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Home My WebLink About4/23/2024 - RegularPage 1 of 5 INVOCATION: Pastor Michael Wilburn, Shenandoah Baptist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors April 23, 2024 Page 2 of 5 Good afternoon and welcome to our meeting for April 23, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution congratulating the Northside High School boys Basketball Team for winning the 2024 Virginia High School League (VHSL) Class 3 State Championship (Martha Hooker, Catawba Magisterial District Board Member) D. NEW BUSINESS 1. Resolution approving the FY2024-2025 Budget for the Roanoke Valley Resource Authority (Jon Lanford, CEO, RVRA) 2. Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport Commission (Mike Stewart, Executive Director, Roanoke Regional Airport Commission) Roanoke County Board of Supervisors Agenda April 23, 2024 Page 3 of 5 3. Resolution approving the issuance of revenue refunding bonds by the Economic Development Authority of Roanoke County, Virginia in an aggregate amount not to exceed $60,000,000 for the benefit of Friendship Foundation. (Peter S. Lubeck, County Attorney) E. FIRST READING OF ORDINANCES 1. Ordinance to accept and allocate funds in the amount of $400,133 from the Virginia Department of Fire Program--Aid to Localities funds. (C. Travis Griffith, Chief of Fire and Rescue) (First Reading and Request for Second Reading) F. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public hearing for citizen comments on the proposed Fiscal Year 2024 -2025 Operating Budget and the proposed Fiscal Year 2025 -2034 Capital Improvement Program. (Steve Elliott, Budget Administrator) 2. Public hearing and resolution approving the Secondary Six-Year Improvement Plan for fiscal years 2025 through 2030 and the Construction Priority List and Estimated Allocations or fiscal year 2025. (Megan G. Cronise, Assistant Director of Planning) G. APPOINTMENTS 1. Western Virginia Water Authority (Citizen Appointment) Randall Hancock – Term Expires: June 30, 2028 H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – April 9, 2024 2. Ordinance authorizing the relocation of Windsor Hills district precinct 303 polling place pursuant from our lady of Nazareth Church at 2505 Electric Road in Roanoke to Christ the King Church at 2335 Electric Road in Roanoke. 3. Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County. 4. Resolution granting a waiver to the Western Virginia Water Authority under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES – MISCELLANEOUS. 5.Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking Grant Funds in the amount of $53,375.00 to the Roanoke County Police Department. 6.The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini-warehouse on approximately 19. 73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi-Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. (First Reading and Request for Second Reading) 7.The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. (First Reading and Request for Second Reading) 8.Request to accept and allocate funds in the amount of $19,634.00 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds. I.CITIZENS' COMMENTS AND COMMUNICATIONS J.REPORTS 1.Unappropriated, Board Contingency and Capital Reserves Report 2.Outstanding Debt Report 3.Comparative Statement of Budgeted and Actual Revenues as of March 31, 2024 4.Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of March 31, 2024 5.Accounts Paid -March 2024 6.Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 29, 2024 7.Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2024 K.WORK SESSIONS 1.Review the new Electronic Performance Review System. (Elijah G. Daly, Director of Human Resources) Page 4 of 5 Page 5 of 5 L. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711 (A)(3) of the Code of Virginia, to discuss or consider the acquisition of real property in the Cave Spring Magisterial District for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 2. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the Cave Spring, and Catawba Magisterial Districts. EVENING SESSION – 7:00 PM M. CERTIFICATION RESOLUTION N. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Sheetz, Inc. to remove the proffered conditions on approximately 0.978 acres of land zoned C-2C, High Intensity Commercial District with conditions, located at 4143 Franklin Road, Cave Spring Magisterial District . (Philip Thompson, Director of Planning) 2. The petition of the City of Salem Water Department to obtain a special use permit for a major utility service (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba Magisterial District. (Philip Thompson, Director of Planning) O. CITIZEN COMMENTS AND COMMUNICATIONS P. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. David F. Radford 4. Tammy E. Shepherd 5. Phil C. North Q. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution congratulating the Northside High School Boys Basketball Team for winning the Virginia High School League (VHL) Class 3 Championship SUBMITTED BY: Rhonda Perdue Chief Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Northside High School Boys Basketball Team for winning the Virginia High School League (VHL) Class 3 Championship. The Basketball Team, Coach Pope and Principal Green are expected to be in attendance. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. CONGRATULATING THE NORTHSIDE HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 3 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, on March 8, 2024, the Northside Boys basketball team won the class 3 State championship at the VCU Siegel Center in Richmond, Virginia after defeating Lake Taylor, 73-58; and WHEREAS, the Vikings completed their season with a 28 – 3 overall record and a 13 game winning streak to finish the season. The team won the Blue Ridge District Championship, the Region D Championship and the State Class 3 Championship. The State Championship game was against Lake Taylor, the #1 ranked team in all 6 classifications in Virginia. The Vikings trailed by 1 at halftime but took the lead early in the 3rd quarter and never trailed again. The Vikings made 10 3-point shots and were lead by Mykell Harvey’s 26 points, Cy Hardy’s 17 points and DJ Via’s 13 points; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County; and WHEREAS, Junior Cy Hardy was named Class 3 State Player of the Year and Junior MyKell Harvey made the Class 3 All-State 1st team. Senior Kai Logan was named 2nd Team All Region. Seniors DJ Via and Nick Crawford were both named 2nd Team All Blue Ridge District. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the NORTHSIDE HIGH SCHOOL BOYS BASKETBALL TEAM: DJ Via, Jamareay Lavinder, Cy Hardy, Josiah Keene, Quinn Logan, Nick Crawford, Kristrion Ward, Mykell Harvey, Javin Gibson, Kai Logan, Jele Green, Ryland Stump, Kaden Ragland, Kam Tucker, Kavon Brown; and Brayden Ragland. BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. Presented this 23rd day of April 2024 ________________________________ Phil C. North ________________________________ Martha B. Hooker ________________________________ David F. Radford ________________________________ Paul M. Mahoney ________________________________ Tammy E. Shepherd Page 1 of 3 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2024-2025 SUBMITTED BY: Rhonda Perdue Chief Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of the fiscal year 2024-2025 budget for the Roanoke Valley Resources Authority BACKGROUND: The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities. Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and City of Salem. As specified in the RVRA’s Member Use Agreement, all members must approve the budget for it to be approved. On March 27, 2024, the Roanoke Valley Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal year 2024-2025. DISCUSSION: The fiscal year 2024-2025 operating budget for RVRA totals $16,749,590 and represents an overall increase of $835,797 from the prior year budget. The budget proposal reflects an $1.50 increase in municipal tipping fees ($55 to $56.50) Page 2 of 3 and an $1.75 increase in the commercial tipping fee ($65.75 to $67.50). Highlights of the operating budget are as follows: Revenues · Increase of $780,697 in tipping fee revenue is primarily due to the projected increase in the municipal and commercial tipping fees; · Increase of $50,000 in interest income due to the increase in interest rates Expenses · Salary and Benefits increased by $121,375 primarily due to proposed average salary adjustment of 3% for RVRA employees and associated increase costs of VRS and health insurance. · Operating Costs increased of $1,267,958 are primarily attributed to: · Increase of $548,450 in transportation costs to Smith Gap due to a 5% rate increase; and · Increase of $641,500 in contracted repairs, tires, and parts primarily due to required maintenance of aging equipment; and · Transfer to reserves decreased $554,103 to minimize increase in tipping fees and until such time a complete master planning process and long range capital plan is completed See the attached Fiscal Year 2024-2025 Reserves and Budget for additional information. Jon Lanford, CEO of the Roanoke Valley Resource Authority will present the FY2024 - 2025 annual budget. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Recycling and tipping fees totaling $2,589,000 are budgeted in the fiscal year 2024-2025 General Fund-Solid Waste budget. 2. The County will continue to receive a municipality fee of $350,000 annually from the RVRA to compensate for the siting of the landfill within the County. Page 3 of 3 3. The County will receive $63,017.40 during the fiscal year 2024-2025 for providing accounting services. All of the above impacts are included in the proposed fiscal year 2024-2025 County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the fiscal year 2024 -2025. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2024-2025 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council s’ of the City of Roanoke and Salem, and the Town Council of the Town of Vinton; and WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted the fiscal year 2024-2025 budget of the Roanoke Valley Resource Authority for approval. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2024-2025 budget for the Roanoke Valley Resource Authority, is hereby approved, and the County Administrator and the Clerk are authorized to execute and attest respectively, on behalf of the County, any documentation, in form by the County Attorney, necessary to evidence said approval. Page 1 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport Commission SUBMITTED BY: Rhonda Perdue Chief Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport Commission BACKGROUND: The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The Commission is composed of seven (7) members. Two (2) members are appointed by the Roanoke County Board of Supervisors and one (1) by the City of Salem and four (4) by Roanoke City Council. The County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required. The Commission is responsible for paying all outstanding debt. No subsidy has been required since inception. In accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval. At its meeting on March 26, 2024, the Commission approved the attached budget for fiscal year 2024 - 2025 to be forwarded to the governing bodies of the three (3) localities. DISCUSSION: Page 2 of 2 The 2024-2025 operating budget for the Roanoke Regional Airport Commission totals $13,819,350. Total revenues are projected at $13,819,350, total operating expenditures are projected at $12,828,139 and net income projected at $991,211. At this time no additional appropriations are being requested or anticipated from the County of Roanoke or the Cities of Roanoke and Salem. The Commission also approved a capital expenditure program for projects totaling $20,124,143 as shown on the attached document from the Roanoke Regional Airport Commission Budget. FISCAL IMPACT: No funds from the County of Roanoke are requested or anticipated for the fiscal year 2024-2025 budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2024-2025. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 2024 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2024-2025 WHEREAS, Section 24.B of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated April 23, 2024, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2024-2025 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roan oke County, Virginia that the fiscal year 2024-2025 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the April 10, 2024 report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Page 1 of 2 ACTION NO. ITEM NO. D.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the issuance of revenue refunding bonds by the Economic Development Authority (EDA) of Roanoke County, Virginia in an aggregate amount not to exceed $60,000,000 for the benefit of Friendship Foundation SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of reissuance of the Series 2019 Bonds. BACKGROUND: Friendship Foundation, a 501(c)(3) organization, acquired in the fall of 2023 certain senior living facilities located in Roanoke County, near Salem, from Richfield Living. Richfield had previously financed/refinanced these facilities in 2019 with a series of bonds (the “Series 2019 Bonds”) issued through the Roanoke County Economic Development Authority. Richfield encountered financial difficulties in the COVID and post-COVID environment and had entered into forbearance arrangements with the Series 2019 Bondholders and Bond Trustee in order to avoid default proceedings. In connection with its acquisition of the facilities, Friendship assumed the 2019 obligations. It also continued the forbearance arrangements with the Series 2019 Bondholders and Bond Trustee. The EDA consented to Friendship’s debt assumption in connection with the acquisition as was required by the Series 2019 Bond documents. Page 2 of 2 DISCUSSION: Friendship and the Series 2019 Bondholders have agreed in principle to various amendments to the Series 2019 Bond Documents. These consist of a reduction in the principal amount of the Series 2019 Bonds, differing interest rates for the Series 2019 Bonds, a “put” that allows the Series 2019 Bondholders to tender their bonds for repurchase in 2036, and changes to various financial covenants. These changes are to be embodied in an amended and restated trust indenture and an amended and restated loan agreement, to which the EDA would be a party as the conduit issuer. The various amendments together constitute a “reissuance” of the Series 2019 Bonds for tax purposes - i.e., the amended transaction is treated as a new obligation, and therefore the transaction should comply with the various Internal Revenue Code provisions for a new transaction. This includes a public hearing before the EDA and elected official approval through the County Board of Supervisors. At the EDA meeting on April 18, 2024, the EDA held the required public hearing and approved the amended and restated trust indenture and loan agreement (much as if this was a new transaction), to be followed by consideration by the County Board of Supervisors at its meeting on April 23, 2024. FISCAL IMPACT: Neither the County nor the EDA will incur any expenses in connection with the proposed bond reissuance. Insofar as the principle amount of the bonds will be lowered, the County in providing oversight and management services for the bonds, will receive a reduced administrative fee which is deposited into the EDA fund. STAFF RECOMMENDATION: Staff recommends approval of the proposed resolution. Page 1 of 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION _____ APPROVING THE ISSUANCE OF REVENUE REFUNDING BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA IN AN AGGREGATE AMOUNT NOT TO EXCEED $60,000,000 FOR THE BENEFIT OF FRIENDSHIP FOUNDATION WHEREAS, the Economic Development Authority of Roanoke County, Virginia (the “Authority”), has approved the proposal of Friendship Foundation, a Virginia nonstock corporation (the “Organization”), whose address and principal place of business is 367 Hershberger Road, Roanoke, Virginia 24012, for a Plan of Finance (the “Plan of Finance”) requesting the Authority issue up to $60,000,000 of its revenue refunding bonds in one or more series at one time or from time to time (the “Bonds”) in order to effectuate the reissuance of the Authority’s Residential Care Facility Revenue and Refunding Bonds (Richfield Living), Series 2019A (Fixed Rate Bonds) and Series 2019B (Adjustable Rate Bonds) (together, the “2019 Bonds”), the proceeds of which were used, in whole or in part: (a) to finance the acquisition, construction, demolition, renovation and equipping of various buildings located at a senior living and healthcare community owned and operated by the Organization and known as “Richfield Living”, located in and around 3730 Richfield Lane, Salem, Virginia 24153 on approximately 50 acres of land in the County of Roanoke, Virginia, including the construction of new independent living units, the reconfiguration of a transitional care facility and a replacement nursing facility; Page 2 of 5 (b) to refinance the Authority’s Revenue Bonds (Richfield Retirement Community), Series 2008B (Tax-Exempt), the proceeds of which were used to finance or refinance, in whole or in part: (i) the acquisition, construction and equipping of an assisted living facility at located Richfield Living, (ii) the construction and equipping of an assisted living facility located at Richfield Living, (iii) the construction and equipping of a professional building located at Richfield Living, (iv) the construction and equipping of two buildings, each comprising residential units for use as facilities for the residence of the aged located at Richfield Living, and (v) other costs associated with the foregoing, including, without limitation, costs of issuance, credit enhancements, capitalized interest and working capital; (c) to refinance a taxable loan from Branch Banking and Trust Company, the proceeds of which were used to finance or refinance, in whole or in part: (i) the renovation and construction of a former assisted living building into a short-term rehabilitation facility, (ii) renovation of and improvements to common areas in The Oaks assisted living facility at Richfield Living, and (iii) paying certain costs and expenses associated with the loan; and Page 3 of 5 (d) to refinance a taxable line of credit from Branch Banking and Trust Company, the proceeds of which were used to interim finance or refinance, in whole or in part the costs financed and refinanced under (c) above, routine maintenance expenses at Richfield Living and other Richfield Living-related improvements; and (e) to finance capitalized interest on the 2019 Bonds, a debt service reserve fund for the 2019 Bonds, costs of issuance related to the issuance of the 2019 Bonds, working capital, routine capital expenditures at Richfield Living and other related costs; and WHEREAS, the Authority held a public hearing on April 18, 2024, regarding the Plan of Finance; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds , and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the “Act”), sets forth the procedure for such approval; WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia (the “County”), and the facilities to be refinanced with the proceeds of the Bonds are located in the County and the Board of Supervisors of the County of Roanoke, Virginia (the “Board”), constitutes the highest elected governmental unit of the County; Page 4 of 5 WHEREAS, the Authority has recommended that the Board approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority’s inducement resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, and a certificate of the public hearing have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Subject to paragraph (2) below, the Board hereby approves the issuance of the Bonds, in an aggregate principal amount up to $60,000,000, by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser or holder of the Bonds of the creditworthiness of the Plan of Finance or the Organization. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the County. Page 5 of 5 22392877.v4 On motion of Supervisor __________ to adopt the resolution, seconded by Supervisor __________ and carried by the following roll call and recorded vote: AYES: Supervisors __________ NAYS: A COPY TESTE: __________________________________ Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors cc: Laurie Gearheart, Director of Finance Megan Baker, Director of Economic Development Friendship EDA - Page 1 of 2 [def:$signername|printname|req|signer1] [def:$signersig|sig|req|signer1] [def:$notarysig|sig|req|notary] [def:$date|date|req|notary] [def:$state|state|req|notary] [def:$county|county|req|notary] [def:$disclosure|disclosure|req|notary] [def:$seal|seal|req|notary] AFFIDAVIT OF PUBLICATION State of New Jersey, County of Hudson, ss: Tatiana Dorval, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of The Roanoke Times, a newspaper printed and published in the City of Roanoke, County of Roanoke, State of Virginia, and that this affidavit is Page 1 of 2 with the full text of the sworn-to notice set forth on the pages that follow, and the hereto attached: PUBLICATION DATES: Apr. 11, 2024 NOTICE ID: aYDjsZoVDgLa2swQeuNj PUBLISHER ID: COL-1000419 NOTICE NAME: Friendship EDA Publication Fee: 1170.22 Ad Size: 2 X 107 L Category: General Legal Notice Under penalty of perjury, I, the undersigned affiant swear or affirm that the statements above are true and accurate to the best of my knowledge and belief. [$signersig ] (Signed)______________________________________ [$seal] VERIFICATION State of New Jersey County of Hudson Subscribed in my presence and sworn to before me on this: [$date] [$notarysig ] ______________________________ Notary Public [$disclosure] See Proof on Next Page 04/11/2024 Notarized remotely online using communication technology via Proof. Friendship EDA - Page 2 of 2 Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Ordinance to accept and appropriate grant funds in the amount of $400,133 from the Virginia Department of Fire Programs for the Aid to Localities Funds (VDFP) SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: First reading of an ordinance to accept and appropriate funds in the amount of $400,133 from the Virginia Department of Fire Program--Aid to Localities funds (VDFP). BACKGROUND: Section § 38.2-401 provides for the collection of an annual levy from the insurance industry. Such levy is collected by the State Corporation Commission (SCC) on March 1 of each year. The amounts collected in accordance with the Code are transferred into the Fire Programs Fund during June of the same year. The Fund is derived from an annual assessment against all licensed insurance companies doing business in the Commonwealth writing a Code -defined type of insurance. The Fund is used to provide an annual population-based allocation to qualifying jurisdictions within the Commonwealth. The allocation may only be used for fire service purposes and may not supplant or replace locally appropriated funds. This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to purchase fire equipment, supplies, and training that meet state guidelines. Approval of this grant funding from the VDFP depends on the appropriate and timely submission of required annual reporting. The Roanoke County Fire & Rescue Department continues to meet those annual requirements to remain eligible for grant funding. Page 2 of 2 FISCAL IMPACT: The grant funds awarded from the VDFP program totals $400,133. No county match is required for the acceptance of this grant. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached ordinance and setting the second reading for May 14, 2024. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $400,133 FROM THE VIRGINIA DEPARTMENT OF FIRE PROGRAMS FOR THE AID TO LOCALITIES FUNDS WHEREAS, Section 38.2-401 in the Code of Virginia provides for the collection of an annual levy from the insurance industry to be collected by the State Corporation Commission each year and transferred into the Virginia Department of Fire Programs (“VDFP”) Fund that same year; and WHEREAS, the Fund is used to provide an annual population-based allocation to qualifying jurisdictions within the Commonwealth, to be used only for fire service purposes and may not supplant or replace locally appropriated funds; and WHEREAS, Roanoke County Fire & Rescue Department has been awarded $400,133 from this fund to purchase fire equipment, supplies, and training that meet state guidelines; and WHEREAS, approval of this grant funding from the VDFP depends on the appropriate and timely submission of required annual reporting which Roanoke County Fire & Rescue Department continues to meet to remain eligible for grant funding ; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 23, 2024, and the second reading was held on May 14, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $400,133, made available to the Roanoke County Fire & Rescue Department by VDFP, is accepted and hereby appropriated to the County’s grant fund. 2. That this ordinance shall take effect from and after the date of adoption. Commonwealth of Virginia Department of Fire Programs Aid to Localities (ATL) FY 2024 Allocations Updated as of 6/29/2023 Virginia Total 322 8,631,393 40,530,830$ 0 Description FIN FIPS Code Population2 FY 2024 Allocation 06/30/23 PAYMENT (100%) Transfer (Quarter) Louisa Co. 0000053902 109 35,139 158,212$ -$ Lunenburg Co. 0000053227 111 9,090 40,927$ -$ Madison Co. 0000065252 113 13,632 61,377$ -$ Mathews Co. 0000052038 115 8,533 38,419$ -$ Mecklenburg Co. 0000050100 117 21,314 95,965$ -$ Middlesex Co. 0000111460 119 10,133 45,623$ -$ Montgomery Co. 0000050705 121 31,547 142,039$ -$ Nelson Co. 0000053203 125 14,775 66,524$ -$ New Kent Co. 0000052040 127 22,945 103,309$ -$ Northampton Co. 0000052041 131 8,231 37,060$ -$ Northumberland Co. 0000052042 133 11,766 52,976$ -$ Nottoway Co. 0000053332 135 9,611 43,273$ -$ Orange Co. 0000050424 137 29,972 134,948$ -$ Page Co. 0000054904 139 14,689 66,137$ -$ Patrick Co. 0000052044 141 16,177 72,836$ -$ Pittsylvania Co. 0000050289 143 56,692 255,253$ -$ Powhatan Co. 0000053856 145 30,333 136,573$ -$ Prince Edward Co. 0000050662 147 14,875 66,974$ -$ Prince George Co. 0000053261 149 43,010 193,651$ -$ Prince William Co. 0000055571 153 473,367 2,131,314$ -$ Pulaski Co. 0000054816 155 22,133 99,653$ -$ Rappahannock Co. 0000111465 157 7,262 32,697$ -$ Richmond Co. 0000106394 159 7,286 32,805$ -$ Roanoke Co. 0000050429 161 88,870 400,133$ -$ Rockbridge Co. 0000065811 163 21,260 95,722$ -$ Rockingham Co. 0000054078 165 62,064 279,440$ -$ Russell Co. 0000054782 167 21,106 95,029$ -$ Scott Co. 0000053650 169 17,511 78,843$ -$ Shenandoah Co. 0000052023 171 25,726 115,830$ -$ Smyth Co. 0000050759 173 20,737 93,367$ -$ Southampton Co. 0000050178 175 15,328 69,014$ -$ Spotsylvania Co. 0000055945 177 140,032 630,488$ -$ Stafford Co. 0000054931 179 156,927 706,557$ -$ Surry Co. 0000055792 181 5,797 30,000$ -$ Sussex Co. 0000050427 183 7,772 34,993$ -$ Tazewell Co. 0000060489 185 24,249 109,180$ -$ Warren Co. 0000050002 187 25,716 115,785$ -$ Washington Co. 0000057281 191 43,238 194,677$ -$ Westmoreland Co. 0000070476 193 14,236 64,097$ -$ Wise Co. 0000046254 195 23,295 104,885$ -$ Wythe Co. 0000053846 197 18,479 83,200$ -$ York Co. 0000053349 199 70,045 315,375$ -$ Total Counties 95 5,513,482 24,870,405$ -$ 0 (a) Abingdon 0000050760 300 8,376 37,713$ -$ Accomac 0000111328 301 519 15,000$ -$ Alberta 0000062562 302 302 15,000$ -$ Altavista 0000050230 303 3,378 15,209$ -$ Amherst 0000052076 304 2,110 15,000$ -$ Appalachia 0000052066 305 1,432 15,000$ -$ Appomattox 0000052067 306 1,919 15,000$ -$ Ashland 0000052068 307 7,565 34,061$ -$ Page 2 of 7 Page 1 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Public hearing for citizen comments on the proposed Fiscal Year 2024-2025 Operating Budget and the proposed Fiscal Year 2025-2034 Capital Improvement Program SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct a public hearing for citizen comment on the proposed fiscal year 2024 -2025 Operating Budget and the fiscal year 2025-2034 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2024-2025 Operating Budget and the proposed fiscal year 2025 - 2034 Capital Improvement Program. This public hearing satisfies that requirement. DISCUSSION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. A summary of the proposed budget was advertised in the Roanoke Times on April 14, 2024, and budget documents can be found on the Roanoke County website at www.roanokecountyva.gov Page 2 of 2 FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and receive citizen comments on the proposed annual budget for fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. Page 1 of 3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the Secondary Six-Year Improvement Plan for fiscal years 2025 through 2030 and the Construction Priority List and Estimated Allocations for fiscal year 2025 SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Discussion of the County's Secondary Road Six-Year Improvement Plan. BACKGROUND: Each year the Board of Supervisors approves the County's Secondary Road Six -Year Improvement Plan (SSYP) and the construction priority list for the upcoming fiscal year. The estimated allocation for the SSYP is $2,113,863 for fiscal years 2025 through 2030 with $337,364 allocated for fiscal year 2025. DISCUSSION: SSYP allocations for Roanoke County are typically designated through the following two (2) funds: 1) TeleFee: Generated from telecommunications providers paying a Public Rights - of-Way Use Fee. 2) District Grant - Unpaved: For paving VDOT-maintained unpaved roads with an Annual Average Daily Traffic Volume (AADT) of 50 vehicle trips or more. Projects and accounts receiving funding in FY 2025 include: - Webb Road Paving Page 2 of 3 - Franklin Street Improvements - Berganblick Lane Paving - Countywide Traffic, Engineering and Survey Services The SSYP is comprised of the following programs and components: District Grant - Unpaved: Three (3) VDOT-maintained unpaved roads are currently programmed for paving: Webb Road: $241,493 is the total project estimate, which is allocated between fiscal years 2023 and 2025. Construction is anticipated to begin in Summer 2024. Berganblick Lane: $200,000 is the total project estimate, which is allocated between fiscal years 2025 and 2027. Construction is anticipated in FY 2027. Boones Chapel Road: $400,000 is the total project estimate, which is allocated between fiscal years 2027 and 2029. Other Prioritized Projects: These projects are larger reconstruction projects for existing secondary roads. Five (5) projects are included and several have additional funding sources: Fallowater Lane Extension: $1,495,521 in SSYP funding was allocated in previous fiscal years with additional funds from the Revenue Sharing Program (50/50 VDOT/County match). Total project funding is $4,340,115. This project is currently open to traffic and final quality control items are being addressed with the contractor. Dry Hollow Road: All SSYP funding in the amount of $930,217 has been allocated to the project, which also has Revenue Sharing Program funding and a current estimate of $7,433,802. VDOT is administering this project. Roanoke County applied for a third round of Revenue Sharing funding in 2023 to satisfy a project deficit. If awarded, the Commonwealth Transportation Board (CTB) will include this funding in the Six -Year Improvement Program to be adopted in June 2024. Starkey Road/Buck Mountain Road Intersection Improvements: All SSYP funding in the amount of $13,444 has been allocated, as has Revenue Sharing Program funding. Regional Surface Transportation Program and SMART SCALE funding continues to be allocated in fiscal year 2025. Total project funding is $5,841,480. Construction is nearly complete with roadway lighting being installed in Spring 2024. Franklin Street Improvements: $350,000 is the total project estimate, which is allocated between fiscal years 2025 and 2026. Construction is anticipated in the latter part of fiscal year 2025. Page 3 of 3 Timberview Road Improvements: $500,000 is identified in fiscal years 2026 through 2029 to scope and fund Timberview Road improvements. Construction is anticipated in fiscal year 2028. Countywide Incidental Improvements: $35,909 is allocated in fiscal year 2025 for services that include plan review, right-of-way engineering, preliminary engineering and surveys, traffic services, safety projects, minor drainage improvements, fertilization and seeding. Through fiscal year 2030, approximately $364,316 in unallocated TeleFee funds are reserved in a balance entry account. These funds could be used to leverage future applications through various grant programs, to support existing projects with funding deficits, or to fund new projects. FISCAL IMPACT: For the above projects that include Revenue Sharing Program funding, this funding has been approved through previous actions by the Board of Supervisors. Taking action to adopt the resolution approving the SSYP will have no fiscal impact on the County budget, as this is VDOT funding designated for secondary road projects within Roanoke County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the resolution approving the Secondary Road Six-Year Improvement Plan for fiscal years 2025 through 2030 and the construction priority list and estimated allocations for fiscal year 2025. Board of Supervisors Public Hearing April 23, 2024 Secondary Road Six-Year Improvement Plan Fiscal Years 2025-2030 •Annual adoption process •County receives about $350,000 per year for projects on secondary roads (Route numbers 600 and higher) •TeleFee: Generated from telecommunications providers paying a Public Rights-of-Way Use Fee •District Grant –Unpaved: For paving eligible VDOT-maintained unpaved roads •$337,364 allocated for fiscal year 2025 is proposed to continue to fund: •Webb Road Paving •Franklin Street Improvements •Berganblick Lane Paving •Countywide Traffic, Engineering and Survey Services •Approximately $364,000 is reserved in unallocated TeleFee funds to leverage future applications,to fund existing deficits or to fund new projects 2 Secondary Six-Year Plan (SSYP) Ivy Ridge Road: Completed •VDOT-maintained unpaved road off of Route 221/Bent Mountain Road to be paved with a cul-de-sac constructed •Total project funding: $200,000 3 Before After #0 –Fallowater Lane Ext./ Ridge Top Road •Project to upgrade the existing private road to public road standards and connect to Chevy Road •Total project funding: $4,340,115 (SSYP, Revenue Sharing) •Replacement railings were installed within the last month to complete the project 4 5 •Project to improve safety by widening the roadway under the railroad bridge near the intersection with West River Road •VDOT has contracted with AECOM to analyze a concept that will reinforce the roadway against the creek,slightly widen the road and add signals to control traffic •Total project funding: $4,661,453 (SSYP and Revenue Sharing) •2023 Revenue Sharing request: $2,772,349 (50/50 VDOT/Roanoke County) and should be included in the draft FY 2025 Six- Year Improvement Program #1 –Dry Hollow Road #2 –Starkey Rd/Buck Mountain Rd Intersection Improvements •Project to convert the existing “T” intersection to a roundabout •Construction is nearly complete •Total project funding: $5,841,480 (Surface Transportation Block Grant, Revenue Sharing, SSYP, SMART SCALE) 6 #3 –Franklin Street •Project to improve the exist ing roadway wit h minor widening and plant mix asphalt . •Project estimate: $350,000 •Const ruction is ant icipated in the latter part of fiscal year 2025 7 #4 –Timberview Road •Improvements requested by residents could include: •Pavement and shoulder widening at critical locations •Lengthening certain drainage culverts •Spot improvements •Project estimate: $500,000 •Construction is anticipated in fiscal year 2028 8 #5 –Webb Road •VDOT-maintained unpaved road off of Route 220/Franklin Road to be paved •Total project funding: $241,493 •Construction is anticipated in Summer 2024 9 #6 –Berganblick Lane •VDOT-maintained unpaved road off of Old Mill Road to be paved with a cul-de-sac constructed •Total project funding: $200,000 •Construction is anticipated in fiscal year 2027 10 #7 –Boones Chapel Road •VDOT-maintained unpaved road to be paved with a cul-de-sac constructed •Total project funding: $400,000 •Construction is anticipated in fiscal year 2030 11 Questions 12 Secondary System Roanoke County Fund FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 Total TeleFee $237,386 $237,386 $237,386 $237,386 $237,386 $237,386 $1,424,316 District Grant - Unpaved $99,978 $116,813 $116,813 $116,813 $116,813 $122,317 $689,547 Total $337,364 $354,199 $354,199 $354,199 $354,199 $359,703 $2,113,863 Construction Program Estimated Allocations Board Approval Date: Residency Administrator County Administrator Date Date Page 1 of 3 District: Salem County: Roanoke County Board Approval Date:2025-26 through 2029-30 Route Road Name Estimated Cost Traffic Count PPMS ID Project #Scope of Work Accomplishment Description FHWA # Type of Funds FROM Comments Type of Project TO Priority #Length Ad Date 9999 112304 NON VDOT S 0000.00 LAP Tier 1 PE, RW, CN (PH, RFP) Fallowater Lane 9999080926 Electric Rd, Rte 419 Chevy Rd, Rte 799 0.2 Fallowater Lane Extension PE RW CN Total $343,860 $2,077,526 $1,733,233 $4,154,619 4/16/2021 New Construction Roadway 46001 0649 107309 RAAP CONTRACT REVSH 0001.00 Tier 1 - Road work w RW (PE, RW, CN) Dry Hollow Road 0649080R77 0.11 S of West River Road West River Road 0.1 Dry Hollow Road Safety Improvements PE RW CN Total $1,516,714 $193,883 $5,733,205 $7,443,802 7/14/2026 Safety 47021 0904 113144 RAAP CONTRACT RSTP 0002.00 Tier 1 - Road work w RW (PE, RW, CN) Starkey Road 0904080R35 0.046 Mi. West of Intersection Rte. 904 - Rte. 679 0.041 Mi. North of Intersection Rte. 904 - Rte. 679 0.1 #SMART22 - Starkey Road/Buck Mtn Rd Int Improvements PE RW CN Total $972,896 $337,785 $3,926,996 $5,237,677 11/9/2022 Reconstruction w/o Added Capacity 45004 #FY24 Balance to be determined after CN completion 0693 -25441 STATE FORCES/HIRED EQUIPMENT 0003.00 State forces/Hired equip PE CN Only Franklin Street 0693080963 Salem South City Limit Int Route 1396 0.6 Route 693 (Franklin Street) pavement wedging and overlay PE RW CN Total $10,000 $0 $340,000 $350,000 5/27/2025 Reconstruction w/o Added Capacity 47004 1404 -26583 STATE FORCES/HIRED EQUIPMENT 0004.00 State forces/Hired equip PE CN Only Timberview Road 1404080970 Int Route 863 End State Maintenance 3.7 Timberview Road spot widening and drainage improvements PE RW CN Total $10,000 $0 $490,000 $500,000 5/9/2028 Safety 47021 0615 110957 STATE FORCES/HIRED EQUIPMENT 0006.00 State forces/Hired equip CN Only Webb Road 0615080P16 ROANOKE/FRANKLIN COUNTY LINE INT ROUTE 220 0.4 RTE. 615 WEBB ROAD HARD SURFACE NON- HARD SURFACED ROADWAY PE RW CN Total $0 $0 $241,493 $241,493 1/10/2024 80 Resurfacing 47005 Page 2 of 3 District: Salem County: Roanoke County Board Approval Date:2025-26 through 2029-30 Route Road Name Estimated Cost Traffic Count PPMS ID Project #Scope of Work Accomplishment Description FHWA # Type of Funds FROM Comments Type of Project TO Priority #Length Ad Date 0759 117235 STATE FORCES/HIRED EQUIPMENT S 0007.00 State forces/Hired equip PE CN Only Berganblick Lane 0759080949 INT Route 752 (Old Mill Road) End of State Maintenance 0.2 RTE 759 BERGANBLICK HARD SURFACE NON- HARDSURFACED ROADWAY PE RW CN Total $5,000 $0 $195,000 $200,000 5/10/2027 Reconstruction w/o Added Capacity 47004 0614 -28048 STATE FORCES/HIRED EQUIPMENT 0008.00 State forces/Hired equip CN Only Boones Chapel Road 0614080981 ESM 1 MI S Int Rt 615 0.6 Rt 614 Boones Chapel Rd Hard Surface Non-Hard Surfaced Road PE RW CN Total $0 $0 $400,000 $400,000 Reconstruction w/o Added Capacity 17004 4007 100133 NOT APPLICABLE S 9999.99 1204007 VARIOUS LOCATIONS IN COUNTY VARIOUS LOCATIONS IN COUNTY COUNTYWIDE TRAFFIC SERVICES PE RW CN Total $0 $0 $250,000 $250,000 3/1/2011 0 Safety 16021 TRAFFIC SERVICES INCLUDE SECONDARY SPEED ZONES, SPEED STUDIES, OTHER NEW SECONDARY SIGNS 4005 100188 NOT APPLICABLE S 9999.99 1204005 VARIOUS LOCATIONS IN COUNTY VARIOUS LOCATIONS IN COUNTY COUNTYWIDE ENGINEERING & SURVEY PE RW CN Total $0 $0 $250,000 $250,000 3/1/2011 0 Preliminary Engineering 16015 MINOR SURVEY & PRELIMINARY ENGINEERING FOR BUDGET ITEMS AND INCIDENTAL TYPE WORK. 4006 100295 NOT APPLICABLE S 9999.99 1204006 VARIOUS LOCATIONS IN COUNTY VARIOUS LOCATIONS IN COUNTY COUNTYWIDE FERTILIZATION & SEEDING PE RW CN Total $0 $0 $250,000 $250,000 3/1/2011 0 Preliminary Engineering 16015 FERTILIZATION AND SEEDING TO IMPROVE SLOPE STABILIZATION ON SECONDARY SYSTEM 4008 100349 NOT APPLICABLE S 9999.99 1204008 VARIOUS LOCATIONS IN COUNTY VARIOUS LOCATIONS IN COUNTY COUNTYWIDE RIGHT OF WAY ENGR. PE RW CN Total $0 $250,000 $0 $250,000 0 Right of Way 16016 USE WHEN IMPARTICAL TO OPEN A PROJECT: ATTORNEY FEES and ACQUISITION COST. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 23, 2024 RESOLUTION APPROVING THE SECONDARY ROAD SIX-YEAR IMPROVEMENT PLAN FOR FISCAL YEARS 2025 THROUGH 2030 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2025 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Road Six-Year Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Road Six-Year Improvement Plan for Fiscal Years 2025-2030 and Construction Priority List and Estimated Allocations for Fiscal Year 2025 was held on April 23, 2024, to receive comments and recommendations on Roanoke County’s Secondary Road Six-Year Improvement Plan for Fiscal Years 2025-2030 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2025; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke County for Fiscal Years 2025-2030; BE IT FURTHER RESOLVED, that the Board of Supervisors does also her eby approve the Construction Priority List and Estimated Allocations for Fiscal Year 2025; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the propose d Roanoke County Secondary Road Six- Year Improvement Plan for Fiscal Years 2025-2030 by the Clerk to the Board. Recorded Vote A Copy Teste: Moved By: _______________ Seconded By: ____________ Yeas: _____ ___________________________ Nays: _____ Board Clerk Page 1 of 1 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Rhonda Perdue Chief Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appointments to Committees, Commissions and Boards BACKGROUND: 1. Western Virginia Water Authority (Citizen Appointment) Randall Hancock - Term Expires: June 30, 2028 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of appointments. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 23, 2024, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1.Approval of minutes – April 9, 2024 2.Ordinance authorizing the relocation of Windsor Hills district precinct 303 polling place pursuant from our lady of Nazareth Church at 2505 Electric Road in Roanoke to Christ the King Church at 2335 Electric Road in Roanoke. 3.Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County. 4.Resolution granting a waiver to the Western Virginia Water Authority under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES – MISCELLANEOUS. 5.Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking Grant Funds in the amount of $64,375.00 to the Roanoke County Police Department. 6.The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini-warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi-Family Residential Page 2 of 2 District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. (First Reading and Request for Second Reading) 7.The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. (First Reading and Request for Second Reading) 8.Request to accept and allocate funds in the amount of $19,634.00 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds. Page 1 of 2 ACTION NO. ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Ordinance authorizing the relocation of Windsor Hills District Precinct 303 Polling Place from Our Lady of Nazareth church at 2505 Electric Road in Roanoke to Christ the King church at 2335 Electric Road in Roanoke SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to move the location of Windsor Hills District Precinct 303 Polling Place from Our Lady of Nazareth Roman Catholic Church to Christ the King Presbyterian Church. BACKGROUND: The Roanoke County Electoral Board requests that the Board of Supervisors approve its recommendation that Windsor Hills District Precinct 303 Polling Place be relocated from Our Lady of Nazareth Roman Catholic Church at 2505 Electric Road in Roanoke, Virginia 24018 to Christ the King Presbyterian Church at 2335 Electric Road in Roanoke, Virginia 24018. Per § 24.2-306(A) of the Code of Virginia, any changes in polling places must be enacted more than 60 days prior to the next election. Per § 24.2-306(B), notice of such change must be mailed to all voters registered in the affected precincts at least 15 days prior to the next election. DISCUSSION: Our Lady of Nazareth church has willingly provided a polling place for Precinct 303 voters but is no longer available in the third week of June for primary elections. Rather than move voters from this location for each June primary, the Electoral Board agrees Page 2 of 2 that finding a new polling place is in the best interests of the voters. Because this ordinance cannot be enacted within the required 60 days prior to the March 2024 primary elections, the Virginia Department of Elections has approved an emergency relocation of the polling place for the month of March 2024. However, Board action is necessary in order to retain Christ the King church as a polling place for the remainder of 2024. To comply with § 24.2-306 of the Code of Virginia, this matter was noticed by publication in The Roanoke Times on April 10, 2024, and April 17, 2024. Christ the King church has agreed to serve for the remainder of this year and is potentially open to continuing to serve as a polling place for Precinct 303 going forward. FISCAL IMPACT: The fiscal impact, including the required legal notice and postage for mailing notification postcards to affected voters, is estimated to be approximately $1,000. This sum will be paid from Voter Registration and Elections' current budget appropriation; no additional funding is being requested. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Since the first reading, notice of compliance with § 24.2-306 of the Code of Virginia has been added. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE AUTHORIZING THE RELOCATION OF WINDSOR HILLS DISTRICT PRECINCT 303 POLLING PLACE FROM OUR LADY OF NAZARETH CHURCH AT 2505 ELECTRIC ROAD IN ROANOKE TO CHRIST THE KING CHURCH AT 2335 ELECTRIC ROAD IN ROANOKE WHEREAS, Sections 24.2-306, 24.2-307, and 24.2-310 of the Code of Virginia (1950), as amended, authorize the governing body of each county to establish the polling place for each precinct in that jurisdiction by ordinance; and WHEREAS, the current polling place for Windsor Hills District Precinct 303 (Our Lady of Nazareth Roman Catholic Church) has a scheduling conflict with the upcoming June 18, 2024, elections; and WHEREAS, Christ the King Presbyterian Church has agreed to serve as the polling place for Windsor Hills District Precinct 303 for the remainder of this year 2024; and WHEREAS, elections officials have determined that the citizens would be better served with the relocation of the Windsor Hills District Precinct 303 polling place to Christ the King Presbyterian Church; and WHEREAS, because this ordinance cannot be enacted within the required 60 days prior to the March 2024 primary elections, the Virginia Department of Elections has approved an emergency relocation of the polling place for the month of March 2024; however, Board action is necessary in order to retain Christ the King church as a polling place for the remainder of 2024; and WHEREAS, to comply with Section 24.2-306 of the Code of Virginia, this matter was noticed by publication in The Roanoke Times on April 10, 2024, and April 17, 2024; and WHEREAS, the first reading of this ordinance was held on February 27, 2024, a second reading was held on March 12, 2024, and after publication in the Roanoke Times, the an additional reading was held on April 23, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Windsor Hills District Precinct 303 polling place in the Windsor Hills Magisterial District be relocated from Our Lady of Nazareth Roman Catholic Church located at 2505 Electric Road, Roanoke, Virginia 24018 to Christ the King Presbyterian Church located at 2335 Electric Road, Roanoke, Virginia 24018. 2. That the General Registrar for the County of Roanoke, Virginia, is hereby authorized to take all measures necessary to comply with Virginia law and regulations regarding a change in polling precinct and for reasonable notification to the voters of this change in their polling location. 3. That the County Administrator and the General Registrar are hereby authorized and directed to take such other actions as may be necessary to accomplish the intent to this ordinance. 4. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County SUBMITTED BY: Alexander M. Jones Planner II APPROVED BY: Richard L. Caywood County Administrator ISSUE: Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2024 Tree City USA Community for its commitment to effective urban forestry management. It is the 152nd anniversary of Arbor Day. The Arbor Day Foundation, is the nation’s largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County retained its Tree City USA designation by meeting the program’s following four requirements: · a tree board or department; · a tree-care ordinance; · an annual community forestry budget of at least $2 per capita; and · an annual Arbor Day observance and proclamation. The funding for this year’s Roanoke County’s Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley -Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts Page 2 of 2 to plant trees. The grants awarded through this program encourage local government and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enable local governments to raise public awareness about the benefits of planting trees for the health of our streams and rivers. DISCUSSION: Roanoke County will observe National Arbor Day on Thursday, April 25, 2024 with a celebration at Merriman Soccer Complex. The celebration will consist of a ribbon cutting for the South County Trail Extension Project, a ceremonial tree planting, a presentation by State foresters on the importance of trees, and a program by ASK (After School for Kids) program students from Penn Forest Elementary School. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings and increased property values are among the benefits enjoyed by Tree City USA communities. FISCAL IMPACT: The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded on a reimbursement basis. Overhead costs for administering the grant will be incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's contribution will be in the form of in-kind services. No direct funding from Roanoke County is required. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim, Thursday, April 25, 2024, as National Arbor Day in Roanoke County. DECLARING THURSDAY, APRIL 25, 2024, AS NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, 2024 is the 152nd anniversary of Arbor Day which is now observed throughout the nation and the world, and will be celebrated in Roanoke County on Thursday, April 25, 2024; and WHEREAS, the Arbor Day Foundation in partnership with the U.S. Forest Service and the National Association of State Foresters has recognized Roanoke County as a Tree City USA Community for the 26th year; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and countless other wood products; and WHEREAS, trees in our county increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Thursday, April 25, 2024, as NATIONAL ARBOR DAY in Roanoke County; and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; and FURTHER, we urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. Presented this 23rd day of April 2024 ________________________________ Phil C. North ________________________________ Martha B. Hooker ________________________________ David F. Radford ________________________________ Paul M. Mahoney ________________________________ Tammy E. Shepherd Page 1 of 2 ACTION NO. ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution granting a waiver to the Western Virginia Water Authority under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES - MISCELLANEOUS SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority (WVWA), has requested on the WVWA’s behalf a waiver from the County's noise ordinance under Section 13-23 of the Roanoke County Code. BACKGROUND: The WVWA is preparing for proposed work along Belle Haven Road in Roanoke County for the installation of new waterline and sanity sewer. Construction of the WVWA's project may require work to be performed at night between the hours of 10:00 p.m. and 7:00 a.m. Performance of construction work between the hours of 10:00 p.m. and 7:00 a.m. would be a violation of the Roanoke County noise ordinance. In order to perform the construction work during these hours the WVWA needs a waiver of the Roanoke County noise ordinance. DISCUSSION: Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority, plans to present this agenda item to the Board of Supervisors on April 23rd and will prepare a powerpoint presentation. County staff has suggested that Mr. Arthur share the following information with the Board in order for the Board to determine if it is appropriate to grant such a waiver: Page 2 of 2 · The time of day the noise will occur; · The duration of the noise; · Whether the noise is intermittent or continuous; · Whether the noise is extensive or not; · The technical and economic feasibility of bringing the noise into conformance with the County Code; · Other matters as are reasonably related to the impact of the noise on the health, safety, and welfare of the community; · The degree of hardship which may result from the enforcement of the County’s noise ordinance. Roanoke County Code Section 13-23 allows any person responsible for a noise source to apply to the Board for a waiver, or a partial waiver, from the provisions of the County’s noise ordinance. The Board may grant such waiver, or partial waiver, upon a finding that either of the following circumstances exist: 1. The noise does not endanger the public health, safety, or welfare OR 2. Compliance with the provisions of this article from which a waiver is sought would produce serious economic hardship without producing substantial benefit to the public. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board consider the adoption of the attached resolution. Our Mission Is Clear 601 S. Jefferson Street Suite 300  Roanoke VA 24011-2414 540-853-5700  540-853-1017 (fax)  www.westernvawater.org ENGINEERING SERVICES April 5, 2024 Mr. Richard Caywood County Administrator County of Roanoke 5204 Bernard Drive SW Roanoke, VA 24018 RE: Undue Hardship Waiver Request per the County’s Noise Ordinance (Section 13-21(1) and 13-23 of the Roanoke County Code) Belle Haven Road – Water and Sanitary Sewer Installation Mr. Caywood: The Western Virginia Water Authority (WVWA) is requesting to have an Undue Hardship Waiver for our proposed work along Belle Haven Road in Roanoke County. In working with the Virginia Department of Transportation (VDOT) and their planned improvements along Interstate I-81 we are intending to install 570 LF of new 24-inch waterline and 800 LF of 8-inch sanitary sewer along Belle Haven Road (under Interstate I-81) before the state begins their work thus these utilities will be considered “existing” per VDOT’s construction plans.  Construction of the WVWA’s project may require work to be performed at night between the hours of 10:00pm and 7:00am in accordance with VDOT and the Authority’s request to give the contractor that option within the forthcoming approved Traffic Control Plans. We hope you will add this waiver request to the next available agenda for the Board of Supervisors. If you have any questions or require further clarification on the request, please contact me at 853- 2935 at your earliest convenience. Sincerely, Joseph W. Arthur Senior Project Manager UGUGUGUGUGUGUGUGUGUG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UG UGUGUG UG UG UG UG UG UG UG UGUG UG UG UGUGU G UGFeet 1:360 6030015 Terminal Manhole (centered in travel lane) Manhole (centered in travel lane) Manhole Connect to Existing Manhole Connect to existing 8" with new valve Connect to existing 8" with replaced valve 24" stubout for future extension Add hydrant on Angel Lane 24" before first valve 4" water main is out of service, remove as needed Existing 8" 1375 HGL main to be abandoned. Remove as required Temporary 1375 HGL main on-grade between hydrants during construction BELLE HAVEN ROAD UNDER I-81 WATER & SEWER EXTENSIONS CONCEPT PLAN (ALT 1) WVWA / VDOT COORDINATION MEETING OCTOBER 26, 2023 Manhole (centered in travel lane) Proposed 24" Water Main Proposed 8" Gravity Sewer Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION GRANTING A WAIVER TO THE WESTERN VIRGINIA WATER AUTHORITY UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY’S NOISE ORDINANCE, ARTICLE II – NOISE OF CHAPTER 13. OFFENSES - MISCELLANEOUS WHEREAS, the Western Virginia Water Authority (WVWA) is preparing for proposed work along Belle Haven Road in Roanoke County for the installation of new public waterline and public sanity sewer; and WHEREAS, construction of the WVWA's project may require work to be performed at night between the hours of 10:00 p.m. and 7:00 a.m., which would be a violation of Roanoke County Code Section 13-21(1) (“Specific acts as noise disturbances”); and WHEREAS, in order to perform the construction work during the hours of 10:00 p.m. and 7:00 a.m. the WVWA needs a waiver of the Roanoke County noise ordinance pursuant to Roanoke County Code Section 13-23 (“Undue hardship waiver”); and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision s of the Roanoke County noise ordinance upon consideration of certain factors set forth in Roanoke County Code Section 13-23(b) and after making certain findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the noise to be produced by WVWA’s work along Belle Haven Road in Roanoke County for the installation of new Page 2 of 2 public waterline and public sanitary sewer does not endanger the public health, safety, or welfare. 2. That the provisions of Roanoke County Code Section 13-21(1) be WAIVED for the WVWA’s work along Belle Haven Road in Roanoke County for the installation of new public waterline and public sanity sewer. 3. That this waiver is granted for a period for one (1) year. Page 1 of 2 ACTION NO. ITEM NO. H.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking grant funds in the amount of $53,375 to the Roanoke County Police Department SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to accept and allocate grant funds in the amount of $53,375 from the High Intensity Drug Trafficking Areas (HIDTA) Program BACKGROUND: The HIDTA funds were provided to the Roanoke Valley Regional Drug Unit to identify drug trafficking organizations and, when possible to prosecute the cases as drug trafficking conspiracies. Roanoke County Police Department serves as the lead agency and the Roanoke County Department of Finance and Management Services serves as the fiscal agent. DISCUSSION: The Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA in the amount of $53,375 for the 2024 calendar year. These funds will be used to continue to support investigations of drug trafficking organizations that are operating in the greater Roanoke Valley. FISCAL IMPACT: No matching funds are required by the County. The grant is one hundred percent Page 2 of 2 (100%) federal funds. STAFF RECOMMENDATION: Accept and allocate grant funds in the amount of $53,375 from the High Intensity Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit. Page 1 of 2 ACTION NO. ITEM NO. H.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini-warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi- Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for May 28, 2024. The title of this ordinance is as follows: The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, Page 2 of 2 High Intensity Commercial with conditions, to obtain a special use permit for mini - warehouse on approximately 19.73 acres zoned C -2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi-Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for May 28, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Source : Es ri, Maxar, Ge oEye , Earths tar Ge ographics , CNES/Airbus DS, USDA, USGS,Ae roGRID, IGN, and the GIS Us e r Community, Roanoke County, Va 2021, RoanokeCounty Roanoke County, Virginia2019 0 290 580145 Fe e t Date : 2/18/2022 1:4,514 Aerial Map ABoone Real Estate, Inc. 0 Edgebrook Rd Salem, VA 24153 Tax Map: 035.04-02-33.00-0000 Lot Size: 32.32 Acres Existing Zoning: R-3C & C-2C Proposed Zoning: R-3C, C-2CS SUP: Mini-Warehouse Magisterial District: Catawba Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 R3CR3C R1R1 C2CC2C Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 290 580145 Feet Date: 3/20/2024 1:4,514 Juris d ictions Zoning C2 R1 R3 Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Zoning Map ABoone Real Estate, Inc. 0 Edgebrook Rd Salem, VA 24153 Tax Map: 035.04-02-33.00-0000 Lot Size: 32.32 Acres Magisterial District: Catawba Subject Site Roanoke County, Virginia2019 0 290 580145 Fe e t Date : 2/18/2022 1:4,514 Future Land Use Map ABoone Real Estate, Inc. 0 Edgebrook Rd Salem, VA 24153 Tax Map: 035.04-02-33.00-0000 Lot Size: 32.32 Acres Magisterial District: Catawba Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Source : Es ri, Maxar, Ge oEye , Eatrhs tar Ge ographics , CNES/Airbus DS, USDA, USGS, Ae roGRID, IGN, andt he GIS Us e r Communtiy, Roanoke County, Va 2021, Roanoke County Future Land Use Development Neighborhood Conservation Transition Core Page 1 of 2 ACTION NO. ITEM NO. H.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for May 28, 2024. The title of this ordinance is as follows: The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R -1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. DISCUSSION: There is no discussion on this item. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for May 28, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Roanoke County, Va 2022, Roanoke County, Source : Es ri, Maxar, Earths tarGe ographics , and the GIS Us e r Community Roanoke County, Virginia2019 0 70 14035 Fe e t Date : 3/18/2024 ² Dis claime r: It is unde rs tood that the data dis playe dthrough this application is s ubje ct to cons tant changeand that its accuracy cannot be guarante e d. Themaps have be e n cre ate d from information provide dby various gove rnme nt and private s ource s at variousle ve ls of accuracy. The data is provide d to you as is ; with no w arranty, re pre s e ntation or guaranty as to theconte nt, s e q ue nce , accuracy, time line ss or comple te ne s s of any of theinformation provide dhe re in. It is there s ponsibility of the us e r ofthe data to be aw are of thedata’s limitations and toutilize the data in anappropriate manne r. 1:1,128 $HULDO Map Ramseys and Jesica Sandoval 1RUWK6SULQJ'U Lot Size: Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: &DWDZED Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site R1R1 Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 70 14035 Feet Date: 3/18/2024 ² Disclaimer: It is understood that the data display edthrough this application is subject to constant changeand that its accuracy cannot be guaranteed. Themaps hav e been created from information prov idedby v arious gov ernment and priv ate sources at v ariouslev els of accuracy. The data is prov ided to y ou as is; 1:1,128 Zoning R1 Zoning Map Ramseys and Jesica Sandoval 5207 North Spring Dr 037.09-01-41.00-0000 Lot Size: 0.3794 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Catawba Subject Site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 NCNC Roanoke Cou nty, Virginia 2019 Roanoke Cou nty, Virginia2019 0 70 14035 Feet Date: 3/18/2024 ² Disclaimer: It is u nderstood that the data display edthrou gh this application is su bject to constant changeand that its accu racy cannot be gu aranteed. Themaps have been created from information providedby variou s government and private sou rces at variou slevels of accu racy. The data is provided to y ou as is; w ith no w arranty, representation or gu aranty as to the content, sequ ence, accu racy, timeliness or completeness of any of theinformation providedherein. It is theresponsibility of the u ser ofthe data to be aw are of thedata’s limitations and to u tilize the data in anappropriate manner. 1:1,128 Future Land Use Neighborhood Conservation Future Land Use Map Ramseys and Jesica Sandoval 5207 North Spring Dr 037.09-01-41.00-0000 Lot Size: 0.3794 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Catawba Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site Page 1 of 2 ACTION NO. ITEM NO. H.9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,634 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of $19,634 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $19,634. In accordance with State of Virginia Code Section 17.1 -279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice-yearly Page 2 of 2 maintenance bill from the Supreme Court for maintaining their records, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,634 to the Clerk of Circuit Court from the Commonwealth of Virginia. CapitalUnappropriated % of Board ExpenditureBalance Revenues Contingency Contingency ReservesAudited balance as of June 30, 2023 26,217,687$ ‐$ ‐$ 11,810,663$ Addition of 2022‐23 operations and close out of completed projects479,410 Approved Sources:Appropriated from 2023‐24 budget (Ordinance 052323‐2) 2,974,113 50,000 608,162 Allocated from year end designations ‐ December 12, 20233,000,000 Approved Uses: Appropriated for 2023‐24 budget (Ordinance 052323‐3)(5,925,138) Appropriated for 2023‐24 budget (Ordinance 052323‐3)(306,503) MOU regarding the joint capital funding approved on April 11, 2023(5,000,000) Balance at April 23, 202429,191,800$ 12.0% 50,000$ 608,162$ 4,058,432$ County of RoanokeUnappropriated Balance, Board Contingency, and Capital ReservesFiscal Year 2023‐2024General Government Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2023 Additions Deletions April 23, 2024 VPSA School Bonds 77,829,551$ -$ 8,048,369$ 69,781,182$ Lease Revenue Bonds 82,760,000 - 4,365,000 78,395,000 Subtotal 160,589,551 - 12,413,369 148,176,182 Premiums 12,147,305 - - 12,147,305 172,736,856$ -$ 12,413,369$ 160,323,487$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator COUNTY OF ROANOKE, VIRGINIA CHANGES IN OUTSTANDING DEBT Revenues RevenuesBudget Revenues % of Budget Budget Revenues % of Budget Actuals % of VarianceReal Estate Taxes $112,535,000 $55,220,815 49.07% $119,492,000 $59,151,265 49.50% $3,930,451 6.64%Personal Property Taxes 40,812,500 2,531,669 6.20% 44,500,000 3,131,256 7.04% 599,588 19.15%Public Service Corp Base 4,040,928 3,917,800 96.95% 4,220,000 5,214,084 123.56% 1,296,284 24.86%Penalties & Interest on Property Taxes 529,072 650,884 123.02% 1,130,000 748,428 66.23% 97,544 13.03%Payment In Lieu Of Taxes 180,000 93,069 51.71% 210,000 90,922 43.30% (2,147) -2.36%Total General Property Taxes 158,097,500 62,414,237 39.48% 169,552,000 68,335,956 40.30% 5,921,719 8.67%Communication Taxes 2,650,000 1,821,200 68.72% 2,550,000 1,727,499 67.75% (93,701) -5.42%Local Sales Tax 14,967,641 10,039,778 67.08% 15,800,000 10,652,182 67.42% 612,404 5.75%Consumer Utility Tax 3,750,000 2,536,431 67.64% 3,750,000 2,435,672 64.95% (100,758) -4.14%Business License Tax 7,575,000 7,417,163 97.92% 7,800,000 8,298,862 106.40% 881,700 10.62%Franchise Tax 700,000 (42,136) -6.02% 690,000 0 0.00% 42,136 0.00%Motor Vehicle License Fees 2,400,000 454,827 18.95% 2,450,000 462,749 18.89% 7,922 1.71%Taxes On Recordation & Wills 1,800,000 788,183 43.79% 1,650,000 801,123 48.55% 12,940 1.62%Utility License Tax600,000 318,488 53.08% 575,000 308,032 53.57% (10,457) -3.39%Hotel & Motel Room Taxes 1,349,568 1,043,596 77.33% 1,650,000 1,246,779 75.56% 203,183 16.30%Taxes - Prepared Foods 5,400,000 3,827,779 70.88% 6,100,000 4,163,451 68.25% 335,672 8.06%Other Taxes 1,175,000 906,996 77.19% 1,345,000 845,023 62.83% (61,974) -7.33%Total Other Local Taxes 42,367,209 29,112,305 68.71% 44,360,000 30,941,372 69.75% 1,829,067 5.91%Animal Control Fees 42,500 38,428 90.42% 42,500 34,257 80.60% (4,171) -12.17%Land and Building Fees 15,850 8,646 54.55% 15,850 11,348 71.60% 2,702 23.81%Permits 924,107 425,106 46.00% 924,107 422,117 45.68% (2,989) -0.71%Fees 64,600 76,072 117.76% 64,600 32,512 50.33% (43,560) -133.98%Clerk of Court Fees 127,000 97,503 76.77% 127,000 96,002 75.59% (1,501) -1.56%COUNTY OF ROANOKEComparative Statement of Budgeted and Actual RevenuesGeneral Fund - C100For the Nine Months Ending Sunday, March 31, 2024Prior Year Current Year Variances Revenues RevenuesBudget Revenues % of Budget Budget Revenues % of Budget Actuals % of VarianceCOUNTY OF ROANOKEComparative Statement of Budgeted and Actual RevenuesGeneral Fund - C100For the Nine Months Ending Sunday, March 31, 2024Prior Year Current Year VariancesPhotocopy Charges 210 0 0.00% 210 0 0.00% 0 0.00%Total Permits, Fees and Licenses 1,174,267 645,755 54.99% 1,174,267 596,236 50.78% (49,519) -8.31%Fines and Forfeitures 400,000 302,532 75.63% 558,500 275,484 49.33% (27,048) -9.82%Total Fines and Forfeitures 400,000 302,532 75.63% 558,500 275,484 49.33% (27,048) -9.82%Revenues from Use of Money 90,897 441,199 485.38% 500,000 1,126,888 225.38% 685,689 60.85%Revenues From Use of Property 178,200 150,601 84.51% 185,014 138,900 75.08% (11,701) -8.42%Total Use of Money and Property 269,097 591,800 219.92% 685,014 1,265,788 184.78% 673,988 53.25%Charges for Services 3,790,100 2,369,769 62.53% 3,750,400 2,780,656 74.14% 410,887 14.78%Charges for Public Services 70,000 10 0.01% 70,000 (43) -0.06% (53) 123.26%Education Aid-State 0 0 0.00% 0 0 0.00% 0 0.00%Total Charges for Services 3,860,100 2,369,779 61.39% 3,820,400 2,780,613 72.78% 410,834 14.77%Reimb-Shared Programs Salem 996,464 493,538 49.53% 1,124,084 703,627 62.60% 210,089 29.86%Miscellaneous Revenue 314,336 334,677 106.47% 323,536 280,607 86.73% (54,070) -19.27%Recovered Costs 800,129 474,221 59.27% 950,000 763,933 80.41% 289,712 37.92%Total Miscellaneous 2,110,929 1,302,436 61.70% 2,397,620 1,748,167 72.91% 445,731 25.50%Non-Categorical Aid 402,000 1,022,003 254.23% 418,000 1,082,488 258.97% 60,486 5.59%Shared Expenses 5,772,874 4,019,452 69.63% 6,219,572 4,193,634 67.43% 174,182 4.15% Revenues RevenuesBudget Revenues % of Budget Budget Revenues % of Budget Actuals % of VarianceCOUNTY OF ROANOKEComparative Statement of Budgeted and Actual RevenuesGeneral Fund - C100For the Nine Months Ending Sunday, March 31, 2024Prior Year Current Year VariancesWelfare & Social Services-Categorical 4,000,727 2,697,670 67.43% 4,786,943 3,255,426 68.01% 557,756 17.13%Other State Categorical Aid 2,468,805 1,853,934 75.09% 2,468,805 1,911,992 77.45% 58,058 3.04%Welfare & Social Services 6,250,000 4,084,354 65.35% 6,550,000 3,986,886 60.87% (97,468) -2.44%Education Aid-Federal 0 0 0.00% 0 0 0.00% 0 0.00%Other Categorical Aid 0 0 0.00% 0 5,002 0.00% 5,002 100.00%Total State and Federal Revenue 18,894,406 13,677,412 72.39% 20,443,320 14,435,428 70.61% 758,015 5.25%Other Financing Sources 39,426,765 0 0.00% 35,285,442 0 0.00% 0 0.00%Total Other Financing Sources 39,426,765 0 0.00% 35,285,442 0 0.00% 0 0.00%Transfers 0 0 0.00% 0 0 0.00% 0 0.00%Total Transfers 0 0 0.00% 0 0 0.00% 0 0.00%Grand Totals 266,600,273 110,416,257 41.42% 278,276,563 120,379,043 43.26% 9,962,787 8.28% Expenditures Exp & Encum Expenditures Exp & Encum% ofBudget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals VarianceLegislative 398,981 282,319 70.76% 498,070 316,103 63.47% 33,672 10.66%General & Financial Administration 8,809,620 6,678,381 75.81% 9,757,935 7,192,306 73.71% 506,073 7.05%Electoral Board & Officials 820,131 550,493 67.12% 878,412 631,219 71.86% 80,726 12.79%General Government Administration 10,028,732 7,511,192 74.90% 11,134,417 8,139,627 73.10% 620,470 7.63%Courts 1,715,404 1,115,463 65.03% 1,827,653 1,164,989 63.74% 49,526 4.25%Other Judicial Support 1,461,425 1,154,965 79.03% 1,571,959 1,247,175 79.34% 92,210 7.39%Judicial 3,176,829 2,270,427 71.47% 3,399,612 2,412,164 70.95% 141,736 5.88%Law Enforcement & Traffic Cont 16,914,417 13,066,674 77.25% 19,336,290 15,504,279 80.18% 2,488,361 16.05%Fire and Rescue 20,140,445 15,534,157 77.13% 23,102,403 18,828,530 81.50% 3,305,525 17.57%Correction & Detention 10,862,582 7,608,901 70.05% 12,301,166 8,729,963 70.97% 1,105,209 12.69%Animal Control 1,124,393 764,214 67.97% 1,368,078 994,539 72.70% 230,326 23.16%Public Safety 49,041,837 36,973,946 75.39% 56,107,937 44,057,310 78.52% 7,129,421 16.20%General Services Administration 949,179 705,129 74.29% 1,110,762 823,896 74.17% 118,767 14.42%Refuse Disposal 5,646,669 4,425,425 78.37% 5,841,569 4,420,034 75.67% 56,024 1.27%Maint Buildings & Grounds 5,424,601 4,093,174 75.46% 5,298,561 4,697,878 88.66% 618,773 13.19%Engineering 2,329,994 1,810,766 77.72% 2,599,144 2,022,899 77.83% 214,269 10.65%Inspections 1,117,938 804,768 71.99% 1,195,396 846,301 70.80% 41,533 4.91%Garage Complex 0 0 0.00% 0 0 0.00% 0 0.00%Public Works 15,468,381 11,839,263 76.54% 16,045,432 12,811,008 79.84% 1,049,365 8.20%Mental Health 0 0 0.00% 0 0 0.00% 0 0.00%Public Health 579,181 413,701 71.43% 579,181 434,386 75.00% 20,685 4.76%Social Services Administration 8,651,519 6,023,524 69.62% 9,678,936 7,080,666 73.16% 1,057,142 14.93%Comprehensive Services Act 0 0 0.00% 0 0 0.00% 0 0.00%Public Assistance 4,918,666 3,352,304 68.15% 4,918,666 3,437,030 69.88% 84,726 2.47%Social Services Organizations 0 0 0.00% 0 0 0.00% 0 0.00%COUNTY OF ROANOKEComparative Statement of Budgeted and Actual Expenditures and EncumbrancesGeneral Fund - C100For the Nine Months Ending Sunday, March 31, 2024 Prior Year Current Year Variances Expenditures Exp & Encum Expenditures Exp & Encum% ofBudget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals VarianceCOUNTY OF ROANOKEComparative Statement of Budgeted and Actual Expenditures and EncumbrancesGeneral Fund - C100For the Nine Months Ending Sunday, March 31, 2024 Prior Year Current Year VariancesHealth and Welfare 14,149,366 9,789,528 69.19% 15,176,783 10,952,081 72.16% 1,162,553 10.61%Parks & Recreation 2,546,009 1,842,057 72.35% 3,176,882 2,117,901 66.67% 275,845 13.02%Library 4,655,691 3,298,057 70.84% 4,904,066 3,569,536 72.79% 263,474 7.40%Cultural Enrichment 0 0 0.00% 0 0 0.00% 0 0.00%Parks, Recreation & Cultural 7,201,700 5,140,114 71.37% 8,080,948 5,687,438 70.38% 539,318 9.50%Planning & Zoning 1,557,390 1,124,417 72.20% 1,973,508 1,295,882 65.66% 173,588 13.76%Cooperative Extension Program 87,097 56,677 65.07% 115,391 61,174 53.01% 4,497 7.35%Economic Development 563,335 376,291 66.80% 743,290 568,246 76.45% 186,314 35.33%Public Transportation 766,930 166,518 21.71% 510,000 372,004 72.94% 205,487 55.24%Contribution to Human Service Organizations 0 0 0.00% 0 0 0.00% 0 0.00%Planning 2,974,752 1,723,903 57.95% 3,342,189 2,297,306 68.74% 569,886 25.64%Employee Benefits 1,666,434 944,614 56.68% 3,439,985 1,162,231 33.79% 217,618 18.72%Dixie Caverns Landfill Cleanup 67,000 26,810 40.02% 62,700 57,904 92.35% 27,002 50.18%Miscellaneous 10,494,982 8,022,334 76.44% 10,273,856 8,206,317 79.88% 183,983 2.24%Tax Relief/Elderly & Handicapp 1,610,000 734,408 45.62% 1,110,000 947,319 85.34% 212,911 22.48%Refuse Credit Vinton 225,000 168,750 75.00% 225,000 168,750 75.00% 0 0.00%Board Contingency 29,813,889 0 0.00% 30,952,084 0 0.00% 0 0.00%Unappropriated Balance 0 0 0.00% 0 0 0.00% 0 0.00%Non-Departmental 43,877,305 9,896,917 22.56% 46,063,625 10,542,521 22.89% 641,513 6.09%Interfund Transfers Out 114,864,921 93,624,175 81.51% 112,850,443 89,550,925 79.35% (4,073,250) -4.55%Intrafund Transfers Out 5,816,452 5,042,266 86.69% 6,075,177 5,136,852 84.55% 94,586 1.84%Transfers Out 120,681,373 98,666,441 81.76% 118,925,620 94,687,777 79.62% (3,978,665) -4.20%Grand Totals 266,600,275 183,811,731 68.95% 278,276,563 191,587,232 68.85% 7,875,598 4.11% ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Accounts Paid – March 2024 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 13,866,347.25$ Payroll 03/01/24 2,092,066.68 19,219.68 2,111,286.36 Payroll 03/15/24 1,968,424.16 19,602.25 1,988,026.41 Payroll 03/29/24 2,348,378.45 11,095.93 2,359,474.38 Manual Checks - - - Grand Total 20,325,134.40$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 23, 2024 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 29-Feb-24 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 10,242,236.83 10,242,236.83 GOVERNMENT: TRUIST CONTRA 0.00 TRUIST 0.00 TRUIST ROA CONTRA (11,950.00) TRUIST ROA 1,000,000.00 ROCKEFELLER CONTRA (210,180.00) ROCKEFELLER 25,000,000.00 25,777,870.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 18,948,937.30 ROCO EMA PORTFOLIO 1,054,673.33 ROCO EMA PORTFOLIO CONTRA 11,500.75 20,015,111.38 MONEY MARKET: ATLANTIC UNION BANK 4,689,521.95 HOMETRUST BANK 4,205,235.87 TRUIST 1.59 TRUIST ROA 4,606,492.38 ROCKEFELLER 25,939,249.00 PUBLIC FUNDS:39,440,500.79 BANK OF BOTETOURT 7,322,809.10 7,322,809.10 TOTAL 102,798,528.10 4-23-2024 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 23, 2024 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Mar-24 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 6,072,178.13 6,072,178.13 GOVERNMENT: TRUIST CONTRA 0.00 TRUIST 0.00 TRUIST ROA CONTRA (11,410.00) TRUIST ROA 1,000,000.00 ROCKEFELLER CONTRA (160,220.00) ROCKEFELLER 25,000,000.00 25,828,370.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 19,036,834.35 ROCO EMA PORTFOLIO 1,058,624.97 ROCO EMA PORTFOLIO CONTRA 12,574.44 20,108,033.76 MONEY MARKET: ATLANTIC UNION BANK 4,706,627.17 HOMETRUST BANK 4,219,483.11 TRUIST 10.82 TRUIST ROA 4,622,900.15 ROCKEFELLER 16,089,389.49 PUBLIC FUNDS:29,638,410.74 BANK OF BOTETOURT 7,356,880.97 7,356,880.97 TOTAL 89,003,873.60 4-23-2024 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 ACTION NO. ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of Sheetz, Inc. to remove the proffered conditions on approximately 0.978 acres of land zoned C- 2C, High Intensity Commercial District with conditions, located at 4143 Franklin Road, Cave Spring Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance to remove proffered conditions on a commercial property. BACKGROUND: · The property was rezoned in 1989 by Central Fidelity Bank, Inc. This rezoning included proffered conditions which required substantial conformance to a concept plan, limited lighting, limited signage size and hours of sign lighting, specified an entrance location, and addressed future upgrades to the storm sewer along the eastern property line. · Removal of the proffered conditions is necessary in order to develop and operate a Sheetz convenience store with fuel pumps on this parcel and the neighboring parcel (4135 Franklin Road, which is not part of this petition). DISCUSSION: The Planning Commission held a public hearing on this application on April 2, 2024. No citizens spoke during the public hearing. One citizen submitted an email prior to the public hearing which raised concerns that the project would potentially increase traffic. Page 2 of 2 The Planning Commission discussed the concept plan, traffic, access modifications, future improvements at Franklin Road/Valley Avenue/Southern Hills Drive intersection, surrounding commercial zoning and land uses, and the future land use designation. The Planning Commission recommends approval of the application to remove the proffered conditions. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance to remove the proffered conditions on approximately 0.978 acre of land zoned C-2C, High Intensity Commercial District with conditions. 1 STAFF REPORT Petitioner: Sheetz, Inc. Request: To remove the proffered conditions on approximately 0.978 acre of land zoned C- 2C, High Intensity Commercial with conditions Location: Tax Parcel: 4143 Franklin Road 077.20-01-40.00-0000 Magisterial District: Proffered Conditions: (to be removed) Cave Spring 1. The site will be developed in substantial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. 2. Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. 3. Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. 4. The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. 5. Central Fidelity Bank, Inc. will co-ordinate with Roanoke County to enable the County to upgrade the storm sewer along the eastern property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned Branch opening on December 12, 1989. EXECUTIVE SUMMARY: Sheetz, Inc. is petitioning to remove five (5) proffered conditions from a 1989 rezoning on approximately 0.978 acre of land zoned C-2C, High Intensity Commercial with conditions. The intent is to develop and operate a Sheetz convenience store with fuel pumps on this parcel and the neighboring parcel addressed 4135 Franklin Road which is not part of this petition. The neighboring parcel is zoned C-2, High Intensity Commercial. A convenience store is a permitted use in the C-2 zoning district. The 2005 Roanoke County Comprehensive Plan indicates the future land use designations of this area as Core. Core is a future land use area where high intensity urban development is encouraged. Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally based shopping facilities. Due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities. The proposed rezoning is consistent with the Core future land use designation. 1. APPLICABLE REGULATIONS 2 The Roanoke County Zoning Ordinance defines convenience stores as “establishments primarily engaged in the provision of frequently or recurrently needed goods for household consumption, such as prepackaged or prepared food and beverages, and limited household supplies and hardware. This use may include fuel pumps and/or the selling of fuel for motor vehicles. Typical uses include neighborhood markets and country stores.” Convenience stores are permitted by right in the C-2, High Intensity Commercial District, subject to use and design standards. There are three general use and design standards within Section 30-85-13 that would apply to this project: 1. Limited sale of foods prepared on the premises may be allowed provided no more than twenty (20) percent of the floor areas is devoted to seating facilities. Seating areas in excess of this shall constitute a fast food restaurant. 2. Exterior display of merchandise for sale is allowed under the following conditions: (a) On a paved walkway within three (3) feet of the building. (b) Ice machines and soft drink vending machines, in operating condition, shall be stored under roofed areas. 3. The display of vehicles "for sale" is prohibited. Before development could occur, comprehensive site plan and building plan reviews would be required. 2. ANALYSIS OF EXISTING CONDITIONS Background – The subject parcel was rezoned in May of 1989 by Central Fidelity Bank, Inc. This rezoning included proffered conditions which required substantial conformance to a concept plan, limited lighting, limited signage size and hours of sign lighting, specified an entrance location, and addressed future upgrades to the storm sewer along the eastern property line. The property has been operated as a bank since this rezoning by a few different companies including First National Exchange Bank succeeded by Carter Bank and Trust. The property includes an existing building with four (4) drive-thru lanes, three vehicle entrances, and parking spaces. The property was listed for sale in 2022 and has remained vacant since then. Topography/Vegetation – The parcel is fully developed and mostly flat. The elevation increases approximately ten feet across the site from the eastern property line to the western property line. The vegetation consists of a mixture of evergreen and deciduous shrubs, deciduous trees, and groundcover. The plantings are located within planting islands, around the building façade, and within the planting median at the Valley Avenue entrance. Surrounding Neighborhood – The subject parcel is located off Franklin Road, Route 220, and is located at the corner of Franklin Road and Valley Avenue. This parcel is on the boundary line of Roanoke City, and properties located to the east across Franklin Road are located in Roanoke City. These properties are commercial and consist of Starbucks, Home Depot, Chick-Fil-A, and Hunting Hills Station which is a small strip mall containing Imagine Ink Tattoo Parlor and Indy Health Labs. To the north of the subject parcel are National Optical, Cornerstone Property Management, and an Exxon convenience store all of which are zoned C-2, High Intensity Commercial. To the west is Rent-A-Space mini-warehousing which is zoned C- 2C, High Intensity Commercial with conditions. Fleet Feet is located to the south of the parcel which is zoned C-2S, High Intensity Commercial with a special use permit. Lowe’s Home Improvement is located to the southwest and is zoned C-2C, High Intensity Commercial with conditions. Valley Avenue also serves as 3 an entrance to South Peak Boulevard and South Peak Estates which contain multi-family residential properties and commercial properties. Community Outreach – Approximately thirteen (13) letters were mailed to adjoining property owners and tenants which contained the request, information about the subject parcel, instructions for how to submit comments and contact information for staff. At the time of this report, no concerns have been raised to staff. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – The submitted concept plan shows the construction of a new Sheetz convenience store, approximately 6,139 square feet in size and approximately forty-five (45) feet tall. This building would also have a drive-through lane for food services. There is one canopy proposed to provide cover for six (6) fuel pumps. Thirty-eight (38) parking spaces are indicated as well as new signage. Landscaping is shown around the perimeter of the site and within planting islands to include deciduous trees and shrubs. Building elevations indicate a brick and stone exterior façade with red door and window awnings. The columns supporting the gas awning would be designed with a matching or complimentary stone, and the dumpster enclosure would be brick with dark bronze composite gates. The existing buildings at 4143 and 4145 Franklin Road would be demolished as part of the development of this site. Access/Traffic Circulation – There is one existing entrance to the parcel off of Franklin Road. This entrance is shared with the neighboring property at 4135 Franklin Road. There are two other existing entrances off of Valley Avenue, one is a standard entrance while the other is a right-turn-in and right-turn-out. The concept plan indicates the removal of the right-in right-out access, as well as a modification to the Franklin Road entrance to become right-turn-in only. Sidewalk is shown along both road frontages to connect to future Virginia Department of Transportation (VDOT) intersection improvements at the Franklin Road/Valley Avenue/Southern Hills Drive intersection. A Traffic Impact Analysis was submitted with this application, and VDOT has concurred with the analysis. Agencies Comments: The following agencies provided comments on this application: Economic Development – Economic Development supports Sheetz, Inc. petition to remove the proffered conditions. Office of Building Safety – All construction shall meet the requirements of the Virginia Uniform Statewide Building Code. Roanoke County Transportation - Transportation has reviewed the rezoning request for 4143 & 4135 Franklin Road, and has the following comments to offer: 1. Please continue to coordinate with VDOT on the proposed improvements to the Franklin Road (Route 220)/Valley Avenue/Southern Hills Drive intersection, to ensure that the proposed sidewalk will connect to the proposed pedestrian ramps to be constructed with the crosswalk improvements. The VDOT signal project will be advertised for construction in May 2024. 2. During the site plan review process, a Public Access Easement will need to be included on the subdivision plat and a Deed of Easement will be needed to go with it because the majority of the sidewalk is proposed to be located on private property. This action will take two readings in two consecutive meetings with the Board of Supervisors. Roanoke County can provide example materials when needed. 3. Please construct sidewalk to the edges of the subject parcels along Franklin Road and along 4 Valley Avenue to enable future sidewalk connections. 4. Please construct ADA curb ramps on both sides of the commercial entrances proposed for Franklin Road and Valley Avenue. 5. Please install continental-style, high visibility crosswalks across the commercial entrances proposed for Franklin Road and Valley Avenue. Fire and Rescue – Fire and Rescue does not object to the project, and it could increase the services provided minimally with the increase in traffic in the area. General Services – General Services does not see any issues and has no comments. VDOT –1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-of way or for the change in use of an existing entrance. 2. The VDOT Road Design Manual, Appendix F: Access Management Design Standards for Entrances and Intersections must be adhered to where applicable for commercial entrances. This includes, but is not limited to, commercial entrance spacing and intersection sight distance. The intersection sight distance must be field verified, and measures taken to ensure the minimum required distances can be met. 3. VDOT issued concurrence with the Traffic Study for this project on January 31, 2023. 4. The department will not issue an approval of the plans or any necessary Land Use Permits until the locality approves this request. In addition, information regarding any changes to the existing drainage system should also be included for review. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the future land use designations of this area as Core. Core is a future land use area where high intensity urban development is encouraged. Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally based shopping facilities. Due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities. The proposed rezoning is consistent with the Core future land use designation. 5. STAFF CONCLUSIONS Sheetz, Inc. is petitioning to remove five (5) proffered conditions from a 1989 rezoning on approximately 0.978 acre of land zoned C-2C, High Intensity Commercial with conditions. The intent is to develop and operate a Sheetz convenience store with fuel pumps on this parcel and the neighboring parcel. The 2005 Roanoke County Comprehensive Plan indicates the future land use designations of this area as Core. The proposed rezoning is consistent with the Core future land use designation. CASE NUMBER: #6-4/2024 PREPARED BY: Alyssa Dunbar HEARING DATES: PC: April 2, 2024 BOS: April 23, 2024 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) Photographs Ordinance 50989-1 5 C-2 District Regulations Sec. 30-85-13, Use and Design Standards for Convenience Stores Core Future Land Use Designation kv I MILES& k STOCKBRIDGERc. Maxwell H. Wiegard 804.905.6932 mwiegardmilesstockbridge.com February 9, 2024 VIA FEDERAL EXPRESS AND EMAIL (pIanning(roanokecountyva.gov; pthompson(roanokecountyva.gov) Department of Planning County of Roanoke 5204 Bernard Drive, SW Roanoke, Virginia 24018-0798 Attn: Mr. Philip Thompson, Director of Planning Re: Rezoning Application for Roanoke County Tax Parcel ID: 077.20-01-40.00-0000 Address of Subject Parcel: 4143 Franklin Road SW, Roanoke, VA 24018 Dear Mr. Thompson: As prospective tenant of certain parcels of property located at 4143 Franklin Road SW, Roanoke, VA 24018, Sheetz, Inc. (the "Applicant") submits this rezoning application for the 0.978-acre parcel of real property commonly identified as Roanoke County tax parcel ID 077.20- 01-40.00-0000 (the "Subject Parcel"). The purpose of this rezoning application is to remove certain existing proffered conditions governing the development and use of the Subject Parcel, in connection with Sheetz's plan to redevelop the Subject Property and the adjacent parcel, commonly known as 4145 Franklin Road SW, Roanoke, VA 24018, and Roanoke County tax parcel ID 077.20-01-40.01-0000 (the "Adjacent Parcel") and operate a Sheetz Fuel Center and Convenience Store on the Subject Parcel and the Adjacent Parcel. The Subject Parcel is zoned C-2-C (High Intensity Commercial district with conditions) and the Adjacent Parcel is zoned C-2 (High Intensity Commercial district without conditions). Fuel Center and Convenience Store are uses permitted by-right in the C-2 (High Intensity Commercial) zoning district in Roanoke County. The Subject Parcel and the Adjacent Parcel (collectively, the "Sheetz Site") both are owned by 4143 Franklin Road Associates, LLC. The parcels comprising the Sheetz Site are designated as Core on the Roanoke County Future Land Use Map. In 1989, to facilitate the redevelopment and use of the Subject Parcel as a Central Fidelity Bank branch, the Roanoke County Board of Supervisors approved certain amended proffered conditions governing the use of the Subject Parcel. The amended proffered conditions approved by the Board of Supervisors in 1989, which continue to govern development and use of the Subject Parcel, include certain conditions that are inconsistent with Sheetz's plan to redevelop the parcels 901 East Byrd Street, Suite 950 I Richmond, VA 23219 I 804.905.6900 I mslaw.com BALTIMORE, MD EASTON, MD • FREDERICK. MD • ROCKVILLE, MD • TYSONS CORNER, VA • WASHINGTON, D.C. Sheetz, Inc. February 9, 2024 Page 2 MILES & £ STOCKBRIDGE comprising the Sheetz Site and use such parcels for operation of a Fuel Center and Convenience Store. Such conflicting conditions include: (1) development of the Subject Parcel in substantial conformity with a concept plan dated March 15, 1989; (2) limitations on lighting; (3) limitations on the size and height of free-standing signs; and (4) restrictions regarding the entrance to the Subject Parcel from U.S. Route 220. In consultation with the Roanoke County Planning Department and Zoning Division staff, Sheetz determined that it is necessary to remove the existing proffered conditions governing the Subject Parcel to allow for the redevelopment of the Subject Parcel and the Adjacent Parcel and the operation of a Sheetz Fuel Center and Convenience Store on the Sheetz Site. Following the approval of this rezoning application by the Roanoke County Board of Supervisors, the Subject Parcel and the Adjacent Parcel both would be zoned C-2 (High Intensity Commercial district) without conditions. Thus, as C-2 (High Intensity Commercial district without conditions) zoned parcels, after the conditions governing the Subject Parcel are removed upon the approval of this application, then Sheetz' s proposed use of the Sheetz Site as Fuel Center and Convenience Store would be permitted. The Applicant submits the following exhibits in support of this rezoning application: Exhibit 1 - Justification Statement Exhibit 2 - Existing Proffered Conditions Exhibit 3 - Concept Plan for the Proposed Redevelopment of the Sheetz Site Exhibit 4 - Elevations Showing Design of Sheetz Fuel Center and Convenience Store Exhibit 5— Landscape Plan Exhibit 6— Lighting Plan Exhibit 7 - Metes and Bounds Description of Subject Parcel Exhibit 8 -List of Adjacent Property Owners Exhibit 9 - Traffic Impact Analysis ("TIA") Exhibit 10 - Concurrence Letter from VDOT Regarding TIA The proposed development and operation of a Sheetz Fuel Center and Convenience Store on the Subject Parcel and the Adjacent Parcel will conform to the C-2 (High Intensity Commercial) district development conditions and design standards. The Applicant does not request any exceptions to such district standards. The Applicant is a family-owned convenience store chain based in Altoona, Pennsylvania. For more than 70 years, Sheetz has been meeting the needs of customers on the go and serving the communities in which it operates. Sheetz is excited to establish and operate a Fuel Center and Convenience Store at the corner of Franklin Road and Valley Avenue and looks forward to continuing to serve the Roanoke community. 119345\000002\4888-6103-6196.v2 Sheetz, Inc. February 9, 2024 Page 3 lMILES & fi, STOCKBRIDGE Please do not hesitate to reach out if you have any questions or need any additional information about the attached rezoning application materials. Regards, axwell H. Wiegard Enclosures Cc: Ms. Megan Cronise, Assistant Director of Planning (mcroniseroanokecountvva.gov) Ms. Rebecca James, Zoning Administrator (rjamesroanokecountyva.gov) Ms. Alyssa Dunbar, Planner (adunbarroanokecountyva.gov) Rachel W. Lower, Esq., Deputy County Attorney (r1owerroanokecountyva.gov) Mr. Tony Caruso, PE, Sheetz, Inc. (tcaruso@sheetz.com) Mr. Todd Cosado, Sheetz, Inc. (tcasado@sheetz.com) Coryell Barlow, Esq., Sheetz, Inc. (cbarlow@sheetz.com) Mr. David W. Andrews (David.Andrews@tscg.com) Mr. David Whitby (whitby9907(gmail.com) I 19345\000002\4888-6103-6196.v2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant: Sheetz, Inc. The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. 3 See Section VI of attached justification for rezoning narrative. See Section VI of attached justification for rezoning narrative. See Section VII of attached justification for rezoning narrative. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL..APPLICANTS a. Applicant name and name of development Date, scale and north arrow Lot size in acres or square feet and dimensions Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of all adjacent properties v1 All property lines and easements All buildings, existing and proposed, and dimensions, floor area and heights V i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces Additional information requiredfor REZONING and SPECIAL USE PERMITAPPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site V"1 Any driveways, entrances/exits, curb openings and crossovers in. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the helist above are complete. Signa re •applicVt ZlIV-( Date 6 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 7 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. - Name of Petition -Z I •) ?- Li Date Effective date: April 19,2005 8 Exhibit 1 Justification Statement JUSTIFICATION STATEMENT FOR REZONING APPLICATION 4143 FRANKLIN ROAD PROPERTY (Tax Parcel ID 077.20-01-40.00-0000) February 2024 I. SUMMARY OF PROPOSAL The subject parcel, comprised of approximately 0.978 acres, is located at 4143 Franklin Road SW, Roanoke, Virginia 24018 (the "Subject Parcel"). The Subject Parcel is commonly known as Tax Parcel ID 077.20-01-40.00-0000 and is more particularly described in the metes and bounds description attached hereto as Exhibit 7. The purpose of this rezoning application is to remove certain existing proffered conditions governing the development and use of the Subject Parcel, in connection with Sheetz's plan to redevelop the Subject Property and the adjacent parcel, commonly known as 4145 Franklin Road SW, Roanoke, VA 24018, and Roanoke County tax parcel ID 077.20-01-40.01-0000 (the "Adjacent Parcel") and operate a Sheetz Fuel Center and Convenience Store on the Subject Parcel and the Adjacent Parcel. The Subject Parcel is zoned C-2-C (High Intensity Commercial district with conditions) and the Adjacent Parcel is zoned C-2 (High Intensity Commercial district without conditions). Fuel Center and Convenience Store are uses permitted by-right in the C-2 (High Intensity Commercial) zoning district in Roanoke County. The Subject Parcel and the Adjacent Parcel (collectively, the "Sheetz Site") both are owned by 4143 Franklin Road Associates, LLC. The parcels comprising the Sheetz Site are designated as Core on the Roanoke County Future Land Use Map. II. PROPERTY AND SURROUNDING AREA The Property is located on the west side of Franklin Road (U.S. Route 220), immediately north of its intersection with Valley Avenue. Existing development on the Subject Parcel consists of a vacant 3096.5 square foot bank style building, as well as a drive-thru banking canopy and surface parking area. The Subject is located within a cluster of commercial buildings that line both sides of Franklin Road. To the north of the Subject Parcel Property, there are office buildings housing an optician business and a title insurance agency. To the east, across Franklin Road from the Subject Parcel, is a restaurant building housing a Starbucks coffee shop. To the west of the Subject Parcel 1 19345\000002\4871-1247-5556.v2 is a self-storage facility. To the south of the Subject Parcel is a retail building that houses a Fleet Feet running shoe and apparel store. III. PROJECT DESCRIPTION Sheetz proposes to demolish the existing buildings located on the Subject Parcel and the Adjacent Parcel and develop a new Sheetz Ful Center and Convenience Store (the "Project") on the combined parcels. The Project would include a 6,139 square foot Convenience Store building, a drive-thru lane for Sheetz Made-to-Order food service, a fuel island and canopy, a dumpster enclosure, a stand-alone pole sign, surface parking areas containing 38 parking spaces, and entrance off of U.S. Route 220 and an entrance/exit onto Valley Avenue. A concept plan showing the proposed layout of the Project, and the proposed locations of the Convenience Store building, the drive-thru lane, the fuel island and canopy area, the dumpster enclosure area, the pole sign, the parking areas and the entrances to the Sheetz Site is attached hereto as Exhibit 3. Elevations showing the proposed design of the Sheetz Fuel Center and Convenience Store, including the Convenience Store building, the fuel center island and canopy, the dumpster enclosure, and the pole sign are attached hereto as Exhibit 4. And landscaping and lighting plans for the Project are attached hereto as Exhibits 5 and 6 respectively. The Project will conform to the C-2 (High Intensity Commercial) district development conditions and design standards set forth in Section 30-54-3 of the Roanoke County Zoning Ordinance. The Applicant does not request any exceptions to such district development conditions and design standards. IV. EXISTING PROFFERED CONDITIONS To facilitate the redevelopment and use of the Subject Parcel as a Central Fidelity Bank branch, in 1989, the Roanoke County Board of Supervisors approved a set of amended proffered conditions governing the use of the Subject Parcel. A copy of the existing proffered conditions approved by the Board of Supervisors in 1989 (the "Existing Proffers") is attached hereto as Exhibit 2. The Existing Proffers approved by the Board of Supervisors in 1989, which continue to govern development and use of the Subject Parcel, include certain conditions that are inconsistent with Sheetz's plan to redevelop the parcels comprising the Sheetz Site and use such parcels of 2 119345\000002\4871-1247-5556.v2 property for operation of a Sheetz Fuel Center and Convenience Store. Specifically, the Existing Proffers that conflict with Sheetz's proposed redevelopment and use of the Subject Parcel include: 1) The site will be developed in substantial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. 2) Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. 3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. 4) The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. V. REMOVAL OF EXISTING PROFFERED CONDITIONS Sheetz proposes to remove the Existing Proffers as a necessary step in the process of redeveloping the Subject Parcel and the Adjacent Parcel and to facilitate its proposed use of such parcels to operate a Sheetz Fuel Center and Convenience Store. Following the approval of this rezoning application by the Roanoke County Board of Supervisors, the Subject Parcel and the Adjacent Parcel both will be zoned C-2 (High Intensity Commercial district) without conditions. Thus, as C-2 (High Intensity Commercial district without conditions) zoned parcels, after the Existing Proffers applying to the Subject Parcel are removed upon the approval of this application, then Sheetz's proposed use of the Subject Parcel and the Adjacent Parcel as a new Sheetz Fuel Center and VI. THE REQUEST FURTHERS PURPOSES OF THE ZONING ORDINANCE AND THE C-2 (HIGH INTENSITY COMMERCIAL) DISTRICT The Project will further the applicable goals and recommendations of the Roanoke County Zoning Ordinance. The Zoning Ordinance expressly is designed to promote the general welfare of the public by (a) providing for convenience of access, (b) reducing or preventing congestion in the 3 119345\000002\4871-1247-5556.v2 public streets, and (c) encouraging economic development activities that provided desirable employment and enlarge the tax base. See Roanoke County Zoning Ordinance, Section 30-3. The purpose of the C-2 (High Intensity Commercial) zoning district stated in Section 30- 54-1 of the Zoning Ordinance "is to provide locations for a variety of commercial and service- related activities within the urban service area serving a community of several neighborhoods ore large areas of the county." Accordingly, "[h]igh intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population" like the U.S. Route 220 corridor south of the St. Route 419 interchange, where the Subject Parcle is located. See Roanoke County Zoning Ordinance, Section 30-3. Moreover, "the C-2 district permits a wide variety of retail and service-related uses" including the Fuel Center and Convenience Store uses proposed by Sheetz. Zoning Ordinance, Section 30-54-1. Further, '[1]and uses permitted in this district are generally consistent with the recommendation set forth in the transition and core land use categories of the comprehensive plan." Zoning Ordinance, Section 30-54-1. As noted above, the Subject Parcel is designated as "Core" on the Roanoke County Future Land Use Map. The Roanoke County Comprehensive Plan describes the Core land use category as "[t]hese are commercial, retail areas where suburban centers of high intensity urban development are present or expected." Comprehensive Plan, Chapter 3. The Fuel Center and Convenience Store use proposed by Sheetz is consistent with the designation of the Subject Parcel as Core on the Future Land Use Map and the description of the Core lad use category set forth in the Comprehensive Plan. The proposed redevelopment of the Subject Parcel and the Adjacent Parcel as a Sheetz Fuel Center and Convenience Store furthers the following objectives for the Core land use category established in Chapter 3 of the Comprehensive Plan: 4 119345\000002\4871-1247-5556.v2 A. Encourage Redevelopment of congested Core areas. B. Create pedestrian-oriented Core areas to ease traffic congestion. C. Concentrate intensive commercial uses into one area rather than in long linear corridors. Sheetz proposes to redevelop two unutilized or underutilized parcels in a congested Core area along U.S. Route 220 south of the State Route 419 interchange and concentrate the proposed Fuel Center and Convenience Store uses on such underutilized parcels along a major throughfare serving a significant portion of Roanoke County, in close proximity to other similar and complimentary commercial uses, such as the Starbucks located at 4109 Southern Hills Drive SW, the Chick-fl-A located at 4110 Southern Hills Drive SW, and the Exxon located at 4111 Franklin Road SW, Roanoke VA 24014. To facilitate pedestrian access, Sheetz proposes to install sidewalks along the Franklin Road and Valley Avenue road frontage, as shown on the Landscaping Plan attached hereto as Exhibit 5. To further these objectives for the Core land use category articulated in Chapter 3 of the Comprehensive Plan, Sheetz has designed this Project and will develop the Sheetz Fuel Center and Convenience Store on the Subject Parcel and the Adjacent Parcel in accordance with the guidelines for the Core land use category established in Chapter 3 of the Comprehensive Plan, and the development conditions and design standards governing the C-2 (High Intensity Commercial) zoning district under Section 30-54-3 of the Roanoke County Zoning Ordinance. VII. ADEQUATE PUBLIC FACILITIES Public facilities are adequate to serve the proposed change in use of the Subject Parcel and the Adjacent Parcel. The Project will be served by existing public water and sewer facilities, which are adequate. As demonstrated by the Traffic Impact Analysis report attached hereto as Exhibit 9 and the letter of concurrence issued by the Virginia Department of Transportation attached hereto as Exhibit 10, vehicular and pedestrian systems are also adequate to serve the Project. The Applicant understands that VDOT and Roanoke County plan to implement the Route 220 Signal Improvements project in 2024, in an effort to improve certain signalized intersections along U.S. Route 220—including the Valley Avenue/Southern Hills Drive intersection—using an intersection design known as a Thru-Cut. The improved Valley Avenue/Southern Hills Drive intersection also 5 119345\000002\4871-1247-5556.v2 will include pedestrian signals and crosswalks. The Applicant further understands that the "Thru- Cut" intersection design will restrict movements straight across the Valley Avenue/Southern Hills Drive intersection from side street to side street, while keeping right and left turns from each side street onto U.S. Route 220 at the intersection, with the objective being to increase "green time" for all traffic signal phases. The concept plan attached hereto as Exhibit 3 reflects entrances to the Project from U.S. Route 220 South and Valley Avenue that have been designed with the planned improvements to the Valley Avenue/Southern Hills Drive intersection with U.S. Route 220 in mind. VIII. CONCLUSION Based on the foregoing, Applicant respectfully requests that the Roanoke County Board of Supervisors approve the rezoning application. Respectfully submitted, Miles & Stockbridge P.C. By: Name: Max lard, Esq. Riverfront Plaza West Tower 901 E. Byrd Street Suite 950 Richmond, Virginia 23219 (804) 905-6932 (Direct) (540) 815-8040 (Mobile) Attorney for Applicant 6 i 19345\000002\4871-1247-5556V2 Exhibit 2 Existing Proffered Conditions APPROVED AS TO CONTENT VIRGINIA: B1M)RE THE BOARD OF SUPERVISORS OF ROANOKE COUNT? A 1.02 acre parcel of land, generally located on U.S. Route 220 0 Valley Street within the Cave Spring Magisterial District, and recorded as parcel # 77.20-1-40 in the Roanoke County Tax Records. FINALORDER TO THE HONORABLE SUPERVISORS OFR0AKE COUNTY: WHEREAS, your Petitioner Central Fidelity Bank, Inc. did petition tie Board of County Supervisors to rezone the above-referenced parcel B-2 General Commercial B-2, General Commercial from wi tf1 Conditions District to with Amended Conditions District for the purpose of constructing and operation of a branch bank. WHEREAS, after due legal notice, the Planning Commission did hold a public hearing of the petition on May 2 , 19 89 , at -which time, all parties in interest were given an opportunity to 'be heard; and WHEREAS, after full consideration at the public hearing held on May 23, 19 89, the Board of County Supervisors determined that the rezoning be NOW, THEREFORE, BE IT ORDERED that the aforementioned parcel of land, which is contained in the Roanoke County Tax Maps as Parcel 1'7 2-O I -'Ic and recorded in Deed Book 10B2.. Page and legally described below, be rezoned from District to District. - 10 - VI1INIA: BETURE THE BOARD OF SUPERVISORS OF ROAtOKE COUNTY 0 0 0 A 1.02 acre parcel of land, generally located on U.S. Route 220 recorded as parcel # 77.20-1-40 in the Roanoke County Tax Records. @ Valley Street within the Cave Spring Magisterial District, and A MM EN D ED TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: PROFFER OF CONDITIONS Being in accord with Sec. 15.1-491.1 et s. of the code of Virginia and sec. 21-105E of the Roanoke County Z :irig Ordinance, the Petitioner Central Fidelity Bank, Inc. hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia the following conditions to the rezonina of the above-referenced oarcc1 ef 1;n• 1) The site will , be developed in substancial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. 2) Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. 3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. 4) The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. 5) Central Fidelity Bank, Inc. will co-ordinate with Roanoke County to enable the County to upgrade the storm sewer along the eastern property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned Branch opening on December 12, 1989. - 12 - C2,iy1 1c4// (fh4ic. An-l-Iler Exhibit 3 Concept Plan for the Proposed Redevelopment of the Sheetz Site I 2 F I I I I 4' 4' 4221 VALLEY AVE 077.20-01-41DO-0000 RENT A SPACE INC ZONING, C2C LAND USE, STORAGE BUILDINGS PROPOSED SHEETZ BunSrLC LEEk ± 63S SC LICHENS NOES PESCOSCO OJUPSINO 4119 FRANKUN RD D77.20-D1-38UO-ODDD REDEEMER LLC ZONING, C2 LAND USE, OFFICE / PESCOSCO USIT POS (no.) PRSCO REEANPLN WOE. ARLEnE SCALE IN FAST DRAFT a U AET 1 OF 1 K XSI1NC OWRFLAD IMPROVEMENTS '4221 VALLEY AVE 07720-D1-41.00--0000 RENT A SPACE INC ZONING: C2C LAND USE: STORAGE BUILDINGS Alft' 4-I'i_4 I •I I PROPOSED SHEETZ 10— 4T MM MM MM LV 122 1000.1 ()F 4919 FRANKLIN RD 077.2D-D1-3a DC-DODD REDEEMER LLC ZONING: C2 LANG USE: OFFICE EN202IC VF IS FEET lo — I DRAFT z ZID /-50 S-lw LU C) I OF 1 Exhibit 4 Elevations Showing Proposed Sheetz Fuel Center and Convenience Store SHEETZ, INCORPORATED 5700 SIXTH AVENUE ALTOONA, PA 16602 (814) 946-3611 NEW S-IEETZ STØ1E INT. ØP PIANt<.LIN 1C->A ANt \'ALLE -r TaA \'I1INIA eUILDING ELEVATIONS 2.63 50. Fr. 2411 ORJVE TI4RU SIGN SIGNAGE SQUARE FOOTAGE i5REAKDMN SI-I!ETZ SIGN = 16.55 SQ. FT. )< 3 = 45.65 $0. PT. 1110 VINYL GRAPHIC = 21.44 SQ. P1.2< I = 21.44 $0. PT. 2411 SIGN = 12.63 SQ. PT. 2< I = 12.63 SQ. PT. TOTAL = 8312 SQ. PT. 53.12 SQ. PT. GAS PRI CE ROLE SIGN SI-IEETZ SIGN 24.15 sa PT. 2< I = 24.15 SQ. PT. GAS PRICE SIGN 61.53 SQ. PT. 2< I = 61.53 $Q. PT. TOTAL = 52.25 SQ. FT. 52.25 SQ. PT. (6.55 50 FT. 514001Z SIGN : GAS CANOPY AWNING SI-I!ETZ SIGN AREA = I3.S SQ. PT. 2< 3 = 3524 SQ. PT. FUEL OFFERING FLAG AREA = 2.16 SQ. PT. 2< 12 = 33.12 SQ. PT. TOTAL = 12.56 SQ. FT. 12.36 SQ. PT. LI TOTAL SITE SIGN AREA = 245.36 SQ. PT. CREATED ØIIQS/2023 3.0550 FT AWNING SlGN 11111111 TI Des SO Fr AUJFING SIGN 21.4.4 50 FT. ('ITO ViNyl. GRAPHIC 6.55 50, FT. SI4EEIZ SIGNS 3.08 50 FT. AWNING SIGN APRO)C LOCATION OF PROPOSED 52,25 50 FT. POLE SIGN SIGN LOCATIONS Convenience Architecture and Design P.C. 7Qt23d2318S88!o - - 0 EE 0 0 O 2300 @1 rao'ooaeo 080000 0000023223 0 0 0 0 230003230000088 0 0230e0 0 230444020023 00 ®0 e 08eO4 0 00230402323 0 0 003804234408 0 0 23800823 0 0000048323 0 0 404002382304 23230823231004804 0 10804 84884480023 -op 0EI-I€ETZg! - FRONT ELEVATION LEFT ELEVATION SH-EETZ A WALL MOUNTED "SHEETZ8 BUILDING SIGN WALL MOUNTED "MTO" DECAL "C ®WALL MOUNTED 2417 DRIVE THRU BUILDING SIGN P030 181412300013 .nnolrtoolornbo@,no.8.oao NEW SHEETZ STORE Roanoke FRAfKUN ROAD SOUT HWEST InL of Franklin Road Southweot and Volley Road Roonoke, Virginio 24018 SHEETS. INC. 5700 SIXTH AVE. ALT000A, PA 16602 PRO ISSU U 12.08.2023 EXTERIOR ELEVATIONS A200 Convenience Architecture and Design P.C. ELEVATION 811 0 C) socoaoao @2 @1 @1 @2 ®coaso - 1aolC) - ®RIGHT ELEVATION CUPOLA ELEVATION FROM ROOF 6 CUPOLA ELEVATION FROM ROOF NEW SHEETZ STORE Roanoke FRAKIN ROAD SOUTHWEST Idol Fracklin Road SouthwoRt aed valley Road 000esko, Voainia 24010 SHEETZ, INC. 5700 SIXTH HAVE, ALTOONA, PA 16602 ISSUt 12.08.2023 Au EXTERIOR ELEVATIONS A201 DOUBLE-FACED GAS FCE SIGN DETAIL - PARTIAL ELEVATION SCALE lit AREA: 52.25 SC. FT. D0ULE FACED GAS PRICE SIGN SIDE ELEVATION SCALE. l/tC0 Convenience Architecture arId Oeolgn P.C. - NEW SI-IEETZ SITE ROANOKE SIGN CAeINET DETAILS TOTAL SIGN AEEAS: Ra.25 SC Ft. AU FAIRS no Ce 4? cusue ce IcIer uugnju Ins ci Franklin noad and Valley Avenue Roanoke VotinG snccia. inc. 5700 SDcTH AVE. ALTOONA, PA 16602 ISSUE 113/2024 POLE SIGN DETAILS SIGN SIDE '5 ELEVATION WIDE '0' ELEVATION WIDE A' LEFT WIDE ELEVATION WOE 'C' RIGHT WOE ELEVATION _[ 00000 DO,dWLE PACED FUEL OFFERNA FLAG SIGN DETAILS STONE COLUMN EASE DETAIL CONCAVE FASCIA MOUNTING DETAIL NEUJ WO4EETZ STORE 5135 50. FT. PLAN VIEW FOR LOGO LOCATIONS COLUMN ELEVATION CANOPY MOUNTED SHEETZ SIGN DETAIL Convenience Architecture and Design P.C. 051 SM.I0WV.0la0,bN. PAI602S 51.05 1014)2666013 .061 000616005503 NEW SHEETZ SITE ROANOKE nt of Planklin Road and Valley Aveeuo ROaeOke VirginIa OMER SHEE1Z, INC. 5700 SlOTH AVE. ALTOONO, PA 16602 R0U6 12)13/2023 GAS AWNING AWNING SEE no' cr5515 SCARES. COlE 50Cr (SEE CETAS. 55.010 IE-IEECOEC 11 GATE AND POST DETAIL FOR QUANTITIES OF GATES AND POSTS SEE PLOT PLAN RIGHT ELEVATION SECTION DETAIL T." STEEL HINGE/COLLAR DETAIL SCALE HOT TO SCALE CANE EOLT DETAIL DUMPSTER GATE DETAILS SCALE: NOT TO SEAl PARK 550555 ACM CAP PLAN VIEW SCALE 7 ME PARK DROOlS ACM COT It 0.155 FOUNDATiON CT -G COFUC STE 11 1•1 CCN0RETE/ONT ELEVATION FOOT1SS SCAlA C/B' BRCKTo MArdi BLMLOIIOl It 0.110 FOUNDATION S CII IS' CONCRETE DUMPSTER ENCLOSURE COMPOSITE SCARCE, IMP COWER TORE PARK BRONZE RE: COIlS SOUr PETAL TIlE SWEET PARK BRONZE ACM CAP 111111 I I I I I I I I I I I Eli III 1_li 111,1 III iI I. REAR ELEVATION SCALE T/S CII l'-000NCRETE FOOT NC Convenience Architecture and Design P.C. ph.. (814)229.013 .501504113158h0K1111 PROJECT NAME: ISSUE 07-24-22 PROUECT NO' AUTHOR BY NMI REVISHeETTITLE TRASH ENCLOSURE 1 Exhibit 5 Landscape Plan I L-. •) .. .• 2 FRANKLIN ROAD AND VALLEY AVENUE 222 P20201 S a P 2 2 U I 8 S 8 0 S PREPARED FOR SHEETZ 0022022 COUNTY LANDSCAPE RENDERING 113020011 11/29/2023 0 > -n -H KimIey Horn VIRGINIA 2221221 LOU Exhibit 6 Lighting Plan 3 SITE IS LOC—D IN A REGION "ERE LIGNTING IS IN DESCRION COLUMN NORTH GRAPHIC SCALE iF REDLEONARD IQ ASSOCIATES 120 11 21 111 211 11-211 I. 11 LABEL 1= All IIE Ss 1. 211 SINGLE 11Z. 6001 NOON 020 0006000 6266000 O0060 606560016000460010060 I SINGLE III 111 11 11 IM 01 00 400 006110 00 40 NORM A 90) "P 60 RI P 5 0574 60010 750 7.600 NA 0 20 OPt 11007749 INC.WILLAMSOU1500R 0645121061271.406NM405II7204RIIOONNI 60401706 760400606 0160. BLOCS, 5060!) 7 ANaL SINGLE 1521 1.000 MiSS-GO 16 112 VWU-H-LII/540,TL.502CGLCIUSV BRONZE CR160 700611 1 6 SINGLE 10040 61100 53.0001 132 132 ONCE U5211NO B16073ROS00#Il" 'L '' OB.7.0L705'TOO (563217 060 FINISH, 0626620 E2pCSSRH,O) Z SINGLE 1. 000 Is— —IR..M-NIIB LINEAR.—L-T IS SHEETZ ROANOKE, VA RL-9285-SI .qsehg a tADOmOMAL DIXTURD INFO [_J E' REDLEONARD ASSOCIATES CREED- LIGHTING CREEX- LIGHTING' a a a a a a a a :x00 To r' CREE+ LIGHTING CREE+ LIGHTING •-tl-IINDVAAT:a a a STREET WRAP FLEX RACK-BEND OPRL OH -- LR ILLUMINATION BULLET - MINI I' lE'IAIII'IIA.I EEO a Styk Exterior Wall - Stern SMI Ct,T'TG SHEETZ ROANOKE, VA RL-9285-SI ILL lUr. LS4-1z v,.nlIm1I.. REOLEONARD ASSOCIATES SHEETZ ROANOKE, VA RL-9285-S AREA/FLOOD MMLML ok STREET WRAP OOWNLIGHT WAIL MOUNTED WAIL MOUNTED 'I[ REDLEONARU ASSOCIATES SNEETZ ROANOKE, VA RL-9285-S1 IQ REDLEONARD ASSOCIATES SHEETZ ROANOKE, VA RI-9285-S1 I' REDLEONARD IA ASSOCIATES SHEETZ ROANOKE, VA RL-9285-S1 Exhibit 7 Legal Description of Subject Parcel 119345\000002\4895-8088-5156.v1 METES AND BOUNDS DESCRIPTION OF SUBJECT PARCEL: ALL THAT CERTAIN LOT, TRACT OR PARCEL OF LAND SITUATE, LYING AND BEING IN THE CAVE SPRING MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA BEING MORE PARTICULARLY BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT AN IRON ROD FOUND, SAID POINT BEING THE INTERSECTION OF THE WESTERLY RIGHT-OF-WAY LINE OF FRANKLIN ROAD (VARIABLE WIDTH R.O.W.) AND THE NORTHERLY SIDE OF VALLEY AVENUE (VARIABLE WIDTH R.O.W.), RUNNING THENCE; SOUTH 23°24'04" WEST, A DISTANCE OF 48.24 FEET TO AN IRON ROD FOUND, THENCE; SOUTH 64°19'24" WEST A DISTANCE OF 82.87 FEET TO AN IRON ROD FOUND, THENCE; SOUTH 54°43'37" WEST A DISTANCE OF 76.75 FEET TO A NAIL FOUND IN THE CONCRETE CURB, THENCE; SOUTH 40°51'19" WEST A DISTANCE OF 25.19 FEET TO AN IRON ROD FOUND, THENCE; NORTH 19°59'56" WEST A DISTANCE OF 233.03 FEET TO AN IRON ROD FOUND, THENCE; NORTH 69°59'58" EAST A DISTANCE OF 211.65 FEET TO AN IRON ROD FOUND, THENCE; SOUTH 19°59'56" EAST A DISTANCE OF 157.30' TO THE SAID POINT AND PLACE OF BEGINNING. CONTAINING 42,582.7 SQUARE FEET OR 0.978 ACRES OF LAND MORE OR LESS. TAX PARCEL ID: 077.20-01-40.00-0000 ADDRESS: 4143 FRANKLIN ROAD, ROANOKE VA 24018 Exhibit 8 List of Adjacent Property Owners LIST OF ADJOINING PROPERTY OWNERS 1. 4145 Franklin Road Property (Adjacent Parcel to be developed by Sheetz in conjunction with development of the Subject Parcel) o Tax Parcel ID: 077.20-01-40.01-0000 o Owner Name: 4143 FRANKLIN ROAD ASSOCIATES, LLC o Owner Address: 9970 Kingsbridge Road, Henrico, VA 23238 2. 4119 Franklin Road Property (Pike Title) o Tax Parcel ID: 077.20-01-38.00-0000 o Owner Name: REDEEMER LLC o Owner Address: 4119 A Franklin Road, Roanoke, VA 24018 3. 4347 Franklin Road Property (Fleet Feet) o Tax Parcel ID: 087.08-05-02.00-0000 o Owner Name: WONDERLAND LLC o Owner Address: 4347 Franklin Road, Roanoke, VA 24018 4. 4221 Valley Avenue Property (Rent-A-Space) o Tax Parcel ID: 077.20-01-41.00-0000 o Owner Name: RENT A SPACE INC o Owner Address: 3501 Concord Road, Suite 350, York, PA 17402 Attn: Betsey Stewart 5. 4224 Valley Avenue Property (Lowe's) o Tax Parcel ID: 087.08-05-01.00-0000 o Owner Name: LOWES HOME CENTERS INC o Owner Address: 1000 Lowes BLVD, Mooresville, NC 28117 Attn: TAX DEPT 6. 4109 Southern Hills Drive SW Property (Starbucks) o City of Roanoke Tax Parcel ID: 5480718 o Owner Name: Silk Purse Properties o Owner Address: Carmichael, CA 95608 Attn: Frances C. Slate 1 19345\000002\4882-0908-4324.vl Exhibit 9 Traffic Impact Analysis TRAFFIC IMPACT ANALYSIS SHEETZ AT FRANKLIN ROAD & VALLEY AVENUE ROANOKE, VIRGINIA REVISED JANUARY 2024 Prepared By: 2035 Maywill Street Suite 200 Richmond, VA 23230 (804) 673-3882 Copyright © 2024, Kimley-Horn and Associates, Inc. Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue i TABLE OF CONTENTS 1 Executive Summary ......................................................................................................... 1 2 Introduction...................................................................................................................... 2 2.1 Purpose ............................................................................................................... 2 2.2 Methodology ........................................................................................................ 2 2.3 Project Area ......................................................................................................... 2 2.4 Development Information ..................................................................................... 2 3 Traffic Operational Analysis ............................................................................................. 4 3.1 Methodology ........................................................................................................ 4 3.2 Key Assumptions ................................................................................................. 4 4 Existing Conditions .......................................................................................................... 5 4.1 Existing Roadway Characteristics ........................................................................ 5 4.2 Existing Traffic Volumes....................................................................................... 5 4.3 Existing Conditions Intersection Capacity Analysis .............................................. 7 4.4 Existing Conditions Queuing Analysis .................................................................. 7 5 Projected No-Build Conditions ......................................................................................... 7 5.1 Traffic Growth Rate .............................................................................................. 7 5.2 No-Build Conditions Intersection Capacity Analysis ............................................. 7 5.3 No-Build Conditions Queuing analysis ................................................................. 8 6 Build Conditions ............................................................................................................ 10 6.1 Site Trip Generation ........................................................................................... 10 6.2 Site Trip Distribution and Assignment ................................................................ 11 7 Build Conditions Intersection Capacity Analysis ............................................................ 17 7.1 Build Conditions Queuing Analysis .................................................................... 17 8 Access Management and Turn Lane Warrants .............................................................. 19 9 Conclusion and Recommendations ............................................................................... 21 Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue ii TABLE OF FIGURES Figure 1: Project Location Map ...................................................................................................3 Figure 2: Existing Turning Movement Volumes ...........................................................................6 Figure 3: No-Build Turning Movement Volumes ..........................................................................9 Figure 4: Trip Distribution ..........................................................................................................12 Figure 5: Trip Assignment .........................................................................................................13 Figure 6: Pass-by Trip Distribution ............................................................................................14 Figure 7: Pass-by Trip Assignment ...........................................................................................15 Figure 8: Build Turning Movement Volumes ..............................................................................16 Figure 9: Access Management ..................................................................................................20 TABLE OF TABLES Table 1: Intersection Level of Service (LOS) Analysis Criteria .....................................................4 Table 2: Existing Roadway Characteristics .................................................................................5 Table 3: Proposed Development Trip Generation .....................................................................10 Table 4: Control Delay and LOS Summary ...............................................................................18 Table 5: SimTraffic Queuing Summary......................................................................................18 APPENDICES Appendix A: Site Plan Appendix B: Traffic Count Data Appendix C: Synchro 11TM Output Sheets for Operational and Queue Analyses Appendix D:SimTraffic Output Sheets Appendix E: Trip Generation Calculations Appendix F: Turn Lane Warrants Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 1 1 EXECUTIVE SUMMARY The Traffic Impact Analysis (TIA) documented in this report evaluates the traffic impacts of the proposed 6,139 square-foot Sheetz gas station and convenience store with 12 fueling positions (the ‘Project’) in Roanoke, Virginia. The proposed development will be located within the northwest quadrant of the intersection of Franklin Road (US Route 220), hereafter referred to as Franklin Road, and Valley Avenue/Southern Hills Drive. Access to the proposed development will be provided via one full-access driveway along the north side of Valley Avenue (south project driveway) and one partial access (right-in only) driveway (north project driveway) along the west side of Franklin Road. A site plan of the proposed development is included in Appendix A. Traffic operations were analyzed at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive during the AM and PM peak hours using Synchro 11 for the Existing (2023), projected No-Build (2025), and projected Build (2025) conditions. Additionally, based on correspondence with VDOT, SimTraffic queues were reported for information purposes only. The intersection of Franklin Road and Valley Avenue/Southern Hills Drive was analyzed as a signalized thru-cut in No-Build and Build conditions based on future intersection improvements confirmed by VDOT. To mitigate the additional traffic volumes generated by the proposed development, signal timing modifications are recommended to improve delay at the proposed signalized thru-cut at Franklin Road and Valley Avenue/Southern Hills Drive. With the implemented signal timing improvements, during the AM and PM peak hours, all movements and approaches at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive operate at LOS D or better except for the eastbound left-turn movement. Note that movement delay is expected to decrease by approximately 9.5 seconds during the AM peak hour and 8.8 seconds during the PM peak hour under Build conditions. Further note that all minor street movement delays are expected to decrease and the overall intersection operates at LOS C or better under build conditions. During the AM and PM peak hours, the southbound stop-controlled approach at the south project driveway located on Valley Avenue is expected to operate at LOS C or better. Therefore, additional traffic generated by the proposed development is not expected to significantly or adversely impact the study intersection. Based on access management spacing standards reviewed, the proposed north project driveway does not meet access management spacing and will require an access management exception (AM-E) form for submittal to VDOT for review. The proposed south project driveway will also require an AM-E form for review. Turn lane warrant analyses were conducted at the proposed project driveways. The right-turn lane warrant analysis at the north project driveway showed that a full-width southbound right-turn lane with taper is warranted. Note that there is currently an existing southbound right-turn lane along Franklin Road which will serve the north project driveway. The turn lane warrant analyses at the south project driveway showed that a full-width westbound right- turn lane with taper is warranted. However, given geometric limitations and practicality, no turn lanes are proposed at the south project driveway. Note that the turn lane warrants conducted are applicable along a 2-lane highway. As Valley Avenue is not a 2-lane highway, the turn lane warrants conducted are not a direct representation of the warrant criteria. The development will however consolidate three existing driveways along Valley Avenue into one entrance/exit (south project driveway) to improve access management conditions. Nonetheless, a design wavier will be provided for the proposed south project driveway. Justification will be provided regarding the constraints and limitations to provide a right-turn taper at the proposed driveway within the design wavier document. Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 2 2 INTRODUCTION 2.1 PURPOSE Kimley-Horn has performed a Traffic Impact Analysis (TIA) to evaluate the traffic impacts of the proposed 6,193 square-foot Sheetz with 12 fuel pumps development located in Roanoke, Virginia. The purpose of this study is to evaluate the future impacts of the proposed development traffic on the surrounding roadway network and to identify potential mitigation measures to accommodate the proposed development. 2.2 METHODOLOGY In preparation of this TIA, Kimley-Horn coordinated with VDOT to receive concurrence on the scope and limits of the study. As determined through VDOT coordination, the study area includes the intersection of Franklin Road and Valley Avenue/Southern Hills Drive. Intersection analyses performed using Synchro 11 included an evaluation of Existing (2023), projected No-Build (2025), and projected Build (2025) conditions. Existing conditions represent the roadway network geometry and traffic volumes at the time of this study. No-Build conditions represent the future roadway network prior to the completion of the proposed development. Build conditions represent the future roadway network with the proposed development. Additionally, based on correspondence with VDOT, vehicle queuing analyses were conducted using 95th percentile and maximum queues by lane obtained from SimTraffic measured in feet. Note that SimTraffic models were not calibrated for this study and are included for information purposes only. 2.3 PROJECT AREA The proposed development is located in the northwest quadrant of the intersection of Franklin Road and Valley Avenue/Southern Hills Drive in Roanoke, Virginia. The site location and study intersection are shown in Figure 1. 2.4 DEVELOPMENT INFORMATION The site for the proposed development is currently occupied by a vacant bank and 4,157 square feet of medical office space. Upon full project build-out, the proposed development will contain a 6,139 square- foot convenience store and fast-food restaurant with 12 fueling positions. As presented and agreed to with VDOT, 1,430 square feet of the proposed development is dedicated for fast-food restaurant space and 4,709 square feet of the proposed development is dedicated for convenience store/gas station space. Consistent with the proposed zoning designation and anticipated future land uses, Institute of Transportation Engineers (ITE)Trip Generation Manual, 11th Edition land use codes were assigned to each land use for this study. Detailed trip generation calculations are summarized in Section 6.1. Land use code (LUC) 934 (fast-food restaurant with drive-through window) and LUC 945 (convenience store/gas station) were used for this study. © 2023 Sheetz – Franklin Road & Valley Avenue Roanoke County, VA N Legend: Project Area Proposed Driveway Study Intersection Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 4 3 TRAFFIC OPERATIONAL ANALYSIS 3.1 METHODOLOGY The traffic operational analysis performed for this study using Synchro 11 was conducted in accordance with VDOT’s Traffic Operations Safety Analysis Manual (TOSAM) for deterministic, intersection capacity analyses. Consistent with prior VDOT coordination, the study team used Synchro 11 using existing signal timings provided by VDOT. The evaluation of traffic operations within the study area was comprised of an intersection capacity level of service (LOS) analysis during the AM and PM peak hours. For the traffic operational analysis, the projected No-Build conditions served as the baseline for evaluating intersection delays and identifying potential mitigation measures under the Build conditions. Intersection capacity defines the traffic volume that can be accommodated by an intersection at a specified delay and corresponding LOS. Capacity is affected by various geometric factors, including roadway type (e.g., divided or undivided), number of lanes, lane widths, and grades. Delay, which is a measure of the level of intersection congestion expressed in seconds per vehicle, and associated LOS, ranges from LOS A (free flowing) to LOS F (a congested, forced flow condition). Delay and the associated LOS thresholds for signalized and unsignalized intersections based on HCM methodologies are present in Table 1. Table 1: Intersection Level of Service (LOS) Analysis Criteria Level of Service (LOS) Average Control Delay per Vehicle (sec/veh)Description of Traffic Conditions Signalized Unsignalized A £ 10 £ 10 No delays at intersections with continuous flow traffic. Uncongested operations; high frequency of long gaps available for all left- and right-turn traffic; no observable queues.B > 10 and £ 20 > 10 and £ 15 C > 20 and £ 35 > 15 and £ 25 Moderate delays at intersections with satisfactory to good traffic flow. Light congestion; infrequent backups on critical approaches. D > 35 and £ 55 > 25 and £ 35 Increased probability of delays on every approach. Heavy congestion on critical approaches, but intersection is functional. No existing long-standing queues. E > 55 and £ 80 > 35 and £ 50 Heavy traffic flow condition. Long delays probable. No available gaps for cross-street traffic or main street turning traffic. Limit of stable flow. F > 80 > 50 Unstable traffic flow. Heavy congestion. Traffic moves in forced flow condition. Average delays greater than one minute highly probable. Total breakdown. 3.2 KEY ASSUMPTIONS The following assumptions were applied to the traffic operational analysis. §Traffic signal timings were optimized for the Franklin Road and Valley Avenue/Southern Hills Drive intersection in the Build condition. §Per TOSAM, peak hour factors were calculated using existing traffic count data and then used for all existing conditions analyses. For all No-Build and Build signalized intersection analyses, the higher of the calculated peak hour factor or 0.92 was used. Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 5 §Peak hour factors and heavy vehicles percents at the proposed project driveways were assumed to be similar to the intersection of Franklin Road and Valley Avenue. §The signalized intersection was evaluated using HCM 2000 reporting as the No-Build and Build signal phasing does not permit HCM 6th Edition reporting. §2040 traffic volumes referenced from Synchro files provided by VDOT at the intersections of Franklin Road at Pheasant Ridge Rod and Franklin Road at Old Rocky Mountain Road were balanced with collected traffic counts at Franklin Road and Valley Avenue/Southern Hills Drive. No volume or level of service results are reported at the intersections of Franklin Road at Pheasant Ridge Road and Franklin Road at Old Rocky Mountain Road. The additional intersections were included in the Synchro models for the purposes of capturing vehicle progression between the three intersections along Franklin Road. 4 EXISTING CONDITIONS 4.1 EXISTING ROADWAY CHARACTERISTICS Roadway characteristics including geometry and posted speed limits for roadway facilities adjacent to the proposed development are summarized in Table 2. Table 2: Existing Roadway Characteristics Road Direction Lanes Posted Speed (mph) Functional Classification Franklin Road Northbound/Southbound 4 Lanes Divided 45 Principle Arterial Valley Avenue Eastbound/Westbound 2 Lanes Undivided 25 Local Street Southern Hills Drive Eastbound/Westbound 2 Lanes Undivided 25 Local Street 4.2 EXISTING TRAFFIC VOLUMES Existing AM and PM peak hour turning movement counts (TMCs) were collected on October 12, 2023 (Thursday) at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive. The existing turning movement counts are shown in Figure 2. Traffic count data including heavy vehicle percents for each movement during the peak hours are provided in Appendix B. 1 'Int 1'!(65)(1,293)(51)5 471,612(62)39 (23)6 121(40)49837605 (15) 68 (128)(90)(47)62 (69)(1,712)N NOT TO SCALE Figure 2 Existing Peak Hour Traffic© 2023 Legend Study Roadway Study Intersection XX A.M. Peak Hour Traffic (XX) P.M. Peak Hour Traffic FranklinRoadValley Avenue Southern Hills Drive Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 7 4.3 EXISTING CONDITIONS INTERSECTION CAPACITY ANALYSIS During the AM and PM peak hours, all movements and approaches at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive operate at LOS D or better except for the following movements/approaches: · Eastbound left-turn movement · Eastbound shared left-turn/through movement · Eastbound right-turn movement · Eastbound approach · Westbound shared left-turn/through movement · Westbound approach The control delay and LOS results are summarized in Table 4 following the analysis sections. The intersection capacity analysis results are included in Appendix C. 4.4 EXISTING CONDITIONS QUEUING ANALYSIS The SimTraffic 95th percentile and maximum queue lengths were calculated for all movements at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive. Queue analysis reports were generated based on the average of 10 microsimulation runs. Note that no SimTraffic model calibration was conducted. Therefore, based on discussions with VDOT, vehicle queue length results are summarized in Table 5 for informational purposes only. The queuing analysis results are included in Appendix D. 5 PROJECTED NO-BUILD CONDITIONS The projected No-Build conditions represent the future roadway network and background traffic growth without the addition of the proposed development. Based on correspondence with VDOT, the South Peak development located within the northwest quadrant of the intersection of Franklin Road and Valley Avenue was identified to be included in the projected No-Build conditions for this study. Additionally, thru- cut intersection improvements at Franklin Road and Valley Avenue are proposed prior to the build out of the proposed development. Therefore, the intersection of Franklin Road and Valley Avenue/Southern Hills Drive was analyzed as a thru-cut in No-Build conditions. 5.1 TRAFFIC GROWTH RATE A traffic growth rate of 0.6% was applied to the turning movement counts as presented and agreed to by VDOT. No-Build AM and PM peak hour traffic volumes are shown in Figure 3. 5.2 NO-BUILD CONDITIONS INTERSECTION CAPACITY ANALYSIS During the AM and PM peak hours, all movements and approaches at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive operate at LOS D or better except for the following movements/approaches: · Eastbound left-turn movement · Eastbound right-turn movement · Eastbound approach · Westbound left-turn movement · Westbound right-turn movement Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 8 · Westbound approach The control delay and LOS results are summarized in Table 4. The intersection capacity analysis results are included in Appendix C. 5.3 NO-BUILD CONDITIONS QUEUING ANALYSIS The SimTraffic 95th percentile and maximum queue lengths were calculated for all movements at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive. Queue analysis reports were generated based on the average of 10 microsimulation runs. Note that no SimTraffic model calibration was conducted. Therefore, based on discussions with VDOT, vehicle queue length results are summarized in Table 5 for informational purposes only. The queuing analysis results are included in Appendix D. 1 'Int 1'! (95)47 (0) (171) 0 28 1231,631122(66)(1,309)(137)0 (0)(48)66 65(1,733)(78)(106)71 (137)84761NNOT TO SCALE Figure 3 No-Build Peak Hour Traffic© 2023 Legend Study Roadway Study Intersection XX A.M. Peak Hour Traffic (XX) P.M. Peak Hour Traffic FranklinRoadValley Avenue Southern Hills Drive Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 10 6 BUILD CONDITIONS The projected Build conditions represent the future roadway network with the addition of background traffic growth, vested development traffic, and the addition of the proposed development traffic. Build conditions include the analysis of the proposed full-access driveway (south project driveway) along the north side of Valley Avenue and partial access (right-in only) driveway (north project driveway) along the west side of Franklin Road. Consistent with No-Build conditions, the intersection of Franklin Road and Valley Avenue/Southern Hills Drive was modeled as a thru cut. Signal timing optimization was conducted under Build conditions at the study intersection. 6.1 SITE TRIP GENERATION Traffic projections were estimated for the proposed development based on the ITE Trip Generation Manual, 11th Edition.Table 3 summarizes the expected project trip generation during the AM and PM peak hours. The total trips represent the estimated number of vehicles entering and exiting the proposed development to and from the adjacent street network. Note that to provide a conservative analysis, no trip generation credit was taken for the existing medical office. Note that given the land uses for the proposed development, pass-by is anticipated during the AM and PM peak hours. Based on ITE Trip Generation Manual, 11th Edition supplemental pass-by appendices, the proposed fast-food restaurant with drive-through window is anticipated to have a pass-by rate of 50% during the AM peak hour and 55% during the PM peak hour, and the proposed convenience store and gas station is anticipated to have a pass-by rate of 76% during the AM peak hour and 75% during the PM peak hour. The expected net new project trips presented in Table 3 represent the gross project trips minus the pass-by trips attributable to the proposed land uses. Detailed trip generation calculations are included in Appendix E. Table 3: Proposed Development Trip Generation Description ITE Code Intensity Weekday AM Peak Hour Weekday PM Peak Hour Total In Out Total In Out Fast-Food Restaurant with Drive-Through Window 934 1,430 SF 64 33 31 47 24 23 Convenience Store/Gas Station 945 4,709 SF / 12 pumps 324 162 162 273 136 137 Total Trips:388 195 193 320 160 160 Fast-Food Restaurant with Drive-Through Window Pass-By Trips (50% AM, 55% PM) 32 16 16 26 13 13 Convenience Store/Gas Station Pass-By Trips (76% AM, 75% PM)246 123 123 205 102 103 Subtotal Pass-By Trips:278 139 139 231 115 116 Net New External Trips:110 56 54 89 45 44 Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 11 6.2 SITE TRIP DISTRIBUTION AND ASSIGNMENT The distribution of traffic at study area intersections, including proposed access locations, was established based on existing traffic patterns and anticipated future traffic patterns. The proposed trip distribution is shown in Figure 4. Trip assignment based on the trip distribution is shown in Figure 5.The AM and PM pass-by distribution is shown in Figure 6.The AM and PM pass-by trip assignment based on the pass-by distribution is shown in Figure 7. The assignment of traffic generated by the site was calculated by applying the distribution percentage for a specific turning movement to the total number of inbound or outbound trips generated to establish the turning movement volume at that location. The resulting build volumes for the AM and PM peak hours are shown in Figure 8. The Build condition traffic volumes were calculated by adding the site generated trips to the projected No-Build traffic volumes. 2 'Int 2'! 3 'Int 3'!1 'Int 1'!47%5%(47%)(3%)5%(97%)50% 3% (50%) (47%)50%N NOT TO SCALE Figure 4 Trip Distribution© 2023 Legend Study Roadway Study Intersection XX% Entering Trip Distribution (XX%)Exiting Trip Distribution SITE SouthProjectDrivewayNorth Project Driveway FranklinRoadValley Avenue 2 'Int 2'! 3 'Int 3'!1 'Int 1'!(21)2628(23)(1)(43)3 (2)25228 (23) (1)2 (21)25 (23)28(22)27 N NOT TO SCALE Figure 5 Trip Assignment© 2023 Legend Study Roadway Study Intersection XX A.M. Peak Hour Trip Assignment (XX) P.M. Peak Hour Trip Assignment SITE SouthProjectDrivewayNorth Project Driveway FranklinRoadValley Avenue 2 'Int 2'! 3 'Int 3'!1 'Int 1'!47%-47%-53%(53%)(100%)-47%53% (53%) (47%)53%-53%N NOT TO SCALE Figure 6 Peak Hour Pass-by Distribution© 2023 Legend Study Roadway Study Intersection XX% Entering Pass-by Trip Distribution (XX%)Exiting Pass-by Trip Distribution SITE SouthProjectDrivewayNorth Project Driveway FranklinRoadValley Avenue 2 'Int 2'! 3 'Int 3'!1 'Int 1'!(54)(-54)65-650(0)(-54)(116)139-6574 (61) (61)74 (61)(-61)74-74(55)65 N NOT TO SCALE Figure 7 Pass-by Trip Assignment© 2023 Legend Study Roadway Study Intersection XX A.M. Peak Hour Pass-by Trip Assignment (XX) P.M. Peak Hour Pass-by Trip Assignment SITE SouthProjectDrivewayNorth Project Driveway FranklinRoadValley Avenue 2 'Int 2'! 3 'Int 3'!1 'Int 1'! 192 (1)2 76 65(1,505)(1)2191102 (84)2251,557(248) 120 (258) (267)(159)71 (137) 69 (80)(75)919077821,773(177) 146 61(48)(1,679)(1,832)(106)122(221)(66)(1,248)N NOT TO SCALE Figure 8 Build Peak Hour Traffic© 2023 Legend Study Roadway Study Intersection XX A.M. Peak Hour Traffic (XX) P.M. Peak Hour Traffic SITE SouthProjectDrivewayNorth Project Driveway FranklinRoadValley Avenue Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 17 7 BUILD CONDITIONS INTERSECTION CAPACITY ANALYSIS Note that signal phase split times and offsets were optimized under Build conditions. Build conditions were compared to No-Build condition results from signal timing inputs modeled in Synchro files provided by VDOT. A consistent cycle length of 110 seconds was used to compare results between No-Build and Build conditions as requested by VDOT. During the AM and PM peak hours, all movements and approaches at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive operate at LOS D or better except for the eastbound left-turn movement. Note that movement delay is expected to decrease by approximately 9.5 seconds during the AM peak hour and 8.8 seconds during the PM peak hour under Build conditions. Further note that all minor street movement delays are expected to decrease and the overall intersection operates at LOS C or better under build conditions. During the AM and PM peak hours, the southbound stop-controlled approach at the south project driveway is expected to operate at LOS C or better. Based on the Build condition results summarized, no improvements are warranted nor recommended at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive given the already planned future thru-cut improvements. The control delay and LOS results are summarized in Table 4. The intersection capacity analysis results are included in Appendix C. 7.1 BUILD CONDITIONS QUEUING ANALYSIS The SimTraffic 95th percentile and maximum queue lengths were calculated for all movements at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive and project driveways. Queue analysis reports were generated based on the average of 10 microsimulation runs. Note that no SimTraffic model calibration was conducted. Therefore, based on discussions with VDOT, vehicle queue length results are summarized in Table 5 for informational purposes only. The queuing analysis results are included in Appendix D. Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 18 Table 4: Control Delay and LOS Summary (1) Intersection is configurated as a thru-cut in no-build and build conditions, therefore, no westbound or eastbound through movement LOS is reported. (2) Intersection does not exist under existing and no-build conditions, therefore, no LOS is reported. (3) HCM overall intersection delay is not reported for two-way stop-controlled intersections. Table 5: SimTraffic Queuing Summary (1) Movement does not exist under no-build or build conditions as the intersection is configured as a thru-cut. (2) Lane assignment does not existing under existing conditions. (3) Lane assignment does not exist under no-build and build conditions. (4) Lane is continuous under no-build and build conditions. (5) Intersection does not exist under existing and no-build conditions. (6) Adjacent through movement queue blocks lane from being used. Therefore, queue reported does not represent the actual vehicle movement queue. Delay (sec) LOS Delay (sec) LOS Delay (sec) LOS Delay (sec) LOS Delay (sec) LOS Delay (sec) LOS L 60.7 E 69.4 E 68.4 E 67.5 E 58.9 E 58.7 E LT 60.7 E 68.2 E (1)(1)(1)(1)(1)(1)(1)(1) R 58.3 E 60.5 E 60.3 E 58.7 E 36.4 D 37.0 D Approach 60.4 E 66.2 E 65.3 E 61.8 E 48.7 D 46.0 D L ----78.9 E 90.7 F 44.8 D 47.6 D LT 59.7 E 64.1 E (1)(1)(1)(1)(1)(1)(1)(1) R 53.8 D 51.9 D 62.0 E 58.1 E 39.4 D 39.0 D Approach 57.0 E 60.2 E 70.8 E 78.9 E 42.2 D 44.5 D L 8.6 A 23.7 C 1.4 A 34.6 C 5.6 A 51.1 D T 23.3 C 20.1 C 3.1 A 8.9 A 7.4 A 14.5 B R 10.3 B 12.0 B 0.1 A 2.7 A 0.7 A 8.6 A Approach 22.0 C 19.9 B 2.8 A 11.0 B 6.7 A 19.5 B L 18.5 B 13.9 B 9.2 A 6.7 A 13.1 B 8.7 A T 13.2 B 29.5 C 7.9 A 19.2 B 13.5 B 35.2 D R 9.6 A 12.2 B 5.6 A 8.5 A 9.7 A 12.5 B Approach 13.4 B 28.2 C 7.9 A 18.2 B 13.2 B 33.2 C 21.5 C 28.2 C 9.0 A 21.8 C 13.6 B 29.9 C L (2)(2)(2)(2)(2)(2)(2)(2)7.9 A 8.0 A Approach (2)(2)(2)(2)(2)(2)(2)(2)---- LR (2)(2)(2)(2)(2)(2)(2)(2)12.3 B 16.5 C Approach (2)(2)(2)(2)(2)(2)(2)(2)12.3 B 16.5 C (2)(2)(2)(2)(2)(2)(2)(2)(3)(3)(3)(3) 2025 No-Build2023 Existing Intersection Approach Movement AM PM PM EB SB WB NB SB Overall Intersection Overall Intersection 3. Route 220/Franklin Road and South Project Driveway AM 1. Route 220/Franklin Road and Valley Avenue/Southern Hills Drive EB 2025 Build AM PM 95th Max 95th Max 95th Max 95th Max 95th Max 95th Max L 130 (4)14 25 36 74 95 126 172 228 173 187 262 282 LT Continuous 67 90 115 138 (1)(1)(1)(1)(1)(1)(1)(1) R 130 16 25 64 94 24 34 128 130 (6)106 130 (6)166 130 (6) L Continuous (2)(2)(2)(2)120 134 190 205 99 127 160 187 LT Continuous 96 112 198 234 (3)(3)(3)(3)(3)(3)(3)(3) R Continuous 74 90 73 97 33 52 34 46 40 61 29 48 L 400 82 130 66 84 70 94 163 201 139 170 247 270 T Continuous 409 473 387 426 137 183 252 301 203 240 286 322 R 380 160 308 111 131 36 47 33 47 50 57 46 54 L 300 79 112 196 299 88 112 144 231 97 144 119 162 T Continuous 233 264 613 696 196 241 480 530 282 327 765 843 R 300 23 34 173 272 33 42 162 275 56 91 146 173 EB LT Continuous (5)(5)(5)(5)(5)(5)(5)(5)6 12 28 51 SB LR Continuous (5)(5)(5)(5)(5)(5)(5)(5)78 102 126 167 3. Route 220/Franklin Road and South Project Driveway 1. Route 220/Franklin Road and Valley Avenue/Southern Hills Drive EB NB SB WB 2025 Build Intersection Approach Movement Storage (ft) 2023 Existing AM PM AM PM 2025 No-Build AM PM Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 19 8 ACCESS MANAGEMENT AND TURN LANE WARRANTS Figure 9 summarizes the required and proposed access spacing. The requirements are based on the spacing standards outlined Table 2-2 and Figure 4-11 in Appendix F of the VDOT Road Design Manual. Access to the proposed development will be provided via one full-access driveway along the north side of Valley Avenue (south project driveway) and one partial access (right-in only) driveway (north project driveway) along the west side of Franklin Road. The VDOT spacing standard between a traffic signal and a right-in (partial access) entrance in Table 2-2 is 305 feet for a 45 mph, principle arterial (Franklin Road). The distance from the signalized intersection to the partial access entrance is approximately 190 feet, which does not meet the spacing requirement. An access management exception (AM-E) form will be submitted for VDOT review as a separate document to address the deficient driveway spacing. The VDOT spacing standard for commercial entrances on local streets in Figure 4-11 is 50 feet between their entrance radii. The proposed full-access driveway will tie into Valley Avenue west of Franklin Road and will serve as the northern leg of the intersection. At the full-access driveway on Valley Avenue, there is approximately 120 feet of separation between its own entrance radii and the radii at the intersection of Franklin Road and Valley Avenue/Southern Hill Drive which meets spacing standards. However, based on correspondence with VDOT, the intersection was determined to be within the functional area of the intersection and will require an AM-E form for approval. Turn lane warrant analyses were conducted at the proposed project driveways using turn lane warrant standards outlined in Appendix F of the VDOT Road Design Manual. The right-turn lane warrant analysis at the north project driveway showed that a full-width southbound right-turn lane with taper is warranted. Note that there is currently an existing southbound right-turn lane along Franklin Road which will serve the north project driveway. The right and left-turn lane warrant analyses at the south project driveway showed that a full-width westbound right-turn lane with taper is warranted. However, given geometric limitations and practicality, no turn lanes are proposed at the south project driveway. Note that the turn lane warrants conducted are applicable along a 2-lane highway. As Valley Avenue is not a 2-lane highway, the turn lane warrants conducted are not a direct representation of the warrant criteria. The development will however consolidate three existing driveways along Valley Avenue into one entrance/exit (south project driveway) to improve access management conditions. Nonetheless, a design wavier will be provided for the proposed south project driveway. Justification will be provided regarding the constraints and limitations to provide a right-turn taper at the proposed driveway within the design wavier document. The turn lane warrant analysis using Appendix F of the VDOT Road Design Manual is included in Appendix F. Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 20 Figure 9: Access Management Version 3 January 2024 kimley-horn.com Traffic Impact Analysis Sheetz at Franklin Road and Valley Avenue 21 9 CONCLUSION AND RECOMMENDATIONS The Traffic Impact Analysis (TIA) documented in this report evaluates the traffic impacts of the proposed 6,139 square-foot Sheetz gas station and convenience store with 12 fueling positions (the ‘Project’) in Roanoke, Virginia. The proposed development will be located within the northwest quadrant of the intersection of Franklin Road (US Route 220), hereafter referred to as Franklin Road, and Valley Avenue/Southern Hills Drive. Access to the proposed development will be provided via one full-access driveway along the north side of Valley Avenue (south project driveway) and one partial access (right-in only) driveway (north project driveway) along the west side of Franklin Road. Traffic operations were analyzed at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive during the AM and PM peak hours using Synchro 11 for the Existing (2023), projected No-Build (2025), and projected Build (2025) conditions. Additionally, based on correspondence with VDOT, SimTraffic queues were reported for information purposes only. The intersection of Franklin Road and Valley Avenue/Southern Hills Drive was analyzed as a signalized thru-cut in No-Build and Build conditions based on future intersection improvements confirmed by VDOT. To mitigate the additional traffic volumes generated by the proposed development, signal timing modifications are recommended to improve delay at the proposed signalized thru-cut at Franklin Road and Valley Avenue/Southern Hills Drive. With the implemented signal timing improvements, during the AM and PM peak hours, all movements and approaches at the intersection of Franklin Road and Valley Avenue/Southern Hills Drive operate at LOS D or better except for the eastbound left-turn movement. Note that movement delay is expected to decrease by approximately 9.5 seconds during the AM peak hour and 8.8 seconds during the PM peak hour under Build conditions. Further note that all minor street movement delays are expected to decrease and the overall intersection operates at LOS C or better under build conditions. During the AM and PM peak hours, the southbound stop-controlled approach at the south project driveway located on Valley Avenue is expected to operate at LOS C or better. Therefore, additional traffic generated by the proposed development is not expected to significantly or adversely impact the study intersection. Based on access management spacing standards reviewed, the proposed north project driveway does not meet access management spacing and will require an access management exception (AM-E) form for submittal to VDOT for review. The proposed south project driveway will also require an AM-E form for review. Turn lane warrant analyses were conducted at the proposed project driveways. The right-turn lane warrant analysis at the north project driveway showed that a full-width southbound right-turn lane with taper is warranted. Note that there is currently an existing southbound right-turn lane along Franklin Road which will serve the north project driveway. The turn lane warrant analyses at the south project driveway showed that a full-width westbound right- turn lane with taper is warranted. However, given geometric limitations and practicality, no turn lanes are proposed at the south project driveway. Note that the turn lane warrants conducted are applicable along a 2-lane highway. As Valley Avenue is not a 2-lane highway, the turn lane warrants conducted are not a direct representation of the warrant criteria. The development will however consolidate three existing driveways along Valley Avenue into one entrance/exit (south project driveway) to improve access management conditions. Nonetheless, a design wavier will be provided for the proposed south project driveway. Justification will be provided regarding the constraints and limitations to provide a right-turn taper at the proposed driveway within the design wavier document. Exhibit 10 Concurrence Letter from VDOT Regarding TIA COMMONWEALTH of VIRGINIA STEPHEN C. BRICH, P.E. COMMISSIONER January 31, 2024 DEPARTMENT OF TRANSPORTATION 714 South Broad Street Salem, VA 24153 Ms. Denise Sowder Department of Community Development County Of Roanoke P. 0. Box 29800 Roanoke,VA 24018 RE: Sheetz Franklin Road TIA Route 220 - Franklin Road Roanoke County Concurrence - Traffic Impact Analysis Denise: The traffic impact analysis for the above-mentioned development, received by our office on January 30, 2024 has been reviewed and it appears that all applicable standards and specifications have been met as the Virginia Licensed Professional Engineer has acknowledged by signing and stamping the analysis. This concurrence is based on the proposed land use covered in the submitted Traffic Study. Any future changes to these proposed land uses will require review and approval of a revised Traffic Study. Please be aware this concurrence does not constitute approval of the required site plan for the development which would include entrance location/spacing, intersection sight distance, proposed drainage, etc., nor does it constitute approval of any design waivers or access management exceptions. Should you have any questions, please do not hesitate to call me. Thank you. Sincerely, I Steven B Mullins Steven B. Mullins, P.E. Area Land Use Engineer VDOT, Salem Residency ckb/ cc: Alex lliev, P.E. - Kimley Horn & Associates, Inc. www.Virginiadot.org We Keep Virginia Moving Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 70 14035 Feet Date: 2/15/2024 1:1,128 Subject Site Aerial Map Sheetz, Inc. 4143 Franklin Rd Tax Map# 077.20-01-40.00-0000 Lot Size: 0.978 Acres Magisterial District: Cave Spring Current Zoning: C-2C Proposed Zoning: C-2 C2CC2C C2C2 C2SC2S Roanoke Cou nty, Virg inia 2019 Roanoke Cou nty, Virg inia2019 0 70 14035 Feet Date: 2/15/2024 1:1,128 Ju ris dictions Zoning C2 Zoning Map Sheetz, Inc. 4143 Franklin Rd Tax Map# 077.20-01-40.00-0000 Lot Size: 0.978 Acres Magisterial District: Cave Spring Current Zoning: C-2C Proposed Zoning: C-2 Subject Site COCO Roanoke Cou nty, Virginia 2019 Roanoke Cou nty, Virginia2019 0 70 14035 Feet Date: 2/15/2024 1:1,128 Ju risdictions Future Land Use Core Subject Site Future Land Use Map Sheetz, Inc. 4143 Franklin Rd Tax Map# 077.20-01-40.00-0000 Lot Size: 0.978 Acres Magisterial District: Cave Spring Current Zoning: C-2C Proposed Zoning: C-2 VMGINIA: BEXXETKEBOARD / !3F S3PERVISORS OF ROANOKE COWIY A 1.02 acre parcel of land,1 generally locat& on U.S. Route 220 1 @ Valley Street 1 wii-4li.n the Cave Spring 1 Magisterial District, and 1 rxorded as parcel 4 77.20-l-40 ) 1 in the Roanoke County Tax Records.1 FINALORDER To THE HONORABLE SUPERVISORS OF ROANOKE COUNTY: WHEREAS, your Petitioner Central Fidelity Bank, Inc. did petition tie Board of County Supervisors to rezone the above-referenced parcelB-2, General Commercial B-2, General Commercial frm with Conditions District to with Amended Conditions District, fcr the purpose of constructing and operation of a branch bank. WHEREAS, after due legal notice,%he Planning Commission did hold a public hearing of the petition on my 2 , 19 8g , at -which time, all parties in interest were given an opportunity to 'be heard; and '%HEREAS, after full consideration at the public hearing held on May 23, 19 89,the Bxrd of County Supervisors determined that the rezoning be NOW, THEREFORE, BE IT ORDERED that the aforementioned prcel of land, which is contained in the Roanoke County Tax Maps as Parcel 77. 'Lo- I -qil and recorded in Deed Book 1082 Page 4rq and legally descrybed below, be rezoned from District to District. - 10 - Created: 2023-10-03 15:59:54 [EST] (Supp. No. 38) Page 1 of 5 SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT. (Ord. No. 111213-15 , § 1, 11-12-13) Sec. 30-54-1. Purpose. (A) The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13) Sec. 30-54-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi-Family Dwelling * Two-Family Dwelling * 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University Educational Facilities, Primary/Secondary * Family Day Care Home * Guidance Services Halfway House * Park and Ride Facility * Post Office Created: 2023-10-03 15:59:54 [EST] (Supp. No. 38) Page 2 of 5 Public Assembly Public Parks and Recreational Areas * Safety Services * Utility Services, Minor 3. Office Uses Financial Institutions * General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services * Antique Shops Automobile Dealership * Automobile Repair Services, Minor * Automobile Rental/Leasing Automobile Parts/Supply, Retail * Bed and Breakfast * Boarding House Business Support Services Business or Trade Schools * Commercial Indoor Amusement Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services * Consumer Repair Services Convenience Store * Fuel Center* Funeral Services Garden Center * Gasoline Station * Hospital Created: 2023-10-03 15:59:54 [EST] (Supp. No. 38) Page 3 of 5 Hotel/Motel/Motor Lodge Kennel, Commercial * Pawn Shop Personal Improvement Services Personal Services Restaurant, Drive-in or Fast Food * Restaurant, General Retail Sales Short-term Renal * Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations * 6. Miscellaneous Uses Amateur Radio Tower * Parking Facility * (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Civic Uses Adult Care Residences Life Care Facility Nursing Home Religious Assembly * Utility Services, Major * 2. Commercial Uses Adult Business * Automobile Repair Services, Major * Car Wash * Dance Hall Equipment Sales and Rental * Manufactured Home Sales * Mini-warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Created: 2023-10-03 15:59:54 [EST] (Supp. No. 38) Page 4 of 5 Surplus Sales Truck Stop * 3. Industrial Uses Custom Manufacturing * Industry, Type I Landfill, Rubble * Transportation Terminal 4. Miscellaneous Uses Broadcasting Tower * Outdoor Gatherings * (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 062816-4 , § 1, 6-28-16; Ord. No. 020921-8 , § 1, 2-9-21; Ord. No. 011023-4 , § 1, 1-10-23) Sec. 30-54-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. Lots served by private well and sewage disposal system; a. Area: 1 acre (43,560 square feet). b. Frontage: 100 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water, or both: a. Area: 15,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. b. Accessory structures: Behind the front building line. 2. Side yard: None. 3. Rear yard: a. Principal structures: 15 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. Created: 2023-10-03 15:59:54 [EST] (Supp. No. 38) Page 5 of 5 1. Height limitations: a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. b. Accessory structures: actual height of principal structure. (D) Maximum coverage. 1. Building coverage: 50 percent of the total lot area. 2. Lot coverage: 90 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) 8/13/2021 Roanoke County, VA Code of Ordinances 1/1 (A) 1. 2. a. b. 3. (B) 1. 2. (C) 1. 2. Sec. 30-85-13. - Convenience Store. General standards: Limited sale of foods prepared on the premises may be allowed provided no more than twenty (20) percent of the floor areas is devoted to seating facilities. Seating areas in excess of this shall constitute a fast food restaurant. Exterior display of merchandise for sale is allowed under the following conditions: On a paved walkway within three (3) feet of the building. Ice machines and soft drink vending machines, in operating condition, shall be stored under roofed areas. The display of vehicles "for sale" is prohibited. Additional standards in the NC district: No convenience store shall exceed two thousand (2,000) square feet of gross floor area. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type. Additional standards in the AV district: No convenience store shall exceed three thousand (3,000) square feet of gross floor area. When adjoining a residential use type, a Type C buffer yard in accordance with Section 30-92 shall be provided along the property line which adjoins the residential use type. (Ord. No. 122005-11 , § 1, 12-20-05; Ord. No. 052819-10 , § 1, 5-28-19) Core: A future land use area where high intensity urban development is encouraged. Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally-based shopping facilities. Due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities. Land Use Types: General Retail Shops and Personal Services - Planned shopping centers and clustered retail uses are encouraged. These centers should incorporate greenways, bike and pedestrian trails into their designs and link them to surrounding neighborhoods. Office and Institutional Uses - Planned developments are encouraged. Limited Industrial Uses - Planned uses in areas designated as economic opportunity areas. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where commercial uses have been developed or will likely be developed. EXISTING ZONING - Locations where commercial zoning exists. ACCESS - Locations served by an arterial street system. POPULATION CENTER - Locations within close proximity to the projected population concentrations. URBAN SECTOR - Locations served by urban services. 3/29/24, 9:02 AM Mail - Alyssa Dunbar - Outlook https://outlook.office365.com/mail/inbox/id/AAQkAGViMGIzNmEzLTc3YmUtNGY0Ny1hMWYxLTFjMzY4MWRmYjU1NAAQABPqXSq6obJJoPIvhSdx…1/1 WARNING: This Message Is From an External Sender, Use Caution! This message was sent from outside the Roanoke County email system. [EXTERNAL] - Sheetz application US220 & Valley hearing scheduled 2April Jim Mullen <jimmullen2530@gmail.com> Thu 3/28/2024 4:49 PM To: Alyssa Dunbar <ADUNBAR@roanokecountyva.gov> I am residing 5424 The Peaks Dr and am very concerned about increased traffic potential if this is approved. Southbound on 220 is often backed up across the bridge across 419. Northbound is more variable but still backed up the hill to near the quarry. TheLowes and Home Depot lights , and the next intersection are obviously the main issue which can't be undone (wishful thinking) . It seems to me a better location would be in the Clearbrook area on the way to Walmart as they do not have gas available. The congestion would not be as great there. L would appreciate your consideration in this matter. Jim Mullen 540 330 0193 vabiomed7321@gmail.com Sheetz, Inc. Remove proffered conditions on approximately 0.978 acre of land zoned C-2C, High Intensity Commercial with conditions Board of Supervisors Public Hearing April 23, 2024 Location Map2 Project Site •4143 Franklin Road •0.978 acre •Current Use: Vacant, previously a bank •Propose to remove proffered conditions from 1989 rezoning •Proposed Sheetz convenience store with fuel pumps on this parcel and neighboring 4135 Franklin Road 3 Photographs4 Photographs5 Photographs6 Photographs7 Photographs8 •Property was rezoned in May 1989 by Central Fidelity Bank, Inc. Conditional rezoning which proffered: •Substantial conformance to a concept plan •Limited site lighting •Limited signage size •Limited hours of sign lighting •Specified entrance location •Addressed future upgrades to the storm sewer along the eastern property line •Site operated as a bank from this rezoning until 2022 when the property was listed for sale 9 Property Background 10 Zoning Background •The Roanoke County Zoning Ordinance defines convenience stores as “establishments primarily engaged in the provision of frequently or recurrently needed goods for household consumption, such as repackaged or prepared food and beverages, and limited household supplies and hardware. This use may include fuel pumps and/or the selling of fuel for motor vehicles. Typical uses include neighborhood markets and country stores.” •Convenience stores are permitted by right in the C-2, High Intensity Commercial District, subject to use and design standards. There are three general use and design standards within Section 30-85-13 that would apply to this project: 1.Limited sale of foods prepared on the premises may be allowed provided no more than twenty (20) percent of the floor areas is devoted to seating facilities. Seating areas in excess of this shall constitute a fast food restaurant. 2.Exterior display of merchandise for sale is allowed under the following conditions: (a) On a paved walkway within three (3) feet of the building.(b) Ice machines and soft drink vending machines, in operating condition, shall be stored under roofed areas.3. The display of vehicles "for sale" is prohibited. 11 Concept Plan 12 Renderings 13 Renderings Zoning Existing Zoning •C-2C, High Intensity Commercial District with conditions 14 Surrounding Zoning •C-2, C-2C, C-2S •CG (Commercial General) - City Future Land Use15 Core •Core is a future land use area where high intensity urban development is encouraged. • Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton. •Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally based shopping facilities. •The proposed rezoning is consistent with the Core future land use designation. Planning Commission Public Hearing – April 2, 2024 •No citizens spoke during the public hearing. •One citizen submitted an email prior to the public hearing which raised concerns that the project would potentially increase traffic. •The Planning Commission discussed: •Concept plan •Traffic •Access modifications •Future improvements at Franklin Road/Valley Avenue/Southern Hills Drive intersection •Surrounding commercial zoning and land uses •Future land use designation 16 Planning Commission The Planning Commission recommends approval of the application to remove the proffered conditions. 17 Questions? 18 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY Marta J. Anderson Douglas P. Barber, Jr. SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of Sheetz, Inc. to remove the proffered conditions on approximately 0.978 acre of land zoned C-2C (High Intensity Commercial) District with conditions, located at 4143 Franklin Road, Cave Spring Magisterial District. MOTION TO APPROVE I find that the proposed rezoning request to remove the existing five (5) proffered conditions currently existing on the property: 1. Is consistent with the Core future land use designation of the County’s adopted comprehensive plan, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested. MOTION TO DENY I find that the proposed rezoning request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan, 2. Is not good zoning practice, and/or 3. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the rezoning request as it has been requested. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE REMOVING THE EXISTING PROFFERED CONDITIONS ON APPROXIMATELY 0.978 ACRE OF LAND ZONED C-2C (HIGH INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS, LOCATED AT 4143 FRANKLIN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT (ROANOKE COUNTY TAX MAP NO: 077.20-01-40.00-0000) WHEREAS, Sheetz, Inc. has filed a petition to remove proffered conditions on approximately 0.978 acre of land located at 4143 Franklin Road in the Cave Spring Magisterial District (Roanoke County Tax Map Number 077.20 -01-40.00-0000); and WHEREAS, the said property contains the following five (5) conditions imposed upon the parcel by Ordinance #50989-1 adopted by the Board on April 30, 1989; and (1) The site will be developed in substantial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. (2) Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. (3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. (4) The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. (5) Central Fidelity Bank, Inc. will coordinate with Roanoke County to enable the County to upgrade the storm sewer along the eastern property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned branch opening on December 12, 1989. WHEREAS, the first reading of this ordinance was held on March 26, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 2, 2024; and Page 2 of 2 WHEREAS, the Roanoke County Planning Commission recommends approval of the rezoning as requested to remove the five (5) proffered conditions currently existing on the property; and WHEREAS, the second reading and public hearing were held on April 23, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the proposed rezoning request is consistent with the purpose and intent of the County’s adopted comprehensive plan, is good zoning practice, and will not result in substantial detriment to the community. 2. Accordingly, the Board approves the rezoning request, and the following conditions imposed by Ordinance #50989-1 adopted by the Board on April 30, 1989 are hereby removed as follows: (1) The site will be developed in substantial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. (2) Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. (3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. (4) The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. (5) Central Fidelity Bank, Inc. will coordinate with Roanoke County to enable the County to upgrade the storm sewer along the eastern property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned branch opening on December 12, 1989. 3. This ordinance shall be in full force and effect thirty (30) days after its final passage. Page 1 of 2 ACTION NO. ITEM NO. N.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of the City of Salem Water Department to obtain a special use permit for a major utility service (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for a water tank in a residential district. BACKGROUND: · A water tank is classified as a major utility service which is defined as “services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, community waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission.” · A major utility service is a special use in the R-1, Low Density Residential District. DISCUSSION: The Planning Commission held a public hearing on this application on April 2, 2024. Two (2) citizens spoke during the public hearing. Both supported the water tank, but had Page 2 of 2 questions regarding the maintenance of Hearth Lane and fencing around the water tank. The Planning Commission discussed: different water pressure zones (WVWA and City of Salem); purchase of water from WVWA; the proposed water tank providing better water pressure for the City of Salem; the fact that while the water tank was planned before the Hope Tree development, the water tank would serve this area of the City of Salem; site landscaping; required fencing; paving of a portion of Hearth Lane; the proposed tank being built in the same footprint as the existing water tank; surrounding zoning and land uses; and the future land use designation. The Planning Commission recommends approval of the special use permit for a major utility service (water tank) with the following conditions: 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 3. Hearth Lane shall be paved from Red Lane Extension to where the gravel access road splits from Hearth Lane on the property. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit for a major utility service (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, with three (3) conditions: 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 3. Hearth Lane shall be paved from Red Land Extension to where the gravel access road splits from Hearth Lane on the property. 1 STAFF REPORT Petitioner: City of Salem Water Department Request: To obtain a special use permit for Utility Services, Major (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District Tax Map #: Location: 035.04-03-46.00-0000 1490 Hearth Lane Magisterial District: Suggested Conditions: Catawba 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. EXECUTIVE SUMMARY: The City of Salem Water Department is requesting a special use permit for Utility Services, Major (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba Magisterial District. The intent is to replace an existing unused water tank with a new water tank that would not exceed 75 feet in height. The 2005 Roanoke County Comprehensive Plan indicates the future land use designations of this area as Development. Development is a future land use area where most new neighborhood development will occur, including large-scale planned developments which mix residential with retail and office uses. Innovation in housing design and environmental sensitivity in site development is a key objective. Clustered developments are encouraged as is the use of greenways and bike and pedestrian trails. The proposed special use permit is consistent with the Development future land use designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines Utility Services, Major as “services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, community waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission.” Section 30-83-11 of the Roanoke County Zoning Ordinance contains the following use and design standards for Utility Services, Major: (A) General Standards: 1. In considering an application for a special use permit, the planning commission and board of supervisors shall consider the justification for the location of the proposed utility service and any alternative locations which may be available. 2. The minimum lot size may be reduced as part of approval of the special use permit provided all setback and yard requirements are met and all other dimensional requirements are achieved. 3. The height limitation contained in each district may be increased as part of the approval of the special use permit, subject to any other height limitation contained in the section 30-72 and 30-73 of this ordinance. 4. No major utility service shall be located within one hundred (100) feet of an existing residence. 2 5. Except in the I-1 and I-2 districts, outdoor storage of materials and equipment, except during construction of the utility facility, shall be prohibited in association with a major utility service, unless specifically requested and approved as part of the special use permit. In the I-1 and I-2 districts outdoor storage areas shall comply with the screening provisions contained in section 30-92-4 (E). 6. Buildings and facilities shall be designed and constructed to be compatible with the surrounding area, so that these facilities or structures will not adversely affect nearby properties. 7. Except in the I-1 and I-2 districts, Type E screening and buffering consistent with section 30-92 of this ordinance shall be required, unless specifically modified as a part of the approved special use permit. 8. All sewer and water utility services shall be publicly owned and operated by a government agency unless otherwise recommended by the director of the utility department and approved by the board of supervisors. 9. Sewer and water utility services shall be designed with a service area and capacity consistent with the purposes of the respective zoning district and the recommendations of the community plan. Site plan review and building permit review will be required prior to construction of the water tank. 2. ANALYSIS OF EXISTING CONDITIONS Background – The existing site is comprised of approximately 0.38 acre and contains an existing water tank, a pressure reducing and metering station, and a well house. The existing water tank originally served HopeTree in the City of Salem located at 860 Mount Vernon Lane which at the time was called Virginia Baptist Children’s Home. HopeTree eventually began to be served by the City of Salem utility system and the water tank was abandoned. In 2001, the property was bought by Hanging Rock Golf Club. The Golf Club has a well on the property that it uses and the Western Virginia Water Authority meters and reduces pressure into the City of Salem at this property. Topography/Vegetation – The property is mostly a grass covered maintained lot. The water tank is lined with several small deciduous trees and shrubs on the west side of the property. The property line to the east that runs along Red Land Extension is characterized by five (5) large evergreen trees. The property slopes down to the west, east, and south with the highest point being where the existing water tank is located, toward the north central portion of the property. There is a steep drop off on the east property line to the public right-of-way running along Red Lane Extension. Surrounding Neighborhood – The subject parcel is located on the corner of Hearth Lane and Red Lane Extension. The parcel is a quarter mile from Interstate 81 to the south. The parcel is located very close to the City of Salem and Roanoke County boundary line to the southeast and southwest. The surrounding area is primarily zoned R-1, Low Density Residential District and mostly comprised of single-family homes. Located to the east across Red Lane Extension and to the west are vacant properties. Community Outreach – Approximately 74 letters were mailed out to adjoining property owners in the City of Salem and Roanoke County. The letters contained the application information, hearing dates, and aerial map along with direct contact information for staff and instructions for how to submit comments. To date, no comments have been received from adjoining property owners. The applicant held a community meeting before submitting this application. This meeting was held at Fellowship Community Church on October 30, 2023. Letters containing information regarding this meeting were mailed to the same 74 adjoining property owners. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – The submitted site plan shows a new water tank that will be built in the footprint of the existing dilapidated water tank that will be demolished. The existing concrete water tank is 25-30 feet in height, has a diameter of 31 feet, and the building footprint is approximately 755 square feet. The new water tank will be approximately 70+ feet in height and will be constructed of steel and glass lined. The color of the new water tank is 3 proposed to be cobalt blue. The property has an existing well house to the south of the water tank that is approximately 117 square feet in size, and an existing pressure reducing sand metering station to the southeast of the site that is approximately 68 square feet in size. The Virginia Department of Health will require security fencing around the new water tank. Deciduous and evergreen trees will be planted at the north and southeast corners of the property as well as along the gravel access road to the west of the property. Access/Traffic Circulation – The subject site is located at the corner of a private road, Hearth Lane, and a public road, Red Lane Extension. Hearth Lane is a 30-foot ingress/egress and utility easement that extends through the property to the south. This road is paved, however the portion located on this parcel will be upgraded for better access to the water tank. There is also a gravel access road that extends off of Hearth Lane through the parcel to the west that provides access to the property as well as eight (8) other parcels. There is a second entrance to this gravel access road directly off Red Lane Extension to the north. Agencies Comments: The following agencies provided comments on this application: Office of Building Safety – All construction shall meet the requirements of the Virginia Uniform Statewide Building Code. Fire and Rescue – Fire and Rescue does not object to this project and it will not increase the services we provide. Roanoke County Stormwater – There are no floodplain concerns related to this project. VDOT – It appears from the information provided that granting special use for replacing the water storage tank at this property will not adversely impact the VDOT right-of-way. Any future expansions or redevelopment of the parcel or alteration to the existing drive may require VDOT review, approval, and permitting. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Development. Development is a future land use area where most new neighborhood development will occur, including large-scale planned developments which mix residential with retail and office uses. Innovation in housing design and environmental sensitivity in site development is a key objective. Clustered developments are encouraged as is the use of greenways and bike and pedestrian trails. The proposed rezoning is consistent with the Development land use designation. 5. STAFF CONCLUSIONS The City of Salem Water Department is requesting a special use permit for Utility Services, Major (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba Magisterial District. The intent is to replace an existing unused water tank with a new water tank that would not exceed 75 feet in height. The 2005 Roanoke County Comprehensive Plan indicates the future land use designations of this area as Development. The proposed special use permit is consistent with the Development future land use designation. If the Planning Commission recommends approval of this request, staff suggests the following conditions: 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 4 CASE NUMBER: # 5-4/2024 PREPARED BY: Skylar Camerlinck HEARING DATES: PC: April 2, 2024 BOS: April 23, 2024 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) R-1 District Regulations Development Future Land Use Designation Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 70 14035 Feet Date: 2/16/2024 ² Dis claimer: It is und ers tood that the d ata d is p layedthrough this ap p lication is s ubject to cons tant changeand that its accuracy cannot be guaranteed . Themap s have been created from information p rovid edby various government and p rivate s ources at variouslevels of accuracy. The d ata is p rovid ed to you as is ; with no w arranty, rep res entation or guaranty as to the content, s equence, accuracy, timeliness or comp letenes s of any of theinformation p rovid edherein. It is theres p onsibility of the us er ofthe d ata to be aw are of thed ata’s limitations and toutilize the d ata in anap p rop riate manner. 1:1,128 Aerial Map 6DOHP:DWHU 'HSDUWPHQW 1490 Hearth Ln Tax Map #: 035.04-03-46.00-0000 Lot Size: .38 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Utility Services, Major Magisterial District: Catawba Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site R1R1 Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 70 14035 Feet Date: 2/16/2024 ² Disclaimer: It is understood th at th e data displayedth rough th is application is subject to constant ch angeand th at its accuracy cannot be guaranteed. Th emaps h av e been created from information prov idedby v arious gov ernment and priv ate sources at v ariouslev els of accuracy. Th e data is prov ided to you as is; w ith no w arranty, representation or guaranty as to th econtent, sequence, accuracy, timeliness or co ate 1:1,128 Jurisdictions R1 Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site Zoning Map 6DOHP:DWHU 'HSDUWPHQW 1490 Hearth Ln Tax Map #: 035.04-03-46.00-0000 Lot Size: .38 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Utility Services, Major Magisterial District: Catawba Zoning DEDE Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 70 14035 Feet Date: 2/16/2024 ² Disclaimer: It is understood th at th e data displayedth rough th is application is subject to constant ch angeand th at its accuracy cannot be guaranteed. Th emaps h av e been created from information prov idedby v arious gov ernment and priv ate sources at v ariouslev els of accuracy. Th e data is prov ided to you as is; w ith no w arranty, representation or guaranty as to th e content, sequence, accuracy, timeliness or completeness of any of th einformation prov idedh erein. It is th eresponsibility of th e user ofth e data to be aw are of th edata’s limitations and toutilize th e data in anappropriate manner.1:1,128 Jurisdictions Future Land Use Dev elopment Future Land Use Map 6DOHP:DWHU 'HSDUWPHQW 1490 Hearth Ln Tax Map #: 035.04-03-46.00-0000 Lot Size: .38 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Utility Services, Major Magisterial District: Catawba Future Land Use Subject Site Development Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Created: 2023-10-03 15:59:53 [EST] (Supp. No. 38) Page 1 of 3 SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. Purpose. (A) The R-1, low density residential district is established for areas of the county within the urban service area with existing low-middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. Permitted uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Stable, Private* 2. Residential Uses Accessory Apartment* Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit* Residential Human Care Facility Single-Family Dwelling, Attached * Single Family Dwelling, Attached (Cluster Subdivision Option) * Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) * Single Family Dwelling, Detached (Zero Lot Line Option) * 3. Civic Uses Community Recreation * Created: 2023-10-03 15:59:53 [EST] (Supp. No. 38) Page 2 of 3 Family Day Care Home * Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * Short-Term Rental * 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small* (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage System * 2. Civic Uses Cemetery * Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Halfway House * Religious Assembly * Utility Services, Major * 3. Commercial Uses Golf Course * 4. Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7- 26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22 , § 1, 5-26-09; Ord. No. 030811-1 , § 1, 3-8-11; Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 020921-8 , § 1, 2-9-21; Ord. No. 011023-4 , § 1, 1-10-23) Sec. 30-41-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. Created: 2023-10-03 15:59:53 [EST] (Supp. No. 38) Page 3 of 3 (A) Minimum lot requirements. 1. All lots served by private well and sewage disposal systems: a. Area: 0.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: 45 feet. b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13) Development: A future land use area where most new neighborhood development will occur, including large-scale planned developments which mix residential with retail and office uses. Innovation in housing design and environmental sensitivity in site development is a key objective. Clustered developments are encouraged as is the use of greenways and bike and pedestrian trails. Land Use Types: Conventional Residential - Single-family developments in conventional lots. Includes attached, detached and zero-lot line housing options. Greenways and bike and pedestrian trails are encouraged. Cluster Residential - Single family developments with similar gross density of conventional subdivisions but individual lot sizes may be reduced to accommodate the clustering of housing while allocating common open space. Includes attached, detached and zero-lot line housing options. Greenways and bike and pedestrian trails are encouraged. Multi-family - Developments of 6-12 units per acre. Clustering is encouraged as are greenways and bike and pedestrian trails. Planned Residential Development - Mixed housing types at a gross density range of 4-8 units per acre. Includes conventional housing, cluster housing, zero lot-line housing, townhouses and garden apartments. Greenways and bike and pedestrian trails are encouraged. Planned Community Development - Planned residential development mixed with office parks, neighborhood shopping centers and supporting retail development. The majority of the development is residential with a maximum limit set on the retail land. Greenways and bike and pedestrian trails are encouraged. Community Activity Centers - Facilities which serve the neighboring residents including parks, schools, religious assembly facilities, parks and recreational facilities and community clubs and meeting areas. These activity centers should be linked to residential areas by greenways, bike and pedestrian trails. Land Use Determinants: PUBLIC FACILITIES CAPACITY - Locations where public facilities are adequate to handle the increased population concentration. This includes schools, parks and recreation facilities and fire and rescue facilities. UTILITY AVAILABILITY - Locations where water and sewer services exist or are scheduled to serve the area. ENVIRONMENTAL CAPACITY - Locations where natural land features, including topography, provide optimum opportunity for urban residential development. ACCESS - Locations which have or can provide direct access to a major street. URBAN SECTOR - Locations served by urban services. City of Salem Water Department Petition to obtain a special use permit for Utility Services, Major (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District Board of Supervisors Public Hearing April 23, 2024 Location Map2 Project Site •1490 Hearth Lane •0.38 Acre •Major Utility Service (Water Tank) 3 Photographs4 Photographs5 Photographs6 Photographs7 Photographs8 9 Property Background •The existing water tank originally served HopeTree in the City of Salem located at 860 Mount Vernon Lane which at the time was called Virginia Baptist Children’s Home. •HopeTree eventually began to be served by the City of Salem utility system and the water tank was abandoned. •In 2001, the property was bought by Hanging Rock Golf Club. The Golf Club has a well on the property that it uses. •The Western Virginia Water Authority meters and reduces pressure into the City of Salem at this property. 10 Zoning Ordinance The Roanoke County Zoning Ordinance defines Utility Services, Major as “services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, community waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission.” 11 Concept Plan Existing Tank: Tank Diameter: ~ 31 Feet Tank Height ~ 25 –30 Feet Material: Concrete Proposed Tank: •Tank Diameter: 31 Feet •Tank Height: 60.5 Feet •Tank Height (with roof): ~70 Feet •Material: Glass Lined Steel Tank •Size: 336,000 Gallons 12 Planting Plan Zoning13 Existing Zoning •R-1 – Low Density Residential Surrounding Zoning •North – R-1 •East – R-1 •West – R-1 •South – R-1 Future Land Use14 Development •Development is a future land use area where most new neighborhood development will occur, including large-scale planned developments which mix residential with retail and office uses. Planning Commission Public Hearing –April 2, 2024 •Two citizens spoke during the public hearing.Both citizens supported the water tank but had questions regarding the maintenance of Hearth Lane and fencing around the water tank. •The Planning Commission discussed: •Different water pressure zones (WVWA and City of Salem) •Purchase of water from WVWA •The proposed water tank providing better water pressure for the City of Salem •While the water tank was planned before the Hope Tree development, the water tank would serve this area of the City of Salem •Site landscaping, required fencing, and paving of a portion of Hearth Lane •The proposed water tank being built in the same footprint as the existing water tank •Surrounding zoning and land uses, and the future land use designation. 15 Planning Commission The Planning Commission recommends approval of thespecialusepermitforamajorutilityservice(water tank)with three (3)conditions: •The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. •The water tank shall not exceed 75 feet in height. •Hearth Lane shall be paved from Red Land Extension to where the gravel access road splits from Hearth Lane on the property. 16 Questions? 17 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY Marta J. Anderson Douglas P. Barber, Jr. SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of the City of Salem Water Department to obtain a special use permit for Utility Services, Major (water tank) on approximately 0.38 acre of land zoned R -1 (Low Density Residential) District located at 1490 Hearth Lane, in the Catawba Magisterial District MOTION TO APPROVE I find that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with the following conditions: 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 3. Hearth Lane shall be paved from Red Lane Extension to where the gravel access road splits from Hearth Lane on the property. MOTION TO DENY I find that the proposed special use permit request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan or good zoning practice, and/or 2. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request. OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800  Roanoke, Virginia 24018-0798 MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE CITY OF SALEM WATER DEPARTMENT FOR UTILITY SERVICES, MAJOR (WATER TANK) ON APPROXIMATELY 0.38 ACRE OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 1490 HEARTH LANE IN THE CATAWBA MAGISTERIAL DISTRICT (ROANOKE COUNTY TAX MAP NO: 035.04-03-46.00-0000) WHEREAS, the City of Salem Water Department has submitted an application for a special use permit for a water tank (major utility service) on approximately 0.38 acre of land zoned R-1 (Low Density Residential) District, located at 1490 Hearth Lane (Roanoke County Tax Map Number 035.04-03-46.00-0000) in the Catawba Magisterial District; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 2, 2024; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition with conditions; and WHEREAS, the first reading of this ordinance was held on March 26, 2024, and the second reading and public hearing were held on April 23, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 2 of 2 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The Board approves the special use permit for a water tank (major utility service) on approximately 0.38 acre of land zoned R-1 (Low Density Residential) District, located at 1490 Hearth Lane in the Catawba Magisterial District, with the following conditions: a. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. b. The water tank shall not exceed 75 feet in height. c. Hearth Lane shall be paved from Red Lane Extension to where the gravel access road splits from Hearth Lane on the property. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage.