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HomeMy WebLinkAbout5/14/2024 - Adopted Board Records ACTION NO. 051424-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Proclamation declaring the month of May 2024 as Business Appreciation Month in Roanoke County SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Economic Development Department is requesting the Board of Supervisors declare the month of May 2024 as Business Appreciation Month in Roanoke County BACKGROUND: This month recognizes all businesses for their contributions to fostering an attractive and prosperous economic environment in Roanoke County DISCUSSION: Chaffin and Whitney Scott, Owners of Basil's Farm Market & Gifts, will be present to accept the proclamation on behalf of the Roanoke County business community. Basil's Farm Market & Gifts opened late last year as a destination retailer providing locally sourced produce and artisan-made gifts. Basil's specializes in providing locally sourced and high-quality products. You'll find fresh, organic produce, grass-fed beef, pasture-raised pork, and chicken. Supporting local farmers and promoting sustainable agriculture is at the heart of their mission. Beyond food, Basil's offers a delightful selection of artisan-made gifts. From handcrafted items to unique treasures, there's something for everyone. Whether you're shopping for yourself or looking for a thoughtful gift, this is the place to explore. Page 1 of 2 Chaffin and Whitney's vision for Basil's extends beyond just running a business; it's about creating a space where community thrives, where local artisans and producers are celebrated, and where every customer feels welcomed and valued. We extend our gratitude to Basil's for their invaluable partnership and eagerly anticipate their continued growth in the Roanoke Valley. Thank you, Mr. & Mrs. Scott, and the entire team at Basil's Farm Market & Gifts. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the proclamation. VOTE: Supervisor Mahoney moved to adopt the proclamation. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO..051424-2.a-d ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: . Resolution recognizing members of the Mount Pleasant Volunteer Fire Department SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors. APPROVED BY: Richard L Caywood County Administrator ISSUE: This time has been set aside to recognize members of the Mount Pleasant Volunteer Fire Department:. Patrick Aylor, Kent Henson, David Riddle, and Dean Rorrer. STAFF RECOMMENDATION: Staff recommends approval of the attached resolutions: VOTE: Supervisor Shepherd moved to adopt each,of the four resolutions. Supervisor Radford seconded the motion. Motion approved. Yes ' . No Absent Mr. Radford ® ❑ ❑ Ms. Hooker IZ ❑ ❑ Mr. Mahoney. . ® = ❑ , ❑ Ms. Shepherd ® . ❑ ❑ . Mr. North Z. ❑ ❑ Page 1 oft AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-2.a CONGRATULATING PATRICK AYLOR WITH THE MT. PLEASANT VOLUNTEER FIRE DEPARTMENT FOR HIS 22 YEARS OF SERVICE TO THE MT. PLEASANT COMMUNITY WHEREAS, serving as a volunteer in Roanoke County is an integral part of Roanoke County's combination Fire Department: and WHEREAS, Patrick Aylor has represented his fire department and community with great character, pride, and honor. He is a true asset to Roanoke County and the Mt. Pleasant Volunteer Fire Department; and WHEREAS, during Patrick Aylor's time as a firefighter, he also spent 19 years as an EMT-B; and WHEREAS, Patrick Aylor received the award for most calls ran from 2003-2006, 4 consecutive years; and WHEREAS, Patrick Aylor was promoted to Lieutenant in 2008; promoted to Captain in 2012; and promoted to Assistant Chief in 2016; and WHEREAS, Patrick Aylor has been an active life member with the Mt. Pleasant Volunteer Fire Department for the last year; and WHEREAS, for a member of Mt. Pleasant Volunteer Fire Department to be considered and nominated for a Life Membership, the member must have performed the duties with such excellence that his finished work was as easily recognized as his written signature. It is with true dedication to his brother firefighters, his dedication to the fire department, and his dedication to the community that he volunteers to serve in a life- Page 1 of 2 threatening environment constantly without desire of reward. These sacrifices allow him to stand by himself as a very special person. Those chosen for Life Membership shall stand even farther apart from the others because of their years of dedication, and they shall be looked upon as the guides for others to use to channel their fire careers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PATRICK AYLOR for his dedicated service to the Mt. Pleasant Community and Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: . None A COPY TESTE: R', 4rrd L. Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Patrick Aylor Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-2.b CONGRATULATING KENT HENSON WITH THE MT. PLEASANT VOLUNTEER FIRE DEPARTMENT FOR HIS 20 YEARS OF SERVICE TO THE MT. PLEASANT COMMUNITY AND A COMBINED TOTAL 40 YEARS OF FIRE AND RESCUE SERVICE WHEREAS, serving as a volunteer in Roanoke County is an integral part of Roanoke County's combination Fire Department; and WHEREAS, Kent Henson started with Vinton First Aid Crew in 1984 and served there for approximately 10 years. Kent joined the Vinton Fire Department for a few years. Kent then came to the Mt. Pleasant Fire Department for a while before moving to Blue Ridge and running with their Fire Department. Kent returned to Mt. Pleasant Fire Department in November of 2004; and WHEREAS, Kent Henson was an active member running numerous significant calls during his tour of duty, such as: The flood of 85 call responses, The Clearview Manor fire the next night, The MCI at ITT, The Green Ridge fire, along with an untold number of EMS, Fire calls, wrecks, etc.; and WHEREAS, Kent Henson wrote a training program on LDH manifolds that was used across the country; and WHEREAS, Kent Henson taught at approximately 30 fire academies in Roanoke County, Elliston, Bedford, and Franklin Counties; and WHEREAS, Kent Henson is an adjunct instructor with VDFP teaching, testing, and monitoring other instructors from Danville to Highland County; and WHEREAS, During Kent Henson's time he held every office except Captain, Chaplain, and Treasurer at MPVFD and is currently Chief Emeritus and department President; and Page 1 of 2 WHEREAS, Kent Henson has represented his fire department and community with great character, pride and honor. He is a true asset to Roanoke County and the Mt. Pleasant Volunteer Fire Department. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to KENT HENSON for his dedicated service to the Mt. Pleasant Community and Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Ri . rd L. Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Kent Henson Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-2.c CONGRATULATING DAVID RIDDLE WITH THE MT. PLEASANT VOLUNTEER FIRE DEPARTMENT FOR HIS 22 YEARS OF SERVICE TO THE MT. PLEASANT COMMUNITY WHEREAS, serving as a volunteer in Roanoke County is an integral part of Roanoke County's combination Fire Department: and WHEREAS, David Riddle has represented his fire department and community with great,character, pride, and honor. He is a true asset to Roanoke County and the Mt. Pleasant Volunteer Fire Department; and WHEREAS, during David Riddle's time as a firefighter he also spent 8 years as an EMT-B; and WHEREAS, David Riddle was the MPVFD Treasurer for 21 years; and WHEREAS, David Riddle was on the Roanoke County Fire and Rescue Safety Committee for 20 years; and WHEREAS, David Riddle retired from Catawba Hospital after 28 years of service and during that time, he spent 26 of those serving on Roanoke County and Regional Emergency Planning Councils and coordinating with local fire responders on Hospital emergency drills; and WHEREAS, David Riddle has been an active life member with the Mt. Pleasant Volunteer Fire Department for the last two years; and WHEREAS, for a member of Mt. Pleasant Volunteer Fire Department to be considered and nominated for a Life Membership, the member must have performed the duties with such excellence that his finished work was as easily recognized as his written signature. Page 1 of 2 It is with true dedication to his brother firefighters, his dedication to the fire department, and his dedication to the community that he volunteers to serve in a life- threatening environment constantly without desire of reward. These sacrifices allow him to stand by himself as a very special person. Those chosen for Life Membership shall stand even farther apart from the others because of their years of dedication, and they shall be looked upon as the guides for others to use to channel their fire careers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DAVID RIDDLE for his dedicated service to the Mt. Pleasant Community and Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: and L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors CC: David Riddle Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-2.d CONGRATULATING DEAN RORRER WITH THE MT. PLEASANT VOLUNTEER FIRE DEPARTMENT FOR HIS 53 YEARS OF SERVICE TO THE MT. PLEASANT COMMUNITY WHEREAS, serving as a volunteer in Roanoke County is an integral part of Roanoke County's combination Fire Department: and WHEREAS, Dean Rorrer has represented his fire department and community with great character, pride, and honor. He is a true asset to Roanoke County and the Mt. Pleasant Volunteer Fire Department; and WHEREAS, during Dean Rorrer's time he rose to the Rank of Lieutenant, where he held that position for approximately 8 years; and WHEREAS, after Dean Rorrer stopped running calls, he continued to assist the Fire Department as President for approximately 20 years; and WHEREAS, after Dean Rorrer retired from the Position of President, he was voted on as an Inactive Fireground/Active Social LIFE MEMBER and has been a LIFE MEMBER for over 2 years and counting; and WHEREAS, for a member of Mt. Pleasant Volunteer Fire Department to be considered and nominated for a Life Membership, the member must have performed the duties with such excellence that his finished work was as easily recognized as his written signature. It is with true dedication to his brother firefighters, his dedication to the fire department, and his dedication to the community that he volunteers to serve in a life- threatening environment constantly without desire of reward. These sacrifices allow him Page 1 of 2 to stand by himself as a very special person. Those chosen for Life Membership shall stand even farther apart from the others because of their years of dedication, and they shall be looked upon as the guides for others to use to channel their fire careers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DEAN RORRER for his dedicated service to the Mt. Pleasant Community and Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in the future. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Ri► and L. Caywood, P.E. County Administrator/Clerk to the Board of Supervisors CC: Dean Rorrer Page 2 of 2 ACTION NO. 051424-3 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Request to approve the Roanoke Regional Cable Television budget for fiscal year 2024-2025 SUBMITTED BY: Scott Ramsburg Director of Community Media APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of the Roanoke Regional Cable Television budget for fiscal year 2024-2025 BACKGROUND: Roanoke Valley Television (RVTV) serves Roanoke County, Roanoke City, the Town of Vinton, and their respective school systems. RVTV was created in 1993 as an agreement between the three localities to form a Government & Educational Access Station. The station is located at the Jefferson Center, and is staffed by five full time staff members. RVTV produces original video productions, monthly television shows, and covers live government meetings. Programming is also cablecast on Cox Communications, Channel 3, and Comcast, Channel 3 and Shentel/Glofiber Channel 7. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town. Ms. Tammy Shepherd represents the Board of Supervisors and Ms. Amy Whittaker represents Roanoke County Administration. The operational budget for RVTV is provided by the three local governments, with funding offset by Virginia Communications Sales and Use Tax paid by telecommunications operators such as Cox Communications and Shentel/GloFiber, as well as the EG fee paid by customers to each locality. RVTV staff are included in the County's payroll and benefit system. DISCUSSION: Page 1 of 3 Last year, Roanoke Valley Television produced 480 unique projects including 2,673 minutes.(45 hours) of finished video for regional partners. RVTV also provides the Live Board Meeting signal for Web Streaming. Examples of media content produced for Roanoke County this year include: "Roam RoCo" Public Information Series, "Out of the Office" Podcast, , Economic Development Promotions, Parks, Recreation and Tourism Program Features, General Services Instructional Videos, Public Safety Informational Videos, Event PSA's, Public School Highlight Videos and other special communications projects. Completed media projects are uploaded to the RVTV website and social media sources. Additionally, RVTV programming is posted to the websites and social media sources for Roanoke County, Roanoke City, Town of Vinton and their.School Systems. The fiscal year 2024-2025 total Operating Budget is $620,187. Roanoke County's share is 45.63% and based on a proportional share of the three sponsoring jurisdictions, as defined by US Census population data. FISCAL IMPACT: Roanoke County's share of the cable budget for 2024-2025 is $282,991 which is an increase of $16,906 over the contribution in the adopted 2023-2024 budget. Roanoke County's share as presented is included in the proposed fiscal year 2024-2025 operating budget within the non-departmental section of the document. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends approval of the fiscal year 2024-2025 RVTV Operating Budget. VOTE: Supervisor Shepherd moved to approve RVTV's budget for fiscal- year 2024-2025. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ' ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 3 CC: Scott Ramsburg, Director of Community Media Laurie Gearheart, Director of Finance and Management Services Steve Elliott, Budget Administrator Cecelia "Susie" F. McCoy, Clerk, Roanoke City Council Richard "Pete" Peters, Town of Vinton, Manager Page 3 of 3 ACTION NO. 051424-4 ITEM NO. F_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Public hearing for citizen comments on the proposed Fiscal Year.2024-2025 Operating Budget and the proposed:Fiscal Year 2025-2034 Capital Improvement Program SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: - Conduct a public hearing for citizen comment on the proposed fiscal year 2024-2025 Operating Budget and the fiscal year 2025-2034 Capital Improvement Program. BACKGROUND: State Code requires a public hearing to receive written and oral comments on the proposed fiscal year 2024-2025 Operating Budget and the proposed fiscal year 2025- 2034 Capital Improvement Program. This public hearing satisfies that requirement. DISCUSSION: This time has been set aside for a public hearing on .the proposed annual budget for . fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. A summary of the proposed budget was advertised, in the Roanoke Times on May 5, 2024, and budget documents can be found on the Roanoke County website at www.roanokecou ntvva.00v Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and receive citizen comments on the proposed annual budget for fiscal year 2024-2025 and the fiscal year 2025-2034 Capital Improvement Program. Page 2 of 2 ACTION NO. 051424-5.a-b ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Ordinances to appropriate funds for: (a) Fiscal year 2024- 2025 operations budget and approval of the Classification and Pay Plan for fiscal year 2024-2025 for the County of Roanoke, Virginia; and (b) Fiscal year 2024-2025 capital budget for the County of Roanoke, Virginia SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct first reading of two ordinances to appropriate funds for fiscal year 2024-2025 County of Roanoke operating and capital budgets and approve the County of Roanoke Classification and Pay Plan for fiscal year 2024-2025. BACKGROUND: The fiscal year 2024-2025 operating budget and the fiscal year 2025-2034 Capital Improvement Program (CIP) were presented to the Board of Supervisors on March 26, 2024 and reflect the tax rates adopted at the Board meeting held on April 9, 2024. The budget was advertised in the Roanoke times on April 14, 2024 and May 5, 2024 and is reflected in the attached ordinance. Public hearings on the budget were held on April 23, 2024 and May 14, 2024,to receive written and oral comment from the public concerning the proposed fiscal year 2024- 2025 operating budget and the proposed fiscal year 2025-2034 Capital Improvement Program. Attached for your approval are two budget appropriation ordinances for fiscal year 2024- 2025 and the Classification and Pay Plan for fiscal year 2024-2025. County staff has divided the appropriation into two ordinances. Each ordinance will be voted on separately. DISCUSSION: Page 1 of 2 The County General Government Fund totals $260.48 million and is appropriated as part of the County's operations ordinance. The budget is recommended to be appropriated in two separate budget ordinances. Because of delays in the adoption of the state budget, the ordinance to adopt the school categories will be presented at a later date.. (a) The first budget ordinance provides funding in the amount of$335,582,253 in fiscal year 2024-2025 for the County's operations budget. The ordinance also approves the County's Classification and Pay Plan for fiscal year2024-2025. (b) The second budget ordinance provides funding in the amount of $17,257,357 in fiscal year 2024-2025 for the County's capital budget including the first year of the ten-year Capital Improvement Program. FISCAL IMPACT: Approval of the fiscal year 2024-2025 budgetappropriation ordinances provides funding for County operations,transfers and capital budgets effective July 1, 2024. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the two fiscal year 2024-2025 budget appropriation ordinances.Staff also recommends approval of the attached Classification and Pay Plan for fiscal year 2024-2025 and scheduling the second reading of the two (2) ordinances for May 28, 2024. VOTE: Supervisor Radford moved to approve the first reading of the two fiscal,year 2024-2025 budget appropriation ordinances and the approval of the Classification and Pay Plan for fiscal_year 2024-2025 and scheduling the second reading of the two (2)ordinances for. May 28,2024. Supervisor Mahoney seconded the motion. Motion approved. Yes . No Absent ' Mr. Radford ® ❑ . ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North LI ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-6.a-q APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke.County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 14,2024, designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: • 1. Approval of minutes—April 23; 2024 2. -Ordinance accepting funds in the amount of $500,000 from the STBG/carbon reduction program, appropriating such funds to the County's grant fund for the construction of the Roanoke River Greenway through Explore Park, and authorizing an amendment to the Professional Services for Design of the Roanoke River Greenway through Explore Park Limited Services Contract with AECOM Technical Services, Inc. (VDOT UPC 1G. CITIZENS' COMMENTS AND COMMUNICATIONS) (First Reading and Request for Second Reading) 3. Ordinance amending Chapter 7(Building Regulations),Article V(Fees), Sections 7- 71 (Building Permit Fees) and 7-72 (Trade Permit Fees) of the Roanoke County Code (First Reading and Request for Second Reading and Public Hearing) 4. Ordinance to accept and appropriate grant funds in the amount of$400,133 from the Virginia Department of Fire Programs for the Aid to Localities Funds (VDFP) (Second Reading) 5. Ordinance accepting and appropriating funds in the amount of $30,000 from the Virginia Department of Rail and Public Transportation through the Transit Ridership Incentive Program (TRIP). (First Reading and Request for Second Reading) Page 1 of 2 6. Ordinance to accept and appropriate funds from Roanoke City in the amount of $101,402.92 and Franklin County in the amount of $101,402.92 for a total of $202,805.84 for the 911 GADI Genesis Aided Dispatch Interface capital project. (First Reading and Request for Second Reading) 7. Request to accept and allocate funds in the amount of $91.00 to the Clerk of the Circuit Court from the Commonwealth of Virginia. On motion of Supervisor Mahoney to adopt all matters on the consent agenda; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Richar• •�Caywood, P.E. Co - y Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance C. Travis Griffith, Chief of Fire and Rescue Jill Camilletti, Deputy Clerk IV, Circuit Court Page 2 of 2 ACTION NO. 051424-6.b. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD, OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Ordinance accepting funds in the amount of.$500,000 in Surface Transportation Block Grant funds, appropriating such funds to the County's grant fund for the construction of the Roanoke River Greenway through Explore Park, and authorizing an amendment to the Professional Services for Design of the .Roanoke River Greenway through Explore Park Limited ,Services Contract with AECOM Technical Services, Inc. (VDOT :UPC 113567), Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Board of Supervisors action is needed to accept and appropriate $500,000 in Surface Transportation Block Grant (STBG) funds for the Roanoke River. Greenway through Explore. Park Project_ (VDOT UPC 113567) and to authorize. an .amendment to the contract with AECOM Technical Services, Inc. for professional services needed to complete the project.- BACKGROUND: The Explore Park greenway segment is proposed to complete the eastern end of the Roanoke River Greenway. The proposed greenway will be approximately 1.5 miles long,ten (10)-feet wide, paved and ADA accessible. The route will parallel the Roanoke River through Explore Park from Rutrough Point to connect to the greenway segment under construction across the Roanoke Valley Resource Authority Rutrough Road (closed)landfill. The Roanoke Valley Transportation Planning Organization (RVTPO) designated Page 1 of 3 $3,020,308 in Regional Surface Transportation Program (now Surface Transportation Block Grant) funding for this project in March 2018. This funding was accepted and appropriated on March 24, 2020. Roanoke County requested additional project funding in November2022 due to supply chain issues, inflation and labor shortages which had increased the project cost since the original 2017 estimate. The RVTPO awarded $1,275,000 in Carbon Reduction Program (CRP) funding for the project on April 27, 2023, which was accepted and appropriated on August 22, 2023. The original contract with AECOM for engineering consulting services for design, permitting, and construction administration and inspection was for$629,658. Notice to proceed was issued to AECOM on November 9, 2020. Since that time there have been six (6) contract amendments that have been considered and approved administratively that have increased the contract amount to $713,434 (113% of the original contract amount)for additional survey work, cultural and environmental work,revisions to the trail alignment in response to Virginia Recreational Facilities Authority (VRFA) Board member comments and to coordinate the terminus with the end of the adjacent greenway project. DISCUSSION: Additional Surface Transportation Block Grant (STBG) funding in the amount of $500,000 was requested in November2023 to provide contingency funding because the Engineer's Estimate matched the available project funds. At the March 28, 2024, RVTPO meeting, $500,000 in STBG funding was awarded to the project. AECOM has requested a seventh (7th)contract amendment in the amount of$91,280 to cover costs associated with additional effort to update bidding documents due to a bidding delay; increases in construction administration/inspection services cost due to inflation escalation and due to the estimated construction period increasing from seven (7) months to ten (10)months.This change in the length of the time of construction is due to regulatory time of year restrictions for tree clearing to protect the Tricolored Bat. Staff also requests a $25,000 contingency to respond to minor contract changes through the end of the project. The requested additional funding increases the AECOM contract to $828,714, which is one-hundred thirty-two percent(132%)of the original contract amount.According to Roanoke County procurement regulations and the Procurement Code of Virginia, changes exceeding one-hundred twenty-five percent (125%) must be approved by the Board of Supervisors. Roanoke County has received construction bids for the Roanoke River Greenway through Explore Park and is in the process of obtaining VDOT approval to award the construction contract to Allegheny Construction Company, Inc. Construction is Page 2 of 3 anticipated to start mid-November 2024. FISCAL IMPACT:. The $500,000 in STBG funding and all other project funding is one hundred percent (100%) Federal and State with no local match required. This project is locally administered, necessitating acceptance and appropriation of this funding to the Grant - Fund to facilitate project reimbursement requests: Funding is available in the project budget to accommodate the .AECOM'.contract amendment. STAFF RECOMMENDATION: Staff recommends that the Board of_ Supervisors approve the first reading of the ordinance and schedule the second reading for May 28, 2024. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for May 28, 2024.Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑.:. ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd /1 ❑ . Cl Mr. North ® - ❑ ❑ . • Page 3of3 ACTION NO. 051424-6.c ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: ORDINANCE AMENDING CHAPTER 7 (BUILDING REGULATIONS), ARTICLE V (FEES), SECTION 7-71 (BUILDING PERMIT FEES) OF THE ROANOKE COUNTY CODE SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Amendment to Section 7-71 of the Roanoke County Code. BACKGROUND: Section 7-71 of the Roanoke County Code, last amended in September2004, establishes the fee schedule for building and demolition permits by incorporating, by reference,the fee schedule attached to ordinance No. 092804-7 (adopted by the Board of Supervisors on September 28, 2004). DISCUSSION: It is proposed that, after 20 years with no increase,the Board approve fee increases for building permit fees. Insofar as the County code references the fee schedule adopted in 2004, the code must be amended to reference a newly adopted fee schedule. It is proposed that under the new fee schedule, building fees would be as follows: 1) for structures valued from $1,000 to $100,000, a "base fee" of$40 shall be imposed, along with a "multiplier"of$6 per each $1,000 of value, beginning at$6,000 of value; 2) for structures valued from $101,000 to $500,000, a "base fee" of $610 shall be imposed, along with a "multiplier"of$2.50 per$1,000 of value; 3) for structures valued from $501,000 to $1,000,000, a "base fee" of $1,610 shall be imposed, along with a "multiplier"of$1.50 per$1,000 of value; and Page 1 of 2 4) for structures valued over$1,000,000, a "base fee"of$2,360 shall be imposed, along with a "multiplier'of$0.50 per$1,000 in value. Attached to this report are two charts: A) a comparison chart, showing the current fees charged, compared to the proposed fees, along with applicable state and technology fees for building projects, and B) a chart showing the new proposed fee schedule, as it will be attached and incorporated by reference to the proposed ordinance amending the County Code FISCAL IMPACT: Based on the average fees collected in prior years, we anticipate an increase in the range of$160,000 +/- of building fees collection for fiscal year 2024/25. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of this ordinance and set the second reading and public hearing for May 28, 2024. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for May 28, 2024. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd IT ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 051424-6.d ITEM NO. H_4 AT A REGULAR MEETING OF THE. BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024. AGENDA ITEM: Ordinance to accept and appropriate grant funds in the amount of $400,133 from the Virginia Department of Fire Programs for the,Aid to Localities Funds (VDFP) " SUBMITTED BY: C.Travis Griffith Chief of Fire and Rescue APPROVED BY: - Richard L. Caywood County Administrator ISSUE: Ordinance to accept and appropriate funds in the amount.of$400,133 from the Virginia Department of Fire Program—Aid to Localities funds (VDFP). BACKGROUND: Section § 38.2-401 provides for the collection of an;,annual levy from the insurance industry.Such levy is collected by the State Corporation Commission (SCC)on March 1 of each year. The amounts collected in accordance with the Code are transferred into the Fire Programs Fund during June of the same year. , The Fund is derived from an annual assessment against all licensed insurance companies doing business in the Commonwealth writing a Code-defined_type of insurance. The Fund is used to provide an annual population-based allocation to qualifying jurisdictions within the Commonwealth. The allocation may only be used for. fire service purposes and may not supplant or replace locally appropriated funds: This grant awarded to the Roanoke County Fire& Rescue Department will be utilized to purchase fire equipment, supplies, and training that meet state guidelines.Approval of . this grant funding from the VDFP depends on the appropriate and timely submission of . required annual reporting.The Roanoke.County Fire&"Rescue Department continues to meet those annual requirements to remain eligible for grant funding., Page 1 of 2 There have been no changes since the first reading of this ordinance on April23, 2024. FISCAL IMPACT: The grant funds awarded from the VDFP program totals$400,133. No county match is required for the acceptance of this grant. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor Hooker seconded the motion.. Motion approved. Yes No Absent Mr. Radford ® ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: C.Travis Griffith, Chief of Fire and Rescue Laurie Gearheart, Director of f Finance and Management Services Joshua Pegram, Finance. Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 ORDINANCE 051424-6.d ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $400,133 FROM THE VIRGINIA DEPARTMENT OF FIRE PROGRAMS FOR THE AID TO LOCALITIES FUNDS WHEREAS, Section 38.2-401 in the Code of Virginia provides for the collection of an annual levy from the insurance industry to be collected by the State Corporation Commission each year and transferred into the Virginia Department of Fire Programs ("VDFP") Fund that same year; and WHEREAS, the Fund is used to provide an annual population-based allocation to qualifying jurisdictions within the Commonwealth; to be used only for fire service purposes and may not supplant or replace locally appropriated funds; and WHEREAS, Roanoke County Fire & Rescue Department has been awarded $400,133 from this fund to purchase fire equipment, supplies, and training that meet state guidelines; and WHEREAS, approval of this grant funding from the VDFP depends on the appropriate and timely submission of required annual reporting which Roanoke County Fire & Rescue Department continues to meet to remain eligible for grant funding; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on April 23, 2024, and the second reading was held on May 14, 2024. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $400,133, made available to the Roanoke County Fire & Rescue Department by VDFP, is accepted and hereby appropriated to the County's grant fund. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Mahoney to approve the second reading of the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Ri and L. Caywoo., P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: C. Travis Griffith, Chief of Fire and Rescue Laurie Gearheart, Direct of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 051424-6.e ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: ORDINANCE .ACCEPTING $20,400 FROM THE VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND APPROPRIATING SUCH FUNDS, ALONG WITH A $9,600 LOCAL MATCH, FOR THE INSTALLATION OF A BUS SHELTER AND AMENITIES AT THE EXISTING VALLEY METRO ROUTE 52 BUS STOP SUBMITTED BY: Paula Benke Transit Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate $30,000 of grant funding from the Department of Rail and Public Transportation (DRPT) through the Transit Ridership Incentive Program (TRIP), for the installation of a bus shelter and amenities at the existing Valley Metro Route 52 bus stop on Route 419 at Copper Croft Apartments. BACKGROUND: In 2015, Roanoke County applied for HB 2 funding through the Virginia Department of Transportation (VDOT) for improvements to the Route 419 corridor between Ogden Road and Route 220.The funding was to widen Southbound Route 419 and add safety and multimodal improvements. Part of the project was to consolidate three existing Valley Metro bus stops into one bus stop and create a concrete pad for future installation of a bus shelter for the existing bus stop on the Valley Metro route. The existing 16-foot-wide and 16-foot-deep concrete pad is located in front of Copper Croft Apartments on Route 419 across from Tanglewood Mall. DISCUSSION: Roanoke County desires to provide an enhanced experience for bus riders with shelter from the weather, a place to rest, and a safely lighted bus shelter. Page 1 of 2 Passenger amenities and facilities greatly improve the transit rider experience and increase the accessibility of the system. TRIP supports the addition and improvement of passenger related infrastructure and allows for improvements to existing bus stops. DRPT offered a mid-cycle grant opportunity in October 2023 through TRIP to allow for improvements to existing bus stops. Planning staff applied for TRIP funding in October 2023 for the installation of a bus shelter and amenities at the Route 419 bus stop. TRIP funding was approved on December 4, 2023, by the Commonwealth Transportation Board. Acceptance and appropriation of the grant funding will enable staff to work with a vendor to fabricate a design associated with the 419 Town Center Plan that was adopted by the Board of Supervisors in July 2019. Along with the installation of an ADA accessible 14-foot-wide bus shelter with tinted roof, amenities will include a bench and trash receptacle. The bus shelter will have a 12-volt, 60-watt Polycrystalline Solar Panel and Lexan top. FISCAL IMPACT: Roanoke County was awarded $30,000 in TRIP funding from DRPT to be reimbursed by March 3, 2025. The funding includes $20,400 of state funds, which is sixty-eight percent (68%) of the total project cost and will be deposited in the Grant Fund. A $9,600 required local match, thirty-two percent (32%) will be allocated from the Roanoke County Department of Planning General fund and transferred to the Grant Fund. The cost includes fabrication of the bus shelter design and installation. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and requests scheduling of the second reading for May 28, 2024. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for May 28, 2024. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney El ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 051424-6.f ITEM NO. H.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Ordinance accepting and appropriating funds from Roanoke City and Franklin County in the combined amount of $202,805.84 for the 911 Genesis-Aided Dispatch Interface capital project SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUE: To accept and appropriate funds from Roanoke City and Franklin County in the combined total of $202,805.84 for the 911 Genesis-Aided Dispatch Interface capital project (Capital Project). BACKGROUND: The Capital Project was approved and funded for$220,000 with the County being the only funding source as part of the FY2024 Capital Improvement Program. Our partners, Roanoke City and Franklin County, have recently requested to join us on this project. DISCUSSION: Allowing Roanoke City and Franklin County to participate with us will increase the total cost of the project to $304,208.74 from the $220,000 currently budgeted. Roanoke City and Franklin County have each agreed to pay Roanoke County $101,402.92 for a total amount of$202,805.84. Staff is requesting the approval of the increase in cost of the project and the acceptance of funds from Roanoke City and Franklin County to offset the increased cost. FISCAL IMPACT: Page 1 of 2 The total project cost will increase to $304,208.74 from$220,000 for a net change of $84,208.74. This increase will be offset by the$202,805.84 that will be received by Roanoke City and Franklin County,which reduces the County costs from $220,000 to $101,402.92. This results in a savings to the County in the amount of$118,597.08 The additional funding from the other localities will be deposited in the Capital Fund within the already established project. Once the project is closed the remaining savings will be closed out and returned to capital reserves: STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and requests. scheduling the second reading for May 28, 2024. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for May 28, 2024. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ El Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 051424-6.q ITEM NO..H.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 2024 AGENDA ITEM: Requestto accept and 'allocate funds in the amount of$91 to the Clerk of the Circuit Court from the Commonwealth of Virginia SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of$91 to the Clerk of the Circuit Court from the Commonwealth of Virginia. BACKGROUND: The postage allocation represents a request to the Compensation Board to help offset postage costs. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for postage needs. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required: STAFF RECOMMENDATION:' Staff recommends accepting and allocating $91 to the Clerk of the Circuit Court from Page 1 of 2 the Commonwealth of Virginia. VOTE: Supervisor Mahoney moved to accept and allocate $91.00 to the Clerk of Circuit Court. • Supervisor Hooker seconded the motion. Motion approved. . . Yes No Absent Mr. Radford ® , ❑ ❑ Ms. Hooker ® ❑ ❑. Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: ' Jill Camilletti, Deputy Clerk IV, Circuit Court Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 2024 RESOLUTION 051424-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County,Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: Page 1 of 2 AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Ri d L. Ca oo , . . ounty Admi is ator/ Clerk to the Board of Supervisors Page2of2