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HomeMy WebLinkAbout9/24/2024 - RegularPage 1 of 5 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors September 24, 2024 Page 2 of 5 Good afternoon and welcome to our meeting for September 24, 2024. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place them on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Development Services and GIS/IT Departments staff on winning a 2024 Viriginia Innovative Technology Symposium (COVITS) award for the Citizen Connect Permits Web Application. (Tarek Moneir, Director of Development Services) D. FIRST READINGS OF ORDINANCES 1. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the refinancing of a lease transaction that originally financed various capital projects for the County and authorizing the continued leasing of certain County-owned property, the execution and delivery of a prime lease and a local lease acquisition agreement and financing lease, and other related actions. (Laurie Gearheart, Director of Finance and Management Services) (First Reading and Request for Second Reading) Roanoke County Board of Supervisors Agenda September 24, 2024 Page 3 of 5 E. APPOINTMENTS 1. Community Policy and Management Team (CPMT) Marya McPherson be appointed as the alternate to replace Trista Thompson, for the remainder of her current term set to expire June 20, 2026. F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – September 10, 2024 2. Ordinance 1) accepting funds in the amount of $647,774 from the Virginia Department of Rail and Public Transportation and appropriating such funds to the County’s grant fund for operation of the CORTRAN program, and 2) reallocating $26,991 from the CORTRAN Budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (Second Reading) 3. Ordinance accepting Transportation Alternatives Program funds in the amount of $248,022 from the Roanoke Valley Transportation Planning Organization, reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study Capital Improvement Program (CIP) Project and appropriating all funds to the Grant Fund for construction of the Glade Creek Greenway through Vinyard Park West in the Vinton Magisterial District and in the Town of Vinton. (Second Reading) 4. Ordinance approving a Second Site Use Agreement between Craig Botetourt Electric Cooperative and the County of Roanoke for use of space in a shelter and on a tower located on Fort Lewis Mountain and accepting and appropriating $6,000.00 per year for the term of the agreement. (First Reading and Request for Second) 5. Resolution requesting the Virginia Department of Transportation (VDOT) to accept Hunt Camp Road of Sections 28 and 29 of the Hunting Hills Subdivision in the Cave Spring Magisterial District into the VDOT Secondary Road System. 6. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by the following: 1) David L. Bratton (Tax Map 079.01-01-62.00-0000), located at 3006 Pebble Drive; 2) Leonard W. & Rebecca G. Stiff (Tax Map 079.01 -01-63.00-0000), located at 3012 Pebble Drive; 3) Roy M. Carpenter (Tax Map 079.01 -01-61.00- 0000), located at 3017 Woodway Rd; and 4) Alice B. Kefauver (Tax Map 079.01 - Page 4 of 5 01-64.00-0000), located at 3020 Pebble Drive in Vinton Magisterial District for the purpose of constructing drainage improvements in various magisterial districts. (First Reading and Request for Second Reading) G. CITIZENS' COMMENTS AND COMMUNICATIONS H. REPORTS 1. Unappropriated Balance, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of August 31, 2024 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of August 31, 2024 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2024 6. Accounts Paid – August 2024 I. WORK SESSION 1. Work session to review with the Board of Supervisors the preliminary and unaudited financial results for the fiscal year ending June 30, 2024 for the County of Roanoke, Virginia, and the FY 2025-2026 Budget Development Process and Changes to the Comprehensive Financial Policy. J. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in each of the five magisterial districts. EVENING SESSION – 7:00 PM K. CERTIFICATION RESOLUTION L. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution adopting the Roanoke County 200 Plan as the County's Comprehensive Plan. (Philip Thompson, Director of Planning) M. CITIZEN COMMENTS AND COMMUNICATIONS Page 5 of 5 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. David Radford 4. Tammy Shepherd 5. Phil C. North O. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2024 AGENDA ITEM: Recognition of Development Services and GIS/IT Departments staff on winning a 2024 Virginia Innovative Technology Symposium (COVITS) award for the Citizen Connect Permits Web Application SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize Development Services and GIS/IT Departments staff on winning a 2024 Virginia Innovative Technology Symposium (COVITS) award for the Citizen Connect Permits Web Application. Page 1 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2024 AGENDA ITEM: Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the refinancing of lease transactions that originally financed various capital projects for the County and authorizing the continued leasing of certain County-owned property, the execution and delivery of prime leases and local lease acquisition agreement and financing leases, and other related actions SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the refinancing of Virginia Resources Authority (VRA) Series 2013B and 2014A lease revenue bonds BACKGROUND: The VRA will be bringing their fall Virginia Pooled Financing Program (VPFP) bond issue to market in October of this year. They have let us know of opportunities for a potential refunding related to our Series 2013B and 2014A VPFP loans. A refunding occurs when the proceeds of a new debt issue are used to retire previously issued debt. These loans are now currently callable and can be refunded with tax - exempt bonds. DISCUSSION: The refunding opportunities have been reviewed with our financial advisors and currently they recommend we participate in the VRA fall pooled bond issue to take advantage of the projected savings. Page 2 of 2 The attached ordinance authorizes the County of Roanoke to refund previously issued 2013 and 2014 revenue bonds and provide for annual debt service savings. This ordinance provides that the bonds shall result in net debt service savings as a percentage of the principal amount of the refunded bonds of at least three percent (3%) on a present value basis. It also allows for the refunding of just one of the bond series if market conditions change such that one of the refundings meets the 3% savings target and the other does not. If the net present value savings on the refundings drop below three percent (3%) of the refunded principal amounts, then the refunding loan application can be pulled as late as the week of pricing which is the week of October 29th. At that point, the VRA would not include the County's loan in the fall pool if at least the minimum level of savings can't be generated as specified in the County's attached authorizing ordinance. FISCAL IMPACT: The callable bonds available for refunding total $15.385 million and are projected to yield an overall present value savings of five point two three percent (5.23%) based on current market conditions. Attachment A outlines the projected savings. The County's issuance costs associated with the refunding are estimated to be around $55,000, plus a share of VRA's issuance costs, and have been taken into consideration in calculating the net savings described above and in Attachment A.. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and requests scheduling the second reading for October 8, 2024. 194414510_4 CERTIFICATE OF CLERK The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, hereby certifies that: 1. A regular meeting (the "Meeting") of the Board of Supervisors of the County of Roanoke, Virginia (the "Board"), was held on October 8, 2024, at which the following members were present and absent: PRESENT: ABSENT: 2. An Ordinance entitled "ORDINANCE OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE REFINANCING OF LEASE TRANSACTIONS THAT ORIGINALLY FINANCED VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE CONTINUED LEASING OF CERTAIN COUNTY-OWNED PROPERTY, THE EXECUTION AND DELIVERY OF PRIME LEASES AND LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASES, AND OTHER RELATED ACTIONS" was duly adopted at the Meeting by the recorded affirmative roll-call vote of a majority of all of the members elected to the Board, the ayes and nays being recorded in the minutes of the Meeting as shown below: MEMBER VOTE 3. Attached hereto is a true and correct copy of the foregoing ordinance as recorded in full in the minutes of the Meeting. 4. The attached ordinance has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my signature and the seal of the County of Roanoke, Virginia, this 8th day of October, 2024. ___________________________________ Clerk of the Board of Supervisors of the County of Roanoke, Virginia [SEAL] ORDINANCE OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA APPROVING THE REFINANCING OF LEASE TRANSACTIONS THAT ORIGINALLY FINANCED VARIOUS CAPITAL PROJECTS FOR THE COUNTY AND AUTHORIZING THE CONTINUED LEASING OF CERTAIN COUNTY-OWNED PROPERTY, THE EXECUTION AND DELIVERY OF PRIME LEASES AND LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASES, AND OTHER RELATED ACTIONS WHEREAS, by Ordinance 062513-9, enacted June 25, 2013, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), authorized the financing of various capital improvements, including the construction and equipping of the Vinton Library, the refunding of a portion of the outstanding principal components of the rental payments due to Virginia Resources Authority ("VRA") from the County under the Financing Lease dated as of June 1, 2004, between the County and VRA, other capital projects of the County and the costs associated with the financing (collectively, the "2013 Projects"); WHEREAS, to arrange for the financing of the 2013 Projects, the Board entered into (1) an Amended and Restated Prime Lease dated as of June 27, 2013 (the "Original Prime Lease"), between the County and the VRA, and (2) the Local Lease Acquisition Agreement and Amended and Restated Financing Lease dated as of June 27, 2013 (the "2013 Financing Lease"); WHEREAS, VRA provided the funds to enter into the Original Prime Lease and the 2013 Financing Lease from the proceeds of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2013B (the "2013 VRA Bonds"); WHEREAS, by Ordinance 032514-6 enacted March 25, 2014, the Board, authorized the refunding of all or a portion of the outstanding principal components of the Amended and Restated 2004A Payment Schedule under the 2013 Financing Lease, between the County and VRA and the costs associated with the financing (collectively, the "2014 Projects" and together with the 2013 Projects, the "Projects"); WHEREAS, to arrange for the financing of the 2014 Projects, the Board entered into a First Amendment and Supplement to Local Lease Acquisition Agreement and Amended and Restated Financing Lease dated as of April 17, 2014 (the "2014 Financing Lease"), between the County and VRA; WHEREAS, VRA provided the funds to enter into the 2014 Financing Lease from the proceeds of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2014A (the "2014 VRA Bonds"); WHEREAS, VRA has advised the County that, subject to market conditions, the County can reduce the amounts payable by the County under the 2013 Financing Lease and the 2014 Financing Lease by entering into a refinancing transaction whereby VRA will refinance some or all of the 2013 VRA Bonds and the 2014 VRA Bonds allocable to the 2013 Financing Lease and the 2014 Financing Lease (the "Refinancing Transaction"); - 2 - WHEREAS, the Board, has determined that it is in the best interest of the County to pursue the Refinancing Transaction; WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code of Virginia of 1950, as amended, to lease any improved or unimproved real estate held by the County; WHEREAS, the first reading of this ordinance was held on September 24, 2024, and the second reading was held on October 8, 2024; WHEREAS, VRA intends to issue its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2024C (the "VRA Bonds"), and to provide a portion of the proceeds to the County to enter into the Refinancing Transactions pursuant to the terms of a Second Amended and Restated Local Lease Acquisition Agreement and Financing Lease (or similar agreement, the "Financing Lease"), between the County and VRA; WHEREAS, the County will enter into a Second Amended and Restated Prime Lease (or similar agreement, the "Prime Lease") with VRA whereby the County will continue to lease the property subject to the Original Prime Lease, the 2013 Financing Lease and the 2014 Financing Lease (the public safety building) (the "Real Estate") and the associated improvements and property located thereon (the "Improvements") to VRA; WHEREAS, the County will enter into the Financing Lease with VRA pursuant to which VRA will lease the Real Estate and the Improvements back to the County and the County will make rental payments corresponding in amount and timing to the debt service on the portion of the VRA Bonds issued to effect the Refinancing Transaction (the "Rental Payments"); WHEREAS, the County intends to pay the Rental Payments out of appropriations from the County's General Fund; WHEREAS, the Financing Lease shall indicate a proceeds requested (the "Proceeds Requested") of an amount sufficient to effect the Refinancing Transaction (subject to the parameters below) plus an amount necessary to pay the costs of closing the Refinancing Transaction (or such other amount as requested by the County and approved by VRA prior to the pricing of the VRA Bonds); WHEREAS, VRA's objective is to pay the County an amount which, in VRA's judgment, reflects the market value of the Rental Payments under the Financing Lease (the "VRA Purchase Price Objective"), taking consideration of such factors as the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA (collectively, the "VRA Costs")) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, such factors may result in the County receiving an amount other than the par amount of the aggregate principal components of the Rental Payments under the Financing Lease and consequently the aggregate principal components of the Rental Payments under the Financing Lease may be greater than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested; and - 3 - WHEREAS, the Prime Lease and the Financing Lease are referred to herein as the "Documents." NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Approval of Lease-Leaseback Arrangement. The lease-leaseback arrangement with VRA to accomplish the Refinancing Transaction is hereby approved. The County Administrator is authorized to determine the Real Estate and Improvements, as may be required by VRA, to be subject to the lease-leaseback arrangement. 2. Approval of Prime Lease. The leasing of the Real Estate and the Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the Prime Lease is hereby approved. The Prime Lease shall be in substantially the same form as the Original Prime Lease with such additions or changes as may be necessary or advisable to document the Refinancing Transaction. 3. Approval of the Financing Lease. The leasing of the Real Estate and the Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the Financing Lease is hereby approved. The Financing Lease shall be in substantially the same form as the 2013 Financing Lease and the 2014 Financing Lease with such additions or changes as may be necessary or advisable to document the Refinancing Transaction. 4. Approval of the Terms of the Rental Payments. (a) The Rental Payments set forth in the Financing Lease shall be subject to the following parameters: the Financing Lease shall be issued and sold to or at the direction of VRA on terms that VRA shall determine subject to the VRA Purchase Price Objective and market conditions described in the Recitals hereof; provided that (1) the Refinancing Transaction shall generate at least a 3% net present value savings of the principal amount being refinanced and (2) the final Rental Payment shall occur in a fiscal year not later than the final Rental Payment due under the 2013 Financing Lease and the 2014 Financing Lease, as applicable. The County Administrator is authorized and directed to select which components (if any) of the 2013 Financing Lease or the 2014 Financing Lease (or both) to include in the Refinancing Transaction; provided that the conditions set forth in this Ordinance are otherwise satisfied. (b) It is determined to be in the best interest of the County to accept the offer of VRA to enter into the Financing Lease with the County for an amount determined by VRA to be fair, subject to the conditions set forth in this Ordinance, which Financing Lease shall be executed by the Chairman of the Board (the "Chairman") and the County Administrator, or either of them. (c) The Chairman and the County Administrator, either of whom may act, are hereby authorized and directed to enter into the Financing Lease. - 4 - (d) The actions of the Chairman and the County Administrator in accepting the final terms of the Rental Payments shall be conclusive, and no further action shall be necessary on the part of the Board. 5. Other Payments under Financing Lease. The County agrees to pay all amounts required by the Financing Lease, including any amounts required by Section 5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such section. 6. Execution and Recordation of Documents. The Chairman and the County Administrator, either of whom may act, are authorized and directed to execute the Documents and deliver them to the other parties thereto. The Chairman and the County Administrator, either of whom may act, are further authorized to cause the Documents, to be recorded in the Clerk's Office of the Circuit Court of Roanoke County. 7. Form of Documents. The County Administrator or the Chairman are each authorized and directed to determine the form of the Documents; provided the Documents are not inconsistent with this Resolution and are each authorized to execute the Documents in substantially such form. The execution and delivery of the Documents shall be conclusive evidence of the officer's approval. 8. Essentiality of the Projects and Real Estate. The Projects, the Real Estate and the Improvements are hereby declared to be essential to the efficient operation of the County, and the County anticipates that the Projects, the Real Estate and the Improvements will continue to be essential to the operation of the County during the term of the Financing Lease. 9. Annual Budget. While recognizing that it is not empowered to make any binding commitment to make Rental Payments and any other payments required under the Financing Lease beyond the current fiscal year, the Board hereby states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and hereby recommends that future Boards do likewise during the term of the Financing Lease. The Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to include in the budget request for each fiscal year during the term of the Financing Lease an amount sufficient to pay the Rental Payments and all other payments coming due under the Financing Lease during such fiscal year. If at any time during any fiscal year of the County throughout the term of the Financing Lease, the amount appropriated in the County's annual budget in any such fiscal year is insufficient to pay when due the Rental Payments and any other payments required under the Financing Lease, the Board directs the County Administrator, or such other officer who may be charged with the responsibility for preparing the County's annual budget, to submit to the Board at the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request for a supplemental appropriation sufficient to cover the deficit. 10. Rental Payments Subject to Appropriation. The County's obligation to make the Rental Payments and all other payments pursuant to the Financing Lease is hereby specifically stated to be subject to annual appropriation therefor by the Board, and nothing in this Ordinance or the Documents shall constitute a pledge of the full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. - 5 - 11. Disclosure Documents. The County authorizes and consents to the inclusion of information with respect to the County to be contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both to be prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents shall be distributed in such manner and at such times as VRA shall determine. The County Administrator is authorized and directed to take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 12. Tax Documents. The County Administrator and the Director of Finance and Management Services, either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax Compliance Agreement and/or any related document (the "Tax Documents") setting forth the expected use and investment of the proceeds of the VRA Bonds to be received pursuant to the Documents and containing such covenants as may be necessary in order for the County and/or VRA to comply with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents including the provisions of Section 148 of the Tax Code and applicable regulations relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds to be received pursuant to the Documents will be invested and expended as set forth in the Tax Documents, to be delivered simultaneously with the issuance and delivery of the Financing Lease and that the County shall comply with the other covenants and representations contained therein. 13. Other Actions. All other actions of the officers of the County in conformity with the purpose and intent of this Ordinance are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and ins truments and to take all such further action as may be considered necessary or desirable in connection with the execution and delivery of the Documents. 14. SNAP Investment Authorization. The County has heretofore received and reviewed the Information Statement (the "Information Statement") describing the State Non- Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has determined to authorize the Director of Finance and Management Services to utilize SNAP in connection with the investment of the proceeds of the lease-leaseback transaction if the Director of Finance and Management Services determines that the utilization of SNAP is in the best interest of the County. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the contract creating the investment program pool. 15. Evidence of Approval. The approval or determination of all the details and provisions of the Documents and all other documents, instruments or certificates executed under the authority of this Resolution shall be evidenced conclusively by the execution and delivery of the Documents or other items by the officer or officers authorized hereby. 16. Further Actions. The Board hereby authorizes and directs the County Administrator and the Director of Finance and Management Services and such other officers and agents of the County as may be designated by either of them to take any further actions as they deem necessary or advisable regarding the Documents and the execution, delivery and - 6 - performance of the Documents and closing documents and certificates. All such actions previously taken by the officers and agents of the County are ratified and confirmed. The Board hereby designates the County Administrator and the Director of Finance and Management Services as the County's authorized representatives for purposes of the Financing Lease. 17. Effective Date. This Ordinance shall take effect immediately. 1| Potential Refunding of VRA Bonds County of Roanoke, Virginia Refunding of VRA Series 2013B & Series 2014A 9/4/2024 Market Rates -Preliminary and Subject to Change Current Refunding in the Public Market Series 2013B (Infrastructure) 2013B (Moral Obligation) 2014A (Infrastructure) 2014A (Moral Obligation)Total Delivery Date 11/20/2024 11/20/2024 11/20/2024 11/20/2024 Maturities Refunded 2025-2033 2025-2033 2025-2033 2025-2033 Par Amount Refunded $6,775,000 $2,910,000 $3,980,000 $1,720,000 $15,385,000 TIC 2.69%2.74%2.75%2.80%2.73% Average Annual Savings $45,000 $15,000 $25,000 $7,000 $92,000 Gross Savings $448,627 $147,285 $252,729 $68,750 $917,391 Present Value Savings ($)$398,345 $130,225 $215,577 $60,602 $804,749 Present Value Savings (%)5.88%4.48%5.42%3.52%5.23% Sensitivity Analysis -NPV Savings (+) 25 Basis Points 4.90%3.50%3.73%1.85%3.99% (-) 25 Basis Points 6.87%5.47%7.14%5.22%6.49% Attachment A 2| Estimated Annual Savings County of Roanoke, Virginia Refunding of VRA Series 2013B & Series 2014A - 9/4/2024 Market Rates -Preliminary and Subject to Change Fiscal Year Ending Prior Net Debt Service Service Refunding Expenses Refunding Net Cash Flow Savings Present Value 06/30/2025 $ 325,766 $ 312,832 $ 7,821 $ 320,653 $ 5,113 $ 5,051 06/30/2026 2,037,294 1,947,500 16,688 1,964,188 73,106 71,700 06/30/2027 2,037,125 1,942,000 15,050 1,957,050 80,075 76,411 06/30/2028 2,038,541 1,953,000 13,325 1,966,325 72,216 67,125 06/30/2029 2,041,834 1,950,250 11,506 1,961,756 80,078 72,403 06/30/2030 2,037,747 1,953,750 9,594 1,963,344 74,403 65,441 06/30/2031 2,035,666 1,894,750 7,619 1,902,369 133,297 113,705 06/30/2032 2,043,959 1,907,875 5,572 1,913,447 130,513 108,260 06/30/2033 2,036,722 1,896,750 3,419 1,900,169 136,553 110,148 06/30/2034 2,034,572 1,901,375 1,159 1,902,534 132,038 103,573 Total $18,669,225 $17,660,082 $91,752 $17,751,834 $917,391 $793,817 Savings Summary Net PV Savings Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 24, 2024 Confirmation of appointment to the Community Policy and Management Team (CPMT) Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: ISSUE: BACKGROUND: DISCUSSION: FISCAL IMPACT: Page 2 of 2 There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends the approval of this appointment. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2024 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM F - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 24, 2024, designated as Item F - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 i nclusive, as follows: 1.Approval of minutes – September 10, 2024 2.Ordinance 1) accepting funds in the amount of $647,774 from the Virginia Department of Rail and Public Transportation and appropriating such funds to the County’s grant fund for operation of the CORTRAN program, and 2) reallocating $26,991 from the CORTRAN Budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (Second Reading) 3.Ordinance accepting Transportation Alternatives Program funds in the amount of $248,022 from the Roanoke Valley Transportation Planning Organization, reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study Capital Improvement Program (CIP) Project and appropriating all funds to the Grant Fund for construction of the Glade Creek Greenway through Vinyard Park West in the Vinton Magisterial District and in the Town of Vinton. (Second Reading) 4.Ordinance approving a Second Site Use Agreement between Craig Botetourt Electric Cooperative and the County of Roanoke for use of space in a shelter and on a tower located on Fort Lewis Mountain and accepting and appropriating $6,000.00 per year for the term of the agreement (First Reading and Request for Second) 5.Resolution requesting the Virginia Department of Transportation (VDOT) to accept Hunt Camp Road of Sections 28 and 29 of the Hunting Hills Subdivision in the Cave Spring Magisterial District into the VDOT Secondary Road System. Page 2 of 2 6. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by the following: 1) David L. Bratton (Tax Map 079.01-01-62.00-0000), located at 3006 Pebble Drive; 2) Leonard W. & Rebecca G. Stiff (Tax Map 079.01-01-63.00-0000), located at 3012 Pebble Drive; 3) Roy M. Carpenter (Tax Map 079.01-01-61.00-0000), located at 3017 Woodway Rd; and 4) Alice B. Kefauver (Tax Map 079.01-01-64.00-0000), located at 3020 Pebble Drive in Vinton Magisterial District for the purpose of constructing drainage improvements in various magisterial districts. (First Reading and Request for Second Reading) Page 1 of 5 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first regularly scheduled meeting of the month of September 2024. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North Absent: None Staff Present: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Doug Blount, Assistant County Administrator; Madeline Hanlon, Community Engagement Director; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Chairman North proposed a change in the order of agenda items I, J, and K; proposed that the Board meet in closed session prior to holding our joint work session with the School Board. No objections were made. Roanoke County Board of Supervisors Minutes September 10, 2024 – 3:00 p.m. Page 2 of 5 C. FIRST READINGS OF ORDINANCES Action No. 091024-1 Item C.1 1. Ordinance 1) accepting funds in the amount of $647,774 from the Virginia Department of Rail and Public Transportation (DRPT) and appropriating such funds to the County’s grant fund for operation of the CORTRAN program, and 2) reallocating $26,991 from the CORTRAN Budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (Paula Benke, Transit Planner) (First Reading and Request for Second Reading) Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading for September 24, 2024. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None D. APPOINTMENTS Action No. 091024-2 Item D.1 1. Parks, Recreation and Tourism Advisory Committee (Board Appointment) Heather Davis – Vinton District - Term Expires: September 10, 2027 Supervisor Radford moved to approve the appointment. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None E. CONSENT AGENDA Action No. 091024-3.a-f Item E.1-6 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 091024-3.a Item E.1 1. Approval of minutes – August 20, 2024 Page 3 of 5 Action No. 091024-3.b Item E.2 2. Request to accept and allocate Selective Enforcement Grant Funds in the amount of $154,700 from the Division of Motor Vehicles for the purpose of Selective Enforcement. Action No. 091024-3.c Item E.3 3. Ordinance authorizing the granting of an easement to the Western Virginia Water Authority for water and sewer improvement projects. (Second Reading) Action No. 091024-3.d Item E.4 4. Ordinance authorizing the acquisition of real property containing approximately 2.71 acres located at 4818 Starkey Road, Roanoke, Virginia (Roanoke County Tax Map No: 087.07-01-16.00-0000). (Second Reading) Action No. 091024-3.e Item E.5 5. Ordinance authorizing the reallocation of a portion of the proceeds of the County's 2022 lease financing with Virginia Resource Authority. (Second Reading) Action No. 091024-3.f Item E.6 6. Ordinance accepting Transportation Alternatives Program funds in the amount of $248,022 from the Roanoke Valley Transportation Planning Organization, reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study Capital Improvement Program (CIP) Project and appropriating all funds to the Grant Fund for construction of the Glade Creek Greenway through Vinyard Park West in the Vinton Magisterial District and in the Town of Vinton. (First Reading and request for Second Reading) Supervisor Shepherd moved to adopt all matters on the consent agenda. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None F. CITIZENS' COMMENTS AND COMMUNICATIONS - None G. REPORTS Action No. 091024-4 Item G.1-3 1. Unappropriated Balance, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report Page 4 of 5 3. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of July 31, 2024 Supervisor Mahoney moved to receive and file the reports that have been included with the agenda under Item G. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None H. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Tammy E. Shepherd 2. Martha B. Hooker 3. Paul M. Mahoney 4. David Radford 5. Phil C. North Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. I. WORK SESSION / JOINT SESSION WITH SCHOOL BOARD All five school board members were present along with supporting staff. 1. Demographic Study, Lance Richards; MGT Consulting 2. Legislative Priorities, Peter S. Lubeck, County Attorney 3. Topic for next joint meeting: CSA J. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 091024-5 1. Section 2.2-3711(A)(8) of the Code of Virginia for consultation with the County Attorney regarding a taxation matter. Supervisor North moved to go to closed session. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Page 5 of 5 K. CERTIFICATION RESOLUTION Action No. 091024-6 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Mahoney moved to adopt the certification resolution. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None L. ADJOURNMENT Action No. 091024-7 Supervisor Hooker moved to adjourn the meeting. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North, Nays: None Submitted by: Approved by: __________________________ __________________________ Richard L. Caywood Phil C. North Page 1 of 2 ACTION NO. ITEM NO. F.2 MEETING DATE: AGENDA ITEM: County’s grant fund for operation of the CORTRAN program, SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: Page 2 of 2 Fiscal Year Requested Amount Awarded Amount Local Match 2022 $207,568 $119,008 Urban only $61,334 2023 $613,338 $538,000 Urban and Rural $21,520 2024 $746,626 $465,091 Urban and Rural $19,379 DISCUSSION: Staff applied for FTA 5310 funding through DRPT on February 1, 2024. The Commonwealth Transportation Board adopted the Six -Year Improvement Program on June 18, 2024, which included an award of $674,765 for the CORTRAN program ($647,774, with a required local match of $26,991). DRPT has indicated that funding is still available from the Bipartisan Infrastructure Law providing additional funding to DRPT to be distributed to transit programs around the Commonwealth. This is the third time Roanoke County has received funding for the rural area of the county. The FTA Section 5310 grant for rural and urban funding is limited to be reimbursed monthly starting October 1, 2024, through September 30, 2025. There have been no changes since the first reading held on September 10, 2024. FISCAL IMPACT: Roanoke County was awarded $196,574 in rural capital funding and $451,200 in urban capital funding totaling $647,774 for the CORTRAN program, which represents 80 percent (80%) Federal funding,16 percent (16%) State funding and requires a four percent (4%) local match of $26,991 for a total grant of $674,765. The FTA Section 5310 grant funding will be used to offset the monthly cost of the CORTRAN program. The local match funding is available in the CORTRAN fiscal year 2025 budget. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Commonwealth Transportation Board W. Sheppard Miller, III 1401 East Broad Street (804) 482-5818 Chairperson Richmond, Virginia 23219 Fax: (804) 786-2940 Agenda item # 6 RESOLUTION OF THE COMMONWEALTH TRANSPORTATION BOARD June 18, 2024 MOTION Made By: Mr. Kasprowicz, Seconded By: Mr. Byers Action: Motion carried, unanimously. Title: Action on Fiscal Year 2025 Annual Budgets Commonwealth Transportation Fund, Department of Rail and Public Transportation and the Virginia Department of Transportation WHEREAS, the Commonwealth Transportation Board is required by §§ 33.2-214 (B) and 33.2-221 (C) of the Code of Virginia (Code) to administer and allocate funds in the Transportation Trust Fund, based on the most recent official Commonwealth Transportation Fund revenue forecast; and WHEREAS, § 33.2-1524.1 of the Code requires a portion of the funds in the Transportation Trust Fund to be set aside and distributed to construction programs pursuant to § 33.2-358, the Commonwealth Mass Transit Fund, Commonwealth Rail Fund, the Commonwealth Port Fund, the Commonwealth Aviation Fund, the Commonwealth Space Flight Fund, the Priority Transportation Fund and a special fund within the Commonwealth Transportation Fund to be used to meet the necessary expenses of the Department of Motor Vehicles; and WHEREAS, § 33.2-358 (A) of the Code requires the Board to allocate each year from all funds made available for highway purposes such amount as it deems reasonable and necessary for the maintenance of roads within the interstate system of highways, the primary system of state highways, the secondary system of state highways and for city and town street maintenance payments made pursuant to § 33.2-319 and payments made to counties which have withdrawn or elect to withdraw from the secondary system of state highways pursuant to § 33.2- 366; and Resolution of the Board FY 2025 Annual Budgets – Commonwealth Transportation Fund, Department of Rail and Public Transportation and the Virginia Department of Transportation June 18, 2024 Page 2 of 2 WHEREAS, §33.2-358 (B) of the Code requires the Board to allocate available funds for construction and other non-maintenance activities by formula; and WHEREAS, other sections of the Code of Virginia and the current Appropriation Act require certain allocations; and WHEREAS, pursuant to § 33.2-214 (B), the Commonwealth Transportation Board has established the updated project allocations for the fiscal years 2025 through 2030 in the Six-Year Improvement Program; and WHEREAS, § 2.2-2100 of the Code allows the Board to review and comment on budget items not specifically enumerated to the Board by statute. NOW, THEREFORE, BE IT RESOLVED by the Commonwealth Transportation Board that the recommended allocations and expenditures required by the various statutes as contained in the budgets for the Commonwealth Transportation Fund, Department of Rail and Public Transportation, and the Department of Transportation for Fiscal Year 2025 are approved. #### 1 Recipients Selected $674,765 Total FY25 Project Costs $107,962 Total FY25 State Funding S U M M A R Y Projects Selected $539,812 Total FY25 DRPT Federal Funding 2 Search by Project DetailsCounty of Roanoke - FTA 5310 Other Capital - Contracted Transportation (Urban) State Funding $75,200 DRPT Federal Funding $376,000 Match $18,800 DetailsCounty of Roanoke - FTA 5310 Other Capital - Contracted Transportation (Rural) State Funding $32,762 DRPT Federal Funding $163,812 Match $8,191 Filter by Recipient Filter by Organization/Service Detail Filter by Program Area Filter by VDOT District Apply C1 Selected 1 S l t d 0 Selected 1 Selected Note: The lters set on previous views will apply to the current view. To reset, please clear on the h l ll Summary Rail Transit SYIP Glossary 7/16/24, 3:39 PM Transit | FY2025 Six-Year Improvement Program (SYIP) https://experience.arcgis.com/experience/94deac845256429abbd34adcbd91365e/page/Transit/?views=Transit-Projects---Map-View#widget_1116=active_datasource_id:dataSource_1,center:-8906110.…1/2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2024 ORDINANCE 1) ACCEPTING FUNDS IN THE AMOUNT OF $647,774 FROM THE VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND APPROPRIATING SUCH FUNDS TO THE COUNTY’S GRANT FUND FOR OPERATION OF THE CORTRAN PROGRAM, AND 2) REALLOCATING $26,991 FROM THE CORTRAN BUDGET IN THE OPERATING FUND TO THE GRANT FUND FOR THE REQUIRED MATCH FOR OPERATION OF THE CORTRAN PROGRAM WHEREAS, the County of Roanoke Transportation (CORTRAN) program was established in 1985 in order to help County residents remain in their homes and independent with curb-to-curb transportation from their homes to destinations within Roanoke County, the City of Roanoke, the City of Salem , and the Town of Vinton; and WHEREAS, the CORTRAN program is currently structured so that Roanoke County residents are eligible to use the service if they are either 65 years of age or better, or if they have a disability; and WHEREAS, Roanoke County has applied for grant funding through the Department of Rail and Public Transportation (DRPT) for fiscal year 2025 to offset the County's cost of the program; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on September 10, 2024, and the second reading was held on September 24, 2024. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $647,774 is accepted from DRPT and appropriated to the Grant Fund for the purpose of operating the CORTRAN program. 2. That the sum of $26,991, which funds were previously appropriated to the CORTRAN budget in the Operating Fund, be reallocated to the Grant Fund (as the required County contribution for receipt of the funds from DRPT). 3. That this ordinance shall take effect upon its adoption. CORTRAN Update September 2024 1 CORTRAN Mission Statement To provide demand response transportation service to approved Roanoke County citizens to and from their primary residence to facilitate independent living and continued involvement in the community. 2 Program Overview Eligibility: •Roanoke County resident •Age 65 or better and/or have a disability Service availability: •Monday through Friday •7:00 A.M. to 6:00 P.M. 3 Via –Driver and Vehicle Partner 4 Roanoke County partners with Via to provide a rideshare program to transport riders to the following destinations: •Roanoke County •Roanoke City •City of Salem •Town of Vinton CORTRAN provided 14,950 trips to 193 Roanoke County residents in FY 2024 5 Medical, 78% Employment, 17% Education, 4%Misc., 1% Purpose of Trips Medical Employment Education Misc. Grant Funding FY 2022 -$119,008 FY 2023 -$538,000 FY 2024 -$465,091 FY 2025 -$647,774 Total -$1,769,873 6 Roanoke County has received grant funding through the Virginia Department of Rail and Public Transportation Annual CORTRAN Survey •30% return rate •85% of respondents were satisfied with the service •55% would not be able to take a trip if CORTRAN was not available •88% indicated they do not have the ability to drive •Riders continue to be interested in weekend hours and expansion to other localities outside of the service area 7 Questions? 8 Page 1 of 3 ACTION NO. ITEM NO. F.3 MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: Page 2 of 3 Greenway and to the Roanoke River Greenway. Roanoke County Planning, Development Services and Parks, Recreation and Tourism staff have collaborated with the Town of Vinton and the Virginia Department of Transportation (VDOT) staff on the design of the Glade Creek Greenway through Vinyard Park West. The alignment will: 1) Avoid existing sports fields; 2) Preserve existing access points to Glade Creek; 3) Provide an appropriate terminus on the western edge of the park for the Town of Vinton's Phase 3 greenway connection; and 4) Meet VDOT and federal design requirements. The timeline for this project includes: ·September 21, 2021: Board of Supervisors held a public hearing and adopted a resolution supporting the project ·October 1, 2021: Transportation Alternatives Program application submitted ·June 21, 2022: Commonwealth Transportation Board adopted the Fiscal Year 2023-2028 Six-Year Improvement Program, including project funding ·September 28, 2022: Board of Supervisors accepted and appropriated project funding ·January 9, 2023: County staff initiated the preliminary engineering phase ·December 18, 2023: Right-of-Way Certification received ·March 19, 2024: 100 percent plans approved ·April 25, 2024: Environmental Certification received ·May 2, 2024: Staff determined that the updated estimate (based on March Explore Park Greenway bids) exceeded available project funds ·May 22, 2024: Staff sent a letter to Roanoke Valley Transportation Planning Organization (RVTPO) staff with an out-of-cycle request for additional Transportation Alternatives Program balance entry funding to satisfy the project deficit ·June 27, 2024: The RVTPO approved an out-of-cycle request for Transportation Alternatives Program balance entry funding for the project ·July 22, 2024: Authorization received to advertise the project for construction bids DISCUSSION: Additional Transportation Alternatives Program funding was requested to satisfy the project deficit identified in the estimate updated in May. The project must show that it is fully funded before the Federal Highway Administration will authorize construction advertisement. With the addition of the Transportation Alternative Program funds from the RVTPO, the project now meets that requirement and was advertised for Page 3 of 3 construction on July 23, 2024. Three construction bids were received on September 3, 2024. Roanoke County has requested Federal Highway Administration authorization to award the contract to the lowest bidder. There have been no changes since the first reading held on September 10, 2024. FISCAL IMPACT: Current funds on the project total $651,375, which includes $130,275 in twenty percent (20%) local match and $521,100 in eighty percent (80%) Federal funding. On June 27, 2024, the RVTPO approved $248,022 Transportation Alternatives Program balance entry funding for this project, which is eighty percent (80%) of the project deficit. The remaining twenty percent (20%) local match of $62,005 is available in the Peters Creek/Williamson Road Corridor Study CIP project. This CIP funding has not been needed because VDOT initiated a Project Pipeline Study in 2023 for this corridor. The Project Pipeline Study resulted in three SMART SCALE applications submitted in August 2024. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Glade Creek Greenway Status •Phase 1 was completed fromVirginia Avenue to Walnut Avenue in 2017 •Phase 2B at the NorfolkSouthern bridge is under construction •Phase 2A from Gearhart Parkto Gus Nicks Boulevard opened in June 2021 •Phase 3 from Gus NicksBoulevard to Vinyard Park West has funding for preliminary engineering •Phase 4 in Vinyard Park Westwas funded in 2022 and is nearing construction •Phase 5 through Vinyard ParkEast was an unsuccessful TA application and will be a future request 1 Under Construction: Phase 2B August 2024 Revision 1 Prepared Date: UPC:State Project #:CFDA #:20.205 Locality UEI #: Locality:Address: Work Description: Locality Project Manager VDOT Project Coordinator Name:Name: Phone:Phone: Email:Email: Note - The funds order is not indicative of the actual spend order of funds on the project. This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY for the Project. Funding Totals Appendix A - Locally Administered 7/15/2024 Amount Construction Total Project Details Glade Creek Greenway Vinyard Park West: Construct Phase 4 of the Glade Creek Greenway along Glade Creek through Roanoke County's Vinyard Park West, from the Berkley Road parking lot to the western edge of the park located in the Town of Vinton. Project Location (Zip +4) Project Points of Contact David Henderson Project Estimates Project Financing Total Estimated Reimbursement to LocalityAllocated Funds Type 24012-6413 Local Share Total LocalityParticipation Updated June 2022 Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 24, 2024 ORDINANCE ACCEPTING TRANSPORTATION ALTERNATIVES PROGRAM FUNDS IN THE AMOUNT OF $248,022 FROM THE ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION, REALLOCATING $62,005 FROM THE PETERS CREEK/WILLIAMSON ROAD CORRIDOR STUDY CIP ITEM AND APPROPRIATING ALL FUNDS TO THE GRANT FUND FOR CONSTRUCTION OF THE GLADE CREEK GREENWAY THROUGH VINYARD PARK WEST IN THE VINTON MAGISTERIAL DISTRICT AND IN THE TOWN OF VINTON WHEREAS, the federal Fixing America's Surface Transportation Act (FAST Act) was enacted in 2015 and provides a set-aside of Surface Transportation Block Grant (STBG) Program funding for Transportation Alternatives; and WHEREAS, the proposed Glade Creek Greenway in Vinyard Park West meets the goals of the Transportation Alternatives (TA) Program by providing a pedestrian and bicycle facility that will expand non-motorized travel choices, strengthen the local economy, improve quality of life and protect the environment; and WHEREAS, the Glade Creek Greenway is included in the 2018 Roanoke Valley Greenway Plan, which was adopted by the Board of Supervisors on September 25, 2018, as an amendment to the Comprehensive Plan; and WHEREAS, on September 21, 2021, the Roanoke County Board of Supervisors held a public hearing and endorsed a resolution supporting the TA Program application; and WHEREAS, on September 23, 2021, the Roanoke Valley Transportation Planning Organization (RVTPO) endorsed the TA Program application; and Page 2 of 3 WHEREAS, on October 1, 2021, the County of Roanoke submitted an application to the Virginia Department of Transportation (VDOT) for Fiscal Year 2023 and 2024 TA Program funds for the Glade Creek Greenway in Vinyard Park West; and WHEREAS, the Commonwealth Transportation Board approved the selection of TA Program projects on June 21, 2022, through adoption of the Fiscal Year 2023 -28 Six-Year Improvement Program in accordance with §33.2-221 of the Code of Virginia; and WHEREAS, the VDOT awarded eighty percent (80%) TA Program grant funds to Roanoke County in the amount of $521,100; and WHEREAS, the TA Program requires twenty percent (20%) matching funds from Roanoke County in the amount of $130,275, which may be in the form of cash, private contributions, donations of goods and services and land value; and WHEREAS, on June 27, 2024, the RVTPO approved an out -of-cycle request for $248,022 in TA balance entry funds to satisfy eighty percent (80%) of a project deficit; and WHEREAS, twenty percent (20%) local matching funds in the amount of $62,005 are required to satisfy the remainder of the project deficit; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on September 10, 2024, and the second reading was held on September 24, 2024. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: Page 3 of 3 1. The Roanoke County Board of Supervisors appropriate s TA Program grant funding in the amount of $248,022 and reallocates the local match of $62,005 from the Peters Creek/Williamson Road Corridor Study CIP item t o the Grant Fund; and 2. That Roanoke County will be responsible for maintenance, upkeep and operating costs of any facility constructed with TA Program funds, unless other arrangements have been made with the VDOT; and 3. That appropriations designated for the Glade Creek Greenway project will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project; and 4. That if Roanoke County subsequently elects to cancel this project, Roanoke County acknowledges that it will be required to reimburse VDOT for the total amount of costs expended by VDOT up until the date VDOT is notified of such cancellation. Roanoke County also acknowledges that it will be required to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration; and 5. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements, which shall be reviewed as to form by the County Attorney; and 6. That this ordinance shall take effect from and after the date of adoption . Page 1 of 2 ACTION NO. ITEM NO. F.4 MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: DISCUSSION: Page 2 of 2 FISCAL IMPACT: Craig Botetourt Electric Cooperative will pay to Roanoke County $500.00 per month/$6,000.00 per year for utilities and maintenance costs associated with the upkeep of the equipment and the leased premises. STAFF RECOMMENDATION: Staff recommends approving the first reading of this ordinance and scheduling this for a second reading on the Board's October 8, 2024 agenda. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 2024 ORDINANCE APPROVING A SECOND SITE USE AGREEMENT BETWEEN CRAIG BOTETOURT ELECTRIC COOPERATIVE AND THE COUNTY OF ROANOKE FOR USE OF SPACE IN A SHELTER AND ON A TOWER LOCATED ON FORT LEWIS MOUNTAIN AND ACCEPTING AND APPROPRIATING $6,000.00 PER YEAR FOR THE TERM OF THE AGREEMENT WHEREAS, pursuant to Ordinance 092314-3 enacted by the Board on September 23, 2014, the Board approved a Site Use Agreement with Craig Botetourt Electric Cooperative for their lease of space in a shelter and on a tower owned by the County of Roanoke on Fort Lewis Mountain; and WHEREAS, the Site Use Agreement between the County of Roanoke and Craig Botetourt Electric Cooperative expired on November 1, 2023; and WHEREAS, Craig Botetourt Electric Cooperative wishes to continue leasing space in a shelter and on a tower owned by the County of Roanoke on Fort Lewis Mountain; and WHEREAS, County staff recommends continuing to allow Craig Botetourt Electric Cooperative to use space in the shelter and on the tower in furtherance of the County’s commitment to collaborate with surrounding jurisdictions; and WHEREAS, County staff have worked with the County Attorney’s Office and a Second Site Use Agreement has been drafted and executed by Craig Botetourt Electric Cooperative for their continued use of the shelter and the tower in exchange for $500.00 per month/$6,000.00 per year; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of real estate interests be accomplished by ordinance and also that funds Page 2 of 2 be appropriated by ordinance; the first reading of this ordinance to be held on September 10, 2024, and the second reading to be held on September 2 4, 2024; NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Second Site Use Agreement between the County of Roanoke and Craig Botetourt Electric Cooperative is hereby approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the Second Site Use Agreement (with any changes as approved by the County Attorney’s Office) and any other documents necessary to accomplish this ordinance, all of which shall be approved as to form by the County Attorney. 3. That the sum of $6,000.00 per year is hereby appropriated to the County’s Radio Replacement Fund for the term of the Second Site Use Agreement. 4. That this ordinance is to be in full force and effect upon its passage. Page 1 of 2 ACTION NO. ITEM NO. F.5 MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: DISCUSSION: FISCAL IMPACT: Page 2 of 2 There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: The staff recommends that the Board approve the attached resolution to VDOT requesting that they accept Hunt Camp Road into the Secondary Road System. Hunt Camp Road From: End of State Maintenance To: End of its cul-de-sac 0.46 mi 50 ft 32 ft 3/22 houses Description Length ROW Width Services ROANOKE COUNTY DEPARTMENT OF DEVLOPMENT SERVICES ACCEPTANCE OF HUNT CAMP ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM Exhibit 'A' COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 Form AM 4.3 (Rev 08/05/2024) by Resolution of the governing body adopted 9/24/2024 In Roanoke County ICR ID: 40129449 SSAR Report of Changes in the Secondary System of State Highways CHANGE TYPE RTE NUM & STREET NAME CHANGE DESCRIPTION FROM TERMINI TO TERMINI LENGTH NUMBER OF LANES RECORDAT ION REFERENC E ROW WIDTH Addition Rt. 1425 - Hunt Camp Road New subdivision street §33.2-705 Current end of state maintenance End of Cul-de-sac 0.4550 2 50 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed (County Official):__________________________________________________________ Project/Subdivision: Hunting Hills Sections 28 and 29 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2024 RESOLUTION REQUESTING ACCEPTANCE OF HUNT CAMP ROAD OF SECTIONS 28 AND 29 OF THE HUNTING HILLS SUBDIVISION IN THE CAVE SPRING MAGISTERIAL DISTRICT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (“VDOT”) SECONDARY SYSTEM OF STATE HIGHWAYS WHEREAS, the street described on the attached Form AM-4.3, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street meets the requirements established by the Virginia Department of Transportation’s Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. BE IT FURTHER RESOLVED, this Board hereby guarantees the performance of the street requested herein to become a part of the State maintained secondary system of state highways for a period of one year from the date of the acceptance of the referenced streets by VDOT into the secondary system of state highways. This Board will reimburse all costs incurred by VDOT to repair faults in the referenced streets and related drainage facilities associated with workmanship or materials as determined exclusively by VDOT. Page 1 of 2 ACTION NO. ITEM NO. F.6 MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: DISCUSSION: Page 2 of 2 old galvanized pipe that is failing. The proposed work will address long standing problems. Total failure of the pipe could result in significant flooding and property damage to the homes in the area. The owners of the impacted parcels (as shown on the attached overall project rendering) have agreed to donate public drainage easements to Roanoke County for construction and maintenance of the proposed improvements. Maps indicating the location of each proposed easement are attached to the easements attached to this report. The easements are necessary for the installation and maintenance of a new drainage system. The new drainage system will be designed and constructed to provide adequate drainage. FISCAL IMPACT: There is no cost to Roanoke County for preparation of the easement deeds as they have been prepared by Roanoke County staff. Roanoke County will advertise for bids for construction of the drainage improvements. The estimated cost of $450,000 for this project is covered by the American Rescue Plan Act known as ARPA funding available for the Department of Development Services and approved by the Board of Supervisors. Plats were prepared by consultants as part of the project and will be covered by the ARPA funding. Future maintenance for this said easement will be covered by routine maintenance efforts by Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance and scheduling the second reading for October 8, 2024. Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2024 ORDINANCE AUTHORIZING THE APPROVAL OF NEW PUBLIC DRAINAGE EASEMENTS FOR THE PURPOSE OF CONSTRUCTING DRAINAGE IMPROVEMENTS ON PROPERTY OWNED BY 1) DAVID L. BRATTON (TAX MAP #079.01-01-62.00-0000), LOCATED AT 3006 PEBBLE DRIVE, 2) LEONARD W. STIFF AND REBECCA G. STIFF (TAX MAP #079.01-01-63.00-0000), LOCATED AT 3012 PEBBLE DRIVE, 3) ROY M. CARPENTER (TAX MAP #079.01-01-61.00-0000), LOCATED AT 3017 WOODWAY ROAD, AND 4) ALICE B. KEFAUVER (TAX MAP #079.01-01-64.00-0000), LOCATED AT 3020 PEBBLE DRIVE, IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, it is proposed that David L. Bratton, Leonard W. Stiff and Rebecca G. Stiff, Roy M. Carpenter, and Alice B. Kefauver, who own properties located between Pebble Drive and Woodway Road in the Vinton Magisterial District, grant drainage easements to the Roanoke County Board of Supervisors to enable the Board to assist in correcting long-standing drainage problems; and WHEREAS, the owners of the impacted parcels have agreed to donate public drainage easements to Roanoke County for construction and maintenance of the proposed improvements to the following parcels, all of which are depicted on the attached “Exhibit A”: 1) Property owned by David L. Bratton (Tax Map #079.01 -01-62.00-0000), located at 3006 Pebble Drive, 2) Property owned by Leonard W. Stiff and Rebecca G. Stiff (Tax Map #079.01 - 01-63.00-0000), located at 3012 Pebble Drive, 3) Property owned by Roy M. Carpenter (Tax Map# 079.01-01-61.00-0000), located at 3017 Woodway Road, and Page 2 of 3 4) Property owned by Alice B. Kefauver (Tax Map# 079.01-01-64.00-0000), located at 3020 Pebble Drive. WHEREAS, receipt of the proposed easements is necessary to enable the County to assist with the installation and maintenance of a new drainage system; and WHEREAS, the estimated cost for this project is proposed to be funded with distributions received by the County under the American Rescue Plan Act (ARPA); such funding was previously allocated by the Board for use by the Department of Development Services; and WHEREAS, the first reading of this ordinance was held on September 24, 2024, and the second reading of this ordinance was held on October 8, 2024. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the conveyance of new public drainage easements by 1) David L. Bratton, 2) Leonard W. Stiff & Rebecca G. Stiff, 3) Roy M. Carpenter, and 4) Alice B. Kefauver to the Roanoke County Board of Supervisors, as depicted on the attached Exhibit A, all of which are located in the Vinton Magisterial District, are hereby approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, are authorized to execute, deliver, and record the deeds, and any other documents, on behalf of the County, and to take such further actions as any of them may deem necessary or desirable in connection with this project. The form of the deeds is hereby approved with such completions, omissions, insertions and Page 3 of 3 changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Capital Unappropriated  % of Board Expenditure Balance Revenues Contingency Contingency Reserves Unaudited balance as of June 30, 2024 29,191,800$     ‐$                   ‐$                   9,058,432$     Approved Sources: Appropriated from 2024‐25 budget (Ordinance 052824‐3.a)‐                          50,000          ‐                     93,647             Appropriated from 2023‐24 budget amendment (Ordinance 072324‐6) 2,022,180          ‐                    650,291        1,500,000          Addition of 2023‐24 operations and close out of completed projects ‐                           ‐                     ‐                     158,263           Approved Uses:  Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐                           ‐                     ‐                     (5,159,423)       Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐                           ‐                     ‐                     (93,647)             MOU regarding the joint capital funding approved on April 11, 2023 ‐                           ‐                     ‐                     (5,000,000)      Balance at September 24, 2024 31,213,980$    12.0% 50,000$       650,291$      557,272$         County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2024‐2025 General Government Changes in outstanding debt for the fiscal year to date were as follows: Unaudited Outstanding Outstanding June 30, 2024 Additions Deletions September 24, 2024 VPSA School Bonds 69,781,182$ -$ 7,019,794$ 62,761,388$ Lease Revenue Bonds 78,395,000 - - 78,395,000 Subtotal 148,176,182 - 7,019,794 141,156,388 Premiums 11,056,810 - - 11,056,810 159,232,992$ -$ 7,019,794$ 152,213,198$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Real Estate Taxes $119,492,000 $3,822,063 3.20% $129,080,327 $4,163,699 3.23% $341,636 8.21% Personal Property Taxes 44,500,000 782,502 1.76% 44,500,000 844,838 1.90% 62,336 7.38% Public Service Corp Base 4,220,000 0 0.00% 5,500,000 0 0.00% 0 0.00% Penalties & Interest on Property Taxes 1,130,000 135,394 11.98% 1,350,000 135,079 10.01% (316) -0.23% Payment In Lieu Of Taxes 210,000 0 0.00% 225,000 0 0.00% 0 0.00% Total General Property Taxes 169,552,000 4,739,959 2.80% 180,655,327 5,143,615 2.85% 403,656 7.85% Communication Taxes 2,550,000 215,408 8.45% 2,625,000 189,716 7.23% (25,692) -13.54% Local Sales Tax 15,800,000 1,329,677 8.42% 17,000,000 1,367,018 8.04% 37,341 2.73% Consumer Utility Tax 3,750,000 292,309 7.79% 3,750,000 434,902 11.60% 142,594 32.79% Business License Tax 7,800,000 96,776 1.24% 9,100,000 210,673 2.32% 113,897 54.06% Franchise Tax 690,000 0 0.00% 750,000 0 0.00% 0 0.00% Motor Vehicle License Fees 2,450,000 87,556 3.57% 2,450,000 94,524 3.86% 6,969 7.37% Taxes On Recordation & Wills 1,650,000 106,864 6.48% 1,550,000 125,202 8.08% 18,337 14.65% Utility License Tax 575,000 24,652 4.29% 565,000 47,726 8.45% 23,074 48.35% Hotel & Motel Room Taxes 1,650,000 68,416 4.15% 2,050,000 81,996 4.00% 13,580 16.56% Taxes - Prepared Foods 6,100,000 550,621 9.03% 6,450,000 526,127 8.16% (24,494) -4.66% Other Taxes 1,345,000 119,043 8.85% 1,355,000 66,979 4.94% (52,065) -77.73% Total Other Local Taxes 44,360,000 2,891,321 6.52% 47,645,000 3,144,862 6.60% 253,541 8.06% Animal Control Fees 42,500 4,078 9.60% 42,500 5,523 12.99% 1,445 26.16% Land and Building Fees 15,850 1,884 11.89% 18,000 650 3.61% (1,234) -189.67% Permits 924,107 85,464 9.25% 1,112,872 107,919 9.70% 22,456 20.81% Fees 64,600 5,823 9.01% 64,600 7,841 12.14% 2,018 25.74% Clerk of Court Fees 127,000 12,616 9.93% 127,000 16,356 12.88% 3,740 22.87% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Two Months Ending Saturday, August 31, 2024 Prior Year Current Year Variances Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Two Months Ending Saturday, August 31, 2024 Prior Year Current Year Variances Photocopy Charges 210 0 0.00% 210 0 0.00% 0 0.00% Total Permits, Fees and Licenses 1,174,267 109,865 9.36% 1,365,182 138,290 10.13% 28,425 20.55% Fines and Forfeitures 558,500 45,435 8.14% 558,500 38,115 6.82% (7,319) -19.20% Total Fines and Forfeitures 558,500 45,435 8.14% 558,500 38,115 6.82% (7,319) -19.20% Revenues from Use of Money 500,000 152,988 30.60% 1,229,586 183,648 14.94% 30,660 16.70% Revenues From Use of Property 185,014 25,630 13.85% 185,014 40,662 21.98% 15,032 36.97% Total Use of Money and Property 685,014 178,618 26.08% 1,414,600 224,310 15.86% 45,693 20.37% Charges for Services 3,750,400 264,764 7.06% 4,145,100 263,691 6.36% (1,073) -0.41% Charges for Public Services 70,000 285 0.41% 80,000 (75) -0.09% (360) 480.00% Education Aid-State 0 0 0.00% 0 0 0.00% 0 0.00% Total Charges for Services 3,820,400 265,049 6.94% 4,225,100 263,616 6.24% (1,433) -0.54% Reimb-Shared Programs Salem 1,124,084 41,303 3.67% 1,396,800 39,852 2.85% (1,451) -3.64% Miscellaneous Revenue 298,536 23,611 7.91% 303,200 28,825 9.51% 5,214 18.09% Recovered Costs 950,000 164,024 17.27% 1,050,000 205,969 19.62% 41,944 20.36% Total Miscellaneous 2,372,620 228,939 9.65% 2,750,000 274,646 9.99% 45,707 16.64% Non-Categorical Aid 418,000 351,680 84.13% 418,000 416,578 99.66% 64,898 15.58% Shared Expenses 6,199,847 528,684 8.53% 6,371,084 188,311 2.96% (340,373) -180.75% Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Two Months Ending Saturday, August 31, 2024 Prior Year Current Year Variances Welfare & Social Services-Categorical 4,786,943 1,010,778 21.12% 5,425,000 447,205 8.24% (563,572) -126.02% Other State Categorical Aid 2,468,805 52,478 2.13% 2,523,710 663,535 26.29% 611,057 92.09% Welfare & Social Services 6,550,000 0 0.00% 6,765,000 668,093 9.88% 668,093 100.00% Education Aid-Federal 0 0 0.00% 0 0 0.00% 0 0.00% Other Categorical Aid 0 0 0.00% 0 0 0.00% 0 0.00% Total State and Federal Revenue 20,423,595 1,943,620 9.52% 21,502,794 2,383,723 11.09% 440,103 18.46% Other Financing Sources 3,900,878 0 0.00% 365,000 0 0.00% 0 0.00% Total Other Financing Sources 3,900,878 0 0.00% 365,000 0 0.00% 0 0.00% Transfers 0 0 0.00% 0 0 0.00% 0 0.00% Total Transfers 0 0 0.00% 0 0 0.00% 0 0.00% Grand Totals 246,847,274 10,402,805 4.21% 260,481,503 11,611,177 4.46% 1,208,372 10.41% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Legislative 496,434 55,466 11.17% 274,494 47,134 17.17% (8,332) -17.68% General & Financial Administration 9,686,100 1,483,165 15.31% 10,632,225 1,868,023 17.57% 445,424 23.98% Electoral Board & Officials 878,412 83,474 9.50% 1,038,250 90,525 8.72% 7,051 7.79% General Government Administration 11,060,946 1,622,105 14.67% 11,944,969 2,005,683 16.79% 444,143 22.26% Courts 1,824,442 279,626 15.33% 1,911,992 117,126 6.13% (176,354) -187.15% Other Judicial Support 1,567,615 247,027 15.76% 1,819,030 338,000 18.58% 90,972 26.91% Judicial 3,392,057 526,653 15.53% 3,731,022 455,125 12.20% (85,382) -19.75% Law Enforcement & Traffic Cont 19,147,546 3,120,084 16.29% 20,485,586 3,823,001 18.66% 800,497 21.12% Fire and Rescue 23,049,523 3,676,510 15.95% 25,510,476 4,628,119 18.14% 816,080 18.32% Correction & Detention 12,260,647 1,560,046 12.72% 12,827,609 1,876,360 14.63% 323,403 17.29% Animal Control 1,365,488 210,179 15.39% 1,305,828 229,495 17.57% 19,316 8.42% Public Safety 55,823,204 8,566,820 15.35% 60,129,499 10,556,974 17.56% 1,959,296 18.94% General Services Administration 1,104,225 141,939 12.85% 1,424,992 251,324 17.64% 111,185 44.24% Refuse Disposal 5,830,467 851,786 14.61% 6,228,560 906,098 14.55% 51,866 5.97% Maint Buildings & Grounds 5,286,786 1,057,600 20.00% 5,875,468 1,058,922 18.02% 23,172 2.23% Engineering 2,582,251 471,010 18.24% 2,851,962 446,592 15.66% 17,256 3.88% Inspections 1,193,331 163,713 13.72% 1,132,091 217,102 19.18% 53,389 24.59% Garage Complex 0 0 0.00% 0 0 0.00% 0 0.00% Public Works 15,997,060 2,686,048 16.79% 17,513,073 2,880,038 16.45% 256,869 9.11% Mental Health 0 0 0.00% 0 0 0.00% 0 0.00% Public Health 579,181 144,795 25.00% 767,419 177,605 23.14% 32,810 18.47% Social Services Administration 9,642,017 1,365,188 14.16% 10,856,721 1,819,251 16.76% 455,737 25.05% Comprehensive Services Act 0 0 0.00% 0 0 0.00% 0 0.00% Public Assistance 4,918,666 723,016 14.70% 4,918,666 842,410 17.13% 119,394 14.17% Social Services Organizations 0 0 0.00% 0 0 0.00% 0 0.00% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Two Months Ending Saturday, August 31, 2024 Prior Year Current Year Variances Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Two Months Ending Saturday, August 31, 2024 Prior Year Current Year Variances Health and Welfare 15,139,864 2,233,000 14.75% 16,542,806 2,839,265 17.16% 607,941 21.41% Parks & Recreation 3,166,375 497,204 15.70% 3,048,494 599,422 19.66% 102,218 17.05% Library 4,865,913 719,744 14.79% 5,221,194 881,817 16.89% 147,197 17.01% Cultural Enrichment 0 0 0.00% 0 0 0.00% 0 0.00% Parks, Recreation & Cultural 8,032,288 1,216,948 15.15% 8,269,688 1,481,239 17.91% 249,415 17.02% Planning & Zoning 1,874,396 353,336 18.85% 1,922,932 364,095 18.93% 16,346 5.47% Cooperative Extension Program 115,391 45 0.04% 145,391 26 0.02% (19) -71.73% Economic Development 590,862 249,382 42.21% 680,371 199,126 29.27% 76,332 44.05% Public Transportation 510,000 118 0.02% 510,000 79,775 15.64% 79,657 99.85% Contribution to Human Service Organizations 0 0 0.00% 0 0 0.00% 0 0.00% Planning 3,090,649 602,881 19.51% 3,258,694 643,023 19.73% 172,316 31.23% Employee Benefits 2,458,302 230,428 9.37% 3,260,820 157,744 4.84% (72,684) -46.08% Dixie Caverns Landfill Cleanup 62,700 4,119 6.57% 62,700 4,662 7.44% 543 11.64% Miscellaneous 10,946,943 2,473,707 22.60% 10,683,516 2,310,250 21.62% (163,456) -7.08% Tax Relief/Elderly & Handicapp 1,110,000 947,319 85.34% 1,694,060 1,091,533 64.43% 144,214 13.21% Refuse Credit Vinton 225,000 0 0.00% 225,000 0 0.00% 0 0.00% Board Contingency 3,632,275 0 0.00% 50,000 0 0.00% 0 0.00% Unappropriated Balance 0 0 0.00% 0 0 0.00% 0 0.00% Non-Departmental 18,435,220 3,655,573 19.83% 15,976,096 3,564,189 22.31% (91,384) -2.56% Interfund Transfers Out 109,800,809 26,233,893 23.89% 116,861,844 27,770,803 23.76% 1,536,909 5.53% Intrafund Transfers Out 6,075,177 2,947,425 48.52% 6,253,812 996,262 15.93% (1,951,164) -195.85% Transfers Out 115,875,986 29,181,319 25.18% 123,115,656 28,767,064 23.37% (414,254) -1.44% Grand Totals 246,847,274 50,291,347 20.37% 260,481,503 53,192,601 20.42% 3,098,959 5.87% ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : September 24, 2024 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Aug-24 SUMMARY OF INFORMATION: CASH INVESTMENT: TRUIST CONCENTRATION 3,593,664.94 JP MORGAN 9,643,155.31 HOMETRUST 3,324,024.02 16,560,844.27 GOVERNMENT: TRUIST ROA CONTRA (5,890.00) TRUIST ROA 1,000,000.00 ROCKEFELLER CONTRA (4,060.00) ROCKEFELLER 18,000,000.00 18,990,050.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 25,507,466.42 ROCO EMA PORTFOLIO 1,077,930.69 ROCO EMA PORTFOLIO CONTRA 20,210.21 26,605,607.32 MONEY MARKET: ATLANTIC UNION BANK 4,795,834.46 HOMETRUST BANK 4,290,511.85 TRUIST ROA 4,727,699.73 ROCKEFELLER 31,989,504.02 PUBLIC FUNDS:45,803,550.06 BANK OF BOTETOURT 7,525,827.03 7,525,827.03 TOTAL 115,485,878.68 9-24-24 ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2024 AGENDA ITEM: Accounts Paid – August 2024 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 17,202,793.22$ Payroll 08/02/24 2,057,119.69 32,786.43 2,089,906.12 Payroll 08/16/24 2,182,553.54 28,185.10 2,210,738.64 Payroll 08/30/24 2,265,402.77 17,598.80 2,283,001.57 Manual Checks - 4,820.18 4,820.18 Grand Total 23,791,259.73$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. Page 1 of 3 ACTION NO. ITEM NO. I.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2024 AGENDA ITEM: Work session to review with the Board of Supervisors the preliminary and unaudited financial results for the fiscal year ending June 30, 2024 for the County of Roanoke, Virginia, and the FY 2025-2026 Budget Development Process and Changes to the Comprehensive Financial Policy SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Provide the Board of Supervisors a preliminary overview of the financial results for fiscal year ending June 30, 2024 and discuss the FY 2025-2026 Budget Development Process and changes to the Comprehensive Financial Policy BACKGROUND: Per Section 4-1 and 4-5 of the County of Roanoke's Comprehensive Financial Policy, County staff will provide a year-end comparison of budgeted to actual revenues and expenditures for the previous fiscal year. This presentation provides an overview of the budgeted and actual revenues and expenditures of the general government and other funds, along with information on fund balance reserves and policies. Staff will also review the FY 2025-2026 Budget Development Process and changes to the Comprehensive Financial Policy DISCUSSION: The Department of Finance and Management Services is currently working through the financial results for fiscal year ending June 30, 2024, and preparing for the annual audit of those results. The purpose of this work session is to provide the Board of Supervisors with preliminary and unaudited revenue and expenditure information for County funds Page 2 of 3 as of June 30, 2024. Staff will also review the FY 2025 -2026 Budget Development Process and changes to the Comprehensive Financial Policy. Page 3 of 3 FISCAL IMPACT: There is no fiscal impact associated with the receipt of this information. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive the preliminary financial results for fiscal year ending June 30, 2024 and discussion on the FY 2025 -2026 Budget Development Process and changes to the Comprehensive Financial Policy. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2024 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member ’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 ACTION NO. ITEM NO. L.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2024 AGENDA ITEM: Resolution adopting the Roanoke County 200 Plan as the County's Comprehensive Plan SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and adoption of a resolution adopting the Roanoke County 200 Plan as the County's Comprehensive Plan. BACKGROUND: A comprehensive plan is a long-range planning document that sets forth a vision for the future of a community and provides guidance on how to achieve that vision. It is a comprehensive plan in the sense that it addresses all aspects of community development, including land use, transportation, housing, economic development, parks and recreation, public facilities, infrastructure and environmental protection. DISCUSSION: Over the past several years, staff has worked with the Planning Commission on development of the Roanoke County 200 Plan. The Roanoke County 200 Plan is an update to the County’s Comprehensive Plan. It expresses an overarching community vision as well as unique goals for 11 community planning areas within the County. It also provides guidance for public policies about natural and cultural resources, community facilities, transportation, and land development. The Roanoke County 200 Plan includes a main document as well as 11 Community Planning Area documents and other component documents. The Roanoke County 200 Plan documents are available on the County’s website. Page 2 of 2 The Planning Commission held a public hearing on adopting the Roanoke County 200 Plan as the County's Comprehensive Plan on August 6, 2024. No citizens spoke during the public hearing. The Planning Commission approved a resolution recommending adoption of the Roanoke County 200 Plan as the Comprehensive Plan for Roanoke County. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends adopting the resolution adopting the Roanoke County 200 Plan as the County's Comprehensive Plan. Roanoke County 200 Plan What is the Roanoke County 200 Plan? The Roanoke County 200 Plan: ●Expresses an overarching community vision as well as unique goals for 11 community planning areas within the County.●Provides guidance for public policies about land development, public services and resource protection. ●Allows decision makers to study the long-term consequences of current decisions and recognize that today's actions will impact the county for many years to come. The last update was in 2005; the Roanoke County 200 Plan is a 15-year plan to mark Roanoke County's bicentennial in 2038. Roanoke County 200 Plan Timeline Main Document Chapters Introduction •Discussion of Comprehensive Planning and Benefits •Overview of the 200 Plan •Community Planning Areas •Component Plans and Studies •Relationship between Different Plans •Plan Amendments •Relationship to Other Documents (i.e.Zoning Ordinance) •Planning Process •200 Plan Document Overview Introduction Introduction •Plans/Studies incorporated into the 200 Plan: •419 Town Center Plan (2019) •Colonial Avenue Corridor Study (2000) –Design Guidelines for Development/Redevelopment (only) •Glenvar Community Plan (2012) •Hollins Center Plan (2020) •Oak Grove Center Plan (2021) •Roanoke Valley Greenway Plan (2018), except a portion of the Perimeter Trail (#36) •Route 220 Corridor Study (2007) •U.S. Route 460 Land use and Connectivity Study (2023) Background •History of Planning & Development •Designated Growth Areas •Community Planning Areas •Activity Centers •Community Strategic Plan •Board of Supervisor Strategic Plan •Regional Planning Demographics •Population Changes & Projections •Age & Gender •Race & Ethnicity •Demographic Snapshot by each CPA Demographics Population Overview and Projections •2022: 96,929 •2030: 100,027 •2040: 104,046 •2050: 109,621 Source: UVA Weldon Cooper Center Demographics Natural & Cultural Resources •Conservation Easements •Geology •Mountain & Ridgelines •Topography •Soils, Prime Farmland •Karst •Flora & Fauna Land Resources •Watersheds •Rivers, Streams & Lakes •Stream Impairments •Roanoke River Blueway •Lakes, Ponds & Wetlands •Groundwater •Floodplains Water Resources •Climate •Air Quality •Wind Air Resources Scenic Resources •Historic Resources •Registered Historic Sites •Cemeteries Cultural Resources Community Facilities •Schools •Libraries •Parks, Recreation & Tourism •Fire & Rescue •Police •Sheriff’s Department •Regional Jail •Emergency Communications Center •Administration & other County Facilities •Solid Waste •Public Water & Sewer •Stormwater Management •Natural Gas •Communication Infrastructure •Power Infrastructure Transportation •Transportation Organizations •Plans and Studies •Roads •Transit •Bicycle and Pedestrian Infrastructure •Greenways & Trails •Rail •Air •New & Future Technology in Transportation Lane Use & Housing •Existing Land Use •Zoning •Future Land Use •Economic Development •Housing Land Use & Housing Land Use & Housing Land Use & Housing Community Engagement •Stakeholder Interviews •Fall 2021 Community Meetings •Spring 2022 Community Meetings •Winter 2023 Draft Plan Reveal Meetings •Planning Commission Initial Public Hearings •March 23rd, 2023 •April 3rd, 2023 Vision & Goals VISION “Roanoke County is a vibrant, innovative, and scenic community that values its citizens, heritage, and quality of life.” Vision & Goals THEMES The County must take the lead in finding new and innovative ways to look beyond its boundaries for solutions to future challenges. Recognizing that our natural systems are vital to providing both economic needs and quality of life for all citizens, sustainable development has been incorporated into County planning --meeting the needs of the present generation without compromising the ability of future generations to meet their own needs. Roanoke County citizens identify very closely with their neighborhoods and school districts.Efforts must be made to preserve the elements of community identity that provide gathering places for the exchange of information and support. The mountains that surround the County provide a sense of place and are a source of beauty and recreational activity. Steps must be taken to develop conservation policies for our farmlands,mountainsides and ridges,rivers and streams,soil and air.These resources are considered by many to be our region’s greatest asset. The citizens of Roanoke County recognize that there exists a fragile balance between economic growth and prosperity and the preservation of a way of life that is cherished by many.Proactive steps must be taken to manage growth in a positive way -to act conservatively and with deliberation when making decisions that will affect our high quality of life and that of our children’s children. Regionalism Sustainability Community Identity Scenic Beauty Quality of Life Vision & Goals Regionalism Natural and Cultural Resources Transportation Educational Opportunity Public Service Provider HousingEconomic Development Thoughtful Design GOALS Vision & Goals Regionalism Roanoke County is active in communicating and collaborating as a regional partner with its neighboring localities and regional organizations when seeking solutions to future challenges. Natural and Cultural Resources Roanoke County is valued for its natural amenities, recreational opportunities, and cultural heritage and strives to maintain and improve these resources for the continued enjoyment of all generations and abilities Vision & Goals Educational Opportunity Roanoke County promotes a high caliber educational landscape that promotes the efficient delivery of K-12 education, workforce training, and lifelong learning opportunities. Public Service Provider Roanoke County provides quality services at an affordable cost to all areas and citizens of the County. Vision & Goals Transportation Roanoke County recognizes the long-term benefits of community-driven transportation planning to improving safety, reducing congestion, increasing connectivity, and encouraging alternative means of transportation. Economic Development Roanoke County recognizes that a strong economy benefits from partnering with current and potential businesses, cultivating a skilled workforce, and fostering connectivity to the world. Vision & Goals Housing Roanoke County provides a variety of housing types for all segments of the population to promote housing availability and affordability in neighborhoods that contribute to a high quality of life. Thoughtful Design New development and redevelopment, including of infrastructure and utilities, should be thoughtfully designed to ensure efficiency and functionality of the natural and built landscape. Recommendations •Amend and/or develop ordinances, regulations, plans, studies, programs, policies, and educational materials, as needed, to continue to protect the County’s natural and cultural resources addressing the following: water quality; stormwater runoff; drinking water protection; floodplain risks and prevention; littering and illegal dumping; protection of forests, natural areas, and wildlife habitats; protection of mountain ridges, steep slopes, scenic resources, and viewsheds; farmland preservation; and identifying and protecting historic and cultural resources, including cemeteries and archaeological sites. •Work and coordinate with local, regional, state and federal agencies, civic and environmental groups and organizations, developers, business and property owners, and residents to protect the County’s natural and cultural resources. Recommendations Schools: •Maintain and improve existing school facilities and build new school facilities as needed. •Coordinate with Roanoke County Public Schools to verify capacity of K-12 schools in concert with future housing developments. •Continue to provide excellent educational services to prepare learners for the workplace. •Promote lifelong learning by supporting community art, culture, and recreational programming. •Develop educational partnerships among the region’s educational institutions. •Strengthen the ties between businesses and educational institutions and promote workforce training through practical and education opportunities. Recommendations Public Libraries: •Raise level of engagement with the community and increase awareness about library services and programs. •Evaluate programming needs and wants based on a variety of data and feedback. •Ensure timely delivery of all materials, improve services, and continue enhancing facilities. Recommendations Parks, Recreation and Tourism: •Evaluate on-and off-road connectivity options between parks, neighborhoods, and community facilities. •Continue coordination on regional efforts to enhance and develop outdoor recreation opportunities in our communities. •Update the Parks, Recreation & Tourism Master Plan. •Continue to implement recommendations of the Explore Park Adventure Plan. •Continue promotion of the Park Partners Program to encourage citizens and businesses, and organizations to adopt a park, greenway, or trail. •Educate citizens on park ordinance updates (i.e.park sign updates, dog- friendly parks/ special events and leash laws, drone safety, etc.). •Continue developing programs that balance community needs with available staffing resources. •Maintain and enhance existing facilities. •Evaluate new park, greenway, and blueway opportunities. Recommendations Public Safety: •Provide the efficient delivery of public safety services with minimal response times. •Maintain and enhance public safety staffing. •Maintain and improve facilities and equipment. •Provide a high-level of citizen engagement and educational opportunities. •Implement recommendations from the Roanoke County Fire Department Facilities Assessment. General Services: •Evaluate recycling program options. •Implement recommendations from the Roanoke County Administration Center Assessment. Recommendations Communication and Information Technology: •Expand and improve high-speed broadband access and cell phone service availability in underserved areas. •Explore opportunities to extend broadband service with universal availability and access to high-speed Internet in unserved and under- served areas. •Explore alternative broadband and cell phone providers for choice and competition. •Explore more public-private partnerships to implement more stages of Roanoke County’s Rural Broadband Initiative to bring high-speed Internet to homes without broadband access. •Explore providing improved cell phone service in unserved and under- served areas. Recommendations Water and Sewer: •Work with the Western Virginia Water Authority (WVWA) to maintain and enhance existing public water and sewer lines and facilities. •Work with the WVWA to extend public sewer lines and facilities within the water and sewer services boundary shown on the map to the right. Recommendations •Support widening I-81 to three lanes in each direction between Exit 118 in Montgomery County to Exit 150 in Botetourt County. (1) •Widen the currently unfunded segment of southbound I-81 between Exit 137 at Wildwood Road and Exit 128 at Ironto. (2) •Support the expansion of the Roanoke-Blacksburg Regional Airport. (3) •Support the expansion of Amtrak to and beyond Christiansburg. (4) •Improve the existing interchange at Interstate 581 at Exit 2/Peters Creek Road to improve flow and safety on both roadways. (5) •Complete the Roanoke River Greenway in Roanoke County between Montgomery and Franklin County. (6) Recommendations •Encourage sidewalk construction along public roads in conjunction with new and redevelopment activities in the urban/ suburban area. •Continue to study and improve Route 419/ Electric Road between Route 311/Catawba Valley Drive and the City of Roanoke at Franklin Road for all users. (8) •Improve pedestrian and/or bicycle connectivity to County schools, parks and other facilities. •Determine opportunities to stripe bicycle lanes and/or expand paved shoulders for cyclists with VDOT prior to roadway repaving. •Improve pedestrian and/or bicycle connectivity to regional recreational resources such as Carvins Cove, Blue Ridge Parkway, U.S. Bicycle Route 76, and National Forest lands. Recommendations •Support the construction of the Valley to Valley Trail to connect the Roanoke Valley to the New River Valley. (12) •Install wayfinding signage throughout the County to direct visitors to locations of interest. •Beautify County gateways and major corridors with welcome signage and landscaping. •Collaborate with Valley Metro on opportunities to expand bus service into the County. •Improve access to Explore Park from the Blue Ridge Parkway and Bedford County. (16) Recommendations •Study locations for and work with others to construct electric vehicle charging stations. •Support construction of Interstate 73 through the Roanoke Valley. (18) •Evaluate the need for additional Park and Ride locations near Interstate 81 in Roanoke County. •Partner with VDOT and the private sector to study and create opportunities for additional tractor-trailer parking in the Roanoke Valley. •Work with regional groups to provide education for drivers and bicyclists regarding laws and etiquette. Recommendations •Consider partnering with companies to provide last-mile transportation options in the form of scooters or bicycles. •Consider expanding CORTRAN services to meet the needs of eligible riders. Recommendations Amend the Future Land Use Map as shown to the right to preserve rural and suburban areas and promote economic development in Roanoke County. Recommendations Adopt the Designated Growth Areas as shown to be consistent with the amended future land use designations. Recommendations Develop plans for Activity Centers and Rural Centers as shown in a manner that compliments surrounding land uses. Recommendations •Develop and adopt a new zoning ordinance that allows additional “by-right” uses, allows more flexibility in promoting mixed use development, and enhances future business development. •Identify and maintain an inventory of commercial, industrial, and residential parcels of land that are appropriate for development and redevelopment. •Maintain and extend infrastructure improvements to support development and redevelopment of commercial, industrial, and residential parcels of land. •Remove outdated proffer conditions on certain properties to promote redevelopment and expedite the development process. •Conduct a Housing Study for Roanoke County to identify housing needs. Recommendations Conservation: A future land use area of particular environmental sensitivity due to topography (greater than 33% grade), existence of unique land characteristics, conservation/open space/greenway easements, soil types or location with respect to other State or Federally preserved lands. Typical resources would include wetlands, ridgelines, mountainsides, scenic views from the Blue Ridge Parkway and Appalachian Trail, identified greenway corridors, productive agricultural lands, historical and cultural resources and threatened or endangered species habitats. •Land Use Types: •Public Lands: Includes land that is owned by a public entity but is not an official park. Examples would be include, but are not limited to, Haven’s Wildlife Management Area, Spring Hollow Reservoir, Carvin’s Cove watershed, Appalachian Trail, Blue Ridge Parkway, Forest Service lands and publicly owned land on Green Ridge Mountain. Activities on these sites should be in accordance with their appropriate management plan. •Rural Residential: Very limited, Low density single-family homes in accordance with the underlying zoning generally averaging a gross density of one unit per 10 acres. Cluster developments are encouraged. Recommendations Core: A future land use area where high intensity urban commercial and high-density residential developments is are encouraged. Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally-based shopping facilities. Due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities. •Land Use Types: •General Retail Shops, Restaurants and Personal Services: Planned shopping centers and clustered retail uses are encouraged. These centers should incorporate greenways, bike and pedestrian trails into their designs and link them to surrounding neighborhoods. •Office and Institutional Uses: Planned developments are encouraged office parks and independent facilities in park-like settings are encouraged. •Limited Industrial Uses: Planned uses in areas designated as economic opportunity areas Low intensity industrial uses that should not have an adverse impact on air or water quality. •Multi-Family Residential: Multi-family residential developments up to 24 units per acre. •Mixed-Use: Developments that combine retail, service and other commercial uses with office and/or residential uses in the same building or on the same site. Recommendations Economic Opportunity Explore Park: A future land use area that would guide a mix of commercial, tourist-related and limited industrial uses related specifically to a regional park destination resort facilities. Economic Opportunity Explore Park areas are applied to lands owned or leased by the Virginia Recreational Facilities Authority or Virginia Living Histories, Inc., the County of Roanoke associated with Explore Park and adjacent lands that could potentially be expansion areas for the facilities compatible development. The designation discourages uses that may conflict with or detract from the regional park resort activities. •Land Use Types: •Family Destination Resort: Various agricultural, civic, office, commercial, and limited industrial uses as defined in the Explore Park zoning district, and associated with the operation of resort facilities regional park destination. A high degree of architectural design and creative site design is are encouraged •Existing Land Use and Zoning: For lands designated Economic Opportunity Explore Park that are outside the resort park property, uses permitted in the existing zoning districts are encouraged until such time that rezoning to Explore Park zoning district is sought. Rezoning to other zoning districts should be carefully examined for compatibility with the resort regional park activities. 11 Community Planning Areas The Roanoke County 200 Plan Community Planning Areas Summary Documents are key components of the 200 Plan that summarize the individual needs of each CPA in the county and identify unique goals and recommendations for implementation. Community Planning Areas 11 Community Planning Area Summary Documents Introduction Summary of Recommendations Existing Conditions Demographics Natural Resources Cultural Resources Community Facilities Transportation Existing Land Use Zoning Future Land Use Community Engagement Recommendations Natural & Cultural Resources Community Facilities Parks, Recreation & Tourism General Services Libraries Communication &IT Public Safety Transportation Land Use Community Planning Area Documents Roanoke County 200 Plan Next Steps Planning Commission Public Hearing •August 6,2024 •No citizens spoke during the public hearing •Commission recommends approval of the Roanoke County 200 Plan Board of Supervisors Public Hearing •September 24,2024 •Resolution adopting the Roanoke County 200 Plan Begin Implementation of 200 Plan Your Community Your Voice 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2024 RESOLUTION ADOPTING THE ROANOKE COUNTY 200 PLAN AS THE COMPREHENSIVE PLAN FOR ROANOKE COUNTY, VIRGINIA WHEREAS, § 15.2-2223 of the Code of Virginia requires that every governing body shall adopt a comprehensive plan for the territory under its jurisdiction; and WHEREAS, the Roanoke County 200 Plan (“200 Plan”) is a major update to the County’s existing comprehensive plan, which was last updated in 2005; and WHEREAS, the 200 Plan name has been coined because the plan represents the community’s vision for the future growth and development of the County by the year 2038, when the County will be celebrating its 200 th anniversary; and WHEREAS, the 200 Plan is a public document, developed with a great deal of public participation, including: a series of twelve (12) community meetings in the Fall of 2021 to gather initial public input from citizens on the future of the County, a series of seven (7) community meetings in the Spring of 2022 to gather feedback from citizens on draft recommendations, six (6) planning meetings in Winter 2023 for citizens to review the Draft Roanoke County 200 Plan Countywide Summary Document and Draft Community Planning Area documents based on the feedback received throughout the community engagement process, and two (2) Planning Commission public hearings in March and April 2023 to receive feedback from residents; and 2 WHEREAS, the 200 Plan expresses an overarching community vision as well as unique goals for eleven (11) community planning areas within the County, and provides guidance for public policies about natural and cultural resources, community facilities, transportation, and land development; and WHEREAS, the 200 Plan includes a main document as well as eleven (11) Community Planning Area documents; and WHEREAS, the 200 Plan is intended to replace the County’s 2005 Comprehensive Plan with a new plan reflecting the current social and economic conditions of the County and providing updated goals and objectives for guiding the growth anticipated in the County over the next 15-20 years; and WHEREAS, the Planning Commission held a public hearing on the 200 Plan on August 6, 2024, after posting, advertisement and notices as required by § 15.2-2225 and § 15.2-2204 of the Code of Virginia; and WHEREAS, on August 6, 2024 the Planning Commission approved a resolution recommending adoption of the 200 Plan as the Comprehensive Plan for Roanoke County; and WHEREAS, the Board held a public hearing on the adoption of the 200 Plan as the Comprehensive Plan for Roanoke County on September 24, 2024. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1) The Roanoke County 200 Plan is hereby adopted as the Comprehensive Plan for Roanoke County, Virginia. 2) This Resolution is effective upon its adoption.