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Home My WebLink About12/12/2023 - Adopted Board Records ACTION NO. R-121223-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Roanoke County Lionberger Construction's 100th anniversary SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors recognize Lionberger Construction's 100th anniversary doing business in Roanoke County. BACKGROUND: Lionberger Construction has been operating in Roanoke County since 1923. DISCUSSION: Lionberger Construction, a cornerstone of the construction industry based in Southwest Roanoke County, is celebrating a century of unwavering commitment, dedication, and excellence. The history of Lionberger Construction, rooted in the principles laid out by S. Lewis Lionberger, reflects a tradition of quality, craftsmanship, and a commitment to exceeding clients' expectations. From its humble beginnings in 1923 as John C. Center Construction to its current incarnation as Lionberger Construction, the company has been a driving force in the construction landscape, leaving an indelible mark on the Roanoke Valley. Lionberger Construction has contributed significantly to the growth and development of Page 1 of 2 Roanoke County and the Roanoke Valley, playing a vital role in the construction of iconic structures such as Hotel Roanoke, Collonade I, Cave Spring Post Office, South County Library, and various commercial and industrial projects. The Lionberger family's commitment to the community extends beyond the tangible structures they've built, encompassing a legacy of trust, integrity, and meaningful relationships that have stood the test of time. Lionberger Construction's focus on personal connections, attention to detail, and innovative problem-solving define its approach to each project, fostering a sense of pride and accomplishment. We extend our sincere congratulations and gratitude to Lionberger Construction on the occasion of their 100-year anniversary. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the resolution. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-1 RECOGNIZING LIONBERGER CONSTRUCTION ON THEIR 100-YEAR ANNIVERSARY WHEREAS, Lionberger Construction, a cornerstone of the construction industry based in Southwest Roanoke . County, is celebrating a century of unwavering. commitment, dedication, and excellence; and WHEREAS, the history of Lionberger Construction, rooted in the principles laid out by S. Lewis Lionberger, reflects a tradition of quality, craftsmanship, and a commitment to exceeding clients' expectations; and WHEREAS, from its humble beginnings in 1923 as John C. Center Construction to its current incarnation as Lionberger Construction, the company has been a driving force in the construction landscape, leaving an indelible mark on the Roanoke Valley; and WHEREAS, Lionberger Construction has contributed significantly to the growth and development of Roanoke County and the Roanoke Valley, playing a vital role in the construction of iconic structures such as Hotel Roanoke, Collonade I, Cave Spring Post Office, South County Library, and various commercial and industrial projects; and WHEREAS, the Lionberger family's commitment to the community extends beyond the tangible structures they've built, encompassing a legacy of trust, integrity, and meaningful relationships that have stood the test of time; and WHEREAS, Lionberger Construction's focus on personal connections, attention to detail, and innovative problem-solving define its approach to each project, fostering a sense of pride and accomplishment. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County,Virginia Board Page 1 of 2 of Supervisors extends its sincere congratulations and gratitude to Lionberger Construction on the occasion of their 100-year anniversary; and BE IT FURTHER RESOLVED, that this resolution serves as a tribute to the legacy of Lionberger Construction, acknowledging their profound impact on the physical landscape of Roanoke County and the enduring relationships built over the years; and BE IT FINALLY RESOLVED, that a copy of this resolution be presented to Lionberger Construction as an expression of the community's appreciation for their contributions and as a recognition of their century-long commitment to excellence. On motion of Supervisor Mahoney to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: r Rich Caywood,Caywood, P.E. C• •my Administrator/Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. R-121223-2 ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Roanoke County businesses with significant anniversaries in 2023 SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors recognize businesses celebrating their 25th, 50th, or 75th anniversary of doing business in Roanoke County. BACKGROUND: Eight businesses in Roanoke County are commemorating a significant milestone in their years of operation. DISCUSSION: Roanoke County takes great pride in the rich history and economic contributions of its local businesses. The longevity and success in business are commendable achievements that contribute to the prosperity and vibrancy of our community. The following businesses have reached notable milestones in their service to Roanoke County: 1. Shoe Doctor of Roanoke - Celebrating 25 years of dedicated service to the community 2. Valhalla Vineyards - Marking 25 years of excellence in the viticulture industry 3. AAAA Self Storage - Commemorating 25 years of providing secure storage solutions to the residents of Roanoke County Page 1 of 2 4. Greenbrier Nurseries - Celebrating 25 years of cultivating and enhancing the natural beauty of Roanoke County 5. Keltech - Honoring 50 years of innovation and commitment to technological advancements 6. Belk- Recognizing 50 years of offering quality retail services to the citizens of Roanoke County 7. MKB Realtors - Commemorating 50 years of professionalism and excellence in the real estate industry 8. Tanglewood Mall - Celebrating 50 years as a premier shopping destination in Roanoke County We recognize and applaud the enduring commitment, hard work, and success of these businesses, wishing them continued prosperity and growth in the years to come. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the proclamation. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® 0 ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-2 RECOGNIZING LOCAL BUSINESSES CELEBRATING SIGNIFICANT ANNIVERSARIES WHEREAS, Roanoke County takes great pride in the rich history and economic contributions of its local businesses; and WHEREAS, longevity and success in business are commendable achievements that contribute to the prosperity and vibrancy of our community; and WHEREAS,, the following businesses have reached notable milestones in their service to Roanoke County: 1. Shoe Doctor of Roanoke - Celebrating 25 years of dedicated service to the community. 2. Valhalla Vineyards - Marking 25 years of excellence in the viticulture industry. 3. AAAA Self Storage - Commemorating 25 years of providing secure storage solutions to the residents of Roanoke County. 4. Greenbrier Nurseries - Celebrating 25 years of cultivating and enhancing the natural beauty of Roanoke County. 5. Keltic - Honoring 50 years of innovation and commitment to technological advancements. 6. Belk - Recognizing 50 years of offering quality retail services to the citizens of Roanoke County. Page 1 of 2 7. MKB Realtors - Commemorating 50 years of professionalism and excellence in the real estate industry. 8. Tanglewood Mall - Celebrating 50 years as a premier shopping destination in Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County, Virginia Board of Supervisors hereby recognizes and applauds the enduring commitment, hard work, and success of these businesses, wishing them continued prosperity and growth in the years to come. BE IT FURTHER RESOLVED, that a copy of this resolution be presented to each business as a token of our community's gratitude and as a testament to their invaluable contributions to the economic and social fabric of Roanoke County. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Rich d . Caywood, P.E. unty Administrator/ Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. R-121223-3 ITEM NO. C.3 AT A REGULAR MEETING `OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution recognizing Maria Ward, Assistant Director of Information Technology, for her exemplary service to Roanoke County SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution recognizing Maria Ward for her work at Roanoke County. DISCUSSION: This time has been set aside to recognize Maria Ward for her exemplary service to Roanoke County. STAFF RECOMMENDATION: Staff recommends approval of the resolution. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Page 1 of 2 Mr. North ® 0 0 Mr. Radford /1 0 ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-3 RECOGNIZING MARIA WARD, ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGY, FOR HER EXEMPLARY SERVICE TO ROANOKE COUNTY WHEREAS, in April 2003, Maria Ward was hired by Roanoke County as the Application Services Manager, and during her tenure was promoted to Assistant Director of Information Technology in March 2019; and WHEREAS, Maria has been responsible for leading all aspects of IT Operations, including Infrastructure, Application, Enterprise, and GIS Services teams; and WHEREAS, she has been responsible for strategic technology planning and policies, project oversight, and training plans; and WHEREAS, Maria has served in a leadership role for multiple projects including Public Safety Systems - E911/CAD/Police/Fire records and mobile modules, Revenue Systems - HP Migration to Windows SQL for replacement of Permitting, Enterprise GIS, Revenue/Tax Billing, Cashiering, Real Estate Appraisal, School Personnel Budgeting and Jury systems, Tyler Content Management, and Citizen Self Service bill presentation/online credit card payments, and significant role in adoption of initial major County vendor cloud-hosted applications, Lawson HR and Payroll and Parks, Recreation and Tourism Max Galaxy; and WHEREAS, she has researched and prepared security planning guidelines and requests, in preparation for increasing cybersecurity challenges and funding opportunities; and WHEREAS, Maria worked tirelessly to lead a successful M365 rollout for 1,350 users across the organization, using phased module deployment approach which Page 1 of 2 includes coordinating vendor selection and management, project teams and organizational communication for the multi-year project; and WHEREAS, Maria's positive attitude and commitment to her work makes a difference every day in many of Roanoke County's employees and citizens' lives. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Maria Ward for her dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Mahoney to adopt the resolution, seconded by Supervisor North and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Richard Caywood, P.E. Cou r Administrator/ Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. R-121223-4 ITEM NO. C.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution of appreciation to P. Jason Peters for his service as a member of the Board of Supervisors from 2014 through 2023 SUBMITTED BY: Martha B. Hooker Board Member- Catawba APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to thank Mr. Peters for his service to Roanoke County. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ❑ ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ 0 Ms. Hooker ® ❑ ❑ Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-4 OF APPRECIATION TO P. JASON PETERS FOR HIS SERVICE AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 2014 THROUGH 2023 WHEREAS, P. Jason Peters was first elected to represent the Vinton Magisterial District on the Board of Supervisors of Roanoke County on January 1, 2014 and has served through December 31, 2023; and WHEREAS, during his tenure as a member of the Board, Supervisor Peters served with exemplary professionalism and dedication, working on behalf of the people of his district and all citizens of Roanoke County; and WHEREAS, his leadership skills were recognized by his fellow Board members when he was chosen to serve as Chairman of the Board of Supervisors in the years 2015, 2016 and most recently in 2021; and WHEREAS, Supervisor Peters consistently focused on the best interests of not just his district, but of the County as a whole, demonstrating a keen understanding of the scope and complexity of issues facing local governments and a willingness to work cooperatively toward viable, long-term solutions; and WHEREAS, Supervisor Peters expressed unwavering advocacy for public safety, 911 operations and all County employees, which has been instrumental in enhancing the well-being of our community. His commitment to ensuring a secure and resilient environment is truly commendable; and WHEREAS, Supervisor Peters recognized the importance of ensuring our children's success and meeting the needs of the business community and was a strong Page 1 of 3 advocate of the Memorandum of Understanding with Roanoke County Public Schools to fund $130 million for school capital projects, which includes a new Career and Technical Education Center and renovations for two elementary schools; and WHEREAS, Supervisor Peters supported economic development initiatives, including, but not limited to: • Redevelopment of Roland E. Cook School into 21 loft apartments by Old School Partners, LLC • Redevelopment of William Byrd High School into 80 market-rate apartments by Waukeshaw Development, Inc. • Sale of the former Vinton Library for a full-service Macado's restaurant • Acquisition of the 110-acre Wood Haven Road properties through the Western Virginia Industrial Facilities Authority • Completion of the Reimagine 419 Town Center Study and community visioning process. • Revitalization of Tanglewood Mall and the Route 419 area • Completion of Roanoke County's first-ever Community Strategic Plan • Completion of the Explore Park Master Plan and multiple infrastructure improvements. • Multiple business locations and expansions including Wells Fargo, Carilion Children's, Carilion Mental Health, AEP, VFP, PFG, Metis Plaza, Vistar Eye. Center;Cardinal Glass, and Mack Trucks • New Bonsack Fire Station • New Vinton restaurants — 107 South Pollard, Pok-E Joe's WHEREAS, Supervisor Peters represented Roanoke County on numerous civic and governmental committees, including the Audit Committee; Chief Local Elected Officials Consortium, Roanoke Valley Regional Cable Television Committee and Virginia's First Regional Industrial Facility Authority. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to P. JASON PETERS for his commitment to public service and the many significant contributions he made as a member of the Board of Supervisors; and FURTHER, the Board of Supervisors congratulates Supervisor Peters at the Page 2 of 3 conclusion of his term of office and wishes him continued success in his future. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Rich d . aywood, P.E. my Administrator/ Clerk to the Board of Supervisors Page 3of3 ACTION NO. A-121223-5 ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Presentation of year-end financial results for June 30, 2023, acceptance of audit report and allocation of year-end funds SUBMITTED BY: Jessica Beemer Assistant Director of Finance APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept audited financial results for the County of Roanoke and allocate year-end funds for the fiscal year ended June 30, 2023. BACKGROUND: Brown Edwards and Company completed the audit of the financial operations of the County of Roanoke for the year ended June 30, 2023. The County Audit Committee met on December 12, 2023, to review the results of the year's operations. The County received a clean and unmodified opinion. Staff from Brown Edwards and Company will present the audit information to the Board at the meeting. DISCUSSION: On September 26, 2023, staff reviewed preliminary unaudited financial results for June 30, 2023, and there have been no changes since that work session. Below is the information for the County regarding the General Government results of operations for the fiscal year ended June 30, 2023. Revenue collections were above the amended budget as a result of: - Real Estate Taxes were $818,109 above budget due to new housing Page 1 of 3 developments, offset by a limited supply of existing housing options, which led to increased sales prices and values. These increased revenues were offset by a 3-cent decrease in the real estate tax rate. - Personal Property Taxes were $286,896 above budget which was due to increases in assessed values, offset by a 10-cent reduction in the personal property tax rate, a 5-cent reduction in the machinery and tools tax rate, and a one-time allocation of$3 million for additional personal property tax relief. - Sales Tax was $190,182 above budget as consumer spending remained high and showed consistent growth when compared to prior years. Sales prices were also affected by increased inflation which further led to increased revenues. - Business License tax was $1.09 million above budget due to increased consumer spending which led to continued high gross receipts. Business License tax was also impacted by higher inflation. - Meals Tax was $561,799 above budget due to several new restaurants, most notably in the Tanglewood area, combined with inflationary impacts on higher meal prices. - Hotel/Motel Tax was $505,901 million above budget due to the increased return of business travel and regional events. - Other Revenues were $1.24 million above budget primarily as a result of an increase in permits, fees and licenses and various miscellaneous revenues. Expenditures savings were recognized as a result of: - Personnel savings were under budget by $441,716 due to savings from attrition and vacancies, offset by increased costs for public safety overtime and salary compression adjustments which included the second year for the implementation of the step plans for Fire & Rescue, Police, and Sheriff. - Operating expenses were under budget by $170,159, but the County again saw increased costs for fuel and higher costs for contractual services such as fleet repairs. - Transfers and other expenditures were below budget by $3.19 million which included funds carried over from the prior fiscal year for contingencies due to the continued economic uncertainty and high inflation seen during fiscal year 2023. Page 2 of 3 FISCAL IMPACT: Budget Ordinance 051022-4 for the fiscal year 2022-2023 fiscal year Operations Budget provides that all unexpended general government expenditures and revenues collected in excess of budget shall not lapse but be re-appropriated and presented to the Board for recommendations of allocations and designations based on the Comprehensive Financial Policy. General Government surplus revenue and expenditure savings are shown on Attachment I and reflects the recommendations reviewed at the September 26, 2023 work session for the recommended allocation for fiscal year end June 30, 2023 available funds. STAFF RECOMMENDATION: Staff recommends accepting the audited financial results for the fiscal year ended June 30, 2023, allocating $382,042 for encumbrances from year-end savings and allocating the available funds as presented in Attachment I. VOTE: Supervisor North moved to adopt the staff recommendation. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Jessica Beemer, Assistant Director of Finance and Management Services Page 3 of 3 ACTION NO. R-121223-6 ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution adopting legislative priorities for the 2024 session of the Virginia General Assembly and petitioning the General Assembly to favorably consider the priorities addressed herein SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Board has identified legislative issues of local and statewide concern to be considered by the 2024 session of the Virginia General Assembly. BACKGROUND AND DISCUSSION: Each year the Board of Supervisors adopts a resolution setting forth legislative priorities for the upcoming session of the General Assembly, to provide direction to County staff, its legislative liaison, and members of the local delegation. Several priorities are set forth in the accompanying resolution. FISCAL IMPACT: There is no fiscal impact associated with adoption of this resolution. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 1 of 2 VOTE: Supervisor North moved to adopt the resolution. Supervisor Peters seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ El Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford - ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-6 ADOPTING LEGISLATIVE PRIORITIES FOR THE 2024 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE PRIORITIES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified legislative priorities of local and statewide concern to be considered during the 2024 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution setting forth its legislative priorities, and respectfully petitions the General Assembly to favorably consider such. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following five priorities are submitted for the General Assembly's consideration during its 2024 session: 1. Education K-12 Funding a. The County supports making additional state resources and grant funding available to localities to support school capital needs, including rehabilitation and upgrades to existing facilities as well as construction of new facilities. b. The County urges the General Assembly to simplify the eligibility requirements of the existing School Construction Assistance Program by basing grant eligibility on the school divisions' local composite index value, the locality's level of fiscal stress, and site readiness. Page 1 of 3 c. The County urges the General Assembly to provide economic development workforce grants that could be used to fund career and technical education capital projects. 2. Mental Health and Public Hospital Needs a. The County urges the General Assembly to use available funds to continue the operation and expansion of Catawba Hospital. 3. Airport Expansion a. The County urges the General Assembly to provide funding for the Roanoke-Blacksburg Regional Airport to support a needed runway extension and other airport improvements to foster regional economic development. 4. Broadband Expansion a. The County urges the General Assembly to use available state and federal funding to improve access to and affordability of broadband, to promote the goal of statewide coverage. 5. Children's Services Act a. The County supports enhancing the ability of local school divisions to serve children with disabilities, to include flexibility in use of state pool funds to serve children with high-level needs in local or regional programs tailored to meet those needs at a local option. b. The County supports exploration of enhancements to the Students with Intensive Support Needs Application (SISNA) or a similar funding Page 2 of 3 mechanism within the Department of Education to enable more children to be supported within the public-school environment. c. The County supports continued investment of state resources to assist in the local administration of CSA programs. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: ichard L ood, P.E. Coun dministrator/ Clerk to the Board of Supervisors Page 3of3 • ACTION NO. R-121223-7 ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution authorizing the abandonment of a 0.03 mile portion of State Route 1901, Robertson Lane, which is currently in the Virginia Department of Transportation's secondary state highway system, Hollins Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: A resolution is needed to request that the Virginia Department of Transportation (VDOT) abandon a portion of State Route 1901/Robertson Lane right-of-way to facilitate redevelopment of four adjacent parcels. BACKGROUND: Staff have been working with a prospective business interested in locating at the corner of Plantation Road and Williamson Road since November 2022. The proposed redevelopment involves four parcels with three property owners and changes to State Route 1901, Robertson Lane, to facilitate construction of and access to the proposed development. As part of the Plantation Road widening and relocation project in the early 1980s, VDOT purchased right-of-way at the end of Robertson Lane to terminate the roadway with a cul-de-sac turnaround. Because the right-of-way was purchased by VDOT for the secondary roadway, it must be abandoned before it can be sold. The subject right-of- way measures approximately 0.17 acre, is located 0.09 mile from Plantation Road, extends a distance of 0.03 mile or 136.63 feet to the center of the cul-de-sac located at 0.12 mile. Page 1 of 3 DISCUSSION: Pursuant to §33.2-909 Code of Virginia, "a county governing body or an interested landowner can initiate the §33.2-909 abandonment of a secondary road or segment that is deemed to no longer be necessary for the uses of the highway system." In the absence of Roanoke County having an application to request roadway abandonment, RYT, LLC and JSBONE, LLC, owners of two adjacent parcels, submitted an application to Roanoke County on July 14, 2023, to vacate the subject Robertson Lane right-of-way. While Roanoke County can vacate a plat dedicating a public right-of- way, VDOT must abandon right-of-way VDOT owns with Roanoke County concurrence. To show that the subject Robertson Lane right-of-way is no longer necessary for the uses of the highway system and that no public necessity exists for the continuance of the secondary road, the following modifications are included in the site plan approved on September 28, 2023: 1. A new branch-style turnaround is proposed to replace the cul-de-sac turnaround; and 2. Existing overhead and underground utilities are proposed to be relocated out of the right-of-way. Immediately after the site plan was approved, Roanoke County followed the process outlined in §33.2-909: 1. Notice of Intent to Abandon (NOIA) process was initiated on September 29, 2023, and concluded on November 4, 2023 with one property owner response; and 2. Public Hearing Notification Process was initiated on November 9, 2023, and concludes with the public hearing on December 12, 2023, with one additional property owner response. Property owner comments include: 1. Abandonment of the cul-de-sac will keep Mr. Dunbar's clients driving semi-trucks and trailers up to 56 feet in length from being able to turn around, impacting his business; and 2. Mr. Dunbar believes that a 1946 private easement provides access from his property to Williamson Road across the properties to be developed. Staff has requested additional information from Mr. Dunbar regarding the types and lengths of vehicles that need to access his business to determine if the proposed branch turnaround will enable these vehicles to turn around within the proposed VDOT rig ht-of-way. Within four months of the public hearing the Board of Supervisors must either: 1. Approve a resolution abandoning the section of highway; or Page 2 of 3 • 2. Dismiss the proposed abandonment and provide VDOT a resolution indicating that the locality does not support the abandonment and requests that the mileage remain in the VDOT inventory. FISCAL IMPACT: There is no fiscal impact associated with this resolution. STAFF RECOMMENDATION: If the prospective business can address property owner comments raised during the NOIA and public hearing process, then staff recommends approving a resolution abandoning a portion of Robertson Lane. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-7 AUTHORIZING THE ABANDONMENT OF A 0.03 MILE PORTION OF STATE ROUTE 1901, ROBERTSON LANE, WHICH IS CURRENTLY IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S SECONDARY HIGHWAY SYSTEM, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Virginia Code § 33.2-909 provides that the "governing body of any county on its own motion or upon petition of any interested landowner may cause any section of the secondary state highway system ... deemed by it to be no longer necessary for the uses of the secondary state highway system to be abandoned altogether as a public highway"; and WHEREAS, on July 14, 2023 Roanoke County received a request to abandon a 0.03 portion of State Route 1901 (Robertson Lane) from RYT, LLC and JSBONE, LLC, who own property adjacent to State Route 1901 (Robertson Lane); and WHEREAS, the request to abandon the 0.03 portion of State Route 1901 (Robertson Lane) from RYT, LLC and JSBONE, LLC is to facilitate redevelopment of four parcels adjacent to State Route 1901 (Robertson Lane), which will require changes to State Route 1901 (Robertson Lane) in order to facilitate construction of and access to the proposed development; and WHEREAS, public notice of the proposed abandonment was posted as prescribed by Virginia Code § 33.2-909 announcing the Board's intention to abandon the segment of road described below from the Virginia Department of Transportation's Secondary System of State Highways, and WHEREAS, after considering all evidence available, the Board is satisfied that no public necessity exists for the continuance of the portion of State Route 1901 (Robertson Lane)which has been proposed to be abandoned, and which is fully shown as "ROW VACATION = 0.166 ACRES TOTAL" on a plat titled "PLAT SHOWING COMBINATION OF THE PROPERTIES OF RYT LLC. & JS BONE LLC., MARTHA ANN RAKES, AND DONALD & DONNA JEAN ANGER SHOWING NEW PARCEL A, HOLLINS DISTRICT, ROANOKE COUNTY, VIRGINIA" by Armstrong Civil and dated December 21, 2022"; and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject segment of road, and WHEREAS, the said portion of State Route 1901 (Robertson Road) is no longer needed as part of the Virginia Department of Transportation's Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board of Supervisors authorizes the abandonment of the above- described portion of State Route 1901 (Robertson Lane) and requests that it be removed from the Virginia Department of Transportation's Secondary System of State Highways pursuant to Virginia Code § 33.2-909. 2. This resolution shall take effect immediately upon its adoption. 3. A certified copy of this resolution shall be forwarded to the Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A C•I TESTE: 4 i . 40 / , _. .,..„14..,tt Ar, V .., Debor. C. Jacks Chief Deputy Clerk o the Board of Supervisors cc: Megan Cronise, Assistant Director of Planning AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 12, 2023, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10 inclusive, as follows: 1. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06- 38.00-0000, located at 3480 Pilot Blvd),for the purpose of constructing drainage improvements; Cave Spring Magisterial District(First reading and request for Second Reading) 2. Ordinance 1) accepting a staffing recognition grant in the amount of$102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees (Second Reading) 3. Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 4. Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget (Second Reading) 5. Confirmation of appointment to the Roanoke Valley Resource Authority 6. Request to accept and allocate funds in the amount of$19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds Page 1 of 2 7. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2024 8. Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01-10.00-0000), Catawba Magisterial district(POSTPONED AT THE REQUEST OF THE PROPERTY OWNER) 9. Request to accept and allocate grant funds in the amount of$7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a$7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriffs Office operating budget. 10. Confirmation of Appointment to Economic Development Authority. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Richar• OCaywood, P.E. Co y Administrator/ Clerk to the Board of Supervisors CC: Susan Slo•• , Director of Emergency Communications Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Roanoke County Public Schools, Director of Finance Jill Camilletti, Deputy Clerk IV, Circuit Court J. Eric Orange, Sheriff Joshua Pegram, Finance Page 2 of 2 ACTION NO. 0-121223-8.a ITEMNO. I1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by 1) Margaret A. Ferris (Tax Map No. 077.14-06-27.00-0000, located at 3475 Richards Blvd , 2) Richard A. Juneau (Tax Map No. 077.11-06-26.00-0000, located at 3481 Richards Blvd), and 3) Derrick S. and April H. Minnix (Tax Map No. 077.14-06-38.00-0000, located at 3480 Pilot Blvd), for the purpose of constructing drainage improvements; Cave Spring Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the acquisition of new public drainage easements to the Board of Supervisors of Roanoke County for multiple properties (Tax Map #s. 077.14-06-27.00- 0000; 077.11-06-26.00-0000; and, 077.14-06-38.00-0000) for the purpose of drainage improvements, in the Cave Spring Magisterial District. BACKGROUND: Margaret A. Ferris; Richard A. Juneau; and Derrick S. and April H. Minnix, who own properties located between Richards Blvd and Pilot Blvd, are granting drainage easements to the Roanoke County Board of Supervisors located as shown on the attached plats. These easements are of the purpose of correcting long-standing drainage problems. Page 1 of 3 • DISCUSSION: The subject parcels were developed in the early 1950s as part of Castle Hills development. There is a failing 15" corrugated metal drainage pipe connected to a non- standard drainage inlet in the right-of-way in front of 3475 Richards Blvd. that is inaccessible for inspection or cleaning without heavy equipment. The pipe leaves this non-standard structure, crosses under a masonry retaining wall, and continues down the south side of the 3475 Richards Blvd property to a retaining wall near the rear property line. This pipe is causing a sinkhole to develop near the house. If the pipe fails, the retaining wall could suffer damage, complicating repair of the pipe, and incurring significant cost. Also, 3475 Richards Blvd. has a basement, which could suffer water damage if the drainage system collapses, and storm drainage backs up in the system. The property owners at 3475 and 3481 Richards Blvd have agreed to donate drainage easements to allow the drainage system to be repaired in this area and have signed the easement deeds. The pipe from 3475 Richards Blvd passes through a retaining wall and spills onto a grate inlet in the backyard of 3480 Pilot Blvd. This structure needs to be cleaned out and inspected. The residents at 3480 Pilot Blvd have agreed to donate a drainage easement along their property line to allow drainage maintenance and repair. The owners of the impacted parcels (see "Attachment A") have agreed to donate public drainage easements to Roanoke County for construction and maintenance of storm drainage improvements. The new easements will be public drainage easements to allow for construction and maintenance of the proposed improvements. Properties considered for this ordinance include: Margaret A. Ferris - Tax Map # 077.14-06-27.00-0000 Richard A. Juneau - Tax Map # 077.14-06-26.00-0000 Derrick S. and April H. Minnix - Tax Map # 077.14-06-38.00-0000 Maps indicating the location of each proposed easement are attached to this report. The easements are necessary for the installation and maintenance of a new drainage system. The new drainage system shall provide adequate to prevent flooding or creation of any sinkholes in the future. It is important to note that the scope of this drainage project improvement was scaled down due to some challenges of obtaining additional easements. In the future, if the condition changes, the staff will return to the board for further action if needed. Page 2 of 3 FISCAL IMPACT: There is no cost to Roanoke County for preparation of the easements, as the deeds and plats have been prepared by Roanoke County staff. Roanoke County will be responsible for the construction and maintenance of the storm drain. It is anticipated that the County will order the materials and have an on-call contractor construct the storm drain. The estimated cost of$300,000 for this project is covered by the American Rescue Plan Act known as ARPA funding available for the Department of Development Services and approved by the Board of Supervisors. Future maintenance for this said easement will be covered by routine maintenance of efforts by Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance and scheduling the second reading and public hearing for January 9th, 2024. VOTE: Supervisor Peters moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for January 9, 2024. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 3 of 3 ACTION NO. 0-121223-8.b ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance 1) accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUES: 1) Accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9- 1-1 Services Board, and appropriating such funds to the grant account, and 2) Authorizing the payment of bonuses to eligible County's eligible E-9-1-1 employees. BACKGROUND: Most, if not all, Virginia Public Safety Answering Points (PSAPs) are experiencing a staffing recruitment and retention crisis. The 9-1-1 Services Board wanted to demonstrate its support for the 9-1-1 community and help alleviate the staffing crisis by providing one-time funding to PSAPs to help them recognize and retain their telecommunicators. They want to assist Virginia PSAPs to improve retention of 9-1-1 staff by allocating funding on an equity basis to PSAPs to recognize all that "wear the headset." DISCUSSION: The funds will be used to recognize our Communications Officers and all they do. Full time Communications Officers will receive a one-time payment of $2,500 and part time Communications Officers will receive a one-time payment of $1,250. We are hopeful Page 1 of 2 this will assist our department with the retention and recognition of our 9-1-1 staff. There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: Awarded grant funds total up to $102,500. There is no local match associated with this grant. However once approved by the Board, these payments will be processed on the next available pay period and processed for those employees who are in these positions as of that date, but not at a cost of more than $102,500, which will be deposited in the grant fund. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. VOTE: Supervisor Peters moved to approve the ordinance. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Susan Slough, Director of Emergency Communications Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE 121223-8.b 1) ACCEPTING A STAFFING RECOGNITION GRANT IN THE AMOUNT OF $102,500 FROM THE VIRGINIA 9-1-1 SERVICES BOARD, AND APPROPRIATING SUCH FUNDS TO THE GRANT ACCOUNT, AND 2) AUTHORIZING THE PAYMENT OF MONETARY BONUSES TO THE COUNTY'S ELIGIBLE E-9-1-1 EMPLOYEES WHEREAS, the Virginia 9-1-1 Services Board (the "Services Board") recognizes that most, if not all, Virginia Public Safety Answering Points (PSAPs) are experiencing a staffing recruitment and retention crisis; and WHEREAS, the Services Board is making grants available to Virginia PSAPs to help them commend valued telecommunicators, and to thereby assist with employee retention; and WHEREAS, the Services Board has offered a one-time grant to Roanoke County, in the amount of$102,500; and WHEREAS, it is proposed that the County use such funds to provide its eligible full-time telecommunicators with a one-time bonus payment of $2,500, and its eligible part-time telecommunicators with a one-time bonus payment of$1,250; and WHEREAS, Section 15.2-1508 of the Code of Virginia authorizes the governing body of any locality to provide for the payment of monetary bonuses to its employees, which authorization shall be by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading of this ordinance was held on December 12, 2023. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: Page 1 of 2 1. The Staffing Recognition Grant, from the Virginia 9-1-1 Services Board, in the amount of$102,500 is hereby accepted and appropriated the County's Grant Fund. 2. The Board authorizes the payment of one-time bonuses to all eligible full- time telecommunicator employees in amount of $2,500, and to all eligible part-time telecommunicator employees in the amount of$1,250. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Peters to adopt the ordinance, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: and L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Susan Slough, Director of Emergency Communications Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 ACTION NO. 0-121223-8.c ITEM NO. 1_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget which includes new funds from the State and the reclassification of current year budget between categories. BACKGROUND: Ordinance 052323-4 appropriated 2023-2024 funds for Roanoke County Public Schools by categories. Any new funds, reclassification of budget, or use of funds between categories must be approved by the Board of Supervisors. DISCUSSION: The Special Session Final Budget for the 2022-2024 biennium was adopted on September 14, 2023 which provided additional funding in the amount of $4,716,171. The final budget includes $653,780 in additional funding for the General Fund, $4,063,973 in additional funding for the Grant Fund for the ALL in VA Plan, and $1,582 in reduced funding for the Grant Fund for the Mentor Teacher Grant. In addition, an amount of $250,000 will be appropriated to cover grant overage's and to add a buffer for the remaining fiscal year. In the original 2023-2024 budget, $421,274 was set aside in the Grant Fund special projects revenue and expenditures to absorb Page 1 of 3 these differences. During the current year, several grants were awarded at balances significantly higher than budgeted which used the entire special projects balance. Lastly, the School division has two separate needs to reclassify funds at this time. First, the nutrition will fund a mechanic who should be reported in the operations and maintenance category. This will shift $67,277 between categories. Second, as of October 31 budgets need to be reclassified between categories as follows: Instruction $ 6,345.00 Administration, attendance, and health (10,416.00) Pupil transportation (1,500.00) Operation and maintenance (9,224.61) School food services and other non-instructional operations (270.00) Facilities 6,936.61 Debt and fund transfers (1,275.00) Technology 9,404.00 The requested Ordinance change by category to reflect the items discussed above is as follows: Instruction $4,283,717 Administration, attendance, and health 15,192 Pupil transportation 219,656 Operation and maintenance 410,087 School food services and other non-instructional operations (67,547) Facilities 6,937 Debt and fund transfers 38,725 Technology 59,404 $4,966,171 There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: The appropriation of the requested funds to Roanoke County Public Schools will increase their total funds by $4,966,171; the funds will then be transferred out as outlined above to the appropriate areas. STAFF RECOMMENDATION: Page 2 of 3 Staff recommends the approval of the attached ordinance. VOTE: Supervisor Peters moved to approve the ordinance. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Roanoke County Public Schools, Director of Finance Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE 121223-8.c APPROPRIATING AN ADDITIONAL $4,966,171 TO THE FISCAL YEAR 2023-2024 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, on May 23, 2023, the Board of Supervisors approved ordinance 052323-4 appropriating funds for the fiscal year 2023-2024 Roanoke County Public Schools' Categories; and WHEREAS, subsequently on September 14, 2023, the Governor signed the 2023 Special Session 1 Chapter 1 Final Budget for the biennium, which provided $653,780 in . additional funding for.the General Fund, $4,063,973 in additional funding for the Grant Fund for the ALL in VA Plan,.and $ 1 582 in reduced funding for the Grant Fund for the Mentor Teacher Grant, and the School Board appropriated $4,716,171 for these changes and appropriated an additional $250,000 to cover overages and add a buffer for the rest of the year; WHEREAS, grant balances are estimated when developing the original budget, and after the year begins, actual awards vary from estimates; additionally, unexpected grants may be received each year; and in the original 2023-2024 budget, $421,274 was set aside in the Grant Fund special projects revenue and expenditures to absorb these differences; and WHEREAS, during the current year, the IDEA Title Vlb and ESEA Title I grants were awarded at balances significantly higher than budgeted, which used the entire special projects balance; and WHEREAS, Ordinance 052323-4 appropriated 2023-2024 funds for Roanoke Page 1 of 3 County Public Schools by categories, and any reclassification of budget or use of funds fi between categories must be approved by the Board of Supervisors; and the school division has two separate needs to reclassify funds at this time: First, the nutrition fund will fund a mechanic who should be reported in the operations and maintenance category, which will shift$67,277 between categories, and second, as of October 31, budgets have been reclassified between categories as follows: Instruction $ 6,345.00 Administration, attendance, and health (10,416.00) !t Pupil transportation (1,500.00) Operation and maintenance (9,224.61) School food services and other non-instructional operations (270.00) Facilities 6,936.61 Debt and fund transfers (1,275.00) • !� Technology 9,404.00 The requested Ordinance change by category reflects these requests as follows: . Instruction. . $ 4,283,717 Administration, attendance, and health 15,192 Pupil transportation 219,656 Operation and maintenance 410,087 ' School food services and other • non-instructional operations (67,547) Facilities 6,937 Debt and fund transfers 38,725 Technology 59,404 $ 4,966,171 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading was held on December 12, 2023. Page 2 of 3 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an additional $4,966,171 be appropriated to the Roanoke County Public Schools' 2023-2024 budget and categorized for the purposes as set forth above. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance; seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney North, Radford, Hooker NAYS: None A COPY TESTE: z ichard L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors cc: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Roanoke County Public Schools, Director of Finance Page 3 of 3 ACTION NO. 0-121223-8.d ITEM NO. 1.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools'fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $48,113,501.44 available year-end funds from Roanoke County Public Schools' fiscal year ended June 30, 2023, to the fiscal year 2023-2024 Roanoke County Public Schools' Budget. BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts to the Board of Supervisors. The Board of Supervisors may then re-appropriate such funds back to the Schools' budget for use in the next year. The County Board of Supervisors' Comprehensive Financial Policy sets forth expenditures for which such funds may be re-appropriated. DISCUSSION: The Roanoke County School Board proposed the following uses of such year-end funds at their November 8, 2023 meeting, and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined in Attachment A. This proposal follows the County Board of Supervisors' Comprehensive Financial Page 1 of 2 Policy, dated July 11, 2023. (See Section 10 - Reserves, item 6 (Roanoke County Public Schools Reserves and Year End Allocation)). There have been no changes since the first reading of this ordinance on November 15, 2023. FISCAL IMPACT: The appropriation of the funds to Roanoke County Public Schools will increase their total funds by $48,113,501.44; the funds will then be transferred out as outlined in Attachment A to the appropriate areas. STAFF RECOMMENDATION: Staff recommends the approval of the attached ordinance. VOTE: Supervisor Peters moved to approve the ordinance. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Roanoke County Public Schools, Director of Finance • Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 ORDINANCE 121223-8.d appropriating $48,113,501.44 FROM THE ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2022-2023 YEAR-END FUNDS TO THE FISCAL YEAR 2023-2024 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, in accordance with § 22.1-100 of the Code of Virginia, at the end of each fiscal year, all unexpended public school funds that were derived from the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body's discretion whether to then re-appropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors' Comprehensive Financial Policy(dated July 11, 2023)sets forth purposes for which such unexpended year-end funds may be re-appropriated; and WHEREAS, the Roanoke County School Board proposed the uses of such year- end funds at their November 8, 2023, meeting and requests that the Board of Supervisors reappropriate.the funds.for such purposes as outlined on the document entitled Roanoke County Public Schools Year End Surplus and Carryover dated June 30, 2023, and attached hereto as Attachment A; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 15, 2023, and the second reading was held on December 12, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the Roanoke County School Board's unexpended fiscal year 2022- 2023 year-end funds in the amount of$48,113,501.44 are appropriated to the School Board's fiscal year 2023-2024 budget to be used as proposed for the purposes as set forth on Attachment A. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance; seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney North, Radford, Hooker NAYS: None A COPY TESTE: Richard L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors cc: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Roanoke County Public Schools, Director of Finance Page 2 of 2 ACTION NO. A-121223-8.e ITEM NO. 1.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Resource Authority SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Doug Blount and Laurie Gearheart's four-year term on the Roanoke Valley Resource Authority expires December 31, 2023. It is the consensus of the Board to reappoint Mr. Blount and Ms. Gearheart to an additional four-year term to expire December 31, 2027. STAFF RECOMMENDATION: Staff recommends the reappointment of Mr. Blount and Ms. Gearheart to an additional four-year term. VOTE: Supervisor Peters moved to approve the appointments. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Page 1 of 2 Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 ACTION NO. A-121223-8.f ITEM NO. 1_6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of $19,725 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $19,725. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice-yearly Page 1 of 2 maintenance bill from the Supreme Court for maintaining their records, offset the cost of postage, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,725 to the Clerk of Circuit Court from the Commonwealth of Virginia. VOTE: Supervisor Peters moved to accept and allocate the funds. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Jill Camilletti, Deputy Clerk IV, Circuit Court Laurie Gearheart, Director of Finance and Management Ser Joshua Pegram, Finance Page 2 of 2 ACTION NO. A-121223-8.g ITEM NO. 1_7 • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2024 SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: To establish a Board of Supervisor's meeting schedule for calendar year 2024. BACKGROUND: The Board of Supervisors of Roanoke County annually establishes a schedule for its meetings. It has been the custom of the Board to schedule its meetings on the second and fourth Tuesdays of each month. The months of August, November and December only have one meeting due to summer and holiday schedules. Finally, the Board must schedule an organization meeting for January 2025. Staff recommends the Board schedule its organization meeting for Tuesday, January 14, 2025. DISCUSSION: There is no discussion associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. VOTE: Supervisor Peters moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION 121223-8.q ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2024 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2024, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 9, 2024 at 2:00 pm (Organizational Meeting) Tuesday, January 9, 2024 at 3 pm Tuesday, January 23, 2024 at 3 pm and 7 pm Tuesday, February 13, 2024 at 3 pm Tuesday, February 27, 2024 at 3 pm and 7 pm Tuesday, March 12, 2024 at 3 pm Tuesday, March 26, 2024 at 3 pm and 7 pm Tuesday, April 9, 2024 at 3 pm Tuesday, April 23, 2024 at 3 pm and 7 pm Tuesday, May 14, 2024 at 3 pm Tuesday, May 28, 2024 at 3 pm and 7 pm Tuesday, June 11, 2024 at 3 pm Tuesday, June 25, 2024 at 3 pm and 7 pm Tuesday, July 9, 2024 at 3 pm Tuesday, July 23, 2024 at 3 pm and 7 pm Tuesday, August 20, 2024 at 3:00 pm and 7 p.m. Tuesday, September 10, 2024 at 3 pm Tuesday, September..24, 2024 at 3 pm and 7 pm Page 1 of 2 Tuesday, October 8, 2024 at 3 pm Tuesday, October 22, 2024 at 3 pm and 7 pm Tuesday, November 19, 2024 at 3 pm and 7 pm Tuesday December 17, 2024 at 3 pm and 7 pm 2. That the organizational meeting for 2025 shall be held on Tuesday, January 14, 2025, at 2:00 p.m. On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor Mahoney and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Rich . Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A-121223-8.i ITEM NO. 1_9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriffs Office operating budget SUBMITTED BY: Eric Orange Sheriff APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with a $7,327.27 local match from the fiscal year 2023-2024 Roanoke County Sheriffs Office operating budget BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1988 is a unique Department of Justice Initiative designed to provide a critical resource to state and local law enforcement. DISCUSSION: The Bulletproof Vest Partnership (BVP) has awarded the Roanoke County Sheriff's Office matching grants to assist in the purchase of protective vests. FISCAL IMPACT: The total amount of the grant awarded is $14,714.55, which includes a fifty percent (50%) match. The U.S. Department of Justice grant funds total $7,357.28 and the County match of $7,357.27 was appropriated by the Board of Supervisors in the fiscal Page 1 of 2 year 2023-2024 Sheriff's office budget. No additional appropriation of County funds is required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds in the amount of $7,357.28 from the U.S. Department of Justice's Bulletproof Vest Partnership along with allocating $7,357.27 from the Sheriffs Office operating budget to the Grant Fund. VOTE: Supervisor Peters moved to accept and allocate the funds. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: J. Eric Orange, Sheriff Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. A-121223-8.i ITEM NO. 1-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open appointment BACKGROUND: 1. Economic Development Authority: Todd Ross—Term expires December 31, 2027 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. VOTE: Supervisor Peters moved to the appointment. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 1 of ACTION NO. A-121223-9 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 12, 2023 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $820,000 and granting signatory authority to the County Administrator or his designee to execute a Grant Agreement with the U.S. Department of Housing and Urban Development (HUD) for the Wood Haven Technology Park water service extension SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: To facilitate the extension of water service to Wood Haven Technology Park, the following Board actions are requested: 1. Accept and appropriate $820,000 for an Economic Development Initiative- Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator or his designee to execute a grant agreement with HUD. BACKGROUND: Roanoke County and the Western Virginia Regional Industrial Facility Authority (WVRIFA) are currently developing the Wood Haven Technology Park (hereinafter referred to as "the Park") and are seeking to attract large-scale business operations to the Park to create jobs which will benefit the entire Roanoke region. While the Park is well-situated geographically and in relation to transportation infrastructure, the boundaries of Interstates 81 and 5-81 limit access to water infrastructure. The Western Virginia Water Authority (VVVWA) currently provides water to the Park from a 12-inch diameter water main located along Wood Haven Road, which may or may not be adequate for future development. Page 1 of 4 In April of 2022, Roanoke County partnered with the WVRIFA and the WVWA to submit a fiscal year 2023 Economic Development Initiative - Community Project Funding (CPF) Appropriations Request to Virginia's 9th District Congressman Morgan Griffith in the amount of $820,000 through the Consolidated Appropriations Act. The purpose of this request was to help fund the construction of a waterline extension underneath Interstate 81, which will provide connectivity between an existing 16-inch diameter water main located along Loch Haven Road and Wood Haven Technology Park and provide a redundant connection and a larger quantity of available water supply. The proposed project seeks to increase the water supply to the 110-acre Park, making the site significantly more attractive to water-intensive business operations that may be interested in establishing a facility in the Park. This project will make the region more competitive for business investment and increase employment opportunities. It will provide greater utility capacity to the Tier 4 Virginia Economic Development Partnership Business Ready Site, enhancing the marketability of the property for one or more future users. DISCUSSION: In March 2023, Roanoke County was awarded $820,000 in Community Project Funding (CPF) for construction of the waterline extension underneath Interstate 81 to provide connectivity between an existing water transmission line along Loch Haven Road and Wood Haven Technology Park. The addition of a 400 linear foot 24-inch water main crossing under Interstate 81 and a 40 linear foot 24-inch water main connection point will provide the Park with a direct connection to the North Loop Transmission Main and maximize available capacity. This additional connection will allow for the looping of the water distribution system, which will provide for greater available fire flow for future development, which is critical for safety. The CPF grant provides investments in a wide variety of projects such as housing, public facilities, parks, and other critical infrastructure. The U.S. Department of Housing and Urban Development (HUD)'s Office of Community Planning and Development, Congressional Grants Division is responsible for the administration of congressionally-directed spending under the CPF. Roanoke County is partnering with the Western Virginia Water Authority (WVWA) for delivery of the waterline extension project. A Development Agreement is being negotiated outlining the roles and responsibilities of the two entities for delivery of the waterline extension project. The grant award of $820,000 will be appropriated by Roanoke County and specifically used for construction of the waterline extension. The WVWA will administer the design, engineering, permitting, right-of-way acquisition, and construction. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The WVWA will own and maintain the waterline extension as an addition to its water distribution system. Roanoke County will oversee the environmental review process and provide funding for the environmental services through an existing Page 2 of 4 annual contract that has been procured for projects with federal funding and will not seek reimbursement through the federal grant funds. The WVWA has executed a contract with Whitman, Requardt, and Associates, LLP (WRA) for engineering services for the Wood Haven Technology Park waterline extension. Surveying and utilities investigation has begun. Construction of the waterline underneath Interstate 81 is anticipated to begin in August 2024 and end in August 2025. The grant agreement period of performance has an end date of August 31, 2031. FISCAL IMPACT: The $820,000 CPF grant is one-hundred percent (100%) federal funding with no local match requirement. This project will be locally administered by Roanoke County, necessitating acceptance and appropriation of this funding to facilitate project reimbursement requests. The grant award of $820,000 will need to be appropriated by Roanoke County and specifically used for construction of the waterline extension. Roanoke County will serve as the responsible entity and grantee, and the WVWA will serve as a grant subrecipient. The total anticipated projects costs are $1,490,000 for planning, engineering, and construction of the waterline extension. The anticipated costs of construction of the waterline are $1,240,000. The WVWA will request reimbursement from Roanoke County for construction expenses not to exceed $820,000. Roanoke County will process payments to the WVWA and then submit reimbursement requests to HUD. The WVWA will contribute $670,000 for the balance of the project costs as a match without seeking reimbursement through federal grant funds. The Roanoke County Department of Economic Development has also budgeted $21,915.24 for the project from funds allocated for environmental services. STAFF RECOMMENDATION: Staff recommends approval of the first reading of an ordinance to: 1. Accept and appropriate $820,000 for an Economic Development Initiative - Community Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator, or his designee, to execute the grant agreement with HUD. Staff recommends that the second reading be scheduled for January 9, 2024. Page 3 of 4 VOTE: Supervisor Peters moved to approve the first reading of this ordinance and scheduling the second reading for January 9, 2024. Supervisor Radford seconded the motion. Motion approved. Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® , ❑ ❑ Ms. Hooker ❑ ❑ Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 12, 2023 RESOLUTION R-121223-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None Page 1 of 2 A COPY TESTE: Ri and L. Caywood, P.E. 'ounty Administrator/ Clerk to the Board of Supervisors Page 2 of 2