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HomeMy WebLinkAbout1/24/2023 - RegularPage 1 of 5 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors January 24, 2023 Page 2 of 5 Good afternoon and welcome to our meeting for January 24, 2023. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Paul M. Mahoney for his service as Chairman of the Board of Supervisors in 2022 (Martha B. Hooker, Chair of the Board of Supervisors) 2. Recognition of Roanoke County Staff from December 22 and 23, 2022 Weather Event (Doug Blount, Assistant County Administrator) 3. Recognition of Roanoke County employees recognized in the Roanoker magazine as the 40 under 40 young professionals (Richard L. Caywood, County Administrator) Roanoke County Board of Supervisors Agenda January 24, 2023 Page 3 of 5 D. NEW BUSINESS 1. Resolution requesting the Commonwealth Transportation Board fund a Demonstration Project Assistance grant in fiscal years 2024 and 2025 for shuttle service to the National Park Service's McAfee Knob Trailhead Parking Lot, Catawba Magisterial District (Megan G. Cronise, Assistant Director of Planning) E. FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating $250,000 to the fiscal year 2022-2023 Roanoke County Public Schools Capital Fund and re-allocating $65,000 from the Minor Capital Reserves for the Virginia Department of Education Security Equipment Grant (Susan Peterson, Director of Finance for Roanoke County Public Schools) F. APPOINTMENTS 1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District) 2. Roanoke County Economic Development Authority (EDA) (appointed by District) 3. Roanoke County Library Board (appointed by District) 4. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District) G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – September 28, 2022 2. Ordinance accepting and appropriating Federal Lands Access Program funds in the amount of $800,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Vinton Magisterial District (Second Reading) 3. Ordinance accepting and appropriating Transportation Alternatives Set-Aside Program Grant Funds from the Virginia Department of Transportation in the amount of $70,114 for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), Vinton Magisterial District (Second Reading) Page 4 of 5 4. Ordinance accepting funds in the amount of $118,326 from the Commonwealth of Virginia and appropriating such funds for the addition of six (6) full-time equivalents in the Salem/Roanoke County Department of Social Services for fiscal year 2022-2023 (Second Reading) 5. Ordinance accepting $350,000 from the Virginia Department of Environmental Quality and appropriating such funds, along with a $350,000 local match, for Phase 2 of the steam Restoration of Wolf Creek, Vinton Magisterial District (Second Reading) 6. Confirmation of appointment to the Court Community Correction Alcohol Safety Action Program (ASAP), Roanoke Regional Airport Commission; Virginia's First Regional Industrial Facility Authority 7. The petition of Cellco Partnership DBA Verizon Wireless to amend a proffer condition and to obtain a special use permit for a broadcasting tower approximately 124 feet in height on approximately 4.81 acres of land zoned C- 2C, High Intensity Commercial District with conditions located at 2918 Peters Creek Road, Catawba Magisterial District (First Reading and request for Public Hearing and Second Reading) 8. The petition of Engineering Concepts, Inc. to obtain a special use permit for a water tank (major utility service) approximately 42 feet in height located on approximately 1.82 acres of land zoned AG-3, Agricultural/Rural Preserve District, located in the 2600 block of Summit Ridge Road, Hollins Magisterial District (First Reading and request for Public Hearing and Second Reading) H. CITIZENS' COMMENTS AND COMMUNICATIONS I. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of December 31, 2022 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of December 31, 2022 5. Accounts Paid – December 31, 2022 Page 5 of 5 J. WORK SESSIONS 1. Work session to review with the Board of Supervisors fiscal year 2022-2023 mid- year revenues and expenditures and fiscal year 2023-2024 budget issues (Laurie Gearheart, Director of Finance and Management Services; Steve Elliott, Budget Manager) EVENING SESSION – 7:00 P.M. K. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Greg and Amanda Speiran to obtain a special use permit to operate a short-term rental on approximately 0.1608 acre on land zoned R-1 (Low Density Residential), located at 3113 Fleetwood Avenue (Tax map no. 077.06-02-06.00-0000), Windsor Hills Magisterial District (Philip Thompson, Director of Planning) L. CITIZEN COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. Paul M. Mahoney 3. David F. Radford 4. P. Jason Peters 5. Martha B. Hooker N. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Resolution of appreciation to Paul M. Mahoney for his service as Chairman of the Board of Supervisors in 2022 SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize Paul M. Mahoney for his service as Chairman of the Board of Supervisors in 2022. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 RESOLUTION OF APPRECIATION TO PAUL M. MAHONEY FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2022 WHEREAS, Paul M. Mahoney served as Chairman of the Roanoke County Board of Supervisors during 2022; and WHEREAS, during Mr. Mahoney’s term as Chairman, the County achieved a variety of accomplishments, including: • 19 new business expansions and announcements, with $190 million in new investments and over 550 jobs created • The $15 million Carilion Children's expansion at Tanglewood adding new psychiatry and behavioral medicine outpatient services • Announced a new $11 million Lowe's distribution cen ter in ValleyTech Park • Announced with Governor Youngkin the North American Specialty Laminations manufacturing project in the Cave Spring area • The opening of the two-story, 16,000 sq. ft. Fallowater Square office building near Tanglewood • The opening of Lewis Gale's second freestanding ER in the Bonsack area • Announced the 30,000 sq. ft. Southern Team Hyundai expansion in the Hollins area • The expansion of Wurth Revcar Fasteners to the former Home Shopping Network building • The opening of the new AEP office and substation in the Center for Research and Technology Page 2 of 2 • Three new hotel projects; the Wood Spring Suites on Peter's Creek Road, the Springhill Suites by Marriott in Hollins, and the Edgebrook Park mixed- use commercial and residential community. • Recognition by the National Association of Counties, the International Economic Development Council, the Southern Economic Development Council and the Virginia Economic Developer's association with achievement awards for the Reimagine 419 plan. WHEREAS, the Board recognizes Chairman Mahoney’s contribution to the economic growth in Roanoke County throughout his term; and WHEREAS, Chairman Mahoney emphasized sound financial strategies and practices and promoted regional projects and initiatives to benefit all the resi dents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to PAUL M. MAHONEY for his collaborative and steady leadership of the Board of Supervisors as Chairman during 2022 and for his belief in democracy and championing of citizen participation in local government. Page 1 of 2 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Recognition of Roanoke County Staff from December 22 and 23, 2022 Weather Event SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Recognition of Roanoke County Staff from December 22 and 23, 2022 Weather Event BACKGROUND: On Thursday, December 22nd and Friday, December 23rd, the Roanoke Valley experienced a weather system that we have not seen in many years. The weather system brought high winds, snow showers and excessively cold temperatures for four (4) days. We had wind chills at zero or negative degrees in many parts of Roanoke County. The weather also caused 7200 homes in Roanoke County to experience power outages. The weather caused multiple problems for our residents, County facilities and County operations. Roanoke County staff responded to the weather-related issues addressing citizens needs for warming and facility repairs. DISCUSSION: This time has been set aside to recognize the following Roanoke County staff for their exemplary work from the weather event that occurred in the Roanoke Region on December 22 and 23, 2022: Dustin Campbell, Deputy Chief Toby Martin, Deputy Chief Chris Linkous, Battalion Chief Page 2 of 2 Charlie Rucker, Battalion Chief Ashley King, General Services Director Josh Campbell, Facilities Manager Doug Padgett Facilities Supervisor Kevin Rider, Building Maintenance Technician II Roger Rose, Building Maintenance Technician I Jim Blanton, Library Services Director Toni Cox, Assistant Director Allen Hayes, Parks, Recreation and Tourism Director Marcia Dougherty, Recreation Superintendent Eric Kohler, Parks Administrator Charlie Bisecker, Recreation Program Supervisor David Jordan, MEO I Amy Whittaker, Public Information Officer Gray Craig, Public Information Manager Jimmy Chapman, Assist Chief Page 1 of 1 ACTION NO. ITEM NO. C.3 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Recognition of Roanoke County employees recognized in the Roanoker magazine as the 40 under 40 young professionals SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize the following Roanoke County employees: Jessica Beemer, Chad Beheler, Alexander Jones, and Jacquelyn Persiani who have been recognized in the Roanoker magazine as the 40 under 40 young professionals. Page 1 of 3 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Resolution requesting the Commonwealth Transportation Board fund a Demonstration Project Assistance grant in fiscal years 2024 and 2025 for shuttle service to the National Park Service's McAfee Knob Trailhead Parking Lot, Catawba Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Virginia Department of Rail and Public Transportation (DRPT) requires a local match commitment from the Board of Supervisors in order to apply for a Demonstration Project Assistance grant. BACKGROUND: Shuttle service to the McAfee Knob trailhead parking lot from the Interstate 81 Exit 140 Park and Ride is again eligible as a New Service project for a DRPT Demonstration Project Assistance grant. The Demonstration Proje ct Assistance grant program exists to incentivize the implementation of new transit services and test innovative and non - traditional public transportation solutions by reducing the financial risks assumed at the local level. The proposed shuttle service meets the New Service goals by offering a creative approach in determining a new travel market for public transportation, as well as by improving the utilization and productivity of an existing public transportation service with a connection to the Smart Way and Virginia Breeze bus routes at the I-81 Exit 140 Park and Ride. The proposed expansion in 2024 is anticipated to provide a connection to Valley Metro service in the City of Salem. The net project cost is eligible for up to 80 percent (80%) reimbursem ent by grant funds and the applicant must provide up to 20 percent (20%) match from non -State or Federal Page 2 of 3 funds. The application is due by February 1 and, if awarded, funding is available on July 1, 2023. DRPT awarded a Demonstration Project Assistance Grant for the McAfee Knob Trailhead Shuttle in 2022. Service began on September 2, 2022, and was successful with 716 reservations and 488 passengers over 37 days of service between Labor Day weekend and Thanksgiving weekend. Shuttle service will resume on March 3, 2023, and will end on November 26, 2023. The Virginia Department of Transportation (VDOT) obtained funding in 2017 to design and construct a pedestrian bridge to carry the Appalachian National Scenic Trail (AT) over Route 311. Bridge construction is anticipated in early 2024 and will result in complete closure of the existing McAfee Knob Trailhead parking lot for approximately nine months. DISCUSSION: County staff have been collaborating with a variety of stakeholders to determine an expanded model for shuttle service in 2024 when the existing McAfee Knob Trailhead parking lot will be closed for construction. The resulting shuttle route is anticipated to include the following stops: · Current Stop: Interstate 81 Exit 140 Park and Ride · Current Stop: McAfee Knob Trailhead · New Stop: City of Salem’s Longwood Park with a nearby Valley Metro bus stop · New Stop: VDOT Orange Market Park and Ride · New Stop: Dragon’s Tooth Trailhead · Potential/Optional New Stop: City of Salem Farmers’ Market Shuttle service is proposed to follow the current shuttle model based upon McAfee Knob Trail hiker counts: · During construction in 2024: March 1 through December 1 with 1.5 vehicles · After construction in 2025: March 7 through June 29 with one vehicle · Fridays, Saturdays, Sundays and holiday Mondays · 12 hours per day, adjusting hours for daylight and Daylight Savings Time The shuttle fare will remain $5 per one-way trip, plus processing fees. FISCAL IMPACT: The net project cost is eligible for up to eighty percent (80%) reimbursement by grant funds and the applicant must provide up to twenty percent (20%) match from non -State Page 3 of 3 or Federal funds. The anticipated net project cost reimbursable by DRPT is estimated to be $78,232 in fiscal year 2024 and $162,489 in fiscal year 2025. The anticipated local match required is estimated to be $19,558 in fiscal year 2024 and $40,622 in fiscal year 2025. Required matching funds will be included in the County Administrator's budget proposal. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the resolution. Shuttle Service to the National Park Service's McAfee Knob Trailhead Parking Lot Proposed Budget January 17, 2023 Fiscal Year (July 1-June 30) Operating Days Estimated Operation Cost Anticipated Fare Collection (excludes service fee) Estimated Net Operation Cost State Match (up to 80%) Local Match (up to 20%) 2024 March-June 4 55 134,640$ 36,850$ 97,790$ 78,232$ 19,558$ 2025 1st Half July-November 5 67 164,016$ 44,890$ 119,126$ 95,301$ 23,825$ 2025 2nd Half March-June 4 55 89,760$ 5,775$ 83,985$ 67,188$ 16,797$ Totals 13 177 388,416$ 87,515$ $300,901 $240,721 $60,180 Operating Months Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 24, 2023 RESOLUTION REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD FUND A DEMONSTRATION PROJECT ASSISTANCE GRANT IN FISCAL YEARS 2024 AND 2025 FOR SHUTTLE SERVICE TO THE NATIONAL PARK SERVICE’S MCAFEE KNOB TRAILHEAD PARKING LOT IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, in accordance with the Virginia Department of Rail and Public Transportation (DRPT) Transit and Commuter Assistance Grant Application Manual, the Board of Supervisors must commit to providing local match funds as part of the Demonstration Project Assistance grant application and t his commitment may be established through a resolution; and WHEREAS, the proposed shuttle service to the National Park Service’s McAfee Knob Trailhead Parking Lot meets the goals of the Demonstration Project Assistance grant by offering a creative approach in determining a new travel market for public transportation, as well as by improving the utilization and productivity of an existing public transportation service with a connection to the Smart Way and Virginia Breeze bus routes at the I-81 Exit 140 Park and Ride; and WHEREAS, the proposed shuttle service is included as part of Recommendation 1.Z. in the Roanoke Valley Transit Vision Plan, which was approved by the Roanoke Valley Transportation Planning Organization on September 22, 2016; and WHEREAS, the proposed shuttle service was studied by the National Park Service in the February 2021 Appalachian National Scenic Trail, Triple Crown Area Transit Feasibility Study. Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Board of Supervisors requests that the Commonwealth Transportation Board provide funding for a DRPT Demonstration Project Assistance grant in fiscal years 2024 and 2025 for shuttle service to the National Park Service's McAfee Knob Trailhead Parking Lot in the Catawba Magisterial District. 2. That the Roanoke County Board of Supervisors hereby commits to provide up to twenty percent (20%) matching contribution for this project. 3. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator, or his designee, to execute project agreements for an approved Demonstration Project Assistance grant for fiscal years 2024 and 2025. Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Ordinance accepting and appropriating $250,000 to the fiscal year 2022-2023 Roanoke County Public Schools Capital Fund and re-allocating $65,000 from the Minor Capital Reserves for the Virginia Department of Education Security Equipment Grant SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $250,000 to the fiscal year 2022-2023 Roanoke County Public Schools Capital Fund and re-allocating $65,000 from the Minor Capital Reserves for the Virginia Department of Education Security Equipment Grant. BACKGROUND: The Virginia Department of Education has awarded Roanoke County Public Schools $250,000 from the 2022-2023 School Security Equipment Grant Program authorized by the 2013 General Assembly. DISCUSSION: These funds are approved for the purchase and installation of the school security equipment requested on the application for each school as shown on the attachment for Burlington Elementary, Herman L. Horn Elementary and Northside High School. School divisions must purchase the funded security equipment, which may include equipment for school buses, building modifications and fixtures such as security vestibules, within six months of the notification of the grant award or by March 1, 2023. Page 2 of 2 A local match of $62,500, which is 25% of the grant award, is required. An additional $2,500 is needed to meet the total estimated costs of the projects. The additional $65,000 will be allocated from Minor Capital Reserves. FISCAL IMPACT: The appropriation of the requested funds to Roanoke County Public Schools will increase their Capital Fund by $250,000. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and setting the second reading for February 14, 2023. Agenda Item Details Public Content Administrative Content Meeting Dec 15, 2022 - Roanoke County School Board Meeting Category 9. CONSENT AGENDA Subject 9.06 2022-2023 VDOE Security Equipment Grant Award Access Public Type Information The Virginia Department of Education has awarded Roanoke County Public Schools a total of $250,000 from the 2022-2023 School Security Equipment Grant Program authorized by the 2013 General Assembly. The grant award number assigned to this award is SEG22-080. These funds are approved for the purchase and installation of the school security equipment requested on the application for each school shown below: A local match of $62,500, which is 25% of the grant award is required. An additional $2,500 is needed to meet the total estimated costs of the projects. School divisions must purchase the funded security equipment, which may include equipment for school buses, building modifications and fixtures such as security vestibules, within six months of the notification of the grant award or by March 1, 2023. Grant funds will be provided on a reimbursement basis only. Once the reimbursement request is approved, a written certification will be sent to SNAP to make the reimbursement payment. SNAP will make the payment within 30 days of receipt of the certification. Staff recommends the acceptance of the VDOE Security Equipment Grants for a total project cost of $315,000, of which $250,000 will be receipted from VDOE and allocated from the Minor Capital Grant Reserves and $65,000 will be spent from local funds and will be appropriated from Minor Capital Reserves. Once approved, a request will be made of the Board of Supervisors to increase the Minor Capital Project Fund in the amount of $250,000 to accommodate this increase in grant funding. 124-22.pdf (189 KB)2022 Security Grant Official Award.pdf (11 KB)SEG Funding.png (7 KB) #124-22 1 Commonwealth of Virginia Virginia Department of Education Superintendent’s Memo #124-22 DATE: June 17, 2022 TO: Division Superintendents FROM: Jillian Balow, Superintendent of Public Instruction SUBJECT: 2022-2023 School Security Equipment Grants Program Application The Virginia Public School Authority closed on the issuance of $12.0 million in Notes (i.e., a five-year bond) to fund the School Security Equipment Grants program for the 2022-2023 school year on May 24, 2022. The 2022-2023 school year grants will be awarded on a competitive basis and school divisions are eligible to receive grant awards up to $250,000. In order to apply for these funds, grant applications must be submitted to the Virginia Department of Education (VDOE) by August 1, 2022. The grant application is accessed through the VDOE's Single Sign-On for Web-based Systems (SSWS) portal under the Security Equipment Grant Management (SEGM) application. The guidelines and the application process for this grant can be found on the Security Equipment Grants webpage. School divisions will be notified of the 2022-2023 grant awards as soon as they are determined. School divisions must purchase the funded security equipment, which may include equipment for school buses, building modifications and fixtures such as security vestibules, within six months of the notification of the grant award or by March 1, 2023. Grant funds will be provided on a reimbursement basis only. In order to support the installation of school security equipment during the summer months and to expedite the spend-down of these Notes funds, school divisions and regional programs may apply for grants to reimburse school security equipment expenditures beginning on or #124-22 Page 2 after May 24, 2022. Such projects must otherwise meet all existing program guidelines, application criteria, and only approved projects will be reimbursed. Eligibility Requirements School divisions are required to use these funds to purchase security equipment that will be used in school buildings or school buses and any related equipment installation costs in the eligible school buildings or buses. The grants cannot be used to pay for security equipment that is not included or described in the grant application or for extended equipment warranties or service contract agreements. The school building must be scheduled to remain open for at least five more years and there are no planned renovations/additions scheduled for the next five years that would cause the security equipment being requested to become obsolete. Local Match Requirement In order for a school division to receive a grant, a local match of 25 percent of the grant amount is required. The Superintendent of Public Instruction is authorized to reduce the local match for school divisions with a composite index of local ability-to-pay less than 0.2000, including any such school division participating in a regional vocational center, special education center, alternative education center, or academic year Governor's School. The Virginia School for the Deaf and the Blind is exempt from the match requirement. Reimbursement Process A reimbursement form contained in the SEGM application must be completed and submitted with documentation showing the school name, purchases made, and total cost of the qualifying equipment purchased for which reimbursement is being requested. The completed form must be submitted to the Virginia Department of Education, Office of Support Services, for approval. Awarded grant funds will be maintained and disbursed from accounts administered by the State Non-Arbitrage Program (SNAP) under the Virginia Public School Authority. #124-22 Page 3 Once the reimbursement request is approved, written certification will be sent to SNAP to make the reimbursement payment. SNAP will make the payment within 30 days of receipt of the certification. School divisions, including eligible regional programs, interested in submitting a 2022-2023 school security equipment grant application for these competitive grant funds must do so by August 1, 2022, by 5 p.m. For more information If you have questions, please contact Vijay Ramnarian, Director, Office of Support Services, at Vijay.Ramnarain@doe.virginia.gov or (804) 225-2035. JFL/VR/aam Roanoke County Public Schools School Security Equipment Grant Application 2022GrantYear: Grant ID:SEG22-080 Grant Status:Final DIVISION SUMMARY Schools Included in the Application Estimated Equipment Cost Included in Grant $90,000.00BurlingtonElementary Yes $90,000.00HermanL.Horn Elementary Yes $135,000.00NorthsideHigh Yes Original Grant Amount Awarded: $0.00AdditionalAmountAwarded: $250,000.00 (25%of the state amount) $62,500.00RequestedLocalMatchifallprojectsareapprovedandselected: $250,000.00RequestedGrantAmountifallprojectsareapprovedandselected: (If approved,state funds to be applied to the grant) (Total of all school equipment estimated costs) $315,000.00EstimatedTotalCostofAllProjects: Current Grant Amount Awarded: $62,500.00 $250,000.00 Current required local match: Total Reimbursed :0 *denotes School Received the allocation earlier 11/17/2022 05:25:16 PM Page 1 of 4 Roanoke,VA 24019 School Security Equipment Grant Application Burlington Elementary Grant Year:2022 Grant ID:SEG22-0806533PetersCreekRd Built In:1939 Included in Award:Yes Qualifying Questions Answers YesIsthereCurrentlySecurityvideoequipmentinstalledinthisschool,such as items listed in the instructions? NoDidapreviousschoolsecurityauditspecificallyidentifyorrecommendtheneedforthesecurity equipment being request through this grant? NoDoesthisschoolhaveanUninterruptedPowerSupply(UPS)power backup system dedicated to support the security equipment in place? Equipment Description StatusEstimatedCost QualifiedTechnologyequipmentandsoftwaretosupportsecuritysystems.$90,000.00 Post Grant Addendum Page 2 of 411/17/2022 05:25:16 PM Vinton,VA 24179 School Security Equipment Grant Application Herman L.Horn Elementary Grant Year:2022 Grant ID:SEG22-0801002RuddellRd Built In:1971 Included in Award:Yes Qualifying Questions Answers YesIsthereCurrentlySecurityvideoequipmentinstalledinthisschool,such as items listed in the instructions? NoDidapreviousschoolsecurityauditspecificallyidentifyorrecommendtheneedforthesecurity equipment being request through this grant? NoDoesthisschoolhaveanUninterruptedPowerSupply(UPS)power backup system dedicated to support the security equipment in place? Equipment Description StatusEstimatedCost QualifiedTechnologyequipmentandsoftwaretosupportsecuritysystems.$90,000.00 Post Grant Addendum Page 3 of 411/17/2022 05:25:16 PM Roanoke,VA 24019 School Security Equipment Grant Application Northside High Grant Year:2022 Grant ID:SEG22-0806758NorthsideHighSchoolRd Built In:1961 Included in Award:Yes Qualifying Questions Answers YesIsthereCurrentlySecurityvideoequipmentinstalledinthisschool,such as items listed in the instructions? NoDidapreviousschoolsecurityauditspecificallyidentifyorrecommendtheneedforthesecurity equipment being request through this grant? NoDoesthisschoolhaveanUninterruptedPowerSupply(UPS)power backup system dedicated to support the security equipment in place? Equipment Description StatusEstimatedCost QualifiedTechnologyequipmentandsoftwaretosupportsecuritysystems.$135,000.00 Post Grant Addendum Page 4 of 411/17/2022 05:25:16 PM Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 ORDINANCE ACCEPTING AND APPROPRIATING $250,000 TO THE FISCAL YEAR 2022-2023 ROANOKE COUNTY PUBLIC SCHOOLS CAPITAL FUND AND RE-ALLOCATING $65,000 FROM THE MINOR CAPITAL RESERVES FOR THE VIRGINIA DEPARTMENT OF EDUCATION SECURITY EQUIPMENT GRANT WHEREAS, the Virginia Department of Education has awarded Roanoke County Public Schools $250,000 from the 2022-2023 School Security Equipment Grant Program authorized by the 2013 General Assembly; and WHEREAS, these funds are approved for the purchase and installation of certain school security equipment as requested for Burlington Elementary, Herman L. Horn Elementary and Northside High School; and WHEREAS, school divisions must purchase the funded security equipment, which may include equipment for school buses, building modifications , and fixtures such as security vestibules, within six months of the notification of the grant award or by March 1, 2023; and WHEREAS, a local match of $62,500, which is 25% of the grant award, is required, and an additional $2,500 is needed to meet the total estimated costs of the projects. The additional $65,000 will be appropriated from Minor Capital Reserves; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 24, 2023, and the second reading was held on February 14, 2023. Page 2 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $250,000 is hereby accepted and appropriated to the Roanoke County Public Schools Capital Fund. 2. That the sum of $65,000 be re-allocated from the Minor Capital Reserves to the Roanoke County Public Schools Capital Fund. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Appointments to Committees, Commissions and Boa rds SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Roanoke County Board of Zoning Appeals: Robert Arthur’s five (5) year term representing the Windsor Hills Magisterial District expired June 30, 2022. 2. Roanoke County Economic Development Authority (EDA)(appointed by District): Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021 and he does not wish to be reappointed. 3. Roanoke County Library Board (appointed by District): The following District appointments remain open: Vinton Magisterial District Windsor Hills Magisterial District Page 2 of 2 4. Roanoke County Parks, Recreation and Tourism Advisory Commission (appointed by District): The following appointments remain open: Mike Roop’s three (3) year term representing the Vinton Magisterial District expired June 30, 2019. Rich Tomlinson's three (3) year term representing the Vinton Magisterial District expired June 30, 2021. Murray Cook's three (3) year term representing the Windsor Hills Magisterial District expired June 30, 2020. There is also one open Windsor Hills Magisterial District appointee. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 24, 2023, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes – September 28, 2022 2. Ordinance accepting and appropriating Federal Lands Access Program funds in the amount of $800,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Vinton Magisterial District (Second Reading) 3. Ordinance accepting and appropriating Transportation Alternatives Set-Aside Program Grant Funds from the Virginia Department of Transportation in the amount of $70,114 for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), Vinton Magisterial District (Second Reading) 4. Ordinance accepting funds in the amount of $118,326 from the Commonwealth of Virginia and appropriating such funds for the addition of six (6) full-time equivalents in the Salem/Roanoke County Department of Social Services for fiscal year 2022-2023 (Second Reading) 5. Ordinance accepting $350,000 from the Virginia Department of Environmental Quality and appropriating such funds, along with a $350,000 local match, for Phase 2 of the steam Restoration of Wolf Creek, Vinton Magisterial District (Second Reading) 6. Confirmation of appointment to the Court Community Correction Alcohol Safety Action Program (ASAP), Roanoke Regional Airport Commission; Virginia's First Regional Industrial Facility Authority Page 2 of 2 7. The petition of Cellco Partnership DBA Verizon Wireless to amend a proffer condition and to obtain a special use permit for a broadcasting tower approximately 124 feet in height on approximately 4.81 acres of land zoned C- 2C, High Intensity Commercial District with conditions located at 2918 Peters Creek Road, Catawba Magisterial District (First Reading and request for Public Hearing and Second Reading) 8. The petition of Engineering Concepts, Inc. to obtain a special use permit for a water tank (major utility service) approximately 42 feet in height located on approximately 1.82 acres of land zoned AG-3, Agricultural/Rural Preserve District, located in the 2600 block of Summit Ridge Road, Hollins Magisterial District (First Reading and request for Public Hearing and Second Reading) Page 1 of 3 ACTION NO. ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Ordinance accepting and appropriating Federal L ands Access Program funds in the amount of $800,000 from the Eastern Federal Lands Highway Division of the U.S. Department of Transportation Federal Highway Administration for the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park, Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate supplemental Federal Lands Access Program (FLAP) funds in the amount of $800,000 from the Eastern Federal Lands Highway Division (EFLHD) of the U.S. Department of Transportation Federal Highway Administration for extension of the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park. BACKGROUND: The FLAP was created by the Moving Ahead for Progress in the 21st Century Act (MAP- 21), continued in the Fixing America's Surface Transportation (FAST) Act of 2015 and the Bipartisan Infrastructure Law (BIL) of 2022 to improve state and local transportation facilities that provide access to and through federal lands. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and Page 2 of 3 keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The Roanoke River Greenway is currently and will continue to be designed as a ten - foot-wide paved path meeting the Americans with Disabilities Act (ADA) standards. The 100 percent approved design plans for this project include an approximately 1.8 mile section of the greenway from the 3400 block of Highland Road near the intersection with Rutrough Road, through property owned by the Roanoke Valley Resource Authority (RVRA), connecting to a Federal overlook, passing underneath the Roanoke River Parkway, crossing properties owned by the National Park Service and ending at Explore Park. A trailhead parking lot is proposed to be constructed at 3404 Rutrough Road with access on Rutrough Road. The timeline for this project is as follows: · April 2015: Roanoke County submitted a FLAP application requesting funding to construct a segment of the Roanoke River Greenway between the Blue Ridge Parkway and Explore Park; · July 2016: The EFLHD awarded Roanoke County $1,733,750 (inclusive of local match); · February 28, 2017: The Board of Supervisors accepted and appropriated funding for the project; · June 6, 2017: FLAP Project Memorandum of Agreement was executed between VDOT, EFLHD and Roanoke County; · January 2018: The Preliminary Engineering phase began; · February 26, 2020: The RVRA Board of Directors approved the donation of temporary and permanent easements for the greenway; · September 2020: Roanoke County conducted public outreach to property owners in the vicinity of the project to share the Categorical Exclusion, 90 percent pl ans, maps and other project materials; · October 1, 2020: The Virginia Recreational Facilities Authority (VRFA) Board of Directors approved the donation of temporary and permanent easements needed in Explore Park; · February 9, 2021: The Roanoke County Board of Supervisors accepted the donated easements from the RVRA and VRFA; · May 2, 2022: Roanoke County requested supplemental FLAP funding due to an updated project estimate identifying the need for additional construction funding; · October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; and · November 17, 2022: The Virginia Department of Transportation (VDOT) certified all right-of-way obtained by Roanoke County. Page 3 of 3 DISCUSSION: The EFLHD of the U.S. Department of Transportation Federal Highway Administration awarded Roanoke County supplemental funding in the amount of $1,000,000 (inclusive of local matching funds) from the FLAP in November 2022. VDOT has provided an updated Appendix A agreement which reflects this supplemental funding. Once the Board of Supervisors accepts and appropriates the additional funding, the Appendix A can be executed with VDOT. Project design is concluding and construction advertisement is anticipated by May 29, 2023. Staff plan to advertise and construct this greenway segment with the adjacent greenway segment to the north along Highland Road that crosses under the Blue Ridge Parkway. There have been no changes since the first reading held on January 10, 2023. FISCAL IMPACT: The Federal share of the funding is eighty percent (80%) or $800,000. A local match of twenty percent (20%) or $200,000 is included in the proposed fiscal year 2024 Capital Improvement Program. Previous FLAP funding in the amount of $1,733,750 was accepted and appropriated by the Board of Supervisors on February 28, 2017. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept and appropriate the supplemental FLAP funding award and approve the ordinance in the amount of $800,000 from the EFLHD. 22001 Loudoun County Parkway Building E2, Suite 200 Ashburn, VA 20147 Eastern Federal Lands Highway Division Mr. Doug Blount, Assistant County Administrator Roanoke County Administration P.O. Box 29880 5204 Bernard Drive Roanoke, VA 24018 dblount@roanokecountyva.gov Subject: Administrative Update to VA FLAP RRG TRL(1) Project Memorandum of Agreement (MOA) – Budget, Schedule, and Funding Dear Mr. Blount: The Virginia Programming Decisions Committee (PDC) has reviewed and approved your request for the increased Federal Lands Access Program funding for $800,000.00 for the subject project. The table below reflects the update to the project. The update supersedes the corresponding tables in the MOA executed on June 6, 2017. F.PROJECT BUDGET Item Estimate ($) Comments EFLHD PROJECT MANAGEMENT $27,000.00 PRELIMINARY ENGINEERING $95,500.00 RIGHT-OF-WAY $54,500.00 CONSTRUCTION ENGINEERING $100,000.00 CONSTRUCTION $2,456,750.00 Construction phase increased by $1,000,000.00 TOTAL PROJECT COST $2,733,750.00 In Reply Refer to: HFPP-15 2 H.ROLES AND RESPONSIBILITIES–SCHEDULE Responsible Lead Product/Service/Role Schedule Start-Finish Roanoke County NEPA Document COMPLETE VDOT NEPA - 10/28/2019 NPS/BRP NEPA - 1/20/2021 Roanoke Count Final Desi n 12/15/2022 - 3/31/2023 Roanoke County Right of Way COMPLETE RVRA and VRFA Donated Easements- 4/26/21 NPS/BRP General Agreement - 10/13/2022 (Federal RW Phase Not Required) Roanoke Count Advertisement 5/29/2023 - 6/30/2023 Roanoke County Construction En ineerin 7/01/23 - 7/01/24 Roanoke Count Construction 7/01/23 - 7/01/24 Roanoke Count Contract Closeout 7/02/24-11/02/24 J.FUNDING If you have any questions, please contact me at jacinda.russell@dot.gov or 571-434-1543. Sincerely yours, Jacinda Russell Access Program Manager cc: Lindsay Webb, Parks Planning and Development Manager Roanoke County Parks, Recreation and Tourism lwebb@roanokecountyva.gov Megan Cronise, Assistant Director of Planning Roanoke County Planning mcronise@roanokecountyva.gov Fund Source Amount Comments Federal Lands Access Program Fundin $2,187,000.00 EFL PM Included. Increase of $800,000.00 Roanoke County, VA Local Cash Match $ 546,750.00 Increase of $200,000.00 TOTAL $2,733,750.00 Project increase of $1,000,000.00 JACINDA RUSSELL Digitally signed by JACINDA RUSSELL Date: 2022.11.23 10:13:07 -05'00' Revised: February 1, 2019 Date:12/12/2022 UPC: CFDA #20.224 Locality: From: To: ● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual ● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $2,187,000 This attachment is certified and made an official attachment to this document by the parties to this agreement. Program and Project Specific Funding Requirements Total PE FLAP Construction $209,790 Appendix A Revision 1 Locality UEI #: GX4HPU2KPHE3 Jessie Nester 540-613-4115 Jessie.Nester@vdot.virginia.govDepartment Project Coordinator Contact Info: Work Description: 110155 5204 Bernard Dr., Roanoke, VA 24018 Roanoke River Greenway - Blue Ridge Pkwy to Explore Park. Continuation of Roanoke River Greenway bicycle / pedestrian trail ConstructionRight of Way and Utilities Total Estimated Cost $60,000 Project Estimates $2,503,960 $2,673,750 Project Cost and Reimbursement $0 $0 $169,790 Project Narrative $41,958$209,790 Local Share Amount(Choose from drop down box) Estimated Total Project Costs Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) $20,000 $2,523,960$0 $40,000 $209,790 $2,733,750 Preliminary Engineering Maximum (Estimated Cost - Local Share) Preliminary Engineering Phase Estimated Project Costs 20% Local % Participation for Funds Type $0 $0 FLAP $167,832 $127,832$167,832$41,958 Aggregate Allocations $2,019,168 $2,127,000 Local Match Total Estimated Cost Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $504,792 $546,750 Project Financing maintenance unless otherwise agreed to by the DEPARTMENT. $2,187,000 $2,127,000 $1,999,168Total CN $2,523,960 $2,187,000 $2,733,750 $2,733,750 $2,187,000 Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JANUARY 24, 2023 ORDINANCE ACCEPTING AND APPROPRIATING FEDERAL LANDS ACCESS PROGRAM FUNDS IN THE AMOUNT OF $800,000 FROM THE EASTERN FEDERAL LANDS HIGHWAY DIVISION OF THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION FOR THE ROANOKE RIVER GREENWAY FROM THE BLUE RIDGE PARKWAY TO EXPLORE PARK, VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County desires to construct segments of the Roanoke River Greenway between Montgomery County and Franklin County to complete the backbone of the Roanoke Valley greenway system; and WHEREAS, in April 2015, Roanoke County, in coordination with the Roanoke Valley Greenway Commission, the Roanoke Valley Resource Authority and the National Park Service, submitted a request to the Eastern Federal Lands Highway Division (EFLHD) of the U.S. Department of Transportation Federal Highway Administration for Federal Lands Access Program (FLAP) funds for the Eastern Section of the Roanoke River Greenway proposed between the Blue Ridge Parkway and Explore Park; and WHEREAS, funding was awarded in July 2016 and the Board of Supervisors accepted and appropriated this funding on February 28, 2017; WHEREAS, a funding deficit was identified and a supplemental funding request was made to EFLHD in May 2022; and WHEREAS, supplemental funding was awarded in November 2022; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 2 of 3 WHEREAS, the first reading of this ordinance was held on January 10, 2023, and the second reading of this ordinance was held on January 24, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the sum of $800,000 is hereby accepted from the FLAP Program and appropriated to the Grant Fund for the Department of Parks, Recreation and Tourism for Fiscal Years 2023-2024; and 2. Roanoke County hereby commits to provide a twenty percent (20%) matching contribution for this project in the amount of $200,000, which may be in the form of cash, private contributions, donations of goods and services, and land value; and 3. The funds are to be allocated to the Roanoke River Greenway from the Blue Ridge Parkway to Explore Park for final engineering, environmental permitting, right-of-way acquisition and construction; and 4. That appropriations designated for the Roanoke River Greenway Project will not lapse at the end of the fiscal year, but shall remain appropriated until the completion of the project. FLAP funds are subject to deallocation if not expended within four years of allocation; and 5. That Roanoke County will be responsible for maintenance and operating costs of any improvement / facility constructed with Federal Lands Access Program (FLAP) funds unless other arrangements have been made with the Department; and Page 3 of 3 6. That Roanoke County hereby agrees to continue fulfilling the project administration agreement with the Virginia Department of Transportation to provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition and construction of a federally funded transportation project; and 7. That if Roanoke County subsequently elects to cancel this project Roanoke County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Roanoke County also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. 8. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 9. That this ordinance shall take effect from and after the date of adoption. Western Virginia Water AuthorityWater Pollution Control Plant Highland Road Rutrough Road RutroughPoint RoanokeRiverPkwy Blue RidgePkwy Hardy Road IA IA IA Æü Æü RoanokeRiver BackCreek BedfordCounty City of Roanoke RoanokeCounty Town of Vinton Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community, Roanoke County, Va 2022 East Roanoke River Greenway Overview Map ´0 0.25 0.5 0.75 10.125 MilesJanuary 2023 UPC 113356, Construction 2023 UPC 110155, Construction 2023 UPC 113567, Construction 2023-2024 2018 UPC 91191 Alignment Roanoke River Greenway Waterbodies Jurisdiction Boundary National Park Service Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application) Land Ownership Easement Virginia Recreational Facilities Authority (Explore Park) Existing Features 2022 East Roanoke River Greenway GapRealignment East Roanoke River Greenway Segments IA Parking Proposed Features Æü Trailhead Parking Streets UPC 91191, Under Construction Page 1 of 4 ACTION NO. ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Ordinance accepting and appropriating Transportation Alternatives Set-Aside Program Grant Funds from the Virginia Department of Transportation in the amount of $70,114 for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618), Vinton Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and appropriate Transportation Alternatives (TA) Set -Aside Program funds from the Virginia Department of Transportation (VDOT) in the amount of $70,114 for the East Roanoke River Greenway crossing of the Blue Ridge Parkway along Highland Road (State Route 618). BACKGROUND: The TA Set-Aside Program provides eighty percent (80%) Federal funding with a required twenty percent (20%) percent local match for improvements to non-motorized transportation that enhance the public’s traveling experience, revitalize communities and improve the quality of life. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in the 1995, 2007 and 2018 Roanoke Valley Greenway Plans, all adopted by the Roanoke County Board of Supervisors. The Roanoke County 2016 Community Strategic Plan also identifies greenways as a high priority strategic initiative for supporting a multi-modal transportation network and keeping Roanoke County healthy, clean, and beautiful. The 2022 County of Roanoke Page 2 of 4 Strategic Planning document supports continuing construction of the Roanoke River Greenway in the Outdoor Recreation Strategic Target Outcome Area. The proposed greenway will provide an accessible, 0.30 -mile-long, 8 to 10-foot-wide, paved shared use path along the north side of Highland Road (Route 618). The greenway will cross underneath the Blue Ridge Parkway through an existing overpass. The western terminus of the project will connect to a trailhead currently under construction (VDOT UPC 91191) at 3204 Highland Road that is owned by the Virginia Recreational Facilities Authority (VRFA) and leased by Roanoke County for Explore Park. The eastern terminus of the project will connect to a proposed trailhead (UPC 110155) at 3404 Highland Road that is owned by the Roanoke Valle y Resource Authority (RVRA). The proposed on-road alignment is supported in the Roanoke Valley/Blue Ridge Parkway Trail Plan approved in 2015 with a Finding of No Significant Impact in the Environmental Assessment. The timeline for this project is as f ollows: · 2012-2017: Conceptual planning and preliminary engineering efforts took place, funded by Roanoke County Parks, Recreation and Tourism; · November 1, 2017: Roanoke County requested TA Set -Aside Program funding for construction of the Roanoke River Greenway, Parkway Crossing project; · June 20, 2018: Commonwealth Transportation Board (CTB) approved the Six -Year Improvement Program which included TA Set-Aside funding for this project; · May 28, 2019: Board of Supervisors adopted the Roanoke County F iscal Year 2020- 2029 Capital Improvement Program which included TA Set-Aside Grant funding; · July 18, 2019: Roanoke County executed a Project Administration Agreement and an Appendix A with VDOT; · October 1, 2019: Roanoke County requested additional TA Set-Aside Program funding for construction due to a funding deficit identified by the 30 percent design plan cost estimate; · February 12, 2020: VRFA Board of Directors approved the donation of temporary and permanent easements needed on VRFA property; · October 20, 2020: CTB approved the Six-Year Improvement Program which included additional TA Set-Aside funding; · February 9, 2021: RVRA Board of Directors approved the donation of temporary and perpetual easements for the greenway; · May 11, 2021: Board of Supervisors accepted and appropriated the additional TA Set-Aside funding; · May 29, 2021: Roanoke County executed a revised Appendix A with VDOT; · April 15, 2022: Roanoke County requested a portion of identified TA Set -Aside surplus funds available to the Roanoke Valley Transportation Planning Organization Page 3 of 4 (RVTPO) to satisfy a funding deficit identified by an updated construction estimate; · June 23, 2022: RVTPO awarded the additional TA Set -Aside funding for the project for fiscal years 2023 and 2024; · September 29, 2022: Roanoke County received environmental certification from VDOT; · October 13, 2022: A General Agreement was executed between the National Park Service Blue Ridge Parkway and the County of Roanoke, Virginia, concerning the Roanoke River Greenway; and · October 18, 2022: Roanoke County requested a one-year extension of the original TA Set-Aside funding to September 30, 2023; and · November 17, 2022: VDOT certified all right-of-way obtained by Roanoke County. DISCUSSION: Following additional TA Set-Aside funding awarded by the RVTPO and VDOT’s receipt of the request to extend the original TA Set -Aside funding by one year, VDOT issued a second revised Appendix A. Once the Board of Supervisors accepts and appropriates the additional funding, the Appendix A can be executed with VDOT. Project design is concluding and construction advertisement is anticipated by June 30, 2023. Staff plan to advertise and construct this greenway segment with the adjacent greenway segment to the south between the Blue Ridge Parkway and Explore Park. There have been no changes since the first reading held on January 10, 2023. FISCAL IMPACT: The TA Program provides eighty percent (80%) funding or $70,114. The required twenty percent (20%) local match totals $17,529 and is available in the VDOT Revenue Sharing Project account. The Board of Supervisors have accepted and appropriated two other rounds of funding for this project in fiscal years 2020 and 2021 ($458,258 including the match), and in fiscal years 2021 and 2022 ($250,000 including the match). The TA Set-Aside funds on the project total $636,720. The Local Match funds on the project total $159,181. Additional local funds on the project reflect the difference between the most recent construction estimate and the available funding for the project. Depending upon construction bids received, this funding may or may not be needed for the project. Aggregate allocations on the project total $825,900. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept and appropriate the additional Page 4 of 4 $70,114 TA Set-Aside Program funding from VDOT. Western Virginia Water AuthorityWater Pollution Control Plant Highland Road Rutrough Road RutroughPoint RoanokeRiverPkwy Blue RidgePkwy Hardy Road IA IA IA Æü Æü RoanokeRiver BackCreek BedfordCounty City of Roanoke RoanokeCounty Town of Vinton Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community, Roanoke County, Va 2022 East Roanoke River Greenway Overview Map ´0 0.25 0.5 0.75 10.125 MilesJanuary 2023 UPC 113356, Construction 2023 UPC 110155, Construction 2023 UPC 113567, Construction 2023-2024 2018 UPC 91191 Alignment Roanoke River Greenway Waterbodies Jurisdiction Boundary National Park Service Western Virginia Water Authority U.S. Department of the Interior Roanoke Valley Resource Authority East Roanoke River Greenway Gap, Phase 2 (SMART SCALE Application) Land Ownership Easement Virginia Recreational Facilities Authority (Explore Park) Existing Features 2022 East Roanoke River Greenway GapRealignment East Roanoke River Greenway Segments IA Parking Proposed Features Æü Trailhead Parking Streets UPC 91191, Under Construction Date:11/15/2022 UPC: CFDA # 20.205 Locality: From: To: ● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual ● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of $636,720 This attachment is certified and made an official attachment to this document by the parties to this agreement. ● This Appendix A supersedes all previous versions signed by VDOT and the LOCALITY. $636,720 $612,720 $600,720 $0 Total CN $795,900 $29,999$636,720 $825,900 $825,900 $636,720 Aggregate AllocationsLocal Funds Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) $0 $0 $612,720 $612,720 $0 Local Match Total Estimated Cost Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $183,180 $189,180 Project Financing $159,181 Total RW $0 $0 $0 $30,000100% $0 Local Funds $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $612,72020% $153,180 $12,000 $0 $0$0 $0 $24,000 $0 $0$0 $0 $0 $0 $6,000 $0 $0 $0 Transportation Alternatives $0 $24,000 $0 $0 $0 $0 $0 20% Local % Participation for Funds Type $0 $0 $6,000$30,000 Local Share AmountFunds type (Choose from drop down box) Preliminary Engineering 0% $0 $0 $0 $0 Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) $12,000 Estimated Locality Project Expenses $795,900$0 $12,000 $30,000 $825,900 Maximum Reimbursement (Estimated Cost - Local Share) Phase Estimated Project Costs ConstructionRight of Way and Utilities Total Estimated Cost $24,000 Project Estimates $783,900 $801,900 Project Cost and Reimbursement Estimated VDOT Project Expenses $0 $0 $18,000 Preliminary Engineering Estimated Total Project Costs Appendix A-Revision 2 Locality UEI #: GX4HPU2KPHE3 Department Project Coordinator Contact Info: 3204 Highland Rd Project Location ZIP+4: 24014-6331 Work Description: 113356Project Number: EN18-080-932 Roanoke County Locality Address (incl ZIP+4): 5204 Bernard Dr., Roanoke, VA 24018-0798 Roanoke River Greenway-Parkway Crossing, this project is construction of 0.30 miles of Roanoke River Greenway underneath the Blue Ridge Parkway, connecting bicyclists and pedestrians safely to other funded sections of the Greenway. Lindsay Webb, 540-777-6328, lwebb@roanokecountyva.gov Jessie Nester, 540-613-4115, Jessie.Nester@vdot.virginia.gov Project Narrative Locality Project Manager Contact info: 3404 Rutrough Rd Right of Way & Utilities $0 $30,000Total PE Transportation Alternatives $765,900.50 Transportation Alternatives $29,999.50 Construction Typed or printed name of person signing Program and Project Specific Funding Requirements ● Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. ● All local funds included on this appendix have been formally committed by the local government’s board or council resolution subject to appropriation. ● Any ineligible items identified throughout Project development will not be reimbursable. Typed or printed name of person signing and Transportation Alternatives Program Guide. DateAuthorized VDOT Official DateAuthorized Locality Official ● Eligible VDOT Project expenses will be recovered as follows: 80% will be deducted from the federal allocation and 20% will be deducted from reimbursement requests. ● For Transportation Alternatives (TA) Projects, the LOCALITY shall maintain the Project or have it maintained in a manner satisfactory to the DEPARTMENT for its useful life and make ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Failure to do so, or the sale of a TA funded improvement prior to the expectations as identified in the TA Guide, may require repayment of federal funds. ● In accordance with CTB policy, the Project must be under construction by 09/30/2023 or the federal Transportation Alternatives (TA) funding may be subject to de-allocation. Revised: February 1, 2019 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 24, 2023 ORDINANCE ACCEPTING AND APPROPRIATING TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM GRANT FUNDS IN THE AMOUNT OF $70,114 FOR THE EAST ROANOKE RIVER GREENWAY CROSSING OF THE BLUE RIDGE PARKWAY ALONG HIGHLAND ROAD (STATE ROUTE 618), VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County desires to construct segments of the Roanoke River Greenway between Montgomery County and Franklin County complete the backbone of the Roanoke Valley greenway system; and WHEREAS, Roanoke County submitted grant applications for Transportation Alternatives (TA) Set-Aside Program funding to construct the East Roanoke River Greenway Crossing of the Blue Ridge Parkway in 2017 and in 2019; and WHEREAS, Roanoke County was awarded TA Set-Aside Program funding in 2018 and 2020; and WHEREAS, the Board of Supervisors accepted and appropriated the awarded TA Set-Aside Program funding on May 28, 2019, and on May 11, 2021; and WHEREAS, in 2022, the Roanoke Valley Transportation Planning Organization awarded Roanoke County additional Transportation Alternatives Set -Aside Program funding for fiscal year 2023 and fiscal year 2024; and WHEREAS, Roanoke County received $70,114 in Transportation Alternatives Set- Aside Program grant funding through the Virginia Department of Transportation (VDOT), which provides eighty percent (80%) funding; and Page 2 of 2 WHEREAS, Roanoke County agrees to provide $17,529 as a twenty percent (20%) local match from the VDOT Revenue Sharing Program CIP account; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 10, 2023, and the second reading was held on January 24, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia , as follows: 1. That the sum of $70,114 is accepted from the TA Set-Aside Program and appropriated to the Grant Fund for the Department of Parks, Recreation and Tourism for the purpose of the East Roanoke River Greenway Crossing of the Blue Ridge Parkway. 2. The sum of $17,529 shall be allocated, as a local match, to the Grant Fund. 3. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, Deputy County Administrator or Assistant County Administrator to execute project agreements. 4. That this ordinance shall take effect upon its adoption. Page 1 of 2 ACTION NO. ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Ordinance accepting funds in the amount of $118,326 from the Commonwealth of Virginia and appropriating such funds for the addition of six (6) full-time equivalents in the Salem/Roanoke County Department of Social Services for fiscal year 2022-2023 SUBMITTED BY: Steve Elliott Budget Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: First reading of an ordinance to appropriate funds in the amount of $118,326 from the Commonwealth of Virginia for the addition of six full -time equivalents (FTE) in the Salem/Roanoke County Department of Social Services. BACKGROUND: A work session was held with the Board of Supervisors at the December 13, 2022 board meeting to discuss the staffing needs for the Salem/ Roanoke County Department of Social Services. The work session discussed the need for additional staff due to the rapidly increasing workload of the department. DISCUSSION: The attached PowerPoint was shared at the work session and outlined the need for six additional FTEs in the current fiscal year as shown on slide 16. Another additional six FTEs will be requested through the upcoming fiscal year 2023 - 2024 budget process as outlined on slide 18. The Social Services department is anticipating a hire date of March 1, 2023 for these Page 2 of 2 FTEs. Based on this hire date, the an ticipated total cost of the positions for the current fiscal year is $139,207. Of this amount it is anticipated the County will receive $118,326 from the Commonwealth of Virginia. The remaining $20,881 will be paid out of the budgeted operating funds already allocated to the Social Services department in the current year from operational savings. There have been no changes since the first reading held on January 10, 2023. FISCAL IMPACT: The proposed budget amendment will increase the General Government r evenues budget by $118,326 and increase the General Government expenditures budget by $118,326. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance. Social Services Request for Additional State Supported Staff Board of Supervisors Work Session December 13, 2022 Background •Roanoke County Department of Social Services serves Roanoke County, Town of Vinton and the City of Salem •Need for additional staff due to rapidly increasing workload: •Program caseloads have increased significantly •Fewer foster homes and less ability for placements •Residential facilities accepting fewer placements •Reduction in providers for various services 2 General Government Financials 3 Social Services General Government Financials FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 City of Salem $813,572 $802,324 $855,179 $977,318 $1,051,746 Commonwealth 3,836,112 3,639,853 3,750,554 3,687,597 3,675,570 Federal 4,570,615 5,642,459 5,803,118 6,059,233 6,011,110 Roanoke County 2,151,307 1,598,997 2,633,062 2,428,053 2,785,589 Other Funding 19,108 35,818 49,381 137,029 65,168 Total $11,390,714 $11,719,451 $13,091,294 $13,289,230 $13,589,183 •City of Salem is billed based on actual utilization •Reimbursements from Commonwealth and Federal governments for administrative costs are generally 85% Workload: Children Served in Foster Care 4 89 105 161 150 174 0 50 100 150 200 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Children Served in Foster Care FY 2018 through FY 2022 95.5% Increase Workload: Child Protective Services Reports 5 1,544 1,486 1,467 1,275 1,640 0 500 1,000 1,500 2,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Child Protective Services Reports FY 2018 through FY 2022 6.2% Increase Workload: Energy Assistance 6 1,667 1,620 1,660 1,759 2,021 0 500 1,000 1,500 2,000 2,500 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Energy Assistance FY 2018 through FY 2022 21.2% Increase Workload: Adult Protective Services Reports 7 612 671 713 790 976 0 200 400 600 800 1,000 1,200 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Valid Adult Protective Services Reports FY 2018 through FY 2022 59.5% Increase Workload: Guardianship Cases 8 359 370 364 432 464 0 200 400 600 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Guardianship Cases FY 2018 through FY 2022 29.2% Increase Workload: Service Intake Calls 9 2,758 3,049 3,405 3,208 4,019 0 1,000 2,000 3,000 4,000 5,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Service Intake Calls FY 2018 through FY 2022 45.7% Increase Workload: Child Care Cases 10 2,219 2,128 2,659 2,336 3,236 0 1,000 2,000 3,000 4,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Child Care Cases FY 2018 through FY 2022 45.8% Increase Workload: Medicaid Cases 11 7,198 8,632 10,363 11,974 13,394 0 5,000 10,000 15,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Medicaid Cases FY 2018 through FY 2022 86.1% Increase Workload: SNAP Cases 12 2,995 2,876 3,280 3,417 4,319 0 1,000 2,000 3,000 4,000 5,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 SNAP Cases FY 2018 through FY 2022 44.2% Increase Roanoke County Social Services Staffing 13 Social Services Full Time Equivalent (FTE) Positions FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 General Government 105 105 107 110 110 CSA 3 3 3 3 3 Total DSS 108 108 110 113 113 Summary •95.5% increase in children served in foster care •6.2% increase in child protective service reports •21.2% increase in energy assistance •59.5% increase in valid adult protective service reports •29.2% increase in guardianship cases •45.7% increase in service intake calls 14 Summary (continued) •45.8% increase in child care cases •86.1% increase in Medicaid cases •44.2% increase in SNAP cases •Over last 5 years staffing has increased 4.6% while workload has increased dramatically •The increase in workload has attributed to employee stress, difficulty with attraction and retention, a high level of turn over and employee burnout 15 Requested Social Services Staffing in Current Fiscal Year 16 Proposed Social Services Staffing Changes in Current Fiscal Year Position FTEs Net Annual County Cost Senior Family Services Specialist 3 $32,823 Family Services Specialist 2 $19,583 Family Assessment and Planning Team (FAPT) Coordinator 1 $10,238 Total 6 $62,644 •Anticipated costs in current year is $20,881 (assumes hire date of March 1) Proposed Social Services Staffing to be Included in FY 2024 Budget 17 Proposed Social Services Staffing Changes to be Included in FY 2024 Budget Position FTEs Net Annual County Cost Senior Family Services Specialist 2 $21,883 Senior Benefit Program Specialist 4 $35,492 Foster Care Supervisor 1 $97,513 Total 7 $154,888 Revised Proposed Social Services Staffing to be Included in FY 2024 Budget 18 Proposed Social Services Staffing Changes to be Included in FY 2024 Budget Position FTEs Net Annual County Cost Senior Family Services Specialist 2 $21,883 Senior Benefit Program Specialist 4 $35,492 Foster Care Supervisor 1 $97,513 Total 7 6 $154,888 57,375 Updated Position Count with Proposed Social Services Staffing 19 Social Services Full Time Equivalent (FTE) Positions FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY2024 General Government 105 105 107 110 116 1232 CSA 3 3 3 3 3 3 Total DSS 108 108 110 113 119 1265 •Fiscal year 2023-add 6 positions •Fiscal year 2024-include request to add 76 positions in budget proposal Comparison to Other Localities Source: Local DSS Profile Reports for State Fiscal Year 2021 *Roanoke County population includes City of Salem 20 Agency # of Employees Population (2021)Poverty Rate # individuals receiving benefits in locality # of kids in Foster Care # of CPS Referrals # of APS Reports Roanoke County*109 119,849 7%23,205 112 1,751 799 Suffolk 105 93,913 9%25,373 40 1,174 344 Lynchburg 144 81,561 15%27,222 176 1,464 552 Bedford 120 79,811 7%17,052 73 1,286 524 Henry/Martinsville 102 62,664 15%29,445 83 1,416 400 Charlottesville 107 46,950 16%10,696 68 666 322 Danville 104 39,869 22%23,873 38 33 670 Roanoke City 207 99,058 16%45,521 211 3,183 880 Next Steps •Upon Board Consensus, hold first and second readings of budget appropriation ordinances for additional staff in Social Services at January 2023 meeting •Include additional positions in County Administrator’s Proposed FY 2024 Operating Budget 21 Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $118,326 FROM THE COMMONWEALTH OF VIRGINIA, AND APPROPRIATING SUCH FUNDS FOR THE ADDITON OF SIX (6) FULL-TIME EQUIVALENTS IN THE SALEM/ ROANOKE COUNTY DEPARTMENT OF SOCIAL SERVICES FOR FISCAL YEAR 2022-2023 WHEREAS, a work session was held with the Board of Supervisors at the Board’s December 13, 2022, meeting to discuss the staffing needs for the Salem/ Roanoke County Department of Social Services (DSS); during the work session, the Board reviewed the need for additional DSS staff due to the rapidly increasing workload of the department; and WHEREAS it is proposed that six additional full-time equivalents (FTEs) be hired during March 2023, and that the positions will again be requested and funded through the upcoming fiscal year 2023-2024 budget process; and WHEREAS, the cost of these positions for the current fiscal year is $139,207. Of this amount, the County will receive $118,326 from the Commonwealth of Virginia; the remaining $20,881 will be paid out of the budgeted operating funds already allocated to DSS in the current year from operational savings. WHEREAS, the first reading of this ordinance was held on January 10, 2023, and the second reading was held on January 24, 2023. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that funds in the amount of $118,326 from the Commonwealth of Virginia are hereby accepted and appropriated to the general fund for allocation to the Salem/Roanoke County Department of Social Services. Page 1 of 2 ACTION NO. ITEM NO. G.5 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Ordinance accepting $350,000 from the Virginia Department of Environmental Quality and appropriating such funds, along with a $350,000 local match, for Phase 2 of the steam Restoration of Wolf Creek, Vinton Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept a SLAF grant in the amount of $700,000 from DEQ and allocate $700,000 for the Stream Restoration of Wolf Creek, Phase 2 BACKGROUND: The Roanoke River is impaired by excessive sediment. R oanoke County has an obligation under its Municipal Separate Storm Sewer System (MS4) Permit to reduce discharges of sediment to the Roanoke River in order to meet its Waste Load Allocation. We have previously made stream improvements on Wolf Creek in Goode Park. In order to continue to make improvements to Wolf Creek, staff applied for a stormwater local assistance fund (SLAF) grant from the Virginia State Department of Environmental Quality (DEQ) to construct another stream restoration project on Wolf Creek between Spring Grove Drive and Tulip Lane. DISCUSSION: Phase 2 of the Wolf Creek Stream Restoration project was selected by DEQ for a grant in the amount of $350,000 with a local match of $350,000 for a total grant of $700,000. This project will lower sediment discharge to the Roanoke River and will mitigate the Page 2 of 2 severe stream bank erosion that is causing damage to the park and adjacent Wolf Creek Greenway. There have been no changes since the first reading held on January 10, 2023. FISCAL IMPACT: The estimated project cost is $700,000, excluding staff time for administration. The SLAF grant in the amount of $350,000 requires a fifty percent (50%) local match. The National Pollutant Discharge Elimination System (NPDES)- Municipal Separate Storm Sewer System (MS4-best management practice (BMP) Construction program funds, which are appropriated as a part of the Capital Improvement Program, will be used for the required fifty percent (50%) local match in the amount of $350,000. STAFF RECOMMENDATION: Staff recommends accepting the grant from the DEQ and using the NPDES -MS4 BMP Construction program funds for the required local match for the Stream Restoration of Wolf Creek, Phase 2 and approving the attached ordinance. Commonwealth of Virginia VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY 11 I l E . Main Street, Suite 1400, Richmond, Virginia 23219 P.O. Box 1105 , Richmond, Virginia 23218 (800) 592-5482 FAX (804) 698-4178 Ann F. Jennings Secretary of Natural and Historic Resources David Henderson County of Roanoke dhenderson@roanokecountyva.gov www.deq.virginia.gov December 22, 2021 Re : Stormwater Local Assistance Fund (SLAF) County of Roanoke Dear David: David K. Paylor Director (804) 698-4000 I am pleased to inform you that I have authorized SLAF matching grant funds for your community for the project(s) and amounts shown below . This authorization is contingent upon compliance with all program requirements . Actual grant award will not occur until after your receipt of construction bids and DEQ ' s approval of a final project budget based on those bids . If program requirements have not been met and a grant agreement has not been execuied by 613012024, the funds authorization for the project(s) listed below will expire. My staff will be in contact with you in the near future to set up a meeting to discuss the next steps and schedule for moving forward with your project(s). • SLAF Grant# 21-25 Restoration of Wolf Creek Phase 2-$350,000 Please do not hesitate to contact Matthew Link at (804) 929-5585 if you have any questions or need assistance. cc: Karen Doran -Program Manager Matthew Link -Project Oversight Team Lead Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 ORDINANCE ACCEPTING $350,000 FROM THE VIRGINA DEPARTMENT OF ENVIRONMENTAL QUALITY AND APPROPRIATING SUCH FUNDS, ALONG WITH A $350,000 LOCAL MATCH, FOR PHASE 2 OF THE STREAM RESTORATION OF WOLF CREEK, VINTON MAGISTERIAL DISTRICT WHEREAS, Roanoke County has an obligation under its Municipal Separate Storm Sewer System (MS4) Permit to reduce discharges of sediment to the Roanoke River in order to meet its Waste Load Allocation; and WHEREAS, the County has previously made stream improvements to Wolf Creek, in Goode Park (“Phase 1” of the needed improvements); and WHEREAS, in order to continue making improvements to Wolf Creek, staff applied for a stormwater local assistance fund (SLAF) grant from the Virginia Department of Environmental Quality (DEQ) to complete another stream restoration project (“Phase 2”) on Wolf Creek between Spring Grove Drive and Tulip Lane ; and WHEREAS, Phase 2 of the Wolf Creek Stream Restoration project was selected by DEQ for a grant in the amount of $350,000, with a local match of $350,000, for a total grant amount of $700,000; and WHEREAS, the estimated project cost is $700,000, excluding staff time for administration; and WHEREAS, the National Pollutant Discharge Elimination System (NPDES)- Municipal Separate Storm Sewer System (MS4) best management practice (BMP) Construction program funds, which are appropriated as a part of the Capital Improvement Program, will be used for the required 50% local match in the amount of $350,000; and Page 2 of 2 WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 10, 2023, and the second reading was held on January 24, 2023. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $350,000 is hereby accepted and appropriated to the Grant Fund. 2. That the County’s matching sum of $350,000 be reallocated from the Capital Fund to the Grant Fund. 3. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. G.6 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Confirmation of appointment to the Court Community Correction Alcohol Safety Action Program (ASAP), Roanoke Regional Airport Commission; Virginia's First Regional Industrial Facility Authority SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Court Community Correction Alcohol Safety Action Program (ASAP) Staff recommends appointing Chief Mike Poindexter to this program to expire June 30, 2025 Roanoke Regional Airport Commission W. William Gust's four-year term on the above Commission expires February 10, 2023. It is the consensus of the Board to reappoint Mr. Gust to an additional term to expire February 10, 2027. Virginia's First Regional Industrial Facility Authority Staff recommends appointing Megan Baker to the above authority to fill the unexpired term of Jill Loope to expire June 30, 2024. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends confirmation of these appointments . Page 1 of 2 ACTION NO. ITEM NO. G.7 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: The petition of Cellco Partnership DBA Verizon Wireless to amend a proffer condition and to obtain a special use permit for a broadcasting tower approximately 124 feet in height on approximately 4.81 acres of land zoned C-2C, High Intensity Commercial District with conditions located at 2918 Peters Creek Road, Catawba Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for February 28, 2023. The title of this ordinance is as follows: 1. The petition of Cellco Partnership DBA Verizon Wireless to amend a proffer condition and to obtain a special use permit for a broadcasting tower approximately 124 feet in height on approximately 4.81 acres of land zoned C -2C, High Intensity Commercial District with conditions located at 2918 Peters Creek Road, Catawba Magisterial District. Page 2 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for February 28, 2023. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Roanoke County, Va 2022, Roanoke County, Source: Es ri, Maxar, Earths tarGeograp hics , and the GIS Us er Community Roanoke County, Virginia2019 0 Aerial Map Cellco Partnership DBA Verizon Wireless 2918 Peters Creek Road Lot Size: 4.81 Acres Magisterial District: Catawba Current Zoning: C2C Proposed Zoning: C2C Rezoning to amend existing conditions SUP: Broadcasting Tower Subject Site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 C2CC2C C2SC2S C2C2 R3SR3S R2R2 R2SR2S R1R1 R3CR3C Roanoke County, Virginia 2019 Roanoke County, Virginia2019 0 Zoning Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site 2918 Peters Creek Road Lot Size: 4.81 Acres Magisterial District: Catawba Current Zoning: C2C Proposed Zoning: C2C Rezoning to amend existing conditions SUP: Broadcasting Tower Zoning Map Cellco Partnership DBA Verizon Wireless TRTR NCNC Roanoke Cou nty, Virg inia 2019 Roanoke Cou nty, Virg inia2019 0 Future Land Use Aerial Map Cellco Partnership DBA Verizon Wireless 2918 Peters Creek Road Lot Size: 4.81 Acres Magisterial District: Catawba Current Zoning: C2C Proposed Zoning: C2C Rezoning to amend existing conditions SUP: Broadcasting Tower Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Page 1 of 2 ACTION NO. ITEM NO. G.8 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: The petition of Engineering Concepts, Inc. to obtain a special use permit for a water tank (major utility service) approximately 42 feet in height located on approximately 1.82 acres of land zoned AG-3, Agricultural/Rural Preserve District, located in the 2600 block of Summit Ridge Road, Hollins Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of an ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for February 28, 2023. The title of this ordinance is as follows: 1. The petition of Engineering Concepts, Inc. to obtain a special use permit for a water tank (major utility service) approximately 42 feet in height located on approximately 1.82 acres of land zoned AG -3, Agricultural/Rural Preserve District, located in the 2600 block of Summit Ridge Road, Hollins Magisterial District. Page 2 of 2 DISCUSSION: There is no discussion on this item. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for February 28, 2023. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Roanoke County, Va 2022, Roanoke County, Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community0 145 Date: 12/9/2022 290 580 Feet Roanoke County, Virginia 2019 Aerial Map 1:4,514 Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Site Summit Ridge Water System 0 Summit Ridge Road 039.00-01-01.04- 0000 Lot Size: 1.82 Zoning: AG-3 Proposal: Special Use Permit to locate a water tower on the site Roanoke County, Va 2022, Roanoke County, Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community0 145 Date: 12/9/2022 290 580 Feet AG3 Roanoke County, Virginia 2019 Zoning Map R1 1:4,514 Zoning AG3 R1 Summit Ridge Water System 0 Summit Ridge Road 039.00-01-01.04- 0000 Lot Size: 1.82 Zoning: AG-3 Proposal: Special Use Permit to locate a water tower on the site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Sites NC CN Roanoke County, Va 2022, Roanoke County, Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community0 145 Date: 12/9/2022 290 580 Feet Roanoke County, Virginia 2019 Future Land Use Map 1:4,514 Future Land Use Conservation Neighborhood Conservation Summit Ridge Water System 0 Summit Ridge Road 039.00-01-01.04- 0000 Lot Size: 1.82 Zoning: AG-3 Proposal: Special Use Permit to locate a water tower on the site Roanoke Co. Planning (540) 772-2068 5204 Bernard Dr. Roanoke VA 24018 Subject Sites Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2022 Additions Deletions January 24, 2023 VPSA School Bonds 85,873,052$ -$ 8,043,501$ 77,829,551$ Lease Revenue Bonds 73,900,000 12,660,000 3,800,000 82,760,000 Subtotal 159,773,052 12,660,000 11,843,501 160,589,551 Premiums 12,384,805 812,376 - 13,197,181 172,157,857$ 13,472,376$ 11,843,501$ 173,786,732$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Real Estate Taxes $102,084,564 $50,806,626 49.77%$110,497,500 $54,139,198 49.00%$3,332,572 6.16% Personal Property Taxes 33,500,000 1,755,873 5.24%39,000,000 1,853,165 4.75%97,292 5.25% Public Service Corp Base 3,710,928 3,858,439 103.98%4,040,928 3,917,800 96.95%59,361 1.52% Penalties & Interest on Property Taxes 529,072 425,690 80.46%529,072 439,211 83.02%13,521 3.08% Payment In Lieu Of Taxes 180,000 92,291 51.27%180,000 93,069 51.71%778 0.84% Communication Taxes 2,900,000 1,175,820 40.55%2,650,000 1,141,618 43.08%(34,201)-3.00% Local Sales Tax 12,200,000 5,642,677 46.25%14,267,641 6,143,002 43.06%500,325 8.14% Consumer Utility Tax 3,650,000 1,479,566 40.54%3,750,000 1,483,377 39.56%3,811 0.26% Business License Tax 6,364,000 191,365 3.01%7,225,000 220,383 3.05%29,018 13.17% Franchise Tax 660,000 0 0.00%700,000 (42,136)-6.02%(42,136)100.00% Motor Vehicle License Fees 2,400,000 303,602 12.65%2,400,000 325,523 13.56%21,921 6.73% Taxes On Recordation & Wills 1,400,000 758,893 54.21%1,800,000 489,619 27.20%(269,275)-55.00% Utility License Tax 725,000 124,661 17.19%600,000 121,156 20.19%(3,505)-2.89% Hotel & Motel Room Taxes 807,597 629,787 77.98%1,349,568 593,068 43.95%(36,719)-6.19% Taxes - Prepared Foods 4,270,750 2,107,979 49.36%4,800,000 2,364,385 49.26%256,406 10.84% Other Taxes 275,000 109,801 39.93%675,000 572,208 84.77%462,407 80.81% Animal Control Fees 42,500 7,991 18.80%42,500 11,675 27.47%3,683 31.55% Land and Building Fees 15,850 72,180 455.39%15,850 5,393 34.02%(66,787)-1238.50% Permits 549,840 293,211 53.33%924,107 268,667 29.07%(24,543)-9.14% General Fund - C100 For the Six Months Ending Saturday, December 31, 2022 Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Prior Year Current Year Variances Fees 64,600 16,522 25.58%64,600 45,624 70.63%29,102 63.79% Clerk of Court Fees 127,000 63,027 49.63%127,000 61,664 48.55%(1,363)-2.21% Photocopy Charges 210 0 0.00%210 0 0.00%0 0.00% Fines and Forfeitures 353,500 217,652 61.57%400,000 204,271 51.07%(13,381)-6.55% Revenues from Use of Money 125,000 11,620 9.30%90,897 153,758 169.16%142,138 92.44% Revenues From Use of Property 178,200 87,081 48.87%178,200 80,374 45.10%(6,707)-8.34% Charges for Services 3,780,400 1,538,076 40.69%3,790,100 1,291,690 34.08%(246,386)-19.07% Charges for Public Services 70,000 520 0.74%70,000 360 0.51%(160)-44.44% Education Aid-State 0 0 0.00%0 0 0.00%0 0.00% Reimb-Shared Programs Salem 771,464 130,739 16.95%996,464 197,512 19.82%66,773 33.81% Miscellaneous Revenue 288,536 145,574 50.45%288,536 199,536 69.15%53,962 27.04% Recovered Costs 875,000 280,213 32.02%800,129 311,627 38.95%31,415 10.08% Non-Categorical Aid 402,000 965,458 240.16%402,000 940,266 233.90%(25,191)-2.68% Shared Expenses 5,507,070 2,468,823 44.83%5,752,453 2,411,481 41.92%(57,342)-2.38% Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Prior Year Current Year Variances Welfare & Social Services-Categorical 4,448,865 1,929,933 43.38%3,882,401 1,886,492 48.59%(43,442)-2.30% Other State Categorical Aid 2,320,569 1,089,641 46.96%2,468,805 1,201,149 48.65%111,508 9.28% Welfare & Social Services 5,495,953 2,778,368 50.55%6,250,000 2,761,821 44.19%(16,546)-0.60% Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00% Other Categorical Aid 0 0 0.00%0 0 0.00%0 0.00% Other Financing Sources 38,711,874 0 0.00%39,426,765 0 0.00%0 0.00% Transfers 0 0 0.00%0 0 0.00%0 0.00% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Legislative 331,603 203,414 61.34%398,981 192,598 48.27%(10,816)-5.62% General & Financial Administration 7,904,251 3,678,384 46.54%8,830,443 4,304,395 48.74%644,716 15.03% Electoral Board & Officials 471,516 335,999 71.26%820,131 362,762 44.23%27,341 7.54% Courts 1,644,335 698,163 42.46%1,714,708 756,341 44.11%58,178 7.69% Other Judicial Support 1,344,243 700,492 52.11%1,461,425 747,339 51.14%46,848 6.27% Law Enforcement & Traffic Cont 14,991,033 7,474,700 49.86%16,914,417 8,520,055 50.37%1,171,059 13.79% Fire and Rescue 17,358,486 8,713,174 50.20%20,139,645 9,986,901 49.59%1,292,079 12.96% Correction & Detention 9,679,077 4,225,471 43.66%10,862,582 4,937,875 45.46%730,610 14.83% Animal Control 837,711 405,071 48.35%1,124,393 510,173 45.37%105,102 20.60% General Services Administration 797,665 451,796 56.64%928,317 468,006 50.41%33,481 7.15% Refuse Disposal 5,441,462 2,583,627 47.48%5,646,669 2,904,079 51.43%331,407 11.63% Maint Buildings & Grounds 5,049,229 2,710,166 53.67%5,424,639 2,740,573 50.52%129,256 4.74% Engineering 1,664,905 852,424 51.20%2,329,994 1,175,132 50.43%295,973 25.92% Inspections 1,569,358 646,275 41.18%1,117,938 528,413 47.27%(117,863)-22.31% Garage Complex 0 0 0.00%0 0 0.00%0 0.00% General Fund - C100 For the Six Months Ending Saturday, December 31, 2022 Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Prior Year Current Year Variances Public Works 14,522,619 7,244,289 49.88%15,447,557 7,816,203 50.60%672,254 8.71% Mental Health 0 0 0.00%0 0 0.00%0 0.00% Public Health 515,902 386,927 75.00%579,181 275,801 47.62%(111,126)-40.29% Social Services Administration 8,818,788 4,216,404 47.81%8,533,193 3,942,353 46.20%(207,506)-5.26% Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00% Public Assistance 4,918,666 2,392,968 48.65%4,918,666 2,161,084 43.94%(231,883)-10.73% Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00% Parks & Recreation 2,390,260 1,064,985 44.56%2,546,009 1,195,367 46.95%149,390 12.50% Library 4,336,057 1,909,719 44.04%4,630,691 2,163,362 46.72%242,262 11.28% Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00% Planning & Zoning 1,304,878 589,756 45.20%1,557,390 708,637 45.50%107,682 15.44% Cooperative Extension Program 87,097 11,053 12.69%87,097 26,793 30.76%15,741 58.75% Economic Development 529,257 250,172 47.27%563,335 209,107 37.12%(41,066)-19.64% Public Transportation 0 0 0.00%766,930 166,485 21.71%166,485 100.00% 0 0 0.00%0 0 0.00%0 0.00% Employee Benefits 4,134,317 2,678,580 64.79%1,666,434 777,030 46.63%(1,875,578)-241.38% Dixie Caverns Landfill Cleanup 52,000 13,643 26.24%67,000 14,349 21.42%707 4.92% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Prior Year Current Year Variances Miscellaneous 9,240,340 5,363,767 58.05%9,994,982 5,584,361 55.87%240,606 4.30% Tax Relief/Elderly & Handicapp 1,110,000 715,777 64.48%1,110,000 734,408 66.16%18,631 2.54% Refuse Credit Vinton 110,000 110,000 100.00%225,000 110,000 48.89%0 0.00% Board Contingency 24,677,259 0 0.00%29,813,889 0 0.00%0 0.00% Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00% Interfund Transfers Out 102,325,746 57,479,388 56.17%109,845,195 65,986,302 60.07%8,506,914 12.89% Intrafund Transfers Out 6,149,901 4,897,611 79.64%5,816,452 4,171,036 71.71%(726,574)-17.42% ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Accounts Paid – December 2022 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 10,757,857.01$ Payroll 12/09/22 1,897,975.92 10,857.04 1,908,832.96 Payroll 12/22/22 1,734,106.40 15,097.07 1,749,203.47 Manual Checks - 1,578.07 1,578.07 Grand Total 14,417,471.51$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. Page 1 of 2 ACTION NO. ITEM NO. J.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: Work session to review with the Board of Supervisors fiscal year 2022-2023 mid-year revenues and expenditures and fiscal year 2023-2024 budget issues SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Review fiscal year 2022-2023 mid-year (through December 31, 2022) revenues and expenditures and fiscal year 2023-2024 budget issues with the Board of Supervisors. BACKGROUND: Per section 4-1 Item C and section 4-5 of the Comprehensive Financial Policy, in January of each year, County staff will provide information to the Board on a mid -year update of current year revenues and expenditures as relates to the adopted budget. The attached presentation provides information on revenues and expenditures through the second quarter (December 31, 2022) of fiscal year 2022-2023. Additionally, this presentation will review budget issues expected with the development of the fiscal year 2023-2024 budget. DISCUSSION: This time has been scheduled to discuss fiscal year 20 22-2023 mid-year revenues and expenditures and expected budget issues with the development of the fiscal year 2023 - 2024 operating budget. The attached PowerPoint presentation will be shown. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding fiscal year 2022-2023 mid-year revenues and expenditures and expected budget issues with the development of the fiscal year 2023-2024 operating budget. FY 2023 Mid-Year Review of General Government Revenues and Expenditures Board of Supervisors Budget Work Session January 24, 2023 FY 2023 General Government Revenue Collection Summary 2 Category Date(s)/Period of Collection % of Total Budget Real Estate 1st Half in December (CY 2022), 2nd Half in June (CY 2023)*50.0% Personal Property Receive in May-June, billed annually 17.6% Sales Tax Receive monthly,2 months delay 6.4% Business License Receive in February -March annually 3.3% Hotel/Motel Tax Receive quarterly, some received monthly 0.6% Meals Receive monthly, 1 month delay 2.2% * 1st Half of Real Estate based on CY 2022 Assessment, 2nd Half based on CY 2023 Assessment to be finalized in January 2023 FY 2023 General Government Revenue Budget 3 Real Estate Taxes 50.0% Personal Property Taxes 17.6% Other Local Taxes and Fees 10.8% Intergovernmental 8.5% Sales Tax 6.4% Business License 3.3% Communications Tax 1.2% Meals Tax 2.2% FY 2023 Amended General Government Revenue Budget, Net Beginning Balance $221,008,961 $187.3 $194.7 $198.0 $205.8 $215.5 $186.6 $190.7 $196.9 $194.2 $201.3 $221.0 $180 $190 $200 $210 $220 $230 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Mi l l i o n s Total General Government Revenue FY 2018 through FY 2023 Actual Revenue Adopted/Amended Budget Mid-Year Actual Revenue Comparison –General Government 4 1Other Local Taxes and Fees includes: Other Property Taxes, Consumer Utility, Bank Franchise, Motor Vehicle License, Recordation and Conveyance, Other Local Taxes, 2Other Non-Shared Revenue includes: Permits, Fees, & Licenses, Fines and Forfeitures, Use of Money and Property, Charges for Services, Recovered Costs, and Miscellaneous Revenue Category FY 2023 Amended Budget 1st Half FY 2023 % of Budget Received Real Estate $110,497,500 54,139,198 49.00% Personal Property 39,000,000 2,618,794 6.71% Other Local Taxes and Fees1 14,675,000 7,399,814 50.42% Sales Tax 14,267,641 6,143,002 43.06% Business License 7,225,000 220,383 3.05% Communications Tax 2,650,000 1,141,618 43.08% Hotel/Motel Tax 1,349,568 593,068 43.95% Meals 4,800,000 2,364,385 49.26% Intergovernmental 18,755,659 8,435,580 44.98% Other Non-Shared Revenue2 7,788,593 2,832,152 36.36% Total $221,008,961 85,887,994 38.86% FY 2023 Revenue Trends 5 Actual Budget Projection $91.27 $93.85 $96.47 $100.46 $105.64 $110.50 $114.79 $80 $90 $100 $110 $120 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Budget/ Projection $ i n M i l l i o n s Real Estate Revenue FY 2018 to FY 2023 FY 2023 Revenue Trends 6 $10.24 $11.03 $12.10 $12.94 $14.15 $14.27 $15.02 $10 $11 $12 $13 $14 $15 $16 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Budget/ Projection $ i n M i l l i o n s Sales Tax Revenue FY 2018 to FY 2023 $6.70 $7.13 $7.33 $6.96 $7.76 $7.23 $7.63 $5 $6 $7 $8 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Budget/ Projection $ i n M i l l i o n s BPOL Revenue FY 2018 to FY 2023 FY 2023 Revenue Trends 7 $4.50 $4.52 $4.28 $4.55 $5.31 $4.80 $5.50 $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Budget/ Projection $ i n M i l l i o n s Meals Tax Revenue FY 2018 to FY 2023 $1.39 $1.51 $1.47 $1.09 $1.69 $1.35 $1.58 $- $0.5 $1.0 $1.5 $2.0 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Budget/ Projection $ i n M i l l i o n s Hotel/Motel Revenue FY 2018 to FY 2023 FY 2023 General Government Revenue Summary •Overall revenues are currently trending above budget •Projections are based on trends seen to date and may fluctuate as more data becomes available •Staff continue to monitor trends in the economy and potential affects on current year revenues 8 Mid-Year Actual Expenditure –General Government 9 •Transfers anticipated to expend entire budget *Note:Actuals are through December 31, 2022 Category FY 2023 Amended Budget FY 2023 Actual + Encumbrances* FY 2023 Remaining Balance % of Budget Spent Personnel $76,073,932 36,622,646 39,451,286 48.14% Non-Personnel/Encumbrances 37,799,737 18,943,840 18,855,897 50.12% Transfers & Other 107,135,292 70,784,771 36,350,521 66.07% Total $221,008,961 126,351,257 94,657,704 57.17% FY 2023 General Government Expenditure Summary •Personnel on target •Non-Personnel/Encumbrances •Overtime over budget especially within Public Safety •Other operating expenditures such as contracted repairs, maintenance, fuel, and utilities trending above budget 10 11 FY 2023 Proposed Budget Amendment Revenue Category FY 2023 Proposed Budget Amendment Real Estate Tax Personal Property 1,812,500 Sales Tax 700,000 Business License Tax 350,000 Cigarette Tax 500,000 Meals Tax 600,000 Total General Government Revenue to be Amended $6,000,000 Expenditure Category FY 2023 Proposed Budget Amendment Bonsack Fire Station Project 2,500,000 PRT Offices at Public Service Center Project Tax relief for the elderly and handicapped and disabled veterans 500,000 Contracted Repairs 500,000 Total General Government Expenditures to be Amended $6,000,000 Recommendations •Finalize FY 2023 -2024 revenue projections at beginning of February •Work session to be held on February 14, 2023 •Present preliminary FY 2023 -2024 revenue projections •Dr. Kassans, Economist from Roanoke College, will present an Economic Update to the Board •Upon Board Consensus, hold first and second readings of budget appropriation ordinances for mid-year budget amendment 12 Page 1 of 2 ACTION NO. ITEM NO. K.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 24, 2023 AGENDA ITEM: The petition of Greg and Amanda Speiran to obta in a special use permit to operate a short-term rental on approximately 0.1608 acre on land zoned R-1 (Low Density Residential), located at 3113 Fleetwood Avenue (Tax map no. 077.06-02- 06.00-0000), Windsor Hills Magisterial District SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for a short-term rental in a residential district. BACKGROUND: · The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” · A short-term rental has several use and design standards. In the R-1 and R-2 zoning districts, a special use permit is required for a short-term rental on lots less than five (5) acres in size. DISCUSSION: The Planning Commission held a public hearing on this application on January 3, 2022. No citizens spoke during the public hearing. The Planning Commission and the Page 2 of 2 applicant discussed the following: the applicant plans on listing the site on both AirBnB and VRBO; the applicant is finalizing a list of rules for the property to include only accepting guests verified by AirBnB or VRBO, not allowing any large gatherings, limiting overnight guests to six people, limiting the number of vehicles, and requiring guests to e-sign the rules and regulations prior to finalizing the booking; the number of parking spaces; the applicants live nearby and have given their phone number to the adjacent property owners; they are currently renting the house long-term to traveling nurses, but want the flexibility to rent short-term; and the property that they own in the City is a long- term lease. The Planning Commission recommends approval of the special use permit with one condition: 1. The number of overnight guests shall not exceed six (6) people. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit to operate a short -term rental on approximately 0.1608 acre on property zoned R-1, Low Density Residential District, with one condition: 1. The number of overnight guests shall not exceed six (6) people. STAFF REPORT Petitioner: Greg and Amanda Speiran Request: Obtain a special use permit to operate a short-term rental on approximately 0.16 acre on property zoned R-1, Low Density Residential District EXECUTIVE SUMMARY: Greg and Amanda Speiran are petitioning to obtain a special use permit to operate a short-term rental on approximately 0.16 acre on property zoned R-1, Low Density Residential District, located at 3113 Fleetwood Avenue in the Windsor Hills Magisterial District. The short-term rental is proposed for the entire single-family dwelling. The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a short-term rental as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” Section 30-85-24.55 of the Roanoke County Zoning Ordinance contains the following use and design standards for short-term rentals: (A) General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short- term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 2. The County shall be notified within thirty (30) days of any change in the applicant’s address or of the authorized party responsible for resolving complaints. 3. A short-term rental zoning permit expires upon any change in ownership of the property. 4. A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. (B) In the R-1 and R-2 zoning district, the following standard shall apply: 1. A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Since the property for this proposed short-term rental is zoned R-1 and is not five (5) acres or greater, a 2. ANALYSIS OF EXISTING CONDITIONS Background – This property contains a single-family residence. The Roanoke County assessment records have estimated that this residence was built in 1956. Greg and Amanda Speiran purchased the property in October 2022, and have been renting the house in the traditional, long-term sense since then. feet in the southwest corner of the parcel to 1,106 feet in middle of the eastern property line. The entirety of the property is a grass lawn, aside from the house, driveway, front footpath, and a small patio in the rear. residential, with single-family homes. Mount Olive Primitive Baptist Church is located approximately 250 feet to the northeast on Red Rock Road. Brambleton Avenue is located one block to the south of Fleetwood Avenue, and many commercial and office uses are located on Brambleton Avenue. 3.ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – There are no proposed changes to the site. The first floor of the house has a finished floor area of approximately 1,100 square feet, which includes three (3) bedrooms, one (1) bathroom, a living room, a dining room and a kitchen. The house also has an unfinished basement, which includes a laundry area and a 1-car garage. Avenue. This driveway has room for two vehicles. On-street parking is also available in front of the property on Fleetwood Avenue, which could accommodate two (2) vehicles. Adjoining Properties – Approximately 43 letters were mailed out to adjoining property owners and residents. The letters contained the application information, hearing dates, and aerial map along with direct contact information for staff and instructions for how to submit comments for the public hearings. Agencies Comments: The following agencies provided comments on this application: Office of Building Safety – No comments. Roanoke County Transportation – No comments. Fire and Rescue – Fire and Rescue does not object to this project and it will not increase the services provided. General Services – General Services does not see any issue with this application and has no comments. Western Virginia Water Authority – No comments. Stormwater Operations – No comments. VDOT – It appears from the information provided that allowing special use for a short-term rental at this property will not adversely impact the VDOT right-of-way. Any future expansions or redevelopment of the parcel or alteration to the existing drive may require VDOT review, approval, and permitting. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel is Neighborhood Conservation. Neighborhood Conservation is a future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. 5. STAFF CONCLUSIONS Greg and Amanda Speiran are petitioning to obtain a special use permit to operate a short-term rental on approximately 0.16 acre on property zoned R-1, Low Density Residential District, located at 3113 Fleetwood Avenue, Windsor Hills Magisterial District. The short-term rental is proposed for the entire single-family dwelling. The proposed special use permit is consistent with the Neighborhood Conservation future land use designation. Staff suggests limiting the number of overnight guests to six (6) people. CASE NUMBER: #1-1/2023 PREPARED BY: Isaac Henry HEARING DATES: PC: January 3, 2023 BOS: January 24, 2023 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) Photographs R-1 District Regulations Neighborhood Conservation Land Use Designation lcoNCEPTPLANCHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development J. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/e~ts, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signa~~ Date Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT resewe the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive-through windows) • Gas station/Convenience store/Car wash • Retail shop/Shopping center • Offices (including: financi~I institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel/Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations: • Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves th~ right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 19, 2005 Gre..J Name of Petition ~~nature 11-s-'"l,. J,. Date 3113 Fleetwood Avenue Dear Guest, Thank you for choosing to stay with us at 3113 Fleetwood Avenue. A portion of the profits from your stay will be donated to a local Non-Profit in order to help make beautiful Roanoke, Virginia even better. Check In: 4:00 PM Check Out: 11:00 AM Rules 1. Please respect the neighbors and honor Roanoke County’s noise ordinance which is effect from 10pm-7am. 2. If traveling with pets please ensure you scoop the yard before leaving. Eat Local: Try these local restaurants  Inka Grill Peruvian Cuisine: 500 ft  Deb’s Frozen Lemonade: 800 ft  Luigi’s Italian Gourmet Restaurant: 0.2 miles  Our Daily Bread Bakery and Bistro: 0.3 miles  The Brambleton Deli and BBQ: 0.6 miles  Frank’s: 0.8 miles  Allsports Café: 0.9 miles  Burger In The Square: 0.9 miles  Café Asia 2: 1.1 miles  Cast Plates and Pints: 1.1 miles  Remini’s Fresh Italian Food: 1.3 miles  419 West: 1.4 miles  Rainbowl: 1.5 miles Ro ano ke Co unty, Virginia2019 0 Aerial Map Greg and Amanda Speiran 3113 Fleetwood Ave, Roanoke, VA 24015 Tax Map:077.06-02-06.00-0000 Lot size:0.16 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Windsor Hills Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 C2C2 C2SC2S R1R1 R1SR1S Ro ano ke Co unty, Va 2022, Ro ano ke Co unty, So urc e: Esri, Maxar, EarthstarGeo graphic s, and the GIS User Co mmunity Ro ano ke Co unty, Virginia2019 0 Zoning C2 R1 Zoning Map Greg and Amanda Speiran 3113 Fleetwood Ave, Roanoke, VA 24015 Tax Map:077.06-02-06.00-0000 Lot size:0.16 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Windsor Hills Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Ro ano ke Co unty, Virginia2019 0 Future Land Use Transition Neighborhood Conservation Future Land Use Map Greg and Amanda Speiran 3113 Fleetwood Ave, Roanoke, VA 24015 Tax Map:077.06-02-06.00-0000 Lot size:0.16 acres Existing Zoning: R1 Proposed Zoning: R1S SUP for Short-Term Rental Magisterial District: Windsor Hills Subject Site Roanoke Co. Planning (540)772-2068 5204 Bernard Dr. Roanoke VA 24018 Created: 2022-09-29 13:43:13 [EST] (Supp. No. 36) Page 1 of 3 SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30-41-1. Purpose. (A) The R-1, low density residential district is established for areas of the county within the urban service area with existing low-middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. (Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-41-2. Permitted uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Stable, Private* 2. Residential Uses Accessory Apartment* Home Beauty/Barber Salon * Home Occupation, Type I * Manufactured Home * Manufactured Home, Emergency * Multiple Dog Permit* Residential Human Care Facility Single-Family Dwelling, Attached * Single Family Dwelling, Attached (Cluster Subdivision Option) * Single Family Dwelling, Detached Single Family Dwelling, Detached (Cluster Subdivision Option) * Single Family Dwelling, Detached (Zero Lot Line Option) * 3. Civic Uses Community Recreation * Created: 2022-09-29 13:43:13 [EST] (Supp. No. 36) Page 2 of 3 Family Day Care Home * Park and Ride Facility * Public Parks and Recreational Areas * Utility Services, Minor 4. Commercial Uses Bed and Breakfast * Short-Term Rental * 5. Miscellaneous Uses Amateur Radio Tower * Wind Energy System, Small* (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage System * 2. Civic Uses Cemetery * Crisis Center Day Care Center * Educational Facilities, Primary/Secondary * Religious Assembly * Utility Services, Major * 3. Commercial Uses Golf Course * 4. Miscellaneous Uses Outdoor Gatherings * (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 072605-7, § 1, 7- 26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22 , § 1, 5-26-09; Ord. No. 030811-1 , § 1, 3-8-11; Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 020921-8 , § 1, 2-9-21) Sec. 30-41-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots served by private well and sewage disposal systems: Created: 2022-09-29 13:43:13 [EST] (Supp. No. 36) Page 3 of 3 a. Area: 0.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a. Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 3 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. 1. Height limitations: a. Principal structures: 45 feet. b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15 , § 1, 11-12-13) Neighborhood Conservation: A future land use area where established single-family neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Land Use Types: Single-Family Residential - Attached and detached housing at a reasonable density that is not significantly higher than the existing neighborhood. Infill lots or community re-development should be designed to be sensitive to the surrounding neighborhood but can be at reasonably higher density. New single-family residential developments should incorporate greenways and bike and pedestrian trails. Cluster developments are encouraged. Neighborhood Institutional Centers - Uses that serve the neighborhood residents including parks, schools, religious assembly facilities, recreational and park facilities, community meeting areas and clubs. These facilities should be linked to the residential areas by greenways, bike trails and pedestrian paths. Neighborhood Commercial - Low impact services to serve the local neighborhood that are consistent with the Community Plan design guidelines. Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited density residential subdivisions have been platted and developed. EXISTING ZONING - Locations where limited density residential zoning has been established. EXPANSION AREAS - Locations where the expansion of the existing development pattern is logical. INFILL DEVELOPMENT - Locations where infill areas complement the surrounding development pattern. ACCESS - Locations served by a local street system. URBAN SECTOR - Locations served by urban services. Greg and Amanda Speiran Special Use Permit for a Short-term Rental Board of Supervisors Public Hearing January 24, 2023 Location Map2 Star City Cleaners Mainly BreaksB&D Comic Shop Deb’s Frozen LemonadeDomino’s Pizza Inka Grill ShellJ&L Oriental Food Mart The Loft Family Dollar Avis Top 21 Tobacco Plus CosmoProf Country Hair Salon Taylor Financial Group Massage Equilibrium Mt. Olive Primitive Baptist Church Olympic Park Pool Knights of Columbus SARA Roanoke Mama D’s Barbershop Project Site •3113 Fleetwood Avenue •0.16 Acre •Single Family Home •Short-term Rental 3 Photographs4 5 Photographs Photographs6 Photographs7 Photographs8 Photographs9 Photographs10 Photographs11 Photographs12 Photographs13 Photographs14 Photographs15 Floor Plan16 Floor Plan17 18 Zoning Ordinance A short-term rental is defined as “the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge.” 19 Zoning Ordinance (A)General Standards: 1. The applicant shall obtain a zoning permit prior to the occupation of a room or dwelling for short-term rental. The zoning permit application shall include, but not be limited to, the following information: a. All relevant parcel information including tax map number, zoning district, address, and magisterial district. b. The applicant’s name, address, and personal contact information. c. The name, address, and personal contact information of the authorized party responsible for resolving complaints, if different from the applicant. 20 Zoning Ordinance 2.The County shall be notified within thirty (30) days of any change in the applicant’s address or personal contact information, or any change in the name, address or personal contact information of the authorized party responsible for resolving complaints. 3.A short-term rental zoning permit expires upon any change in ownership of the property. 4.A short-term rental zoning permit may be revoked by the Zoning Administrator due to the failure of the applicant to comply with all applicable regulations set forth in this section or elsewhere in the Zoning Ordinance or County Code. 21 Zoning Ordinance (B)In the R-1 and R-2 zoning district, the following standard shall apply: 1.A special use permit shall be required on lots less than five (5) acres. Lots that are five (5) acres or greater in size, a short-term rental shall be considered a use permitted by right. Zoning Existing Zoning •R-1 –Low Density Residential 22 Surrounding Zoning •North –R-1 •East –R-1 •West –R-1 •South –R-1and C-2 Future Land Use23 Neighborhood Conservation •Established Single-Family Residential neighborhoods are delineated and the conservation of the existing development pattern is encouraged. Planning Commission Public Hearing –January 3, 2023 •No citizens spoke during the public hearing •Planning Commission and the applicant discussed the following: •Applicant plans on listing property on AirBnB and VRBO •Applicant is finalizing list of rules for the property •Only accepting guests verified by AirBnB and VRBO •Not allowing large gatherings •Limiting overnight guests to 6 people •Limiting the number of vehicles •Requiring guests to e-sign rules prior to finalizing booking •The applicants live nearby and have given their contact information to adjacent property owners •Currently renting the property long-term to traveling nurses, but want the flexibility to rent short-term •Property they own in the City of Roanoke is a long-term lease 24 Planning Commission Planning Commission recommends approval of the special use permit for a short-term rental with one condition 1. The number of overnight guests shall not exceed six (6) people. 25 Questions? 26 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 24, 2023 ORDINANCE GRANTING A SPECIAL USE PERMIT TO GREG AND AMANDA SPEIRAN TO OPERATE A SHORT-TERM RENTAL ON APPROXIMATELY 0.1608 ACRE ON PROPERTY ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 3113 FLEETWOOD AVENUE (TAX MAP NO: 077.06.02-0600-0000), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Greg and Amanda Speiran have filed a petition for a special use permit to operate a short-term rental on property zoned R-1 (Low Density Residential District) containing approximately 0.1608 acre, located at 3113 Fleetwood Avenue, in the Windsor Hills Magisterial District; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 3, 2023; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition; and WHEREAS, the first reading of this ordinance was held on December 13, 2022, and the second reading and public hearing were held on January 24, 2023. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. Page 2 of 2 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. 3. The special use permit is hereby approved, with the condition that the number of overnight guests shall not exceed six (6) people. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Mary Beth Nash Rachel W. Lower Marta J. Anderson SENIOR ASSISTANT COUNTY ATTORNEYS SAMPLE MOTIONS The petition of Greg and Amanda Speiran to obtain a special use permit to operate a short-term rental on approximately 0.1608 acre on property zoned R-1 (Low Density Residential District), located at 3113 Fleetwood Avenue, Windsor Hills Magisterial District. MOTION TO APPROVE I find that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit with the condition that the number of overnight guests shall n ot exceed six (6) people. MOTION TO DENY I find that the proposed special use permit request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan or good zoning practice, and/or 2. Will result in substantial detriment to the community. I therefore MOVE TO DENY the request. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors.