HomeMy WebLinkAbout4/23/2024 - Adopted Board Records ACTION NO. 042324-1
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution congratulating the Northside High School Boys
Basketball Team for winning the Virginia High School
League (VHL) Class 3 Championship
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to congratulate the Northside High School Boys Basketball
Team for winning the Virginia High School League (VHL) Class 3 Championship.
The Basketball Team, Coach Pope and Principal Green are expected to be in
attendance.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
VOTE:
Supervisor Hooker moved to adopt the resolution. Supervisor Radford seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
RESOLUTION 042324-1 CONGRATULATING THE NORTHSIDE HIGH
SCHOOL BOYS BASKETBALL TEAM FOR WINNING THE VIRGINIA
HIGH SCHOOL LEAGUE (VHSL) CLASS 3 CHAMPIONSHIP
WHEREAS, athletic competitions are an important and integral part of the team
curriculum at schools in Roanoke County;teaching cooperation, sportsmanship,teamwork
and athletic skill; and
WHEREAS, on March 8, 2024,the Northside Boys basketball team won the class 3
State championship at the VCU Siegel Center in Richmond, Virginia after defeating Lake
Taylor, 73-58; and
WHEREAS, the Vikings completed their season with a 28—3 overall record and a
13 game winning streak to finish the season. The team won the Blue Ridge District
Championship, the Region D Championship and the State Class 3 Championship. The
State Championship game was against Lake Taylor, the #1 ranked team in all 6
classifications in Virginia. The Vikings trailed by 1 at halftime but took the lead early in the
3rd quarter and never trailed again. The Vikings made 10 3-point shots and were lead by
Mykell Harvey's 26 points, Cy Hardy's 17 points and DJ Via's 13 points; and
WHEREAS, the team represented their school and community with great character,
poise and sportsmanship. They are a true asset to Roanoke County; and
WHEREAS, Junior Cy Hardy was named Class 3 State Player of the Year and
Junior MyKell Harvey made the Class 3 All-State 1st team. Senior Kai Logan was named
2nd Team All Region. Seniors DJ Via and Nick Crawford were both named 2nd Team All
Blue Ridge District.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
Page 1 of 2
County, Virginia does hereby extend its sincere congratulations to the members of the
NORTHSIDE HIGH SCHOOL BOYS BASKETBALL TEAM: DJ Via, Jamareay Lavinder, Cy
Hardy, Josiah Keene, Quinn Logan, Nick Crawford, Kristrion Ward, Mykell Harvey, Javin
Gibson, Kai Logan, Jele Green, Ryland Stump, Kaden Ragland, Kam Tucker, Kavon
Brown; and Brayden Ragland.
BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes
to the members of the team, the coaches, and the school in their future endeavors.
On motion of Supervisor Hooker to adopt the resolution; seconded by
Supervisor Radford and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
Rich. d L. Caywood, P.E.
•unty Administrator/ Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. 042324-2
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution approving the Roanoke Valley Resource
Authority (RVRA) budget for fiscal year 2024-2025
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of the fiscal year 2024-2025 budget for the Roanoke Valley Resources
Authority
BACKGROUND:
The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991,
as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire
and construct a regional sanitary landfill and waste collection and transfer station with
related treatment facilities.
Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and
City of Salem. As specified in the RVRA's Member Use Agreement, all members must
approve the budget for it to be approved. On March 27, 2024, the Roanoke Valley
Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal
year 2024-2025.
DISCUSSION:
The fiscal year 2024-2025 operating budget for RVRA totals $16,749,590 and
represents an overall increase of$835,797 from the prior year budget.
The budget proposal reflects an $1.50 increase in municipal tipping fees ($55 to $56.50)
Page 1 of 3
and an $1.75 increase in the commercial tipping fee ($65.75 to $67.50).
Highlights of the operating budget are as follows:
Revenues
• Increase of $780,697 in tipping fee revenue is primarily due to the projected
increase in the municipal and commercial tipping fees;
• Increase of$50,000 in interest income due to the increase in interest rates
Expenses
• Salary and Benefits increased by $121,375 primarily due to proposed
average salary adjustment of 3% for RVRA employees and associated
increase costs of VRS and health insurance.
• Operating Costs increased of$1,267,958 are primarily attributed to:
• Increase of $548,450 in transportation costs to Smith Gap due to a 5%
rate increase; and
• Increase of $641,500 in contracted repairs, tires, and parts primarily due
to required maintenance of aging equipment; and
• Transfer to reserves decreased $554,103 to minimize increase in tipping fees
and until such time a complete master planning process and long range
capital plan is completed
See the attached Fiscal Year 2024-2025 Reserves and Budget for additional
information.
Jon Lanford, CEO of the Roanoke Valley Resource Authority will present the FY2024-
2025 annual budget.
FISCAL IMPACT:
The Roanoke Valley Resource Authority budget will impact the County in several ways:
1. Recycling and tipping fees totaling $2,589,000 are budgeted in the fiscal year
2024-2025 General Fund-Solid Waste budget.
2. The County will continue to receive a municipality fee of $350,000 annually from
the RVRA to compensate for the siting of the landfill within the County.
Page 2 of 3
3. The County will receive $63,017.40 during the fiscal year 2024-2025 for providing
accounting services.
All of the above impacts are included in the proposed fiscal year 2024-2025 County
budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the operating budget of
the Roanoke Valley Resource Authority for the fiscal year 2024-2025.
VOTE:
Supervisor Hooker moved to adopt the resolution. Supervisor Radford seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Jon Lanford, CEO, RVRA
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
RESOLUTION 042324-2 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2024-2025
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, the Chief Executive Officer of the Roanoke Valley Resource
Authority has submitted the fiscal year 2024-2025 budget of the Roanoke Valley
Resource Authority for approval.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2024-2025 budget for the
Roanoke Valley Resource Authority, is hereby approved, and the County Administrator
and the Clerk are authorized to execute and attest respectively, on behalf of the County,
any documentation, in form by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Hooker to adopt the resolution; seconded by
Supervisor Radford and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
Page 1 of 2
A COPY TESTE:
Fic and aywood, P.E.
County Administrator/ Clerk to the Board of Supervisors
CC: John Lanford, CEO, RVRA
Page 2 of 2
ACTION NO. 042324-3
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution approving the FY2024-2025 Budget for the
Roanoke Regional Airport Commission
SUBMITTED.BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution approving the FY2024-2025 Budget for the Roanoke Regional Airport
Commission
BACKGROUND:
The Roanoke Regional Airport Commission (the Commission) was established on July
1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the
Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The
Commission is composed of seven (7) members. Two (2) members are appointed by
the Roanoke County Board of Supervisors and one (1) by the City of Salem and four
(4) by Roanoke City Council. The County and the Cities are each responsible for their
pro-rata share, based on population, of any year-end operating deficit or capital
expenditures if any additional funding is required. The Commission is responsible for
paying all outstanding debt. No subsidy has been required since inception.
In accordance with the requirements of the Commission contract as amended, the
Roanoke Regional Airport Commission is required to submit'its budget to the Roanoke
County Board of Supervisors and the Roanoke City Council for approval. At its meeting
on March 26, 2024, the Commission approved the attached budget for fiscal year 2024-
2025 to be forwarded to the governing bodies of the three (3) localities.
DISCUSSION:
Page 1 of 2
The 2024-2025 operating budget for the Roanoke Regional Airport Commission totals
$13,819,350. Total revenues are projected at $13,819,350, total operating expenditures
are projected at $12,828,139 and net income projected at $991,211. At this time no
additional appropriations are being requested or anticipated from the County of
Roanoke or the Cities of Roanoke and Salem.
The Commission also approved a capital expenditure program for projects totaling
$20,124,143 as shown on the attached document from the Roanoke Regional Airport
Commission Budget.
FISCAL IMPACT:
No funds from the County of Roanoke are requested or anticipated for the fiscal year
2024-2025 budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the Roanoke Regional
Airport Commission budget for the fiscal year 2024-2025.
VOTE:
Supervisor Mahoney moved to adopt the resolution. Supervisor North seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Mike Stewart, Executive Director, Roanoke Regional Airport Commission
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 23, 2024
RESOLUTION 042324-3 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2024-2025
WHEREAS, Section 24.B of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission provides that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated April 23, 2024, a copy of which is on file in the office
of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2024-2025
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2024-2025 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the April 10,
2024 report of the Commission Executive Director, a copy of which is incorporated by
reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Mahoney to adopt the resolution; seconded by
Supervisor North and carried by the following roll call and recorded vote:
Page 1 of 2
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
Rich L. Caywood, P.E.
unty Administrator/ Clerk to the Board of Supervisors
CC: Mike Stewart, Executive Director, Roanoke Regional Airport Commission
Page 2 of 2
ACTION NO. 042324-4
ITEM NO. D 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution approving the issuance of revenue refunding
bonds by the Economic Development Authority (EDA) of
Roanoke County, Virginia in an aggregate amount not to
exceed $60,000,000 for the benefit of Friendship Foundation
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of reissuance of the Series 2019 Bonds.
BACKGROUND:
Friendship Foundation, a 501(c)(3) organization, acquired in the fall of 2023 certain
senior living facilities located in Roanoke County, near Salem, from Richfield Living.
Richfield had previously financed/refinanced these facilities in 2019 with a series of
bonds (the "Series 2019 Bonds") issued through the Roanoke County Economic
Development Authority. Richfield encountered financial difficulties in the COVID and
post-COVID environment and had entered into forbearance arrangements with the
Series 2019 Bondholders and Bond Trustee in order to avoid default proceedings.
In connection with its acquisition of the facilities, Friendship assumed the 2019
obligations. It also continued the forbearance arrangements with the Series 2019
Bondholders and Bond Trustee.
The EDA consented to Friendship's debt assumption in connection with the acquisition
as was required by the Series 2019 Bond documents.
Page 1 of 3
DISCUSSION:
Friendship and the Series 2019 Bondholders have agreed in principle to various
amendments to the Series 2019 Bond Documents. These consist of a reduction in the
principal amount of the Series 2019 Bonds, differing interest rates for.the Series 2019
Bonds, a "put" that allows the Series 2019 Bondholders to tender their bonds for
repurchase in 2036, and changes to various financial covenants.
These changes are to be embodied in an amended and restated trust indenture and an
amended and restated loan agreement, to which the EDA would be a party as the
conduit issuer.
The various amendments together constitute a "reissuance" of the Series 2019 Bonds
for tax purposes - i.e., the amended transaction is treated as a new obligation, and
therefore the transaction should comply with the various Internal Revenue Code
provisions for a new transaction. This includes a public hearing before the EDA and
elected official approval through the County Board of Supervisors.
At the EDA meeting on April 18, 2024, the EDA held the required public hearing and
approved the amended and restated trust indenture and loan agreement (much as if this
was a new transaction), to be followed by consideration by the County Board of
Supervisors at its meeting on April 23, 2024.
FISCAL IMPACT:
Neither the County nor the EDA will incur any expenses in connection with the proposed
bond reissuance. Insofar as the principle amount of the bonds will be lowered, the
County in providing oversight and management services for the bonds, will receive a
reduced administrative fee which is deposited into the EDA fund.
STAFF RECOMMENDATION:
Staff recommends approval of the proposed resolution.
VOTE:
Supervisor Hooker moved to adopt the resolution. Supervisor Mahoney seconded the
motion. Motion approved.
Page 2 of 3
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ LI
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Peter S. Lubeck, County Attorney
Laurie Gearheart, Director of Finance and Management Services
Page 3 of 3
•
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 23, 2024
RESOLUTION 042324-4 APPROVING THE ISSUANCE OF REVENUE
REFUNDING BONDS BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY, VIRGINIA IN AN AGGREGATE
AMOUNT NOT TO EXCEED $60,000,000 FOR THE BENEFIT OF
FRIENDSHIP FOUNDATION
WHEREAS, the Economic Development Authority of Roanoke County, Virginia
(the"Authority"), has approved the proposal of Friendship Foundation, a Virginia nonstock
corporation (the "Organization"), whose address and principal place of business is 367
Hershberger Road, Roanoke, Virginia 24012,for a Plan of Finance(the"Plan of Finance")
requesting the Authority issue up to $60,000,000 of its revenue refunding bonds in one
or more series at one time or from time to time (the "Bonds") in order to effectuate the
reissuance of the Authority's Residential Care Facility Revenue and Refunding Bonds
(Richfield Living), Series 2019A (Fixed Rate Bonds) and Series 2019B (Adjustable Rate
Bonds) (together, the "2019 Bonds"), the proceeds of which were used, in whole or in
part:
(a) to finance the acquisition, construction, demolition, renovation and
equipping of various buildings located at a senior living and healthcare community
owned and operated by the Organization and known as "Richfield Living", located
in and around 3730 Richfield Lane, Salem, Virginia 24153 on approximately 50
acres of land in the County of Roanoke, Virginia, including the construction of new
independent living units, the reconfiguration of a transitional care facility and a
replacement nursing facility;
Page 1 of 5
(b) to refinance the Authority's Revenue Bonds (Richfield Retirement
Community), Series 2008B (Tax-Exempt), the proceeds of which were used to
finance or refinance, in whole or in part:
(i) the acquisition, construction and equipping of an assisted
living facility at located Richfield Living,
(ii) the construction and equipping of an assisted living facility
located at Richfield Living,
(iii) the construction and equipping of a professional building
located at Richfield Living,
(iv) the construction and equipping of two buildings, each
comprising residential units for use as facilities for the residence of the aged
located at Richfield Living, and
(v) other costs associated with the foregoing, including, without
limitation, costs of issuance, credit enhancements, capitalized interest and
working capital;
(c) to refinance a taxable loan from Branch Banking and Trust Company,
the proceeds of which were used to finance or refinance, in whole or in part:
(i) the renovation and construction of a former assisted living
building into a short-term rehabilitation facility,
(ii) renovation of and improvements to common areas in The
Oaks assisted living facility at Richfield Living, and
(iii) paying certain costs and expenses associated with the loan;
and
Page 2 of 5
(d) to refinance a taxable line of credit from Branch Banking and Trust
Company, the proceeds of which were used to interim finance or refinance, in
whole or in part the costs financed and refinanced under (c) above, routine
maintenance expenses at Richfield Living and other Richfield Living-related
improvements; and
(e) to finance capitalized interest on the 2019 Bonds, a debt service
reserve fund for the 2019 Bonds, costs of issuance related to the issuance of the
2019 Bonds, working capital, routine capital expenditures at Richfield Living and
other related costs; and
WHEREAS, the Authority held a public hearing on April 18, 2024, regarding the
Plan of Finance;
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code"), provides that the governmental unit having jurisdiction over the issuer of
private activity bonds and over the area in which any facility financed with the proceeds
of private activity bonds is located must approve the issuance of the bonds, and Section
15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act"), sets forth the procedure for such
approval;
WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke,
Virginia (the "County"), and the facilities to be refinanced with the proceeds of the Bonds
are located in the County and the Board of Supervisors of the County of Roanoke, Virginia
(the "Board"), constitutes the highest elected governmental unit of the County;
Page 3 of 5
WHEREAS, the Authority has recommended that the Board approve the Plan of
Finance and the issuance of the Bonds, solely to the extent required by Section 147(f) of
the Code and Section 15.2-4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the
issuance of the Bonds, subject to the terms to be agreed upon, and a certificate of the
public hearing have been filed with the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Subject to paragraph (2) below, the Board hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $60,000,000, by the Authority for the
benefit of the Organization, solely to the extent required by Section 147(f) of the Code
and Section 15.2-4906 of the Act, to permit the Authority to assist in accomplishing the
Plan of Finance.
2. The approval of the issuance of the Bonds does not constitute an endorsement
to a prospective purchaser or holder of the Bonds of the creditworthiness of the Plan of
Finance or the Organization. In accordance with the Act, the Bonds shall not be deemed
to constitute a debt or a pledge of the faith and credit or taxing power of the
Commonwealth of Virginia or any political subdivision thereof, including the Authority and
the County.
On motion of Supervisor Hooker to adopt the resolution; seconded by
Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
Page 4 of 5
A COPY TESTE:
ich . Caywood, P.E.
County Administrator/ Clerk to the Board of Supervisors
cc: Laurie Gearheart, Director of Finance and Management Services
Megan Baker, Director of Economic Development
Page 5of5
22392877.v4
ACTION NO. 042324-5
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Ordinance to accept and appropriate grant funds in the
amount of $400,133 from the Virginia Department of Fire
Programs for the Aid to Localities Funds (VDFP)
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
First reading of an ordinance to accept and appropriate funds in the amount of$400,133
from the Virginia Department of Fire Program--Aid to Localities funds (VDFP).
BACKGROUND:
Section § 38.2-401 provides for the collection of an annual levy from the insurance
industry. Such levy is collected by the State Corporation Commission (SCC) on March 1
of each year. The amounts collected in accordance with the Code are transferred into
the Fire Programs Fund during June of the same year.
The Fund is derived from an annual assessment against all licensed insurance
companies doing business in the Commonwealth writing a Code-defined type of
insurance. The Fund is used to provide an annual population-based allocation to
qualifying jurisdictions within the Commonwealth. The allocation may only be used for
fire service purposes and may not supplant or replace locally appropriated funds.
This grant awarded to the Roanoke County Fire & Rescue Department will be utilized to
purchase fire equipment, supplies, and training that meet state guidelines. Approval of
this grant funding from the VDFP depends on the appropriate and timely submission of
required annual reporting. The Roanoke County Fire & Rescue Department continues to
meet those annual requirements to remain eligible for grant funding.
Page 1 of 2
FISCAL IMPACT:
The grant funds awarded from the VDFP program totals $400,133. No county match is
required for the acceptance of this grant.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the attached ordinance and setting the
second reading for May 14, 2024.
VOTE:
Supervisor Radford moved to approve the first reading of this ordinance and scheduling
the second reading for May 14, 2024. Supervisor Hooker seconded the motion. Motion
approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 2 of 2
ACTION NO. 042324-6
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Public hearing for citizen comments on the proposed Fiscal
Year 2024-2025 Operating Budget and the proposed Fiscal
Year 2025-2034 Capital Improvement Program
SUBMITTED BY:: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Conduct a public hearing for citizen comment on the proposed fiscal year 2024-2025
Operating Budget and the fiscal year 2025-2034 Capital Improvement Program.
BACKGROUND:
State Code requires a public hearing to receive written and oral comments on the
proposed fiscal year 2024-2025 Operating Budget and the proposed fiscal year 2025-
2034 Capital Improvement Program. This public hearing satisfies that requirement.
DISCUSSION:
This time has been set aside for a public hearing on the proposed annual budget for
fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. A
summary of the proposed budget was advertised in the Roanoke Times on April 14,
2024, and budget documents can be found on the Roanoke County website at
www.ro a n o ke co u ntvva.g o v
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this public hearing.
STAFF RECOMMENDATION:
Staff recommends conducting the public hearing to satisfy State code requirements and
receive citizen comments on the proposed annual budget for fiscal year 2024-2025 and
the fiscal year 2025-2034 Capital Improvement Program.
Page 2 of 2
ACTION NO. 042324-7
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution approving the Secondary Six-Year Improvement
Plan for fiscal years 2025 through 2030 and the Construction
Priority List and Estimated Allocations for fiscal year 2025
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Discussion of the County's Secondary Road Six-Year Improvement Plan.
BACKGROUND:
Each year the Board of Supervisors approves the County's Secondary Road Six-Year
Improvement Plan (SSYP) and the construction priority list for the upcoming fiscal year.
The estimated allocation for the SSYP is $2,113,863 for fiscal years 2025 through 2030
with $337,364 allocated for fiscal year 2025.
DISCUSSION:
SSYP allocations for Roanoke County are typically designated through the following two
(2) funds:
1) TeleFee: Generated from telecommunications providers paying a Public Rights-
of-Way Use Fee.
2) District Grant - Unpaved: For paving VDOT-maintained unpaved roads with an
Annual Average Daily Traffic Volume (AADT) of 50 vehicle trips or more.
Projects and accounts receiving funding in FY 2025 include:
- Webb Road Paving
Page 1 of 4
- Franklin Street Improvements
- Berganblick Lane Paving
- Countywide Traffic, Engineering and Survey Services
The SSYP is comprised of the following programs and components:
District Grant - Unpaved: Three (3) VDOT-maintained unpaved roads are currently
programmed for paving:
Webb Road: $241,493 is the total project estimate, which is allocated between fiscal
years 2023 and 2025. Construction is anticipated to begin in Summer 2024.
Berganblick Lane: $200,000 is the total project estimate, which is allocated between
fiscal years 2025 and 2027. Construction is anticipated in FY 2027.
Boones Chapel Road: $400,000 is the total project estimate, which is allocated between
fiscal years 2027 and 2029.
Other Prioritized Projects: These projects are larger reconstruction projects for
existing secondary roads. Five (5) projects are included and several have additional
funding sources:
Fallowater Lane Extension: $1,495,521 in SSYP funding was allocated in previous fiscal
years with additional funds from the Revenue Sharing Program (50/50 VDOT/County
match). Total project funding is $4,340,115. This project is currently open to traffic and
final quality control items are being addressed with the contractor.
Dry Hollow Road: All SSYP funding in the amount of $930,217 has been allocated to
the project, which also has Revenue Sharing Program funding and a current estimate of
$7,433,802. VDOT is administering this project. Roanoke County applied for a third
round of Revenue Sharing funding in 2023 to satisfy a project deficit. If awarded, the
Commonwealth Transportation Board (CTB) will include this funding in the Six-Year
Improvement Program to be adopted in June 2024.
Starkey Road/Buck Mountain Road Intersection Improvements: All SSYP funding in the
amount of $13,444 has been allocated, as has Revenue Sharing Program funding.
Regional Surface Transportation Program and SMART SCALE funding continues to be
allocated in fiscal year 2025. Total project funding is $5,841,480. Construction is nearly
complete with roadway lighting being installed in Spring 2024.
Franklin Street Improvements: $350,000 is the total project estimate, which is allocated
between fiscal years 2025 and 2026. Construction is anticipated in the latter part of
fiscal year 2025.
Page 2 of 4
Timberview Road Improvements: $500,000 is identified in fiscal years 2026 through
2029 to scope and fund Timberview Road improvements. Construction is anticipated in
fiscal year 2028.
Countywide Incidental Improvements: $35,909 is allocated in fiscal year 2025 for
services that include plan review, right-of-way engineering, preliminary engineering and
surveys, traffic services, safety projects, minor drainage improvements, fertilization and
seeding.
Through fiscal year 2030, approximately $364,316 in unallocated TeleFee funds are
reserved in a balance entry account. These funds could be used to leverage future
applications through various grant programs, to support existing projects with funding
deficits, or to fund new projects.
FISCAL IMPACT:
For the above projects that include Revenue Sharing Program funding, this funding has
been approved through previous actions by the Board of Supervisors. Taking action to
adopt the resolution approving the SSYP will have no fiscal impact on the County
budget, as this is VDOT funding designated for secondary road projects within Roanoke
County.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt the resolution approving the
Secondary Road Six-Year Improvement Plan for fiscal years 2025 through 2030 and the
construction priority list and estimated allocations for fiscal year 2025.
VOTE:
Supervisor Mahoney moved to adopt the resolution. Supervisor Radford seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® LI ❑
Page 3 of 4
CC: Megan G. Cronise, Assistant Director of Planning
Page 4 of 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 23, 2024
RESOLUTION 042324-7 APPROVING THE SECONDARY ROAD SIX-
YEAR IMPROVEMENT PLAN FOR FISCAL YEARS 2025 THROUGH 2030
AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED
ALLOCATIONS FOR FISCAL YEAR 2025
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Road Six-Year Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Road Six-Year Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Road Six-Year Improvement Plan for Fiscal Years 2025-2030 and
Construction Priority List and Estimated Allocations for Fiscal Year 2025 was held on April
23, 2024, to receive comments and recommendations on Roanoke County's Secondary
Road Six-Year Improvement Plan for Fiscal Years 2025-2030 as well as the Construction
Priority List and Estimated Allocations for Fiscal Year 2025;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Road Six-Year Improvement Plan for Roanoke County for
Fiscal Years 2025-2030;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for Fiscal Year 2025;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency Office
along with a duly attested copy of the proposed Roanoke County Secondary Road Six-
Year Improvement Plan for Fiscal Years 2025-2030 by the Clerk to the Board.
On motion of Supervisor Mahoney to adopt the resolution; seconded by
Supervisor Radford and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
IT, a • L. Caywood, P.E.
C. • ty Administrator/ Clerk to the Board of Supervisors
CC: Megan G. Cronise, Assistant Director of Planning
ACTION NO. 042324-8
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Appointments to Committees, Commissions and Boards
BACKGROUND:
1. Western Virginia Water Authority (Citizen Appointment)
Randall Hancock - Term Expires: June 30, 2028
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of appointments.
VOTE:
Supervisor North moved to approve the appointment. Supervisor Shepherd seconded
the motion. Motion approved.
Page 1 of 2
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Gayle Shrewsbury, WVWA
Randall Hancock
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
RESOLUTION 042324-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 23,2024,
designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 8 inclusive, as
follows:
1. Approval of minutes—April 9, 2024
2. Ordinance authorizing the relocation of Windsor Hills district precinct 303 polling
place pursuant from our lady of Nazareth Church at 2505 Electric Road in
Roanoke to Christ the King Church at 2335 Electric Road in Roanoke.
3. Observance and Proclamation of Thursday, April 25, 2024, as National Arbor
Day in Roanoke County.
4. Resolution granting a waiver to the Western Virginia Water Authority under
Section 13-23 of the Roanoke County Code to the provisions of the County's
Noise Ordinance, Article II - NOISE of Chapter 13. OFFENSES —
MISCELLANEOUS.
5. Request to accept and allocate the Washington/Baltimore High Intensity Drug
Trafficking Grant Funds in the amount of $64,375.00 to the Roanoke County
Police Department.
6. The petition of ABoone Real Estate, Inc.to rezone approximately 16.27 acres of
land from R-3C, Medium Density Multi-Family Residential District with conditions,
to C-2C, High Intensity Commercial with conditions, to obtain a special use
permit for mini-warehouse on approximately 19.73 acres zoned C-2C, High
Intensity Commercial District with conditions, and to amend the proffered
conditions on 32.323 acres of land zoned C-2C, High Intensity Commercial
District with conditions, and R-3C, Medium Density Multi-Family Residential
District with conditions, located in the 1300 and 1400 blocks of Edgebrook Road,
Page 1 of 2
Catawba Magisterial District. (First Reading and Request for Second Reading)
7. The petition of Ramseys and Jesica Sandoval to obtain a special use permit to
operate a short-term rental on approximately 0.3794 acre of land zoned R-1,
Low Density Residential District, located at 5207 North Spring Drive, Catawba
Magisterial District. (First Reading and Request for Second Reading)
8. Request to accept and allocate funds in the amount of$19,634.00 to the Clerk of
the Circuit Court from the Commonwealth of Virginia for Technology Trust
Funds.
On motion of Supervisor Hooker to adopt all matters on the consent agenda;
seconded by Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE: Z
Richar - . Caywood, P.E.
y Administrator/ Clerk to the Board of Supervisors
CC: Peter S. Lubeck, County Attorney
Anna Cloeter, Director of Elections and General Registrar
Rachel Lower, Deputy County Attorney
Joseph W. Arthur, Senior Project Manager, WVWA
Michael Poindexter, Chief of Police
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Jill Camilletti, Deputy Clerk IV, Circuit Court
Page 2 of 2
ACTION NO. 042324-9.b
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Ordinance authorizing the relocation of Windsor Hills District
Precinct 303 Polling Place from Our Lady of Nazareth
church at 2505 Electric Road in Roanoke to Christ the King
church at 2335 Electric Road in Roanoke
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Request to move the location of Windsor Hills District Precinct 303 Polling Place from
Our Lady of Nazareth Roman Catholic Church to Christ the King Presbyterian Church.
BACKGROUND:
The Roanoke County Electoral Board requests that the Board of Supervisors approve
its recommendation that Windsor Hills District Precinct 303 Polling Place be relocated
from Our Lady of Nazareth Roman Catholic Church at 2505 Electric Road in Roanoke,
Virginia 24018 to Christ the King Presbyterian Church at 2335 Electric Road in
Roanoke, Virginia 24018.
Per§ 24.2-306(A) of the Code of Virginia, any changes in polling places must be
enacted more than 60 days prior to the next election. Per§ 24.2-306(B), notice of such
change must be mailed to all voters registered in the affected precincts at least 15 days
prior to the next election.
DISCUSSION:
Our Lady of Nazareth church has willingly provided a polling place for Precinct 303
voters but is no longer available in the third week of June for primary elections. Rather
than move voters from this location for each June primary, the Electoral Board agrees
Page 1 of 2
that finding a new polling place is in the best interests of the voters.
Because this ordinance cannot be enacted within the required 60 days prior to the
March 2024 primary elections, the Virginia Department of Elections has approved an
emergency relocation of the polling place for the month of March 2024. However, Board
action is necessary in order to retain Christ the King church as a polling place for the
remainder of 2024.
To comply with § 24.2-306 of the Code of Virginia, this matter was noticed by
publication in The Roanoke Times on April 10, 2024, and April 17, 2024.
Christ the King church has agreed to serve for the remainder of this year and is
potentially open to continuing to serve as a polling place for Precinct 303 going forward.
FISCAL IMPACT:
The fiscal impact, including the required legal notice and postage for mailing notification
postcards to affected voters, is estimated to be approximately $1,000. This sum will be
paid from Voter Registration and Elections' current budget appropriation; no additional
funding is being requested.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance. Since the first reading, notice of
compliance with § 24.2-306 of the Code of Virginia has been added.
VOTE:
Supervisor Hooker moved to adopt the ordinance. Supervisor Mahoney seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Peter S. Lubeck, County Attorney
Anna Cloeter, Director of Elections and General Registrar
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
ORDINANCE 042324-9.b AUTHORIZING THE RELOCATION OF
WINDSOR HILLS DISTRICT PRECINCT 303 POLLING PLACE FROM
OUR LADY OF NAZARETH CHURCH AT 2505 ELECTRIC ROAD IN
ROANOKE TO CHRIST THE KING CHURCH AT 2335 ELECTRIC ROAD
IN ROANOKE
WHEREAS, Sections 24.2-306, 24.2-307, and 24.2-310 of the Code of Virginia
(1950), as amended, authorize the governing body of each county to establish the polling
place for each precinct in that jurisdiction by ordinance; and
WHEREAS, the current polling place for Windsor Hills District Precinct 303 (Our
Lady of Nazareth Roman Catholic Church) has a scheduling conflict with the upcoming
June 18, 2024, elections; and
WHEREAS, Christ the King Presbyterian Church has agreed to serve as the
polling place for Windsor Hills District Precinct 303 for the remainder of this year 2024;
and
WHEREAS, elections officials have determined that the citizens would be better
served with the relocation of the Windsor Hills District Precinct 303 polling place to Christ
the King Presbyterian Church; and
WHEREAS, because this ordinance cannot be enacted within the required 60 days
prior to the March 2024 primary elections, the Virginia Department of Elections has
approved an emergency relocation of the polling place for the month of March 2024;
however, Board action is necessary in order to retain Christ the King church as a polling
place for the remainder of 2024; and
WHEREAS, to comply with Section 24.2-306 of the Code of Virginia, this matter
was noticed by publication in The Roanoke Times on April 10, 2024, and April 17, 2024;
and
WHEREAS, the first reading of this ordinance was held on February 27, 2024, a
second reading was held on March 12, 2024, and after publication in the Roanoke Times,
the an additional reading was held on April 23, 2024.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the Windsor Hills District Precinct 303 polling place in the Windsor Hills
Magisterial District be relocated from Our Lady of Nazareth Roman Catholic
Church located at 2505 Electric Road, Roanoke, Virginia 24018 to Christ
the King Presbyterian Church located at 2335 Electric Road, Roanoke,
Virginia 24018.
2. That the General Registrar for the County of Roanoke, Virginia, is hereby
authorized to take all measures necessary to comply with Virginia law and
regulations regarding a change in polling precinct and for reasonable
notification to the voters of this change in their polling location.
3. That the County Administrator and the General Registrar are hereby
authorized and directed to take such other actions as may be necessary to
accomplish the intent to this ordinance.
4. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Hooker to approve the second reading of the ordinance
seconded by Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
and L. Caywood, P.E.
County Administrator/ Clerk to the Board of Supervisors
CC: Peters S. Lubeck, County Attorney
Anna Cloeter, Director of Elections and General Registrar
ACTION NO. 042324-9.c
ITEM NO. H.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Observance and Proclamation of Thursday, April 25, 2024,
as National Arbor Day in Roanoke County
SUBMITTED BY: Alexander M. Jones
Planner II
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Observance and Proclamation of Thursday, April 25, 2024, as National Arbor Day in
Roanoke County
BACKGROUND:
The Arbor Day Foundation has named Roanoke County a 2024 Tree City USA
Community for its commitment to effective urban forestry management. It is the 152nd
anniversary of Arbor Day. The Arbor Day Foundation, is the nation's largest nonprofit
organization dedicated to planting trees. The Tree City USA program is sponsored in
cooperation with the National Association of State Foresters and the USDA Forest
Service. Roanoke County •retained its Tree City USA designation by meeting the
program's following four requirements:
• a tree board or department;
• a tree-care ordinance;
• an annual community forestry budget of at least $2 per capita; and
• an annual Arbor Day observance and proclamation.
The funding for this year's Roanoke County's Arbor Day planting is provided through the
Virginia Trees for Clean Water matching grant program, in partnership with the Virginia
Department of Forestry and the Roanoke Valley-Alleghany Regional Commission. The
Virginia Department of Forestry has developed the Virginia Trees for Clean Water
program to improve water quality across the Commonwealth of Virginia through efforts
Page 1 of 3
to plant trees. The grants awarded through this program encourage local government
and citizen involvement in creating and supporting long-term and sustained tree canopy
cover. Arbor Day celebrations enable local governments to raise public awareness
about the benefits of planting trees for the health of our streams and rivers.
DISCUSSION:
Roanoke County will observe National Arbor Day on Thursday, April 25, 2024 with a
celebration at Merriman Soccer Complex. The celebration will consist of a ribbon cutting
for the South County Trail Extension Project, a ceremonial tree planting, a presentation
by State foresters on the importance of trees, and a program by ASK (After School for
Kids) program students from Penn Forest Elementary School.
Roanoke County encourages residents, businesses, and organizations to plant a tree in
the community in honor of National Arbor Day. Cleaner air, improved storm water
management, energy savings and increased property values are among the benefits
enjoyed by Tree City USA communities.
FISCAL IMPACT:
The Virginia Trees for Clean Water program is a 50/50 matching grant with funds
awarded.on a reimbursement basis. Overhead costs for administering the grant will be
incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's
contribution will be in the form of in-kind services. No direct funding from Roanoke
County is required.
STAFF RECOMMENDATION:
Staff recommends that the Roanoke County Board of Supervisors proclaim, Thursday,
April 25, 2024, as National Arbor Day in Roanoke County.
VOTE:
Supervisor Hooker moved to proclaim National Arbor Day. Supervisor Mahoney
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Page 2 of 3
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 3 of 3
ACTION NO. 042324-9.d
ITEM NO. H.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Resolution granting a waiver to the Western Virginia Water
Authority under Section 13-23 of the Roanoke County Code
to the provisions of the County's Noise Ordinance, Article II -
NOISE of Chapter 13. OFFENSES - MISCELLANEOUS
SUBMITTED BY:: Rachel Lower
Deputy County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority
(WVWA), has requested on the WVWA's behalf a waiver from the County's noise
ordinance under Section 13-23 of the Roanoke County Code.
BACKGROUND:
The WVWA is preparing for proposed work along Belle Haven Road in Roanoke County
for the installation of new waterline and sanity sewer. Construction of the WVWA's
project may require work to be performed at night between the hours of 10:00 p.m. and
7:00 a.m. Performance of construction work between the hours of 10:00 p.m. and 7:00
a.m. would be a violation of the Roanoke County noise ordinance. In order to perform
the construction work during these hours the WVWA needs a waiver of the Roanoke
County noise ordinance.
DISCUSSION:
Joseph W. Arthur, Senior Project Manager for the Western Virginia Water Authority,
plans to present this agenda item to the Board of Supervisors on April 23rd and will
prepare a powerpoint presentation.
County staff has suggested that Mr. Arthur share the following information with the
Page 1 of 3
Board in order.for the Board to determine if it is appropriate to grant such a waiver:
• The time of day the noise will occur;
• The duration of the noise;
• Whether the noise is intermittent or continuous;
• Whether the noise is extensive or not;
• The technical and economic feasibility of bringing the noise into conformance
with the County Code;
• Other matters as are reasonably related to the impact of the noise on the health,
safety, and welfare of the community;
• The degree of hardship which may result from the enforcement of the County's
noise ordinance.
Roanoke County Code Section 13-23 allows any person responsible for a noise source
to apply to the Board for a waiver, or a partial waiver, from the provisions of the
County's noise ordinance. The Board may grant such waiver, or partial waiver, upon a
finding that either of the following circumstances exist:
1. The noise does not endanger the public health, safety, or welfare OR
2. Compliance with the provisions of this article from which a waiver is sought would
produce serious economic hardship without producing substantial benefit to the
public.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board consider the adoption of the attached resolution.
VOTE:
Supervisor Hooker moved to adopt the resolution. Supervisor Mahoney seconded the
motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 2 of 3
CC: Rachel Lower, Deputy County Attorney
Joseph W. Arthur, Senior Project Manager, WVWA
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
RESOLUTION 042324-9.d GRANTING A WAIVER TO THE WESTERN
VIRGINIA WATER AUTHORITY UNDER SECTION 13-23 OF THE
ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S
NOISE ORDINANCE, ARTICLE II — NOISE OF CHAPTER 13.
OFFENSES - MISCELLANEOUS
WHEREAS, the Western Virginia Water Authority (WVWA) is preparing for
proposed work along Belle Haven Road in Roanoke County for the installation of new
public waterline and public sanity sewer; and
WHEREAS, construction of the WVWA's project may require work to be
performed at night between the hours of 10:00 p.m. and 7:00 a.m., which would be a
violation of Roanoke County Code Section 13-21(1) ("Specific acts as noise
disturbances"); and
WHEREAS, in order to perform the construction work during the hours of 10:00
p.m. and 7:00 a.m. the WVWA needs a waiver of the Roanoke County noise ordinance
pursuant to Roanoke County Code Section 13-23 ("Undue hardship waiver"); and
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provisions of the
Roanoke County noise ordinance upon consideration of certain factors set forth in
Roanoke County Code Section 13-23(b) and after making certain findings.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the noise to be produced by WVWA's work
along Belle Haven Road in Roanoke County for the installation of new
Page 1 of 2
public waterline and public sanitary sewer does not endanger the public
health, safety, or welfare.
2. That the provisions of Roanoke County Code Section 13-21(1) be
WAIVED for the WVWA's work along Belle Haven Road in Roanoke
County for the installation of new public waterline and public sanity sewer.
3. That this waiver is granted for a period for one (1) year.
On motion of Supervisor Hooker to adopt the resolution; seconded by
Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North
NAYS: None
A COPY TESTE:
Richa . Caywood, P.E.
C ty Administrator/ Clerk to the Board of Supervisors
CC: Rachel Lower, Deputy County Attorney
Joseph W. Arthur, Senior Project Manager, WVWA
Page 2 of 2
ACTION NO. 042324-9.e
ITEM NO. H.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Request to accept and allocate the Washington/Baltimore
High Intensity Drug Trafficking grant funds in the amount of
$53,375 to the Roanoke County Police Department
SUBMITTED BY: Michael Poindexter
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Request to accept and allocate grant funds in the amount of $53,375 from the High
Intensity Drug Trafficking Areas (HIDTA) Program
BACKGROUND:
The HIDTA funds were provided to the Roanoke Valley Regional Drug Unit to identify
drug trafficking organizations and, when possible to prosecute the cases as drug
trafficking conspiracies. Roanoke County Police Department serves as the lead agency
and the Roanoke County Department of Finance and Management Services serves as
the fiscal agent.
DISCUSSION:
The Roanoke Valley Regional Drug Unit received a commitment of funding from HIDTA
in the amount of$53,375 for the 2024 calendar year. These funds will be used to
continue to support investigations of drug trafficking organizations that are operating in
the greater Roanoke Valley.
FISCAL IMPACT:
No matching funds are required by the County. The grant is one hundred percent
Page 1 of 2
(100%) federal funds.
STAFF RECOMMENDATION:
Accept and allocate grant funds in the amount of$53,375 from the High Intensity Drug
Trafficking Areas (HIDTA) Program to the Roanoke County Police Department for the
Roanoke Valley Regional Drug Unit.
VOTE:
Supervisor Hooker moved to accept and allocate the grant funds. Supervisor Mahoney
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
•
Mr. North ® ❑ ❑
CC: Michael Poindexter, Chief of Police
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Page 2 of 2
ACTION NO. 042324-9.f
ITEM NO. H.6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: The petition of ABoone Real Estate, Inc. to rezone
approximately 16.27 acres of land from R-3C, Medium
Density Multi-Family Residential District with conditions, to
C-2C, High Intensity Commercial with conditions, to obtain a
special use permit for mini-warehouse on approximately
19.73 acres zoned C-2C, High Intensity Commercial District
with conditions, and to amend the proffered conditions on
32.323 acres of land zoned C-2C, High Intensity Commercial
District with conditions, and R-3C, Medium Density Multi-
Family Residential District with conditions, located in the
1300 and 1400 blocks of Edgebrook Road, Catawba
Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading of an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for May 28, 2024.
The title of this ordinance is as follows:
The petition of ABoone Real Estate, Inc. to rezone approximately 16.27 acres of land
Page 1 of 2
from R-3C, Medium Density Multi-Family Residential District with conditions, to C-2C,
High Intensity Commercial with conditions, to obtain a special use permit for mini-
warehouse on approximately 19.73 acres zoned C-2C, High Intensity Commercial
District with conditions, and to amend the proffered conditions on 32.323 acres of land
zoned C-2C, High Intensity Commercial District with conditions, and R-3C, Medium
Density Multi-Family Residential District with conditions, located in the 1300 and 1400
blocks of Edgebrook Road, Catawba Magisterial District.
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for May 28, 2024.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately, and that the Clerk is authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this action.
VOTE:
Supervisor Hooker moved to approve the first reading of this ordinance and scheduling
the second reading and public hearing for May 28, 2024. Supervisor Mahoney
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 2 of 2
ACTION NO. 042324-9.g
ITEM NO. H.7.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: The petition of Ramseys and Jesica Sandoval to obtain a
special use permit to operate a short-term rental on
approximately 0.3794 acre of land zoned R-1, Low Density
Residential District, located at 5207 North Spring Drive,
Catawba Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading of an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions;rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for May 28, 2024.
The title of this ordinance is as follows:
The petition of Ramseys and Jesica Sandoval to obtain a special use permit to operate
a short-term rental on approximately 0.3794 acre of land zoned R-1, Low Density
Residential District, located at 5207 North Spring Drive, Catawba Magisterial District.
DISCUSSION:
There is no discussion on this item.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for May 28, 2024.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately, and that the Clerk is authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this action.
VOTE:
Supervisor Hooker moved to approve the first reading of this ordinance and scheduling
the second reading and public hearing for May 28, 2024. Supervisor Mahoney
seconded the motion. Motion approved.
Yes . No Absent
Mr. Radford •
® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
Page 2 of 2
ACTION NO. 042324-9.h
ITEM NO. H.8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: Request to accept and allocate funds in the amount of
$19,634 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for Technology Trust Funds
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $19,634 to the Clerk of the Circuit
Court from the Commonwealth of Virginia
BACKGROUND:
Technology Trust Funds represent fees collected by the Roanoke County Circuit Court
Clerk's Office, and have been received from the State in the amount of $19,634. In
accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks
Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the
Clerk's Office can request the fees that were assessed the previous month. The code
section further states that four of every five dollar of the fee shall be allocated by the
Compensation Board from the trust fund for the purposes of obtaining and updating
office automation and information technology equipment including software and
conversion services; preserving, maintaining and enhancing court records, including but
not limited to the costs of repairs, maintenance, land records, consulting services,
service contracts, redaction of social security numbers from land records and system
replacement or upgrades and improving public access to court records.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
maintenance needs for the Clerk of Circuit Court, specifically towards the twice-yearly
Page 1 of 2
maintenance bill from the Supreme Court for maintaining their records, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $19,634 to the Clerk of Circuit Court from
the Commonwealth of Virginia.
VOTE:
Supervisor Hooker moved to accept and allocate the grant funds. Supervisor Mahoney
seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. North ® ❑ ❑
CC: Jill Camilletti, Deputy Clerk IV, Circuit Court
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
•
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
RESOLUTION 042324-12 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS,the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
In the closed session just concluded, nothing was discussed except the matter which
was identified in the motion to convene in closed session. Only those matters lawfully
permitted to be discussed under the Virginia Freedom of Information Act were discussed.
On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor
Radford and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
Absent: Supervisor Shepherd
7-- ---
A COPY TESTE: G ,,..-
( -'chard L. Caywood, P.E.
County Administrator/ Clerk to the Board of Supervisors
ACTION NO. 042324-13
ITEM NO. N.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: The petition of Sheetz, Inc. to remove the proffered
conditions on approximately 0.978 acres of land zoned C-
2C, High Intensity Commercial District with conditions,
located at 4143 Franklin Road, Cave Spring Magisterial
District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance to remove proffered
conditions on a commercial property.
BACKGROUND:
• The property was rezoned in 1989 by Central Fidelity Bank, Inc. This rezoning
included proffered conditions which required substantial conformance to a
concept plan, limited lighting, limited signage size and hours of sign lighting,
specified an entrance location, and addressed future upgrades to the storm
sewer along the eastern property line.
• Removal of the proffered conditions is necessary in order to develop and operate
a Sheetz convenience store with fuel pumps on this parcel and the neighboring
parcel (4135 Franklin Road, which is not part of this petition).
DISCUSSION:
The Planning Commission held a public hearing on this application on April 2, 2024. No
citizens spoke during the public hearing. One citizen submitted an email prior to the
public hearing which raised concerns that the project would potentially increase traffic.
Page 1 of 2
The Planning Commission discussed the concept plan, traffic, access modifications,
future improvements at Franklin RoadNalley Avenue/Southern Hills Drive intersection,
surrounding commercial zoning and land uses, and the future land use designation.
The Planning Commission recommends approval of the application to remove the
proffered conditions.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance to remove the proffered conditions on approximately 0.978 acre of land
zoned C-2C, High Intensity Commercial District with conditions.
VOTE:
Supervisor Mahoney moved to approve the second reading of this ordinance.
Supervisor Radford seconded the motion. Motion approved.
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ❑ ❑
Mr. North ® ❑ ❑
CC: Philip Thompson, Director of Planning
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
ORDINANCE 042324-13 REMOVING THE EXISTING PROFFERED CONDITIONS ON
APPROXIMATELY 0.978 ACRE OF LAND ZONED C-2C (HIGH INTENSITY
COMMERCIAL) DISTRICT WITH CONDITIONS, LOCATED AT 4143 FRANKLIN
ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT (ROANOKE COUNTY TAX
MAP NO: 077.20-01-40.00-0000)
WHEREAS, Sheetz, Inc. has filed a petition to remove proffered conditions on
approximately 0.978 acre of land located at 4143 Franklin Road in the Cave Spring
Magisterial District (Roanoke County Tax Map Number 077.20-01-40.00-0000); and
WHEREAS, the said property contains the following five (5) conditions imposed
upon the parcel by Ordinance #50989-1 adopted by the Board on April 30, 1989; and
(1) The site will be developed in substantial conformity to the concept
plan prepared by Balzer and Associates, Inc. and dated March 15,
1989. The building may be oriented in a slightly different manner to
improve visibility and drive-thru access.
(2) Site lighting will be directed downward, and will not exceed 20 feet in
height. Signs will not be lighted after 10:00 p.m.
(3) Free standing signs will be limited to 50 square feet, and will not
exceed 20 feet in height.
(4) The entrance on U.S. Route 220 will be placed adjacent to the
northern property line to facilitate a shared entrance between the
proposed bank site and the remaining property to the north.
(5) Central Fidelity Bank, Inc. will coordinate with Roanoke County to
enable the County to upgrade the storm sewer along the eastern
property line (beside U.S. Route 220) prior to Central Fidelity paving
an entrance onto U.S. Route 220, so long as said cooperation does
not delay the planned branch opening on December 12, 1989.
WHEREAS, the first reading of this ordinance was held on March 26, 2024; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on April 2, 2024; and
Page 1 of 3
WHEREAS, the Roanoke County Planning Commission recommends approval of
the rezoning as requested to remove the five (5) proffered conditions currently existing
on the property; and
WHEREAS, the second reading and public hearing were held on April 23, 2024.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that the proposed rezoning request is consistent with the
purpose and intent of the County's adopted comprehensive plan, is good zoning practice,
and will not result in substantial detriment to the community.
2. Accordingly, the Board approves the rezoning request, and the following
conditions imposed by Ordinance #50989-1 adopted by the Board on April 30, 1989 are
hereby removed as follows:
{1) The site will be developed in substantial conformity to the concept
plan prepar d hcv by-Berle r ocr nd Assso , Inn. and dated v�arcrhi--1 5,
1989. The building may be oriented in a slightly different manner to
improvc visibility and drive thru access.
() Cite lighting will he directed downward and will net exceed 20 feed in
e
height. Signs will not be lighted after 10:00 p.m.
(3) Free standing signs will be limited to 50 square feet, and will not
exceed 20 feet in height.
(4) The entrance on U.S. Route 220 will be placed adjacent to the
northern-prepert ne te-facilitate-a--shared entrance between the
proposed bank site and the remaining property to the north.
{5) �Cen�tr'al Fidelity Bank, Inc. will coordinate with Roanoke County to
enable the County to upgrade the s�vcvPer along the e� easterrnr
property line (beside U.S. Route 220) prior to Central Fidelity paving
an entrance onto U.S. Route 220, so long as said cooperation does
not delay the planned branch opening on December 12, 1989.
3. This ordinance shall be in full force and effect thirty (30) days after its final
passage.
Page 2 of 3
On motion of Supervisor Mahoney to approve the second reading of the ordinance;
seconded by Supervisor Radford and carried by the following roll call and recorded vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
Absent: Supervisor Shepherd
A COPY TESTE:
Ric d L. Caywood, P.E.
ounty Administrator/ Clerk to the Board of Supervisors
CC: Philip Thompson, Director of Planning
Page 3 of 3
ACTION NO. 042324-14
ITEM NO. N.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 2024
AGENDA ITEM: The petition of the City of Salem Water Department to obtain
a special use permit for a major utility service (water tank) on
approximately 0.38 acre of land zoned R-1, Low Density
Residential District, located at 1490 Hearth Lane, Catawba
Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance for a special use
permit for a water tank in a residential district.
BACKGROUND:
• A water tank is classified as a major utility service which is defined as "services
of a regional nature which normally entail the construction of new buildings or
structures such as generating plants and sources, electrical switching facilities
and stations or substations, community waste water treatment plants, and similar
facilities. Included in this definition are also electric, gas, and other utility
transmission lines of a regional nature which are not otherwise reviewed and
approved by the Virginia State Corporation Commission."
• A major utility service is a special use in the R-1, Low Density Residential
District.
DISCUSSION:
The Planning Commission held a public hearing on this application on April 2, 2024.
Two (2) citizens spoke during the public hearing. Both supported the water tank, but had
Page 1 of 3
questions regarding the maintenance of Hearth Lane and fencing around the water
tank. The Planning Commission discussed: different water pressure zones (WVWA and
City of Salem); purchase of water from WVWA; the proposed water tank providing
better water pressure for the City of Salem; the fact that while the water tank was
planned before the Hope Tree development, the water tank would serve this area of the
City of Salem; site landscaping; required fencing; paving of a portion of Hearth Lane;
the proposed tank being built in the same footprint as the existing water tank;
surrounding zoning and land uses; and the future land use designation.
The Planning Commission recommends approval of the special use permit fora major
utility service (water tank)with the following conditions:
1. The site shall be developed in general conformance with the Planting Plan
prepared by Thompson & Litton.
2. The water tank shall not exceed 75 feet in height.
3. Hearth Lane shall be paved from Red Lane Extension to where the gravel access
road splits from Hearth Lane on the property.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance for a special use permit for a major utility service (water tank) on
approximately 0.38 acre of land zoned R-1, Low Density Residential District, with three
(3) conditions:
1. The site shall be developed in general`conformance with the Planting Plan
prepared by Thompson & Litton.
2. The water tank shall not exceed 75 feet in height.
3. Hearth Lane shall be paved from Red Land Extension to where the gravel access
road splits from Hearth Lane on the property.
VOTE:
Supervisor Hooker moved to approve the second reading of this ordinance. Supervisor
Radford seconded the motion. Motion approved.
Page 2 of 3
Yes No Absent
Mr. Radford ® ❑ ❑
Ms. Hooker ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ❑ ❑
Mr. North ® LI ❑
CC: Philip Thompson, Director of Planning
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 2024
ORDINANCE 042324-14 GRANTING A SPECIAL USE PERMIT TO THE
CITY OF SALEM WATER DEPARTMENT FOR UTILITY SERVICES,
MAJOR (WATER TANK) ON APPROXIMATELY 0.38 ACRE OF LAND
ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT
1490 HEARTH LANE IN THE CATAWBA MAGISTERIAL DISTRICT
(ROANOKE COUNTY TAX MAP NO: 035.04-03-46.00-0000)
WHEREAS, the City of Salem Water Department has submitted an application
for a special use permit for a water tank (major utility service) on approximately 0.38
acre of land zoned R-1 (Low Density Residential) District, located at 1490 Hearth Lane
(Roanoke County Tax Map Number 035.04-03-46.00-0000) in the Catawba Magisterial
District; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on April 2, 2024; and
WHEREAS, the Roanoke County Planning Commission recommends approval of
the petition with conditions; and
WHEREAS, the first reading of this ordinance was held on March 26, 2024, and
the second reading and public hearing were held on April 23, 2024.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that the proposed special use meets the requirements of
Section 30-19-1 of the Roanoke County Code and that the proposed special use
conforms with the standards set forth in article IV, use and design standards of the
Roanoke County Zoning Ordinance.
Page 1 of 3
2. The Board further finds that the proposed special use is in conformance
with the Roanoke County Comprehensive Plan, and will have a minimum adverse
impact on the surrounding neighborhood and community.
3. The Board approves the special use permit for a water tank (major utility
service) on approximately 0.38 acre of land zoned R-1 (Low Density Residential)
District, located at 1490 Hearth Lane in the Catawba Magisterial District, with the
following conditions:
a. The site shall be developed in general conformance with the
Planting Plan prepared by Thompson & Litton.
b. The water tank shall not exceed 75 feet in height.
c. Hearth Lane shall be paved from Red Lane Extension to where the
gravel access road splits from Hearth Lane on the property.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage.
On motion of Supervisor Hooker to approve the second reading of the ordinance;
seconded by Supervisor Radford and carried by the following roll call and recorded
vote:
AYES: Supervisors Radford, Hooker, Mahoney, North
NAYS: None
Absent: Supervisor Shepherd
Page 2 of 3
Al.
A COPY TESTE:
AP
Richard .1Prywood, P.E.
i u y Administrator/ Clerk to the Board of Supervisors
CC: Philip Thompson, Director of Planning
Page 3 of 3