Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
6/25/2024 - Regular
Page 1 of 6 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors June 25, 2024 Page 2 of 6 Good afternoon and welcome to our meeting for June 25, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place them on silent. A. OPENING CEREMONIES 1. Remote Participation Approval 2. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFING 1. Briefing to update the Board on lot drainage. (Doug Blount, Assistant County Administrator) D. NEW BUSINESS 1. Resolution approving the Roanoke County Public Schools (RCPS) budget for fiscal year 2024-2025 upon certain terms and conditions. (Dr. Ken Nicely, Superintendent RCPS and Kathie Rawlings, Associate Director) Roanoke County Board of Supervisors Agenda June 25, 2024 Page 3 of 6 2. Resolution approving the county’s participation in the proposed settlement of opioid-related claims against Kroger and its related corporate entities, and directing the county attorney and/or the county’s outside counsel to execute the documents necessary to effectuate the county’s participation in the settlements. (Peter S. Lubeck, County Attorney) E. FIRST READINGS OF ORDINANCES 1. Emergency Ordinance to appropriate funds for the Fiscal Year 2024 -2025 for Roanoke County Public Schools Categories. (Due to time constraints, it is requested that the second reading be dispensed with upon an affirmative vote of 4/5ths of the members of the Board, and that this matter be deemed an emergency measure pursuant to Section 18.04 of the Roanoke County Charter) (Laurie Gearheart, Director of Finance and Management Services) F. PUBLIC HEARINGS AND ADOPTION OF ORDINANCES 1. Ordinance amending Chapter 8.1 of the Roanoke County Code and repealing Chapter 23 of the Roanoke County Code in order to create a Consolidated Erosion and Stormwater Management Program Ordinance. (Tarek Moneir, Director of Development Services) (Second Reading) This matter has been POSTPONED UNTIL JULY 9, 2024 2. The petition of Franco and Dawn DeBartolo to obtain a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1, Low Density Residential District, located at 3663 Chaparral Drive, Cave Spring Magisterial District (Philip Thompson, Director of Planning) (Second Reading) 3. The petition of Evelyn Liu to obtain a special use permit to operate a short -term rental on approximately 2.04 acres of land zoned R -1, Low Density Residential District, located at 4058 Keagy Road, Windsor Hills Magisterial District (Philip Thompson, Director of Planning) (Second Reading) G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – June 11, 2024 2. Ordinance accepting funds in the amount of $328,811 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers . (First Reading and Request for Second Reading) Page 4 of 6 3. Ordinance accepting funds in the amount of $322,675 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers . (First Reading and Request for Second Reading) 4. Request to accept and allocate funds in the amount of $4,000 from the Virginia Department of Emergency Management for the Public Safety Answering Points (PSAP) Educational Grant Program. 5. The petition of Brad Prescott to obtain a special use permit to develop on a lot without public road frontage and to obtain a special use permit for custom manufacturing in a C-2, High Intensity Commercial District, on approximately 1.44 acres of land located in the 2900 block of Peters Creek Road, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 6. The petition of Jonathan Kenneth Burns -Carrera to obtain a special use permit to operate a short-term rental on approximately 1.42 acres of land zoned R-1, Low Intensity Residential District, located at 5909 Old Mountain Road, Hollins Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 7. The petition of Trail Development Group, LLC to rezone approximately 9.67 acres from I-1, Low Intensity Industrial District, to C-2, High Intensity Commercial District, located near 3475 and 3801 Challenger Avenue, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 8. Resolution approving the second amendment to the county administrator’s employment agreement. 9. Resolution approving the second amendment to the county attorney’s employment agreement. 10. Ordinance approving the payment of a bonus to the county administrator and the county attorney. (First Reading and Request for Second Reading) 11. Accept and allocate a Stormwater Local Assistance Fund (SLAF) grant in the amount of $607,212 from the Virginia Department of Environmental Quality (DEQ). H. CITIZENS' COMMENTS AND COMMUNICATIONS I. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report Page 5 of 6 3. Comparative Statement of Budgeted and Actual Revenues as of May 31, 2024 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of May 31, 2024 5. Accounts Paid – May 2024 6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy, as of May 31, 2024 J. WORK SESSION 1. Work session with staff to update the Board of Supervisors regarding a new County policy development process. (Madeline Hanlon, Assistant to the County Administrator and Elijah Daly, Director of Human Resources) K. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711 (A)(3) of the Code of Virginia, to discuss or consider the acquisition or disposition of real property in the Cave Spring Magisterial District for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 2. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the Cave Spring, and Catawba Magisterial Districts. EVENING SESSION – 7:00 PM L. CERTIFICATION RESOLUTION M. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. The petition of Neil Aneja to obtain a special use permit to operate a short -term rental on approximately 0.30 acre of land zoned R -1, Low Density Residential District, located at 2726 White Pelican Lane, Cave Spring Magisterial District. (Philip Thompson, Director of Planning) 2. The petition of Reed Road Solar 1, LLC to obtain a special use permit for a major utility service (solar farm) on approximately 36.48 acres of land zoned AR Agricultural/Residential District, located at 9150 Reed Road, Windsor Hills Magisterial District. (Philip Thompson, Director of Planning) THIS MATTER HAS BEEN POSTPONED UNTIL FURTHER NOTICE Page 6 of 6 3. The petition of Roanoke Valley Holdings LLC to remove a proffered condition on approximately 50.8 acres of land zoned R-1C, Low Density Residential District with conditions, in order to develop a residential subdivision, located near the 6200 block of Crumpacker Drive, Hollins Magisterial District . (Philip Thompson, Director of Planning) THIS MATTER HAS BEEN POSTPONED UNTIL FURTHER NOTICE 4. The petition of Robert and Jerri Jackson to obtain a special use permit to operate a short-term rental on approximately 0.5768 acre of land zoned R -1, Low Density Residential District, located at 1727 Mountain Heights Drive, Catawba Magisterial District. (Philip Thompson, Director of Planning) THIS MATTER HAS BEEN POSTPONED UNTIL FURTHER NOTICE N. CITIZEN COMMENTS AND COMMUNICATIONS O. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Tammy E. Shepherd 2. Martha B. Hooker 3. Paul M. Mahoney 4. David F. Radford 5. Phil C. North P. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Briefing by staff on lot drainage. SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Briefing by Staff on lot drainage. DISCUSSION: This time has been set aside for Doug Blount, Assistant County Administrator, to provide a briefing on lot drainage to the Board of Supervisors. Page 1 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Resolution approving the Roanoke County Public Schools (RCPS) for fiscal year 2024-2025 upon certain terms and conditions SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution to approve the annual budget for Roanoke County Public Schools. BACKGROUND: State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of State funds, whichever shall later occur. The Commonwealth of Virginia adopted their FY2024 -2025 budget on May 13, 2024 and the Roanoke County School Board received their final estimate of State Funds on May 29, 2024. DISCUSSION: The Roanoke County Public Schools (RCPS) School Board approved their revised fiscal year 2024-2025 budget on June 10, 2024. Attached is a copy of the fiscal year 2024-2025 Roanoke County Public Schools Budget. The Roanoke County Board of Supervisors will need to approve the resolution for the budget, however this does not authorize the spending of funds until such time as the appropriation ordinance is approved. This approval is scheduled for later in this meeting. Page 2 of 2 Dr. Ken Nicely, Superintendent and Kathie Rawlings, Associate Director of Finance will attend the Board of Supervisors meeting to present the RCPS budget. FISCAL IMPACT: Per the revenue sharing agreement with RCPS, the current County proposed fiscal year 2024-2025 Operating Budget includes a transfer in the amount of $92,543,849 for RCPS operations as part of the Schools categories. The appropriation of RCPS funds totals $376,954,726 and will occur as part of the adoption of the fiscal year 2024-2025 school budget ordinance. STAFF RECOMMENDATION: Staff recommends approving the Roanoke County Public Schools fiscal year 2024 -2025 budget to satisfy State Code requirements. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 RESOLUTION APPROVING THE ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR FISCAL YEAR 2024-2025 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, State Code 22.1-93 requires the governing body of a County to prepare and approve an annual budget for education purposes by May 15 or within thirty (30) days of the receipt by the County of the estimates of state funds, whichever shall later occur; and WHEREAS, the Roanoke County School Board approved their fiscal year 2024- 2025 budget on June 10, 2024 both by fund and state categories. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2024-2025 Roanoke County Public Schools budget as set forth by the School Board’s adoption on June 10, 2024, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. ~Cover design courtesy of Chuck Lionberger Roanoke County Public Schools 2024-2025 Annual Budget Members of the School Board i Mr. Brent T. Hudson, Chair Ms. Cheryl A. Facciani, Vice-Chair Catawba District Windsor Hills District November 2021 – December 2027 January 2022 – December 2025 Ms. Shelley W. Clemons Mr. Timothy D. Greenway Mr. David M. Linden Cave Spring District Vinton District Hollins District January 2024 – December 2027 November 2015 – December 2025 January 2018 – December 2025 Clerk to the Board – Ms. Angela B. Roberson Deputy Clerk to the Board – Ms. Edith S. York Roanoke County Public Schools 2024-2025 Annual Budget Administrative Leadership Team ii Dr. Kenneth E. Nicely Superintendent Dr. James C. Soltis Dr. Jessica M. McClung Deputy Superintendent of Assistant Superintendent of Administration and Operations Student Services and Human Resources Ms. Tammy S. Newcomb Ms. Kimberly M. Bradshaw Mr. Michael J. Riley Executive Director of Administration Executive Director of Elementary Instruction Executive Director of Secondary Instruction Mr. Ben J. Williams Mr. Jason D. Suhr Mr. Charles D. Lionberger Director of Assessment and Research Director of Career and Technical Education Director of Community Relations Mr. Anthony (Todd) Kageals Ms. Susan L. Peterson Mr. James R. Bradshaw Director of Facilities and Operations Director of Finance Director of Human Resources Dr. Shawn D. Hughes Ms. Elisabeth P. Harman Mr. Jeff A. Terry Director of School Counseling Director of Special Education Director of Technology Roanoke County Public Schools 2024-2025 Annual Budget Department of Finance iii PREPARATION OF THE BUDGET DOCUMENT This budget document is designed to provide citizens, taxpayers, and other stakeholders with a general overview of Roanoke County Public Schools’ (School Division’s) budget and to demonstrate the School Division’s accountability for the money it receives. The preparation of the document was made possible by the efforts of the following team members of the Department of Finance. Ms. Susan L. Peterson, MA, CPA, SFO Director of Finance Ms. Kathleen E. Rawlings Associate Director of Finance Ms. Kimberly A. Caldwell Finance Manager Ms. Beverly I. Edmonds Finance Manager Ms. Amanda A. Haley Finance Manager Mr. Gabriel C. Aiken, MBA Finance Analyst REQUESTS FOR INFORMATION Questions concerning this report or requests for additional financial information should be directed to Ms. Susan Peterson Director of Finance Roanoke County Public Schools 5937 Cove Road Roanoke, Virginia 24019 (540) 562-3900 Or visit the School Division’s website at www.rcps.us. Roanoke County Public Schools 2024-2025 Annual Budget Table of Contents iv Members of the School Board .............................................................................................................................................................................................................................................................................. i Administrative Leadership Team ......................................................................................................................................................................................................................................................................... ii Department of Finance .......................................................................................................................................................................................................................................................................................... iii Preparation of the Budget Document Requests for Information EXECUTIVE SUMMARY Transmittal Letter ....................................................................................................................... 3 Organizational Section ............................................................................................................. 4 Vision Statement RCPS Strategic Planning Process Budget Process and Timeline Significant Changes in the Process and School Board Policies Allocation of Human and Financial Resources to Achieve Goals and Objectives Members of the School Board Administrative Leadership Team Financial Section ......................................................................................................................... 9 Summary of All Funds Budget Comparisons by Fund Significant Trends Significant Financial and Demographic Changes Budget Forecast Informational Section .............................................................................................................17 Student Enrollment Student-Teacher Ratio Personnel Resource Changes Per Pupil Expenditure Awards, Recognitions, and Accomplishments ..............................................................18 ORGANIZATIONAL SECTION Governance .................................................................................................................................21 Background Information .......................................................................................................21 Fiscal Dependence Geographic Area Served Administrative Organizational Chart 2024-2025 Students and Campuses Level of Education Mission and Goals ....................................................................................................................24 Mission Statement C-Change Strategic Framework Roanoke County C-Change Division Strategic Plan Goals Key Factors that Affected the Current Year Budget Development Significant Budget and Financial Items ...........................................................................27 Policies and Regulations Fund Structure and Basis of Accounting Classification of Revenues and Expenditures Other Sustaining Local Revenue Sources Budget Development .............................................................................................................32 Budget Process Budget Calendar Budget Administration and Management Process Roanoke County Public Schools 2024-2025 Annual Budget Table of Contents v FINANCIAL SECTION Pyramid Approach ...................................................................................................................37 Chart of Funds ...........................................................................................................................37 Fund Balance Classifications ................................................................................................37 Capital Improvement Program ...........................................................................................38 Final Adopted Funding Requests .......................................................................................39 Total Budget by Fund and Functional Category ..........................................................44 Total Budget by Functional Category ..............................................................................45 Operating Funds Revenues by Source and Expenditures by Object ...................49 GENERAL FUND General Fund Revenues by Source and Expenditures by Object ..........................52 General Fund Revenues by Source Details ....................................................................54 General Fund Revenues .........................................................................................................57 Local revenues State aid and taxes Federal revenues Other revenues General Fund Expenditures by Department and Object ..........................................58 General Fund Expenditures ..................................................................................................63 Salaries and related costs Contractual services Internal services Other charges Materials and supplies Payment to joint operations Capital outlay Debt service Transfers FINANCIAL SECTION (CONTINUED) OTHER OPERATING FUNDS Fleet Replacement Fund Revenues by Source and Expenditures by Object ...................................................................................................66 Instructional Resources Fund Revenues by Source and Expenditures by Object ...................................................................................................67 Technology Replacement Fund Revenues by Source and Expenditures by Object ...................................................................................................68 SPECIAL REVENUE FUNDS Grant Fund Revenues by Source and Expenditures by Object ..............................72 Grant Fund Revenues by Source and Grant ..................................................................73 Nutrition Services Fund Revenues by Source and Expenditures by Object ......78 Nutrition Services Fund Expenditures by Location .....................................................80 Student Activity Fund Revenues by Source and Expenditures by Object .........82 CAPITAL PROJECTS FUND Capital Projects Fund Revenues by Source and Expenditures by Object ..........86 INTERNAL SERVICE FUNDS Health Insurance Fund Revenues by Source and Expenditures by Object .......90 Dental Insurance Fund Revenues by Source and Expenditures by Object........91 Risk Management Fund Revenues by Source and Expenditures by Object .....92 FIDUCIARY FUNDS OPEB Trust Fund Revenues by Source and Expenditures by Object ...................94 Roanoke County Public Schools 2024-2025 Annual Budget Table of Contents vi INFORMATIONAL SECTION Financial Trends General Fund Budget and Remaining Surplus .......................................................98 General Fund Revenue Budget Per Pupil ................................................................98 Required Local Effort and Required Local Match .................................................99 Revenue Sharing Agreement ..................................................................................... 100 Enrollment Trends Student Enrollment Projection .................................................................................. 101 Student Enrollment by School ................................................................................... 102 Personnel Resources Full-Time Equivalent (FTE) Positions ...................................................................... 103 Teacher Salary Information ....................................................................................... 104 Debt Capacity Outstanding Debt Issuances Funded by Local Government .......................... 105 Amortization of Outstanding Debt Issues Funded by Local Government . 105 Ratio of Total Debt Service to Local Government Expenditures ................... 106 Performance Measures School Accreditation .................................................................................................... 107 Graduating Class of 2023 ........................................................................................... 108 Dropout Statistics .......................................................................................................... 108 Scholastic Assessment Test (SAT) Test Scores ...................................................... 109 Standards of Learning Test Scores (SOL's) ............................................................ 110 Other Useful Information Number of Students Receiving Free or Reduced Lunch ................................... 112 Nutrition Services Year End Information ............................................................... 113 Student Fees .................................................................................................................... 114 Demographic and Statistical Data .......................................................................... 116 Parent and Student Surveys ....................................................................................... 117 INFORMATIONAL SECTION (CONTINUED) Roanoke County Public Schools Capital Improvement Program Fleet Replacement Plan .............................................................................................. 121 Technology Replacement Plan ................................................................................. 122 Capital Improvement Plan ......................................................................................... 123 Capital Maintenance Plan .......................................................................................... 124 Nutrition Services Equipment Replacement plan ............................................... 125 Roanoke County Public Schools Pay Plan Teacher, Librarian, School Counselor ..................................................................... 129 Non-Teaching Job Positions ...................................................................................... 130 Non-Teaching Job Pay ................................................................................................ 133 Supplements And Other Pay Rates ......................................................................... 140 Academic Stipends ........................................................................................................ 141 Athletic Stipends ........................................................................................................... 142 Roanoke County Public Schools Insurance Rates Health Rates .................................................................................................................... 145 Dental Rates .................................................................................................................... 147 Glossary of Terms and Acronyms ................................................................................... 151 EXECUTIVE SUMMARY A NNUAL B UDGET 2024-2025 1 2 ROANOKE COUNTY PUBLIC SCHOOLS Office of the Superintendent 5937 Cove Rd. Roanoke, VA 24019 ¨ (540) 562-3900 June 10, 2024 To the Honorable Chairman, Members of the Roanoke County School Board, and the Citizens of the County of Roanoke, Virginia: We are pleased to present the 2024-2025 Annual Budget for Roanoke County Public Schools (School Division). We collaborated with the leadership team, school administrators, and other stakeholders to ensure the 2024-20205 Annual Budget continues to support quality educational programming offered to the students of the County of Roanoke. The 2024-2025 Annual Budget is the financial outline of the School Division’s educational program. It presents a proposed plan of spending and the expected funding sources. After adoption, it provides the primary means of managing expenditures. The proposed 2024-2025 General Fund revenue budget is expected to increase by $16.2 million, which reflects an increase of 8.37% over last year’s approved budget and is funded by two primary revenue streams as follows: State revenues represent 53.8% of General Fund revenue and increased $9.7 million. The increase is mostly related to the General Assembly increase in basic aid, remedial education, at-risk support, and English Learner support. Local aid represents 45.3% of General Fund revenue and increased $6.1 million. This amount represents a transfer from the County of Roanoke and is based on a revenue sharing agreement with the County of Roanoke Board of Supervisors which allocates local property taxes based on changes in population and ADM. The development of a budget is challenging every year as budget needs and requests are prioritized and balanced against funding constraints. The following priorities are included in the Annual Budget for fiscal year 2025: An investment in our people is always a high priority as the School Division seeks to attract and retain high-quality employees. The Annual Budget incorporates an average employee raise of 5.0% Non-personnel expenditures increased by $1.5 primarily related to $515,000 for required vendor increases, $375,000 for dual enrollment, $200,000 for athletic allotments, $101,250 for tutoring, and $100,000 to participate in the Roanoke City hearing impaired regional program and SECEP, and other materials and supplies. Capital Outlay increased $530,000 related to the joint capital funding policy. Transfers increased by $1.9 million. An increase of $950,000 was for transfers to the fleet replacement fund will include the purchase of five 14-passenger activity buses for each high school, $453,292 related to transfers to the technology replacement plan, $250,000 was an increase for the capital maintenance program, and $300,000 related to an increase in the CSA transfer to the County. The School Board is required to submit an adopted budget to the County of Roanoke Board of Supervisors by April 1 of each year for the fiscal year beginning July 1. The County of Roanoke Board of Supervisors adopts the School Division’s budget on an annual basis at the functional category level. As such, the School Board must seek approval from the County of Roanoke Board of Supervisors to increase or decrease any functional category total budget. Budgets are built on the best information available at the time and reflect reasonable estimates based on experience and current knowledge. The School Board Emergency Reserve was designed to address shortfalls in revenue collections and/or unanticipated significant expenditure increases after the budget is adopted. The balance in the Emergency Reserve is currently at $2,000,000 and is available should either of these situations result in a deficit in fiscal year 2025. 3 Roanoke County Public Schools Annual Budget 2024-2025 Executive Summary The budget document following this letter outlines in greater detail the many components of the School Division’s budget. In addition, financial schedules have been added to communicate further levels of detail to board members, employees, and citizens. As with all budgets, the funding is not endless. However, the School Board has made systematic and methodical choices to fund quality programs and staff within the constraints of available funding and essential budget needs. We want to commend the School Board and Board of Supervisors for their strong leadership and enduring commitment to providing a high-quality education to the students of Roanoke County Public Schools. It is always a team effort to balance available funding with needs and expectations. We would also like to thank all employees for their commitment and dedication to providing quality learning experiences and a supportive learning environment for our students, and to the many parents and other citizens of Roanoke County who volunteer their time and expertise to help make our schools a safe and caring place. Respectfully submitted, Kenneth E. Nicely, Ed. D. Susan L. Peterson, MA, CPA, SFO Superintendent Director of Finance 4 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary ORGANIZATIONAL SECTION The following is a high-level summary of information contained in the Organizational Section of the Annual Budget. VISION STATEMENT Preparing every student, in every school, and in every classroom to be Opportunity Ready. RCPS STRATEGIC PLANNING PROCESS The Standards of Quality for Virginia Public Schools require that each local school board adopt a division-wide comprehensive, unified, long-range plan. The main purpose of the long-range Strategic Plan is to improve classroom instruction and the achievement of students. In Roanoke County, division and school administrators developed a forward-thinking vision and mission that clearly articulated school and classroom expectations for what learning should look like for students. Leaders and stakeholders were challenged to design a document that balanced student success on state tests as well as move beyond knowledge-based assessments to performance-based assessments allowing students to demonstrate their knowledge, their skills, and their problem- solving processes. The initial planning committee made up of elementary, middle, high school, and division level representatives, developed a plan that would (1) implement the overall vision and mission of the school division, and (2) be produced in a streamlined format to promote clarity, transparency, and actionability. The committee further developed the descriptive statements and produced a draft of a foundational document called the C-Change Framework. The C-Change Framework defined deeper learning and clarified the components and conditions required to sustain deeper learning. As the various stakeholder groups worked on this document and the Profile of a Graduate document, the phrase Opportunity Ready emerged which linked classroom expectations as outlined in the C-Change Framework with the identified attributes that RCPS graduates would acquire per the Profile of a Graduate so that students leave RCPS as Opportunity Ready. During the 2018-19 school year, district and school leaders recalibrated the C- Change Framework. Leadership groups participated in monthly roundtable discussions to analyze and revise selected components from the framework. Draft revisions were evaluated by stakeholders in all departments to gain consensus towards the clarification of statements in the framework. Content Supervisors, school administrators and other building leaders reviewed monthly drafts with teachers, subject coordinators, and department chairs. This iterative feedback process lasted from October 2018 to July 2019 as revisions and ideas were provided to all groups on a monthly basis. Feedback about the framework was also provided by the Student Advisory Council (SAC: student leadership representatives from all secondary schools), and the Curriculum, Instruction, and Assessment Committee (CIA: teachers, administrators, supervisors, parents from all schools and/or levels). Once consensus was reached, the updated recalibrated C-Change Framework provided the foundational focus for the 2019 RCPS Leadership Retreat. Professional development for leaders was aligned to the framework. Afterwards, all district and school leadership attended additional training by the school superintendent, Dr. Nicely on using the C-Change Framework to write individual school and department strategic plans for the 2019-2020 school year. In August of 2019, Dr. Nicely also reviewed the 2020 Vision of C-ing Clearly in the first convocation held, in over 25 years, for all teachers, school, and district leaders. Dr. Nicely emphasized that the C-Change Framework was RCPS’ comprehensive vision. He highlighted that when the components and conditions needed to ensure that every student, in every school, and in every classroom were intentionally taught the success skills outlined in the Profile of a Graduate our students will graduate RCPS-Opportunity Ready. In other words, these intentional deeper learning experiences prepare students to take advantage of opportunities that come their way once they graduate. As an ongoing practice, Dr. Nicely sends a monthly Opportunity Ready newsletter to all staff. This communication keeps RCPS’ vision clearly in focus. 5 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary During the fall of 2020, a committee was charged to meet individually with all district level department leadership to assist with drafting potential goals and strategies that focus on the progress of moving the C-Change Framework forward. With a clear understanding of the principles outlined in the C-change Framework and the moral imperative to consistently provide all students with rich deeper learning experiences, we realized we needed a revamped Strategic Plan to better align with our state goals and values. This document is the product of those efforts. It was adopted by the School Board after a public hearing on in December 2021. BUDGET PROCESS AND TIMELINE The Code of Virginia requires that school divisions must prepare annual budgets. The annual budget is the financial outline of the division’s education program. It presents a proposed plan of expenditures and the expected means of financing those expenditures. After adoption, it provides the primary means of managing expenditures. The Superintendent prepares an annual budget, with the approval of the School Board, and submits it to the County of Roanoke Board of Supervisors (the appropriating body). The annual budget provides supporting information of the amount of money needed by each major classification prescribed by the Virginia Board of Education and other headings or items as may be necessary. The School Division budget cycle is divided into a five- step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the School Division with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the funding available to the School Division from local, state, and federal sources. Although budget management and administration is a year-long process, the following timeline depicts the typical process for planning the next year’s budget. •Adopt a calendar November •Governor's Budget December •General Assembly Convenes •Solicit budget requests •Compile department budgets •Long term planning January •General Assembly Crossover •Public hearing •Compensation analysis •Insurance benefit calculation February •General Assembly Adjourns •Approval of budget March •Present budget to Board of Supervisors April •Board of Supervisors adopt ordinance appropriating budget May Planning Preparation AdoptionImplement ation Evaluation 6 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary SIGNIFICANT CHANGES IN THE PROCESS AND SCHOOL BOARD POLICIES The County of Roanoke Board of Supervisors changed their ordinance adoption from a lump sum by fund method to a categorical function basis in the prior fiscal year. This recent change affected the way we present the budget at the top level of all funds. The full school board policy manual may be found online at: https://www.boarddocs.com/vsba/roecnty/Board.nsf/goto?open&id=86DGEC 6692D6 ALLOCATION OF HUMAN AND FINANCIAL RESOURCES TO ACHIEVE GOALS AND OBJECTIVES Specific department strategic goals are as follows, along with a summary of the human and financial resources that have either been spent or will be spent in support of the overall strategic goals of the School Division. Due to the nature of pulling resources from all of the departments, schools, and other resources, the cost cannot be easily quantified for all goals. I. Balance & Deeper Learning – Deeper learning produces students who utilize content knowledge, are innovative, and prepared with a variety of opportunity ready skills. We strive to maintain a balance between the development of opportunity-ready skills with our accountability responsibilities. II. School & Classroom Climate – Students thrive in a physically, emotionally, and intellectually safe environment in which students experience a sense of belonging. Our schools are positive, welcoming communities built on a foundation of mutual respect and equity of opportunity. The School Division assigned $738,167 to Positive Behavioral Interventions and Supports (PBIS) and alternative education for fiscal year 2025. III. Professional Growth – Professional growth is developed through active participation of each staff member in a professional learning community. RCPS strives to incorporate differentiated, job-embedded, and priority-aligned professional development opportunities. The School Division assigned $738,167 to staff development and conference, training and education for fiscal year 2025. IV. Support Tools & Services – Roanoke County’s various departments support learning environments that are safe and in which students thrive. Taxpayer funds are utilized to the fullest extent through ethical and transparent stewardship. The district strives to recruit and retain a diverse workforce that is reflective of the student population. The School Division assigned $1.5 million to the capital maintenance plan to help maintain the facilities and infused a significant amount of funds this year to introduce a new paid time off plan. V. Learning Culture – Roanoke County supports a culture based on collaborative inquiry. Team-oriented leaders celebrate student and school success and practice evidence-based decision making. Adults and students are accountable to themselves and the learning community for their contribution to student achievement. VI. Resilience – When situations dictate flexibility in delivering instruction, Roanoke County’s procedures and infrastructure will be flexible enough to quickly shift to alternate or multiple instructional delivery scenarios. The School Division assigned $7 million to the technology replacement plan which will help support this for fiscal year 2025. 7 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary MEMBERS OF THE SCHOOL BOARD The School Board is comprised of the following individuals: Mr. Brent T. Hudson, Chair ...................................................................... Catawba District Ms. Cheryl A. Facciani, Vice-Chair ................................................ Windsor Hills District Ms. Shelley W. Clemons .....................................................................Cave Spring District Mr. Timothy D. Greenway ............................................................................ Vinton District Mr. David M. Linden, Chairman ................................................................. Hollins District ADMINISTRATIVE LEADERSHIP TEAM The Administrative Leadership Team is comprised of the following individuals: Dr. Kenneth E. Nicely. .................................................................................. Superintendent Dr. James C. Soltis ................................................................... Deputy Superintendent of Administration and Operations Dr. Jessica M. McClung ...................................................... Assistant Superintendent of Student Services and Human Resources Ms. Tammy S. Newcomb .................................. Executive Director of Administration Ms. Kimberly M. Bradshaw .............. Executive Director of Elementary Instruction Mr. Michael J. Riley ............................... Executive Director of Secondary Instruction Mr. Ben J. Williams ............................................ Director of Assessment and Research Mr. Jason D. Suhr .................................. Director of Career and Technical Education Mr. Charles D. Lionberger ...................................... Director of Community Relations Mr. Anthony (Todd) Kageals ........................... Director of Facilities and Operations Ms. Susan L. Peterson ........................................................................... Director of Finance Mr. James R. Bradshaw ................................................... Director of Human Resources Dr. Shawn D. Hughes ...................................................... Director of School Counseling Ms. Elisabeth P. Harman .................................................. Director of Special Education Mr. Jeff A. Terry ............................................................................... Director of Technology 8 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary FINANCIAL SECTION The following is a high-level summary of information contained in the Financial Section of the Annual Budget. SUMMARY OF ALL FUNDS The School Division adopts a budget for all its funds. Fourteen funds exist, the largest of which is the General Fund, however the other funds are used to set aside funds for specific uses. Within the 2024-2025 Annual Budget, $95 million is set aside in a bond fund, which represents an allocation from the County of Roanoke based on a Memorandum of Understanding to support the construction of the Roanoke County Career and Technology Center, the renovation of W.E. Cundiff Elementary School, and the renovation of Glen Cove Elementary School. A total budget of $376,954,726 is adopted and is allocated as follows: The County of Roanoke Board of Supervisors has chosen to adopt the appropriation for the School Division based on functional category. The adopted ordinance will be as follows: General 210,344,061$ 55.8% Fleet Replacement 2,760,000 0.7% Instructional Resources 2,364,500 0.6% Technology Replacement 7,054,306 1.9% Grant 9,180,280 2.4% Nutrition Services 8,803,353 2.3% Student Activity 7,325,750 1.9% Bond Projects 95,000,000 25.2% Major Projects 6,392,494 1.7% Minor Projects 1,880,000 0.5% Health Insurance 23,584,888 6.3% Dental Insurance 1,714,101 0.5% Risk Management 408,203 0.1% OPEB Trust 142,790 0.0% Total Budget 376,954,726$ Instruction 153,554,539$ 40.7% Administration, attendance, and health 9,849,934 2.6% Pupil transportation 11,543,443 3.1% Operation and maintenance 21,106,680 5.6% School food services and other 8,830,427 2.3% Facilities 102,452,176 27.2% Debt and transfers 24,453,319 6.5% Technology 15,275,409 4.1% Non-categorical Student Activity 4,038,817 1.1% Health Insurance 23,584,888 6.3% Dental Insurance 1,714,101 0.5% Risk Management 408,203 0.1% OPEB Trust 142,790 0.0% 376,954,726$ $- $40 $80 $120 $160 Non-categorical Technology Debt and transfers Facilities School food services and other Operation and maintenance Pupil transportation Administration, attendance, and… Instruction THOUSANDS 2024-2025 Annual Budget by Functional Category 9 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary BUDGET COMPARISONS BY FUND The General Fund is the primary operating fund used to account for all financial resources except those required to be accounted for in another fund. The following General Fund revenue changes are of significance: State revenues represent 53.8% of General Fund revenue and increased $9.7 million. The increase is mostly related to the General Assembly increase in basic aid, remedial education, at-risk support, and English Learner support. Local aid represents 45.3% of General Fund revenue and increased $6.1 million. This amount represents a transfer from the County of Roanoke and is based on a revenue sharing agreement with the County of Roanoke Board of Supervisors which allocates local property taxes based on changes in population and ADM. The following General Fund expenditure changes are of significance: Personnel expenditures increased by $8.9 million, as the investment in our people is always a high priority. The 2024-2025 Annual Budget incorporates an average employee raise of 5.0%. In addition, $3.4 million was invested in 32 new positions, see the final adopted funding requests for a full listing. Non-personnel expenditures increased by $1.5 primarily related to $515,000 for required vendor increases, $375,000 for dual enrollment, $200,000 for athletic allotments, $101,250 for tutoring, and $100,000 to participate in the Roanoke City hearing impaired regional program and SECEP, and other materials and supplies. Capital Outlay increased $530,000 related to the joint capital funding policy. Transfers increased by $1.9 million. An increase of $950,000 was for transfers to the fleet replacement fund will include the purchase of five 14-passenger activity buses for each high school, $453,292 related to transfers to the technology replacement plan, $250,000 was an increase for the capital maintenance program, and $300,000 related to an increase in the CSA transfer to the County. 2024 Budget 2025 Budget Increase/ (Decrease) State revenues 103,449,538$ 113,136,844$ 9,687,306$ Local revenues 88,661,061 94,722,849 6,061,788 Federal revenues 978,084 951,126 (26,958) Other revenues 587,404 1,529,642 942,238 Transfers 430,205 3,600 (426,605) Total revenues 194,106,292$ 210,344,061$ 16,237,769$ Personnel 152,654,346$ 164,999,149$ 12,344,803$ Non-personnel 22,654,905 24,134,131 1,479,226 Capital and Debt 7,466,872 7,996,872 530,000 Transfers 11,330,169 13,213,909 1,883,740 Total expenditures 194,106,292$ 210,344,061$ 16,237,769$ 10 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary The Fleet Replacement Fund is a separate operating fund that accounts for the funding of the Fleet Replacement Plan, which is a 15-year plan addressing the need to replace school vehicles on a useful life schedule. This will ensure the fleet does not age to a point where the cost to maintain the fleet exceeds the replacement cost of the fleet vehicles. The revenue increase in the 2025 budget primarily relates to a $950,000 increase in the operating transfer from the General Fund. The ending fund balance from June 30, 2023 is expected to cover the additional spending needs for the 2024 budget. The Fleet Replacement Plan includes the replacement of 14 school buses, three maintenance vans, two passenger vans, and one mid- size car. In addition, the School Division will purchase five 14-passenger activity buses for smaller student group activities (one per high school). The Instructional Resources Fund is a separate operating fund that accounts for the funding of textbooks and other electronic resources for the classroom. The increase from 2024 budget is due to an increase in state funding. The increase was offset by a reduction in the reliance on the beginning fund balance. The ending fund balance from June 30, 2023 is expected to cover the additional spending needs for the 2024 budget. The 2025 purchases reflect the adoption of the mathematics curriculum. The Virginia Department of Education follows a seven-year textbook review and approval scheduled based on the seven-year revision cycle for the Standards of Learning. The School Division observes this same schedule and plans on adopting textbooks by the following schedule. Content purchases are significant during the year of adoption and are funded annually to minimize a large single-year impact on the operating budget. VDOE Adoption Schedule Mathematics ........................................................ 2025 English .................................................................... 2028 Science ................................................................... 2029 History .................................................................... 2031 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 225,000$ 25,000$ (200,000)$ Transfers 1,785,000 2,735,000 950,000 Beginning fund balance 304,103 - (304,103) Total revenues 2,314,103$ 2,760,000$ 445,897$ Materials and supplies 208,109$ 13,964$ (194,145)$ Capital outlay 2,105,994 2,746,036 640,042 Total expenditures 2,314,103$ 2,760,000$ 445,897$ 2024 Budget 2025 Budget Increase/ (Decrease) State revenues 1,125,559$ 1,354,500$ 228,941$ Other revenues 10,000 10,000 - Transfers 1,000,200 1,000,000 (200) Beginning fund balance 405,741 - (405,741) Total revenues 2,541,500$ 2,364,500$ (177,000)$ Personnel 6,460$ 6,460$ -$ Non-personnel 2,535,040 2,358,040 (177,000) Total expenditures 2,541,500$ 2,364,500$ (177,000)$ 11 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary The Technology Replacement Fund is a separate operating fund that accounts for the funding of the Technology Replacement Plan, which is a six- year plan addressing the need to continually replace technology infrastructure and equipment that require a significant number of resources. The revenue increase in the 2025 budget primarily relates to an increase of the operating transfer from the General Fund by $453,292 to support the Technology Replacement Plan. An increase in other revenues of $99,786 reflects an increase in sale of equipment and an increase in the EBS rental lease. The ending fund balance from June 30, 2023 is expected to cover the additional spending needs for the 2024 and 2025 budgets. The Technology Replacement Plan projects an increase of $741,796. The total 2025 spending includes licenses, leases, and equipment purchases. Licenses will be purchased for IP telephony, E-hallpass for all high and middle schools, radios and servers. Leases will cover cameras, computers, activboards, radios, vape detection systems at all high schools and the specialty center, and wireless networks. Other equipment includes security, iPads, networking, and servers. The Grant Fund is a special revenue fund used to account for transactions related to federal, state, local, and private grants that are not reported in another fund. Most federal grants are typically 27 months or less. Matching requirements are accounted for in the General Fund. State revenues and related expenditures decreased primarily due to one-time funding receipted from the Virginia Department of Education for the ALL in VA plan received in 2024. This was slightly offset by an increase in Virginia Preschool Initiative Funding of $257,704 for fiscal year 2025. Federal revenues primarily increased for the Elementary and Secondary Education Act Title I increase of $138,863 and the Individuals with Disabilities Education Act increase of $273,137. 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 67,190$ 166,976$ 99,786$ Transfers 6,204,739 6,658,031 453,292 Beginning fund balance 40,581 229,299 188,718 Total revenues 6,312,510$ 7,054,306$ 741,796$ Non-personnel 5,234,370 5,912,575 678,205 Capital outlay 1,078,140 1,141,731 63,591 Total expenditures 6,312,510$ 7,054,306$ 741,796$ 2024 Budget 2025 Budget Increase/ (Decrease) State revenues 6,269,543$ 2,546,517$ (3,723,026)$ Local revenues 41,700 41,700 - Federal revenues 5,415,781 5,886,563 470,782 Other revenues 694,500 705,500 11,000 Transfers 8,000 - (8,000) Total revenues 12,429,524$ 9,180,280$ (3,249,244)$ Personnel 9,947,228$ 6,629,263$ (3,317,965)$ Non-personnel 2,321,764 2,379,938 58,174 Capital outlay 160,532 171,079 10,547 Total expenditures 12,429,524$ 9,180,280$ (3,249,244)$ 12 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary The Nutrition Services Fund is a special revenue fund used to account for activities of the nutrition program. The School Division recognizes the link between student health and learning and desires to provide a comprehensive program promoting healthy eating and physical activity for our students. As such, nutrition services offer students a traditional breakfast, second chance breakfast, grab and go breakfast, and a traditional lunch. The continuing goal for this fund is to remain self-sufficient. Slight revenue decreases from state and federal revenues will be balanced by spending down the excess balance from June 30, 2023, which is reflective in the use of the beginning fund balance. Federal regulations require the program to retain no more than three months’ average expenditures at the end of any fiscal year. As of June 30, 2023, the program had $7,499,256 in fund balance, which was equivalent to approximately 10.57 months of expenditures. Nutrition services continue to focus on program expansion during the 2025 budget planning. Spending includes a nutrition courier and two new field managers in the budget. In addition, the personnel costs reflect the division 5% raise. In addition, a large amount of equipment will be purchased from the excess spending plan that is not included in here. The Student Activity Fund is a special revenue fund used to account for transactions derived from extracurricular activities, including, but not limited to, entertainment, athletic contests, club dues, vending machine proceeds that are not deposited into the nutrition services account, and from all school activities involving students. The Governmental Accounting Standards Board (GASB) issued pronouncement 84, Fiduciary Activities, effective for fiscal year 2021. This pronouncement was effective in fiscal year 2021 and required localities to report Student Activity Fund financial data in their annual financial reports, either through the general fund or a special revenue fund. The School Division created a special revenue fund for this purpose. Transfers received represent payments from the School Board for allotments and other supplies. Transfers received reduced slightly from 2024 due to reducing grant transfers by $100,000. Two additional schools qualified as Title I and materials costs are redirected to the addition of a new teacher positions at each school. Transfers paid represent the collection of fees and subsequent payment to the School Board office. These fees will be directly paid to the School Board beginning in 2025. 2024 Budget 2025 Budget Increase/ (Decrease) State revenues 271,788$ 250,123$ (21,665)$ Federal revenues 4,351,415 4,271,415 (80,000) Other revenues 3,235,547 3,245,547 10,000 Beginning fund balance 648,114 1,036,268 388,154 Total revenues 8,506,864$ 8,803,353$ 296,489$ Personnel 4,897,599$ 5,285,288$ 387,689$ Non-personnel 3,459,265 3,513,065 53,800 Capital outlay 150,000 5,000 (145,000) Total expenditures 8,506,864$ 8,803,353$ 296,489$ 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 6,054,885$ 6,096,872$ 41,987$ Transfers 1,326,180 1,228,878 (97,302) Total revenues 7,381,065$ 7,325,750$ (55,315)$ Non-personnel 6,912,900$ 7,309,150$ 396,250$ Transfers 468,165 16,600 (451,565) Total expenditures 7,381,065$ 7,325,750$ (55,315)$ 13 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary The Capital Projects Fund is used to account for financial resources used for the acquisition or construction of major capital facilities, other than those financed by the General Fund. This fund includes the Capital Improvement Plan (CIP) and the Capital Maintenance Plan (CMP) in addition to other minor capital projects. The CIP is a 10-year plan and generally includes projects expected to individually cost more than $500,000 and have a useful life of five or more years, unless funded by a bond issue, in which case the useful life must equal or exceed the length of the bond. The 2025 CIP budget includes $53.9 million for the construction of the Roanoke County Career and Technology Center, $23.8 million for the renovation of W.E. Cundiff Elementary School, and $23.8 million for the renovation of Glen Cove Elementary School. The CMP is a 10-year plan dedicating $1.5 million annually for maintenance and repairs throughout all school facilities to help ensure the safety and value of these assets while avoiding potentially large costs resulting from lack of proper maintenance. Other projects include $200,000 for unexpected special projects funded through state grants, $150,000 for turf replacements, and $30,000 for music uniforms. The Health Insurance Fund is used to account for health care costs for employees electing to participate in the Anthem group program. The revenues increase in the 2025 Budget relates to premium rates. The School Division introduced a second insurance option. The new option is based on the same health insurance plan, but with higher deductibles to provide employees with the ability to have a lower cost option. Of the increase in rates, $1.4 million is derived from employee premiums, $1.8 million is derived from employer contributions, and $1.0 million is derived from beginning fund balances. The School Division is self-insured for its health insurance coverage. This means the School Division pays for the actual cost of claim payments. The claims cost estimates have increased by $1.9 million. In addition, due to high dollar claims, the cost of reinsurance is expected to increase by $981,565. This is the additional insurance that limits exposure on claims higher than $250,000. 2024 Budget 2025 Budget Increase/ (Decrease) Local revenues 25,832,453$ 100,867,494$ 75,035,041$ State revenues - - - Other revenues 200,000 200,000 - Transfers 3,350,000 2,205,000 (1,145,000) Total revenues 29,382,453$ 103,272,494$ 73,890,041$ CIP 27,757,453$ 101,392,494$ 73,635,041$ CMP 1,250,000 1,500,000 250,000 Other Projects 375,000 380,000 5,000 Total expenditures 29,382,453$ 103,272,494$ 73,890,041$ 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 19,333,180$ 22,550,584$ 3,217,404$ Beginning fund balance 1,389,558 1,034,304 (355,254) Total revenues 20,722,738$ 23,584,888$ 2,862,150$ Claims 18,182,310$ 20,060,030$ 1,877,720$ Wellness and HRA 1,938,760 1,941,625 2,865 Other Costs 601,668 1,583,233 981,565 Total expenditures 20,722,738$ 23,584,888$ 2,862,150$ 14 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary The Dental Insurance Fund is used to account for dental care costs for employees electing to participate in the Delta Dental group program. The School Division is fully insured for dental insurance benefits and participates in a consortium with the County of Roanoke, Western Virginia Regional Jail, and the City of Roanoke for the best possible dental insurance rates. The increase in this fund reflects an increase in participation rather than an increase in the vendor rates. The Risk Management Fund is used to account for workers’ compensation costs for employees injured on the job. The School Division participates in an insurance pool and retains exposure on the first $200,000 of claims costs for injured workers. Revenues derive from General Fund premium payments and increased by $24,703 from the 2024 Budget to support increased vendor costs for administering the program. The Other Postemployment Benefits (OPEB) Trust Fund was created in fiscal year 2012 to account for assets held in trust for the employees and beneficiaries its OPEB plan. The School Division continues to make steady contributions to the trust to set aside funds to be used to pay for retiree medical expenses in the future. SIGNIFICANT TRENDS A significant trend reflected below is the percentage of fund balance (excluding the emergency contingency) as compared to the operating budget. 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 1,682,564$ 1,714,101$ 31,537$ Total revenues 1,682,564$ 1,714,101$ 31,537$ Claims 1,682,564$ 1,714,101$ 31,537$ Total expenditures 1,682,564$ 1,714,101$ 31,537$ 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues 383,500$ 408,203$ 24,703$ Total revenues 383,500$ 408,203$ 24,703$ Claims 268,500$ 268,500$ -$ Other Costs 115,000 139,703 24,703 Total expenditures 383,500$ 408,203$ 24,703$ 2024 Budget 2025 Budget Increase/ (Decrease) Employer contributions 92,290$ 92,290$ -$ Investment income 50,500 50,500 - Total revenues 142,790$ 142,790$ -$ Reserve for spending 140,790$ 140,790$ -$ Investment expenses 2,000 2,000 - Total expenditures 142,790$ 142,790$ -$ 134 136 137 143 145 147 152 150 156 175 2.16%1.91% 3.25% 2.09% 2.95% 3.48%3.95% 5.03% 1.09%1.34% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 125 135 145 155 165 175 185 Mi l l i o n s ( $ ) Fund Balance as a % of General Fund Budget 15 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary Another significant trend reflected in the following graph is the relationship between the School Division funding derived from the State and the County. Below is the trend analysis for the years included in the budget. SIGNIFICANT FINANCIAL AND DEMOGRAPHIC CHANGES Within the 2024-2025 Annual Budget $95 million is set aside in a bond fund, which represents an allocation from the County of Roanoke based on a Memorandum of Understanding to support the construction of the Roanoke County Career and Technology Center, the renovation of W.E. Cundiff Elementary School, and the renovation of Glen Cove Elementary School. A one-time state grant of $4.1 million for the ALL in VA Plan was provided in the prior year to fund the implementation of the Virginia Literacy Act, learning loss, and to combat chronic absenteeism. During the 2024-2025 budget year all the extra federal funds ($15.2 million) received during the COVID-19 pandemic will expire. The School Division has been cognizant to absorb positions hired under the pandemic grants for the past several budgets. Continuing this effort, many of the 2024-2025 budget priorities related to providing continuing contracts for many employees. BUDGET FORECAST Projections for the upcoming three fiscal years are as follows: State, local, and other revenues are projected based on 2.0% growth, while federal revenues are projected on a 1% increase, and transfers revenues are level-funded. Projections of revenue sources are subject to change each year based on legislative actions at the State and federal levels, local government revenue collections, and current economic conditions. Personnel expenditure is projected based on 2.5% increase. This projection maintains the integrity of the salary scales and allows the School Division to retain and recruit quality teachers and other staff. Materials and supplies have been adjusted to reflect the discretionary and flexible nature of spending in that area. All remaining expenditures are level funded. 81 85 93 103 113 72 74 80 89 95 50 70 90 110 2021 ACTUAL 2022 ACTUAL 2023 ACTUAL 2024 BUDGET 2025 BUDGET Mi l l i o n s ( $ ) Total State Versus Local Revenue State Local 2026 Forecast 2027 Forecast 2028 Forecast State revenues 115,399,581$ 117,707,572$ 120,061,724$ Local revenues 96,617,306 98,549,652 100,520,645 Federal revenues 960,637 970,244 979,946 Other revenues 1,560,235 1,591,440 1,623,268 Transfers 3,600 3,600 3,600 Total revenues 214,541,359$ 218,822,508$ 223,189,183$ Personnel 169,124,128$ 173,352,231$ 177,686,037$ Non-personnel 24,435,808 24,741,255 25,050,521 Capital and Debt 7,996,872 7,996,872 7,996,872 Transfers 12,949,631 12,690,638 12,436,825 Total expenditures 214,506,438$ 218,780,996$ 223,170,255$ 16 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary INFORMATIONAL SECTION The following is a high-level summary of information contained in the Informational Section of the Annual Budget. STUDENT ENROLLMENT Student enrollment projections are a major consideration when developing the School Board budget as approximately 45% of the revenues are calculated based on enrollment. Enrollment is also significant because it drives the number of instructional and support staff needed to provide educational and support services to students. A trend analysis from fiscal year 2016 through the forecasted fiscal year 2028 follows. The following table presents an opposite trend analysis for the special populations of Special Education and English Learners. This is an important trend, because both demographics require higher levels of unfunded mandated spending. STUDENT-TEACHER RATIO Smaller class sizes are a goal of the School Division and although the class sizes have increased in recent years, they remain at the lower end of acceptable ranges. This chart shows the average number of students per teacher over the past 10 years. Grade 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 KG 19 19 19 18 19 19 18 18 18 18 1 20 20 19 19 18 18 18 18 18 19 2 20 20 20 20 20 20 18 18 18 18 3 21 21 20 20 20 20 19 19 19 19 4 21 21 20 20 20 20 20 20 19 19 5 21 21 21 22 20 20 20 20 20 19 6 23 23 21 21 23 23 23 25 23 22 7 23 23 21 21 23 23 23 26 21 22 8 23 23 20 20 21 20 20 22 19 19 9 22 23 20 20 21 20 20 19 20 20 10 22 23 20 20 20 18 18 17 18 18 11 22 23 21 21 19 18 18 17 18 18 12 22 23 21 21 18 17 17 15 16 17 2024-2025 13,375 12.6 12.8 13.0 13.2 13.4 13.6 13.8 14.0 14.2 20 1 6 20 1 7 20 1 8 20 1 9 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 Th o u s a n d s Average Daily Membership (ADM) Trend 17 Roanoke County Public Schools 2024-2025 Annual Budget Executive Summary PERSONNEL RESOURCE CHANGES As part of the annual budget process, requests for additional staffing are evaluated for funding. Positions being vacated due to retirement or normal attrition are filled on a need basis. Additional details are included in the Informational Section. PER PUPIL EXPENDITURE A summary of the School Division’s per-pupil spending is shown below. AWARDS, RECOGNITIONS, AND ACCOMPLISHMENTS Glenvar, Hidden Valley, Northside, and William Byrd Middle Schools were designated as Schools to Watch for 2024. In order to achieve this exceptional middle- level school recognition a school must embody the intersection of academic excellence, developmental responsiveness, social equity, and organizational structure. The Virginia Board of Education recognized Glenvar and Hidden Valley High Schools with the Highest Achievement Award under the new Exemplar Performance school recognition program. To earn this award, a school must meet several benchmarks in relation to the Board of Education’s revised accreditation standards. WE Cundiff Elementary School and Northside Middle School were recognized by the Virginia Board of Education with the Continuous Improvement Award, which is based on meeting benchmarks for improved performance on accreditation-related school quality indicators. Working in Support of Education (W!SE), an educational organization dedicated to building financial literacy, awarded Cave Spring, Glenvar, Hidden Valley, and Wiliam Byrd High Schools the Blue Star School Award for achieving an 80% passing rate on the W!SE Financial Literacy Certification Exam with an average student score of 85% or higher. Roanoke County Public Schools has been honored with the Best Communities for Music Education designation from The NAMM Foundation for its outstanding commitment to music education for the past 20 years. 2024 2025 Change Board Member 5.0 5.0 0.0 Administrator 51.0 53.0 2.0 Principal 27.0 27.0 0.0 Assistant Principal 36.0 38.0 2.0 Teacher 1,215.0 1,228.0 13.0 Instructional Assistant 357.0 369.0 12.0 Secretary 73.0 73.0 0.0 Attendance & health 39.0 42.0 3.0 Transportation 225.6 225.6 0.0 Maintenance 81.0 82.0 1.0 Technology 39.0 39.0 0.0 School Nutrition 155.4 154.4 (1.0) 2,304.0 2,336.0 32.0 Budgeted FTE's Actual Actual Actual Budget Budget 2021 2022 2023 2024 2025 Local Funds 5,244$ 5,641$ 6,174$ 7,555$ 8,257$ State Funds 4,970 5,149 5,740 6,855 7,485 Retail Sales & Use Tax 1,306 1,456 1,436 1,486 1,265 Federal Funds 954 1,546 1,185 701 729 Total 12,474$ 13,792$ 14,535$ 16,597$ 17,736$ Virginia 14,206$ 15,541$ 16,672$ 18 ORGANIZATIONAL SECTION A NNUAL B UDGET 2024-2025 19 20 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section GOVERNANCE The Constitution of the Commonwealth of Virginia provides that the General Assembly establish a system of free public elementary and secondary schools for all children of school age throughout the state and seek to ensure that an educational program of high quality is established and continually maintained. The General Assembly has required that such an educational system be maintained and administered by the Virginia State Board of Education, the superintendent of public instruction, division superintendents and school boards. The supervision of schools in each school division shall be vested in a school board selected in accordance with the applicable provisions of the Code of Virginia. The school board is a corporate body whose official title is Roanoke County School Board (School Board). The members of the School Board are elected by the citizens of their magisterial district to serve four-year terms. The School Board is responsible for setting the educational policies of the School Division and employs a superintendent to implement the School Board’s policies. The School Board generally meets on the first and third Thursday of each month. Refer to the School Board website at www.rcps.us for more information on the School Board meetings. The School Board is comprised of the following individuals: Mr. Brent T. Hudson, Chair ...................................................................... Catawba District Ms. Cheryl A. Facciani, Vice-Chair ................................................ Windsor Hills District Ms. Shelley W. Clemons .....................................................................Cave Spring District Mr. Timothy D. Greenway ............................................................................ Vinton District Mr. David M. Linden, Chairman ................................................................. Hollins District 1US Census Bureau BACKGROUND INFORMATION FISCAL DEPENDENCE Roanoke County Public Schools (School Division) was established in 1870 to provide educational opportunities to the residents of the County of Roanoke, Virginia (County). The School Division is a fiscally dependent school division pursuant to state law. As a fiscally dependent school division without taxing authority, assessed and market value of taxable property and tax rates do not apply nor does the School Division maintain a debt service fund. State law prohibits the School Division from entering debt that extends beyond the fiscal year without the approval of the local governing body. Because of this fiscal dependency, the School Division is a component unit of the County. Approximately 45.03% of the School Division’s General Fund support derives from the local appropriation of the County. In addition, the County prepares and administers a budget for school-related debt service. GEOGRAPHIC AREA SERVED The School Division is the 21st largest of 131 school systems in the Commonwealth of Virginia. The County of Roanoke is in the southwestern part of the State and is the suburban hub of the Roanoke Valley with a provisional population of 96,605 and a Metropolitan Statistical Area (MSA) population of approximately 315,2511. Located in the largest urban area west of Richmond, the School Division is one of the largest employers in the Roanoke Valley. 21 ADMINISTRATIVE ORGANIZATIONAL CHART 2024-2025 School Board Superintendent1 Secondary Instruction1 Elementary Instruction1 Community Relations1 Superintendent1 Positions with blue box are part of the Superintendent’s Cabinet. Shaded positions are senior division leadership equipped and trained to manage general school emergencies. 1For evaluation purposes, these positions report directly to the superintendent. 2For evaluation purposes, these positions report to the deputy superintendent. 3For evaluation purposes, these positions report to the assistant superintendent. 4For evaluation purposes, these positions report to the Executive Directors of Instruction. 5For evaluation purposes, these positions report to the Executive Director of Administration. 6These positions report to the 7 Administration1 Assistant Principals Transportation Maintenance Warehouse/Custodial6 Special Education Instruction Administrator4 Nutrition7 Finance Managers7 Director School Counseling Director Human Resources Director Finance Director Facilities Director Technology 22 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section STUDENTS AND CAMPUSES The School Division provides a broad spectrum of general, special, gifted, career and technical education opportunities for approximately 13,751 students (including preschool) between the ages of 3 and 21 at sixteen elementary schools, five middle schools, five high schools, and one specialty center. Following is a map of all school building locations throughout the county. LEVEL OF EDUCATION In addition to the standard diploma, the School Division also offers an advanced studies diploma, an applied studies diploma for students with disabilities who complete the requirements of their Individualized Education Program, a general achievement adult high school diploma for individuals who are at least 18 years of age and not enrolled in public school or not otherwise meeting the compulsory school attendance requirements set forth in the Code of Virginia, and a General Educational Development Certificate. 23 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section MISSION AND GOALS MISSION STATEMENT Roanoke County Public Schools invests in our community's future by preparing students with the Opportunity Ready skills described in the RCPS Profile of a Graduate. An Opportunity Ready Graduate demonstrates C-CHANGE STRATEGIC FRAMEWORK A long-time leader in state measures of student achievement and investment in instructional technology, Roanoke County Public Schools has aligned with groups of K-12 school districts across Virginia and the nation that are undergoing a sea change in the way curriculum, instructional design, and instructional tools are leveraged to transform the learning experience of students in all RCPS classrooms toward deeper learning: learning that is engaging and purposeful. By shifting the learning focus toward a balance between content knowledge and the equally important process of developing Opportunity Ready skills, RCPS affirms its commitment to ensure students are equipped with collaborative problem-solving skills and are able to think and communicate creatively about their learning. The RCPS Profile of a Graduate was developed by stakeholders to represent the skills that graduates need to be Opportunity Ready, i.e. prepared to navigate evolving life and career pathways and successfully take advantage of the favorable possibilities (opportunities) that come their way. None of this happens within a vacuum; rather, students successfully achieve within a carefully cultivated climate and culture conducive to learning and with educators and support staff fully prepared to collaboratively meet the needs of each student. RCPS takes seriously its obligation to develop excellence in teaching and leadership and promote joint ownership of professional growth. The comprehensive RCPS vision, values, and beliefs that serve as the foundation of what we aspire to do and the manner in which we do it are articulated in the C-Change Framework. DEEPER LEARNING is at the heart of the C-Change Framework. Deeper learning produces students who utilize content knowledge, are innovative, and are prepared with a variety of Opportunity Ready skills which include: content knowledge, communication, collaboration, creativity, critical thinking and citizenship. Deeper learning is: learning that is engaging and purposeful. moving beyond memorization into application and transfer. student-centered and differentiated to meet the needs individual of students. 24 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section produced through the purposeful use of a variety of instructional strategies. Strategies that engage students in authentic problem solving (e.g. inquiry-based learning, project-based learning, and design challenges) should be a regular part of the instructional toolbox. achieved through student self-reflection and a growth mindset. enhanced when technology is used to activate the Opportunity Ready (“C”) skills. The components and conditions needed to sustain deeper learning are: Balance The school community strives for an instructional balance between preparing students for standardized tests and developing Opportunity Ready skills that are equally crucial to their future success. A variety of assessments is used to measure student achievement; including rubrics, performance-based assessments, and traditional assessments such as Standards of Learning tests. The curriculum provides for a whole-child approach to learning across a variety of disciplines. School and Classroom Climate The school community cultivates a physically, emotionally, and intellectually safe environment in which students experience a sense of belonging. Schools are positive, welcoming communities built on a foundation of mutual respect and equity of opportunity. Students exhibit a high standard of citizenship in both face-to-face and online interactions. Students and staff exhibit collaboration and communication skills that contribute to a positive school climate. Professional Growth Professional growth is developed through active participation of each staff member within a professional learning community. Division and school leaders commit to staff professional growth through planning, funding, and program evaluation. Multiple delivery modes and differentiation are employed to meet individual needs of staff. Professional development incorporates job-embedded approaches such as instructional coaching and professional learning communities. School and division professional development priorities are aligned with the teaching and learning goals of the division. Professional development requires a personal commitment to demonstrating content knowledge and best practice pedagogy. Professional development builds staff capacity to meet current as well as future challenges. Support Tools and Services School facilities and operations support environments in which children thrive. Staff exercises ethical and transparent stewardship of public funds and resources. Technology services support the instructional program and business functions of the school system. Recruitment and retention of a diverse workforce reflective of the student population and community are valued as a means to meet the unique needs of all students. Learning Culture Leadership is team-oriented and visionary. Student and school success are celebrated. Resilience toward problem solving is fostered by viewing failure as a learning opportunity. Collaboration is a primary conduit for skill growth for students and adults. Adults exhibit a positive attitude and optimistic expectations regarding student potential. Intellectual curiosity is modeled by adults and cultivated in students. Adults and students practice evidence-based decision making. 25 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section Adults and students are accountable to themselves and the learning community for their contribution to student achievement. ROANOKE COUNTY C-CHANGE DIVISION STRATEGIC PLAN GOALS I. Balance & Deeper Learning – Deeper learning produces students who utilize content knowledge, are innovative, and prepared with a variety of opportunity ready skills. We strive to maintain a balance between the development of opportunity-ready skills with our accountability responsibilities. A. Students will demonstrate Opportunity Ready skills as outlined in the RCPS Profile of a Graduate. B. Students demonstrate a high level of achievement as assessed by multiple measures. C. All schools will maintain full state accreditation. D. RCPS will meet the academic needs of exceptional and minority population. II. School & Classroom Climate – Students thrive in a physically, emotionally, and intellectually safe environment in which students experience a sense of belonging. Our schools are positive, welcoming communities built on a foundation of mutual respect and equity of opportunity. A. The Positive Behavioral Interventions and Supports (PBIS) initiative will provide a consistent, positive, and student-centered climate across the division. B. RCPS faculty and staff will celebrate and embrace diversity by being sensitive to cultural, economic, and individual differences. C. RCPS will provide education to students, staff, and parents on social, emotional, and mental wellbeing. D. Parents and students will be treated as valued customers of our service. E. Our schools will be safe and secure environments in which to work and learn. III. Professional Growth – Professional growth is developed through active participation of each staff member in a professional learning community. RCPS strives to incorporate differentiated, job-embedded, and priority-aligned professional development opportunities. A. Leadership will provide high-quality professional development. B. All professional learners will be engaged in quality professional learning communities (PLCs) focused on improving the teaching and learning process. C. School and division leadership will be engaged in regional, state, and national professional networks. IV. Support Tools & Services – Roanoke County’s various departments support learning environments that are safe and in which students thrive. Taxpayer funds are utilized to the fullest extent through ethical and transparent stewardship. The district strives to recruit and retain a diverse workforce that is reflective of the student population. A. School facilities will be clean, safe, and well-maintained to provide positive learning environments. B. RCPS will plan for the long-term care and replacement of facilities and other high-cost assets. C. RCPS will employ practices that demonstrate transparency and good stewardship of public funds. D. RCPS will use innovative strategies to recruit and retain staff in all positions, as well as build a more diverse workforce. E. RCPS will promote employee engagement strategies to ensure retention and job satisfaction. V. Learning Culture – Roanoke County supports a culture based on collaborative inquiry. Team-oriented leaders celebrate student and school success and practice evidence-based decision making. Adults and students are accountable to themselves and the learning community for their contribution to student achievement. A. Student and school success and innovation will be celebrated. 26 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section B. Administration and staff will work together to identify common challenges, analyze relevant data, and evaluate instructional approaches. C. Students and adults will take personal responsibility for their own academic and professional growth. VI. Resilience – When situations dictate flexibility in delivering instruction, Roanoke County’s procedures and infrastructure will be flexible enough to quickly shift to alternate or multiple instructional delivery scenarios. A. RCPS will develop and/or utilize online platforms that support both in- person and remote instruction. B. Teachers will be trained in online instructional delivery and assessment methods. C. RCPS will work to ensure access to online technology at home by working with parents/ISPs to ensure broadband access. D. The division will maintain a sufficient ratio of laptops to allow for fully remote learning if the need occurs. E. RCPS will coordinate proactive crisis planning with local government entities. KEY FACTORS THAT AFFECTED THE CURRENT YEAR BUDGET DEVELOPMENT Revenue Constraints – In Virginia, public education is a shared responsibility between the State and its localities. School boards in Virginia do not have taxing authority and are fiscally dependent on the local government. The County of Roanoke Board of Supervisors adopted via policy a revenue sharing agreement formula which allocates local property taxes based on changes in population and ADM. Compensation – This is the largest expenditure item for the School Division. Personnel expenditures increased by $12.3 million, as the investment in our people is always a high priority. The 2024-2025 Annual Budget incorporates an average employee raise of 5.0%. In addition, $3.4 million was invested in 32 new positions, see the final adopted funding requests for a full listing. Also, included in the overall increase are positions that were hired using COVID-19 pandemic grants and the last of these are being absorbed back into the General Fund budget. Health insurance – This is a large cost in the fund. The School Division is self- insured because it is the lowest cost way to purchase health insurance. Health benefits are paid into the Health Insurance Fund to cover the cost of the member claims. Claims increased significantly and the reserve balances have declined in the 2024 fiscal year. Insurance rates have only increased twice out of the past six years, even though medical trends continue to rise. This year the School Board Offered a second option with higher member deductibles and out of pocket maximums but allowing a lower cost premium to employees. SIGNIFICANT BUDGET AND FINANCIAL ITEMS POLICIES AND REGULATIONS The following excerpts summarize the significant policies of the School Division that guide budget and accounting functions. §4.01 Management of Funds – The School Board manages and controls the funds made available to it for the public schools and incurs costs and expenses. The superintendent or superintendent's designee is responsible for administering the division budget in accordance with Board policies and applicable state and federal regulations, and laws. The superintendent or superintendent's designee uses appropriate fiscal planning and management methods, modeled after the best accepted business practices and directed toward the educational goals of the division. If the appropriating body appropriates funds to the School Board by total amount (also referred to as lump sums), funds may be transferred by the School Board from one major classification to another. If funds are appropriated to the School Board by major classifications, no funds are expended by the School Board except in accordance with such classifications without the consent of the appropriating body. 27 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section The superintendent is authorized to make line-item transfers within a major classification. §4.02 Annual Budget – The annual school budget is the financial outline of the division's education program. It presents a proposed plan of expenditures and the expected means of financing those expenditures. After adoption, it provides the primary means of managing expenditures. The fiscal year begins on the first day of July and ends on the thirtieth day of the following June. The superintendent prepares, with the approval of the School Board, and submits to the appropriating body an estimate of the amount of money needed during the next fiscal year for the support of the public schools of the school division. The estimate sets up the amount of money needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary. The superintendent or superintendent's designee prepares a budget calendar identifying all deadlines for the annual budgetary process. The calendar includes at least one work session for reviewing the budget and at least one public hearing on the budget. Notice of the time and place for the public hearing is published at least seven days in advance, in a newspaper having general circulation within the school division. Upon approval of the school division's budget by the appropriating body, the school division publishes the approved budget in line-item form, including the estimated required local match, on its website and the document is also made available in hard copy as needed to citizens for inspection. §4.04 Financial Accounting and Reporting – The superintendent or superintendent's designee is responsible for implementing a modern system of accounting for all school funds as established by the Board of Education and the Auditor of Public Accounts. The Roanoke County School Board receives monthly statements of the funds available for school purposes. At least once each year the School Board submits a report of all its expenditures to the appropriating body. Such report is also made available to the public on the school division website and in hard copy in the finance department on a template prescribed by the Board of Education. §4.26 Year-End Carryover – In accordance with the Code of Virginia, at the end of each fiscal year the balance derived from unspent expenditure appropriations and revenues exceeding budget revert to the governing body from which funds were derived. The County Board of Supervisors anticipates re-appropriating such funds back to the School Board. This policy will explain how each fund's year-end carryover is managed. General Fund – All Commonwealth receipts are spent first, and all remaining funds are deemed receipted from the County Board of Supervisors. The Carryover will be calculated as described above and will be allocated in the following order of priority: 1. $2,000,000 will be allocated to the Emergency contingency. This balance is available for unexpected revenue shortfalls, unplanned significant expenditures increases, and emergency appropriations. The balance will be reserved for financial emergencies and when appropriations are necessary, the balance will be replenished with the next available year-end funds from the school operations. 2. All funded outstanding operating encumbrances at year-end will be re-appropriated to the subsequent fiscal year to the same department and account for which they are encumbered in the previous year. 3. 50% will be allocated to major capital. 4. 50% will be allocated for one or more of the following purposes: major capital, minor capital, capital maintenance program, safety and security, fleet replacements, technology replacements, or Comprehensive Services Act. 28 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section All Other Funds – All Commonwealth receipts are spent first, and all remaining funds are deemed receipted from the County Board of Supervisors. The Carryover will be calculated as described above and will be carried over within the same fund for the purpose of the fund. §4.27 School Reserves – The following reserves will be maintained as described. Emergency Reserve – This reserve will be set up and maintained in the General Fund for the unappropriated balance required by the County Board of Supervisors' Comprehensive Financial Policy. Funds will be deposited as specified in the Year-End Carryover Policy. Funds may be used for unexpected revenue shortfalls, unplanned significant expenditure increases, or emergency appropriations. The balance will be reserved for financial emergencies and when appropriations are necessary, the balance will be replenished with the next available year-end funds from operations. Major Capital Reserve – This reserve is maintained in the Major Capital Fund. Funds will be deposited as specified in the Year-End Carryover Policy. Additional funds may be deposited as directed by the School Board. Funds may be used for projects identified in the adopted Capital Improvements Plan (CIP); debt payments to expedite projects on the CIP; or land purchases, regardless of whether they are on the CIP. Minor Capital Reserve – This reserve is maintained in the Minor Capital Fund. Funds will be deposited as specified in the Year-End Carryover Policy. As specified in the Roanoke County Charter, the proceeds from the sale of land and fixed assets, unless specifically appropriated otherwise by the School Board will be deposited to the Minor Capital Reserve. Additional funds may be deposited as directed by the School Board. Funds may be used for minor capital projects, which are typically $500,000 or less; architectural and engineering services for all capital projects; other one-time expenditures; or projects identified in the CIP. The School Board grants authorization to the appropriate operations staff to initiate minor capital projects from Minor Capital Reserves without prior approval of the School Board provided that the project meets the following criteria: 1. The project must be approved in writing by the Director of Facilities and Operations, and the Superintendent prior to being initiated. The approval will include a detailed description of the project, an explanation of the need, and an estimate of cost. 2. Any project with a cost estimate between $20,000 and $50,000 must meet a safety or emergency need, the nature of which precludes waiting until the next scheduled meeting of the School Board for prior approval. 3. Any project with a cost estimate between $50,000 and $100,000 must meet a safety or emergency need, the nature of which precludes waiting until the next scheduled meeting of the School Board for prior approval. Any project with an estimated cost over $50,000 must be approved in writing by a majority of members of the School Board. 4. All projects will be completed following established School Board policies and state regulations regarding procurement practices and cost accounting. 5. Operations staff will provide a full reporting of any projects initiated without prior approval of the School Board at the next regular meeting of the School Board. Capital Maintenance Plan Reserve – This reserve is maintained in the Minor Capital Fund. Funds will be deposited as specified in the annual budget, but with a minimum that complies with the joint financing agreement with the County Board of Supervisors. Additional funds may be deposited as directed by the School Board. Funds may be used for major maintenance or modernization projects in which individual building components have become too costly to repair or require updates for current technologies. The repairs of the infrastructure are scheduled in a manner to prevent costly breakdowns and deterioration of systems within the buildings. 29 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section The School Board grants authorization to the Director of Facilities and Operations to initiate minor capital projects from Capital Maintenance Reserves without prior approval of the School Board provided that the project meets the definition of a Capital Maintenance Project and staff provides a full reporting of the use of the funds. FUND STRUCTURE AND BASIS OF ACCOUNTING The accounts of the School Division are organized and operated using fund accounting. A fund is an independent fiscal and accounting entity with a self- balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds maintained is consistent with legal and managerial requirements. Accounting and budgets for all funds are adopted on a basis consistent with the accounting principles generally accepted in the United States of America. The following is a brief description of the specific funds used by the School Division and their measurement focus and basis of accounting. GOVERNMENTAL FUNDS account for expendable financial resources and are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when they become susceptible to accrual; that is when they become both measurable and available to finance expenditures of the current period. Grant and other reimbursement-based revenues are recognized in the fiscal year in which all eligibility requirements have been satisfied. All other revenue items are considered measurable and available if collected within 30 days after year-end. Expenditures are recorded when a liability is incurred, except for compensated absences and capital lease obligations, which are recognized as expenditures only when payment is due. The individual governmental funds include: The General Fund is the primary operating fund used to account for all financial resources except those required to be accounted for in another fund. Revenues are derived from local revenues, state aid, sales tax revenues, federal revenues, and other revenues which are not accounted for in another fund. The General Fund includes expenditures necessary for the day-to-day operations of the School Division (for example: teacher salaries, instructional materials, supplies, equipment, and other operating costs). The Instructional Resources Fund is a self-balancing fund that maintains a fund balance from year-to-year, however it collapses into the General Fund for financial statement reporting at year-end. Revenues are derived from the state, and from the General Fund through an interfund transfer. This fund consists of the costs associated with the purchase of new textbooks (in hard copy or digital format) and consumable instructional materials related to the subject areas. The Fleet Replacement Fund is a self-balancing fund that maintains a fund balance from year-to-year, however it collapses into the General Fund 30 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section for financial statement reporting at year-end. Revenues are derived from the General Fund through an interfund transfer. This fund consists of the costs associated with the purchase or replacement of school buses and other vehicles. The Technology Replacement Fund is a self-balancing fund that maintains a fund balance from year-to-year, however it collapses into the General Fund for financial statement reporting at year-end. Revenues are derived from the General Fund through an interfund transfer. This fund consists of the costs associated with the purchase or replacement of school technology needs as directed by the Technology Replacement Plan. The Grant Fund is a special revenue fund used to account for proceeds of grants restricted for specific purposes. The Grant Fund accounts for federal, state, and private grants to provide critical support for the instructional program. The Nutrition Services Fund is a special revenue fund used to account for proceeds of the nutrition program, which are legally restricted to the operation of the nutrition program. The primary source of revenue includes the Federal reimbursements for meals served through the National School Lunch Program and the School Breakfast Program and from sales of meals served that do not qualify for the Federal programs. The Student Activity Fund is a special revenue fund used to account for student organizations. This includes student activities whereby students manage, direct, and participate in the program activities. It also includes divisional activities used to support its co-curricular and extra-curricular activities and are administered by the school district. The Capital Projects Fund is used to account for financial resources used for the acquisition or construction of major capital facilities, other than those financed by the General Fund. The primary source of revenue includes transfers, year-end carryover surplus and transfers from the County of Roanoke, Virginia. The Capital Projects Fund includes Major and Minor Capital Funds. All Capital Funds supported by bond activities are included in the School Divisions’ Annual Budget, however, are reported at year end in the County’s Annual Comprehensive Financial Report (ACFR). PROPRIETARY FUND budgets are reported using the economic resources measurement focus and the accrual basis of accounting. These statements distinguish operating from nonoperating revenues and expenses wherein operating revenues and expenses generally result from providing services in connection with the proprietary fund’s principal ongoing operations. Specifically, operating revenues include charges to departments, employees, and students for insurance premiums and operating expenses include insurance claims and administrative expenses. All revenues and expenses not meeting this definition are reported as nonoperating. The Health Insurance Fund is a self-insured fund used to account for health care costs for employees electing to participate in the Anthem group program. The Dental Insurance Fund is a fully insured fund used to account for dental care costs for employees electing to participate in the Delta Dental group program. The Risk Management Fund is a self-insured fund used to account for workers’ compensation costs for employees injured on the job. FIDUCIARY FUNDS account for assets held either by a trustee or by the School Division in an agency capacity. The individual fiduciary fund is: The Other Postemployment Benefits (OPEB) Trust Fund was created in fiscal year 2012 to account for assets held in trust for the employees and beneficiaries its OPEB plan. 31 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section CLASSIFICATION OF REVENUES AND EXPENDITURES Revenues for the School Division are classified by source within a fund. The major revenue sources include: State revenues – This includes state sales tax, basic aid, other SOQ, categorical, and lottery funds provided by the Virginia Department of Education. Federal revenues – These include revenues for Elementary and Secondary Education Act grants under Title I, II, III, IV. In additional are revenues for Individuals with Disabilities Education Act grant under Title VI-B programs, along with Carl Perkins grants, and Medicaid reimbursements. Local revenues – This is the transfer from the County of Roanoke, which is based on a revenue sharing agreement. Other revenues – These include all other revenues, such as tuition and facility rentals. Expenditures are classified by object (main account), department, division, fund, function, program, location, and project. Each of these are called financial dimensions and are components of the chart of accounts. This level of reporting is necessary because the School Division uses department, division, fund, and project to oversee their budget, while the Virginia Department of Education requires reporting by function, program, and location. Finally, the County Board of Supervisors adopts the budget by function (categorical). OTHER SUSTAINING LOCAL REVENUE SOURCES The following is a summary of the other sustaining local revenue sources: Tuition – There are several types of tuition charged by the School Division. Nonresident tuition fees are charged to a student who does not live in the boundaries of the County of Roanoke but wishes to attend a county school. Other types of tuition are fees for specific programs including gifted art, quest, summer school, dual enrollment, employee preschool, RCPS Online Academy, and adult education. Rental of School Property – The School Division has contracts with Elevation Church, Journey Church and Sovereign Grace Church, whereby the churches rent Hidden Valley High School, Northside High School and Northside Middle School, respectively. The contracts stipulate that all payroll, outsourcing custodial fees, and utility costs are recovered at 100%. The remaining rental fee is split between the host school and the remaining non-host schools. BUDGET DEVELOPMENT BUDGET PROCESS The budget process consists of five steps, which includes planning, preparation, adoption, implementation, and evaluation. Full transparency and communication is exhibited throughout the process. Budget Planning – This process starts during the prior year when the School Board adopts a budget calendar. The superintendent or superintendent’s designee prepares a budget calendar identifying all relevant budgetary meetings, events, and deadlines. Once adopted, the calendar represents the guideline for the preparation and adoption of the budget for the School Division. There is at least one work session and one public hearing scheduled for comments on the budget. Notice of the time and place for the public hearing is published at least ten days in advance, in a newspaper having general circulation within the school division. Budget Preparation – Preparation of the annual budget includes input from the schools, employees at all management levels, and other stakeholders. Throughout the budget process, communications with employees and the public on budget developments were provided through the Budget Blog on the Finance website. 32 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section Budget Adoption – The annual budget is presented at board meetings and work sessions starting in February and ending in March. On or before April 1 of each year, the School Board adopts the following fiscal year’s budget and submits it to the County of Roanoke Board of Supervisors for approval. The final adoption and appropriation typically occur in May with final County of Roanoke Board of Supervisor approval. However, the State did not finalize the 2024-2026 biennial budget until May, so the final adoption and appropriation occurred in June for the 2024-2025 Annual Budget. Budget Implementation – The fiscal year begins on July 1 when the newly adopted budget becomes available for spending. Directors review monthly reports to monitor spending. Upon review of these reports, the administrators may request budget transfers to align the budget with their spending priorities. The board members receive monthly reports of revenues and expenditures to date. Budget Evaluation – The last step in the budget process is the evaluation of the financial plan. The results of operation for the fiscal year are reported annually in the Annual Comprehensive Financial Report (ACFR), which is audited by a certified public accounting firm. The Association of School Business Officials International (ASBO) awarded a Certificate of Excellence in Financial Reporting to Roanoke County Public Schools for its ACFR for the 23rd consecutive year ended June 30, 2023. This nationally recognized program was established by ASBO to encourage school business officials to achieve a high standard of financial reporting and accountability. The award is the highest recognition for school division financial operations offered by ASBO, and it is only conferred upon school systems that have met or exceeded the standards of the program. BUDGET CALENDAR The adopted Budget Calendar is as follows: 2 School Board Work Session…........2022-2023 Year-End Results Updated 2023-2024 Budget Revisions 2024-2025 Budget Calendar Review 9 School Board Meeting…................2022-2023 Year-End Results Final Audit Committee Meeting 2022-2023 Audit Presentation 14 House Appropriation Committee Annual Meeting 15 Roanoke County BOS Meeting 7 School Board Work Session 11 EAC Meeting 12 Roanoke County BOS Meeting 14 School Board Meeting 20 Governor presents Budget Bill 4 School Board Work Session 9 Roanoke County BOS Meeting 10 General Assembly convenes 18 School Board Meeting 23 Roanoke County BOS Meeting 1 School Board Work Session…...... 13 Roanoke County BOS Meeting 13 General Assembly crossover 15 School Board Meeting…................ Budget Public Hearing 19 EAC Meeting 27 Roanoke County BOS Meeting 7 School Board Work Session…...... 9 General Assembly adjourns 12 Roanoke County BOS Meeting 19 School Board Work Session…...... Budget #3 Superintendent's Budget 21 School Board Meeting…................ Budget Adoption 26 Roanoke County BOS Meeting 1 School Board Budget Due to BOS 4 School Board Work Session 8 EAC Meeting 8 Governor action on legislation 9 Roanoke County BOS Meeting School Board Budget Presentation 17/24 Reconvened session 18 School Board Meeting 23 Roanoke County BOS Meeting Ap r - 2 4 Ja n - 2 4 Fe b - 2 4 Budget #1 Introduction, Governor’s Budget, CIP & Replacement Plans, Departments Ma r - 2 4 Budget #2 Crossover Budgets, Local Revenue, Compensation & Benefits, Nutrition Fund, Internal Service Funds No v - 2 3 De c - 2 3 33 Roanoke County Public Schools 2024-2025 Annual Budget Organizational Section BUDGET ADMINISTRATION AND MANAGEMENT PROCESS Budget administration is the monitoring of revenues and expenditures during the fiscal year for compliance with the approved annual budget. Revenue Monitoring – The Director of Finance is responsible for monitoring budgeted to actual revenues during the year and advising the Superintendent of changes in appropriations or fluctuations in enrollment that may result in reduced revenue for the fiscal year. If fluctuations lead to significant revenue reductions, the Superintendent, with the assistance of staff, will develop a plan to either reduce spending for the remainder of the year or request approval to appropriate funds from the emergency contingency, which would have to be replenished the following year. Expenditure and Encumbrance Controls – Department heads are responsible for managing their assigned budget to ensure the funds are used for intended, proper, and legal purposes or encumbered within the approved budget amount. All appropriations are legally controlled at the function level. Overall increases in fund budgets are adopted by the School Board and then by the County of Roanoke Board of Supervisors. Budget transfers between functions must be approved by the School Board and then subsequently approved by the County of Roanoke Board of Supervisors through an ordinance. Unexpended appropriations lapse at the end of each fiscal year and are reappropriated in accordance with policy §4.26 Year-End Carryover. Budget Transfers – Department heads are permitted to transfer budget funds within their assigned budget. However, they are not permitted to expend or encumber funds exceeding the appropriation without obtaining approval from the School Board. The School Division Superintendent has authority to transfer funds of $50,000 or below between funds. Transfers greater than this amount require approval from the School Board. 34 FINANCIAL SECTION A NNUAL B UDGET 2024-2025 35 36 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section PYRAMID APPROACH The Financial section includes revenue and expenditure reports for all funds and highlights significant revenues and expenditures and changes therein. It is organized in an easy-to-use pyramid structure in which a summary of all funds is presented, followed by individual fund summary schedules and detailed schedules. Below is an illustration of the layout of this document. CHART OF FUNDS A fund is an independent accounting entity with a self-balancing set of accounts, which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. A full desciption of each fund was provided in the Organizational Section. The following is the hierarchy of how all funds are presented in the Annual Budget and in the Annual Comprehensive Financial Report. The funds are color coded for annual budget reporting to agree with the level of the pyramid approach. Al l F u n d s Governmental Funds Operating Funds General Fund Instructional Resources Fund Fleet Replacement Fund Technology Replacement Fund Special Revenue Funds Grant Fund Capital Projects Fund Student Activity Fund Nutrition Services Fund Capital Funds Minor Capital Funds Major Capital Funds Bond Funds** Proprietary Funds Internal Service Funds Health Insurance Fund Dental Insurance Fund Risk Management Fund Fiduciary Fund Fiduciary Fund OPEB Trust Fund ** Although included in total budget, this is reported on the County of Roanoke’s Annual Comprehensive Finanical Report at the end of the year. FUND BALANCE CLASSIFICATIONS Fund Balances – In the governmental funds’ financial statements, fund balances have been classified to reflect the limitations and restrictions placed on the respective funds in accordance with the provisions of GAAP as follows: Nonspendable Fund Balance – This amount cannot be spent because it is either not in spendable form or it is legally or contractually required to be maintained • Revenues by Source • Expenditures by Object All Funds • Revenues by Source • Expenditures by Object Operating Funds • Revenues by Source • Expenditures by Object Individual Funds • ASR Function • Department • Location Other Useful Grouping 37 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section intact. The School Division has inventory and prepaid balances at year-end that are nonspendable. Restricted Fund Balance – This amount is subject to externally imposed regulations on the spending for a specific purpose and includes grant balances restricted by the grant agencies for specified purposes. Committed Fund Balance – This amount can only be used for specific purposes as imposed or rescinded by formal appropriation of the School Board, which is the highest level of decision-making authority. School Board Policy 4.26 Year-End Carryover, adopted by the School Board on October 28, 2021, sets forth the following priority for allocating year-end carryover funds from the General Fund: 1. $2,000,000 will be allocated to the Emergency contingency. This balance is available for unexpected revenue shortfalls, unplanned significant expenditures increases, and emergency appropriations. The balance will be reserved for financial emergencies and when appropriations are necessary, the balance will be replenished with the next available year-end funds from the school operations. 2. All funded outstanding operating encumbrances at year-end will be re-appropriated to the subsequent fiscal year to the same department and account for which they are encumbered in the previous year. 3. 50% will be allocated to major capital. 4. 50% will be allocated for one or more of the following purposes: major capital, minor capital, capital maintenance program, safety and security, fleet replacements, technology replacements, or Comprehensive Services Act. Assigned Fund Balance – This amount is constrained by the government’s intent to be used for specific purposes but is neither restricted nor committed. The division has assigned fund balance for nutrition and student activity funds. Unassigned Fund Balance – This amount has no spending restrictions under any of the preceding four classifications. The School Division has no unassigned fund balance at year-end. CAPITAL IMPROVEMENT PROGRAM The School Division maintains a Capital Improvement Program (Program) which reflects school capital needs up to ten subsequent years. The Program is included in the Informational Section and includes five specific plans: Capital Improvement Plan, Capital Maintenance Plan, Technology Replacement Plan, Fleet Replacement Plan, and Nutrition Services Equipment Replacement Plan. The Capital Improvement Plan (CIP) is a 10-year plan and generally includes projects expected to individually cost more than $500,000 and have a useful life of five or more years, unless funded by a bond issue, in which case the useful life must equal or exceed the length of the bond. The Capital Maintenance Plan (CMP) is a 10-year plan dedicating funds annually for maintenance and repairs throughout all school facilities to help ensure the safety and value of these assets while avoiding potentially large costs resulting from lack of proper maintenance. The Technology Replacement Plan is a 6-year plan addressing the need to continually replace technology infrastructure and equipment that require a significant number of resources. The Fleet Replacement Plan is a 15-year plan addressing the need to replace school buses and other fleet vehicles on a useful life schedule. This will ensure the fleet does not age to a point where the cost to maintain the fleet exceeds the replacement cost of the fleet vehicles. The Nutrition Services Equipment Plan is a 15-year plan addressing the need to replace cafeteria equipment a useful life schedule to avoid service disruptions from failing equipment. 38 Roanoke County Public Schools Other Fund Final Adopted Funding Requests Adopted Adopted Total First Not Pay Plan 2024-2025 Annual Budget 3/21/24 6/10/24 Adopted Adds Funded Changes State budget 5,567,113$ 4,120,193$ 9,687,306$ -$ -$ Roanoke County revenue sharing formula 6,902,452 (840,663) 6,061,789 - - Dual enrollment revenue (offset expenditure below) 375,000 - 375,000 - - Eliminate employee nonresident tuition (25,418) - (25,418) - - CSA reimbursement of IA supporting students returning from private day 130,000 - 130,000 - - Other miscellaneous revenue change 8,941 151 9,092 - - ESTIMATED REVENUE CHANGES 12,958,088$ 3,279,681$ 16,237,769$ -$ -$ 3.75% raise and an additional 1.75% raise for a total 5.00% raise 4,712,876$ 1,697,994$ 6,410,870$ -$ -$ -$ Payroll lapse (due to hiring from March 4 through June 4) - (337,835) (337,835) - - - Use part of built-in hybrid defined contribution lapse (248,692) - (248,692) - - - 2 additional PTO incentive days 85,900 - 85,900 - - - Increase sick leave retirement payout to 25% daily rate ( $50 minimum)200,000 - 200,000 - - - Increase in health care insurance claims 1,295,000 - 1,295,000 - - - Continue 1 permanent substitute in each building that were previously funded under pandemic grants (based on $180/day)907,000 - 907,000 - - - Increase long-term, retiree, and permanent substitute supplement from $180 to $200 per day 160,000 - 160,000 - - - Increase in substitute line for higher absences 1,134,530 - 1,134,530 - - Increase supplemental teacher pay rate 79,000 - 79,000 - - - Employee extended work plan 42,600 20,000 62,600 - - - HUMAN RESOURCES 8,368,214$ 1,380,159$ 9,748,373$ -$ -$ Athletic allotments 124,000$ 76,000$ 200,000$ 50,000$ -$ -$ Copy paper costs 23,192 - 23,192 - - - $100 payment to schools for non-resident employee students enrolled 14,200 - 14,200 - - - Convert 5 athletic directors from 240 to 260 - - - - 44,833 - ADMINISTRATION 161,392$ 76,000$ 237,392$ 50,000$ 44,833$ General Fund All payroll estimates are based on midrange and include VRS and FICA benefits39 Roanoke County Public Schools Other Fund Final Adopted Funding Requests Adopted Adopted Total First Not Pay Plan 2024-2025 Annual Budget 3/21/24 6/10/24 Adopted Adds Funded Changes General Fund Convert supervisor to associate director 13,636$ -$ 13,636$ -$ -$ -$ Add 1 elementary school counselor to meet SOQ (mandated)72,195 - 72,195 - - - Add 1 elementary school counselor Title I schools due to increased needs 72,195 - 72,195 - - - Convert 10 high school counselors from 200 to 210 - 36,969 36,969 - - - Add 1 secondary school counselor floater to help with leave of absences - - - - 72,195 - SCHOOL COUNSELING 158,026$ 36,969$ 194,995$ -$ 72,195$ Convert 5 504 Facilitators from grade 120 to 122 (20% retention rate)32,202$ -$ 32,202$ -$ -$ -$ Add 1 school psychologist for increase in regulatory services 83,696 - 83,696 - - - Add 1 interpreter for a student with hearing impairment 61,717 - 61,717 - - - Add 2 nurse floaters for substitutes and extra help 148,686 - 148,686 - - Add 1 special education coordinator floater for substitutes and to help schools with large case loads - - - - - 72,195 Add 2 special education coordinators that were previously funded under the pandemic grants 167,862 - 167,862 - - - Add 8 special education instructional assistants that were previously funded under the pandemic grants and 6 new positions 340,989 242,802 583,791 40,467 - - Mandt training 20,000 - 20,000 - - - Adult EpiPens 9,000 - 9,000 - - - Participate in Roanoke City hearing impaired regional program and SECEP 100,000 - 100,000 - - - Summer stipend for speech pathologist for summer evaluations - - - - - 8,075 Region 6 Autism Consortium - - - - 17,686 - Convert 1 preschool program manager contract from 240 to 260 - - - - 8,685 - SPECIAL EDUCATION & PUPIL PERSONNEL SERVICES 964,152$ 242,802$ 1,206,954$ 40,467$ 26,371$ All payroll estimates are based on midrange and include VRS and FICA benefits40 Roanoke County Public Schools Other Fund Final Adopted Funding Requests Adopted Adopted Total First Not Pay Plan 2024-2025 Annual Budget 3/21/24 6/10/24 Adopted Adds Funded Changes General Fund Add 6 Title I instructional assistants (BUR, GCE, GVE, HLH, MVE, WEC)-$ 242,802$ 242,802$ -$ -$ -$ Add 2 Title I teachers paid from grant - - - - - 122,464 Add 1 and then 8 ELL teachers to meet SOQ (law changed this year)72,195 578,192 650,387 - - - Summer school 48,800 - 48,800 - - - Interpreting services 6,000 - 6,000 - - - Library database increase 5,415 - 5,415 - - - Spelling bee 4,100 - 4,100 - - - Art materials 3,000 - 3,000 - - - Add 1 library instructional assistant for larger schools to share - - - - 40,413 - ELEMENTARY INSTRUCTION 139,510$ 820,994$ 960,504$ -$ 40,413$ Dual enrollment expenditure (offset revenue above)375,000$ -$ 375,000$ -$ -$ -$ Summer school 12,000 - 12,000 - - - Instrument repairs 10,000 - 10,000 - - - Band and choral uniforms 5,000 - 5,000 - - - Summer residential Governor's School tuition 2,000 - 2,000 - - - Library database increase 2,300 - 2,300 - - - Spelling bee 1,625 - 1,625 - - - Art materials 1,731 - 1,731 - - - SECONDARY INSTRUCTION 409,656$ -$ 409,656$ -$ -$ Add 1 elementary gifted specialist 72,195$ -$ 72,195$ -$ -$ -$ Tutor.com funded under pandemic grants through September 2024, funding for nine months for grades 6-12 101,250 - 101,250 - - - ASSESSMENT AND RESEARCH 173,445$ -$ 173,445$ -$ -$ All payroll estimates are based on midrange and include VRS and FICA benefits41 Roanoke County Public Schools Other Fund Final Adopted Funding Requests Adopted Adopted Total First Not Pay Plan 2024-2025 Annual Budget 3/21/24 6/10/24 Adopted Adds Funded Changes General Fund Allotment, supplies, and small equipment for family and consumer science 4,325$ -$ 4,325$ -$ -$ -$ Allotment, supplies, and small equipment for trade and industry 4,058 - 4,058 - - - Allotment, supplies, and small equipment for technology education 3,865 - 3,865 - - - Student travel 3,492 - 3,492 - - - Supplies and small equipment 2,665 - 2,665 - - - Instructional materials 1,040 - 1,040 - - - CTE 19,445$ -$ 19,445$ -$ -$ Add 1 HVAC technician for aging equipment 78,716$ -$ 78,716$ -$ -$ -$ Convert 1 lot attendant to camera technician 8,308 - 8,308 - - - Add 1 transportation special education route manager - - - 86,828 - - Convert 2 administrative assistants to administrative analysts - - - - 5,473 - FACILITIES AND OPERATIONS (INCLUDING TRANSPORTATION)87,024$ -$ 87,024$ 86,828$ 5,473$ Fleet Replacement Plan (last year to fully fund)450,000$ -$ 450,000$ -$ -$ -$ Fleet Replacement Plan – 5 14-passenger buses (1 per high school)- 500,000 500,000 - - - Technology Replacement Plan 298,261 - 298,261 - - - Technology Replacement Plan – VAPE detection system (high schools/BCAT)- 128,466 128,466 - - - Technology Replacement Plan – Ehallpass for all middle and high schools - 26,565 26,565 - - - Capital Projects – CMP 250,000 - 250,000 - - Capital Projects – Joint Capital Fund Policy 530,000 - 530,000 - - - Comprehensive Services Act (related to increase in County revenue)300,000 - 300,000 - - - Division-wide vendor contract increases for all departments 515,000 - 515,000 - - - Match up to $600 for Roanoke County Public Schools 403(b) Plan - 67,726 67,726 - - - Match up to $600 for Roanoke County §457 Deferred Compensation Plan - - - 167,168 - - Convert 1 nutrition associate to nutrition courier - - - - - 5,427 Add 2 nutrition field managers - - - - - 162,712 FINANCE (INCLUDING NUTRITION)2,343,261$ 722,757$ 3,066,018$ 167,168$ -$ Add 2 technology technicians previously funded under pandemic grants 133,963$ -$ 133,963$ -$ -$ -$ TECHNOLOGY 133,963$ -$ 133,963$ -$ -$ All payroll estimates are based on midrange and include VRS and FICA benefits42 Roanoke County Public Schools Other Fund Final Adopted Funding Requests Adopted Adopted Total First Not Pay Plan 2024-2025 Annual Budget 3/21/24 6/10/24 Adopted Adds Funded Changes General Fund ESTIMATED REVENUE CHANGES 12,958,088$ 3,279,681$ 16,237,769$ -$ -$ TOTAL REQUESTED 12,958,088$ 3,279,681$ 16,237,769$ 344,463$ 189,285$ REVENUE CHANGES LESS TOTAL REQUESTED -$ -$ -$ (344,463)$ (189,285)$ All payroll estimates are based on midrange and include VRS and FICA benefits43 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section Instruction Administration, attendance, and health Pupil transportation Operation and maintenance School food Facilities Debt and transfers Technology Non- categorical Fund Total General 141,843,959$ 9,749,934$ 8,983,221$ 19,075,980$ 30,000$ 299,682$ 23,904,884$ 6,456,401$ -$ 210,344,061$ Fleet Replacement - - 2,460,222 290,700 - - - 9,078 - 2,760,000 Instructional Resources 1,253,000 - - - - - - 1,111,500 - 2,364,500 Technology Replacement - - - - - - - 7,054,306 - 7,054,306 Grant 8,639,082 - - - - - - 541,198 - 9,180,280 Nutrition Services - - - - 8,750,427 - - 52,926 - 8,803,353 Student Activity 1,788,498 100,000 100,000 100,000 50,000 550,000 548,435 50,000 4,038,817 7,325,750 Bond - - - - - 95,000,000 - - - 95,000,000 Major Projects - - - - - 6,392,494 - - - 6,392,494 Minor Projects 30,000 - - 1,640,000 - 210,000 - - - 1,880,000 Health Insurance - - - - - - - - 23,584,888 23,584,888 Dental Insurance - - - - - - - - 1,714,101 1,714,101 Risk Management - - - - - - - - 408,203 408,203 OPEB Trust - - - - - - - - 142,790 142,790 153,554,539$ 9,849,934$ 11,543,443$ 21,106,680$ 8,830,427$ 102,452,176$ 24,453,319$ 15,275,409$ 29,888,799$ 376,954,726$ Total Budget by Fund and Functional Category The County of Roanoke Board of Supervisors appropriates the School Division annual budget based on functional category. The following is a summary of planned spending by functional category for each of the funds. 44 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Instruction Classroom 97,321,119$ 106,311,465$ 111,980,118$ 121,062,542$ 127,413,131$ 6,350,589$ Student support 5,283,132 5,696,271 6,015,681 6,389,946 6,722,667 332,721 Staff support 5,553,663 6,709,452 6,030,717 6,778,352 7,789,190 1,010,838 Office of the Principal 9,409,478 9,940,858 10,702,557 11,145,745 11,629,551 483,806 Total instruction 117,567,392$ 128,658,046$ 134,729,073$ 145,376,585$ 153,554,539$ 8,177,954$ (Continued) All expenditures must reported to the Virginia Department of Education by the following functional category. Instruction – Activities concerned with the interaction between teachers and students. Instruction may be provided for students in a school classroom, in another location such as a home, or in other learning situations such as distance learning. Administration – Activities concerned with providing executive leadership of the school division. Attendance and health – Activities concerned with tracking and managing student attendance and providing health services in our schools. Pupil transportation – Activities concerned with transporting students to and from school, as provided by state and federal law. This includes trips between home and school and trips to and from school activities. Operation and maintenance – Activities concerned with keeping the grounds, buildings, and equipment in effective working condition. This includes the activities of maintaining safety in buildings, on the grounds, and in the vicinity of schools. School food – Activities concerned with providing nutritious meals to students. Facilities – Activities concerned with acquiring land and buildings, remodeling buildings, constructing buildings and additions to buildings, installing or extending service systems and other built-in equipment, and improving sites. Debt and transfers – A number of outlays of governmental funds are not properly classified as expenditures, but still require budgetary or accounting control. These include debt service payments (principal and interest) and certain transfers of monies from one fund to another. Technology – Activities concerned with providing and maintaining the infrastructure and related materials and equipment to support the use of technology for instructional and operational/managerial purposes. Below is a summary of Expenditures by these functional categories. Total Budget by Functional Category 45 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Administration Board services 277,681$ 300,730$ 349,919$ 376,758$ 404,415$ 27,657$ Executive administration 792,931 1,153,459 1,245,733 1,113,338 1,342,993 229,655 Informational services 119,010 125,797 127,528 137,107 150,484 13,377 Personnel services 1,620,454 1,648,898 1,736,188 2,128,023 2,239,803 111,780 Planning services 161,147 182,834 189,818 205,803 210,799 4,996 Fiscal services 601,792 622,729 646,629 1,310,154 1,391,722 81,568 Reprographic services 128,970 147,411 146,229 179,267 206,509 27,242 Total administration 3,701,985 4,181,858 4,442,044 5,450,450 5,946,725 496,275 Attendance and health Attendance services 67,937 192 - - - - Health services 1,734,838 2,150,780 2,314,631 2,362,514 2,688,671 326,157 Psychological services 709,348 945,521 899,015 1,149,499 1,214,538 65,039 Total attendance and health 2,512,123 3,096,493 3,213,646 3,512,013 3,903,209 391,196 Total administration, attendance and health 6,214,108 7,278,351 7,655,690 8,962,463 9,849,934 887,471 Pupil transportation Management and direction 407,743 439,023 466,690 510,602 597,916 87,314 Vehicle operation 3,557,510 4,116,872 4,223,266 5,243,239 5,290,583 47,344 Monitoring 403,524 587,751 722,570 912,366 861,721 (50,645) Vehicle maintenance 1,425,805 1,692,346 1,902,856 2,275,365 2,333,001 57,636 Buses – regular purchases 6,349 505,322 277,830 2,069,609 2,460,222 390,613 Other vehicle and equip purchases - - 52,867 - - - Total pupil transportation 5,800,931$ 7,341,314$ 7,646,079$ 11,011,181$ 11,543,443$ 532,262$ (Continued) Total Budget by Functional Category 46 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Operation and maintenance Management and direction 797,173$ 889,612$ 858,794$ 1,035,639$ 1,096,153$ 60,514$ Building services 10,607,158 11,759,369 14,138,653 15,139,026 15,220,855 81,829 Grounds services 485,592 853,405 1,978,300 864,650 1,452,035 587,385 Equipment services 1,396,926 1,017,266 1,246,738 1,096,905 1,207,029 110,124 Vehicle services 178,870 339,968 476,050 684,962 734,542 49,580 Security services 2,328 63,030 338,103 - - - Warehouse services 894,932 819,717 842,651 1,351,863 1,396,066 44,203 Total operation and maintenance 14,362,979 15,742,367 19,879,289 20,173,045 21,106,680 933,635 School food School food 4,295,775 6,252,324 7,414,597 8,466,957 8,830,427 363,470 Total school food 4,295,775 6,252,324 7,414,597 8,466,957 8,830,427 363,470 Facilities Site acquisitions 43,319 12,420 4,163,242 - - - Site improvements 177,871 603,010 1,596,927 150,000 150,000 - Architecture and engineering - 7,635 28,944 - - - Building acquisition and construction - - - - 53,864,255 53,864,255 Building addition and improvement 4,489,727 14,875,341 12,054,416 28,149,221 48,437,921 20,288,700 Total facilities 4,710,917$ 15,498,406$ 17,843,529$ 28,299,221$ 102,452,176$ 74,152,955$ (Continued) Total Budget by Functional Category 47 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Debt and transfers Transfers from General Fund 16,034,131$ 18,986,806$ 17,699,770$ 21,145,537$ 23,904,884$ 2,759,347$ Transfers from Technology Replacement Fund 75 - - - - - Transfers from Grant Fund 279,581 218,621 209,439 - - - Transfers from Nutrition Services Fund 66 52,867 - - - - Transfers from Student Activity Fund 1,054,993 1,027,514 1,306,242 1,000,000 548,435 (451,565) Transfers from Capital Projects Fund 749,972 748,049 15,269 500,000 - (500,000) Total debt and transfers 18,118,818 21,033,857 19,230,720 22,645,537 24,453,319 1,807,782 Technology Classroom 10,796,197 6,810,374 7,015,667 7,198,300 7,898,091 699,791 Instructional support 5,454,776 5,019,294 5,250,753 6,169,503 6,518,879 349,376 Administration 762,436 809,308 466,542 596,188 624,396 28,208 Attendance and health 587 85 4,514 - - - Pupil transportation 27,760 29,390 48,628 58,556 44,134 (14,422) Operation and maintenance 2,164 85,855 14,950 8,300 93,038 84,738 School food 63,545 19,972 49,939 52,630 52,926 296 Facilities 53,130 17,933 8,274 24,780 43,945 19,165 Total technology 17,160,595 12,792,211 12,859,267 14,108,257 15,275,409 1,167,152 Non-categorical Student Activity Fund 1,170,692 3,590,688 4,620,010 3,931,065 4,038,817 107,752 Health Insurance 19,475,675 19,614,046 19,514,529 20,722,738 23,584,888 2,862,150 Dental Insurance 1,446,845 1,610,500 1,643,399 1,682,564 1,714,101 31,537 Risk Management 339,897 700,860 453,149 383,500 408,203 24,703 OPEB Trust 1,728 2,100 2,063 142,790 142,790 - Total non-categorical 22,434,837 25,518,194 26,233,150 26,862,657 29,888,799 3,026,142 Total expenditures 210,666,352$ 240,115,070$ 253,491,394$ 285,905,903$ 376,954,726$ 91,048,823$ Total Budget by Functional Category 48 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues ❶ ❷ ❷ State revenues 84,070,845$ 88,068,836$ 96,555,533$ 104,575,097$ 114,491,344$ 9,916,247$ Local revenues 71,514,710 73,700,490 80,425,970 88,661,061 94,722,849 6,061,788 Federal revenues 1,040,687 1,409,915 1,142,238 978,084 951,126 (26,958) Other revenues 305,350 652,499 1,176,865 889,594 1,731,618 842,024 Transfers 7,930,958 3,251,303 5,698,561 9,420,144 10,396,631 976,487 Total revenues 164,862,550 167,083,043 184,999,167 204,523,980 222,293,568 17,769,588 Expenditures Salaries and related costs 125,533,437 131,347,108 139,695,914 152,660,806 165,005,609 12,344,803 Contractual services 5,821,285 7,282,206 8,335,515 8,689,978 9,566,377 876,399 Internal services 176,747 403,794 375,000 375,000 397,903 22,903 Other charges 8,360,583 9,404,836 10,844,261 11,841,433 12,605,946 764,513 Materials and supplies 4,607,555 4,462,520 4,142,214 7,158,190 6,835,054 (323,136) Payment to joint operations 30,487 92,751 180,354 100,000 200,000 100,000 Capital outlay 1,483,687 1,988,507 1,736,244 3,325,661 4,029,294 703,633 Debt service 4,125,345 4,125,345 4,125,345 4,125,345 4,125,345 - Transfers 11,908,861 14,861,461 13,574,425 16,997,992 19,757,339 2,759,347 Total expenditures 162,047,987 173,968,528 183,009,272 205,274,405 222,522,867 17,248,462 Excess (deficiency) of revenues over (under) expenditures 2,814,563 (6,885,485) 1,989,895 (750,425) (229,299) 521,126 Beginning fund balance 9,583,844 12,398,407 5,512,922 7,502,817 6,752,392 (750,425) Ending fund balance 12,398,407$ 5,512,922$ 7,502,817$ 6,752,392$ 6,523,093$ (229,299)$ Notes: The Operating Funds include four funds that collapse for financial reporting purposes: General Fund, Instructional Resources Fund, Fleet Replacement Fund, and Technology Replacement Fund. The following is a summary of budgeted revenues by source and expenditures by object for the combined Operating Funds. Operating Funds Revenues by Source and Expenditures by Object ❷ The fiscal year 2023 fund balance of $7,502,817 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025. ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. 49 50 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section General Fund The General Fund reflects all revenues and expenditures of the School Board, which are not required to be accounted for in another fund. Revenues are primarily derived from the County local appropriation, the Virginia Department of Education, and the Federal Government. Major expenditures represent the costs of operating the County’s public school system. 51 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues State revenues 81,400,756$ 85,043,462$ 93,334,193$ 103,449,538$ 113,136,844$ 9,687,306$ Local revenues 71,514,710 73,700,490 80,425,970 88,661,061 94,722,849 6,061,788 Federal revenues 429,989 688,536 557,832 978,084 951,126 (26,958) Other revenues 230,228 391,910 809,683 587,404 1,529,642 942,238 Transfers 3,627,856 988,715 1,243,174 430,205 3,600 (426,605) Total revenues 157,203,539 160,813,113 176,370,852 194,106,292 210,344,061 16,237,769 Expenditures Salaries and related costs 125,528,741 131,340,792 139,692,624 152,654,346 164,999,149 12,344,803 Contractual services 5,821,285 6,838,548 7,766,088 7,977,665 8,759,264 781,599 Internal services 176,747 403,794 375,000 375,000 397,903 22,903 Other charges 4,997,565 5,938,595 6,482,712 7,319,376 7,500,484 181,108 Materials and supplies 2,696,534 2,901,242 3,159,065 4,415,041 4,463,050 48,009 Payment to joint operations 30,487 92,751 180,354 100,000 200,000 100,000 Capital outlay 296,275 159,184 390,145 141,527 141,527 - Debt service 4,125,345$ 4,125,345$ 4,125,345$ 4,125,345$ 4,125,345$ -$ (Continued) The General Fund is a self-balancing fund and its fund balance from the prior year is reappropriated following School Board and County of Roanoke policies. This fund accounts for the primary activities of the division, other than those required to be accounted for by another fund. The following is a summary of budgeted revenues by source and expenditures by object for the General Fund. General Fund Revenues by Source and Expenditures by Object 52 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) ❶ Transfers Roanoke County capital funding plan 2,400,000$ 2,600,000$ 2,900,000$ 3,200,000$ 3,730,000$ 530,000$ Roanoke County Comprehensive Services Act 1,804,000 2,879,000 1,879,000 1,879,000 2,179,000 300,000 Roanoke County shared services 563,584 582,648 526,816 588,823 634,430 45,607 Transfer to Fleet Replacement Fund 221,516 502,072 1,177,346 1,775,000 2,725,000 950,000 Transfer to Instructional Resources Fund 993,916 514,780 900,000 1,000,000 1,000,000 - Transfer to Technology Replacement Fund 2,978,084 1,165,960 2,346,129 6,201,739 6,655,031 453,292 Transfer to Capital Projects Fund 1,620,000 5,672,901 2,754,412 1,350,000 1,605,000 255,000 Transfer to Student Activity Fund 1,183,310 944,100 1,090,722 1,003,430 1,228,878 225,448 Transfer to Nutrition Services Fund 144,376 - - - - - Total expenditures 155,581,765 166,661,712 175,745,758 194,106,292 210,344,061 16,237,769 Excess (deficiency) of revenues over (under) expenditures 1,621,774 (5,848,599) 625,094 - - - Beginning fund balance 7,938,616 9,560,390 3,711,791 4,336,885 4,336,885 - Ending fund balance 9,560,390$ 3,711,791$ 4,336,885$ 4,336,885$ 4,336,885$ -$ Note: ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. General Fund Revenues by Source and Expenditures by Object 53 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) State Revenues State Standards of Quality Revenues Basic aid 40,425,457$ 40,014,064$ 43,919,165$ 45,440,622$ 57,115,757$ 11,675,135$ Sales tax 17,741,634 19,874,733 19,750,975 19,876,398 16,921,832 (2,954,566) Retirement 6,001,734 6,066,947 6,468,030 6,478,895 6,867,086 388,191 Social security 2,574,560 2,601,319 2,775,651 2,780,313 3,191,625 411,312 Group life 183,897 184,610 195,229 195,557 195,232 (325) Special education 6,394,605 6,419,384 6,340,707 6,351,358 7,902,667 1,551,309 Remedial education 760,665 763,613 874,288 875,754 4,173,607 3,297,853 Vocational education 677,076 679,699 687,547 688,701 1,111,976 423,275 Gifted education 434,666 436,350 466,853 467,637 534,767 67,130 English as a second language 283,431 365,776 464,386 554,361 1,237,717 683,356 Remedial summer school 97,439 394,250 227,576 227,576 352,350 124,774 Total State Standards of Quality revenues 75,575,164 77,800,745 82,170,407 83,937,172 99,604,616 15,667,444 State Lottery-Funded and Incentive Revenues Compensation and bonus supplement - 2,786,794 2,792,315 7,131,501 2,195,736 (4,935,765) Infrastructure and operations per pupil fund 2,440,088 2,012,722 2,057,501 3,476,226 3,762,436 286,210 At-ris 753,661 975,217 1,435,606 1,489,489 1,525,576 36,087 Rebenchmarking hold harmless - - 1,866,482 1,858,767 - (1,858,767) Grocery tax hold harmless - - 1,096,345 2,708,742 2,916,105 207,363 K-3 class size reduction 513,297 513,861 594,983 606,291 809,034 202,743 Special education regional program 541,671 541,954 972,594 1,156,765 1,128,910 (27,855) Foster home children 446,044 308,348 241,674 236,500 313,475 76,975 Vocational education 66,982$ 74,827$ 71,796$ 87,426$ 124,277$ 36,851$ (Continued) General Fund Revenues by Source Details The details of General Fund revenues are shown below. 54 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) State Revenues (Continued) State Lottery-Funded and Incentive Revenues (Continued) No loss funding 712,265$ -$ -$ -$ -$ -$ Learning loss instructional supports 318,382 - - - - - Total State lottery-funded and incentive revenues 5,792,390 7,213,723 11,129,296 18,751,707 12,775,549 (5,976,158) State Categorical and Other Revenues Homebound payments 13,577 3,994 16,990 17,159 13,179 (3,980) Teacher certification 17,500 25,000 17,500 17,500 17,500 - State grant revenue - - - 726,000 726,000 - Virtual virginia 2,125 - - - - - Total state categorical and other revenues 33,202 28,994 34,490 760,659 756,679 (3,980) Total State revenues 81,400,756 85,043,462 93,334,193 103,449,538 113,136,844 9,687,306 Local Revenues County of Roanoke 71,514,710 73,700,490 80,425,970 88,661,061 94,722,849 6,061,788 Total local revenues 71,514,710 73,700,490 80,425,970 88,661,061 94,722,849 6,061,788 Federal Revenues E-rate reimbursement - - - 537,626 477,626 (60,000) Medicaid cost report 209,902 432,585 272,118 225,000 225,000 - Medicaid reimbursement 185,897 223,806 265,138 170,000 200,000 30,000 Medicaid administrative claiming 45,702 27,997 20,576 45,000 45,000 - AFJROTC reimbursement (13,877) - - - - - Federal land use 2,365 3,316 - 458 3,500 3,042 Federal grants - 832 - - - - Total federal revenues 429,989$ 688,536$ 557,832$ 978,084$ 951,126$ (26,958)$ (Continued) General Fund Revenues by Source Details 55 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Other Revenues Tuition for non-resident students -$ -$ -$ -$ 184,500$ 184,500$ Tuition for RCPS Online Academy 800 400 2,200 - 134,815 134,815 Tuition for preschool (LEAP program)38,003 13,950 22,920 12,096 10,000 (2,096) Tuition for summer school - - - - 70,000 70,000 Tuition for gifted art - 300 - - 16,000 16,000 Tuition for gifted quest - - - - 3,500 3,500 Tuition for behind the wheel 11,200 - - - - - Tuition for gifted program - (300) - - - - Interest income 18,704 18,275 286,972 30,000 87,433 57,433 Warranty reimbursement 173,971 103,868 138,900 215,000 180,000 (35,000) Regional alternative education 51,868 55,424 58,217 51,808 42,194 (9,614) Miscellaneous revenue 55,339 144,122 137,418 249,500 264,500 15,000 Fingerprinting fees - - 15,475 13,000 13,000 - Trascript fees 12,750 16,080 15,786 16,000 16,000 - Recovered costs (144,454) 1,634 85,964 - 505,000 505,000 Rental of school property 12,047 38,157 45,831 - 2,700 2,700 Total other revenues 230,228 391,910 809,683 587,404 1,529,642 942,238 Transfers Transfer from Internal Service Fund 2,682,560 - - - - - Transfer from Student Activity Fund 945,296 988,715 1,243,174 430,205 3,600 (426,605) Total transfers 3,627,856 988,715 1,243,174 430,205 3,600 (426,605) Total revenues 157,203,539$ 160,813,113$ 176,370,852$ 194,106,292$ 210,344,061$ 16,237,769$ General Fund Revenues by Source Details 56 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section GENERAL FUND REVENUE General Fund revenues are shown in the chart below. A full detail by line item is included after this page. LOCAL REVENUES The transfer from the County of Roanoke increased $6.1 million under the 2025 budget and is based on a revenue sharing agreement with the County of Roanoke Board of Supervisors which allocates local property taxes based on changes in population and ADM. The County of Roanoke is funding 45.3% of the total budget. This level of effort exceeds the required local composite index of 36.35%. This amount represents the relative local wealth index used by the State to equalize state aid to localities. STATE AID AND TAXES State aid is 53.8% of General Fund revenues. Total State aid is based on the estimated ADM of 13,375, which is expected to remain level with the 2024 budget year. Total state revenues increased by $9.7 million. The increase is mostly related to the General Assembly increase in basic aid, remedial education, at-risk support, and English Learner support. FEDERAL REVENUES Federal revenues consist of Medicaid and E-rate reimbursements. Medicaid reimbursements are associated with providing services to children enrolled in Medicaid or FAMIS and have increased by $30,000. E-rate reimbursement provides discounts of up to 90% to eligible schools and libraries in the United States for telecommunications, internet access, and internal connections. The discounts are based on the number of students eligible for the National Free Lunch Program. E-rate reimbursement are projected to decline by $60,000 in 2025 OTHER REVENUES AND TRANSFERS Other revenues increased by $942,605 and are primarily driven by truing up recovered costs for dual enrollment by $375,000 along with truing up the PCard rebate for payment to the schools. In addition, the School Division is shifting the collection of fees back to the School Board office, which offsets the reduction in Transfers of $426,605. State revenues 54%Local revenues 45% Federal revenues 0%Other revenues 1% Transfers 0% 57 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Human Resources Salaries and related costs 123,301,942$ 129,821,702$ 138,114,442$ 151,079,619$ 163,322,242$ 12,242,623$ Contractual services 515,930 675,935 856,406 526,041 531,183 5,142 Internal services 176,747 403,794 375,000 - - - Other charges 108,028 232,276 164,361 185,063 200,100 15,037 Materials and supplies 9,765 8,434 19,895 16,000 16,000 - Capital outlay - - 3,220 - - - Transfers 176,292 98 3,597 - - - Total Human Resources 124,288,704 131,142,239 139,536,921 151,806,723 164,069,525 12,262,802 Administration Salaries and related costs 1,345,608 244,076 271,694 12,767 12,897 130 Contractual services 153,147 107,481 239,385 314,445 337,637 23,192 Other charges 30,041 32,659 29,923 33,471 33,471 - Materials and supplies 54,693 133,375 13,783 14,582 14,582 - Transfers 594,989 268,926 364,014 419,603 633,803 214,200 Total Administration 2,178,478 786,517 918,799 794,868 1,032,390 237,522 School Counseling Salaries and related costs - 129 129 1,100 1,500 400 Contractual services 9,016 13,917 12,000 11,700 11,700 - Other charges 3,140 5,460 11,861 13,775 17,700 3,925 Materials and supplies 10,054 9,543 52,097 104,182 46,157 (58,025) Transfers 18,226 18,176 19,072 18,226 18,226 - Total School Counseling 40,436$ 47,225$ 95,159$ 148,983$ 95,283$ (53,700)$ (Continued) General Fund Expenditures by Department and Object The details of General Fund expenditures by operating department and object are shown below. 58 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Special Education Salaries and related costs 65,232$ 177,872$ 137,366$ 209,404$ 221,004$ 11,600$ Contractual services 210,141 308,137 173,076 274,900 306,883 31,983 Other charges 26,972 64,370 90,034 90,180 77,050 (13,130) Materials and supplies 423,317 254,584 266,696 274,973 282,503 7,530 Payment to joint operations 30,487 92,751 180,354 100,000 200,000 100,000 Transfers 24,509 25,720 27,041 25,000 25,000 - Total Special Education 780,658 923,434 874,567 974,457 1,112,440 137,983 Elementary Instruction Salaries and related costs 202,835 312,533 82,903 218,374 269,821 51,447 Contractual services 39,480 47,917 48,971 45,518 55,618 10,100 Other charges 2,791 23,002 24,914 28,566 29,566 1,000 Materials and supplies 119,226 109,236 91,310 97,876 106,291 8,415 Capital outlay 4,123 2,000 - - - - Transfers 128,081 129,742 140,422 144,796 144,796 - Total Elementary Instruction 496,536 624,430 388,520 535,130 606,092 70,962 Secondary Instruction Salaries and related costs 170,284 167,568 189,614 283,684 298,847 15,163 Contractual services 299,354 553,213 581,622 328,256 717,631 389,375 Other charges 56,432 105,965 132,664 157,630 157,630 - Materials and supplies 98,662 92,576 130,486 109,682 112,963 3,281 Capital outlay 42,200 19,838 26,760 18,400 18,400 - Transfers 249,476 276,546 285,920 301,605 306,605 5,000 Total Secondary Instruction 916,408$ 1,215,706$ 1,347,066$ 1,199,257$ 1,612,076$ 412,819$ (Continued) General Fund Expenditures by Department and Object 59 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Assessment and Research Salaries and related costs 108,563$ 201,445$ 257,822$ 295,110$ 346,540$ 51,430$ Contractual services - - - - 101,250 101,250 Other charges 289 1,265 5,686 15,985 15,985 - Materials and supplies 182,562 173,234 188,756 225,884 225,884 - Capital outlay - - 2,000 - - - Transfers 564 784 480 - - - Total Assessment and Research 291,978 376,728 454,744 536,979 689,659 152,680 Career and Technical Education Salaries and related costs 8,781 7,869 7,693 10,745 17,045 6,300 Contractual services 20,745 17,609 7,290 13,375 13,191 (184) Other charges 2,936 13,838 19,512 23,186 23,716 530 Materials and supplies 27,197 42,836 71,000 124,570 132,421 7,851 Capital outlay 58,462 4,504 - - - - Transfers 137,245 184,717 172,739 119,200 130,448 11,248 Total Career and Technical Education 255,366 271,373 278,234 291,076 316,821 25,745 Facilities and Operations Salaries and related costs 279,366 396,619 605,257 511,248 470,228 (41,020) Contractual services 3,994,388 4,445,569 5,107,585 5,731,500 5,928,186 196,686 Other charges 3,307,155 3,940,358 4,816,849 5,329,421 5,464,657 135,236 Materials and supplies 1,401,248 1,771,542 1,919,163 2,747,519 2,822,389 74,870 Capital outlay 100,848 44,241 257,165 33,604 33,604 - Transfers 10,796 38,306 58,234 - - - Total Facilities and Operations 9,093,801$ 10,636,635$ 12,764,253$ 14,353,292$ 14,719,064$ 365,772$ (Continued) General Fund Expenditures by Department and Object 60 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Finance Contractual services 65,535$ 85,260$ 89,255$ 102,168$ 104,612$ 2,444$ Internal services - - - 375,000 397,903 22,903 Other charges 499,660 572,272 351,373 431,561 469,950 38,389 Materials and supplies 35,432 37,955 49,631 281,119 285,206 4,087 Capital outlay - 1,078 9,308 - - - Transfers (includes transfers to County) 13,922,294 17,267,494 16,611,226 20,094,907 22,623,806 2,528,899 Total Finance 14,522,921 17,964,059 17,110,793 21,284,755 23,881,477 2,596,722 Technology Salaries and related costs 46,131 10,980 25,704 32,295 39,025 6,730 Contractual services 462,806 506,317 557,285 501,762 523,373 21,611 Other charges 903,715 899,499 778,673 919,181 919,181 - Materials and supplies 299,386 233,562 324,875 351,664 351,664 - Capital outlay 90,643 87,523 91,693 89,523 89,523 - Transfers 768,960 773,671 - - - - Total Technology 2,571,641 2,511,552 1,778,230 1,894,425 1,922,766 28,341 Superintendent Contractual services 9,016 11,341 11,248 12,000 12,000 - Other charges 34,805 29,669 21,050 34,000 34,000 - Materials and supplies 4,278 9,357 8,386 38,000 38,000 - Transfers - - 4,491 - - - Total Superintendent 48,099$ 50,367$ 45,175$ 84,000$ 84,000$ -$ (Continued) General Fund Expenditures by Department and Object 61 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) School Board Contractual services 41,727$ 65,853$ 81,965$ 116,000$ 116,000$ -$ Other charges 21,599 17,961 35,811 57,357 57,478 121 Materials and supplies 30,714 25,009 22,985 28,990 28,990 - Transfers 2,700 2,625 12,536 - - - Total School Board 96,740 111,448 153,297 202,347 202,468 121 155,581,766$ 166,661,713$ 175,745,758$ 194,106,292$ 210,344,061$ 16,237,769$ General Fund Expenditures by Department and Object 62 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section GENERAL FUND EXPENDITURES General Fund expenditures are shown in the chart below. A full detail by department and object is included after this page. SALARIES AND RELATED COSTS This is the largest expenditure item for the School Division. Personnel expenditures increased by $12.3 million, as the investment in our people is always a high priority. The 2024-2025 Annual Budget incorporates an average employee raise of 5.0%. In addition, $3.4 million was invested in 32 new positions, see the final adopted funding requests for a full listing. Also, included in the overall increase are positions that were hired using COVID-19 pandemic grants and the last of these are being absorbed back into the General Fund budget. Health insurance is a large cost in the fund. The School Division is self-insured because it is the lowest cost way to purchase health insurance. Health benefits are paid into the Health Insurance Fund to cover the cost of the member claims. Claims increased significantly and the reserve balances have declined in the 2024 fiscal year. Insurance rates have only increased twice out of the past six years, even though medical trends continue to rise. This year the School Board Offered a second option with higher member deductibles and out of pocket maximums but allowing a lower cost premium to employees. CONTRACTUAL SERVICES Contractual services include payments to outside vendors for services provided to the School Division. These costs include the outsourcing of custodial services, maintenance contracts, software contracts, legal fees, and audit fees. INTERNAL SERVICES The School Division is self-insured for its Workers’ Compensation benefits up to $200,000. The fees in this category are for administration fees and claims payments of the benefit program. This program increased for higher vendor costs. OTHER CHARGES Other charges include a variety of expenditures not included in the other object classifications. Some high dollar costs in this category include utilities, communications, and insurance. MATERIALS AND SUPPLIES There are several high dollar line items that make up materials and supplies ranging from classroom needs to janitorial supplies. PAYMENT TO JOINT OPERATIONS This is an amount paid to the Roanoke Valley Regional Board to fund the education of students through a cooperative regional special education program. This increased by $100,000 for the 2025 budget. CAPITAL OUTLAY Capital Outlay decreased remained steady as prior year. DEBT SERVICE This is an amount paid to the County of Roanoke for payments on capital bonds. It has not changed from prior year. TRANSFERS The largest amount of these ($13.2 million) are internal to move the money into separate buckets for specific use. Some of these transfers are made to the County of Roanoke for future capital ($3.7 million), CSA ($2.2 million) and technology services ($634,430). 63 64 Other Operating Funds The Fleet Replacement Fund accounts for the funding of the Fleet Replacement Plan, which is a 15-year plan addressing the need to replace school buses and other vehicles on a useful-life schedule. This will ensure the fleet does not age to a point where the fleet maintenance cost exceeds the replacement cost of the vehicles. The Instructional Resources Fund accounts for the funding of the Textbook Adoption Plan, which is a 7-year plan addressing the need to replace textbooks and other electronic resources for the classroom in accordance with VDOE guidelines. This will ensure classroom materials remain current and relevant. The Technology Replacement Fund accounts for the funding of the Technology Replacement Plan, which is a 6-year plan addressing the need to continually replace technology infrastructure and equipment that require significant resources. 65 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section Revenues 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues ❶ ❷ ❷ Sale of machinery and equipment 16,466 30,659 124,756 15,000 15,000 - Insurance refunds 5,972 34,625 105,774 10,000 10,000 - Interest income 1,319 1,644 30,342 - - - Other income (3,006) 3,346 8,086 200,000 - (200,000) Transfers Transfer from General Fund 221,516 502,072 1,177,346 1,775,000 2,725,000 950,000 Transfer from Grant Fund - - 32 - - - Transfer from Nutrition Services Fund - 52,867 - - - - Transfer from Student Activity Fund 7,007 16,108 26,271 10,000 10,000 - Total revenues 249,274 641,321 1,472,607 2,010,000 2,760,000 750,000 Expenditures Materials and supplies 6,349 6,347 7,915 208,109 13,964 (194,145) Capital outlay 25,006 681,443 610,518 2,105,994 2,746,036 640,042 Total expenditures 31,355 687,790 618,433 2,314,103 2,760,000 445,897 Excess (deficiency) of revenues over (under) expenditures 217,919 (46,469) 854,174 (304,103) - 304,103 Beginning fund balance 700,508 918,427 871,958 1,726,132 1,422,029 (304,103) Ending fund balance 918,427$ 871,958$ 1,726,132$ 1,422,029$ 1,422,029$ -$ Notes: The Fleet Replacement Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the Fleet Replacement Plan, which is a 15-year plan addressing the need to replace school buses and other vehicles on a useful life schedule. The following is a summary of budgeted revenues by source and expenditures by object for the Fleet Replacement Fund. Fleet Replacement Fund Revenues by Source and Expenditures by Object ❷ The fiscal year 2023 fund balance of $1,726,132 will be sufficient to fund the projected budget deficits in fiscal year 2024. ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. 66 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section Revenues 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) State revenues ❶❷ State reimbursement 898,337$ 901,819$ 1,123,672$ 1,125,559$ 1,354,500$ 228,941$ Other revenues Sale of textbooks 804 32,793 1,301 10,000 10,000 - Other income 442 - - - - - Transfers Transfer from General Fund 993,916 514,780 900,000 1,000,000 1,000,000 - Transfer from Student Activity Fund 182 225 30 200 - (200) Total revenues 1,893,681 1,449,617 2,025,003 2,135,759 2,364,500 228,741 Expenditures Salaries and related costs 4,696 6,316 3,290 6,460 6,460 - Contractual services - 118 - - - - Materials and supplies 1,904,672 1,539,541 960,885 2,535,040 2,358,040 (177,000) Total expenditures 1,909,368 1,545,975 964,175 2,541,500 2,364,500 (177,000) Excess (deficiency) of revenues over (under) expenditures (15,687) (96,358) 1,060,828 (405,741) - 405,741 Beginning fund balance 155,701 140,014 43,656 1,104,484 698,743 (405,741) Ending fund balance 140,014$ 43,656$ 1,104,484$ 698,743$ 698,743$ -$ Notes: The Instructional Resources Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the Textbook Adoption Plan, which is a seven-year plan addressing the need to replace textbooks and other electronic resources for the classroom in accordance with Virginia Department of Education guidelines. The following is a summary of budgeted revenues by source and expenditures by object for the Instructional Resources Fund. Instructional Resources Fund Revenues by Source and Expenditures by Object ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. ❷ The fiscal year 2023 fund balance of $1,104,484 will be sufficient to fund the projected budget deficits in fiscal year 2024. 67 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) ❶ ❷ ❷ Revenues State revenues Technology Initiative 726,000$ 726,000$ 726,000$ -$ -$ -$ Infrastructure & Operations Per Pupil Fund 1,045,752 1,397,555 1,371,668 - - - Federal revenues E-rate reimbursement 610,698 721,379 584,406 - - - Other revenues Laptop fees (85,500) - - - - - Sale of machinery and equipment 110,905 126,330 71,444 41,000 140,000 99,000 Rental of School Property 24,014 24,735 25,474 26,190 26,976 786 Other Miscellaneous Revenue 3,706 6,457 5 - - - Transfers Transfer from General Fund 2,978,084 1,165,960 2,346,129 6,201,739 6,655,031 453,292 Transfer from Student Activity Fund 102,397 10,576 5,579 3,000 3,000 - Total revenues 5,516,056$ 4,178,992$ 5,130,705$ 6,271,929$ 6,825,007$ 553,078$ (Continued) The Technology Replacement Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the Technology Replacement Plan, which is a six-year plan addressing the need to continually replace technology infrastructure and equipment that require significant resources. The following is a summary of budgeted revenues by source and expenditures by object for the Technology Replacement Fund. Technology Replacement Fund Revenues by Source and Expenditures by Object 68 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) ❶ ❷ ❷ Expenditures Contractual services -$ 443,540$ 569,427$ 712,313$ 807,113$ 94,800$ Other charges 3,363,018 3,466,241 4,361,549 4,522,057 5,105,462 583,405 Materials and supplies - 15,390 14,349 - - - Capital outlay 1,162,406 1,147,880 735,581 1,078,140 1,141,731 63,591 Transfer to Student Activity Fund 75 - - - - - Total expenditures 4,525,499 5,073,051 5,680,906 6,312,510 7,054,306 741,796 Excess (deficiency) of revenues over (under) expenditures 990,557 (894,059) (550,201) (40,581) (229,299) (188,718) Beginning fund balance 789,019 1,779,576 885,517 335,316 294,735 (40,581) Ending fund balance 1,779,576$ 885,517$ 335,316$ 294,735$ 65,436$ (229,299)$ Notes: ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. ❷ The fiscal year 2023 fund balance of $335,316 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025. Technology Replacement Fund Revenues by Source and Expenditures by Object 69 70 Special Revenue Funds Special revenue funds are used to account for certain revenues that are restricted to expenditures for specific purposes. The Grant Fund is used to account for transactions related to Federal, State, and private grants that are not reported in another fund. The Nutrition Fund is used to account for procurement, preparation, and serving of student breakfasts and lunches. The primary source of revenues is receipts derived from food sales and subsidies from Federal school lunch and breakfast programs. The Student Activity Fund is used to account for student organizations. This includes student activities whereby students manage, direct, and participate in the program activities. It also includes divisional activities used to support its co-curricular and extra-curricular activities and are administered by the school district. 71 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues ❶ State revenues 1,302,695$ 1,815,777$ 2,041,074$ 6,269,543$ 2,546,517$ (3,723,026)$ Local revenues 33,843 35,124 44,560 41,700 41,700 - Federal revenues 12,288,478 12,855,960 11,986,582 5,415,781 5,886,563 470,782 Other revenues 46,092 24,288 90,858 694,500 705,500 11,000 Transfer from Student Activity Fund - 4,888 7,572 8,000 - (8,000) Total revenues 13,671,108 14,736,037 14,170,646 12,429,524 9,180,280 (3,249,244) Expenditures Salaries and related costs 5,180,116 11,659,810 10,632,288 9,947,228 6,629,263 (3,317,965) Contractual services 765,875 887,128 1,059,848 584,291 796,850 212,559 Internal services - - - - 500 500 Other charges 27,885 50,008 149,026 84,143 80,311 (3,832) Materials and supplies 4,377,419 1,749,114 1,715,738 1,653,330 1,502,277 (151,053) Capital outlay 2,956,416 171,356 404,275 160,532 171,079 10,547 Transfer to General Fund - - 32 - - - Transfer to Student Activity Fund 279,581 218,621 209,439 - - - Total expenditures 13,587,292 14,736,037 14,170,646 12,429,524 9,180,280 (3,249,244) Excess (deficiency) of revenues over (under) expenditures 83,816 - - - - - Beginning fund balance (83,816) - - - - - Ending fund balance -$ -$ -$ -$ -$ -$ Notes: ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. The Grant Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for the Federal, state, and local grants restricted for specific purposes. The following is a summary of budgeted revenues by source and expenditures by object for the Grant Fund. Grant Fund Revenues by Source and Expenditures by Object 72 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) State revenues Virginia Preschool Initiative (VPI) 763,017$ 1,003,163$ 1,028,397$ 1,328,454$ 1,586,158$ 257,704$ Community Provider Add-on Mixed Delivery 7,500 - 4,500 15,000 15,000 - VPI Provisionally Licensed Teacher Incentive 1,828 6,541 - 30,000 25,696 (4,304) Early Reading Initiative 215,987 360,758 625,469 323,066 352,245 29,179 Algebra Readiness 69,362 186,855 116,061 130,127 188,604 58,477 Special Education in Regional Jail 106,456 116,084 122,066 140,511 150,230 9,719 Project Graduation 22,864 9,690 6,723 22,270 15,751 (6,519) Jobs for Virginia Graduates 30,000 30,000 30,000 30,000 30,000 - ISAEP 16,773 16,465 16,405 16,405 16,405 - Equipment Funding 20,428 20,145 20,651 20,651 20,651 - Additional Equipment Funding 15,945 15,723 16,117 16,117 15,895 (222) Industry Certifications 22,866 17,931 18,415 16,756 16,501 (255) Stem-H Industry Credentials 6,243 6,147 6,292 6,292 6,197 (95) Workplace Readiness 2,426 3,794 3,884 3,884 3,825 (59) Adult Education Region V - - 16,015 97,101 97,101 - Adult Education - - 1,435 2,618 2,618 - Mentor Teacher - 12,135 6,318 6,318 3,640 (2,678) ALL In VA - - - 4,063,973 - (4,063,973) Lego STEM Competition Team Grant - 4,075 2,326 - - - Career Switcher 1,000 4,600 - - - - Albuterol and Valved Holding Chambers - 1,671 - - - - Total state revenues 1,302,695$ 1,815,777$ 2,041,074$ 6,269,543$ 2,546,517$ (3,723,026)$ (Continued) Grant Fund Revenues by Source and Grant The details of Grant Fund revenues are shown below. 73 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Local revenues Roanoke County Taubman Museum Program 33,843$ 35,124$ 44,560$ 41,700$ 41,700$ -$ Total local revenues 33,843 35,124 44,560 41,700 41,700 - Federal revenues Department of Agriculture Schools and Roads - Grants to States - - 3,109 - - - Department of Justice Programs STOP School Violence 23,655 49,164 - - - - Department of the Treasury Coronavirus Relief Fund (County of Roanoke) 1,881,630 - - - - - Coronavirus Relief Fund (Dept of Education) 2,359,630 - - - - - FY 2023 Federal Pandemic Relief Bonus Payment - - 1,400,968 - - - Ventilation Replacement and Improvement Projects - - 316,363 - - - Recruitment Incentive for Public Education - - 10,000 - - - Library of Congress (via Waynesburg University) Teaching with Primary Sources Program - 2,000 - 2,000 2,000 - Department of Education - Adult Education Office of Career Technical and Adult Education -$ -$ 39,184$ -$ -$ -$ (Continued) Grant Fund Revenues by Source and Grant 74 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Federal revenues (continued) Department of Education - Elementary and Secondary Education Act Title I Part A Programs 1,364,534$ 1,523,457$ 1,474,123$ 1,389,962$ 1,528,825$ 138,863$ Title II Part A Teacher Quality 187,623 357,400 334,978 275,529 311,484 35,955 Title III Part A Language 38,484 62,535 28,023 49,030 56,659 7,629 Title III Immigrant and Youth 6,237 - 9,959 - 5,657 5,657 Title IV Student Support 83,015 75,328 124,011 105,701 108,972 3,271 Department of Education - Individuals with Disabilities Education Act Title VI-B Flow Through 2,830,102 2,974,288 3,362,703 3,297,471 3,570,608 273,137 Title VI-B Preschool 69,333 102,324 103,727 96,005 98,225 2,220 Title VI-B Excellence in Co-Teaching 10,000 10,000 10,000 25,000 25,000 - Title VI-B Parent Resource Center - - - 5,000 - (5,000) Title VI-B Champions Together - - - 8,000 - (8,000) Title VI-B Flow Through - ARP Act - 665,287 14,572 - - - Title VI-B Preschool - ARP Act - - 32,780 - - - Title VI-B Hearing Impaired Technical Assistance Center - 1,211 3,348 - - - Department of Education - Carl D. Perkins Carl Perkins 182,086 162,021 158,362 162,083 179,133 17,050 Department of Education - CARES Act ESSER I 1,039,455 39,641 958 - - - GEER 133,655 286,245 - - - - ESSER I Special Education Supports 63,248 1,232 - - - - ESSER I Cleaning Supplies 26,586 874 - - - - ESSER I Facilities Upgrade 34,157$ 3,343$ -$ -$ -$ -$ (Continued) Grant Fund Revenues by Source and Grant 75 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Federal revenues (continued) Department of Education - CRRSA Act ESSER II 1,938,305$ 1,495,779$ 698,154$ -$ -$ -$ ESSER II State Set-Aside Unfinished Learning - 199,986 787,014 - - - ESSER II Social and Emotional Learning - - 12,000 - - - Department of Education - ARP Act ESSER III - 4,785,104 1,976,051 - - - ESSER III Unfinished Learning Program - - 447,001 - - - ESSER III Summer School - - 235,813 - - - ESSER III Postsecondary Special Education Support - 33,458 - - - - ESSER III Mentor Teacher - 6,282 - - - - ESSER III Homeless Children and Youth - 6,385 23,918 - - - ESSER III Recruitment Incentive for Public Education - - 20,072 - - - ESSER III Recruitment and Retention Support Grant - - 14,287 - - - Federal Communications Commission Emergency Connectivity Fund Program - - 161,262 - - - Department of Health and Human Services Provider Relief Fund 118 6,274 100,564 - - - Preschool Development Grant Birth-5 16,625 6,342 - - - - COVID-19 Public Health Workforce - - 83,278 - - - Total federal revenues 12,288,478$ 12,855,960$ 11,986,582$ 5,415,781$ 5,886,563$ 470,782$ (Continued) Grant Fund Revenues by Source and Grant 76 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Other revenues Claude Moore Foundation -$ -$ 79,339$ 32,000$ 32,000$ -$ William M. Cage Library Trust 12,567 12,500 12,000 12,500 12,000 (500) Adult Education Tuition - (75) (5,250) - 8,000 8,000 Load the Bus - - - - 3,500 3,500 Harbor Freight Tools 21,948 10,842 3,728 - - - Other revenues 11,577 1,021 1,041 650,000 650,000 - Total other revenues 46,092 24,288 90,858 694,500 705,500 11,000 Transfers Transfer from Student Activity Fund - 4,888 7,572 8,000 - (8,000) Total transfers - 4,888 7,572 8,000 - (8,000) Total revenues 13,671,108$ 14,736,037$ 14,170,646$ 12,429,524$ 9,180,280$ (3,249,244)$ Grant Fund Revenues by Source and Grant 77 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues ❶ ❶ State revenues State reimbursement 79,514$ 128,833$ 230,283$ 271,788$ 250,123$ (21,665)$ Federal revenues Federal reimbursement 4,095,486 8,838,119 5,114,312 4,351,415 4,271,415 (80,000) Other revenues Charges for services 96,772 137,750 1,933,094 3,155,547 3,155,547 - Interest income 5,759 9,506 137,252 20,000 20,000 - Other Miscellaneous Revenue 25,887 32,150 148,700 55,000 65,000 10,000 Other income - 265 375 5,000 5,000 - Transfers Transfer from General Fund 144,376 - - - - - Transfer from Student Activity Fund 111 - - - - - Total revenues 4,447,905 9,146,623 7,564,016 7,858,750 7,767,085 (91,665) (Continued) The Nutrition Services Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for food sales and federal subsidies received for meals served to students,which are restricted to the operations of the nutrition services program for preparing meals. The following is a summary of budgeted revenues by source and expenditures by object for the Nutrition Services Fund. Nutrition Services Fund Revenues by Source and Expenditures by Object 78 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) ❶ ❶ Expenditures Salaries and related costs 2,312,898$ 2,784,578$ 3,732,873$ 4,897,599$ 5,285,288$ 387,689$ Contractual services 104,752 135,089 150,894 171,150 197,426 26,276 Internal services 10,300 10,300 10,300 10,300 10,300 - Other charges 2,178 2,964 115,342 20,590 19,250 (1,340) Materials and supplies 1,624,484 3,173,136 3,232,070 3,257,225 3,286,089 28,864 Capital outlay 37,360 107,049 147,365 150,000 5,000 (145,000) Transfers 66 52,867 - - - - Total expenditures 4,092,038 6,265,983 7,388,844 8,506,864 8,803,353 296,489 Excess (deficiency) of revenues over (under) expenditures 355,867 2,880,640 175,172 (648,114) (1,036,268) (388,154) Beginning fund balance 4,087,577 4,443,444 7,324,084 7,499,256 6,851,142 (648,114) Ending fund balance 4,443,444$ 7,324,084$ 7,499,256$ 6,851,142$ 5,814,874$ (1,036,268)$ Note: ❶ The fiscal year 2023 fund balance of $7,499,256 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025. Nutrition Services Fund Revenues by Source and Expenditures by Object 79 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Elementary Schools Back Creek Elementary School 84,002$ 126,535$ 132,804$ 142,719$ 149,323$ 6,604$ Bonsack Elementary School 107,923 139,048 157,868 213,279 182,292 (30,987) Burlington Elementary School 192,864 245,634 276,850 297,886 348,431 50,545 Cave Spring Elementary School 116,349 160,199 191,279 237,074 219,501 (17,573) Clearbrook Elementary School 101,364 157,314 159,219 169,538 160,136 (9,402) Fort Lewis Elementary School 75,054 104,309 116,467 143,013 149,591 6,578 Glen Cove Elementary School 114,858 180,827 213,334 240,768 257,769 17,001 Glenvar Elementary School 107,473 143,815 175,971 197,602 259,284 61,682 Green Valley Elementary School 161,518 228,367 224,084 226,058 256,128 30,070 Herman L. Horn Elementary School 140,291 209,393 247,586 280,592 302,796 22,204 Masons Cove Elementary School 102,452 127,046 160,396 168,615 169,608 993 Mount Pleasant Elementary School 141,121 173,494 207,981 210,508 215,697 5,189 Mountain View Elementary School 140,990 181,836 224,737 273,042 284,508 11,466 Oak Grove Elementary School 107,752 144,950 173,482 190,135 224,156 34,021 Penn Forest Elementary School 100,206 188,135 212,495 223,465 245,952 22,487 W.E. Cundiff Elementary School 153,693 226,708 293,914 316,930 333,702 16,772 Total Elementary Schools 1,947,910$ 2,737,610$ 3,168,467$ 3,531,224$ 3,758,874$ 227,650$ (Continued) Nutrition Services Fund Expenditures by Location 80 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Middle Schools Cave Spring Middle School 126,163$ 261,546$ 287,428$ 286,184$ 368,189$ 82,005$ Hidden Valley Middle School 99,563 152,660 199,532 284,956 297,070 12,114 Northside Middle School 134,024 271,963 317,253 355,934 331,622 (24,312) William Byrd Middle School 125,926 284,586 321,929 334,662 398,080 63,418 Total Middle Schools 485,676 970,755 1,126,142 1,261,736 1,394,961 133,225 High Schools Cave Spring High School 100,381 200,496 254,115 324,764 328,803 4,039 Glenvar High School ❶184,641 301,901 374,455 397,087 407,739 10,652 Hidden Valley High School 104,325 184,314 233,700 335,838 350,591 14,753 Northside High School 137,639 238,299 302,527 412,465 426,367 13,902 William Byrd High School 127,257 233,193 292,075 366,852 375,150 8,298 Total High Schools 654,243 1,158,203 1,456,872 1,837,006 1,888,650 51,644 Central Office 1,004,209 1,399,415 1,637,363 1,876,898 1,760,868 (116,030) Total Expenditures 4,092,038$ 6,265,983$ 7,388,844$ 8,506,864$ 8,803,353$ 296,489$ Note: ❶ The Glenvar High School Cafeteria includes Glenvar Middle School. Nutrition Services Fund Expenditures by Location 81 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues Charges for Services Other revenues 1,472,215$ 3,915,352$ 4,770,156$ 5,549,920$ 5,853,472$ 303,552$ Tuition - Regular School 201,108 150,549 187,418 184,000 - (184,000) Tuition - RCPS Online 176,400 155,600 213,100 134,815 - (134,815) Tuition - Summer School 575 21,000 32,000 70,000 - (70,000) Tuition - Gifted Art 10,100 23,990 25,385 16,000 - (16,000) Tuition - Gifted Quest - - 1,755 3,500 - (3,500) Tuition - Gifted - 300 - - - - Tuition - Behind the Wheel 600 - - - - - Tuition - Adult Education - 3,000 5,250 8,000 - (8,000) Rental of School Property (3,380) (9,045) (9,321) 32,600 193,600 161,000 Student Parking Fees - - - 36,800 36,800 - Student Laptop Fees 79,485 - - - - - Recovered costs 11,938 20,108 26,155 15,000 10,000 (5,000) Damaged Property 6,473 6,951 5,609 4,250 3,000 (1,250) Fingerprinting Fees - - 3,400 - - - Transfers Transfer from General Fund 1,183,310 944,100 1,090,723 1,226,180 1,228,878 2,698 Transfer from Technology Replacement Fund 75 - - - - - Transfer from Grant Fund 279,581 218,621 209,438 100,000 - (100,000) Transfer from Nutrition Services Fund 66 - - - - - Transfer from Capital Projects Fund 30,272 20,690 11,869 - - - Total revenues 3,448,818$ 5,471,216$ 6,572,937$ 7,381,065$ 7,325,750$ (55,315)$ (Continued) Student Activity Fund Revenues by Source and Expenditures by Object The Student Activity Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for extracurricular and other activities of students in each school. The following is a summary of budgeted revenues by source and expenditures by object for the Student Activity Fund. 82 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) ❶ Expenditures Salaries and related costs (111,119)$ (335,910)$ (422,300)$ -$ -$ -$ Contractual services 443,605 125,660 223,685 165,280 437,280 272,000 Internal services - - 165 - - - Other charges 27,278 5,107 26,314 443,000 443,000 - Materials and supplies 1,810,181 4,530,615 5,541,731 6,304,620 6,428,870 124,250 Capital outlay 11,432 4,609 4,120 - - - Transfers Transfer to General Fund 945,296 988,716 1,243,174 440,915 3,600 (437,315) Transfer to Fleet Replacement Fund 7,007 16,108 26,271 15,000 10,000 (5,000) Transfer to Instructional Resources Fund 182 225 30 1,250 - (1,250) Transfer to Technology Replacement Fund 102,397 10,575 5,579 3,000 3,000 - Transfer to Nutrition Services Fund 111 - - - - - Transfer to Grant Fund - 4,888 7,572 8,000 - (8,000) Transfer to Capital Projects Fund - 7,002 23,616 - - - Total expenditures 3,236,370 5,357,595 6,679,957 7,381,065 7,325,750 (55,315) Excess (deficiency) of revenues over (under) expenditures 212,448 113,621 (107,020) - - - Beginning fund balance 2,210,573 2,423,021 2,536,642 2,429,622 2,429,622 - Ending fund balance 2,423,021$ 2,536,642$ 2,429,622$ 2,429,622$ 2,429,622$ -$ Note: ❶The School Division adopted Statement No. 84 of the Government Accounting Standards Board, "Fiduciary Activities," for fiscal year ended June 30, 2021. Accordingly, the beginning fund balance was adjusted to remove the effects of prior period receipts from and payments to the Student Activity Fund. Student Activity Fund Revenues by Source and Expenditures by Object 83 84 Capital Projects Funds The Capital Projects Fund is used to account for the financing of capital outlay for construction and technology. Revenues are primarily from the prior year carryover surplus maintained by the School Board. Major expenditures represent capital outlay. 85 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) CIP Project Revenues Local revenues Bond allocation from financing agreement 4,422,064$ 12,922,778$ 9,872,121$ 25,000,000$ 95,000,000$ 70,000,000$ County transfer from Future Capital Fund - 838,169 770,357 757,453 792,494 35,041 County transfer per MOU - - - - 5,000,000 5,000,000 Other revenues Transfer from General Fund 1,600,000 3,740,118 1,827,206 3,250,000 2,100,000 (1,150,000) Total CIP project revenues 6,022,064 17,501,065 12,469,684 29,007,453 102,892,494 73,885,041 CIP Project Expenditures Roanoke County Career and Technology Center - - 4,265,161 27,257,453 53,864,255 26,606,802 W.E. Cundiff Elementary renovation - - 13,711 - 23,764,119 23,764,119 Glen Cove Elementary renovation - - 13,711 - 23,764,120 23,764,120 William Byrd High renovation 843,365 14,352,460 11,415,628 - - - Cave Spring High renovation 3,191,308 93,260 - - - - Human resources and payroll system upgrade 359,700 - - 500,000 - (500,000) Financial system implementation 360,000 - - - - - Capital Maintenance Plan 515,784 1,314,424 1,397,571 1,250,000 1,500,000 250,000 Total CIP project expenditures 5,270,157 15,760,144 17,105,782 29,007,453 102,892,494 73,885,041 Excess (deficiency) of CIP project revenues over (under) CIP project expenditures 751,907$ 1,740,921$ (4,636,098)$ -$ -$ -$ (Continued) Capital Projects Fund Revenues by Source and Expenditures by Object The Capital Projects Fund is a self-balancing fund and retains its fund balance from the prior year. This fund accounts for financial resources used for the acquisition or construction of major capital facilities, other than those financed by another fund. The following is a summary of budgeted revenues by source and expenditures by object for the Capital Projects Fund. 86 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section (Continued)2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Other Project Revenues State revenues State revenues 209,927$ 248,439$ 4,645,330$ -$ -$ -$ Local revenues County transfer for turf replacement - 45,000 75,000 75,000 75,000 - Other revenues Other income 32,337 15,788 205,330 200,000 200,000 - Transfer from General Fund 20,000 1,932,783 927,206 100,000 105,000 5,000 Transfer from Student Activity Fund - 7,002 23,616 - - - Total other project revenues 262,264 2,249,012 5,876,482 375,000 380,000 5,000 Other Project Expenditures Other major and minor projects 832,760 2,072,689 3,471,881 200,000 200,000 - Bogle turf replacement 16,500 - - 50,000 50,000 - Glenvar High turf replacement - - - 50,000 50,000 - William Byrd High turf replacement - - - 50,000 50,000 - Music uniforms - 5,901 40,001 25,000 30,000 5,000 Transfers Transfer to Student Activity Fund 30,272 20,690 11,869 - - - Total other project expenditures 879,532 2,099,280 3,523,751 375,000 380,000 5,000 Excess (deficiency) of other project revenues over (under) other project expenditures (617,268) 149,732 2,352,731 - - - Excess (deficiency) of revenues over (under) expenditures 134,639 1,890,653 (2,283,367) - - - Beginning fund balance 11,431,318 11,565,957 13,456,610 11,173,243 11,173,243 - Ending fund balance 11,565,957$ 13,456,610$ 11,173,243$ 11,173,243$ 11,173,243$ -$ Capital Projects Fund Revenues by Source and Expenditures by Object 87 88 Internal Service Funds Internal service funds are used to account for the financing of services provided by one department to other departments of the School Division on a cost reimbursement basis. The Health Insurance Fund is a self-insured fund used to account for health care costs for employees electing to participate in the Anthem group program. The Dental Insurance Fund is a fully insured fund used to account for dental care costs for employees electing to participate in the Delta Dental group program. The Risk Management Fund is a self-insured fund used to account for workers’ compensation costs for employees injured on the job. 89 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues ❶ ❶ Other revenues Employer contributions 13,176,245$ 13,492,679$ 13,908,858$ 14,110,310$ 15,399,749$ 1,289,439$ Employee withholdings 5,477,138 5,365,753 5,469,269 5,222,870 7,150,835 1,927,965 Interest income 13,321 12,674 143,999 - - - Total revenues 18,666,704 18,871,106 19,522,126 19,333,180 22,550,584 3,217,404 Expenditures Claims 14,770,573 17,660,087 17,575,182 18,182,310 20,060,030 1,877,720 Reinsurance costs 381,014 203,132 47,156 450,000 1,380,000 930,000 Wellness and HRA benefits 1,504,249 1,622,421 1,739,224 1,938,760 1,941,625 2,865 Administrative charges and taxes 137,279 128,406 152,966 151,668 203,233 51,565 Transfers to General Fund 2,682,560 - - - - - Total expenditures 19,475,675 19,614,046 19,514,528 20,722,738 23,584,888 2,862,150 Excess (deficiency) of revenues over (under) expenditures (808,971) (742,940) 7,598 (1,389,558) (1,034,304) 355,254 Beginning fund balance 7,978,537 7,169,566 6,426,626 6,434,224 5,044,666 (1,389,558) Ending fund balance 7,169,566$ 6,426,626$ 6,434,224$ 5,044,666$ 4,010,362$ (1,034,304)$ Note: Health Insurance Fund Revenues by Source and Expenditures by Object The Health Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This self-insured fund accounts for the premiums and costs related to employees participating in the health insurance program. The following is a summary of budgeted revenues by source and expenditures by object for the Health Insurance Fund. ❶ The fiscal year 2023 fund balance of $6,434,224 will be sufficient to fund the projected budget deficits in fiscal years 2024 and 2025. 90 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues Other revenues Employer contributions 540,287$ 590,417$ 633,214$ 607,127$ 664,364$ 57,237$ Employee withholdings 960,649 995,655 1,033,623 1,075,437 1,049,737 (25,700) Interest income 104 57 839 - - - Total revenues 1,501,040 1,586,129 1,667,676 1,682,564 1,714,101 31,537 Expenditures Claims 1,446,845 1,610,500 1,643,399 1,682,564 1,714,101 31,537 Total expenditures 1,446,845 1,610,500 1,643,399 1,682,564 1,714,101 31,537 Excess (deficiency) of revenues over (under) expenditures 54,195 (24,371) 24,277 - - - Beginning fund balance 45,259 99,454 75,083 99,360 99,360 - Ending fund balance 99,454$ 75,083$ 99,360$ 99,360$ 99,360$ -$ Dental Insurance Fund Revenues by Source and Expenditures by Object The Dental Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This fully insured fund accounts for the premiums and costs related to employees participating in the dental insurance program. The following is a summary of budgeted revenues by source and expenditures by object for the Dental Insurance Fund. 91 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Revenues Other revenues Employer contributions 187,047$ 414,094$ 385,300$ 383,500$ 408,203$ 24,703$ Interest income 3,558 2,576 36,290 - - - Total revenues 190,605 416,670 421,590 383,500 408,203 24,703 Expenditures Claims 225,777 576,264 318,781 268,500 268,500 - Administrative charges 114,120 124,596 134,368 115,000 139,703 24,703 Total expenditures 339,897 700,860 453,149 383,500 408,203 24,703 Excess (deficiency) of revenues over (under) expenditures (149,292) (284,190) (31,559) - - - Beginning fund balance 1,345,898 1,196,606 912,416 880,857 880,857 880,857 Ending fund balance 1,196,606$ 912,416$ 880,857$ 880,857$ 880,857$ 880,857$ Risk Management Fund Revenues by Source and Expenditures by Object The Risk Management Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This partially self-insured fund accounts for the premiums and costs related to workers' compensation benefits for employees injured on the job. The following is a summary of budgeted revenues by source and expenditures by object for the Risk Management Fund. 92 Fiduciary Funds Fiduciary Funds account for assets held either by a trustee or by the School Division in an agency capacity. The OPEB Trust Fund was created in fiscal year 2012 to account for assets held for and costs of other postemployment benefits. 93 Roanoke County Public Schools 2024-2025 Annual Budget Financial Section 2021 Actual 2022 Actual 2023 Actual 2024 Budget 2025 Budget Increase/ (Decrease) Additions Employer contributions 92,290$ 92,290$ 92,290$ 92,290$ 92,290$ -$ Investment income: Increase (decrease) in fair value of investments 326,195 (143,929) 120,725 50,000 50,000 - Interest and dividends 653 916 791 500 500 - Total additions 419,138 (50,723) 213,806 142,790 142,790 - Deductions Less investment expenses 1,728 2,100 2,063 2,000 2,000 - Reserve for future spending - - - 140,790 140,790 - Total deduction 1,728 2,100 2,063 142,790 142,790 - Net increase in net position 417,410 (52,823) 211,743 - - - Beginning net position 1,083,783 1,501,193 1,448,370 1,660,113 1,660,113 - Ending net position 1,501,193$ 1,448,370$ 1,660,113$ 1,660,113$ 1,660,113$ -$ OPEB Trust Fund Revenues by Source and Expenditures by Object The OPEB Trust Fund is a self-balancing fiduciary fund and retains its fund balance from the prior year. This fund accounts for School Division contributions for other postemployment benefits, investment income, and investment expenses. The following is a summary of additions and deductions for the OPEB Trust Fund. 94 INFORMATIONAL SECTION A NNUAL B UDGET 2024-2025 95 96 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section This part of the School Division’s annual budget presents detailed information on past and future budgets, as well as factors that influence the proposed budget. The schedules contained herein put the proposed budget into context and explain past budget decisions. It also helps reveal the impact of past and current decisions on future budgets and budget results, should current trends continue beyond the budget year. FINANCIAL TRENDS These schedules contain trend information to help the reader understand how the School Division’s financial performance and well-being have changed over time. ENROLLMENT TRENDS The single greatest determinant of resource needs for any school is the size of its student enrollment. Spending on personnel services, materials and supplies, and capital infrastructure is often derived directly or indirectly from populations. PERSONNEL RESOURCES A significant portion of the school budget is allocated to personnel costs. A good indicator of these costs is personnel resource allocations or staffing levels. Staffing levels can also be an indicator of the School Division’s commitment to specific programs. DEBT CAPACITY These schedules present information to help the readers assess the affordability of the County’s current levels of outstanding debt and the County’s ability to issue additional debt in the future for the School Division’s capital improvements. PERFORMANCE MEASURES Performance measurement is a process for determining how well the School Division is accomplishing its mission through the delivery of programs, services, or processes. Performance measurement systems provide accountability to the citizenry by identifying results and evaluating past resource allocation decisions. Furthermore, performance measurement facilitates future decision-making regarding resource allocation and service delivery options. OTHER USEFUL INFORMATION This section includes a variety of information and schedules that are not included in one of the other sections but prove useful to a stakeholder when reviewing the annual budget. 97 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual General Fund Budget 133,799,052$ 135,738,864$ 136,696,797$ 143,140,483$ 145,407,698$ 147,326,299$ 151,594,497$ 150,291,702$ 156,382,733$ 174,578,134$ Emergency contingency 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 % of General Fund Budget 1.49% 1.47% 1.46% 1.40% 1.38% 1.36% 1.32% 1.33% 1.28% 1.15% Remaining Fund Balance 2,892,607 2,597,340 4,447,475 2,993,328 4,295,960 5,131,525 5,990,387 7,560,390 1,711,791 2,336,885 % of General Fund Budget 2.16% 1.91% 3.25% 2.09% 2.95% 3.48% 3.95% 5.03% 1.09% 1.34% Source: Department of Finance 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Budget Budget Budget Budget Budget Budget Budget Budget Budget Budget Budgeted ADM 13,712 13,950 13,700 13,700 13,610 13,483 13,087 13,183 13,375 13,375 Per Pupil Revenue Local 4,872$ 4,863$ 4,969$ 5,025$ 5,180$ 5,304$ 5,632$ 6,101$ 6,629$ 7,082$ State Aid 3,920 4,195 4,382 4,526 4,725 4,721 4,980 5,582 6,248 7,194 Sales Tax 1,067 1,075 1,108 1,108 1,132 1,316 1,519 1,498 1,486 1,265 Federal Aid 19 46 27 20 22 32 53 42 73 71 Other 91 82 127 74 80 286 105 156 76 115 Total 9,969$ 10,261$ 10,613$ 10,753$ 11,139$ 11,659$ 12,288$ 13,379$ 14,513$ 15,727$ Source: Department of Finance General Fund Budget and Remaining Surplus General Fund Revenue Budget Per Pupil The School System established an emergency contingency balance in fiscal year 2007 to ensure unforeseen revenue losses could be covered without exceeding the annual budget. The remaining general fund balance, excluding encumbrances, is allocated in accordance with School Board Policy. 98 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Required Local Effort (RLE) Standards of Quality 31,784,578$ 32,616,166$ 31,988,854$ 33,270,431$ 32,904,652$ 35,222,197$ 34,593,537$ 38,144,654$ 39,349,548$ 47,004,259$ Required Local Match (RLM) At-Risk 194,702 186,593 181,445 189,087 221,652 443,903 556,682 809,384 868,674 871,244 Virginia Preschool Initiative 306,691 329,555 336,147 238,161 238,161 430,649 518,320 548,133 545,088 462,033 K-3 Primary Class Size Reduction 221,179 243,878 236,404 251,899 251,874 304,472 293,949 337,851 347,447 905,842 Reading Specialist Initiative - - - - - - - - - - Math/Reading Specialists Initiative - - - - - 26,818 28,058 - - 1,253,967 Compensation Supplement 218,977 351,148 - - - 1,589,473 1,572,062 4,158,585 - Infrastructure & Operations - - - - - - 1,936,530 1,940,203 1,992,117 2,148,696 Total Required Local Match 941,549 1,111,174 753,996 679,147 711,687 1,205,842 4,923,012 5,207,633 7,911,911 5,641,782 Total RLE & RLM 32,726,127$ 33,727,340$ 32,742,850$ 33,949,578$ 33,616,339$ 36,428,039$ 39,516,549$ 43,352,287$ 47,261,459$ 52,646,041$ Local Funding Roanoke County Funding 66,097,426$ 66,804,707$ 67,839,376$ 68,078,937$ 68,844,764$ 70,499,722$ 69,710,710$ 69,710,710$ 71,821,490$ 86,540,688$ Comprehensive Services Act (899,000) (899,000) (899,000) (1,229,000) (1,604,000) (1,804,000) (1,804,000) (1,804,000) (1,879,000) (1,879,000) Debt service Agreement with County (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) (2,304,549) Self-funded 2009 debt (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) (1,820,796) Roanoke County Capital Funding Plan (2,200,000) (2,200,000) (2,200,000) (2,200,000) (2,200,000) (2,200,000) (2,200,000) (2,200,000) (2,900,000) (3,200,000) Net County Funding 58,873,081$ 59,580,362$ 60,615,031$ 60,524,592$ 60,915,419$ 62,370,377$ 61,581,365$ 61,581,365$ 62,917,145$ 77,336,343$ Net County Funding / RLE & RLM 179.90% 176.65% 185.12% 178.28% 181.21% 171.22% 155.84% 142.05% 133.13% 146.90% General Fund Budget 133,799,052$ 135,738,864$ 136,696,797$ 143,140,483$ 145,407,698$ 147,326,299$ 151,594,497$ 150,291,702$ 156,382,733$ 174,578,134$ Net County Funding / General Fund Budget 44.00% 43.89% 44.34% 42.28% 41.89% 42.33% 40.62% 40.97% 40.23% 44.30% Property and other local taxes 145,979,823 146,114,569 151,130,719 156,488,142 160,112,458 168,075,707 177,034,725 204,284,075 213,912,000 228,300,327 Net County Funding / Property and other local taxes 40.33% 40.78% 40.11% 38.68% 38.05% 37.11% 34.78% 30.14% 29.41% 33.87% Source: Department of Finance The School Division is required to satisfy required local effort to receive state funding for education. The below amounts represent the estimated required local match included in the General Assembly adopted budgets for the past nine years and the current year's budget. This is based on the estimated ADM used during the budgeting process. Required Local Effort and Required Local Match 99 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 1. Calculate 3-Year Avg:ADM Population ADM/Pop 2. Calculate Net Allocation Change: FY2022 (actual)13,236 96,546 Difference in the ADM/Pop Index a-b=(0.045166) c FY2023 (actual)13,353 96,605 Payroll Factor 61.52%d FY2024 (budgeted)13,375 96,519 Index times Payroll Factor c*d=(0.027784) e Sum of FY 2022-24 39,964 289,670 13.7964 a FY2023 (actual)13,353 96,605 Divide ADM/Population Index FY2024 (budgeted)13,375 96,519 by Avg. of FY 2020-21 Index e/b=(0.002007) FY2025 (projecting)13,375 96,605 Sum of FY 2023-25 40,103 289,729 13.8416 b Net allocation change 100%-f=1.002007 g 3. Calculate Increase/(Decrease) in School Transfer:2024 2025 Change Property and Local Taxes 213,912,000$ 228,300,327$ 14,388,327$ Comprehensive Services Act Contribution (1,879,000) (2,179,000) l (300,000) Roanoke Valley Convention and Visitors Bureau (707,143) (878,571) (171,428) Economic Development (South Peak CDA)(600,000) (800,000) (200,000) Economic Development (Vinton Hotel Redevelopment)- (150,000) (150,000) Economic Development (William Byrd Apartments)(100,000) (100,000) - Economic Development (Mack Trucks)(100,000) (100,000) - Economic Development (Vinyard Station)- (40,000) (40,000) Economic Development (Roland E Cook Apartments)(15,000) (15,000) - Net Property and Local Taxes 210,510,857 h 224,037,756 13,526,899 i School Allocation Percentage l/h=41.2245%j g*j=41.3073%k 0.0827% School Transfer Base 86,782,060$ l h*k=86,956,257$ 174,197 RCPS Portion of New Revenue i*k=5,587,592 5,587,592 Transfer 86,782,060$ 92,543,849 5,761,789 Plus Comprehensive Services Act Pass-through l 2,179,000 300,000 Total School Transfer including Comprehensive Services Act 94,722,849$ 6,061,789$ Source: County of Roanoke Annual Fiscal Plan Revenue Sharing Agreement The following is a calculation of the Revenue Sharing Agreement between the County of Roanoke and Roanoke County Public Schools, which allocates local property taxes based on changes in population and ADM. Le s s A d j u s t m e n t s 100 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget Forecast Forecast Forecast Budgeted ADM ❶13,712 13,950 13,700 13,700 13,610 13,483 13,087 13,183 13,375 13,375 13,216 13,137 13,091 Annual Budgeted Growth -0.64% 1.74% -1.79% 0.00% -0.66% -0.93% -2.94% 0.73% 1.46% 0.00% -1.19% -0.60% -0.35% March 31 ADM ❷13,982 13,830 13,779 13,671 13,576 13,184 13,236 13,353 13,347 n/a n/a n/a n/a Actual / Budgeted 101.97% 99.14% 100.58% 99.79% 99.75% 97.78% 101.14% 101.29% 99.79% Notes: ❶ Department of Finance estimates based on School Board approval. ❷ March 31 ADM counts are as of March 31 for each year and agree to the Virginia Department of Education Spring Financial Verification Report. ❸Forecast is based on the percent of change estimated by the Weldon Cooper Center for Public Service Report from January 16, 2024 applied against the prior year's estimate. Student enrollment projections are a major consideration when developing the School Division's budget because approximately 50% of the revenues are based on enrollment. In addition, enrollment drives the number of instructional and support staff required to provide quality programs. The School Division analyzes the following methods to arrive at the projected enrollment. ❸ The final approved ADM to be used for budgeting 2025 revenues and staffing will be based on 13,375, of which 39 are enrolled in the Regional Special Education Program. Student Enrollment Projection Virginia Department of Education - The State uses the Weldon-Cooper Center to project enrollment for each school division. However, as qualified by the State, “although we have confidence in the accuracy of our ADM projections on a statewide basis, experience has shown that the accuracy of our projections for individual divisions may vary.” These have not always been particularly accurate for the School Division. Grade Level Progression - Multiply the current enrollment in each school and grade by the grade level progresssion ratio for that grade. The grade level progression ratio is that school and grade's percent of students who were in the prior grade the year before. This is analzed with a progression ratio of two years and five years. Kindergarten enrollment is based off live birth rates. 101 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Back Creek 296 299 290 303 291 290 247 267 289 267 Bonsack 391 362 379 349 352 341 338 318 312 300 Burlington 412 443 416 435 420 432 410 413 438 470 Cave Spring 457 471 468 469 492 490 476 463 475 477 Clearbrook 325 322 331 335 320 332 311 319 310 290 Fort Lewis 225 218 222 242 245 236 227 243 250 244 Glen Cove 429 415 427 450 448 418 403 382 386 412 Glenvar 340 382 377 357 354 339 321 323 333 359 Green Valley 449 482 477 499 516 525 516 501 480 461 Herman L. Horn 365 394 394 373 413 411 391 363 378 397 Mason's Cove 238 223 188 171 171 196 196 187 199 195 Mount Pleasant 332 328 298 301 306 289 255 233 230 239 Mountain View 375 369 347 340 318 302 291 301 330 361 Oak Grove 438 440 441 397 399 396 373 383 395 379 Penn Forest 457 454 451 451 459 427 420 416 378 388 W. E. Cundiff 514 514 510 499 496 476 464 471 457 466 Cave Spring 742 768 752 764 769 779 766 775 766 751 Glenvar 430 430 446 433 454 444 448 440 430 424 Hidden Valley 597 595 581 599 615 599 594 557 578 568 Northside 711 679 672 671 716 693 653 657 628 611 William Byrd 791 803 809 850 818 854 820 867 827 821 Cave Spring 988 1,023 1,050 1,023 1,027 986 999 1,024 1,056 1,075 Glenvar 549 557 562 585 583 644 628 623 627 622 Hidden Valley 1,022 951 926 882 833 814 781 821 832 851 Northside 1,005 1,042 1,028 1,013 933 900 919 913 950 923 William Byrd 1,141 1,143 1,095 1,063 1,070 1,082 1,088 1,107 1,142 1,128 Division-wide ❶ 14,019 14,107 13,937 13,854 13,818 13,695 13,335 13,367 13,476 13,479 Special Education ❷2,167 2,236 2,276 2,328 2,301 2,324 2,253 2,292 2,338 2,399 332 360 393 453 454 510 511 579 671 719 Sources: ❷ Agree to the Virginia Department of Education Special Education Child Count Certification Report as of December 1 of each year. English Learners Student Enrollment by School Hi g h M i d d l e El e m e n t a r y ❶ Agree to the Virginia Department of Education Fall Financial Verification Report as of October 1 of each year. 102 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Actual Actual Actual Actual Actual Actual Actual Actual Budgeted Budgeted 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Board Member 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Superintendent 2.00 2.00 2.00 2.50 2.00 1.00 2.00 2.00 2.00 2.00 Administrator & Other Professional 15.70 15.20 15.00 17.40 20.10 24.90 42.70 37.00 48.00 50.00 Principal 26.90 27.20 27.00 27.10 27.00 31.10 27.20 27.10 27.00 27.00 Assistant Principal 24.20 26.10 22.60 24.90 35.90 34.00 34.70 36.30 36.00 38.00 Teacher 1,119.10 1,116.70 1,146.60 1,144.00 1,102.00 1,177.00 1,184.10 1,164.40 1,129.00 1,142.00 School Counselor 47.70 47.80 45.70 51.50 53.50 53.10 55.40 56.50 54.00 54.00 Librarian 24.80 25.00 24.80 24.90 25.00 30.40 30.50 29.80 27.00 27.00 Social Worker 4.00 3.90 4.00 4.00 4.00 4.00 4.20 4.00 5.00 5.00 Instructional Assistant 298.00 291.50 308.40 304.80 306.70 346.30 310.10 323.70 357.00 369.00 Administrative Assistant & Specialist 70.90 72.70 71.80 73.10 77.70 82.60 74.30 71.10 73.00 73.00 School Nurse 27.70 27.30 26.10 26.50 26.00 27.50 29.20 29.20 27.00 29.00 School Psychologist 9.00 9.00 8.90 8.00 8.00 7.90 9.60 9.50 11.00 12.00 Attendance & Health 7.80 7.20 7.30 7.20 1.30 2.30 1.00 1.00 1.00 1.00 Bus Drivers, Aides, & Lot Attendants 191.10 178.30 197.50 184.50 184.80 195.40 197.50 200.90 208.63 207.63 Transportation 17.20 16.40 17.10 16.70 17.10 18.50 16.90 17.20 17.00 18.00 Laborers 67.10 51.10 53.20 44.00 35.30 36.60 27.40 29.00 34.00 34.00 Tradesman 27.70 25.80 27.60 28.20 28.80 29.20 31.80 31.00 35.00 36.00 Maintenance 4.00 3.00 2.30 2.30 2.40 3.50 4.00 5.80 10.00 10.00 Construction 3.90 2.40 2.30 2.40 2.60 1.40 1.00 1.80 2.00 2.00 Technology 34.10 37.00 37.20 36.30 41.40 40.80 39.90 39.20 39.00 39.00 School Nutrition 110.10 93.90 128.30 128.20 127.70 126.50 131.30 138.90 155.37 154.37 2,139.00 2,085.50 2,181.70 2,164.50 2,135.30 2,280.00 2,260.80 2,261.40 2,304.00 2,336.00 Source: Actual balances from Annual School Report; Budgeted balances from the Department of Human Resources The actual full-time equivalent positions include full-time, part-time, hourly, supplemental, and seasonal positions paid during the year and presented in the Annual School Report submitted to the Virginia Department of Education each September. Full-Time Equivalent (FTE) Positions 103 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 ❷ Bachelors Min $36,000 $38,585 $38,585 $38,971 $39,555 $39,555 $40,359 $43,174 $45,000 $46,542 Max 64,885 59,420 59,420 60,014 60,914 60,914 62,158 66,556 72,448 74,930 Bachelors + 12 hrs Min 36,321 39,185 39,185 39,571 40,155 40,155 40,959 43,774 45,600 47,142 Max 65,340 60,020 60,020 60,614 61,514 61,514 62,758 67,156 73,048 75,530 Bachelors + 24 hrs Min 36,482 39,785 39,785 40,171 40,755 40,755 41,559 44,374 46,200 47,742 Max 65,568 60,620 60,620 61,214 62,114 62,114 63,358 67,756 73,648 76,130 Masters Min 37,605 40,985 40,985 41,371 41,955 41,955 42,759 45,574 47,400 48,942 Max 67,160 61,820 61,820 62,414 63,314 63,314 64,558 68,956 74,848 77,330 Doctorate Min 39,210 42,585 42,585 42,971 43,555 43,555 44,359 47,174 49,000 50,542 Max 69,435 63,420 63,420 64,014 64,914 64,914 66,158 70,556 76,448 78,930 Average Salary ❶$49,967 $51,942 $51,397 $51,404 $53,519 $51,569 $53,580 $57,020 $58,512 $60,330 Average Annual Increase 2.50% 2.00% 1.50% 2.50% 3.00% 1.50% 3.50% 7.00% 8.00% 5.00% Virginia Average Salary ❶$54,910 $56,392 $57,261 $59,301 $61,478 $61,596 $64,557 $68,101 TBD TBD Average State Increase 2.76% 2.70% 1.54% 3.56% 3.67% 0.19% 4.81% 5.49% TBD TBD Notes: ❷In fiscal year 2017, Roanoke County Public Schools adopted a revised Comprehensive Pay Plan based on the recommendation of Evergreen Solutions, LLC, who performed an independent study to identify and eliminate internal and external inequities within the previous Unified Pay Plan. The salary increase of 2.00% was a base cost of living adjustment for all employees. In addition,$4.77 million was allocated based on recommendations from Evergreen Solutions, LLC to address identified internal and external inequities in salaries. Teacher Salary Information ❶Viginia Department of Education Superintendent's Report Table 19 Total Instructional Positions and Average Annual Salaries. Average Salaries for 2024 and 2025 derived from compensation reports. Note the average annual increase is the average overall raise given in the year. 104 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Issued Amount Issuance Annual Installment Maturity Interest 6/30/2023 2003 20,630,000$ 2003 series C VPSA bonds $1,030,000 7/15/2023 5.10%1,030,000$ 2007 14,900,000 2007 non-subsidized VPSA bonds $745,000 7/15/2027 5.10%3,725,000 2007 6,364,713 2007 subsidized VPSA bonds $328,240 to $371,160 7/15/2027 4.4% to 5.1%1,784,551 2009 43,830,000 2009 series B VPSA bonds $2,190,000 7/15/2029 4.1% to 5.1%15,330,000 2011 9,080,000 2011 VPSA bonds $450,000 to $455,000 7/15/2031 3.3% to 5.1% 4,075,000 2014 17,835,000 2014 series C VPSA bonds $890,000 to $895,000 7/15/2034 3.6% to 5.1%10,680,000 2018 27,875,000 2018 VPSA bonds $1,390,000 to $1,395,000 7/15/2038 3.6% to 5.1%22,295,000 2021 19,910,000 2021 VPSA bonds $995,000 to $1,000,000 7/15/1941 1.925% to 5.05%18,910,000 160,424,713$ 77,829,551$ Due Interest Principal 2024 3,172,542$ 8,048,369$ 2025 2,791,268 7,019,794 2026 2,450,980 7,026,556 2027 2,112,613 7,033,672 2028 1,769,430 7,041,160 2029-2033 5,083,028 22,580,000 2034-2038 1,677,366 13,710,000 2039-2043 207,999 5,370,000 Source: Roanoke County Finance Department Total 19,265,226$ 77,829,551$ Amortization of Outstanding Debt Debt Issuances Funded by Local Government All of these debt issues are borrowed by the County of Roanoke (governing body) and are shown here as additional information only. The School System is not obligated for repayment of these debt issues. VPSA bonds are continuously evaluated by the Department of the Treasury for refunding when the market rates indicate savings potential. Refinancing credits are refunded to localities based on the present value savings in lieu of exchanging the original bonds resulting in overall lower cost refundings. Oustanding Debt 105 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2014 $18,761,096 $260,674,387 7.20% 2015 19,276,946 269,891,195 7.14 2016 20,651,461 272,818,478 7.57 2017 19,033,256 280,536,145 6.78 2018 19,028,480 289,492,761 6.57 2019 18,425,918 294,441,008 6.26 2020 20,328,729 300,911,274 6.76 2021 20,088,526 316,423,757 6.35 2022 18,678,191 333,665,020 5.60 2023 18,687,680 361,427,640 5.17 Source: Roanoke County Finance Department Ratio of Total Debt Service to Local Government Expenditures Total Debt Service Local Government Expenditures Ratio of Total Debt Service to Local Government Expenditures 106 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Elementary Schools Middle Schools Back Cree Cave Spring Bonsac Glenvar Burlington Hidden Valley Cave Spring Northside Clearbroo William Byrd Fort Lewis Glen Cove Glenvar Green Valley Herman L Horn Mason's Cove High Schools Mount Pleasant Cave Spring Mountain View Glenvar Oak Grove Hidden Valley Penn Forest Northside W. E. Cundif William Byrd Source: Department of Assessment & Research The information is based on fiscal year 2023 Standards of Learning test results. Full accreditation means a school meets all standards as stated in the Commonwealth of Virginia's Standards of Accreditation. The School Division continues to be a leader in student performance across the state with all 26 schools having achieved full state accreditation based on Standards of Learning test performance in Mathematics, Reading, Science, and Social Studies. Rigorous intervention programs have been implemented to meet the needs of each student. All Roanoke County Schools are fully accredited by the Commonwealth of Virginia and include the following: School Accreditation 107 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Number of Graduates Students Percent Students Percent Students Percent Students Percent Students Percent Cave Spring 246 70 28.5% 129 52.4% 2 0.8% 39 15.9% 5 2.0% Glenvar 170 47 27.6% 75 44.1% 1 0.6% 41 24.1% 6 3.5% Hidden Valley 194 63 32.5% 91 46.9% 0 0.0% 25 12.9% 7 3.6% Northside 226 73 32.3% 78 34.5% 3 1.3% 68 30.1% 4 1.8% William Byrd 267 61 22.8% 113 42.3% 7 2.6% 78 29.2% 8 3.0% Totals 1,103 314 28.5% 486 44.1% 13 1.2% 251 22.8% 30 2.7% Source: Virginia Department of Education "Diploma Graduates and Completers by School" 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 6,919 6,917 6,935 6,827 6,769 6,705 6,679 6,647 6,705 6,795 Number of Student Dropouts 45 20 58 54 35 75 40 51 59 56 Percent of Student Dropouts 0.65% 0.29% 0.84% 0.79% 0.52% 1.12% 0.60% 0.77% 0.88% 0.82% Source: Superintendent's Annual Report for Virginia Number of Students Roanoke County Public Schools has consistently had one of the lowest dropout rates in the Commonwealth of Virginia. As shown below the percent of students who drop out is less than 1% in except for 2019. Dropout Statistics College College AttendingAttending Graduating Class of 2023 Other Education Military Two-Year Four-Year Continuing Entering Work Force 108 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Participation Year Rate Reading Writing Math Combined Virginia National Maximum 2014 62% 519 497 511 1,527 1,520 1,472 2,400 2015 61 510 482 508 1,500 1,520 1,400 2,400 2016 62 525 472 526 1,523 1,522 1,453 2,400 ❶2017 55 564 n/a 558 1,122 1,101 1,071 1,600 2018 65 558 n/a 553 1,111 1,110 1,049 1,600 2019 56 568 n/a 559 1,127 1,118 1,059 1,600 2020 58 566 n/a 557 1,123 1,116 1,051 1,600 2021 34 572 n/a 567 1,139 1,151 1,061 1,600 2022 38 564 n/a 554 1,118 1,124 1,050 1,600 2023 31 563 n/a 549 1,112 1,113 1,028 1,600 Notes: Source: Department of School Counseling Roanoke County Schools ❶ Effective 2017, reading and writing were combined into one portion of the exam and the maximum reduced from 2,400 to 1,600 points. Scholastic Assessment Test (SAT) Test Scores 57% 60% 63% 66% 69% 72% 20 1 4 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 20 2 0 20 2 1 20 2 2 20 2 3 Sc o r e a s P e r c e n t o f M a x i m u m SAT Comparative Results Roanoke Virginia National 109 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA Elementary SOL's English Reading 72 69 83 75 81 76 84 75 82 72 80 71 n/a n/a 72 61 81 68 77 66 Mathematics 71 67 81 74 81 77 85 75 82 73 88 82 n/a n/a 69 54 80 67 81 69 History 86 86 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a Science 85 83 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a English Reading 79 70 84 77 85 77 85 79 85 76 80 75 n/a n/a 79 68 81 72 85 73 Mathematics 87 80 89 84 88 83 89 81 86 79 89 83 n/a n/a 68 56 78 66 81 70 VA Studies 90 85 93 87 92 87 93 87 89 85 81 81 n/a n/a 64 53 80 66 80 69 English Reading 84 73 85 79 85 81 87 81 86 80 83 78 n/a n/a 75 66 82 72 79 71 English Writing 75 71 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a Mathematics 85 73 86 79 86 79 85 79 85 77 88 81 n/a n/a 65 51 78 64 80 67 Science 86 73 88 79 89 81 89 79 87 79 87 79 n/a n/a 56 50 74 61 77 66 English Reading 83 73 87 76 83 77 84 78 86 80 84 77 n/a n/a 75 69 78 70 81 71 Mathematics 91 76 94 83 92 82 93 82 90 79 87 78 n/a n/a 57 45 77 57 81 61 U S History to 1865 94 81 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a English Reading 86 76 92 81 90 82 87 82 86 81 86 79 n/a n/a 78 71 77 72 79 70 Mathematics 87 65 92 72 93 72 87 71 85 69 89 78 n/a n/a 69 45 78 55 85 59 US History 1865 to present 90 81 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a English Reading 80 70 85 75 87 75 83 76 81 77 80 76 n/a n/a 76 69 80 72 77 71 English Writing 77 70 79 72 78 71 80 73 73 73 74 70 n/a n/a 60 54 66 57 61 55 Mathematics 80 67 85 74 81 73 81 74 80 71 82 77 n/a n/a 60 43 74 57 73 60 Science 81 74 85 78 86 79 88 79 82 78 87 78 n/a n/a 72 58 75 61 69 62 Civics 91 83 91 86 92 87 93 87 88 86 89 82 n/a n/a 79 61 81 70 80 73 (Continued) ❶ 2022 20232014 2015 2016 2017 2018 2019 2020 2021 Gr a d e 8 Gr a d e 3 Gr a d e 4 Gr a d e 5 Gr a d e 6 Gr a d e 7 110 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA RCPS VA 2022 20232014 2015 2016 2017 2018 2019 2020 2021 (Continued) Secondary SOL's English Reading 94 90 95 89 92 89 92 87 89 87 93 86 n/a n/a 89 81 91 85 92 85 English Writing 91 84 87 83 88 83 90 84 93 84 91 81 n/a n/a n/a 76 n/a 74 n/a 76 Algebra I 91 79 89 82 91 83 92 82 91 81 94 86 n/a n/a 84 63 94 80 94 82 Algebra II 88 82 86 87 94 89 94 90 90 89 96 91 n/a n/a 94 78 99 86 98 86 Geometry 90 77 90 80 89 80 85 78 87 77 91 83 n/a n/a 91 73 94 80 91 78 Earth Science 93 83 90 83 89 84 90 82 89 81 86 81 n/a n/a 75 67 83 72 80 67 Biology 89 83 89 84 90 84 85 82 88 82 89 83 n/a n/a 76 66 81 70 78 72 Chemistry 85 87 89 88 87 88 90 89 86 89 80 88 n/a n/a 80 52 n/a 64 n/a 37 World History to 1500 98 85 97 85 96 84 98 85 99 82 98 80 n/a n/a 68 53 85 66 79 66 World History from 1500 89 86 94 87 89 86 91 87 92 84 88 81 n/a n/a 48 44 36 48 30 30 World Geography 88 n/a n/a n/a 85 86 87 83 86 82 81 80 n/a n/a 54 58 64 66 69 67 US & VA History 92 87 90 87 89 86 89 86 87 84 75 68 n/a n/a 29 29 45 38 33 38 Source: Department of Testing and Remediation Note: ❶ Standards of Learning Tests were not taken in fiscal year 2020 due to COVID-19 Pandemic. 111 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Free Reduced Total Enrollment Free & Reduced Eligibility Free Reduced Total Enrollment Free & Reduced Eligibility ❶ ❷❷/❶❶ ❷❷/❶ Back Creek 52 10 62 262 23.66%Cave Spring 283 33 316 746 42.36% Bonsack 65 8 73 299 24.41%Glenvar 192 23 215 418 51.44% Burlington 284 13 297 464 64.01%Hidden Valley 199 28 227 564 40.25% Cave Spring 113 13 126 476 26.47%Northside 376 14 390 601 64.89% Clearbrook 97 6 103 287 35.89%William Byrd 398 37 435 814 53.44% Fort Lewis 48 8 56 243 23.05%1,448 135 1,583 3,143 50.37% Glen Cove 180 32 212 406 52.22% Glenvar 148 15 163 355 45.92%Cave Spring 197 21 218 1,067 20.43% Green Valley 194 36 230 457 50.33%Glenvar 135 20 155 618 25.08% Herman L Horn 197 12 209 390 53.59%Hidden Valley 128 18 146 850 17.18% Mason's Cove 80 4 84 194 43.30%Northside 267 16 283 911 31.06% Mount Pleasant 134 10 144 237 60.76%William Byrd 344 40 384 1,114 34.47% Mountain View 157 9 166 359 46.24%1,071 115 1,186 4,560 26.01% Oak Grove 153 18 171 378 45.24% Penn Forest 102 9 111 383 28.98% Total Division 4,752 467 5,219 13,354 39.08% W. E. Cundiff 229 14 243 461 52.71%% of Enrollment 35.58% 3.50% 39.08% 2,233 217 2,450 5,651 43.36% Notes: ❶ September 30, 2022 Free and Reduced counts from School Nutrition ❷ September 30, 2022 enrollment from School Administration Office (includes preschool) Mi d d l e Hi g h Number of Students Receiving Free or Reduced Lunch El e m e n t a r y Schools in bold participate in the Community Eligibility Program for 2023-2024. For the 2024-2025 school year Glen Cove Elementary School and William Byrd Middle School will also participate in the program. 112 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section Fiscal Year Average Breakfasts Served Daily Average Lunches Served Daily Reduced Fiscal Year Fund Balance 3-Month Annual Expenditures 2014 1,603 6,395 26.7% 2014 939,887 1,398,547 5,594,187 2015 1,722 6,195 28.9 2015 1,446,177 1,255,705 5,022,818 2016 1,888 6,035 27.3 2016 2,148,683 1,205,159 4,820,635 2017 2,013 5,575 27.3 2017 2,714,569 1,237,987 4,951,948 2018 2,252 5,841 30.5 2018 3,248,658 1,295,904 5,183,617 2019 2,352 5,852 30.9 2019 3,989,077 1,250,547 5,002,186 2020 2,492 5,992 34.5 2020 4,087,577 1,348,419 5,393,675 2021 2,065 3,192 34.2 2021 4,443,444 1,023,010 4,092,038 2022 3,994 7,638 34.5 2022 7,324,084 1,566,496 6,265,983 2023 2,912 6,569 38.8 2023 7,499,256 1,847,211 7,388,844 Source: End of Year Nutrition Program Statistics from School Nutrition Nutrition Program Fund Balance from Annual Comprehensive Financial Report Nutrition Services Year End Information Program Statistics Fund Balance - 2.0 4.0 6.0 8.0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Mi l l i o n s Fund Balance vs 3-Month Expenditures Fund Balance Series2 113 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 School Retained PE uniform shirt only ❶$4.00 $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 $5.00 $6.95 PE uniform shorts only ❶9.00 9.00 9.00 9.00 9.00 9.00 9.00 9.00 8.00 8.95 PE uniform shirt and shorts ❶13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 15.90 Class dues grades 9-11 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 15.00 Class dues grade 12 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 25.00 Student parking at high schools 40.00 40.00 40.00 40.00 40.00 0.00 40.00 40.00 40.00 40.00 Student parking at Burton Center for Arts & Technology 15.00 15.00 15.00 15.00 15.00 0.00 15.00 15.00 15.00 15.00 Secondary Instruction Dual Enrollment Fees (max per credit hour) 11.00 25.47 50.00 53.26 53.26 43.00 43.00 43.00 43.00 TBD RCPS Online Academy - 1 credit course 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 400.00 RCPS Online Academy - 1/2 credit course 225.00 225.00 225.00 225.00 225.00 225.00 225.00 225.00 225.00 225.00 Summer school - new course 350.00 350.00 350.00 350.00 350.00 350.00 400.00 400.00 400.00 400.00 Summer school - repeat course 175.00 175.00 175.00 175.00 175.00 175.00 0.00 0.00 0.00 200.00 Summer school nonresident - new course 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 Summer school nonresident - repeat course 250.00 250.00 250.00 250.00 250.00 250.00 0.00 0.00 250.00 250.00 Behind-the-wheel 200.00 200.00 200.00 200.00 200.00 200.00 200.00 na na na Career and Technical Education Adult Education - Auto Service Technology 1,555.00 1,555.00 1,555.00 1,555.00 1,555.00 1,555.00 1,555.00 1,555.00 1,600.00 1,600.00 Adult Education - Building Maintenance Technology 650.00 650.00 650.00 650.00 650.00 650.00 650.00 650.00 700.00 700.00 Adult Education - Comp TIA IT Fundamentals 375.00 375.00 375.00 375.00 375.00 375.00 375.00 375.00 na na Adult Education - SAT (College Board Prep)125.00 125.00 125.00 125.00 125.00 125.00 125.00 125.00 150.00 150.00 Adult Education - SAT (Essay)25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 50.00 na Adult Education - Welding SMAW 280.00 280.00 300.00 350.00 350.00 350.00 400.00 400.00 500.00 500.00 Adult Education - Welding GMAW 320.00 320.00 350.00 400.00 400.00 400.00 500.00 500.00 600.00 600.00 Adult Education - Welding GTAW $1,600.00 $1,600.00 $1,600.00 $1,900.00 $1,900.00 $1,900.00 $2,000.00 $2,000.00 $650.00 $650.00 (Continued) Student Fees 114 Roanoke County Public Schools 2024-2025 Annual Budget Informational Section (Continued)2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Administration Nonresident School employee student grades K-8 $229.00 $229.00 $229.00 $229.00 $229.00 $229.00 $229.00 $229.00 $229.00 na Nonresident School employee student grades 9-12 371.00 371.00 371.00 371.00 371.00 371.00 371.00 371.00 371.00 na Nonresident County employee student grades K-8 229.00 229.00 229.00 229.00 229.00 229.00 229.00 229.00 229.00 229.00 Nonresident County employee student grades 9-12 371.00 371.00 371.00 371.00 371.00 371.00 371.00 371.00 371.00 371.00 Nonresident non-employee student 2,863.00 2,863.00 2,863.00 2,863.00 2,100.00 2,100.00 1,000.00 1,000.00 1,000.00 1,000.00 School Counseling AP Test Fees (max per test) 92.00 93.00 94.00 94.00 94.00 94.00 95.00 95.00 95.00 98.00 PSAT Test Fees 28.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 32.00 40.00 IT Services Take-home laptop 50.00 50.00 50.00 50.00 50.00 na na na na na Take-home laptop reduced price 25.00 25.00 25.00 25.00 25.00 na na na na na Kajeet SmartSpot na na na na na 420.00 420.00 na na na Nutrition Services Breakfast 1.25 1.35 1.35 1.35 1.35 1.35 1.35 1.50 1.50 1.50 Breakfast reduced price 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 Lunch elementary schools 2.45 2.55 2.55 2.55 2.55 2.55 2.55 3.00 3.00 3.00 Lunch middle and high schools 2.70 2.80 2.80 2.80 2.80 2.80 2.80 3.00 3.00 3.00 Lunch reduced price $0.40 $0.40 $0.40 $0.40 $0.40 $0.40 $0.40 $0.40 $0.40 $0.40 Notes: Source: Department of Finance ❶ Purchase of a gym uniform is not required if a comparable shirt and shorts are provided. Any student qualifying for the Free and Reduced Meal Program may obtain a waiver from certain fees. Please visit our School Nutrition Page for more information on this program. Student Fees 115 Roanoke County Public Schools Annual Budget 2024-2025 Informational Section General Government information ❶Library ❶Education ❶ Date founded 1838 Locations 6 Total elementary schools 16 First charter adopted July 1, 1986 FTE 43 Total middle schools 5 Form of government Urban County Administrator Patrons registered 62,714 Total high schools 5 Area 251 square miles Circulation 912,249 Total specialty schools 1 County bond rating AA+/Aa1/AA+ Judicial administration ❶ Public safety ❶Courthouses 1 Fire stations 11 Courts FTE 16 Rescue stations 13 Commonwealth attorney FTE 15 Fire units 28 Circuit Court civil cases concluded 720 Ambulances 20 General District Court concluded 25,968 Jails 1 Juvenile and Domestic cases concluded 4,749 Law enforcement vehicles 170 Sheriff FTE 89 Demographics for last ten years ❷ Police FTE 156 Per Capita March 31 Unemployment Emergency Communication Center FTE 42 Year Population Income ADM Rate Fire & rescue FTE 203 2014 92,703 $45,577 13,929 5.20% Physical arrests 3,468 2015 93,569 48,047 13,909 4.50 Calls for service police 33,476 2016 93,775 48,384 13,982 3.50 Calls for service fire 14,182 2017 93,924 49,860 13,830 3.60 Fire inspections 2,151 2018 93,735 52,248 13,779 3.10 2019 93,672 53,489 13,671 2.70 Parks, recreation, and culture ❶2020 93,805 54,977 13,576 6.80 Parks 38 2021 96,929 57,434 13,184 3.60 Park acreage 2,679 2022 96,546 57,434 13,236 2.60 Recreation centers 2 2023 96,605 57,434 13,353 2.60 District maintenance centers 4 FTE 72 Sources: ❶ June 30, 2023 County of Roanoke Annual Comprehensive Financial Report ❷ June 30, 2023 Roanoke County Public Schools Annual Comprehensive Financial Report Demographic and Statistical Data 116 Roanoke County Public Schools 2024-2025 Annual Budget Parent and Student Surveys ANNUAL SPECIAL EDUCATION PERFORMANCE REPORT The School Division participates in an annual survey that assesses the percentage of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities. The Virginia Department of Education administers the survey and provides the School Division with results to make improvements in communications with parents of children with special needs. POSITIVE BEHAVIORAL INTERVENTIONS AND SUPPORTS SCHOOL CLIMATE SURVEYS Positive Behavioral Interventions and Supports (PBIS) school climate surveys are tools designed to assess the perceptions and experiences of students, staff, and parents regarding the overall school environment. School climate surveys are essential tools for fostering a positive, inclusive, and supportive school environment that promotes the well-being and success of all students. These surveys focus on key aspects such as safety, relationships, teaching and learning, as well as the school's physical environment. Data obtained from the surveys help schools to identify areas for improvement, provide a voice for students, staff, and parents regarding their experiences and perceptions and inform the development and implementation of PBIS strategies aimed at improving the school climate. YOUTH RISK BEHAVIOR SURVEY The Youth Risk Behavior Survey is a national Center for Disease Control instrument that gathers information about violence, substance use, diet, exercise and other protective and risk factors in the lives of youth. Roanoke County Public Schools surveys all students, grades 6-12, every two years. Results are used to plan prevention and intervention programs for the youth, educate parents and community, elicit funding through grants, and measure successes and challenges in risk areas. Mentally and physically, healthy youth come to school better prepared to learn. Families and youth learn strategies to improve their overall quality of life. The 2024 survey asked questions about types of behaviors that risk the health, development, and lives of children including eating and health habits, safety, use of technology, use of alcohol and drugs, violence, bullying and mental health. The survey results are being used to assist the School Division in programming to address the risky behaviors as well as point out the success strategies that are at work in Roanoke County Schools. 117 118 Roanoke County Public Schools Capital Improvement Program 2025-2035 119 120 Roanoke County Public Schools Budget Years 2025-2039 Fleet Replacement Plan 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Budget Funding Sources Sale of Equipment 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ Insurance Refunds 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Transfer from General Fund 2,725,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 2,225,000 Transfer from Student Activit 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total Funding Sources 2,760,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ 2,260,000$ Replacement Needs Regular Ed Buses 134,146 1,368,289$ 1,395,655$ 1,423,568$ 1,452,039$ 1,481,080$ 1,208,561$ 2,003,191$ -$ 1,282,535$ -$ 1,334,350$ 2,211,684$ -$ 885,014$ 3,610,857$ Quantity 125 10 10 10 10 10 8 13 - 8 - 8 13 - 5 20 Special Ed Buses 143,884 587,047 299,394 610,763 311,489 158,860 - 826,387 674,332 - - 894,508 912,399 - 379,704 774,596 Quantity 38 4 2 4 2 1 - 5 4 - - 5 5 - 2 4 Activity Buses 100,000 500,000 - - - - - - - - - - - - - - Quantity 5 5 - - - - - - - - - - - - - - Total Buses 2,455,336 1,695,049 2,034,331 1,763,528 1,639,940 1,208,561 2,829,578 674,332 1,282,535 - 2,228,858 3,124,083 - 1,264,718 4,385,453 Quantity 168 19 12 14 12 11 8 18 4 8 - 13 18 - 7 24 1 Ton Truck 69,000 - - - - - 77,705 - 242,533 164,923 841,106 - - 178,518 91,044 92,865 Quantity 20 - - - - - 1 - 3 2 10 - - 2 1 1 3/4 Ton Truck 56,000 - - - 60,616 123,657 63,065 - 262,452 - - - - - - - Quantity 8 - - - 1 2 1 - 4 - - - - - - - 3/4 Ton Van 52,000 159,120 270,504 55,183 281,432 287,061 117,121 - 609,263 186,434 - - - - - - Quantity 34 3 5 1 5 5 2 - 10 3 - Passenger Van 52,000 106,080 108,202 - - - - - - - - - - - - - Quantity 4 2 2 - - - - - - - - - - - - - Small SUV 38,500 - 160,222 40,857 41,674 - - - - 46,011 46,931 47,870 - - - - Quantity 9 - 4 1 1 - - - - 1 1 1 - - - - Mid-Size Car 25,000 25,500 - - - 55,204 28,154 - 146,457 179,264 182,849 93,253 190,236 97,020 98,961 100,940 Quantity 39 1 - - - 2 1 - 5 6 6 3 6 3 3 3 Total Other Vehicles 290,700 538,928 96,040 383,722 465,922 286,045 - 1,260,705 576,632 1,070,886 141,123 190,236 275,538 190,005 193,805 Quantity 114 6 11 2 7 9 5 - 22 12 17 4 6 5 4 4 Cameras 890 9,078 9,260 9,445 9,634 9,826 10,023 10,223 10,428 10,636 10,849 11,066 11,287 11,513 11,743 11,978 Quantity 150 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Total Cameras 9,078 9,260 9,445 9,634 9,826 10,023 10,223 10,428 10,636 10,849 11,066 11,287 11,513 11,743 11,978 Quantity 150 10 `10 10 10 10 10 10 10 10 10 10 10 10 10 Total Replacement Need 2,755,114 2,243,237 2,139,816 2,156,884 2,115,688 1,504,629 2,839,801 1,945,465 1,869,803 1,081,735 2,381,047 3,325,606 287,051 1,466,466 4,591,236 Fund Balance Funding Sources Less Needs 4,886$ 16,763$ 120,184$ 103,116$ 144,312$ 755,371$ (579,801)$ 314,535$ 390,197$ 1,178,265$ (121,047)$ (1,065,606)$ 1,972,949$ 793,534$ (2,331,236)$ Beginning fund balance - 4,886 21,649 141,833 244,949 389,261 1,144,632 564,831 879,366 1,269,563 2,447,828 2,326,781 1,261,175 3,234,124 4,027,658 Ending fund balance 4,886$ 21,649$ 141,833$ 244,949$ 389,261$ 1,144,632$ 564,831$ 879,366$ 1,269,563$ 2,447,828$ 2,326,781$ 1,261,175$ 3,234,124$ 4,027,658$ 1,696,422$ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 121 Roanoke County Public Schools Budget Years 2025-2030 Technology Replacement Plan 2025 2026 2027 2028 2029 2030 Budget Funding sources Sale of machinery and equipment 140,000 143,000 150,000 200,000 210,000 203,000 Rental income (EBS lease)26,976 27,786 28,620 29,478 30,366 31,278 Transfer from General Fund 6,655,031 7,455,031 8,355,031 8,355,031 8,405,031 8,405,031 Transfer from Student Activity Fund 3,000 3,000 3,000 3,000 3,000 3,000 Total funding sources 6,825,007$ 7,628,817$ 8,536,651$ 8,587,509$ 8,648,397$ 8,642,309$ Replacement needs IP telephony license 87,000$ 87,000$ 87,000$ 87,000$ 87,000$ 87,000$ E-hallpass license 26,565 26,565 26,565 26,565 26,565 26,565 Radio license 75,000 253,344 253,344 253,344 253,344 253,344 Server license 645,113 645,113 645,113 645,113 645,113 645,113 Equipment lease-cameras 507,293 507,293 507,293 507,293 507,293 507,293 Equipment lease-computers 2,785,987 3,413,845 4,072,076 4,593,526 4,618,671 3,905,185 Equipment lease-IP telephony - - 199,900 199,900 199,900 199,900 Equipment lease-prometheans 1,026,417 995,730 995,730 995,730 995,674 928,848 Equipment lease-radio BDA - - - - - 321,584 Equipment lease-radios 327,307 327,307 327,307 - - - Equipment lease-vape detection 128,466 128,466 128,466 128,466 128,466 - Equipment lease-wireless 458,458 458,458 458,458 458,458 458,458 127,500 Building security 95,000 189,000 95,000 95,000 95,000 189,000 iPads 81,000 - - - 81,000 - Distance learning equipment - - - 75,000 - - Network 710,700 394,000 611,960 296,000 486,800 450,000 Server 100,000 100,000 100,000 174,854 300,000 100,000 Total replacement needs 7,054,306$ 7,526,121$ 8,508,212$ 8,536,249$ 8,883,284$ 7,741,332$ Fund Balance Funding Sources Less Needs (229,299)$ 102,696$ 28,439$ 51,260$ (234,887)$ 900,977$ Beginning fund balance 294,735 65,436 168,132 196,571 247,831 12,944 Ending fund balance 65,436$ 168,132$ 196,571$ 247,831$ 12,944$ 913,921$ /~~~~~~~~~For Future Planning Purposes~~~~~~~~~ 122 Roanoke County Public Schools Budget Years 2025-2034 Capital Improvement Plan Prior 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Future Allocation Total Project Costs Budget /~~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~~/ Funding Sources Capital Reserves 3,069,122 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 621,964 9,691,086 County allocation for future bonds 26,560,000 95,000,000 - - 20,000,000 - 20,000,000 20,000,000 - 20,000,000 20,000,000 12,000,000 233,560,000 County transfer for debt reserves 1,188,506 676,244 700,833 725,424 752,750 644,694 - - - - - - 4,688,451 County transfer for refunding credits 281,943 116,250 117,931 114,831 74,943 74,631 3,987 4,012 - - - - 788,528 County transfer for cash in MOU - 5,000,000 - - - - - - - - - - 5,000,000 Grant Funds 4,307,078 - - - - - - - - - - - 4,307,078 General Fund transfer for CMP 1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 5,000,000 27,500,000 Total Funding Sources 35,406,649 102,892,494 3,168,764 3,440,255 23,677,693 3,819,325 23,103,987 23,104,012 3,100,000 23,100,000 23,100,000 17,621,964 285,535,143 Capital Projects Project Fully Funded in Fiscal Year ↆ Burton Center for Arts & Tech (1962)32,934,888 53,864,255 - - - - - - - - - - 86,799,143 2025 155,653 square feet (per Balzer) WE Cundiff Elementary (1972) 1,235,881 23,764,119 - - - - - - - - - - 25,000,000 2025 87,000 square feet 493 enrollment 12/15/23 Glen Cove Elementary (1972)1,235,880 23,764,120 - - - - - - - - - - 25,000,000 2025 76,000 square feet 430 enrollment 12/15/23 Northside Middle (1969)- - 1,418,764 1,440,255 21,427,693 1,319,325 13,537,963 - - - - - 39,144,000 2030 109,889 square feet 611 enrollment 12/15/23 Glenvar Elementary (1959)- - - - - - 7,066,024 10,943,976 - - - - 18,010,000 2031 52,325 square feet 380 enrollment 12/15/23 Hidden Valley Middle (1972)- - - - - - - 9,660,036 600,000 20,600,000 13,863,964 - 44,724,000 2034 119,824 square feet 566 enrollment 12/15/23 Burlington Elementary (1939)- - - - - - - - - - 6,736,036 3,014,964 9,751,000 2036 68,149 square feet 501 enrollment 12/15/23 Penn Forest Elementary (1972)- - - - - - - - - - - 9,607,000 9,607,000 2036 65,047 square feet 406 enrollment 12/15/23 Capital Maintenance Plan 1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 5,000,000 27,500,000 Total Capital Costs 35,406,649 102,892,494 3,168,764 3,440,255 23,677,693 3,819,325 23,103,987 23,104,012 3,100,000 23,100,000 23,100,000 17,621,964 285,535,143 123 Roanoke County Public Schools Budget Years 2025-2034 Capital Maintenance Plan 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Budget Funding Sources General Fund Transfer 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ Total Funding Sources 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ Maintenance Needs Bleachers 200,000$ -$ -$ 500,000$ -$ -$ 250,000$ 250,000$ 250,000$ -$ Digital Signs 50,000 50,000 75,000 75,000 75,000 70,000 75,000 75,000 75,000 75,000 Electrical - 20,000 - 200,000 - 300,000 300,000 300,000 200,000 200,000 Exterior Maintenance - 124,000 - - - 200,000 100,000 200,000 200,000 200,000 Fencing - - 140,000 - 200,000 100,000 100,000 100,000 100,000 100,000 Fire Panel Repair - - - - - 100,000 100,000 100,000 100,000 100,000 Furniture - - - - 95,000 50,000 50,000 50,000 50,000 50,000 Grounds 185,000 300,000 - 100,000 - 200,000 200,000 200,000 200,000 200,000 HVAC 400,000 230,000 750,000 650,000 250,000 400,000 400,000 400,000 300,000 500,000 Parking Lots 275,000 376,000 795,000 325,000 720,000 220,000 250,000 15,000 215,000 250,000 Playground Equipment 100,000 100,000 100,000 240,000 300,000 100,000 100,000 100,000 100,000 100,000 Plumbing - - - - - 100,000 100,000 100,000 100,000 100,000 Preventative Maintenance 60,000 100,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Roofing - 370,000 - - 500,000 450,000 450,000 500,000 500,000 500,000 Scoreboards 80,000 80,000 80,000 100,000 100,000 100,000 100,000 100,000 100,000 90,000 Sidewalks - - - - 200,000 200,000 100,000 100,000 100,000 100,000 Stormwater Management - - - - - - 15,000 - - 25,000 Windows 150,000 - - - - 100,000 - 100,000 100,000 100,000 Total Maintenance Needs 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ 2,750,000$ /~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~ 124 Roanoke County Public Schools Budget Years 2025-2039 Nutrition Services Equipment Replacement Plan 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Budget Funding Sources Nutrition Services Fund -$ 439,300$ 338,840$ 219,600$ 297,300$ 289,600$ 52,000$ 268,340$ 103,000$ 363,400$ 102,800$ 2,100$ 175,800$ 92,000$ 95,800$ Total Funding Sources -$ 439,300$ 338,840$ 219,600$ 297,300$ 289,600$ 52,000$ 268,340$ 103,000$ 363,400$ 102,800$ 2,100$ 175,800$ 92,000$ 95,800$ Replacement Needs Booster Heater -$ 10,000$ 5,000$ 5,000$ 10,000$ 2,700$ -$ -$ -$ 2,700$ -$ -$ 5,000$ 10,000$ -$ Dishwasher - 127,000 37,000 94,000 82,000 20,000 45,000 90,000 - 20,000 - - 45,000 82,000 37,000 Disposal - 4,200 4,200 2,100 - 2,100 - 2,100 - - - 2,100 4,200 - 8,400 Freezer - - 5,000 4,500 - - - - 5,000 5,000 - - - - - Hot Holding Cabinet - 30,100 8,600 - 4,300 4,300 - 12,900 - 25,800 8,600 - - - - Hot Holding Pass Through - 20,000 60,000 10,000 - 10,000 - - - - - - - - - Hot Water Dispenser - - 3,600 - - - - 3,600 - 32,400 25,200 - - - - Ice Maker - 5,000 5,000 - 5,000 5,000 - 25,000 - 60,000 - - - - - Micro Steam - - 4,300 - - - - 4,300 - 21,500 - - - - - Milk Cooler - 24,000 20,000 8,000 - 4,000 - 12,000 - 12,000 4,000 - 12,000 - 36,000 Oven - 12,000 88,440 36,000 24,000 36,000 - 64,440 - 126,000 - - - - - Refrigerator - 109,000 17,700 20,000 34,000 7,000 7,000 54,000 - - 7,000 - 51,600 - 14,400 Steam Kettle - 18,000 - - 18,000 72,000 - - 18,000 18,000 18,000 - 18,000 - - Steam and Hold - - - - - 6,500 - - - - - - - - - Walk-in Combo - 80,000 80,000 40,000 120,000 120,000 - - 80,000 40,000 40,000 - 40,000 - - Total Replacement Needs -$ 439,300$ 338,840$ 219,600$ 297,300$ 289,600$ 52,000$ 268,340$ 103,000$ 363,400$ 102,800$ 2,100$ 175,800$ 92,000$ 95,800$ /~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~/ This schedule provides information on the annual operating costs allocated for equipment replacement. The 2025 column is zero because Nutrition Services plans to spend down excess fund balance from prior years for equipment purchases during the fiscal year 2024-2025 rather than build the cost into the operating budget. 125 126 Roanoke County Public Schools Pay Plan 2024-2025 School Board Approval on June 10, 2024 127 128 Year BACHELOR (T1)BA+12 T2 (T1 + $600)BA+24 T3 (T1 +$1,200)MASTER T4 (T1 +$2,400)DOCTOR T5 (T1 +$4,000) 1 $46,542 $47,142 $47,742 $48,942 $50,542 2 $47,287 $47,887 $48,487 $49,687 $51,287 3 $48,043 $48,643 $49,243 $50,443 $52,043 4 $48,812 $49,412 $50,012 $51,212 $52,812 5 $49,593 $50,193 $50,793 $51,993 $53,593 6 $50,387 $50,987 $51,587 $52,787 $54,387 7 $51,193 $51,793 $52,393 $53,593 $55,193 8 $52,012 $52,612 $53,212 $54,412 $56,012 9 $52,844 $53,444 $54,044 $55,244 $56,844 10 $53,690 $54,290 $54,890 $56,090 $57,690 11 $54,549 $55,149 $55,749 $56,949 $58,549 12 $55,421 $56,021 $56,621 $57,821 $59,421 13 $56,308 $56,908 $57,508 $58,708 $60,308 14 $57,209 $57,809 $58,409 $59,609 $61,209 15 $58,124 $58,724 $59,324 $60,524 $62,124 16 $59,054 $59,654 $60,254 $61,454 $63,054 17 $59,999 $60,599 $61,199 $62,399 $63,999 18 $60,959 $61,559 $62,159 $63,359 $64,959 19 $61,935 $62,535 $63,135 $64,335 $65,935 20 $62,925 $63,525 $64,125 $65,325 $66,925 21 $63,932 $64,532 $65,132 $66,332 $67,932 22 $64,955 $65,555 $66,155 $67,355 $68,955 23 $65,994 $66,594 $67,194 $68,394 $69,994 24 $67,050 $67,650 $68,250 $69,450 $71,050 25 $68,123 $68,723 $69,323 $70,523 $72,123 26 $69,213 $69,813 $70,413 $71,613 $73,213 27 $70,321 $70,921 $71,521 $72,721 $74,321 28 $71,446 $72,046 $72,646 $73,846 $75,446 29 $72,589 $73,189 $73,789 $74,989 $76,589 30 $73,750 $74,350 $74,950 $76,150 $77,750 31 $74,930 $75,530 $76,130 $77,330 $78,930 Roanoke County Public Schools Teacher, Librarian, School Counselor Annual Salary - 200 Day Contract 7.33 Hours Per Day 129 Title Grade Contracted Days Min Annual Salary Max Annual Salary Overtime Status Building Custodian 109 260 8 $33,571 $53,685 Non-Exempt Bus Aide 109 188 5 $15,172 $24,261 Non-Exempt Courier 109 260 8 $33,571 $53,685 Non-Exempt Nutrition Associate 109 188 5 $15,172 $24,261 Non-Exempt Lead Nutrition Associate 110 188 7 $22,293 $35,664 Non-Exempt Administrative Assistant 112 210 8 $31,382 $50,182 Non-Exempt Administrative Assistant 112 260 8 $38,854 $62,130 Non-Exempt Attendance Clerk 112 200 8 $29,888 $47,792 Non-Exempt Filter Changer 112 260 8 $38,854 $62,130 Non-Exempt Instructional Assistant Elementary 112 200 6.83 $25,517 $40,802 Non-Exempt Instructional Assistant Elementary 112 186 6.83 $23,731 $37,946 Non-Exempt Instructional Assistant Part-Time 112 181 5 $16,905 $27,032 Non-Exempt Instructional Assistant Secondary 112 186 7.33 $25,468 $40,724 Non-Exempt ABA Coach / ABA Coach School Based 113 186 7.33 $26,736 $42,769 Non-Exempt Administrative Analyst 113 260 8 $40,789 $65,250 Non-Exempt Behavior Coach 113 186 7.33 $26,736 $42,769 Non-Exempt Behavior Coach PreSchool 113 186 6.83 $24,912 $39,852 Non-Exempt Bookkeeper 113 260 8 $40,789 $65,250 Non-Exempt Front Office/Bookkeeper 113 260 8 $40,789 $65,250 Non-Exempt Non-CDL Driver 113 188 5 $18,433 $29,488 Non-Exempt Building Manager 114 260 8 $42,827 $68,494 Non-Exempt Bus Driver 114 188 5 $19,355 $30,954 Non-Exempt Bus Driver 114 188 8 $30,967 $49,527 Non-Exempt Equipment Operator 114 260 8 $42,827 $68,494 Non-Exempt Transportation Lot Attendant 114 260 8 $42,827 $68,494 Non-Exempt Administrative Specialist 115 260 8 $44,970 $71,926 Non-Exempt Background Attendance Manager 115 260 8 $44,970 $71,926 Non-Exempt Braille Specialist 115 200 7.33 $31,695 $50,694 Non-Exempt Carpenter 115 260 8 $44,970 $71,926 Non-Exempt Nutrition Manager 115 192 8 $33,208 $53,115 Non-Exempt Painter 115 260 8 $44,970 $71,926 Non-Exempt Plumber 115 260 8 $44,970 $71,926 Non-Exempt Transportation Mechanic I 115 260 8 $44,970 $71,926 Non-Exempt Water Works Operator 115 260 8 $44,970 $71,926 Non-Exempt Warehouse Foreman 115 260 8 $44,970 $71,926 Non-Exempt Audio-Visual Specialist 117 260 8 $49,587 $79,310 Non-Exempt Electrician 117 260 8 $49,587 $79,310 Non-Exempt Finance Analyst 117 260 8 $49,587 $79,310 Non-Exempt HVAC Technician 117 260 8 $49,587 $79,310 Non-Exempt Lead Carpenter 117 260 8 $49,587 $79,310 Non-Exempt Lead Painter 117 260 8 $49,587 $79,310 Non-Exempt Lead Plumber 117 260 8 $49,587 $79,310 Non-Exempt Locksmith 117 260 8 $49,587 $79,310 Non-Exempt Non-Teaching Job Positions (Grade and Work Schedule) 130 Title Grade Contracted Days Min Annual Salary Max Annual Salary Overtime Status Nurtition Equipment Technician 117 260 8 $49,587 $79,310 Non-Exempt Project Specialist 117 260 8 $49,587 $79,310 Non-Exempt Technology Technician 117 260 8 $49,587 $79,310 Non-Exempt Transportation Body Repair 117 260 8 $49,587 $79,310 Non-Exempt Transportation Camera Technician 117 260 8 $49,587 $79,310 Non-Exempt Transportation Mechanic II 117 260 8 $49,587 $79,310 Non-Exempt Welder/Small Engine 117 260 8 $49,587 $79,310 Non-Exempt Lead Electrician 118 260 8 $52,062 $83,262 Non-Exempt Lead HVAC 118 260 8 $52,062 $83,262 Non-Exempt Lead Transportation Mechanic 118 260 8 $52,062 $83,262 Non-Exempt Transportation Parts Manager 118 260 8 $52,062 $83,262 Non-Exempt Nutrition Field Manager 119 260 8 $54,662 $87,422 Non-Exempt Print Shop Specialist 119 260 8 $54,662 $87,422 Non-Exempt Transportation Shop Foreman 119 260 8 $54,662 $87,422 Non-Exempt Assistant Physical Therapist 120 200 8 $44,144 $70,608 Exempt Assistant Speech Language Pathologist 120 187 7.33 $37,818 $60,489 Exempt Book Store Purchasing Manager 120 260 8 $57,387 $91,790 Exempt Certified Occupational Therapist Assistant 120 210 8 $46,351 $74,138 Exempt Grants Manager 120 260 8 $57,387 $91,790 Exempt Human Resources Licensure Manager 120 260 8 $57,387 $91,790 Exempt Human Resources VRS Manager 120 260 8 $57,387 $91,790 Exempt Medicaid Manager 120 260 8 $57,387 $91,790 Exempt SIS General and Special Education Managers 120 260 8 $57,387 $91,790 Exempt Transportation Route Manager 120 260 8 $57,387 $91,790 Exempt 504 Facilitator and Assessment Support 122 200 7.33 $44,596 $71,336 Exempt Assistant to the Superintendent 122 260 8 $63,274 $101,213 Exempt Clerk of the School Board 122 260 8 $63,274 $101,213 Exempt Interpreter 122 186 7.33 $41,474 $66,342 Exempt Technology Analyst 122 260 8 $63,274 $101,213 Exempt Truancy and Intervention Specialist 122 240 8 $58,406 $93,427 Exempt Assistant Supervisor of Maintenance 123 260 8 $66,435 $106,267 Exempt ASTEP Facilitator w/Counseling Focus 123 240 8 $61,325 $98,093 Exempt Autism Program Manager 123 220 7.5 $52,701 $84,299 Exempt Board Certified Behavior Analyst 123 220 7.5 $52,701 $84,299 Exempt Nurse 123 200 7.33 $46,824 $74,898 Exempt Nutrition Operations Manager 123 260 8 $66,435 $106,267 Exempt Nutrition Program Manager 123 260 8 $66,435 $106,267 Exempt Preschool Program Manager 123 240 8 $61,325 $98,093 Exempt School Counseling Coordinator 123 240 7.5 $57,492 $91,962 Exempt Social Worker 123 240 8 $61,325 $98,093 Exempt Work-Based Learning Coordinator 123 200 7.33 $46,824 $74,898 Exempt Athletic Director 124 240 8 $65,453 $104,678 Exempt Non-Teaching Job Positions (Grade and Work Schedule) 131 Title Grade Contracted Days Min Annual Salary Max Annual Salary Overtime Status Dean of Students 124 210 8 $57,271 $91,594 Exempt Lead Nurse 124 200 7.33 $49,976 $79,926 Exempt Life Counselor 124 200 7.33 $49,976 $79,926 Exempt Occupational/Physical Therapist 124 210 8 $57,271 $91,594 Exempt School Psychologist 124 220 7.5 $56,249 $89,958 Exempt Speech Pathologist 124 200 7.5 $55,440 $81,780 Exempt Technology Manager 124 260 8 $70,907 $113,402 Exempt Technology Network Manager 124 260 8 $70,907 $113,402 Exempt Assistant Principal Elementary 125 230 8 $64,805 $103,647 Exempt Assistant Principal Secondary 125 260 8 $73,258 $117,166 Exempt Construction Project Manager 125 260 8 $73,258 $117,166 Exempt Coordinator of School Business Relations 125 220 5 $38,742 $61,963 Exempt Human Resources Benefits Manager 125 260 8 $73,258 $117,166 Exempt Human Resources Payroll Manager 125 260 8 $73,258 $117,166 Exempt Nurse Manager 125 240 8 $67,622 $108,154 Exempt District Data Base Administrator 126 260 8 $76,918 $123,011 Exempt Finance Manager 126 260 8 $76,918 $123,011 Exempt Human Resources Systems Manager 126 260 8 $76,918 $123,011 Exempt Supervisor of Art 126 220 8 $65,085 $104,086 Exempt Supervisor of Career & Technical Ed.126 240 8 $71,002 $113,549 Exempt Supervisor of English & RCPS Online 126 260 8 $76,918 $123,011 Exempt Supervisor of Health, PE, & Drivers Ed.126 220 8 $65,085 $104,086 Exempt Supervisor of Maintenance 126 260 8 $76,918 $123,011 Exempt Supervisor of Mathematics 126 240 8 $71,002 $113,549 Exempt Supervisor of Music & Performing Arts 126 240 8 $71,002 $113,549 Exempt Supervisor of Nutrition 126 260 8 $76,918 $123,011 Exempt Supervisor of Science 126 240 8 $71,002 $113,549 Exempt Supervisor of Social Studies 126 240 8 $71,002 $113,549 Exempt Supervisor of Special Education 126 260 8 $76,918 $123,011 Exempt Supervisor of Student Services 126 260 8 $76,918 $123,011 Exempt Supervisor of Transportation 126 260 8 $76,918 $123,011 Exempt Supervisor of Warehouse & Custodial Services 126 260 8 $76,918 $123,011 Exempt Supervisor of World Language & ELL 126 240 8 $71,002 $113,549 Exempt Associate Director 127 260 8 $80,746 $129,168 Exempt Director of Community Relations 128 260 8 $84,781 $135,616 Exempt Principal of Elementary School 128 260 8 $84,781 $135,616 Exempt Principal of Middle School 130 260 8 $93,475 $149,531 Exempt Principal of High School 132 260 8 $103,064 $164,840 Exempt Director 133 260 8 $108,222 $173,098 Exempt Executive Director 135 260 8 $119,309 $190,840 Exempt Assistant Superintendent 137 260 8 $131,539 $210,392 Exempt Non-Teaching Job Positions (Grade and Work Schedule) 132 188 Days 260 Days 188 Days 181 Days 186 Days 186 Days 200 Days 200 Days 5 Hours 8 Hours 7 Hours 5 Hours 6.83 Hours 7.33 Hours 6.83 Hours 8 Hours STEP Hourly Annually Annually Hourly Annually Hourly Annually Annually Annually Annually Annually A $16.14 $15,172 $33,571 $16.94 $22,293 $18.68 $16,905 $23,731 $25,468 $25,517 $29,888 B $16.40 $15,416 $34,112 $17.22 $22,662 $18.98 $17,177 $24,112 $25,877 $25,927 $30,368 C $16.67 $15,670 $34,674 $17.50 $23,030 $19.29 $17,457 $24,506 $26,300 $26,350 $30,864 D $16.94 $15,924 $35,235 $17.78 $23,398 $19.61 $17,747 $24,912 $26,736 $26,787 $31,376 E $17.22 $16,187 $35,818 $18.08 $23,793 $19.93 $18,037 $25,319 $27,172 $27,224 $31,888 F $17.50 $16,450 $36,400 $18.37 $24,175 $20.25 $18,326 $25,725 $27,608 $27,662 $32,400 G $17.78 $16,713 $36,982 $18.67 $24,570 $20.58 $18,625 $26,144 $28,058 $28,112 $32,928 H $18.07 $16,986 $37,586 $18.98 $24,978 $20.92 $18,933 $26,576 $28,522 $28,577 $33,472 I $18.37 $17,268 $38,210 $19.29 $25,386 $21.26 $19,240 $27,008 $28,985 $29,041 $34,016 J $18.67 $17,550 $38,834 $19.60 $25,794 $21.61 $19,557 $27,453 $29,463 $29,519 $34,576 K $18.97 $17,832 $39,458 $19.92 $26,215 $21.96 $19,874 $27,898 $29,940 $29,997 $35,136 L $19.28 $18,123 $40,102 $20.25 $26,649 $22.32 $20,200 $28,355 $30,431 $30,489 $35,712 M $19.60 $18,424 $40,768 $20.58 $27,083 $22.68 $20,525 $28,812 $30,921 $30,981 $36,288 N $19.92 $18,725 $41,434 $20.91 $27,518 $23.05 $20,860 $29,282 $31,426 $31,486 $36,880 O $20.24 $19,026 $42,099 $21.25 $27,965 $23.43 $21,204 $29,765 $31,944 $32,005 $37,488 P $20.57 $19,336 $42,786 $21.60 $28,426 $23.81 $21,548 $30,248 $32,462 $32,524 $38,096 Q $20.91 $19,655 $43,493 $21.95 $28,886 $24.20 $21,901 $30,743 $32,994 $33,057 $38,720 R $21.25 $19,975 $44,200 $22.31 $29,360 $24.60 $22,263 $31,251 $33,539 $33,604 $39,360 S $21.60 $20,304 $44,928 $22.68 $29,847 $25.00 $22,625 $31,760 $34,085 $34,150 $40,000 T $21.95 $20,633 $45,656 $23.05 $30,334 $25.41 $22,996 $32,280 $34,643 $34,710 $40,656 U $22.31 $20,971 $46,405 $23.42 $30,821 $25.82 $23,367 $32,801 $35,202 $35,270 $41,312 V $22.67 $21,310 $47,154 $23.80 $31,321 $26.24 $23,747 $33,335 $35,775 $35,844 $41,984 W $23.04 $21,658 $47,923 $24.19 $31,834 $26.67 $24,136 $33,881 $36,361 $36,431 $42,672 X $23.42 $22,015 $48,714 $24.59 $32,360 $27.11 $24,535 $34,440 $36,961 $37,032 $43,376 Y $23.80 $22,372 $49,504 $24.99 $32,887 $27.55 $24,933 $34,999 $37,561 $37,633 $44,080 Z $24.19 $22,739 $50,315 $25.40 $33,426 $28.00 $25,340 $35,571 $38,175 $38,248 $44,800 ZA $24.58 $23,105 $51,126 $25.81 $33,966 $28.46 $25,756 $36,155 $38,802 $38,876 $45,536 ZB $24.98 $23,481 $51,958 $26.23 $34,519 $28.92 $26,173 $36,739 $39,429 $39,505 $46,272 ZC $25.39 $23,867 $52,811 $26.66 $35,085 $29.39 $26,598 $37,336 $40,070 $40,147 $47,024 ZD $25.81 $24,261 $53,685 $27.10 $35,664 $29.87 $27,032 $37,946 $40,724 $40,802 $47,792 GRADE 110GRADE 109 GRADE 112 133 210 Days 260 Days 186 Days 186 Days 188 Days 260 Days 188 Days 188 Days 260 Days 8 Hours 8 Hours 6.83 Hours 7.33 Hours 5 Hours 8 Hours 5 Hours 8 Hours 8 Hours STEP Hourly Annually Annually Hourly Annually Annually Annually Annually Hourly Annually Annually Annually A $18.68 $31,382 $38,854 $19.61 $24,912 $26,736 $18,433 $40,789 $20.59 $19,355 $30,967 $42,827 B $18.98 $31,886 $39,478 $19.93 $25,319 $27,172 $18,734 $41,454 $20.93 $19,674 $31,479 $43,534 C $19.29 $32,407 $40,123 $20.26 $25,738 $27,622 $19,044 $42,141 $21.27 $19,994 $31,990 $44,242 D $19.61 $32,945 $40,789 $20.59 $26,157 $28,072 $19,355 $42,827 $21.62 $20,323 $32,516 $44,970 E $19.93 $33,482 $41,454 $20.92 $26,576 $28,522 $19,665 $43,514 $21.97 $20,652 $33,043 $45,698 F $20.25 $34,020 $42,120 $21.27 $27,021 $28,999 $19,994 $44,242 $22.33 $20,990 $33,584 $46,446 G $20.58 $34,574 $42,806 $21.61 $27,453 $29,463 $20,313 $44,949 $22.69 $21,329 $34,126 $47,195 H $20.92 $35,146 $43,514 $21.97 $27,910 $29,953 $20,652 $45,698 $23.06 $21,676 $34,682 $47,965 I $21.26 $35,717 $44,221 $22.32 $28,355 $30,431 $20,981 $46,426 $23.44 $22,034 $35,254 $48,755 J $21.61 $36,305 $44,949 $22.69 $28,825 $30,935 $21,329 $47,195 $23.82 $22,391 $35,825 $49,546 K $21.96 $36,893 $45,677 $23.06 $29,295 $31,440 $21,676 $47,965 $24.21 $22,757 $36,412 $50,357 L $22.32 $37,498 $46,426 $23.44 $29,778 $31,958 $22,034 $48,755 $24.61 $23,133 $37,013 $51,189 M $22.68 $38,102 $47,174 $23.82 $30,260 $32,476 $22,391 $49,546 $25.01 $23,509 $37,615 $52,021 N $23.05 $38,724 $47,944 $24.21 $30,756 $33,007 $22,757 $50,357 $25.42 $23,895 $38,232 $52,874 O $23.43 $39,362 $48,734 $24.60 $31,251 $33,539 $23,124 $51,168 $25.83 $24,280 $38,848 $53,726 P $23.81 $40,001 $49,525 $25.00 $31,760 $34,085 $23,500 $52,000 $26.25 $24,675 $39,480 $54,600 Q $24.20 $40,656 $50,336 $25.41 $32,280 $34,643 $23,885 $52,853 $26.68 $25,079 $40,127 $55,494 R $24.60 $41,328 $51,168 $25.83 $32,814 $35,216 $24,280 $53,726 $27.12 $25,493 $40,788 $56,410 S $25.00 $42,000 $52,000 $26.25 $33,347 $35,789 $24,675 $54,600 $27.56 $25,906 $41,450 $57,325 T $25.41 $42,689 $52,853 $26.68 $33,894 $36,375 $25,079 $55,494 $28.01 $26,329 $42,127 $58,261 U $25.82 $43,378 $53,706 $27.11 $34,440 $36,961 $25,483 $56,389 $28.47 $26,762 $42,819 $59,218 V $26.24 $44,083 $54,579 $27.56 $35,012 $37,575 $25,906 $57,325 $28.93 $27,194 $43,511 $60,174 W $26.67 $44,806 $55,474 $28.01 $35,583 $38,188 $26,329 $58,261 $29.40 $27,636 $44,218 $61,152 X $27.11 $45,545 $56,389 $28.46 $36,155 $38,802 $26,752 $59,197 $29.89 $28,097 $44,955 $62,171 Y $27.55 $46,284 $57,304 $28.93 $36,752 $39,443 $27,194 $60,174 $30.37 $28,548 $45,676 $63,170 Z $28.00 $47,040 $58,240 $29.40 $37,349 $40,083 $27,636 $61,152 $30.87 $29,018 $46,428 $64,210 ZA $28.46 $47,813 $59,197 $29.88 $37,959 $40,738 $28,087 $62,150 $31.37 $29,488 $47,180 $65,250 ZB $28.92 $48,586 $60,154 $30.37 $38,581 $41,406 $28,548 $63,170 $31.89 $29,977 $47,963 $66,331 ZC $29.39 $49,375 $61,131 $30.86 $39,204 $42,074 $29,008 $64,189 $32.41 $30,465 $48,745 $67,413 ZD $29.87 $50,182 $62,130 $31.37 $39,852 $42,769 $29,488 $65,250 $32.93 $30,954 $49,527 $68,494 GRADE 112 GRADE 113 GRADE 114 134 192 Days 200 Days 260 Days 260 Days 260 Days 260 Days 8 Hours 7.33 Hours 8 Hours 8 Hours 8 Hours 8 Hours STEP Hourly Annually Annually Annually Hourly Annually Hourly Annually Hourly Annually A $21.62 $33,208 $31,695 $44,970 $23.84 $49,587 $25.03 $52,062 $26.28 $54,662 B $21.97 $33,746 $32,208 $45,698 $24.23 $50,398 $25.44 $52,915 $26.71 $55,557 C $22.33 $34,299 $32,736 $46,446 $24.62 $51,210 $25.85 $53,768 $27.14 $56,451 D $22.70 $34,867 $33,278 $47,216 $25.02 $52,042 $26.27 $54,642 $27.59 $57,387 E $23.07 $35,436 $33,821 $47,986 $25.43 $52,894 $26.70 $55,536 $28.04 $58,323 F $23.44 $36,004 $34,363 $48,755 $25.85 $53,768 $27.14 $56,451 $28.50 $59,280 G $23.83 $36,603 $34,935 $49,566 $26.27 $54,642 $27.58 $57,366 $28.96 $60,237 H $24.22 $37,202 $35,507 $50,378 $26.70 $55,536 $28.03 $58,302 $29.43 $61,214 I $24.61 $37,801 $36,078 $51,189 $27.13 $56,430 $28.49 $59,259 $29.91 $62,213 J $25.01 $38,415 $36,665 $52,021 $27.58 $57,366 $28.96 $60,237 $30.40 $63,232 K $25.42 $39,045 $37,266 $52,874 $28.03 $58,302 $29.43 $61,214 $30.90 $64,272 L $25.84 $39,690 $37,881 $53,747 $28.48 $59,238 $29.91 $62,213 $31.40 $65,312 M $26.26 $40,335 $38,497 $54,621 $28.95 $60,216 $30.40 $63,232 $31.92 $66,394 N $26.69 $40,996 $39,128 $55,515 $29.42 $61,194 $30.89 $64,251 $32.44 $67,475 O $27.12 $41,656 $39,758 $56,410 $29.90 $62,192 $31.40 $65,312 $32.97 $68,578 P $27.57 $42,348 $40,418 $57,346 $30.39 $63,211 $31.91 $66,373 $33.51 $69,701 Q $28.02 $43,039 $41,077 $58,282 $30.89 $64,251 $32.43 $67,454 $34.05 $70,824 R $28.47 $43,730 $41,737 $59,218 $31.39 $65,291 $32.96 $68,557 $34.61 $71,989 S $28.94 $44,452 $42,426 $60,195 $31.90 $66,352 $33.50 $69,680 $35.17 $73,154 T $29.41 $45,174 $43,115 $61,173 $32.42 $67,434 $34.05 $70,824 $35.75 $74,360 U $29.89 $45,911 $43,819 $62,171 $32.95 $68,536 $34.60 $71,968 $36.33 $75,566 V $30.38 $46,664 $44,537 $63,190 $33.49 $69,659 $35.17 $73,154 $36.93 $76,814 W $30.87 $47,416 $45,255 $64,210 $34.04 $70,803 $35.74 $74,339 $37.53 $78,062 X $31.38 $48,200 $46,003 $65,270 $34.60 $71,968 $36.32 $75,546 $38.14 $79,331 Y $31.89 $48,983 $46,751 $66,331 $35.16 $73,133 $36.92 $76,794 $38.76 $80,621 Z $32.41 $49,782 $47,513 $67,413 $35.73 $74,318 $37.52 $78,042 $39.40 $81,952 ZA $32.94 $50,596 $48,290 $68,515 $36.32 $75,546 $38.13 $79,310 $40.04 $83,283 ZB $33.48 $51,425 $49,082 $69,638 $36.91 $76,773 $38.76 $80,621 $40.69 $84,635 ZC $34.03 $52,270 $49,888 $70,782 $37.51 $78,021 $39.39 $81,931 $41.36 $86,029 ZD $34.58 $53,115 $50,694 $71,926 $38.13 $79,310 $40.03 $83,262 $42.03 $87,422 GRADE 118 Please use these pages to find the salary for each Grade and Work Schedule GRADE 119GRADE 115 GRADE 117 135 187 Days 200 Days 210 Days 260 Days 186 Days 200 Days 240 Days 260 Days 200 Days 220 Days 7.33 Hours 8 Hours 8 Hours 8 Hours 7.33 Hours 7.33 Hours 8 Hours 8 Hours 7.33 Hours 7.5 Hours STEP Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually A $37,818 $44,144 $46,351 $57,387 $41,474 $44,596 $58,406 $63,274 $46,824 $52,701 B $38,435 $44,864 $47,107 $58,323 $42,156 $45,329 $59,366 $64,314 $47,586 $53,559 C $39,065 $45,600 $47,880 $59,280 $42,837 $46,062 $60,326 $65,354 $48,363 $54,434 D $39,709 $46,352 $48,670 $60,258 $43,533 $46,809 $61,306 $66,414 $49,155 $55,325 E $40,354 $47,104 $49,459 $61,235 $44,255 $47,586 $62,323 $67,517 $49,961 $56,232 F $41,012 $47,872 $50,266 $62,234 $44,978 $48,363 $63,341 $68,619 $50,782 $57,156 G $41,683 $48,656 $51,089 $63,253 $45,714 $49,155 $64,378 $69,742 $51,603 $58,080 H $42,369 $49,456 $51,929 $64,293 $46,450 $49,947 $65,414 $70,866 $52,453 $59,037 I $43,054 $50,256 $52,769 $65,333 $47,214 $50,768 $66,490 $72,030 $53,304 $59,994 J $43,753 $51,072 $53,626 $66,394 $47,977 $51,589 $67,565 $73,195 $54,169 $60,968 K $44,466 $51,904 $54,499 $67,475 $48,768 $52,439 $68,678 $74,402 $55,063 $61,974 L $45,192 $52,752 $55,390 $68,578 $49,559 $53,289 $69,792 $75,608 $55,957 $62,981 M $45,932 $53,616 $56,297 $69,701 $50,377 $54,169 $70,944 $76,856 $56,866 $64,004 N $46,686 $54,496 $57,221 $70,845 $51,195 $55,048 $72,096 $78,104 $57,804 $65,060 O $47,454 $55,392 $58,162 $72,010 $52,027 $55,943 $73,267 $79,373 $58,743 $66,116 P $48,222 $56,288 $59,102 $73,174 $52,886 $56,866 $74,477 $80,683 $59,696 $67,188 Q $49,003 $57,200 $60,060 $74,360 $53,744 $57,790 $75,686 $81,994 $60,678 $68,294 R $49,812 $58,144 $61,051 $75,587 $54,617 $58,728 $76,915 $83,325 $61,675 $69,416 S $50,620 $59,088 $62,042 $76,814 $55,517 $59,696 $78,182 $84,698 $62,672 $70,538 T $51,443 $60,048 $63,050 $78,062 $56,417 $60,663 $79,450 $86,070 $63,698 $71,693 U $52,293 $61,040 $64,092 $79,352 $57,344 $61,660 $80,755 $87,485 $64,739 $72,864 V $53,142 $62,032 $65,134 $80,642 $58,271 $62,657 $82,061 $88,899 $65,794 $74,052 W $54,006 $63,040 $66,192 $81,952 $59,225 $63,683 $83,405 $90,355 $66,864 $75,257 X $54,897 $64,080 $67,284 $83,304 $60,193 $64,724 $84,768 $91,832 $67,964 $76,494 Y $55,788 $65,120 $68,376 $84,656 $61,175 $65,779 $86,150 $93,330 $69,078 $77,748 Z $56,706 $66,192 $69,502 $86,050 $62,170 $66,850 $87,552 $94,848 $70,207 $79,019 ZA $57,625 $67,264 $70,627 $87,443 $63,193 $67,949 $88,992 $96,408 $71,350 $80,306 ZB $58,570 $68,368 $71,786 $88,878 $64,229 $69,063 $90,451 $97,989 $72,508 $81,609 ZC $59,530 $69,488 $72,962 $90,334 $65,279 $70,192 $91,930 $99,590 $73,696 $82,946 ZD $60,489 $70,608 $74,138 $91,790 $66,342 $71,336 $93,427 $101,213 $74,898 $84,299 GRADE 120 Grade 122 Please use these pages to find the salary for each Grade and Work Schedule GRADE 123 136 220 Days 240 Days 240 Days 260 Days 200 Days 200 Days 210 Days 220 Days 240 Days 260 Days 8 Hours 7.5 Hours 8 Hours 8 Hours 7.33 Hours 7.5 Hours 8 Hours 7.5 Hours 8 Hours 8 Hours STEP Annually Annually Annually Annually Annually Annually Annually Annually Annually Annually A $56,214 $57,492 $61,325 $66,435 $49,976 $51,135 $57,271 $56,249 $65,453 $70,907 B $57,130 $58,428 $62,323 $67,517 $50,782 $51,960 $58,195 $57,156 $66,509 $72,051 C $58,062 $59,382 $63,341 $68,619 $51,618 $52,815 $59,153 $58,097 $67,603 $73,237 D $59,013 $60,354 $64,378 $69,742 $52,453 $53,670 $60,110 $59,037 $68,698 $74,422 E $59,981 $61,344 $65,434 $70,886 $53,318 $54,555 $61,102 $60,011 $69,830 $75,650 F $60,966 $62,352 $66,509 $72,051 $54,183 $55,440 $62,093 $60,984 $70,963 $76,877 G $61,952 $63,360 $67,584 $73,216 $55,063 $56,340 $63,101 $61,974 $72,115 $78,125 H $62,973 $64,404 $68,698 $74,422 $55,972 $57,270 $64,142 $62,997 $73,306 $79,414 I $63,994 $65,448 $69,811 $75,629 $56,881 $58,200 $65,184 $64,020 $74,496 $80,704 J $65,032 $66,510 $70,944 $76,856 $57,804 $59,145 $66,242 $65,060 $75,706 $82,014 K $66,106 $67,608 $72,115 $78,125 $58,757 $60,120 $67,334 $66,132 $76,954 $83,366 L $67,179 $68,706 $73,286 $79,394 $59,710 $61,095 $68,426 $67,205 $78,202 $84,718 M $68,270 $69,822 $74,477 $80,683 $60,692 $62,100 $69,552 $68,310 $79,488 $86,112 N $69,397 $70,974 $75,706 $82,014 $61,675 $63,105 $70,678 $69,416 $80,774 $87,506 O $70,523 $72,126 $76,934 $83,346 $62,686 $64,140 $71,837 $70,554 $82,099 $88,941 P $71,667 $73,296 $78,182 $84,698 $63,712 $65,190 $73,013 $71,709 $83,443 $90,397 Q $72,846 $74,502 $79,469 $86,091 $64,753 $66,255 $74,206 $72,881 $84,806 $91,874 R $74,043 $75,726 $80,774 $87,506 $65,809 $67,335 $75,415 $74,069 $86,189 $93,371 S $75,240 $76,950 $82,080 $88,920 $66,879 $68,430 $76,642 $75,273 $87,590 $94,890 T $76,472 $78,210 $83,424 $90,376 $67,978 $69,555 $77,902 $76,511 $89,030 $96,450 U $77,722 $79,488 $84,787 $91,853 $69,078 $70,680 $79,162 $77,748 $90,470 $98,010 V $78,989 $80,784 $86,170 $93,350 $70,207 $71,835 $80,455 $79,019 $91,949 $99,611 W $80,274 $82,098 $87,571 $94,869 $71,365 $73,020 $81,782 $80,322 $93,466 $101,254 X $81,594 $83,448 $89,011 $96,429 $72,523 $74,205 $83,110 $81,626 $94,982 $102,898 Y $82,931 $84,816 $90,470 $98,010 $73,710 $75,420 $84,470 $82,962 $96,538 $104,582 Z $84,286 $86,202 $91,949 $99,611 $74,913 $76,650 $85,848 $84,315 $98,112 $106,288 ZA $85,659 $87,606 $93,446 $101,234 $76,129 $77,895 $87,242 $85,685 $99,706 $108,014 ZB $87,050 $89,028 $94,963 $102,877 $77,375 $79,170 $88,670 $87,087 $101,338 $109,782 ZC $88,475 $90,486 $96,518 $104,562 $78,636 $80,460 $90,115 $88,506 $102,989 $111,571 ZD $89,918 $91,962 $98,093 $106,267 $79,926 $81,780 $91,594 $89,958 $104,678 $113,402 GRADE 124GRADE 123 137 230 Days 240 Days 260 Days 220 Days 240 Days 260 Days 260 Days 260 Days 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours STEP Annually Annually Annually Annually Annually Annually Annually STEP Annually A $64,805 $67,622 $73,258 $65,085 $71,002 $76,918 $80,746 A $84,781 B $65,854 $68,717 $74,443 $66,141 $72,154 $78,166 $82,077 B $86,174 C $66,921 $69,830 $75,650 $67,214 $73,325 $79,435 $83,408 C $87,589 D $68,025 $70,982 $76,898 $68,323 $74,534 $80,746 $84,781 D $89,003 E $69,129 $72,134 $78,146 $69,432 $75,744 $82,056 $86,154 E $90,459 F $70,270 $73,325 $79,435 $70,558 $76,973 $83,387 $87,568 F $91,936 G $71,410 $74,515 $80,725 $71,720 $78,240 $84,760 $89,003 G $93,454 H $72,570 $75,725 $82,035 $72,882 $79,507 $86,133 $90,438 H $94,973 I $73,766 $76,973 $83,387 $74,078 $80,813 $87,547 $91,915 I $96,512 J $74,962 $78,221 $84,739 $75,293 $82,138 $88,982 $93,434 J $98,093 K $76,194 $79,507 $86,133 $76,525 $83,482 $90,438 $94,952 K $99,694 L $77,427 $80,794 $87,526 $77,774 $84,845 $91,915 $96,491 L $101,317 M $78,697 $82,118 $88,962 $79,042 $86,227 $93,413 $98,072 M $102,981 N $79,985 $83,462 $90,418 $80,326 $87,629 $94,931 $99,674 N $104,666 O $81,291 $84,826 $91,894 $81,646 $89,069 $96,491 $101,296 O $106,371 P $82,616 $86,208 $93,392 $82,966 $90,509 $98,051 $102,960 P $108,118 Q $83,959 $87,610 $94,910 $84,322 $91,987 $99,653 $104,645 Q $109,866 R $85,339 $89,050 $96,470 $85,712 $93,504 $101,296 $106,350 R $111,675 S $86,719 $90,490 $98,030 $87,102 $95,021 $102,939 $108,098 S $113,485 T $88,136 $91,968 $99,632 $88,528 $96,576 $104,624 $109,845 T $115,336 U $89,590 $93,485 $101,275 $89,971 $98,150 $106,330 $111,654 U $117,229 V $91,043 $95,002 $102,918 $91,432 $99,744 $108,056 $113,464 V $119,142 W $92,534 $96,557 $104,603 $92,928 $101,376 $109,824 $115,315 W $121,077 X $94,042 $98,131 $106,309 $94,459 $103,046 $111,634 $117,208 X $123,074 Y $95,570 $99,725 $108,035 $95,990 $104,717 $113,443 $119,122 Y $125,070 Z $97,134 $101,357 $109,803 $97,557 $106,426 $115,294 $121,056 Z $127,109 ZA $98,716 $103,008 $111,592 $99,158 $108,173 $117,187 $123,032 ZA $129,189 ZB $100,335 $104,698 $113,422 $100,778 $109,939 $119,101 $125,050 ZB $131,310 ZC $101,973 $106,406 $115,274 $102,414 $111,725 $121,035 $127,088 ZC $133,453 ZD $103,647 $108,154 $117,166 $104,086 $113,549 $123,011 $129,168 ZD $135,616 GRADE 128 Please use these pages to find the salary for each Grade and Work Schedule GRADE 125 GRADE 126 GRADE 127 138 260 Days 260 Days 260 Days 260 Days 260 Days 260 Days 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours 8 Hours STEP Annually Annually Annually STEP Annually Annually Annually A $93,475 $103,064 $108,222 A $119,309 $131,539 $138,112 B $95,014 $104,749 $109,990 B $121,243 $133,682 $140,358 C $96,554 $106,454 $111,779 C $123,240 $135,866 $142,646 D $98,134 $108,202 $113,610 D $125,237 $138,091 $144,976 E $99,736 $109,970 $115,461 E $127,296 $140,338 $147,347 F $101,358 $111,758 $117,333 F $129,376 $142,626 $149,760 G $103,022 $113,589 $119,267 G $131,477 $144,955 $152,194 H $104,707 $115,440 $121,202 H $133,619 $147,326 $154,690 I $106,413 $117,312 $123,178 I $135,803 $149,739 $157,206 J $108,160 $119,226 $125,195 J $138,029 $152,173 $159,786 K $109,907 $121,181 $127,234 K $140,275 $154,648 $162,386 L $111,717 $123,157 $129,314 L $142,563 $157,186 $165,048 M $113,526 $125,174 $131,435 M $144,893 $159,744 $167,731 N $115,398 $127,213 $133,578 N $147,264 $162,365 $170,477 O $117,270 $129,293 $135,762 O $149,677 $165,006 $173,264 P $119,184 $131,414 $137,966 P $152,110 $167,710 $176,093 Q $121,139 $133,557 $140,234 Q $154,606 $170,435 $178,963 R $123,115 $135,720 $142,522 R $157,123 $173,222 $181,896 S $125,112 $137,946 $144,851 S $159,682 $176,051 $184,850 T $127,171 $140,192 $147,202 T $162,302 $178,922 $187,866 U $129,251 $142,480 $149,614 U $164,944 $181,854 $190,944 V $131,352 $144,810 $152,048 V $167,648 $184,829 $194,064 W $133,494 $147,181 $154,544 W $170,373 $187,845 $197,226 X $135,678 $149,594 $157,061 X $173,160 $190,902 $200,450 Y $137,883 $152,027 $159,619 Y $175,989 $194,022 $203,715 Z $140,150 $154,502 $162,240 Z $178,859 $197,184 $207,043 ZA $142,438 $157,040 $164,882 ZA $181,771 $200,408 $210,434 ZB $144,747 $159,598 $167,565 ZB $184,746 $203,694 $213,866 ZC $147,118 $162,198 $170,310 ZC $187,762 $207,002 $217,360 ZD $149,531 $164,840 $173,098 ZD $190,840 $210,392 $220,917 GRADE 138 Please use these pages to find the salary for each Grade and Work Schedule GRADE 137GRADE 133 GRADE 135GRADE 130 GRADE 132 139 Teacher & Administration:Instructional Assistant: Teacher Substitute - degreed $140.00 / day $14.00 / hour Substitute Elementary and Secondary IA $110.00 / day Teacher Substitutes - non degreed $125.00 / day $100.00 / month Long Term IA Substitute $110.00 / day Long Term & Retired Teacher Substitute $200.00 / day $17.00 / hour IA Summer School/Other $20.00 / hour Permanent Building Substitute $200.00 / day School Administrator - Substitute $350.00 / day Transportation:Administrative Assistant: Curriculum Work $20.00 / hour $14.00 / hour Substitute Administrative Assistant $125.00 / day Summer School $30.00 / hour $18.50 / hour Long Term Administrative Assistant $125.00 / day Remediation/Tutors During School Day $30.00 / hour $19.00 / hour Remediation/Tutors Outside School Day $30.00 / hour $19.00 / hour Other: Homebound and PALS During School Day $30.00 / hour $20.00 / hour ISAEP $30.00 / hour Homebound and PALS Outside School Day $30.00 / hour $18.50 / hour Sign Language $30.00 / hour Teacher Other (Student Inst.) During School Day $30.00 / hour Speech, OT, PT and Psychologist Substitute $250.00 / day Teacher Other (Student Inst.) Outside School Day $30.00 / hour $7,500.00 / summer In-Service Trainer $20.00 / hour Substitute and Long Term $180 / day Over Night Curricular-Related Activity $100.00 / night Teacher Other (Non-Instruction)$20.00 / hour $250 / day Over Night Curricular-Related Activity June/July $300.00 / night Operations On Call $250.00 / week Nutrition:Supplements: Nutrition Associate - Substitute $70.00 / day Secondary Additional Classes above 6 sections $7,500.00 / year Nutrition Manager. - Substitute $90.00 / day National Board Teacher Certification $2,500.00 / year Nutrition Associate - Summer $19.00 / hour Administrative Doctoral Supplement - Onetime single step increase at time of completed degree Nutrition Manager. - Summer $23.00 / hour *Stipends for Classified Employees Region V Adult Ed:Multiple School Nutrition Manager $2,500.00 / year $27.50 / hour $0.50 / hour Part-time Coordinator $30.80 / hour $143.00 / year Part-time Instructional Assistant $20.00 / hour $286.00 / year $572.00 / year Supplements and Substitute Rates: Building Manager - Substitute Custodian: Building Custodian - On Call Bus Driver - extra runs after school day Bus Driver - Summer School Nurse: Floating Nurse School Nutrition Certificate Journeyman * Stipends for Classified Employees will be grandfather to any employee earning this stipend prior to June 30, 2016. Employees hired after July 1, 2017 will not be eligible for this stipend. Master's Card Part-time Instructor 140 High School Middle School Debate Coach $1,800 Department Head $1,500 Department Head $1,500 Interest Block Coordinator $1,500 Drama Coach $2,000 Newspaper Sponsor $1,800 Forensics Coach $1,600 SCA Sponsor $1,800 Junior Class Sponsor $1,600 Special Education Coordinator*$2,800 Senior Class Sponsor $1,600 Yearbook Sponsor $2,600 Literary Magazine Sponsor $1,600 Web Master $1,800 Newspaper Sponsor $1,800 SCA Sponsor $1,800 Scholastic Bowl $1,800 Elementary School Special Education Coordinator*$2,800 Grade Level Coordinator $1,500 Web Master $1,800 Reading Coach $1,500 Yearbook Sponsor $2,600 Web Master $1,800 Unified Coach $900 *Special Education Coordinators will receive the Department Head/Grade Level Coord. Stipend and the Special Education Coordinator Stipend Other Gifted Specialist $1,600 Paid throughout the year Math Specialist $1,500 Paid throughout the year OT/PT/Speech/Psych Coordinator $1,850 Paid throughout the year Special Ed Teacher Fully Licensed $2,500 Paid half on December 31st and half on May 31st Special Ed Teacher Provisionally Licensed $1,250 Paid half on December 31st and half on May 31st RBT License $1,000 Paid half on December 31st and half on May 31st Adult Education $500 - $5,000 Stipend calculated on a per session basis RCPSOnline $1,500 - $4,500 Stipend based on student enrollment Band Director High School $4,600.00 If a Band and/or Choir Director is ultimately responsible Band Director Middle School $3,000.00 for the operations of the program at two schools they Choir Director High School $3,000.00 will get ½ the second school supplement. Choir Director Middle School $1,800.00 141 Band Assistant (1)$2,500 Swimming Head (1)$3,200 Baseball Head (1)$2,400 Band Auxiliary (2)$1,500 Swimming Assistant (1)$2,400 Basketball Head (1)$2,400 Baseball Head (1)$3,700 Tennis Head (1)$3,200 Cheerleading - Fall Head (1)$2,000 Baseball Assistant (2)$2,700 Track Head (1)$3,500 Cheerleading - Fall Assistant (1)$1,550 Basketball Head (1)$4,600 Track Assistant (1)*$2,500 Cheer - Winter Head (1)$2,000 Basketball Assistant (2)$3,600 Volleyball Head (1)$3,500 Cheer - Winter Assistant (1)$1,550 Cheer - Comp (Fall)Head (1)$3,500 Volleyball Assistant (2)$2,600 Football Head (1)$3,700 E-Sports Head (1)$2,000 Volleyball Head (1)$2,400 Lacrosse Head (1)$3,300 High School High School Middle School 142 Roanoke County Public Schools Insurance Rates 2024-2025 143 144 Roanoke County Public Schools 2024-2025 Annual Budget Health Rates Deductible $1,000 / $2,000 Deductible $2,000 / $4,000 Maximum OOP $3,500 / $7,000 Maximum OOP $4,000 / $8,000 Office Visit 20% after deductible Office Visit 20% after deductible Coinsurance 20% after deductible Coinsurance 20% after deductible Prescription Retail $10 / $25 / $40 Prescription Retail $10 / $40 / $70 Prescription Mail (90-day)$20 / $50 / $80 Prescription Mail (90-day)$20 / $80 / $140 Employee RCPS Premium Employee RCPS Premium HRA HRA+Prem Employee RCPS Premium Employee RCPS Premium HRA HRA+Prem 12-Month Wellness - Single 115.8 656.14 771.94 1,389.60 7,873.68 9,263.28 500 9,763.28 64.46 580.1 644.56 773.52 6,961.20 7,734.72 500 8,234.72 12-Month Wellness - Employee + Minor 405.28 752.64 1,157.92 4,863.36 9,031.68 13,895.04 1,000.00 14,895.04 290.06 676.78 966.84 3,480.72 8,121.36 11,602.08 1,000.00 12,602.08 12-Month Wellness - Employee + Spouse 694.74 849.14 1,543.88 8,336.88 10,189.68 18,526.56 1,000.00 19,526.56 515.64 773.48 1,289.12 6,187.68 9,281.76 15,469.44 1,000.00 16,469.44 12-Month Wellness - Family 868.44 1,061.42 1,929.86 10,421.28 12,737.04 23,158.32 1,000.00 24,158.32 644.56 966.84 1,611.40 7,734.72 11,602.08 19,336.80 1,000.00 20,336.80 12-Month Wellness - Family - School Couple 578.96 1,350.90 1,929.86 6,947.52 16,210.80 23,158.32 1,000.00 24,158.32 402.86 1,208.54 1,611.40 4,834.32 14,502.48 19,336.80 1,000.00 20,336.80 12-Month Non-Wellness - Single 289.48 675.44 964.92 3,473.76 8,105.28 11,579.04 500 12,079.04 241.72 563.98 805.7 2,900.64 6,767.76 9,668.40 500 10,168.40 12-Month Non-Wellness - Employee + Minor 675.46 675.44 1,350.90 8,105.52 8,105.28 16,210.80 1,000.00 17,210.80 564 563.98 1,127.98 6,768.00 6,767.76 13,535.76 1,000.00 14,535.76 12-Month Non-Wellness - Employee + Spouse 1,042.12 694.74 1,736.86 12,505.44 8,336.88 20,842.32 1,000.00 21,842.32 870.16 580.1 1,450.26 10,441.92 6,961.20 17,403.12 1,000.00 18,403.12 12-Month Non-Wellness - Family 1,250.54 833.7 2,084.24 15,006.48 10,004.40 25,010.88 1,000.00 26,010.88 1,044.20 696.12 1,740.32 12,530.40 8,353.44 20,883.84 1,000.00 21,883.84 11-Month Wellness - Single 126.32 715.8 842.12 70.32 632.84 703.16 11-Month Wellness - Employee + Minor 442.12 821.06 1,263.18 316.42 738.32 1,054.74 11-Month Wellness - Employee + Spouse 757.9 926.34 1,684.24 562.52 843.8 1,406.32 11-Month Wellness - Family 947.38 1,157.92 2,105.30 703.16 1,054.74 1,757.90 11-Month Wellness - Family - School Couple 631.6 1,473.70 2,105.30 439.48 1,318.42 1,757.90 11-Month Non-Wellness - Single 315.8 736.86 1,052.66 263.68 615.26 878.94 11-Month Non-Wellness - Employee + Minor 736.86 736.86 1,473.72 615.26 615.26 1,230.52 11-Month Non-Wellness - Employee + Spouse 1,136.86 757.92 1,894.78 949.26 632.84 1,582.10 11-Month Non-Wellness - Family 1,364.24 909.48 2,273.72 1,139.12 759.42 1,898.54 10-Month Wellness - Single 138.94 787.38 926.32 77.34 696.14 773.48 10-Month Wellness - Employee + Minor 486.32 903.16 1,389.48 348.06 812.14 1,160.20 10-Month Wellness - Employee + Spouse 833.68 1,018.96 1,852.64 618.78 928.16 1,546.94 10-Month Wellness - Family 1,042.12 1,273.68 2,315.80 773.48 1,160.20 1,933.68 10-Month Wellness - Family - School Couple 694.74 1,621.06 2,315.80 483.42 1,450.26 1,933.68 10-Month Non-Wellness - Single 347.38 810.52 1,157.90 290.06 676.78 966.84 10-Month Non-Wellness - Employee + Minor 810.54 810.52 1,621.06 676.8 676.78 1,353.58 10-Month Non-Wellness - Employee + Spouse 1,250.54 833.68 2,084.22 1,044.20 696.12 1,740.32 10-Month Non-Wellness - Family 1,500.64 1,000.42 2,501.06 1,253.02 835.36 2,088.38 2025 Per Month 2025 Annual Premiums 2025 Per Month 2025 Annual Premiums KeyCare 1000 - PROJECTED 2024-2025 RATES KeyCare 2000 - PROJECTED 2024-2025 RATES 145 Roanoke County Public Schools 2024-2025 Annual Budget Health Rates Deductible $1,000 / $2,000 Deductible $2,000 / $4,000 Maximum OOP $3,500 / $7,000 Maximum OOP $4,000 / $8,000 Office Visit 20% after deductible Office Visit 20% after deductible Coinsurance 20% after deductible Coinsurance 20% after deductible Prescription Retail $10 / $25 / $40 Prescription Retail $10 / $40 / $70 Prescription Mail (90-day)$20 / $50 / $80 Prescription Mail (90-day)$20 / $80 / $140 Employee RCPS Premium Employee RCPS Premium HRA HRA+Prem Employee RCPS Premium Employee RCPS Premium HRA HRA+Prem 2025 Per Month 2025 Annual Premiums 2025 Per Month 2025 Annual Premiums KeyCare 1000 - PROJECTED 2024-2025 RATES KeyCare 2000 - PROJECTED 2024-2025 RATES Year 1 Retiree Wellness - Single 115.8 656.14 771.94 64.46 580.1 644.56 Year 1 Retiree Wellness - Employee + Minor 405.28 752.64 1,157.92 290.06 676.78 966.84 Year 1 Retiree Wellness - Employee + Spouse 694.74 849.14 1,543.88 515.64 773.48 1,289.12 Year 1 Retiree Wellness - Family 868.44 1,061.42 1,929.86 644.56 966.84 1,611.40 Year 1 Retiree Wellness - Family - School Couple 578.96 1,350.90 1,929.86 402.86 1,208.54 1,611.40 Year 1 Retiree Non-Wellness - Single 289.48 675.44 964.92 241.72 563.98 805.7 Year 1 Retiree Non-Wellness - Employee + Minor 675.46 675.44 1,350.90 564 563.98 1,127.98 Year 1 Retiree Non-Wellness - Employee + Spous 1,042.12 694.74 1,736.86 870.16 580.1 1,450.26 Year 1 Retiree Non-Wellness - Family 1,250.54 833.7 2,084.24 1,044.20 696.12 1,740.32 EEWP Retiree Wellness - Single 563.6 208.34 771.94 6,763.20 2,500.08 9,263.28 436.22 208.34 644.56 5,234.64 2,500.08 7,734.72 EEWP Retiree Wellness - Employee + Minor 949.58 208.34 1,157.92 11,394.96 2,500.08 13,895.04 758.5 208.34 966.84 9,102.00 2,500.08 11,602.08 EEWP Retiree Wellness - Employee + Spouse 1,335.54 208.34 1,543.88 16,026.48 2,500.08 18,526.56 1,080.78 208.34 1,289.12 12,969.36 2,500.08 15,469.44 EEWP Retiree Wellness - Family 1,721.52 208.34 1,929.86 20,658.24 2,500.08 23,158.32 1,403.06 208.34 1,611.40 16,836.72 2,500.08 19,336.80 EEWP Retiree Wellness - Family - School Couple 1,513.18 416.68 1,929.86 18,158.16 5,000.16 23,158.32 1,194.72 416.68 1,611.40 14,336.64 5,000.16 19,336.80 EEWP Retiree Non-Wellness - Single 756.58 208.34 964.92 9,078.96 2,500.08 11,579.04 597.36 208.34 805.7 7,168.32 2,500.08 9,668.40 EEWP Retiree Non-Wellness - Employee + Minor 1,142.56 208.34 1,350.90 13,710.72 2,500.08 16,210.80 919.64 208.34 1,127.98 11,035.68 2,500.08 13,535.76 EEWP Retiree Non-Wellness - Employee + Spouse 1,528.52 208.34 1,736.86 18,342.24 2,500.08 20,842.32 1,241.92 208.34 1,450.26 14,903.04 2,500.08 17,403.12 EEWP Retiree Non-Wellness - Family 1,875.90 208.34 2,084.24 22,510.80 2,500.08 25,010.88 1,531.98 208.34 1,740.32 18,383.76 2,500.08 20,883.84 Other Retiree Wellness - Single 771.94 771.94 9,263.28 9,263.28 644.56 644.56 7,734.72 7,734.72 Other Retiree Wellness - Employee + Minor 1,157.92 1,157.92 13,895.04 13,895.04 966.84 966.84 11,602.08 11,602.08 Other Retiree Wellness - Employee + Spouse 1,543.88 1,543.88 18,526.56 18,526.56 1,289.12 1,289.12 15,469.44 15,469.44 Other Retiree Wellness - Family 1,929.86 1,929.86 23,158.32 23,158.32 1,611.40 1,611.40 19,336.80 19,336.80 Other Retiree Non-Wellness - Single 964.92 964.92 11,579.04 11,579.04 805.7 805.7 9,668.40 9,668.40 Other Retiree Non-Wellness - Employee + Minor 1,350.90 1,350.90 16,210.80 16,210.80 1,127.98 1,127.98 13,535.76 13,535.76 Other Retiree Non-Wellness - Employee + Spouse 1,736.86 1,736.86 20,842.32 20,842.32 1,450.26 1,450.26 17,403.12 17,403.12 Other Retiree Non-Wellness - Family 2,084.24 2,084.24 25,010.88 25,010.88 1,740.32 1,740.32 20,883.84 20,883.84 Cobra - Single 984.22 821.82 Cobra - Employee + Minor 1,377.92 1,150.54 Cobra - Employee + Spouse 1,771.60 1,479.26 Cobra - Family 2,125.92 1,775.12 146 Roanoke County Public Schools 2024-2025 Annual Budget Dental Rates Annual Plan Title Employee RCPS Premium Employee RCPS Premium Change 12-Month - Subscriber 8.64 25.38 34.02 103.68 304.56 408.24 - 12-Month - Subscriber + 1 Person 22.94 32.38 55.32 275.28 388.56 663.84 - 12-Month - Family 47.64 48.06 95.70 571.68 576.72 1,148.40 - 12-Month - Family School Couple 27.82 67.86 95.68 333.84 814.32 1,148.16 - 11-Month - Subscriber 9.44 27.70 37.14 - 11-Month - Subscriber + 1 Person 25.02 35.32 60.34 - 11-Month - Family 51.96 52.44 104.40 - 11-Month - Family School Couple 30.36 74.04 104.40 - 10-Month - Subscriber 10.38 30.46 40.84 - 10-Month - Subscriber + 1 Person 27.52 38.86 66.38 - 10-Month - Family 57.16 57.68 114.84 - 10-Month - Family School Couple 33.40 81.44 114.84 - Retiree - Subscriber 50.38 50.38 604.56 604.56 - Retiree - Subscriber + 1 Person 82.26 82.26 987.12 987.12 - Retiree - Family 143.26 143.26 1,719.12 1,719.12 - Cobra - Subscriber 34.70 - Cobra - Subscriber + 1 Person 56.42 - Cobra - Family 97.62 - 2025 Per Month 2025 Annual Premiums 147 148 Roanoke County Public Schools Insurance Rates 2024-2025 149 150 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms A Accrual basis of accounting – The basis of accounting that is followed by the Proprietary Funds. Under this method of accounting, revenues are recorded when they are both measurable and earned. Expenditures are recorded when the fund liability is incurred, if measurable. Administration – Activities concerned with providing executive leadership of the school division. Adopted budget – The budget approved by the School Board and enacted by the County of Roanoke Board of Supervisors through a budget appropriation ordinance. Advanced placement program (AP) – An intensive program of college-level courses and examinations that provides high school students with an opportunity to earn advanced placement, college credit, or both, at participating universities and colleges across the country. The AP program bridges the transition from secondary school to college by offering students an opportunity to develop their academic strengths through rigorous curricula and challenging national examinations and by exposing them to academic experiences usually reserved for college students. American college testing exam (ACT) – The ACT is a national college admissions examination whose results are accepted by all four-year colleges and universities in the U.S. Americans with disabilities act (ADA) – A federal law that prohibits discrimination against individuals with disabilities and requires employers to provide reasonable accommodations to help those with disabilities perform their jobs. An individual with a disability is defined as a person with a serious physical or mental impairment that substantially limits a major life activity. Annual Comprehensive Financial Report (ACFR) – Thorough and detailed presentation of the issuing body’s financial condition and activities for the fiscal year. A (continued) Appropriating body – The legislative body (County of Roanoke Board of Supervisors) that legally authorizes the formal allocation of funds by the Roanoke County School Board. Appropriation – The legal authorization granted by a legislative body to make expenditures and to incur obligations for a specific purpose. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Appropriation ordinance – The official enactment by the County of Roanoke Board of Supervisors establishing the legal authority for the Roanoke County School Board to obligate and expend resources. Assessed value – The value placed on property for tax purposes and used as a basis for division of the tax burden. Association of School Business Officials International (ASBO) – Founded in 1910, an educational association that supports school business professionals who are passionate about quality education. ASBO provides programs, services, and a global network to promote the highest standards of school business management, professional growth, and the effective use of educational resources. Attendance and health – Activities concerned with tracking and managing student attendance and providing health services in our schools. Audio visual (AV) – Using both a sound and a visual component, such as web streaming, video conferencing and live broadcast services. Average daily membership (ADM) – The aggregate membership of a school division divided by the number of days school is in session. ADM between the first day of school and March 31 of each year is used by the Virginia Department of Education to allocate State funding for education to each school division. 151 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms B Bi-directional amplifier (BDA) – Signal boosters that sustain two-way radio communications throughout a facility. Bond – A written promise, generally under seal, to pay a specific sum of money at a fixed time in the future, called the date of maturity and carrying interest at a fixed rate, usually payable periodically. Budget – A financial plan for a given period, usually a fiscal year, containing an estimate of proposed expenditures and a proposed means of financing them. Budget calendar – A schedule of activities, responsibilities, and deadlines related to budget development and adoption. Budgetary control – The control or management of expenditures in accordance with an approved budget with a responsibility to keep expenditures within the authorized amounts. Building automation controls network (BACnet) – A protocol that provides mechanisms for computerized building automation devices to exchange information, regardless of the building service they perform. C Capital assets – Long-lived tangible assets obtained or controlled from past transactions, events, or circumstances. Capital assets include buildings, equipment, or improvements other than buildings and land. Capital Improvement Plan (CIP) – Planning tool used to identify funding and allocate resources for large ongoing capital needs exclusive of large routine maintenance needs. Projects on the CIP are typically greater than $500,000 in value and may be funded by cash or by the sale of bonds. Capital Improvement Program – Entire program encompassing all the planning tools used to fund and allocate future resources for the following plans: Fleet Replacement Plan, Technology Replacement Plan, Nutrition Equipment Plan, Capital Improvement Plan, and Capital Maintenance Plan. C (continued) Capital Maintenance Plan (CMP) – Planning tool used to allocate resources for large ongoing capital maintenance needs for all School Division facilities. Capital Projects Fund – Fund used to account for financial resources to be used in the acquisition or construction of school sites and buildings and other major capital facilities. Career and technical education (CTE) – Educational programs that specialize in the skilled trades, applied sciences, modern technologies, and career preparation. Categorical aid – Funding targeted toward a specific student population or that fulfills a particular state or federal regulation. Chart of accounts – A list of all accounts in an accounting system by which users can record transactions. This is made up of a Main Account and related OL1 plus Financial Dimensions (Department, Division, Fund, Function, Program, and where applicable Location and Project). Children’s Services Act (CSA) – The Children's Services Act, previously the Comprehensive Services Act, is now the name for a law enacted in 1993 that establishes a single state pool of funds to support services for eligible youth and their families. State funds, combined with local community funds, are managed by local interagency teams who plan and oversee services to youth. Comprehensive Plan – In accordance with the Code of Virginia, the division- wide comprehensive, unified, long-range plan based on data collection, an analysis of the data, and how the data will be utilized to improve classroom instruction and student achievement. (See also Strategic Plan) Cost-per-pupil – The cost-per-pupil allocation provides an overall view of the cost of instructional programs that can be used to compare how school systems spend their funds. Identifying all direct and indirect costs associated with an instructional program and dividing by the unduplicated count of students enrolled in the program determine the cost-per-pupil allocation. 152 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms D D365 – Fully-integrated enterprise resource system for mid-size to large enterprises. It is the most robust, scalable, and functionally rich enterprise resource planning system in the Microsoft family of products providing core accounting, budgeting, purchasing and other functionalities. Debt – An obligation resulting from the borrowing of money. Debt service – Payment of interest and repayment of principal on debt incurred to fund capital projects. Department – This is a specialized functional area responsible for certain operations in the School Division. For example, Elementary Instruction, Human Resources, Superintendent. This is also one of the required financial dimensions in the chart of accounts. Depreciation – Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. Division – This is how departments are further segregated into areas of special expertise. For example, Math, English, Instructional Contracts, Maintenance Operations, etc. This is also one of the required financial dimensions in the chart of accounts. E Emergency contingency – Cash reserves to address shortfalls in revenue and/or unanticipated significant expenditure increases after the budget is adopted. Employee benefits – Payments required as part of regular employee compensation including social security, retirement contributions, health and dental insurance, and state group life insurance. Encumbrances – Obligations in the form of purchase orders, contracts, or other commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. E (continued) English as a second language (ESL) – The use or study of the English language by non-native speakers in an English-speaking environment. E-rate – Federal program sponsored by the Federal Communications Commission to provide discounts for telecommunication services. The program helps support schools and libraries to obtain affordable broadband. Every Student Succeeds Act of 2015 (ESSA) – On December 10, 2015, Every Student Succeeds Act (ESSA) was signed into law, and it replaced the No Child Left Behind (NCLB) Act of 2001. The act requires state accountability systems to address academic achievement, academic progress, graduation rates, progress in English language learners gaining proficiency, and school quality. This act was a major expansion of federal authority over state and local educational programs which placed significant administrative and fiscal burdens on local school divisions. Expenditure – The cost of goods received, or services rendered whether payment for such goods and services has been made or not. Expenditures per pupil – Expenditures for a given period divided by the total number of pupils. F Facilities – Activities concerned with acquiring land and buildings, remodeling buildings, constructing buildings and additions to buildings, installing or extending service systems and other built-in equipment, and improving sites. Federal aid – Federal aid is budgeted by the federal government for federal programs a year in advance of actual use by the localities. Financial dimension – These are specific fields in D365 that represent parts of the chart of accounts for recording transactions in the accounting system. 153 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms F (continued) Fiscal year (FY) – A twelve-month period to which the annual budget applies and at the end of which the entity determines its financial position and results of operation. Local school divisions in the Commonwealth of Virginia have fiscal years that begin July 1 and end June 30. Five C’s (5C’s) – Strategic framework implemented by RCPS to cultivate an atmosphere of deeper learning. The 5C’s are collaboration, communication, creativity, critical thinking, and citizenship. Fleet Replacement Plan – Planning tool used to identify funding and allocate resources for maintaining and replacing all fleet vehicles on a 15-year cycle. Free and reduced meals – This program is required for participation in the federally-funded school lunch program under the National School Lunch and Child Nutrition Acts. This program provides free or reduced-price meals to children determined to be eligible under the program. Full-time equivalent (FTE) – A method of calculating hourly or part-time employees on a full-time position basis. A full-time equivalent position equals 10 months for teaching employees and other instructional support employees (bus drivers, instructional assistants, and nutrition employees) and 12 months for administrative and classified employees. For example, a teacher working half a day would equate to a 0.5 FTE. Function – This is a mandatory reporting unit dictated by the Virginia Department of Education for annual reporting purposes. This is also one of the required financial dimensions in the chart of accounts. This is the basis for the budget appropriation. Fund – An independent accounting entity with a self-balancing set of accounts, which are segregated for the purpose of carrying out specific activities in accordance with special regulations, restrictions, or limitations. This is also one of the required financial dimensions in the chart of accounts. Fund balance – The excess of assets of a fund over its liabilities and reserves. G General Fund – A type of government fund used to account for revenues and expenditures for regular day-to-day operations. The primary sources of revenue for this fund are local taxes and State aid for education. Generally accepted accounting principles (GAAP) – The conventions, rules, and procedures that serve as the norm for the fair presentation of financial statements. Government Accounting Standards Board (GASB) – The source of generally accepted accounting principles (GAAP) used by state and local governments in the United States. Government Finance Officers Association (GFOA) – A professional association of approximately 19,000 state, provincial, and local government finance officers in the United States and Canada. Governmental funds – Governmental Funds are used to account for activities primarily supported by taxes, grants, and similar revenue sources and include the General Fund, Grant Fund, Nutrition Fund, Student Activity Fund, and Capital Projects Fund. Grant – A contribution by one organization to another for a specific purpose. H Health reimbursement account (HRA) – A defined-contribution plan maintained by an employer for its employees to cover medical expenses. The School Board contributes $500 to employee-only plans and $1,000 for all other plans for employees covered under the KeyCare 1000 or KeyCare 2000 health insurance plans. Heating, ventilation, air conditioning (HVAC) – The technology of indoor and vehicular environmental comfort. 154 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms I Individualized Education Program (IEP) – A written statement indicating the primary special education placement and related services a student with disabilities will receive. The IEP is developed mutually by the student’s parents and by a team of Roanoke County Public Schools specialists. Individuals with Disabilities Education Act (IDEA) – Federal law that determines how states and local education agencies provide early intervention, special education, and related services to children with disabilities for all states and school districts that accept IDEA funding. Information technology (IT) – The use of computers to store, retrieve, transmit, and manipulate data or information, often in the context of a business or other enterprise. Instruction – Programs and services dealing directly with the interaction between teachers and students as well as the activities associated with curriculum development and instructional staff training. Instruction may be provided for students in a school classroom, in another location such as a home, or in other learning situations such as distance learning. Instructional assistant (IA) – Position who provides support to teachers, instructors and faculty members in an educational setting. Insurance – A contract between an individual or business with an insurance company to help provide financial protection and mitigate the risks associated with certain situations or events. Internal Service Funds – Funds used to account for the financing of goods or services provided by one department to other departments on a cost- reimbursement basis and include the Health Insurance Fund, Dental Insurance Fund, and Risk Management Fund. International baccalaureate (IB) – An internationally recognized advanced academic program for grades 11 and 12. This program provides college level course work in six academic areas and provides high school students with an opportunity to earn advanced placement, college credit, or both, at participating universities and colleges across the country. K KeyCare 1000 – The lower-deductible health reimbursement account offered to employees and contracted with Anthem Blue Cross Blue Shield. KeyCare 2000 – The higher-deductible health reimbursement account offered to employees and contracted with Anthem Blue Cross Blue Shield. L Learning Experience through Active Play (LEAP) – Tuition-based preschool program for employee’s students. Line-Item budget – A budget listing the specific objects regarding expenditures for personnel, goods, and services that the schools intend to purchase during the fiscal year. Local composite index (LCI) – The relative wealth index used by the State to equalize state aid to localities. Location – This is a physical building in the School Division. This is also one of the financial dimensions in the chart of accounts. M Magisterial district – A civil division used for conducting elections or recording land ownership that are not government themselves. The County of Roanoke is divided into five magisterial districts: Catawba, Cave Spring, Hollins, Windsor Hills, and Vinton. Main account – This is a required part of the chart of accounts that defines the lowest level of what is being received or paid for. For example, it could be the gifted tuition income or teacher salaries. Market value – The amount for which something can be sold on the given market. 155 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms M (continued) Miles per gallon (MPG) – The fuel economy of an automobile is related to the distance traveled and the amount of fuel used. Mission statement – A concise explanation of an organization's reason for existence and describes its purpose, intention and overall objectives. Modified accrual basis of accounting – The basis of accounting that is followed by Governmental Funds and Agency Funds. Under this method of accounting, revenues are recorded when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest and principal on long-term debt which is recorded when due, are recorded when the fund liability is incurred, if measurable. Multiple disabilities – Students with multiple disabilities are served through special education programs that meet the students’ individual needs. N Navy National Defense Cadet Corps (NNDCC) – A military-style training program for secondary school students sponsored by the United States Navy. It includes a wide variety of subjects including citizenship, naval orientation, naval operations/organization, naval history, navigation, seamanship, leadership, national astronomy, electronic, oceanology, drills, commands, and ceremonies. O Object level 1 (OL1) – This is a financial dimension in the chart of accounts that controls the budgeted appropriation. Object – Expenditure classification based upon the types of goods purchased or services obtained, including personal services, employee benefits, purchased services, other charges, materials/supplies, equipment, and transfers. O (continued) Operating funds – Funds that collapse for financial reporting purposes. The General Fund, Fleet Replacement Fund, Instructional Resources Fund, and Technology Replacement Fund are considered operating funds. Operations and maintenance – Activities concerned with keeping the grounds, buildings, and equipment in effective working condition. This includes the activities of maintaining safety in buildings, on the grounds, and in the vicinity of schools. Other postemployment benefits (OPEB) – The benefits, other than pensions, that a state or local government employee receives as part of his or her package of retirement benefits. Other uses of funds – Several outlays of governmental funds are properly not classified as expenditures, but still require budgetary or accounting control. These include debt service payments (principal and interest) and certain transfers of monies from one fund to another. P Performance measurement – Commonly used term for service efforts and accomplishments reporting. Personnel lapse – Savings from turnover when a new hire is paid less than the incumbent and savings while a position remains vacant. Phonological awareness literacy screening (PALS) – The essential screening, diagnostic, and progress monitoring tool for measuring the fundamental components of literacy. Physical Therapist/Occupational Therapist (PT/OT) – Movement experts who optimize the quality of life through prescribed exercise, hands-on care, and patient education. Pre-advanced placement (Pre-AP) – Classes meant to prepare high school students for AP (college-level) classes. 156 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms P (continued) Preschool – A classroom-based program for children under the age of five. Professional learning community (PLC) – An ongoing process in which educators work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. Program – This is a mandatory reporting unit dictated by the Virginia Department of Education for annual reporting purposes. This is also one of the required financial dimensions in the chart of accounts. Project – A set of tasks that must be completed within a defined timeline to accomplish a specific set of goals. A project number is assigned to each approved capital project or grant. It is used to track the revenue and/or expenditures separately. This is one of the financial dimensions in the chart of accounts. Pupil transportation – Activities concerned with transporting students to and from school, as provided by state and federal law. This includes trips between home and school and trips to and from school activities. R Revenue – A term used to represent income, or money received and available to fund spending. Roanoke County Public Schools (School Division) – The public school educating the students in preschool through grade 12 and residing in the boundaries of the County of Roanoke, Virginia. Roanoke County School Board – An elected body created according to state law and vested with the responsibility for elementary and secondary public education in Roanoke County, Virginia. S School nutrition – Activities concerned with providing nutritious meals to students. School Nutrition Association of Virginia (SNA-VA) – A national, nonprofit professional organization representing more than 58,000 members who provide high-quality, low-cost meals to students across the Commonwealth. Science, technology, engineering, math (STEM) – A curriculum based on the idea of educating students in four specific disciplines – science, technology, engineering, and mathematics—in an interdisciplinary and applied approach. Special education programs – Services provided for eligible students in preschool through grade 12 countywide. Specific programs include hearing impairments, speech or language impairments, visual impairments, emotional disturbance, orthopedic impairments, other health impairments, specific learning disabilities, deaf-blindness, multiple disabilities, autism, traumatic brain injury, developmental delay, intellectual disabilities, and support services Special revenue funds – Special revenue funds account for the proceeds of specific revenue sources, which are legally restricted or committed to be expended for specified purposes. These funds include: Grant Fund, Nutrition Services Fund, and the Student Activity Fund. Standardized assessment test (SAT) – A standardized test administered by the College Board (a non-profit organization) typically taken by students in high school to measure reading, mathematics, and writing skills that are needed for academic courses in college. Standards of learning (SOL) – State-mandated testing that occurs in the spring. Verified credits for graduation are based on the achievement by the student of a passing score. Standards of quality (SOQ) – The General Assembly and the Virginia Board of Education determine the SOQ for public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and specify that each school division shall maintain schools that meet those requirements for accreditation prescribed by the Virginia Board of Education. 157 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms S (continued) State standards of accreditation – The standards for the accreditation of public schools in Virginia are designed to ensure that an effective educational program is established and maintained in Virginia’s public schools. The Code of Virginia requires the Virginia Board of Education to promulgate regulations establishing standards of accreditation of public elementary and secondary schools. A school can be assigned one of the following ratings: fully accredited, accredited with warning, or conditionally accredited. Step – An incremental increase within the same grade in the pay plan. For the Teacher, Librarian, and School Counselor Pay Plan this represents years of service. For the Non-teaching Job Positions Pay Plan this represents an annual movement but does not necessarily reflect actual years of service. Strategic plan – In accordance with the Code of Virginia, each public school shall prepare a comprehensive, unified, long-range plan, which the relevant school board shall consider in the development of its division-wide comprehensive plan (see also Comprehensive Plan). Strategic planning process – The process of internal and external accountability derived from the continuous cycle of study, implementation, and evaluation of the Comprehensive Plan and the Strategic Plan to provide evidence to stakeholders and outside accrediting agencies of the purposeful planning, data-based decision making, and accountability for student achievement and organizational effectiveness. Student assistance programming (SAP) – A scientifically proven program to promote academic success and positive development. Student council association (SCA) – A leadership learning organization for student leaders within the school. Student information system (SIS) – The system that supports all aspects of a student’s educational experience and includes demographic data and information related to scheduling, attendance, discipline, health, grades, test results, and academic programs. T Technology – Activities concerned with providing and maintaining the infrastructure and related materials and equipment to support the use of technology for instructional and operational/managerial purposes. Technology replacement plan – Planning tool used to identify funding and allocate resources for maintaining and replacing all information technology needs in the School Division. Therapy services – Physical and occupational therapy services for special education students with physical and sensory disabilities who require additional support to benefit from their academic programs. Title I – Federal program established under Elementary and Secondary Education that provides financial assistance to school divisions with high numbers or percentages of children from low-income families to help ensure that all children meet challenging state academic content and achievement standards. Title II – Federal program established under Elementary and Secondary Education that provides support programs to increase academic achievement by increasing the number of qualified teachers in classrooms; increasing the number of qualified principals and assistant principals in schools; and increasing the effectiveness of teachers and principals by holding school divisions and schools accountable for improvements in student academic achievement. Title III – Federal program established under Elementary and Secondary Education that provides funds to support English learners and their families. Title IV – Federal program established under Elementary and Secondary Education that provides funds for programs and activities to improve students' academic achievement by increasing the capacity of local school divisions to: provide all students with a well-rounded education; improve school conditions for learning; and improve the use of technology in order to improve the academic achievement and digital literacy of all students. 158 Roanoke County Public Schools 2024-2025 Annual Budget Glossary of Terms and Acronyms T (continued) Title VI-B – Federal program established under Individuals with Disabilities Education Act (IDEA) that provides funds for special education. Funding is calculated on the total number of special education students ages 2-21 and supports staff actively involved in the referral, eligibility, placement and service delivery for special education students. Transfers (from / to) – Budget line items used to reflect movement of money between departments or funds. Turnover – Rate at which an employer gains and loses employees. V Vacancy – Savings generated in the employee compensation accounts due to positions being unfilled. Virginia Department of Education (VDOE) – State agency that oversees the educational program in Virginia. The mission of the Virginia Department of Education is to advance equitable and innovative learning. Virginia High School League (VHSL) – an alliance of Virginia’s public and approved non-boarding, non-public high schools that promotes education, leadership, sportsmanship, character and citizenship for students by establishing and maintaining high standards for school activities and competitions. Virginia index of performance (VIP) – A program that recognizes schools and school divisions for the achievement of excellence goals established by the governor and Virginia Board of Education and provides incentives for continuous improvement. Virginia preschool initiative (VPI) – A State-funded program that extends classroom time for qualifying unserved, at-risk four-year old children. V (continued) Virginia Public School Authority (VSPA) – The purpose of the Virginia Public School Authority is to purchase local school bonds with any available funds including bonds issued by the VSPA for such purpose. The bonds may be sold at public or private sale, and for such price and on such terms as the Authority shall determine. Virginia Retirement System (VRS) – The VRS administers pension plans and other benefits for Virginia’s public sector employees. Approximately 825 employers participate in VRS, including state agencies, public colleges and universities, local public school divisions and political subdivisions. Political subdivisions include counties, cities, towns, special authorities and commissions. VRS has approximately 340,000 active members and 185,000 retirees and beneficiaries. Vocational education – Training for a specific occupation in agriculture, trade, or industry through a combination of theoretical teaching and practical experience provided by many high schools in their commercial and technical divisions, and by special institutions of collegiate standing. W Working in Support of Education (W!SE) – A non-profit dedicated to improving lives through programs that develop financial literacy and readiness for college and careers. 159 Roanoke County Public Schools does not discriminate with regard to race, color, age, national origin, sex, or handicapping condition in an educational and/or employment policy or practice. Questions and/or complaints should be addressed to the Director of Administration (Title IX Coordinator) at (540) 562-3900 ext. 10121 or the Director of Pupil Personnel Services (504 Coordinator) at (540) 562-3900 ext. 10181. 160 Page 1 of 2 ACTION NO. ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: RESOLUTION APPROVING THE COUNTY’S PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST KROGER AND ITS RELATED CORPORATE ENTITIES, AND DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY’S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY’S PARTICIPATION IN THE SETTLEMENTS SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of opioid settlement agreement with Kroger. BACKGROUND: The opioid epidemic that has cost thousands of human lives across the country also impacts the County of Roanoke by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by Roanoke County’s various departments and agencies. Roanoke County has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of Roanoke County. Roanoke County has filed suit against Kroger and certain of its related corporate entities for its role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed Roanoke County. The County’s suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic. Page 2 of 2 A settlement proposal has been negotiated that will cause Kroger to pay over a billion dollars nationwide to resolve opioid-related claims against it. The County has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that this pending settlement with Kroger shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, and Walgreens. DISCUSSION: The County’s outside opioid litigation counsel has recommended that the County participate in the settlement in order to recover its share of the funds that the settlement would provide. FISCAL IMPACT: It is anticipated that, if sufficient locality-participation is achieved in Virginia, the County would receive direct distributions of approximately $160,286 (over 11 years), and would receive approximately $34,604 additional funds that would flow through the Virginia Opioid Abatement Authority. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2025 RESOLUTION APPROVING THE COUNTY’S PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST KROGER AND ITS RELATED CORPORATE ENTITIES, AND DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY’S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY’S PARTICIPATION IN THE SETTLEMENTS WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts the County of Roanoke by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by Roanoke County’s various departments and agencies; and WHEREAS, Roanoke County has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of Roanoke County; and WHEREAS, a settlement proposal has been negotiated that will cause Kroger to pay over a billion dollars nationwide to resolve opioid -related claims against it; and WHEREAS, the County has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that this pending settlement with Kroger shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, and Walgreens; and WHEREAS, the County’s outside opioid litigation counsel has recommended that the County participate in the settlement in order to recover its share of the funds that the settlement would provide; and WHEREAS, the County Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County approves of the County’s participation in the proposed settlement of opioid-related claims against Kroger and its related corporate entities, and directs the County Attorney and/or the County’s outside counsel to execute the documents necessary to effectuate the County’s participation in the settlements, including the required release of claims against Kroger. Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Emergency Ordinance to appropriate funds for the Fiscal Year 2024-2025 for Roanoke County Public Schools Categories SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Emergency ordinance to appropriate funds for fiscal year 2024 -2025 Roanoke County Public Schools (RCPS) Categories. BACKGROUND: The fiscal year 2024-2025 Roanoke County Public Schools categories were presented to the Board of Supervisors during a briefing held on April 9, 2024. Since then, the categories have been revised to reflect revised revenues. The revised categories were adopted by the Roanoke County School Board on June 10, 2024. The original categories were advertised in the Roanoke Times on April 14, 2024 and a public hearing was held on April 23, 2024. There is no requirement to hold a second hearing. Attached for your approval is an ordinance for the Roanoke County Public Schools fiscal year 2024-2025 categories. DISCUSSION: The total Roanoke County Public Schools categories for fiscal year 2024 -2025 is $376,954,726 and the categories are as follows: Page 2 of 2 Schools Instruction $ 153,554,539 Schools Admin, Attendance & Health 9,849,934 Schools Pupil Transportation 11,543,443 Schools Operation and Maintenance 21,106,680 Schools Food Service & Other Non-instructional Operations 8,830,427 Schools Facilities 102,452,176 Schools Debt and Fund Transfers 24,453,319 Schools Technology 15,275,409 Schools Non-Categorical Spending 29,888,799 Total School Categories $ 376,954,726 The Non-Categorical Spending category represents $23,584,888 for the Schools Health Insurance Fund, $1,714,101 for the Schools Dental Insurance Fund, $408,203 for the Schools Risk Management Fund, $142,790 for the Schools Other Post -Employment Benefits Trust Fund, and $4,038,817 in Student Activity Funds. FISCAL IMPACT: Approval of the fiscal year 2024-2025 Roanoke County Public Schools appropriation ordinance provides funding for the Schools effective July 1, 2024. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the Roanoke County Public Schools fiscal year 2024-2025 categories appropriation ordinance and upon a fourth -fifths vote to waive the second reading of the ordinance. Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 EMERGENCY ORDINANCE TO APPROPRIATE FUNDS FOR THE FISCAL YEAR 2024-2025 ROANOKE COUNTY PUBLIC SCHOOLS CATEGORIES WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 23, 2024 concerning the adoption of the annual budget for Roanoke County which included the Roanoke County Public Schools categories for fiscal year 2024-2025; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said categories on June 25, 2024, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 25, 2024, and the second reading of this ordinance was waived after a four- fifths vote, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective categories for the period beginning July 1, 2024, and ending June 30, 2025, for the functions and purposes indicated: Page 2 of 3 2. That the Non-Categorical Spending represents $23,584,888 for the Schools Health Insurance Fund, $1,714,101 for the Schools Dental Insurance Fund, $408,203 for the Schools Risk Management Fund, $142,790 for the Schools Other Post-Employment Benefits Trust Fund, and $4,038,817 in Student Activity Funds. Appropriation Amount Revenues: Schools Instruction 153,554,539$ Schools Administration, Attendance, and Health 9,849,934$ Schools Pupil Transportation 11,543,443$ Schools Operation and Maintenance 21,106,680$ Schools Food Service and Other Noninstructional Operations 8,830,427$ Schools Facilities 102,452,176$ Schools Debt and Fund Transfers 24,453,319$ Schools Technology 15,275,409$ Schools Non-Categorical Spending 29,888,799$ 376,954,726$ Expenditures: Schools Instruction 153,554,539$ Schools Administration, Attendance, and Health 9,849,934$ Schools Pupil Transportation 11,543,443$ Schools Operation and Maintenance 21,106,680$ Schools Food Service and Other Noninstructional Operations 8,830,427$ Schools Facilities 102,452,176$ Schools Debt and Fund Transfers 24,453,319$ Schools Technology 15,275,409$ Schools Non-Categorical Spending 29,888,799$ 376,954,726$ County of Roanoke, Virginia Fiscal Year 2024-2025 Roanoke County Public Schools Categories First Reading June 25, 2024; Second Reading Waived Total Revenue - Schools Categories Total Expenditures - Schools Categories Page 3 of 3 3. That all funded outstanding categorical encumbrances at June 30, 2024, are re-appropriated to the 2024-2025 fiscal year to the same category for which they are encumbered in the previous year. 4. That all appropriations unexpended and remaining at the end of this fiscal year shall, pursuant to Section 22.1-100 of the Code of Virginia, revert to the fund of the Board of Supervisors from which derived, with the expectation that such funds will be re-appropriated back to Roanoke County Public Schools for use the next year, in accordance with Section 10-6 of the County’s Comprehensive Financial Policy. 5. This ordinance shall take effect July 1, 2024. Page 1 of 3 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Franco and Dawn DeBartolo to obtain a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1, Low Density Residential District, located at 3663 Chaparral Drive, Cave Spring Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for short-term rental in a residential district. BACKGROUND: · The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” · A short-term rental has several use and design standards. In the R -1 and R-2 zoning districts, a special use permit is required for a short-term rental on lots less than five (5) acres in size. DISCUSSION: The Planning Commission held a public hearing on this application on June 4, 2024. One (1) citizen spoke during the public hearing. His concerns included the maintenance Page 2 of 3 of the access easement, liability insurance related to the access easement, future owners of the property assisting with maintenance of the easement and having liability insurance, and the special use permit passing to future owners. The Planning Commission discussed the ingress-egress easement, the applicant's willingness to contribute to the maintenance of the easement, the applicant providing information about their liability insurance, the special use permit conditions, the short- term rental being in operation for over a year with no complaints, the property owner lives on the property, the use is only for the accessory structure, the surrounding land use, and the future land use designation. The Planning Commission recommends approval of the special use permit for a short - term rental with the following conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). 2. The number of overnight guests shall not exceed two (2) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit to operate a short -term rental on approximately 2.99 acres on property zoned R-1, Low Density Residential District, with the following conditions: Page 3 of 3 1. The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). 2. The number of overnight guests shall not exceed two (2) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. STAFF REPORT Petitioner: Franco and Dawn DeBartolo Request: To obtain a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1, Low Density Residential District Tax Parcel: #087.09-03-03.00-0000 (approximately 890 square feet). 2. The number of overnight guests shall not exceed two (2) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. EXECUTIVE SUMMARY: Franco and Dawn DeBartolo are petitioning to obtain a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1, Low Density Residential District, located at 3663 Chaparral Drive in the Cave Spring Magisterial District. The short-term rental is proposed for an accessory structure located on the property. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use designation of this parcel as Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” Section 30-85-24.55 of the Roanoke County Zoning Ordinance contains the following use and design standards for short-term rentals: (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Since the property for this proposed short-term rental is zoned R-1 and is not five (5) acres or greater, a special use 2. ANALYSIS OF EXISTING CONDITIONS Background – The existing site is comprised of approximately 2.99 acres and contains a single-family residence and an accessory structure. The Roanoke County assessment records have estimated that this residence was built in 1964. There were permits obtained to build the accessory structure in October 2015 and the structure was completed in March 2016. The applicant purchased the property in March 2022. The accessory structure has been used as a short-term rental since September 2023. A zoning violation notice was sent to the applicant in February 2024 and upon receiving the letter the applicant contacted staff to begin the process of obtaining a special use permit for the short-term rental use. The home has four (4) bedrooms, four (4) full baths, and two (2) half baths. The accessory structure being rented out has one (1) bedroom and one (1) full bath. from the southwest corner. The front lawn is grassy and adorned with scattered trees of varying sizes. The northern property line is wooded. The area to the west of the property behind the home and surrounding the accessory structure contains an assortment of deciduous and evergreen trees as well as many shrubs. The area to the south of the main house and the entire northern property line beyond the front lawn is also wooded and contains varying shrubs and trees. contains single family residences. Cave Spring High School is located across Chaparral Drive to the south and a church is located to the west. Community Outreach – Approximately 22 letters were mailed out to adjoining property owners. The letters contained instructions on how to submit comments for the public hearings. Staff has not received any comments from citizens associated with this mailing. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – There are no proposed changes to the site. The accessory structure is approximately 890 square feet and has a living room/bedroom, a full bath, a kitchen, and a utility room. The accessory structure is located approximately 60 feet east of the main house. Chaparral Drive. The property has an existing paved private drive which serves as the property’s entrance from the access easement. There is a paved parking area that can serve approximately nine (9) vehicles. There is no parking permitted on the street. Agencies Comments Fire and Rescue – Fire and Rescue does not object to this project and it would not increase the services we 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated, and the conservation of the existing development pattern is encouraged. The 5. STAFF CONCLUSIONS Franco and Dawn DeBartolo are petitioning to obtain a special use permit to operate a short-term rental on approximately 2.99 acres of property zoned R-1, Low Density Residential District, located at 3663 Chaparral Drive in the Cave Spring Magisterial District. The short-term rental is proposed for an accessory structure located on the property. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. If the Planning Commission recommends approval, staff has suggested the following conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). 2. The number of overnight guests shall not exceed two (2) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. CASE NUMBER: #11-6/2024 PREPARED BY: Skylar Camerlinck HEARING DATES: PC: June 4 , 2024 BOS: June 25, 2024 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) R-1 District Regulations Neighborhood Conservation Roanoke Cou nty, Va 2022, Roanoke Cou nty, Sou rce: Esri, Maxar, EarthstarGeographics, and the GIS User Commu nity Roanoke Cou nty, Virginia2019 0 ² 1:2,257 Aerial Map Franco and Dawn DeBartolo 3663 Chaparral Dr 087.09-03-03.00-0000 Lot Size: 2.99 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Cave Spring Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site R1R1 Roanok e County, Virginia 2019 Roanok e County, Virginia2019 0 ² 1:2,257 Zoning R1 Zoning Map Franco and Dawn DeBartolo 3663 Chaparral Dr 087.09-03-03.00-0000 Lot Size: 2.99 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Cave Spring Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site NCNC Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 ² 1:2,257 Future Land Use Neighborhood Conserv ation Future Land Use Map Franco and Dawn DeBartolo 3663 Chaparral Dr 087.09-03-03.00-0000 Lot Size: 2.99 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Cave Spring Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site ! " # $% &'( &$%'&)" $& ' &' & ')*"& $ + ) ) + ' %'( #&' &% ' *)% ,& ) ) #&' -& '&%. " # /&$$" $% &'( &$%'&)" $," /%'! #&' )% ), ). $% &'( + + / % ' ' %&' ) ! )%$ ")%$ # & ) ) ) &)' + $," /%' ) ) ) .% )""( % & '%' #&' ' %&. * $ % ,)'& % ")%$ )'. ( ) //%$$ &% ' / % &, ")% % )$$&'& %! # %$&%. $," /%' )%$ ' "," + *"& ,& #) )%'! ' ) ) &%&$ #&' ' $," /%' )'. ( //%$$ &% ' ")% & $& ' &' & &%'%$$ ' ,&$ ' &. ' $. + ''& % + / '%'&)""( &% / )'&*" )%$ &$%'&)" $," /%' + ) &.%&+&)%'"( $&++ %' $% &'(! &0! )"! &% $ ' /)&%')&% ' )"' ! )+'(! ) ) )% )%$ , )"" 1)"&'( + "&+ + -& '&%. )%$ +' %&. * $ % )$$&'& % ' &%." +)/&"( &$% ! %"( + ) //%&'( %)' # & ) .% )""( $/$ / )'&*" ) /&''$ &% ' & $& ' &' & # "$ &%"$ ) 2 )%$ ")(. %$ ! " )%$ ' &/&") %&. * $ )'&,&'& $ 344 ! 5 +! 3 446 $ 7 8! 5 ! 7 /&''$ + "" #&%. ) /&''$ *( &. ' *9' ' )"" ' ) "&)*" 1& /%' %')&%$ &% ' & $&%)% % ) ' & 2 : &%$&)' )$$&'& %)"! / $&+&$ / ' &%.%' ')%$) $ ) "& '$ &% ) '&" ;! )%$ $ &.% ')%$) $ ! + ' &+& ')*"! &,)': ( ) '/%': < / =)'(>=) * )" % : < / )'& %! ( : ?)%+)' $ < / : ?)%+)' $ < /! / .%( : ?"'& " . /&': &$%'&)" </)% ) @)&"&'( &%." @)/&"( #""&%.! '') $ : ! " # $% # & ! " # $% # & ' #(#( $% # & # ) # & *#& + , ) & + ! + , ) # & - " . # ,/ & # 01 ) & ) #1# & 2 3 & 1/## # # ! % % % # # 405 , & # # / # # 67 /# # % / " & & & 3 # + 8 # & */*# & !"# $%!& ' $%( )* + , -.. + )+* /$%(0 * + -- 1 0+ +* /$%(1 * +1 - 1+ +* /$%( 0 )*2+, 0+ )+*2/$%(, )**+ - + )+**/$%(, 2,,+* -.. + 2+,,/$%(,) 0,2+) - )+ 0+,2/$%(, ,1+0 - + +,1/$%(,2 0,*+ - 2+ 0+,*/$%(, ,1+ - +1+/ $%(,2 +* - 2+ +/$%( +2 - + + /$%(, ,* +1 - +*+ /$%( ,, + - +,+ ,++ + 3 4 ' ' ! ' '%%5%%' %" % ' ''%%"4 " .6 '%3 ''%% % 4 7 '% 7 %4 8 8,)2 0),9 " 5' 8*," '4 7' %'%'' % : % & 4 7 7 8 8 , ,,,9 " 5' 8)2" '4 7' %'%'' % % &4 7 '%7 8 8) ,,9 " 5' 80," '4 7' %'%'' % 5'%8 ;' 4 8 ," 8 &'%& "' %'' % %8 ;' 4 8," ! " # $% & !! ' $ ! " "% "!( $! ) & *$! ! + ( "! ,! - ( "! . /0 1 2 %3 %02 21 4. / 012 %35%2 0214. / 52 0%3 %2 254. / 2 "%3 % 2 2 Neighborhood Conservation: A future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Land Use Types: Single-Family Residential - Attached and detached housing at a reasonable density that is not significantly higher than the existing neighborhood. Infill lots or community re-development should be designed to be sensitive to the surrounding neighborhood but can be at reasonably higher density. New single-family residential developments should incorporate greenways and bike and pedestrian trails. Cluster developments are encouraged. Neighborhood Institutional Centers - Uses that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Neighborhood Commercial - Low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited density residential subdivisions have been platted and developed. EXISTING ZONING - Locations where limited density residential zoning has been established. EXPANSION AREAS - Locations where the expansion of the existing development pattern is logical. INFILL DEVELOPMENT - Locations where infill areas complement the surrounding development pattern. ACCESS - Locations served by a local street system. URBAN SECTOR - Locations served by urban services. Franco and Dawn DeBartolo Special Use Permit for a Short-term Rental Board of Supervisors Public Hearing June 25, 2024 Location Map2 Project Site •3663 Chaparral Dr •2.99 Acres •Single Family Residence •Short-term Rental 3 Photographs4 5 Photographs Photographs6 Photographs7 Photographs8 Floor Plan9 Photographs10 Photographs11 Photographs12 Photographs13 14 Zoning Ordinance A short-term rental is defined as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” 15 Zoning Ordinance (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 16 Zoning Ordinance 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. 17 Zoning Ordinance (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Zoning Existing Zoning •R-1 – Low Density Residential 18 Surrounding Zoning •North – R-1 •East – R-1 •West – R-1 •South – R-1 Future Land Use19 Neighborhood Conservation •Established Single-Family Residential neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Planning Commission Public Hearing – June 4, 2024 •One citizen spoke during the public hearing. His concerns included the maintenance of the access easement, liability insurance related to the access easement, future owners of the property assisting with maintenance of the easement and having liability insurance, and the special use permit passing to future owners. •The Planning Commission discussed: •Ingress-Egress Easement; •Property owners willing to contribute to maintenance of the easement; •Applicant provided liability insurance information; •Special use permit conditions •Use being in operation for over a year with no complaints •Property owners live on the property; •SUP is only for the accessory structure; and •Surrounding zoning and future land use. 20 Planning Commission The Planning Commission recommends approval of the special use permit for a short-term rental with seven (7) conditions: 1.The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). 2.The number of overnight guests shall not exceed two (2) people. 3.One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 21 Planning Commission 4.The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5.The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6.No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7.A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 22 Questions? 23 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY Marta J. Anderson Douglas P. Barber, Jr. SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of Franco and Dawn DeBartolo to obtain a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1 (Low Density Residential) District. MOTION TO APPROVE I find that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with the following seven (7) conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). 2. The number of overnight guests shall not exceed two (2) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 MOTION TO DENY I find that the proposed special use permit request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan or good zoning practice, and/or 2. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 ORDINANCE GRANTING A SPECIAL USE PERMIT TO FRANCO AND DAWN DEBARTOLO TO OPERATE A SHORT-TERM RENTAL ON APPROXIMATELY 2.99 ACRES OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 3663 CHAPARRAL DRIVE, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Franco and Dawn DeBartolo have filed a petition for a special use permit to operate a short-term rental on approximately 2.99 acres of land zoned R-1 (Low Density Residential) District, located at 3663 Chaparral Drive (Roanoke County Tax Map Number 087.09-03-03.00-0000), in the Cave Spring Magisterial District; and WHEREAS, the first reading of this ordinance was held on May 28, 2024, and the second reading and public hearing were held on June 25, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 4, 2024; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition to obtain a special use permit, with seven (7) conditions; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 2 of 2 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The special use permit is hereby approved, with the following seven (7) conditions: a. The short-term rental shall be limited to the existing accessory structure (approximately 890 square feet). b. The number of overnight guests shall not exceed two (2) people. c. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. d. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. e. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. f. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. g. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. Page 1 of 3 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Evelyn Liu to obtain a special use permit to operate a short-term rental on approximately 2.0432 acres of land zoned R-1, Low Density Residential District, located at 4058 Keagy Road, Windsor Hills Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for short-term rental in a residential district. BACKGROUND: · The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” · A short-term rental has several use and design standards. In the R -1 and R-2 zoning districts, a special use permit is required for a short-term rental on lots less than five (5) acres in size. DISCUSSION: The Planning Commission held a public hearing on this application on June 4, 2024. There was one letter submitted by Nathan Webster in support of the petition . Six (6) citizens spoke at the public hearing. Several citizens raised concerns including: the Page 2 of 3 short-term rental has been in use for a year; possible expansion of the special use permit to the main house; enforcement of the special use permit conditions; possible noise from events; sight distance at the short-term rental driveway entrance; and the number of short-term rentals allowed in the County in the future. A few citizens spoke on behalf of the applicant's character and supported the project. The Planning Commission discussed: that no complaints from neighbors have been received by staff on the short-term rental use; applicant contacted county after receiving enforcement letter and started special use permit process; special use permit conditions; access to the accessory structure; property owner lives in the main house on the property; applicant manages the short-term rental use; applicant's vetting process for renters; enforcement of short-term rentals; events restriction; noise ordinance; and no rentals will be allowed when property owner is out of town. The Planning Commission recommends approval of the special use permit for a short - term rental with the following conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). 2. The number of overnight guests shall not exceed six (6) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit to operate a short -term rental on approximately 2.04 acres on property zoned R-1, Low Density Residential District, with the following Page 3 of 3 conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). 2. The number of overnight guests shall not exceed six (6) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. STAFF REPORT Petitioner: Evelyn Liu Request: To obtain a special use permit to operate a short-term rental on approximately 2.0432 acres of land zoned R-1, Low Density Residential District Tax Parcel: #067.00-01-06.00-0000 (approximately 1,095 square feet). 2. The number of overnight guests shall not exceed six (6) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. EXECUTIVE SUMMARY: Evelyn Liu is petitioning to obtain a special use permit to operate a short-term rental on approximately 2.0432 acres of land zoned R-1, Low Density Residential District, located at 4058 Keagy Road in the Windsor Hills Magisterial District. The short-term rental is proposed for an accessory structure located on the property. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use designation of this parcel as Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” Section 30-85-24.55 of the Roanoke County Zoning Ordinance contains the following use and design standards for short-term rentals: (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Since the property for this proposed short-term rental is zoned R-1 and is not five (5) acres or greater, a special use permit is required. 2. ANALYSIS OF EXISTING CONDITIONS Background – The existing site is comprised of approximately 2.0432 acres and contains a single-family residence and an accessory structure. The Roanoke County assessment records have estimated that this residence was built in 1967. A permit was obtained for the accessory structure in May 1996, and it was completed November of 1997. There have been minor improvements made to the accessory structure since it was built. The applicant purchased the property in October 2020. The accessory structure has been used as a short-term rental since January 2023. A zoning violation notice was sent to the applicant in February 2024 and upon receiving the letter the applicant contacted staff to begin the process of obtaining a special use permit for the short-term rental use. The home has four (4) bedrooms and three (3) full baths. The accessory structure being rented out has two (2) bedrooms and two (2) full baths. There is a pool to the south of the main house and a large pond between the main house and the accessory structure. planted with small deciduous trees. There are several evergreen trees on the east edge of the front lawn. The front of the main house is lined with bushes. There is a paved patio with a pool to the south of the house and the side yard of the house to the west is grassy and fenced in, a line of bushes adorns this side yard. A large pond takes up the majority of the middle of the property with several established trees at the northeast corner. The pond is lined with rocks and small shrubs. There is a large grass field to the east of the pond with several large rocks scattered on its western edge. There is a large tree to the north of the paved entrance to the accessory structure and several trees and other small vegetation to the south of this paved entrance, lining the southern property line. There are several established trees outside the fence line on the west property line. Surrounding Neighborhood – The subject parcel is directly south of the City of Salem and Roanoke County boundary line. The surrounding area is primarily zoned R-1, Low Density Residential District. There are several parcels to the east of the property zoned PTD, Planned Technology Development District The area primarily contains single family residences. The area zoned PTD contains an office building and large parking lot. Community Outreach – Approximately 16 letters were mailed out to adjoining property owners. The letters contained the application information, hearing dates, and aerial map along with direct contact information for staff and instructions on how to submit comments for the public hearings. Staff has not received any comments from citizens associated with this mailing. One (1) letter of support from a neighbor was submitted with the application. 3.ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – There are no proposed changes to the site. The accessory structure is approximately 1,095 square feet and has two (2) bedrooms, two (2) full baths, a kitchen, a living room, and an unfinished garage. The accessory structure is located in the southeast corner of the property. Road). There is an existing paved parking area with two entrances – one from Keagy Road and one from McVitty Road that serves the main house. There is a separate paved driveway that provides access to the accessory structure from McVitty Road. The paved parking area that is in front of the accessory structure serves approximately six (6) vehicles. There is no parking permitted on the street. Agencies Comments General Services – I do not see any issues, nor do I have comments, for General Services. Fire and Rescue – Fire and Rescue does not object to this project and it would not increase the services we provide. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated, and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation Future Land Use Designation. 5. STAFF CONCLUSIONS Evelyn Liu is petitioning to obtain a special use permit to operate a short-term rental on approximately 2.0432 acres of property zoned R-1, Low Density Residential District, located at 4058 Keagy Road in the Windsor Hills Magisterial District. The short-term rental is proposed for an accessory structure on the property. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. If the Planning Commission recommends approval, staff has suggested the following conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. CASE NUMBER: #13-6/2024 PREPARED BY: Skylar Camerlinck HEARING DATES: PC: June 4 , 2024 BOS: June 25, 2024 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) R-1 District Regulations Neighborhood Conservation Roanoke Cou nty, Va 2022, Roanoke Cou nty, Sou rce: Esri, Maxar, EarthstarGeographics, and the GIS User Commu nity Roanoke Cou nty, Virginia2019 0 ² Subject Site Roanoke Co. Planning )(540(540) 772 5204 Bernard Dr. Roanoke VA 24018 Aerial Map Evelyn Liu 4058 Keagy Road 067.00-01-06.00-0000 Lot Size: 2.0432 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: Windsor Hills R1R1 PTDPTD Roanoke Cou nty, Virginia 2019 Roanoke Cou nty, Virginia2019 0 ² 1:2,257 =RQLQJ PTD R1 Subject Site Roanoke Co. Planning (540)(540) 772 5204 Bernard Dr. Roanoke VA 24018 =RQLQJ Map (YHO\Q/LX .HDJ\ Road Lot Size: Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: :LQGVRU+LOOV NCNC TRTR Roanoke Cou nty, Virginia 2019 Roanoke Cou nty, Virginia2019 0 ² 1:2,257 Neighborhood Conservation Transition Future Land Use Future Land Use Map (YHO\Q/LX .HDJ\ Road Lot Size: Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short-Term Rental Magisterial District: :LQGVRU+LOOV Subject Site Roanoke Co. Planning )(540(540) 772 5204 Bernard Dr. Roanoke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eighborhood Conservation: A future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Land Use Types: Single-Family Residential - Attached and detached housing at a reasonable density that is not significantly higher than the existing neighborhood. Infill lots or community re-development should be designed to be sensitive to the surrounding neighborhood but can be at reasonably higher density. New single-family residential developments should incorporate greenways and bike and pedestrian trails. Cluster developments are encouraged. Neighborhood Institutional Centers - Uses that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Neighborhood Commercial - Low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited density residential subdivisions have been platted and developed. EXISTING ZONING - Locations where limited density residential zoning has been established. EXPANSION AREAS - Locations where the expansion of the existing development pattern is logical. INFILL DEVELOPMENT - Locations where infill areas complement the surrounding development pattern. ACCESS - Locations served by a local street system. URBAN SECTOR - Locations served by urban services. Evelyn Liu Special Use Permit for a Short-term Rental Board of Supervisors Public Hearing June 25, 2024 Location Map2 Project Site •4058 Keagy Rd •2.0432 Acres •Single Family Residence •Short-term Rental 3 Photographs4 Photographs5 6 Photographs Photographs7 Floor Plan8 Photographs9 Photographs10 Photographs11 Photographs12 Photographs13 14 Zoning Ordinance A short-term rental is defined as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” 15 Zoning Ordinance (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 16 Zoning Ordinance 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. 17 Zoning Ordinance (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Zoning Existing Zoning •R-1 – Low Density Residential 18 Surrounding Zoning •North – City of Salem •East – R-1 and PTD – Planned Technology Development District •West – R-1 •South – R-1 Future Land Use19 Neighborhood Conservation •Established Single-Family Residential neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Planning Commission Public Hearing – June 4, 2024 •There was one letter submitted by Nathan Webster in support of the petition. •Six (6) citizens spoke at the public hearing. •Several citizens raised concerns including: the short-term rental has been in use for a year; possible expansion of the special use permit to the main house; enforcement of the special use permit conditions; possible noise from events; sight distance at the short- term rental driveway entrance; and the number of short-term rentals allowed in the County in the future. •A few citizens spoke on behalf of the applicant's character and supported the project. 20 Planning Commission •The Planning Commission discussed: •That no complaints from neighbors have been received by staff on the short-term rental use; •Applicant contacted county after receiving enforcement letter and started special use permit process; •Special use permit conditions; •Access to the accessory structure; •Property owner lives in the main house on the property; •Applicant manages the short-term rental use; •Applicant's vetting process for renters; •Enforcement of short-term rentals; •Events restriction and noise ordinance; and •No rentals will be allowed when property owner is out of town. 21 Planning Commission The Planning Commission recommends approval of the special use permit for a short-term rental with seven (7) conditions: 1.The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). 2.The number of overnight guests shall not exceed six (6) people. 3.One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 22 Planning Commission 4.The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5.The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6.No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7.A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 23 Questions? 24 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY Marta J. Anderson Douglas P. Barber, Jr. SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of Evelyn Liu to obtain a special use permit to operate a short-term rental on approximately 2.0432 acres of land zoned R-1 (Low Density Residential) District. Located at 4058 Keagy Road, Windsor Hills Magisterial District. MOTION TO APPROVE I find that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with the following seven (7) conditions: 1. The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). 2. The number of overnight guests shall not exceed six (6) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 MOTION TO DENY I find that the proposed special use permit request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan or good zoning practice, and/or 2. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 ORDINANCE GRANTING A SPECIAL USE PERMIT TO EVELYN LIU TO OPERATE A SHORT-TERM RENTAL ON APPROXIMATELY 2.0432 ACRES OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 4058 KEAGY ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Evelyn Liu has filed a petition for a special use permit to operate a short-term rental on approximately 2.0432 acres of land zoned R-1 (Low Density Residential) District, located at 4058 Keagy Road (Roanoke County Tax Map Number 067.00-01-06.00-0000), in the Windsor Hills Magisterial District; and WHEREAS, the first reading of this ordinance was held on May 28, 2024, and the second reading and public hearing were held on June 25, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 4, 2024; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition to obtain a special use permit, with seven (7) conditions; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 2 of 2 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The special use permit is hereby approved, with the following seven (7) conditions: a. The short-term rental shall be limited to the existing accessory structure (approximately 1,095 square feet). b. The number of overnight guests shall not exceed six (6) people. c. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. d. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. e. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. f. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. g. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 25, 2024, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11 inclusive, as follows: 1. Approval of minutes – June 11, 2024 2. Ordinance accepting funds in the amount of $328,811 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers. (First Reading and Request for Second Reading) 3. Ordinance accepting funds in the amount of $322,675 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers. (First Reading and Request for Second Reading) 4. Request to accept and allocate funds in the amount of $4,000 from the Virginia Department of Emergency Management for the Public Safety Answering Points (PSAP) Educational Grant Program. 5. The petition of Brad Prescott to obtain a special use permit to develop on a lot without public road frontage and to obtain a special use permit for custom manufacturing in a C-2, High Intensity Commercial District, on approximately 1.44 acres of land located in the 2900 block of Peters Creek Road, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) Page 2 of 2 6. The petition of Jonathan Kenneth Burns-Carrera to obtain a special use permit to operate a short-term rental on approximately 1.42 acres of land zoned R-1, Low Intensity Residential District, located at 5909 Old Mountain Road, Hollins Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 7. The petition of Trail Development Group, LLC to rezone approximately 9.67 acres from I-1, Low Intensity Industrial District, to C-2, High Intensity Commercial District, located near 3475 and 3801 Challenger Avenue, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 8. Resolution approving the second amendment to the county administrator’s employment agreement. 9. Resolution approving the second amendment to the county attorney’s employment agreement. 10. Ordinance approving the payment of a bonus to the county administrator and the county attorney. (First Reading and Request for Second Reading) 11. Accept and allocate a Stormwater Local Assistance Fund (SLAF) grant in the amount of $607,212 from the Virginia Department of Environmental Quality (DEQ). Page 1 of 6 A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North Absent: None The sole purpose of this 1:30 p.m. session is to hold a closed meeting prior to the general 3:00 p.m. session. B. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No.061124-1 1. Section 2.2-3711(A)(1) of the Code of Virginia, for the Board to discuss the County Administrator’s and County Attorney’s annual performance evaluations. Supervisor North moved to go to closed session. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None The Board went into closed session, and upon its conclusion, recessed this meeting until 3:00 p.m. for the regular scheduled Board of Supervisors meeting. Roanoke County Board of Supervisors Minutes – 1:30 PM June 11, 2024 Page 2 of 6 A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North Absent: None B. CERTIFICATION RESOLUTION Action No. 061124-2 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Mahoney moved to adopt the certification resolution. Supervisor Hooker seconded the motion. Motion adopted. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None C. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Caywood requested to add as a new item D(1), a resolution directing the Roanoke County Planning Commission to study and provide recommendation regarding whether to amend the provisions of the County’s zoning ordinance to prohibit the sale of tobacco and nicotine vapor products within 1,000 feet of school buildings. There were no objections to this addition. Roanoke County Board of Supervisors Agenda – 3:00 PM June 11, 2024 Page 3 of 6 D. NEW BUSINESS Action No. 061124-3 Item D.1 1. Resolution directing the Roanoke County Planning Commission to study and provide recommendation regarding whether to amend the provisions of the Roanoke County zoning ordinance to prohibit the sale of tobacco and nicotine vapor products within 1,000 feet of school buildings (Richard Caywood, County Administrator). Supervisor Radford moved to approve the resolution. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None E. FIRST READING OF ORDINANCES Action No. 061124-4 Item E.1 1. Ordinance amending Chapter 8.1 of the Roanoke County Code and repealing Chapter 23 of the Roanoke County Code in order to create a Consolidated Erosion and Stormwater Management Program Ordinance. (Tarek Moneir, Director of Development Services) Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for June 25, 2024. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None F. APPOINTMENT Action No. 061124-5 Item F.1 1. Roanoke Valley Alleghany Regional Commission (Citizen Appointment At-Large) J. Lee E. Osborne - Term Expires: June 30, 2027 Supervisor Hooker moved to approve the appointment. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Page 4 of 6 G. CONSENT AGENDA Action No. 061124-6.a-e Item G.1-5 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 061124-6.a Item G.1 1. Approval of minutes – May 16, 2024 Action No. 061124-6.b Item G.2 2. Approval of minutes – May 28, 2024 Action No. 061124-6.c Item G.3 3. Resolution requesting acceptance of Ridge Top Road (Route 876) and Almond Road (Route 877) into the Virginia Department of Transportation Secondary System of State Highways Action No. 061124-6.d Item G.4 4. Request to accept and allocate funds in the amount of $31,076.10 from the Commonwealth of Virginia for the Library of Virginia's Records Preservation Program Action No. 061124-6.e Item G.5 5. Ordinance approving an intergovernmental agreement for operation of the Roanoke Regional Fire Training Center (Second Reading) Supervisor Mahoney moved to adopt all matters on the consent agenda. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None H. CITIZENS’ COMMENTS AND COMMUNICATIONS - None I. REPORTS Action No. 061124-7 Item I.1-2 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report Page 5 of 6 Supervisor Radford moved to receive and file the reports that have been included with the agenda under Item I. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None J. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. David F. Radford 4. Tammy E. Shepherd 5. Phil C. North K. WORK SESSION 1. Work Session with Energy Right staff, Chloe Hodges, Ben Wilson, and Skyler Zunk. This was a joint work session with the Planning Commission. L. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 061124-8 2. Section 2.2-3711(A)(1) of the Code of Virginia, for the Board to meet with the County Administrator and, subsequently, the County Attorney, to discuss the County Administrator’s and County Attorney’s annual performance evaluations. Supervisor North moved to go to closed session. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Supervisor Shepherd departed the meeting at 4:00 p.m. Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. Page 6 of 6 M. CERTIFICATION RESOLUTION Action No. 061124-9 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor North moved to adopt the certification resolution. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, North Nays: None Absent: Supervisor Shepherd N. ADJOURNMENT Action No. 061124-10 Supervisor Hooker moved to adjourn the meeting. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, North Nays: None Absent: Supervisor Shepherd Submitted by: Approved by: __________________________ __________________________ Richard L. Caywood Phil C. North Clerk to the Board of Supervisors Chairman Page 1 of 2 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Ordinance accepting funds in the amount of $328,811 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate $328,811 from the Virginia Department of Criminal Justice Services (DCJS) fiscal year 2025 along with a $187,781 local match for eight School Resource Officers. BACKGROUND: DCJS has awarded funding to the Roanoke County Police Department through the Fiscal Year 2025 School Resource Officer Grant Program Fund, in the amount of $328,811 along with a local match of $187,781. We are still in the hiring process for the eight School Resource Officers under this grant. DISCUSSION: DCJS has awarded funding to the Roanoke County Police Department to fund salaries, benefits, and supplies for eight new School Resource Officers to be assigned to eight of the sixteen elementary schools located within Roanoke County. FISCAL IMPACT: This grant requires a local match of $187,781 if all eight School Resource Officers are hired. The fiscal year 2025 adopted operating budget includes $225,000 for a local Page 2 of 2 match towards School Resource Officers. Any other local match needed due to multiple grants being administered simultaneously will come from police departmental savings. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and scheduling the second reading for July 9, 2024. 1 May 30, 2024 Richard Caywood County Administrator 5204 Bernard Drive Roanoke,Virginia 24018 RE: 521288-FY25 - School Resource Officer Grants - SRO Dear Richard Caywood: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 25-421-B and was approved for a total award of $516,592, funded through Award Number 2025-FREE-GRANT. The project period is 7/1/2024 through 6/30/2025. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action Item” Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov/. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3 – 5 business days. We will be happy to assist you in any way we can to assure your project’s success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Michelle Miles at 804-225-1846 or via email at Michelle.Miles@dcjs.virginia.gov. Sincerely, Jackson Miller 2 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Project Director Project Administrator Finance Officer Sergeant 5925 Cove Road Roanoke, Virginia 24019 540-777-8674 shoopes@roanokecountyva.gov County Administrator 5204 Bernard Drive Roanoke, Virginia 24019 540-776-7190 rcaywood@roanokecountyva.gov Financial Analyst 5205 Bernard Drive Roanoke, Virginia 24018 540-283-8137 jpegram@roanokecountyva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: ______________________________ Authorized Official (Project Administrator) Title: ______________________________ Date: ______________________________ 521288-FY25 - School Resource Officer Grants - SRO DCJS Grant Number: 25-421-B Grant Start Date: 7/1/2024 Grant End Date: 6/30/2025 *If applicable State Special Funds: $328,811 Local Match: $187,781 Total Budget: $516,592 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 9, 2024 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $328,811 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) AND APPROPRIATING SUCH FUNDS FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT SCHOOL RESOURCE OFFICERS WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has awarded $328,811 to the Roanoke County Police Department for fiscal year 2025 to fund salaries, benefits, and supplies for eight School Resource Officers (SROs) to be assigned to eight of the sixteen elementary schools located within Roanoke County; and WHEREAS, this grant requires a local match of $187,781; and WHEREAS, the fiscal year 2025 adopted operating budget includes $225,000 for a local match towards School Resource Officers, and any other local match needed due to multiple grants being administered simultaneously will come from police departmental savings; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on June 25, 2024, and the second reading was held on July 9, 2024. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $328,811, made available to the Roanoke County Police Department by DCJS, is accepted and hereby appropriated to the County’s grant fund for the funding of salaries, benefits, and supplies of eight school resource officers. 2. That the sum of $187,781 is hereby appropriated from the general fund to the County’s grant fund for the funding of salaries and benefits of eight school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Ordinance accepting funds in the amount of $322,675 from Virginia Department of Criminal Justice Services and appropriating such funds for use by the Roanoke County Police Department for school resource officers SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate $322,675 from the Virginia Department of Criminal Justice Services (DCJS) fiscal year 2025 along with a $184,278 local match for eight School Resource Officers. BACKGROUND: DCJS has awarded funding to the Roanoke County Police Department through the Fiscal Year 2025, School Resource Officer Grant Program Fund, in the amount of $322,675 along with a local match of $184,278. We are still in the hiring process for the eight School Resource Officers under this grant. DISCUSSION: DCJS has awarded funding to the Roanoke County Police Department to fund salaries, benefits, and supplies for eight new School Resource Officers to be assigned to eight of the sixteen elementary schools located within Roanoke County. FISCAL IMPACT: This grant requires a local match of $184,278 if all eight School Resource Officers are hired. The fiscal year 2025 adopted operating budget includes $225,000 for a local Page 2 of 2 match towards School Resource Officers. Any other local match needed due to multiple grants being administered simultaneously will come from police departmental savings. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and scheduling the second reading for July 9, 2024. 1 May 30, 2024 Richard Caywood County Administrator 5204 Bernard Drive Roanoke,Virginia 24018 RE: 521288-FY25 - School Resource Officer Grants - SRO Dear Richard Caywood: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 25-245-C and was approved for a total award of $506,953, funded through Award Number 2025-FREE-GRANT. The project period is 7/1/2024 through 6/30/2025. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action Item” Special Conditions related to your grant award called Encumbrances that require your immediate attention. If there are any, please submit those documents via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov/. Additionally, if you cannot access your grant in OGMS, your application may be under negotiation. Please check your email and/or spam for OGMS correspondence and follow up with your DCJS Grant Monitor. If you have not previously done so, you must register to use this web-based system. The instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted here https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and training videos. All registrants will be approved within 3 – 5 business days. We will be happy to assist you in any way we can to assure your project’s success. To indicate your acceptance of the award and conditions, please sign the included SOGA and return it electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Michelle Miles at 804-225-1846 or via email at Michelle.Miles@dcjs.virginia.gov. Sincerely, Jackson Miller 2 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia 23219 Project Director Project Administrator Finance Officer Sergeant 5925 Cove Road Roanoke, Virginia 24019 540-777-8674 shoopes@roanokecountyva.gov County Administrator 5204 Bernard Drive Roanoke, Virginia 24019 540-776-7190 rcaywood@roanokecountyva.gov Financial Analyst 5204 Bernard Drive Roanoke, Virginia 24018 540-283-8137 jpegram@roanokecountyva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: ______________________________ Authorized Official (Project Administrator) Title: ______________________________ Date: ______________________________ 521288-FY25 - School Resource Officer Grants - SRO DCJS Grant Number: 25-245-C Grant Start Date: 7/1/2024 Grant End Date: 6/30/2025 *If applicable State Special Funds: $322,675 Local Match: $184,278 Total Budget: $506,953 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 9, 2024 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $322,675 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) AND APPROPRIATING SUCH FUNDS FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT SCHOOL RESOURCE OFFICERS WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has awarded $322,675 to the Roanoke County Police Department for fiscal year 2025 to fund salaries, benefits, and supplies for eight School Resource Officers (SROs) to be assigned to eight of the sixteen elementary schools located within Roanoke County; and WHEREAS, this grant requires a local match of $184,278 if all eight School Resource Officers are hired; and WHEREAS, the fiscal year 2025 adopted operating budget includes $225,000 for a local match towards School Resource Officers, and any other local match needed due to multiple grants being administered simultaneously will come from police departmental savings; and WHEREAS, funds from this grant will not be utilized until funds from any prior school resource officer grants have been utilized; and WHEREAS, insofar as eight SRO positions have previously been funded (for SROs to eight of the sixteen Roanoke County public elementary schools), the funds from this grant will be utilized for eight additional SRO positions, which the County is still in the process of hiring, to provide SROs to the remaining eight elementary schools; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on June 25, 2024, and the second reading was held on July 9, 2024. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $322,675, made available to the Roanoke County Police Department by DCJS, is accepted and hereby appropriated to the County’s grant fund for the funding of salaries, benefits, and supplies of eight school resource officers. 2. That the sum of $184,278 is hereby appropriated from the general fund to the County’s grant fund for the funding of salaries and benefits of eight school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. G.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Request to accept and allocate funds in the amount of $4,000 from the Virginia Department of Emergency Management for the Public Safety Answering Points (PSAP) Educational Grant Program SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request to accept and allocate funds in the amount of $4,000 in grant funding from the Virginia Department of Emergency Management Public Safety Access Point (PSAP) education program. BACKGROUND: The Virginia Department of Emergency Management awards grant funds from 911 user taxes. The purpose of the program is to financially assist Virginia primary Public Safety Answering Points (PSAPs) with the purchase of equipment, services and training that support the continuity and enhancement of wireless E -911. DISCUSSION: Each year the Roanoke County E-911 Center has applied for, and been awarded, an educational grant, provided by the Virginia E-911 Services Board. This grant is used to offset the expense of training. FISCAL IMPACT: Awarded grant funds total $4,000. No local matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $4,000 for the Public Safety Access Point grant program to the Grant Fund. COMMONWEALTH of VIRGINIA Virginia 9-1-1 Services Board Dorothy Spears-Dean, Ph.D. Deputy State Coordinator VDEM (804) 840-7260 Mary Binford PSC Coordinator VDEM (804) 536-8177 Saving lives through effective emergency management and homeland security. “A Ready Virginia is a Resilient Virginia.” Julie Henry Virginia State Police Gary Critzer Emergency Mgmt/ EMS Dir City of Waynesboro Todd Brewster Police Chief Town of Blacksburg Terry Ellis Comcast Michael Barakey Fire Chief City of Suffolk Patricia Turner Loudoun County Pete Hatcher AT&T Michelle Painter Lama T Mobile Matthew Ogburn Verizon Comminications Judson W. Smith Henrico County Cynthia Thacker Gillespie Chesterfield County Gabe Elias SWIC Advisor Shawn Talmadge Chairman VDEM Robert Osmond Vice Chairman CIO - VITA Sharon Lawrence Treasurer Comptroller March 21, 2024 Dear Roanoke County PSAP: I am pleased to advise you that the Virginia 9-1-1 Services Board has approved your FY25 PSAP Education Program (Individual PEP) grant request. You have been awarded $4,000 for 9-1-1 and GIS education and training opportunities, Grant ID FY25-PEP-074. Funding for this grant award will be available beginning July 1, 2024. The Grant Payment Reimbursement Process is described in the PSAP Grant Guidelines. Payment will be made on a reimbursement basis only for allowable costs. All funding requests must be submitted on the PEP Grant Payment Request Form. For the form to be processed, invoice(s) that support the amount requested should be attached to the form when it is submitted. All invoices must be submitted within 30 calendar days of the end of the education/training event and dated after July 1, 2024. Finally, grant payment requests will be held until all required reports are received. This includes annual true-ups, or any other documents required by the Board. If you have any questions, please do not hesitate to contact me or your NGS Outreach Manager. Questions can also be directed to the PSAP Grants mailbox: psapgrants@vdem.virginia.gov. Congratulations on your grant award! Sincerely, Marcus Grant 911 Grant Program Specialist Page 1 of 2 ACTION NO. ITEM NO. G.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Brad Prescott to obtain a special use permit to develop on a lot without public road frontage and to obtain a special use permit for custom manufacturing in a C-2, High Intensity Commercial District, on approximately 1.44 acres of land located in the 2900 block of Peters Creek Road, Catawba Magisterial District. SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 23, 2024. The title of this ordinance is as follows: The petition of Brad Prescott to obtain a special use permit to develop on a lot without public road frontage and to obtain a special use permit for custom manufacturing in a C - 2, High Intensity Commercial District, on approximately 1.44 acres of land located in the 2900 block of Peters Creek Road, Catawba Magisterial District. DISCUSSION: Page 2 of 2 There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 23, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. - - 0 70 140 Date: 5/15/2024 s Feet 280 1:2,257 Aerial Map Brad Prescott 0 Peters Creek Rd 037.13-04-03.01-0000 Lot Size: 1.44 Acres Current Zoning: C-2 Proposed Zoning: C-2S Proposed SUP for Custom Manufacturing Use and Proposed SUP for Parcel Not Having Public Road Frontage Magisterial District: Catawba Disclaimer: It is understood that the data displayed through this application is subject to constant change and that its accuracy cannot be guaranteed. The maps have been created from information provided by various government and private sources at various levels of accuracy. The data is provided to you as is; with no warranty, representation or guaranty as to the content, sequence, accuracy, timeliness or completeness of any of the information provided herein. It is the responsibility of the user of the data to be aware of the data's limitations and to utiliz.e the data in an appropriate manner. Zoning •C2 R1 R2 R3 Disclaimer: It is understood that the data displayed through this application is subject to constant change and that its accuracy cannot be guaranteed. The maps have been created from information provided by various government and private sources at various levels of accuracy. The data is provided to you as is; with no warranty, representation or guaranty as to the content, sequence, accuracy, timeliness or completeness of any of the information provided herein. It is the responsibility of the user of the data to be aware of the data's limitations and to utiliz.e the data in an appropriate manner. - - 0 70 140 Date: 5/15/2024 s Feet 280 1:2,257 Zoning Map Brad Prescott 0 Peters Creek Rd 037.13-04-03.01-0000 Lot Size: 1.44 Acres Current Zoning: C-2 Proposed Zoning: C-2S Proposed SUP for Custom Manufacturing Use and Proposed SUP for Parcel Not Having Public Road Frontage Magisterial District: Catawba Future Land Use Neighborhood Conservation •Transition Disclaimer: It is understood that the data displayed through this application is subject to constant change and that its accuracy cannot be guaranteed. The maps have been created from information provided by various government and private sources at various levels of accuracy. The data is provided to you as is; with no warranty, representation or guaranty as to the content, sequence, accuracy, timeliness or completeness of any of the information provided herein. It is the responsibility of the user of the data to be aware of the data's limitations and to utiliz.e the data in an appropriate manner. - - 0 70 140 Date: 5/15/2024 s Feet 280 1:2,257 Future Land Use Map Brad Prescott 0 Peters Creek Rd 037.13-04-03.01-0000 Lot Size: 1.44 Acres Current Zoning: C-2 Proposed Zoning: C-2S Proposed SUP for Custom Manufacturing Use and Proposed SUP for Parcel Not Having Public Road Frontage Magisterial District: Catawba Page 1 of 2 ACTION NO. ITEM NO. G.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Jonathan Kenneth Burns-Carrera to obtain a special use permit to operate a short-term rental on approximately 1.42 acres of land zoned R-1, Low Intensity Residential District, located at 5909 Old Mountain Road, Hollins Magisterial District. SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 23, 2024. The title of this ordinance is as follows: The petition of Jonathan Kenneth Burns -Carrera to obtain a special use permit to operate a short-term rental on approximately 1.42 acres of land zoned R-1, Low Intensity Residential District, located at 5909 Old Mountain Road, Hollins Magisterial District. DISCUSSION: There is no discussion on this item. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 23, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Roanoke Cou nty, Va 2022, Roanoke Cou nty, Sou rce: Esri, Maxar, EarthstarGeographics, and the GIS User Commu nity Roanoke Cou nty, Virginia2019 0 ² 1:2,257 Aerial Map Jonathon Burns- Carrara 5909 Old Mountain Rd 039.01-01-32.00-0000 Lot Size: 1.42 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short- Term Rental Magisterial District: Hollins Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site R2R2 R1R1 Roanoke Cou nty, Va 2022, Roanoke Cou nty, Sou rce: Esri, Maxar, EarthstarGeographics, and the GIS User Commu nity Roanoke Cou nty, Virginia2019 0 ² 1:2,257 Zoning R1 R2 Zoning Map Jonathon Burns- Carrara 5909 Old Mountain Rd 039.01-01-32.00-0000 Lot Size: 1.42 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short- Term Rental Magisterial District: Hollins Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site DEDE PIPI Roanoke County, Va 2022, Roanoke County, Source : Es ri, Maxar, Earths tarGe ographics , and the GIS Us e r Community Roanoke County, Virginia2019 0 ² 1:2,257 Future Land Use De ve lopme nt Principal Indus trial Future Land Use Map Jonathon Burns- Carrara 5909 Old Mountain Rd 039.01-01-32.00-0000 Lot Size: 1.42 Acres Current Zoning: R-1 Proposed Zoning: R-1S Proposed SUP for Short- Term Rental Magisterial District: Hollins Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site Page 1 of 2 ACTION NO. ITEM NO. G.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Trail Development Group, LLC to rezone approximately 9.67 acres from I-1, Low Intensity Industrial District, to C-2, High Intensity Commercial District, located near 3475 and 3801 Challenger Avenue, Vinton Magisterial District. SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 23, 2024. The title of this ordinance is as follows: The petition of Trail Development Group, LLC to rezone approximately 9.67 acres from I-1, Low Intensity Industrial District, to C-2, High Intensity Commercial District, located near 3475 and 3801 Challenger Avenue, Vinton Magisterial District. DISCUSSION: There is no discussion on this item. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 23, 2024. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 3 Applicant The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue . Trail Development Group, LLC by Mitchell Tyler See attached 4 Applicant The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. JUSTIFICATION FOR VARIANCE REQUEST 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. 3. Evidence supporting claim: N/A 5 Applicant Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST 1. Reasons for appeal: 2. Evidence supporting claim: N/A 6 ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site l. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant Date CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or impos ed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2 -2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: 5/9/2024 NA NA NA 7 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units Restaurant (with or without drive-through windows) Gas station/Convenience store/Car wash Retail shop/Shopping center Offices (including: financial institutions, general, medical, etc.) Regional public facilities Educational/Recreational facilities Religious assemblies Hotel/Motel Golf course Hospital/Nursing home/Clinic Industrial site/Factory Day care center Bank Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly When required to evaluate access issues Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) Development in an area where there is a known existing traffic and/or safety problem Development would potentially negatively impact existing/planned traffic signal(s) Substantial departure from the Community Plan Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 8 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 19, 2005 Name of Petition Petitioner’s Signature Date Trail Development Group, LLC by Mitchell Tyler 5/9/2024 0 Challenger Ave – Rezoning Narratives (Trail Development Group, LLC) Trail Development Group is requesting the parcel located at 0 Challenger Avenue be rezoned from I-1 to C-2 which is required for our Restaurant/Entertainment establishment to be developed on this 9.67 acres located along the 460/Challenger Corridor in the Bonsack area of Roanoke County. Background We began exploring options and locations to bring this project to the Roanoke market in early 2023 and quickly identified this part of Challenger Ave as our target. As we reviewed available parcels and had early conversations with the Roanoke County Economic Development office, it was clear that our vision would best be situated in Roanoke County. Due to the offerings that we wish to bring, we need a larger, flat lot with good access to Route 460 and the parcel associated with this application looked like a great fit. During the mid-1950s, the Trail Drive In theater was constructed on this parcel and ran as a family business through 1985. At some point, the screen structure was upgraded/modernized, and the theater could accommodate up to 700 cars. The Trail drive- in is one of those unique “locked” memories that immediately gains recognition when brought up with Roanokers of past generations but is rarely spoken of. For a few years after it’s closing, the site functioned as a large swap meet location. It feels right to bring this property back to the forefront of entertainment and social gatherings! Since the late 1980s, this property has sat vacant and mostly undisturbed. In 1987, an application was approved to rezone the larger property (that includes the parcel on this application) from Residential to Industrial in order to develop a fuel distribution headquarters by the Walrond. Other pieces of the family land became locations for current businesses like the Exxon station, Children’s Castle, CVS, Famous Anthony’s and more. In 1994, the proffered conditions were removed and the I-1 zoning remained without conditions. In the late 1990s it was purchased by Old Dominion Freight lines as a potential distribution site for their freight business, but was never developed. It has been on the market for over a decade. As this property has remained undeveloped, it has continued to be zoned I-1. As the Challenger/460 corridor has grown, the property is now flanked between Industrial parcels (Marvin Windows and Coca-Cola plants) and Commercial parcels (Exxon, CVS, new dentist office, Children’s Castle, Advanced Auto Parts, Famous Anthony’s, Bank of Botetourt). There is also a small residential development at the far west end of the parcel up a steep hill. While the future land use for this parcel does indicate Industrial, much of the perimeter is bordered by CORE future land use. Access to this property is exclusively via 460 through 100% CORE/Commercial zoning. The change to C-2 zoning and incorporating this parcel to CORE allowed zoning would be advantageous to the County and area residents with the development of our business here. During discussions with County staff over the last 9 months, we have reviewed the 460 Connectivity plans and developed our concept/site plan in a manner that supports the future development of a portion of the “H” road segment that. Even though this potential road bisects the property and decreases usable area significantly, working with our Civil Engineering partners, we have reconfigured the placement of structures and relocated the parking area to allow for the future connector road. Project Scope The vision for our project really does bring the old Drive In property back to its entertainment roots! Named 540 Social - paying homage to the rich community our area code represents - and best described as “Eatertainment”, we will be anchored by a large, high quality casual dining restaurant. Our draw crosses a wide variety of ages and interests. From local families to visitors, first dates to corporate celebrations – you’ll come to our place for, and leave with, memories of Good Times With Friends. When visiting our restaurant, expect a varied menu of regional favorites for lunch and dinner and rotating seasonal specialties as well as offerings for those with dietary preferences and restrictions. Extensive outdoor seating will be available when the weather is nice for maximum throughput and minimal wait times. Outside of the restaurant area, prepare for those Good Times With Friends by participating in one or more of our entertainment attractions. Indoor and outdoor pickleball, cornhole, ping pong, fowling, high-tech bowling, axe throwing, darts, expansive modern arcade, and 18 holes of outdoor championship-style mini golf options will appeal to patrons of all ages. A unique outdoor layout allows for pickleball courts to be converted to seating to be used for private gatherings, outdoor entertainment, and special events in front of the 540 Live! Stage. With the combination of above, we’re bringing a market-appropriate mix of leading attractions from across the country right to the Roanoke Valley. Jobs/Economics Operating 7 days a week and with the variety of offerings on the campus, we will need to fill upwards of 100 jobs. Part time and full-time opportunities will be available across the restaurant, entertainment attractions, maintenance division, sales department, management team, catering, and marketing. 540 Social’s team will reflect the diversity of our community as well as our offerings – creating opportunities for people to apply their passion in an area they are excited about. While there is a lot of hard work to do to keep this facility running, the fun culture at 540 Social will be the best kind of work environment – the one you want to go to. Sales Tax, Meals Tax, R.E. tax, and business personal property taxes will be generated by 540 Social – much of which goes directly into services in the local community. With an investment of close to $10,000,000 our project will turn an empty lot into a revenue stream for Roanoke County. Traffic We have worked closely with our local civil engineering firm and VDOT Salem District to determine how the proposed use and project could impact traffic in an already busy corridor. With the bulk of our business projected to come between Friday evening and Sunday evening, the trips generated during the weekday PM peak hours is minimal. We have agreed that it would best serve travelers on 460 as well as patrons visiting our location to install a turn lane in front of the Exxon gas station in order to provide safe way for turning vehicles to decelerate before turning onto the road leading up to our entrance. The trip generation report is included with our rezoning application. Once vehicles are on the property, they can park in one of over 150 paved spots. Neighbors 540 Social will be a great addition to the local area. Making good use of a lot that has been sitting vacant for decades by bringing this exciting project to Bonsack will benefit the local community, but we’re cognizant of concerns regarding potential impacts to our immediate neighbors. Our team of civil, electrical and attraction and acoustic engineers are working together to make sure that sound and lighting necessary to provide a fun, safe experience both inside and outside of the building are designed in such a way to minimize transmission across the property lines. High-tech directional lighting and audio systems with advanced controls will ensure that we can be good neighbors that enhance the community and surrounding areas, not detract from them. Additionally, there is a significant elevation change (steep mountain-side) that creates a natural “wall” on the west end of the property that borders a handful of residential lots nearby. Our Family With roots in the Roanoke Valley that date back to the late 1800s, and multiple businesses that we have started and run here, the Tyler family enjoys the natural beauty and wonderful people that make up this area. As locals, our goal is to develop a facility that serves and adds value to the community and create a destination within the County where people gather to enjoy this place that we love to live in! This project, like others we have completed, will be managed and operated by JR Tyler (Father), Mitchell/Matthew Tyler (Sons), and our respective wives – under the watchful supervision of the next generation’s leaders (our children and “fun specialists” ages 4, 7, 10, and 12). Conformity Under the proposed C-2 zoning, there should not be any Special Use or Variance requests needed, as the overall development design conforms with the by-right uses, set backs, height requirements, and building/lot coverage specifications. With modern design standards, the impact on social services and utilities will be minimal. There are existing water/sewer mains that run through the property, allowing easy access to tie-in our building. Adding the deceleration/turn lane, fire hydrants, and stormwater management all fall on the developer – so no burden on the County. BEGINNING at a point on the northerly Right-of-Way line of an Unnamed Street, and south easterly corner of Bank of Botetourt, thence leaving the aforesaid Right-of-Way N 35° 38’ 37” E 204.93 feet to an iron pin; thence S 41° 03’ 04” W passing an iron pin online at 33.58 feet in all 226.99 feet to an iron pin; thence N 77° 04’ 49” E 135.99 feet to a ½” Pipe; thence S 04° 30’ 27” E passing an iron pin online at 484.30 feet and at 754.30 feet in all 758.01 feet to a 48” White Oak; thence S 69° 12’ 15” W 200.59 feet to an iron pin; thence N 24° 01’ 59” W passing an iron pin online at 100.70 feet in all 126.70 feet to an iron pin; thence S 68° 30’ 49” W 597.64 feet to an iron pin; thence N 35° 38’ 37” E 224.01 feet to and iron pin; thence S 54° 21’ 23” E 38.32 feet to a point; thence N 34° 55’ 12” E passing an iron pin online at 124.85 feet in all 300.85 feet to an iron pin in the southerly Right-of-Way line of an Unnamed Street; thence with the aforesaid Right-of-way the following two (2) courses, a curve to the left having a delta of 299° 59’ 05”, a radius of 49.33 feet, an arc length of 258.29 feet, a chord bearing N 38° 02’ 42” E for a distance of 49.34 feet to an iron pin; thence N 54° 26’ 01” W 36.50 feet to the POINT OF BEGINNING and containing 9.670 Acres, more or less. TRIP GENERATION ANALYSIS REPORT 540 SOCIAL – TRAIL DEVELOPMENT GROUP, LLC April 19, 2024 Prepared By: Tom Austin, PE Mattern & Craig Engineers ▪ Surveyors 701 1st Street, S.W. Roanoke, VA 24016 (540) 345-9342 Trip Generation Analysis Report 540 Social – Trip Generation Analysis April 19, 2024 / Page 1 of 3 Introduction and Summary The purpose of this report is to determine the anticipated trip generation for the proposed zoning condition, as well as analyze the existing trip generation for comparison. The proposed development location and subsequent study area is within the limits of the County of Roanoke at 0 Challenger Avenue, Roanoke, Virginia 24012. The property rezoning consists of a proposed two story multi-use recreational facility, with a total 40,800 square footage in addition to outdoor amenities. Analysis of Existing Conditions The existing property to be rezoned is Roanoke County Tax Parcel No. 050.01-01-02.02-0000. The current tax parcel consists of unimproved land that is zoned as Low Intensity Industrial. The current ADT for the applicable section of Challenger Avenue (US 460) is 34,000 vehicles per day, consisting of primarily passenger cars. This data was taken from the Roanoke County Open Data “Average Daily Traffic Count” Map [1]. Existing Trips Generated Since the existing property to be rezoned consists of unimproved land, there are assumed to be no trips generated for the existing condition. Analysis of Proposed Conditions The proposed rezoning for the property will include a single two-story building with both indoor and outdoor amenities. The total first floor area is 22,900 SF, and the total second floor area is 17,900 SF. The site will include the following amenities and features: indoor and outdoor Pickleball, a small outdoor stage (1,500 SF) and building, an outdoor miniature golf course, indoor and outdoor cornhole, indoor axe throwing lanes, various indoor and outdoor seating areas, an arcade, a bowling alley, community rooms, both indoor and outdoor restaurant seating, and indoor and outdoor bar seating. These features are supported by small office rooms, storage rooms, a kitchen, reception and lobby area, and a warming kitchen. Proposed Trips Generated The proposed trip generation was determined using the 11th Edition of the ITE Trip Generation Manual. As previously mentioned, the proposed site will feature numerous entertainment amenities and restaurants that visitors to the site will utilize during a single visit. Due to this site’s unique characteristics, the trip generation analysis did not analyze the various amenities separately, but rather identified a land use code (LUC) that most closely represents the characteristics and features of the proposed site. For this analysis, the LUC 495 “Recreational Community Center” was determined to reflect the characteristics of the site the best. This land use code accounts for many different internal site features and naturally accounts for internal capture due to the many included facilities. LUC 495’s description defines it as the following: “A recreational community center is a stand-alone public facility similar to and including YMCAs. These facilities often include classes and clubs for adults and children, a Trip Generation Analysis Report 540 Social – Trip Generation Analysis April 19, 2024 / Page 2 of 3 day care or nursery school, meeting rooms and other social facilities, swimming pools and whirlpools, saunas, tennis, racquetball, handball, pickle ball… and a restaurant or snack bar” [2]. In addition to accounting for the entertainment facilities, this land use code also accounts for the restaurant and beverage serving aspect of the proposed development. It should be noted that LUC 495 was used as an approximation for the proposed site, and some features of the site required an adjustment be made to the total area to more accurately determine the number of trips generated. An adjustment was made for the outdoor site features, which total approximately 59,000 SF, including the miniature golf course. Given the nature of the outdoor facilities, these amenities require a larger square footage use per person compared to the typical uses of LUC 495. To account for this, the square footage for the outdoor site features was reduced to 10,000 square feet for the purposes of the trip generation. The trip generation for the proposed development is shown in the following Table 1. Table 1 – Proposed Trips using Land Use Code 495 – Recreational Community Center Weekday, Peak Hour Adjacent Street Traffic 4 pm - 6 pm Weekday, P.M. Peak Hour Saturday Saturday, Peak Hour LUC Area (SF) Trips Trips Trips Trips 495 50,800 127 129 462 54 Conclusion The total trips generated for the proposed site improvements are summarized in Table 1 above. Since the existing property was unimproved land, there are no existing trips generated from the parcel currently. See Appendix A for the land use description and trip generation graphs from the ITE Trip Generation Manual [2]. References [1] Roanoke County Open Data “Average Daily Traffic Count” Map https://arcgis.roanokecountyva.gov/arcgisweb/rest/services/AGOL_OpenData/OpenData_Streets_Utiliti es/FeatureServer/74 [2] ITE. Trip Generation 11th Edition. 11th ed., Institute of Transportation Engineers, 2021. 5 vols. Trip Generation Analysis Report 540 Social – Trip Generation Analysis April 19, 2024 / Page 3 of 3 Appendix A – Land Use Code Descriptions and Trip Generation Graphs Land Use: 495 Recreational Community Center Description A recreational community center is a stand-alone public facility similar to and including YMCAs. These facilities often include classes and clubs for adults and children, a day care or nursery school, meeting rooms and other social facilities, swimming pools and whirlpools, saunas, tennis, racquetball, handball, pickle ball, basketball and volleyball courts; outdoor athletic fields/courts, exercise classes, weightlifting and gymnastics equipment, locker rooms, and a restaurant or snack bar. Public access is typically allowed and a membership fee may be charged. Racquet/ tennis club (Land Use 491), health/fitness club (Land Use 492), and athletic club (Land Use 493) are related land uses. Additional Data The technical appendices provide supporting information on time-of-day distributions for this land use. The appendices can be accessed through either the ITETripGen web app or the trip generation resource page on the ITE website (https://www.ite.org/technical-resources/topics/trip- and-parking-generation/). The sites were surveyed in the 1980s, the 1990s, the 2000s, the 2010s, and the 2020s in Alberta (CAN), Arizona, Indiana, Minnesota, New Hampshire, New York, Oregon, Pennsylvania, Tennessee, and Utah. Source Numbers 281, 410, 443, 571, 618, 705, 719, 850, 866, 971, 1055 282 Trip Generation Manual 11th Edition • Volume 4 Recreational Community Center (495) Vehicle Trip Ends vs:1000 Sq. Ft. GFA On a:Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6 p.m. Setting/Location:General Urban/Suburban Number of Studies:15 Avg. 1000 Sq. Ft. GFA:124 Directional Distribution:47% entering, 53% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 2.50 1.05 - 5.37 1.28 Data Plot and Equation T = Tri p E n d s X = 1000 Sq. Ft. GFA Study Site Average RateFitted Curve Fitted Curve Equation: Ln(T) = 0.71 Ln(X) + 2.31 R²= 0.57 Trip Gen Manual,11th Edition Institute of Transportation Engineers 0 100 200 300 4000 100 200 300 400 500 600 51 127 164 Recreational Community Center (495) Vehicle Trip Ends vs:1000 Sq. Ft. GFA On a:Weekday, PM Peak Hour of Generator Setting/Location:General Urban/Suburban Number of Studies:11 Avg. 1000 Sq. Ft. GFA:143 Directional Distribution:47% entering, 53% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 2.53 1.39 - 5.37 1.20 Data Plot and Equation T = Tri p E n d s X = 1000 Sq. Ft. GFA Study Site Average RateFitted Curve Fitted Curve Equation: Ln(T) = 0.50 Ln(X) + 3.42 R²= 0.60 Trip Gen Manual,11th Edition Institute of Transportation Engineers 0 100 200 300 4000 100 200 300 400 500 600 51 129 218 Recreational Community Center (495) Vehicle Trip Ends vs:1000 Sq. Ft. GFA On a:Saturday Setting/Location:General Urban/Suburban Number of Studies:2 Avg. 1000 Sq. Ft. GFA:89 Directional Distribution:50% entering, 50% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 9.10 7.39 - 15.40 * Data Plot and Equation Caution – Small Sample Size T = Tri p E n d s X = 1000 Sq. Ft. GFA Study Site Average Rate Fitted Curve Equation: Not Given R²= **** Trip Gen Manual,11th Edition Institute of Transportation Engineers 0 50 100 150 2000 200 400 600 800 1,000 1,200 51 462 Recreational Community Center (495) Vehicle Trip Ends vs:1000 Sq. Ft. GFA On a:Saturday, Peak Hour of Generator Setting/Location:General Urban/Suburban Number of Studies:4 Avg. 1000 Sq. Ft. GFA:81 Directional Distribution:54% entering, 46% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 1.07 0.58 - 2.18 0.56 Data Plot and Equation Caution – Small Sample Size T = Tri p E n d s X = 1000 Sq. Ft. GFA Study Site Average Rate Fitted Curve Equation: Not Given R²= **** Trip Gen Manual,11th Edition Institute of Transportation Engineers 0 50 100 150 2000 50 100 150 200 51 54 Catherine Bowman Land Use Salem Residency Virginia Department of Transportation 540-520-0646 catherine.bowman@vdot.virginia.gov Mitchell Tyler <mitch@mitchtyle r.com> Re : 540 Social / Challe nge r Av e . (U.S. 460) Proje ct (Te am s Me e ting Re cap) 1 message Bow man, Ca the rine K. (VDOT) <Catherine.Bowman@vdot.virginia.gov>Wed, May 1, 2024 at 3:36 PM To: Tom Austin <wtaustin@matternandcraig.com> Cc: Mitchell Tyler <mitch@mitchtyler.com>, "Matthew Fulponi (projectwisecontractor)" <mpfulponi@matternandcraig.com>, "Mullins, Steve B., P.E. (VDOT)" <Steve.Mullins@vdot.virginia.gov> Tom, For your re fere nce , please see the a ache d old road plans and typical sec ons for thi s sec on of route 460. The fol l owing is a recap of the discussion poi nts cove red i n thi s a ernoon's Te ams Me e ng of the conce pt pl an and tri p ge ne ra on cal cul a ons submi e d to V DOT for preliminary re view: Base d on 2022 V DOT traffic data for this se c on of route 460 and the tri p ge ne ra on cal cul a ons for the propose d deve l opme nt, a full width ri ght turn l ane and taper are require d al ong e astbound route 460. The turn lane must have 100 LF of storage and the taper length must be 100 LF. Rough di me nsi ons in Googl e Earth show a total of 164 LF +/- availabl e for this turn lane and taper. As such, V DOT pre fers the deve l ope r to keep the 100 LF of tape r and shorte n the storage to the re maining avai l able l e ngth. Please include a de si gn wai ver for the l ack of re qui red turn lane length with the first pl an submi al. The Land Use Code 495 and the tri p ge ne ra on cal cul a ons submi e d are adequate to assess traffic i mpacts to route 460 for thi s proje ct. VDOT will not require any further traffic impact anal ysis or full traffic study. Old road plans of thi s sec on of route 460 are a ache d to thi s emai l , howe ver the deve l ope r will ne e d to take core sampl e s al ong the shoul de r to veri fy the ex i s ng pave me nt se c on. If the shoulder is a l i ghte r duty pavement sec on than the ex i s ng pave me nt se c on of route 460, VDOT will require the pavement sec on for the turn l ane and tape r to match that of ex i s ng e astbound route 460. The de veloper wi l l need to obtai n a land use pe rmit from the Sal e m Residency pri or to pe rforming any work i n V DOT- mai ntai ne d ri ght if way. The deve l ope r shoul d contact Roanoke County if the y would l i ke to be gin the VDOT stre e t acceptance process. In the mean me , please cal cul ate the total AADT of the private road, i ncl udi ng traffic generate d from the proposed de velopment, and submit a pavement design workshe e t with the first pl an submi al to show the re qui red pave me nt se c on. Please ve rify the require d pavement sec on against the ex i s ng pave me nt se c on base d on core samples to veri fy if it meets V DOT re qui rements. Please al so asse ss the road for the othe r i tems on the GS-SSAR standard a ached to this e mail and provi de a turnaround at the end of the road, as the se are a l ot of the i tems we'l l be revi e wing duri ng stre e t i nspe c ons. If you have any ques ons about V DOT re qui rements for this de velopment or street acce ptance of the pri vate road, please let Steve or I know. Thanks, From: Tom Aus n <wtaustin@m atternandcraig.com > Se nt: We dne sday, May 1, 2024 10:55 AM To: Mul l i ns, Steve B., P.E. (V DOT) <Steve.Mullins @vdot.virginia.gov> Cc: Mi tchell Tyler <mitc h@m itchtyler.com >; Ma hew Ful poni (projectwisecontractor) <m pfulponi@m atternandcraig.com >; Bowman, Catheri ne K. (V DOT) <Catherine.Bowman@vdot.virginia.gov> Subje ct: RE: 540 Social / Challenge r Ave . (U.S. 460) Project Steve , Thanks for the reply. We look forward to receiving your comments and cha ng with you. Best Regards, Tom Aus n, P.E. Mattern & Craig | ENGINEERS • SURVEYORS (540) 345-9342 (Office) Ma t t e r n & C r a i g CPI: \ 4 5 4 3 - T r a i l D e v e l o p m e n t G r o u p L L C - 5 4 0 S o c i a l \ 0 3 D e s i g n \ 0 5 - C A D \ 4 5 4 3 C o n c e p t . d w g , 4 / 2 2 / 2 0 2 4 1 1 : 1 8 : 4 2 A M , M L C 216.00 288.00 216.00 216.00 108.00 108.00216.00 R300' R180' R180' R60' R60' R60' R180' R61' R300' R60' R60' R60' R60' DUMPSTER AREA TRUCKPAD(65'x30') OVERFLOW PARKING LOADINGZONE 27 23 23 9 6 11 4 2 11 18 18 5 10 CHALLENGER AVENUE POPSTROKE TYPE MINI GOLF 47,100 SF 540 SOCIAL FOOTPRINT: 22,900 SF AREA:40,800 SF HEIGHT:30'-0" OVERFLOW PARKING STAGE AND SUPPORT SPACES PICKLEBALL CORNHOLE & FOWLING LARGE OUTDOOR SHELTER OUTDOOR SHELTER 100 EAST PENN SQUARE PHILADELPHIA, PA 19107 215.928.9331 JKRPARCHITECTS.COM SUITE 1080 540 SOCIAL 0 CHALLENGER AVENUE ROANOKE, VA 24012 SD1.0 | SCHEMATIC SITE PLAN 540 SOCIAL 06-24-002 2024.05.08 © 2024 JKR PARTNERS, LLC. ALL RIGHTS RESERVED. 1" = 40'-0"SD1.0 1 SCHEMATIC DESIGN - SITE PLAN UP UP UP UP COMMUNITY ROOM #2 COMMUNITY ROOM #1 STORAGE KITCHEN TOILET ROOMS REDEMPTION STORAGE OFFICE SALES STAIR #2 VESTIUBLE BOWLING MECHANICAL STAIR #1 VESTIBULE RESTAURANT TOILET ROOM CORRIDOR BOH CORRIDOR BAR REDEMPTION ARCADE BOWLING ELEVATOR OUTDOOR PATIO UTILITIES STORAGE FOYER RECEPTION STORAGE & UTILITIES 100 EAST PENN SQUARE PHILADELPHIA, PA 19107 215.928.9331 JKRPARCHITECTS.COM SUITE 1080 540 SOCIAL 0 CHALLENGER AVENUE ROANOKE, VA 24012 SD1.1 | SCHEMATIC FIRST FLOOR PLAN 540 SOCIAL 06-24-002 2024.05.08 © 2024 JKR PARTNERS, LLC. ALL RIGHTS RESERVED. 1/8" = 1'-0"SD1.1 1 SCHEMATIC DESIGN - FIRST FLOOR PLAN DN DN DN DN TOILET ROOM WARMING KITCHEN STORAGE STAFF LOUNGEEMPLOYEE TOILET ROOM EMPLOYEE TOILET ROOM STAIR #2 STAIR #1 BOH CORRIDOR CORNHOLE PICKLEBALL AXE THROWING DARTS BAR OPEN TO BELOW OPEN TO BELOW OUTDOOR DECK ELEVATOR STORAGE 100 EAST PENN SQUARE PHILADELPHIA, PA 19107 215.928.9331 JKRPARCHITECTS.COM SUITE 1080 540 SOCIAL 0 CHALLENGER AVENUE ROANOKE, VA 24012 SD1.2 | SCHEMATIC SECOND FLOOR PLAN 540 SOCIAL 06-24-002 2024.05.08 © 2024 JKR PARTNERS, LLC. ALL RIGHTS RESERVED. 1/8" = 1'-0"SD1.2 1 SCHEMATIC DESIGN - SECOND FLOOR PLAN Roanoke County, Source : Es ri, Maxar, Earths tar Ge ographics , and the GIS Us e rCommunity Roanoke County, Virginia2019 0 Aerial Map Trail Development Group, LLC 0 Challenger Ave Tax Map# 050.01-01-02.02-0000 Lot Size: 9.33 Acres Magisterial District: Vinton Current Zoning: I-1 Proposed Zoning: C-2 Subject Site I1I1 C2CC2C C2C2 R4CR4C R1R1 C1C1 C1CC1C C1SC1S C2SC2S C2CSC2CS Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 Zoning Zoning Map Trail Development Group, LLC 0 Challenger Ave Tax Map# 050.01-01-02.02-0000 Lot Size: 9.33 Acres Magisterial District: Vinton Current Zoning: I-1 Proposed Zoning: C-2 Subject Site PIPI COCOTRTR NCNC Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 Future Land Use Future Land Use Map Trail Development Group, LLC 0 Challenger Ave Tax Map# 050.01-01-02.02-0000 Lot Size: 9.33 Acres Magisterial District: Vinton Current Zoning: I-1 Proposed Zoning: C-2 Subject Site Page 1 of 1 ACTION NO. ITEM NO. G.9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: RESOLUTION APPROVING THE SECOND AMENDMENT TO THE COUNTY ADMINISTRATOR’S EMPLOYMENT AGREEMENT SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution approving the second amendment to the County Administrator's employment agreement. BACKGROUND: The Board of Supervisors and Richard L. Caywood entered into an employment agreement on December 14, 2021. A first amendment was made to the employment agreement on May 23, 2023. DISCUSSION: A second amendment to the employment agreement is proposed as attached. FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution. STAFF RECOMMENDATION: Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 RESOLUTION APPROVING THE SECOND AMENDMENT TO THE COUNTY ADMINISTRATOR’S EMPLOYMENT AGREEMENT WHEREAS, the Board of Supervisors and Richard L. Caywood entered into an employment agreement on December 14, 2021; and WHEREAS, a first amendment was made to the employment agreement on May 23, 2023; and WHEREAS, a second amendment to the employment agreement is proposed as set forth in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The proposed Second Amendment to the County Administrator’s Employment Agreement, dated June 25, 2024, which is hereby attached to this Resolution as Exhibit A, is approved; the Chairman is authorized to execute the agreement on behalf of the Board. 2. This resolution shall take effect immediately upon its adoption. Page 1 of 2 SECOND AMENDMENT TO THE COUNTY ADMINISTRATOR’S EMPLOYMENT AGREEMENT This Second Amendment to the County Administrator’s Employment Agreement (the “Employment Agreement” or “Agreement”) is made this 25th day of June 2024. The Board of Supervisors of Roanoke County, Virginia (the “Board”) and Richard L. Caywood (“Mr. Caywood” or the “County Administrator”) entered into the Employment Agreement on December 14, 2021. The First Amendment to the Agreement was made on May 23, 2023. It is the desire of the Board and Mr. Caywood to execute a second amendment to the Agreement, as follows: 1. Section III(A) is amended to now state, A. If the Administrator is terminated by the Board during such time that the Administrator is willing and able to perform the duties of the Administrator, then, in that event, the Board agrees to pay the Administrator twelve (12) months of the then current salary in a lump sum, subject to tax withholdings within thirty (30) days of the date of termination and to continue applicable benefits, including health benefits, for a period of twelve (12) months by acceptance of which the Administrator shall constitute a full and final release of the Board of all claims of any kind for salaries, money and damages. However, that in the event the Administrator is terminated because of the commission of an act involving moral turpitude, malfeasance, or dishonesty, then, in that event, the County shall have no obligation to award the severance payment and benefits designated in this paragraph. 2. Section IV(C) is amended to now state, C. The annual salary of the Administrator may be adjusted or increased for any subsequent fiscal year, during the term of this Agreement, based on an annual performance review prior to the end of the fiscal year. In lieu of or in addition to a Page 2 of 2 salary increase, the Board may provide a bonus to the Administrator (which may be in the form of a contribution to the Administrator’s 457 retirement plan with the County) based on his annual performance review (it is the intent of the Board to provide such bonuses to recognize exceptional accomplishments; for example, in fiscal year 2024, a bonus was paid to Mr. Caywood because economic development investment in the County exceeded $177 million). Any adjustments for subsequent years shall be in writing and shall be in the form of an amendment or addendum, except for the above-mentioned cost of living increases or compensation adjustments as provided in paragraph “B” above. Thereafter, unless the Board of Supervisors indicates otherwise, pay adjustments shall be governed by the same pay increase conditions as all other County employees. These amendments shall be effective immediately. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: ________________________________ Phil C. North, Chairman ATTEST: ___________________________ Chief Deputy Clerk _______________________________ Richard L. Caywood, P.E. Page 1 of 1 ACTION NO. ITEM NO. G.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: RESOLUTION APPROVING THE SECOND AMENDMENT TO THE COUNTY ATTORNEY’S EMPLOYMENT AGREEMENT SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution approving the second amendment to the County Attorney's employment agreement. BACKGROUND: The Board of Supervisors and Peter S. Lubeck entered into an employment agreement on June 8, 2021. A first amendment was made to the agreement on May 23, 2023. DISCUSSION: A second amendment to the employment agreement is proposed as attached. FISCAL IMPACT: There is no fiscal impact associated with the adoption of this resolution. STAFF RECOMMENDATION: Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 RESOLUTION APPROVING THE SECOND AMENDMENT TO THE COUNTY ATTORNEY’S EMPLOYMENT AGREEMENT WHEREAS, the Board of Supervisors and Peter S. Lubeck entered into an employment agreement on June 8, 2021; and WHEREAS, a first amendment was made to the employment agreement on May 23, 2023; and WHEREAS, a second amendment to the employment agreement is proposed as set forth in the attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The proposed Second Amendment to the County Attorney’s Employment Agreement, dated June 25, 2024, which is hereby attached to this Resolution as Exhibit A, is approved; the Chairman is authorized to execute the agreement on behalf of the Board. 2. This resolution shall take effect immediately upon its adoption. Page 1 of 2 SECOND AMENDMENT TO THE COUNTY ATTORNEY’S EMPLOYMENT AGREEMENT This Second Amendment to the County Attorney’s Employment Agreement (the “Employment Agreement” or “Agreement”) is made this 25th day of June 2024. The Board of Supervisors of Roanoke County, Virginia (the “Board”) and Peter S. Lubeck (“Mr. Lubeck” or the “County Attorney”) entered into the Employment Agreement on June 8, 2021. The First Amendment to the Agreement was made on May 23, 2023. It is the desire of the Board and Mr. Lubeck to execute a second amendment to the Agreement, as follows: 1. Section 5(c) is amended to now state, c. As more fully set forth in Section 15 of this Agreement, the Board will conduct an annual performance evaluation of Mr. Lubeck before the end of each fiscal year. In addition to a salary increase, the Board may provide a bonus to the County Attorney (wh ich may be in the form of a contribution to Mr. Lubeck’s 457 retirement plan with the County) based on his annual performance review (it is the intent of the Board to provide such bonuses to recognize exceptional accomplishments; for example, in fiscal year 2024, a bonus was paid to Mr. Lubeck because economic development investment in the County exceeded $177 million). Any adjustments for subsequent years during the term of this Agreement shall be in writing and shall be in the form of an amendment or addendum, except for the above-mentioned cost of living increases as provided in paragraph “b” above. This amendment shall be effective immediately. Page 2 of 2 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: ________________________________ Phil C. North, Chairman ATTEST: ___________________________ Chief Deputy Clerk _______________________________ Peter S. Lubeck Page 1 of 1 ACTION NO. ITEM NO. G.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: ORDINANCE APPROVING THE PAYMENT OF A BONUS TO THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Payment of a bonus to the County Administrator and the County Attorney. BACKGROUND: The Board of Supervisors conducted the annual performance evaluations for the County Administrator and the County Attorney on June 11, 2024. DISCUSSION: In recognition of their excellent performance, the Board desires to provide the County Administrator and the County Attorney with a bonus of $5,000 each. Such bonuses are authorized by Section 15.2-1508 of the Code of Virginia, and by the Board's employment agreements with the County Administrator and the County Attorney. FISCAL IMPACT: It is proposed that a $5,000 bonus be paid to both the County Administrator and the County Attorney ($10,000 total). STAFF RECOMMENDATION: Approval of the first reading and scheduling the second reading for July 9, 2024. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 9, 2024 ORDINANCE APPROVING THE PAYMENT OF A BONUS TO THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors conducted the annual performance evaluations for the County Administrator and the County Attorney on June 11, 2024; and WHEREAS, in recognition of their excellent performance, the Board of Supervisors desires to provide the County Administrator and the County Attorney with a bonus of $5,000 each; and WHEREAS, such bonuses are authorized by Section 15.2 -1508 of the Code of Virginia, and by the Board’s employment agreements with the County Administrator and the County Attorney; and WHEREAS, the first reading of this ordinance was held on June 25, 2024, and the second reading was held on July 9, 2024. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. Richard L. Caywood, the County Administrator, shall receive a bonus of $5,000. This bonus shall be included in the direct-deposit paycheck issued to Mr. Caywood on July 19, 2024. 2. Peter S. Lubeck, the County Attorney, shall receive a bonus of $5,000. This bonus shall be included in the direct-deposit paycheck issued to Mr. Lubeck on July 19, 2024. Page 1 of 2 ACTION NO. ITEM NO. G.12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Accept and allocate a Stormwater Local Assistance Fund (SLAF) grant in the amount of $607,212 from the Virginia Department of Environmental Quality (DEQ). SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate a SLAF grant in the amount of $607,212 from DEQ, which requires a local match of $607,212 for the Stream Restoration of Wolf Creek, Phase 2 in the Vinton Magisterial District. BACKGROUND: The Roanoke River is impaired by excessive sediment. Roanoke County has an obligation under its Municipal Separate Storm Sewer System (MS4) Permit to lower discharges of sediment to the Roanoke River towards meeting its Waste Load Allocation (WLA). Roanoke County has an on-going program to construct natural stream restoration projects as a strategy to comply with its permit requirements. A natural stream restoration project on Wolf Creek in Goode Park was constructed in the Spring of 2021. In order to continue to make improvements to Wolf Creek, staff has been developing an additional stream restoration project on Wolf Creek, along the Wolf Creek Greenway, between Spring Grove Drive and Tulip Lane. A SLAF grant for the Wolf Creek, Phase 2 project was initially approved by DEQ in December 2021. The Board of Supervisors appropriated funds from this grant on January 24, 2023. The project was advertised for construction and construction bids Page 2 of 2 were received on May 12, 2023. Only one bid was received, and the bid amount was greater than the funds available; therefore, the procurement was cancelled, and the contract for construction was not awarded. Roanoke County requested DEQ to Cancel the SLAF grant at that time hoping to re-apply again for 2024 funding. In October 2023, Department of Development Services submitted a new application for SLAF funding to DEQ. This application requested increased funding in response to the increases in construction costs and our previous bid experience. We have received notification that our grant application was approved. Attached is a copy of the grant notification letter from the DEQ, dated January 16, 2024. DISCUSSION: The Stream Restoration of Wolf Creek, Phase 2 project has been selected by DEQ for a grant in the amount of $607,212 (50% of the total project cost - $1,214,424). This project will lower sediment discharge to the Roanoke River and will mitigate the severe streambank erosion that is causing damage to the park and adjacent Wolf Creek Greenway in Vinton Magisterial District. If the Board of Supervisors accepts this grant, staff anticipates soliciting for construction bids in this summer/early fall of 2024, with construction commencing before the end of calendar year 2024. FISCAL IMPACT: The estimated project cost is $1,214,424 excluding Department of Development Services staff time for administration. The SLAF grant in the amount of $607,212 requires a 50% (of the total project cost) local match. The SLAF grant revenues and the 50% local match was included and appropriated through the adoption of the Fiscal Year 2024-2025 Capital Improvement Program. These funds will be moved to the Grant Fund where the project resides. STAFF RECOMMENDATION: Staff recommends accepting and allocating the SLAF grant revenues to the Wolf Creek Phase 2 project and moving the necessary budgeted funds to the Grant Fund where the project resides. Commonwealth of Virginia VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY 1111 E. Main Street, Suite 1400, Richmond, Virginia 23219 P.O. Box 1105, Richmond, Virginia 23218 (800) 592-5482 www.deq.virginia.gov Travis A. Voyles Michael S. Rolband, PE, PWD, PWS Emeritus Secretary of Natural and Historic Resources Director (804) 698-4020 January 16, 2024 David Henderson, County Engineer Roanoke County dhenderson@roanokecountyva.gov Re: Stormwater Local Assistance Fund (SLAF) Roanoke County SLAF Grant # 24-24 Restoration of Wolf Creek Phase 2 – $607,212 Please do not hesitate to contact me at (804) 836-5912 if you have any questions or need assistance. Sincerely, Karen M. Doran, Manager Clean Water Financing and Assistance Program cc: Drew Miller – Regional Project Manager James R. Moneymaker - Regional Project Officer Congratulations, I am pleased to inform you that DEQ has authorized SLAFauthorized SLAF matching grant funds for your community for the project(s) and amounts shown below. This authorization is contingent upon compliance with all program requirements. Actual grant award will not occur until after your receipt of construction bids and DEQ’s approval of a final project budget based on those bids. If program requirements have not been met and a grant agreement has not been executed by 6/30/2026, the funds authorization for the project(s) listed below will expire . My staff will be in contact with you in the near future to set up a meeting to discuss the next steps and schedule for moving forward with your project(s). SLAF Grant # 24-25 Restoration of a Tributary to Mudlick Creek along Canter Drive – $531,425 Capital Unappropriated % of Board Expenditure Balance Revenues Contingency Contingency Reserves Audited balance as of June 30, 2023 26,217,687$ ‐$ ‐$ 11,810,663$ Addition of 2022‐23 operations and close out of completed projects 479,410 Approved Sources: Appropriated from 2023‐24 budget (Ordinance 052323‐2) 2,974,113 50,000 608,162 Allocated from year end designations ‐ December 12, 2023 3,000,000 Approved Uses: Appropriated for 2023‐24 budget (Ordinance 052323‐3)(5,925,138) Appropriated for 2023‐24 budget (Ordinance 052323‐3)(306,503) MOU regarding the joint capital funding approved on April 11, 2023 (5,000,000) Balance at June 25, 2024 29,191,800$ 12.0% 50,000$ 608,162$ 4,058,432$ County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2023‐2024 General Government Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2023 Additions Deletions June 25, 2024 VPSA School Bonds 77,829,551$ -$ 8,048,369$ 69,781,182$ Lease Revenue Bonds 82,760,000 - 4,365,000 78,395,000 Subtotal 160,589,551 - 12,413,369 148,176,182 Premiums 12,147,305 - 1,090,495 11,056,810 172,736,856$ -$ 13,503,864$ 159,232,992$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Real Estate Taxes $112,535,000 $101,160,549 89.89% $119,492,000 $86,173,308 72.12% ($14,987,241) -17.39% Personal Property Taxes 40,812,500 21,498,785 52.68% 44,500,000 25,578,762 57.48% 4,079,978 15.95% Public Service Corp Base 4,040,928 3,926,815 97.18% 4,220,000 5,214,142 123.56% 1,287,327 24.69% Penalties & Interest on Property Taxes 529,072 762,254 144.07% 1,130,000 860,262 76.13% 98,008 11.39% Payment In Lieu Of Taxes 180,000 183,992 102.22% 210,000 135,698 64.62% (48,294) -35.59% Total General Property Taxes 158,097,500 127,532,395 80.67% 169,552,000 117,962,172 69.57% (9,570,222) -8.11% Communication Taxes 2,650,000 2,295,223 86.61% 2,550,000 2,161,804 84.78% (133,419) -6.17% Local Sales Tax 14,967,641 12,628,278 84.37% 15,800,000 13,178,222 83.41% 549,945 4.17% Consumer Utility Tax 3,750,000 3,161,700 84.31% 3,750,000 3,172,707 84.61% 11,007 0.35% Business License Tax 7,575,000 8,530,795 112.62% 7,800,000 8,642,798 110.81% 112,003 1.30% Franchise Tax 700,000 743,913 106.27% 690,000 674,941 97.82% (68,972) -10.22% Motor Vehicle License Fees 2,400,000 1,941,702 80.90% 2,450,000 1,939,125 79.15% (2,577) -0.13% Taxes On Recordation & Wills 1,800,000 1,088,793 60.49% 1,650,000 1,006,248 60.98% (82,545) -8.20% Utility License Tax 600,000 484,512 80.75% 575,000 371,370 64.59% (113,142) -30.47% Hotel & Motel Room Taxes 1,349,568 1,363,162 101.01% 1,650,000 1,613,297 97.78% 250,135 15.50% Taxes - Prepared Foods 5,400,000 4,892,340 90.60% 6,100,000 5,232,594 85.78% 340,255 6.50% Other Taxes 1,175,000 1,102,613 93.84% 1,345,000 1,024,555 76.18% (78,059) -7.62% Total Other Local Taxes 42,367,209 38,233,029 90.24% 44,360,000 39,017,660 87.96% 784,631 2.01% Animal Control Fees 42,500 44,811 105.44% 42,500 40,077 94.30% (4,734) -11.81% Land and Building Fees 15,850 9,423 59.45% 15,850 14,632 92.32% 5,210 35.60% Permits 924,107 552,818 59.82% 924,107 667,757 72.26% 114,939 17.21% Fees 64,600 93,462 144.68% 64,600 64,358 99.63% (29,104) -45.22% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Eleven Months Ending Friday, May 31, 2024 Prior Year Current Year Variances Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Eleven Months Ending Friday, May 31, 2024 Prior Year Current Year Variances Clerk of Court Fees 127,000 127,970 100.76% 127,000 127,530 100.42% (440) -0.35% Photocopy Charges 210 0 0.00% 210 0 0.00% 0 0.00% Total Permits, Fees and Licenses 1,174,267 828,483 70.55% 1,174,267 914,354 77.87% 85,871 9.39% Fines and Forfeitures 400,000 371,820 92.95% 558,500 353,245 63.25% (18,575) -5.26% Total Fines and Forfeitures 400,000 371,820 92.95% 558,500 353,245 63.25% (18,575) -5.26% Revenues from Use of Money 90,897 552,962 608.34% 500,000 1,256,012 251.20% 703,050 55.97% Revenues From Use of Property 178,200 162,893 91.41% 185,014 163,913 88.59% 1,020 0.62% Total Use of Money and Property 269,097 715,855 266.02% 685,014 1,419,924 207.28% 704,069 49.59% Charges for Services 3,790,100 3,135,354 82.72% 3,750,400 3,721,799 99.24% 586,445 15.76% Charges for Public Services 70,000 85 0.12% 70,000 17 0.02% (68) -400.00% Education Aid-State 0 0 0.00% 0 0 0.00% 0 0.00% Total Charges for Services 3,860,100 3,135,439 81.23% 3,820,400 3,721,816 97.42% 586,377 15.76% Reimb-Shared Programs Salem 996,464 952,235 95.56% 1,124,084 1,231,231 109.53% 278,995 22.66% Miscellaneous Revenue 314,836 395,666 125.67% 323,686 330,276 102.04% (65,390) -19.80% Recovered Costs 800,129 932,862 116.59% 950,000 872,369 91.83% (60,493) -6.93% Total Miscellaneous 2,111,429 2,280,764 108.02% 2,397,770 2,433,875 101.51% 153,111 6.29% Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Eleven Months Ending Friday, May 31, 2024 Prior Year Current Year Variances Non-Categorical Aid 402,000 1,078,192 268.21% 418,000 1,149,007 274.88% 70,816 6.16% Shared Expenses 5,797,526 5,021,771 86.62% 6,239,297 5,484,882 87.91% 463,111 8.44% Welfare & Social Services-Categorical 4,000,727 3,082,480 77.05% 4,786,943 3,254,474 67.99% 171,995 5.28% Other State Categorical Aid 2,468,805 1,853,934 75.09% 2,468,805 1,976,733 80.07% 122,799 6.21% Welfare & Social Services 6,250,000 5,216,258 83.46% 6,550,000 5,747,616 87.75% 531,358 9.24% Education Aid-Federal 0 0 0.00% 0 0 0.00% 0 0.00% Other Categorical Aid 0 0 0.00% 0 5,002 0.00% 5,002 100.00% Total State and Federal Revenue 18,919,058 16,252,634 85.91% 20,463,045 17,617,715 86.10% 1,365,081 7.75% Other Financing Sources 39,426,765 0 0.00% 35,285,442 0 0.00% 0 0.00% Total Other Financing Sources 39,426,765 0 0.00% 35,285,442 0 0.00% 0 0.00% Transfers 0 0 0.00% 0 0 0.00% 0 0.00% Total Transfers 0 0 0.00% 0 0 0.00% 0 0.00% Grand Totals 266,625,425 189,350,418 71.02% 278,296,438 183,440,762 65.92% (5,909,656) -3.22% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Legislative 398,981 339,782 85.16% 499,804 376,202 75.27% 35,040 9.35% General & Financial Administration 8,815,015 8,031,608 91.11% 9,770,631 8,721,786 89.27% 650,747 7.50% Electoral Board & Officials 820,131 624,210 76.11% 880,641 763,531 86.70% 87,006 12.23% General Government Administration 10,034,127 8,995,600 89.65% 11,151,076 9,861,520 88.44% 772,793 7.91% Courts 1,720,422 1,327,001 77.13% 1,829,282 1,421,547 77.71% 72,063 5.15% Other Judicial Support 1,461,425 1,382,642 94.61% 1,571,959 1,507,330 95.89% 124,688 8.27% Judicial 3,181,847 2,709,643 85.16% 3,401,241 2,928,877 86.11% 196,751 6.77% Law Enforcement & Traffic Cont 16,931,216 15,817,380 93.42% 19,364,562 18,739,055 96.77% 2,999,416 16.02% Fire and Rescue 20,144,317 18,670,600 92.68% 23,117,111 22,616,711 97.84% 3,956,753 17.50% Correction & Detention 10,864,146 9,320,549 85.79% 12,304,304 10,723,900 87.16% 1,396,089 13.04% Animal Control 1,124,393 931,601 82.85% 1,368,078 1,218,005 89.03% 286,403 23.51% Public Safety 49,064,072 44,740,129 91.19%56,154,055 53,297,670 94.91% 8,638,661 16.22% General Services Administration 951,972 861,404 90.49% 1,110,762 993,531 89.45% 132,536 13.34% Refuse Disposal 5,650,804 5,347,745 94.64% 5,841,569 5,422,737 92.83% 78,963 1.46% Maint Buildings & Grounds 5,425,685 4,952,557 91.28% 5,300,358 5,629,858 106.22% 683,430 12.15% Engineering 2,332,341 2,252,404 96.57% 2,599,387 2,406,674 92.59% 154,863 6.45% Inspections 1,119,110 970,726 86.74%1,198,042 1,025,823 85.62% 55,097 5.37% Garage Complex 0 0 0.00% 0 0 0.00% 0 0.00% Public Works 15,479,912 14,384,837 92.93%16,050,118 15,478,623 96.44% 1,104,889 7.15% Mental Health 0 0 0.00% 0 0 0.00% 0 0.00% Public Health 579,181 610,508 105.41% 579,181 579,181 100.00% (31,327) -5.41% Social Services Administration 8,658,641 7,351,581 84.90% 9,686,204 8,603,846 88.83% 1,259,200 14.64% Comprehensive Services Act 0 0 0.00% 0 0 0.00% 0 0.00% Public Assistance 4,918,666 4,104,552 83.45% 4,918,666 4,200,373 85.40% 95,821 2.28% Social Services Organizations 0 0 0.00% 0 0 0.00% 0 0.00% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Eleven Months Ending Friday, May 31, 2024 Prior Year Current Year Variances Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Eleven Months Ending Friday, May 31, 2024 Prior Year Current Year Variances Health and Welfare 14,156,488 12,066,641 85.24% 15,184,051 13,383,400 88.14% 1,323,694 9.89% Parks & Recreation 2,549,893 2,254,336 88.41% 3,181,039 2,548,017 80.10% 293,682 11.53% Library 4,658,256 4,029,149 86.49% 4,906,689 4,317,182 87.99% 281,970 6.54% Cultural Enrichment 0 0 0.00% 0 0 0.00% 0 0.00% Parks, Recreation & Cultural 7,208,149 6,283,485 87.17% 8,087,728 6,865,199 84.88% 575,652 8.39% Planning & Zoning 1,557,843 1,340,426 86.04% 1,976,241 1,638,717 82.92% 231,475 15.04% Cooperative Extension Program 87,097 84,209 96.68% 115,391 93,968 81.43% 9,759 10.39% Economic Development 563,335 468,498 83.17% 743,290 660,736 88.89% 178,055 28.53% Public Transportation 766,930 167,454 21.83% 510,000 418,723 82.10% 251,269 60.01% Contribution to Human Service Organizations 0 0 0.00% 0 0 0.00% 0 0.00% Planning 2,975,205 2,060,587 69.26% 3,344,922 2,812,144 84.07% 670,558 25.06% Employee Benefits 1,600,951 1,091,017 68.15% 3,354,352 1,254,211 37.39% 163,194 13.01% Dixie Caverns Landfill Cleanup 67,000 58,147 86.79% 62,700 66,588 106.20% 8,441 12.68% Miscellaneous 10,494,982 9,416,018 89.72% 10,273,856 9,667,273 94.10% 251,254 2.60% Tax Relief/Elderly & Handicapp 1,610,000 734,408 45.62% 1,110,000 947,319 85.34% 212,911 22.48% Refuse Credit Vinton 225,000 168,750 75.00% 225,000 168,750 75.00% 0 0.00% Board Contingency 29,813,889 0 0.00% 30,952,084 0 0.00% 0 0.00% Unappropriated Balance 0 0 0.00% 0 0 0.00% 0 0.00% Non-Departmental 43,811,822 11,468,341 26.18% 45,977,992 12,104,141 26.33% 635,800 5.25% Interfund Transfers Out 114,884,554 106,734,970 92.91% 112,870,077 104,034,236 92.17% (2,700,734) -2.60% Intrafund Transfers Out 5,829,248 5,635,881 96.68% 6,075,177 5,762,402 94.85% 126,521 2.20% Transfers Out 120,713,802 112,370,851 93.09%118,945,254 109,796,638 92.31% (2,574,214) -2.34% Grand Totals 266,625,424 215,080,115 80.67%278,296,437 226,528,211 81.40% 11,344,584 5.02% ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Accounts Paid – May 2024 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 15,601,135.12$ Payroll 05/10/24 1,989,544.89 16,204.33 2,005,749.22 Payroll 05/24/24 2,220,237.23 15,155.94 2,235,393.17 Manual Checks - 2,431.83 2,431.83 Grand Total 19,844,709.34$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : June 25, 2024 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-May-24 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 39,610,558.79 JP MORGAN 25,222,520.25 64,833,079.04 GOVERNMENT: TRUIST ROA CONTRA (10,810.00) TRUIST ROA 1,000,000.00 ROCKEFELLER CONTRA (76,790.00) ROCKEFELLER 21,000,000.00 21,912,400.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 14,169,674.56 ROCO EMA PORTFOLIO 1,066,258.24 ROCO EMA PORTFOLIO CONTRA 12,582.12 15,248,514.92 MONEY MARKET: ATLANTIC UNION BANK 4,741,993.04 HOMETRUST BANK 4,247,659.86 TRUIST ROA 4,656,515.04 ROCKEFELLER 13,288,136.18 PUBLIC FUNDS:26,934,304.12 BANK OF BOTETOURT 7,423,965.69 7,423,965.69 TOTAL 136,352,263.77 6-25-2024 Page 1 of 1 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: Work session with staff to update the Board of Supervisors regarding a new County policy development process. SUBMITTED BY: Elijah Daly Director of Human Resources APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to provide a comprehensive update to the County's policies and policy development process. DISCUSSION: This work session will provide the Board of Supervisors information regarding the work that has been completed to update the County's policies and policy process. FISCAL IMPACT: There is no fiscal impact associated with receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding the County of Roanoke's comprehensive policy update. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 3 ACTION NO. ITEM NO. M.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 25, 2024 AGENDA ITEM: The petition of Neil Aneja and Shama Kakar to obtain a special use permit to operate a short-term rental on approximately 0.30 acre of land zoned R-1, Low Density Residential District, located at 2726 White Pelican Lane, Cave Spring Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for short-term rental in a residential district. BACKGROUND: · The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” · A short-term rental has several use and design standards. In the R -1 and R-2 zoning districts, a special use permit is required for a short-term rental on lots less than five (5) acres in size. · In 2022, Neil Aneja and Shama Kakar filed a petition for a special use permit to operate a short-term rental on the same property that is subject to this petition. On November 9, 2022, the Board of Supervisors thoroughly considered his petition, including thorough consideration of the concerns of the neighbors, the Page 2 of 3 layout of the neighborhood, the nature and location of the residential neighborhood, and the actions of Neil Aneja. On November 9, 2022 the Board of Supervisors denied this petition. Despite this denial, Neil Aneja and Shama Kakar continued to operate the subject property as a short -term rental in violation of the Roanoke County Zoning Ordinance, and thus was the subject of numerous enforcement actions by Roanoke County, and numerous Roanoke County General District Court filings by Roanoke County. Enforcement actions were significantly delayed due to service of process issues on Neil Aneja and Shama Kakar. DISCUSSION: Neil Aneja and Shama Kakar have filed this second petition for a special use permit to operate a short-term rental at 2726 White Pelican Lane. The Planning Commission held a public hearing on this application on June 4, 2024. Three (3) citizens spoke during the public hearing in opposition to the request. Their concerns included: the short-term rental use has been going on for a long time without any approvals; parking on the street; cars blocking mailboxes; commercial use; not a suitable use for this neighborhood; traffic safety; noise; the applicant has not been following the rules, codes or ordinances; and the narrowness and length of the driveway will not allow 5 cars to be parked there. The Planning Commission discussed the following during its public hearing: no changes have been made to the application since the 2022 Board of Supervisors denial of Neil Aneja and Shama Kakar's first petition for a special use permit; noncompliance by the petitioners and zoning enforcement history including General District and Circuit Court cases; continued use of the short-term rental use without County approvals; not enough space to park 5 vehicles on site; past parking issues; noise, impact to the neighborhood; special use permit conditions; and how can the County expect the applicants to comply with conditions when they have not complied with the County regulations to date. The Planning Commission recommends denial of the special use permit for a short -term rental. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors deny the special use permit to operate a short-term rental on approximately 0.30 acre on property zoned R -1, Low Density Page 3 of 3 Residential District. STAFF REPORT Petitioner: Neil Aneja and Shama Kakar Request: To obtain a special use permit to operate a short-term rental on approximately 0.3 acre of land zoned R-1, Low Density Residential District Magisterial District: Cave Spring 2. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 3. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 4. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 5. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 6. A business license shall be obtained from the Commissioner of Revenue for EXECUTIVE SUMMARY: Neil Aneja and Shama Kakar are petitioning to obtain a special use permit to operate a short-term rental on approximately 0.3 acre on property zoned R-1, Low Density Residential District, located at 2726 White Pelican Lane in the Cave Spring Magisterial District. The short-term rental is proposed for the entire single-family dwelling. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” Section 30-85-24.55 of the Roanoke County Zoning Ordinance contains the following use and design standards for short-term rentals: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short- term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Since the property for this proposed short-term rental is zoned R-1 and is not five (5) acres or greater, a 2. ANALYSIS OF EXISTING CONDITIONS Background – This property contains a single-family residence. The Roanoke County assessment records have estimated that this residence was built in 1971. The home is owned by Shama Kakar, who lived in the home with Neil Aneja between 1997 and 2016. The house was renovated between 2016 and 2019. In 2019, short-term rentals began at the house and the house has been used exclusively as a short-term rental ever since. Neil Aneja is listed as the host on the AirBnB platform. of the parcel. The slope is steep in the rear of the parcel, and more gradual in the front of the parcel. Elevations range from 1,171 feet in the northeast corner of the parcel to 1,206 feet in the southeast corner of the parcel. The property is wooded behind the house, while the area in front of the house has a grass lawn. single family residences. Enforcement – On November 9, 2022, the Board of Supervisors denied the same request. Per Section 30- special use, on the same property within one year of the Board of Supervisors action. Neil Aneja had a pre- application meeting with Planning staff on December 6, 2023, and submitted this special use permit application on January 12, 2024. Since the November 2022 denial by the Board of Supervisors, Mr. Aneja has continued to list the property on platforms (i.e. AirBnB, VRBO, etc.) advertising the short-term rental use type. Roanoke County enforcement staff has attempted to resolve the violation against both Mr. Aneja and the property owner, Shama Kakar, however the operation and use continued on the property. After submitting this special use permit application on January 12, 2024, Mr. Aneja requested a continuance in February of 2024 to resolve the numerous open criminal complaints pending in Roanoke County General District Court. On Marrch 28, 2024, all the cases were heard in one hearing and were taken under advisement until March 27, 2025, meaning Roanoke County has the option to re-file the same charges in General District Court if the violation continues to occur on the property within the stated time frame. All the cases are still pending. In an effort to resolve the violations, Mr. Aneja has decided to petition for the special use permit for the short-term rental use type, rather than discontinuing the operation. Mr. Aneja was also found guilty in May of 2023 for the illegal operation of the short-term rental use type. He appealed his conviction to Roanoke County Circuit Court on June 6, 2023. The case was heard on July 18, 2023, and Mr. Aneja was found guilty and fined $150.00. In addition, there was enforcement action taken against Shama Kakar, the property owner, between November of 2022 and July of 2024. Ms. Kakar’s General District Court case has been taken under advisement until July 25, 2024. Ms. Kakar’s continued her hearings numerous times from an original September 25, 2023, filing. The property has since been removed from online platforms advertising the short-term rental use type, however Roanoke County is continuing to receive complaints regarding the operation of the activity, numerous vehicles parked on White Pelican Lane and excessive noise. In addition, there are general concerns of the continued operation of the use without an approved special use permit. 3.ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture –The entire single-family dwelling will be used for the short-term rental, which is approximately 2,382 square feet in size. It consists of a living room, dining room, eat-in-kitchen, five bedrooms, and three bathrooms. The property owner limits each rental to no more than ten (10) people at a time with no more than three (3) vehicles. The owner and applicant have stated in their petition they are available to respond to any concerns quickly and the neighbors will have their contact information. In addition, there are numerous exterior security cameras to monitor activity at the property. entrance from White Pelican Lane and can serve up to two or three vehicles. Parking is also available on Adjoining Properties – Approximately 20 letters were mailed out to adjoining property owners. The letters contained the application information, hearing dates, and aerial map along with direct contact information for staff and instructions for how to submit comments for the public hearings. Agencies Comments Fire and Rescue – Fire and Rescue does not object to this project and it will not increase the services provided. General Services – General Services does not see any issues or have any comments. Western Virginia Water Authority – The property has existing water and sewer service. No comments. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 5. STAFF CONCLUSIONS Neil Aneja and Shama Kakar are petitioning to obtain a special use permit to operate a short-term rental on approximately 0.3 acre on property zoned R-1, Low Density Residential District, located at 2726 White Pelican Lane, Cave Spring Magisterial District. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. If the Planning Commission chooses to recommend approval, staff suggests limiting either the total number of people permitted in the single-family dwelling or limiting the total number of vehicles parked at the property, either in the driveway or on the street. The petitioner has requested the number of overnight guests to not exceed ten (10). In addition, staff suggests additional safety requirements, not allowing signage or events and obtaining business license approval. CASE NUMBER: #4-3/2024 PREPARED BY: Rebecca James HEARING DATES: PC: June 4, 2024 BOS: June 25, 2024 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) Photographs R-1 District Regulations Neighborhood Conservation Land Use Designation ·1i � . '' ' • � f ' • ! ' ;l 0 .11 !!! i[ �·i ••• n[ "(J � $ ! " '-• CL -,, ��, w •i ' . " i ! I :� . �' i· 11 • ! < � . . .. ... .. / . . a . .... / · ... \ i ..... •, .. .. l ....... ( . . . .. Ill :r 0 , "' � Q,• @" w " '< at I Nix, .. (I) � ...... a. �� � • i (I) " ..iD ::::, l U2 ! ... ::::,- I � � --- --t � Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 Aerial Map Neil Aneja 2726 White Pelican Ln, Roanoke, VA 24018 Tax Map:087.13-02-11.00-0000 Lot size:0.3 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Cave Spring Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 R1R1 Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 Zoning R-1, Low Density Residential District Zoning Map Neil Aneja 2726 White Pelican Ln, Roanoke, VA 24018 Tax Map:087.13-02-11.00-0000 Lot size:0.3 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Cave Spring Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 NCNC Ro ano ke Co unty, Va 2022, Ro ano ke Co unty, So urc e: Esri, Maxar, EarthstarGeo graphic s, and the GIS User Co mmunity Ro ano ke Co unty, Virginia2019 0 Future Land Use Future Land Use Map Neil Aneja 2726 White Pelican Ln, Roanoke, VA 24018 Tax Map:087.13-02-11.00-0000 Lot size:0.3 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Cave Spring Subject Site Neighborhood Conservation Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 (A) (A) 1. 2. SEC. 30-41. - R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. - Purpose. The R-1, low density residential district is established for areas of the county within the urban service area with existing low-middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. - Permitted uses. The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses Stable, Private* Residential Uses Accessory Apartment* Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit* Residential Human Care Facility Single-Family Dwelling, Attached * 5/22/24, 3:36 PM Roanoke County, VA Code of Ordinances about:blank 1/4 3. 4. 5. (B) 1. 2. Single Family Dwelling, Attached (Cluster Subdivision Option) * Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) * Single Family Dwelling, Detached (Zero Lot Line Option) * Civic Uses Community Recreation * Family Day Care Home * Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor Commercial Uses Bed and Breakfast * Short-Term Rental * Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small* The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses Alternative Discharging Sewage System * Civic Uses Cemetery * Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Halfway House * 5/22/24, 3:36 PM Roanoke County, VA Code of Ordinances about:blank 2/4 3. 4. (A) 1. a. b. 2. a. b. 3. a. b. (B) 1. a. b. 2. a. b. Religious Assembly * Utility Services, Major * Commercial Uses Golf Course * Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22 , § 1, 5-26-09; Ord. No. 030811-1 , § 1, 3-8-11; Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 020921-8 , § 1, 2-9-21; Ord. No. 011023-4 , § 1, 1-10-23) Sec. 30-41-3. - Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. Minimum lot requirements. All lots served by private well and sewage disposal systems: Area: 0.75 acre (32,670 square feet). Frontage: 90 feet on a publicly owned and maintained street. Lots served by either public sewer or water: Area: 20,000 square feet. Frontage: 75 feet on a publicly owned and maintained street. All lots served by both public sewer and water: Area: 7,200 square feet. Frontage: 60 feet on a publicly owned and maintained street. Minimum setback requirements. Front yard: Principal structures: 30 feet. Accessory structures: Behind the front building line. Side yard: Principal structures: 10 feet. 5/22/24, 3:36 PM Roanoke County, VA Code of Ordinances about:blank 3/4 3. a. b. 4. (C) 1. a. b. (D) 1. 2. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. Rear yard: Principal structures: 25 feet. Accessory structures: 3 feet. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. Maximum height of structures. Height limitations: Principal structures: 45 feet. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. Maximum coverage. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13) 5/22/24, 3:36 PM Roanoke County, VA Code of Ordinances about:blank 4/4 Neighborhood Conservation: A future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Land Use Types: Single-Family Residential - Attached and detached housing at a reasonable density that is not significantly higher than the existing neighborhood. Infill lots or community re-development should be designed to be sensitive to the surrounding neighborhood but can be at reasonably higher density. New single-family residential developments should incorporate greenways and bike and pedestrian trails. Cluster developments are encouraged. Neighborhood Institutional Centers - Uses that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Neighborhood Commercial - Low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited density residential subdivisions have been platted and developed. EXISTING ZONING - Locations where limited density residential zoning has been established. EXPANSION AREAS - Locations where the expansion of the existing development pattern is logical. INFILL DEVELOPMENT - Locations where infill areas complement the surrounding development pattern. ACCESS - Locations served by a local street system. URBAN SECTOR - Locations served by urban services. Neil Aneja and Shama Kakar Special Use Permit for a Short-term Rental Board of Supervisors Meeting June 25, 2024 Location Map2 Project Site •2726 White Pelican Lane •Cave Spring Magisterial District •0.3 Acre •Single Family Residence •Short-term Rental 3 Photographs4 5 Photographs Photographs6 Photographs7 Floor Plan8 •2,382 square feet in size •Five bedrooms •Three bathrooms •Living room, dining room, eat- in-kitchen •Security cameras •Driveway can serve 2 to 3 vehicles Floor Plan9 Floor Plan10 11 Zoning Ordinance A short-term rental is defined as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” 12 Zoning Ordinance (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 13 Zoning Ordinance 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. 14 Zoning Ordinance (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Zoning Existing Zoning •R-1 – Low Density Residential 15 Surrounding Zoning •North – R-1 •East – R-1 •West – R-1 •South – R-1 Future Land Use16 Neighborhood Conservation •Established Single-Family Residential neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Property History17 •In November of 2022, the Board of Supervisors denied the same request. •Since the denial, Mr. Aneja continued to list the property on online platforms advertising the short-term rental use type. •Roanoke County enforcement started in April of 2022. •Numerous cases have been heard in General District Court and Circuit Court and are under advisement for both applicants: March 27, 2025 for Neil Aneja July 25, 2024 for Shama Kakar Planning Commission Public Hearing – June 4, 2024 •Three (3) citizens spoke during the public hearing in opposition to the request. •Their concerns included: •The short-term rental use has been going on for a long time without any approvals; •Parking on the street, and cars blocking mailboxes; •Commercial use; •Not a suitable use for this neighborhood; •Traffic safety and noise; •The applicant has not been following the rules, codes or ordinances; and •The narrowness and length of the driveway will not allow 5 cars to be parked there. 18 Planning Commission •The Planning Commission discussed: •No changes have been made to the application since the 2022 Board of Supervisors denial; •Zoning enforcement history including General District and Circuit Court cases; •Continued use of the short-term rental use without County approvals; •Not enough space to park 5 vehicles on site; •Past parking issues; •Noise: •Impact to the neighborhood; •Special use permit conditions; and •How can the County expect the applicants to comply with conditions when they have not complied with the County regulations to date. 19 Planning Commission The Planning Commission recommends denial of the special use permit for a short-term rental. 20 Questions? 21 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 25, 2024 ORDINANCE GRANTING A SPECIAL USE PERMIT TO NEIL ANEJA AND SHAMA KAKAR TO OPERATE A SHORT-TERM RENTAL ON APPROXIMATELY 0.3 ACRE OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 2726 WHITE PELICAN LANE, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Neil Aneja and Shama Kakar have filed a petition for a special use permit to operate a short-term rental on approximately 0.3 acre of land zoned R-1 (Low Density Residential) District, located at 2726 White Pelican Lane (Roanoke County Tax Map Number 087.13-02-11.00-0000), in the Cave Spring Magisterial District; and WHEREAS, the first reading of this ordinance was held on May 28, 2024, and the second reading and public hearing were held on June 25, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 4, 2024; and WHEREAS, the Roanoke County Planning Commission recommends denial of the petition to obtain a special use permit; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 2 of 2 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The special use permit is hereby approved, with the following six (6) conditions: a. The number of overnight guests shall not exceed ten (10) people. b. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. c. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. d. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. e. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. f. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY Marta J. Anderson Douglas P. Barber, Jr. SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of Neil Aneja and Shama Kakar to obtain a special use permit to operate a short-term rental on approximately 0.3 acre of land zoned R-1 (Low Density Residential) District. MOTION TO APPROVE I find that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with the following six (6) conditions: 1. The number of overnight guests shall not exceed ten (10) people. 2. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 3. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 4. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 5. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 6. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 MOTION TO DENY I find that the proposed special use permit request 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan, 2. Is inconsistent with good zoning practice, and/or 3. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request, and also request that a transcript of this matter be attached to the denial ordinance as an exhibit. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors.