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Home My WebLink About1/11/2022 - RegularPage 1 of 5 NOTE: The Board of Supervisors will holds its annual organizational meeting at 2:00 p.m. in the Board Meeting Room prior to the regularly scheduled Board Meeting Good afternoon and welcome to our organizational meeting for January 11, 2022. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. A. OPENING CEREMONIES 1. Roll Call 2. Organization of County Board 1. Election of Officers: (1) Chairman (2) Vice Chairman Roanoke County Board of Supervisors January 11, 2022 Page 2 of 5 INVOCATION: PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors January 11, 2022 Page 3 of 5 The Board is now returning to open session. The Board of Supervisors held its annual organizational meeting earlier today at 2:00 p.m. in the Board meeting room prior to the regularly scheduled Board meeting. All Board members are present. B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution congratulating the Glenvar High School Volleyball Team for winning the Virginia High School League (VHSL) Class 2 Championship (Martha B. Hooker, Supervisor, Catawba Magisterial District) 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Ramona Kern, Business Systems Analyst II, upon her retirement after more than forty (40) years of service (Maria Ward, Assistant Director of Information Technology) D. PUBLIC HEARING 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2021-2022 budget in accordance with Code of Virginia Section 15.2-2507 (Laurie Gearheart, Director of Finance and Management Services) E. FIRST READING OF ORDINANCES 1. Emergency ordinance appropriating $52,244,350.27 from Roanoke County Public Schools' fiscal year 2020-2021 other year-end funds to the fiscal year 2021-2022 Roanoke County Public Schools Budget for other funds (It is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance adopted as an emergency measure) (Susan Peterson, Director of Finance for Roanoke County Public Schools) Roanoke County Board of Supervisors Agenda January 11, 2022 Page 4 of 5 F. SECOND READING OF ORDINANCES 1. Ordinance amending the Roanoke County Public Schools budget and appropriating $1,845,871 to the Schools' General Fund (Susan Peterson, Director of Finance Roanoke County Public Schools) G. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Resolution requesting the Virginia Department of Transportation (VDOT) accept Russlen Drive Road, Foxfield Section 7 in the Catawba Magisterial District into the Virginia Department of Transportation (VDOT) System 2. Request to accept and allocate funds in the amount of $13,555.91 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 3. Ratification of appointments to the to the Community Policy and Management Team (CPMT) I. CITIZENS' COMMENTS AND COMMUNICATIONS J. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of November 30, 2021 K. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Paul M. Mahoney 2. Martha B. Hooker 3. Phil C. North 4. David F. Radford 5. P. Jason Peters Page 5 of 5 PLEASE NOTE: THE FIRST WORK SESSION TO REVIEW THE 2023-2032 CAPITAL IMPROVEMENT PROGRAM WILL BE HELD IN THE THIRD FLOOR TRAINING ROOM. THE JOINT WORK SESSION WITH THE ROANOKE COUNTY SCHOOL BOARD AND THE CAREER AND TECHNICAL ADVISORY (CTE) COMMITTEE WILL BE HELD IN THE BOARD ROOM ON THE FIRST FLOOR TO ALLOW FOR SOCIAL DISTANCING L. WORK SESSIONS 1. Work session to review with the Board of Supervisors Projects and Funding Sources for the Proposed Fiscal Year 2023 - 2032 Capital Improvement Program (CIP) (Laurie Gearheart, Director of Finance and Management Services) 2. Joint work session with Roanoke County School Board and the Career and Technical Advisory (CTE) Committee (P. Jason Peters, Supervisor, Vinton Magisterial District) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.3 – To discuss or consider the acquisition of real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the Board will consider the acquisition of potential properties throughout the County for school purposes N. CERTIFICATION RESOLUTION O. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Resolution congratulating the Glenvar High School Volleyball Team for winning the Virginia High School League (VHSL) Class 2 Championship SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: The time has been set aside to recognize and congratulate the Glenvar High School Girls Volleyball Team for winning the Virginia High School League Class 2 Championship. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2021 RESOLUTION CONGRATULATING THE GLENVAR HIGH SCHOOL GIRLS VOLLEYBALL TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) CLASS 2 CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship, teamwork and athletic skill; and WHEREAS, on November 20, 2021, the Glenvar High School Girls’ Volleyball Team won the Class 2 team State championship at the Salem Civic Center. The Highlanders outscored Central Woodstock with a 25 -16, 25-20 and 24-14; and WHEREAS, the Highlander’s only senior, Bailey Conner was a deadly weapon all over the Salem Civic Center floor, inspiring her teammates and terrorizing their opponent enabling Glenvar to win its second State championship; and WHEREAS, the overall skill and versatility of its team as well as overall athl etic ability was highly impressive; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roano ke County, Virginia does hereby extend its sincere congratulations to the members of the GLENVAR HIGH SCHOOL GIRLS VOLLEYBALL TEAM: Senior Bailey Conner; Juniors Sydney Loder, Rhyan Harris, Faren Wilson, Hannah Hylton, Cara Butler, Claire Griffith; Sophomores Audrey Conner, Daisy Ann Dawyot, Natalie McMahon, Jamie Forster and Freshmen Sophie Nicely, Olivia Fobare and Mahre Swanson. The managers: Hannah Page 2 of 2 Pennewell, Emily Rohrback and Luke Rohrback and Head Coach Mark Rohrback and Assistant Coach Jen Rohrback. BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Ramona Kern, Business Systems Analyst II, upon her retirement after more than forty (40) years of service SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Recognition of Ramona Kern's retirement. BACKGROUND: Ramona Kern, Business Systems Analyst II, retired on January 1, 2022, after forty (40) years and four (4) months of service with Roanoke County. Ms. Kern is expected to attend today’s meeting to accept her resolution. Her quilt was provided at her retirement party. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2021 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RAMONA KERN, BUSINESS SYSTEMS ANALYST II, UPON HER RETIREMENT AFTER MORE THAN FORTY (40) YEARS OF SERVICE WHEREAS, Ramona Kern was employed by Roanoke County on December 1, 1980 and again on October 6, 1984; and WHEREAS, Ms. Kern retired on January 1, 2022, after f orty (40) years and four (4) months of devoted, faithful and expert service to Roanoke County; and WHEREAS, Ms. Kern has served as a Deputy Sheriff -Corrections, Dispatcher, Communications Officer, Lead Communications Officer, Police Records Supervisor, Crime Analyst, Systems Technician, Business Analyst and Business Systems Analyst 1 and II; and WHEREAS, Ms. Kern, through her employment with Roanoke County, has been instrumental in improving the quality of life and providing services to the citizens of Roanoke County; and WHEREAS, throughout Ms. Kern’s tenure with Roanoke County, she dedicated her career to public safety. Ramona was always willing to help out any way she could, providing support for various departments (creating custom reports, resolving sy stem issues, or working with vendors). Ramona will be missed in Application Services and we all wish her the best in the next chapter of her life. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RAMONA KERN for more than forty years of capable, loyal, and dedicated Page 2 of 2 service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2021 -2022 budget in accordance with Code of Virginia Section 15.2-2507 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Public hearing for budget amendment BACKGROUND: This is a public hearing to secure citizen’s comments concerning amending the fiscal year 2021-2022 budget by adjusting the aggregate amount to be appropriated during the fiscal year by $52,244,350.27 from the Roanoke County Public Schools' fiscal year 2020-2021 other year-end funds to the fiscal year 2021-2022 Roanoke County Public Schools Budget for other funds and the appropriation of $1,845,871 to the Roanoke County Public Schools General Fund for a total of $54,090,221.27. DISCUSSION: Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, the County must publish notice of a mee ting and public hearing. The notice must state the County’s intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on January 4, 2022. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriation will occur later on in this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occu r later during this meeting. Conducting the public hearing does not guarantee the requested appropriation will be approved. Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Emergency ordinance appropriating $52,244,350.2 7 from Roanoke County Public Schools' fiscal year 2020 -2021 other year-end funds to the fiscal year 2021-2022 Roanoke County Public Schools Budget for other funds SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Appropriate $52,244,350.27 from Roanoke County Public Schools' fiscal year ended June 30, 2021 other year-end funds to the fiscal year 2021-2022 Roanoke County Public Schools' Budget for other funds BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all of the Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts back to the Board of Supervisors. The Board of Supervisors may then re-appropriate such funds back to the Schools' budget for use the next year. DISCUSSION: On December 14, 2021, the Board of Supervisors approved the appropriation of $9,560,389.91 to the Roanoke County Public Schools general fund in accordance with the County Board of Supervisors' Comprehensive Financial Policy, dated October 19, 2021. (See Section 10 - Reserves, paragraph 6 (Roanoke County Public Schools Reserves and Year End Allocation)). In addition, The Roanoke County School Board proposed uses of other year-end funds Page 2 of 2 at their November 11, 2021 meeting, and requests that the Board of Supervisors re - appropriate these funds for such purposes as shown in Attachment A. The School Board has requested the Board of Superviso rs adopt this measure with only one reading (as an emergency measure), in order to expedite the distribution of funds for necessary expenditures. FISCAL IMPACT: The appropriation of the requested funds to Roanoke County Public Schools will increase their other funds by $52,244,350.27 STAFF RECOMMENDATION: Staff recommends the approval of the ordinance and the appropriation of $52,244,350.27 to the Roanoke County Public Schools. Additionally, it is requested, upon a four-fifths vote of the Board, the second reading be waived and the ordinance be adopted as an emergency measure. !"#$ %&'()*+,'-.',*/01 89:;;<=>=;?@9A69B3C9D64EFGH99IJ9AKL2334567;>MNCOPQ8POR2F;>M>;UD63V><=>=;NDL54A6LW3AK?R6LCAKKE9:3KNXXK9XK5A4596@3YD3Z4?2KZMFD[343KZ96NG4596b%])/,39c@9A69B3C9D64E[DSI5GFGH99IZS3756Zd54H4H3AL9X45969c4H3N66DAIJDL734562AKGH56XK9X9Z3LXIA69c3fX36L54DK3ZA6L4H33fX3G43Le3A6Z9cc56A6G5674H9Z33fX36L54DK3ZMOH36IC9eXK3H36Z5:3g56A6G5AI@3X9K4hNCg@i5ZXK9LDG3L4HA4XK9:5L3ZA6AGG9D645679c4H3AG4DAMOH3SAZ5Gc56A6G5AIZ4A43e364Zd54H564H3NCg@5ZADL543LSEA656L3X36L364XDSI5GAGG9D64567LUD63V><=>=;<JK9d6<RLdAKLZjC9eXA6E<kMkM[X3Kc9Ke3L4H5ZADL54MOH3NDL54C9ee54433=>=;49K3:53d4H3K3ZDI4Z9c4H3ADL54<dH5GHdAZA6D6e9L5c53L9X56596<4H3S3Z4A69K7A65lANCg@5ZA44AGH3LM643K3Z4<LD349F4A43e36489Mmn9c4H3o9:3K6e364NGG9D64567F4A6LAKLZJ9AKL<pg5LDG5AKENG4EgD6LZeA564A563LA44H3ZGH99IZAK369I9673KXK3Z3643L56AZ3XAKA43ADL543Lc56A6G5AIK3X97K37DIA4596K3YD5K3Z4H3ES356GIDL3L564H379:3K6e364AIAG45:5453Z9c4H3ZGH99IL5:5Z596M[I3AA6LQ<AI967d54H4H3FDXXI3e364AKEFGH3LDI3ZMAGG3X4A6G39c4H3ADL543LUD63V><=>=;<N66DAIC9eXK3H36Z5:3g56A6G5AI@3X9K4AZZDSe5443Lbq'*rst()u*rrvwx'r%yyrwyr/*,/w(z'{]'1,d54H4H3C9L39c|5K7565Ah}==M;?;>>i<A44H336L9c3AGHc5ZGAIE3AK<4H3SAIA6G3L3K5:3LcK9eXXK9XK5A4596ZA6LK3:36D3Z563fG3ZZ9cSDL734K3:3K4Z494H379:3K6567S9LEcK9edH5GHcD6LZC9D64EJ9AKL9cFDX3K:5Z9KZ~C9eXK3H36Z5:3g56A6G5AI[9I5GEA6LQKL56A6G3ZAII9dFGH99IQX3K5A43Lc9K3e3K736GEG96456736GEA6L36GDeSKA6G3Z<4H369c4H3K3eA56567SAIA6G3AII9GA43L>ZA6L4H3K3eA56567eAES3AII9GA43Lc9Ke569KGAX54AIXK9T3G4Z<GAX54AIeA56436A6G3XK97KAe<DK54E<cI334K3XIAG3e364Z<43GH69I97EK3XIAG3e364ZA6L 9KC9eXK3H36Z5:3F3K:5G3ZNG4K3Z3K:3AXXK9:3LK3:5Z596Z49AI5764H3L5:5Z596~ZX9I5GEd54H4H3C9D64E~ZA44H35KK37DIAKe33456796Q4AGH3LK3X9K49c4H3E3AK?36LSAIA6G3Zc9II9dZ4H5Z63dX9I5GEMOH3K3X9K4d5IIS3XK3Z3643L4944H35K‚3G3eS3K;n<=>=;e334567569KL3K49K3YD3Z4A69KL56A6G3c9KAXXK9XK5A4596MZAGHA673cK9e4H3E3AK?36LSAIA6G3K3X9K4K3:53d3LLDK5674H3FGH99IJ9AKLƒ9KBF3ZZ5969LKAc4K3X9K4<4H34KA6Zc3K494H3gI334@3XIAG3e364gD6LA6L494H3O3GH69I97E@3XIAG3e364gD643L964H3D6cD6L3LXK59K54EI5Z456GIDL3L564H3AL9X43L=>=;?=>==SDL734h„…†<>>>A6L„…Nc43KcDK4H3KK3:53d<54ZH9DILHA:3S3364H3L5cc3K36G3S34d3364H3SDL7343Lo363KAIgD6L4KgD6L4KA6Zc3K56h„>><>>>A6L„V‡=<VVn<K3ZX3G45:3IEiMOH3K3LDG45969c4H3Z3I563Z564H349AZALL3L494H34KA6Zc3K494H32569KCAX54AIgD6LM96G5I5A4596S34d3364H3E3AK?36LSAIA6G3K3X9K4A6L4H3c56AI63G3ZZAKEAXXK9XK5A4596M !"#$ %&'(()*+,*-&-'..)/.)0'&0/1/(2,1*345646758*')9*1:;'))8/<*)='>'1;*-'--?/@1'=/<*AB934CDE'>'1;*-A.:(FG6HEI JA6BC*')9D1:K'))8/<*)LMNOPA:/;QF36HEIKLRA.:(F7S546SHEI Attachment A Fleet Replacement Fund $359,871.21 Instructional Resources Fund 86,806.50 Technology Replacement Fund 672,213.02 Grant Fund 5,138,318.41 Nutrition Fund 4,443,444.05 Student Activity Fund 2,423,021.53 Minor Capital Fund 6,493,008.99 Major Capital Fund 9,933,489.24 2018 Bond Fund (CSH)727,359.06 2022 Bond Fund (WBH)12,000,000.00 Health Insurance Fund 7,169,566.44 Dental Fund 99,453.78 Risk Management Fund 1,196,604.97 OPEB Trust Fund 1,501,193.07 $ 52,244,350.27 Roanoke County Public School Board Other Year End Funds Fiscal Year Ended June 30, 2021 Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2022 EMERGENCY ORDINANCE APPROPRIATING $52,244,350.27 FROM ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2020-2021 OTHER YEAR-END FUNDS TO THE FISCAL YEAR 2021-2022 ROANOKE COUNTY PUBLIC SCHOOLS BUDGET FOR OTHER FUNDS WHEREAS, § 22.1-100 of the Code of Virginia states that at the end of each fiscal year, all unexpended public school funds that were derived f rom the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body’s discretion whether to then re-appropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors’ Comprehensive Financial Policy (dated October 19, 2021) sets forth purposes for which such unexpended year-end funds may be re-appropriated; and WHEREAS, on December 14, 2021, the Board re -appropriated $9,560,389.91 of the Schools’ unexpended fiscal year 2020-2021 year-end operating funds to the Schools’ fiscal year 2021-2022 budget; and WHEREAS, the Roanoke County School Board has further requested that the Board of Supervisors re-appropriate an additional $52,244,350.27 of the Schools’ unexpended other fiscal year 2020-2021 year-end funds to the Schools’ fiscal year 2021- 2022 budget, for the following purposes: Description Amount Page 2 of 3 Student Activity Fund $2,423,021.53 Minor Capital Fund $6,493,008.99 Major Capital Fund $9,933,489.24 2018 Bond Fund (CSH) $727,359.06 2022 Bond Fund (WBH) $12,000,000.00 Health Insurance Fund $7,169,566.44 Dental Fund $99,453.78 Risk Management Fund $1,196,604.97 OPEB Trust Fund $1,501,193.07 TOTAL $52,244,350.27 and; WHEREAS, the School Board’s proposal is consistent with the Board of Supervisors’ Comprehensive Financial Policy and previously established practices; and WHEREAS, the School Board has requested that the Board of Superviso rs adopt this ordinance with only one reading (as an emergency ordinance) in order to expedite the distribution of funds for necessary expenditures; and WHEREAS, the first reading of this ordinance was held on January 11, 2022, and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Roanoke County School Board’s unexpended fiscal year 2020-2021 year- end funds in the amount of $52,244,350.27 are appropriated to the School Board’s fiscal year 2021-2022 budget, to be used as proposed for the above- stated purposes. Page 3 of 3 2. An emergency is deemed to exist, and this ordinance shall be effective upon its adoption. Page 1 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Ordinance amending the Roanoke County Public Schools budget and appropriating $1,845,871 to the Schools' General Fund SUBMITTED BY: Rebecca Owens Assistant County Administrator APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Amendment of Roanoke County Public Schools budget and appropriation of $1,845,871 to the General Fund BACKGROUND: After operating for five months, Roanoke County Public Schools' staff have analyzed State revenue levels. It appears that several factors, including higher than anticipated student enrollment and higher state sales tax revenue than predicted, will result in additional mid-year funds being made available by the Commonwealth to public schools. At the same time, due to economic factors occurring within the Roanoke Valley, County Schools report that they are facing critical staffing shortages for hard -to-fill positions including: nutrition managers, building operators, bus aides, delivery personnel, behavior coaches, attendance clerks, administrative assistants and the Schools' warehouse foreman. The School Board is requesting an appropriation of an additional $1,845,871 from the Board of Supervisors to address critical needs, including adjustments to the schools' employee pay scale for the above -mentioned positions, anticipating that funding from the Commonwealth will be received to fund such an appropriation. Such adjustments to the Schools' pay scale are proposed to go into effect on January 15, 2022. Page 2 of 2 DISCUSSION: State Revenue Update (Excluding Sales Tax) Local student enrollment levels have been trending higher and are anticipated to be approximately 153 students higher than the School's budget projection for the March 31 ADM calculation. Annual funding from the Commonwealth is based on the March 31 ADM calculation. This increase in ADM is expected to result in additional State funding of $845,871. Sales Tax Revenue Update Sales Tax Revenue is projected to be 7.31% higher than last year, which may provide a $2,444,742 revenue surplus over the current year budget. To be conservative, on ly $1,000,000 is requested for an increase. The Requested Appropriation The revenue increase will be used to allow the Schools to revise certain positions at the lowest grades on the pay plan in the amount of $963,660 and the remaining $882,211 will be used for other needs. The total requested appropriation is $1,845,871. There have been no changes since the first reading held on December 14, 2021. FISCAL IMPACT: Realization of State mid-year revenue is expected to be at least $1,845,871 higher than budget and this will be used to fund payroll and other items for Roanoke County Public Schools. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Mid-Year Revenue Increase and Salar y Adjustments School Board Work Session December 1, 2021 12/1/21 Mid-year Revenue Increase and Salary Adjustments 1 Agenda ?State Revenue Update (Excluding Sales Tax) ?Sales Tax Revenue Update ?Pay Plan Adjustments ?Pay Plan Adjustment Costs ?Balancing Revenues and Expenditures ?Budget Amendment/Ordinance ?Next Steps 12/1/21 Mid-year Revenue Increase and Salary Adjustments 2 State Revenue Update(Excluding Sales Tax) 2022 General Fund Budget November 2021 General Fund Update 13,075 13,100 13,125 13,150 13,175 13,200 13,225 13,250 13,275 Aug-21 Sep-21 Oct-21 Nov-21 Actual 13,218 13,254 13,267 13,271 Budget 13,087 13,087 13,087 13,087 Projected 13,240 13,240 13,240 13,240 Budgeted ADM 13,087 Projected ADM 13,240 Projected Increase in ADM 153 State Revenue $66,546,394 Projected State Revenue $66,546,394 Projected Increase in State Revenue $ 845,871 12/1/21 Mid-year Revenue Increase and Salary Adjustments 3 Sales Tax Revenue Update 2022 General Fund Budget ?Used State estimate ?Inverse relationship with SOQ funding ?No loss funding factor ?Highly unknown factors due to COVID-19 ?State estimated 4.7% growth for 2021 November 2021 General Fund Update 11/16/21 House Appropriations Committee: ?Consumers are buying goods not ser vices ?State realized 15.4% growth for June-Oct 2021 ?State estimates 7.6% growth for 2022 Sales Tax Revenue $16,596,176 Projected Sales Tax Revenue (7.31% growth)$19,037,918 Projected Increase in Sales Tax Revenue $ 2,444,742 Planned Budget Increase in State Revenue $ 1,000,000 12/1/21 Mid-year Revenue Increase and Salary Adjustments 4 Pay Plan Adjustments A11 to A13: ?Nutrition Associates ?Building Operators ?Bus Aides A12 to A13: ?Deliver y A13 to B21 & move 4 steps: ?Instructional Assistants B21 to B22 & move 4 steps : ?Behavior Coaches B21 & move 4 steps : ?Attendance Clerks ?Administrative Assistants ?Warehouse Foreman B22 to B23: ?Nutrition Manager 12/1/21 Mid-year Revenue Increase and Salary Adjustments 5 Pay Plan Adjustment Costs 12/1/21 Mid-year Revenue Increase and Salary Adjustments 6 Old Grade New Grade FTE General Fund 2022 Cost General Fund 2023 Cost General Fund FTE Grant Fund 2022 Cost Grant Fund 2023 Cost Grant Fund FTE Nutrition Fund 2022 Cost Nutrition Fund 2023 Cost Nutrition Fund A1 Building Operator A11 A13 23 $116,874 $233,748 Bus Aide A11 A13 46 $88,153 $176,306 Nutrition Associate A11 A13 $0 $0 122 $240,160 $480,320 Delivery A12 A13 4 $8,416 $16,832 Instructional Assistant A13 B21+ 4 steps 229 $654,641 $1,309,282 93 $262,981 $525,962 B2 Administrative Assistant B21 B21+ 4 steps 29 $49,068 $98,136 Attendance Clerk B21 B21+ 4 steps 10 $10,681 $21,362 Behavioral Coach B21 B22 + 4 steps 7 $22,444 $44,888 2 $2,411 $4,822 Warehouse Foreman B21 B21+ 4 steps 1 $1,838 $3,676 Administrative Analyst Assistant / Front Office / Bookkeeper B22 B22 + 4 steps 34 $3,867 $7,734 Building Manager B22 B22 + 4 steps 8 $6,859 $13,718 Nutrition Associate B21 B22 $0 $0 25 $54,344 $108,688 Tradesman B22 B22 + 4 steps 20 $819 $1,638 11/15/21 Payroll 411 $963,660 $1,927,320 95 $265,392 $530,784 147 $294,504 $589,008 10/31/21 Payroll 414 $973,046 $1,946,092 94 $261,605 $523,210 147 $294,698 $589,396 Difference -3 -$9,386 -$18,772 1 $3,787 $7,574 0 -$194 -$388 General Fund ?2022 requires budget amendment and ordinance approval. ?2023 provided forinformationpurposes. Nutrition Fund ?2022 Carr yover approved by School Board; need BOS approval and ordinance. ?2023 provided for information purposes. Balancing Revenues and Expenditures 12/1/21 Mid-year Revenue Increase and Salary Adjustments 7 Grant Fund ?2022 will be absorbed by existing grants. ?2023 provided for information purposes. Budget Amendment & Ordinance Request 12/1/21 Mid-year Revenue Increase and Salary Adjustments 8 The following are the actions recommended by staff to be approved by the School Board on 12/9/21 either via consent or action agenda: 1.Staff requests approval of the updated pay plan with amendments shown on slide 8. 2.Staff requests the approval to increase the General Fund Budget Ordinance by $1,845,871. This will be made up of$845,871 of State revenue based on ADM and $1,000,000 for sales tax. The funds will be appropriated $963,660 for the pay plan adjustments and $882,211 for other needs. Next Steps ?December 9, 2021, School Board Meeting ?Request approval of the pay plan adjustments. ?Request appropriation of additional revenue and expenditures as needed for Pay Plan Adjustments ?December 14, 2021, Board of Super visors ?First reading of ordinance increasing budget for revenue projections and pay plan adjustments ?First and only reading of the ordinance for the June 30, 2021 Carr yover ?Januar y 11, 2022, Board of Super visors Meeting #2 ?Second reading of ordinance increasing budget for revenue projections and pay plan adjustments ?Januar y 15, 2022, Adjusted Pay Scale Goes into Effect 12/1/21 Mid-year Revenue Increase and Salary Adjustments 9 12/1/21 Mid-year Revenue Increase and Salary Adjustments 10 A1 (Non-Exempt) B2 (Non-Exempt) Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2022 ORDINANCE AMENDING THE ROANOKE COUNTY SCHOOLS’ BUDGET AND APPROPRIATING $1,845,871 TO THE SCHOOLS’ GENERAL FUND WHEREAS, after operating for five months, Roanoke County Public Schools’ staff have analyzed State revenue levels in order to accurately anticipate future funding that will be received from the Commonwealth; and WHEREAS, due to increased student enrollment and higher-than-expected State sales tax revenue receipts, the School Board anticipates receiving additional funds (higher than budgeted) from the Commonwealth in the amount of at least $1,845,871; and WHEREAS, County Schools report they are facing critical staffing shortages for certain hard-to-fill positions, and other pressing budget needs exist; and WHEREAS, the School Board proposes to make adjustments to the school pay scale that would become effective on January 15, 2022, in order to provide additional funding for such hard-to-fill positions; and WHEREAS, anticipating the above-mentioned additional funds from the Commonwealth, the School Board has requested that the Board of Supervisors amend the Schools’ budget and appropriate $1,845,871 to the Schools’ General Fund in order to provide funding for the proposed pay-scale increase (in the amount of $963,660) and to address other critical needs (in the amount of $882,211); and WHEREAS, the first reading of this ordinance was held on December 14, 2021, and the second reading was held on January 11, 2022. Page 2 of 2 NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that $1,845,871 is appropriated to the Roanoke County Public Schools’ General Fund, and that the Roanoke County Public Schools’ budget is hereby accordingly amended to be consistent with this appropriation. Page 1 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Appointments to Committees, Commissions and Boa rds SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Open district appointments BACKGROUND: 1. Library Board (appointed by District) The following District appointments remain open: Vinton Magisterial District 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) The following appointments remain open: Mike Roop’s three (3) year term representing the Vinton Magisterial District expired June 30, 2019. Rich Tomlinson's three (3) year term representing the Vinton Magisterial District expired June 30, 2021. Murray Cook's three (3) year term representing the Windsor Hills Magisterial District expired June 30, 2020. There is also one open Windsor Hills Magisterial District appointee. Page 2 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2022 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 11, 2022, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Resolution requesting the Virginia Department of Transportation (VDOT) accept Russlen Drive Road, Foxfield Section 7 in the Catawba Magisterial District into the Virginia Department of Transportation System 2. Request to accept and allocate funds in the amount of $13,555.91 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds 3. Ratification of appointments to the Community Policy and Management Team (CPMT) Page 1 of 2 ACTION NO. ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Resolution requesting the Virginia Department of Transportation (VDOT) accept Russlen Drive Road, Foxfield Section 7 in the Catawba Magisterial District into the Virginia Department of Transportation (VDOT) System SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Resolution requesting the Virginia Department of Transportation (VDOT) accept Russlen Drive, Foxfield Section 7 into the Virginia Department of Transportation System, in the Catawba Magisterial District. BACKGROUND: The County of Roanoke is requesting that the Board of Supervisors approve a resolution requesting that the Virginia Department of Transportation (VDOT) accept, as described by the AM-4.3, (See Attachment "A") 0.09 mile of Russlen Drive from the intersection with Millwheel Drive (VA SEC. Route # 1167) to its western temporary t - turnaround. This road is located within Foxfield Section 7 in the Catawba Magisterial District. See attached Exhibit “A” for exact location. DISCUSSION: The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road acceptable. FISCAL IMPACT: Page 2 of 2 There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Russlen Drive into the Secondary Road System. VICINITYMAP NORTH PROPOSED ADDITION(S) SHOWN IN BLUE DESCRIPTION LENGTH ROW WIDTH SERVICES Miles Feet Feet Houses (Current/Future) Russlen Drive; From: Int. Route 1167, To: End of its western temporary t-turnaround 0.09 50 33 5/16 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVLOPMENT ACCEPTANCE OF RUSSLEN DRIVE (WESTERN PORTION) INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SCONDARY SYSTEM Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2022 RESOLUTION REQUESTING ACCEPTANCE OF RUSSLEN DRIVE (WESTERN PORTION) INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation’s Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street (s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation; and Page 2 of 2 BE IT FURTHER RESOLVED, this Board hereby guarantees the performance of the street(s) requested herein to become a part of the State maintained secondary system of State highways for a period of one (1) year from the date of the acceptance of the referenced streets by VDOT into the secondary system of State highways. This Board will reimburse all costs incurred by VDOT to repair faults in the referenced streets and related drainage facilities associated with workmanship or materials as determined exclusively by VDOT. In Roanoke County by Resolution of the governing body adopted January 11, 2022 38020778 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed (County Official):_______________________________________________ Report of Changes in the Secondary System of State Highways Project/Subdivision:Foxfield Section 7 Addition - New subdivision street §33.2-705 Rte Number Street Name From Termini To Termini Length Number Of Lanes Recordation Reference Row Width 1400 Russlen Drive Intersection with Millwheel Drive/ Route 1167 End of State Maintenance 0.11 2 50 Page: 1/1 Page 1 of 2 ACTION NO. ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Request to accept and allocate funds in the amount of $13,555.91 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: Jill Camilletti Deputy Clerk IV APPROVED BY: Daniel R. O’Donnell County Administrator 13ISSUE: Acceptance and allocation of funds in the amount of $13,555.91 to the Clerk of the Circuit Court from the Commonwealth of Virginia BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office, and have been received from the State in the amount of $13,555.91. In accordance with State of Virginia Code Section 17.1 -279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were asse ssed the previous month. The code section further states that four of every five dollar fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for maintenance needs for the Clerk of Circuit Court, specifically towards the twice yearly Page 2 of 2 maintenance bill from the Supreme Court for maintaining their records, offset the cost of postage, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $13,555.91 to the Clerk of Circuit Court from the Commonwealth of Virginia. Page 1 of 2 ACTION NO. ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Ratification of appointments to the to the Community Policy and Management Team (CPMT) SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Confirmation of appointments. BACKGROUND: According to the Bylaws of the Community Policy and Management Team (CPMT), all designees or alternate designees of agencies or departments shall be submitted to and ratified by the Board of Supervisors. DISCUSSION: The following appointments need to be ratified by the Boa rd of Supervisors. These appointments do not carry a term date: Rosemary Walker - Court Service Unit - Primary Kevin Meeks - Court Service Unit - Alternate Laura Maynard - Court Service Unit - Alternate Cathy Brown - Blue Ridge Behavioral Healthcare - Primary Heather Gunn - Blue Ridge Behavioral Healthcare - Alternate Debbie Bonniwell - Blue Ridge Behavioral Healthcare - Alternate Tamara Starnes - Blue Ridge Behavioral Healthcare - Alternate Page 2 of 2 FISCAL IMPACT: There is no fiscal impact associated with this Board agenda item. STAFF RECOMMENDATION: Staff recommends ratification of these appointments. Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2021 Additions Deletions January 11, 2022 VPSA School Bonds 74,515,490$ 19,910,000$ 8,552,438$ 85,873,052$ Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000 Subtotal 152,045,490 19,910,000 12,182,438 159,773,052 Premiums 10,777,149 2,543,232 - 13,320,381 162,822,639$ 22,453,232$ 12,182,438$ 173,093,433$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Daniel R. O'Donnell County Administrator 01-12-22 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : January 11, 2022 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Nov-21 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 27,965,794.89 27,965,794.89 GOVERNMENT: SCOTT STRINGFELLOW CONTRA (144,030.00) SCOTT STRINGFELLOW 49,501,153.85 WELLS FARGO 0.00 WELLS FARGO CONTRA 0.00 49,357,123.85 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 9,809,411.39 9,809,411.39 MONEY MARKET: ATLANTIC UNION BANK 4,543,214.92 HOMETRUST BANK 4,038,785.13 SCOTT STRINGFELLOW 979,303.17 WELLS FARGO 5,288,431.12 14,849,734.34 TOTAL 101,982,064.47 Page 1 of 2 ACTION NO. ITEM NO. L.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Work session to review with the Board of Supervisors Projects and Funding Sources for the Proposed Fiscal Year 2023 - 2032 Capital Improvement Program (CIP) SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: Review of projects and funding sources to be included within the proposed fiscal year 2023 - 2032 Capital Improvement Program (CIP) with the Board of Supervisors. BACKGROUND: As part of the annual budget development process, County staff conducts a s eries of work sessions with the Board of Supervisors on the proposed capital and operating budgets. This work session will provide information on projects and funding sources to be included within the proposed fiscal year 2023 - 2032 Capital Improvement Program (CIP), which will be presented to the Board of Supervisors at a briefing on January 25, 2022. DISCUSSION: This work session will provide information to the Board of Supervisors regarding the projects and funding sources that may be proposed within the fiscal year 2023 - 2032 CIP. The attached Power Point presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends the Board of Supervisors receive information regarding proposed projects and funding sources for the fiscal year 2023 - 2032 Capital Improvement Program (CIP). Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 1 Internal Services Public Service Center Facility Replacement General Services  The Public Service Center Facility Replacement Project began in FY 2017.  Construction of Phase I of the project began in 2021. Phase I includes expansion of the existing Fleet Services Center for all General Services department functions, renovation of a section of the facility adjacent to the Fleet Service Center for relocation of the Communications Shop and site management functions for Communications & Information Technology, utilization of the existing site not located within the flood plain for Stormwater Operations, and the relocation of the district shop for the Parks, Recreation, and Tourism Department to Green Hill Park.  The County purchased two additional properties on Hollins Road for the future relocation of Parks, Recreation and Tourism offices and warehouse needs as Phase II of the project.  Phase II is proposed with $4.775 million in bond funding in FY 2023. General Services Capital Maintenance Program General Services  The program, administered by General Services, incorporates strategic evaluation and planning to maintain County infrastructure to provide for both the short and long term operational needs.  Dedicating funding each year to the General Services CMP will fund repairs and maintenance maximizing the life of County facilities, lots, electrical systems, and plumbing systems.  Total program funding is proposed at $8.88 million over the ten-year plan, with $880,000 in FY 2023. RCAC Building Evaluation General Services  The Roanoke County Administration Center was constructed in 1981 with an open space floor plan that was subsequently reconfigured to meet the needs of the County.  As an aging facility that houses departments that serve both public and internal functions, funding is proposed to evaluate future renovation options.  In FY 2023, $100,000 is proposed to fund this evaluation. General Services Campus Repairs General Services  Renovations to the Cold Storage commenced in FY 2020 as part of the Public Service Center Facility Replacement project, which included establishing surplus property storage.  After reevaluating the storage needs for various departments and surplus property, it has been determined that there is a greater need to store combustible materials and supplies.  To accommodate the combustible storage needs of the County, the warehouse portion of the building will require a change of occupancy and interior improvements to align with the current building code requirements.  In FY 2024, $250,000 is proposed to fund this renovation. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 2 RCAC HVAC Replacement General Services  The Roanoke County Administration Center HVAC Replacement replaces major HVAC components, improves systems for large meeting spaces with variable occupancy loads, and improves control over occupied spaces' temperatures.  Many of the HVAC components are original to the approximately 61,170 square foot facility, constructed in 1981.  The project is proposed to receive $1.5 million in funding in FY 2024. Future Capital Project(s) General Services  Per the 12-12-12 policy, Roanoke County is slated for $12.0 million in bond funding in FY 2032.  As the planned year approaches, more data will be gathered on the viability of the Roanoke County Administration Center in light of other facility needs.  Because Roanoke County’s facility needs are vast, the $12.0 million in FY 2032 is not dedicated to a specific project. Network & IT Infrastructure Replacement Program Communications & Information Technology  The IT Infrastructure Replacement Capital Maintenance Program (CMP) supports maintenance and repairs to Roanoke County’s network infrastructure, which are vital to supporting business operations.  Funding is restored to $650,000 in FY 2023 with $125,000 from the CommIT fund.  The IT Infrastructure Replacement CMP will transfer $650,000 annually from FY 2024 through FY 2032 from the Communications & Information Technology Fund. County-Wide Computer Replacement Program Communications & Information Technology  The Computer Replacement Program operates on a five-year replacement cycle that keeps County workstations with the most up-to-date operating systems and internal hardware.  Funding for this program was eliminated in FY 2021 and FY 2022 due to limited resources because of the COVID-19 pandemic and use of CARES Act funds to purchase laptop stations.  Funding is restored to $270,000 in FY 2023 with $100,000 from the Communications & IT fund.  In years FY 2024 – FY 2032, the program is planned to be 100% supported by the Communications & IT fund transfer. County-Wide Phone Replacement Program Communications & Information Technology  This project upgrades the phone system to prevent hacks and security breaches into the network.  As the County’s phone system needs to be upgraded to remain in support, phone sets will need to be replaced in order to function with the new version.  Funding in the amount of $266,000 in FY 2023 and FY 2024 will be utilized to replace phones for the County, Town of Vinton, RCACP, and RVRA.  Additional funding, $266,000, is proposed in FY 2030 for additional phone upgrades and replacement as needed. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 3 Email & Productivity Tools Replacement Communications & Information Technology  The County’s long-term email solution and current business productivity solution (desktop-based Microsoft Office) need to be replaced.  Current email systems are now rare and support training is not available; technical support is limited and difficult to obtain.  Email options at the scale Roanoke County requires are limited, and are usually components of larger, cloud-based solutions including email and business productivity solutions.  Additional funding is proposed for FY 2023 ($100,000) and FY 2024 ($50,000) for consulting and implementation of an email and business productivity tool replacement. Enterprise Storage and Data Backup Communications & Information Technology  The Enterprise Storage and Data Backup project will replace the existing Compellent Storage Area Network and Rapid Recovery backup systems currently in place, which have reached the end of useful life.  The Storage Area Network is the repository for all County electronic data. This system supports all applications and departments including public safety, revenue and tax systems, social services, email and all user electronic files.  Total project is proposed for $3.2 million in funding with $1.3 million in FY 2024 and $1.9 million in FY 2031. Global HR: HR & Payroll Modules Finance & Management Services/Human Resources  The Human Resources (HR) & Payroll project, replaces human resources and payroll stems.  Infor/Lawson CloudSuite HCM and Payroll will provide required platform changes and needed functionality. The modules that will be acquired with this project include Global HR, Performance and Goals, Talent Acquisition, and Global Payroll.  The final phase of the project is planned for FY 2024 at $1.0 million.  Project costs are shared 50% with Roanoke County Public Schools. Public Safety New Bonsack/460 Station Fire & Rescue  The Bonsack/460 Fire Station project is proposed to receive $6.825 million in funding in FY 2023.  The new station represents a new and enhanced service as the twelfth station reducing reliance on other locality responses for emergencies.  Proposed funding is based on the construction estimate of a three-bay facility. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 4 Fire & Rescue Station 3 Roof Replacement Fire & Rescue  The Cave Spring Fire Department Roof Replacement is proposed to replace the existing single- ply roof cover in poor condition as identified in the 2019 Facilities Condition Assessment.  The project will incorporate recommendations from the FY 2021 Existing Roof Condition Assessment, and will install a new 30-year warranty roof system.  In FY 2023, $401,000 is proposed to cover the design and replacement of the roof. Sheriff Capital Maintenance Program Sheriff’s Office  Dedicating resources each year to the Sheriff CMP funds repairs and maintenance maximizing the life of the County Jail and Courthouse.  Funding is planned at $125,000 in FY 2023 with similar amounts through FY 2027 and increasing thereafter based on facility needs and availability of funding sources. Emergency 911 Phone System Upgrade Communications & Information Technology  The Emergency 911 Phone System Upgrade Project upgrades the current 911 Emergency Communications Phone System, which will have reached the “end of life” by 2022.  The project began in FY 2022 with $200,000 in PSAP (Public Safety Answering Point) grant funds with Roanoke County covering the required match with existing funds.  An additional $51,000 is proposed in FY 2023 to purchase the last two phone positions required to fully populate all dispatcher quads within the center. This will ensure that all phones are upgraded and compatible with the “Next Generation 911” phone system. Roanoke Valley Radio System Hardware Upgrade Communications & Information Technology  This project is proposed to update voice and data infrastructure referred to as the Roanoke Valley Radio System used by Roanoke County and the City of Roanoke.  The upgrade would enable the Roanoke Valley Radio System to operate the replaced equipment for an additional 15-20 years.  Upgrading the 4 towers to accommodate and meet the latest version and assurance that the towers comply with the latest standard.  $1.5 M is proposed in FY 2025, with costs shared 50/50 with the City of Roanoke. Hollins Fire Station Replacement Fire & Rescue  In FY 2028 and FY 2029, $12.1 million in funding is proposed to replace the current Hollins Fire Station, with $12.0 million planned for bond funding.  Further evaluation regarding site selection and design will be completed closer to the project date. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 5 Crew Force Messaging System Fire & Rescue  Project is proposed to replace current messaging systems with an application that works in conjunction with the County’s computer-aided dispatch (CAD) system and would allow crews to arrive on the scene—safer and better prepared—with quick access to critical information.  Funding in FY 2024, in the amount of $150,000, is proposed for project. Courthouse HVAC Replacement General Services  The Courthouse HVAC Replacement project is planned to replace major HVAC components that are original to the building (constructed in 1985), which have exceeded the end of their useful life.  A due diligence phase is expected to be completed in November 2022. A&E design services are proposed to be accomplished in FY 2025 and systems replacement to begin in FY 2025.  Funding in the amount of $2.35 million in FY 2025 is proposed. Community Services Roanoke County Broadband Authority - Debt Economic Development  The Roanoke Valley Broadband Authority (RVBA) has approximately 100 miles of network fiber that traverses the region. Approximately 35 of those miles cross through Roanoke County and serve our local organizations in healthcare, government, and non-profit sectors.  Funding is proposed at $384,939 in FY 2023 and $1,539,460 in FY 2024 – FY 2027 for remaining debt service payments. Woodhaven Property - Debt Economic Development  This project will create a 100+ acre business park, which will be owned and developed by the Western Virginia Regional Industrial Facility Authority (WVRIFA).  The project aims to increase the amount of marketable property in the Roanoke Valley available for business development. The specific goal was to create new large parcels in the 50-100 acres size range, due to consistent prospect interest in larger sites.  Funding is proposed for $369,932 in FY 2023 and $3,333,617 in FY 2024 – FY 2032 for debt service payments. Debt service payments are anticipated through FY 2037. Storm Drainage Maintenance of Effort Development Services  The Storm Drainage Maintenance of Effort Program project addresses public drainage problems through repairs and system upgrades to County-owned storm drainage systems that cannot be addressed through the operating budget.  Total program funding is proposed at $2.625 million over the ten-year plan. $240,000 is proposed in FY 2023, which is a 20% increase over FY 2022. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 6 VDOT Revenue Sharing Program Planning  The Revenue Sharing Program provides additional funding for use by Roanoke County to construct, reconstruct, improve or maintain the VDOT secondary or primary highway system.  Locality funds are matched with 50 percent state funds.  It is anticipated that Revenue Sharing Program funding in FY 2023 – FY 2026 will be utilized to satisfy a new funding deficit on the Dry Hollow Road Safety Improvements project.  Total program funding is proposed at $4.475 million over the ten-year plan, with $200,000 in FY 2023. NDPES – MS4 BMP Construction Development Services  This program funds capital projects to improve water quality in streams to meet state requirements.  The department has applied and has been awarded a grant from the state Stormwater Local Assistance Fund (SLAF) for the restoration of Wolf Creek, Phase II.  Funding in the amount of $150,000 in FY 2023 is combined with existing funds to meet the County’s 50% share of grants funds. Glade Creek Greenway at Vinyard Park West Planning  This project proposes to construct a segment of the Glade Creek Greenway along Glade Creek through Vinyard Park West. The ten-foot-wide asphalt bicycle and pedestrian trail will begin at the parking lot adjacent to Berkley Road and will continue west for approximately one-half mile along Glade Creek past athletic fields and another parking lot to the edge of the park, which is located in the Town of Vinton.  Proposed funding of $130,275 in FY 2023 would provide a twenty (20) percent local match for Transportation Alternatives Set-Aside Program funding that has been requested through VDOT. New Zoning Ordinance Planning  Roanoke County’s current Zoning Ordinance was adopted in 1992, which included a comprehensive rezoning of the County. Over the last 29 years, the Zoning Ordinance has been amended on numerous occasions. A major overhaul of the ordinance is needed.  The project proposes hiring a consultant to assist staff with developing new zoning ordinance.  Total project costs are $400,000 from FY 2023 – FY 2025 with $50,000 proposed in FY 2023. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 7 Human Services Explore Park Parks, Recreation & Tourism  This project provides funds for the development of Explore Park infrastructure and implementation of the Explore Park Adventure Plan. It provides the necessary park infrastructure to support park operations for citizens and to market the facility for economic development.  The first phase of the project completed water and sewer connections, design of internal park water and sewer systems, design of the road system, bike skills park, building repairs, land studies, broadband connections, land purchase, and road paving.  Bond funding, $1.4 million in FY 2023, completes the final phase of infrastructure improvements. PRT Capital Maintenance Program Parks, Recreation & Tourism  Annual funding to the Parks and Recreation CMP funds repairs and maintenance maximizing the life of County parks, playgrounds, sports fields, courts, restrooms, and other recreational buildings.  In FY 2023, $725,000 is proposed with $25,000 added annually to address regional wayfinding sign and gateway sign maintenance and landscaping upkeep.  Total program funding is proposed at $7.375 million over the ten-year plan. Hollins Library Replacement Libraries and General Services  The Hollins Library Replacement Project is slated to replace the existing Hollins Library, which is the only major branch in the Roanoke County library system that has not been replaced.  Planning and initial design is funded in FY 2023 ($200,000) and FY 2024 ($500,000).  Construction is planned for bond funding ($12.0 million) in FY 2026. Public Computer Replacement Plan Libraries  This plan established a five-year public computer replacement cycle, allowing the Library to maintain the technological requirements needed to run current and future software, and security programs.  In FY 2023, $75,000 in funding is restored (funding was eliminated in FY 2021 and FY 2022 due to the pandemic). Green Ridge Capital Maintenance Program Parks, Recreation & Tourism  The Green Ridge Capital Maintenance Program (CMP), established in FY 2022, funds ongoing maintenance and repair of various systems within the recreation facility.  Total program funding is proposed at $1.13 million over the ten-year plan, with $55,000 proposed in FY 2023. Attachment A: Proposed FY 2023 – FY 2032 CIP Project Descriptions Board of Supervisors Work Session January 11, 2022 8 Sport Field Lighting Replacement Parks, Recreation & Tourism  The Sports Field Lighting Program project includes $900,000 in funding, beginning in FY 2028 to replace lighting systems to allow for increased athletic field usage.  Sports field lighting allows more daily uses on a field and minimizes the need for additional athletic fields in the park system.  This project will allow the replacement of two of the oldest lighting systems in the County’s park system while also adding an additional light system to Merriman field 4 located at Starkey Park to support lacrosse, soccer and flag football. Green Ridge Dehumidification System Replacement Parks, Recreation & Tourism  The Green Ridge Dehumidification Units Replacement project will replace two dehumidification units that are reaching the end of their useful life.  Replacement is planned for Fiscal Years 2025 through 2027 with $740,000 in funding. Voting Machine Replacement Elections/Registrar  The Voting Machine Replacement project, planned in FY 2024, will replace Roanoke County’s existing voting equipment initially acquired in 2015. These machines will reach the end of their useful life within10 years of use.  In FY 2024, funding in the amount of $425,000 is proposed, and equipment needs will be evaluated closer to the planned funding year. Proposed FY 2023 –FY 2032 Capital Improvement Program (CIP) County Funding and Projects Board of Supervisors Work Session January 11, 2022 Agenda •FY 2023 –FY 2032 Proposed CIP Introduction •FY 2023 –FY 2032 CIP Proposed Projects for Funding •FY 2023 –FY 2032 CIP Funding Overview •Next Steps 2 FY 2023 –FY 2032 Proposed CIP Introduction •Adherence to the 12-12-12 Borrowing Policy •Focus on County projects in Fiscal Year 2023 to be appropriated by the Board of Supervisors •Assumes borrowing for the following major projects: •FY 2023: New Bonsack/460 Station, Public Service Center & Explore Park •FY 2026: Hollins Library Replacement •FY 2029: Hollins Fire Station Replacement •FY 2032: Future Capital Project(s) (To be determined) 3 4 FY 2023 –FY 2032 Capital Improvement Program Proposed Projects for Funding 5 Proposed FY 2023-2032 CIP Projects Internal Services Department Proposed CIP Project FY 2023 Funding FY 24-32 Funding FY 23-32 Funding Total General Services Public Service Center Replacement $ 4,775,000 ---$ 4,775,000 General Services General Services Capital Maintenance Program 880,000 8,000,000 8,880,000 General Services RCAC Building Evaluation 100,000 ---100,000 General Services General Services Campus Repairs ---250,000 250,000 General Services RCAC HVAC Replacement ---1,500,000 1,500,000 General Services Future Capital Project(s)---12,000,000 12,000,000 6 Proposed FY 2023-2032 CIP Projects Internal Services (Continued) Department Proposed CIP Project FY 2023 Funding FY 24-32 Funding FY 23-32 Funding Total CommIT Network & IT Infrastructure Replacement Plan $ 650,000 $ 5,850,000 $ 6,500,000 CommIT County-Wide Computer Replacement Program 270,000 2,430,000 2,700,000 CommIT County-Wide Phone Replacement Program 133,000 399,000 532,000 CommIT Email & Productivity Tools Replacement 100,000 50,000 150,000 CommIT Enterprise Storage and Data Backup ---3,200,000 3,200,000 Finance/HR Global HR: HR & Payroll Modules ---1,000,000 1,000,000 Total, Proposed Internal Services CIP Projects $6,908,000 $34,679,000 $41,587,000 Public Service Center, Phase II FY 2023 Proposed Funding Increase •Construction costs have significantly increased over the last 18 months •Office building lot requires significant grading for building pad, parking, and storage yard •PRT Shop building will require fire barrier wall and sprinkler system due to change in use from warehouse to shop building •PRT Shop building will also require interior and exterior renovations •PRT Office Building should be constructed similarly to General Services Office addition at the Fleet Center 7 Description FY 2023 Planned FY 2023 Revised Difference, Planned – Revised Public Service Center Replacement $3,725,000 $4,775,000 8 Proposed FY 2023-2032 CIP Projects Public Safety Department Proposed CIP Project FY 2023 Funding FY 24-32 Funding FY 23-32 Funding Total Fire & Rescue New Bonsack/460 Fire Station $ 6,825,000 ---$ 6,825,000 Fire & Rescue Fire & Rescue Station 3 Roof Replacement 401,000 ---401,000 Sheriff Sheriff Capital Maintenance Program 125,000 1,265,000 1,390,000 CommIT Emergency 911 Phone System Upgrade 51,000 ---51,000 CommIT Roanoke Valley Radio System Hardware Upgrade ---1,500,000 1,500,000 Fire & Rescue Hollins Fire Station Replacement ---12,100,000 12,100,000 Fire & Rescue Crew Force Messaging System ---150,000 150,000 General Services Courthouse HVAC Replacement ---2,350,000 2,350,000 Total, Proposed Public Safety CIP Projects $ 7,402,000 $17,365,000 $24,767,000 Bonsack/460 Station Project Scope Discussion 9 •Additional $1.0 million needed from original estimates due to increased construction costs and refinement of estimate •Additional $1.0 million from original estimates due to change in scope from 2 bay to 3 bay station •Allows space for medic unit currently located at Read Mountain •Aligns with data analysis on response % within 6 minute drive time •Allows for staff expansion as the 460 corridor grows 10 Proposed FY 2023-2032 CIP Projects Community Services Department Proposed CIP Project FY 2023 Funding FY 24-32 Funding FY 23-32 Funding Total Economic Dev.Roanoke County Broadband Authority -Debt $ 384,939 $ 1,539,460 $ 1,924,399 Economic Dev.Woodhaven Property -Debt 369,932 3,333,617 3,703,549 Dev. Services Storm Drainage Maintenance of Effort 240,000 2,385,000 2,625,000 Planning VDOT Revenue Sharing Program1 200,000 4,275,000 4,475,000 Dev. Services NPDES –MS4 BMP Construction 150,000 1,200,000 1,350,000 Planning Glade Creek Greenway at Vinyard Park West 130,275 ---130,275 Planning New Zoning Ordinance 50,000 350,000 400,000 Total, Proposed Community Services CIP Projects $1,525,146 $13,083,077 $14,608,223 1FY 2023 –FY 2026 VDOT Revenue Sharing Program funding is planned for Dry Hollow Road project 11 Proposed FY 2023-2032 CIP Projects Human Services Department Proposed CIP Project FY 2023 Funding FY 24-32 Funding FY 23-32 Funding Total PRT Explore Park $ 1,400,000 ---$ 1,400,000 PRT PRT Capital Maintenance Program 725,000 6,650,000 7,375,000 Library Hollins Library Replacement 200,000 12,500,000 12,700,000 Library Public Computer Replacement Plan 75,000 755,000 830,000 PRT Green Ridge Capital Maintenance Program 55,000 1,075,000 1,130,000 PRT Sports Field Lighting Replacement ---900,000 900,000 PRT Green Ridge Dehumidification System Replacement ---740,000 740,000 Elections Voting Machine Replacement ---425,000 425,000 Total, Proposed Human Services CIP Projects $2,455,000 $23,045,000 $25,500,000 12 FY 2023 –FY 2032 Capital Improvement Program Funding Overview Anticipated FY 2023 Operating Budget Needs •Personnel: •Compensation commitments for Public Safety step plans and Decision Band Method adjustments for all other employees •Potential increase to VRS, Health and Dental rates •Operating: •Increases for items impacted by inflation including fuel & fleet repair •Increased technology costs including SAAS (Software as a Service) •Capital and Other: •Fleet & Equipment replacement needs •Address increasing CSA program costs 13 14 Proposed FY 2023 -2032 CIP Funding Overview Funding Source Description FY 2023 FY 2024 – FY 2032 FY 2023 – FY 2032 Total General Government Fund Transfer Unrestricted cash source provided by the General Government Fund to support ongoing projects $ 1,400,000 $ 23,325,000 $ 24,725,000 Other County Unrestricted Cash Cash from other County -Capital Reserves 4,310,059 16,655,035 20,965,094 Other County Unrestricted Cash Cash from other County -Debt Fund and Refunding Credits 455,087 2,662,042 3,117,129 Roanoke County Restricted Cash Cash sources restricted in their use from the Communications-IT Fund 125,000 8,280,000 8,405,000 Non-County Funding Sources Transfer from Roanoke County Public Schools and Contribution from the City of Roanoke ---1,250,000 $1,250,000 Lease/Revenue Bonds Bonds issued and backed by the full faith and credit of the County for infrastructure investments 12,000,000 36,000,000 48,000,000 Total $ 18,290,146 $ 88,172,077 $ 106,462,223 15 Next Steps 16 Next Steps Item 2022 Date Briefing –County Administrator’s Proposed FY 2023 –FY 2032 Capital Improvement Program January 25 Work Session –FY 2022 Mid-Year Revenue & Expenditure Update; FY 2022 –2023 Budget Issues January 25 Work Session –FY 2022 –2023 Revenue Outlook; County Fees & Charges Compendium February 8 Work Session –FY 2023 –2032 Capital Improvement Program (Tentative) Work Session –FY 2022 –2023 Compensation Update February 22 Briefing –County Administrator’s Proposed FY 2022 –2023 Operating Budget March 8 Public Hearings: Effective Tax Rate; Maximum Tax Rate Adoption of Maximum Tax Rate Work Session –Proposed FY 2023 Operating Budget (first of two) March 22 Public Hearings: Tax Rate Adoption; Operating and Capital Budgets (first of two) Adoption of 2022 Tax Rates Work Session –Proposed FY 2023 Operating Budget (second of two) April 12 Public Hearing: Operating and Capital Budgets (second of two) First Reading of FY 2022-2023 Operating and Capital Budget Ordinances April 26 Second reading of FY 2022-2023 Operating and Capital Budget Ordinances (total of five ordinances) Approval of Operating and Capital budgets, Revenues and Expenditures for County and Schools May 10 17 Questions & Comments Page 1 of 1 ACTION NO. ITEM NO. L.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2022 AGENDA ITEM: Joint work session with Roanoke County School Board and the Career and Technical Advisory (CTE) Committee SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Daniel R. O’Donnell County Administrator ISSUE: This time has been set aside to hold a joint work session with the Roanoke County School Board and the Career and Technical Advisory Committee. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2022 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.