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HomeMy WebLinkAbout4/23/2024 - Adopted Board Records ACTION NO. 042324-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution congratulating the Northside High School Boys Basketball Team for winning the Virginia High School League (VHL) Class 3 Championship SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to congratulate the Northside High School Boys Basketball Team for winning the Virginia High School League (VHL) Class 3 Championship. The Basketball Team, Coach Pope and Principal Green are expected to be in attendance. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-1 CONGRATULATING THE NORTHSIDE HIGH SCHOOL BOYS BASKETBALL TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 3 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County;teaching cooperation, sportsmanship,teamwork and athletic skill; and WHEREAS, on March 8, 2024,the Northside Boys basketball team won the class 3 State championship at the VCU Siegel Center in Richmond, Virginia after defeating Lake Taylor, 73-58; and WHEREAS, the Vikings completed their season with a 28—3 overall record and a 13 game winning streak to finish the season. The team won the Blue Ridge District Championship, the Region D Championship and the State Class 3 Championship. The State Championship game was against Lake Taylor, the #1 ranked team in all 6 classifications in Virginia. The Vikings trailed by 1 at halftime but took the lead early in the 3rd quarter and never trailed again. The Vikings made 10 3-point shots and were lead by Mykell Harvey's 26 points, Cy Hardy's 17 points and DJ Via's 13 points; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County; and WHEREAS, Junior Cy Hardy was named Class 3 State Player of the Year and Junior MyKell Harvey made the Class 3 All-State 1st team. Senior Kai Logan was named 2nd Team All Region. Seniors DJ Via and Nick Crawford were both named 2nd Team All Blue Ridge District. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke Page 1 of 2 County, Virginia does hereby extend its sincere congratulations to the members of the NORTHSIDE HIGH SCHOOL BOYS BASKETBALL TEAM: DJ Via, Jamareay Lavinder, Cy Hardy, Josiah Keene, Quinn Logan, Nick Crawford, Kristrion Ward, Mykell Harvey, Javin Gibson, Kai Logan, Jele Green, Ryland Stump, Kaden Ragland, Kam Tucker, Kavon Brown; and Brayden Ragland. BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Rich. d L. Caywood, P.E. •unty Administrator/ Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. 042324-2 ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2024-2025 SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of the fiscal year 2024-2025 budget for the Roanoke Valley Resources Authority BACKGROUND: The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities. Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and City of Salem. As specified in the RVRA's Member Use Agreement, all members must approve the budget for it to be approved. On March 27, 2024, the Roanoke Valley Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal year 2024-2025. DISCUSSION: The fiscal year 2024-2025 operating budget for RVRA totals $16,749,590 and represents an overall increase of$835,797 from the prior year budget. The budget proposal reflects an $1.50 increase in municipal tipping fees ($55 to $56.50) Page 1 of 3 and an $1.75 increase in the commercial tipping fee ($65.75 to $67.50). Highlights of the operating budget are as follows: Revenues • Increase of $780,697 in tipping fee revenue is primarily due to the projected increase in the municipal and commercial tipping fees; • Increase of$50,000 in interest income due to the increase in interest rates Expenses • Salary and Benefits increased by $121,375 primarily due to proposed average salary adjustment of 3% for RVRA employees and associated increase costs of VRS and health insurance. • Operating Costs increased of$1,267,958 are primarily attributed to: • Increase of $548,450 in transportation costs to Smith Gap due to a 5% rate increase; and • Increase of $641,500 in contracted repairs, tires, and parts primarily due to required maintenance of aging equipment; and • Transfer to reserves decreased $554,103 to minimize increase in tipping fees and until such time a complete master planning process and long range capital plan is completed See the attached Fiscal Year 2024-2025 Reserves and Budget for additional information. Jon Lanford, CEO of the Roanoke Valley Resource Authority will present the FY2024- 2025 annual budget. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Recycling and tipping fees totaling $2,589,000 are budgeted in the fiscal year 2024-2025 General Fund-Solid Waste budget. 2. The County will continue to receive a municipality fee of $350,000 annually from the RVRA to compensate for the siting of the landfill within the County. Page 2 of 3 3. The County will receive $63,017.40 during the fiscal year 2024-2025 for providing accounting services. All of the above impacts are included in the proposed fiscal year 2024-2025 County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the fiscal year 2024-2025. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Jon Lanford, CEO, RVRA Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2024-2025 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke and the Town Council of the Town of Vinton; and WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted the fiscal year 2024-2025 budget of the Roanoke Valley Resource Authority for approval. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2024-2025 budget for the Roanoke Valley Resource Authority, is hereby approved, and the County Administrator and the Clerk are authorized to execute and attest respectively, on behalf of the County, any documentation, in form by the County Attorney, necessary to evidence said approval. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None Page 1 of 2 A COPY TESTE: Fic and aywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: John Lanford, CEO, RVRA Page 2 of 2 ACTION NO. 042324-3 ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport Commission SUBMITTED.BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport Commission BACKGROUND: The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The Commission is composed of seven (7) members. Two (2) members are appointed by the Roanoke County Board of Supervisors and one (1) by the City of Salem and four (4) by Roanoke City Council. The County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required. The Commission is responsible for paying all outstanding debt. No subsidy has been required since inception. In accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit'its budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval. At its meeting on March 26, 2024, the Commission approved the attached budget for fiscal year 2024- 2025 to be forwarded to the governing bodies of the three (3) localities. DISCUSSION: Page 1 of 2 The 2024-2025 operating budget for the Roanoke Regional Airport Commission totals $13,819,350. Total revenues are projected at $13,819,350, total operating expenditures are projected at $12,828,139 and net income projected at $991,211. At this time no additional appropriations are being requested or anticipated from the County of Roanoke or the Cities of Roanoke and Salem. The Commission also approved a capital expenditure program for projects totaling $20,124,143 as shown on the attached document from the Roanoke Regional Airport Commission Budget. FISCAL IMPACT: No funds from the County of Roanoke are requested or anticipated for the fiscal year 2024-2025 budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2024-2025. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Mike Stewart, Executive Director, Roanoke Regional Airport Commission Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 2024 RESOLUTION 042324-3 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2024-2025 WHEREAS, Section 24.B of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated April 23, 2024, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2024-2025 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2024-2025 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the April 10, 2024 report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: Page 1 of 2 AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Rich L. Caywood, P.E. unty Administrator/ Clerk to the Board of Supervisors CC: Mike Stewart, Executive Director, Roanoke Regional Airport Commission Page 2 of 2 ACTION NO. 042324-4 ITEM NO. D 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the issuance of revenue refunding bonds by the Economic Development Authority (EDA) of Roanoke County, Virginia in an aggregate amount not to exceed $60,000,000 for the benefit of Friendship Foundation SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of reissuance of the Series 2019 Bonds. BACKGROUND: Friendship Foundation, a 501(c)(3) organization, acquired in the fall of 2023 certain senior living facilities located in Roanoke County, near Salem, from Richfield Living. Richfield had previously financed/refinanced these facilities in 2019 with a series of bonds (the "Series 2019 Bonds") issued through the Roanoke County Economic Development Authority. Richfield encountered financial difficulties in the COVID and post-COVID environment and had entered into forbearance arrangements with the Series 2019 Bondholders and Bond Trustee in order to avoid default proceedings. In connection with its acquisition of the facilities, Friendship assumed the 2019 obligations. It also continued the forbearance arrangements with the Series 2019 Bondholders and Bond Trustee. The EDA consented to Friendship's debt assumption in connection with the acquisition as was required by the Series 2019 Bond documents. Page 1 of 3 DISCUSSION: Friendship and the Series 2019 Bondholders have agreed in principle to various amendments to the Series 2019 Bond Documents. These consist of a reduction in the principal amount of the Series 2019 Bonds, differing interest rates for.the Series 2019 Bonds, a "put" that allows the Series 2019 Bondholders to tender their bonds for repurchase in 2036, and changes to various financial covenants. These changes are to be embodied in an amended and restated trust indenture and an amended and restated loan agreement, to which the EDA would be a party as the conduit issuer. The various amendments together constitute a "reissuance" of the Series 2019 Bonds for tax purposes - i.e., the amended transaction is treated as a new obligation, and therefore the transaction should comply with the various Internal Revenue Code provisions for a new transaction. This includes a public hearing before the EDA and elected official approval through the County Board of Supervisors. At the EDA meeting on April 18, 2024, the EDA held the required public hearing and approved the amended and restated trust indenture and loan agreement (much as if this was a new transaction), to be followed by consideration by the County Board of Supervisors at its meeting on April 23, 2024. FISCAL IMPACT: Neither the County nor the EDA will incur any expenses in connection with the proposed bond reissuance. Insofar as the principle amount of the bonds will be lowered, the County in providing oversight and management services for the bonds, will receive a reduced administrative fee which is deposited into the EDA fund. STAFF RECOMMENDATION: Staff recommends approval of the proposed resolution. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. Page 2 of 3 Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ LI Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Peter S. Lubeck, County Attorney Laurie Gearheart, Director of Finance and Management Services Page 3 of 3 • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-4 APPROVING THE ISSUANCE OF REVENUE REFUNDING BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA IN AN AGGREGATE AMOUNT NOT TO EXCEED $60,000,000 FOR THE BENEFIT OF FRIENDSHIP FOUNDATION WHEREAS, the Economic Development Authority of Roanoke County, Virginia (the"Authority"), has approved the proposal of Friendship Foundation, a Virginia nonstock corporation (the "Organization"), whose address and principal place of business is 367 Hershberger Road, Roanoke, Virginia 24012,for a Plan of Finance(the"Plan of Finance") requesting the Authority issue up to $60,000,000 of its revenue refunding bonds in one or more series at one time or from time to time (the "Bonds") in order to effectuate the reissuance of the Authority's Residential Care Facility Revenue and Refunding Bonds (Richfield Living), Series 2019A (Fixed Rate Bonds) and Series 2019B (Adjustable Rate Bonds) (together, the "2019 Bonds"), the proceeds of which were used, in whole or in part: (a) to finance the acquisition, construction, demolition, renovation and equipping of various buildings located at a senior living and healthcare community owned and operated by the Organization and known as "Richfield Living", located in and around 3730 Richfield Lane, Salem, Virginia 24153 on approximately 50 acres of land in the County of Roanoke, Virginia, including the construction of new independent living units, the reconfiguration of a transitional care facility and a replacement nursing facility; Page 1 of 5 (b) to refinance the Authority's Revenue Bonds (Richfield Retirement Community), Series 2008B (Tax-Exempt), the proceeds of which were used to finance or refinance, in whole or in part: (i) the acquisition, construction and equipping of an assisted living facility at located Richfield Living, (ii) the construction and equipping of an assisted living facility located at Richfield Living, (iii) the construction and equipping of a professional building located at Richfield Living, (iv) the construction and equipping of two buildings, each comprising residential units for use as facilities for the residence of the aged located at Richfield Living, and (v) other costs associated with the foregoing, including, without limitation, costs of issuance, credit enhancements, capitalized interest and working capital; (c) to refinance a taxable loan from Branch Banking and Trust Company, the proceeds of which were used to finance or refinance, in whole or in part: (i) the renovation and construction of a former assisted living building into a short-term rehabilitation facility, (ii) renovation of and improvements to common areas in The Oaks assisted living facility at Richfield Living, and (iii) paying certain costs and expenses associated with the loan; and Page 2 of 5 (d) to refinance a taxable line of credit from Branch Banking and Trust Company, the proceeds of which were used to interim finance or refinance, in whole or in part the costs financed and refinanced under (c) above, routine maintenance expenses at Richfield Living and other Richfield Living-related improvements; and (e) to finance capitalized interest on the 2019 Bonds, a debt service reserve fund for the 2019 Bonds, costs of issuance related to the issuance of the 2019 Bonds, working capital, routine capital expenditures at Richfield Living and other related costs; and WHEREAS, the Authority held a public hearing on April 18, 2024, regarding the Plan of Finance; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds, and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), sets forth the procedure for such approval; WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia (the "County"), and the facilities to be refinanced with the proceeds of the Bonds are located in the County and the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), constitutes the highest elected governmental unit of the County; Page 3 of 5 WHEREAS, the Authority has recommended that the Board approve the Plan of Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, a copy of the Authority's inducement resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, and a certificate of the public hearing have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Subject to paragraph (2) below, the Board hereby approves the issuance of the Bonds, in an aggregate principal amount up to $60,000,000, by the Authority for the benefit of the Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the Plan of Finance. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser or holder of the Bonds of the creditworthiness of the Plan of Finance or the Organization. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the Authority and the County. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None Page 4 of 5 A COPY TESTE: ich . Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors cc: Laurie Gearheart, Director of Finance and Management Services Megan Baker, Director of Economic Development Page 5of5 22392877.v4 ACTION NO. 042324-5 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Ordinance to accept and appropriate grant funds in the amount of $400,133 from the Virginia Department of Fire Programs for the Aid to Localities Funds (VDFP) SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: First reading of an ordinance to accept and appropriate funds in the amount of$400,133 from the Virginia Department of Fire Program--Aid to Localities funds (VDFP). BACKGROUND: Section § 38.2-401 provides for the collection of an annual levy from the insurance industry. Such levy is collected by the State Corporation Commission (SCC) on March 1 of each year. The amounts collected in accordance with the Code are transferred into the Fire Programs Fund during June of the same year. The Fund is derived from an annual assessment against all licensed insurance companies doing business in the Commonwealth writing a Code-defined type of insurance. The Fund is used to provide an annual population-based allocation to qualifying jurisdictions within the Commonwealth. The allocation may only be used for fire service purposes and may not supplant or replace locally appropriated funds. This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to purchase fire equipment, supplies, and training that meet state guidelines. Approval of this grant funding from the VDFP depends on the appropriate and timely submission of required annual reporting. The Roanoke County Fire & Rescue Department continues to meet those annual requirements to remain eligible for grant funding. Page 1 of 2 FISCAL IMPACT: The grant funds awarded from the VDFP program totals $400,133. No county match is required for the acceptance of this grant. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached ordinance and setting the second reading for May 14, 2024. VOTE: Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading for May 14, 2024. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 042324-6 ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Public hearing for citizen comments on the proposed Fiscal Year 2024-2025 Operating Budget and the proposed Fiscal Year 2025-2034 Capital Improvement Program SUBMITTED BY:: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct a public hearing for citizen comment on the proposed fiscal year 2024-2025 Operating Budget and the fiscal year 2025-2034 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2024-2025 Operating Budget and the proposed fiscal year 2025- 2034 Capital Improvement Program. This public hearing satisfies that requirement. DISCUSSION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. A summary of the proposed budget was advertised in the Roanoke Times on April 14, 2024, and budget documents can be found on the Roanoke County website at www.ro a n o ke co u ntvva.g o v Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and receive citizen comments on the proposed annual budget for fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. Page 2 of 2 ACTION NO. 042324-7 ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution approving the Secondary Six-Year Improvement Plan for fiscal years 2025 through 2030 and the Construction Priority List and Estimated Allocations for fiscal year 2025 SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Discussion of the County's Secondary Road Six-Year Improvement Plan. BACKGROUND: Each year the Board of Supervisors approves the County's Secondary Road Six-Year Improvement Plan (SSYP) and the construction priority list for the upcoming fiscal year. The estimated allocation for the SSYP is $2,113,863 for fiscal years 2025 through 2030 with $337,364 allocated for fiscal year 2025. DISCUSSION: SSYP allocations for Roanoke County are typically designated through the following two (2) funds: 1) TeleFee: Generated from telecommunications providers paying a Public Rights- of-Way Use Fee. 2) District Grant - Unpaved: For paving VDOT-maintained unpaved roads with an Annual Average Daily Traffic Volume (AADT) of 50 vehicle trips or more. Projects and accounts receiving funding in FY 2025 include: - Webb Road Paving Page 1 of 4 - Franklin Street Improvements - Berganblick Lane Paving - Countywide Traffic, Engineering and Survey Services The SSYP is comprised of the following programs and components: District Grant - Unpaved: Three (3) VDOT-maintained unpaved roads are currently programmed for paving: Webb Road: $241,493 is the total project estimate, which is allocated between fiscal years 2023 and 2025. Construction is anticipated to begin in Summer 2024. Berganblick Lane: $200,000 is the total project estimate, which is allocated between fiscal years 2025 and 2027. Construction is anticipated in FY 2027. Boones Chapel Road: $400,000 is the total project estimate, which is allocated between fiscal years 2027 and 2029. Other Prioritized Projects: These projects are larger reconstruction projects for existing secondary roads. Five (5) projects are included and several have additional funding sources: Fallowater Lane Extension: $1,495,521 in SSYP funding was allocated in previous fiscal years with additional funds from the Revenue Sharing Program (50/50 VDOT/County match). Total project funding is $4,340,115. This project is currently open to traffic and final quality control items are being addressed with the contractor. Dry Hollow Road: All SSYP funding in the amount of $930,217 has been allocated to the project, which also has Revenue Sharing Program funding and a current estimate of $7,433,802. VDOT is administering this project. Roanoke County applied for a third round of Revenue Sharing funding in 2023 to satisfy a project deficit. If awarded, the Commonwealth Transportation Board (CTB) will include this funding in the Six-Year Improvement Program to be adopted in June 2024. Starkey Road/Buck Mountain Road Intersection Improvements: All SSYP funding in the amount of $13,444 has been allocated, as has Revenue Sharing Program funding. Regional Surface Transportation Program and SMART SCALE funding continues to be allocated in fiscal year 2025. Total project funding is $5,841,480. Construction is nearly complete with roadway lighting being installed in Spring 2024. Franklin Street Improvements: $350,000 is the total project estimate, which is allocated between fiscal years 2025 and 2026. Construction is anticipated in the latter part of fiscal year 2025. Page 2 of 4 Timberview Road Improvements: $500,000 is identified in fiscal years 2026 through 2029 to scope and fund Timberview Road improvements. Construction is anticipated in fiscal year 2028. Countywide Incidental Improvements: $35,909 is allocated in fiscal year 2025 for services that include plan review, right-of-way engineering, preliminary engineering and surveys, traffic services, safety projects, minor drainage improvements, fertilization and seeding. Through fiscal year 2030, approximately $364,316 in unallocated TeleFee funds are reserved in a balance entry account. These funds could be used to leverage future applications through various grant programs, to support existing projects with funding deficits, or to fund new projects. FISCAL IMPACT: For the above projects that include Revenue Sharing Program funding, this funding has been approved through previous actions by the Board of Supervisors. Taking action to adopt the resolution approving the SSYP will have no fiscal impact on the County budget, as this is VDOT funding designated for secondary road projects within Roanoke County. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the resolution approving the Secondary Road Six-Year Improvement Plan for fiscal years 2025 through 2030 and the construction priority list and estimated allocations for fiscal year 2025. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® LI ❑ Page 3 of 4 CC: Megan G. Cronise, Assistant Director of Planning Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 23, 2024 RESOLUTION 042324-7 APPROVING THE SECONDARY ROAD SIX- YEAR IMPROVEMENT PLAN FOR FISCAL YEARS 2025 THROUGH 2030 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2025 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Road Six-Year Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Road Six-Year Improvement Plan for Fiscal Years 2025-2030 and Construction Priority List and Estimated Allocations for Fiscal Year 2025 was held on April 23, 2024, to receive comments and recommendations on Roanoke County's Secondary Road Six-Year Improvement Plan for Fiscal Years 2025-2030 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2025; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke County for Fiscal Years 2025-2030; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for Fiscal Year 2025; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Road Six- Year Improvement Plan for Fiscal Years 2025-2030 by the Clerk to the Board. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: IT, a • L. Caywood, P.E. C. • ty Administrator/ Clerk to the Board of Supervisors CC: Megan G. Cronise, Assistant Director of Planning ACTION NO. 042324-8 ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appointments to Committees, Commissions and Boards BACKGROUND: 1. Western Virginia Water Authority (Citizen Appointment) Randall Hancock - Term Expires: June 30, 2028 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of appointments. VOTE: Supervisor North moved to approve the appointment. Supervisor Shepherd seconded the motion. Motion approved. Page 1 of 2 Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Gayle Shrewsbury, WVWA Randall Hancock Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 23,2024, designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes—April 9, 2024 2. Ordinance authorizing the relocation of Windsor Hills district precinct 303 polling place pursuant from our lady of Nazareth Church at 2505 Electric Road in Roanoke to Christ the King Church at 2335 Electric Road in Roanoke. 3. Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County. 4. Resolution granting a waiver to the Western Virginia Water Authority under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES — MISCELLANEOUS. 5. Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking Grant Funds in the amount of $64,375.00 to the Roanoke County Police Department. 6. The petition of ABoone Real Estate, Inc.to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini-warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi-Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Page 1 of 2 Catawba Magisterial District. (First Reading and Request for Second Reading) 7. The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. (First Reading and Request for Second Reading) 8. Request to accept and allocate funds in the amount of$19,634.00 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds. On motion of Supervisor Hooker to adopt all matters on the consent agenda; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Z Richar - . Caywood, P.E. y Administrator/ Clerk to the Board of Supervisors CC: Peter S. Lubeck, County Attorney Anna Cloeter, Director of Elections and General Registrar Rachel Lower, Deputy County Attorney Joseph W. Arthur, Senior Project Manager, WVWA Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Jill Camilletti, Deputy Clerk IV, Circuit Court Page 2 of 2 ACTION NO. 042324-9.b ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Ordinance authorizing the relocation of Windsor Hills District Precinct 303 Polling Place from Our Lady of Nazareth church at 2505 Electric Road in Roanoke to Christ the King church at 2335 Electric Road in Roanoke SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to move the location of Windsor Hills District Precinct 303 Polling Place from Our Lady of Nazareth Roman Catholic Church to Christ the King Presbyterian Church. BACKGROUND: The Roanoke County Electoral Board requests that the Board of Supervisors approve its recommendation that Windsor Hills District Precinct 303 Polling Place be relocated from Our Lady of Nazareth Roman Catholic Church at 2505 Electric Road in Roanoke, Virginia 24018 to Christ the King Presbyterian Church at 2335 Electric Road in Roanoke, Virginia 24018. Per§ 24.2-306(A) of the Code of Virginia, any changes in polling places must be enacted more than 60 days prior to the next election. Per§ 24.2-306(B), notice of such change must be mailed to all voters registered in the affected precincts at least 15 days prior to the next election. DISCUSSION: Our Lady of Nazareth church has willingly provided a polling place for Precinct 303 voters but is no longer available in the third week of June for primary elections. Rather than move voters from this location for each June primary, the Electoral Board agrees Page 1 of 2 that finding a new polling place is in the best interests of the voters. Because this ordinance cannot be enacted within the required 60 days prior to the March 2024 primary elections, the Virginia Department of Elections has approved an emergency relocation of the polling place for the month of March 2024. However, Board action is necessary in order to retain Christ the King church as a polling place for the remainder of 2024. To comply with § 24.2-306 of the Code of Virginia, this matter was noticed by publication in The Roanoke Times on April 10, 2024, and April 17, 2024. Christ the King church has agreed to serve for the remainder of this year and is potentially open to continuing to serve as a polling place for Precinct 303 going forward. FISCAL IMPACT: The fiscal impact, including the required legal notice and postage for mailing notification postcards to affected voters, is estimated to be approximately $1,000. This sum will be paid from Voter Registration and Elections' current budget appropriation; no additional funding is being requested. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Since the first reading, notice of compliance with § 24.2-306 of the Code of Virginia has been added. VOTE: Supervisor Hooker moved to adopt the ordinance. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Peter S. Lubeck, County Attorney Anna Cloeter, Director of Elections and General Registrar Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE 042324-9.b AUTHORIZING THE RELOCATION OF WINDSOR HILLS DISTRICT PRECINCT 303 POLLING PLACE FROM OUR LADY OF NAZARETH CHURCH AT 2505 ELECTRIC ROAD IN ROANOKE TO CHRIST THE KING CHURCH AT 2335 ELECTRIC ROAD IN ROANOKE WHEREAS, Sections 24.2-306, 24.2-307, and 24.2-310 of the Code of Virginia (1950), as amended, authorize the governing body of each county to establish the polling place for each precinct in that jurisdiction by ordinance; and WHEREAS, the current polling place for Windsor Hills District Precinct 303 (Our Lady of Nazareth Roman Catholic Church) has a scheduling conflict with the upcoming June 18, 2024, elections; and WHEREAS, Christ the King Presbyterian Church has agreed to serve as the polling place for Windsor Hills District Precinct 303 for the remainder of this year 2024; and WHEREAS, elections officials have determined that the citizens would be better served with the relocation of the Windsor Hills District Precinct 303 polling place to Christ the King Presbyterian Church; and WHEREAS, because this ordinance cannot be enacted within the required 60 days prior to the March 2024 primary elections, the Virginia Department of Elections has approved an emergency relocation of the polling place for the month of March 2024; however, Board action is necessary in order to retain Christ the King church as a polling place for the remainder of 2024; and WHEREAS, to comply with Section 24.2-306 of the Code of Virginia, this matter was noticed by publication in The Roanoke Times on April 10, 2024, and April 17, 2024; and WHEREAS, the first reading of this ordinance was held on February 27, 2024, a second reading was held on March 12, 2024, and after publication in the Roanoke Times, the an additional reading was held on April 23, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Windsor Hills District Precinct 303 polling place in the Windsor Hills Magisterial District be relocated from Our Lady of Nazareth Roman Catholic Church located at 2505 Electric Road, Roanoke, Virginia 24018 to Christ the King Presbyterian Church located at 2335 Electric Road, Roanoke, Virginia 24018. 2. That the General Registrar for the County of Roanoke, Virginia, is hereby authorized to take all measures necessary to comply with Virginia law and regulations regarding a change in polling precinct and for reasonable notification to the voters of this change in their polling location. 3. That the County Administrator and the General Registrar are hereby authorized and directed to take such other actions as may be necessary to accomplish the intent to this ordinance. 4. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Hooker to approve the second reading of the ordinance seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: and L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Peters S. Lubeck, County Attorney Anna Cloeter, Director of Elections and General Registrar ACTION NO. 042324-9.c ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County SUBMITTED BY: Alexander M. Jones Planner II APPROVED BY: Richard L. Caywood County Administrator ISSUE: Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in Roanoke County BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2024 Tree City USA Community for its commitment to effective urban forestry management. It is the 152nd anniversary of Arbor Day. The Arbor Day Foundation, is the nation's largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County •retained its Tree City USA designation by meeting the program's following four requirements: • a tree board or department; • a tree-care ordinance; • an annual community forestry budget of at least $2 per capita; and • an annual Arbor Day observance and proclamation. The funding for this year's Roanoke County's Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley-Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts Page 1 of 3 to plant trees. The grants awarded through this program encourage local government and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enable local governments to raise public awareness about the benefits of planting trees for the health of our streams and rivers. DISCUSSION: Roanoke County will observe National Arbor Day on Thursday, April 25, 2024 with a celebration at Merriman Soccer Complex. The celebration will consist of a ribbon cutting for the South County Trail Extension Project, a ceremonial tree planting, a presentation by State foresters on the importance of trees, and a program by ASK (After School for Kids) program students from Penn Forest Elementary School. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings and increased property values are among the benefits enjoyed by Tree City USA communities. FISCAL IMPACT: The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded.on a reimbursement basis. Overhead costs for administering the grant will be incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's contribution will be in the form of in-kind services. No direct funding from Roanoke County is required. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim, Thursday, April 25, 2024, as National Arbor Day in Roanoke County. VOTE: Supervisor Hooker moved to proclaim National Arbor Day. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 3 Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 3 of 3 ACTION NO. 042324-9.d ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Resolution granting a waiver to the Western Virginia Water Authority under Section 13-23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES - MISCELLANEOUS SUBMITTED BY:: Rachel Lower Deputy County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority (WVWA), has requested on the WVWA's behalf a waiver from the County's noise ordinance under Section 13-23 of the Roanoke County Code. BACKGROUND: The WVWA is preparing for proposed work along Belle Haven Road in Roanoke County for the installation of new waterline and sanity sewer. Construction of the WVWA's project may require work to be performed at night between the hours of 10:00 p.m. and 7:00 a.m. Performance of construction work between the hours of 10:00 p.m. and 7:00 a.m. would be a violation of the Roanoke County noise ordinance. In order to perform the construction work during these hours the WVWA needs a waiver of the Roanoke County noise ordinance. DISCUSSION: Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority, plans to present this agenda item to the Board of Supervisors on April 23rd and will prepare a powerpoint presentation. County staff has suggested that Mr. Arthur share the following information with the Page 1 of 3 Board in order.for the Board to determine if it is appropriate to grant such a waiver: • The time of day the noise will occur; • The duration of the noise; • Whether the noise is intermittent or continuous; • Whether the noise is extensive or not; • The technical and economic feasibility of bringing the noise into conformance with the County Code; • Other matters as are reasonably related to the impact of the noise on the health, safety, and welfare of the community; • The degree of hardship which may result from the enforcement of the County's noise ordinance. Roanoke County Code Section 13-23 allows any person responsible for a noise source to apply to the Board for a waiver, or a partial waiver, from the provisions of the County's noise ordinance. The Board may grant such waiver, or partial waiver, upon a finding that either of the following circumstances exist: 1. The noise does not endanger the public health, safety, or welfare OR 2. Compliance with the provisions of this article from which a waiver is sought would produce serious economic hardship without producing substantial benefit to the public. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board consider the adoption of the attached resolution. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 3 CC: Rachel Lower, Deputy County Attorney Joseph W. Arthur, Senior Project Manager, WVWA Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-9.d GRANTING A WAIVER TO THE WESTERN VIRGINIA WATER AUTHORITY UNDER SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II — NOISE OF CHAPTER 13. OFFENSES - MISCELLANEOUS WHEREAS, the Western Virginia Water Authority (WVWA) is preparing for proposed work along Belle Haven Road in Roanoke County for the installation of new public waterline and public sanity sewer; and WHEREAS, construction of the WVWA's project may require work to be performed at night between the hours of 10:00 p.m. and 7:00 a.m., which would be a violation of Roanoke County Code Section 13-21(1) ("Specific acts as noise disturbances"); and WHEREAS, in order to perform the construction work during the hours of 10:00 p.m. and 7:00 a.m. the WVWA needs a waiver of the Roanoke County noise ordinance pursuant to Roanoke County Code Section 13-23 ("Undue hardship waiver"); and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provisions of the Roanoke County noise ordinance upon consideration of certain factors set forth in Roanoke County Code Section 13-23(b) and after making certain findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the noise to be produced by WVWA's work along Belle Haven Road in Roanoke County for the installation of new Page 1 of 2 public waterline and public sanitary sewer does not endanger the public health, safety, or welfare. 2. That the provisions of Roanoke County Code Section 13-21(1) be WAIVED for the WVWA's work along Belle Haven Road in Roanoke County for the installation of new public waterline and public sanity sewer. 3. That this waiver is granted for a period for one (1) year. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Richa . Caywood, P.E. C ty Administrator/ Clerk to the Board of Supervisors CC: Rachel Lower, Deputy County Attorney Joseph W. Arthur, Senior Project Manager, WVWA Page 2 of 2 ACTION NO. 042324-9.e ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Request to accept and allocate the Washington/Baltimore High Intensity Drug Trafficking grant funds in the amount of $53,375 to the Roanoke County Police Department SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to accept and allocate grant funds in the amount of $53,375 from the High Intensity Drug Trafficking Areas (HIDTA) Program BACKGROUND: The HIDTA funds were provided to the Roanoke Valley Regional Drug Unit to identify drug trafficking organizations and, when possible to prosecute the cases as drug trafficking conspiracies. Roanoke County Police Department serves as the lead agency and the Roanoke County Department of Finance and Management Services serves as the fiscal agent. DISCUSSION: The Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA in the amount of$53,375 for the 2024 calendar year. These funds will be used to continue to support investigations of drug trafficking organizations that are operating in the greater Roanoke Valley. FISCAL IMPACT: No matching funds are required by the County. The grant is one hundred percent Page 1 of 2 (100%) federal funds. STAFF RECOMMENDATION: Accept and allocate grant funds in the amount of$53,375 from the High Intensity Drug Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the Roanoke Valley Regional Drug Unit. VOTE: Supervisor Hooker moved to accept and allocate the grant funds. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ • Mr. North ® ❑ ❑ CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 042324-9.f ITEM NO. H.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini-warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi- Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for May 28, 2024. The title of this ordinance is as follows: The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land Page 1 of 2 from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C, High Intensity Commercial with conditions, to obtain a special use permit for mini- warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial District with conditions, and to amend the proffered conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium Density Multi-Family Residential District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road, Catawba Magisterial District. DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for May 28, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for May 28, 2024. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 042324-9.g ITEM NO. H.7. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions;rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for May 28, 2024. The title of this ordinance is as follows: The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density Residential District, located at 5207 North Spring Drive, Catawba Magisterial District. DISCUSSION: There is no discussion on this item. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for May 28, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for May 28, 2024. Supervisor Mahoney seconded the motion. Motion approved. Yes . No Absent Mr. Radford • ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 042324-9.h ITEM NO. H.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,634 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of $19,634 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $19,634. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollar of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice-yearly Page 1 of 2 maintenance bill from the Supreme Court for maintaining their records, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,634 to the Clerk of Circuit Court from the Commonwealth of Virginia. VOTE: Supervisor Hooker moved to accept and allocate the grant funds. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Jill Camilletti, Deputy Clerk IV, Circuit Court Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance • Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 RESOLUTION 042324-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS,the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, North NAYS: None Absent: Supervisor Shepherd 7-- --- A COPY TESTE: G ,,..- ( -'chard L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors ACTION NO. 042324-13 ITEM NO. N.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of Sheetz, Inc. to remove the proffered conditions on approximately 0.978 acres of land zoned C- 2C, High Intensity Commercial District with conditions, located at 4143 Franklin Road, Cave Spring Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance to remove proffered conditions on a commercial property. BACKGROUND: • The property was rezoned in 1989 by Central Fidelity Bank, Inc. This rezoning included proffered conditions which required substantial conformance to a concept plan, limited lighting, limited signage size and hours of sign lighting, specified an entrance location, and addressed future upgrades to the storm sewer along the eastern property line. • Removal of the proffered conditions is necessary in order to develop and operate a Sheetz convenience store with fuel pumps on this parcel and the neighboring parcel (4135 Franklin Road, which is not part of this petition). DISCUSSION: The Planning Commission held a public hearing on this application on April 2, 2024. No citizens spoke during the public hearing. One citizen submitted an email prior to the public hearing which raised concerns that the project would potentially increase traffic. Page 1 of 2 The Planning Commission discussed the concept plan, traffic, access modifications, future improvements at Franklin RoadNalley Avenue/Southern Hills Drive intersection, surrounding commercial zoning and land uses, and the future land use designation. The Planning Commission recommends approval of the application to remove the proffered conditions. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance to remove the proffered conditions on approximately 0.978 acre of land zoned C-2C, High Intensity Commercial District with conditions. VOTE: Supervisor Mahoney moved to approve the second reading of this ordinance. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ❑ ❑ Mr. North ® ❑ ❑ CC: Philip Thompson, Director of Planning Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE 042324-13 REMOVING THE EXISTING PROFFERED CONDITIONS ON APPROXIMATELY 0.978 ACRE OF LAND ZONED C-2C (HIGH INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS, LOCATED AT 4143 FRANKLIN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT (ROANOKE COUNTY TAX MAP NO: 077.20-01-40.00-0000) WHEREAS, Sheetz, Inc. has filed a petition to remove proffered conditions on approximately 0.978 acre of land located at 4143 Franklin Road in the Cave Spring Magisterial District (Roanoke County Tax Map Number 077.20-01-40.00-0000); and WHEREAS, the said property contains the following five (5) conditions imposed upon the parcel by Ordinance #50989-1 adopted by the Board on April 30, 1989; and (1) The site will be developed in substantial conformity to the concept plan prepared by Balzer and Associates, Inc. and dated March 15, 1989. The building may be oriented in a slightly different manner to improve visibility and drive-thru access. (2) Site lighting will be directed downward, and will not exceed 20 feet in height. Signs will not be lighted after 10:00 p.m. (3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. (4) The entrance on U.S. Route 220 will be placed adjacent to the northern property line to facilitate a shared entrance between the proposed bank site and the remaining property to the north. (5) Central Fidelity Bank, Inc. will coordinate with Roanoke County to enable the County to upgrade the storm sewer along the eastern property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned branch opening on December 12, 1989. WHEREAS, the first reading of this ordinance was held on March 26, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 2, 2024; and Page 1 of 3 WHEREAS, the Roanoke County Planning Commission recommends approval of the rezoning as requested to remove the five (5) proffered conditions currently existing on the property; and WHEREAS, the second reading and public hearing were held on April 23, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the proposed rezoning request is consistent with the purpose and intent of the County's adopted comprehensive plan, is good zoning practice, and will not result in substantial detriment to the community. 2. Accordingly, the Board approves the rezoning request, and the following conditions imposed by Ordinance #50989-1 adopted by the Board on April 30, 1989 are hereby removed as follows: {1) The site will be developed in substantial conformity to the concept plan prepar d hcv by-Berle r ocr nd Assso , Inn. and dated v�arcrhi--1 5, 1989. The building may be oriented in a slightly different manner to improvc visibility and drive thru access. () Cite lighting will he directed downward and will net exceed 20 feed in e height. Signs will not be lighted after 10:00 p.m. (3) Free standing signs will be limited to 50 square feet, and will not exceed 20 feet in height. (4) The entrance on U.S. Route 220 will be placed adjacent to the northern-prepert ne te-facilitate-a--shared entrance between the proposed bank site and the remaining property to the north. {5) �Cen�tr'al Fidelity Bank, Inc. will coordinate with Roanoke County to enable the County to upgrade the s�vcvPer along the e� easterrnr property line (beside U.S. Route 220) prior to Central Fidelity paving an entrance onto U.S. Route 220, so long as said cooperation does not delay the planned branch opening on December 12, 1989. 3. This ordinance shall be in full force and effect thirty (30) days after its final passage. Page 2 of 3 On motion of Supervisor Mahoney to approve the second reading of the ordinance; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, North NAYS: None Absent: Supervisor Shepherd A COPY TESTE: Ric d L. Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Philip Thompson, Director of Planning Page 3 of 3 ACTION NO. 042324-14 ITEM NO. N.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2024 AGENDA ITEM: The petition of the City of Salem Water Department to obtain a special use permit for a major utility service (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, located at 1490 Hearth Lane, Catawba Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for a water tank in a residential district. BACKGROUND: • A water tank is classified as a major utility service which is defined as "services of a regional nature which normally entail the construction of new buildings or structures such as generating plants and sources, electrical switching facilities and stations or substations, community waste water treatment plants, and similar facilities. Included in this definition are also electric, gas, and other utility transmission lines of a regional nature which are not otherwise reviewed and approved by the Virginia State Corporation Commission." • A major utility service is a special use in the R-1, Low Density Residential District. DISCUSSION: The Planning Commission held a public hearing on this application on April 2, 2024. Two (2) citizens spoke during the public hearing. Both supported the water tank, but had Page 1 of 3 questions regarding the maintenance of Hearth Lane and fencing around the water tank. The Planning Commission discussed: different water pressure zones (WVWA and City of Salem); purchase of water from WVWA; the proposed water tank providing better water pressure for the City of Salem; the fact that while the water tank was planned before the Hope Tree development, the water tank would serve this area of the City of Salem; site landscaping; required fencing; paving of a portion of Hearth Lane; the proposed tank being built in the same footprint as the existing water tank; surrounding zoning and land uses; and the future land use designation. The Planning Commission recommends approval of the special use permit fora major utility service (water tank)with the following conditions: 1. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 3. Hearth Lane shall be paved from Red Lane Extension to where the gravel access road splits from Hearth Lane on the property. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit for a major utility service (water tank) on approximately 0.38 acre of land zoned R-1, Low Density Residential District, with three (3) conditions: 1. The site shall be developed in general`conformance with the Planting Plan prepared by Thompson & Litton. 2. The water tank shall not exceed 75 feet in height. 3. Hearth Lane shall be paved from Red Land Extension to where the gravel access road splits from Hearth Lane on the property. VOTE: Supervisor Hooker moved to approve the second reading of this ordinance. Supervisor Radford seconded the motion. Motion approved. Page 2 of 3 Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ❑ ❑ Mr. North ® LI ❑ CC: Philip Thompson, Director of Planning Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2024 ORDINANCE 042324-14 GRANTING A SPECIAL USE PERMIT TO THE CITY OF SALEM WATER DEPARTMENT FOR UTILITY SERVICES, MAJOR (WATER TANK) ON APPROXIMATELY 0.38 ACRE OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 1490 HEARTH LANE IN THE CATAWBA MAGISTERIAL DISTRICT (ROANOKE COUNTY TAX MAP NO: 035.04-03-46.00-0000) WHEREAS, the City of Salem Water Department has submitted an application for a special use permit for a water tank (major utility service) on approximately 0.38 acre of land zoned R-1 (Low Density Residential) District, located at 1490 Hearth Lane (Roanoke County Tax Map Number 035.04-03-46.00-0000) in the Catawba Magisterial District; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 2, 2024; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition with conditions; and WHEREAS, the first reading of this ordinance was held on March 26, 2024, and the second reading and public hearing were held on April 23, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 1 of 3 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The Board approves the special use permit for a water tank (major utility service) on approximately 0.38 acre of land zoned R-1 (Low Density Residential) District, located at 1490 Hearth Lane in the Catawba Magisterial District, with the following conditions: a. The site shall be developed in general conformance with the Planting Plan prepared by Thompson & Litton. b. The water tank shall not exceed 75 feet in height. c. Hearth Lane shall be paved from Red Lane Extension to where the gravel access road splits from Hearth Lane on the property. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. On motion of Supervisor Hooker to approve the second reading of the ordinance; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, North NAYS: None Absent: Supervisor Shepherd Page 2 of 3 Al. A COPY TESTE: AP Richard .1Prywood, P.E. i u y Administrator/ Clerk to the Board of Supervisors CC: Philip Thompson, Director of Planning Page 3 of 3