HomeMy WebLinkAbout1/10/2023 - RegularPage 1 of 6
NOTE: The Board of Supervisors will hold its annual
organizational meeting at 2:00 p.m. in the Board
Meeting Room prior to the regularly scheduled Board
Meeting
Good afternoon and welcome to our organizational meeting for January 10, 2023.
Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public
hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from
this schedule will be announced.
A. OPENING CEREMONIES
1. Roll Call
2. Organization of County Board
1. Election of Officers:
(1) Chairman
(2) Vice Chairman
Roanoke County
Board of Supervisors
January 10, 2023
Page 2 of 6
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
January 10, 2023
Page 3 of 6
The Board is now returning to open session. The Board of Supervisors held its
annual organizational meeting earlier today at 2:00 p.m. in the Board meeting
room prior to the regularly scheduled Board meeting. All Board members are
present.
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Howard B. Hall, Chief of Police, upon his retirement after more than
ten (10) years of service (Richard L. Caywood, County Administrator)
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Ralph Charles Mason, Assistant Chief of Police, upon his retirement
after more than forty-eight (48) years of service (Howard B. Hall, retired Chief of
Police)
D. BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the 2023 Real Estate
Assessment (Kenneth Fay, Director of Real Estate)
E. FIRST READING OF ORDINANCES
1. Ordinance accepting and appropriating Federal Lands Access Program funds in
the amount of $800,000 from the Eastern Federal Lands Highway Division of the
U.S. Department of Transportation Federal Highway Administration for the
Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Vinton
Magisterial District (Megan G. Cronise, Assistant Director of Planning)
Roanoke County
Board of Supervisors
Agenda
January 10, 2023
Page 4 of 6
2. Ordinance accepting and appropriating Transportation Alternatives Set -Aside
Program Grant Funds from the Virginia Department of Transportation in the
amount of $70,114 for the East Roanoke River Greenway crossing of the Blue
Ridge Parkway along Highland Road (State Route 618), Vinton Magisterial
District (Megan G. Cronise, Assistant Director of Planning)
F. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of Panda Storage Rentals and Sales to obtain a special use permit
for equipment sales and rentals and a special use permit for mini -warehouse on
approximately 4.82 acres on land zoned C-2, High Intensity Commercial District,
located in the 5300 block of West Main Street and the 5400 block of Pleasant
Run Drive, Catawba Magisterial District (Philip Thompson, Director of Planning)
2. Ordinance amending Article II (Definitions and Use Types), Article III (District
Regulations), and Article IV (Use and Design Standards) of the Roanoke County
Zoning Ordinance regarding halfway houses (Philip Thompson, Director of
Planning)
G. PUBLIC HEARING
1. Public hearing to receive citizen comments regarding proposed ame ndments to
the fiscal year 2022-2023 budget in accordance with Code of Virginia Section
15.2-2507 (Laurie Gearheart, Director of Finance and Management Services)
H. APPOINTMENTS
1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District)
2. Roanoke County Economic Development Authority (EDA) (appointed by District)
3. Roanoke County Library Board (appointed by District)
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District)
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I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – September 13, 2022
2. Ordinance accepting funds in the amount of $118,326 from the Commonwealth
of Virginia and appropriating such funds for the addition of six (6) full-time
equivalents in the Salem/Roanoke County Department of Social Services for
fiscal year 2022-2023 (First reading of Ordinance)
3. Ordinance appropriating $61,460,835.43 from the Roanoke County Public
Schools' fiscal year 2021-2022 year-end funds to the fiscal year 2022-2023
Roanoke County Public Schools' Budget (Second Reading of Ordinance)
4. Ordinance accepting and appropriating a donation from the Friends of the
Roanoke County Public Library in the amount of $25,000 for use by the Roanoke
County Library Department (Second Reading of Ordinance)
5. Request to accept and allocate grant funds of $42,564 from the Virginia
Department of Emergency Management (VDEM) for an Emergency Management
Performance Grant
6. Request to accept and allocate funds in the amount of $695.49 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
7. Ordinance accepting $350,000 from the Virginia Department of Environmental
Quality and appropriating such funds, along with a $350,000 local match, for
Phase 2 of the steam Restoration of Wolf Creek, Vinton Magisterial District (First
Reading of Ordinance)
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of November 20,
2022
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of November 30, 2022
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5. Accounts Paid - November 30, 2022
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. P. Jason Peters
2. Martha B. Hooker
3. Phil C. North
4. Paul M. Mahoney
5. David F. Radford
M. WORK SESSIONS
1. Work session to discuss the real estate reassessment, Capital Improvement
Program (CIP) and other budget issues (Laurie Gearheart, Director of Finance
and Management Services)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711(a)(3), for discussion or consideration of the acquisition of real
property for a public purpose, where the discussion in an open meeting would
adversely affect the bargaining position or negotiation strategy of the public body.
The subject property is located in the Cave Spring Magisterial District
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Howard B. Hall, Chief of
Police, upon his retirement after more than ten (10) years of
service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Howard B. Hall.
BACKGROUND:
Howard B. Hall, Chief of Police, retired on January 1, 2023, after ten (10) years and five
(5) months of service with Roanoke County’s Police Department.
Chief Hall is expected to attend today’s meeting to receive his quilt and resolution.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO HOWARD B. HALL, CHIEF
OF POLICE, UPON HIS RETIREMENT AFTER MORE THAN TEN (10)
YEARS OF SERVICE
WHEREAS, Howard B. Hall was employed by Roanoke County on August 12, 2012;
and
WHEREAS, Chief Hall retired on January 1, 2023, after ten (10) years and five (5)
months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Chief Hall received the J. Stannard Baker award for Lifetime
Achievement in Traffic Safety in 2012. Chief Hall was accepted into the Evidence Based
Policing Hall of Fame in 2019. He was the President of the Virginia Association of Chiefs
of Police in 2019 and 2020. He was the Chairperson of the Washington/ Baltimore HIDTA
Executive Board in 2020. He was the President of the Blue Ridge Association of Chiefs of
Police in 2019 and 2020. Chief Hall was Chairperson of Roanoke VASAP Board of
Directors 2019-2022.; and
WHEREAS, Chief Hall, through his employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Chief Hall’s tenure with Roanoke County, he led the
Roanoke County Police Department in accomplishing the construction of the Roanoke
County Criminal Justice Academy, implementing data driven/evidence-based approaches
to police operations. Under Chief Hall’s leadership, The Police Department collaborated
with George Mason University’s Center for Evidenced Based Crime Policy on two (2)
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research projects related to response to persons in crisis , and the Police Department
worked closely with Roanoke County Public Schools to enhance security, prevention and
response to school-based incidents. The Roanoke County Police Department implemented
the Roanoke Regional Drug Unit as a part of the Washington/Baltimore High Intensity Drug
Trafficking Area. The Roanoke County Police Department enhanced officer safety and
wellness through improved training, peer support, a Chaplain program and instituted
annual wellness checks. Chief Hall was instrumental in the implementation of a step pay
plan for sworn personnel to enhance retention and provide a career-long compensation
path. Under Chief Hall’s direction, we made numerous enhancements to equipment and
facilities including a new substation, mobile command post, evidence/hostage negotiations
vehicle, swat robot and firearms range improvements.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to HOWARD B. HALL for more than ten (10) years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Ralph Charles Mason,
Assistant Chief of Police, upon his retirement after more
than forty-eight (48) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Chuck Mason.
BACKGROUND:
Chuck Mason, Assistant Chief of Police, retired on January 1, 2023, after forty-eight
(48) years and seven (7) months of service with Roanoke County's Police Department.
Chief Mason is expected to attend today’s meeting to receive his quilt and resolution.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO RALPH CHARLES MASON,
ASSISTANT CHIEF OF POLICE, UPON HIS RETIREMENT AFTER MORE
THAN FORTY-EIGHT (48) YEARS OF SERVICE
WHEREAS, Chuck Mason was employed by Roanoke County on June 1, 1974; and
WHEREAS, Assistant Chief Mason retired on January 1, 2023, after forty-eight (48)
years and seven (7) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Assistant Chief Mason, through his employment with Roanoke County,
has served as a Dispatcher with the Sheriff’s Office (June 1, 1974 through April 30, 1978;
Police Officer (Sheriff’s Office) (May 1, 1978 through February 29, 1984); Deputy Sheriff –
Corporal (Sheriff’s Office) (March 1, 1984 through April 19, 1985); Deputy Sheriff –
Criminal Investigator (Sheriff’s Office) (April 20, 1985 through June 8, 1990); Deputy
Sheriff- (June 9, 1990- June 30, 1990) Sergeant Police Officer – Sergeant (Police) (July
1,1990, through March 15, 2002); Police Officer – Lieutenant-Uniform (Police) March 16,
2002 through August 29, 2003); Police Officer – Lieutenant – Criminal Division (Police)
(August 30, 2003 through March 31, 2013) Acting Chief of Police (November 1, 2011
through March 31, 2013) and Assistant Chief of Police March 31, 2013 until his retirement
has been instrumental in improving the quality of life and providing services to the citizens
of Roanoke County; and
WHEREAS, throughout Assistant Chief Mason’s tenure with Roanoke County, he
investigated major narcotics cases and complex criminal investigations. He was later
tasked with expanding the narcotics unit as the Vice/ Narcotics Sergeant. He oversaw the
expansion of Roanoke Counties K-9 program both as a Sergeant and later as an Assistant
Page 2 of 2
Chief. Assistant Chief Mason was the Lieutenant assigned to the criminal investigation unit
for 8 years. During this time, he oversaw homicide, sexual assault, robbery, and various
other major investigations including a homicide and missing juvenile case that traversed
the entire country in 2010. He was an academy instructor, and he is an Adjunct Professor
at both Ferrum College and Radford University. Assistant Chief Mason’s long standing and
well-developed knowledge in the area of police work especially in complex investigations
over the past 48 years has been a great asset to our officers and citizens. More recently
Assistant Chief Mason oversaw the development of the Field Force Program as well as
developing the law enforcement response to matters involving the Mountain Valley
Pipeline. Assistant Chief Mason was the operations Assistant Chief and oversaw the
implementation of the Chief’s Data Driven Approaches to Crime and Safety initiative before
more recently taking over as the Administrative Assistant Chief and overseeing the budget,
Professional Standards Unit, and Services Division.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to RALPH “Chuck” MASON for more than forty-eight (48) years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Briefing to discuss with the Board of Superviso rs the 2023
Real Estate Assessment
SUBMITTED BY: Kenneth Fay
Director of Real Estate Valuation
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Provide the Board of Supervisors an overview of the results of the 2023 Real Estate
Assessment through November 9, 2022.
BACKGROUND:
The County of Roanoke conducts an annual assessment on all real property located in
the County. County staff provides a briefing annually to the Board of Supervisors on the
results of the current reassessment. The results of the 2023 assessment are as of
November 9, 2022, and are still being refined by staff. Final results may also be
impacted by the assessment appeals process.
DISCUSSION:
This time has been scheduled to provide a briefing to the Board of Su pervisors on the
2023 Real Estate Assessment including fiscal impacts related to the assessment.
Additionally, key dates for the assessment hearings will be reviewed. The attached
PowerPoint presentation will be shown.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the 2023
Real Estate Assessment.
2023 Real Estate Assessment
Board of Supervisors Meeting
January 10, 2023
1
Background
•Roanoke County appraises all properties annually
•Assessments are effective on January 1 each year
•Reassessment notices are mailed to property owners after briefing to the
Board
•Code of Virginia §58.1-3201 requires that real estate assessments be at
100% of fair market value
•Real Estate appraisal staff are responsible for identifying, locating, and
estimating the value of all properties within the County for tax purposes
2
Background (continued)
•Citizens who buy and sell real estate in the open market establish values
by how much they are willing to offer/accept for individual properties
•County real estate assessors evaluate these transactions and value
properties equitably with similar surrounding properties
•Differences exist between individual properties and between
neighborhoods across the County
•Real estate values have increased significantly at the local, regional, and
national levels due to limited supply and favorable mortgage rates
3
4
2023 Real Estate Assessment
Category 2022
Assessed Value
2023
Assessed Value*
Change in
Assessed Value
%
Change
Residential 8,720,565,300 9,732,823,250 1,012,257,950 11.61%
Commercial 1,249,098,000 1,292,575,700 3.48%
Total 9,969,663,300 11,025,398,950 1,055,735,650 10.59%
Assessment Increase Attributed To:
New Construction –Residential 54,357,900 5.15%
New Construction –Commercial 16,917,000 1.60%
Market Value –Residential 957,900,050 90.73%
Market Value –Commercial 26,560,700 2.52%
1,055,735,650 100%
*As of November 9, 2022
5
Assessment Growth History
*As of November 9, 2022
-2.13%
0.33%
1.56%1.58%1.92%2.36%
3.20%3.15%3.64%
10.59%
-4%
-2%
0%
2%
4%
6%
8%
10%
12%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Ye
a
r
-Ov
e
r
-Ye
a
r
A
s
s
e
s
s
m
e
n
t
G
r
o
w
t
h
(
%
)
Assessment Growth History
2013 through 2023
Overall
Market Value
New Construction
6
Assessment Growth History with Inflation
*As of November 9, 2022
*Inflation calculated based Consumer Price Index data from the US Bureau of Labor Statistics for October of each year.
-2.13%
0.33%
1.56%1.58%1.92%
2.36%
3.20%3.15%
3.68%
6.96%
10.59%
0.96%1.66%
0.17%
2.04%
2.52%
1.18%
6.22%
-4%
-2%
0%
2%
4%
6%
8%
10%
12%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023*Ye
a
r
-Ov
e
r
-
(%
)
Assessment Growth and Inflation
2013 through 2023 Assessment Growth Inflation
7
Median Sales Price History –Single Family Residential
*As of November 9, 2022
$202,000 $195,000 $200,000 $196,000 $209,750 $209,500 $215,000
$240,000
$258,000
$299,000
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Me
d
i
a
n
S
a
l
e
s
P
r
i
c
e
Median Sales Price -Residential
2013 through 2022
8
Residential Sales by Price Range
*As of November 9, 2022
18
370
649
311
245
5
151
446
295 264
0
100
200
300
400
500
600
700
$0 to $100,000 $100,001 to $200,000 $200,001 to $300,000 $300,001 to $400,000 $400,001 and above
Nu
m
b
e
r
o
f
S
a
l
e
s
Residential Sales by Price Range
Calendar Year 2021 Calendar Year 2022
9
History of Residential Sales
*As of November 9, 2022
953 938 1,033
1,095 1,136 1,159
1,273
1,581 1,593
1,161
153
123 119 113
95
57 50
18
9 7
0
20
40
60
80
100
120
140
160
180
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022*
Fo
r
e
c
l
o
s
u
r
e
s
Nu
m
b
e
r
o
f
S
a
l
e
s
History of Total Sales and Foreclosures
2013 through 2022
Number of Sales Foreclosures
10
Assessment History
2023 Breakdown
11.72%
Commercial
84.87%
Single Family/
Agricultural
3.41%
Multi-Family
*As of November 9, 2022
$6.60 $6.59 $6.69 $6.76 $6.86 $7.01 $7.21 $7.46 $7.76 $8.36 $9.36
$0.23 $0.23 $0.24 $0.25 $0.26 $0.28 $0.31 $0.31 $0.33
$0.35
$0.38
$0.97 $1.03 $1.05 $1.09 $1.13 $1.15 $1.20 $1.22 $1.23
$1.25
$1.29
$0
$2
$4
$6
$8
$10
$12
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Va
l
u
a
t
i
o
n
(
B
i
l
l
i
o
n
s
)
Calendar Year
Valuation History
2013 through 2023
Single Family/Agricultural Multi-Family Commercial
Assessment History2013 compared to 2023
11
Single
Family/Agricultural
$6.60
84.62%
Multi-Family
$0.23
2.94%
Commercial
$0.97
12.44%
2013 Assessment
(In Billions)
Single
Family/Agricultural
$9.36
84.87%
Multi-Family
$0.38
3.41%
Commercial
$1.29
11.72%
2023 Assessment
(In Billions)
12
New Construction History
2022 Breakdown
7.02%
Commercial
92.98%
Residential
20.04% Multi-Family
72.94% Single Family
*As of November 9, 2022
$42.16 $39.62 $41.65 $36.67 $31.14
$40.86 $39.63 $43.45 $39.61 $43.23
$4.04 $4.74
$8.47 $13.64
$4.60
$3.91 $11.75
$11.88 $10.02 $12.06
$16.15 $21.14
$1.24
$15.50 $7.15 $4.06 $0.99
$4.16
$0
$10
$20
$30
$40
$50
$60
$70
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Net New Construction History
2013 through 2022 Commercial/Industrial
Multi-Family
Single Family
*
New Construction2013 compared to 2022
13
Single Family
$42.16
80.80%
Multi-Family
$0.00
0.00%
Commercial/Industrial
$10.02
19.20%
2013 New Construction History
(In Millions)
Single Family
$43.23
72.94%
Multi-Family
$11.88
20.04%
Commercial/Industrial
$4.16
7.02%
2022 New Construction History
(In Millions)
Looking ahead to next year
•The local and national real estate markets continue to perform
strongly due to the limited supply of housing
•The Federal Reserve has continued to increase interest rates
•Real estate markets are slowing as a result of these increased rates
•Later today on the Board’s agenda is a work session which will include
additional information on the fiscal impact of the 2023 real estate
assessment
14
15
2023 Assessment Hearing Dates
•Assessment notices will be mailed January 10, 2023
•Informal Appeals
•January 17 through January 25, 2023
•Call Real Estate Valuation Office at 772-2035 extension 0 for an appointment
•Formal Appeals with Board of Equalization (BOE)
•Dates for BOE meetings are as follows:
•April 27, 2023
•July 27, 2023
•October 26, 2023
•The final deadline to apply for an appeal is September 8, 2023
Page 1 of 3
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance accepting and appropriating Federal L ands
Access Program funds in the amount of $800,000 from the
Eastern Federal Lands Highway Division of the U.S.
Department of Transportation Federal Highway
Administration for the Roanoke River Greenway from the
Blue Ridge Parkway to Explore Park, Vinton Magisterial
District
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate supplemental Federal Lands Access Program (FLAP) funds in
the amount of $800,000 from the Eastern Federal Lands Highway Division (EFLHD) of
the U.S. Department of Transportation Federal Highway Administration for extension of
the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park.
BACKGROUND:
The FLAP was created by the Moving Ahead for Progress in the 21st Century Act (MAP-
21), continued in the Fixing America's Surface Transportation (FAST) Act of 2015 and
the Bipartisan Infrastructure Law (BIL) of 2022 to improve state and local transportation
facilities that provide access to and through federal lands.
The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley
greenway system and has been designated as the top greenway priority by the
Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley
Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The
Roanoke County 2016 Community Strategic Plan also identifies greenways as a high
priority strategic initiative for supporting a multi-modal transportation network and
Page 2 of 3
keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke
Strategic Planning document supports continuing construction of the Roanoke River
Greenway in the Outdoor Recreation Strategic Target Outcome Area.
The Roanoke River Greenway is currently and will continue to be designed as a ten -
foot-wide paved path meeting the Americans with Disabilities Act (ADA) standards. The
100 percent approved design plans for this project include an approximately 1.8 mile
section of the greenway from the 3400 block of Highland Road near the intersection
with Rutrough Road, through property owned by the Roanoke Valley Resource
Authority (RVRA), connecting to a Federal overlook, passing underneath the Roanoke
River Parkway, crossing properties owned by the National Park Service and ending at
Explore Park. A trailhead parking lot is proposed to be constructed at 3404 Rutrough
Road with access on Rutrough Road.
The timeline for this project is as follows:
· April 2015: Roanoke County submitted a FLAP application requesting funding to
construct a segment of the Roanoke River Greenway between the Blue Ridge
Parkway and Explore Park;
· July 2016: The EFLHD awarded Roanoke County $1,733,750 (inclusive of local
match);
· February 28, 2017: The Board of Supervisors accepted and appropriated funding for
the project;
· June 6, 2017: FLAP Project Memorandum of Agreement was executed between
VDOT, EFLHD and Roanoke County;
· January 2018: The Preliminary Engineering phase began;
· February 26, 2020: The RVRA Board of Directors approved the donation of
temporary and permanent easements for the greenway;
· September 2020: Roanoke County conducted public outreach to property owners in
the vicinity of the project to share the Categorical Exclusion, 90 percent pl ans, maps
and other project materials;
· October 1, 2020: The Virginia Recreational Facilities Authority (VRFA) Board of
Directors approved the donation of temporary and permanent easements needed in
Explore Park;
· February 9, 2021: The Roanoke County Board of Supervisors accepted the donated
easements from the RVRA and VRFA;
· May 2, 2022: Roanoke County requested supplemental FLAP funding due to an
updated project estimate identifying the need for additional construction funding;
· October 13, 2022: A General Agreement was executed between the National Park
Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the
Roanoke River Greenway; and
· November 17, 2022: The Virginia Department of Transportation (VDOT) certified all
right-of-way obtained by Roanoke County.
Page 3 of 3
DISCUSSION:
The EFLHD of the U.S. Department of Transportation Federal Highway Administration
awarded Roanoke County supplemental funding in the amount of $1,000,000 (inclusive
of local matching funds) from the FLAP in November 2022. VDOT has provided an
updated Appendix A agreement which reflects this supplemental funding. Once the
Board of Supervisors accepts and appropriates the additional funding, the Appendix A
can be executed with VDOT. Project design is concluding and construction
advertisement is anticipated by May 29, 2023. Staff plan to advertise and construct this
greenway segment with the adjacent greenway segment to the north along Highland
Road that crosses under the Blue Ridge Parkway.
FISCAL IMPACT:
The Federal share of the funding is eighty percent (80%) or $800,000. A local match of
twenty percent (20%) or $200,000 is included in the proposed fiscal year 2024 Capital
Improvement Program.
Previous FLAP funding in the amount of $1,733,750 was accepted and appropriated by
the Board of Supervisors on February 28, 2017.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors accept and appropriate the
supplemental FLAP funding award in the amount of $800,000 from the EFLHD. The
second reading is scheduled for January 24, 2023.
22001 Loudoun County
Parkway Building E2, Suite 200
Ashburn, VA 20147
Eastern Federal Lands
Highway Division
Mr. Doug Blount, Assistant County Administrator
Roanoke County Administration
P.O. Box 29880
5204 Bernard Drive
Roanoke, VA 24018
dblount@roanokecountyva.gov
Subject: Administrative Update to VA FLAP RRG TRL(1) Project Memorandum of Agreement
(MOA) – Budget, Schedule, and Funding
Dear Mr. Blount:
The Virginia Programming Decisions Committee (PDC) has reviewed and approved your request for
the increased Federal Lands Access Program funding for $800,000.00 for the subject project. The table
below reflects the update to the project. The update supersedes the corresponding tables in the MOA
executed on June 6, 2017.
F.PROJECT BUDGET
Item Estimate ($) Comments
EFLHD PROJECT MANAGEMENT $27,000.00
PRELIMINARY ENGINEERING $95,500.00
RIGHT-OF-WAY $54,500.00
CONSTRUCTION ENGINEERING $100,000.00
CONSTRUCTION $2,456,750.00 Construction phase increased
by $1,000,000.00
TOTAL PROJECT COST $2,733,750.00
In Reply Refer to: HFPP-15
2
H.ROLES AND RESPONSIBILITIES–SCHEDULE
Responsible
Lead Product/Service/Role Schedule
Start-Finish
Roanoke County NEPA Document
COMPLETE
VDOT NEPA - 10/28/2019
NPS/BRP NEPA - 1/20/2021
Roanoke Count Final Desi n 12/15/2022 - 3/31/2023
Roanoke County Right of Way
COMPLETE
RVRA and VRFA Donated
Easements- 4/26/21
NPS/BRP General Agreement -
10/13/2022
(Federal RW Phase Not
Required)
Roanoke Count Advertisement 5/29/2023 - 6/30/2023
Roanoke County Construction
En ineerin 7/01/23 - 7/01/24
Roanoke Count Construction 7/01/23 - 7/01/24
Roanoke Count Contract Closeout 7/02/24-11/02/24
J.FUNDING
If you have any questions, please contact me at jacinda.russell@dot.gov or 571-434-1543.
Sincerely yours,
Jacinda Russell
Access Program Manager
cc:
Lindsay Webb, Parks Planning and Development Manager
Roanoke County Parks, Recreation and Tourism
lwebb@roanokecountyva.gov
Megan Cronise, Assistant Director of Planning
Roanoke County Planning
mcronise@roanokecountyva.gov
Fund Source Amount Comments
Federal Lands Access Program
Fundin $2,187,000.00 EFL PM Included. Increase of
$800,000.00
Roanoke County, VA Local Cash
Match $ 546,750.00 Increase of $200,000.00
TOTAL $2,733,750.00 Project increase of $1,000,000.00
JACINDA
RUSSELL
Digitally signed by
JACINDA RUSSELL
Date: 2022.11.23
10:13:07 -05'00'
Revised: February 1, 2019
Date:12/12/2022
UPC: CFDA #20.224 Locality:
From:
To:
● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual
● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $2,187,000
This attachment is certified and made an official attachment to this document by the parties to this agreement.
Program and Project Specific Funding Requirements
Total PE
FLAP
Construction
$209,790
Appendix A Revision 1
Locality UEI #: GX4HPU2KPHE3
Jessie Nester 540-613-4115 Jessie.Nester@vdot.virginia.govDepartment Project Coordinator Contact Info:
Work
Description:
110155
5204 Bernard Dr., Roanoke, VA 24018
Roanoke River Greenway - Blue Ridge Pkwy to Explore Park. Continuation of Roanoke River Greenway bicycle / pedestrian trail
ConstructionRight of Way and Utilities Total Estimated Cost
$60,000
Project Estimates
$2,503,960 $2,673,750
Project Cost and Reimbursement
$0
$0
$169,790
Project Narrative
$41,958$209,790
Local Share Amount(Choose from drop down box)
Estimated Total Project Costs
Estimated Reimbursement
to Locality
(Max. Reimbursement -
Est. VDOT Expenses)
$20,000
$2,523,960$0
$40,000
$209,790 $2,733,750
Preliminary Engineering
Maximum
(Estimated Cost - Local
Share)
Preliminary Engineering
Phase Estimated Project Costs
20%
Local % Participation
for Funds Type
$0 $0
FLAP $167,832
$127,832$167,832$41,958
Aggregate
Allocations
$2,019,168
$2,127,000
Local Match
Total Estimated Cost
Total Maximum Reimbursement by VDOT to Locality (Less Local Share)
$504,792
$546,750
Project Financing
maintenance unless otherwise agreed to by the DEPARTMENT.
$2,187,000 $2,127,000
$1,999,168Total CN $2,523,960
$2,187,000 $2,733,750
$2,733,750
$2,187,000
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JANUARY 10, 2023
ORDINANCE ACCEPTING AND APPROPRIATING FEDERAL LANDS
ACCESS PROGRAM FUNDS IN THE AMOUNT OF $800,000 FROM
THE EASTERN FEDERAL LANDS HIGHWAY DIVISION OF THE U.S.
DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY
ADMINISTRATION FOR THE ROANOKE RIVER GREENWAY FROM
THE BLUE RIDGE PARKWAY TO EXPLORE PARK, VINTON
MAGISTERIAL DISTRICT
WHEREAS, Roanoke County desires to construct segments of the Roanoke
River Greenway between Montgomery County and Franklin County to complete the
backbone of the Roanoke Valley greenway system; and
WHEREAS, in April 2015, Roanoke County, in coordination with the Roanoke
Valley Greenway Commission, the Roanoke Valley Resource Authority and the
National Park Service, submitted a request to the Eastern Federal Lands Highway
Division (EFLHD) of the U.S. Department of Transportation Federal Highway
Administration for Federal Lands Access Program (FLAP) funds for the Eastern Section
of the Roanoke River Greenway proposed between the Blue Ridge Parkway and
Explore Park; and
WHEREAS, funding was awarded in July 2016 and the Board of Supervisors
accepted and appropriated this funding on February 28, 2017;
WHEREAS, a funding deficit was identified and a supplemental funding request
was made to EFLHD in May 2022; and
WHEREAS, supplemental funding was awarded in November 2022; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds
be appropriated by ordinance; and
Page 2 of 3
WHEREAS, the first reading of this ordinance was held on January 10, 2023, and
the second reading of this ordinance was held on January 24, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia
as follows:
1. That the sum of $800,000 is hereby accepted from the FLAP Program and
appropriated to the Grant Fund for the Department of Parks, Recreation
and Tourism for Fiscal Years 2023-2024; and
2. Roanoke County hereby commits to provide a twenty percent (20%)
matching contribution for this project in the amount of $200,000, which may
be in the form of cash, private contributions, donations of goods and services,
and land value; and
3. The funds are to be allocated to the Roanoke River Greenway from the Blue
Ridge Parkway to Explore Park for final engineering, environmental
permitting, right-of-way acquisition and construction; and
4. That appropriations designated for the Roanoke River Greenway Project will
not lapse at the end of the fiscal year, but shall remain appropriated until
the completion of the project. FLAP funds are subject to deallocation if not
expended within four years of allocation; and
5. That Roanoke County will be responsible for maintenance and operating
costs of any improvement / facility constructed with Federal Lands Access
Program (FLAP) funds unless other arrangements have been made with the
Department; and
Page 3 of 3
6. That Roanoke County hereby agrees to continue fulfilling the project
administration agreement with the Virginia Department of Transportation to
provide the necessary oversight to ensure the project is developed in
accordance with all state and federal requirements for design, right of way
acquisition and construction of a federally funded transportation project; and
7. That if Roanoke County subsequently elects to cancel this project Roanoke
County hereby agrees to reimburse the Virginia Department of Transportation
for the total amount of costs expended by the Department through the date
the Department is notified of such cancellation. Roanoke County also agrees
to repay any funds previously reimbursed that are later deemed ineligible by
the Federal Highway Administration.
8. That the Roanoke County Board of Supervisors hereby grants authority for
the County Administrator, Deputy County Administrator or Assistant County
Administrator to execute project agreements.
9. That this ordinance shall take effect from and after the date of adoption.
Western Virginia Water AuthorityWater Pollution Control Plant
Highland Road
Rutrough Road
RutroughPoint
RoanokeRiverPkwy
Blue RidgePkwy
Hardy Road
IA
IA IA
Æü
Æü
RoanokeRiver
BackCreek
BedfordCounty
City of Roanoke
RoanokeCounty
Town of Vinton
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,
IGN, and the GIS User Community, Roanoke County, Va 2022
East Roanoke River Greenway Overview Map ´0 0.25 0.5 0.75 10.125 MilesJanuary 2023
UPC 113356, Construction 2023
UPC 110155, Construction 2023
UPC 113567, Construction 2023-2024
2018 UPC 91191 Alignment
Roanoke River Greenway
Waterbodies
Jurisdiction Boundary
National Park Service
Western Virginia Water Authority
U.S. Department of the Interior
Roanoke Valley Resource Authority
East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application)
Land Ownership
Easement
Virginia Recreational Facilities Authority (Explore Park)
Existing Features
2022 East Roanoke River Greenway GapRealignment
East Roanoke River Greenway Segments
IA Parking
Proposed Features
Æü Trailhead Parking
Streets
UPC 91191, Under Construction
Page 1 of 3
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance accepting and appropriating Transportation
Alternatives Set-Aside Program Grant Funds from the
Virginia Department of Transportation in the amount of
$70,114 for the East Roanoke River Greenway crossing of
the Blue Ridge Parkway along Highland Road (State Route
618), Vinton Magisterial District
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate Transportation Alternatives (TA) Set -Aside Program funds from
the Virginia Department of Transportation (VDOT) in the amount of $70,114 for the East
Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road
(State Route 618).
BACKGROUND:
The TA Set-Aside Program provides eighty percent (80%) Federal funding with a
required twenty percent (20%) percent local match for improvements to non-motorized
transportation that enhance the public’s traveling experience, revitalize communities
and improve the quality of life.
The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley
greenway system and has been designated as the top greenway priority by the
Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley
Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The
Roanoke County 2016 Community Strategic Plan also identifies greenways as a high
priority strategic initiative for supporting a multi-modal transportation network and
keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke
Page 2 of 3
Strategic Planning document supports continuing construction of the Roanoke River
Greenway in the Outdoor Recreation Strategic Target Outcome Area.
The proposed greenway will provide an accessible, 0.30 -mile-long, 8 to 10-foot-wide,
paved shared use path along the north side of Highland Road (Route 618). The
greenway will cross underneath the Blue Ridge Parkway through an existing overpass.
The western terminus of the project will connect to a trailhead currently under
construction (VDOT UPC 91191) at 3204 Highland Road that is owned by the Virginia
Recreational Facilities Authority (VRFA) and leased by Roanoke County for Explore
Park. The eastern terminus of the project will connect to a proposed trailhead (UPC
110155) at 3404 Highland Road that is owned by the Roanoke Valle y Resource
Authority (RVRA).
The proposed on-road alignment is supported in the Roanoke Valley/Blue Ridge
Parkway Trail Plan approved in 2015 with a Finding of No Significant Impact in the
Environmental Assessment.
The timeline for this project is as f ollows:
· 2012-2017: Conceptual planning and preliminary engineering efforts took place,
funded by Roanoke County Parks, Recreation and Tourism;
· November 1, 2017: Roanoke County requested TA Set -Aside Program funding for
construction of the Roanoke River Greenway, Parkway Crossing project;
· June 20, 2018: Commonwealth Transportation Board (CTB) approved the Six -Year
Improvement Program which included TA Set-Aside funding for this project;
· May 28, 2019: Board of Supervisors adopted the Roanoke County F iscal Year 2020-
2029 Capital Improvement Program which included TA Set-Aside Grant funding;
· July 18, 2019: Roanoke County executed a Project Administration Agreement and
an Appendix A with VDOT;
· October 1, 2019: Roanoke County requested additional TA Set-Aside Program
funding for construction due to a funding deficit identified by the 30 percent design
plan cost estimate;
· February 12, 2020: VRFA Board of Directors approved the donation of temporary
and permanent easements needed on VRFA property;
· October 20, 2020: CTB approved the Six-Year Improvement Program which
included additional TA Set-Aside funding;
· February 9, 2021: RVRA Board of Directors approved the donation of temporary and
perpetual easements for the greenway;
· May 11, 2021: Board of Supervisors accepted and appropriated the additional TA
Set-Aside funding;
· May 29, 2021: Roanoke County executed a revised Appendix A with VDOT;
· April 15, 2022: Roanoke County requested a portion of identified TA Set -Aside
surplus funds available to the Roanoke Valley Transportation Planning Organization
Page 3 of 3
(RVTPO) to satisfy a funding deficit identified by an updated construction estimate;
· June 23, 2022: RVTPO awarded the additional TA Set -Aside funding for the project
for fiscal years 2023 and 2024;
· September 29, 2022: Roanoke County received environmental certification from
VDOT;
· October 13, 2022: A General Agreement was executed between the National Park
Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the
Roanoke River Greenway; and
· October 18, 2022: Roanoke County requested a one-year extension of the original
TA Set-Aside funding to September 30, 2023; and
· November 17, 2022: VDOT certified all right-of-way obtained by Roanoke County.
DISCUSSION:
Following additional TA Set-Aside funding awarded by the RVTPO and VDOT’s receipt
of the request to extend the original TA Set -Aside funding by one year, VDOT issued a
second revised Appendix A. Once the Board of Supervisors accepts and appropriates
the additional funding, the Appendix A can be executed with VDOT. Project design is
concluding and construction advertisement is anticipated by June 30, 2023. Staff plan to
advertise and construct this greenway segment with the adjacent greenway segment to
the south between the Blue Ridge Parkway and Explore Park.
FISCAL IMPACT:
The TA Program provides eighty percent (80%) funding or $70,114. The required twenty
percent (20%) local match totals $17,529 and is available in the VDOT Revenue
Sharing Project account.
The Board of Supervisors have accepted and appropriated two other rounds of funding
for this project in fiscal years 2020 and 2021 ($458,258 including the match), and in
fiscal years 2021 and 2022 ($250,000 including the match).
The TA Set-Aside funds on the project total $636,720. The Local Match funds on the
project total $159,181. Additional local funds on the project reflect the difference
between the most recent construction estimate and the available funding for the project.
Depending upon construction bids received, this funding may or may not be needed for
the project. Aggregate allocations on the project total $825,900.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors accept and appropriate the additional
$70,114 TA Set-Aside Program funding from VDOT and schedule the second reading
for January 24, 2023.
Western Virginia Water AuthorityWater Pollution Control Plant
Highland Road
Rutrough Road
RutroughPoint
RoanokeRiverPkwy
Blue RidgePkwy
Hardy Road
IA
IA IA
Æü
Æü
RoanokeRiver
BackCreek
BedfordCounty
City of Roanoke
RoanokeCounty
Town of Vinton
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID,
IGN, and the GIS User Community, Roanoke County, Va 2022
East Roanoke River Greenway Overview Map ´0 0.25 0.5 0.75 10.125 MilesJanuary 2023
UPC 113356, Construction 2023
UPC 110155, Construction 2023
UPC 113567, Construction 2023-2024
2018 UPC 91191 Alignment
Roanoke River Greenway
Waterbodies
Jurisdiction Boundary
National Park Service
Western Virginia Water Authority
U.S. Department of the Interior
Roanoke Valley Resource Authority
East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application)
Land Ownership
Easement
Virginia Recreational Facilities Authority (Explore Park)
Existing Features
2022 East Roanoke River Greenway GapRealignment
East Roanoke River Greenway Segments
IA Parking
Proposed Features
Æü Trailhead Parking
Streets
UPC 91191, Under Construction
Date:11/15/2022
UPC: CFDA # 20.205 Locality:
From:
To:
● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual
● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $636,720
This attachment is certified and made an official attachment to this document by the parties to this agreement.
● This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY.
$636,720 $612,720
$600,720
$0
Total CN $795,900
$29,999$636,720 $825,900
$825,900
$636,720
Aggregate
AllocationsLocal Funds
Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses)
$0
$0
$612,720
$612,720
$0
Local Match
Total Estimated Cost
Total Maximum Reimbursement by VDOT to Locality (Less Local Share)
$183,180
$189,180
Project Financing
$159,181
Total RW $0
$0
$0
$30,000100%
$0
Local Funds
$0 $0
$0 $0
$0
$0$0
$0
$0 $0
$0
$0
$612,72020% $153,180
$12,000
$0
$0$0
$0
$24,000
$0
$0$0
$0 $0
$0
$6,000
$0
$0
$0
Transportation Alternatives
$0
$24,000
$0
$0
$0
$0 $0
20%
Local % Participation
for Funds Type
$0
$0
$6,000$30,000
Local Share AmountFunds type
(Choose from drop down box)
Preliminary Engineering
0%
$0 $0
$0
$0
Estimated Reimbursement
to Locality
(Max. Reimbursement -
Est. VDOT Expenses)
$12,000
Estimated Locality Project Expenses
$795,900$0
$12,000
$30,000 $825,900
Maximum
Reimbursement
(Estimated Cost - Local
Share)
Phase Estimated Project Costs
ConstructionRight of Way and Utilities Total Estimated Cost
$24,000
Project Estimates
$783,900 $801,900
Project Cost and Reimbursement
Estimated VDOT Project Expenses
$0
$0
$18,000
Preliminary Engineering
Estimated Total Project Costs
Appendix A-Revision 2
Locality UEI #: GX4HPU2KPHE3
Department Project Coordinator Contact Info:
3204 Highland Rd
Project Location ZIP+4: 24014-6331
Work
Description:
113356Project Number: EN18-080-932 Roanoke County
Locality Address (incl ZIP+4): 5204 Bernard Dr.,
Roanoke, VA 24018-0798
Roanoke River Greenway-Parkway Crossing, this project is construction of 0.30 miles of Roanoke River Greenway underneath the Blue
Ridge Parkway, connecting bicyclists and pedestrians safely to other funded sections of the Greenway.
Lindsay Webb, 540-777-6328, lwebb@roanokecountyva.gov
Jessie Nester, 540-613-4115, Jessie.Nester@vdot.virginia.gov
Project Narrative
Locality Project Manager Contact info:
3404 Rutrough Rd
Right of Way & Utilities $0
$30,000Total PE
Transportation Alternatives
$765,900.50 Transportation Alternatives
$29,999.50
Construction
Typed or printed name of person signing
Program and Project Specific Funding Requirements
● Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program.
● All local funds included on this appendix have been formally committed by the local government’s board or council resolution subject to appropriation.
● Any ineligible items identified throughout Project development will not be reimbursable.
Typed or printed name of person signing
and Transportation Alternatives Program Guide.
DateAuthorized VDOT Official DateAuthorized Locality Official
● Eligible VDOT Project expenses will be recovered as follows: 80% will be deducted from the federal allocation and 20% will be deducted from reimbursement requests.
● For Transportation Alternatives (TA) Projects, the LOCALITY shall maintain the Project or have it maintained in a manner satisfactory to the DEPARTMENT for its useful life and make
ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Failure to do so, or the sale of a TA funded improvement prior to the expectations as
identified in the TA Guide, may require repayment of federal funds.
● In accordance with CTB policy, the Project must be under construction by 09/30/2023 or the federal Transportation Alternatives (TA) funding may be subject to de-allocation.
Revised: February 1, 2019
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JANUARY 10, 2023
ORDINANCE ACCEPTING AND APPROPRIATING TRANSPORTATION
ALTERNATIVES SET-ASIDE PROGRAM GRANT FUNDS IN THE
AMOUNT OF $70,114 FOR THE EAST ROANOKE RIVER GREENWAY
CROSSING OF THE BLUE RIDGE PARKWAY ALONG HIGHLAND
ROAD (STATE ROUTE 618), VINTON MAGISTERIAL DISTRICT
WHEREAS, Roanoke County desires to construct segments of the Roanoke River
Greenway between Montgomery County and Franklin County complete the backbone of
the Roanoke Valley greenway system; and
WHEREAS, Roanoke County submitted grant applications for Transportation
Alternatives (TA) Set-Aside Program funding to construct the East Roanoke River
Greenway Crossing of the Blue Ridge Parkway in 2017 and in 2019; and
WHEREAS, Roanoke County was awarded TA Set-Aside Program funding in 2018
and 2020; and
WHEREAS, the Board of Supervisors accepted and appropriated the awarded TA
Set-Aside Program funding on May 28, 2019, and on May 11, 2021; and
WHEREAS, in 2022, the Roanoke Valley Transportation Planning Organization
awarded Roanoke County additional Transportation Alternatives Set -Aside Program
funding for fiscal year 2023 and fiscal year 2024; and
WHEREAS, Roanoke County received $70,114 in Transportation Alternatives Set-
Aside Program grant funding through the Virginia Department of Transportation (VDOT),
which provides eighty percent (80%) funding; and
Page 2 of 2
WHEREAS, Roanoke County agrees to provide $17,529 as a twenty percent
(20%) local match from the VDOT Revenue Sharing Program CIP account; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on January 10, 2023, and
the second reading was held on January 24, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia , as
follows:
1. That the sum of $70,114 is accepted from the TA Set-Aside Program and
appropriated to the Grant Fund for the Department of Parks, Recreation and
Tourism for the purpose of the East Roanoke River Greenway Crossing of
the Blue Ridge Parkway.
2. The sum of $17,529 shall be allocated, as a local match, to the Grant Fund.
3. That the Roanoke County Board of Supervisors hereby grants authority for
the County Administrator, Deputy County Administrator or Assistant County
Administrator to execute project agreements.
4. That this ordinance shall take effect upon its adoption.
Page 1 of 3
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: The petition of Panda Storage Rentals and Sales to obtain a
special use permit for equipment sales and rentals and a
special use permit for mini-warehouse on approximately 4.82
acres on land zoned C-2, High Intensity Commercial District,
located in the 5300 block of West Main Street and the 5400
block of Pleasant Run Drive, Catawba Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance for a special us e
permit for equipment sales and rentals and a special use permit for mini -warehouse in a
commercial district.
BACKGROUND:
· The Roanoke County Zoning Ordinance defines Equipment Sales and Rental as
“establishments primarily engaged in the sale or rental of tools, trucks, tractors,
construction equipment, agricultural implements, and similar industrial
equipment, and the rental of mobile homes. Included in this use type is the
incidental storage, maintenance, and servicing of such equipment.” Equipme nt
sales and rental requires a special use permit in the C-2, High Intensity
Commercial District.
· The Roanoke County Zoning Ordinance defines a Mini-warehouse as “a building
designed to provide rental storage space in cubicles where each cubicle has a
maximum floor area of four hundred (400) square feet. Each cubicle shall be
enclosed by walls and ceiling and have a separate entrance for the loading and
unloading of stored goods.” Mini-warehouse requires a special use permit in the
Page 2 of 3
C-2, High Intensity Commercial District.
DISCUSSION:
The Planning Commission held a public hearing on this application on December 20,
2022. Six (6) citizens spoke during the public hearing in opposition.
Concerns/comments included traffic safety on Route 11/460 and Pleasant Run Drive,
drainage/stormwater management, locate uses in an industrial park, not appropriate for
residential area, truck traffic especially on Pleasant Run Drive, noise, dust, light, fencing
and buffers, hours of operation; and impact to the neighborhood . The Planning
Commission discussed the existing surrounding uses, Core future land use designation,
equipment use on site, noise, buffers/fencing, lighting, access at Route 11/460 and
Pleasant Run Drive, stormwater, hours of operation, aisle width, traff ic circulation on
site, and truck traffic.
The Planning Commission recommends approval of the special use permit for
equipment sales and rentals with the following conditions:
1. The site shall be developed in general conformance with the concept plan prepared
by Lumsden Associates, P.C., dated October 19, 2022, subject to any changes
required during the comprehensive site plan review process.
2. On-site storage containers shall not be stacked more than two (2) containers high
and shall not exceed 20 feet in height.
3. The site shall be secured at all times by perimeter fencing.
4. The only 24-hour access to the site shall by the entrance drive off -of US Route
11/460 as shown on the concept plan prepared by Lumsden Associates, P.C., dated
October 29, 2022.
The Planning Commission recommends approval of the special use permit for mini -
warehouse with the following conditions:
1. The site shall be developed in general conformance with the concept plan prepared
by Lumsden Associates, P.C., dated October 19, 2022, subject to any changes
required during the comprehensive site plan review process.
2. The site shall be secured at all times by perimeter fencing.
3. The only 24-hour access to the site shall by the entrance drive off -of US Route
11/460 as shown on the concept plan prepared by Lumsden Associates, P.C., dated
October 29, 2022.
Page 3 of 3
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance for a special use permit for equipment sales and rental with the following
conditions:
1. The site shall be developed in general conformance with the concept plan prepared
by Lumsden Associates, P.C., dated October 19, 2022, subject to an y changes
required during the comprehensive site plan review process.
2. On-site storage containers shall not be stacked more than two (2) containers high
and shall not exceed 20 feet in height.
3. The site shall be secured at all times by perimeter fencing.
4. The only 24-hour access to the site shall by the entrance drive off -of US Route
11/460 as shown on the concept plan prepared by Lumsden Associates, P.C., dated
October 29, 2022.
Staff also recommends that the Board of Supervisors approve the second reading of an
ordinance for a special use permit for mini-warehouse with the following conditions:
1. The site shall be developed in general conformance with the concept plan prepared
by Lumsden Associates, P.C., dated October 19, 2022, subject t o any changes
required during the comprehensive site plan review process.
2. The site shall be secured at all times by perimeter fencing.
3. The only 24-hour access to the site shall by the entrance drive off -of US Route
11/460 as shown on the concept plan prepared by Lumsden Associates, P.C., dated
October 29, 2022.
STAFF REPORT
Petitioner: Panda Storage Rentals and Sales
Request: Obtain a special use permit for equipment sales and rentals (storage containers)
and a special use permit for a mini-warehouse on approximately 4.82 acres on
land zoned C-2, High Intensity Commercial District
Suggested Conditions:
(Equipment Sales and
Rental)
Suggested Conditions:
(Mini-Warehouse)
1. The site shall be developed in general conformance with the concept plan
prepared by Lumsden Associates, P.C., dated October 19 2022, subject to any
changes required during the comprehensive site plan review process.
2. On-site storage containers shall not be stacked more than two (2) containers
high and shall not exceed 20 feet in height.
1. The site shall be developed in general conformance with the concept plan
prepared by Lumsden Associates, P.C., dated October 19 2022, subject to any
changes required during the comprehensive site plan review process.
:
Panda Storage Rentals and Sales is requesting a special use permit for equipment sales and rentals (storage
containers) and a special use permit for a mini-warehouse on approximately 4.82 acres on land zoned C-2, High
Intensity Commercial District, located in the 5300 block of West Main Street and the 5400 block of Pleasant Run
Drive, Catawba Magisterial District.
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel as Core
(almost entire site) and Neighborhood Conservation (very small sliver). Core is a future land use area where high
intensity urban development is encouraged. Core areas may be appropriate for larger-scale highway-oriented retail
uses and regionally-based shopping facilities. Neighborhood Conservation is a future land use area where
established single-family neighborhoods are delineated and the conservation of the existing development pattern is
encouraged. The proposed special use permits are in conformance with the Core future land use designation and
are not in conformance with the Neighborhood Conservation future land use designation.
1. APPLICABLE REGULATIONS
The Roanoke County Zoning Ordinance defines Equipment Sales and Rental as “establishments primarily
engaged in the sale or rental of tools, trucks, tractors, construction equipment, agricultural implements, and
similar industrial equipment, and the rental of mobile homes. Included in this use type is the incidental
storage, maintenance, and servicing of such equipment.” Section 30-85-14 of the Roanoke County Zoning
(A) General Standards:
1. A ten-foot planting strip shall be provided adjacent to any public street right-of-way.
2. The storage and/or display of goods and materials in the planting strip required above shall be
prohibited.
storage space in cubicles where each cubicle has a maximum floor area of four hundred (400) square feet.
Each cubicle shall be enclosed by walls and ceiling and have a separate entrance for the loading and
unloading of stored goods.” Section 30-85-19 of the Roanoke County Zoning Ordinance contains the
following use and design standards for a mini-warehouse:
(A) General Standards:
1. The minimum lot size shall be two (2) acres.
2. The minimum front yard setback shall be thirty-five (35) feet.
3. No security fencing, security gate or other obstruction to vehicle access shall be permitted in the
required front yard setback or in any buffer yard required pursuant to Section 30-92.
4. All interior driveways shall be at least twenty-six (26) feet wide when cubicles open onto one (1
side only and at least thirty (30) feet wide when cubicles open onto both sides to accommodate
loading and unloading at individual cubicles. Adequate turning radiuses shall be provided, where
appropriate, for a thirty-foot-long single unit truck or moving van. Materials and designs shall
otherwise conform to the standards contained in section 30-91-4.3, parking area surface standards.
5. No door openings for any cubicle shall be constructed facing any residentially zoned property.
6. The following uses shall be prohibited:
a. Auctions by tenants, commercial wholesale or retail sales, or miscellaneous or garage sales.
b. The servicing, repair or fabrication of motor vehicles, boats, trailers, lawn mowers, appliances
or other similar equipment.
c. The operation of power tools, spray-painting equipment, table saws, lathes, compressors,
welding equipment, kilns, or other similar equipment.
d. The establishment of a transfer and storage business.
e. The storage of flammable, highly combustible, explosive or hazardous materials shall be
prohibited.
ten-foot landscaped area consisting of small evergreen trees and shrubs in accordance with
8. Accommodations for a live-in manager shall be permitted.
2. ANALYSIS OF EXISTING CONDITIONS
Background – The property is currently a vacant grass lot. It is a 4.82 acre tract that is currently zoned as C-
2, High Intensity Commercial.
adjoins West Main Street and tapers out towards the south end of the site that adjoins Pleasant Run Drive.
The majority of the site is a grassy field with some deciduous trees towards the southern property line (along
Pleasant Run Drive).
5400 block of Pleasant Run Drive. To the east, the parcel adjoins Boone Tractor which is zoned C-2S, High
Intensity Commercial District with a Special Use Permit. To the south across Pleasant Run Drive are single
family residences that are zoned R-1, Low-Density Residential District. To the west is a vacant lot along
West Main Street zoned C-2 and a vacant lot off of Pleasant Run Drive zoned R-1, Low Density Residential.
3.ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture – The concept plan shows one new permanent structure, a 6,750 square foot
building that will be used as an office and retail shop along with 7 parking spaces. On-site storage
containers (30 x 8 and 40 x 8) are shown along the front portion of the property as well as along the western
property line. An RV, Boat and Truck parking area able to accommodate up to 40 spaces is shown to the
rear of the property adjacent to the western property line. In the middle of the property and to the rear along
the eastern property are 60 spaces for steel shipping containers to be sold or rented which could be stacked
2 high for a total of 120 containers. A potential stormwater management facility is shown along the rear of
the property near the eastern property line. The property will be fenced and gated to control access to the
site.
Pleasant Run Drive. Two access drives are proposed for the property, one off of each road. The main
entrance is shown off of West Main Street located in the northwest corner of the property. A secondary
entrance is shown off Pleasant Run Drive and will be located in the southwest corner of the property. The
access drives for the site are shown to be forty feet wide towards the center of the site and range from
twenty-four feet to thirty feet wide along the north and southern end of the site.
District property adjoins R-1, Low Density Residential District properties. A type C buffer can consist of
either of the following options:
Option 1: A 40-foot buffer. For every 100 feet consisting of one row of large evergreen trees (5),
one row of small deciduous trees (6), one row of large evergreen shrubs (16-18), and one row of
large deciduous shrubs (22-24).
Option 2: A 30-foot buffer. For every 100 feet consisting of one row of large deciduous trees (3),
one row of large evergreen shrubs (16-18), one row of large deciduous shrubs (22-24), and six-foot
screening.
contained the application information, hearing dates, and aerial map along with direct contact information for
staff and instructions for how to submit comments. To date, no comments have been received from
adjoining property owners.
Agencies Comments
Office of Building Safety – All construction on site will need to meet the requirements of the Virginia
Uniform Statewide Building Code.
Fire and Rescue – Fire and Rescue does not object to this project and it will not significantly impact
the services we provide. Any fire flow and access requirements will be addressed during the site
plan review process.
General Services – No issues are foreseen related to this project.
Roanoke County Stormwater – There are no floodplain concerns related to this project.
VDOT – “We have reviewed the above-mentioned special use request and have the following
comments:”
1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-of-way or
for the change in use of an existing entrance.
2. The VDOT Road Design Manual, Appendix F: Access Management Design Standards for
Entrances and Intersections must be adhered to where applicable for commercial entrances.
This includes, but is not limited to, commercial entrance spacing and intersection sight distance.
The intersection sight distance must be field verified and measures taken to ensure the
minimum required distances can be met.
3. If multiple entrances are proposed and one or more of them cannot meet VDOT entrance
spacing requirements, the department will determine the allowance of that entrance via review
of an access management exception.
4. A trip generation will be required with the first plan submittal for the combined land uses
mentioned in this application.
5. The department will not issue an approval of the plans or any necessary Land Use Permits until
the locality approves this request. In addition, information regarding any changes to the existing
drainage system should also be included for review.
Roanoke County Transportation – Roanoke County is currently working on a West Roanoke River
Greenway Feasibility Study (www.roanokecountyva.gov/wrrg) to consider potential greenway routes
between Green Hill Park and Montgomery County. This Feasibility Study builds upon previous
planning work performed as part of the draft Valley-to-Valley Trail Study. A route along West Main
Street is proposed in the draft Valley-to-Valley Trail Study, and this parcel is also included in the
study area for the Feasibility Study.
The Valley-to-Valley Trail is a long-discussed, long-term vision to connect the New River Valley and
Roanoke Valley via greenway or shared-use path. The Valley-to-Valley Trail is included as a Priority
Alleghany Regional Commission and adopted by all of the localities in the Roanoke Valley,
including Roanoke County. The Valley-to-Valley Trail is also included as a State Connecting Trail in
the 2018 Virginia Outdoors Plan.
The VDOT right-of-way along the subject parcel’s West Main Street frontage appears to be wide
enough and level enough for a potential ten-foot-wide shared use path/greenway and at least a five-
foot-wide buffer to separate it from the roadway. Roanoke County does not desire this standalone
segment to be built at this time; however, there is potential for a shared use path to be constructed
in the parcel’s VDOT right-of-way in the future.
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is
Core (99%) and Neighborhood Conservation (1%) . Core is a future land use area where high intensity
urban development is encouraged. Land uses within core areas may parallel the central business districts of
Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail
uses and regionally-based shopping facilities. Due to limited availability, areas designated as Core are not
appropriate for tax-exempt facilities. Neighborhood Conservation is a future land use area where
established single-family neighborhoods are delineated and the conservation of the existing development
pattern is encouraged. The proposed special use permits are in conformance with the Core future land use
designation and are not in conformance with the Neighborhood Conservation future land use designation.
5. STAFF CONCLUSIONS
Panda Storage Rentals and Sales is requesting to obtain a special use permit for equipment sales and
rentals and a special use permit for a mini-warehouse on approximately 4.82 acres on land zoned C-2, High
Intensity Commercial District, located in the 5300 block of West Main Street and the 5400 block of Pleasant
Run Drive, Catawba Magisterial District.
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is
Core and Neighborhood Conservation. The proposed special use permits are in conformance with the Core
future land use designation and are not in conformance with the Neighborhood Conservation future land use
designation.
Staff suggest conditions dealing with conformance to the concept plan and limiting the stacking of storage
containers to two (2) high and not to exceed 20 feet in height.
CASE NUMBER: # 12-12/2022
PREPARED BY: Lionel Cruz-Cruz
HEARING DATES: PC: December 20, 2022 BOS: January 10, 2023
ATTACHMENTS: Application Materials
Maps (Aerial, Zoning, Future Land Use)
Photographs
C-2 District Regulations
Core Future Land Use Designation
Neighborhood Conservation Future Land Use Designation
Application Requirements
Consultation with the County Planning staff to review the feasibility of the proposal and to
obtain recommended procedures and technical assistance. Applicant is encouraged to
contact adjoining property owners to inform them of the proposal.
Application must be legible and signed by property owner, contract purchaser, or owner’s
agent.
Justification stating in general terms the change in use of the property, the effect of the changes on the surrounding
area, the reasons for the request, the consistency of the request with the Community Plan, and the consistency of the
request with the general purposes of the Zoning Ordinance and the purpose stated at the beginning of the applicable
district regulations.
Concept Plan of the proposed project and the concept plan checklist must be submitted with the applications. Plan
must be 8.5” x 11”.
Metes and bounds description must accompany rezoning application.
Water and sewer application and planimetric maps must accompany rezoning and special use permit application, if
applicable.
List of adjoining property owners including owner’s names, addresses (mailing address including zip code) and tax
map numbers of all adjoining properties and those directly across any public right-of-way must accompany
application, including those in adjacent jurisdictions. Refer to tax records in the County Assessor’s office.
Application fees must accompany application and are as follows:
Rezoning − Agri/Single/Two $415 + $20/acre or portion thereof
Rezoning − Multi-family $860 + $25/acre or portion thereof
Rezoning − Industrial $840 + $30/acre or portion thereof
Rezoning − Commercial $945 + $32/acre or portion thereof
Land Use Plan Amendment $710
Special Use Β Landfill $1,875
Special Use Β Other $150
Variance $190
Waiver $190
Administrative Appeal $275
Technology Fee 3% fee on all permit issuing fees
In addition, the applicant must pay legal advertisement fees. Staff will prepare ad for the applicant and deliver ad to
The Roanoke Times. The applicant will be billed by The Roanoke Times for the ad.
Public Hearing Notices must be posted at clearly visible locations along the street frontage or property lines of the
subject property. Notices will be issued by Planning & Zoning following receipt of the completed application.
For further information or assistance, please contact:
Department of Community Development - Planning & Zoning
5204 Bernard Drive, SW P O Box 29800
Roanoke, VA 24018-0798
Phone (540) 772-2068 - Fax (540)776-7155
E-Mail: planning@roanokecountyva.gov
All required items must be submitted before the application deadline.
3
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232)
REVIEW REQUESTS
Applicant Panda Storage Rentals and Sales
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as
the purpose found at the beginning of the applicable zoning district classification in the Zoning
Ordinance.
Panda Storage Rentals Inc. proposes the development of a vacant property for a storage container rental
& sales center that would have designated uses of “equipment sales and rental” and “mini-warehouse”
that requires a special use permit by Roanoke County. The location and property are ideal for the
applicant as the subject property provides ample storage space and is located in close proximity
(approximately 10 miles) to the company’s original business location at 2050 Cook Drive.
The proposed uses of “equipment sales and rental” and “mini-storage” coincide with the intended use of
the C-2 High Intensity Commercial District as it provides both short-term rental and retail sales for
various storage applications. The intended use for the subject property is both a comparable and fitting
use adjacent to the existing Boone Tractor farm equipment supplier. The intended use also fits well with
the adjoining and neighboring properties along West Main Street (US Route 11/460) that are also zoned
for C-2.
Please explain how the project conforms to the general guidelines and policies contained in the
Roanoke County Community Plan.
The County Future Land Use for the subject property is designated as Core (CO). This land use type is
appropriate for larger-scale highway-oriented retail use and general retail shops. The proposed land use
would be in direct conformance with the County’s intended future land use. In addition to conforming to
the County’s land use requirements, the property is adjacent to an existing retail use (Boone Tractor) and
to C-2 zoned properties located along West Main Street (US Route 11/460).
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the
surrounding area, as well as the impacts on public services and facilities, including water/sewer,
roads, schools, parks/recreation and fire and rescue.
The proposed development will not pose any additional burden on public services, no impact on schools,
parks/recreation and will require a minimal demand on water/sewer. The site and use should not require
any special or unusual service by fire / rescue, and access through the site for those vehicles has been a
consideration in the site evaluation and planning.
The property is primarily a rectangular shape that drains existing stormwater runoff to the right-of way
along Pleasant Run Drive. Appropriate stormwater management measures will meet state and local code
and mitigate runoff concerns associated with proposed site features and impervious areas.
JUSTIFICATION FOR VARIANCE REQUEST
Applicant
The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a
variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets
each factor. If additional space is needed, use additional sheets of paper.
the Zoning Ordinance.
JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST
Applicant
Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper.
Community Development Planning & Zoning Division
POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY
The following is a list of potentially high traffic-generating land uses and road network situations
that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your
rezoning, subdivision waiver, public street waiver, or special use permit request. If your request
involves one of the items on the ensuing list, we recommend that you meet with a County planner,
the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the
potential additional traffic related information that may need to be submitted with the application
in order to expedite your application process.
(Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic
study at any time, as deemed necessary.)
High Traffic-Generating Land Uses:
• Single-family residential subdivisions, Multi-family residential units, or Apartments with more
than 75 dwelling units
• Restaurant (with or without drive-through windows)
• Gas station/Convenience store/Car wash
• Retail shop/Shopping center
• Offices (including: financial institutions, general, medical, etc.)
• Regional public facilities
• Educational/Recreational facilities
• Religious assemblies
• Hotel/Motel
• Golf course
• Hospital/Nursing home/Clinic
• Industrial site/Factory
• Day care center
• Bank
• Non-specific use requests
Road Network Situations:
• Development adjacent to/with access onto/within 500-ft of intersection of a roadway
classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc)
• For new phases or changes to a development where a previously submitted traffic study is
more than two (2) years old and/or roadway conditions have changed significantly
• When required to evaluate access issues
• Development with ingress/egress on roads planned or scheduled for expansion, widening,
improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)
• Development in an area where there is a known existing traffic and/or safety problem
• Development would potentially negatively impact existing/planned traffic signal(s)
• Substantial departure from the Community Plan
• Any site that is expected to generate over one hundred (100) trips during the peak hour of
the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty
(750) trips in an average day
Effective date: April 19, 2005
EXHIBIT “A”
CONCEPT PLAN
EXHIBIT “B”
METES & BOUNDS
PROPERTY DESCRIPTION
Metes and Bounds Description of Roanoke County, Virginia
Tax # 064.01-03-06.00-0000
Beginning at a point on the northerly right-of-way line of old U.S. Route 11, now Pleasant Run Drive,
State Route # 796, being the common corner to Roanoke County Tax # 064.01-03-04.00-0000 located at
5264 West Main Street, Salem, Virginia, being the property of the Joy Allen BOONE Revocable Trust as
acquired in Instrument # 202111235 of the circuit court of Roanoke County, Virginia;
Thence leaving the Joy Allen BOONE Revocable Trust property and with the northerly right-of-way line
of old U.S. Route 11, S 50° 27’ 00” W, a distance of 384.40 feet to a point, the common corner of
Roanoke County Tax # 064.01-03-07.01-0000 located at 5405 Pleasant Run Drive, Salem, Virginia, being
the property of Michael Joseph BUTLER and Deborah Jeanne BUTLER as acquired in Instrument #
202008758 and being Lot “B”, 1.0128 acres as created in Plat Instrument # 202012805 of the aforesaid
Clerk’s Office;
Thence leaving the northerly side of old U.S. Route 11, now Pleasant Run Drive and with the common
property line of the Michael Joseph BUTLER and Deborah Jeanne BUTLER property, N 39° 33’ 00” W, a
distance of 392.00 feet to a point on the westerly side of the herein described property and the
common corner of Roanoke County Tax # 064.01-03-07.01-0000 and Tax # 064.01-03-08.00-0000 being
the property of Bobbie J. Oyler and Brenda L. Johnston as acquired in Will Book 201600661;
Thence leaving the said property of Michael Joseph BUTLER and Deborah Jeanne BUTLER and continuing
with the westerly side of the herein described property and the said property of Bobbie J. Oyler and
Brenda L. Johnston, N 39° 33’ 00” W, a distance of 199.30 feet to a point on the southerly right-of-way
line of the present location of U.S. Route 11/460;
Thence leaving the said property of Bobbie J. Oyler and Brenda L. Johnston and with the southerly right-
of-way line of U.S. Route 11/460, 386.49 feet along the arc of a curve to the right having a radius of
3,739.72 feet, a chord bearing and distance of N 63° 09’ 15” E, 386.32 feet to a point, the common
corner of the herein described property and the said property of the Joy Allen BOONE Revocable Trust;
Thence leaving the southerly right-of-way line of U.S. Route 11/460 and with the said property of the Joy
Allen BOONE Revocable Trust, S 40° 23’ 45” E, a distance of 506.64 feet to the place of Beginning and
containing 4.82 acres more or less.
The property described herein is the same property as conveyed in Deed Instrument # 200330693 of the
aforesaid Clerk’s Office.
EXHIBIT “C”
WVWA
AVAILABILITY APPLICATION
9/20/22, 9:02 AM Mail - Andrew Lumsden - Outlook
https://outlook.office.com/mail/inbox/id/AAQkADRkOTRhMDU5LTUwMDEtNDIwNy1iYWMxLWFmZGU4NmI0OTE3YQAQAI1kXE2AZFZNqfuAf%2Fu9…1/1
*NEW SUBMISSION* Availability Application
Western Virginia Water Authority <webmaster@westernvawater.org>
Tue 9/20/2022 9:01 AM
To:Andrew Lumsden <alumsden@lumsdenpc.com>
Availability Applica on
Submission #:1974699
IP Address:174.73.36.162
Submission Date:09/20/2022 9:01 AM
Survey Time:15 minutes, 52 seconds
You have a new online form submission.
Note: all answers displaying "*****" are marked as sensi ve and can be viewed a er you login.
Applicant's Informa on (*required informa on)
Date
09/20/2022 12:00 AM
Applicant
Andrew Lumsden
Phone Number
(540) 774-4411
Email
ALumsden@LumsdenPC.com
Address of Property Needing Service
0 West Main Street
ROANOKE,VA 24018
Tax Map Number
064.01-03-06.00-0000
I am a
Developer/Engineer
Service (s) Requested
Water and Sewer Service
Type of Property
Other:
Comments (op onal):
Applica on submi ed for Special Use Permit process through Roanoke County. Proposed development is for mini-storage facility. Concept Plan is available upon
request.
If this form is being completed by a WVWA representa ve, please add your name in the comments sec on. Thank you.
Addi onal forms and plans may be required. A representa ve of the Water Authority will be in touch with you.
Thank you,
Western Virginia Water Authority
This is an automated message generated by Granicus. Please do not reply directly to this email.
Availability #
NC SC
Project Name
WVWA Land Development Information
Availability
Letter #
Project Information
22‐472
Address
Tax Map #
9/20/2022Date prepared
Commercial
22‐472
0 west main st
Engineering Services
601 South Jefferson St, Suite 300
Roanoke, VA 24011
540‐853‐5700
Property Information
Project type
Additional WVWA resources can be found on our Land Development page on our website:
Conceptual
This letter has been generated without an approved plan.
Based on the information that has been provided to the Western Virginia Water Authority, public water and
sewer can be made available to this proposed parcel under certain conditions as outlined below. The design
engineer is responsible to verify the water and sewer requirements for any development. All costs
associated with the design and construction of the public water and sewer improvements required to serve
this new parcel will be the responsibility of the owner/developer. A more detailed Availability Letter
outlining specific fee’s associated with connecting to the public water and sewer systems will be provided in
conjunction with the site plan review process.
**SEE PAGE 2 FOR ADDITIONAL WVWA POLICIES AND PROCEDURES
LOC / CUST #
Prepared by:
WATER
SEWER
12" Main located on Pleasant Run Dr.
Hydraulic Grade line=1550
064.01‐03‐06.00‐0000
Andrew Lumsden
Phone #
Roanoke CoAcct code
Aaron Shearer ‐ Development Manager 540‐283‐2941
(540)774‐4411 SUP Storage facility
Contact
8" sewer main located on Pleasant Run Dr.
Project Status
Our Mission is Clear www.westernvawater.org
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Sanitary Sewer Data Sheet and Significant Discharger Application required for all new sewer connections
excluding Single Family Residential.
There has been no capacity analysis completed for this project. The Developer is responsible to meet WVWA
standards with any capacity issues being addressed during the plan review process.
Any wastewater which contains fats, oils & grease (FOG) shall only be discharged into the Authority’s sanitary
sewer system.
Hydrant flow tests will be performed at the cost of the developer for any hydrant flow test data requested.
Fire flow requirements will be determined by the localities and it is the developer’s responsibility to submit any
hydraulic modeling for the localities approval. Any improvements required to meet fire flow requirements will be
the res onsibilit of the develo er.
Fixture counts will be required to properly size the requested meter and to set the availability fees for this
Updated fire flow tests are required as part of the site plan submittal process along with any additional
forms required for this development.
Fee amounts are listed in the approved Rate and Fee Schedule, as amended. This fee will be collected following
issuance of an Availabilit Letter.
Applicant is responsible for confirming that there is at least three feet of fall from the lowest floor served to the
top of the sewer main.
Once plans are submitted to the locality for review, all WVWA comments will be included as part of the localities
review and approval process.
For any water or fire service vaults, vault details must be submitted to the WVWA for approval prior to
construction.
Developer is responsible for all utility construction with WVWA providing inspection.
Water systems shall be designed to adequately supply normal and peak demands for all customers, maintaining a
static pressure of not less than twenty‐five (25) pounds per square inch at all points of delivery, and shall have
adequate capacity to deliver not less than the fire flows listed below, for a minimum of two hours, with a residual
pressure of not less than twenty (20) pounds per square inch at the service connection based on the greater of
maximum hour or maximum day plus applicable fire flows. In those cases where the existing source of supply
cannot deliver fire flows at adequate pressures, the design engineer shall submit a request for waiver. Fire flows
shall be analyzed and presented separately, and pipes shall be sized to meet the calculated requirements of
simultaneous peak domestic and fire flow.
Depending how this property is developed, the water and sewer may be provided as a single service connection
or may require public main extensions.
Fire flow requirements must be provided by the locality. Any improvements required to meet fire flow
requirements will be the responsibility of the developer.
Our Mission is Clear www.westernvawater.org
EXHIBIT “D”
ADJOINING PROPERTY
OWNER INFORMATION
ADJOINING PROPERTY OWNERS
Roanoke County Tax Parcels:
064.01-02-08.00-0000
064.01-02-09.00-0000
064.01-03-04.00-0000
064.01-03-05.00-0000
064.01-03-07.00-0000
064.01-03-07.01-0000
064.01-03-08.00-0000
064.01-03-11.00-0000
064.01-06-25.00-0000
(ROANOKE COUNTY PARCELS)
TAX MAP No. OWNER(S) / ADDRESS ZONING
064.01-02-08.00-0000 Teresa Jo Graham
5812 Viewpoint Avenue
Salem, VA 24153
R1
064.01-02-09.00-0000 Mark A. Bilello & Johnna D. Ward
5817 Viewpoint Heights
Salem, VA 24153
R1
064.01-03-04.00-0000 Joe Allen Boone, Revocable Living Trust,
Joe Allen Boone Trustee
2848 Waidsboro Road
Ferrum, VA 24088
C2S / C2
064.01-03-05.00-0000 Joe Allen Boone, Revocable Living Trust,
Joe Allen Boone Trustee
2848 Waidsboro Road
Ferrum, VA 24088
C2S / C2
064.01-03-07.00-0000 George A. Taylor & Melissa P. Taylor
P.O. Box 134
Salem, VA 24153
R1
064.01-03-07.01-0000 Michael Joseph Butler &
Deborah Jeanne Butler
1727 Braeburn Drive, Apartment D 11
Salem, VA 24153
R1
064.01-03-08.00-0000 Bobbie J. Oyler & Brenda L. Johnston
1839 Bridle Lane
Roanoke, VA 24018
C2
064.01-03-11.00-0000 Mechbal LLC
240 Diamond Avenue
Christiansburg, VA 24073
C2
064.01-06-25.00-0000 Shah Development LLC
P.O. Box 1499
Christiansburg, VA 24068
R1
EXHIBIT “E”
TRAFFIC IMPACT ANALYSIS
PREPARED FOR
PANDA RENTALS & SALES
DATE: September 14, 2022
COMM. #2022-233
TRAFFIC IMPACT ANALYSIS
FOR
Panda Rentals & Sales
LOCATED ON
WEST MAIN STREET (US ROUTE 11 / 460)
COUNTY OF ROANOKE, VIRGINIA
Proposed Entrance Analysis
for
Panda Rentals & Sales
West Main Street (US Route 11 / 460)
Roanoke County Tax Map ID No. 064.01.-03-06.00-0000
Background
Panda Rentals & Sales (developer) is proposing the development of 1 property located on West Main Street (US
Route 11/460) in Roanoke County, Virginia. The existing property has a footprint of 4.82 acres. The proposed
development includes the creation of an office/shop building, gravel parking/storage area, and a stormwater
management facility. Additional improvements include site grading and drainage improvements.
The proposed development will propose two new entrances. The primary entrance will be located along West
Main Street (US Route 11/460) and the second entrance will be located along Pleasant Run Drive (VA Route 796).
Relative to West Main Street (US Route 11/460) traffic patterns, Pleasant Run Drive (VA Route 796) receives
minimal traffic and will not be assessed in this traffic impact analysis.
Proposed Entrance Location Analysis
Proposed Entrance Configuration and Requirements:
Based on the projected trip generation and existing traffic data, a left turn lane is not warranted for the AM Peak
and PM Peak Generator. However, West Main Street (US Route 11/460) contains an existing continuous two-way
left turn lane that extends throughout the section of the roadway corridor. The proposed development and
roadway conditions do not warrant a right turn taper based on both the AM Peak and PM Peak Generator.
Entrance Spacing Consideration: (See Exhibit at the end of this documentation)
West Main Street (US Route 11/460) is considered a Minor Arterial and has a posted 55 mph speed limit in this
section of roadway. Required access separations of 555 feet from full access entrances and 425 feet from partial
access entrances are required. The existing entrance location is approximately 350 feet from the nearest
full access commercial entrance to the east (tax number 064.01-03-04.00-0000). No commercial entrance is
located west of the proposed entrance. An access management exception request will be required to be applied
for and granted.
Existing Traffic Counts for West Main Street (US Route 11/460) (2021 VDOT Daily Traffic Volume Estimates)
Average Annual Weekday Traffic (AADT) = 15,000 vehicles per day
Estimate of Peak Hour Percentage (K) = 0.1068
Estimate of Peak Direction Volume (Dir. Factor) = 0.5505
Existing West Main Street (US Rte. 11/460) Peak Hour Traffic Volume = 1,602 vehicles per hour
Peak Direction Volume = 882 vehicles per hour
Off-Peak Direction Volume = 720 vehicles per hour
Trip Generation Information (ITE Trip Generation Manual, 11th Edition)
Proposed Entrance Volumes Calculated
(151) Mini-Warehouse
Rates vs. 1,000 Sq. Ft. GFA = 31.0 (1,000 s.f. Gross Floor Area)
AM Peak Hour (Adjacent Street) = 3 Vehicles per Plot (59% enter, 41% exit)
Entrance Split = 2 vehicles (1 from peak direction, 1 from off-peak direction)
Exit Split = 1 vehicles (1 to peak direction, 0 to off-peak direction)
PM Peak Hour (Adjacent Street) = 5 Vehicles per Plot (47% enter, 53% exit)
Entrance Split = 2 vehicles (1 from peak direction, 1 from off-peak direction)
Exit Split = 3 vehicles (2 to peak direction, 1 to off-peak direction)
AM Peak Hour = 6 Vehicles per Plot (51% enter, 49% exit)
Entrance Split = 3 vehicles (2 from peak direction, 1 from off-peak direction)
Exit Split = 3 vehicles (2 to peak direction, 1 to off-peak direction)
PM Peak Hour = 6 Vehicles per Plot (51% enter, 49% exit)
Entrance Split = 3 vehicles (2 from peak direction, 1 from off-peak direction)
Exit Split = 3 vehicles (2 to peak direction, 1 to off-peak direction)
Left Turning Movement Volumes
Existing / Proposed Entrance
AM Peak Hour AM Peak Hour (Adjacent Street)
Advancing Volume = 722 vehicles Advancing Volume = 721 vehicles
Left Turn Movements = 2 vehicles (0.3%) Left Turn Movements = 1 vehicles (0.1%)
Opposing Volume = 883 vehicles Opposing Volume = 883 vehicles
PM Peak Hour PM Peak Hour (Adjacent Street)
Advancing Volume = 884 vehicles Advancing Volume = 883 vehicles
Left Turn Movements = 2 vehicles (0.2%) Left Turn Movements = 1 vehicles (0.1%)
Opposing Volume = 721 vehicles Opposing Volume = 721 vehicles
Right Turning Movement Volumes
Existing / Proposed Entrance
AM Peak Hour AM Peak Hour (Adjacent Street)
Approaching Volume = 883 vehicles Approaching Volume = 883 vehicles
Right Turn Movements = 1 vehicles Right Turn Movements = 1 vehicles
PM Peak Hour PM Peak Hour (Adjacent Street)
Approaching Volume = 721 vehicles Approaching Volume = 721 vehicles
Right Turn Movements = 1 vehicles Right Turn Movements = 1 vehicles
Entrance Left and Right Turn Warrant Summary:
Left Turn Warrant:
Currently an existing left turn storage lane exists for the proposed entrance.
Right Turn Warrant:
Based on the projected trip generation and existing traffic data, no right turn lane is warranted for either the AM
Peak or PM Peak Hour model.
Conclusions
The proposed development and roadway conditions do not warrant a right turn taper based on both the
AM Peak and PM Peak Generator.
A left turn lane is not warranted for the AM Peak and PM Peak Generator, however West Main Street (US
Route 11/460) contains an existing continuous two-way left turn lane which extends throughout this
section of the roadway corridor.
Access Management Exception request/approval will be required based on the existing commercial
entrance spacing both to the east along West Main Street (US Route 11/460). The proposed entrance
location provides the greatest distance between the adjacent commercial entrances to the east along
West Main Street (US Route 11/460).
Route Label Route Alias Start Label End Label AADT
AADT
Quality
Percent 2
and 4 Tire
Vehicles
Percent
buses
Percent
Single
Unit
Trucks 2
Axle
Percent
Single
Unit
Trucks 3+
Axle
Percent
Combinati
on Trucks
1 Trailer
Percent
Combinati
on Trucks
2+ Trailer
Vehicle
Classificati
on Quality K Factor
K Factor
Quality
Direction
Factor AAWDT
AAWDT
Quality Data Date
Virginia Department of Transportation
Traffic Engineering Division
2021
Annual Average Daily Traffic Volume Estimates By Section of Route
Roanoke Maintenance Area
US 11, US 460 West Main St 80-647 Dow Hollow Rd 80-643 Daugherty Rd 8900 F 96%0%1%1%2%0%F 0.1068 F 0.5505 15000 F 2021
Route Label Route Alias Start Label End Label AADT
AADT
Quality
Percent 2
and 4 Tire
Vehicles
Percent
buses
Percent
Single
Unit
Trucks 2
Axle
Percent
Single
Unit
Trucks 3+
Axle
Percent
Combinati
on Trucks
1 Trailer
Percent
Combinati
on Trucks
2+ Trailer
Vehicle
Classificat
ion
Quality K Factor
K Factor
Quality
Direction
Factor AAWDT
AAWDT
Quality Data Date
80-796 Pleasant Run Dr 80-894 Edgewood St US 11 N, West Main St 430 R X 05/30/2018
Virginia Department of Transportation
Traffic Engineering Division
2021
Annual Average Daily Traffic Volume Estimates By Section of Route
Roanoke Maintenance Area
F-74
Warrants for Left Turn Storage Lanes on Four-Lane Highways
FIGURE 3-3 WARRANTS FOR LEFT TURN STORAGE LANES ON FOUR-LANE
HIGHWAYS
Figure 3-3 was derived from Highway Research Report No. 211.
Opposing volume and left turning volume in vehicles per hour (VPH) are used for left
turn storage lane warrants on four-lane highways.
For plan detail requirements when curb and/or gutter are used, see VDOT’s Road
Design Manual, Section 2E-3 on the VDOT web site:
http://www.virginiadot.org/business/locdes/rdmanual-index.asp.
Left-turn lanes shall* also be established on two-lane highways where traffic volumes
are high enough to warrant them.
* Rev. 1/15
At-Grade, Unsignalized
intersections
S=Storage Length Required
109
Land Use: 151
Mini-Warehouse
Description
A mini-warehouse is a building in which a number of storage units or vaults are rented for the
storage of goods. They are typically referred to as “self-storage” facilities. Each unit is physically
separated from other units, and access is usually provided through an overhead door or other
common access point.
Additional Data
The technical appendices provide supporting information on time-of-day distributions for this
land use. The appendices can be accessed through either the ITETripGen web app or the trip
generation resource page on the ITE website (https://www.ite.org/technical-resources/topics/trip-
and-parking-generation/).
The sites were surveyed in the 1980s, the 1990s, the 2000s, and the 2010s in California, Colorado,
Massachusetts, Minnesota, Nevada, New Jersey, Texas, and Utah.
Source Numbers
212, 403, 551, 568, 642, 708, 724, 850, 868, 876, 1024, 1035
General Urban/Suburban and Rural (Land Uses 000–399)
9/14/22, 8:36 AM https://itetripgen.org/query/PrintGraph2?code=151&ivlabel=QFQAF&timeperiod=TAGEN&x=31&edition=639&locationCode=Gene…
https://itetripgen.org/printGraph 1/1
Mini-Warehouse
(151)
Vehicle Trip Ends vs:1000 Sq. Ft. GFA
On a:Weekday,
AM Peak Hour of Generator
Setting/Location:General Urban/Suburban
Number of Studies:11
Avg. 1000 Sq. Ft. GFA:66
Directional Distribution:51% entering, 49% exiting
Vehicle Trip Generation per 1000 Sq. Ft. GFA
Average Rate Range of Rates Standard Deviation
0.18 0.07 - 0.79 0.16
Data Plot and Equation
T
=
T
ri
p
E
n
d
s
X = 1000 Sq. Ft. GFA
Study Site Average Rate
Fitted Curve Equation: Not Given R²= ****
Trip Gen Manual,11th Edition Institute of Transportation Engineers
0 50 100 150 2000
10
20
30
40
31
6
9/14/22, 8:36 AM https://itetripgen.org/query/PrintGraph2?code=151&ivlabel=QFQAF&timeperiod=TPGEN&x=31&edition=639&locationCode=Gene …
https://itetripgen.org/printGraph 1/1
Mini-Warehouse
(151)
Vehicle Trip Ends vs:1000 Sq. Ft. GFA
On a:Weekday,
PM Peak Hour of Generator
Setting/Location:General Urban/Suburban
Number of Studies:16
Avg. 1000 Sq. Ft. GFA:56
Directional Distribution:51% entering, 49% exiting
Vehicle Trip Generation per 1000 Sq. Ft. GFA
Average Rate Range of Rates Standard Deviation
0.18 0.06 - 1.05 0.14
Data Plot and Equation
T
=
T
ri
p
E
n
d
s
X = 1000 Sq. Ft. GFA
Study Site Average Rate
Fitted Curve Equation: Not Given R²= ****
Trip Gen Manual,11th Edition Institute of Transportation Engineers
0 50 100 150 2000
10
20
30
40
31
6
9/14/22, 8:36 AM https://itetripgen.org/query/PrintGraph2?code=151&ivlabel=QFQAF&timeperiod=TASIDE&x=31&edition=639&locationCode=Gen…
https://itetripgen.org/printGraph 1/1
Mini-Warehouse
(151)
Vehicle Trip Ends vs:1000 Sq. Ft. GFA
On a:Weekday,
Peak Hour of Adjacent Street Traffic,
One Hour Between 7 and 9 a.m.
Setting/Location:General Urban/Suburban
Number of Studies:13
Avg. 1000 Sq. Ft. GFA:70
Directional Distribution:59% entering, 41% exiting
Vehicle Trip Generation per 1000 Sq. Ft. GFA
Average Rate Range of Rates Standard Deviation
0.09 0.04 - 0.17 0.05
Data Plot and Equation
T
=
T
ri
p
E
n
d
s
X = 1000 Sq. Ft. GFA
Study Site Average Rate
Fitted Curve Equation: Not Given R²= ****
Trip Gen Manual,11th Edition Institute of Transportation Engineers
0 50 100 150 2000
5
10
15
20
31
3
9/14/22, 8:33 AM https://itetripgen.org/query/PrintGraph2?code=151&ivlabel=QFQAF&timeperiod=TPSIDE&x=31&edition=639&locationCode=Gen…
https://itetripgen.org/printGraph 1/1
Mini-Warehouse
(151)
Vehicle Trip Ends vs:1000 Sq. Ft. GFA
On a:Weekday,
Peak Hour of Adjacent Street Traffic,
One Hour Between 4 and 6 p.m.
Setting/Location:General Urban/Suburban
Number of Studies:18
Avg. 1000 Sq. Ft. GFA:59
Directional Distribution:47% entering, 53% exiting
Vehicle Trip Generation per 1000 Sq. Ft. GFA
Average Rate Range of Rates Standard Deviation
0.15 0.02 - 0.64 0.14
Data Plot and Equation
T
=
T
ri
p
E
n
d
s
X = 1000 Sq. Ft. GFA
Study Site Average Rate
Fitted Curve Equation: Not Given R²= ****
Trip Gen Manual,11th Edition Institute of Transportation Engineers
0 50 100 150 2000
5
10
15
20
25
30
31
5
Roanoke County, Va 2022, Roanoke County, Source : Es ri, Maxar, Earths tarGe ographics , and the GIS Us e r Community
Roanoke County, Virginia2019
0
Roanoke Co. Planning
(540)772-2068
5204 Bernard Dr.
Roanoke VA 24018
Aerial Map
3DQGD6WRUDJH5HQWDOV
DQG6DOHV
:HVW0DLQ6WUHHW
064.01-03-06.00-0000
Current Zoning: C2
Proposed SUP for
Equipment Sales and
Rentals; Mini-warehouse
Magisterial District:
Catawba
Subject Site
C2C2
R1R1
C2SC2S
C2CSC2CS
Roanoke Cou nty, Virginia 2019
Roanoke Cou nty, Virginia2019
0
Zoning
Roanoke Co. Planning
(540)772-2068
5204 Bernard Dr.
Roanoke VA 24018
Zoning
Panda Storage Rentals
and Sales
0 West Main Street
064.01-03-06.00-0000
Current Zoning: C2
Proposed SUP for
Equipment Sales and
Rentals; Mini-warehouse
Magisterial District:
Catawba
Subject Site
COCO
NCNC
DEDE
TRTR
Roanoke County, Virginia 2019
Roanoke County, Virginia2019
0
Future Land Use
Roanoke Co. Planning
(540)772-2068
5204 Bernard Dr.
Roanoke VA 24018
Future Land Use Map
3DQGD6WRUDJH5HQWDOV
DQG6DOHV
:HVW0DLQ6WUHHW
064.01-03-06.00-0000
Current Zoning: C2
Proposed SUP for
Equipment Sales and
Rentals; Mini-warehouse
Magisterial District:
Catawba
Subject Site
Created: 2022-09-29 13:43:14 [EST]
(Supp. No. 36)
Page 1 of 5
SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT.
(Ord. No. 111213-15 , § 1, 11-12-13)
Sec. 30-54-1. Purpose.
(A) The purpose of this district is to provide locations for a variety of commercial and service related activities
within the urban service area serving a community of several neighborhoods or large areas of the county.
This district is intended for general application throughout the county. High intensity commercial districts are
most appropriately found along major arterial thoroughfares which serve large segments of the county's
population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in
this district are generally consistent with the recommendations set forth in the transition and core land use
categories of the comprehensive plan. Site development regulations are designed to ensure compatibility
with adjoining land uses.
(Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13)
Sec. 30-54-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements contained in this
ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV,
use and design standards, for those specific uses.
1. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Multi-Family Dwelling *
Two-Family Dwelling *
2. Civic Uses
Administrative Services
Clubs
Cultural Services
Day Care Center *
Educational Facilities, College/University
Educational Facilities, Primary/Secondary *
Family Day Care Home *
Guidance Services
Park and Ride Facility *
Post Office
Public Assembly
Created: 2022-09-29 13:43:14 [EST]
(Supp. No. 36)
Page 2 of 5
Public Parks and Recreational Areas *
Safety Services *
Utility Services, Minor
3. Office Uses
Financial Institutions *
General Office
Medical Office
Laboratories
4. Commercial Uses
Agricultural Services *
Antique Shops
Automobile Dealership *
Automobile Repair Services, Minor *
Automobile Rental/Leasing
Automobile Parts/Supply, Retail *
Bed and Breakfast *
Boarding House
Business Support Services
Business or Trade Schools *
Commercial Indoor Amusement
Commercial Indoor Entertainment
Commercial Indoor Sports and Recreation
Commercial Outdoor Entertainment
Commercial Outdoor Sports and Recreation
Communications Services
Construction Sales and Services *
Consumer Repair Services
Convenience Store *
Fuel Center*
Funeral Services
Garden Center *
Gasoline Station *
Hospital
Hotel/Motel/Motor Lodge
Created: 2022-09-29 13:43:14 [EST]
(Supp. No. 36)
Page 3 of 5
Kennel, Commercial *
Pawn Shop
Personal Improvement Services
Personal Services
Restaurant, Drive-in or Fast Food *
Restaurant, General
Retail Sales
Short-term Renal *
Studio, Fine Arts
Veterinary Hospital/Clinic
5. Industrial Uses
Recycling Centers and Stations *
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facility *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates
additional, modified or more stringent standards as listed in article IV, use and design standards, for those
specific uses.
1. Civic Uses
Adult Care Residences
Halfway House
Life Care Facility
Nursing Home
Religious Assembly *
Utility Services, Major *
2. Commercial Uses
Adult Business *
Automobile Repair Services, Major *
Car Wash *
Dance Hall
Equipment Sales and Rental *
Manufactured Home Sales *
Mini-warehouse *
Outpatient Mental Health and Substance Abuse Center
Recreational Vehicle Sales and Service *
Created: 2022-09-29 13:43:14 [EST]
(Supp. No. 36)
Page 4 of 5
Surplus Sales
Truck Stop *
3. Industrial Uses
Custom Manufacturing *
Industry, Type I
Landfill, Rubble *
Transportation Terminal
4. Miscellaneous Uses
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, §
2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08;
Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 062816-4 , § 1, 6-28-16; Ord. No.
020921-8 , § 1, 2-9-21)
Sec. 30-54-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use
and Design Standards.
(A) Minimum lot requirements.
1. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 15,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line.
b. Accessory structures: Behind the front building line.
2. Side yard: None.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
(C) Maximum height of structures.
Created: 2022-09-29 13:43:14 [EST]
(Supp. No. 36)
Page 5 of 5
1. Height limitations:
a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop
mechanical equipment. The maximum height may be increased, provided each required side and
rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45
feet. In all locations the height is unlimited unless otherwise restricted by this ordinance.
b. Accessory structures: actual height of principal structure.
(D) Maximum coverage.
1. Building coverage: 50 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93)
Chapter 6: Future Land Use Guide
Land Use Types:General Retail Shops and Personal Services -Planned shopping centers
and clustered retail uses are encouraged. These centers should incorporate
greenways, bike and pedestrian trails into their designs and link them to
surrounding neighborhoods.
Office and Institutional Uses -Planned developments are encouraged.
Limited Industrial Uses -Planned uses in areas designated as economic
opportunity areas.
Land Use Determinants:EXISTING LAND USE PATTERN -Locations where commercial
uses have been developed or will likely be developed.
EXISTING ZONING -Locations where commercial zoning exists.
ACCESS -Locations served by an arterial street system.
POPULATION CENTER -Locations within close proximity to the
projected population concentrations.
URBAN SECTOR -Locations served by urban services.
Core: A future land use area where high intensity urban development is encouraged. Land uses within core
areas may parallel the central business districts of Roanoke, Salem and Vinton.Core areas may also be
appropriate for larger-scale highway-oriented retail uses and regionally-based shopping facilities. Due to
limited availability, areas designated as Core are not appropriate for tax-exempt facilities
Chapter 6: Future Land Use Guide
Neighborhood Conservation:A future land use area where established single-family
neighborhoods are delineated and the conservation of the existing development pattern is
encouraged.
Land Use Types:Single-Family Residential -Attached and detached housing at a reasonable
density that is not significantly higher than the existing neighborhood.
Infill lots or community re-development should be designed to be sensitive
to the surrounding neighborhood but can be at reasonably higher density.
New single-family residential developments should incorporate greenways
and bike and pedestrian trails. Cluster developments are encouraged.
Neighborhood Institutional Centers -Uses that serve the neighborhood
residents including parks, schools, religious assembly facilities,
recreational and park facilities, community meeting areas and clubs. These
facilities should be linked to the residential areas by greenways, bike trails
and pedestrian paths.
Neighborhood Commercial -Low impact services to serve the local
neighborhood that are consistent with the Community Plan design
guidelines.
Land Use Determinants:EXISTING LAND USE PATTERN -Locations where limited
density residential subdivisions have been platted and developed.
EXISTING ZONING -Locations where limited density residential
zoning has been established.
EXPANSION AREAS -Locations where the expansion of the
existing development pattern is logical.
INFILL DEVELOPMENT -Locations where infill areas
complement the surrounding development pattern.
ACCESS -Locations served by a local street system.
URBAN SECTOR -Locations served by urban services.
Panda Storage Rentals
and Sales
Obtain a special use permit for equipment sales and rentals
(storage containers) and a special use permit for mini-warehouse
on approximately 4.82 acres on land zoned C-2, High Intensity
Commercial District
Board of Supervisors Public Hearing
January 10, 2023
Location Map2
Boone Tractor
Project Site
•5300 block of West Main Street
and 5400 block of Pleasant Run Drive
•4.82 acres
•Vacant parcel with grassy vegetation
•Proposed Use: Equipment Sales and Rental; Mini-Warehouse
3
Site
Photographs4
Photographs5
Photographs6
Photographs7
Photographs8
Photographs9
10 Zoning Background
•The Roanoke County Zoning Ordinance defines Equipment Sales
and Rental as “Establishments primarily engaged in the sale or
rental of tools, trucks, tractors, construction equipment,
agricultural implements, and similar industrial equipment, and the
rental of mobile homes. Included in this use type is the incidental storage, maintenance, and servicing of such equipment.”
•The Equipment Sales and Rental use type is only permitted in the C-2 district with a Special Use Permit.
11 Zoning Background
•The Roanoke County Zoning Ordinance defines Mini-
warehouse as “A building designed to provide rental storage
space in cubicles where each cubicle has a maximum floor
area of four hundred (400) square feet. Each cubicle shall be
enclosed by walls and ceiling and have a separate entrance for the loading and unloading of stored goods.”
•The Mini-warehouse use type is only permitted in the C-2 district with a Special Use Permit
•Shop / office building
•6,750 Square Feet
•Two Entrances
•On-site storage containers
•RV, Boat and Truck parking
area
•60 Spaces for Steel Shipping
Containers –120 maximum
(stacked 2 high)
•Stormwater Management Facility
•Property Fenced and Gated
12 Concept Plan
•Shop / office building
•6,750 Square Feet
•Two Entrances
•On-site storage containers
•RV, Boat and Truck parking
area
•60 Spaces for Steel Shipping
Containers –120 maximum
(stacked 2 high)
•Stormwater Management Facility
•Property Fenced and Gated
13 Concept Plan
•Shop / office building
•6,750 Square Feet
•Two Entrances
•On-site storage containers
•RV, Boat and Truck parking
area
•60 Spaces for Steel Shipping
Containers –120 maximum
(stacked 2 high)
•Stormwater Management Facility
•Property Fenced and Gated
14 Concept Plan
S15On-site Storage
S16Storage Containers
S17Storage Containers (Used)
Option 1 (Large Buffer, Minimal Landscaping)
40′ buffer
For every 100′ consisting of:
•One row of large evergreen trees (5)
•One row of large evergreen shrubs (6)
•One row of large deciduous shrubs
(22-24)
Option 2 (Smaller Buffer With More Landscaping/Screening)
30′ buffer
For every 100′ consisting of:
•One row of large deciduous trees (3)
•One row of large evergreen shrubs (16—
18)
•One Row of deciduous shrubs (22-24)
•6’ screening
18
A type “C” buffer is required where the C-2 property adjoins
R-1 zoned property
Buffer Regulations
Zoning
Existing Zoning
•C-2 High Intensity Commercial District
19
Surrounding Zoning
•North –R-1(across I-81)
•East –C-2
•West –C-2, R-1
•South –R-1
Future Land Use20
Core
•Core is a future land use area where high intensity urban development is encouraged.
•Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton
•Intense retail and highway-oriented commercial uses are appropriate in core areas.
•The proposed Equipment Sales and rental and Mini-warehouse use types are consistent with the Core Future Land Use Designation.
Future Land Use21
Neighborhood Conservation
•Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged.
•Neighborhood commercial developments should be low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines.
•The proposed Equipment Sales and rental and Mini-warehouse use types are not consistent with the Neighborhood Conservation Future Land Use Designation.
Planning Commission
Public Hearing –December 20, 2022
•Six (6) citizens spoke during the public hearing
•Concerns raised included:
•Traffic safety on Route 11/460 and Pleasant Run Drive
•Drainage/stormwater management
•Locate uses in an industrial park
•Uses not appropriate for residential area
•Truck traffic especially on Pleasant Run Drive
•Noise, dust, and lighting
•Fencing and buffers
•Hours of operation
•Impact to the neighborhood
22
Planning Commission
•The Commissioners discussed:
•Existing surrounding uses
•Core future land use designation
•Equipment to be used on site
•Noise and lighting
•Buffers/fencing
•Access at Route 11/460 and Pleasant Run Drive
•Stormwater
•Hours of operation
•Aisle widths and traffic circulation on site
•Truck traffic
23
Planning Commission
Planning Commission recommends approval of the special use permit for equipment sales and rental with the following conditions:
1. The site shall be developed in general conformance with the concept plan prepared by Lumsden Associates, P.C., dated October 19, 2022, subject to any changes required during the comprehensive site plan review process.
2. On-site storage containers shall not be stacked more than two (2) containers high and shall not exceed 20 feet in height.
3. The site shall be secured at all times by perimeter fencing.
4. The only 24-hour access to the site shall by the entrance drive off-of US Route 11/460 as shown on the concept plan prepared by Lumsden Associates, P.C., dated October 29, 2022.
24
Planning Commission
Planning Commission recommends approval of the special use permit for mini-warehouse with the following conditions:
1. The site shall be developed in general conformance with the concept plan prepared by Lumsden Associates, P.C., dated October 19, 2022, subject to any changes required during the comprehensive site plan review process.
2. The site shall be secured at all times by perimeter fencing.
3. The only 24-hour access to the site shall by the entrance drive off-of US Route 11/460 as shown on the concept plan prepared by LumsdenAssociates, P.C., dated October 29, 2022.
25
Questions?
26
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE GRANTING SPECIAL USE PERMITS TO PANDA
STORAGE RENTALS AND SALES FOR EQUIPMENT SALES AND
RENTALS AND FOR MINI-WAREHOUSE USE ON APPROXIMATELY
4.82 ACRES ON LAND ZONED C-2 (HIGH INTENSITY COMMERCIAL)
DISTRICT, LOCATED IN THE 5300 BLOCK OF WEST MAIN STREET
AND THE 5400 BLOCK OF PLEASANT RUN DRIVE (ROANOKE
COUNTY TAX MAP NO: 064.01-03-06.00-0000), CATAWBA
MAGISTERIAL DISTRICT
WHEREAS, Panda Storage Rentals and Sales has filed a petition for special use
permits to operate equipment sales and rentals and for mini-warehouse use on
approximately 4.82 acres on property zoned C-2 (High Intensity Commercial) District,
located in the 5300 block of West Main Street and the 5400 block of Pleasant Run Driv e
(Roanoke County Tax Map No: 064.01 -03-06.00-0000), in the Catawba Magisterial
District; and
WHEREAS, the first reading of this ordinance was held on November 9, 2022,
and the second reading and public hearing were held on January 10, 2023; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on December 20, 2022; and
WHEREAS, the Roanoke County Planning Commission recommends approval of
the petition to obtain special use permits, with certain conditions; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that the proposed special uses meet the requirements of
Section 30-19-1 of the Roanoke County Code and that the proposed special uses
Page 2 of 2
conform with the standards set forth in article IV, use and design standards of the
Roanoke County Zoning Ordinance.
2. The Board further finds that the proposed special uses are in
conformance with the Roanoke County Comprehensive Plan, and will have a minimum
adverse impact on the surrounding neighborhood and community.
3. The special use permits are hereby approved, with the following
conditions:
a. As to the special use permit for equipment sales and rentals: The
site shall be developed in general conformance with the concept
plan prepared by Lumsden Associates, P.C., dated October 19,
2022, subject to any changes required during the comprehensive
site plan review process.
b. As to the special use permit for equipment sales and rentals: On-
site storage containers shall not be stacked more than two (2)
containers high and shall not exceed 20 feet in height.
c. As to the special use permit for mini-warehouse use: The site shall
be developed in general conformance with the concept plan
prepared by Lumsden Associates, P.C., dated October 19, 2022,
subject to any changes required during the comprehensive site plan
review process.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage.
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2071
FAX: (540) 772-2089
Peter S. Lubeck
COUNTY ATTORNEY
Mary Beth Nash
Rachel W. Lower
Marta J. Anderson
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of Panda Storage Rentals and Sales to obtain a special use permit for
equipment sales and rentals and a special use permit for a mini-warehouse on
approximately 4.82 acres on land zoned C-2, High Intensity Commercial District, located
in the 5300 block of West Main Street and the 5400 block of Pleasant Run Drive, Catawba
Magisterial District.
MOTION TO APPROVE
I find that the proposed special use permits:
1. Meet the requirements of Section 30-19-1 of the Roanoke County Code and that
the proposed special use conforms with the standards set forth in article IV, use
and design standards of the Roanoke County Zoning Ordinance;
2. Are in substantial conformance with the Roanoke County Comprehensive Plan;
and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
I therefore MOVE THAT WE APPROVE the petition to obtain special use permits for both
equipment sales and rentals and mini-warehouse, with the following conditions:
1. As to the special use permit for equipment sales and rentals: The site shall be
developed in general conformance with the concept plan prepared by Lumsden
Associates, P.C., dated October 19, 2022, subject to any changes required during
the comprehensive site plan review process.
2. As to the special use permit for equipment sales and rentals: On-site storage
containers shall not be stacked more than two (2) containers high and shall not
exceed 20 feet in height.
3. As to the special use permit for mini-warehouse use: The site shall be developed
in general conformance with the concept plan prepared by Lumsden Associates,
P.C., dated October 19, 2022, subject to any changes required during the
comprehensive site plan review process.
MOTION TO DENY
I find that the proposed special use permit requests:
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798
1. Are inconsistent with the purpose and intent of the County’s adopted
comprehensive plan or good zoning practice, and/or
2. Will result in substantial detriment to the community.
I therefore MOVE THAT WE DENY the request.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials are submitted to the Board
of Supervisors.
Page 1 of 2
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance amending Article II (Definitions and Use Types),
Article III (District Regulations), and Article IV (Use and
Design Standards) of the Roanoke County Zoning
Ordinance regarding halfway houses
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Public hearing and second reading of an ordinance to amend the Roanoke County
Zoning Ordinance.
BACKGROUND:
· The Roanoke County Zoning Ordinance currently allows a halfway house in the
AV, Agricultural/Village Center, zoning district and the C-2, High Intensity
Commercial, zoning district with a special use permit.
· In July 2022, the Board of Supervisors adopted a resolution requesting the
Planning Commission to review the Zoning Ordinance and make
recommendations regarding the regulation of halfway houses.
DISCUSSION:
Since July, County staff has worked with the Planning Commission on developing the
proposed Zoning Ordinance amendments regulating halfway houses.
The proposed amendments would: amend the definition of halfwa y house in Article II
(Definitions and Use Types); change halfway house from a special use to a permitted
use in the AV (Agricultural/Village Center) and C-2 (High Intensity Commercial)
Page 2 of 2
Districts, add halfway house as a permitted use in the C-1 (Low Intensity Commercial),
I-1 (Low Intensity Industrial) and I-2 (High Intensity Industrial) Districts, and add halfway
house as a special use in the R-1 (Low Density Residential), R-2 (Medium Density
Residential), R-3 (Medium Density Multi-Family Residential), and R-4 (High Density
Multi-Family Residential) Districts in Article III (District Regulations); and add use and
design standards for halfway house in Article IV (Use and Design Standards).
The use and design standards provide for both general standards applicable to all
zoning districts as well as standards for specific zoning districts. General standards
include the spacing between halfway houses (500 feet) and the requirement of a zoning
permit with applicable information regarding the parcel, the applic ant, the person
responsible for resolving complaints, the floor layout of the halfway house, and the
number of people residing in the halfway house and the number of staff members. Use
and design standards for the AV zoning district as well as all resident ial districts (R-1, R-
2, R-3, and R-4) limit the number of people residing in the halfway house to five (5)
persons, which would also include overnight staff, and require that the halfway house be
located on a parcel of land that is five (5) acres or greater in size.
The Planning Commission held a public hearing on the proposed amendments on
December 6, 2022. One person spoke during the public hearing. A concern was raised
regarding limiting the number of people in a halfway house to five (5) in the agricultural
and residential zoning districts. The Planning Commission recommends approval of the
proposed amendments to the County’s Zoning Ordinance.
There have been no changes since the first reading of this ordinance on December 13,
2022.
FISCAL IMPACT:
There is no funding issue on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors hold the public hearing and approve
the attached ordinance amending the Roanoke County Zoning Ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 26, 2022
RESOLUTION 072622-11 DIRECTING THE PLANNING COMMISSION
TO EXAMINE THE ZONING ORDINANCE OF ROANOKE COUNTY
AND TO REVIEW AND MAKE RECOMMENDATIONS REGARDING
THE REGULATION OF HALFWAY HOUSES
WHEREAS,§ 30-14 of the Roanoke County Code provides that amendments to
the Roanoke County Zoning Ordinance may be initiated by resolution of the Board; and
WHEREAS, during the past year, issues have been raised to Roanoke County
staff that the Roanoke County Zoning Ordinance currently does not address adequately,
namely whether "halfway" houses as defined in the Zoning Ordinance should be by-right
use in any of our zoning districts, rather than requiring a special-use permit.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. That it directs the Planning Commission to review and make
recommendations on the regulation of halfway houses.
On motion of Supervisor Mahoney to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
A YES: Supervisors Mahoney, Hooker, North, Peters
NAYS: None
ABSENT: Supervisor Radford
to the Board of Supervisors
cc: Philip Thompson, Director of Planning
Page 1of1
Commercial and Industrial Zoning
Zoning District Number of Parcels Number of Parcels with Residential Use Number of Vacant Parcels*
C-1 357 46 176
C-2 1,130 142 426
I-1 199 31 90
I-2 201 30 97
* Building value equal to 0
Agricultural and Residential Zoning
Zoning District Number of Parcels Number of Parcels 5 Acres or Greater
AV 281 20
R-1 27,256 548
R-2 2,054 53
R-3 2,460 45
R-4 301 16
§¨¦81
§¨¦81
Craig
Montgomery
Botetourt
Roanoke City
City of Salem
Town of Vinton
Catawba
Windsor Hills Cave Spring
Hollins
Vinton
Vinton
´
0 2 41Miles
Halfway House Zoning AnalysisRoanoke County Planning(Highlighted parcels are greaterthan or equal to 5 acres)
CATAWBA DISTRICT
R3 (≥5 acres)
R2 (≥5 acres)
R1 (≥5 acres)
AV (≥5 acres)
December 12, 2022
R4 (≥5 acres)
§¨¦81
§¨¦81
Craig
Montgomery
Botetourt
Roanoke City
City of Salem
Town of Vinton
Catawba
Windsor Hills Cave Spring
Hollins
Vinton
Vinton
December 12, 2022
´
0 2 41Miles
Halfway House Zoning AnalysisRoanoke County Planning
CATAWBA DISTRICT
I2 with Residence
I1 with Residence
C2 with Residence
C1 with Residence
Vacant Parcel
Cave Spring
VintonWindsor Hi lls
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning(Highlighted parcels are greaterthan or equal to 5 acres)
CAVE SPRING DISTRICT
R3 (≥5 acres)
R2 (≥5 acres)
R1 (≥5 acres)
AV (≥5 acres)
December 12, 2022
R4 (≥5 acres)
Cave Spring
VintonWindsor Hi lls
December 12, 2022
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning
CAVE SPRING DISTRICT
I2 with Residence
I1 with Residence
C2 with Residence
C1 with Residence
Vacant Parcel
§¨¦81
Town of Vinton
Hollins
Vinton
Catawba
´
0 0.7 1.40.35 Miles
Halfway House Zoning AnalysisRoanoke County Planning(Highlighted parcels are greaterthan or equal to 5 acres)
HOLLINS DISTRICT
R3 (≥5 acres)
R2 (≥5 acres)
R1 (≥5 acres)
AV (≥5 acres)
December 12, 2022
R4 (≥5 acres)
§¨¦81
Town of Vinton
Hollins
Vinton
Catawba
December 12, 2022
´
0 0.7 1.40.35 Miles
Halfway House Zoning AnalysisRoanoke County Planning
HOLLINS DISTRICT
I2 with Residence
I1 with Residence
C2 with Residence
C1 with Residence
Vacant Parcel
Bedford
Roanoke City
Town of Vinton
Vinton
Cave Spring
HollinsCatawba
Windsor Hi lls
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning(Highlighted parcels are greaterthan or equal to 5 acres)
VINTON DISTRICT
R3 (≥5 acres)
R2 (≥5 acres)
R1 (≥5 acres)
AV (≥5 acres)
December 12, 2022
R4 (≥5 acres)
Bedford
Roanoke City
Town of Vinton
Vinton
Cave Spring
HollinsCatawba
Windsor Hi lls
December 12, 2022
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning
VINTON DISTRICT
I2 with Residence
I1 with Residence
C2 with Residence
C1 with Residence
Vacant Parcel
Frankl in
Roanoke City
Windsor Hi lls
Catawba
Cave Spring
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning(Highlighted parcels are greaterthan or equal to 5 acres)
WINDSOR HILLS DISTRICT
R3 (≥5 acres)
R2 (≥5 acres)
R1 (≥5 acres)
AV (≥5 acres)
December 12, 2022
R4 (≥5 acres)
Frankl in
Roanoke City
Windsor Hi lls
Catawba
Cave Spring
December 12, 2022
´
0 1 20.5 Miles
Halfway House Zoning AnalysisRoanoke County Planning
WINDSOR HILLS DISTRICT
I2 with Residence
I1 with Residence
C2 with Residence
C1 with Residence
Vacant Parcel
Page 1 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE AMENDING ARTICLE II (DEFINITIONS AND USE TYPES),
ARTICLE III (DISTRICT REGULATIONS), AND ARTICLE IV (USE AND
DESIGN STANDARDS) OF THE ROANOKE COUNTY ZONING
ORDINANCE REGARDING HALFWAY HOUSES
WHEREAS, on July 26, 2022, the Board of Supervisors adopted a resolution
directing the Planning Commission to examine the zoning ordinance of Roanoke County
and to review and make recommendations regarding the regulation of halfway houses;
and
WHERAS, planning staff has worked with the Planning Commission and other
County staff on proposed amendments to the County’s Zoning Ordinance pertaining to
regulation of halfway houses; and
WHEREAS, planning staff and the Planning Commission propose amendments to
the zoning ordinance of Roanoke County regarding the regulation of halfway houses; and
WHEREAS, the proposed amendments would amend the definition of halfway
house, change the operation of a halfway house from a special use to a permitted use in
the AV (Agricultural/Village Center) and C-2 (High Intensity Commercial) Districts, add
the operation of a halfway house as a permitted use in the C -1 (Low Intensity
Commercial), I-1 (Low Intensity Industrial), and I-2 (High Intensity Industrial) Districts, add
the operation of a halfway house as a special use in the R -1 (Low Density Residential),
R-2 (Medium Density Residential), R-3 (Medium Density Multi-Family Residential), and
R-4 (High Density Multi-Family Residential) Districts, and add use and design standards
for halfway houses in Roanoke County; and
Page 2 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
WHEREAS, on December 6, 2022, after proper notice, the Roanoke County
Planning Commission held a public hearing on the proposed amendments to the Zoning
Ordinance and recommended said amendments to the Board of Supervisors for adoption ;
and
WHEREAS, public necessity, convenience, general welfare, and good zoning
practice are valid public purposes for such recommendations by the Planning
Commission and action by the Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading and public hearing were held on January 10, 2023.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. The Roanoke County Zoning Ordinance is hereby amended to read and
provide as follows:
ARTICLE II – DEFINITIONS AND USE TYPES
SEC. 30-29. USE TYPES; GENERALLY.
Sec. 30-29-3. Civic Use Types.
Halfway house: An establishment providing residential accommodations,
rehabilitation, counseling, and supervision to persons suffering from alcohol or drug
addiction or other similar disorders, or to persons re-entering society after being
released from a correctional facility or other institution, or to persons suffering from
similar disorders. This use may also provide rehabilitation counseling or other similar
services to such persons.
ARTICLE III – DISTRICT REGULATIONS
SEC. 30-36. AV AGRICULTURAL/VILLAGE CENTER DISTRICT.
Sec. 30-36-2. Permitted Uses.
Page 3 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
3. Civic Uses
Halfway House *
(B) The following uses are allowed only by special use permit pursuant to section 30-
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
3. Civic Uses
Halfway House
SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT.
Sec. 30-41-2. Permitted uses.
(B) The following uses are allowed only by special use permit pursuant to section 30 -
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-42. R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT.
Sec. 30-42-2. Permitted Uses.
(B) The following uses are allowed only by special use permit pursuant to section 30 -
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-45. R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT.
Sec. 30-45-2. Permitted Uses.
Page 4 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
(B) The following uses are allowed only by special use permit pursuant to section 30 -
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those spec ific uses.
1. Civic Uses
Halfway House *
SEC. 30-46. R-4 HIGH DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT.
Sec. 30-46-2. Permitted Uses.
(B) The following uses are allowed only by special use permit pursuant to section 30 -
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
1. Civic Uses
Halfway House *
SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT.
Sec. 30-53-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-54. C-2 HIGH INTENSITY COMMERCIAL DISTRICT.
Sec. 30-54-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
Page 5 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
(B) The following uses are allowed only by special use permit pursuant to section 30 -
19. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
1. Civic Uses
Halfway House
SEC. 30-61. I-1 LOW INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-61-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
SEC. 30-62. I-2 HIGH INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable
requirements contained in this ordinance. An asterisk (*) indicates additional,
modified or more stringent standards as listed in article IV, use and design
standards, for those specific uses.
2. Civic Uses
Halfway House *
ARTICLE IV – USE AND DESIGN STANDARDS
SEC. 30-83. CIVIC USES.
Sec. 30-83-6.5. Halfway House.
(A) General standards:
1. No halfway house shall be located within 500 feet of another halfway
house.
Page 6 of 6
Note: Text additions are in red font. Text deletions are in red font and are struck through .
2. The applicant shall obtain a zoning permit prior to the occupation of a
halfway house. The zoning permit application shall include, but not be
limited to, the following information:
a. All relevant parcel information including ta x map number, zoning
district, address, and magisterial district.
b. The applicant's name, address, and personal contact information.
c. The name, address, and personal contact information of the
authorized party responsible for resolving complaints, if di fferent
from the applicant.
d. The structure layout of each floor of the halfway house.
e. The number of people residing in the halfway house and the
number of staff members working in the halfway house.
(B) In the AV district and all residential zoning districts:
1. The maximum number of people residing in the halfway house shall be
five (5) persons. Any counselors, support personnel, or other employees
that are present during nighttime hours (10:00 p.m. to 7 a.m. the following
day) shall be included in the maximum number of five (5) persons.
2. The halfway house shall be located on a parcel of land that is 5 acres or
greater in size.
2. That this ordinance shall be in full force and effect from and after its
adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Public hearing to receive citizen comments regarding
proposed amendments to the fiscal year 2022 -2023 budget
in accordance with Code of Virginia Section 15.2-2507
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Public hearing for budget amendment
BACKGROUND:
This is a public hearing to secure citizen’s comments concerning amending the fiscal
year 2022-2023 budget by adjusting the aggregate amount to be appropriated during
the fiscal year by $61,485,835.43 which represents $61,460,835.43 from the Roanoke
County Public Schools' fiscal year 2021-2022 year-end funds to the fiscal year 2022-
2023 Roanoke County Public Schools Budget and a $25,000 donation from the Friends
of the Roanoke County Public Library for use by the Roanoke County Library
Department.
DISCUSSION:
Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such
amendment exceeds one (1) percent of the total expenditures shown in the adopted
budget, the County must publish notice of a meeting and public hearing. The notice
must state the County’s intent to amend the budget and include a brief synopsis of the
proposed budget amendment(s). This notice was published on January 3, 2023.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact as a result of the public hearing. Requests for the
appropriation will occur later on in this agenda.
STAFF RECOMMENDATION:
It is recommended that the Board hold the required public hearing. Board action
appropriating funds, as provided in this notice, will occur later during this meeting.
Conducting the public hearing does not guarantee the requested appropriation will be
approved.
Page 1 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Appointments to Committees, Commissions and Boa rds
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Roanoke County Board of Zoning Appeals:
Robert Arthur’s five (5) year term representing the Windsor Hills Magisterial District
expired June 30, 2022.
2. Roanoke County Economic Development Authority (EDA)(appointed by
District):
Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021
and he does not wish to be reappointed.
3. Roanoke County Library Board (appointed by District):
The following District appointments remain open:
Vinton Magisterial District
Windsor Hills Magisterial District
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District):
Page 2 of 2
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisterial District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 10,
2023, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes – September 13, 2022
2. Ordinance accepting funds in the amount of $118,326 from the Commonwealth
of Virginia and appropriating such funds for the addition of six (6) full-time
equivalents in the Salem/Roanoke County Department of Social Services for
fiscal year 2022-2023 (First Reading of Ordinance)
3. Ordinance appropriating $61,460,835.43 from the Roanoke County Public
Schools' fiscal year 2021-2022 year-end funds to the fiscal year 2022-2023
Roanoke County Public Schools' Budget (Second Reading of Ordinance)
4. Ordinance accepting and appropriating a donation from the Friends of the
Roanoke County Public Library in the amount of $25,000 for use by the
Roanoke County Library Department (Second Reading of Ordinance)
5. Request to accept and allocate grant funds of $42,564 from the Virginia
Department of Emergency Management (VDEM) for an Emergency
Management Performance Grant
6. Request to accept and allocate funds in the amount of $695.49 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
7. Ordinance accepting and appropriating a Stormwater Local Assistance Fund
(SLAF) grant in the amount of $700,000 from the Virginia Department of
Environmental Quality (DEQ) and allocate $700,000 for the Stream Restoration
of Wolf Creek, Phase 2, Vinton Magisterial District (First Reading of
Ordinance)
Page 1 of 2
ACTION NO.
ITEM NO. I.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance accepting funds in the amount of $118,326 from
the Commonwealth of Virginia and appropriating such funds
for the addition of six (6) full-time equivalents in the
Salem/Roanoke County Department of Social Services for
fiscal year 2022-2023
SUBMITTED BY: Steve Elliott
Budget Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
First reading of an ordinance to appropriate funds in the amount of $118,326 from the
Commonwealth of Virginia for the addition of six full -time equivalents (FTE) in the
Salem/Roanoke County Department of Social Services.
BACKGROUND:
A work session was held with the Board of Supervisors at the December 13, 2022 board
meeting to discuss the staffing needs for the Salem/ Roanoke County Department of
Social Services. The work session discussed the need for additional staff due to the
rapidly increasing workload of the department.
DISCUSSION:
The attached PowerPoint was shared at the work session and outlined the need for six
additional FTEs in the current fiscal year as shown on slide 16.
Another additional six FTEs will be requested through the upcoming fiscal year 2023 -
2024 budget process as outlined on slide 18.
The Social Services department is anticipating a hire date of March 1, 2023 for these
Page 2 of 2
FTEs. Based on this hire date, the an ticipated total cost of the positions for the current
fiscal year is $139,207. Of this amount it is anticipated the County will receive $118,326
from the Commonwealth of Virginia. The remaining $20,881 will be paid out of the
budgeted operating funds already allocated to the Social Services department in the
current year from operational savings.
FISCAL IMPACT:
The proposed budget amendment will increase the General Government revenues
budget by $118,326 and increase the General Government expenditures bu dget by
$118,326.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and scheduling the
second reading for January 24, 2023.
Social Services
Request for Additional State
Supported Staff
Board of Supervisors Work Session
December 13, 2022
Background
•Roanoke County Department of Social Services serves Roanoke County,
Town of Vinton and the City of Salem
•Need for additional staff due to rapidly increasing workload:
•Program caseloads have increased significantly
•Fewer foster homes and less ability for placements
•Residential facilities accepting fewer placements
•Reduction in providers for various services
2
General Government Financials
3
Social Services General Government Financials
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
City of Salem $813,572 $802,324 $855,179 $977,318 $1,051,746
Commonwealth 3,836,112 3,639,853 3,750,554 3,687,597 3,675,570
Federal 4,570,615 5,642,459 5,803,118 6,059,233 6,011,110
Roanoke County 2,151,307 1,598,997 2,633,062 2,428,053 2,785,589
Other Funding 19,108 35,818 49,381 137,029 65,168
Total $11,390,714 $11,719,451 $13,091,294 $13,289,230 $13,589,183
•City of Salem is billed based on actual utilization
•Reimbursements from Commonwealth and Federal governments for administrative costs are generally 85%
Workload: Children Served in Foster Care
4
89
105
161
150
174
0
50
100
150
200
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Children Served in Foster Care
FY 2018 through FY 2022
95.5% Increase
Workload: Child Protective Services Reports
5
1,544 1,486 1,467
1,275
1,640
0
500
1,000
1,500
2,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Child Protective Services Reports
FY 2018 through FY 2022
6.2% Increase
Workload: Energy Assistance
6
1,667 1,620 1,660 1,759
2,021
0
500
1,000
1,500
2,000
2,500
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Energy Assistance
FY 2018 through FY 2022
21.2% Increase
Workload: Adult Protective Services Reports
7
612
671 713
790
976
0
200
400
600
800
1,000
1,200
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Valid Adult Protective Services Reports
FY 2018 through FY 2022
59.5% Increase
Workload: Guardianship Cases
8
359 370 364
432
464
0
200
400
600
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Guardianship Cases
FY 2018 through FY 2022
29.2% Increase
Workload: Service Intake Calls
9
2,758
3,049
3,405 3,208
4,019
0
1,000
2,000
3,000
4,000
5,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Service Intake Calls
FY 2018 through FY 2022
45.7% Increase
Workload: Child Care Cases
10
2,219 2,128
2,659
2,336
3,236
0
1,000
2,000
3,000
4,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Child Care Cases
FY 2018 through FY 2022
45.8% Increase
Workload: Medicaid Cases
11
7,198
8,632
10,363
11,974
13,394
0
5,000
10,000
15,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Medicaid Cases
FY 2018 through FY 2022
86.1% Increase
Workload: SNAP Cases
12
2,995 2,876
3,280 3,417
4,319
0
1,000
2,000
3,000
4,000
5,000
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
SNAP Cases
FY 2018 through FY 2022
44.2% Increase
Roanoke County Social Services Staffing
13
Social Services Full Time Equivalent (FTE) Positions
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
General Government 105 105 107 110 110
CSA 3 3 3 3 3
Total DSS 108 108 110 113 113
Summary
•95.5% increase in children served in foster care
•6.2% increase in child protective service reports
•21.2% increase in energy assistance
•59.5% increase in valid adult protective service reports
•29.2% increase in guardianship cases
•45.7% increase in service intake calls
14
Summary (continued)
•45.8% increase in child care cases
•86.1% increase in Medicaid cases
•44.2% increase in SNAP cases
•Over last 5 years staffing has increased 4.6% while workload has
increased dramatically
•The increase in workload has attributed to employee stress, difficulty
with attraction and retention, a high level of turn over and employee
burnout
15
Requested Social Services Staffing in Current Fiscal
Year
16
Proposed Social Services Staffing Changes
in Current Fiscal Year
Position FTEs Net Annual County
Cost
Senior Family Services Specialist 3 $32,823
Family Services Specialist 2 $19,583
Family Assessment and Planning Team (FAPT)
Coordinator
1 $10,238
Total 6 $62,644
•Anticipated costs in current year is $20,881 (assumes hire date of March 1)
Proposed Social Services Staffing to be Included in
FY 2024 Budget
17
Proposed Social Services Staffing Changes to be
Included in FY 2024 Budget
Position FTEs Net Annual County
Cost
Senior Family Services Specialist 2 $21,883
Senior Benefit Program Specialist 4 $35,492
Foster Care Supervisor 1 $97,513
Total 7 $154,888
Revised Proposed Social Services Staffing to be
Included in FY 2024 Budget
18
Proposed Social Services Staffing Changes to be
Included in FY 2024 Budget
Position FTEs Net Annual County
Cost
Senior Family Services Specialist 2 $21,883
Senior Benefit Program Specialist 4 $35,492
Foster Care Supervisor 1 $97,513
Total 7 6 $154,888 57,375
Updated Position Count with Proposed Social
Services Staffing
19
Social Services Full Time Equivalent (FTE) Positions
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY2024
General
Government
105 105 107 110 116 1232
CSA 3 3 3 3 3 3
Total DSS 108 108 110 113 119 1265
•Fiscal year 2023-add 6 positions
•Fiscal year 2024-include request to add 76 positions in budget proposal
Comparison to Other Localities
Source: Local DSS Profile Reports for State Fiscal Year 2021
*Roanoke County population includes City of Salem
20
Agency # of
Employees
Population
(2021)Poverty Rate
# individuals
receiving
benefits in
locality
# of kids in
Foster Care
# of CPS
Referrals
# of APS
Reports
Roanoke County*109 119,849 7%23,205 112 1,751 799
Suffolk 105 93,913 9%25,373 40 1,174 344
Lynchburg 144 81,561 15%27,222 176 1,464 552
Bedford 120 79,811 7%17,052 73 1,286 524
Henry/Martinsville 102 62,664 15%29,445 83 1,416 400
Charlottesville 107 46,950 16%10,696 68 666 322
Danville 104 39,869 22%23,873 38 33 670
Roanoke City 207 99,058 16%45,521 211 3,183 880
Next Steps
•Upon Board Consensus, hold first and second readings of budget
appropriation ordinances for additional staff in Social Services at
January 2023 meeting
•Include additional positions in County Administrator’s Proposed FY
2024 Operating Budget
21
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $118,326 FROM
THE COMMONWEALTH OF VIRGINIA, AND APPROPRIATING SUCH
FUNDS FOR THE ADDITON OF SIX (6) FULL-TIME EQUIVALENTS IN
THE SALEM/ ROANOKE COUNTY DEPARTMENT OF SOCIAL
SERVICES FOR FISCAL YEAR 2022-2023
WHEREAS, a work session was held with the Board of Supervisors at the Board’s
December 13, 2022, meeting to discuss the staffing needs for the Salem/ Roanoke
County Department of Social Services (DSS); during the work session, the Board
reviewed the need for additional DSS staff due to the rapidly increasing workload of the
department; and
WHEREAS it is proposed that six additional full-time equivalents (FTEs) be hired
during March 2023, and that the positions will again be requested and funded through the
upcoming fiscal year 2023-2024 budget process; and
WHEREAS, the cost of these positions for the current fiscal year is $139,207. Of
this amount, the County will receive $118,326 from the Commonwealth of Virginia; the
remaining $20,881 will be paid out of the budgeted operating funds already allocated to
DSS in the current year from operational savings.
WHEREAS, the first reading of this ordinance was held on January 10, 2023, and
the second reading was held on January 24, 2023.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that funds in the amount of $118,326 from the Commonwealth of Virginia
are hereby accepted and appropriated to the general fund for allocation to the
Salem/Roanoke County Department of Social Services.
Page 1 of 2
ACTION NO.
ITEM NO. I.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance appropriating $61,460,835.43 from the Roanoke
County Public Schools' fiscal year 2021-2022 year-end funds
to the fiscal year 2022-2023 Roanoke County Public
Schools' Budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Appropriate $61,460,835.43 available year-end funds from Roanoke County Public
Schools' fiscal year ended June 30, 2022, to the fiscal year 2022 -2023 Roanoke County
Public Schools' Budget
BACKGROUND:
In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year,
all of the Roanoke County Public Schools' unexpended funds (derived from the Board of
Supervisors) reverts back to the Board of Supervisors. The Board of Supervisors may
then re-appropriate such funds back to the Schools' budget for use the next year.
The County Board of Supervisors' Comprehensive Financial Policy sets forth
expenditures for which such funds may be re-appropriated.
DISCUSSION:
The Roanoke County School Board proposed the uses of such year-end funds at their
November 10, 2022 meeting, and requests that the Board of Supervisors re -appropriate
the funds for such purposes as outlined in Attachment A.
This proposal follows the County Board of Supervisors' Comprehensive Financial
Page 2 of 2
Policy, dated October 19, 2021. (See Section 10 - Reserves, paragraph 6 (Roanoke
County Public Schools Reserves and Year End Allocation)).
There have been no changes since the first reading held on December 13, 2022.
FISCAL IMPACT:
The appropriation of the funds to Roanoke County Public Schools will increase their
various funds by $61,460,835.43 as outlined in Attachment A.
STAFF RECOMMENDATION:
Staff recommends the approval of the ordinance.
Transfer from
Description General Fund General Fund Appropriation
Encumbrances $57,379.72 $$57,379.72
50%to Major Capital 827,205.51 827,205.51 (a)
Remaining to Minor Capital 827,205.51 827,205.51 (b)
Current Year Activity (Excluding PY Carryover)1,711,790.74 1,711,790.74
Emergency Contingency (Net PY Carryover)2,000,000.00 2,000,000.00
Total Current Year Carryover $3,711,790.74 $$3,711,790.74
Fleet Replacement Fund $871,958.14 $$871,958.14
Instructional Resources Fund 43,655.83 43,655.83
Technology Replacement Fund 885,517.13 885,517.13
Total Grant Fund 10,211,089.52 10,211,089.52
Nutrition Fund 7,324,084.19 7,324,084.19
Student Activity Funds 2,536,642.34 2,536,642.34
Total Minor Capital Fund 4,229,744.03 (a)827,205.51 5,056,949.54
Total Major Capital Fund 9,324,865.79 (b)827,205.51 10,152,071.30
2022 Bond Fund (WBH)
Total Bond Fund 11,804,581.15 11,804,581.15
Health Insurance Fund 6,426,625.95 6,426,625.95
Dental Insurance Fund 75,083.45 75,083.45
Risk Management Fund 912,415.73 912,415.73
OPEB Trust Fund 1,448,370.42 1,448,370.42
Total Current Year Carryover Other Funds 56,094,633.67 1,654,411.02 57,749,044.69
Total School Division Carryover Appropriation $59,806,424.41 $1,654,411.02 $61,460,835.43
Roanoke County School Board
Year End Carryover Appropriation Request
For June 30,2022
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE APPROPRIATING $61,460,835.43 FROM THE ROANOKE
COUNTY PUBLIC SCHOOLS’ FISCAL YEAR 2021-2022 YEAR-END
FUNDS TO THE FISCAL YEAR 2022-2023 ROANOKE COUNTY PUBLIC
SCHOOLS’ BUDGET
WHEREAS, § 22.1-100 of the Code of Virginia states that at the end of each fiscal
year, all unexpended public school funds that were derived from the funds of the local
governing body shall revert back to the governing body, and that it is within the local
governing body’s discretion whether to then re-appropriate such funds back to the school
budget for the next year; and
WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors’
Comprehensive Financial Policy (dated October 19, 2021) sets forth purposes for which
such unexpended year-end funds may be re-appropriated; and
WHEREAS, the Roanoke County School Board, at their November 10, 2022
meeting, proposed that the Board of Supervisors re-appropriate unexpended fiscal year
2021-2022 year-end funds to the Schools’ fiscal year 2022-2023 budget in the amounts
and for the purposes set forth on the document entitled Roanoke County School Board
Year End Carryover Appropriation Request for June 30, 2022, and attached hereto as
Attachment A and;
WHEREAS, the School Board’s proposal is consistent with the Board of
Supervisors’ Comprehensive Financial Policy; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading was held on January 10, 2023.
Page 2 of 2
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that the Roanoke County School Board’s unexpended fiscal year 2021-
2022 year-end funds in the amount of $61,460,835,43 are appropriated to the School
Board’s fiscal year 2022-2023 budget, to be used as proposed for the purposes as set
forth on Attachment A.
Page 1 of 2
ACTION NO.
ITEM NO. I.4
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance accepting and appropriating a donatio n from the
Friends of the Roanoke County Public Library in the amount
of $25,000 for use by the Roanoke County Library
Department
SUBMITTED BY: James L. Blanton
Director of Library Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and appropriation of $25,000 received as a donation from the Friends of the
Roanoke County Public Library (Friends), and to recognize the Friends for its donation
to the Library’s Summer Reading Program.
BACKGROUND:
The Friends of the Roanoke County Public Library is a non -profit fundraising group that
advocates and supports library reading programs for all ages, and promotes the value
of libraries. The Friends believe a strong public library is essential to the Roanoke
Valley, and have supported the library’s Summer Reading Program since the
organization formed in the early 90s. The Library Department is requesting these funds
be accepted and appropriated for use by the Library Department for their Summer
Reading Program.
DISCUSSION:
The Library Department will use the funds to support the Library’s Summer Reading
Program.
There have been no changes since the first reading held on December 13, 2022.
Page 2 of 2
FISCAL IMPACT:
Funds in the amount of $25,000 are from the Friends of the Library fo r use by the
Library to support the Summer Reading Program. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance.
FRIENDS OF
ROANOKE COUNTY
PUBLIC LIBRARY
12/7/22
To Toni Cox,
The Friends of the Roanoke County Public Library’s purpose is to maintain a
association of persons interested in libraries; to focus public attention on the
library, its resources and services; to receive and encourage gifts and bequests to
the library; to advocate for the library, and support and cooperate with the library
as it develops library services and facilities for the community.
We are, therefore, gladly supporting the Roanoke County Library’s Summer
Reading Program for 2023, with the requested amount of $25,000, to be used, as
needed, in developing and implementing this event.
Respectfully yours,
Gayle Campbell, President of the FOL Board, Roanoke County
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $25,000 FROM THE FRIENDS OF THE ROANOKE
COUNTY PUBLIC LIBRARY FOR USE BY THE ROANOKE COUNTY
LIBRARY
WHEREAS, the Friends of the Roanoke County Public Library is a non -profit
fundraising group that advocates and supports library reading programs for all ages,
supporting the library’s Summer Reading Program since the organization formed in the
early 90s; and
WHEREAS, the Friends of the Roanoke County Library wishes to donate $25,000
for use by the Library Department for their Summer Reading Program; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on December 13, 2022,
and the second reading was held on January 10, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $25,000 made available to the Roanoke County Public
Library is accepted and appropriated to the General Fund.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. I.5
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Request to accept and allocate grant funds of $42,564 from
the Virginia Department of Emergency Management
(VDEM) for an Emergency Management Performance Grant
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and allocate an Emergency Management Performance Grant for $42,564 from
the Virginia Department of Emergency Management.
BACKGROUND:
The Emergency Management Performance Grant is an annual grant allocated to local
governments for emergency preparation. Funds may be used for equipment to enhance
the Emergency Operations Center (EOC) capabilities. Funds may also be used for other
items that support EOC operations, as well as field operation and logistical needs.
DISCUSSION:
The County will use the grant funds for continued needed upgrades to the Emergency
Operations Center and supplemental EOC rooms located in the Public Safety Center on
Cove Road. This facility was opened in 2005, and the center, along with the side rooms
also used for emergency planning, needs chairs and updated presentation boards to
accommodate County personnel who work from the Center during a large -scale
emergency incident. The additional chairs and wipe boards will also benefit the County
of Roanoke to facilitate required training that involves other local, state, and federal
agencies.
Page 2 of 2
FISCAL IMPACT:
Awarded grant funds totaling $42,564, which includes a required local match of fifty
percent (50%) equaling $21,282. A portion of the Emergency Manager's salary will be
used as the in-kind, fifty percent (50%) required match.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $42,564 from VDEM.
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 1 of 3
1. SUBRECIPIENT NAME AND ADDRESS:4a. SUBAWARD ID NUMBER:
4b. Federal Award ID:
5.
6.to
SUBAWARD DATE:
PROJECT PERIOD:
BUDGET PERIOD:to
7. TOTAL AMOUNT OF THIS SUBAWARD:
2. SUBRECIPIENT UEI Number:8. FEDERAL AMOUNT OF THIS SUBAWARD:
SUBRECIPIENT EIN:9. SUBRECIPIENT NON-FEDERAL COST SHARE
REQUIREMENT:
10. INDIRECT COST RATE (If applicable):
PASS-THROUGH ENTITY: Virginia Department of Emergency Management
3. SUBAWARD NAME:
CFDA:
U.S. Department of Homeland Security (DHS)
Federal Emergency Management Agency (FEMA)
11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS
The above subaward is approved subject to the 2022 Department of Homeland Security (DHS) Standard Terms and
Conditions and VDEM Special Conditions found here DHS Terms and Conditions 2022
12. APPROPRIATION AUTHORITY FOR GRANT
The project is supported under the Department of Homeland Security Appropriations Act, 2022 (Public Law No. 117-103).
13. METHOD OF PAYMENT
Commonwealth of Virginia Cardinal Accounting System
AGENCY APPROVAL SUBRECIPIENT ACCEPTANCE
14.NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL
Cheryl Adkins
Chief Financial Officer
15. SIGNATURE OF APPROVING VDEM OFFICIAL 17. SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL
18. DATE:
Virginia Department of Emergency
Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Roanoke County
54-6001572
FY2022 Emergency Management Performance Grant
97.042 - Emergency Management Performance Grant EMPG
85
EMP-2022-EP-00006
Dec 21, 2022
Jul 1, 2022 Jun 30, 2023
Jul 1, 2022 Jun 30, 2023
$42,564.00
$21,282.00
$21,282.00
Richard Caywood
COUNTY ADMINISTRATOR
5204 Bernard Drive
Roanoke, Virginia 24018-4345
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 2 of 3
SPECIAL CONDITIONS
1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002
and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
(NOFO).
2. The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and
financial statements as necessary for the pass-through entity to meet the requirements of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2
CFR Part 200.
3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at
any level of government, without the express prior written approval of FEMA.
4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception
of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. §
200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant
federal agency to charge indirect costs to this subaward.
5. In the event VDEM determines that changes are necessary to the award document after an award has
been made, including changes to period of performance or terms and conditions, the Subrecipient will be
notified of the changes in writing. Once notification has been made, any subsequent request for funds will
indicate Subrecipient acceptance of the changes to the award.
6. Subrecipients proposing projects that have the potential to impact the environment, including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities,must participate in the
FEMA Environmental Planning and Historic Preservation (EHP) review process.Subrecipients must
comply with all conditions placed on the project as the result of the EHP review. Any change to the
approved project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring
of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office.
Any construction activities that have been initiated without the necessary EHP review and approval will
result in a non-compliance finding and will not be eligible for FEMA funding.
7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant,
state or local funds for emergency preparedness.
Virginia Department of
Emergency Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Sub Award Name:
Sub Award Date:Dec 21, 2022
FY2022 Emergency Management Performance Grant
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 3 of 3
8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain
the following statement: "This document was prepared under a grant from FEMA’s Grant Programs
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document
are those of the authors and do not necessarily represent the official position or policies of FEMA’s Grant
Programs Directorate or the U.S. Department of Homeland Security."
9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be
prominently marked as follows: “Purchased with funds provided by the U.S. Department of Homeland
Security.”
10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but limited to, the provision of any information required for the
assessment or evaluation of any activities within this project.
11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance,
including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due
within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after
the end date of the performance period. Failure to provide this information may result in VDEM withholding
grant funds from further obligation and expenditure and prevent future awards to the Subrecipient.
12. National Incident Management System (NIMS) Implementation Compliance
In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness
assistance through grants, contracts, and other activities. No federal funds will be released to the primary
grantee and any other entity participating and benefiting in this project if this requirement has not been met.
In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made
sufficient progress to disburse funds.
13. All conferences and workshops using federal preparedness funds must pertain to the project being funded.
The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or
workshop. Failure to do so will result in a delay of payment until received.
14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved
training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior
to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and
Mexico, preapproval is required by the state and FEMA through the SAA office.
Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this
type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere
Travel Initiative (http://www.dhs.gov/files/programs/gc_1200693579776.shtm).
Virginia Department of Emergency
Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Sub Award Name:
Sub Award Date:Dec 21, 2022
FY2022 Emergency Management Performance Grant
Page 1 of 2
ACTION NO.
ITEM NO. I.6
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Request to accept and allocate funds in the amount of
$695.49 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $695.49 to the Clerk of the Circuit
Court from the Commonwealth of Virginia.
BACKGROUND:
The postage allocation represents a request to the Compensation Board to help offset
postage costs.
DISCUSSION:
The funds received from the Commonwealth of Virgi nia have been earmarked for
postage needs.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $695.49 to the Clerk of the Circui t Court
Page 2 of 2
from the Commonwealth of Virginia.
Page 1 of 2
ACTION NO.
ITEM NO. I.7
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Ordinance accepting $350,000 from the Virginia Department
of Environmental Quality and appropriating such funds,
along with a $350,000 local match, for Phase 2 of the steam
Restoration of Wolf Creek, Vinton Magisterial District
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept a SLAF grant in the amount of $700,000 from DEQ and allocate $700,000 for
the Stream Restoration of Wolf Creek, Phase 2
BACKGROUND:
The Roanoke River is impaired by excessive sediment. R oanoke County has an
obligation under its Municipal Separate Storm Sewer System (MS4) Permit to reduce
discharges of sediment to the Roanoke River in order to meet its Waste Load
Allocation.
We have previously made stream improvements on Wolf Creek in Goode Park. In order
to continue to make improvements to Wolf Creek, staff applied for a stormwater local
assistance fund (SLAF) grant from the Virginia State Department of Environmental
Quality (DEQ) to construct another stream restoration project on Wolf Creek between
Spring Grove Drive and Tulip Lane.
DISCUSSION:
Phase 2 of the Wolf Creek Stream Restoration project was selected by DEQ for a grant
in the amount of $350,000 with a local match of $350,000 for a total grant of $700,000.
This project will lower sediment discharge to the Roanoke River and will mitigate the
Page 2 of 2
severe stream bank erosion that is causing damage to the park and adjacent Wolf
Creek Greenway.
FISCAL IMPACT:
The estimated project cost is $700,000, excluding staff time for administra tion. The
SLAF grant in the amount of $350,000 requires a fifty percent (50%) local match. The
National Pollutant Discharge Elimination System (NPDES)- Municipal Separate Storm
Sewer System (MS4_ best management practice (BMP) Construction program funds,
which are appropriated as a part of the Capital Improvement Program, will be used for
the required fifty percent (50%) local match in the amount of $350,000.
STAFF RECOMMENDATION:
Staff recommends accepting the grant from the DEQ and using the NPDES -MS4 BMP
Construction program funds for the required local match for the Stream Restoration of
Wolf Creek, Phase 2 and scheduling a second reading for January 24, 2023.
Commonwealth of Virginia
VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
11 I l E . Main Street, Suite 1400, Richmond, Virginia 23219
P.O. Box 1105 , Richmond, Virginia 23218
(800) 592-5482 FAX (804) 698-4178
Ann F. Jennings
Secretary of Natural and Historic Resources
David Henderson
County of Roanoke
dhenderson@roanokecountyva.gov
www.deq.virginia.gov
December 22, 2021
Re : Stormwater Local Assistance Fund (SLAF)
County of Roanoke
Dear David:
David K. Paylor
Director
(804) 698-4000
I am pleased to inform you that I have authorized SLAF matching grant funds for your
community for the project(s) and amounts shown below . This authorization is contingent upon
compliance with all program requirements . Actual grant award will not occur until after your
receipt of construction bids and DEQ ' s approval of a final project budget based on those bids . If
program requirements have not been met and a grant agreement has not been execuied by
613012024, the funds authorization for the project(s) listed below will expire. My staff will be in
contact with you in the near future to set up a meeting to discuss the next steps and schedule for
moving forward with your project(s).
• SLAF Grant# 21-25 Restoration of Wolf Creek Phase 2-$350,000
Please do not hesitate to contact Matthew Link at (804) 929-5585 if you have any
questions or need assistance.
cc: Karen Doran -Program Manager
Matthew Link -Project Oversight Team Lead
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
ORDINANCE ACCEPTING $350,000 FROM THE VIRGINA
DEPARTMENT OF ENVIRONMENTAL QUALITY AND APPROPRIATING
SUCH FUNDS, ALONG WITH A $350,000 LOCAL MATCH, FOR PHASE
2 OF THE STREAM RESTORATION OF WOLF CREEK, VINTON
MAGISTERIAL DISTRICT
WHEREAS, Roanoke County has an obligation under its Municipal Separate
Storm Sewer System (MS4) Permit to reduce discharges of sediment to the Roanoke
River in order to meet its Waste Load Allocation; and
WHEREAS, the County has previously made stream improvements to Wolf Creek,
in Goode Park (“Phase 1” of the needed improvements); and
WHEREAS, in order to continue making improvements to Wolf Creek, staff applied
for a stormwater local assistance fund (SLAF) grant from the Virginia Department of
Environmental Quality (DEQ) to complete another stream restoration project (“Phase 2”)
on Wolf Creek between Spring Grove Drive and Tulip Lane ; and
WHEREAS, Phase 2 of the Wolf Creek Stream Restoration project was selected
by DEQ for a grant in the amount of $350,000, with a local match of $350,000, for a total
grant amount of $700,000; and
WHEREAS, the estimated project cost is $700,000, excluding staff time for
administration; and
WHEREAS, the National Pollutant Discharge Elimination System (NPDES)-
Municipal Separate Storm Sewer System (MS4) best management practice (BMP)
Construction program funds, which are appropriated as a part of the Capital Improvement
Program, will be used for the required 50% local match in the amount of $350,000; and
Page 2 of 2
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on January 10, 2023, and
the second reading was held on January 24, 2023.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $350,000 is hereby accepted and appropriated to the Grant
Fund.
2. That the County’s matching sum of $350,000 be reallocated from the
Capital Fund to the Grant Fund.
3. That this ordinance shall take effect from and after the date of adoption.
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2022 Additions Deletions January 10, 2023
VPSA School Bonds 85,873,052$ -$ 8,043,501$ 77,829,551$
Lease Revenue Bonds 73,900,000 12,660,000 3,800,000 82,760,000
Subtotal 159,773,052 12,660,000 11,843,501 160,589,551
Premiums 12,384,805 812,376 - 13,197,181
172,157,857$ 13,472,376$ 11,843,501$ 173,786,732$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Real Estate Taxes $102,084,564 $38,073,147 37.30%$110,497,500 $25,890,415 23.43%($12,182,732)-47.05%
Personal Property Taxes 33,500,000 1,597,452 4.77%39,000,000 1,656,363 4.25%58,911 3.56%
Public Service Corp Base 3,710,928 606,124 16.33%4,040,928 697,678 17.27%91,555 13.12%
529,072 312,343 59.04%529,072 306,031 57.84%(6,312)-2.06%
Payment In Lieu Of Taxes 180,000 92,291 51.27%180,000 93,069 51.71%778 0.84%
Communication Taxes 2,900,000 934,937 32.24%2,650,000 914,574 34.51%(20,363)-2.23%
Local Sales Tax 12,200,000 4,387,537 35.96%14,267,641 4,895,981 34.32%508,443 10.38%
Consumer Utility Tax 3,650,000 1,017,079 27.87%3,750,000 1,182,713 31.54%165,634 14.00%
Business License Tax 6,364,000 166,938 2.62%7,225,000 297,409 4.12%130,471 43.87%
Franchise Tax 660,000 0 0.00%700,000 (42,136)-6.02%(42,136)100.00%
Motor Vehicle License Fees 2,400,000 261,432 10.89%2,400,000 275,847 11.49%14,415 5.23%
Taxes On Recordation & Wills 1,400,000 586,909 41.92%1,800,000 353,098 19.62%(233,812)-66.22%
Utility License Tax 725,000 82,925 11.44%600,000 99,933 16.66%17,008 17.02%
Hotel & Motel Room Taxes 807,597 579,175 71.72%1,349,568 547,607 40.58%(31,568)-5.76%
Taxes - Prepared Foods 4,270,750 1,719,629 40.27%4,800,000 1,928,187 40.17%208,558 10.82%
Other Taxes 275,000 22,253 8.09%675,000 458,867 67.98%436,614 95.15%
Animal Control Fees 42,500 7,980 18.78%42,500 11,644 27.40%3,663 31.46%
Land and Building Fees 15,850 55,086 347.55%15,850 4,400 27.76%(50,686)-1151.87%
Permits 549,840 264,250 48.06%924,107 225,813 24.44%(38,437)-17.02%
General Fund - C100
For the Five Months Ending Wednesday, November 30, 2022
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Fees 64,600 13,665 21.15%64,600 33,752 52.25%20,087 59.51%
Clerk of Court Fees 127,000 52,556 41.38%127,000 51,811 40.80%(745)-1.44%
Photocopy Charges 210 0 0.00%210 0 0.00%0 0.00%
Fines and Forfeitures 353,500 183,932 52.03%400,000 171,448 42.86%(12,484)-7.28%
Revenues from Use of Money 125,000 6,836 5.47%90,897 153,758 169.16%146,922 95.55%
Revenues From Use of Property 178,200 78,959 44.31%178,200 70,488 39.56%(8,471)-12.02%
Charges for Services 3,780,400 1,238,716 32.77%3,790,100 1,031,500 27.22%(207,216)-20.09%
Charges for Public Services 70,000 490 0.70%70,000 165 0.24%(325)-196.97%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Reimb-Shared Programs Salem 771,464 97,942 12.70%996,464 153,745 15.43%55,804 36.30%
Miscellaneous Revenue 288,536 134,086 46.47%288,536 175,905 60.96%41,819 23.77%
Recovered Costs 875,000 215,343 24.61%800,129 370,700 46.33%155,358 41.91%
Non-Categorical Aid 402,000 936,848 233.05%402,000 860,306 214.01%(76,542)-8.90%
Shared Expenses 5,505,198 1,783,422 32.40%5,752,453 1,911,595 33.23%128,173 6.71%
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Welfare & Social Services-Categorical 4,448,865 1,569,527 35.28%3,882,401 1,524,793 39.27%(44,734)-2.93%
Other State Categorical Aid 2,320,569 1,089,641 46.96%2,468,805 1,201,149 48.65%111,508 9.28%
Welfare & Social Services 5,495,953 2,280,576 41.50%6,250,000 2,245,378 35.93%(35,198)-1.57%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 0 0 0.00%0 0 0.00%0 0.00%
Other Financing Sources 744,400 0 0.00%2,136,630 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Legislative 331,603 154,089 46.47%397,452 148,954 37.48%(5,134)-3.45%
General & Financial Administration 7,801,693 3,046,990 39.06%8,765,966 3,606,624 41.14%577,978 16.09%
Electoral Board & Officials 464,447 306,592 66.01%818,050 331,971 40.58%(48,834)-18.99%
Courts 1,637,576 596,207 36.41%1,712,191 636,036 37.15%39,866 6.27%
Other Judicial Support 1,291,148 594,085 46.01%1,457,425 633,966 43.50%39,882 6.29%
Law Enforcement & Traffic Cont 14,883,807 6,323,341 42.48%16,755,911 7,351,845 43.88%1,171,723 15.98%
Fire and Rescue 17,303,090 7,250,673 41.90%20,084,555 8,332,648 41.49%1,115,806 13.41%
Correction & Detention 9,666,768 3,786,192 39.17%10,803,757 4,179,352 38.68%407,513 9.81%
Animal Control 837,711 345,356 41.23%1,123,804 430,479 38.31%85,123 19.77%
General Services Administration 790,172 372,386 47.13%922,357 400,778 43.45%33,457 8.37%
Refuse Disposal 5,221,750 1,938,572 37.12%5,631,337 2,383,810 42.33%451,248 19.47%
Maint Buildings & Grounds 5,018,262 2,318,384 46.20%5,383,249 2,309,503 42.90%80,870 3.52%
Engineering 1,661,431 704,907 42.43%2,310,688 969,792 41.97%258,613 27.02%
Inspections 1,563,586 550,741 35.22%1,116,090 444,666 39.84%(106,075)-23.85%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
General Fund - C100
For the Five Months Ending Wednesday, November 30, 2022
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Public Works 14,255,201 5,884,991 41.28%15,363,721 6,508,549 42.36%718,112 11.19%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 515,902 257,951 50.00%579,181 275,801 47.62%17,850 6.47%
Social Services Administration 8,756,645 3,524,194 40.25%8,508,647 3,301,526 38.80%(156,123)-4.73%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,918,666 2,032,897 41.33%4,918,666 1,808,391 36.77%(224,506)-12.41%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Parks & Recreation 2,370,802 900,262 37.97%2,533,691 1,012,564 39.96%131,466 12.98%
Library 4,323,013 1,626,567 37.63%4,559,319 1,803,984 39.57%142,954 8.10%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Planning & Zoning 1,302,875 498,104 38.23%1,539,145 595,548 38.69%86,244 14.76%
Cooperative Extension Program 87,097 11,000 12.63%87,097 26,603 30.54%15,603 58.65%
Economic Development 474,247 213,464 45.01%561,720 173,557 30.90%(39,908)-22.99%
Public Transportation 0 0 0.00%766,930 166,475 21.71%166,475 100.00%
0 0 0.00%0 0 0.00%0 0.00%
Employee Benefits 2,830,996 2,723,929 96.22%1,959,000 670,070 34.20%(2,027,887)-302.64%
Dixie Caverns Landfill Cleanup 52,000 11,215 21.57%67,000 12,208 18.22%993 8.14%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Miscellaneous 9,212,103 4,161,541 45.17%9,994,934 4,518,863 45.21%420,781 9.28%
Tax Relief/Elderly & Handicapp 1,110,000 715,777 64.48%1,110,000 734,408 66.16%18,631 2.54%
Refuse Credit Vinton 110,000 55,000 50.00%225,000 55,000 24.44%0 0.00%
Board Contingency 794,400 0 0.00%2,186,630 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Interfund Transfers Out 91,658,350 43,366,777 47.31%100,467,506 50,063,032 49.83%6,696,255 13.38%
Intrafund Transfers Out 4,825,857 3,364,852 69.73%5,798,293 3,862,467 66.61%497,615 12.88%
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Accounts Paid – November 2022
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 10,773,673.22$
Payroll 11/10/22 1,823,847.11 17,093.38 1,840,940.49
Payroll 11/23/22 1,980,504.77 57,693.77 2,038,198.54
Manual Checks - 2,293.01 2,293.01
Grand Total 14,655,105.26$
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
Page 1 of 2
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2023
AGENDA ITEM: Work session to discuss the real estate assessment, current
year budget and FY2024 budget issues
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Review the real estate assessment, current year budget and FY2024 budget issues
BACKGROUND:
The County continues to experience unprecedented times with the real estate market
having significant increases at the local, regional, and national levels due to limited
supply.
In addition, costs continue to rise due to inflation and supply chain issues which is
affecting current costs and projected costs for fiscal year 2024 for our operating budget
and CIP projects.
DISCUSSION:
This work session will provide information to the Board of Supervisors regarding the
impact of the real estate assessment, the current year budget and FY2024 budget
issues.
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
Page 2 of 2
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the real
estate reassessment, the current year budget and fiscal year 2024 budget issues
Discussion on Real Estate
Assessment, Current Year Budget
and FY2024 Budget Issues
January 10, 2023
1
2
2023 Real Estate Assessment
Category 2022
Assessed Value
2023
Assessed Value*
Change in
Assessed Value
%
Change
Residential 8,720,565,300 9,732,823,250 1,012,257,950 11.61%
Commercial 1,249,098,000 1,292,575,700 3.48%
Total 9,969,663,300 11,025,398,950 1,055,735,650 10.59%
Assessment Increase Attributed To:
New Construction –Residential 54,357,900 5.15%
New Construction –Commercial 16,917,000 1.60%
Market Value –Residential 957,900,050 90.73%
Market Value –Commercial 26,560,700 2.52%
1,055,735,650 100%
*As of November 9, 2022
3
Assessment Growth History
*As of November 9, 2022
-2.13%
0.33%
1.56%1.58%1.92%2.36%
3.20%3.15%3.64%
10.59%
-4%
-2%
0%
2%
4%
6%
8%
10%
12%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Ye
a
r
-Ov
e
r
-Ye
a
r
A
s
s
e
s
s
m
e
n
t
G
r
o
w
t
h
(
%
)
Assessment Growth History
2013 through 2023
Overall
Market Value
New Construction
Budget Environment
•Great deal of uncertainty
•Difficult for projections of revenues and expenditures
•High inflation
•Increasing interest rates
•Unpredictable economy
4
5
Current Year Budget Update
•Revenues projecting above budget
•Expenditures trending higher than expected
•Personnel on target
•Overtime over budget especially within Public Safety
•Other operating expenditures such as contracted repairs, maintenance, fuel, and
utilities trending above budget
•Due to rapid construction cost inflation, many capital projects are underfunded
6
Underfunded Capital Projects
Description Bonsack Fire Station
PRT Offices at Public
Service Center Total
Bond Proceeds $6,825,000 $4,775,000 $$ 11,600,000
Savings from land purchase 407,355 -407,355
Current Total Budget for Project 7,232,355 4,775,000 12,007,355
Revised Estimate of Project Costs 10,848,533 7,162,500 18,011,033
Projected shortage in Budget $3,616,178 $2,387,500 $6,003,678
•Current estimated construction costs have increased approximately 50% since
the CIP estimates were created
Compensation Increases
•Current fiscal year salary increases
•County implemented 6% for non public safety and continued with year two of
the public safety step plans
•Schools implemented 7%
•Commonwealth proposed amendments to the FY23-24 biennium
•Reflects a 5% salary increase for all state employees
•$1,500 bonus payment to be paid on December 1, 2023 to all full time state
employees
7
8
FY2024 Budget Issues
•Final year of public safety step plan implementations ($5.5 million)
•Pay adjustments for non-public safety employees ($2.5 million )
•Part-time and overtime ($1.0 million)
•Addition of 15 Firefighters to the General Government Fund with ending of current
SAFER Grant in January 2024 ($0.6 million)
•Additional full time staff in the departments of social services, fire and rescue to support
Bonsack Fire Station, and other potential requests by departments
•Other employee benefits increases
FY2024 Budget Issues (continued)
9
•Western Virginia Regional Jail Debt Principal Payments ($0.3 million)
•Increased Technology costs including cyber security, Software as a Service, and new
email platform
•Tax relief for elderly and disabled veterans
•Contracted repairs and fuel costs
•CSA program costs continue to increase
•School Revenue Sharing (based on the formula)
•Increased contribution to the debt model ($0.3 million)
10
Capital Improvement Program Needs
•Aging facilities replacements and repairs
•HVAC systems for Public Safety, RCAC, Courthouse and Brambleton Center ($12.8
million)
•Dehumidification system for Green Ridge ($0.750 million)
•Roof replacement for Jail ($0.610 million)
•Results from various assessments and studies not yet finalized
•RCAC, Fire & Rescue, Capital facilities
•Hollins Library
•Mount Pleasant Library
•Future transportation projects and VDOT funding considerations
11
Capital Improvement Program Requests
Description FY2024 FY2025
Buildings and Facilities $9,556,200 $7,810,000
Capital maintenance programs and other recurring items 3,192,628 3,729,507
Transportation 700,000 602,618
Computer infrastructure, software and hardware 4,610,000 3,195,000
Assessments and Studies 1,126,000 100,000
Specialty equipment 920,000 -
Total Requests $20,104,828 $15,437,125
•These represent original departmental requests which need to be prioritized
12
Real Estate Assessment
13
Change in Assessment
Year Change in Assessment
Calendar Year 2022 (June and December)
•Ist half FY2022, 2nd half FY2023
New Construction
Market Value
6.96%
0.64%
6.32%
Calendar Year 2023 projected (June and December)
•Ist half FY2023, 2nd half FY2024
New Construction
Market Value
10.59%
0.72%
9.87%
•Real estate assessment as of November 9 so changes will occur by year-end
14
Real Estate Tax Increases
$ Increase in
Assessments
Current Tax Rate
($1.09/$100)
One Cent Reduction
($1.08/$100)
Two Cent Reduction
($1.07/$100)
Three Cent Reduction
($1.06/$100)
$20,000 $218.00 $-2.00 $-4.00 $-6.00
$30,000 $327.00 $-3.00 $-6.00 $-9.00
$40,000 $436.00 $-4.00 $-8.00 $-12.00
$50,000 $545.00 $-5.00 $-10.00 $-15.00
$60,000 $654.00 $-6.00 $-12.00 $-18.00
$70,000 $763.00 $-7.00 $-14.00 $-21.00
$80,000 $872.00 $-8.00 $-16.00 $-24.00
•A $.01 reduction in the tax rate equates to $1.004 million in revenues
Dates for Approval of Tax Rates
•March 14, 2023
•Public Hearing for Maximum Tax Rate
•Public Hearing of Effective Tax Rate
•Adoption of the 2023 maximum tax rates
•April 11, 2023
•Public Hearing for Tax Rate adoption
•Adoption of the 2023 tax rates
15
Recommendations
•Recommend a mid-year budget amendment
•Work session to be held on January 24, 2023 to discuss mid-year budget
update
•Board to consider budget amendments February/March
•Hold a future work session to discuss property tax relief at the
request of the Board
16
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2023
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.