HomeMy WebLinkAbout2/8/2022 - RegularPage 1 of 4
INVOCATION: Pastor Schemm
Cave Spring Baptist Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
February 8, 2022
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Good afternoon and welcome to our meeting for February 8, 2022. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important
for everyone to speak directly into the microphones at the podium. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution recognizing Captain Robert Mauck for his exemplary leadership to the
COVID-19 pandemic Medical Control Unit (Richard L. Caywood, County
Administrator; C. Travis Griffith, Chief of Fire and Rescue)
D. NEW BUSINESS
1. Resolution authorizing the execution of an amended Memorandum of
Understanding between Roanoke County and the Town of Vinton (Rebecca
Owens, Assistant County Administrator)
Roanoke County
Board of Supervisors
Agenda
February 8, 2022
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E. FIRST READING OF ORDINANCES
1. Ordinance accepting and appropriating funds in the amount of $1,157.89 from
the Asian American Business Owner Association for the County of Roanoke Fire
and Rescue Department (C. Travis Griffith, Chief of Fire and Rescue)
2. Ordinance accepting and appropriating a donation from the Friends of the
Roanoke County Public Library in the amount of $20,000 for use by the Roanoke
County Library Department (Sara McKnight, Acting Assistant Director of Library
Services)
F. SECOND READING OF ORDINANCES
1. Ordinance authorizing the acquisition of real property containing approximately
2.25 acres, which is part of a parcel owned by Parkway Wesleyan Church, Inc.,
located at 3645 Orange Avenue NE in the City of Roanoke, Virginia (City of
Roanoke Tax Parcel No. 7110105), for fire and rescue purposes; and authorizing
the execution of a purchase agreement, a deed of conveyance, any necessary
zoning petitions or applications for use of said real property for fire and rescue
purposes and any other documents necessary to accomplish the acquisition and
proposed use of said real property (Rachel Lower, Senior Assistant County
Attorney; Richard L. Caywood, County Administrator)
G. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
3. Roanoke County Economic Development Authority (EDA)(appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED B Y ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – September 21, 2022
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Kevin Hicks, Deputy Sheriff, upon his retirement after more than
fourteen (14) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Scott C. Morgan, Firefighter/EMT, upon his retirement after thirty-six
(36) years of service
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4. Request to accept and allocate grant funds in the amount of $35,350.70 for two
(2) heart monitor defibrillators from the Virginia Department of Health (VDH)
I. CITIZENS' COMMENTS AND COMMUNICATIONS
J. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
K. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. Phil C. North
3. David F. Radford
4. P. Jason Peters
5. Paul M. Mahoney
L. WORK SESSIONS
1. Work session to review with the Board of Supervisors fiscal year 2022 -2023
projected General Government Fund operating budget revenues and review
updates to the County of Roanoke Fee Compendium (Steve Elliott, Budget
Manager; Laurie Gearheart, Director of Finance and Management Services)
M. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Resolution recognizing Captain Robert Mauck for his
exemplary leadership to the COVID-19 pandemic Medical
Control Unit
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to recognize Captain Robert Mauck for his service to
Roanoke County during the COVID-19 pandemic.
STAFF RECOMMENDATION
Staff recommends approval of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON FEBRUARY 8, 2022
RESOLUTION RECOGNIZING CAPTAIN ROBERT MAUCK FOR HIS
EXEMPLARY LEADERSHIP TO THE COVID-19 PANDEMIC MEDICAL
CONTROL UNIT
WHEREAS, In March 2020, Captain Robert Mauck was assigned to serve on the
COVID-19 Medical Control Unit under the Incident Management System to oversee
safety policies and protocols for employees and citizens; and
WHEREAS, Captain Mauck was instrumental in creating the Daily Health
Assessment that Roanoke County employees have been using before arriving at work
daily; and
WHEREAS, Captain Mauck implemented the Roanoke County COVID -19 testing
program in conjunction with the Virginia Department of Health; and
WHEREAS, Captain Mauck was instrumental in the implementation of Roanoke
County becoming certified as a laboratory site which cleared the way for the County to
procure test kits; and
WHEREAS, Captain Mauck facilitated the ordering and procurement of thousands
of COVID-19 PCR test kits—first, the self-administered mail-in test kits, and second, test
kits that could be processed at the new testing site on Penn Forest Boulevard; and
WHEREAS, Captain Mauck has now tested over 1,678 employees, including
swabbing more than 1,347 employees; and
WHEREAS, Captain Mauck has served as the primary contact for Roanoke County
employees regarding guidance and questions concerning COVI D-19 questions
symptoms, policy and best practices for nearly two years.
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NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to Captain Robert Mauck for nearly two years of dedicated service to
mitigating the COVID-19 pandemic by keeping Roanoke County employees safe; and
FURTHER, the Board of Supervisors does express its best wishes for continued
success in the future.
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Resolution authorizing the execution of an amen ded
Memorandum of Understanding between Roanoke County
and the Town of Vinton
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of amendment to Memorandum of Understanding between Roanoke County
and the Town of Vinton
BACKGROUND:
On April 9, 2019, Roanoke County and the Town of Vinton entered into a Memorandum
of Understanding (MOU) to provide for the sharing of certain local tax revenues and the
sharing of certain public services, and assigning responsibility for certain aspects of
public safety.
DISCUSSION:
The County and Town have been working together over the last several months on an
updated agreement. The attached Memorandum of Understanding memorializes the
completions of certain obligations under the 2019 MOU and amends the agreement with
regard to the disposition of certain assets, fiscal obligations, and the provision of public
services. A summary of the mutual covenants and agreements are as follows :
General
Preliminary discussions have taken place over the past several months between staff
and officials with the Town of Vinton (Town), Roanoke County and the Western Virginia
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Water Authority (Authority) regarding the Authority’s ownership and operat ion of the
Town’s public water distribution and treatment system and the sanitary sewer collection
system.
Upon the closing on the Town's water and sewer assets to the WVWA, all prior
agreements between the Town and County regarding the construction and maintenance
of the Town's water system included but not limited to the 1979 MOU shall be rescinded
and voided.
Also, the County agrees to appoint one of its three representatives to the WVWA Board
with a person who is mutually agreeable to the Town Council and Board of Supervisors.
Term of the Agreement
· The proposed amended MOU will take effect on July 1, 2022 and continue
through June 30, 2027 with renewable terms.
· County Administrator to meet in January 2025 to review the entire agreement
and make any recommendations for modification prior to the termination notice
date of June 30, 2025.
Revenues
· Town agrees to pay $150,000 total for E911 service for Vinton Police in fiscal
year 2023. Amount to be increase by CPI each year after fiscal year 20 23.
Additionally, the existing 911 agreement will be voided. Currently Vinton pays
$450,000 but revised to $150,000 for a reduction of $300,000 to the County
revenue.
Expenditures
· The County agrees to pay the full RVRA tipping fees estimated at $225,000.
Currently we budget $110,000, so the initial increase is $115,000 for fiscal year
2023 County budget expense. An agreed upon budget estimate will be used by
both the Town and the County with a “true -up” of the cost made at the end of the
fiscal year. The County shall assume all responsibility for providing fire,
emergency medical and related services in the Town.
Attached is a comparison document showing the updates to the 2019 Memorandum of
Understanding with the County of Roanoke and Town of Vinton.
Vinton Town Manager, Pete Peters and Mayor Brad Gross will be at our meeting on
February 8, 2022. Also, the Town of Vinton will consider approval of this item at their
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meeting on February 15, 2022
FISCAL IMPACT:
The budget impact of the MOU is $415,000 and will be included in the fiscal year 2022-
2023 proposed budget plan.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator to execute a Memorandum of
Understanding between Roanoke County and the Town of Vinton.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDED
MEMORANDUM OF UNDERSTANDING BETWEEN ROANOKE COUNTY
AND THE TOWN OF VINTON
WHEREAS, Roanoke County and the Town of Vinton entered into a Memorandum
of Understanding dated April 9, 2019 (“2019 MOU”), to provide for the sharing of certain
local tax revenues and the sharing of the costs of certain public services and assigning
responsibility for certain aspects of public safety; and
WHEREAS, the parties desire to memorialize the completion of certain obligations
under the 2019 MOU and amend the agreement with regard to the disposition of certain
assets, fiscal obligations and the provision of public services; and
WHEREAS, both parties employ a fiscal year that commences on July 1 of a given
year and ends on June 30 of the subsequent year (“fiscal year”); and
WHEREAS, Roanoke County and the Town have agre ed to an Amended
Memorandum of Understanding and the Board of Supervisors needs to authorize the
County Administrator to execute same, with an effective date of July 1, 20 22 and
terminating on June 30, 2027.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS, AS
FOLLOWS:
1. The Amended Memorandum of Understanding is hereby approved in a form
substantially similar to the one presented to the Board of Supervisors and approved by the
County Attorney.
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2. The County Administrator is hereby authorized, for and on behalf of the
County, to execute and then deliver the Memorandum of Understanding and any other
necessary documents in furtherance of the same.
{00448910.DOCX } 1
AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN
ROANOKE COUNTY AND THE TOWN OF VINTON
This Amendment to Memorandum of Understanding (“Amendment”) is executed by and
between Roanoke County, Virginia, a political subdivision of the Commonwealth of Virginia
(“County”), and the Town of Vinton, Virginia, a municipal corporation of the Commonwealth of
Virginia (“Town”), this _____ day of February, 2022, for the purpose of amending the
Memorandum of Understanding between the parties executed on April 9, 2019 (“the 2019
MOU”). The County and the Town shall collectively be referred to in this Amendment as the
“parties.” References herein and in the 2019 MOU to the “MOU” shall mean the 2019 MOU as
amended by this Amendment.
WHEREAS, the parties entered into a Gain Sharing Agreement dated 2 November 1999
(“the 1999 Agreement”), to provide for the sharing of certain local tax revenues and the sharing
of the costs of certain public services; and
WHEREAS, the 1999 Agreement expired on June 30, 2019 and was replaced with the
2019 MOU, which had an effective date of July 1, 2019; and
WHEREAS, the parties desire to amend the 2019 MOU to memorialize the completion of
certain administrative tasks set forth in the 2019 MOU and to amend certain provisions of the
2019 MOU concerning the disposition of certain assets, the sharing of certain revenues, the
payment of certain debts, and the provision of public services; and
WHEREAS, the amendments to the 2019 MOU contained herein shall take effect as of
July 1, 2022; and
WHEREAS, both parties employ a fiscal year that commences on July 1 of a given year
and ends on June 30 of the subsequent year (“fiscal year”).
NOW, THEREFORE, in consideration of the mutual covenants and agreements made
herein, the parties amend the following Sections of the 2019 MOU as stated herein:
1. TERM. This MOU took effect on July 1, 2019 (“Effective Date”). The MOU shall
terminate on June 30, 2027 (“Termination Date”). The MOU automatically shall renew
for additional four year periods beyond the Termination Date unless either party provides
the other party with twenty-four (24) months’ written notice of termination. Each
subsequent four-year period will be referred to as a Renewal Term, and the Termination
Date automatically will be extended to June 30 of the then-current Renewal Term.
Should the Town elect to terminate this MOU prior to its expiration date and prior to
conveyance of the Town Fire Station, as contemplated in Paragraph 7 of this MOU,
Town shall, within 180 days of the termination, refund all sums paid by County for debt
service and capital improvements to the Station or transfer ownership to the County by
special warranty deed.
{00448910.DOCX } 2
3. SOLID WASTE COLLECTION; TIPPING FEE. The Town shall continue to provide
trash collection services for its residents so that the County does not have to assume
responsibility for that function. During each fiscal year during the Term of this MOU,
beginning with the fiscal year ending on June 30, 2023, the County shall appropriate and
pay to the Town an amount that equals the total amount of tipping fees paid by the Town
to the Roanoke Valley Resource Authority (“RVRA”). For budgeting purposes, the
County shall budget at least $225,000 annually to satisfy this obligation. The Town shall
timely pay invoices it receives for tipping fees from the RVRA. On or before the end of
each calendar quarter during each fiscal year, the County shall pay one-fourth of the
annual budgeted amount to the Town to offset the tipping fees paid by the Town to that
point during the fiscal year. The parties shall meet and confer at the end of each fiscal
year during the Term of this MOU to reconcile estimated and actual tipping fee expenses
and payments. The parties may agree to increase the amount the County will budget as an
estimate of the total amount of tipping fees to be reimbursed to the Town.
4. FIRE AND EMERGENCY MEDICAL SERVICES. The County has assumed and shall
continue to assume all responsibility for providing all fire, emergency medical and
related services in the Town. The County shall provide all reasonable and necessary
levels of fire, emergency medical and related services in the Town, which shall be
determined by the County Chief of Fire/Rescue.
5. FIRE/RESCUE PERSONNEL. The parties have complied with their respective
obligations under Section 5 of the 2019 MOU. Section 5 is hereby deleted from the
MOU.
8. FIRE/RESCUE DEPARTMENT MAINTENANCE AND OPERATION. The County
has assumed and shall continue to assume responsibility for all operation and
maintenance expenses associated with the provision of fire, emergency medical and
related services to the Town, including without limitation, the costs of operating the
Fire/Rescue Department, the costs of maintaining, improving, acquiring and insuring
equipment, supplies, and vehicles used to provide fire, emergency medical and related
services in the Town, and the costs of maintaining, and operating the Fire/Rescue Station.
The Town shall maintain all property and casualty insurance, at replacement cost levels,
on the Fire/Rescue Station and shall expressly assign all of its interests in the proceeds of
any insurance payments for any property damage or losses of any kind related to the
Fire/Rescue Station to the County, provided, however, that the payment of insurance
proceeds to the County is contingent upon the County repairing, reconstructing or
constructing the Fire/Rescue Station in the same location or at another location within the
Town limits. The Town, at the request of the County, shall provide proof of the requisite
insurance policies during the period of this MOU. The Town has complied with its
obligation to convey to the County the title to any equipment, supplies, and vehicles
owned by the Town and dedicated to the use of the Fire/Rescue Department.
9. FIRE PROGRAMS GRANT. During the Term of this MOU, the Town shall annually
apply for and, if awarded, pay over to the County grant funds reasonably believed to be
available to the Town from the Commonwealth of Virginia for fire programs in the
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Town. The County shall prepare, complete and provide to the Town all applications,
documents, reports and supporting materials needed for the Town to submit annual fire
program grant applications. The Town shall pay the funds over to the County within
thirty (30) days of receipt of the grant funds from the Commonwealth. The Town has
complied with its obligation to pay to the County the balance of grant funds the Town
had in its possession as of the effective date of the 2019 MOU. Once paid to the County
by the Town, the County shall use fire program grant payments to support the provision
of fire, emergency medical and related services in the Town.
13. FINAL GAIN SHARING PAYMENT. The County has complied with its obligation
under the 1999 Agreement as modified by Section 13 of the 2019 MOU. The County is
and shall be responsible for all OPEB payments and leave balances for the Town
Fire/Rescue Personnel, shall procure Motorola public safety radios for use by the Town
that are compatible with the County’s E911 system, and shall procure a new pumper
truck for the Vinton Station and provide equipment as determined by the Chief of
Fire/Rescue.
19. E911 AGREEMENT. During each fiscal year during the Term of this MOU, beginning
with the fiscal year ending on June 30, 2023, the Town shall budget, appropriate and pay
to the County $150,000 annually for E911 services. Such payment shall be due no later
than 31 December of each fiscal year during the Term of this MOU. All prior
agreements between the Town and the County for the provision of E911 services or any
payments related thereto are hereby rescinded and voided effective 30 June 2022.
20. WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS. The Town
is selling its water and sewer assets to the Western Virginia Water Authority (“WVWA”)
effective on or about 1 July 2022. Consistent with that transaction, the County agrees
that following the sale of the Town’s water and sewer assets to WVWA, one of the three
County appointees to the WVWA Board shall be a person who is proposed by the Town
and mutually agreeable to Town Council and the County Board of Supervisors. Upon the
closing on the sale of the Town’s water and sewer assets to the WVWA, all prior
agreements between the Town and the County regarding the construction and
maintenance of the Town’s water system, including but not limited to the 1979
Memorandum of Understanding between the parties, shall be rescinded and voided.
21. OBLIGATION TO MEET AND CONFER. The County Administrator and the Town
Manager will meet and confer regarding the respective obligations herein no later than 31
January 2025 so that any necessary amendments or notice of termination can be provided
in a timely fashion prior to 30 June 2025.
22. PROVISIONS NOT AFFECTED BY THIS AMENDMENT. Except as expressly
amended by this Amendment, all other terms, provisions, conditions, sections, and
subsections of the 2019 MOU shall remain in full force and effect, and the parties hereby
ratify and confirm that the 2019 MOU, as amended by this Amendment, is and remains in
full force and effect. Without limiting the foregoing, Sections 2, 6, 7, 10, 11, 12, and 14
through 18 of the 2019 MOU are not amended by this Amendment.
{00448910.DOCX } 4
WITNESS the following signatures to this AMENDMENT TO MEMORANDUM OF
UNDERSTANDING:
ROANOKE COUNTY, VIRGINIA
_______________________________
By: Richard L. Caywood
Its: County Administrator
Approved as to form:
_______________________________
By: Peter Lubeck
Its: County Attorney
TOWN OF VINTON, VIRGINIA
_______________________________
By: Richard W. Peters, Jr.
Its: Town Manager
Approved as to form:
_______________________________
By: Jeremy E. Carroll
Its: Town Attorney
Town of Vinton Agreement
Summary of Changes
1. TERM. This MOU shall take effect on July 1, 2019 (“Effective Date”). The
MOU shall terminate on June 30, 2027 (“Termination Date”). The MOU
Date unless either party provides the other party with twenty-four (24) months’
as a Renewal Term, and the Termination Date automatically will be extended to
June 30 of the then-current Renewal Term. Should the Town elect to terminate
this MOU prior to its expiration date and prior to conveyance of the Town Fire
of the termination, refund all sums paid by County for debt service and capital
improvements to the Station or transfer ownership to the County by special
shall terminate on June 30, 2027 (“Termination Date”). The MOU automatically
shall renew for additional four year periods beyond the Termination Date unless
termination. Each subsequent four-year period will be referred to as a Renewal
Term, and the Termination Date automatically will be extended to June 30 of the
its expiration date and prior to conveyance of the Town Fire Station, as
contemplated in Paragraph 7 of this MOU, Town shall, within 180 days of the
termination, refund all sums paid by County for debt service and capital
improvements to the Station or transfer ownership to the County by special
2. SALES TAX. During the Term of this MOU, including any Renewal Terms,
the County shall pay to the Town a percentage of all sales tax revenue received
by the County calculated as follows: the population of the Town divided by the
population of the County, or as otherwise mandated by the Code of Virginia. For
the purposes of this calculation, the Town and County population figures shall be
taken from annual population data provided by the Weldon Cooper Center.
of each monthly sales tax distribution from the Commonwealth of Virginia.
3. SOLID WASTE COLLECTION; TIPPING FEE. The Town shall continue to
provide trash collection services for its residents so that the County does not
have to assume responsibility for that function. During each fiscal year, the
County shall budget, appropriate and pay to the Town a total of $110,000, to be
paid in equal installments in July ($55,000) and January ($55,000) of each year
beginning July 1, 2019.
3. SOLID WASTE COLLECTION; TIPPING FEE. The Town shall continue to
provide trash collection services for its residents so that the County does not
have to assume responsibility for that function. During each fiscal year during the
Term of this MOU, beginning with the fiscal year ending on June 30, 2023, the
County shall appropriate and pay to the Town an amount that equals the total
amount of tipping fees paid by the Town to the Roanoke Valley Resource
Authority (“RVRA”). For budgeting purposes, the County shall budget at least
receives for tipping fees from the RVRA. On or before the end of each calendar
quarter during each fiscal year, the County shall pay one-fourth of the annual
budgeted amount to the Town to offset the tipping fees paid by the Town to that
fiscal year during the Term of this MOU to reconcile estimated and actual tipping
fee expenses and payments. The parties may agree to increase the amount the
County will budget as an estimate of the total amount of tipping fees to be
reimbursed to the Town.
annually for tipping fee, an increase of $115,000. Additionally, the
4. FIRE AND EMERGENCY MEDICAL SERVICES.Upon the Effective Date
of this MOU,the County shall assume all responsibility for providing all fire,
emergency medical and related services in the Town.The County shall provide
all reasonable and necessary levels of fire,emergency medical and related
services in the Town,which shall be determined by the County Chief of
Fire/Rescue.
4. FIRE AND EMERGENCY MEDICAL SERVICES. The County has assumed
and shall continue to assume all responsibility for providing all fire, emergency
medical and related services in the Town. The County shall provide all
in the Town, which shall be determined by the County Chief of Fire/Rescue.
Town of Vinton Agreement
Summary of Changes
5. RESCUE PERSONNEL. Upon the Effective Date of this MOU, the Town
shall terminate the employment of the Town’s fire and emergency medical
services personnel (“Town Fire/Rescue Personnel”). The County shall
and procedures and manpower needs, the Town Fire/Rescue Personnel who
qualify for employment subject to County policies. Nothing herein shall be
construed as a guarantee of continued employment for the Town Fire/Rescue
Personnel. For purposes of seniority, salary, benefits and all other aspects of
employment under the County personnel system, pay and benefits plans, and
Personnel for all years of service that the Town Fire/Rescue Personnel provided
the Town shall, upon being hired by the County pursuant to this MOU, be
considered to have worked ten years for the County for all purposes pursuant to
the County personnel system, pay and benefit plans, and personnel policies and
procedures. The County shall afford Town Fire/Rescue Personnel salary and
benefits commensurate with the tenure assigned to them under this MOU.
Attached as Exhibit A is a list of Town Fire/Rescue Personnel, their Town
salaries, and their tenure with the Town. Notwithstanding the transfer of pay,
terms of this MOU shall not be guaranteed to transfer their rank to an equivalent
the discretion of the County’s Fire/Rescue Chief. The County Fire/Rescue Chief
shall oversee all staffing, location and shift assignments as he determines
necessary for public safety for Town Fire/Rescue employees who may be hired
obligations under Section 5 of the 2019 MOU. Section 5 is hereby deleted from
the MOU.
All parties complied with respective obligations, number 5 is deleted
120 West Jackson Avenue and the Vinton Rescue Squad # 2 located at 110
West Jackson Avenue in the Town (collectively, the “Fire/Rescue Station”). The
semi-annual payments on the debt from the funds provided by the County
pursuant to this section. The County shall be responsible for any interest,
the Town under this section. The Town shall be responsible for any interest,
penalties, fees and other losses resulting from any late payment by the Town to
the Town’s creditor under this section. The County may accelerate payments of
not convey, assign, or otherwise transfer its interest in the Fire/Rescue Station
during the term of this MOU, without the written, express consent of County.
7. FIRE/RESCUE STATION DEED. Following the final payment of all debt
associated with the Fire/Rescue Station, the Town shall convey the Fire/Rescue
Station to the County in its then-existing condition by special warranty deed.No change
Town of Vinton Agreement
Summary of Changes
8. FIRE/RESCUE DEPARTMENT MAINTENANCE AND OPERATION. Upon
the Effective Date of this MOU, the County shall assume responsibility for all
operation and maintenance expenses associated with the provision of fire,
the costs of operating the Fire/Rescue Department, the costs of maintaining,
improving, acquiring and insuring equipment, supplies, and vehicles used to
provide fire, emergency medical and related services in the Town, and the costs
of maintaining, and operating the Fire/Rescue Station. The Town shall maintain
all property and casualty insurance, at replacement cost levels, on the
insurance proceeds to the County is contingent upon the County repairing,
reconstructing or constructing the Fire/Rescue Station in the same location or at
another location within the Town limits. The Town, at the request of the County,
shall provide proof of the requisite insurance policies during the period of this
MOU. The Town shall convey to the County the title to any equipment, supplies,
and vehicles owned by the Town and dedicated to the use of the Fire/Rescue
Department. Such equipment shall be set forth in Exhibit C to this MOU and
incorporated herein by reference.
8. FIRE/RESCUE DEPARTMENT MAINTENANCE AND OPERATION. The
and maintenance expenses associated with the provision of fire, emergency
operating the Fire/Rescue Department, the costs of maintaining, improving,
acquiring and insuring equipment, supplies, and vehicles used to provide fire,
emergency medical and related services in the Town, and the costs of
maintaining, and operating the Fire/Rescue Station. The Town shall maintain all
property and casualty insurance, at replacement cost levels, on the Fire/Rescue
Station and shall expressly assign all of its interests in the proceeds of any
Fire/Rescue Station to the County, provided, however, that the payment of
insurance proceeds to the County is contingent upon the County repairing,
reconstructing or constructing the Fire/Rescue Station in the same location or at
another location within the Town limits. The Town, at the request of the County,
shall provide proof of the requisite insurance policies during the period of this
use of the Fire/Rescue Department.
The County has assumed and shall continue to assume responsibility
for all operation and maintenance expenses associated with the
9. FIRE PROGRAMS GRANT. During the Term of this MOU, the Town shall
believed to be available to the Town from the Commonwealth of Virginia for fire
programs in the Town. The County shall prepare, complete and provide to the
Town all applications, documents, reports and supporting materials needed for
the Town to submit annual fire program grant applications. The Town shall pay
the funds over to the County within thirty (30) days of receipt of the grant funds
from the Commonwealth. The Town also shall, within thirty (30) days of the
Effective Date of this MOU, pay to the County the balance of grant funds the
Town currently has from prior fire program grants. The Town currently has an
County by the Town, the County shall use the accumulated balance of prior fire
program grants and all future fire program grant payments to support the provision
of fire, emergency medical and related services in the Town.
9. FIRE PROGRAMS GRANT. During the Term of this MOU, the Town shall
believed to be available to the Town from the Commonwealth of Virginia for fire
programs in the Town. The County shall prepare, complete and provide to the
Town all applications, documents, reports and supporting materials needed for
the Town to submit annual fire program grant applications. The Town shall pay
the funds over to the County within thirty (30) days of receipt of the grant funds
County the balance of grant funds the Town had in its possession as of the
effective date of the 2019 MOU. Once paid to the County by the Town, the
County shall use fire program grant payments to support the provision of fire,
emergency medical and related services in the Town.The Town has complied with its obligation to pay the County the
balance of the grant funds the Town had in its possession as of the
County has paid to the Town fifty percent (50%) of the revenue the County
No Change
Town of Vinton Agreement
Summary of Changes
11. ANIMAL CONTROL. Prior to the Effective Date of this MOU, the Town has
paid a variable amount annually to the Regional Center for Animal Care and
Protection (“RCACP”) based on the Town’s usage of the regional facility. The
Town shall continue to employ an animal control officer and provide animal
control services for its residents so that the County does not have to assume
responsibility for those functions. Beginning on the Effective Date of this MOU,
the County shall budget, appropriate, and pay on behalf of the Town each fiscal
shall forward invoices from RCACP to the County upon receipt, and the County
within thirty (30) days of receipt. This budgeted and appropriated amount may
vary from year to year depending on the amount of fees actually incurred by the
Town. The County and Town shall also petition the members of the RCACP to
amend the RCACP operating agreement and bylaws as necessary to eliminate
the Town as a member of the RCACP.
12. RCACP EXECUTIVE COMMITTEE MEMBER. Upon request of the
discontinue appointing a member on the RCACP Executive Committee and join
the County in a request to appoint or cause to be appointed as a member of the
RCACP Executive Committee an additional County representative.
13. FINAL GAIN SHARING PAYMENT. Subject to the deductions stated
below, nothing herein shall modify or amend the County’s obligation to make the
As with prior payments under the Gain Sharing Agreement, the final payment will
the calculation of the amount due. The County shall make the final payment
County’s final payment under the Gain Sharing Agreement:
13. FINAL GAIN SHARING PAYMENT. The County has complied with its
obligation under the 1999 Agreement as modified by Section 13 of the 2019
MOU. The County is and shall be responsible for all OPEB payments and leave
balances for the Town Fire/Rescue Personnel, shall procure Motorola public
safety radios for use by the Town that are compatible with the County’s E911
equipment as determined by the Chief of Fire/Rescue.
accrued leave balances as of final payroll for FY 2019 for the Town Fire/Rescue
In exchange for these fixed deductions from the final payment under the Gain
Sharing Agreement, the County shall assume responsibility for all OPEB
Motorola public safety radios for use by the Town that are compatible with the
County’s E911 system, and shall procure a new pumper truck for the Vinton
Station and provide equipment as determined by the Chief of Fire/Rescue.
Town of Vinton Agreement
Summary of Changes
14. VINTON BUSINESS CENTER. The parties confirm and acknowledge that
Section 4.03 of the Gain Sharing Agreement regarding the McDonald Farm
Economic Development Project, now known as the Vinton Business Center, and
the August 15, 2006 Agreement between them concerning the Vinton Business
of this MOU. Nothing herein shall alleviate the parties from their respective
obligations to comply with the terms of that August 15, 2006 Agreement.
Furthermore, nothing herein shall affect the validity or enforceability of other
agreements between the Town and the County.
to this MOU that each and every provision of law required to be inserted in this
MOU shall be and is inserted herein by reference. Furthermore, if through
party shall execute and deliver, or cause to be executed and delivered, any and
benefits intended to be conferred in and under this MOU.No Change
16. BUDGET AND APPROPRIATIONS. The County Administrator and Town
Manager shall include in the budgets they submit to their respective governing
bodies the amounts they reasonably anticipate to pay to the other party or on
behalf of the other party pursuant to this MOU for the ensuing fiscal year as an
amount to be appropriated to or on behalf of the other party, and each of them
shall undertake all such other acts as may be necessary to carry out the intents
and purposes of this MOU. Both parties acknowledge that all pecuniary
appropriations from the County’s governing body. If the County fails to
appropriate amounts due under this Agreement during any fiscal year, then the
Town shall have the option, in its discretion, of considering the County to have
terminated the Agreement as of the end of the fiscal year in which all required
payments were not appropriated. The Town shall provide written notice of this
determination within thirty days of the end of such fiscal year.No Change
No Change
served upon the other party by hand delivery, first class mail, registered or
certified, return receipt requested, postage prepaid, or by reputable overnight
No Change
19. E911 AGREEMENT. During each fiscal year during the Term of this MOU,
beginning with the fiscal year ending on June 30, 2023, the Town shall budget,
appropriate and pay to the County $150,000 annually for E911 services. Such
payment shall be due no later than 31 December of each fiscal year during the
Added language for the Town to pay the County $150,000 annually
E911 services. All prior agreements related to E911 services are
Town of Vinton Agreement
Summary of Changes
20. WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS. The
Town is selling its water and sewer assets to the Western Virginia Water Authority
(“WVWA”) effective on or about 1 July 2022. Consistent with that transaction, the
County agrees that following the sale of the Town’s water and sewer assets to
WVWA, one of the three County appointees to the WVWA Board shall be a
person who is proposed by the Town and mutually agreeable to Town Council
water and sewer assets to the WVWA, all prior agreements between the Town
and the County regarding the construction and maintenance of the Town’s water
system, including but not limited to the 1979 Memorandum of Understanding
Added language the County agrees one of the three County
sewer assets to the WVWA, all prior agreements between the Town
water system included but not limited to the 1979 MOU shall be
21. OBLIGATION TO MEET AND CONFER. The County Administrator and the
Town Manager will meet and confer regarding the respective obligations herein
no later than 31 January 2025 so that any necessary amendments or notice of
Added language for the County Administrator and Town Manager of
Vinton to meet and review MOU no later than January 31, 2025 for
expressly amended by this Amendment, all other terms, provisions, conditions,
sections, and subsections of the 2019 MOU shall remain in full force and effect,
Sections 2, 6, 7, 10, 11, 12, and 14 through 18 of the 2019 MOU are not
Page 1 of 1
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Ordinance accepting and appropriating funds in the amount
of $1,157.89 from the Asian American Business Owner
Association for the County of Roanoke Fire and Rescue
Department
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and appropriation of funds in the amount of $1,157.89 from the Asian
American Business Owners Association for purchase of smoke detectors.
BACKGROUND:
The Asian American Business Owner Association (AABOA) recently donated a total of
$25,000 to local fire departments in 19 jurisdictions ($1,157.89 each) and some non -
profit local community organizations. Their wish was to recognize these organizations
for their hard work and commitment to helping local communities in difficult
circumstances during the COVID pandemic.
FISCAL IMPACT:
Funds in the amount of $1,157.89 received from the AABOA will be allocated for the
purchase of smoke detectors for Roanoke County citizens in need. No County match is
required.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance and setting the second reading for
February 22, 2022.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $1,157.89 FROM THE ASIAN AMERICAN BUSINESS
OWNER ASSOCIATION FOR THE COUNTY OF ROANOKE FIRE &
RESCUE DEPARTMENT
WHEREAS, the Asian American Business Owner Association (AABOA) wishes to
donate $1,157.89 to recognize the County of Roanoke Fire & Rescue Department for its
hard work and commitment to helping the community in difficult circumstances during the
COVID pandemic; and
WHEREAS, the Roanoke County Fire & Rescue Department will use these funds
to purchase smoke detectors for Roanoke County citizens in need; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on February 8, 2022, and
the second reading was held on February 22, 2022.
BE IT ORDAINED by the Board of Supe rvisors of Roanoke County, Virginia, as
follows:
1. That the sum of $1,157.89 made available to the Roanoke County Fire &
Rescue Department is accepted and appropriated to the general fund.
2. That this ordinance shall take effect from and after the date of ado ption.
Page 1 of 2
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Ordinance accepting and appropriating a donatio n from the
Friends of the Roanoke County Public Library in the amount
of $20,000 for use by the Roanoke County Library
Department
SUBMITTED BY: Toni Cox
Acting Director of Library Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and appropriation of $20,000 received as a donation from the Friends of the
Roanoke County Public Library (Friends), and to recognize the Friends for its donation
to the Library’s Summer Reading Program
BACKGROUND:
The Friends of the Roanoke County Public Library is a non -profit fundraising group that
advocates and supports library reading programs for all ages, and promotes the value
of libraries. The Friends believe a strong public library is essential to the Roanoke
Valley, and have supported the library’s Summer Reading Program since the
organization formed in the early 90s. The Library Department is requesting these funds
be accepted and allocated for use by the Library Department for their Summer Reading
Program.
DISCUSSION:
The Library Department will use the funds to support the Library’s Summer Reading
Program.
FISCAL IMPACT:
Page 2 of 2
Funds in the amount of $20,000 are from the Friends of the Library for use by the
Library to support the Summer Reading Program. No county matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the attached ordinance and setting the
second reading for February 22, 2022.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
ORDINANCE ACCEPTING AND APPROPRIATING A DONATION FROM
THE FRIENDS OF THE ROANOKE COUNTY PUBLIC LIBRARY IN THE
AMOUNT OF $20,000 FOR USE BY THE ROANOKE COUNTY LIBRARY
DEPARTMENT
WHEREAS, the Friends of the Roanoke County Public Library is a non -profit
fundraising group that advocates and supports library reading programs for all ages,
supporting the library’s Summer Reading Program since the organization formed in the
early 90s; and
WHEREAS, the Friends of the Roanoke County Library wishes to donate $20,000
for use by the Library Department for their Summer Reading Program; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on February 8, 2022, and
the second reading was held on February 22, 2022.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $20,000 made available to the Roanoke County Public
Library is accepted and appropriated to the general fund.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 3
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Ordinance authorizing the acquisition of real property
containing approximately 2.25 acres, which is part of a
parcel owned by Parkway Wesleyan Church, Inc., located at
3645 Orange Avenue NE in the City of Roanoke, Virginia
(City of Roanoke Tax Parcel No. 7110105), for fire and
rescue purposes; and authorizing the execution of a
purchase agreement, a deed of conveyance, any necessary
zoning petitions or applications for use of said real property
for fire and rescue purposes, and any other documents
necessary to accomplish the acquisition and proposed use
of said real property
SUBMITTED BY: Rachel Lower
Senior Assistant County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
In order to enhance services for Roanoke County residents, and to reduce demands on
other fire and rescue stations, staff have identified a need for a new fire and rescue
station to be built near the Bonsack area and within the Route 460 corridor. The County
must first acquire real property to build a new fire and rescue facility upon.
BACKGROUND:
Staff have identified the need for a new Roanoke County fire and rescue facility to
provide new and enhanced services to residents near and around the Bonsack area
and within the Route 460 corridor. The addition of this 12th Roanoke County fire and
rescue facility is expected to replace services currently provided by Read Mountain Fire
and Rescue Department, will reduce demands on Vinton Fire Department and Roanoke
City Station #14, and will improve response times to certain Roanoke County
addresses.
Page 2 of 3
To accomplish this project, staff initiated a search of real estate to acquire and build
upon near the Bonsack Kroger area. The availability of appropriate parcels presented a
challenge due to the need for signalized access, limited appropriate parcels in the
corridor, and costs. With the assistance of Balzer and Associates, staff initiated a site
analysis on a number of parcels identified within the 460 corridor that could potentially
serve the County’s need for said fire and rescue purposes.
As a result, County staff has concluded that a certain parcel, containing approximately
2.25 acres, located in the City of Roanoke, would be the most appropriate parcel to
purchase and build upon for fire and rescue purposes. The parcel is currently part of a
larger parcel, containing approximately 70.7850 acres, owned by Parkway Wesleyan
Church, Inc.
DISCUSSION:
County staff have been in contact with representatives of Parkway Wesleyan Church,
Inc., and have informally agreed upon certain provisions to be memorialized in an
Agreement of Sale and Purchase. The terms of said mutual agreement include, but are
not limited to:
· A purchase price of $540,000;
· A built-in contingency allowing the County to elect not to purchase the property in
the event the County fails to receive all necessary approvals for use of the
property for fire and rescue purposes (i.e. any land -use approvals or approvals
necessary for ingress and egress by the City of Roanoke or the Virginia
Department of Transportation); and
· An option for Parkway Wesleyan Church, Inc. to re-acquire a portion of the
property in the future for development purposes, at no cost, so long as said
development does not interfere with the County’s use of the parcel for fire and
rescue purposes. The County does not intend to build upon this portion of the
property; rather, this portion of the property will be graded at a slope in order to
facilitate the development of the other portion of the parcel. If the Church elects
to re-acquire and develop this portion of the propert y, it will construct a retention
wall or otherwise make the site stable, so as to not impact the County's use of
the parcel.
A draft Agreement of Sale and Purchase is attached to this Board Report, as well as a
draft deed of conveyance.
Also attached is a preliminary conceptual site plan prepared by Balzer & Associates.
This preliminary site plan shows the “PROPOSED FIRE STATION PARCEL”
(approximately 1.65 acre) and the “ADDITIONAL PARCEL” (approximately 0.60 acre),
Page 3 of 3
both of which are proposed to make up the approximately 2.25 acre parcel to be
subdivided and acquired by the County. The “ADDITIONAL PARCEL” containing
approximately .60 acres is the proposed “option area” that may be re -acquired by
Parkway Wesleyan Church, Inc. in the future.
Section 2.03 of the Roanoke County Charter provides that the County, upon a showing
of public necessity, may acquire property within or without its boundaries for any of its
facilities or functions. Should the Board of Supervisors approve the acquisition of the
property, the Board must first make a finding that there is a showing of public necessity
for the purchase of the property. Factors which may lead the Board to make such a
finding include: (1) the limited availability of appropriate parcels in the Bonsack are a and
within the 460 corridor for the County to acquire and build upon, (2) the need for
signalized access to and from a fire and rescue facility, and (3) the costs associated
with the acquisition and construction of a fire and rescue facility.
FISCAL IMPACT:
The purchase of the new parcel will cost the County $540,000.00. Additional costs will
be incurred which are necessary to effectuate and complete the purchase, such as, but
not limited to, the costs to complete a land survey, a title examination, co sts associated
with any approvals necessary for use for fire and rescue purposes/ingress and egress,
and any closing costs.
Funds were appropriated for the land purchase with the approval of the fiscal year
2022-2031 Capital Improvement Program budget ordinance #051121-6 and are
available in the Capital Fund.
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance.
1
Land Purchase
New Bonsack/460 Fire Station
New Bonsack/460 Fire Station
Cost Estimate
Building Construction Description FY 2022 FY 2023
Total,
FY22 –FY23
Building Construction (3-Bay Concept)-$4,676,136 $4,676,136
Site Development -$804,000 $804,000
Architectural & Engineering (10% of const.)$400,000 $60,485 $460,485
Furniture, Fixtures, & Equipment -$402,500 $402,500
Other $60,000 $219,606 $279,606
Contingency (10% of project)-$662,273 $662,273
Land Acquisition (approx. 2.25 acres)$540,000 -$540,000
Total, Cost Estimate $6,825,000 $7,825,000
2
*Funding source -cash ($2M) and bond proceeds ($5.825M)
3
4
5
Land Purchase Details
•Purchase price: $540,000
•Purchase contingent upon the County receiving all necessary
approvals for use of the property for fire and rescue purposes (i.e. any
land-use approvals required by the City of Roanoke, any approvals
necessary for ingress and egress)
•An option for Parkway Wesleyan Church, Inc. to re-acquire a portion
of the property in the future for development purposes, at no cost, so
long as said development does not interfere with the County’s use of
the parcel for fire and rescue purposes
6
Next Steps
•Second reading and public hearing
•Execution of Agreement for Sale and Purchase
•Applications to the City of Roanoke for zoning approval, entrance
permit, signal modification, etc.
•Other due diligence items (title search, property survey)
•Closing on or before July 1, 2022, or at a later date if necessary based
upon the County’s need to secure all required approvals from the City
of Roanoke
7
8
Questions and Comments
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 8, 2022
ORDINANCE AUTHORIZING THE ACQUISITION OF REAL PROPERTY
CONTAINING APPROXIMATELY 2.25 ACRES, WHICH IS PART OF A
PARCEL OWNED BY PARKWAY WESLEYAN CHURCH, INC.,
LOCATED AT 3645 ORANGE AVENUE NE IN THE CITY OF
ROANOKE, VIRGINIA (CITY OF ROANOKE TAX PARCEL NO.
7110105), FOR FIRE AND RESCUE PURPOSES; AND AUTHORIZING
THE EXECUTION OF A PURCHASE AGREEMENT, A DEED OF
CONVEYANCE, ANY NECESSARY ZONING PETITIONS OR
APPLICATIONS FOR USE OF SAID REAL PROPERTY FOR FIRE AND
RESCUE PURPOSES AND ANY OTHER DOCUMENTS NECESSARY
TO ACCOMPLISH THE ACQUISITION AND PROPOSED USE OF SAID
REAL PROPERTY
WHEREAS, in order to enhance services for Roanoke County residents, and to
reduce demands on other fire and rescue stations, staff have identified a need for a new
fire and rescue station to be built near the Bonsack area and within the Route 460
corridor; and
WHEREAS, the addition of this 12th Roanoke County fire and rescue facility is
expected to replace services currently provided by Read Mountain Fire and Rescue
Department, will reduce demands on Vinton Fire Department and Roanoke City Station
#14, and will improve response times to certain Roanoke County addresses; and
WHEREAS, the County must first acquire real property to build a new fire and
rescue facility upon; and
WHEREAS, Parkway Wesleyan Church, Inc. is the owner of a certain parcel of
real property located at 3645 Orange Avenue NE in Roanoke City, Virginia, bearing City
of Roanoke Tax Parcel No. 7110105 and containing approximately 70.7850 acres (“the
Church Property”); and
Page 2 of 3
WHEREAS, Parkway Wesleyan Church, Inc. is willing to subdivide from the
Church Property and create a new parcel to sell to the County, said new parcel
containing approximately 2.25 acres, for the County to use and build upon for fire and
rescue purposes (“the New Parcel”); and
WHEREAS, funds were appropriated for the land purchase with the approval of
the FY 2022-2031 Capital Improvement Program budget ordinance #051121 -6 and are
available in the Capital Fund for this project; and
WHEREAS, the Board of Supervisors of Roanoke County has determined that it
is in the public interest to acquire the New Parcel, under certain terms and agreements
outlined in a purchase agreement;
WHEREAS, § 2.03 of the Roanoke County Charter provides that the County,
upon a showing of public necessity, may acquire property within or without its
boundaries for any of its facilities or functions;
WHEREAS, the Board finds that there is a showing of public necessity for the
County to purchase the New Parcel which is located in the City of Roanoke due to the
following factors: (1) the limited availability of appropriate parcels in the Bonsack area
and within the 460 corridor for the County to acquire and build upon, (2) the need for
signalized access to and from a fire and rescue facility, and (3) the cost s associated
with the acquisition and construction of a fire and rescue facility;
WHEREAS, § 18.04 of the Roanoke County Charter directs that the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
of this ordinance to be held on January 25, 2022, and the second reading to be held on
February 8, 2022;
Page 3 of 3
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That there is a showing of public necessity for the County to acquire property
without its boundaries for the purpose of building a new fire and rescue facility
near the Bonsack area and within the Route 460 corridor.
2. That the acquisition of approximately 2.25 acres located in Roanoke City
(identified as part of City of Roanoke Tax Parcel No. 7110105) is hereby
authorized and approved at the purchase price of $540,000.00.
3. That the grant of an option to Parkway Wesleyan Church, Inc. to purchase
back approximately 0.60 acres of the New Parcel for development purposes
is hereby approved at no cost to Parkway Wesleyan Church, Inc., so long as
said development purposes do not interfere with the County’s use of the New
Parcel for fire and rescue purposes.
4. That the County Administrator or Assistant County Administrator are hereby
authorized to execute such documents, including but not limited to the
purchase agreement, the deed of conveyance (with any changes as approved
by the County Attorney’s Office), a memorandum of option, any necessary
zoning petitions or applications for use of said real property for fire and rescue
purposes, and any other documents necessary to accomplish the acquisition
and to take such actions on behalf of Roanoke County in this matter as are
necessary to accomplish the acquisition of this real estate, all of which shall
be approved as to form by the County Attorney.
5. That this ordinance is to be in full force and effect upon its passage.
1
PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Consideration: $540,000.00
Assessed Value: __________
Title Insurance: Fidelity National Title Insurance Company
Roanoke City Tax Map Parcel No: 7110105
This instrument is exempt from the imposition of recordation taxes (other than those recordation taxes
imposed by § 58.1-802) pursuant to § 58.1-811(A)(3) of the Code of Virginia (1950), as amended.
THIS DEED is made and entered into this _____ day of _______________, 2022,
by and between PARKWAY WESLEYAN CHURCH, INC., party of the first part (the
“Grantor”), and the BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, a political subdivision of the Commonwealth of Virginia, party of the second
part (the “Grantee”).
WITNESSETH:
WHEREAS, Grantor has the authority to execute this Deed of conveyance; and
WHEREAS, Grantor is the owner of a certain parcel of real property located at 3645
Orange Avenue NE in Roanoke City, Virginia, bearing City of Roanoke Tax Parcel No.
7110105 and containing approximately 70.7850 acres; and
WHEREAS, Grantor is willing to subdivide and create a new parcel to sell to the
Grantee, said new parcel containing approximately 2.25 acres, as more particularly shown
on Exhibit A attached hereto and made a part of this Agreement and labeled the “Proposed
Fire Station Parcel” and the “Additional Parcel” (collectively, “the New Parcel”); and
WHEREAS, Grantor desires to retain an option to purchase back the Additional
Parcel as shown on Exhibit A for development purposes (“the Option Area”) and, if the
option is exercised, to acquire the same at no cost; and
WHEREAS, Grantee agrees to grant an option to the Grantor to purchase back the
Option Area for development purposes, and to sell the same at no cost; and
WHEREAS, Grantee has the authority to purchase the New Parcel pursuant to § 2.03
of the Roanoke County Charter, as the Grantee considers there to be a showing of public
necessity for the acquisition of the New Parcel; and
NOW, THEREFORE, FOR AND IN CONSIDERATION of FIVE HUNDRED
AND FORTY THOUSAND DOLLARS ($540,000.00) cash in hand paid by Grantee unto
Grantor, and other good and valuable consideration, the receipt whereof is hereby
acknowledged, Grantor does hereby bargain, sell, grant and convey with General Warranty
and Modern English Covenants of Title unto Grantee, all of the following lot or parcel of
land lying and being in the City of Roanoke, Commonwealth of Virginia, and more
particularly described as follows:
NEW PARCEL, located in Roanoke City, Virginia, and
being part of the City of Roanoke Tax Parcel No. 7110105,
and containing approximately 2.25 acres (legal description
to be updated once a complete survey is done on the parcel
to be purchased and a plat is finalized)
This conveyance is made subject to all recorded easements, conditions, reservations,
and restrictions now affecting the Property.
WITNESS the following signatures and seals:
GRANTOR:
PARKWAY WESLEYAN CHURCH, INC.
By: (SEAL)
Title:
STATE OF ____________________
CITY/COUNTY OF ________________, to-wit:
The foregoing instrument was acknowledged before me this _____ day of
____________________, 2022, by _____________________________ on behalf of
Parkway Wesleyan Church, Inc.
Notary Public
Commission Expires:
Registration Number:
GRANTEE:
THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By: _________________________________
Richard Caywood, County Administrator
STATE OF ____________________
CITY/COUNTY OF ________________, to-wit:
The foregoing instrument was acknowledged before me this _____ day of
____________________, 2022, by Richard Caywood, County Administrator for the County
of Roanoke, Virginia.
Notary Public
Commission Expires:
Registration Number:
Approved as to form:
_____________________
County Attorney
1
THIS AGREEMENT OF SALE AND PURCHASE (“this Agreement”) is made and
entered into this _____ day of __________________, 2022 (“the Effective Date”), by and between
PARKWAY WESLEYAN CHURCH, INC., a Virginia nonstock corporation, whose address is
3645 Orange Avenue NE, Roanoke, Virginia 24012 (“Seller”), and the ROANOKE COUNTY
BOARD OF SUPERVISORS, of the County of Roanoke, Virginia, a political subdivision of the
Commonwealth of Virginia, whose address is 5204 Bernard Drive, Roanoke, Virginia 24018
(“Purchaser”). The parties acknowledge that no real estate broker was involved in this transaction.
Purchaser, through its employees, has negotiated directly with the Seller.
R E C I T A L S
A. Seller is the owner of a certain parcel of real property located at 3645 Orange
Avenue NE in Roanoke City, Virginia, bearing City of Roanoke Tax Parcel No. 7110105 and
containing +/- 70.7850 acres (“the Church Property”).
B. Seller is willing to subdivide from the Church Property and create a new parcel to
sell to Purchaser, said new parcel containing +/- 2.25 acres, as more particularly shown on Exhibit
A attached hereto and made a part of this Agreement and labeled the “Proposed Fire Station Parcel”
and the “Additional Parcel” (collectively, “the New Parcel”), on the terms and conditions set forth
in this Agreement.
C. Purchaser desires to purchase the New Parcel from Seller, on the terms and
conditions set forth in this Agreement.
D. Seller desires to retain an option to purchase back the Additional Parcel as shown
on Exhibit A for development purposes (“the Option Area”) and, if the option is exercised, to
acquire the same at no cost, on the terms and conditions set forth in this Agreement.
E. Purchaser agrees to grant an option to the Seller to purchase back the Option Area
for development purposes, and to sell the same at no cost, on the terms and conditions set forth in
this Agreement.
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F. These recitals are incorporated by reference into this Agreement.
W I T N E S S E T H
Now, therefore, in consideration of the premises and of the mutual covenants set forth
herein, the parties agree as follows:
(1) Sale and Purchase. In consideration of the sum of Five Hundred Forty Thousand
and 00/100 Dollars ($540,000.00) (“the Purchase Price”) to be paid by Purchaser to Seller in cash
(by wire transfer of good funds or bank check) in full, at the Closing hereinafter provided for.
Seller hereby sells, and agrees to grant and convey to Purchaser, and Purchaser hereby purchases,
and agrees to accept conveyance of, the New Parcel from Seller, on the terms and subject to the
conditions of this Agreement.
(2) Contingency of Purchase. Purchaser is buying the New Parcel to use for fire and
rescue purposes. The New Parcel will not serve Purchaser’s business needs unless it is approved
for use for fire and rescue purposes by the City of Roanoke. To that end, Purchaser’s obligation to
purchase the New Parcel shall be contingent upon Purchaser, with the cooperation of Seller,
securing all approvals by the City of Roanoke for use of the New Parcel for fire and rescue
purposes. This includes, but is not limited to, any zoning changes and all other land use approvals
necessary to use and operate the New Parcel according to its intended plans as a fire and rescue
facility, and any approvals necessary for ingress and egress to the New Parcel required by the City
of Roanoke or the Commonwealth of Virginia Department of Transportation (“VDOT”). In the
event Purchaser fails to obtain the approvals before the expiration of the Inspection Period (as
hereinafter defined), Purchaser may, upon written notice to Seller prior to the expiration of the
Inspection Period, terminate this agreement without being in default. At no expense to Seller,
Seller agrees to cooperate with Purchaser in the filing of any petitions or applications required by
the City of Roanoke and VDOT necessary to accomplish such approvals.
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(3) Grant of Option. The Seller retains as part of this agreement a sole and exclusive
option to purchase back the Option Area for development purposes, so long as said development
purposes do not interfere with the Purchaser’s use of the New Parcel for fire and rescue purposes.
In the event this option is exercised, the parties agree that the purchase price for the said Option
Area shall be $0.00. The exercise of the option to purchase the Option Area, if exercised, shall be
made by Seller or its assigns by delivering written notice of the exercise of the option. In the event
Seller exercises the option, Purchaser agrees to sell and Seller agrees to purchase the Option Area,
together with all easements, rights, and appurtenances thereto, improvements located thereon. The
provisions of this paragraph (3) will be true as of the date of this Agreement and as of the date of
Closing, and will survive the Closing. The parties agree to execute a Memorandum of Option
memorializing Seller’s option which will be recorded in the Clerk’s Office of the Circuit Court for
the City of Roanoke immediately after the deed of conveyance.
(4) Right of Access for Inspections.
(a) Between the Effective Date and the date which is one-hundred and twenty (120)
days after the Effective Date (“the Inspection Period”), Purchaser and its agents
and contractors shall have the right of free access to and entry upon the New
Parcel for the purpose of making such surveys, inspections, surface and
subsurface explorations, tests, borings, and other site evaluations and analyses
as Purchaser may desire to make. In exercising its right of access, Purchaser, its
agents and contractors shall not disrupt or interfere with the operations and
activities of the Seller or impede access to the Church Property by Seller and
its invitees. In order to avoid disruption to Seller, the Purchaser agrees that each
entry on the New Parcel by Purchaser or its agents or contractors must be
coordinated in advance with Seller. Purchaser shall (i) indemnify Seller and
hold Seller harmless from and against any loss, cost, damage, or liability arising
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out of or resulting from the exercise by Purchaser or Purchaser’s agents or
contractors of the rights granted by this paragraph (4), to the extent allowed
under the laws of the Commonwealth of Virginia, and (ii) if Closing does not
occur under this Agreement, at its expense, restore the Church Property
substantially to its condition immediately prior to those tests and inspections.
(b) If Closing does not occur, Purchaser shall deliver to Seller copies of the results
of any and all such surveys, tests, and studies not later than ten (10) days after
termination or expiration of the Inspection Period.
(c) Purchaser may, at any time prior to the end of the Inspection Period (including
on the final day of the Inspection Period), by written notice to Seller terminate
this Agreement, for any reason or no reason. If Purchaser does not terminate
this Agreement before the expiration of the Inspection Period, then Purchaser
shall be deemed to have waived its rights to terminate the Agreement under this
paragraph (4).
(5) Title, Survey, and Subdivision Plat. Purchaser shall, at its expense, and prior to the
expiration of the Inspection Period (if Purchaser has not terminated this Agreement during the
Inspection Period) obtain such examination of the title to the New Parcel and such survey of the
New Parcel as Purchaser shall deem necessary or advisable. Purchaser shall also, at its expense,
and subject to the approval of Seller, arrange for the preparation and approval of the subdivision
plat creating the New Parcel. Should any title examination or survey indicate that Seller cannot
convey to Purchaser good and marketable fee simple title to the New Parcel, other than because of
liens in a total amount less than the Purchase Price which can be satisfied by the payment of money
deducted from the Purchase Price at Closing, then Purchaser shall, on or before the end of the
Inspection Period give Seller written notice of any conditions, restrictions or encumbrances which
Purchaser will not waive (“the Title Exceptions”), and Seller will have a period of thirty (30) days
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from its receipt of such notice to take such action as Seller wishes to take to cure the Title
Exceptions (the “Title Cure Period”). “Cure” of any Title Exception may be accomplished either
by resolving and removing the Title Exception or by obtaining the agreement of Purchaser’s title
insurer to insure Purchaser against loss resulting from the exception, on terms reasonably
satisfactory to Purchaser. If all Title Exceptions have not been cured within the Title Cure Period,
then Purchaser shall have the option either (i) to terminate this Agreement, or (ii) to allow this
Agreement to continue in effect and to proceed with Closing with no reduction in the Purchase
Price. In the event that Purchaser fails to notify Seller before the end of the Inspection Period of
any Title Exceptions, the Purchaser shall be deemed to have accepted the Title Exceptions and
shall have waived its right to terminate the Agreement under this paragraph (3). Seller agrees that
it will not, from the Effective Date until the date of Closing, convey any rights in the New Parcel
(including by lease) to any other person or entity without the specific written consent of Purchaser,
which consent Purchaser may grant, condition or withhold in its sole discretion.
(6) Closing; Closing Costs. Closing shall take place on or before July 1, 2022, at a
location in the City or County of Roanoke, Virginia, selected by Purchaser. In the event that (a) a
change in the land use is necessary pursuant to the provisions of paragraph (2) or (b) approval
necessary for ingress and egress from the City of Roanoke or VDOT is necessary pursuant to the
provisions of paragraph (2), then Purchaser may extend the date for which Closing shall take place,
by giving written notice to the Seller. In no event, however, shall Closing extended beyond August
1, 2022. At Closing, Purchaser shall pay to Seller the Purchase Price, and Purchaser shall also
pay all closing costs except those that are specifically provided in this paragraph (6) to be paid by
Seller. At Closing, Seller shall deliver to Purchaser a fully executed and notarized general warranty
deed with modern English covenants of title, conveying good and marketable fee simple title to
the New Parcel to Purchaser, subject only to real estate taxes which are not yet delinquent and to
such other Title Exceptions as Purchaser shall have agreed in writing, prior to Closing, to accept
6
or otherwise accepted in accordance with paragraph (5). The deed shall convey the New Parcel to
Purchaser with all appurtenances and by description based on a survey obtained by Purchaser.
Seller shall also deliver such other instruments, certificates, and affidavits as shall be reasonably
and customarily required by Purchaser and its title insurer to complete and evidence the purchase
and sale transaction. Seller shall pay the cost of preparation of the deed, any required certificate of
non-foreign status, any applicable IRS Forms, any recording tax applicable to grantors, and its own
attorneys’ fees. Any applicable real estate taxes shall be prorated as of the date of the Closing.
(7) Risk of Loss. If after the expiration of the Inspection Period (and Purchaser not
having elected to terminate this Agreement during the Inspection Period), but prior to Closing the
New Parcel is materially damaged by a casualty or the environmental condition of the New Parcel
is materially and adversely changed (and such change is not due to the acts of Purchaser or its
agents or contractors), then, Purchaser shall have ten (10) business days within which to notify
Seller whether it wishes to (a) proceed to close and be entitled to an assignment of all insurance
proceeds at Closing; or (b) terminate this Agreement which shall have no further force or effect
except for any liability pursuant to the indemnity provisions of paragraph (4). For purposes of this
paragraph (7), the New Parcel shall be considered materially damaged if the cost of repair or cure
exceeds $100,000.00. Seller agrees that if the New Parcel is damaged within thirty (30) days of
the Closing date as a consequence of a non-material insured casualty for which Seller has not
commenced repair, then Seller will assign the insurance proceeds associated with that casualty to
Purchaser at Closing.
(8) Possession. Seller shall deliver exclusive possession of the New Parcel to
Purchaser on the date of Closing and shall, prior to Closing, remove any personal property from
the New Parcel.
(9) Assignment. Purchaser may assign its rights under this Agreement at any time prior
to the Closing date, but only with Seller’s prior written approval which may be withheld in Seller’s
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sole and absolute discretion. In the event of an assignment, the assignee shall succeed to all of the
rights and obligations of the Purchaser under this Agreement and Purchaser shall remain liable
under this Agreement notwithstanding such assignment.
(10) Notices. Any notice required or permitted to be given under this Agreement shall
be in writing, addressed to the parties at the addresses set forth above in the opening paragraph of
this Agreement, and sent either by certified mail, return receipt requested, via the United States
Postal Service, or by a nationally recognized overnight delivery service. The postmark date, in the
case of a mailed notice, or the date of deposit with the overnight delivery service, in the case of
use of an overnight courier, shall be the effective date of such notice. A copy of any such notice
sent to Seller shall be sent to Glenn, Feldmann, Darby & Goodlatte, Attention Maryellen Goodlatte
at 37 Campbell Avenue, S.W., P.O. Box 2887, Roanoke, Virginia 24001, and a copy of any such
notice sent to Purchaser shall be sent to Senior Assistant County Attorney, Attention Rachel W.
Lower, at 5204 Bernard Drive, P.O. Box 29800, Roanoke, Virginia 24018.
(11) Default.
(a) If Purchaser is ready, willing and able to close and tenders closing on the date
set for Closing, but Seller fails to deliver to Purchaser’s settlement agent on or
before the Closing date the executed deed and other closing documents required
by paragraph (6) above and/or is unable to deliver to Purchaser exclusive
possession of the New Parcel as required by paragraphs (5) and (8) above and
to proceed with Closing, then Seller shall be in default under this Agreement.
(b) If Seller is ready, willing and able to close on the date set for Closing, but
Purchaser fails to close, then Purchaser shall be in default under this Agreement.
(c) Prior to the exercise of any default remedies provided in this paragraph (11),
the non-defaulting party shall provide written notice of any default(s) to the
defaulting party (the “Default Notice”) permitting the defaulting party ten (10)
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business days to cure any such default(s). If the defaulting party does not cure
the default(s) or does not respond to the Default Notice, then the non-defaulting
party may pursue any legal remedy provided for by law.
(12) Seller’s Warranties. Seller represents and warrants to Purchaser that (a) Seller has
full right and power to enter into and perform its obligations under this Agreement; (b) the person
signing this Agreement on behalf of Seller has full authority to do so; (c) this Agreement
constitutes the valid and binding agreement of Seller and is fully enforceable in accordance with
its terms; (d) there are no actions, suits or proceedings at law or in equity pending, threatened
against, or affecting the Property before or by any federal, state, municipal, or other governmental
department, commission, board, bureau, agency, or instrumentality; and (e) to the best of Seller's
actual knowledge: no toxic or hazardous materials (as said terms are defined in any applicable
federal or state laws) have been used, discharged or stored on or about the New Parcel in violation
of said laws, no such toxic or hazardous materials are now or will be at Closing located on or
below the surface of the New Parcel, and there are no petroleum storage tanks located on or beneath
the surface of the New Parcel.
(13) Agents and Brokers. Each party represents and warrants that it did not consult or
deal with any agent or broker with regard to this Agreement or the transaction contemplated herein,
and each party hereto agrees to indemnify and hold harmless the other party from all liability,
expense, loss, cost or damage, including reasonable attorneys’ fees, that may arise by reason of
any claim, demand or suit of any agent or broker arising out of facts constituting a breach of the
foregoing representation and warranty.
(14) Entire Agreement; Amendment; Governing Law. This Agreement constitutes the
entire agreement of the parties with respect to its subject matter, and it shall not be amended except
by a written amendment signed by both Seller and Purchaser. It shall be governed by and construed
under the laws of the Commonwealth of Virginia.
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(15) Successors and Assigns. This Agreement shall inure to the benefit of and be
binding upon and enforceable against the parties hereto and their respective personal
representatives, heirs, successors and assigns.
(16) AS IS. Except for the deed, any representations or warranties of Seller expressly
set forth in this Agreement, and the requirement set forth in paragraph (8) above that personal
property be removed from the New Parcel prior to Closing, the purchase and sale pursuant to this
Agreement will be on an “AS IS,” “WHERE IS,” and “WITH ALL FAULTS” basis, with no
representations, warranties, guarantees, or commitments of any kind whatsoever, express or
implied, by Seller with respect to the New Parcel or any matter relating to the New Parcel.
(17) Stormwater Management Facilities. The parties acknowledge that the Church
Property currently includes stormwater management facilities as required by the City of Roanoke.
Those facilities serve the Church Property. The parties also acknowledge that there will be a
requirement by the City of Roanoke that the Purchaser install and maintain separate stormwater
management facilities on the New Parcel to support Purchaser’s proposed development. Purchaser
intends to meet its stormwater management obligations by the use of underground detention
facilities and will not direct any of its stormwater to the Seller’s existing stormwater management
facility. After Closing, Purchaser shall be solely responsible for any costs or responsibilities
associated with the installation and maintenance of any stormwater management facilit y required
to be placed on or under the New Parcel by the City of Roanoke. However, if Seller exercises its
option to purchase back the Option Area as contemplated in paragraph (3) above, then Seller shall
become responsible for any costs or responsibilities associated with the installation and
maintenance of any stormwater management facilities required by the City of Roanoke to serve
the Seller’s proposed development of the Option Area at the time the Option Area is conveyed
back to Seller. The provisions of this paragraph (17) will be true as of the date of this Agreement
and as of the date of Closing, and will survive the Closing.
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WITNESS the signatures and seals of the parties as of the date first above written:
Seller: PARKWAY WESLEYAN CHURCH, INC.
By:
Title:
Purchaser: ROANOKE COUNTY BOARD OF
SUPERVISORS
By:
Title: County Administrator
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Appointments to Committees, Commissions and Boa rds
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remain open:
Vinton Magisterial District
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisterial District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
Page 2 of 2
3. Roanoke County Economic Development Authority (EDA)(appointed by
District)
Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021
and he does not wish to be reappointed.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February 8,
2022, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes – September 21, 2021
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Kevin Hicks, Deputy Sheriff, upon his retirement after more than
fourteen (14) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Scott C. Morgan, Firefighter/EMT, upon his retirement after thirty-six
(36) years of service
4. Request to accept and allocate grant funds in the amount of $35,350.70 for two
(2) heart monitor defibrillators from the Virginia Department of Health (VDH)
Page 1 of 1
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Kevin Hicks, Deputy
Sheriff, upon his retirement after more than fourteen (14)
years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Kevin Hicks.
BACKGROUND:
Kevin Hicks, Deputy Sheriff, retired on April 1, 2021, after fourteen (14) years and
eleven (11) months of service with Roanoke County.
Mr. Hicks is unable to attend today’s meeting and his resolution and quilt will be mailed
to his home.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO KEVIN HICKS, DEPUTY
SHERIFF, UPON HIS RETIREMENT AFTER MORE THAN FOURTEEN
(14) YEARS OF SERVICE
WHEREAS, Kevin Hicks was employed by Roanoke County on April 17, 2006; and
WHEREAS, Mr. Hicks retired on April 1, 2021, after fourteen (14) years and eleven
(11) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Hicks, through his employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Mr. Hicks’ tenure with Roanoke County, he has served the
citizens of Roanoke County as a Deputy Sheriff, a Deputy Medic, a shift supervisor, and
most notably as the Assistant Director of the Roanoke County Criminal Justice Academy
when it evolved in 2007. While there, he was responsible for the training and certification of
an exceptionally large number of recruits during the formation of the Western Virginia
Regional Jail staff, over the course of several years.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KEVIN HICKS for more than fourteen (14) years of capable, loyal and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
ACTION NO.
ITEM NO. H.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Scott C. Morgan,
Firefighter/EMT, upon his retirement after thirty-six (36)
years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Scott Morgan.
BACKGROUND:
Scott C. Morgan, Firefighter/EMT, retired on February 1, 2022 after thirty -six (36) years
of service.
Mr. Morgan is unable to attend today’s meeting and his resolut ion and quilt will be
mailed to his home address.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO SCOTT C. MORGAN,
FIREFIGHTER/EMT, UPON HIS RETIREMENT AFTER MORE THAN
THIRTY-SIX (36) YEARS OF SERVICE
WHEREAS, Firefighter/EMT Scott Morgan was employed by Roanoke County on
January 21, 1986; and
WHEREAS, Firefighter Morgan retired on January 29, 2022 after thirty-six years and
of devoted, faithful, and expert service to Roanoke County; and
WHEREAS, during Firefighter Morgan’s tenure with the Fire and Rescue
Department, he served on a number of specialty teams including Hazardous Materials,
Virginia Department of Forestry, and United States Forest Service; and
WHEREAS, Firefighter Morgan held training certifications including Emergency
Medical Technician, Firefighter 1-3, Emergency Vehicle Operator 1-3, Aerial Ladder
Operator, and Pump Operator; and
WHEREAS, Firefighter Morgan served on the following significant emergency
events over his 36 years including the 1989 Shenandoah Homes Retirement Community
Fire, 2001 Poage Valley Fire, 2002 Starlight Lane Tire and Brush Fire, 2008 Green Ridge
Mountain Fire and the 2012 Derecho; and
WHEREAS, Firefighter Morgan was deployed to Florida during the summer of 1998
as part of seven-person RCFRD crew who assisted with an unprecedented series of
wildland fires that burned nearly 500,000 acres, along with more than 150 structures and
86 vehicles, in more than 2,200 individual fires; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
Page 2 of 2
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to Scott C. Morgan for more than thirty-six years of capable, loyal, and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
ACTION NO.
ITEM NO. H.4
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Request to accept and allocate grant funds in t he amount of
$35,350.70 for two (2) heart monitor defibrillators from the
Virginia Department of Health (VDH)
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of a grant in the amount of $35,350.70 from the Virginia
Department of Health (VDH)-Office of Emergency Medical Services (OEMS)-Rescue
Squad Assistance Fund (RSAF) to purchase two (2) heart monitor defibrillators.
BACKGROUND:
The financial assistance for Emergency Medical Services Grants Program, known as
the Rescue Squad Assistance Fund (RSAF) Grant Program is a multi -million dollar
grant program for Virginia non-profit EMS agencies and organizations. Items eligible for
funding include EMS equipment and vehicles, computers, EMS management programs,
courses/classes, and projects benefiting the recruitment and retention of EMS
members.
DISCUSSION:
In the current Fire and Rescue budget, funds are available to purchase one heart
monitor. Staff then leveraged these funds to apply for and receive a grant for a second
device, saving the County $35,000. The grant was awarded from the Rescue Squad
Assistance Fund (RSAF) in the amount of $35,350.70 for the purchase of two (2) heart
monitor defibrillators for use on Advanced Life Support (ALS) calls. The grant requires a
fifty percent (50%) local match.
Page 2 of 2
FISCAL IMPACT:
The VDOH grant funds total $35,350.70 with a required local match of fifty percent
(50%) by the County, which was appropriated as part of the fiscal year 2021-2022 Fire
and Rescue operating budget. No additional funds are required.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $35,350.70 from the Virginia Department of Health.
Roanoke, VA 24019
Don Altice
5925 Cove Road
Gary R. Brown, Director
Roanoke County Fire & Rescue
Dear Grant Administrator:
The Office of Emergency Medical Services (OEMS) is pleased to announce that your agency has been awarded funding
from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance
Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency
has been awarded under this program. The following documents can be completed and submitted via E-Gift:
Memorandum of Agreement: Must be submitted by February 28, 2022.
Instructions for Grant Reimbursement: All items must be submitted in order to process your reimbursement.
Equipment Status/Final Report Form: This form must be submitted sixty (60) days after the grant cycle deadline.
If your agency has had special conditions placed on your grant award, any and all conditions must be met in order to
receive reimbursement. Items awarded may be available by state contract, www.eva.virginia.gov, OEMS recommends
your agency purchase under state contract if applicable.
Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue
Squad Assistance Fund grants or any grants offered using Four-For-Life funds. "Any funds received from Section 16.2-
694 by a non-state agency cannot be used to match any other funds derived from Section 46.2-691 by that same non-
state agency".
All items awarded funding must be ordered from the vendor by February 28, 2022 invoices for all items awarded funding
must be submitted to OEMS by July 31, 2022. You must contact OEMS prior to the February 28, 2022 deadline if your
agency has encountered difficulties in meeting these deadlines.
If you have any questions, please contact Luke Parker, OEMS Grant Program Manager at (804) 888-9106,
luke.parker@vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-9105,
Linwood.Pulling@vdh.virginia.gov or 1-800-523-6019 for additional grant information.
January 01, 2022
Congratulations,
Office of Emergency Medical Services
Consolidated Grant Program
AWARD PAGE
January 1, 2022 - December 31, 2022 Grant Period
Agency Name:
Grant Number:
Roanoke County Fire & Rescue
WV-C07/12-21
Heart Monitor/Defibrillators FUNDED 2 50 / 50 $35,350.70
Item Type (Item) Status
Funding
% Level
Quantity
Funded Amount Funded
13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: "Funding
was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of
Health."
28-Agencies must remain compliant with EMS data submissions (Code of Virginia Section 32.1-116.1). This
includes documenting "No Runs to Submit" as applicable. The monthly Data Quality Report will be used to
monitor compliance.
RSAF GRANT NON-FUNDING EXPLANATION
January 1, 2022 - December 31, 2022 Grant Period
Agency Name:
Grant Number:
Roanoke County Fire & Rescue
WV-C07/12-21
Ford F450 4x4
Stryker powerload & power cot
Dell Latitude 7220
NOT-FUNDED
NOT-FUNDED
NOT-FUNDED
Items Requested Status Average Grade
Grant Title: Rescue Squad Assistance Fund
$35,350.70Total:
2.96
2.25
3.11
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2021 Additions Deletions February 08, 2022
VPSA School Bonds 74,515,490$ 19,910,000$ 8,552,438$ 85,873,052$
Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000
Subtotal 152,045,490 19,910,000 12,182,438 159,773,052
Premiums 10,777,149 2,543,232 - 13,320,381
162,822,639$ 22,453,232$ 12,182,438$ 173,093,433$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Page 1 of 2
ACTION NO.
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 2022
AGENDA ITEM: Work session to review with the Board of Supervisors fiscal
year 2022-2023 projected General Government Fund
operating budget revenues and review updates to the
County of Roanoke Fee Compendium
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Review fiscal year 2022-2023 projected General Government Fund operating budget
revenues and updates to the County of Roanoke Fee Compendium.
BACKGROUND:
As part of the annual operating budget development process, staff provides the Board
of Supervisors revenue projections for the coming fiscal year in advance of the County
Administrator's proposal of the operating budget.
Additionally, staff will provide updates considered for the County of Roanoke Fee
Compendium, which is adopted at the same time as adoption of annual budget
ordinances per Section 4-3, Item B of the County's Comprehensive Financial Policy.
DISCUSSION:
This work session will provide the Board of Supervisors information regarding fiscal year
2022-2023 revenue projections for the General Government Fund. Revenue projections
contained in the attached presentation are subject to change based on any additional
information received by staff. Final proposed fiscal year 2022 -2023 revenues will be
detailed in the County Administrator's Proposed Fiscal Year 2022-2023 Operating
Budget document, scheduled to be presented to the Board of Supervisors on March 8,
Page 2 of 2
2022.
Additionally, staff will provide the Board of Supervisors an overview of the County of
Roanoke Fee Compendium that is approved by the Board of Supervisors as part of the
fiscal year 2022-2023 budget adoption. The County's Comprehensive Financial Policy
indicates in Section 4-3, Item B that " ... County staff shall produce an annual Fee
Compendium to be adopted by the Board of Supervisors at the same time as Adoption
of the Annual Budget Ordinances." Staff will provide an overview of updates considered
for the Fiscal Year 2022-2023 compendium.
The attached Power Point presentation will be shown.
FISCAL IMPACT:
There is no fiscal impact associated with receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding County
of Roanoke fiscal year 2022-2023 projected General Government Fund operating
budget revenues and updates to the County of Roanoke Fee Compendium.
FY 2023 Budget Development
Revenue Outlook and
County Fee & Charges Compendium
Board of Supervisors Budget Work Session
February 8, 2022
Work Session Agenda
•Inflation Update
•FY 2023 Projected Revenue Outlook
•Revenue Category Outlook
•County Fee and Charges Compendium
•Next Steps
2
Inflation Update
•Inflation is measured as the change in the Consumer Price
Index for all Urban Consumers per the US Bureau of Labor
Statistics
•The current inflation rate is 7.04% as of December 2021
•FY 2023 Roanoke County General Government Fund Revenue
Growth is currently projected to be 7.02% compared to the
adopted FY 2022 Budget
3
FY 2023 Projected
Revenue Outlook
4
5
Category
FY 2021
Actual
FY 2022
Adopted
FY 2022
Projected
FY 2023
Proposed
% of FY 2023
Proposed
FY 2022 Adopted to
FY 2023 Proposed
Change
Real Estate Taxes 51.24%
Personal Property Taxes 16.96%
Intergovernmental 8.52%
Other Local Taxes 6.75%
Sales Tax 5.52%($332,358)
Business License 3.36%
Hotel/Motel Tax 0.63%
Meals Tax 2.23%
Communications Sales & Use
Tax 1.23%($250,000)
Ambulance Fees 1.58%
Other Fees & Revenue 1.98%
Total Revenue Projections 100.00%
FY 2023 Projected General Government Revenue
General Government Revenue
6
General Government Revenue
Current Rates Varies
Current Trend Exceed budget
Future Outlook Moderate Growth
(2% to 3%)
•Total General Government Revenue shows some recovery
•Growth primarily in the areas of Real Estate Tax, Personal
Property Tax, Hotel/Motel, and Meals but partially offset by
declines in other revenues including Sales Tax
$187.33
Actual
$194.65
Actual
$197.99
Actual
$205.78
Actual $201.04
Budget
$215.15
Proposed$211.05
Revised
$160.0
$170.0
$180.0
$190.0
$200.0
$210.0
$220.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
General Government Revenue
FY 2018 through FY 2023
Revenue Category
Outlook
7
Real Estate
8
Real Estate Revenue
Current Rate $1.09/$100 assessed
Current Trend Exceed budget
Future Outlook High Growth
(Over 3%)
•Calendar Year (CY) 2021 reassessment projected at 6.82%
•Growth in base –6.26%; new construction 0.56%
•Projected to exceed current year budget by $2.4 million
•Project 5.5% growth in FY 2023 based on increased
assessments
$91.27
Actual
$93.85
Actual
$96.47
Actual
$100.46
Actual
$102.08
Budget
$110.25
Proposed
$104.50
Projected
$80.0
$85.0
$90.0
$95.0
$100.0
$105.0
$110.0
$115.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Real Estate Revenue
FY 2018 through FY 2023
Personal Property
9
Personal Property Revenue
Current Rates Personal Property: $3.50/$100
Mach & Tools: $2.85/$100
Current Trend Exceed budget
Future Outlook High Growth (Over 3%)
•Anticipate decline of -2.71% in FY 2023 as more stock of vehicles
should be available
•January 2022 JD Power/NADA Report
•During calendar year 2021, used vehicle values increased 41%
•Market remains volatile due to the pandemic and associated
supply chain issues
$32.77
Actual
$33.97
Actual
$34.38
Actual
$37.16
Actual
$33.50
Budget
$36.50
Proposed
$37.52
Projected
$26.0
$28.0
$30.0
$32.0
$34.0
$36.0
$38.0
$40.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Personal Property Revenue
FY 2018 through FY 2023
Intergovernmental
10
Intergovernmental Revenue
Current Rates N/A
Current Trend Exceed budget
Future Outlook Slight Growth
(1% to 2%)
•Majority of revenue increase due to Social Services
reimbursements (revenue pass-through)
•Social Services has seen consistent annual increases in
reimbursable services (e.g. –adoption subsidy, foster care, etc.)
and may increase based on possible changes to state funding
•Impacts of Commonwealth Budget on Constitutional Officers
personnel and Police Funds (HB599) unknown at this time.
$15.95
Actual
$17.13
Actual
$17.88
Actual $17.83
Actual
$18.14
Budget
$18.33
Proposed$18.18
Projected
$12.0
$13.0
$14.0
$15.0
$16.0
$17.0
$18.0
$19.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Intergovernmental Revenue
FY 2018 through FY 2023
Other Local Taxes
11
Other Local Taxes and Fees
Current Rates Varies
Current Trend Exceed budget
Future Outlook High Growth
(Over 3%)
•Category includes Other Property Taxes, Consumer Utility,
Bank Franchise, Motor Vehicle License, Recordation and
Conveyance, Other Local Taxes
•Growth in this category primarily due to Public Service
Corporation Tax, Recordation Taxes, and Cigarette Taxes
$13.28
Actual
$13.69
Actual $13.55
Actual
$14.40
Actual
$13.53
Budget
$14.53
Proposed$14.14
Projected
$11.0
$11.5
$12.0
$12.5
$13.0
$13.5
$14.0
$14.5
$15.0
$15.5
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Other Local Taxes
FY 2018 through FY 2023
Sales
12
Sales Tax Revenue
Current Rates 4.3% State
1% Local
Current Trend Exceed budget
Future Outlook High Decline
(Over -3%)
•Year over year trend is higher than FY 2021 and staff are
monitoring trends closely
•FY 2022 projection decreases $332k due to expected
elimination of grocery tax
•Project 12.66% decline from FY 2022 projection
$10.24
Actual
$11.03
Actual
$12.10
Actual
$12.94
Actual $12.20
Budget $11.87
Proposed
$13.59
Projected
$8.0
$9.0
$10.0
$11.0
$12.0
$13.0
$14.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Sales Tax Revenue
FY 2018 through FY 2023
Business License
13
Business License Tax Revenue
Current
Rates
(per $100 gross
receipts)
Contractors:
Repair:
Professional:
Wholesale:
Retail:
$0.16
$0.36
$0.58
$0.05
$0.20
Current
Trend Exceed budget
Future
Outlook
High Growth
(Over 3%)
•Business License recurring revenues have trended higher in past
years but were reduced due to the pandemic
•Revenues are projected to exceed budget but will be lower than
prior years
•Some business closings in the current and previous fiscal years
may affect gross receipts
$6.70
Actual
$7.13
Actual
$7.33
Actual $6.96
Actual
$6.36
Budget
$7.23
Proposed$7.03
Projected
$4.5
$5.0
$5.5
$6.0
$6.5
$7.0
$7.5
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Business License Revenue
FY 2018 through FY 2023
Hotel/Motel Tax
14
Hotel/Motel Tax Revenue
Current Rates
7%
(3% to Visit Virginia’s Blue
Ridge)
Current Trend Meet budget
Future Outlook High Growth
(Over 3%)
•Hotel/Motel Tax revenue recovered after COVID-19 related travel
restrictions ended
•Projecting significant growth in FY 2022 and continuing into FY 2023
•42.9% of collections go to fund Visit Virginia’s Blue Ridge based on
Board Ordinance
$1.39
Actual
$1.51
Actual
$1.27
Actual
$1.09
Actual
$0.81
Budget
$1.35
Proposed$1.31
Projected
$0.5
$0.7
$0.9
$1.1
$1.3
$1.5
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Hotel/Motel Tax Revenue
FY 2018 through FY 2023
Meals
15
Meals Tax Revenue
Current Rate 4%
Current Trend Exceed budget
Future Outlook High Growth
(Over 3%)
•FY 2022 projected to have $300,000 surplus
•FY 2023 projected with growth as new restaurants have opened
and more are scheduled to open during 2022, especially in the
Tanglewood area
•6% is the maximum rate per state code (Virginia §58.1-3833) for
counties
$4.50
Actual
$4.52
Actual $4.28
Actual
$4.55
Actual $4.27
Budget
$4.80
Proposed$4.58
Projected
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Meals Tax Revenue
FY 2018 through FY 2023
Communications Sales & Use Tax
16
Communications Tax Revenue
Current Rate $0.75 per line
Current Trend Under Budget
Future Outlook High Decline
(>-3%)
•FY 2022 projected shortfall of $200,000
•Category has been trending down since FY 2012; trend
expected to continue in FY 2023
•Continuing trend of consumers eliminating land line
telephone and cable television services
$3.61
Actual
$3.38
Actual $3.25
Actual
$2.96
Actual $2.90
Budget
$2.65
Proposed
$2.70
Projected
$2.3
$2.5
$2.7
$2.9
$3.1
$3.3
$3.5
$3.7
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Communications Sales & Use Tax Revenue
FY 2018 through FY 2023
Ambulance Fees
17
Ambulance Fees
Current Rates/
Proposed Rates
BLS: $400 / $445
ALS I: $465 / $525
ALS II: $700 / $760
Mileage: $11
Current Trend Under budget
Future Outlook Slight Growth
(0% to 1%)
•County fees adjusted to maximize reimbursements from Medicare rates
in FY 2020
•Recommended to adjust rates in FY 2023
•Revenues initially decreased following the onset of the pandemic but
have recovered
•Project FY 2022 to meet budget with FY 2023 projected higher with
increased rates
$3.20
Actual
$3.39
Actual $3.24
Actual
$3.37
Actual $3.30
Budget
$3.40
Proposed$3.30
Projected
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Ambulance Fee Revenue
FY 2018 through FY 2023
Other Fees and Revenue
18
Other Fees and Revenues
Current Rate Varies
Current Trend Exceed budget
Future Outlook Slight Growth
(1% to 2%)
•Category includes Permits, Fees & Licenses, Fines & Forfeitures, Use of
Money, Charges for Services, Recovered Costs, and Miscellaneous
Revenue
•Projected to have a surplus of about $270,000 at year end due to
higher collections of Development Services fees related to increased
residential construction and renovations
$4.44
Actual
$5.07
Actual
$4.24
Actual $4.05
Actual $3.94
Budget
$4.26
Proposed$4.21
Projected
$3.4
$3.6
$3.8
$4.0
$4.2
$4.4
$4.6
$4.8
$5.0
$5.2
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Re
v
e
n
u
e
(
M
i
l
l
i
o
n
s
)
Other Fees and Revenue
FY 2018 through FY 2023
19
Category
FY 2022
Adopted
FY 2023
Proposed
FY 2022 Adopted
to
FY 2023 Proposed
Change
% Change from
FY 2022 Adopted Pace with Inflation
Real Estate Taxes 8.00%Above
Personal Property Taxes 8.96%Above
Intergovernmental 1.03%Below
Other Local Taxes 7.35%Above
Sales Tax ($332,358)-2.72%Below
Business License 13.53%Above
Hotel/Motel Tax 67.11%Above
Meals Tax 12.39%Above
Communications Sales & Use Tax ($250,000)-8.62%Below
Ambulance Fees 3.03%Below
Other Fees & Revenue 8.03%Above
Total Revenue Projections 7.02%On Pace
FY 2023 Projected General Government Revenue
Growth Compared to Inflation
Current Inflation Rate is 7.04%
Source: US Bureau of Labor Statistics Consumer Price Index for all Urban Consumers as of December 2021
County Fee and
Charges Compendium
20
County Fee and Charges Compendium
21
•Roanoke County Comprehensive Financial Policy states that a Fee Compendium will be produced by County staff to be adopted by the Board of Supervisors at the same time as adoption of the Annual Budget Ordinances
•The Fee and Charges Compendium:
•Lists all fees and charges imposed by the County for providing specialized programs and services
•Provides a central reference for departments and citizens concerning all fees and charges imposed by the County
•Improves transparency
•Fee changes are considered during the development of the County Administrator’s Proposed Operating Budget.
County Fee and Charges Compendium
Fee Changes for Proposed FY 2023 Budget:
•Fire & Rescue; increase to match Medicare allowable charges:
22
Fire & Rescue Ambulance Fees Current Fees Proposed Fees
Basic Life Saving (BLS)$400 $445
Advanced Life Saving I (ALS I)$465 $525
Advance Life Saving II (ALS II)$30 $40
County Fee and Charges Compendium
Fee Changes for Proposed FY 2023 Budget:
•Development Services:
23
Development Fee
Roanoke County
Current Fees
Roanoke County
Proposed Fees Roanoke City City of Salem
Building, Electric, Plumbing,
Mechanical, Fire Safety Permits
(Base Fee)
$30 $40 $45 $35
Periodic Inspection Fees (Backflow
and Elevator)$30 $40 $45 $30
Tent Permit $30 $40 $50 $0
Amusement Devices $15 to $45 $35 to $50 $25 to $150 $0
Asbestos Permit $30 $40 $45 $0
Technology Fee 3%5%NA NA
24
Next Steps
Item 2022 Date
Work Session –FY 2022 –2023 Revenue Outlook; County Fees & Charges Compendium February 8
Work Session –FY 2022 –2023 Compensation Update
Work Session –FY 2023 –2032 Capital Improvement Program Review February 22
Briefing –County Administrator’s Proposed FY 2022 –2023 Operating Budget March 8
Public Hearings: Effective Tax Rate; Maximum Tax Rate
Adoption of Maximum Tax Rate
Work Session –Proposed FY 2023 Operating Budget (first of two)
March 22
Public Hearings: Tax Rate Adoption; Operating and Capital Budgets (first of two)
Adoption of 2022 Tax Rates
Work Session –Proposed FY 2023 Operating Budget (second of two)
April 12
Public Hearing: Operating and Capital Budgets (second of two)
First Reading of FY 2022-2023 Operating and Capital Budget Ordinances April 26
Second reading of FY 2022-2023 Operating and Capital Budget Ordinances (total of five ordinances)
Approval of Operating and Capital budgets, Revenues and Expenditures for County and Schools May 10
Questions and
Comments
25