government to
transfer these permits to WVW A.
§ 17 of the permits provides as follows:
No transfer of the permit will be recognized unless and until it is first
approved in writing by the Regional Director of the Service. Such a
transfer must be filed in accordance with existing regulations at the time of
transfer, and must be supported by the stipulation that the assignee
agrees to comply with and to be bound by the terms and conditions of the
right-at...way.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
resolution.
2
f-,~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11,2005
RESOLUTION AUTHORIZING THE EXECUTION OF RIGHT-OF-WAY
PERMITS WITH THE NATIONAL PARK SERVICE (UNITED STATES
DEPARTMENT OF INTERIOR) TO CROSS THE BLUE RIDGE
PARKWAY WITH PUBLIC WATER AND PUBLIC SEWER LINES FOR
THE PURPOSE OF SERVING THE REAL ESTATE OF RADFORD AND
COMPANY (MASON'S CREST DEVELOPMENT)
WHEREAS, in 2004 the County rezoned this property to Planned Residential
Development, subject to certain conditions voluntarily proffered in Ordinance #022404-7
by Land Planning and Design Associates, Inc., et al.; and
WHEREAS, this conditional rezoning would not become tully effective until a
right-of-way permit was secured from the National Park Service (United States
Department of Interior) to cross the Blue Ridge Parkway with public water and public
sewer lines; and
WHEREAS, the National Park Service has granted to the County temporary
right-at-way permits tor these purposes; and
WHEREAS, these right-of-way permits are substantially similar to the right-of-
way permit granted to the Town of Vinton to service the Wolf Creek Development in
east Roanoke County in 1996 and Boone, Boone & Loeb, Inc. and Nicholas Beasley, et
al. in 1997.
NOW, THEREFORE, BE IT RESOLVED by the Board at Supervisors of Roanoke
County, Virginia, as follows:
1
r-~
1.
That the terms and conditions of the right-of-way permits granted to
Roanoke County by the National Park Service (United States Department of Interior)
are hereby acknowledged and accepted.
2.
That the County Administrator or his designee is hereby authorized to
execute said right-of-way permit on behalf of Roanoke County and the Board of
Supervisors, upon form approved by the County Attorney.
Further, the County
Administrator is hereby directed to take such actions or to execute such documents as
may be necessary to implement the terms and conditions of this right-of-way permit.
3.
That the County Administrator, or his designee, is authorized to execute
such documents and take such actions as may be necessary to transfer these permits
to the Western Virginia Water Authority so that this Authority can operate and maintain
these public water and sewer improvements.
4.
That this resolution shall take effective immediately upon adoption.
2
K I-(p
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2005
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for January
11, 2005, designated as Item K - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
6, inclusive, as follows:
1. Approval of minutes - December 21 , 2004
2. Request from the Sheriffs Office to accept and appropriate a grant in the amount
of $10,470 from the Department of Criminal Justice Services for a Criminal
Justice Record System Improvement Program
3. Request from the Fire and Rescue Department to accept and appropriate a grant
in the amount of $1,000 from Wal-Mart Foundation for the purchase of safety
education equipment
4. Ratification of the appointment of Kathryn Howe Jones, Assistant County
Attorney, to the Community Policy and Management Team (CPMT)
5. Request to accept Sedgewick Drive into the State Secondary System
6. Request to allocate $2,307 from the State Compensation Board for equipment
purchases for the Commissioner of Revenue and the Treasurer
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabu lation for any such item
pursuant to this resolution.
1
ACTION NO.
K-~
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Request from the Sheriff's Office to accept and appropriate a
grant in the amount of $10,470 from the Department of
Criminal Justice Services, Federal Grant 05-B4226CR04,
approved under the Criminal Justice Record System
Improvement Program
SUBMITTED BY:
Gerald S. Holt
Sheriff
Elmer C. Hodge ('ff
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Sheriff's Office has received approval for a grant which provides continued funds from
the Department of Criminal Justice Services for a Criminal Justice Record System
Improvement program. This program will provide funds to purchase additional equipment
that will further upgrade the Jail Management System and Document Imaging software.
The grant was approved by letter on December 14, 2004, and is for a twelve month period
from January 1, 2005 through December 31, 2005.
FISCAL IMPACT:
There is no fiscal impact. Matching funds are available in the Sheriff's Office budget. The
grant is in the amount of $1 0,470.00 in federal funds and $3,490.00 local cash match for a
total of $13,960.00 and requires no additional funding from the Board of Supervisors.
AL TE RNA TIVES :
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of the awarded funds.
~-~
ACTION NO.
1-< -.3
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Request from the Fire and Rescue Department to accept and
appropriate a grant in the amount of $1,000.00 from War-Mart
Foundation for the purchase of safety education equipment
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
Elmer C. Hodge, Jr. t)l
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Wal-Mart Foundation awarded the Fire and Rescue Department a grant in the amount
of $1,000.00 to purchase safety education equipment. The equipment will be used for
public education to promote home safety and fire safety for the citizens of Roanoke County.
FISCAL IMPACT:
None
ALTERNATIVES:
If the grant is not approved, the Fire and Rescue Department will be unable to purchase the
equipment.
5T AFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the grant from Wal-Mart Foundation in
the amount of $1,000.00 into the Fire and Rescue Department budget.
ACTION NO.
k-Y
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Ratification of the appointment of Kathryn Howe Jones,
Assistant County Attorney, to the Community Policy and
Management Team (CPMT)
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
Elmer C. Hodge ('If'
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SU MMARY OF INFORMATION:
The Community Policy and Management Team (CPMT) is the oversight group that
administers the funding of cases under the Comprehensive Services Act for at-risk children
and familiesa The State requires representatives to this team who are senior staff or
directors of the following departments: Social Services, Health, Court Service Unit,
Schools, Community Services Board (Blue Ridge Behavioral Health Care), a private
provider, and a parent advocate. Additionally, the Roanoke County team chose to add
representation from the Police Department, Administration, Finance, and the County
Attorney's offices to obtain a broader perspective in administering this program.
Kathryn Howe Jones, the new Assistant County Attorney, will replace Joe Obenshain as
the County Attorney's representative to the CPMT. Msa Jones is now working with the
Department of Social Services for cases involving juveniles and will be a good
representative for this program. Ms. Jones has been approved by the CPMT in accordance
with their by-laws and is presented to the Board of Supervisors for ratification.
STAFF RECOMMENDATION:
Staff recommends ratification of the appointment of Kathryn Howe Jones to represent the
County Attorney's Office on the Roanoke County CPMT.
ACTION NO.
~-5
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
Request to accept Sedgewick Drive into the State Secondary
System
AGENDA ITEM:
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge t If
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Boone, Boone, and Loeb, developer of The Groves Section 9, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation (VDOT)
requesting that they accept 0.17 mi. of Sedgewick Drive from its intersection with Monet
Drive (Route 1255) north to its cul-de-sac. Roanoke County staff has inspected this road,
along with representatives from VDOT, and finds the road acceptable.
FISCAL IMPACT:
No County funding is required.
AL TERNATIVES:
1. Approve the resolution requesting that VDOT accept Sedgewick Drive into the State
Secondary System
2. Do not approve the resolution and leave Sedgewick Drive a private road.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the resolution accepting Sedgewick Drive into
the State Secondary System.
,.
V-5
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON TH E 11 TH DAY OF JANUARY 2005 ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF SEDGEWICK
DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition Form SR-5(A), fully
incorporated herein by reference are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements estabrished by the
Subdivision Street Requirements of the Virginia Department of Transportation,
WH EREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999 for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane S. Childers, Clerk
Roanoke County Board of Supervisors
pc:
Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
I
.,<.
.:1:'
2/1/93 ).
:1.1æ:rr
SI!COHDAftY ROADS DIVl
Aef.
No.
Nam. 01 Street
,
5edje W:c,k. PI'
.
-
3
<4
,
5
6
7
.ADDITIONS FORM SR..5(8) - Proposed Additions to tho Secondnr~stem of State Highwa~
^ttachrnent to lcheck one only) QlBoo.td of SUpØNt8oti Resolution 0 Surely In,trument Dat9d: Attachment
Name ot Subdivision: ~lh£ Gt'"'()"~.s See/- 9_1 Sc?c./-
Street ^ddition T emtlnl
£J/"" Dr 7 t+
:- ~
.-
Plcol Recorded Dale: ~n Leu:::'
Deed Book:
-1-01- Z
R..o-W
Wtd Ih (ft)
MlsceUGt'leoos Notes
County
J Z7¿¡- )
-
Page: Z. <6 -, 1v
-.
. .-
-
From:
To:
Plat Aecotded Dale:
0 eed Book:
ì'
Ptlge: ß 1
From:
'f' 0:
PIGt Recorded Dðte~
Deed Book:
-
Page:
.
Page:
-.:
.
Page:
PØjJ8:
Page:
.
Notes: Guð1tlnleed width of right cl way exclusive 01 OIly nece"so.ry easements for cuts! nns. end drainage.
TalA) Mileage
From:
'1'0:
Plat Recaded Dale;
From:
OHdBook:
To:
Plea Recorded Date:
Deed Boof<:
From:
To:
.
Plot Recorded Dele:
Deed Book:.
CER'IlFIC^'nON OF ATT^CHMENJ.
Th13 attAchment is certified as a p411 or Ihe document tndJcated above:
(Name and llde)
^dditlon Length
CenterlIne Míht3
0,/7
.
0 -11
~
V\
~
1;'- - - - ~
"
3.48 Þc. "
"
"
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPRESENT A
COMPOSITE OF DEEDS, PLA TS, AND CALCULA TED INFORMA TION AND DO NOT
REFLECT AN ACCURA TE BOUNDARY SURVEY.
r/5
\
P /0 86. 19-1 -33
1-== 100.
sus
".8:50 k.
/
6IJ.S2
. '-'-"""":. I
.. '.-;
~'. -.
"""., ; .-
2
Z2
21
20
I
J(
-I
6
2
J
Length: 0.1703 Miles
No. of Homes Served: 20
TAX MAP NO.
96.07
SCA L£:
1 "=200'
PLAT SHOWING
Acceptence of Sedgewick Drive into
the Virginia Department of Transportation Secondary System
PREPARED BY: ROANOKE COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
DATE:
11-22-04
ACTION NO.
\<-(0
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Request to allocate $2,307 from the State Compensation
Board for equipment purchases for the Commissioner of
Revenue and the Treasurer
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
Elmer C. Hodge t/I
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
For FY04, the State Compensation Board had unspent funds remaining in its expenditure
budget and Governor Warner approved the Compensation Board's request to re-
appropriate these carryover balances to FY05. As such, additional funds are available for
reimbursement of equipment purchases in the Commissioner of Revenue's office and the
Treasurer's office. These equipment purchases were requested in the FYO4-05
Compensation Board budget from both the Commissioner and the Treasurer, but were not
approved in the final state budget. The breakdown of the request and reimbursement is as
follows:
Total Cost Local Match Comp Board
Treasurer PC Replacement $2,766 $1 ,844 $922
Comm. of PC Replacement $4,155 $2,770 $1 ,385
Rev.
Total $2,307
The County match for these purchases is included in the current FYO4-05 budget for both
the Commissioner of Revenue and the Treasurer as the result of rollover appropriations
approved by the Board of Supervisors in November, 2004.
~--lo
FISCAL IMPACT:
The appropriation will increase General Fund revenues by $2,307 and increase the General
Fund expenditures by $2,307. The local match is already included in the current year's
bu dget.
STAFF RECOMMENDATION:
Staff recommends acceptance of State Compensation Board revenues of $2,307, and the
appropriation of $922 to the Treasurer and $1,385 to the Commissioner of Revenue for
equipment purchases.
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Prior Report Balance
Amou nt
$9,738,285
Addition from 2003-04 Operations
Audited Balance at June 30, 2004
2,050,000
11,788,285
July 1 , 2004
Explore Park Loan Repayment
20,000
Balance at January 11,2005
11 ,808,285
Changes below this line are for information and planning purposes only.
Balance from above $11 ,808,285
$11 ,808,285
0-\
% of General
Fund Revenues'
6.61 %
8.02%
8.02% :
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.250/0 of General Fund Revenues
2004 - 2005 General Fund Revenues $147,255,793
6.250/0 of General Fund Revenues $9,203,487
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge ê /I'
County Administrator
Submitted By
Approved By
o-~
MAJOR CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Appropriation from 2003-04 Operations
Amou nt
$1 J416,838.00
Balance at January 11 , 2005
$1 ,416,838.00
Rebecca E. Owens
Director of Finance
Elmer C. Hodge é'1f
County Administrator
0-3
MINOR CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Audited Balance at June 30, 2004
Remaining funds from completed projects at June 30, 2004
Transfer from Department Savings 2003-04
September 28, 2004 Appropriation for the Public Safety Building Project
October 12, 2004
December 7, 2004
Submitted By
Approved By
Appropriation for Regional Jail Facility Study
Appropriation for refund to PFC, LLC for PPEA review fees
Balance at January 11, 2005
Rebecca E. Owens
Director of Fjnance
Elmer C. Hodge tfl
County Administrator
Amount
$11,389,450.22
347,440.84
233,419.00
(6,110,540.00)
(85,922.00)
(50,000.00)
$5,723,848.06
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 2004-2005 Original Budget
September 28, 2004 Appropriation for professional services provided by
Chandler Planning
October 12, 2004
October 26, 2004
Submitted By
Approved By
Appropriation for Special Assistant for Legislative
Relations
Appropriation for participation in a libarary study
with the City of Roanoke
Balance at January 11, 2005
Rebecca E. Owens
Director of Finance
Elmer C. Hodge' ¡-l
County Administrator
O-y
Amount
$100,000.00
(9,000.00)
(18,000.00)
(29,700.00)
$43,300.00
0-5
FUTURE CAPITAL PROJECTS
COUNTY OF ROANOKE, VIRGINIA
Savings from 1996-1997 debt budget $ 670,000
Transfer from County Capital Projects Fund 1 , 11 3, 043
FY1997 -1998 Original budget appropriation 2,000,000
Savings from 1997-1998 debt fund 321,772
FY1998-1999 Original budget appropriation 2,000,000
FY1999-2000 Original budget appropriation 2,000,000
Less increase in debt service (1,219,855) 780,145
Savings from 1998-1999 debt fund 495,363
FY2000-2001 Original budget appropriation 2,000,000
Less increase in debt service (1 ,801,579) 198,421
FY 2001-2002 Original budget appropriation 2,000,000
Less increase in debt service (465,400)
Savings from 2001-02 debt fund 116,594 1 t 651 , 1 94
FY 2002-2003 Original budget appropriation 2,000,000
Less increase in debt service (2,592,125) (592, 125)
FY 2003-2004 Original budget appropriation 2,000,000
Less increase in debt service (2,202,725) (202,725)
FY 2004-2005 Original budget appropriation 2,000,000
Less increase in debt service (4,192,701) (2,192,701 )
Balance at January 11, 2005 $ 6,242,387
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge tll
County Administrator
ACTION NO.
ITEM NO.
[)-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
Report from the Virginia Department of Transportation (VDOT)
of changes to the secondary road system in November 2004
AGENDA ITEM:
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge ë/{
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR1S COMMENTS:
SUMMARY OF INFORMATION:
Attached is the list of all changes to the secondary system of state highways in Roanoke
County approved by the Director of the Local Assistance Division in November 2004. All
changes to the secondary system, with the exception of legal discontinuances, are effective
the day they are approved by the Director of the Local Assistance Division.
o-~
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, VIRGINIA 23219-2000
PHILIP A. SHUCET
COMMISSIONER
MICHAEL A. ESTES, PE
DIRECTOR
LOCAL ASSISTANCE DIVISION
December 17, 2004
Mr. Elmer C. Hodge
Roanoke County
PO Box 29800
Roanoke, VA 24018-0798
Dear Mr. Hodge:
The enclosed report contains a list of all changes to the Secondary System of
State Highways in your county approved by the Director of the Local Assistance Division
in November 2004. All changes to the Secondary System, with the exception of legal
discontinuances, are effective the day they are approved by the Director of the Local
Assistance Division. This date appears in the far right column of the monthly report.
If you have any questions or comments about this report, please call Martin Law
at 804-786-7399.
. L..
Michael Estes '1l1, -\,.- (\--\. M ¡;;;/&
Director, Local Assistance Division
ME/Mil
VirginiaDOT .org
WE KEEP VIRGINIA MOVING
Report of Challges to tl,e Secolldary System of State Highways
17-Dec-O4
15
County of Roanoke
Street Names grouped by Project/Subdivision
Route
Street Termini
Length Date BOS
Miles Resolution Effective
System Change: Addition
~~~"-_w~.~,,,.~. .'..~w~.~'~_m~_-m~_.~'._.,,",~," m-_-'_-mN~'.'.-..'~'---- ,.'U~'-"-<^'-.""-~~W~^W_~'_._~__-_-_m=W,W'~~'='.'..'..~w~,-~,,~~,'~~.'^'---"'m.-_~"'~~~.w.=W'~.'.' ',_w<_'mW_-.TMmm"m^.N~~_'w,'w,'.---"-"'~~~~'~'~mv~-^'".'..W_---
Orchard Park, Sections 3,4
Farmhouse Court
Farmhouse Lane
01248
01247
From: Intersectjon Wíth Farmhouse Court To: Cul-de-sac
0.08
0.04
8/24/2004 I] / I 2/2004
8/24/2004 II /12/2004
From: Intersection Of Farmhouse Court To: Cul-de-sac
Farmhouse Lane
01247
From: Intersection With Huntridge Road (rte ] 220) To: Intersectjon Of
Farmhouse Court
0.06
8/24/2004 ]] /12/2004
Total Net Change in Mileage
0.18
This docurnent sumfnarizes irnplelJlented changes in the secondary systern of state hig/nvays that will be reported to the Cofll1nonwea//h Transportation Board on December /6, 2004
C>
\
~
....
County of Roanoke
Economic Development Report
For the Month Ended December 2004
. Year~ Tò-Date'
'.. .., ,,":'" "'. , .^,;,
"."';,, 2003,
:"'.>'
..2004
Permits Issued
Value
Permits Issued
Value
Permits Issued
Value
Permits
Single family residential (detached) 28 1,965,903 22 1 ,409,359 527 33,181,718
Single family residential (attached) 2 97,206 6 307,386 55 2,393,604
Multi-family (apartment/duplex) - 0 0 0 2 103,463
Hotels/motels - 0 0 0 0 0
Amusement/socia 1/ recreation - 0 0 0 0 0
Churches/religious - 0 0 0 3 1 ,382,003
Industrial buildings 1 1 83, 11 0 0 0 2 7,030,585
Parking garages - 0 0 0 0 0
Service stations - 0 0 0 1 156,288
Has p ita Is/i n stitutio n a I - 0 0 0 1 205,012
Offices/banks/professional 0 0 0 3 411,230
Public works/utilities - 0 0 0 0 0
S ch 00 I s/ ed u ca ti on a I - 0 0 0 0 0
Stores (retail) customer service 1 815,274 0 0 2 1,690,608
Other buildings/structures 4 12,532 4 103,724 159 4,625,047
Additions/alterations (residential) 33 418,022 26 237,791 535 4,746,211
Additions/alterations (commercial) 10 288,612 8 172,021 118 5,220,372
Demolitions 2 3,500 2 12,250 41 331,450
TOTAL
81
$3,784,159
68 $2,242,531
1 ,44 9
$61,477,591
0
\
~
1
County of Roanoke
Economic Development Report
For the Month Ended December 2004
,2003
, 2004 '
,",",", '/", ,', "<" " '
,Y ear- T o~Date:"~
Permits Issued
Value
Permits Issued
Value
Permits Issued
Value
Fees Collected
The following portion of this report reflects all permits issued, refunds, courtesy permits and deleted permits, and monies collected.
Figures for prior periods on this report may not match previous reports if further transactions have been made to permits since the original
reports were printeda
Building permits 77 $17, 176 68 $11,800 1 ,442 $274,442
Electrical permits 122 6,143 131 6,615 1,633 82,559
Plumbing permits 61 3,329 76 3,904 1 ,034 58,137
Mechanical permits 57 3, 135 75 4 , 845 939 65,552
Signs 5 241 6 274 154 5,405
Re-inspection for construction 1 25 2 50 30 775
TOTAL
323
$30,049
358
$27,488
5,232
$486,870
Exami nations
Certificates of occupancy
18
-
18
$0
330
$330
6
-
6
$0
90
$90
119
119
$0
2,500
$2,500
0
\
-.:)
2
ACTION NO.
g- i
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11 , 2005
Work session on fiscal year 2005-2006 budget development
AGENDA ITEM:
SUBMITTED BY:
Brent Robe rtson
Director of Management and Budget
Elmer C. Hodge {' II
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to discuss items related to FY2005-2006 budget development.
The following will be discussed:
. Budget Development Calendar
. CIP Review Committee Status
. Current Year Revenues (FYO4-05)
. Update of Governor's proposed state budget amendments
Please bring your 2005 calendars as we wilJ discuss possible departmental budget
presentations to the Board during March and April.
County of Roanoke
FY 2005-2006 Budget Development Calendar
(\~\
December 2004
. Governor's proposed state budget amendments released
January 2005
. CIP Review Committee recommendation to Board of Supervisors
. Revenue team meets to discuss projections. Preliminary revenue projections completed.
. Departmental budget development FY2005-2006
February 2005
. Budget presentations to the County Administrator
. Public Hearing: General Comment on FY2005-2006 budget
. Public Hearing: Tax rates and tax assessments
March 2005
. Board adopts tax rates
. Departmental budget presentations to Board of Supervisors
. Work Session: Joint County Board of Supervisor/School Board
. Work Session: Contributions from local human service, cultural, and tourism service
.
agencIes
April 2005
. Board adopts School budget
. County Administrator presents proposed budget to the Board of Supervisors
. Public Hearing: Proposed budget
May 2005
. First reading of appropriation ordinance
. Board adopts FY2005-2006 Budget and CIP
. Second reading of appropriation ordinance
ACTION NO.
ITEM NO.
~~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Work session to discuss reciprocal trash collection service with
the City of Roanoke
SUBMITTED BY:
Anne Marie Green
Director of General Services
EI mer C. Hodge ~y
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a discussion on reciprocal trash collection service with the
City of Roanoke. The staffs have met and selected streets in border areas where trash
collection could be traded between the two localities, allowing one to provide service in the
other jurisdiction in an efficient manner.
5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 11, 2005
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CON FORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virgin ia Freedom of I nformation Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO.
T-I
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11 , 2005
AG ENDA ITEM:
Citizens Advisory Committee report regarding proposed
regional jail facility
SUBMITTED BY:
Herman L. Lowe
Chairman, Citizens' Advisory Committee
SUMMARY OF INFORMATION:
Attached is the report submitted by the Citizens' Advisory Committee for the proposed
regional jail facility. Herman Lowe, Chairman of the committee, will present the report to
the Board. Also anticipated to be present at the meeting are members of the Citizens'
Advisory Com m ittee.
The Citizens' Committee is comprised of the following individuals:
Herman L. Lowe, Chairman
Mark A. Layman
Pam Berberich
Dawn Erdman
Norman Gregory
Gary Jarrell
Don Davis
Charlie Greer
Steve Noble
Elizabeth Abe
Catawba Magisterial District
Catawba Magisterial District
Cave Spring Magisterial District
Cave Spring Magisterial District
Hollins Magisterial District
Hollins Magisterial District
Vinton Magisterial District
Vinton Magisterial District
Windsor Hills Magisterial District
Windsor Hills Magisterial District
T-1
TO:
FROM:
DATE:
RE:
Board of Supervisors, Roanoke County
Citizens Advisory Committee, Regional Jail Site Selection
January 6, 2005
Recommendations from Committee
The ten members appointed to the Citizens Advisory Committee (CAC) met four (4) times in recent weeks to
compile information to forward as a recommendation for a regional jail site to the Board of Supervisors.
The CAC met December 16, 2004 at the county administration building to receive its charge and to devise a plan of
action. At this meeting the group elected a chair, vice-chair and secretary. The members agreed to use a matrix
similar to that of the previous committee, making a few changes in the weight of some criteria. The CAe toured the
12 previously identified sites plus 6 additional locations on December 18, 2004. Sheriff Holt accompanie.d the
group on the tour.
The committee met on December 21 and again December 23, resulting in the following recommendations. AU the
meetings of the CAC were open to the public and the members were asked numerous questions and listened to
citizen concerns about the various site locations.
After detennining truly viable properties, eight (8) sites were scored in the fmal process. Two separate
recommendations are being offered. Some of the CAC members felt that neither method uSed to anive at a
recommendation was sufficient to stand alone. AU supporting documentation is included in this report.
RECO~ENDATION#l-
m os of a wei bted criteria matrix.
Each property could receive up to 170 points. CAC members assigned values to stated criteria based on individual
observations. Properties scored as fo Hows:
Higginbotham F anns
Horn
Newbern
Huffinan Trust
Meacham Road
CRT
[ngersol Rand
0 ld Mountain Road
1329
1244
1158
1103
1037
1012
975
955
RE OMMENDA TION #2 - Rankin of sites I throB h 8 with 1 bein most desirable.
Some CAC members felt strongly that this method be used due to the wide range in the numerical scoring on the
criteria.
See Attachment 1
All properties considered appeared to have definite strengths and weaknesses. No one wants this facility near his or
her home; however, there is a documented need. We, the members of the Citizens Advisory Committee,
respectfully submit these recommendations to you.
ATTACHMENTS:
Supporting docum entation
Attachment I
T-1
ATTACHMENT 1
PRO PERTIES Ran ked 1 at Ranked 2nd Ranked 3rd Ranked 4th Ranked 5th Ranked 6th Ranked 7th Ra n ked 8th
Higginbotham Farms 4 1 2 1 1 1 a a
Horn 1 5 a a 2 a 2 a
Newbern a 2 4 2 a 2 a a
I ngersol Rand a 0 a 2 1 3 2 2
Old Mountain Road a a a 1 2 3 2 2
Meacham Road a a 2 3 2 1 2 a
Huffman Trust a 3 1 1 2 a 1 2
CRT 5 a a a a a 1 4
r~p((1 ß J ~ It I~ xV\-,
L- --- Itvr~ /L~~
(ì~. ðtS -rt~
Roanoke County Re i rn A7 (V)'1Yì ¡VO ~cL h ~
Jail Matn. 9 onal :ià¡f Citizens C
x ommlttee
Saturday. December 18. 2004
Max Weight
Sites /
\1\ 0 I Hiaainbotham Farms
~ ()IHom
" 01 Ne\Wem
." Ollnaersol Rand
"Q'Old Mountain Road
Dixie Caverns
Meacham Road --
D
RCCRT
Newland I Peters Creek
Valley Gatewa
Salem Filtration Plant.
AEP
ValleYPQinte Phase II
Franklin Road
I
~ I Bradshaw Tract
[ 'I: Comments
L Wjf J ffL¿.~r
~.
o-ú L rV\,ifVJ
~1
iLli
Jit~
}.~,<-n
f1 ... If
V \.J?~¡Z.! ~ J
T-1
ember
Total
Weight
Ranking I Suggestions
Asking
Price
Price! AC , Acreage
Useable
AC
Willing I Proximity I Pt:Oximity
Seller Court Partners
System
Lay of
Land
ajar
Highways
Access
......._~
54.56
"
1.640,0001 40.000
-'. '~ C
2,800,000 . " 58786
. ,
'.
4-,300,000 100,000
2.100,000 30,801
100,000 1.981
2,000,000 32.536
425,000 . :9.893 42.96
3,700,000 133,094 27.8 $500,000
Cost Basis 424.31 30
, . 2,995,000 118,286 25.32
41
..'
47.63
,~
30
35.14
"".
68. 18
50.48
61.47
~ - -
" ..
I .~ ~~
.
128,259
26.08
-
na 105.64 30
.
na 98.08 30
na 48.65
na 125.38
-,
~
T-1
Committee Mem
Date
~
StIMt~.-J
3,2004
R08noke County ReglolNll J.n CItlzen8 ConwnIttee
Jail MatrIx
S8Ud8r. December 18. 2004
M8X Weight
SIt88
RCCRT
n Trust
Newbern
Old MoUntain Road
H.-.
om Farms
Rand
Horn
wine Rd
Comments
WIlling Proxi mity Proximity Neighbors Available Layof Asking Major Other Total Ranking Asking Utilities Total PrIœIAC Acreage U sea bIe
Seller Court P Iñ tafS UtlIiUes Land Price Highways Umltatlorm Weight Price TIe Ins Cost AC
- . (Cost) Access (Lack of)
II
20 20 10 30 20 20 15 15 20 170
.. I 6 I 30 I 20 I 16 I 15- , 15 r 15T 141 I 1 r COIf easis r °' 240,OOOr 8,000 I 424.311 30
25 ---I 1õl . ~ 4-, 151 - ~ I 8851 --- 2ll1
18 I 15 ---I 8 10 2 27.80
- I I rsl - r - rmI I ~9,OOOf'125.7541-- 35-:f4r - -
9 I 8---' - m-T - 15 15 15 15 3 35.14
181 16T121 I 1 - r-mr1 I ~ 2D:919l
~- I --2 I -~ 1 7 10 4 50.481 - _n-----SO.48
- ~ 12T7 101 I r-rool I .t461 54.561
2---- I ~ -I 30 I 10 5 5 41
15~12T1O1 I r 1Õ t 991 -, . 88.181 --68.18
3 I --~-I 20 I 7 6
10- --r--r r-- 9 t -5--- rarl----t . 47.631 ---
2 I 4 I 25 .- 8 I 47.63
-- f . ~ . I . I 425.dõõr5õ1:õõõ1 926.oõõI -
~.:....1 0 I --~2 112 I 8 5 80 8 21,5551 42.96 r 42.96
?~ß
T-1
,
-t --
Jail Matrix Attachment B
December 23, 2004 -_.-~---
-- --~-
-
WilJing Proximity Proximity Neighbors Availabte Lay of Asking Major Other Total New Asking Acreage
Buyer I Court Partners UtHities Land Price Highway ..im itations Weight Rank Suggest Price
Sefler System Access (Lack of)
Site Max Wt 20 10 -
20 30 20 20 15 15 20 170
--
,
~~p Higginbotham Farms J~,O 0 1,640,000 40,000 A 41154.56
. '"'
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Horn J J l/t 0 2,800,000 47.63
......, . ~-
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Newbern Site J 2-in 0 4,300.000 100,OOOA 35.14
~ Ingersot Rand IC/,O 2.100,000 70,000 A 30168,18
~ - -
Old Mountain Road /~O 1,000,000 50,48
- "T
.-
Meacham Road J J ~ 0 425,000 plus other proJ 42.96
~-~ '----
Huffman Trust } .~r;; a 3,700,000 plus 500,000 27.8
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Jail Matrix Attachment B
December 23, 2004 I -----
-
-
e---
Willing Proximity Proximity Neighbors Available Lay of Asking Major Other Total New Asking Acreage
Buyer I Court Partners Utilities Land Price Highway -imitations Weight Rank Suggest Price
Seller System (Lack Of) ~.
Access
Site Max VVt 20 20 10 30 20 20 15 15 20 170 .
-
Higginbotham F anns ~C> ~ 8 rJ"S )0 J -~ J2' -r~ 15 I~Pm t 1,640,000 40,000 A 41/54.56
-
Horn -:7 1"1 ? B 25 10 IS? /0 )5 JZ t33o L- 2,800,000 47.63
.
lL:J /f) \5 l~ 6 )5 I~ I ZL.J 0 3 -
Newbern Site 2..0 l D 4,300,000 100,000 A 35.14
-
- -
-
Ingersol Rand 20 ~ 5 10 15 J~ L2 ~ TO /630 ~ 2,100,000 70,000 A 30/68.18
j
?-O ~ CS ,~ 15- t2. 8 10 1030 (p -
Old Mountain Road Ib 1,000,000 50.48
- ..
Meacham Road 2-0 15 ~ IJ I~ 10 15 10 to )J1f 0 ~ 425,000 plus other pro~ 42.96
- -~ .. . .
Zo rz ){ f~ ,~ ~ :J ~ l¿ Ill¡, 0 5 ..- -..---
Huffman Trust 3.700,000 plus 500.000 27.8
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Roanoke County Regional Jail Citizens Committee
Jail Matrix
Satwtlay, December 18, 2004
Committee Member G t4 a ~ :J;4 IZ e ~ /
/
Sites
Willing Proximity Proximity Neighbors Available Lay of Asking Major Other Total Ranking Suggestions Asking PriceJAC Acreage Useable
Seller Court Partners Utilities Land Price Highways Limitations Weight Price AC
System . (Cost) Access (Lack of)
: Qo 1.- I 0 -YO &0 2.0 !r ~ ~ØI -...,. =.;;;::
, J --
70
Max Weight
,. -
Higginbotham Farms -t.O 1.0 'ZD 'La IS- 1.If' I~ 'to J - -~ ~ 1.640,000 40 ,000 54.56 41
..,- - ¥'
..
Horn 1.0 1" .I. '1ø 10 J-~ J:r- ~ ,~ Jt;~ ." 2,800,000 58,786 47.63
-
Newbem Z- lit.. . ~ . 10 ,~ 0 J~ 1'3 7aT ~ 4,300,000 100,000 35. 14
"t;)
Ingersol Rand 2- :r Y .0 200 It1/{' '-' ~ ~ø 10 ~- 2.100.000 30,801 68.18 30
Old Mountain Road ~ð ~ I ð 'Z..O I~ 1'5' 10 Jtf jO~ (1) 100,000 1,981 50.48
"""'"
I_. . 2,000,000 32,536 61.47
,-
-
Meacham Road ~ø I~ . 2.0 J~ J~ J.!f 1~ ,- ,~ (~) 425,000 9,893 42.96
-
--
Huffman Trust L.:=Þ 1~ I' -z..:$""" 'Z--O It:) ~.:;þ 'oS I"J'" / c.¡ -=r (#-1 3,700,000 133,094 27.8 $500,000
'"
RCCRT In -z.~ "L~ Id _10 "_ð 7..0 ~-~ }I(" ~Ð t~ c:) III!! ff} Cost Basis 424.31 30
- ---
Newland I Peters Creek 2,995.000 118,286 25.32
.
.'To --" - .... . Rd 28.71
.-... ...-.. na
College of Health Sciences na 37.65
Valley Gateway 3,345,000 128,259 26.08
Salem FIltration Plant na 15.38
, .
-
*,EP na 105.64 30
-",
.- ,
\1alleypointe Phase II na 98.08 30
Franklin Road na 48.65
-.
Bradshaw T raet na 125.38
Comments
T-1
Jail Matrix Attachment B
December 23, 2004 -----
Willing Proximity Proximity Ne ig h bors Available Lay of Asking Major Other Total New Asking Acreage
Buyer I Court Partners Utilities Land Price Highway -Imitations Weight Rank Suggest Price
Seller System Access (Lack of)
Site Max VVt 20 20 1J) 30 20 20 15 15 20 170
.. -- ..
Higginbotham Fanns 2t 20 It ::;0 20 2b /¿ 2.0 0 /7V I 11640,000 40,000 A 41/54.56
- . .~ -
Horn -'). b /1 7lJ :.to ,Z-'" :lIJ j?J J /f 0 /7/ :J- 2,8001000 47.63
--..-- I ~ --
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Newbem Site 2tJ /ð .5 0 I~ Iv /'ð /~ 0 7jtJ "3 41300,000 100,000 A 35.14
-
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IngersolRand ,J 0 /J Lf 0 f~ /J ¡p -ç 0 L vi (p 2,100,000 70,000 A 30/68.18
., \ ".- ,
Old Mountain Road ." ¿; () J{ 0 /~ ~/¿ . /) " r2 0 of.; / 7 1,000,000 50.48
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Meacham Road 0 425,000 plus other pro, 42.96
-, ,
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Huffman Trust 2.0 IJ /0 q /( ( /1_- /-1) 0 7" J-f 31700,000 plus 500,000 27.8
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Attachment B
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December 23, 2004 -
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Willing Proximity Proximity Neighbors Available Lay of Asking Major Other Total New Asking Acreage
Buyer 1 Court Partners Utilities Land Price Highway ~imitations Weight Rank Suggest Price
Seller System Access (Lack of)
---
Site Max \Nt 20 20 jj2 30 2Q 20 15 15 20 170
--
Higginbotham Farms -/??7 0 1.640,000 40,000 A 41/54.56
~
--
Horn 12 \ 0 2,800,000 47.63
Newbern Site i t}...-O 4,300,000 100,000 A 35.14
Ingersot Rand 11i) 0 2,100,000 70,000 A 30/68.18
.,--~
Old Mountain Road ù1... 0 1,000,000 50 .48
--
- ---
Meacham Road 12-b 0 425,000 plus other pro~ 42.96
-
.------
Huffman Trust (b ð 0 3.700,000 plus 500,000 27.8
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Committee Member
Asking
Price
Roanoke County Regional Jail Citizens Committee
Jail Matrix
Saturday, December 18,2004
'-.
Price! AC I Acreage
Willing
Seller
Proximity
Partners
Asking
Price
Total
Weight
Ranking I Suggestions
Lay of
Land
Maj
Highways
Access
5
2..
Max Weightl :J- 0
S Ites
'5 I Hiaainbotham Farms
7 I Horn
2 I Newbern
.2.0
~
1,640,000 40,000
2,800,000 58,786
4,300,000 100,000
2,100,000 30,801
100,000 1,981
2,000,000 32,536
425,000 9,893
3,700,000 133,094
Cost Basi
2,995,000 118.286
na
-
-
na
3.345.0001
128.259
na
-
-
na
2-
-
2:"
,2-
0
7
..
Cø IInaersol Rand
.5 IOld Mountain Road
2..
2.
5
l I Meacham Road
3 IHuffman Trust
,
,
RCCRT
424.31
25.32
28.71
37.65
26.08
15.38
105.64 30
na I I 98.08 30
na 48.65
125.38
¿..
-
- .-.
na
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Useable
AC
54.56
41
47.63
35.14
68.18
30
50.48
61.47
42.96
27.81 $ 500.000
30
Comments
Jail Matrix
December 23, 2004
r----
Site Max 1M
Higginbotham Farms
Ham
1------ -
NeWbern 5 ita
Ingersol Rand
Old Mounta1n Road
Meacham Road
Huffman Trust
.-
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¡ Willing Proximity Neighbors Available
Buyer [ Partners Utilities
Seller
20 1Q 30 20
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Asking Major Other Total New
prtce Highway imitations Weight Rank
Access (lacK
15\ 15 2QI 170
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1,640,000 I 40,000 A
2,800,000
4,300.000 I 100,000 A
2,100,000 I 70,000 A
1,000,000
425,000 I plus other pro~
-
3,700,000 I plus 500,000
N/A
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.
--
-
Acreage
--
-
41 [54.56
47-63
35.14
30 [68.18
50.48
42.96
27.8
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-----.
Jail Matrix Attachment 8
- ---- .---
December 23,2004
--- -
- -.
Willing Proximity Proximity Neighbors Available Layof Asking Major Other Total New Asking Acreage
1-- -~---_.~
Buyer I Court Partners Utilities Land Price Highway~imitations Weight Rank Suggest Price
Seller System Access (Lack-at)
Site Max VVt 2Q 20 10 ~ 20 20 15 .1§ 20 11..0
..
, Higginbotham Farms :¡..." . f> l~ .3 þ ~ 71? ~'" J5 ",Ð/~ 0 I 1,640,000 40,OOOA 41154-56
., b 2A? Lf) 11 ..
~ Hom I 4t í r ,. --=£1 ~I'. <"1 ~" ¡J ¡/;:1 p 0 ~ 2,800,000 47.63
,
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, Newbern Site _.J_t J 1St ~ 'I ~ 1) ~ -0 ..l!J- e? ;¡-;L7o ~ 4,300,000 100,OOOA -35.14
~ -F- v ~
¡ IngersolRand I ~ J C, , f) () ~'D., ~--, '.5 0 ¿ 2,100,000 70,OOOA 30/68.18
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"'" Old Mountain Road , 3... I '" , 0 A '!.,V . ~ J~ 6 ",/ 0 -' 1,000.000 50.48
_.-- r IJ 1) -Ye -~ V
, Meacham Road I Þ &~ ø () lÞ ¡lJJ) . .0 ~ 4 _-r9 a /¿þ 425.000 plus other pro! --. 42:96
, ~ () f> ,..,(J ---~ . -
~ Huffman Trust ð I[J l) ê> I':> ~ ~ f 0 ~ 3,700,000 plus 500,000 -- 2?:!
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ACTION NO.
T-~
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Citizens comments regarding proposed regional jail facility
SUMMARY OF INFORMATION:
This time has been set aside to receive citizens' comments regarding the proposed regiona'
jail facility.
ACTION NO.
T-3
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2005
AGENDA ITEM:
Request to obtain an option for the acquisition of land for the
location of a regional jail facility and authorization to conduct
the required testing of the site
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
Elmer C. Hodge ~ /~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
I would like to extend my thanks to the members of the Citizens' Advisory Committee for
their time spent visiting and evaluating the 18 potential sites. As noted in the staff report,
the Higginbotham Farms site consistently ranks the highest when comparing evaluations
from the Citizens Committee, the Jail Study Group, and staff recommendations. I support
the staff recommendation to proceed with securing an option on the Higginbotham Farms
site in order to conduct the necessary testing required to submit our application to the
Department of Corrections by March 1, 2005. Should this site become disqualified, staff
will return to the Board for authorization to proceed with the next highest ranked site~
Regardless of the site selected, we will work closely with neighbors, the community and any
interested groups to ensure that their concerns are addressed.
SUMMARY OF INFORMATION:
Staff has previously forwarded to the Board of Supervisors a matrix ranking the identified
properties under consideration for the location of a regional jail facility. The Jail Study
Group comprised of the Sheriff, Administrative Official, and Chief Corrections officials of the
City of Salem, Roanoke County, Franklin County, and Montgomery County evaluated the
sites and recommended the Higginbotham Farms site in the Dixie Caverns area of
Roanoke County as the preferred site, followed by the Horn site and the Newbern site. A
map of the Higginbotham Farms site is attached as Exhibit A.
The Board of Supervisors then appointed a Citizens' Advisory Committee composed of two
representatives from each magisterial district who also viewed the sites and ranked them.
The Citizens' Committee used two methodologies to rank the sites and forwarded the
following recommendations to the Board:
1~3
A. The first process used a matrix with the same categories established by the Jail Study
Group, but with revised weights as determined by the Citizens' Advisory Committee.
The top three ranked sites under this methodology were: (1) Higginbotham site; (2)
Horn site; and (3) Newbern site.
B. The second method was a listing of the site ranked number 1 by the individual
members. This method ranked the top three sites as follows: (1) CRT - 5 votes; (2)
Higginbotham site - 4 votes; and (3) Horn site - 1 vote.
Any of the sites under consideration for this project will require a rezoning, a Special Use
Permit, a Section 2232 review, as well as first and second readings of ordinances when the
actual purchase is to be made; therefore, many opportunities for public input remain before
the final use of the property is completed. At the November 16, 2004 meeting, the Board of
Supervisors authorized the County Administrator to negotiate options on up to five
properties and bring the results back to the Board of Supervisors to approve.
Considering all of the recommendations from the Jail Study Group and the Citizens'
Advisory Committee, the Higginbotham site has consistently been identified as one of
highest rated sites. Staff respectfully requests that the Board of Supervisors consider these
recommendations and authorize the obtaining of the option on the Higginbotham site so
that the requisite testing (environmental and geotechnical) may be conducted. This will
allow staff to submit the application to the Department of Corrections prior to March 1 , 2005
to be included in the upcoming funding cycle. Should the chosen site become disqualified
or need to be changed, staff will come back to the Board with a proposal to move to the
next highest ranked site. Once another site has been approved, an amendment to the
application can be filed with the Department of Corrections at a later date with the
corresponding adjusted cost projections for developing that site.
The estimated cost for the required testing are $ for the environmental testing and
$ for the geotechnical testing. The dollar costs for the testing and the option
agreement will be available at the Board meeting on Tuesday.
The following individuals will be present at the meeting to respond to questions on this
matter: Ron Elliott and Brooks Ballard, Virginia Department of Corrections; Dan Bolt,
Architect with Hayes, Seay, Mattern & Mattern; Gerald Holt, Roanoke County Sheriff; and
John M. Chambliss, Jr., Assistant County Administrator.
FISCAL IMPACT:
An appropriation in the amount of $ from the County Minor Capital Fund
will be needed to secure the option so that the County may enter the property and to cover
the cost of conducting the necessary testing. The partner localities will share in the cost of
the purchase of land, testing, capital construction, and related debt service on the basis of
the pro-rata share of beds needed or upon such other method as may be agreed upon by a
future Jail Authority.
T-3
51 AFF RECOMMENDA 110N:
Staff recommends that the County Administrator be authorized to obtain an option for the
Higginbotham site, on form approved by the County Attorney, and that the sum of
$ be appropriated from the County Minor Capital Fund to secure said option
for the purchase of the land and to appropriate funding so that the requisite testing may be
accomplished under the supervision of HSMM. As noted above, dollar amounts will be
available at the Board meeting.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11,2005
RESOLUTION AUTHORIZING AND APPROVING THE COUNTY
ADMINISTRATOR TO EXECUTE AN OPTION AGREEMENT FOR REAL
ESTATE FOR THE PROPOSED REGIONAL JAIL F ACI LITY
WH EREAS, for the past year the County has been working with the City of
Salem, Franklin County, and Montgomery County to create a Regional Jail Authority to
alleviate jail over-crowding in these localities; and
WHEREAS. representatives of each of these localities have undertaken certain
actions with respect to this initiative; and
WHEREAS, time is of the essence with respect to any real estate transaction
since the Code of Virginia imposes strict statutory deadlines with respect to regional jail
funding approvals.
WHEREAS, by Resolution 111604-8, the Board authorized the County
Administrator to negotiate and secure option agreements for potential sites for the
location of a regional jail facility.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County, as follows:
1.
That the Board of Supervisors hereby approves and authorizes the
execution of an option agreement by the County Administrator for the
site for the location of a Regional Jail facility.
2.
That the Board hereby appropriates the sum of
for the Option Fee and also anticipated due diligence expenses necessary to determine
whether or not this real estate is suitable for the proposed Regional Jail Facility.
T-3
3.
That if this site is deemed suitable for this purpose during the term of the
Option, then the Board will be asked to consider the adoption of an ordinance to
exercise this Option and acquire this real estate.
2