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HomeMy WebLinkAbout11/15/2023 - Adopted Board Records ACTION NO. R-111523-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Resolution authorizing the application of a Virginia Opioid Abatement Authority Cooperative Partnership Grant in the amount of $500,000 from the Virginia Opioid Abatement Authority, and to agree to contribute $25,000 towards the project when applying for the grant SUBMITTED BY: Madeline Hanlon Assistant to the County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution authorizing the application of a Virginia Opioid Abatement Authority Cooperative Partnership Grant in the amount of $500,000 from the Virginia Opioid Abatement Authority. BACKGROUND: The Juvenile Court Opioid Abatement Workgroup (the "Workgroup"), which includes judges and attorneys serving the County of Roanoke, City of Salem and City of Roanoke, desires to apply for a Virginia Opioid Abatement Authority Cooperative Partnership Grant in the amount of $500,000. This opportunity fits within the,Gold Standard use of the Opioid Abatement funds. DISCUSSION: The Workgroup has proposed that the localities jointly apply for a Virginia Opioid Abatement Authority Cooperative Partnership Grant to create two (2), new local "navigator" positions to serve the localities. The navigators will be independent recovery support specialists who will assist parents who have substance abuse problems; they will provide assistance with help securing substance abuse treatment, counseling, etc. Page 1 of 2 The grant amount sought is $500,000. The Workgroup has proposed that, in order to make the grant application competitive, the localities also contribute a one-time local match of ten percent (10%) to fund the two (2) navigator positions for three (3) years, for a total need of $50,000. Roanoke City has agreed to fund $25,000 of this with opioid settlement funds. Roanoke City has further agreed to be the fiscal agent and provide workspaces for these two (2) navigator positions. An additional $25,000 is requested from the County. To date, the County has received $510,549.86 in disbursements from opioid litigation settlements, which funds are intended to be used for opioid abatement activities. FISCAL IMPACT: If the Grant is awarded, the County would be expected to contribute $25,000 towards the project (from funds received from opioid litigation/ settlement disbursements). STAFF RECOMMENDATION: Staff recommends approving the resolution authorizing the application of a Virginia Opioid Abatement Authority Cooperative Partnership Grant in the amount of$500,000. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North. ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Madeline Hanlon, Assistant to the County Attorney Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 15, 2023 RESOLUTION 111523-1 AUTHORIZING THE APPLICATION OF A VIRGINIA OPIOID ABATEMENT AUTHORITY COOPERATIVE PARTNERSHIP GRANT IN THE AMOUNT OF $500,000 FROM THE VIRGINIA OPIOID ABATEMENT AUTHORITY, AND TO AGREE TO CONTRIBUTE $25,000 TOWARDS THE PROJECT WHEN APPLYING FOR THE GRANT WHEREAS, the Juvenile Court Opioid Abatement Workgroup (the "Workgroup"), which includes judges serving the County of Roanoke, City of Salem, and City of Roanoke, desires to apply for a Virginia Opioid Abatement Authority Cooperative Partnership Grant ("Partnership Grant") in the amount of $500,000 from the Virginia Opioid Abatement Authority; and WHEREAS, the Workgroup has identified a Partnership Grant to create two (2), new local "navigator" positions to serve the three (3) localities, and who will serve as independent recovery support specialists who will assist parents who have substance abuse problems; and WHEREAS, the grant amount sought is $500,000. The Workgroup has proposed that, in order to make the application competitive, the localities also contribute a one- time local match of ten percent (10%) to fund the positions for three (3) years, for a total need of$50,000 from the localities; and WHEREAS, Roanoke City has agreed to contribute $25,000 towards this project, and has further agreed to serve as fiscal agent and to provide workspaces for the two navigator positions; and WHEREAS, it is proposed that the County, in joining the application for the grant, agree to contribute $25,000 towards the project. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The County Administrator is authorized to direct the appropriate County staff to assist in jointly applying for the Cooperative Partnership Grant, and to agree to contribute $25,000 towards the project if the grant is awarded. 2. This resolution shall take effect immediately upon its adoption. On motion of Supervisor North to adopt the resolution, seconded by Supervisor Radford and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker • NAYS: None A COPY TESTE: Rich . Caywood, P.E. unty Administrator/ Clerk to the Board of Supervisors CC: Madeline Hanlon, Assistant to the County Administrator Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 ACTION NO. 0-111523-2 ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Ordinance appropriating $48,113,501.44 from the Roanoke County Public Schools' fiscal year 2022-2023 year-end funds to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $48,113,501.44 available year-end funds from Roanoke County Public Schools' fiscal year ended June 30, 2023, to the fiscal year 2023-2024 Roanoke County Public Schools' Budget. BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts to the Board of Supervisors. The Board of Supervisors may then re-appropriate such funds back to the Schools' budget for use in the next year. The County Board of Supervisors' Comprehensive Financial Policy sets forth expenditures for which such funds may be re-appropriated. DISCUSSION: The Roanoke County School Board proposed the following uses of such year-end funds at their November 8, 2023 meeting, and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined in Attachment A. This proposal follows the County Board of Supervisors' Comprehensive Financial Page 1 of 2 Policy, dated July 11, 2023. (See Section 10 - Reserves, item 6 (Roanoke County Public Schools Reserves and Year End Allocation)). FISCAL IMPACT: The appropriation of the funds to Roanoke County Public Schools will increase their total funds by $48,113,501.44; the funds will then be transferred out as outlined in Attachment A to the appropriate areas. STAFF RECOMMENDATION: Staff recommends the approval of the first reading of the ordinance and requests scheduling the second reading for December 12, 2023. VOTE: Supervisor Peters moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for December 12, 2023. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 ACTION NO. 0-111523-3 ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Ordinance appropriating an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate an additional $4,966,171 to the fiscal year 2023-2024 Roanoke County Public Schools Budget which includes new funds from the State and the reclassification of current year budget between categories. BACKGROUND: Ordinance 052323-4 appropriated 2023-2024 funds for Roanoke County Public Schools by categories. Any new funds, reclassification of budget, or use of funds between categories must be approved by the Board of Supervisors. DISCUSSION: The Special Session Final Budget for the 2022-2024 biennium was adopted on September 14, 2023 which provided additional funding in the amount of $4,716,171. The final budget includes $653,780 in additional funding for the General Fund, $4,063,973 in additional funding for the Grant Fund for the ALL in VA Plan, and $1,582 in reduced funding for the Grant Fund for the Mentor Teacher Grant. In addition, an amount of $250,000 will be appropriated to cover grant overage's and to add a buffer for the remaining fiscal year. In the original 2023-2024 budget, $421,274 was set aside in the Grant Fund special projects revenue and expenditures to absorb Page 1 of 3 these differences. During the current year, several grants were awarded at balances significantly higher than budgeted which used the entire special projects balance. Lastly, the School division has two separate needs to reclassify funds at this time. First, the nutrition will fund a mechanic who should be reported in the operations and maintenance category. This will shift $67,277 between categories. Second, as of October 31 budgets need to be reclassified between categories as follows: Instruction $ 6,345.00 Administration, attendance, and health (10,416.00) Pupil transportation (1,500.00) Operation and maintenance (9,224.61) School food services and other non-instructional operations (270.00) Facilities 6,936.61 Debt and fund transfers (1,275.00) Technology 9,404.00 The requested Ordinance change by category to reflect the items discussed above is as follows: Instruction $4,283,717 Administration, attendance, and health 15,192 Pupil transportation 219,656 Operation and maintenance 410,087 School food services and other non-instructional operations (67,547) Facilities 6,937 Debt and fund transfers 38,725 Technology 59,404 $4,966,171 FISCAL IMPACT: The appropriation of the requested funds to Roanoke County Public Schools will increase their total funds by $4,966,171; the funds will then be transferred out as outlined above to the appropriate areas. STAFF RECOMMENDATION: Staff recommends the approval of the first reading of the ordinance and scheduling the second reading for December 12, 2023. Page 2 of 3 VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for December 12, 2023. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 3 of 3 ACTION NO. A-111523-4 ITEM NO. E.1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Roanoke County Board of Zoning Appeals: Robert Arthur's five (5) year term representing the Windsor Hills Magisterial District expired June 30, 2022. Mr. Arthur does not wish to be reappointed. 2. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District): The following appointments remain open: Mike Roop's three (3) year term representing the Vinton Magisterial District expired June 30, 2019. Rich Tomlinson's three (3) year term representing the Vinton Magisterial District expired June 30, 2021. Murray Cook's three (3) year term representing the Windsor Hills Magisterial District expired June 30, 2020. There is also one open Windsor Hills Magisterial District appointee. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 15, 2023 RESOLUTION 111523-5.a-e APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM F- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for November 15, 2023, designated as Item F-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes— October 22, 2013 2. Request to accept and allocate funds of $34,200 from the US Department of Justice grant funds along with a $34,200 local match from the fiscal year 2023/2024 Police Department operating budget 3. Ordinance authorizing the approval of a permanent open-space easement to the Virginia Outdoors Foundation on property owned by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority for Explore Park, identified as Tax Parcel Number 080.00-05-17.00-0000 in Roanoke County and Tax Parcel Numbers 172 A 42 and 172 A 14A in Bedford County (Second Reading) 4. Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01-10.00-0000), Catawba Magisterial' district (First Reading and Request for Second Reading) 5. Ordinance 1) accepting a staffing recognition grant in the amount of$102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees(First Reading and Request for Second Reading) On motion of Supervisor Radford to adopt all matters on the c onsent agenda; Seconded by Supervisor Peters and carried by the following roll call and recorded vote: Page 1 of 2 AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: Rich d L. Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A-111523-5.b ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Request to accept and allocate funds of $34,200 from the US Department of Justice grant funds along with a $34,200 local match from the fiscal year 2023/2024 Police Department operating budget SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and allocation of $34,200 from the US Department of Justice's Bulletproof Vest Partnership (BVP) along with a local match of $34,200 from the fiscal year 2023/2024 Police Department operating budget BACKGROUND: The Bureau of Justice Assistance (BJA) Patrick Leahy Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1988 is a unique Department of Justice initiative designed to provide critical resources to State and local law enforcement. Since 1999, the BVP program has awarded more than 13,000 jurisdictions a total of $548 million in federal funds for the purchase of over 1 million vests (1,490,930). DISCUSSION: The US Department of Justice's Bulletproof Vest Partnership (BVP) has awarded the Roanoke County Police Department grant funds to assist in the purchase of protective vests for officers. FISCAL IMPACT: Page 1 of 2 The total amount of the grant awarded is $68,400, which requires a fifty percent (50%) local match. The US Department of Justice grant funds total $34,200 and the Police Departments fiscal year 2023-2024 operating budget will be used for the required fifty percent (50%) local match in the amount of$34,200. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds in the amount of $34,200 from the US Department of Justice's Bulletproof Vest Partnership along with allocating $34,200 from the Police Department operating budget to the Grant Fund. VOTE: Supervisor Radford moved to accept and allocate the grant funds. Supervisor Peters seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 0-111523-5.c ITEM NO. F.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Ordinance authorizing the approval of a permanent open- space easement to the Virginia Outdoors Foundation on property owned by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority for Explore Park, identified as Tax Parcel Number 080.00- 05-17.00-0000 in Roanoke County and Tax Parcel Numbers 172 A 42 and 172 A 14A in Bedford County SUBMITTED BY: Lindsay B. Webb Parks Planning and Development Manager APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the approval of a permanent open-space easement to the Virginia Outdoors Foundation on property owned by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority for Explore Park, identified as Tax Parcel Number 080.00-05-17.00-0000 in Roanoke County and Tax Parcel Numbers 172 A 42 and 172 A 14A in Bedford County. BACKGROUND: Roanoke County has operated Explore Park since 2013 under a 99-year lease from the Virginia Recreational Facilities Authority (VRFA), a political subdivision of the Commonwealth that owns over 1,100 acres along the Roanoke River in Bedford and Roanoke Counties. Following an extensive public involvement process, Roanoke County developed the 2016 Explore Park Adventure Plan that proposed a new vision for Explore Park as an outdoor adventure recreation destination. The Adventure Plan also proposes preserving much of Explore Park in its natural state to allow for passive recreation, open space, and forest conservation. There are three parcels totaling 42.94 acres that are located north of the Roanoke River Page 1of3 within the boundaries of Explore Park. The parcels are located in Bedford and Roanoke Counties, identified as Roanoke County Tax Parcel Number 080.00-05-17.00-0000 and Bedford County Tax Parcel Numbers 172 A 42, and 172 A 14A, as shown on the attached map. These parcels are co-owned by the VRFA and Roanoke County Board of Supervisors, who each own a one-half interest (50%) in the properties. Roanoke County's acquisition of one half-interest in the properties was funded through a Virginia Outdoors Foundation (VOF) Forest CORE Program grant accepted and appropriated by the Board of Supervisors on December 15, 2020 (Ordinance 121520-6). The Roanoke County Board of Supervisors authorized acquisition of the one-half interest in the parcels (Ordinance 042523-1.f) which occurred in June of 2023 (Bedford County Circuit Court Clerk's Office Instrument Nos. 230004741, 230004742, and 230004743; Roanoke County Circuit Court Clerk's Office Instrument Nos. 202304104 and 202304106). Per the grant agreement executed between Roanoke County and the VOF, the deed of conveyance designated the property as open-space land in accordance with the Open- Space Land Act (Va. Code § 10.1-1700 et seq.) including Section 10.1-1701 of the Code of Virginia (1950), as amended. DISCUSSION: The VOF Forest CORE Program grant agreement also requires that forestry and open space restrictions be imposed in perpetuity by enforceable restrictions set forth in a deed of open-space easement to be granted to the VOF by Roanoke County and the VRFA. Roanoke County and the VOF staff have conducted a rigorous review and negotiated the terms of the deed of open space easement, which are included as an attachment with this staff report. Exhibit A was developed by staff in the Roanoke County Departments of Planning and Development Services to document existing cleared areas on the property that will be reserved as Development Areas to enable future implementation of the Explore Park Adventure Plan. The Pine Mountain Adventure Node is identified as a development area within Explore Park that is located on the subject parcels and proposes future development of a zip line, trails, a parking lot, access road, restrooms, picnic shelter, observation tower, and supporting recreational amenities. The proposed deed of easement incorporates the permanent protection of forested areas on the subject parcels with the exception of the Development Areas. The easement restricts future division of the property and allows a total impervious coverage area of 20,000 square feet. Additionally, the easement allows tree removal outside of the Development Areas to facilitate future development of trails and zip lines. Tree removal is allowed for forestry management and maintenance needs, including diseases, storm damage, hazardous conditions, and invasive species management. The deed of easement was presented to the VRFA Board of Directors on October 5, 2023; however, the VRFA Board could not take action due to legal concerns from their attorneys regarding the restrictiveness of the easement language. The deed of easement is currently under review by VRFA legal counsel. County staff anticipate that Page 2 of 3 any revisions to the deed of open-space easement agreed upon by the VRFA and VOF after submission of this report will be less restrictive than those included in the draft attached hereto. A VRFA Board of Directors meeting is scheduled for November 9, 2023 to reconsider a final draft of the deed of easement. There have been no changes since the first reading of this ordinance on October 24, 2023. FISCAL IMPACT: The VOF Forest CORE Program provides one-hundred percent (100%) of the costs associated with the land acquisition and easement. There is no local match required. Funding for the purchase and incidental costs of the acquisition is available in the County's grant fund, which was created pursuant to Ordinance 121520-6 whereby the Board accepted and appropriated $165,450.00 from the VOF for the purchase of the land. VOF reserves the right to reclaim grant funds or properties purchased with grant funds or to nullify the grant agreement if recipient fails to meet land transfer deadlines, obtain appropriate open space protection, appropriate forest management provision, or provide required documentation regardless of transfer of ownership. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. VOTE: Supervisor Radford moved to adopt the ordinance. Supervisor Peters seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ CC: Lindsey B. Webb, Parks Planning and Development Manager Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 15, 2023 ORDINANCE 111523-5.c AUTHORIZING THE APPROVAL OF A PERMANENT OPEN-SPACE EASEMENT TO THE VIRGINIA OUTDOORS FOUNDATION ON PROPERTY OWNED JOINTLY BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AND THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY, IDENTIFIED AS ROANOKE COUNTY TAX PARCEL NUMBER 080.00-05-17.00-0000 AND BEDFORD COUNTY TAX PARCEL NUMBERS 172 A 42 AND 172 A 14A WHEREAS, Roanoke County has operated Explore Park since 2013 under a 99- year lease from the Virginia Recreational Facilities Authority (VRFA), a political subdivision of the Commonwealth of Virginia that owns over 1,100 acres along the Roanoke River in Bedford and Roanoke Counties; and WHEREAS, following an extensive public involvement process, Roanoke County developed the 2016 Explore Park Adventure Plan that proposed a new vision for Explore Park as an outdoor adventure recreation destination, and also proposes preserving much of Explore Park in its natural state to allow for passive recreation, open space, and forest conservation; and WHEREAS, there are three parcels totaling 42.94 acres that are located north of the Roanoke River within the boundaries of Explore Park, said parcels being located in Bedford and Roanoke Counties, identified as Roanoke County Tax Parcel Number 080.00-05-17.00-0000 and Bedford County Tax Parcel Numbers 172 A 42, and 172 A 14A (the "three subject parcels"); and WHEREAS, the three subject parcels are owned jointly by the VRFA and the Roanoke County Board of Supervisors, each of which own one-half interest in the three subject parcels; and Page 1 of 3 WHEREAS, Roanoke County's acquisition of one half-interest in the three subject parcels was funded through a Virginia Outdoors Foundation (VOF) Forest CORE Program grant accepted and appropriated by the Board of Supervisors on December 15, 2020 (Ordinance 121520-6); and WHEREAS,the grant agreement executed between Roanoke County and the VOF also requires that forestry and open space restrictions be imposed in perpetuity on the three subject parcels by enforceable restrictions set forth in a deed of open-space easement to be granted to the VOF by Roanoke County and the VRFA; and WHEREAS, the VOF has presented Roanoke County with a Deed of Open-Space Easement with certain restrictions to be imposed in perpetuity on the three subject parcels; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and disposition of real estate be authorized only by ordinance; and WHEREAS, a first reading of this ordinance was held on October 24, 2023 and the second reading was held on November 15, 2023; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a permanent Deed of Open-Space Easement to the Virginia Outdoors Foundation on property owned jointly by the Roanoke County Board of Supervisors and the Virginia Recreational Facilities Authority identified as Roanoke County Tax Parcel Number 080.00-05-17.00-0000 and Bedford County Tax Parcel Numbers 172 A 42 and 172 A 14A is hereby authorized and approved. Page 2 of 3 2. That the County Administrator, Deputy County Administrator, or the Assistant County Administrator, any of whom may act, are hereby authorized to execute the Deed of Open-Space Easement with any revisions as the County Administrator, Deputy County Administrator, or the Assistant County Administrator may deem necessary, which shall be on a form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Radford to adopt the ordinance, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: i f � v chard L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Lindsay B. Webb, Parks Planning and Development Manager Page 3 of 3 ACTION NO. 0-111523-5.d ITEM NO. F_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Ordinance accepting the donation of approximately 0.0331 acres of real property located at 1900 Timberview Road (a portion of Roanoke County Tax Map Number 036.10-01- 10.00-0000), Catawba Magisterial district SUBMITTED BY: Lindsay B. Webb Parks Planning and Development Manager APPROVED BY: Richard L. Caywood County Administrator ISSUE: The owner of Tax Map Number 036.10-01-10.00-0000 located at 1900 Timberview Road, Mason Creek, LLC, wishes to donate a 0.0331 acre portion of the property to the Board of Supervisors of Roanoke County, Virginia to be held for public use. BACKGROUND: Mason Creek, LLC owns a parcel of real estate in Roanoke County, Virginia containing 0.858 acre, identified as Roanoke County Tax Map Number 036.10-01-10.00-0000, which was granted to Mason Creek, LLC by deed dated April 15, 2021 and recorded in the Clerk's Office of the Roanoke County Circuit Court on May 10, 2021 as Instrument #202106559. The property is adjacent to the intersection of Dutch Oven Road (State Route 863) and Timberview Road (State Route 1404). Additionally, the subject property is adjacent to a crosswalk serving the Hinchee Trail and the trailhead parking lot that serves the Hanging Rock Battlefield and Hinchee Trails located on Tax Map Number 036.10-01-09.00-0000. DISCUSSION: Mason Creek, LLC wishes to donate the property to the Board of Supervisors of Roanoke County, Virginia for public use. County staff desire to acquire the 0.0331 acre Page 1 of 2 of the above referenced property for public use and combine it with property owned by the Board of Supervisors of Roanoke County, Virginia identified as Roanoke County Tax Map Number 036.10-01-09.00-0000, for development of the Hinchee Trail. Roanoke County staff have prepared a deed of gift and plat of resubdivision showing the combination of a portion of Tax Map Number 036.10-01-10.00-0000 (0.0331 ac.) being added to Tax Map Number 036.10-01-09.00-0000. FISCAL IMPACT: There is no funding necessary to accept this donation of real property. Subject to available funding, the Grantee agrees to develop a public access trail with wooden fencing on the property that will span from the Hanging Rock Battlefield Trail parking lot to the crosswalk for the Hinchee Trail on New Lot 1A on or before April 1, 2024. Additionally, the Grantee agrees to place signage on the property directing the public to the area on the property that shall be held out for public access on or before April 1, 2024. Funding for construction of the trail and appurtenances will be covered by annual capital maintenance program funds. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling the second reading for December 12, 2023. VOTE: Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for December 12, 2023. Supervisor Peters seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 ACTION NO. 0-111523-5.e ITEM NO. F.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 15, 2023 AGENDA ITEM: Ordinance 1) accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9-1-1 services board, and appropriating such funds to the grant account, and 2) authorizing the payment of monetary bonuses to the County's eligible E-9-1-1 employees SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUES: 1) Accepting a staffing recognition grant in the amount of $102,500 from the Virginia 9- 1-1 Services Board, and appropriating such funds to the grant account, and 2) Authorizing the payment of bonuses to eligible County's eligible E-9-1-1 employees. BACKGROUND: Most, if not all, Virginia Public Safety Answering Points (PSAPs) are experiencing a staffing recruitment and retention crisis. The 9-1-1 Services Board wanted to demonstrate its support for the 9-1-1 community and help alleviate the staffing crisis by providing one-time funding to PSAPs to help them recognize and retain their telecommunicators. They want to assist Virginia PSAPs to improve retention of 9-1-1 staff by allocating funding on an equity basis to PSAPs to recognize all that "wear the headset." DISCUSSION: The funds will be used to recognize our Communications Officers and all they do. Full time Communications Officers will receive a one-time payment of$2,500 and part time Communications Officers will receive a one-time payment of$1,250. We are hopeful Page 1 of 2 this will assist our department with the retention and recognition of our 9-1-1 staff. FISCAL IMPACT: Awarded grant funds total up to $102,500. There is no local match associated with this grant. However once approved by the Board, these payments will be processed on the next available pay period and processed for those employees who are in these positions as of that date, but not at a cost of more than $102,500, which will be deposited in the grant fund. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and scheduling the second reading for December 12, 2023. Vote: Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for December 12, 2023. Supervisor Peters seconded the motion. Motion approved. Yes No Absent Mr. Peters ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 15, 2023 RESOLUTION 111523-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. In the closed session just concluded,nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Peters, Mahoney, North, Radford, Hooker NAYS: None A COPY TESTE: ichar . C ood, P.E. Cou A ministrator/ Clerk to the Board of Supervisors