HomeMy WebLinkAbout9/10/2024 - RegularPage 1 of 4
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
September 10, 2024
Page 2 of 4
Good afternoon and welcome to our meeting for September 10, 2024. Regular
meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m.
Board of Supervisors meetings can also be viewed online through Roanoke County’s
website at www.RoanokeCountyVA.gov. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all
cell phones off or place them on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. FIRST READINGS OF ORDINANCES
1. Ordinance 1) accepting funds in the amount of $647,774 from the Virginia
Department of Rail and Public Transportation (DRPT) and appropriating such
funds to the County’s grant fund for operation of the CORTRAN program, and 2)
reallocating $26,991 from the CORTRAN Budget in the operating fund to the
grant fund for the required match for operation of the CORTRAN program. (Paula
Benke, Transit Planner) (First Reading and Request for Second Reading)
D. APPOINTMENTS
1. Parks, Recreation and Tourism Advisory Committee (Board Appointment)
Heather Davis – Vinton District - Term Expires: September 10, 2027
Roanoke County
Board of Supervisors
Agenda
September 10, 2024
Page 3 of 4
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – August 20, 2024
2. Request to accept and allocate Selective Enforcement Grant Funds in the
amount of $154,700 from the Division of Motor Vehicles for the purpose of
Selective Enforcement.
3. Ordinance authorizing the granting of an easement to the Western Virginia Water
Authority for water and sewer improvement projects. (Second Reading)
4. Ordinance authorizing the acquisition of real property containing approximately
2.71 acres located at 4818 Starkey Road, Roanoke, Virginia (Roanoke County
Tax Map No: 087.07-01-16.00-0000). (Second Reading)
5. Ordinance authorizing the reallocation of a portion of the proceeds of the
County's 2022 lease financing with Virginia Resource Authority. (Second
Reading)
6. Ordinance accepting Transportation Alternatives Program funds in the amount of
$248,022 from the Roanoke Valley Transportation Planning Organization,
reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study
Capital Improvement Program (CIP) Project and appropriating all funds to the
Grant Fund for construction of the Glade Creek Greenway through Vinyard Park
West in the Vinton Magisterial District and in the Town of Vinton. (First Reading
and request for Second Reading)
F. CITIZENS' COMMENTS AND COMMUNICATIONS
G. REPORTS
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Statement of the Treasurer's Accountability per Investment and Portfolio Policy,
as of July 31, 2024
H. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Tammy E. Shepherd
2. Martha B. Hooker
Page 4 of 4
3. Paul M. Mahoney
4. David Radford
5. Phil C. North
I. WORK SESSION / JOINT SESSION WITH SCHOOL BOARD
1. Demographic Study, Lance Richards; MGT Consulting
2. Legislative Priorities, Peter S. Lubeck, County Attorney
3. Topic for next joint meeting: CSA
J. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711(A)(8) of the Code of Virginia for consultation with the County
Attorney regarding a taxation matter.
K. CERTIFICATION RESOLUTION
L. ADJOURNMENT
Page 1 of 2
ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 10, 2024
AGENDA ITEM: Ordinance 1) accepting funds in the amount of $647,774
from the Virginia Department of Rail and Public
Transportation (DRPT) and appropriating such funds to the
County’s grant fund for operation of the CORTRAN program,
and 2) reallocating $26,991 from the CORTRAN Budget in
the operating fund to the grant fund for the required match
for operation of the CORTRAN program.
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate $647,774 of grant funding from (DRPT), to be used to offset the
monthly cost of the CORTRAN program, and reallocate $26,991 from the CORTRAN
budget in the operating fund for the required local match.
BACKGROUND:
The CORTRAN program was established in 1985 in order to help County residents
remain in their homes and independent with curb -to-curb transportation from their
homes to destinations within Roanoke County, the City of Roanoke, the City of Salem
and the Town of Vinton. The program is currently structured so that Roanoke County
residents are eligible to use the CORTRAN program if they are either 65 years of age or
better, or if they have a disability.
While Roanoke County funds the program annually, staff started applying for grant
funding through (DRPT) for fiscal year 2022 to offset the County's cost of the program.
Previous awards include:
Page 2 of 2
Fiscal Year Requested Amount Awarded Amount Local Match
2022 $207,568 $119,008 Urban only $61,334
2023 $613,338 $538,000 Urban and Rural $21,520
2024 $746,626 $465,091 Urban and Rural $19,379
DISCUSSION:
Staff applied for FTA 5310 funding through DRPT on February 1, 2024. The
Commonwealth Transportation Board adopted the Six -Year Improvement Program on
June 18, 2024, which included an award of $674,765 for the CORTRAN program
($647,774, with a required local match of $26,991).
DRPT has indicated that funding is still available from the Bipartisan Infrastructure Law
providing additional funding to DRPT to be distributed to transit programs around the
Commonwealth. This is the third time Roanoke County has received funding for the
rural area of the county.
The FTA Section 5310 grant for rural and urban funding is limited to be reimbursed
monthly starting October 1, 2024, through September 30, 2025.
FISCAL IMPACT:
Roanoke County was awarded $196,574 in rural capital funding and $451,200 in urban
capital funding totaling $647,774 for the CORTRAN program, which represents 80
percent (80%) Federal funding,16 percent (16%) State funding and requires a four
percent (4%) local match of $26,991 for a total grant of $674,765.
The FTA Section 5310 grant funding will be used to offset the monthly cost of the
CORTRAN program. The local match funding is available in the CORTRAN fiscal year
2025 budget.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and requests
scheduling of the second reading for September 24, 2024.
Commonwealth Transportation Board
W. Sheppard Miller, III 1401 East Broad Street (804) 482-5818
Chairperson Richmond, Virginia 23219 Fax: (804) 786-2940
Agenda item # 6
RESOLUTION
OF THE
COMMONWEALTH TRANSPORTATION BOARD
June 18, 2024
MOTION
Made By: Mr. Kasprowicz, Seconded By: Mr. Byers
Action: Motion carried, unanimously.
Title: Action on Fiscal Year 2025 Annual Budgets
Commonwealth Transportation Fund, Department of Rail and Public Transportation and
the Virginia Department of Transportation
WHEREAS, the Commonwealth Transportation Board is required by §§ 33.2-214 (B)
and 33.2-221 (C) of the Code of Virginia (Code) to administer and allocate funds in the
Transportation Trust Fund, based on the most recent official Commonwealth Transportation
Fund revenue forecast; and
WHEREAS, § 33.2-1524.1 of the Code requires a portion of the funds in the
Transportation Trust Fund to be set aside and distributed to construction programs pursuant to §
33.2-358, the Commonwealth Mass Transit Fund, Commonwealth Rail Fund, the
Commonwealth Port Fund, the Commonwealth Aviation Fund, the Commonwealth Space Flight
Fund, the Priority Transportation Fund and a special fund within the Commonwealth
Transportation Fund to be used to meet the necessary expenses of the Department of Motor
Vehicles; and
WHEREAS, § 33.2-358 (A) of the Code requires the Board to allocate each year from
all funds made available for highway purposes such amount as it deems reasonable and
necessary for the maintenance of roads within the interstate system of highways, the primary
system of state highways, the secondary system of state highways and for city and town street
maintenance payments made pursuant to § 33.2-319 and payments made to counties which have
withdrawn or elect to withdraw from the secondary system of state highways pursuant to § 33.2-
366; and
Resolution of the Board
FY 2025 Annual Budgets – Commonwealth Transportation Fund, Department of Rail and Public
Transportation and the Virginia Department of Transportation
June 18, 2024
Page 2 of 2
WHEREAS, §33.2-358 (B) of the Code requires the Board to allocate available funds for
construction and other non-maintenance activities by formula; and
WHEREAS, other sections of the Code of Virginia and the current Appropriation Act
require certain allocations; and
WHEREAS, pursuant to § 33.2-214 (B), the Commonwealth Transportation Board has
established the updated project allocations for the fiscal years 2025 through 2030 in the Six-Year
Improvement Program; and
WHEREAS, § 2.2-2100 of the Code allows the Board to review and comment on budget
items not specifically enumerated to the Board by statute.
NOW, THEREFORE, BE IT RESOLVED by the Commonwealth Transportation
Board that the recommended allocations and expenditures required by the various statutes as
contained in the budgets for the Commonwealth Transportation Fund, Department of Rail and
Public Transportation, and the Department of Transportation for Fiscal Year 2025 are approved.
####
1
Recipients Selected
$674,765
Total FY25 Project Costs
$107,962
Total FY25 State Funding
S U M M A R Y
Projects Selected
$539,812
Total FY25 DRPT Federal Funding
2
Search by Project
DetailsCounty of Roanoke - FTA 5310 Other
Capital - Contracted Transportation
(Urban)
State Funding $75,200
DRPT Federal Funding $376,000
Match $18,800
DetailsCounty of Roanoke - FTA 5310 Other
Capital - Contracted Transportation
(Rural)
State Funding $32,762
DRPT Federal Funding $163,812
Match $8,191
Filter by Recipient Filter by Organization/Service
Detail
Filter by Program Area Filter by VDOT District
Apply C1 Selected
1 S l t d
0 Selected 1 Selected
Note: The lters set on previous views will apply to the current view. To reset, please clear on the
h l ll
Summary Rail Transit SYIP Glossary
7/16/24, 3:39 PM Transit | FY2025 Six-Year Improvement Program (SYIP)
https://experience.arcgis.com/experience/94deac845256429abbd34adcbd91365e/page/Transit/?views=Transit-Projects---Map-View#widget_1116=active_datasource_id:dataSource_1,center:-8906110.…1/2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 24, 2024
ORDINANCE 1) ACCEPTING FUNDS IN THE AMOUNT OF $647,774
FROM THE VIRGINIA DEPARTMENT OF RAIL AND PUBLIC
TRANSPORTATION AND APPROPRIATING SUCH FUNDS TO THE
COUNTY’S GRANT FUND FOR OPERATION OF THE CORTRAN
PROGRAM, AND 2) REALLOCATING $26,991 FROM THE CORTRAN
BUDGET IN THE OPERATING FUND TO THE GRANT FUND FOR THE
REQUIRED MATCH FOR OPERATION OF THE CORTRAN PROGRAM
WHEREAS, the County of Roanoke Transportation (CORTRAN) program was
established in 1985 in order to help County residents remain in their homes and
independent with curb-to-curb transportation from their homes to destinations within
Roanoke County, the City of Roanoke, the City of Salem , and the Town of Vinton; and
WHEREAS, the CORTRAN program is currently structured so that Roanoke
County residents are eligible to use the service if they are either 65 years of age or better,
or if they have a disability; and
WHEREAS, Roanoke County has applied for grant funding through the
Department of Rail and Public Transportation (DRPT) for fiscal year 2025 to offset the
County's cost of the program; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on September 10, 2024,
and the second reading was held on September 24, 2024.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $647,774 is accepted from DRPT and appropriated to the
Grant Fund for the purpose of operating the CORTRAN program.
2. That the sum of $26,991, which funds were previously appropriated to the
CORTRAN budget in the Operating Fund, be reallocated to the Grant Fund
(as the required County contribution for receipt of the funds from DRPT).
3. That this ordinance shall take effect upon its adoption.
CORTRAN Update
September 2024
1
CORTRAN Mission Statement
To provide demand response
transportation service to
approved Roanoke County
citizens to and from their
primary residence to facilitate
independent living and
continued involvement in the
community.
2
Program Overview
Eligibility:
•Roanoke County resident
•Age 65 or better and/or have a disability
Service availability:
•Monday through Friday
•7:00 A.M. to 6:00 P.M.
3
Via –Driver and Vehicle Partner
4
Roanoke County partners with Via to provide a rideshare program to
transport riders to the following destinations:
•Roanoke County
•Roanoke City
•City of Salem
•Town of Vinton
CORTRAN
provided 14,950
trips to 193
Roanoke County
residents in
FY 2024
5
Medical, 78%
Employment,
17%
Education, 4%Misc., 1%
Purpose of Trips
Medical Employment Education Misc.
Grant Funding
FY 2022 -$119,008
FY 2023 -$538,000
FY 2024 -$465,091
FY 2025 -$647,774
Total -$1,769,873
6
Roanoke County has received grant funding through the Virginia Department of Rail and Public Transportation
Annual CORTRAN Survey
•30% return rate
•85% of respondents were satisfied with the service
•55% would not be able to take a trip if CORTRAN was not available
•88% indicated they do not have the ability to drive
•Riders continue to be interested in weekend hours and expansion to
other localities outside of the service area
7
Questions?
8
Page 1 of 1
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
September 10, 2024
Confirmation of Appointment
Rhonda Perdue
Chief Deputy Clerk to the Board of
Supervisors
APPROVED BY:
ISSUE:
BACKGROUND:
Parks, Recreation & Tourism Advisory Committee (by District)
FISCAL IMPACT:
STAFF RECOMMENDATION:
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 10, 2024
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM E - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September 10,
2024, designated as Item E - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval of minutes – August 20, 2024
2. Request to accept and allocate Selective Enforcement Grant Funds in the amount of
$154,700 from the Division of Motor Vehicles for the purpose of Selective
Enforcement.
3. Ordinance authorizing the granting of an easement to the Western Virginia Water
Authority for water and sewer improvement projects. (Second Reading)
4. Ordinance authorizing the acquisition of real property containing approximately 2.71
acres located at 4818 Starkey Road, Roanoke, Virginia (Roanoke County Tax Map
No: 087.07-01-16.00-0000). (Second Reading)
5. Ordinance authorizing the reallocation of a portion of the proceeds of the County's
2022 lease financing with Virginia Resource Authority. (Second Reading)
6. Ordinance accepting Transportation Alternatives Program funds in the amount of
$248,022 from the Roanoke Valley Transportation Planning Organization,
reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study Capital
Improvement Program (CIP) Project and appropriating all funds to the Grant Fund
for construction of the Glade Creek Greenway through Vinyard Park West in the
Vinton Magisterial District and in the Town of Vinton. (First Reading and request for
Second Reading)
Page 1 of 10
The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke
County Administration Center, this being the only regularly scheduled meeting of the
month of August 2024. Audio and video recordings of this meeting will be held on file
for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
Before the meeting was called to order, an invocation/a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
A. OPENING CEREMONIES
1. Roll Call
Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Absent: None
Staff Present: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Madeline Hanlon,
Community Engagement Director; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Rhonda D. Perdue, Chief Deputy Clerk to the Board
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFING
1. Briefing by VDOT to provide information on transportation projects in Roanoke
County. (Ken King, VDOT Salem District Engineer, Mike McPherson, VDOT
Engineer)
Briefing given by Ken King and Mike McPherson.
Roanoke County
Board of Supervisors
Minutes
August 20, 2024
Page 2 of 10
D. NEW BUSINESS
Action No. 082024-1 Item D.1
1. Resolution Authorizing Economic Development Incentive Agreements with (1)
the County of Roanoke, the Roanoke County Economic Development Authority,
and Mack Trucks, Inc., and (2) the County of Roanoke, the Virginia Economic
Development Partnership Authority, the Roanoke County Economic
Development Authority, and Mack Trucks, Inc. (Megan Baker, Director of
Economic Development)
Supervisor Hooker moved to approve the resolution. Supervisor Radford seconded
the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
E. FIRST READINGS OF ORDINANCES
Action No. 082024-2 Item E.1
1. Ordinance authorizing the acquisition of real property containing approximately
2.71 acres located at 4818 Starkey Road, Roanoke, Virginia (Roanoke County
Tax Map No: 087.07-01-16.00-0000). (Doug Blount, Assistant County
Administrator) (First Reading and Request for Second Reading)
Supervisor Mahoney moved to approve the first reading of this ordinance and
scheduling the second reading and public hearing for September 10, 2024.
Supervisor North seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Action No. 082024-3 Item E.2
2. Ordinance authorizing the reallocation of a portion of the proceeds of the
County's 2022 lease financing with Virginia Resource Authority. (Laurie
Gearheart, Director of Finance and Management Services) (First Reading and
Request for Second Reading)
Supervisor Mahoney moved to approve the first reading of this ordinance and
scheduling the second reading and public hearing for September 10, 2024.
Supervisor Hooker seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Page 3 of 10
Action No. 082024-4 Item E.3
3. Ordinance approving the execution of a lease agreement with .com Properties,
IV, LLC for forty (40) parking spaces located at 200 East Calhoun Street, Salem,
Virginia. (Peter Lubeck, County Attorney) (Due to time constraints for the
project, it is requested that the second reading be dispensed with upon an
affirmative vote of 4/5ths of the members of the Board, and that this matter
be deemed an emergency measure pursuant to Section 18.04 of the
Roanoke County Charter)
Supervisor Hooker moved to approve the ordinance as an emergency ordinance,
due to time constraints, and to dispense the second reading upon an affirmative vote
of 4/5ths of the members of the Board. Supervisor Radford seconded the motion.
Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
F. SECOND READING OF ORDINANCES AND PUBLIC HEARING
Action No. 082024-5 Item F.1
1. The petition of Joel Calfee to obtain a special use permit to operate a short-term
rental on approximately 0.2599 acre of land zoned R-1, Low Density Residential
District, located at 1176 Nover Avenue, Hollins Magisterial District. (Philip
Thompson, Director of Planning) (Second Reading and Public Hearing)
Supervisor North found that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and
that the proposed special use conforms with the standards set forth in article
IV, use and design standards of the Roanoke County Zoning Ordinance;
2. Is in conformance with the Roanoke County Comprehensive Plan; and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
Therefore, moved that the Board approve the petition to obtain a special use permit,
with the following seven (7) conditions:
1. The short-term rental shall be limited to the finished area of the existing
residential dwelling (approximately 1,400 square feet).
2. The number of overnight guests shall not exceed six (6) people.
3. One (1) off-street parking space shall be provided for each guestroom in
addition to parking spaces required for the principal dwelling. All parking shall
be provided on-site and shall be located in driveways and other designated
approved parking areas.
Page 4 of 10
4. The property owner shall provide and maintain in good working order every
smoke detector, carbon monoxide detector, and fire extinguisher required by
law. Exits required by law shall not be obstructed.
5. The property must maintain a residential appearance. No signage shall be
allowed with the short-term rental use.
6. No events such as parties, banquets, weddings, receptions, meetings, or
similar events shall be allowed with the short-term rental use.
7. A business license shall be obtained from the Commissioner of Revenue for
the short-term rental use.
Supervisor Radford seconded the motion. Motion Approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
G. APPOINTMENTS
Action No. 082024-6 Item G.1
1. Social Services Advisory Board (appointed by District)
Teena Wilkin – re-appoint for a four-year term to expire July 31, 2028
Supervisor Radford moved to approve the appointment. Supervisor Mahoney
seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
H. CONSENT AGENDA
Action No. 082024-7.a-i Item H.1-9
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 082024-7.a Item H.1
1. Approval of minutes – July 23, 2024
Action No. 082024-7.b Item H.2
2. Ordinance to accept and appropriate grant funds in the amount of $186,275 from
the Virginia Opioid Abatement Authority along with local matches of $48,000
from the Opioid Abatement Settlement Funds received by Roanoke County.
(Second Reading)
Page 5 of 10
Action No. 082024-7.c Item H.3
3. Request to accept and allocate the Virginia 9-1-1 Services Board fiscal year 2024
Data Maintenance and Data Transfer grant in the amount of $5,000.
Action No. 082024-7.d Item H.4
4. Resolution requesting the Virginia Department of Transportation (VDOT) to
accept Foxfield Lane of Section 4 of the River Oaks Subdivision in the Catawba
Magisterial District into the VDOT Secondary Road System.
Action No. 082024-7.e Item H.5
5. Request to approve holiday schedule for calendar year 2025.
Action No. 082024-7.f Item H.6
6. Ordinance authorizing the Treasurer of the County of Roanoke to employ the
services of a private collection attorney to assist with the collection of delinquent
accounts and to authorize the imposition of a fee to cover the cost of retaining a
private collection attorney. (Second Reading)
Action No. 082024-7.g Item H.7
7. Ordinance authorizing the granting of an easement to the Western Virginia Water
Authority for water and sewer improvement projects. (First Reading and Request
for Second Reading)
Action No. 082024-7.h Item H.8
8. The petition of Dale Wilkinson to rezone approximately 21.39 acres of land zoned
I-1,Low Intensity Industrial District, to R-3, Medium Density Multi-Family
Residential District, in order to develop a 225-lot residential subdivision, located
at 7812 Sanderson Drive, Hollins Magisterial District. (First Reading and
Request for Second Reading and Public Hearing)
Action No. 082024-7.i Item H.9
9. Resolution requesting the Virginia Department of Transportation (VDOT) to
accept Integrity Drive in the Vinton Magisterial District into the VDOT Secondary
Road System.
Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor
Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
I. CITIZENS' COMMENTS AND COMMUNICATIONS - None
Page 6 of 10
J. REPORTS
Action No. 082024-8 Item J.1-6
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of July 31, 2024
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of July 31, 2024
5. Accounts Paid – July 2024
Supervisor Mahoney moved to receive and file the reports that have been included
with the agenda under Item J. Supervisor Shepherd seconded the motion. Motion
approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
K. WORK SESSION
1. Work session with staff to review progress on the Safe Streets and Roads For All
Comprehensive Safety Action Plan. (Megan Cronise, Assistant Director of
Planning)
L. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No. 082024-9
1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
Catawba Magisterial District.
Supervisor North moved to go to closed session. Supervisor Hooker seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Note: Mr. Caywood and Mr. Blount departed the meeting at 6:30 p.m. for another
engagement.
Page 7 of 10
EVENING SESSION – 7:00 PM
M. CERTIFICATION RESOLUTION
Action No. 082024-10
In the closed session just concluded, nothing was discussed except the matter
which was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
Supervisor Radford moved to adopt the certification resolution. Supervisor
Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
N. SECOND READING OF ORDINANCES AND PUBLIC HEARING
Action No. 082024-11
1. The petition of Reed Road Solar 1, LLC to obtain a special use permit for a major
utility service (solar farm) on approximately 36.48 acres of land zoned AR
Agricultural/Residential District, located at 9150 Reed Road, Windsor Hills
Magisterial District. (Philip Thompson, Director of Planning) (Second Reading
and Public Hearing)
Three (3) citizens were in attendance and spoke in support of the petition.
Supervisor Radford found that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and
that the proposed special use conforms with the standards set forth in article
IV, use and design standards of the Roanoke County Zoning Ordinance;
2. Involves a use (utility service) which is not contemplated in the Roanoke
County Comprehensive Plan’s future land use categories, but is a use which
is integral to the needs of the citizens of Roanoke County (utility service); and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
Therefore, moved that the Board approve the petition to obtain a special use permit,
with the following ten (10) conditions:
1. The site shall be developed in substantial conformance with the concept site
plan entitled “Special Use Permit Set – 9150 Reed Road, Bent Mountain,
Virginia 24059” prepared by New Leaf Energy, Inc., revised July 11, 2024,
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subject to any changes required during the comprehensive site plan review
process.
2. Wherever possible, topsoil should remain undisturbed. Disturbed topsoil shall
remain on site to be used to support the growth of ground cover. Ground
cover shall consist of native grasses and pollinator species.
3. The County may retain qualified third-party consultants to review portions of
the site plan and to inspect the constructed facility as to any matters that may
be outside County representatives’ area of expertise. The reasonable out-of-
pocket costs incurred by the County for such review by qualified third-party
consultants shall be paid by the applicant. The third-party reviewers and the
estimated costs will be submitted to the applicant for approval before the
costs are incurred. The County may, in the alternative, accept reports of such
review by qualified third-party consultants selected, retained, and paid by the
applicant.
4. Per Virginia Code § 15.2-2288.8, the Applicant shall pay the County $50,000
(the “Fire Truck Payment”) for use towards a four-wheel drive fire truck
vehicle to support the County’s fire response readiness in the Bent Mountain
community, where the solar project is located. The Fire Truck Payment shall
be paid to the County within ninety (90) days of building permit approval.
5. If the project secures a place in the Shared Solar program, prior to beginning
commercial operation of the solar facility, the Applicant shall work in good
faith and use its best efforts to identify residents of Bent Mountain and
Roanoke County, Virginia to voluntarily subscribe to its community solar
program (“Local Subscribers”).
6. After commercial operation has commenced, if operation ceases for 365 days
consecutively, the County may notify the facility owner by certified mail and
request information regarding the status of recommencing commercial
operation. If an attempt to notify the facility operator via certified mail is
unsuccessful, then notice may be posted on the property and the facility
owner shall be deemed to have received lawful notice invoking the provisions
of this condition. The facility owner shall send a response within 90 days of
receipt of such notice providing information regarding the status of operations
and an estimated timeline for recommencing commercial operations. If the
facility owner fails to respond to the request, or if the County deems the
provided timetable for recommencing commercial operations to be
unreasonable, the County may hold a hearing before the Board of
Supervisors following notice pursuant to Virginia Code § 15.2-2204. The
Board of Supervisors may determine whether to allow the permit to remain,
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impose additional conditions regarding the timing of the commencement of
commercial operations, or to revoke the permit and require decommissioning
of the solar energy facility in compliance with the decommissioning plan
established for the facility.
7. Decommissioning of the site shall be in substantial conformance with the
Decommission Plan contained in the concept site plan entitled “Special Use
Permit Set – 9150 Reed Road, Bent Mountain, Virginia 24059” prepared by
New Leaf Energy, Inc., revised July 11, 2024.
8. Prior to the issuance of a building permit for the solar energy system, the
applicant shall submit to the Zoning Administrator an itemized cost estimate
of the work to be done to completely remove the entire solar energy system
and restore the site to its original condition.
9. The applicant shall submit a bond, irrevocable Letter of Credit, or other
appropriate surety acceptable to the County in the amount of the itemized
cost estimate approved by the Zoning Administrator. An updated itemized
cost estimate along with an updated bond, irrevocable Letter of Credit, or
other appropriate surety acceptable to the County shall be submitted and
approved every five (5) years to reflect cost increases to remove the entire
solar energy system and restore the site to its original condition.
10. During decommissioning of the site, the applicant will ensure the bond,
irrevocable Letter of Credit, or other surety shall remain in full force and effect
until the County has inspected the site and verified that the solar energy
system has been removed and the site restored to its original condition, at
which time the County shall promptly release the bond, irrevocable Letter of
Credit, or other surety.
Supervisor Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
O. CITIZEN COMMENTS AND COMMUNICATIONS - None
P. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. David F. Radford
2. Tammy E. Shepherd
3. Martha B. Hooker
4. Paul M. Mahoney
5. Phil C. North
Page 10 of 10
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
Q. ADJOURNMENT
Action No. 082024-12
Supervisor Radford moved to adjourn the meeting. Supervisor Hooker seconded
the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North,
Nays: None
Submitted by: Approved by:
__________________________ __________________________
Richard L. Caywood Phil C. North
Clerk to the Board of Supervisors Chairman
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 10, 2024
AGENDA ITEM: Request to accept and allocate Selective Enforcement Grant
Funds in the amount of $154,700 from the Division of Motor
Vehicles for the purpose of Selective Enforcement.
SUBMITTED BY: Michael Poindexter
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of $154,700 in grant funding with a required local match of
$77,350 from the Division of Motor Vehicles for traffic enforcement and training.
BACKGROUND:
The Virginia Highway Safety Office, part of the Virginia Department of Motor Vehicles,
oversees the funding and coordination of various highway safety grant programs.
These programs are designed to improve the safety of motorists by focusing on a
variety of factors that contribute to motorist injury. The Roanoke County Police
Department has been awarded Selective Enforcement Grants as part of the ongoing
initiative to reduce traffic fatalities in the Commonwealth of Virginia.
The Roanoke County Police Department has received grants from the Division of Motor
Vehicles for approximately 25 years. The Police Department uses these grants to
reduce alcohol and speed related fatalities and serious injuries in traffic crashes,
increase occupant protection, and to provide additional speed enforcement on I -81 and
I-581.
DISCUSSION:
The Division of Motor Vehicles awarded to the Roanoke County Police Department the
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following grants:
1. Selective Enforcement Grant in the amount of $85,700 to reduce alcohol related
fatalities and serious injuries in traffic crashes with a required local match of $42,850
2. Selective Enforcement Grant in the amount of $69,000 to provide additional speed
and occupant protection enforcement with a required local match of $34,500
The grant funds will be utilized for personnel and training costs associated with each
grant program, as well as the purchase of four additional in-car radars and ten Alco-
Sensor breath testing units.
FISCAL IMPACT:
The total awarded grant funds are $232,050 which includes a required local match of
$77,350. The County will meet the local match through operational funds budgeted for
fuel and vehicle maintenance in the fiscal year 2024-2025 Police Department budget.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of the grant funds to the Roanoke County
Police Department in the amount of $154,700 from the Division of Motor Vehicles for the
Selective Enforcement Grants and meeting the required local match through operational
funds budgeted for fuel and vehicle maintenance in the fiscal year 2024-2025 Police
Department budget.
Page 1 of 2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 10, 2024
AGENDA ITEM: Ordinance authorizing the granting of an easement to the
Western Virginia Water Authority for water and sewer
improvement projects
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
The Western Virginia Water Authority (WVWA) has contacted Roanoke County staff to
advise about an upcoming project by the WVWA to install a new waterline extension in
Roanoke County. The project will affect property owned by the Board of Supervisors at
0 South Roselawn Drive. In order to complete the work, the WVWA needs to acquire a
permanent easement and a temporary construction easement from the Board of
Supervisors for the property at 0 South Roselawn Drive.
BACKGROUND:
On June 24, 1993, the Board of Supervisors acquired by a Deed of Gift a parcel located
at 0 South Roselawn Drive, containing .76 acres, and identified as Roanoke County Tax
Map Number 086.03-01-38.00-0000. At the time of acquisition, the County needed the
property due to location plans for the “South Transmission Line Project” and the
“Starkey Road Water Line Project.” The Deed of Gift for the property includes a
restriction that the County will use the property for “utility projects only.”
County staff attended a site visit to the property with a representative of the WVWA. The
property currently runs along a narrow section of South Roselawn Drive, is full of
vegetation, and a transmission line runs along the property.
DISCUSSION:
In order to install a new waterline extension in Roanoke County, the WVWA plans to
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install new, underground water pipes to provide an available municipal water source
throughout a section of South Roanoke County. The WVWA’s project is titled “Poages
Mill Water and Sewer Improvements.” In order to complete the work, the WVWA has
requested easements from the Board of Supervisors across the property owned by the
Board of Supervisors at 0 South Roselawn Drive. The WVWA has presented a Deed of
Easement and a plat to Roanoke County staff, and the Roanoke County Attorney’s
Office has reviewed and approved of the terms of the Deed of Easement.
There have been no changes since the first reading of this ordinance on held on August
20, 2024.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 10, 2024
ORDINANCE AUTHORIZING THE GRANTING OF AN EASEMENT TO
THE WESTERN VIRGINIA WATER AUTHORITY FOR WATER AND
SEWER IMPROVEMENT PROJECTS
WHEREAS, the Board owns a vacant parcel for utility purposes in Roanoke
County, in the Windsor Hills Magisterial District, located at 0 South Roselawn Drive (and
identified as Roanoke County Tax Map Number 086.03-01-38.00-0000); and
WHEREAS, the WVWA has requested a new ten (10) foot temporary construction
easement (containing 5,054 square feet) and a new permanent waterline easement
(containing 1,326 square feet) on the County’s above-referenced property to install a new
waterline extension in South Roanoke County; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and disposition of real estate be authorized only by ordinance; and
WHEREAS, a first reading of this ordinance was held on August 20, 2024 and the
second reading was held on September 10, 2024; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke as follows:
1. That pursuant to the provision of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for conveyance to the Western Virginia Water Authority for
purposes of a new ten (10) foot temporary construction easement and the new permanent
waterline easement.
2. That conveyance to the Western Virginia Water Authority of a new ten (10)
foot temporary construction easement and a new permanent waterline easement as
shown on the exhibit titled “EASEMENT PLAT FOR WESTERN VIRGINIA WATER
AUTHORITY SHOWING NEW PERMANENT WATERLINE EASEMENT AND NEW 10’
TEMPORARY CONSTRUCTION EASEMENT BEING ACQUIRED FROM BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA SITUATED ON SOUTH
ROSELAWN ROAD WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY,
VIRGINIA” dated May 28, 2024, a copy of which is attached hereto as Exhibit A, is hereby
authorized and approved.
3. That the County accepts and appropriates the payment of $1.00 as fair
market value compensation for these easements.
4. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator, any of whom may act, is hereby authorized to execute such
documents and take such further actions as may be necessary to accomplish this
conveyance, including but not limited to signing a deed granting the easements with such
changes as may be necessary and approved by the County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
Page 1 of 2
Prepared and Recorded By:
Western Virginia Water Authority
Consideration: $1.00, see exemption below 601 S. Jefferson St., Suite 300
Roanoke, Virginia 24011
Tax Map No. 086.03-01-38.00-0000 Return to same address noted above
This Deed is exempt (i) from recordation taxes pursuant to Section 58.1-811 (A)(3) and (C)(5) of the Code of
Virginia (1950), as amended, and (ii) from the payment of Clerk's fees pursuant to Section 17.1-266 of the Code of
Virginia (1950), as amended.
NOTICE TO THE CLERK: When indexing this instrument, please refer to the Western
Virginia Water Authority Commonwealth Drive & Merriman Road Sanitary Sewer Replacement
project
THIS EASEMENT AGREEMENT, made this ________ day of _________________,
2024, by and between BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a
political subdivision of the Commonwealth of Virginia (whether one or more, the "Grantor"); and
the WESTERN VIRGINIA WATER AUTHORITY, a water and sewer authority created
pursuant to Chapter 51 of Title 15.2 of the Code of Virginia (1950), as amended ("Grantee").
: W I T N E S S E T H :
That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with
the execution and delivery of this Easement Agreement, and other good and valuable
consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor
does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of
Title unto the Grantee, its successors and assigns, the following described easements, to-wit:
A new variable width RIGHT and EASEMENT of 1,326 square feet and a ten foot
(10’) temporary construction easement to construct, install, improve, operate,
inspect, use, maintain, repair or replace a water line or lines and communication
infrastructure including but not limited to fiber optics cable together with related
improvements including slope(s), if applicable (collectively, the “easement”),
together with the right of ingress and egress thereto from a public road, upon, over,
under, and across those tracts or parcels of land belonging to the Grantor, acquired
by deed dated June 24, 1993, and recorded in the Clerk's Office for Circuit Court of
the County of Roanoke, Virginia, as Deed Book 1429, Page 01449 and designated
on the Land Records as Tax Map No. 086.03-01-38.00-0000 (the “Property”). The
location of said easement is generally described on the exhibit attached hereto as
“Exhibit A” and more particularly described as being centered over the constructed
water line or lines.
The Grantee agrees to restore and repair any actual damage to Grantor’s property which
may be directly caused by the construction, reconstruction, or maintenance of said project except as
hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the
Property to the identical original condition, but rather as near thereto as is practicable to the
condition at the time the easement was granted, and that the Grantor will cooperate with the
Grantee in effectuating such restoration.
It is expressly agreed between the parties hereto that the Grantee and its agents shall have
the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth,
obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way
endangers or interferes with the proper use of the same. The Grantor covenants that no building or
structure shall be erected upon or within the easement herein granted or placed in such location as
to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall
not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged
or removed.
The Grantor acknowledges that the plans for the aforesaid project as they affect the
Property have been fully explained to Grantor or Grantor’s authorized representative. The fixtures,
facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by
the Grantee or its assigns and further grantees shall remain the property of the Grantee or its
Page 2 of 2
assigns and further grantees. The easement herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be acquired in the future.
The Grantor covenants and agrees for themselves, and for their heirs, successors, successors
in title, executors, legal representatives and assigns that the consideration aforementioned and the
covenants herein shall be in lieu of any and all claims to compensation and damages by reason of
the location, construction, operation, maintenance, or reconstruction of or within the easement
herein granted.
The grant and provision of this Easement Agreement shall constitute a covenant running
with the land for the benefit of the Grantee, its successors and assigns forever.
To have and to hold unto the Grantee, its successors and assigns forever.
WITNESS the following signature(s):
GRANTOR:_______________________________________
Richard L. Caywood – County Administrator
Approved as to form:
_______________________________
County Attorney
COMMONWEALTH OF VIRGINIA
COUNTY OF ROANOKE to wit:
The foregoing instrument was acknowledged before me this _______ day of
_____________, 2024, by Richard L. Caywood , County Administrator, on behalf of the
Grantor.
___________________________________
Notary Public
My Commission Expires: My Registration Number is:
GRANTEE: WESTERN VIRGINIA WATER AUTHORITY
By: _________________________________
Dr. Irene T. Okioga, P.E.
Title: Director – Engineering Services
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE to wit:
The foregoing instrument was acknowledged before me this _______ day of
___________________, 2024, by Irene T. Okioga, PE, Director of Engineering Services for the
Western Virginia Water Authority, on behalf of said corporation, Grantee.
___________________________________
Notary Public
My Commission Expires: My Registration Number is:
Mattern & Craig
Mattern & Craig
Page 1 of 2
ACTION NO.
ITEM NO. E.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 10, 2024
AGENDA ITEM: Ordinance authorizing the acquisition of real property
containing approximately 2.71 acres located at 4818 Starkey
Road, Roanoke, Virginia (Roanoke County Tax Map No:
087.07-01-16.00-0000)
SUBMITTED BY: Rachel Lower
Deputy County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
In order to enhance services for Roanoke County residents and to improve the work
environment for Roanoke County employees, staff have identified a need for a new
Department of Parks, Recreation, and Tourism office.
BACKGROUND:
Staff have identified a need for a new Roanoke County Department of Parks,
Recreation, and Tourism office in Roanoke County. To accomplish this project, staff
initiated a search of real estate to acquire to achieve this purpose. County staff have
concluded that a certain property, containing approximately 2.71 acres and an existing
building, located at 4818 Starkey Road, would be the most appropriate property to
purchase and relocate Roanoke County's Department of Parks, Recreation, and
Tourism office to.
DISCUSSION:
The property located at 4818 Starkey Road is currently owned by the Economic
Development Authority of Roanoke County, Virginia. County staff have been in contact
with representatives of the Economic Development Authority of Roanoke County,
Virginia, and have mutually agreed upon terms of the sale of the property located at
4818 Starkey Road.
Page 2 of 2
FISCAL IMPACT:
The purchase price of the property located at 4818 Starkey Road will be $1,907,152.00
(the board report for the first reading of this agenda item included an extra 33 cents on
the purchase price). The purchase price will include certain items of personal property
that are currently located in the building to be sold with the property.
Funding for purchase of the property and renovating the existing building located
thereon can come from Roanoke County's bonds through the Virginia Resource
Authority (VRA) as part of their 2022B Fall issuance. To use this bonding an
amendment must be made to the VRA bond financing lease and tax certificate
documents. The amendment is being presented to the Board as a separate agenda
item.
STAFF RECOMMENDATION:
Other than the minor change to the purchase price (less 33 cents), there have been no
changes to this agenda item since the first reading. Staff recommends approval of this
ordinance on September 10, 2024.
1
PREPARED BY: Rachel W. Lower, Deputy County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Tax Map No: 087.07-01-16.00-0000
Title Insurance Underwriter: Fidelity National Title Insurance Company
Consideration: $1,900,000.00
Tax Assessed Value: $1,265,000.00
This instrument is exempt from the imposition of recordation taxes pursuant to § 58.1 -811(A)(3) of the Code of
Virginia (1950), as amended and exempt from the imposition of fees pursuant to § 17.1-266 of the Code of Virginia
(1950), as amended.
THIS DEED, made and entered into this _____ day of _________________, 2024, by and
between the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY,
VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor, and the BOARD
OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the
Commonwealth of Virginia, as Grantee;
WITNESSETH:
In consideration of Ten Dollars ($10.00) cash in hand paid, and other good and valuable
consideration, receipt of which is hereby acknowledged by the Grantor, the Grantor does hereby
BARGAIN, SELL, GRANT and CONVEY, with General Warranty and Modern English
Covenants of Title, unto the Grantee, the Board of Supervisors of Roanoke County, Virginia, all
of that certain lot or parcel of land located in the County of Roanoke, Virginia, and more
particularly described as follows:
New Tract 1, containing 2.717 acres, as shown on the plat dated April 11, 1997,
prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, which plat
is the combination of property of Old Heritage Corporation and property of 4818
Starkey Partnership, and creating thereon New Tract 1 (2.717 ac.) and New Tract
E-3 (9.868 ac.), which plat is recorded in the Clerk’s Office of the Circuit Court of
the County of Roanoke, Virginia, in Plat Book 19, page 172; and
Being the same property conveyed to the Grantor by Deed from Delta Dental of
Virginia, which was formerly known as and took title as Delta Dental Plan of
2
Virginia, Inc., dated May 17, 2024, and recorded in the aforesaid Clerk’s Office
as Instrument No. 202403596.
This conveyance is made subject to all restrictions, reservations, easements and conditions
of record now affecting the property hereby conveyed.
In compliance with the provisions of § 18.04 of the Roanoke County Charter, the Board of
Supervisors of Roanoke County, Virginia approved the acquisition of the property subject to this
Deed by Ordinance #__________________ adopted by the Board of Supervisors of Roanoke
County, Virginia on September 10, 2024.
WITNESS the following signatures and seals:
GRANTOR:
ECONOMIC DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
By: (SEAL)
Linwood P. Windley, Chairman
STATE OF ____________________
CITY/COUNTY OF ________________, to-wit:
The foregoing instrument was acknowledged before me this _____ day of
____________________, 2024, by Linwood P. Windley, Chairman of the Economic Development
Authority of Roanoke County, Virginia on behalf of the Economic Development Authority of
Roanoke County, Virginia.
Notary Public
Commission Expires:
Registration Number:
3
GRANTEE:
THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By: _________________________________
Richard Caywood, County Administrator
STATE OF ____________________
CITY/COUNTY OF ________________, to-wit:
The foregoing instrument was acknowledged before me this _____ day of
____________________, 2024, by Richard Caywood, County Administrator for the County of
Roanoke, Virginia.
Notary Public
Commission Expires:
Registration Number:
Approved as to form:
_____________________
County Attorney
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 10, 2024
ORDINANCE AUTHORIZING THE ACQUISITION OF REAL PROPERTY
CONTAINING APPROXIMATELY 2.71 ACRES LOCATED AT 4818
STARKEY ROAD, ROANOKE, VIRGINIA (ROANOKE COUNTY TAX
MAP NUMBER 087.07-01-16.00-0000)
WHEREAS, in order to enhance services for Roanoke County residents and to
improve the work environment for Roanoke County employees, staff have identified a
need for a new Department of Parks, Recreation, and Tourism office; and
WHEREAS, staff have concluded that a certain p roperty, containing
approximately 2.71 acres and an existing building, located at 4818 Starkey Road, would
be the most appropriate property to purchase and relocate Roanoke County’s
Department of Parks, Recreation, and Tourism office to; and
WHEREAS, the Economic Development Authority of Roanoke County, Virginia is
the owner of the property located at 4818 Starkey Road, bearing Roanoke County Tax
Map Number 087.07-01-16.00-0000 and containing approximately 2.71 acres (“the
Property”); and
WHEREAS, the Economic Development Authority of Roanoke County, Virginia is
willing to sell the Property to the Board of Supervisors of Roanoke County, Virginia; and
WHEREAS, § 2.03 of the Roanoke County Charter provides that the County,
upon a showing of public necessity, may acquire property within or without its
boundaries for any of its facilities or functions; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
determined that it is in the public interest and that a public necessity exists to acquire
the Property; and
Page 2 of 2
WHEREAS, § 18.04 of the Roanoke County Charter provides that the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
of this ordinance was held on August 20, 2024, and the second reading was held on
September 10, 2024.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition of approximately 2.71 acres located at 4818 Starkey
Road, Roanoke, Virginia (Roanoke County Tax Map Number 087.07-01-
16.00-0000) is hereby authorized and approved at the purchase price of
$1,907,152.00.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator are hereby authorized to execute such documents,
including but not limited to the deed of conveyance (with any changes as
approved by the County Attorney’s Office) and any other documents
necessary to accomplish the acquisition and to take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition
of this real estate, all of which shall be approved as to form by the County
Attorney.
3. That this ordinance is to be in full force and effect upon its passage.
Page 1 of 2
ACTION NO.
ITEM NO. E.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 10, 2024
AGENDA ITEM: Ordinance authorizing the reallocation of a portion of the
proceeds of the County's 2022 lease financing with Virginia
Resource Authority
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Ordinance authorizing the reallocation of a portion of the proceeds of the County's 2022
lease financing with Virginia Resource Authority
BACKGROUND:
The County of Roanoke issued $13 million in bonds through the Virginia Resource
Authority (VRA) as part of their 2022B Fall issuance. A portion of these proceeds,
$4.775 million, are being used for the board approved project titled "Public Service
Center Phase II" as described in Attachment A.
When the County submitted the application to participate in the issuance, the
description of the project was for "new construction of approximately 12,000 s.f. of office
space, renovation to an existing 21,000 s.f. storage warehouse, and new construction of
a 7,000 s.f. outdoor storage structure to relocate the Parks, Recreation, and Tourism
administrative offices and north and east PRT shops. Significant site grading, sanitary
sewer main relocation, and building sprinkler system are included in the project scope."
DISCUSSION:
Page 2 of 2
However, during the final phase of construction document development, a cost estimate
was provided, showing a significant increase in the construction budget, which placed
the project cost above the overall project budget. It was determined that the project
budget could not be achieved without significantly reducing the scope by
reprogramming spaces and redesigning the proposed facilities.
As an alternative to a complete redesign, the Parks, Recreation & Tourism
administration offices could be relocated to an existing building that would
accommodate the previously developed space program, require fewer renovations, less
site development, and significantly reduce new construction costs.
A building has been identified which is appropriately sized and structurally sound.
Although some interior renovations and building equipment replacement are required,
the purchase price and projected renovation costs are less than constructing a new
administration office facility. Parks operations will utilize the existing Hollins Road
warehouse, and the adjacent field will be developed into a storage laydown yard.
The VRA requires an amendment to the original description in order to use the bond
proceeds set aside for this project to buy a building versus new construction as
originally planned. The revised 2022 Financing Lease and the 2022 Tax document are
attached with the updated description along with the required ordinance to approve the
changes.
There has been no changes since the first reading of the ordinance.
FISCAL IMPACT:
At this time, there is no fiscal impact as the project is estimated to stay within the
already board approved budget.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
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