HomeMy WebLinkAbout4/9/2024 - RegularPage 1 of 1
INVOCATION: Pastor Anthony Holmes, Sr.; Loudoun Avenue Christian Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
April 9, 2024
Page 2 of 4
Good afternoon and welcome to our meeting for April 9, 2024. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations f rom this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m.
Board of Supervisors meetings can also be viewed online through Roanoke County’s
website at www.RoanokeCountyVA.gov. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all
cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFINGS
1. Briefing by the Roanoke Regional Partnership (John Hull, Executive Director of
the Roanoke Regional Partnership)
2. Briefing by the Roanoke County Public Schools to discuss with the Board of
Supervisors proposed fiscal year 2024-2025 budget (Susan Peterson, Director of
Finance, Roanoke County Public Schools)
D. NEW BUSINESS
1. Resolution setting the allocation percentage for Personal Property Tax Relief in
Roanoke County for the 2024 tax year. (Laurie Gearheart, Director of Finance
and Management Services)
Roanoke County
Board of Supervisors
Agenda
April 9, 2024
Page 3 of 4
E. PUBLIC HEARING AND ADOPTION OF RESOLUTION
1. Public hearing for citizen comments on the following items: Calendar Year 2024
Real Estate, Personal Property and Machinery and Tools Tax Rates (Steve
Elliott, Budget Administrator)
2. Request to adopt the following taxes rates:
(a) Resolution setting the tax rate on Real Estate in the County of Roanoke for
the calendar year 2024;
(b) Resolution setting the tax levy on Personal Property situate in the County of
Roanoke for the calendar year 2024;
(c) Resolution setting the tax levy on a classification of personal property -
Machinery and Tools - situate in the County of Roanoke for calendar year 2024
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN
THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM
WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY
1. Approval of minutes – March 26, 2024
2. Proclamation recognizing the week of April 14-20, 2024, as National Public
Safety Telecommunicators Week in the County of Roanoke.
3. Request to accept and allocate grant funds in the amount of $99,590.40 from the
Virginia Office of Emergency Medical Services for the "Four-For-Life" distribution.
4. Ordinance to amend Chapter 19 of the Roanoke County Code; Solicitors and
Solicitations (Second Reading)
G. CITIZENS' COMMENTS AND COMMUNICATIONS
H. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
I. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Tammy E. Shepherd
2. Martha B. Hooker
3. Paul M. Mahoney
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Briefing by the Roanoke Regional Partnership
SUBMITTED BY: Rhonda Perdue
Chief Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Briefing from the Roanoke Regional Partnership.
DISCUSSION:
This time has been set aside for John Hull, Executive Director of the Roanoke Regional
Partnership, to provide a briefing to the Board of Supervisors on Economic
Development.
Page 1 of 2
ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Briefing to discuss with the Board of Supervisors the
Roanoke County Public Schools proposed fiscal year 2024 -
2025 budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Briefing for the Board of Supervisors regarding the Roanoke County Public Schools
Proposed Fiscal Year 2024-2025 Budgets
BACKGROUND:
As part of the annual budget process, the Roanoke County Public Schools presents a
balanced budget for consideration by the Board of Supervisors. This briefing provides
an overview of the Roanoke County Public Schools Proposed Fiscal Year 2024 -2025
Budget.
DISCUSSION:
This time has been scheduled to provide the Board of Supervisors with a briefing on the
Roanoke County Public Schools Proposed Fiscal Year 2024 -2025 Budget.
FISCAL IMPACT:
There is no fiscal impact associated with this briefing. The budget approval and
appropriation of funds will occur at a later meeting.
Page 2 of 2
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
Roanoke County Public Schools Proposed Fiscal Year 2024 -2025 Operating Budget
and Proposed Fiscal Year 2025-2034 Capital Improvement Program.
School Board Adoption March 21, 2024 1
2
Roanoke County Public SchoolsOther FundsDepartment Requests - March 21, 2024 Priority First Not Grant &Annual Budget 2024-2025 Requests Add Backs Funded NutritionState Revenue (Governor's Budget) (2,828,624 is the additional to get to the House Budget) 5,567,113$ 2,828,624$ -$ -$ Roanoke County Revenue Sharing Formula 6,902,452 - - - Record revenue separate from expenditures for dual enrollment (net zero effect) 375,000 - - - Eliminate employee nonresident tuition (25,418) - - (14,200) CSA reimbursement for IA transitional support for students returning from private day 130,000 - - - Other miscellaneous revenue change 8,941 - - - ESTIMATED REVENUE CHANGES12,958,088$ 2,828,624$ -$ (14,200)$ 1-Step (1.6%) plus scale shift (2.15%) for a 3.75% total raise (additional to get to a 5.10% raise)4,712,876$ 1,650,000$ -$ -$ Use part of built-in hybrid defined contribution lapse (248,692) Paid time off program (non-260 employee) (Tied to sub days below) See Subs - - - 2 additional PTO incentive days (36,890 for 1 day and 85,900 for 2 days) 85,900 - - - Increase sick leave payout at retirement from $35 to 25% daily rate with $50 minimum 200,000 - - - Increase in health care insurance claims (increase in premiums, but offered dual option to provide choices for employees)1,295,000 - - - Continue 1 Permanent Substitute in each building that were previously funded under pandemic grants (based on $180/day)907,000 - - - Increase long-term, retiree, and permanent substitute supplement from $180 to $200 per day160,000 - - - Increase in substitute line for higher absences 1,134,530 - - Increase supplemental teacher pay rate 79,000 - - - Employee Extended Work Plan42,600 - - - HUMAN RESOURCES8,368,214$ 1,650,000$ -$ -$ Athletic allotments124,000$ 125,000$ -$ -$ Convert 5 athletic directors from 240 to 260- - 44,833 - Copy paper costs23,192 - - - $100 Payment to schools for non-resident employee students enrolled14,200 - - - ADMINISTRATION161,392$ 125,000$ 44,833$ -$ General FundNote - all payroll estimates includes VRS and FICA benefits and are based on the scale shift.3
Roanoke County Public SchoolsOther FundsDepartment Requests - March 21, 2024 Priority First Not Grant &Annual Budget 2024-2025 Requests Add Backs Funded NutritionGeneral FundConvert supervisor to associate director13,636$ -$ -$ -$ Add 1 elementary school counselor to meet SOQ (mandated)72,195 ---Add 1 secondary school counselor floater to help with leave of absences (there are limited substitutes)--72,195 -Add 1 elementary school counselor to help in Title I schools due to increased needs72,195 ---Convert 10 high school counselors from 200 to 210 -36,969 -SCHOOL COUNSELING158,026$ 36,969$ 72,195$ -$ Convert 1 preschool program manager contract from 240 to 260-$ -$ 8,685$ -$ Convert 5 504 Facilitators from grade 120 to 122 (20% retention rate)32,202 ---Add 1 school psychologist for increase in regulatory services83,696 ---Add 1 interpreter for a student with hearing impairment61,717 ---Add 2 nurse floaters for substitutes and extra help148,686 --Add 1 special education coordinator floater for substitutes and to help schools with large case loads---72,195 Add 2 special education coordinators that were previously funded under the pandemic grants167,862 ---Add 8 special education instructional assistants that were previously funded under the pandemic grants (15 requested in total)340,989 265,290 --Mandt training20,000 ---Adult EpiPens 9,000 ---Region 6 Autism Consortium--17,686 -Participation in Roanoke City hearing impaired regional program and SECEP100,000 ---Summer stipend for speech pathologist for evaluating throughout the summer and FICA---8,075 SPECIAL EDUCATION & PUPIL PERSONNEL SERVICES964,152$ 265,290$ 26,371$ 80,270$ Note - all payroll estimates includes VRS and FICA benefits and are based on the scale shift.4
Roanoke County Public SchoolsOther FundsDepartment Requests - March 21, 2024 Priority First Not Grant &Annual Budget 2024-2025 Requests Add Backs Funded NutritionGeneral FundAdd 1 library instructional assistant for larger schools to share-$ -$ 40,413$ -$ Add 1 ELL teacher to meet SOQ72,195 ---Summer school48,800 ---Interpreting services 6,000 ---Library database increase5,415 ---Spelling bee4,100 ---Art materials3,000 ---ELEMENTARY INSTRUCTION139,510$ -$ 40,413$ -$ Record revenue separate from expenditures for dual enrollment (net zero effect)375,000$ -$ -$ -$ Summer school12,000 ---Instrument repairs10,000 ---Band and choral uniforms5,000 ---Summer residential Governor's School tuition2,000 ---Library database increase2,300 ---Spelling bee1,625 ---Art materials1,731 ---SECONDARY INSTRUCTION409,656$ -$ -$ -$ Add 1 elementary gifted specialist72,195$ -$ -$ -$ Tutor.com funded under pandemic grants through September 2024, will need funding for rest of year (Option 1 - grades 9-12 -$75,938 / Option 2 - grades 6-12 - $101,250)101,250 ---ASSESSMENT AND RESEARCH173,445$ -$ -$ -$ Allotment, supplies, and small equipment for classes - Family and consumer science4,325$ -$ -$ -$ Allotment, supplies, and small equipment for classes - Trade and industry4,058 ---Allotment, supplies, and small equipment for classes - Technology education3,865 ---Student travel3,492 ---Supplies and small equipment2,665 ---Instructional materials1,040 ---CTE19,445$ -$ -$ -$ Note - all payroll estimates includes VRS and FICA benefits and are based on the scale shift.5
Roanoke County Public SchoolsOther FundsDepartment Requests - March 21, 2024 Priority First Not Grant &Annual Budget 2024-2025 Requests Add Backs Funded NutritionGeneral FundAdd 1 HVAC technician for aging equipment78,716$ -$ -$ -$ 5 14-passenger buses for small teams (one per high school)-500,000 --Uniform allowance to offset the taxes required by the IRSTBD---Convert 2 administrative assistants to administrative analysts--5,473 -Convert 1 lot attendant to camera technician8,308 ---Add 1 transportation special education route manager-86,828 --FACILITIES AND OPERATIONS (INCLUDING TRANSPORTATION)87,024$ 586,828$ 5,473$ -$ Fleet Replacement Plan (last year to fully fund)450,000$ -$ -$ -$ Technology Replacement Plan298,261 ---Capital Projects – CMP250,000 --Capital Projects – Joint Capital Fund Policy530,000 ---Increase in transfer to county for Comprehensive Services Act (related to increase in rev)300,000 ---Division-wide vendor contract increases (for all departments)515,000 ---Voluntary Match of up to $600 for 403(b)-67,726 --Voluntary Match of up to $600 for 457(b)-167,168 --Convert 1 nutrition associate to nutrition courier (no change in contract)---5,427 Add 2 nutrition field managers ---162,712 FINANCE (INCLUDING NUTRITION)2,343,261$ 234,894$ -$ 168,139$ Add 2 technology technicians previously funded under pandemic grants133,963$ -$ -$ -$ TECHNOLOGY133,963$ -$ -$ -$ TOTAL REQUESTED12,958,088$ 2,898,981$ 189,285$ 248,409$ REVENUE CHANGES LESS TOTAL REQUESTED-$ (70,357)$ (189,285)$ (262,609)$ Note - all payroll estimates includes VRS and FICA benefits and are based on the scale shift.6
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial SectionInstructionAdministration,attendance,and healthPupil transportationOperationandmaintenanceSchool foodservices and other FacilitiesDebt and transfers TechnologyNon-categorical TotalGeneral Fund 139,588,760 9,447,649 8,995,844 19,249,961 30,000 296,637 23,173,853 6,281,676 - 207,064,380 Fleet Replacement Fund- - 1,960,222 290,700 - - - 9,078 - 2,260,000 Instructional Resources Fund 1,261,802 - - - - - - 1,111,500 - 2,373,302 Technology Replacement Fund- - - - - - - 6,899,275 - 6,899,275 Grant Fund8,619,096 - - - - - - 540,854 - 9,159,950 Nutrition Services Fund- - - - 8,620,086 - - 52,926 - 8,673,012 School Activity Funds1,624,000 100,000 100,000 100,000 50,000 550,000 554,685 50,000 4,121,065 7,249,750 Bond Fund- - - - - 95,000,000 - - - 95,000,000 Major Projects Fund- - - - - 6,392,494 - - - 6,392,494 Minor Projects Fund30,000 - - 1,640,000 - 210,000 - - - 1,880,000 Health Insurance Fund- - - - - - - - 24,211,593 24,211,593 Dental Insurance Fund- - - - - - - - 1,674,466 1,674,466 Risk Management Fund- - - - - - - - 406,403 406,403 OPEB Trust Fund- - - - - - - - 142,790 142,790 151,123,658 9,547,649 11,056,066 21,280,661 8,700,086 102,449,131 23,728,538 14,945,309 30,556,317 373,387,415 Summary of Expenditures by Functional Category for Each FundThe County of Roanoke Board of Supervisors appropriates the School Division annual budget based on functional category. The following is a summary ofplanned spending by functional category foreach of the funds.7
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesState revenues81,400,756$ 85,043,462$ 93,334,193$ 103,449,538$ 109,016,651$ 5,567,113$ Local revenues71,514,710 73,700,490 80,425,970 88,661,061 95,563,513 6,902,452 Federal revenues429,989 688,536 557,832 978,084 947,626 (30,458) Other revenues230,228 391,910 809,683 587,404 1,540,618 953,214 Transfers3,627,856 988,715 1,243,174 430,205 (4,028) (434,233) Total revenues157,203,539 160,813,113 176,370,852 194,106,292 207,064,380 12,958,088 ExpendituresSalaries and related costs125,528,741 131,340,792 139,692,624 152,654,346 162,450,499 9,796,153 Contractual services5,821,285 6,838,548 7,766,088 7,977,665 8,759,264 781,599 Internal services176,747 403,794 375,000 375,000 397,903 22,903 Other charges4,997,565 5,938,595 6,482,712 7,319,376 7,500,484 181,108 Materials and supplies2,696,534 2,901,242 3,159,065 4,415,041 4,463,050 48,009 Payment to joint operations30,487 92,751 180,354 100,000 200,000 100,000 Capital outlay296,275 159,184 390,145 141,527 141,527 -Debt service4,125,345 4,125,345 4,125,345 4,125,345 4,125,345 -(Continued)The General Fund is a self-balancing fund and its fund balance from the prior year is reappropriated following School Board and County of Roanoke policies. Thisfund accounts for the primary activities of the division, other than thoserequired to be accounted for by another fund. The following is a summary of budgetedrevenues by source and expenditures by object for the General Fund.General Fund Revenues by Source and Expenditures by Object8
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)❶(Continued)TransfersRoanoke County Capital Funding Plan 2,400,000 2,600,000 2,900,000 3,200,000 3,730,000 530,000 Roanoke County Comprehensive Services Act 1,804,000 2,879,000 1,879,000 1,879,000 2,179,000 300,000 Roanoke County Shared Services 563,584 582,648 526,816 588,823 634,430 45,607 Transfer to Fleet Replacement Fund 221,516 502,072 1,177,346 1,775,000 2,225,000 450,000 Transfer to Instructional Resources Fund 993,916 514,780 900,000 1,000,000 1,000,000 -Transfer to Technology Replacement Fund 2,978,084 1,165,960 2,346,129 6,201,739 6,500,000 298,261 Transfer to Capital Projects 1,620,000 5,672,901 2,754,412 1,350,000 1,605,000 255,000 Transfer to Student Activity Fund 1,183,310 944,100 1,090,722 1,003,430 1,152,878 149,448 Transfer to Nutrition Services Fund 144,376 -----Total expenditures155,581,765 166,661,712 175,745,758 194,106,292 207,064,380 12,958,088 Excess (deficiency) of revenues over (under) expenditures1,621,774 (5,848,599) 625,094 ---Beginning fund balance7,938,616 9,560,390 3,711,791 4,336,885 4,336,885 -Ending fund balance9,560,390$ 3,711,791$ 4,336,885$ 4,336,885$ 4,336,885$ -$Note:❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.9
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)State RevenuesState SOQ RevenuesState Basic Aid40,425,457$ 40,014,064$ 43,919,165$ 45,440,622$ 57,689,346$ 12,248,724$ State Sales Tax 17,741,634 19,874,733 19,750,975 19,876,398 18,879,237 (997,161) Retirement6,001,734 6,066,947 6,468,030 6,478,895 7,065,946 587,051 Social Security2,574,560 2,601,319 2,775,651 2,780,313 3,286,090 505,777 Group Life183,897 184,610 195,229 195,557 229,856 34,299 Special Education6,394,605 6,419,384 6,340,707 6,351,358 7,925,778 1,574,420 Remedial Education760,665 763,613 874,288 875,754 1,098,199 222,445 Vocational Education677,076 679,699 687,547 688,701 1,115,228 426,527 Gifted Education434,666 436,350 466,853 467,637 536,331 68,694 English as a Second Language283,431 365,776 464,386 554,361 633,626 79,265 Remedial Summer School97,439 394,250 227,576 227,576 419,404 191,828 Total State SOQ revenues 75,575,164 77,800,745 82,170,407 83,937,172 98,879,041 14,941,869 State Lottery-Funded and Incentive RevenuesCompensation and Bonus Supplement-2,786,794 2,792,315 7,131,501 643,552 (6,487,949) Infrastructure & Operations Per Pupil Fund2,440,088 2,012,722 2,057,501 3,476,226 3,447,306 (28,920) At Risk753,661 975,217 1,435,606 1,489,489 2,914,178 1,424,689 Rebenchmarking Hold Harmless--1,866,482 1,858,767 -(1,858,767) Grocery Tax Hold Harmless--1,096,345 2,708,742 -(2,708,742) Disparity: K-3513,297 513,861 594,983 606,291 809,233 202,942 Special Education-Regional Tuition541,671 541,954 972,594 1,156,765 1,128,910 (27,855) Foster Home Children 446,044 308,348 241,674 236,500 313,475 76,975 Vocational Education-Occ/Tech Ed66,982 74,827 71,796 87,426 124,277 36,851 (Continued)General Fund Revenues by Source DetailsThe details of General Fund revenues are shown below.10
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)No Loss Funding712,265$ -$-$-$-$-$Learning Loss Instructional Supports318,382 -----Total State lottery-funded program revenues5,792,390 7,213,723 11,129,296 18,751,707 9,380,931 (9,370,776) State Categorical and Other RevenuesHomebound Payments13,577 3,994 16,990 17,159 13,179 (3,980) Teacher Certification17,500 25,000 17,500 17,500 17,500 -State Grant Revenue---726,000 726,000 -Virtual Virginia2,125 -----Total state categorical revenues33,202 28,994 34,490 760,659 756,679 (3,980) Total State revenues81,400,756 85,043,462 93,334,193 103,449,538 109,016,651 5,567,113 Local RevenuesLocal Appropriation-County71,514,710 73,700,490 80,425,970 88,661,061 95,563,513 6,902,452 Total local revenues 71,514,710 73,700,490 80,425,970 88,661,061 95,563,513 6,902,452 Federal RevenuesE-rate reimbursement---537,626 477,626 (60,000) Medicaid Cost Report209,902 432,585 272,118 225,000 225,000 -Medicaid Reimbursement185,897 223,806 265,138 170,000 200,000 30,000 Medicaid Administrative Claiming45,702 27,997 20,576 45,000 45,000 -AFJROTC Reimbursement(13,877) -----Federal Land Use2,365 3,316 -458 -(458) Federal Grants-832 ----Total federal revenues429,989$ 688,536$ 557,832$ 978,084$ 947,626$ (30,458)$ (Continued)11
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Other RevenuesTuition - Regular School-$-$-$-$184,500$ 184,500$ Tuition - RCPS Online800 400 2,200 -134,815134,815 Tuition - Preschool (LEAP)38,003 13,950 22,920 12,096 10,000(2,096) Tuition - Summer School----70,000 70,000 Tuition - Gifted Art-300 --16,000 16,000 Tuition - Gifted Quest----3,500 3,500 Tuition - Behind the Wheel11,200 -----Tuition - Gifted-(300) ----Interest Income18,704 18,275 286,972 30,000 100,000 70,000 Warranty Reimbursement173,971 103,868 138,900 215,000 180,000 (35,000) Regional Alternative School51,868 55,424 58,217 51,808 40,603 (11,205) Other Miscellaneous Revenue55,339 144,122 137,418 249,500 264,500 15,000 Fingerprinting Fees--15,475 13,000 13,000 -Transcript Fees12,750 16,080 15,786 16,000 16,000 -Recovered Costs(144,454) 1,634 85,964 -505,000505,000 Rental of School Property12,047 38,157 45,831 -2,7002,700 Total other revenues230,228 391,910 809,683 587,404 1,540,618 953,214 TransfersTransfer from Internal Service Fund2,682,560 -----Transfer from Capital Fund------Transfer from Student Activity Fund945,296 988,715 1,243,174 430,205 (4,028) (434,233) Total transfers3,627,856 988,715 1,243,174 430,205 (4,028) (434,233) Total revenues157,203,539$ 160,813,113$ 176,370,852$ 194,106,292$ 207,064,380$ 12,958,088$ 12
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Human ResourcesSalaries and related costs123,301,942$ 129,821,702$ 138,114,442$ 151,079,619$ 160,773,592$ 9,693,973$ Contractual services515,930 675,935 856,406 526,041 531,183 5,142 Internal services176,747 403,794 375,000 ---Other charges108,028 232,276 164,361 185,063 200,100 15,037 Materials and supplies9,765 8,434 19,895 16,000 16,000 -Capital outlay--3,220 ---Transfers176,292 98 3,597 ---Total Human Resources124,288,704 131,142,239 139,536,921 151,806,723 161,520,875 9,714,152 AdministrationSalaries and related costs1,345,608 244,076 271,694 12,767 12,897 130 Contractual services153,147 107,481 239,385 314,445 337,637 23,192 Other charges30,041 32,659 29,923 33,471 33,471 -Materials and supplies54,693 133,375 13,783 14,582 14,582 -Transfers594,989 268,926 364,014 419,603 557,803 138,200 Total Administration2,178,478 786,517 918,799 794,868 956,390 161,522 School CounselingSalaries and related costs-129129 1,100 1,500 400 Contractual services9,016 13,917 12,000 11,700 11,700 -Other charges3,140 5,460 11,861 13,775 17,700 3,925 Materials and supplies10,054 9,543 52,097 104,182 46,157 (58,025) Transfers18,226 18,176 19,072 18,226 18,226 -Total School Counseling40,436$ 47,225$ 95,159$ 148,983$ 95,283$ (53,700)$ (Continued)General Fund Expenditures by Department and ObjectThe details of General Fund expenditures by operating department and object are shown below.13
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Special EducationSalaries and related costs65,232$ 177,872$ 137,366$ 209,404$ 221,004$ 11,600$ Contractual services210,141 308,137 173,076 274,900 306,883 31,983 Other charges26,972 64,370 90,034 90,180 77,050 (13,130) Materials and supplies423,317 254,584 266,696 274,973 282,503 7,530 Payment to joint operations30,487 92,751 180,354 100,000 200,000 100,000 Transfers24,509 25,720 27,041 25,000 25,000 -Total Special Education780,658 923,434 874,567 974,457 1,112,440 137,983 Elementary InstructionSalaries and related costs202,835 312,533 82,903 218,374 269,821 51,447 Contractual services39,480 47,917 48,971 45,518 55,618 10,100 Other charges2,791 23,002 24,914 28,566 29,566 1,000 Materials and supplies119,226 109,236 91,310 97,876 106,291 8,415 Capital outlay4,123 2,000 ----Transfers128,081 129,742 140,422 144,796 144,796 -Total Elementary Instruction496,536 624,430 388,520 535,130 606,092 70,962 Secondary InstructionSalaries and related costs170,284 167,568 189,614 283,684 298,847 15,163 Contractual services299,354 553,213 581,622 328,256 717,631 389,375 Other charges56,432 105,965 132,664 157,630 157,630 -Materials and supplies98,662 92,576 130,486 109,682 112,963 3,281 Capital outlay42,200 19,838 26,760 18,400 18,400 -Transfers249,476 276,546 285,920 301,605 306,605 5,000 Total Secondary Instruction916,408$ 1,215,706$ 1,347,066$ 1,199,257$ 1,612,076$ 412,819$ (Continued)14
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Assessment & ResearchSalaries and related costs108,563$ 201,445$ 257,822$ 295,110$ 346,540$ 51,430$ Contractual services----101,250 101,250 Other charges289 1,265 5,686 15,985 15,985 -Materials and supplies182,562 173,234 188,756 225,884 225,884 -Capital outlay--2,000 ---Transfers564 784 480 ---Total Assessment & Research291,978 376,728 454,744 536,979 689,659 152,680 Career and Technical EducationSalaries and related costs8,781 7,869 7,693 10,745 17,045 6,300 Contractual services20,745 17,609 7,290 13,375 13,191 (184) Other charges2,936 13,838 19,512 23,186 23,716 530 Materials and supplies27,197 42,836 71,000 124,570 132,421 7,851 Capital outlay58,462 4,504 ----Transfers137,245 184,717 172,739 119,200 130,448 11,248 Total Career and Technical Education255,366 271,373 278,234 291,076 316,821 25,745 Facilities and OperationsSalaries and related costs279,366 396,619 605,257 511,248 470,228 (41,020) Contractual services3,994,388 4,445,569 5,107,585 5,731,500 5,928,186 196,686 Other charges3,307,155 3,940,358 4,816,849 5,329,421 5,464,657 135,236 Materials and supplies1,401,248 1,771,542 1,919,163 2,747,519 2,822,389 74,870 Capital outlay100,848 44,241 257,165 33,604 33,604 -Transfers10,796 38,306 58,234 ---Total Facilities and Operations9,093,801$ 10,636,635$ 12,764,253$ 14,353,292$ 14,719,064$ 365,772$ (Continued)15
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)FinanceContractual services65,535$ 85,260$ 89,255$ 102,168$ 104,612$ 2,444$ Internal services---375,000 397,903 22,903 Other charges499,660 572,272 351,373 431,561 469,950 38,389 Materials and supplies35,432 37,955 49,631 281,119 285,206 4,087 Capital outlay-1,0789,308 ---Transfers (includes transfers to County)13,922,294 17,267,494 16,611,226 20,094,907 21,968,775 1,873,868 Total Finance14,522,921 17,964,059 17,110,793 21,284,755 23,226,446 1,941,691 TechnologySalaries and related costs46,131 10,980 25,704 32,295 39,025 6,730 Contractual services462,806 506,317 557,285 501,762 523,373 21,611 Other charges903,715 899,499 778,673 919,181 919,181 -Materials and supplies299,386 233,562 324,875 351,664 351,664 -Capital outlay90,643 87,523 91,693 89,523 89,523 -Transfers768,960 773,671 ----Total Technology2,571,641 2,511,552 1,778,230 1,894,425 1,922,766 28,341 SuperintendentContractual services9,016 11,341 11,248 12,000 12,000 -Other charges34,805 29,669 21,050 34,000 34,000 -Materials and supplies4,278 9,357 8,386 38,000 38,000 -Transfers--4,491 ---Total Superintendent48,099$ 50,367$ 45,175$ 84,000$ 84,000$ -$(Continued)16
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)School BoardContractual services41,727$ 65,853$ 81,965$ 116,000$ 116,000$ -$Other charges21,599 17,961 35,811 57,357 57,478 121 Materials and supplies30,714 25,009 22,985 28,990 28,990 -Transfers2,700 2,625 12,536 ---Total School Board96,740 111,448 153,297 202,347 202,468 121 155,581,766$ 166,661,713$ 175,745,758$ 194,106,292$ 207,064,380$ 12,958,088$ 17
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease(Decrease)InstructionClassroom89,971,970$ 93,604,132$ 100,199,442$ 107,521,863$ 115,394,609$ 7,872,746$ Student Support 5,224,042 5,404,298 5,749,902 6,124,442 6,473,408 348,966 Staff Support 5,081,817 5,865,668 5,077,917 6,066,618 6,367,538 300,920 Office of the Principal 9,409,478 9,795,760 10,621,892 11,145,745 11,353,205 207,460 Total Instruction 109,687,307$ 114,669,858$ 121,649,153$ 130,858,668$ 139,588,760$ 8,730,092$ (Continued)All expenditures must reported to the Virginia Department of Education by the following functional category.Instruction– Activities concerned with the interaction between teachers and students. Instruction may be provided for students in a school classroom, in anotherlocation such as a home, or in other learning situations such as distance learning.Administration – Activities concerned with providing executive leadership of the school division.Attendance and Health – Activities concerned with tracking and managing student attendance and providing health services in our schools.Pupil Transportation– Activities concerned with transporting students to and from school, as provided by state and federallaw. This includes trips betweenhome and school and trips to and from school activities.Operation and Maintenance– Activities concerned with keeping the grounds, buildings, and equipment in effective working condition. This includes theactivities of maintaining safety in buildings, on the grounds, and in the vicinity of schools.School Nutrition – Activities concerned with providing nutritious meals to students.Facilities– Activities concerned with acquiring land and buildings, remodeling buildings, constructing buildings and additions to buildings, installing orextendingservice systems and other built-in equipment, and improving sites.Other Uses of Funds– A number of outlays of governmental funds are not properly classifiedas expenditures, but still require budgetary or accounting control.These include debt service payments (principal and interest) and certain transfers of monies from one fund to another.Technology– Activities concerned with providing and maintaining the infrastructure and related materials and equipment to support the use of technology forinstructional and operational/managerial purposes.Below is a summary of General Fund Expenditures by these programs.General Fund Expenditures by Annual School Reporting Programs18
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease(Decrease)(Continued)AdministrationBoard Services274,981$ 298,105$ 336,681$ 376,758$ 403,254$ 26,496$ Executive Administration792,931 1,153,533 1,237,085 1,113,338 1,238,510 125,172 Informational Services111,568 125,797 126,826 137,107 143,742 6,635 Personnel Services1,567,844 1,651,769 1,728,182 2,128,023 2,212,138 84,115 Planning Services161,147 181,542 188,414 205,803 208,415 2,612 Fiscal Services566,084 623,269 643,117 1,210,154 1,279,122 68,968 Reprographic Services128,970 147,411 145,527 179,267 205,389 26,122 Total Administration3,603,525 4,181,426 4,405,832 5,350,450 5,690,570 340,120 Attendance & HealthAttendance Services67,937 192 ----Health Services1,703,411 1,862,149 2,030,970 2,362,514 2,553,313 190,799 Psychological Services666,389 880,744 875,554 1,141,499 1,203,766 62,267 Total Attendance and Health2,437,737 2,743,085 2,906,524 3,504,013 3,757,079 253,066 Pupil TransportationManagement and Direction407,743 439,023 462,477 510,602 532,823 22,221 Vehicle Operation3,496,092 4,018,794 4,202,650 4,922,083 5,340,909 418,826 Monitoring386,499 578,790 696,587 912,366 781,606 (130,760) Vehicle Maintenance1,425,424 1,691,564 1,895,834 2,275,365 2,340,506 65,141 Total Pupil Transportation5,715,758$ 6,728,171$ 7,257,548$ 8,620,416$ 8,995,844$ 375,428$ (Continued)19
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease(Decrease)(Continued)Operation & MaintenanceManagement and Direction788,989$ 868,574$ 845,354$ 895,639$ 944,523$ 48,884$ Building Services9,583,763 10,647,103 12,219,520 13,816,026 14,424,697 608,671 Grounds Services443,861 468,891 556,622 864,650 867,035 2,385 Equipment Services853,949 856,234 1,218,012 1,002,628 1,171,161 168,533 Vehicle Services153,864 157,500 195,033 440,468 443,842 3,374 Security Services2,328 59,950 248,071 ---Warehouse Services727,174 756,062 832,820 1,351,863 1,398,703 46,840 Total Operation and Maintenance12,553,928 13,814,314 16,115,432 18,371,274 19,249,961 878,687 School Food and Other Non-InstructionalSchool Food108,269 35,065 74,421 30,000 30,000 -Total School Nutrition108,269 35,065 74,421 30,000 30,000 -FacilitiesSite Acquisitions16,371 12,185 ----Site Improvements--199 ---Building Addition and Improvement109,457 84,349 208,652 281,768 296,637 14,869 Total Facilities125,828 96,534 208,851 281,768 296,637 14,869 (Continued)20
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease(Decrease)(Continued)TechnologyClassroom Technology2,030,447 1,942,730 1,963,321 2,219,476 2,267,895 48,419 Instructional Support2,751,111 2,843,877 2,934,766 3,036,866 3,351,142 314,276 Administration473,863 498,759 465,008 596,188 601,838 5,650 Technology-Pupil Transportation27,760 29,390 41,908 58,556 33,556 (25,000) Operation & Maintenance1,204 73,765 14,950 8,300 8,300 -Technology-Facilities30,897 17,933 8,274 24,780 18,945 (5,835) Total Technology5,315,282 5,406,454 5,428,227 5,944,166 6,281,676 337,510 Other Uses of FundsTransfers to Other Funds (includes transfers to County) 16,034,131 18,986,806 17,699,770 21,145,537 23,173,853 2,028,316 Total Other Uses of Funds 16,034,131 18,986,806 17,699,770 21,145,537 23,173,853 2,028,316 Total expenditures155,581,765$ 166,661,713$ 175,745,758$ 194,106,292$ 207,064,380$ 12,958,088$ 21
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial SectionRevenues2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Other revenues❶❷❷Sale of machinery and equipment16,466 30,659 124,756 15,000 15,000 -Insurance refunds5,972 34,625 105,774 10,000 10,000 -Interest income1,319 1,644 30,342 ---Other income(3,006) 3,346 8,086 200,000 -(200,000) TransfersTransfer from General Fund221,516 502,072 1,177,346 1,775,000 2,225,000 450,000 Transfer from Grant Fund--32 ---Transfer from Nutrition Services Fund-52,867----Transfer from Student Activity Fund7,007 16,108 26,271 10,000 10,000 -Total revenues249,274 641,321 1,472,607 2,010,000 2,260,000 250,000 ExpendituresMaterials and supplies6,349 6,347 7,915 208,109 13,964 (194,145) Capital outlay25,006 681,443 610,518 2,105,994 2,246,036 140,042 Total expenditures31,355 687,790 618,433 2,314,103 2,260,000 (54,103) Excess (deficiency) of revenues over (under) expenditures 217,919 (46,469) 854,174 (304,103) -304,103 Beginning fund balance700,508 918,427 871,958 1,726,132 1,422,029 (304,103) Ending fund balance918,427$ 871,958$ 1,726,132$ 1,422,029$ 1,422,029$ -$Notes:The Fleet Replacement Fund is a self-balancing operating fund and retainsits fund balance from the prior year. This fund accounts for the funding of the FleetReplacement Plan, which is a 15-year plan addressing the need to replace school buses and other vehicles on a useful life schedule. The following is a summary ofbudgeted revenues by source and expenditures by object for the Fleet Replacement Fund.Fleet Replacement Fund Revenues by Source and Expenditures by Object❷The fiscal year 2023 fund balance of $1,726,132 will be sufficient to fund the projected budget deficits in fiscal year 2024.❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.22
Roanoke County Public SchoolsBudget Years 2025-2039Fleet Replacement Plan2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039BudgetFunding SourcesInsurance Refunds10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Sale of Equipment15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Transfer from General Fund2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 Transfer from Student Activity Fund 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total Funding Sources2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ Replacement NeedsRegular Ed Buses Cost 134,146 1,368,289$ 1,395,655$ 1,423,568$ 1,452,039$ 1,481,080$ 1,208,561$ 2,003,191$ -$ 1,282,535$ -$1,334,350$ 2,211,684$ -$885,014$ 3,610,857$ Qty 125 10 10 10 10 10 8 13 -8 -8 13 -5 20 Special Ed Buses Cost 143,884 587,047 299,394 610,763 311,489 158,860 -826,387 674,332 - - 894,508 912,399 -379,704 774,596 Qty 38 4 2 4 2 1 -5 4 - - 5 5 -2 4 Total Buses1,955,336 1,695,049 2,034,331 1,763,528 1,639,940 1,208,561 2,829,578 674,332 1,282,535 -2,228,858 3,124,083 -1,264,718 4,385,453 163 14 12 14 12 11 8 18 4 8 -13 18 -7 24 1 Ton Truck Cost 69,000 - - - - - 77,705 -242,533 164,923 841,106 - - 178,518 91,044 92,865 Qty 20 - - - - - 1 -3 2 10 - - 2 1 1 3/4 Ton Truck Cost 56,000 - - - 60,616 123,657 63,065 -262,452 - - - - - - - Qty 8 - - - 12 1 -4 - - - - - - - 3/4 Ton Van Cost 52,000 159,120 270,504 55,183 281,432 287,061 117,121 -609,263 186,434 - - - - - - Qty 34 3 5 1 5 5 2 -10 3 - Passenger Van Cost 52,000 106,080 108,202 - - - - - - - - - - - - - Qty 4 2 2 - - - - - - - - - - - - - Small SUV Cost 38,500 - 160,222 40,857 41,674 - - - - 46,011 46,931 47,870 - - - - Qty 9 - 4 1 1 - - - - 1 1 1 - - - - Mid-Size Car Cost 25,000 25,500 - - - 55,204 28,154 -146,457 179,264 182,849 93,253 190,236 97,020 98,961 100,940 Qty 39 1 - - - 2 1 -5 6 6 3 6 3 3 3 Total Other Vehicles290,700 538,928 96,040 383,722 465,922 286,045 -1,260,705576,632 1,070,886 141,123 190,236 275,538 190,005 193,805 114 6 11 2 7 9 5 -22 12 17 4 6 5 4 4 CamerasCost 890 9,078 9,260 9,445 9,634 9,826 10,023 10,223 10,428 10,636 10,849 11,066 11,287 11,513 11,743 11,978 Qty 150 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Total Cameras9,078 9,260 9,445 9,634 9,826 10,023 10,223 10,428 10,636 10,849 11,066 11,287 11,513 11,743 11,978 150 10 `10 10 10 10 10 10 10 10 10 10 10 10 10 Total Replacement Needs 2,255,114 2,243,237 2,139,816 2,156,884 2,115,688 1,504,629 2,839,801 1,945,465 1,869,803 1,081,735 2,381,047 3,325,606 287,051 1,466,466 4,591,236 Fund BalanceFunding Sources Less Needs4,886$ 16,763$ 120,184$ 103,116$ 144,312$ 755,371$ (579,801)$ 314,535$ 390,197$ 1,178,265$ (121,047)$ (1,065,606)$ 1,972,949$ 793,534$ (2,331,236)$ Beginning fund balance- 4,886 21,649 141,833 244,949 389,261 1,144,632 564,831 879,366 1,269,563 2,447,828 2,326,781 1,261,175 3,234,124 4,027,658 Ending fund balance4,886$ 21,649$ 141,833$ 244,949$ 389,261$ 1,144,632$ 564,831$ 879,366$ 1,269,563$ 2,447,828$ 2,326,781$ 1,261,175$ 3,234,124$ 4,027,658$ 1,696,422$ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~23
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial SectionRevenues2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)State revenues❶❷State reimbursement 898,337$ 901,819$ 1,123,672$ 1,125,559$ 1,363,302$ 237,743$ Other revenuesSale of textbooks 804 32,793 1,301 10,000 10,000 -Other income442 -----TransfersTransfer from General Fund993,916 514,780 900,000 1,000,000 1,000,000 -Transfer from Student Activity Fund182 225 30 200 -(200) Total revenues1,893,681 1,449,617 2,025,003 2,135,759 2,373,302 237,543 ExpendituresSalaries and related costs4,696 6,316 3,290 6,460 6,460 -Contractual services-118----Materials and supplies1,904,672 1,539,541 960,885 2,535,040 2,366,842 (168,198) Total expenditures1,909,368 1,545,975 964,175 2,541,500 2,373,302 (168,198) Excess (deficiency) of revenues over (under) expenditures(15,687) (96,358) 1,060,828 (405,741) -405,741 Beginning fund balance155,701 140,014 43,656 1,104,484 698,743 (405,741) Ending fund balance140,014$ 43,656$ 1,104,484$ 698,743$ 698,743$ -$Notes:The Instructional Resources Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of theTextbook Adoption Plan, which is a 7-year plan addressing the need to replace textbooks and other electronic resources for the classroom in accordancewithVirginia Department of Education guidelines. Thefollowing is a summary of budgeted revenues by source and expenditures by object for the InstructionalResources Fund.Instructional Resources Fund Revenues by Source and Expenditures by Object❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.❷The fiscal year 2023 fund balance of $1,104,484 will be sufficient to fund the projected budget deficits in fiscal year 2024.24
Roanoke County Public SchoolsBudget Years 2025-2031Textbook Adoption Plan2025 2026 2027 2028 2029 2030 2031BudgetFunding sourcesState funding1,363,302$ 1,351,065$ 1,127,663$ 1,127,663$ 1,127,663$ 1,127,663$ 1,127,663$ Sale of books10,000 10,000 10,000 10,000 10,000 10,000 10,000 Transfer from General Fund1,000,000 775,000 775,000 775,000 775,000 775,000 775,000 Total funding sources2,373,302$ 2,136,065$ 1,912,663$ 1,912,663$ 1,912,663$ 1,912,663$ 1,912,663$ Replacement NeedsMathematics (Adoption in 2025)1,800,000$ -$ -$ -$ -$ -$ -$ English (Adoption in 2028)304,000 304,000 2,000,000 350,000 350,000 350,000 350,000 Science (Adoption in 2029)- - - 1,800,000- - - History (Adoption in 2031)7,500 7,500 7,500 7,500 7,500 1,807,500 7,500 Career & Technical Education- 34,100 - - - 250,000 - Health, PE & Drivers Education- - - - - - - ELL & World Languages50,000 - - - - - - Music and Performing Arts180,000 15,000 15,000 15,000 15,000 15,000 15,000 Miscellaneous15,000 15,000 15,000 15,000 15,000 15,000 15,000 Total replacement needs2,356,500$ 375,600$ 2,037,500$ 2,187,500$ 387,500$ 2,437,500$ 387,500$ Fund BalanceFunding Sources Less Needs16,802$ 1,760,465$ (124,837)$ (274,837)$ 1,525,163$ (524,837)$ 1,525,163$ Beginning fund balance48,870 65,672 1,826,137 1,701,300 1,426,463 2,951,626 2,426,789 Ending fund balance65,672$ 1,826,137$ 1,701,300$ 1,426,463$ 2,951,626$ 2,426,789$ 3,951,952$ ~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~25
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesState revenuesTechnology Initiative 726,000$ 726,000$ 726,000$ -$-$-$Infrastructure & Operations Per Pupil Fund1,045,752 1,397,555 1,371,668 ---Federal revenuesE-rate reimbursement610,698 721,379 584,406 ---Other revenuesLaptop fees(85,500) -----Sale of machinery and equipment110,905 126,330 71,444 41,000 140,000 99,000 Rental of School Property24,014 24,735 25,474 26,190 26,976 786 Other Miscellaneous Revenue3,706 6,457 5 ---TransfersTransfer from General Fund2,978,084 1,165,960 2,346,129 6,201,739 6,500,000 298,261 Transfer from Student Activity Fund102,397 10,576 5,579 3,000 3,000 -Total revenues5,516,056 4,178,992 5,130,705 6,271,929 6,669,976 398,047 (Continued)The Technology Replacement Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the fundingoftheTechnology Replacement Plan, which is a 6-year plan addressing the need tocontinually replace technology infrastructure and equipment that require significantresources. The following is a summary of budgeted revenues by source and expenditures by object for the Technology Replacement Fund.Technology Replacement Fund Revenues by Source and Expenditures by Object26
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)❶❷❷(Continued)ExpendituresContractual services-443,540569,427 712,313 807,113 94,800 Other charges3,363,018 3,466,241 4,361,549 4,522,057 5,105,462 583,405 Materials and supplies-15,39014,349 ---Capital outlay1,162,406 1,147,880 735,581 1,078,140 986,700 (91,440) Transfer to Student Activity Fund75 -----Total expenditures4,525,499 5,073,051 5,680,906 6,312,510 6,899,275 586,765 Excess (deficiency) of revenues over (under) expenditures990,557 (894,059) (550,201) (40,581) (229,299) (188,718) Beginning fund balance789,019 1,779,576 885,517 335,316 294,735 (40,581) Ending fund balance1,779,576$ 885,517$ 335,316$ 294,735$ 65,436$ (229,299)$ Notes:❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.❷The fiscal year 2023 fund balance of $335,316 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025.27
Roanoke County Public SchoolsBudget Years 2025-2030Technology Replacement Plan2025 20262027202820292030BudgetFunding sourcesSale of machinery and equipment140,000 143,000 150,000 200,000 210,000 203,000 Rental income (EBS lease)26,976 27,786 28,620 29,478 30,366 31,278 Transfer from General Fund6,500,000 7,300,000 8,200,000 8,200,000 8,250,000 8,250,000 Transfer from Student Activity Fund3,000 3,000 3,000 3,000 3,000 3,000 Total funding sources6,669,976$ 7,473,786$ 8,381,620$ 8,432,478$ 8,493,366$ 8,487,278$ Replacement needsIP telephony license87,000$ 87,000$ 87,000$ 87,000$ 87,000$ 87,000$ Radio license75,000 253,344 253,344 253,344 253,344 253,344 Server license645,113 645,113 645,113 645,113 645,113 645,113 Equipment lease-cameras507,293 507,293 507,293 507,293 507,293 507,293 Equipment lease-computers2,785,987 3,413,845 4,072,076 4,593,526 4,618,671 3,905,185 Equipment lease-IP telephony- - 199,900 199,900 199,900 199,900 Equipment lease-prometheans1,026,417 995,730 995,730 995,730 995,674 928,848 Equipment lease-radio BDA- - - - - 321,584 Equipment lease-radios327,307 327,307 327,307 - - - Equipment lease-wireless458,458 458,458 458,458 458,458 458,458 127,500 Building security95,000 189,000 95,000 95,000 95,000 189,000 iPads81,000 - - - 81,000 - Distance learning equipment- - - 75,000 - - Network710,700 394,000 611,960 296,000 486,800 450,000 Server100,000 100,000 100,000 174,854 300,000 100,000 Total replacement needs6,899,275$ 7,371,090$ 8,353,181$ 8,381,218$ 8,728,253$ 7,714,767$ Fund BalanceFunding Sources Less Needs(229,299)$ 102,696$ 28,439$ 51,260$ (234,887)$ 772,511$ Beginning fund balance294,735 65,436 168,132 196,571 247,831 12,944 Ending fund balance65,436$ 168,132$ 196,571$ 247,831$ 12,944$ 785,455$ /~~~~~~~~~For Future Planning Purposes~~~~~~~~~/28
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Revenues❶State revenues1,302,695$ 1,815,777$ 2,041,073$ 6,269,543$ 2,526,187$ (3,743,356)$ Local revenues33,843 35,124 44,560 41,700 41,700 -Federal revenues 12,288,478 12,855,960 11,986,584 5,415,781 5,886,563 470,782 Other revenues46,092 24,287 90,858 694,500 705,500 11,000 Transfer from Student Activity Fund-4,8887,572 8,000 -(8,000) Total revenues13,671,108 14,736,036 14,170,647 12,429,524 9,159,950 (3,269,574) ExpendituresSalaries and related costs5,180,116 11,659,809 10,632,289 9,947,228 6,606,603 (3,340,625) Contractual services765,875 887,128 1,059,848 584,291 796,791 212,500 Internal services----500 500 Other charges27,885 50,008 149,026 84,143 80,311 (3,832) Materials and supplies4,377,419 1,749,114 1,715,738 1,653,330 1,504,951 (148,379) Capital outlay2,956,416 171,356 404,275 160,532 170,794 10,262 Transfer to General Fund--32 ---Transfer to Student Activity Fund279,581 218,621 209,439 ---Total expenditures13,587,292 14,736,036 14,170,647 12,429,524 9,159,950 (3,269,574) Excess (deficiency) of revenues over (under) expenditures83,816 -----Beginning fund balance(83,816) -----Ending fund balance-$-$-$-$-$-$Notes:❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.The Grant Fund is a self-balancing special revenue fund and retains its fundbalance from the prior year. This fund accounts for the Federal, state, andlocal grantsrestricted for specific purposes. The following is a summary of budgeted revenues by source and expenditures by object for the Grant Fund.Grant Fund Revenues by Source and Expenditures by Object29
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)State revenuesVirginia Preschool Initiative763,017$ 1,003,163$ 1,028,396$ 1,328,454$ 1,586,158$ 257,704$ VPI Provisionally Licensed Teacher Incentive1,828 6,541 - 30,000 25,696 (4,304) Community Provider Add-on Mixed Delivery7,500 - 4,500 15,000 15,000 - Special Education in Regional Jail106,456 116,084 122,066 140,511 150,230 9,719 Early Reading Initiative215,987 360,758 625,469 323,066 323,066 - Algebra Readiness69,362 186,855 116,061 130,127 188,600 58,473 Project Graduation22,864 9,690 6,723 22,270 22,270 - Jobs for Virginia Graduates30,000 30,000 30,000 30,000 30,000 - ISAEP16,773 16,465 16,405 16,405 16,346 (59) Equipment Funding20,428 20,145 20,651 20,651 20,366 (285) Additional Equipment Funding15,945 15,723 16,117 16,117 15,895 (222) Industry Certifications22,866 17,931 18,415 16,756 16,501 (255) Stem-H Industry Credentials6,243 6,147 6,292 6,292 6,197 (95) Workplace Readiness2,426 3,794 3,884 3,884 3,825 (59) Adult Education- - 17,450 99,719 99,719 - Mentor Teacher- 12,135 6,318 6,318 6,318 - ALL In VA- - - 4,063,973 - (4,063,973) Career Switcher1,000 4,600 - - - - Lego STEM Competition Team Grant- 4,075 2,326 - - - Lego STEM Competition Team Grant- 1,671 - - - - Total state revenues1,302,695 1,815,777 2,041,073 6,269,543 2,526,187 (3,743,356) Local revenuesRoanoke County Taubman Museum Program33,843 35,124 44,560 41,700 41,700 - Total local revenues33,843 35,124 44,560 41,700 41,700 - (Continued)Grant Fund Revenues by Source and GrantThe details of Grant Fund Revenues are shown below.30
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Federal revenuesDepartment of Education - Elementary and Secondary Education ActTitle I Part A Programs 1,364,534$ 1,523,457$ 1,474,123$ 1,389,962$ 1,528,825$ 138,863$ Title II Part A Teacher Quality 187,623 357,400 334,978 275,529 311,484 35,955 Title III Part A Language 38,484 62,535 28,023 49,030 56,659 7,629 Title III Immigrant and Youth 6,237 - 9,959 - 5,657 5,657 Title IV Student Support 83,015 75,328 124,012 105,701 108,972 3,271 Department of Education - Individuals with Disabilities Education Act Title VI-B Flow Through 2,830,102 2,974,288 3,362,703 3,297,471 3,570,608 273,137 Title VI-B Flow Through - ARP - 665,287 14,572 - - - Title VI-B Preschool 69,333 102,324 103,727 96,005 98,225 2,220 Title VI-B Preschool - ARP - - 32,780 - - - Title VI-B Excellence in Co-Teaching 10,000 10,000 10,000 25,000 25,000 - Hearing Impaired Technical Assistance Center - 1,211 3,348 - - - Title VI-B Parent Resource Center - - - 5,000 - (5,000) Title VI-B Champions Together - - - 8,000 - (8,000) Department of Education - Carl D. Perkins Carl Perkins 182,086 162,021 158,362 162,083 179,133 17,050 Department of Education - Adult EducationOffice of Career Technical and Adult Education- - 39,184 - - - Department of Education - CARES ActESSER I1,039,455 39,641 958 - - - GEER133,655 286,245 - - - - ESSER I Special Education Supports63,248 1,232 - - - - ESSER I Cleaning Supplies26,586 874 - - - - ESSER I Facilities Upgrade34,157 3,343 - - - - (Continued)31
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Department of Education - CRRSA Act (Continued)ESSER II 1,938,305 1,495,779 698,155 - - - ESSER II State Set-Aside Unfinished Learning - 199,986 787,014 - - - ESSER II Social and Emotional Learning - - 12,000 - - - Department of Education - ARP Act American Rescue Plan Act ESSER III - 4,785,104 1,976,051 - - - ESSER III Unfinished Learning Program - - 447,001 - - - ESSER III Summer School - - 235,813 - - - ESSER III Homeless Children and Youth - 6,385 23,918 - - - ESSER III Postsecondary Special Education Support - 33,458 - - - - ESSER III Mentor Teacher - 6,282 - - - - ESSER III Recruitment and Retention Support Grant - - 14,287 - - - ESSER III Recruitment Incentive for Public Education - - 20,072 - - - Library of Congress (via Waynesburg University)Teaching with Primary Sources Program - 2,000 - 2,000 2,000 - Federal Communications CommissionEmergency Connectivity Fund Program - - 161,262 - - - Department of Justice ProgramsSTOP School Violence23,655 49,164 - - - - Department of AgricultureSchools and Roads - Grants to States- - 3,109 - - - Department of Health and Human ServicesProvider Relief Fund118 6,274 100,564 - - - Preschool Development Grant Birth-516,625 6,342 - - - - COVID-19 Public Health Workforce- - 83,278 - - - (Continued)32
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Department of the TreasuryCoronavirus Relief Fund (County of Roanoke) 1,881,630 - - - - - Coronavirus Relief Fund (Dept of Education) 2,359,630 - - - - - FY 2023 Federal Pandemic Relief Bonus Payment - - 1,400,968 - - - Ventilation Replacement and Improvement Projects - - 316,363 - - - Recruitment Incentive for Public Education - - 10,000 - - - Total federal revenues 12,288,478 12,855,960 11,986,584 5,415,781 5,886,563 470,782 Other revenuesAdult Education Region V- (75) (5,250) - 8,000 8,000 Claude Moore Foundation- - 79,339 32,000 32,000 - William M. Cage Library Trust12,567 12,500 12,000 12,500 12,000 (500) Harbor Freight Tools21,948 10,842 3,728 - - - NEA Foundation Leadership & Learning- 1,020 980 - - - VPI Local Match11,577 - - - - - Allstate- - 61 - - - Other revenues- - - 650,000 650,000 - Load the Bus- - - - 3,500 3,500 Total other revenues46,092 24,287 90,858 694,500 705,500 11,000 TransfersTransfer from Student Activity Fund- 4,888 7,572 8,000 - (8,000) Total transfers- 4,888 7,572 8,000 - (8,000) Total revenues13,671,108$ 14,736,036$ 14,170,647$ 12,429,524$ 9,159,950$ (3,269,574)$ 33
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesState revenuesState reimbursement 79,514$ 128,833$ 230,283$ 271,788$ 221,068$ (50,720)$ Federal revenuesFederal reimbursement 4,095,486 8,838,119 5,114,312 4,351,415 4,271,415 (80,000) Other revenuesCharges for services 96,772 137,750 1,933,094 3,155,547 3,155,547 - Interest income 5,759 9,506 137,252 20,000 20,000 - Other Miscellaneous Revenue 25,887 32,150 148,700 55,000 65,000 10,000 Other income - 265 375 5,000 5,000 - TransfersTransfer from General Fund 144,376 - - - - - Transfer from Student Activity Fund 111 - - - - - Total revenues 4,447,905 9,146,623 7,564,016 7,858,750 7,738,030 (120,720) (Continued)The Nutrition Services Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for food salesandFederalsubsidies received for meals served to students,which are restricted to the operations of the nutrition services program for preparing meals. The following is asummary of budgeted revenues by source and expenditures by object for the Nutrition Services Fund.Nutrition Services Fund Revenues by Source and Expenditures by Object34
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)❶❶(Continued)ExpendituresSalaries and related costs2,312,898 2,784,578 3,732,873 4,897,599 5,154,947 257,348 Contractual services104,752 135,089 150,894 171,150 197,426 26,276 Internal services10,300 10,300 10,300 10,300 10,300 - Other charges2,178 2,964 115,342 20,590 19,250 (1,340) Materials and supplies1,624,484 3,173,136 3,232,070 3,257,225 3,286,089 28,864 Capital outlay37,360 107,049 147,365 150,000 5,000 (145,000) Transfers66 52,867 - - - - Total expenditures4,092,038 6,265,983 7,388,844 8,506,864 8,673,012 166,148 Excess (deficiency) of revenues over (under) expenditures355,867 2,880,640 175,172 (648,114) (934,982) (286,868) Beginning fund balance4,087,577 4,443,444 7,324,084 7,499,256 6,851,142 (648,114) Ending fund balance4,443,444$ 7,324,084$ 7,499,256$ 6,851,142$ 5,916,160$ (934,982)$ Note:❶ The fiscal year 2023 fund balance of $7,499,256 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025.35
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Elementary SchoolsBack Creek Elementary School84,002$ 126,535$ 132,804$ 142,719$ 141,761$ (958)$ Bonsack Elementary School107,923 139,048 157,868 213,279 199,999 (13,280) Burlington Elementary School192,864 245,634 276,850 297,886 338,375 40,489 Cave Spring Elementary School116,349 160,199 191,279 237,074 211,488 (25,586) Clearbrook Elementary School101,364 157,314 159,219 169,538 160,496 (9,042) Fort Lewis Elementary School75,054 104,309 116,467 143,013 149,504 6,491 Glen Cove Elementary School114,858 180,827 213,334 240,768 250,526 9,758 Glenvar Elementary School107,473 143,815 175,971 197,602 251,456 53,854 Green Valley Elementary School161,518 228,367 224,084 226,058 259,268 33,210 Herman L. Horn Elementary School140,291 209,393 247,586 280,592 302,739 22,147 Masons Cove Elementary School102,452 127,046 160,396 168,615 169,425 810 Mount Pleasant Elementary School141,121 173,494 207,981 210,508 216,565 6,057 Mountain View Elementary School140,990 181,836 224,737 273,042 285,409 12,367 Oak Grove Elementary School107,752 144,950 173,482 190,135 215,123 24,988 Penn Forest Elementary School100,206 188,135 212,495 223,465 225,283 1,818 W.E. Cundiff Elementary School153,693 226,708 293,914 316,930 325,360 8,430 Total Elementary Schools1,947,910$ 2,737,610$ 3,168,467$ 3,531,224$ 3,702,777$ 171,553$ (Continued)Nutrition Services Fund Expenditures by Location36
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)(Continued)Middle SchoolsCave Spring Middle School126,163$ 261,546$ 287,428$ 286,184$ 349,970$ 63,786$ Hidden Valley Middle School99,563 152,660 199,532 284,956 276,624 (8,332) Northside Middle School134,024 271,963 317,253 355,934 317,809 (38,125) William Byrd Middle School125,926 284,586 321,929 334,662 384,962 50,300 Total Middle Schools485,676 970,755 1,126,142 1,261,736 1,329,365 67,629 High SchoolsCave Spring High School100,381 200,496 254,115 324,764 328,179 3,415 Glenvar High School ❶184,641 301,901 374,455 397,087 407,827 10,740 Hidden Valley High School104,325 184,314 233,700 335,838 323,970 (11,868) Northside High School137,639 238,299 302,527 412,465 410,228 (2,237) William Byrd High School127,257 233,193 292,075 366,852 379,968 13,116 Total High Schools654,243 1,158,203 1,456,872 1,837,006 1,850,172 13,166 Central Office1,004,209 1,399,415 1,637,363 1,876,898 1,790,698 (86,200) Total Expenditures4,092,038$ 6,265,983$ 7,388,844$ 8,506,864$ 8,673,012$ 166,148$ Note:❶ The Glenvar High School Cafeteria includes Glenvar Middle School.37
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesCharges for ServicesOther revenues 1,472,215$ 3,915,352$ 4,770,156$ 5,549,920$ 5,549,920$ -$ Tuition - Regular School201,108 150,549 187,418 184,000 - (184,000) Tuition - RCPS Online176,400 155,600 213,100 134,815 - (134,815) Tuition - Summer School575 21,000 32,000 70,000 - (70,000) Tuition - Gifted Art10,100 23,990 25,385 16,000 - (16,000) Tuition - Gifted Quest- - 1,755 3,500 - (3,500) Tuition - Gifted- 300 - - - - Tuition - Behind the Wheel600 - - - - - Tuition - Adult Education- 3,000 5,250 8,000 - (8,000) Rental of School Property(3,380) (9,045) (9,321) 32,600 193,600 161,000 Student Parking Fees- - - 36,800 36,800 - Student Laptop Fees79,485 - - - - - Recovered costs11,938 20,108 26,155 15,000 15,000 - Damaged Property6,473 6,951 5,609 4,250 4,250 - Fingerprinting Fees- - 3,400 - - - TransfersTransfer from General Fund1,183,310 944,100 1,090,723 1,226,180 1,350,180 124,000 Transfer from Technology Replacement Fund75 - - - - - Transfer from Grant Fund279,581 218,621 209,438 100,000 100,000 - Transfer from Nutrition Services Fund66 - - - - - Transfer from Capital Projects Fund30,272 20,690 11,869 - - - Total revenues3,448,818 5,471,216 6,572,937 7,381,065 7,249,750 (131,315) (Continued)Student Activity Fund Revenues by Source and Expenditures by ObjectThe Student Activity Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for extracurricular and otheractivities of students in each school. The following is a summary of budgeted revenues by source and expenditures by object for the Student Activity Fund.38
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)❶(Continued)ExpendituresSalaries and related costs(111,119) (335,910) (422,300) - - - Contractual services443,605 125,660 223,685 165,280 289,280 124,000 Internal services- - 165 - - - Other charges27,278 5,107 26,314 443,000 443,000 - Materials and supplies1,810,181 4,530,615 5,541,731 6,304,620 6,494,620 190,000 Capital outlay11,432 4,609 4,120 - - - TransfersTransfer to General Fund945,296 988,716 1,243,174 440,915 3,600 (437,315) Transfer to Fleet Replacement Fund7,007 16,108 26,271 15,000 15,000 - Transfer to Instructional Resources Fund182 225 30 1,250 1,250 - Transfer to Technology Replacement Fund102,397 10,575 5,579 3,000 3,000 - Transfer to Nutrition Services Fund111 - - - - - Transfer to Grant Fund- 4,888 7,572 8,000 - (8,000) Transfer to Capital Projects Fund- 7,002 23,616 - - - Total expenditures3,236,370 5,357,595 6,679,957 7,381,065 7,249,750 (131,315) Excess (deficiency) of revenues over (under) expenditures212,448 113,621 (107,020) - - - Beginning fund balance2,210,573 2,423,021 2,536,642 2,429,622 2,429,622 - Ending fund balance2,423,021$ 2,536,642$ 2,429,622$ 2,429,622$ 2,429,622$ -$ Note:❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021.Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund.39
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)CIP Project RevenuesLocal revenuesBond allocation from Financing Agreement 4,422,064$ 12,922,778$ 9,872,121$ 25,000,000$ 95,000,000$ 70,000,000$ County transfer from Future Capital Fund - 838,169 770,357 757,453 792,494 35,041 County transfer per MOU - - - - 5,000,000 5,000,000 Other revenuesTransfer from General Fund 1,600,000 3,740,118 1,827,206 3,250,000 2,100,000 (1,150,000) Total CIP project revenues 6,022,064 17,501,065 12,469,684 29,007,453 102,892,494 73,885,041 CIP Project ExpendituresCareer and Technical Education Center construction- - 4,265,161 27,257,453 53,864,255 26,606,802 Glen Cove Elementary renovation- - 13,711 - 23,764,120 23,764,120 W.E. Cundiff Elementary renovation- - 13,711 - 23,764,119 23,764,119 William Byrd High renovation843,365 14,352,460 11,415,628 - - - Cave Spring High renovation3,191,308 93,260 - - - - HR and Payroll system upgrade359,700 - - 500,000 - (500,000) Financial system implementation360,000 - - - - - Capital Maintenance Plan515,784 1,314,424 1,397,571 1,250,000 1,500,000 250,000 Total CIP project expenditures5,270,157 15,760,144 17,105,782 29,007,453 102,892,494 73,885,041 Excess (deficiency) of CIP project revenues over (under) CIP project expenditures751,907$ 1,740,921$ (4,636,098)$ -$ -$ -$ (Continued)Capital Projects Fund Revenues by Source and Expenditures by ObjectThe Capital Projects Fund is a self-balancing fund and retains its fund balance from the prior year. This fund accounts for financial resources used fortheacquisition or construction of major capital facilities, other than those financed by another fund. The following is a summary of budgeted revenues bysourceandexpenditures by object for the Capital Projects Fund.40
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Other Project Revenues(Continued)State revenuesState revenues 209,927$ 248,439$ 4,645,330$ -$ -$ -$ Local revenuesCounty transfer for turf replacement - 45,000 75,000 75,000 75,000 - Other revenuesOther income 32,337 15,788 205,330 200,000 200,000 - Transfer from General Fund 20,000 1,932,784 927,206 100,000 105,000 5,000 Transfer from Student Activity Fund - 7,002 23,616 - - - Total other project revenues 262,264 2,249,013 5,876,482 375,000 380,000 5,000 Other Project ExpendituresOther major and minor projects832,760 2,072,688 3,471,881 200,000 200,000 - Bogle turf replacement16,500 - - 50,000 50,000 - Glenvar High turf replacement- - - 50,000 50,000 - William Byrd High turf replacement- - - 50,000 50,000 - Music uniforms- 5,901 40,001 25,000 30,000 5,000 TransfersTransfer to Student Activity Fund30,272 20,690 11,869 - - - Total other project expenditures879,532 2,099,279 3,523,751 375,000 380,000 5,000 Excess (deficiency) of other project revenues over (under) other project expenditures(617,268) 149,734 2,352,731 - - - Excess (deficiency) of revenues over (under) expenditures134,639 1,890,655 (2,283,367) - - - Beginning fund balance11,431,318 11,565,957 13,456,612 11,173,245 11,173,245 - Ending fund balance11,565,957$ 13,456,612$ 11,173,245$ 11,173,245$ 11,173,245$ -$ Note: This schedule includes the bond funds, however for year-end reporting, bond fund activity is recorded on the County's Annual Comprehensive Financial Report.41
Roanoke County Public SchoolsBudget Years 2025-2034Capital Improvement PlanMarch 21, 2024Prior 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034FutureAllocation Total Project Costs Budget /~~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~~/Funding SourcesCapital Reserves3,069,122 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 621,964 9,691,086 County allocation for future bonds 26,560,000 95,000,000 - - 20,000,000 - 20,000,000 20,000,000 - 20,000,000 20,000,000 12,000,000 233,560,000 County transfer for debt reserves 1,188,506 676,244 700,833 725,424 752,750 644,694 - - - - - - 4,688,451 County transfer for refunding credits281,943 116,250 117,931 114,831 74,943 74,631 3,987 4,012 - - - - 788,528 County transfer for cash in MOU- 5,000,000 - - - - - - - - - - 5,000,000 Grant Funds4,307,078 - - - - - - - - - - - 4,307,078 General Fund transfer for CMP1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 5,000,000 27,500,000 Total Funding Sources35,406,649 102,892,494 3,168,764 3,440,255 23,677,693 3,819,325 23,103,987 23,104,012 3,100,000 23,100,000 23,100,000 17,621,964 285,535,143 Capital ProjectsProject Fully Funded in Fiscal Year ↆBurton Center for Arts & Tech (1962)32,934,888 53,864,255 - - - - - - - - - - 86,799,143 2025 155,653 square feet (per Balzer)WE Cundiff Elementary (1972) 1,235,881 23,764,119 - - - - - - - - - - 25,000,000 2025 87,000 square feet 493 enrollment 12/15/23Glen Cove Elementary (1972)1,235,880 23,764,120 - - - - - - - - - - 25,000,000 2025 76,000 square feet 430 enrollment 12/15/23Northside Middle (1969)- - 1,418,764 1,440,255 21,427,693 1,319,325 13,537,963 - - - - - 39,144,000 2030 109,889 square feet 611 enrollment 12/15/23Glenvar Elementary (1959)- - - - - - 7,066,024 10,943,976 - - - - 18,010,000 2031 52,325 square feet 380 enrollment 12/15/23Hidden Valley Middle (1972)- - - - - - - 9,660,036 600,000 20,600,000 13,863,964 - 44,724,000 2034 119,824 square feet 566 enrollment 12/15/23Burlington Elementary (1939)- - - - - - - - - - 6,736,036 3,014,964 9,751,000 2036 68,149 square feet 501 enrollment 12/15/23Penn Forest Elementary (1972)- - - - - - - - - - - 9,607,000 9,607,000 2036 65,047 square feet 406 enrollment 12/15/23Capital Maintenance Plan1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 5,000,000 27,500,000 Total Capital Costs35,406,649 102,892,494 3,168,764 3,440,255 23,677,693 3,819,325 23,103,987 23,104,012 3,100,000 23,100,000 23,100,000 17,621,964 285,535,143 42
Roanoke County Public SchoolsBudget Years 2025-2034Capital Maintenance Plan2025 2026 2027 2028 2029 2030 2031 2032 2033 2034BudgetFunding SourcesGeneral Fund Transfer 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ Total Funding Sources 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ Maintenance NeedsBleachers 200,000$ -$ -$ 500,000$ -$ -$ 250,000$ 250,000$ 250,000$ -$ Digital Signs 50,000 50,000 75,000 75,000 75,000 70,000 75,000 75,000 75,000 75,000 Electrical - 20,000 - 200,000 - 300,000 300,000 300,000 200,000 200,000 Exterior Maintenance - 124,000 - - - 200,000 100,000 200,000 200,000 200,000 Fencing- - 140,000 - 200,000 100,000 100,000 100,000 100,000 100,000 Fire Panel Repair- - - - - 100,000 100,000 100,000 100,000 100,000 Furniture- - - - 95,000 50,000 50,000 50,000 50,000 50,000 Grounds185,000 300,000 - 100,000 - 200,000 200,000 200,000 200,000 200,000 HVAC400,000 230,000 750,000 650,000 250,000 400,000 400,000 400,000 300,000 500,000 Parking Lots275,000 376,000 795,000 325,000 720,000 220,000 250,000 15,000 215,000 250,000 Playground Equipment100,000 100,000 100,000 240,000 300,000 100,000 100,000 100,000 100,000 100,000 Plumbing- - - - - 100,000 100,000 100,000 100,000 100,000 Preventative Maintenance60,000 100,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Roofing- 370,000 - - 500,000 450,000 450,000 500,000 500,000 500,000 Scoreboards80,000 80,000 80,000 100,000 100,000 100,000 100,000 100,000 100,000 90,000 Sidewalks- - - - 200,000 200,000 100,000 100,000 100,000 100,000 Stormwater Management- - - - - - 15,000 - - 25,000 Windows150,000 - - - - 100,000 - 100,000 100,000 100,000 Total Maintenance Needs 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ /~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~/43
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)Revenues❶❶Other revenuesInsurance benefits 13,176,245$ 13,492,679$ 13,908,858$ 14,110,310$ 15,283,832$ 1,173,522$ Insurance withholdings 5,477,138 5,365,753 5,469,269 5,222,870 7,586,412 2,363,542 Interest income 13,321 12,674 143,999 - - - Total revenues 18,666,704 18,871,106 19,522,126 19,333,180 22,870,244 3,537,064 ExpendituresClaims14,770,573 17,660,087 17,575,182 18,182,310 20,684,717 2,502,407 Reinsurance costs381,014 203,132 47,156 450,000 1,380,000 930,000 Wellness and HRA benefits1,504,249 1,622,421 1,739,224 1,938,760 1,943,625 4,865 Administrative charges and taxes137,279 128,406 152,966 151,668 203,251 51,583 Transfers to General Fund2,682,560 - - - - - Total expenditures19,475,675 19,614,046 19,514,528 20,722,738 24,211,593 3,488,855 Excess (deficiency) of revenues over (under) expenditures(808,971) (742,940) 7,598 (1,389,558) (1,341,349) 48,209 Beginning fund balance7,978,537 7,169,566 6,426,626 6,434,224 5,044,666 (1,389,558) Ending fund balance7,169,566$ 6,426,626$ 6,434,224$ 5,044,666$ 3,703,317$ (1,341,349)$ Note:Health Insurance Fund Revenues by Source and Expenditures by ObjectThe Health Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This self-insured fund accountsfor thepremiums and costs related to employees participating in the health insurance program. The following is a summary of budgeted revenues by source andexpenditures by object for the Health Insurance Fund.❶ The fiscal year 2023 fund balance of $6,434,224 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025.44
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesOther revenuesInsurance benefits 540,287$ 590,417$ 633,214$ 607,127$ 648,150$ 41,023$ Insurance withholdings 960,649 995,655 1,033,623 1,075,437 1,026,316 (49,121) Interest income 104 57 839 - - - Total revenues 1,501,040 1,586,129 1,667,676 1,682,564 1,674,466 (8,098) ExpendituresClaims1,446,845 1,610,500 1,643,399 1,682,564 1,674,466 (8,098) Total expenditures1,446,845 1,610,500 1,643,399 1,682,564 1,674,466 (8,098) Excess (deficiency) of revenues over (under) expenditures54,195 (24,371) 24,277 - - - Beginning fund balance45,259 99,454 75,083 99,360 99,360 - Ending fund balance99,454$ 75,083$ 99,360$ 99,360$ 99,360$ -$ Dental Insurance Fund Revenues by Source and Expenditures by ObjectThe Dental Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This fully insured fund accountsfor thepremiums and costs related to employees participating in the dental insurance program. The following is a summary of budgeted revenues by source andexpenditures by object for the Dental Insurance Fund.45
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)RevenuesOther revenuesRisk Management Services 187,047$ 414,094$ 385,300$ 383,500$ 406,403$ 22,903$ Interest income 3,558 2,576 36,290 - - - Total revenues 190,605 416,670 421,590 383,500 406,403 22,903 ExpendituresClaims225,777 576,264 318,781 268,500 268,500 - Administrative charges114,120 124,596 134,368 115,000 137,903 22,903 Total expenditures339,897 700,860 453,149 383,500 406,403 22,903 Excess (deficiency) of revenues over (under) expenditures(149,292) (284,190) (31,559) - - - Beginning fund balance1,345,898 1,196,606 912,416 880,857 880,857 880,857 Ending fund balance1,196,606$ 912,416$ 880,857$ 880,857$ 880,857$ 880,857$ Risk Management Fund Revenues by Source and Expenditures by ObjectThe Risk Management Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This partially self-insured fundaccounts forthe premiums and costs related to workers' compensation benefits for employees injured on the job. The followingis a summary of budgeted revenues by sourceand expenditures by object for the Risk Management Fund.46
Roanoke County Public SchoolsAnnual Budget 2024-2025Financial Section2021Actual2022Actual2023Actual2024Budget2025BudgetIncrease/(Decrease)AdditionsEmployer contributions92,290$ 92,290$ 92,290$ 92,290$ 92,290$ -$Investment income:326,195 (143,929) 120,725 50,000 50,000 -Increase (decrease) in fair value of investments Interest and dividends653 916 791 500 500 -Total additions419,138 (50,723) 213,806 142,790 142,790 -DeductionsLess investment expenses1,728 2,100 2,063 2,000 2,000 -Reserve for future spending---140,790 140,790 -Total deduction1,728 2,100 2,063 142,790 142,790 -Net increase in net position417,410 (52,823) 211,743 ---Beginning net position1,083,783 1,501,193 1,448,370 1,660,113 1,660,113 -Ending net position1,501,193$ 1,448,370$ 1,660,113$ 1,660,113$ 1,660,113$ -$OPEB Trust Fund Revenues by Source and Expenditures by ObjectThe OPEB Trust Fund is a self-balancing fiduciary fund and retains its fund balance from the prior year. This fund accounts for School Division contributions forother postemployment benefits, investment income, and investment expenses. The following is a summary of additions and deductions for the OPEB Trust Fund.47
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Resolution setting the allocation percentage for Personal
Property Tax Relief in Roanoke County for the 2024 tax year
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Establish the percentage for personal property tax relief in Roanoke County for the 2024
tax year
BACKGROUND:
The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a State -
wide program to provide relief to owners of personal use motor vehicles. The Act
provides State funds to localities to reduce local government taxation of personal
property.
In 2004 and 2005, additional legislation was passed to amend the original Act. This
legislation capped PPTRA at $950 million for all Virginia localities for tax years 2006
and beyond. PPTRA funds are allocated to individual localities based on each
government’s pro rata share of tax year 2004 payments from the Commonwealth. The
County’s share of the $950 million is $12,229,857.
DISCUSSION:
The amount the County receives from the State has stayed constant since 2006.
However, the personal property tax base continues to change, which has caused less of
the personal property tax bill to be offset by PPTRA Funds.
The County has used a Personal Property Planning Model developed by the IT staff to
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allocate the State block grant of $12,229,857. Based on this model, the calculated
effective reimbursement rate for Roanoke County citizens for the tax year 2024 is
44.79%
The Board is required by the State to annually adopt a resolution setting the percentage
reduction in personal property for that year. The attached resolution establishes the
percentage at 44.79% for the 2024 tax year.
FISCAL IMPACT:
The percentage reduction is calculated to distribute the $12,229,857 block grant
allocation from the State as described above. There will be some timing delays in the
receipt of the State funds since they are received in the following fiscal year (2024 -
2025). However, we are allowed to accrue these funds back to the 2023 -2024 year for
accounting purposes, therefore our budget will be balanced.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution, which establishes the
percentage reduction for personal property tax relief at 44.79% for Roanoke County for
the 2024 tax year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 09, 2024
RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR
PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR
THE 2024 TAX YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524
(C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal
Property Tax Relief Program or “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly,
a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a
taxable situs within the County commencing January 1, 2024, shall receive personal
property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 122005 -10
adopted by the Board of Supervisors on December 20, 2005.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That tax relief shall be allocated so as to eliminate personal property taxation
for qualifying personal use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be
eligible for 44.79% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 44.79% tax relief on the first $20,000 of value; and
2
4. That all other vehicles which do not meet the definition of qualifying (for
example, including but not limited to, business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief under this program.
5. That the percentages applied to the categories of qualifying personal use
vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke
County by the Commonwealth of Virginia.
6. That this Resolution shall be effective from and after the date of its adoption.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Public hearing for citizen comments on the following items:
Calendar Year 2024 Real Estate, Personal Property and
Machinery and Tools Tax Rates
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Conduct a public hearing to receive citizen comment on the Calendar Year 2024 Real
Estate, Personal Property and Machinery and Tools Tax rates.
BACKGROUND:
State Code requires a public hearing in advance of the adoption of tax rates. This public
hearing satisfies that requirement.
DISCUSSION:
The public hearing scheduled for April 9, 2024, is to receive written and oral comments
on setting the tax rates for calendar year 2024 to support the fiscal year 2024 -2025
operating budget. The public hearing was advertised on March 26 and April 2, 2024,
thereby satisfying State code requirements for public notice.
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FISCAL IMPACT:
There is no fiscal impact associated with this public hearing.
STAFF RECOMMENDATION:
Staff recommends conducting the public hearing to satisfy State code requirements and
receive citizen comment on the Calendar Year 2024 Real Estate, Personal Property and
Machinery and Tools Tax rates.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Request to adopt the following taxes rates: (a) Resolution
setting the tax rate on Real Estate in the County of Roanoke
for the calendar year 2024; (b) Resolution setting the tax
levy on Personal Property situate in the County of Roanoke
for the calendar year 2024; (c) Resolution setting the tax levy
on a classification of personal property - Machinery and
Tools - situate in the County of Roanoke for calendar year
2024
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Board of Supervisors adoption of calendar year 2024 tax rates.
BACKGROUND:
As part of the annual budget development process, the Board of Supervisors is required
to adopt tax rates to support the operating budget for calendar year 2024.
DISCUSSION:
Proposed tax rates for the twelve month period beginning January 1, 2024 and ending
December 31, 2024, were advertised on March 26 and April 2, 2024 as follows:
a. Real Estate Tax at a rate of not more than $1.06 per one hundred dollars
assessed valuation
b. Personal Property Tax at a rate of not more than $3.40 per one hundred dollars
assessed valuation
c. Machinery and Tools Tax at a rate of not more than $2.80 per one hundred
Page 2 of 3
dollars assessed valuation.
Because of rising real estate assessments, assessments for personal property, and
recent high levels of inflation, there has been much discussion regarding the potential to
evaluate tax rates.
Based on these discussions, The County Administrator's Fiscal Year 2024 -2025
Proposed Budget was shared with the Board during a briefing on March 26, 2024, and
was based on the following tax rates:
Real Estate Tax rate of $1.04 per one hundred dollars of assessed value
Personal Property Tax rate of $3.40 per one hundred dollars of assessed value
Machinery and Tools Tax rate of $2.80 per one hundred dollars of assessed value
A public hearing for citizen comment on the tax rates was held on April 9, 2024.
A public hearing for citizen comment on the proposed fiscal year 2024 -2025 operating
budget and proposed fiscal year 2025 -2034 Capital Improvement Program will be held
on April 23, 2024.
Page 3 of 3
FISCAL IMPACT:
There will be a fiscal impact to both the current year and the fiscal year 2024 -2025
budget from adopting the attached resolutions.
The Board of Supervisors' adoption of these resolutions will impact revenue in the
current fiscal year. The revenue impact of the two-cent reduction in the Real Estate tax
rate will result in approximately $1,200,000 of less revenue. This represents the
reduction for the second half of fiscal year 2024 real estate tax revenues in the County's
General Government Fund. There is no impact to the Roanoke County Public Schools
(RCPS) revenue in the current fiscal year as the transfer to the Schools for fiscal year
2024 has already been finalized through our revenue sharing formula.
In fiscal year 2024-2025, the revenue impact resulting from the two -cent change in the
Real Estate tax rate will be a reduction in revenue of approximately $2,400,000. As a
reminder, the County Administrator’s Fiscal Year 2024 -2025 Proposed Budget included
these changes.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors adopt the attached resolutions for the
calendar year 2024 tax rates.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2024
RESOLUTION SETTING THE TAX RATE ON REAL ESTATE SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2024
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that
the levy for the twelve-month period beginning January 1, 2024, and ending December
31, 2024, be, and hereby is, set for a tax rate of $1.04 per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by Sections 58.1 -3200,
58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended,
situate in Roanoke County.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2024
RESOLUTION SETTING THE TAX LEVY ON PERSONAL PROPERTY
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2024
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2024, and
ending December 31, 2024, be, and hereby is, set for a tax rate of $3.40 per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that
class of personal property generally designated as machinery and tools as set forth in
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those
classes of household goods and personal effects as are defined in Sections 58.1 -3504
and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950
Code of Virginia, as amended, of public service corporations based upon the assessed
value thereof fixed by the State Corporation Commission and duly certified.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2024
RESOLUTION SETTING THE TAX LEVY ON A CLASSIFICATION OF
PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2024
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1 -
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2024, and
ending December 31, 2024, be, and hereby is, set for a tax rate of $2.80 per one hundred
dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated
as machinery and tools.
I
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2024
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM F - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 9, 2024,
designated as Item F - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 4 inclusive, as
follows:
1. Approval of minutes – March 26, 2024
2. Proclamation recognizing the week of April 14-20, 2024, as National Public Safety
Telecommunicators Week in the County of Roanoke.
3. Request to accept and allocate grant funds in the amount of $99,590.40 from the
Virginia Office of Emergency Medical Services for the "Four-For-Life" distribution.
4. Ordinance to amend Chapter 19 of the Roanoke County Code; Solicitors and
Solicitations (Second Reading)
Page 1 of 6
INVOCATION: Pastor Adam Hughes, Bethel Baptist Church
A. OPENING CEREMONIES
1. Roll Call
Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Absent: None
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFINGS
1. Presentation of the Proposed Fiscal Year 2024-2025 Operating Budget and
Proposed Fiscal Year 2025-2034 Capital Improvement Program (Richard
Caywood, County Administrator)
Briefing given by Richard L. Caywood
D. CONSENT AGENDA
Action No. 032624-1.a-e
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 032624-1.a Item D.1
1. Approval of Minutes- March 12, 2024
Roanoke County
Board of Supervisors
Agenda
March 26, 2024
Page 2 of 6
Action No. 032624-1.b Item D.2
2. The petition of Sheetz, Inc. to remove the proffered conditions on approximately
0.978 acres of land zoned C-2C, High Intensity Commercial with conditions,
located at 4143 Franklin Road, Cave Spring Magisterial District (First Reading
and Request for Second Reading and Public Hearing)
Action No. 032624-1.c Item D.3
3. The petition of the City of Salem Water Department to obtain a special use permit
for a major utility service (water tank) on approximately 0.38 acre of land zoned
R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba
Magisterial District (First Reading and Request for Second Reading and Public
Hearing)
Action No. 032624-1.d Item D.4
4. Ordinance authorizing the granting of new public drainage easements to the
Board of Supervisors of Roanoke County, on property owned by 1) Alice B.
Kefauver (Tax Map# 079.01-01-64.00-0000), located at 3020 Pebble Drive, 2)
Roy M. Carpenter (Tax Map# 079.01-01-61.00-0000), located at 3017 Woodway
Road, 3) Leonard W. Stiff and Rebecca G. Stiff (Tax Map 079.01 -01-63.00-
0000), located at 3012 Pebble Drive, and, 4) David L. Bratton (Tax Map #
079.01-01-62.00-0000), located at 3006 Pebble Drive, for the purpose of
constructing drainage improvements; Vinton Magisterial District (Second
Reading)
Action No. 032624-1.e Item D.5
5. Ordinance to amend Chapter 19 of the Roanoke County Code; Solicitors and
Solicitations (First Reading and Request for Second Reading)
Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor
Mahoney seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
E. CITIZENS' COMMENTS AND COMMUNICATIONS
One (1) citizen spoke concerning taxes and budget.
F. REPORTS
Action No. 032624-2 Items F.1-5
1. Unappropriated, Board Contingency and Capital Reserves Report
Page 3 of 6
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of February 29,
2024
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of February 29, 2024
5. Accounts Paid – February 29, 2024
Supervisor Mahoney moved to receive and file the reports that have been include d
with the agenda under Item F. Supervisor Hooker seconded the motion. Motion
approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
G. WORK SESSIONS
1. Work Session to discuss Opioid Abatement Authority Spring 2024 Grant
Applications (Madeline Hanlon, Assistant to the County Administrator)
2. Work session for any additional discussion on the Proposed Fiscal Year 2024-
2025 Operating Budget and Proposed Fiscal Year 2025 -2034 Capital
Improvement. (Richard Caywood, County Administrator)
(Note: No new presentation materials will be shared. This time is set aside for
the Members of the Board to discuss information presented during Item C.1 o f
the agenda.)
H. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No. 032624-3
1. Section 2.2-3711 (A)(3) of the Code of Virginia, to discuss or consider the
acquisition of real property in the Cave Spring Magisterial Dis trict for a public
purpose, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body
2. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
Cave Spring, and Catawba Magisterial Districts.
Page 4 of 6
Supervisor North moved to go to closed session. Supervisor Radford seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
I. CERTIFICATION RESOLUTION
Action No. 032624-4
In the closed session just concluded, nothing was discussed except the matter
which was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor
Radford and carried by the following roll call and recorded vote:
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
EVENING SESSION – 7:00 PM
J. PUBLIC HEARING AND SECOND READING OF ORDINANCES
Action No. 032624-5
1. The petition of Kevin Manor to obtain a special use permit to operate a short-term
rental on approximately 1.23 acres of land zoned R-1, Low Density Residential
District, located at 4127 Mockingbird Hill Road, Hollins Magisterial District (Philip
Thompson, Director of Planning)
Supervisor North moved to approve the petition. Supervisor Hooker seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
K. CITIZEN COMMENTS AND COMMUNICATIONS
One (1) citizen spoke supporting the Opioid Abatement Grant for the VHRC,
Virginia Harm Reduction Coalition.
Page 5 of 6
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. David F. Radford
“I would like to recognize former Supervisor Ed Elswick who passed away last
week. After a long career with General Electric, Ed represented the Windsor
Hills District for one term and during that term I served on the Planning
Commission to which I am ever grateful. Prior to his service on the Board, he
had a long career in finance with General Electric and he was one of the first
members of his extended family to receive a college decree. Ed lived on Bent
Mountain for over 40 years and had many friends there. Ed had quite a
reputation for the parties he would throw at his home “Utopia” a few of which may
have attracted the attention of our Police Department from time to time but from
what I understand everyone had a great time seeing Ed. Ed was originally from
Kentucky and like everyone from Kentucky, he loved basketball. There will be a
celebration of live sometime in Mid-April at Oakey’s South. As the current Board
of Supervisor for Windsor Hills District, I would like to offer the County Flag to his
family for his 4 years of public service to our County.”
2. Tammy E. Shepherd
“I would like make a request of staff, but let me first give you some background
information regarding that.
Vinton Business Center – The Town of Vinton and County each acquired half
interest in the six contiguous parcels which is approximately 65 acres in size
located adjacent to the Blue Ridge Parkway and also close to Vinton Central
business district otherwise known to Vinton neighbors as McDonald’s Farm, right
off Hardy Road. One of our valued businesses, Cardinal Glass which is a
manufacturer of glass products is already located in the center. In 2021 the
Town and County conveyed their interest in the center to the County’s Economic
Development Authority in order for the EDA to help facilitate the marketing of the
sites for economic development purposes and the conveyance of sites to interest
purchasers I would like to request that our Economic Development staff work
together with our procurement staff to issue a request for proposals or to
otherwise propose new marketing strategies for the center, specifically I would
like to explore two (2) options. One, developing a portion of the center as a
residential development. In Vinton, we are in need of housing. The other is to
refurbish the existing historic barn which was actually built by a German
immigrant years ago and transforming that into a meeting center of some other
form of business space. These proposals and strategies could then be shared
with the Economic Development Authority. The sites have a lot to offer, and I
look forward to being able to review the staff’s ideas. And I want to thank the
staff in advance for your efforts in doing this.”
Page 6 of 6
3. Martha B. Hooker
4. Paul M. Mahoney
5. Phil C. North
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
M. ADJOURNMENT
Action No: 032624-6
Supervisor Radford moved to adjourn the meeting. Supervisor Hooker seconded
the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Submitted by: Approved by:
__________________________ __________________________
Richard L. Caywood Phil C. North
Clerk to the Board of Supervisors Chairman
Page 1 of 1
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Proclamation declaring April 14-20 2024, as National Public
Safety Telecommunicators Week in the County of Roanoke
SUBMITTED BY: Susan Slough
Director of Emergency Communications
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Request the Board of Supervisors to recognize the week of April 14 -20, 2024, as
National Telecommunicators Week in Roanoke County.
BACKGROUND:
This week-long event, held annually during the third week of April, honors
telecommunications personnel in the public safety community.
DISCUSSION:
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends the Board recognize April 14-20, 2024, as National
Telecommunicators Week in Roanoke County.
DECLARING APRIL 14 THROUGH 20, 2024 AS NATIONAL PUBLIC
SAFETY TELECOMMUNICATORS WEEK IN
THE COUNTY OF ROANOKE
WHEREAS, the week of April 14 through April 20, 2024, has been declared
"National Public Safety Telecommunicators Week" by the Senate and
House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon
the people of the United States to observe that week with appropriate
ceremonies and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all
segments of our society, and if unabated, can undermine and erode
both moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response
systems for the County of Roanoke; and
WHEREAS, these professionals are responsible for responding to stressful
telephone calls from the general public for police, fire, and emergency
medical assistance, and for calmly and professionally dispatching
appropriate assistance to help save the lives and property of our
citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways
without recognition by the beneficiaries of their services.
NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim the week of April 14 through April 20, 2024, as
“National Public Safety Telecommunicators Week” and call upon the
citizens of the County of Roanoke to observe this week with
appropriate ceremonies and activities.
Presented this 9th day of April 2024
________________________________
Phil C. North
________________________________
Martha B. Hooker
________________________________
David F. Radford
________________________________
Paul M. Mahoney
________________________________
Tammy E. Shepherd
Page 1 of 2
ACTION NO.
ITEM NO. F.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$99,590.40 from the Virginia Office of Emergency Medical
Services for the "Four-For-Life" distribution
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and allocate funds in the amount of $99,590.40 for the "Four -For-Life" program
from the Virginia Department of Health (VDH) Office of Emergency Medical Services
(OEMS).
BACKGROUND:
The Virginia Department of Health (VDH) Office of Emergency Medical Services
(OEMS) has awarded the Fire and Rescue Department grant funds totaling $99,590.40
as part of the "Four-for-Life" program funding.
"Four-for-Life" funding is legislated by the Code of Virginia §46.2-694 and provides
various grant programs to be used only for emergency medical service purposes. The
"Four-for-Life" program, as amended in 2000, stipulates those four (4) additional dollars
be charged and collected at the time of registration of each passenger vehicle, pickup,
or panel truck. Funds may be utilized for training, equipment, and supplies for licensed,
non-profit emergency medical service agencies.
DISCUSSION:
This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to
Page 2 of 2
purchase Emergency Medical Service (EMS) equipment, supplies, and training that
meet state guidelines. Approval of this grant funding from VDH depends on the
appropriate and timely submission of required annual reporting. The Roanoke County
Fire & Rescue Department continues to meet those annual requirements to remain
eligible for grant funding.
FISCAL IMPACT:
The grant funds awarded from the "Four-for-Life" program total $99,590.40. No county
match is required for the acceptance of this grant.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $99,590.40 from the Virginia Department of Health Office
of Emergency Medical Services.
COMMONWEALTH of VIRGINIA
Department of Health
Office of Emergency Medical Services 1-800-523-6019 (VA only)
1041 Technology Park Drive 804-888-9100
Glen Allen, VA 23059-4500 FAX: 804-371-3108
March 20, 2024
COUNTY OF ROANOKE VIRGINIA
5204 Bernard Dr Roanoke VA 24018-4345
Dear City/County Administrator:
IMMEDIATE ATTENTION REQUIRED
Please return this report within 30 days
Your locality will be receiving the Fiscal Year 2024 "Four-For-Life" payment for Emergency
Medical Services (EMS) in the amount of $99,590.40 . These funds are for the collection period
March 01, 2023 through February 29, 2024.
Guidelines for the use of these funds are attached and are available on our website:
http://www.vdh.virginia.gov/emergency-medical-services/return-to-locality/ . Prior to distribution
of these funds to the local government, this office must receive your Report of Expenditures
on last year's distribution. The total amount that must be reported for last year's distribution is
annotated on the enclosed report.
The Four-For-Life program, as amended in 2000, stipulates that four additional dollars be
charged and collected at the time of registration of each passenger vehicle, pickup or panel truck.
The funds collected, pursuant to Section 46.2-694, Code of Virginia, shall be used only for
emergency medical services. The law further states that the Department of Health shall return
twenty-six percent (26%) of the registration fees collected to the locality wherein such vehicle is
registered to provide funding for:
1.Training of volunteer or salaried emergency medical service personnel of licensed, non-profit
emergency medical service agencies; or
2.The purchase of necessary equipment and supplies for licensed, non-profit emergency medical
service agencies.
It is important to recognize two clauses in the Four-For-Life legislation: (1) non-supplanting
funds and (2) failure to report the use of funds by any local governing body will result in
funds being retained. The Assistant Attorney General, at our request has offered the following
interpretation for use of the funds. "Any funds received from Section 46.2-694 by a non-state
agency cannot be used to match any other funds derived from Section 46.2-694 by that same non-
state agency" Simply put, funds returned to localities cannot be used as the matching share of any
grants offered using Four-For-Life funds.
"Each local governing body shall report to the Board of Health on the use of Four-For-Life
funds, which were returned to it. In any case in which the local governing body grants the funds
to a regional emergency medical council to be distributed to licensed, non-profit emergency
medical and rescue services, the local governing body shall remain responsible for the proper
use of the funds. If, at the end of any fiscal year, a report on the use of Four-For-Life funds
for that year has not been received from a local governing body, any funds due to that local
governing body for the next fiscal year shall be retained until such time as the report has been
submitted to the board."
If you have any questions or need additional information, please do not hesitate to contact the
Office of Emergency Medical Services at 804-888-9100.
Sincerely,
Michael D. Berg
Page 1 of 2
ACTION NO.
ITEM NO. F.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Amendments to County Code Chapter 19 – Solicitors and
Solicitations
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Proposed Amendments to County Code Chapter 19 - Solicitors and Solicitations.
BACKGROUND:
Recent U.S. Court of Appeals for the Fourth Circuit case law has rendered portions of
this Chapter unconstitutional, and the General Assembly has implemented a
comprehensive statutory scheme governing solicitations by charitable and civic
organizations which severely limits the county’s ability to legislate in this area.
DISCUSSION:
Panhandling: Recent U.S. Court of Appeals for the Fourth Circuit case law has rendered
portions of our Code unconstitutional with regards to personal solicitation of charitable
contributions (i.e. begging/panhandling). See, e.g., Reynolds v. Middleton, 779 F.3d
222 (4th Cir. 2015) (Henrico County’s ordinance, which prohibited solicitation within
county roadways, was ruled unconstitutional.).
Charitable Solicitation: As noted above, the state has implemented a comprehensive
statutory scheme governing charitable and civic organizations. The state statute allows
the county to pass an ordinance but only if it is not inconsistent with the state code, and
severely restricts the type of organizations which the county can regulate. Those
limitations boil down to only allowing the county to require local civic organizations to
apply for a permit prior to soliciting funds. Further, before any such ord inance can take
Page 2 of 2
effect, it must be submitted to and approved by the Commissioner of Agriculture and
Consumer Services. We propose deleting “Article II Permit for Charitable Solicitations”
(County Code sections 19-21 through 28) and taking advantage of Virginia Code § 57 -
63(D). Section 57-63(D) allows the locality to pass an ordinance requiring charitable
organizations, that are required to register with the state, to also register with the county
when they are planning on soliciting contributions in the county, and to inform the
county of the names of its solicitors that will be in the county. If the Board decides to
delete sections 19-21 through 28, the county will still have a remedy against problematic
fund raisers. For example, if the police become aware of an organization soliciting
funds while committing misrepresentation or fraud, they can enforce County Code 19 -
8(c) (prohibiting misrepresentation and fraud). In addition, the County Attorney is
specifically authorized by Virginia Code § 57-59(D) to bring an action, in the name of the
Commonwealth, to enjoin the violation of any of the applicable state code provisions.
Commercial Solicitation: The County has more freedom to regulate in this area;
therefore, the few commercial solicitation regulations in Chapter 19 do not require major
modification. However, staff recommends adding that commercial solicitors may begin
their planned activities as soon as they have submitted the required information and fee.
The Proposed Changes
Regarding Panhandling: Staff proposes deleting the unconstitutional portions of Chapter
19 regarding panhandling (personal solicitations).
Regarding Charitable Solicitation: Staff proposes deleting “Article II Permit for
Charitable Solicitations” (County Code 19-21 through 28) and taking advantage of
Virginia Code § 57-63(D) which allows the County to require charitable organizations,
which are required to register with the state, to inform the county when they will be
soliciting in the County and the names of their solicitors.
Regarding Commercial Solicitation: Staff proposes adding that the commercial solicitors
may begin their planned activities as soon as they have submitted the required
information and fee.
FISCAL IMPACT:
There is no fiscal impact associated with the proposed changes to Chapter 19 of the
County Code.
STAFF RECOMMENDATION:
Staff recommends approving the second reading of the proposed ordinance. No
changes have been made since the first reading.
Page 1 of 8
Note: Text additions are in red font. Text deletions are in red font and are struck through.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2024
ORDINANCE AMENDING ROANOKE COUNTY CODE – CHAPTER 19
FOR SOLICITORS AND SOLICITATIONS
WHEREAS, recent U.S. Court of Appeals for the Fourth Circuit caselaw has
rendered portions of this Chapter unconstitutional; and
WHEREAS, the General Assembly has implemented a comprehensive statutory
scheme governing solicitations by charitable and civic organizations which has
invalidated portions of the Code, and severely limited the county’s ability to legislate in
this area.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that the Roanoke County Code is hereby amended to read and provide
as follows:
Chapter 19 SOLICITORS AND SOLICITATIONS
ARTICLE I. IN GENERAL
Sec. 19-1. Definition.
A. For the purpose of this chapter, the term “commercial solicitation” shall mean and
include any one or more of the following activities:
(1) Seeking to obtain orders for the purchase of goods, wares, merchandise, foodstuffs or
services of any kind, character or description.
(2) Seeking to obtain prospective customers for application for, or purchase of, insurance
of any type, kind or character.
(3) Seeking to obtain subscriptions to books, magazines, periodicals, newspapers or any
other type or kind of publication.
B. For purposes of this chapter, the term “charitable solicitation” shall mean and include the
following:
(4) Seeking to obtain contributions for charitable nonprofit organizations or selling any
goods, wares, merchandise or other things for the benefit of such an organization.
Page 2 of 8
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(5) Seeking to obtain donations for individual usage by requesting food, money or any
other goods or offering services for these goods.
Sec. 19-2. Violation of chapter.
Any person violating any provision of this chapter shall be guilty of a Class 4 misdemeanor.
Sec. 19-3. Solicitor's permit generally.
(a) It shall be unlawful for any person to engage in commercial solicitation in the county
unless such person shall have first obtained a permit at a cost as from time to time is
established by the board of supervisors. The applicant must provide the commissioner of the
revenue with his name, local address, acceptable identification and the name of his
employer. The applicant may begin soliciting as soon as the required information and
payment is tendered. Any person wishing to solicit subscriptions for books, magazines or
other publications may also be required to must also obtain a permit from the commissioner
of labor and industry, as required by section 40.1-112 of the Code of Virginia.
(b) The provisions of this section shall not be applicable to school children of the county when
soliciting for school-sponsored activities. or to solicitations conducted pursuant to a permit
issued under article II of this chapter.
Sec. 19-4. Commercial or charitable Ssoliciting prohibited during certain hours and at
certain locations.
(a) It shall be unlawful for any person to engage in commercial or charitable solicitation in the
county at any time prior to 9:00 a.m. or after 9:00 p.m.
(b) It shall be unlawful for any person to engage in solicitation from any operator or passenger
of a motor vehicle that is in traffic on a public road without a permit for charitable
solicitation from the county as outlined in article II, sections 19-21 to 19-28, Roanoke
County Code. A public road shall include the areas of the median and the public right-of-
way along the curbside.
Sec. 19-5. Commercial Solicitors to make certain disclosures to prospects.
A person making a commercial solicitation shall disclose to the prospect, at the outset,
theirhis name and the company and product or charitable organization theyhe represents. TheyHe
shall carry and show, upon request, company or organization identification, setting forth theirhis
name and the company or organization name and address.
Sec. 19-6. Soliciting on posted premises.
It shall be unlawful for any person to engage in solicitation upon any premises or residence
located thereon, if such premises or residence is posted against solicitation by means of a notice
prominently displayed, upon which is printed the legend “NO SOLICITORS.”
Page 3 of 8
Note: Text additions are in red font. Text deletions are in red font and are struck through.
Sec. 19-7. Solicitors to leave premises upon request.
No person engaged in solicitation shall remain on any premises, or in any dwelling house,
apartment or other residence located thereon, after having been asked by the owner or occupant
thereof to leave such premises or residence.
Sec. 19-8. Fraudulent and deceptive practices by commercial and charitable solicitors.
(a) No person who engages in commercial solicitation shall use any plan, scheme or use or
make any statement which indicates or implies that the purpose of such person's visit is
other than to obtain orders for or to make sales of goods or services or obtain contributions.
(b) No person who engages in commercial solicitation shall misrepresent the right of a buyer of
goods or services to rescind or cancel a sale under the provisions of law.
(c) It shall be unlawful for any person to knowingly make or perpetrate, or assist or aid in
making or perpetrating, in any manner whatsoever, any misstatement, deception or fraud in
connection with any commercial or charitable solicitation for property or financial
assistance for any purpose in the county.
Secs. 19-9—19-20. Reserved.
ARTICLE II. PERMITREGISTRATION FOR CHARITABLE SOLICITATIONS1
Sec. 19-21. Required; exceptions. Registration of Charitable Solicitors.
Any charitable organization undertaking a charitable solicitation in the county which is
required to register with the Commonwealth of Virginia pursuant to the provisions of sections
57-48 through 69, Code of Virginia (1950), as amended, shall register with the County
Administrator or their designee, on forms to be promulgated by the County Administrator:
(1) The name of the charitable organization;
(2) The names of any solicitors engaged or to be engaged in charitable solicitations on
behalf of the organization; and
(3) The dates and times that the solicitors will be soliciting in the county.
(a) It shall be unlawful for any person to make any solicitation for the benefit of a charitable
nonprofit organization, unless a permit for such solicitation has been issued pursuant to the
provisions of this article. This requirement shall apply to any such solicitation made, in any
public or private place or by mail or telephone.
(b) The provisions of this section shall not apply to any solicitation conducted only among the
members of the organization involved by other members or officers thereof, voluntarily and
without remuneration for such solicitation, or to any solicitation in the form of collection of
contributions as the regular exercises or services of any church, religious society, lodge,
benevolent order or fraternity or similar organization, or of any branch thereof. Membership
Page 4 of 8
Note: Text additions are in red font. Text deletions are in red font and are struck through.
drives of any organization, either among active or prospective members, shall not be
considered to be solicitations for the purposes of this section.
Sec. 19-22. Application.
Any person desiring a permit required by this article shall file a written application therefor
with the clerk to the board of supervisors. Such application shall contain the following
information:
(1) The applicant's name and address and the name and address of the organization for the
benefit of which the solicitation is to be made.
(2) The name and address of the principal officer or manager of the applicant, if the
applicant is other than an individual.
(3) The purpose for which any receipts derived from the solicitation are to be used.
(4) The name of the person by whom the receipts of the solicitation will be received and
disbursed.
(5) The name and address of the person who will be in direct charge of conducting the
solicitation.
(6) An outline of the method to be used in conducting the solicitation.
(7) The time during which the solicitation will be made, giving the proposed dates for the
beginning and ending of the solicitation, which time period shall not exceed ninety
(90) days.
(8) A full statement of the character and extent of the charitable, educational or
philanthropic work being done within the county by the organization for the benefit of
which the solicitation is to be made.
(9) The federal tax employer identification number.
(10) State and federal tax-exempt identification numbers.
(11) Such other information as may be required by the clerk to the board of supervisors in
order for him to fully determine the kind, character and worthiness of the proposed
solicitation and for the security of the county and its inhabitants.
Sec. 19-23. Investigation as to purposes of proposed solicitation.
Upon receipt of an application for a permit under this article, the clerk to the board of
supervisors shall make or cause to be made, within a reasonable period of time, such
investigation as he deems necessary in regard thereto to determine that the proposed solicitation
is, in fact, to be conducted for nonprofit purposes.
Sec. 19-24. Issuance or denial.
(a) Upon approval of an application for a permit under this article, the clerk to the board of
supervisors shall issue the permit authorizing the solicitation described in such application.
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(b) If the clerk to the board of supervisors disapproves the application, he shall deny the permit.
In such case, the applicant shall, upon request, be granted a hearing by the county
administrator.
(c) Upon investigation if it has been determined the applicant has previously violated any
section of this code then the application shall automatically be denied.
(d) If the county administrator still denies the application, the applicant shall, upon request, be
granted a hearing before the board of supervisors.
Sec. 19-25. Does not constitute endorsement by county or clerk to the board of supervisors.
No permit issued under this article shall, in any case, be construed as, or be deemed to be,
an endorsement by the county or the clerk to the board of supervisors of any of the solicitation or
of the purpose for which the same is made.
Sec. 19-26. Not transferable.
A permit issued under this article shall be nontransferable; provided, however, that this shall
not prevent any permittee from using such number of solicitors as are required to conduct the
solicitation.
Sec. 19-27. Revocation.
(a) If, upon receipt of written information or upon his own investigation, the clerk to the board
of supervisors shall find:
(1) That the holder of a permit issued under this article, or any agent or representative of
such holder, is making or has made misrepresentations or untrue statements in
conducting the authorized solicitation; or
(2) That such solicitation has been or is being conducted in a manner inconsistent or not in
conformity with the intent and purpose of this chapter or in a manner which endangers
the health, life or property of the citizens of the county; or
(3) That any person connected with such solicitation is making or has made any
representation that such permit is an endorsement of the solicitation;
The clerk to the board of supervisors shall revoke such permit and it shall thereafter be unlawful
for any person to make any solicitation pursuant thereto.
(b) Before any permit is revoked under this section, the clerk to the board of supervisors shall
give the permittee a minimum of twenty-four (24) hours' notice, in writing, that a hearing is
to be had before the county administrator and that, at such hearing, the county administrator
shall ascertain the facts, and if any reason above set forth for revoking the permit is found to
exist, the permit shall be revoked by the clerk to the board of the supervisors.
(c) If the county administrator agrees with revocation of the permit the permittee shall be
allowed to appeal to the board of supervisors whereas the board will review the facts and
determine whether is justification for the permit to be revoked.
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Sec. 19-28. Permit for street solicitation.
The prohibition on soliciting from a vehicle on a public road set forth in subsection 19-4(b),
above, does not apply to a charitable organization, and its authorized solicitors, which has
applied for and been issued a permit under this section and which is in compliance with all other
provisions of this chapter. In order to solicit contributions while standing in a public road, a
charitable organization must comply with the following requirements:
(1) Not less than thirty (30) days prior to the date desired for beginning solicitation, the
charitable organization shall submit a complete application to the clerk of the board of
supervisors for a charitable solicitation permit. In addition to the information required
by section 19-22, the form shall require the charitable organization to provide its full
name, the name, address and phone number of a local point of contact for the
organization, the desired date(s), time(s) and specific location(s) for soliciting which
shall be limited to not more than six (6) intersections with a traffic control signal light,
the name, mailing address and phone number of each individual who will be engaged
in solicitation activities on behalf of such charitable organization. Further the
charitable organization shall provide an agreement or document whereby such
organization shall indemnify the county, its officers, employees and agents, and hold
the county, its officers, employees and agents, harmless from any and all claims, suits,
demands, damages and attorney fees arising out of or related to the acts or omissions of
individuals or entities soliciting for such organization. The charitable organization shall
have an ongoing obligation to update or correct any information submitted in its
application for a solicitation permit so as to maintain all information in the county's
possession as accurate. The county may require such additional or supplemental
information as may be reasonably necessary to facilitate the direct enforcement of this
section and the purposes of this chapter.
(2) When submitting a completed application to the county, the charitable organization
shall also submit the following:
a. Written proof of general commercial liability and property damage insurance
coverage issued by a company authorized to conduct business in the
commonwealth in the amount of not less than one million dollars ($1,000,000.00)
per occurrence that insures the organization and all individuals and entities who
may be soliciting on its behalf. The proof of insurance shall include the board of
supervisors of the county, as an additional insured and must specify that the
insurance is primary over any insurance which the county may carry or any
provisions for self-insurance by the county.
b. An application permit fee in the amount of ten dollars ($10.00) shall be payable at
the time the application is submitted. This fee shall be used to defray the county's
cost of processing the application and for insuring compliance with the conditions
of any permit issued through monitoring of the public roads. An applicant will be
notified in writing of the approval or denial of their request within fifteen (15)
days after the county's receipt of a completed application. Within the county's
discretion, a portion of this fee may be refunded in the event a permit is denied.
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c. Written proof that the applicant organization is a charitable organization which
has obtained qualification from the Internal Revenue Service as a Section 501c(3)
entity under the Internal Revenue Code.
d. A safety plan which shall describe the measures which the organization will
implement during any solicitation period to insure the safety of those participating
in its solicitation activities and of drivers and occupants of motor vehicles at
intersections where solicitations are permitted.
e. A roster listing all of the individuals who will be conducting solicitations. This
roster shall include the name, address and physical description of each solicitor.
(3) Additional solicitation activity restrictions shall include the following:
a. No more than one (1) permit may be issued to an organization during each
calendar year. Permits shall be valid for a period of ninety (90) days from the date
of their issuance;
b. Solicitation upon a public road in the county pursuant to a permit shall be
authorized for no more than four (4) consecutive calendar days, and shall be
limited to the period from 9:00 a.m. until one-half (½) hour prior to sunset, at the
approved location(s) specified in the application and permit;
c. Each individual solicitor shall have in his or her possession some form of official
identification with a photograph, such as a driver's license and shall wear a high-
visibility, reflective safety vest over their clothing at all times;
d. A copy of the organization's solicitation permit shall be maintained at each
approved solicitation location;
e. All solicitors must be at least eighteen (18) years of age or older;
f. No solicitor may impede traffic at any time; touching a vehicle or reaching inside
a vehicle without the consent of the occupants of the vehicle shall be considered
as impeding traffic; and
g. The applicant for the permit or the local point of contact shall be present at the
location of the solicitation during the all of the dates and times that solicitations
are occurring. If multiple locations are permitted, then there shall be an identified
local point of contact for each location.
(4) Additional conditions for consideration of and issuance of permits:
a. In additional to the provisions of section 19-24, an application for a solicitation
permit under this section may be denied or revoked, in whole or in part, for the
following reasons:
1. A solicitation permit has been issued to a charitable organization, and is
currently in force, for one or more of the intersections at which the applicant
seeks permission to solicit;
2. In the opinion of the chief of police or his designee, approval of the
solicitation permit at one or more of the requested intersections is determined
to create a reasonable potential for injury to solicitors, other pedestrians or
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vehicle occupants or an unreasonable potential for disruption to normal
traffic flow;
3. The applicant has made a false or materially misleading statement on the
application form or in any response to information requested on behalf of the
county; and
4. A material violation of the solicitation permit granted under this section or
any action by the organization or any individual solicitor acting in its behalf
which creates a clear and immediate danger to public safety.
b. Issuance of any permit under this section shall not represent an endorsement by
the county of any charitable organization that the permittee may represent nor any
indication of supervision of or control over the proceeds raised by the
organization's charitable solicitations.
This ordinance shall be in full force and effect from and after its adoption.
CapitalUnappropriated % of Board ExpenditureBalance Revenues Contingency Contingency ReservesAudited balance as of June 30, 2023 26,217,687$ ‐$ ‐$ 11,810,663$ Addition of 2022‐23 operations and close out of completed projects479,410 Approved Sources:Appropriated from 2023‐24 budget (Ordinance 052323‐2) 2,974,113 50,000 608,162 Allocated from year end designations ‐ December 12, 20233,000,000 Approved Uses: Appropriated for 2023‐24 budget (Ordinance 052323‐3)(5,925,138) Appropriated for 2023‐24 budget (Ordinance 052323‐3)(306,503) MOU regarding the joint capital funding approved on April 11, 2023(5,000,000) Balance at April 9, 202429,191,800$ 12.0% 50,000$ 608,162$ 4,058,432$ County of RoanokeUnappropriated Balance, Board Contingency, and Capital ReservesFiscal Year 2023‐2024General Government
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2023 Additions Deletions April 9, 2024
VPSA School Bonds 77,829,551$ -$ 8,048,369$ 69,781,182$
Lease Revenue Bonds 82,760,000 - 4,365,000 78,395,000
Subtotal 160,589,551 - 12,413,369 148,176,182
Premiums 12,147,305 - - 12,147,305
172,736,856$ -$ 12,413,369$ 160,323,487$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Page 1 of 2
ACTION NO.
ITEM NO. J.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Work session to discuss Mandated Federal Changes
Regarding EMS Drug Procurement and Storage
Management
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Work session to discuss mandated federal changes regarding EMS drug procurement
and storage management
BACKGROUND:
Due to Federal regulatory changes, the existing Virginia EMS agency hospital drug box
exchange program will end. This is due to compliance with regulations under the Drug
Supply Chain Security Act (DSCSA) under section 582(g)(1) of the Federal Food, Drug,
and Cosmetic Act. This new regulatory requirement went into effect on November 27,
2023, and is scheduled to be enforced by the Food and Drug Administration (FDA)
starting November 27, 2024.
DISCUSSION:
Work session to discuss the mandated federal changes to the current program and
review the plan of action for compliance, associated costs, and timeline.
FISCAL IMPACT:
Estimated start up costs for the program total $382,600 and recurring costs for FY2025
total $116,150. Recommended funding for start up costs will come from current year
Page 2 of 2
budget amendment. Recurring costs for FY2025 will be funded from the operating
budget.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors hold the work session.
COMMONWEALTH of VIRGINIA
Department of Health
Karen Shelton, MD
State Health Commissioner
P O BOX 2448
RICHMOND, VA 23218
TTY 7-1-1 OR
1-800-828-1120
Office of Emergency Medical Services
Rachel Stradling
Interim Director
1041 Technology Park Drive
Glen Allen, VA 23059-4500
1-800-523-6019 (VA only)
804-888-9100
FAX: 804-371-3108
April 2, 2024
Virginia’s Office of Emergency Medical Services (OEMS), in coordination with leadership of
the Virginia Department of Health (VDH), have been actively working to advocate for
Virginia’s EMS providers and agencies throughout the current discussion on the st ate’s drug
box exchange program. This memo is meant to inform you on the current status of drug box
exchange in the Commonwealth, provide solutions for your consideration, and to assure you
that we at OEMS are continuing to stay abreast of the changes to keep you properly
informed.
Due to Federal regulatory changes, the existing Virginia EMS agency hospital drug box exchange
program will end, possibly as early as November 27th, 2024. This is not the fault of any state or
private entity; it is due to compliance with regulations under the Drug Supply Chain Security Act
(DSCSA) under section 582(g)(1) of the Federal Food, Drug, and Cosmetic Act. This new
regulatory requirement went into effect on November 27, 2023, and is scheduled to be
enforced by the Food and Drug Administration (FDA) starting November 27, 2024. The DSCSA
regulations, also known as "Track and Trace," provide a carve-out for EMS agencies regarding
mandated tracking and reporting, but as interpreted, does not give hospitals the same
allowance. The act also requires a “transfer” of ownership, which does not occur with the drug
box exchange process today. Since hospital pharmacies are the entities providing medications
to an EMS agency, they have difficulty demonstrating transfer of ownership to a single entity
and provide transaction information, transaction histories, and transaction statements upon
request for medications provided in the drug box exchange program.
In addition to the FDA regulatory changes, the Drug Enforcement Administration (DEA) is
reviewing the final rule for the Protecting Patient Access to Emergency Medications Act
(PPAEMA) of 2017. This will likely impact the handling of Schedule II-V controlled substances
and will likely have an effect on the drug box program as well.
April 2, 2024 2
In anticipation of these regulatory changes, OEMS has been working with leadership from the
state Board of Pharmacy and others to discuss emergency regulations which will make
implementation of new processes easier to move forward.
Additionally, in response to these Federal regulatory changes, the Regional EMS Councils
assembled a workgroup comprised of representatives from OEMS, Regional EMS Councils, the
Virginia Society of Health Systems Pharmacists, the Virginia Hospital and Healthcare
Association, the State Medical Direction Committee, the Virginia Fire Chiefs Association, the
Virginia Association of Volunteer Rescue Squads, and the Virginia Association of Governmental
EMS Administrators. The work group met on several occasions to develop recommendations for
EMS agencies across the Commonwealth.
The workgroup has released the following recommendations:
1. EMS Agencies that plan to store drugs in their stations will likely need to obtain a
Virginia Board of Pharmacy Controlled Substances Registration Certificate (CSRC) for
Schedule II through VI medications. A registration from the DEA may also be required in
some instances following the issuance of the CSRC (see recommendation #2). The Board
of Pharmacy is currently amending the requirements for a CSRC in response to the DEA's
proposed regulations for EMS agencies. The Board intends to clarify which type of
activities will require a CSRC, who is eligible to serve as responsible party and access the
medications, and if an alarm system is required. The Board is scheduled to adopt these
final requirements on May 2nd. OEMS will work collaboratively with the Board to
immediately communicate these requirements following the meeting. EMS agencies
should be prepared to promptly submit an application for a CSRC if required under the
amended requirements. Please be on the lookout for communication following the May
2nd meeting that will require timely action on your part.
2. EMS Agencies must obtain a registration under the Controlled Substances Act (CSA) with
the DEA if you intend to carry Federal schedule II-V medications. Based on the
anticipated final rule, the DEA does allow for a single registered location for an EMS
agency. Other locations within the agency must be listed as non-registered locations
with the DEA.
3. Regional EMS Councils are encouraged to explore options in collaboration with their
pharmacy committees, including the feasibility of a 1:1 Schedule VI medication
exchange program between hospitals and EMS agencies, as an intermediate step if such
a practice would be compliant with FDA DSCSA and can be operationalized with current
DSCSA software capabilities. Such a program could provide 1:1 Schedule VI medication
exchange when patients are treated and transported to the hospital.
4. EMS Agencies should develop the processes to purchase Schedule II-VI medications as
applicable. This would allow EMS Agencies to replace medications when needed.
April 2, 2024 3
The workgroup has also assembled teams to create tools to assist EMS agencies in this
transition. These tools will include:
• Detailed step-by-step instructions for how to obtain CSRC and DEA licensure.
• Developing best practice model templates for small and large EMS agencies for the
management of medications, to include purchasing, storage and inventory
management, dispensing, operational resupply, security and accountability, record
keeping, diversions and disposal.
• Developing options for EMS agency access to group or contract pricing for medications,
storage, dispensing, inventory, and disposal services.
When created, the tools will be located on the OEMS website at the following URL:
https://www.vdh.virginia.gov/emergency-medical-services/other-ems-programs-and-
links/virginia-ems-drug-box-exchange-program-updates/
OEMS is researching opportunities for funding to support EMS agencies as they transition away
from the current drug box exchange practice. More information will become available as it is
developed.
OEMS understands that the enforcement of the updated Federal regulation presents challenges
for EMS Agencies in the Commonwealth. We strongly encourage the EMS Agencies to work
with each other, their Regional EMS Councils and healthcare coalitions, as well as reaching
out to the Virginia Office of EMS for technical assistance. We will continue work closely with
the Regional EMS Councils to make sure everyone has the latest information and updates.
Mandated Federal Changes
Regarding EMS Drug Procurement
and Storage Management
Board of Supervisors Worksession
April 9,2024
1
Presentation Overview
•Overview of the Current Medication Supply Program
•To day’s issue:
•Mandated Federal Changes to the current program effe ctive November 27,
2024
•Plan of action for compliance, associated costs, and timeline
2
Current Medication Supply Program
3
•Fire & Rescue is a member of the Western VA EMS Council (WVEMS)
•Annual membership (fee based on per capita)
•Re gional Medication Kits per WVEMS
•Stocked by local hospital pharmacy with Schedule II-VI medications
•Used or expired kits are exchanged at the hospital by our providers
•RCFRD has a total of 35 stocked kits –one kit on each of our
Advanced Life Support (ALS) apparatus
•Virginia is one of only two states still using this type of system
Mandated Federal Changes
•Drug Enforcement Administration(DEA)-Protecting Patient Access to
Emergency Medications Act (2017)
•Proposed regulations pending since 2020
•Current process will be disallowed
•Food and Drug Administration (FDA)-Drug Supply Chain and Security
Act (2017)
•Requires the “owner ” of the medication to track from purchase to patient
administration and or disposal
•Effe ctively eliminates the current process
•FDA will begin enforcing on November 27, 2024
4
Plan of Action
•Maintain current pharmacy located at the Public Safety Center
•Supports the stand-alone Critical Care Paramedic Drug Kit used by the
24-hour EMS Captains
•Already meets new mandated guidelines
•Implement 2 additional DEA/VA Board of Pharmacy (BOP)
compliant pharmacies
•Geographical restraints will require two additional locations (East and
South)
•Allows RCFRD to control and fully meet mandated regulations
5
Plan of Action Continued
•Fire and Rescue will control and maintain a total of 3 DEA/VA BOP
compliant pharmacies, strategically placed within Roanoke County
where our providers will restock expired and used medication kits.
•35 stocked Medication Kits will be placed on our Advanced Life
Support Apparatus (ALS)
•105 total medication kits needed to maintain supply and remain operable
•Fire and Rescue will reallocate 1 FTE from operations beginning
in May to establish and operate these pharmacies
6
Timeline
•April 2024
•Confirm Satellite Locations fo r distribution sites
•Identify security and construction needs to meet BOP/DEA standards
•May 2024
•Appropriation for one time costs
•Research distribution strategies that offer the greatest success to deter narcotic diversion
•July 2024
•Purchase Equipment
•Order medications with long wait time
•Ketamine (5-6 month wait)
•Te st processes
•Tr ain Personnel
7
Projected Start-Up Costs and Recurring
8
FY25One-Time
$0$20,000Construction (FY24)
$1,000$60,000Security (FY24)
$15,000$30,000Software
$0$30,000Dispensing Equipment
$5,000$5,000Materials and Supplies
$75,000$179,000Medication
$5,000Disposal Service
$15,150$48,600Contingency (15%)
Existing staff until FY26 $0Personnel (1FTE)
Existing vehicle until FY26$10,000Vehicle & Equip
$116,150$382,600Total
Summary
•Mandated changes apply to each EMS agency
•The proposed plan will maintain the current level of service that ALS ambulances provide in Roanoke County
•Vo lunteer rescue squads will have to adhere to the same regulations
•Vinton Volunteer First Aid Crew
•Cave Spring Volunteer Rescue Squad
•The financial burden due to meeting these regulations could result in service delivery changes or closure of EMS agencies
•Mount Cross Volunteer Fire and Rescue in Pittsylvania County
9
Page 1 of 1
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2024
AGENDA ITEM: Work session with the Planning Commission to discuss
short-term rental regulations
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to discuss short-term rental regulations with the Planning
Commission. Presentation materials will be shared with Board members and Planning
Commissioners during the work session.
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
STAFF RECOMMENDATION:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2024
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.