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2/22/2022 - Regular
Page 1 of 4 NOTE: There is no 7:00 p.m. session as there are no public hearings scheduled for that time. INVOCATION: Reverend Anthony L. Holmes, Sr. Loudon Avenue Christian Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors February 22, 2022 Page 2 of 4 Good afternoon and welcome to our meeting for February 22, 2022. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS 1. Briefing the Board of Supervisors with an annual update from the Grea ter Williamson Road Area Business Association (Valerie Brown, Executive Director) D. NEW BUSINESS 1. Resolution declaring the location of the Smith Ridge Commons Apartments, which are proposed to be built near the 5000 block of Cove Road and the 2700 block of Peters Creek Road, in the Catawba Magisterial District, as a Revitalization Area, in order for the apartment project to qualify for Virginia Housing Financing (Peter S. Lubeck, County Attorney) Roanoke County Board of Supervisors Agenda February 22, 2022 Page 3 of 4 E. FIRST READING OF ORDINANCES 1. Ordinance accepting funds in the amount of $34,000 from Roanoke Valley Guns and Hoses Hockey, LLC, and appropriating the funds to Roanoke County's Fee Class Fund to be used for constructing a playground at Explore Park (Doug Blount, Assistant County Administrator) 2. Ordinance accepting and appropriating funds in the amount of $500 from Mr. Stephen H. Sewell, Jr. for the County of Roanoke Fire & Rescue Department (C. Travis Griffith, Chief of Fire and Rescue) 3. Ordinance accepting and appropriating funds in the amount of $107.71 from Mr. Michael A. Wray for the County of Roanoke Fire & Rescue Department (C. Travis Griffith, Chief of Fire and Rescue) F. SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $1,157.89 from the Asian American Business Owner Association for the County of Roanoke Fire and Rescue Department (C. Travis Griffith, Chief of Fire and Rescue) 2. Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $20,000 for use by the Roanoke County Library Department (Sara McKnight, Acting Assistant Director of Library Services) G. APPOINTMENTS 1. Library Board (appointed by District) 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) 3. Roanoke County Economic Development Authority (EDA) (appointed by District) H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – October 5, 2021; October 19, 2021 I. CITIZENS' COMMENTS AND COMMUNICATIONS Page 4 of 4 J. REPORTS 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of January 31, 2022 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of January 31, 2022 5. Accounts Paid – January 31, 2022 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of January 31, 2022 K. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Phil C. North 2. David F. Radford 3. P. Jason Peters 4. Martha B. Hooker 5. Paul M. Mahoney L. WORK SESSIONS 1. Work session to review with the Board of Supervisors fiscal year 2022-2023 employee compensation and benefits and outside agency funding (Laurie Gearheart, Director of Finance and Management Services) 2. Work session to review with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2023 - 2032 Capital Improvement Program (CIP) (Laurie Gearheart, Director of Finance and Management Services) 3. Work session to discuss redistricting with the Board of Supervisors (Peter S. Lubeck, County Attorney) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(7) - Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the public body. Specifically, the Board will discuss potential litigation with a vendor of services. N. CERTIFICATION RESOLUTION O. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Briefing the Board of Supervisors with an annual update from the Greater Williamson Road Area Business Association SUBMITTED BY: Phil C. North Supervisor, Hollins Magisterial District APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to brief the Board of Supervisors with an annual update from the Greater Williamson Road Area Business Association. Page 1 of 2 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Resolution declaring the location of the Smith Ridge Commons Apartments, which are proposed to be built near the 5000 block of Cove Road and the 2700 block of Peters Creek Road, in the Catawba Magisterial District, as a Revitalization Area, in order for the apartment project to qualify for Virginia Housing Financing SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: The designation, by resolution, of the location of the Smith Ridge Commons Apartments as a revitalization area, in order for the apartment project to qualify for Virginia Housing funding. BACKGROUND: The Lawson Companies recently, on January 25, 2022, obtained approval from the Board of Supervisors, through a rezoning application (to amend proffered conditions relating to the development and use of the property), to construct an apartment complex located in the 5000 block of Cove Road and the 2700 block of Peters Creek Road, in the Catawba Magisterial District, which complex will be known as the Smith Ridge Commons Apartments. DISCUSSION: The Lawson Companies have submitted a letter requesting that the Board of Supervisors adopt a resolution that would allow the Lawson Companies to apply for tax credit funding from Virginia Housing (formerly Virginia Housing Developmen t Authority). The project would consist of 216 apartment units, as depicted in the concept plan dated Page 2 of 2 January 20, 2022. Section 36-55.30:2(A) of the Code of Virginia authorizes Virginia Housing to provide financing to support such housing projects if the governing body of the locality in which such project is or will be located designates, by resolution, the area as a "revitalization area," finding that: 1) The industrial, commercial or other economic development of such area will benefit the county but such area lacks the housing needed to induce manufacturing, industrial, commercial, nonprofit enterprises or undertakings to locate or remain in such area, and 2) Private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residence in such area. FISCAL IMPACT: There is no fiscal impact to the County that is associated with the adoption this resolution. Approval of this item is at the discretion of the Board of Supervisors. November 16, 2021 Roanoke Board of Supervisors 5204 Bernard Drive Fourth Floor Roanoke, VA | 24018 Through Peter Lubeck County Attorney | Roanoke County, VA Request for Revitalization Resolution - Tax Credit Funding for Smith Ridge Commons Apartments, LP Dear Board of Supervisors: In March of 2022, we will be applying for tax credit funding through Virginia Housing (formerly Virginia Housing Development Authority) for the Smith Ridge Commons Apartments, LP multifamily community located at 0 Candlelight Circle. Through the Low Income Housing Tax Credit Program (LIHTC), Virginia Housing (VH) incentivizes development in specific “Revitalization Areas” as defined under Virginia Code §36-55.30:2.A. A resolution from the County deeming the site a “Revitalization Area” will be of much benefit in our quest to win tax credit funding, as VH allocates additional points based of this resolution. As you may know, tax credit resources are finite, and the application process is highly competitive. Funding is based on a specific scoring system and the winning margin can be less than a single point. To be clear, this resolution will give Smith Ridge Commons Apartments, LP a high probability of winning tax credit funding and the ability to construct quality affordable housing in the County. Attached, please find Exhibit A – a copy of Virginia Housing’s Revitalization Certification. In the attachment, the specific language is detailed under item 5 – see highlighted area. The resolution, if passed, will reflect that the County determines that the two following points are applicable: • 2) The industrial, commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare, or nonprofit enterprises or undertakings to locate or remain in such area; and, • (ii) Private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. The project will serve the working class, with the potential to house families earning up to 60% of Area Median Income (AMI). As AMI is currently $78,400, and 60% of AMI amounts to $47,040, Smith Ridge Commons Apartments, LP will be a true “mixed-income” community providing stable housing for a diverse tenant base. Per the attached document entitled Exhibit B, ESRI data reflects that between 32.8% and 44.9% of households living within a 7-mile radius earn at or below 60% of AMI. As such, the project’s target population is comprised of families currently living within the market area, locally working and attending school. As you can see, the project is specifically designed to meet the needs of low- and moderate-income persons in the market area. By creating a desirable economic mix of residents, with housing opportunities for all, Smith Ridge Commons Apartments, LP will certainly induce economic activity and expand both job and education opportunities, while enhancing community development. I am available to discuss at your convenience should you have any questions. Please do not hesitate to call; my cell phone number is (757) 287-2888. Thank you very much for your time and consideration! Sincerely, Freddie Fletcher Development Manager The Lawson Companies Exhibit A Requested Revitalization Area Resolution Revitalization Area General Instructions Revitalization areas are defined in Virginia Code §36-55.30:2.A. Designation To qualify for revitalization area points,select one of the following (and provide adequate documentation): 1.The development is located in a Qualified Census Tract,as defined by HUD.(10 points) 2.The development is located in a census tract wherein 70%or more of the families have incomes which are ≤80%statewide median income.NOTE:These census tracts are included in the definition of target area for single-family purposes,but do not include ACEDS.(10 points) 3.The development is located in an already established redevelopment area,conservation area or rehabilitation district created by a city or county,pursuant to §36-1 et seq.Documentation must show area boundaries and support that the development lies within those boundaries.(10 points) 4.The development is located in a Housing Rehabilitation Zone established through an ordinance created by a city,county or town pursuant to §36-55.64.Documentation must include a copy of the ordinance with support that the development lies within the Rehabilitation Zone.(15 points) 5.The development is located in a defined revitalization area.Documentation must include a resolution from the locality supporting the development’s s location within the revitalization area. See language below.(15 points) The above-referenced development is located in a Revitalization Area in the Town/City/County of _________________,Virginia.The revitalization area is (i)either (1) blighted,deteriorated,deteriorating or,if not rehabilitated,likely to deteriorate by reason that the buildings,improvements or other facilities in such area are subject to one or more of the following conditions-dilapidation,obsolescence,overcrowding,inadequate ventilation,light or sanitation,excessive land coverage,deleterious land use,or faulty or otherwise inadequate design,quality or condition,or (2)the industrial,commercial or other economic development of such area will benefit the city or county but such area lacks the housing needed to induce manufacturing,industrial,commercial, governmental,educational,entertainment,community development,healthcare or nonprofit enterprises or undertakings to locate or remain in such area;and (ii)private enterprise and investment are not reasonably expected,without assistance,to produce the construction or rehabilitation of decent,safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Delete the language that does not apply,(i)(1)or (i)(2)above. 6. The development is located in a Qualified Opportunity Zone and has a binding commitment of funding.Documentation must include a firm commitment of funding from a Qualified Opportunity Fund (QOF).Evidence of the self-certification to become a QOF must be provided with the commitment for funding.(15 points) Exhibit to Resolution Smith Ridge Commons Apartments,LP,located at 0 Candlelight Circle in Roanoke County,VA,will be a fully affordable multifamily housing community consisting of 72 units.The development will be comprised of two residential buildings containing 1-,2-,and 3-bedroom units, a clubhouse with fitness center,laundry facility and dedicated amenity space. Parcel ID: 037.13-04-07.00-0000 Exhibit B ESRI Data Demographic and Income Profile 24019,Roanoke,Virginia Prepared by Esri Ring:7 mile radius Latitude:37.31807 Longitude:-80.00569 Summary Census 2010 2021 2026 Population 177,373 182,585 184,559 Households 75,467 77,496 78,316 Families 45,367 45,634 45,826 Average Household Size 2.29 2.29 2.29 Owner Occupied Housing Units 47,125 46,396 47,691 Renter Occupied Housing Units 28,342 31,100 30,624 Median Age 40.1 42.1 42.7 Trends:2021-2026 Annual Rate Area State National Population 0.22% 0.73% 0.71% Households 0.21%0.70%0.71% Families 0.08% 0.62% 0.64% Owner HHs 0.55%0.90%0.91% Median Household Income 1.19% 1.53% 2.41% 2021 2026 Households by Income Number Percent Number Percent <$15,000 10,663 13.8%9,730 12.4% $15,000 -$24,999 7,719 10.0% 7,228 9.2% $25,000 -$34,999 6,991 9.0%6,709 8.6% $35,000 -$49,999 9,393 12.1% 9,147 11.7% $50,000 -$74,999 15,418 19.9%15,363 19.6% $75,000 -$99,999 8,802 11.4% 9,265 11.8% $100,000 -$149,999 10,720 13.8%11,541 14.7% $150,000 -$199,999 3,387 4.4% 4,129 5.3% $200,000+4,402 5.7%5,204 6.6% Median Household Income $54,633 $57,964 Average Household Income $76,499 $85,208 Per Capita Income $32,648 $36,342 Census 2010 2021 2026 Population by Age Number Percent Number Percent Number Percent 0 -4 11,005 6.2% 9,842 5.4% 9,947 5.4% 5 -9 10,322 5.8%10,313 5.6%10,118 5.5% 10 -14 10,362 5.8% 10,434 5.7% 10,490 5.7% 15 -19 11,467 6.5%10,361 5.7%10,839 5.9% 20 -24 11,439 6.4% 10,744 5.9% 10,510 5.7% 25 -34 22,577 12.7%23,361 12.8%22,285 12.1% 35 -44 22,937 12.9% 22,611 12.4% 23,491 12.7% 45 -54 26,282 14.8%22,354 12.2%21,913 11.9% 55 -64 23,552 13.3% 24,984 13.7% 23,109 12.5% 65 -74 13,599 7.7%21,425 11.7%22,497 12.2% 75 -84 9,543 5.4% 10,914 6.0% 13,941 7.6% 85+4,289 2.4%5,243 2.9%5,418 2.9% Census 2010 2021 2026 Race and Ethnicity Number Percent Number Percent Number Percent White Alone 133,139 75.1% 129,684 71.0% 127,265 69.0% Black Alone 32,844 18.5%35,284 19.3%36,464 19.8% American Indian Alone 415 0.2% 500 0.3% 536 0.3% Asian Alone 3,908 2.2%7,018 3.8%8,506 4.6% Pacific Islander Alone 72 0.0% 114 0.1% 132 0.1% Some Other Race Alone 2,996 1.7%4,175 2.3%4,823 2.6% Two or More Races 3,999 2.3% 5,811 3.2% 6,833 3.7% Hispanic Origin (Any Race) 7,367 4.2% 10,656 5.8% 12,521 6.8% Data Note:Income is expressed in current dollars. Source:U.S.Census Bureau,Census 2010 Summary File 1.Esri forecasts for 2021 and 2026. August 12,2021 ©2021 Esri Page 1 of 2 SMITH RIDGE COMMONS APARTMENTS CONCEPT PLAN - January 20, 2022 S C A L E 1 ” = 1 0 0 ’ PET E R S C R E E K R D PET E R S C R E E K R D VAR I A B L E R O W VAR I A B L E R O W COVE RDCOVE RD 80’ ROW80’ ROW ADJACENT PROPERTIES PARCEL ID TAX PARCEL ID OWNER SITE ADDRESS LAND USE ZONING 1 037.17- 01-04.01- 0000 CVS 6296 VA LLC 2712 PETERS CREEK RD, ROANOKE VA, 24019 COMMERCIAL C2 2 037.17- 01-06.00- 0000 CHESAPEAKE & POTOMAC TELEPHONE ; AKA BELL ATLANTIC VA INC 5049 COVE RD, ROANOKE VA, 24019 UTILITY R2 3 037.17- 01-07.00- 0000 GOAD HARLAN ; GOAD CORRINE L 0 COVE RD, ROANOKE VA, 24019 VACANT R2 4 037.17- 01-08.00- 0000 GOAD HARIAN H ; GOAD CORRINE L 5071 COVE RD, ROANOKE VA, 24019 RESIDENTIAL R2 5 037.13- 04-06.00- 0000 BEASON LENA H ; BEASON RICHARD 0 GREEN RIDGE RD, ROANOKE VA, 24019 VACANT R2 6 037.13- 08-10.00- 0000 MAZEY HEATHER L 4840 RESIDENTIAL R1 7 037.13- 08-09.00- 0000 HAMBRICK DANNY L ; HAMBRICK KAY P 4843 RESIDENTIAL R1 8 037.13- 04-03.00- 0000 ROANOKE CITY OF 4900 NORTH SPRING DR, ROANOKE VA, 24019 UTILITY R2S & R3S 9 037.17- 01-02.00- 0000 HART INVESTMENTS IV LLC 2836 PETERS CREEK RD, ROANOKE VA, 24019 VACANT C2 S 1 23 4 5 6 7 8 9 A B C D F G E CLUBHOUSE BUS STOP ONE-WAY EXIT ONLY MAINTENANCE BUILDING MAILBOX AREA TOTAL UNITS: 72 UNITS 3 BEDROOM: 15 UNITS 2 BEDROOM: 45 UNITS 1 BEDROOM: 12 UNITS 3 STORY BUILDINGS B, F & E TOTAL UNITS: 144 UNITS 3 BEDROOM: 30 UNITS 2 BEDROOM: 90 UNITS 1 BEDROOM: 24 UNITS 3 STORY BUILDINGS A, C, D & G: PARKING RATIO: TBD PARKING PROVIDED: TBD TOTAL UNITS: 216 UNITS DEVELOPMENT SUMMARY ACREAGE: 12.2 AC S I T E A D D R E S S: 0 C A N D L E L I G H T C I R, R O A N O K E VA, 24019 DEVELOPMENT: COVE ROAD APARTMENTS APPLICANT: THE LAWSON COMPANIES OWNER: FW PROPERTIES LLC SITE DATA Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 RESOLUTION DECLARING THE LOCATION OF THE SMITH RIDGE COMMONS APARTMENTS, WHICH ARE PROPOSED TO BE BUILT NEAR THE 5000 BLOCK OF COVE ROAD AND THE 2700 BLOCK OF PETERS CREEK ROAD, IN THE CATAWBA MAGISTERIAL DISTRICT, AS A REVITALIZATION AREA, IN ORDER FOR THE APARTMENT PROJECT TO QUALIFY FOR VIRGINA HOUSING FUNDING WHEREAS, the Lawson Companies recently, on January 25, 2022, obtained approval from the Board of Supervisors, through a rezoning application (to amend proffered conditions relating to the development and use of the property), to construct an apartment complex located near the 5000 block of Cove Road and the 2700 block of Peters Creek Road, in the Catawba Magisterial District, which complex will be known as the Smith Ridge Commons Apartments; and WHEREAS, the Lawson Companies is seeking to qualify for funding through the Virginia Housing Low Income Housing Tax Credit program; and WHEREAS, Virginia Housing places prioritization on transformative projects located in revitalization areas in localities throughout the Commonwealth of Virginia; and WHEREAS, in order to qualify for such funding assistance from Virginia Housing, the Lawson Companies has requested that the Board designate the future location of the Smith Ridge Commons Apartments as a revitalization area, pursuant to Section 36 - 55.30:2 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Roanoke, Virginia, that the Board hereby confirms its support of the Smith Ridge Commons Apartments project, and hereby, pursuant to § 36-55.30:2(A) of the Code of Virginia, designates the area shown on the Smith Ridge Commons Apartments Page 2 of 2 Concept Plan, dated January 20, 2022 (attached hereto as Exhibit A), as a revitalization area, and makes the following findings in support of such designation: 1) The industrial, commercial or other economic development of such area will benefit the County but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area, and 2) Private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Page 1 of 2 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Ordinance accepting funds in the amount of $34 ,000 from Roanoke Valley Guns and Hoses Hockey, LLC, and appropriating the funds to Roanoke County's Fee Class Fund to be used for constructing a playground at Explore Park SUBMITTED BY: Doug Blount Assistant County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance accepting funds in the amount of $34,000 from Roanoke Valley Guns and Hoses Hockey, LLC, and appropriating the funds to Roanoke County's Fee Class Fund to be used for constructing a playground at Explore Park BACKGROUND: Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia Recreational Facilities Authority. As a part of the lease requirements, Roanoke County developed a master plan (called the Adventure Plan) for the par k. The master plan laid out a detailed approach to provide recreational amenities through public and private offerings to develop the park into a destination for local citizens and tourists from outside of Virginia's Blue Ridge. In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for Explore Park, which outlined the direction for the park's development. As a part of the Adventure Plan and Business Plan for Explore Park, it outlined the public -private partnerships necessary for the park to develop into a destination facility. One of the new amenities identified in the Adventure Plan was providing an inclusive and destination playground. Page 2 of 2 Roanoke Valley Guns and Hoses Hockey, Inc is a non-profit organization that hosts an annual hockey game between fire and rescue and law enforcement personnel from the Roanoke Valley. The organization donates the proceeds from their events to different causes in the Roanoke Valley. This is the 18th year for this event and it has raised more than $450,000 during its tenure. This year they have teamed up with Friends of the Blue Ridge to raise funds for an inclusive playground at Explore Park. DISCUSSION: Guns and Hoses would like to donate $34,000 for the purposes of constructing an inclusive and destination playground at Explore Park. The playground is proposed to be constructed next to the pavilion at Explore Park in Adventure Village. This playground will have a woodland theme and will have features that all children can play on. The total project cost for the equipment, installation, mulch and border rail is $105,000. This donation will pay for the installation and purchase of the mulch and border rail. The total raised between Friends of the Blue Ridge and Guns and Hoses is $84,000. Any additional funding needed for the project that is not raised through donations will be funded from Parks, Recreation and Tourism's Fee Class Account. The cost of the project has been increased by $10,000 to incorporate additional ADA accessible features due to this generous donation by Guns and Hoses. FISCAL IMPACT: The total project cost is $105,000. Any additional funds that are not raised through local partners will be paid for from Parks, Recreation and Tourism's Fee Class Account. STAFF RECOMMENDATION: Staff recommends approval of the ordinance and setting the second reading for March 8, 2022. Visitor Center Roanoke River Parkw ayAdventure V illage Brugh Tavern Event CenterZip Line Tow er Taubman Center Picnic Pavilion Village Green Woodland Playground Country Store &Gas Station *As shown in Phase 4 -projected year 12 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 22, 2022 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $34,000 FROM ROANOKE VALLEY GUNS AND HOSE HOCKEY, LLC AND APPROPRIATING THE FUNDS TO ROANOKE COUNTY’S FEE CLASS FUND TO BE USED FOR CONSTRUCTING A PLAYGROUND AT EXPLORE PARK WHEREAS, Roanoke Valley Guns and Hoses Hockey, Inc is a non-profit organization that hosts an annual hockey game between fire and rescue a nd law enforcement personnel from the Roanoke Valley; and WHEREAS, Roanoke Valley Guns and Hoses Hockey, Inc. donates the proceeds from their events to different causes in the Roanoke Valley; and WHEREAS, this year, Roanoke Valley Guns and Hoses Hockey, Inc. has teamed up with Friends of the Blue Ridge in order to raise funds for an inclusive and destination playground located at Explore Park in Roanoke County; and WHEREAS, Roanoke Valley Guns and Hoses Hockey, Inc. wishes to donate $34,000 to Roanoke County for the purpose of constructing an inclusive and destination playground at Explore Park; and WHEREAS, Roanoke County Board of Supervisors approved an Adventure Plan for Explore Park in 2016, which identified the need for such a playground at Expl ore Park; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 22, 2022 and the second reading was held on March 8, 2022; and Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $34,000 is hereby accepted and appropriated to the General Fund for the purpose of constructing a playground at Explore Park; and 2. This ordinance shall take effect from and after the date of adoption. Page 1 of 1 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $500 from Mr. Stephen H. Sewell, Jr. for the County of Roanoke Fire & Rescue Department SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of funds in the amount of $500 from Mr. Stephen H. Sewell, Jr. to be used at Clearbrook Fire & Rescue Station #7 for EMS equipment. BACKGROUND: Mr. Stephen H. Sewell, Jr donated $500 to the County of Roanoke Fire & Rescue Department for rescue equipment at Clearbrook Station #7. Mr. Sewell lives in the Clearbrook area of Roanoke County and was thankful for the services provided from this station to his area. FISCAL IMPACT: Funds in the amount of $500 received from Mr. Stephen H. Sewell, Jr will be allocated to purchase EMS equipment at Clearbrook Station # 7. No match is required. STAFF RECOMMENDATION: Staff recommends approval of the ordinance, and setting the second reading for March 8, 2022. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $500 FROM MR. STEPHEN H. SEWELL, JR. FOR THE COUNTY OF ROANOKE FIRE & RESCUE DEPARTMENT WHEREAS, Mr. Stephen H. Sewell, Jr., a citizen of the Clearbrook area, donated $500 to the Fire & Rescue Department to show his appreciation for services provided by Clearbrook Station #7 to the area; and WHEREAS, the funds received will be allocated to purchase rescue equipment at Clearbrook Station No. 7; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 22, 2022, and the second reading was held on March 8, 2022. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $500 made available to the Roanoke County Fire & Rescue Department is accepted and appropriated to the general fund. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. E.3 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $107.71 from Mr. Michael A. Wray for the County of Roanoke Fire & Rescue Department SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of funds in the amount of $107.71 from Mr. Michael A. Wray, citizen of the Clearbook area and prior board member, to be used at the Clearbrook Fire & Rescue Station #7 for EMS equipment. BACKGROUND: Mr. Michael A. Wray donated $107.71 to the County o f Roanoke Fire & Rescue Department. In late 2020, Mr. Wray was transported to the hospital and noted that he received efficient and professional service. He recently closed a bank account and decided to donate the remaining funds from the account to the Fi re & Rescue Department in recognition of the excellent care he received. FISCAL IMPACT: Funds in the amount of $107.71 received from Mr. Michael A. Wray will be allocated to purchase EMS equipment at Clearbrook Station No 7. No match is required. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends approval of the ordinance, and setting the second reading for March 8, 2022. From:Jennifer Sexton Date:2/1/2022 10:49 AM Subject:Fwd: [EXTERNAL] - Re: Check for 107.71 Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $107.71 FROM MR. MICHAEL A. WRAY FOR THE COUNTY OF ROANOKE FIRE & RESCUE DEPARTMENT WHEREAS, Mr. Michael A. Wray, a citizen of the Clearbrook area and prior board member, was transported to the hospital in late 2020 and noted that he received efficient and professional service from the Fire and Rescue Department; and WHEREAS, Mr. Wray recently closed a bank account and decided to donate the remaining funds in the amount of $107.71 to the Fire and Rescue Department in recognition of the excellent care he received; and WHEREAS, the funds received will be allocated to purchase EMS equipment at Clearbrook Station No. 7; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 22, 2022, and the second reading was held on March 8, 2022. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $107.71 made available to the Roanoke County Fire & Rescue Department is accepted and appropriated to the general fund. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Ordinance accepting and appropriating funds in the amount of $1,157.89 from the Asian American Business Owner Association for the County of Roanoke Fire and Rescue Department SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of funds in the amount of $1,157.89 from the Asian American Business Owners Association for purchase of smoke detectors. BACKGROUND: The Asian American Business Owner Association (AABOA) recently donated a total of $25,000 to local fire departments in 19 jurisdictions ($1,157.89 each) and some non - profit local community organizations. Their wish was to recognize these organizations for their hard work and commitment to helping local communities in difficult circumstances during the COVID pandemic. There have been no changes since the first reading of this ordinance on February 8, 2022. FISCAL IMPACT: Funds in the amount of $1,157.89 received from the AABOA will be allocated for the purchase of smoke detectors for Roanoke County citizens in need. No County match is required. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends approval of the ordinance. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,157.89 FROM THE ASIAN AMERICAN BUSINESS OWNER ASSOCIATION FOR THE COUNTY OF ROANOKE FIRE & RESCUE DEPARTMENT WHEREAS, the Asian American Business Owner Association (AABOA) wishes to donate $1,157.89 to recognize the County of Roanoke Fire & Rescue Department for its hard work and commitment to helping the community in difficult circumstances during the COVID pandemic; and WHEREAS, the Roanoke County Fire & Rescue Department will use these funds to purchase smoke detectors for Roanoke County citizens in need; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 8, 2022, and the second reading was held on February 22, 2022. BE IT ORDAINED by the Board of Supe rvisors of Roanoke County, Virginia, as follows: 1. That the sum of $1,157.89 made available to the Roanoke County Fire & Rescue Department is accepted and appropriated to the general fund. 2. That this ordinance shall take effect from and after the date of ado ption. Page 1 of 2 ACTION NO. ITEM NO. F.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $20,000 for use by the Roanoke County Library Department SUBMITTED BY: Toni Cox Acting Director of Library Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of $20,000 received as a donation from the Friends of the Roanoke County Public Library (Friends), and to recognize the Friends for its donation to the Library’s Summer Reading Program BACKGROUND: The Friends of the Roanoke County Public Library is a non -profit fundraising group that advocates and supports library reading programs for all ages, and promotes the value of libraries. The Friends believe a strong public library is essential to the Roanoke Valley, and have supported the library’s Summer Reading Program since the organization formed in the early 90s. The Library Department is requesting these funds be accepted and allocated for use by the Library Department for their Summer Reading Program. DISCUSSION: The Library Department will use the funds to support the Library’s Summer Reading Program. There have been no changes since the first reading of this ordinance on February 8, 2022. Page 2 of 2 FISCAL IMPACT: Funds in the amount of $20,000 are from the Friends of the Li brary for use by the Library to support the Summer Reading Program. No county matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 ORDINANCE ACCEPTING AND APPROPRIATING A DONATION FROM THE FRIENDS OF THE ROANOKE COUNTY PUBLIC LIBRARY IN THE AMOUNT OF $20,000 FOR USE BY THE ROANOKE COUNTY LIBRARY DEPARTMENT WHEREAS, the Friends of the Roanoke County Public Library is a non -profit fundraising group that advocates and supports library reading programs for all ages, supporting the library’s Summer Reading Program since the organization formed in the early 90s; and WHEREAS, the Friends of the Roanoke County Library wishes to donate $20,000 for use by the Library Department for their Summer Reading Program; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on February 8, 2022, and the second reading was held on February 22, 2022. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $20,000 made available to the Roanoke County Public Library is accepted and appropriated to the general fund. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Open district appointments BACKGROUND: 1. Library Board (appointed by District) The following District appointments remain open: Vinton Magisterial District 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) The following appointments remain open: Mike Roop’s three (3) year term representing the Vinton Magisterial District expired June 30, 2019. Rich Tomlinson's three (3) year term representing the Vinton Magisterial District expired June 30, 2021. Murray Cook's three (3) year term representing the Windsor Hills Magisterial District expired June 30, 2020. There is also one open Windsor Hills Magisterial District appointee. Page 2 of 2 3. Roanoke County Economic Development Authority (EDA)(appointed by District) Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021 and he does not wish to be reappointed. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 22, 2022, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Item 1. 1. Approval of minutes – October 5, 2021; October 19, 2021 Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2021 Additions Deletions February 22, 2022 VPSA School Bonds 74,515,490$ 19,910,000$ 8,552,438$ 85,873,052$ Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000 Subtotal 152,045,490 19,910,000 12,182,438 159,773,052 Premiums 10,777,149 2,543,232 - 13,320,381 162,822,639$ 22,453,232$ 12,182,438$ 173,093,433$ Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Real Estate Taxes $98,611,227 $49,508,177 50.21%$102,084,564 $51,325,017 50.28%$1,816,840 3.54% Personal Property Taxes 31,991,250 2,021,121 6.32%33,500,000 2,019,050 6.03%(2,070)-0.10% Public Service Corp Base 3,400,000 3,727,419 109.63%3,710,928 3,858,439 103.98%131,021 3.40% Penalties & Interest on Property Taxes 750,000 494,042 65.87%529,072 532,423 100.63%38,381 7.21% Payment In Lieu Of Taxes 180,000 90,342 50.19%180,000 92,291 51.27%1,950 2.11% Total General Property Taxes 134,932,477 55,841,100 41.38%140,004,564 57,827,221 41.30%1,986,121 3.43% Communication Taxes 2,900,000 1,508,954 52.03%2,900,000 1,411,126 48.66%(97,828)-6.93% Local Sales Tax 9,096,475 6,219,954 68.38%12,200,000 6,839,680 56.06%619,726 9.06% Consumer Utility Tax 3,750,000 1,789,184 47.71%3,650,000 1,723,034 47.21%(66,150)-3.84% Business License Tax 5,420,000 595,189 10.98%6,364,000 700,959 11.01%105,770 15.09% Franchise Tax 800,000 0 0.00%660,000 0 0.00%0 0.00% Motor Vehicle License Fees 2,383,600 390,668 16.39%2,400,000 360,510 15.02%(30,158)-8.37% Taxes On Recordation & Wills 1,509,509 952,557 63.10%1,400,000 912,675 65.19%(39,882)-4.37% Utility License Tax 600,000 153,558 25.59%725,000 148,061 20.42%(5,497)-3.71% Hotel & Motel Room Taxes 734,179 514,359 70.06%807,597 872,869 108.08%358,510 41.07% Taxes - Prepared Foods 3,382,500 2,160,478 63.87%4,270,750 2,574,003 60.27%413,524 16.07% Other Taxes 73,600 12,229 16.62%275,000 187,612 68.22%175,383 93.48% Total Other Local Taxes 30,649,863 14,297,129 46.65%35,652,347 15,730,528 44.12%1,433,399 9.11% Animal Control Fees 42,500 22,906 53.90%42,500 21,163 49.80%(1,743)-8.23% Land and Building Fees 15,850 11,739 74.06%15,850 73,775 465.45%62,036 84.09% Permits 506,685 388,444 76.66%549,840 325,372 59.18%(63,072)-19.38% Fees 64,600 27,811 43.05%64,600 18,125 28.06%(9,686)-53.44% Clerk of Court Fees 167,000 60,555 36.26%127,000 72,459 57.05%11,904 16.43% Photocopy Charges 210 79 37.62%210 0 0.00%(79)0.00% Total Permits, Fees and Licenses 796,845 511,534 64.19%800,000 510,894 63.86%(640)-0.13% Fines and Forfeitures 353,500 212,624 60.15%353,500 252,432 71.41%39,807 15.77% Total Fines and Forfeitures 353,500 212,624 60.15%353,500 252,432 71.41%39,807 15.77% Revenues from Use of Money 125,000 29,577 23.66%125,000 19,609 15.69%(9,969)-50.84% Revenues From Use of Property 178,200 112,542 63.16%178,200 101,683 57.06%(10,859)-10.68% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Revenues General Fund - C100 For the Seven Months Ending Monday, January 31, 2022 Prior Year Current Year Variances Revenues Revenues Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance Prior Year Current Year Variances Total Use of Money and Property 303,200 142,120 46.87%303,200 121,292 40.00%(20,828)-17.17% Charges for Services 3,900,075 1,973,434 50.60%3,780,400 1,809,369 47.86%(164,065)-9.07% Charges for Public Services 70,000 9,495 13.56%70,000 545 0.78%(8,950)-1642.20% Education Aid-State 0 0 0.00%0 0 0.00%0 0.00% Total Charges for Services 3,970,075 1,982,929 49.95%3,850,400 1,809,914 47.01%(173,015)-9.56% Reimb-Shared Programs Salem 759,934 214,950 28.29%771,464 130,739 16.95%(84,211)-64.41% Miscellaneous Revenue 415,536 119,521 28.76%288,536 217,378 75.34%97,857 45.02% Recovered Costs 949,775 295,579 31.12%875,000 315,972 36.11%20,393 6.45% Total Miscellaneous 2,125,245 630,050 29.65%1,935,000 664,089 34.32%34,039 5.13% Non-Categorical Aid 402,000 978,120 243.31%402,000 993,211 247.07%15,091 1.52% Shared Expenses 5,289,468 2,638,824 49.89%5,520,626 2,967,834 53.76%329,010 11.09% Welfare & Social Services-Categorical 4,518,184 2,154,589 47.69%4,448,865 2,202,284 49.50%47,695 2.17% Other State Categorical Aid 2,195,683 1,222,368 55.67%2,320,569 1,135,657 48.94%(86,711)-7.64% Welfare & Social Services 4,625,000 3,148,255 68.07%5,495,953 3,197,631 58.18%49,375 1.54% Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00% Other Categorical Aid 4,500 0 0.00%0 0 0.00%0 0.00% Total State and Federal Revenue 17,034,835 10,142,156 59.54%18,188,013 10,496,616 57.71%354,460 3.38% Other Financing Sources 27,696,091 0 0.00%38,711,874 0 0.00%0 0.00% Total Other Financing Sources 27,696,091 0 0.00%38,711,874 0 0.00%0 0.00% Transfers 0 0 0.00%0 0 0.00%0 0.00% Total Transfers 0 0 0.00%0 0 0.00%0 0.00% Grand Totals 217,862,131 83,759,643 38.45%239,798,898 87,412,987 36.45%3,653,344 4.18% Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Legislative 327,806 183,175 55.88%331,603 235,508 71.02%76,254 32.38% General & Financial Administration 7,628,587 4,088,941 53.60%7,904,251 4,266,784 53.98%172,882 4.09% Electoral Board & Officials 452,682 434,099 95.90%471,516 366,807 77.79%(80,686)-22.03% General Government Administration 8,409,075 4,706,216 55.97%8,707,370 4,869,099 55.92%168,450 3.49% Courts 1,604,335 786,139 49.00%1,647,977 800,883 48.60%14,985 1.87% Other Judicial Support 1,236,624 749,503 60.61%1,344,243 806,410 59.99%56,907 7.06% Judicial 2,840,959 1,535,642 54.05%2,992,220 1,607,293 53.72%71,893 4.47% Law Enforcement & Traffic Cont 12,488,747 6,503,046 52.07%14,991,033 8,584,336 57.26%2,107,223 24.73% Fire and Rescue 14,691,003 7,861,120 53.51%17,358,486 10,152,878 58.49%2,361,650 23.35% Correction & Detention 8,453,346 4,084,581 48.32%9,679,077 5,081,649 52.50%991,191 19.61% Animal Control 946,893 501,934 53.01%837,711 475,243 56.73%(26,691)-5.62% Public Safety 36,579,989 18,950,680 51.81%42,866,307 24,294,106 56.67%5,433,373 22.48% General Services Administration 832,716 452,010 54.28%797,665 514,605 64.51%76,053 15.14% Refuse Disposal 5,085,971 2,692,822 52.95%5,441,462 3,064,934 56.33%314,750 10.47% Maint Buildings & Grounds 4,935,697 2,714,336 54.99%5,049,229 3,097,473 61.35%317,972 10.56% Engineering 1,811,009 1,021,179 56.39%1,664,905 1,007,027 60.49%(8,421)-0.84% Inspections 1,151,878 667,775 57.97%1,569,358 729,565 46.49%63,146 8.66% Garage Complex 0 0 0.00%0 0 0.00%0 0.00% Public Works 13,817,271 7,548,124 54.63%14,522,619 8,413,604 57.93%763,500 9.25% Mental Health 0 0 0.00%0 0 0.00%0 0.00% Public Health 515,902 381,536 73.96%515,902 386,927 75.00%5,390 1.39% Social Services Administration 8,392,331 4,350,918 51.84%8,818,788 4,860,802 55.12%452,111 9.43% Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00% Public Assistance 4,743,666 2,836,347 59.79%4,918,666 2,737,577 55.66%(98,770)-3.61% Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00% Health and Welfare 13,651,899 7,568,801 55.44%14,253,356 7,985,305 56.02%358,731 4.53% Parks & Recreation 2,674,080 1,120,062 41.89%2,390,260 1,236,606 51.74%115,145 9.42% COUNTY OF ROANOKE Comparative Statement of Budgeted and Actual Expenditures and Encumbrances General Fund - C100 For the Seven Months Ending Monday, January 31, 2022 Prior Year Current Year Variances Expenditures Exp & Encum Expenditures Exp & Encum % of Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance Prior Year Current Year Variances Library 4,244,865 1,938,680 45.67%4,336,057 2,244,585 51.77%303,820 13.55% Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00% Parks, Recreation & Cultural 6,918,945 3,058,742 44.21%6,726,317 3,481,191 51.75%418,966 12.09% Planning & Zoning 1,246,237 672,480 53.96%1,304,878 679,199 52.05%6,485 0.96% Cooperative Extension Program 87,097 34,096 39.15%87,097 11,080 12.72%(23,016)-207.74% Economic Development 763,591 554,445 72.61%529,257 288,067 54.43%(266,378)-92.47% Contribution to Human Service Organizations 0 0 0.00%0 0 0.00%0 0.00% Planning 2,096,925 1,261,021 60.14%1,921,232 978,346 50.92%(282,909)-28.95% Employee Benefits 5,231,091 2,338,694 44.71%4,134,317 2,833,515 68.54%496,381 17.68% Dixie Caverns Landfill Cleanup 52,000 36,534 70.26%52,000 15,438 29.69%(20,220)-130.98% Miscellaneous 8,265,745 5,444,652 65.87%9,240,340 6,324,948 68.45%838,656 13.35% Tax Relief/Elderly & Handicapp 1,035,000 584,860 56.51%1,110,000 728,560 65.64%143,700 19.72% Refuse Credit Vinton 110,000 110,000 100.00%110,000 110,000 100.00%0 0.00% Board Contingency 23,932,859 0 0.00%24,677,259 0 0.00%0 0.00% Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00% Non-Departmental 38,626,695 8,514,739 22.04%39,323,916 10,012,461 25.46%1,458,517 14.67% Interfund Transfers Out 90,257,037 50,940,697 56.44%102,335,660 65,630,101 64.13%14,689,404 22.38% Intrafund Transfers Out 4,663,337 3,663,979 78.57%6,149,901 5,106,326 83.03%1,442,347 28.25% Transfers Out 94,920,374 54,604,676 57.53%108,485,561 70,736,427 65.20%16,131,751 22.81% Grand Totals 217,862,132 107,748,641 49.46%239,798,898 132,377,831 55.20%24,522,271 18.59% ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Accounts Paid – January 2022 SUBMITTED BY: Laurie L. Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 14,401,535.08$ Payroll 01/07/22 1,628,439.11 12,212.07 1,640,651.18 Payroll 01/21/22 1,473,511.93 7,949.29 1,481,461.22 Manual Checks - 972.85 972.85 Grand Total 17,524,620.33$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. 02-22-22 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : February 22, 2022 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Jan-22 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 16,511,229.62 16,511,229.62 GOVERNMENT: SCOTT STRINGFELLOW CONTRA (443,180.00) SCOTT STRINGFELLOW 51,500,993.67 WELLS FARGO 0.00 WELLS FARGO CONTRA 0.00 51,057,813.67 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 17,812,762.38 17,812,762.38 MONEY MARKET: ATLANTIC UNION BANK 4,543,446.44 HOMETRUST BANK 4,040,500.41 SCOTT STRINGFELLOW 3,996,210.40 WELLS FARGO 5,288,518.14 17,868,675.39 TOTAL 103,250,481.06 Page 1 of 2 ACTION NO. ITEM NO. L.1 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Work session to review with the Board of Supervisors fiscal year 2022-2023 employee compensation and benefits and outside agency funding SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Review fiscal year 2022-2023 employee compensation and benefits and outside agency funding BACKGROUND: As part of the adopted fiscal year 2021 -2022 operating budget, Roanoke County formally implemented a public safety step plan and decision band method compensation plan for non-public safety employees. The upcoming fiscal year, 2023, represents the second (2nd) of three (3) years to fully implement the compensation plans as well as a proposed step plan for the Emergency Communications Center. Roanoke County staff also annually evaluate funding required for employee benefits with the development of each operating budget. Information on compensation and benefits considered for fiscal year 2022-2023 will be discussed. Each annual budget development cycle the County of Roa noke considers funding requests from local nonprofit organizations who offer services to the citizens of the Roanoke Valley. Funding requests organizations who have applied for funding within the fiscal year 2022-2023 operating budget will be shared. Page 2 of 2 DISCUSSION: The work session provides the Board of Supervisors information on compensation/benefit updates and outside agency funding for the upcoming fiscal year in advance of the County Administrator's proposal of the fiscal year 2022 -2023 operating budget. The attached PowerPoint presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with receipt of the attached presentation. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors receive information regarding Cou nty of Roanoke fiscal year 2022-2023 employee compensation and benefits and outside agency funding. Employee Compensation, Benefits, and Outside Agency Funding Budget Work Session FY 2023 February 22, 2022 Agenda •Introduction •Roanoke County Full-Time Position History •Proposed New Positions •Compensation •Insurance Benefits •Health •Dental •Outside Agency Funding 2 Introduction •National and local labor markets are more competitive •Inflation remains high at 7.48% as of January 2022 per the US Bureau of Labor Statistics on February 10, 2022 •VRS rate increases from 14.38% to 15.97% of salary in FY 2023 •Health Insurance rates will increase slightly •Dental Insurance rates will increase slightly 3 Roanoke County Full-Time Position History 4 Full-Time Position History 5 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 General Fund Budget $112,151,025 $130,889,561 $156,020,489 $188,178,858 $192,720,943 $198,174,499 $213,926,930 $224,007,902 % Change ---16.7%19.2%20.6%2.4%2.8%7.9%4.7% 697 776 850 938 925 932 957 1001 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 100 200 300 400 500 600 700 800 900 1000 1100 Po p u l a t i o n FT E s Population Total FTEs Population: +15.8% FTEs: +43.6% Fire & Rescue Position History 6 67 102 124 143 153 159 168 192 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 50 100 150 200 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Fire & Rescue •Fire & Rescue has had more position growth (125 FTEs) than any other Roanoke County Department •Number of volunteers has dropped significantly since FY 2000 •Added 11 positions with FY 2017 SAFER Grant •Added 15 positions with FY 2021 SAFER Grant Population: +15.8% FTEs: +186.6% Police Position History 7 •Roanoke County Police Department Established in FY 1991 •Position count increased until 2008- 2009 recession •2 Positions added in FY 2018 for Criminal Justice Academy 135 144 156 158 153 154 156 156 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 50 100 150 200 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Police Population: +15.8% FTEs: +15.6% Sheriff Position History 8 •Position Count has remained stable since 2008-2009 recession •Western Virginia Regional Jail opened in FY 2009 •Sheriff receives funding from Virginia Compensation Board for majority of positions 85 90 103 103 84 85 87 87 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 50 100 150 200 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Sheriff Population: +15.8% FTEs: +2.4% Emergency Communications History 9 •Emergency Communications has added 33 positions since FY 2000 •6 positions added in FY 2003 with increase in state funding •6 positions reduced in FY 2006 with elimination of state funding •27 Positions added in FY 2009 with Public Safety Center 9 15 9 36 40 42 42 42 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 10 20 30 40 50 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Emergency Communications Population: +15.8% FTEs: +366.7% Since FY 2009 Population: +6.7% FTEs: +16.7% Social Services Position History 10 •Social Services has added 50 positions since FY 2000 •Social Services receives funding for positions from State and Federal Government for services •Adoption, Youth, and Adult service demand has increased requiring additional staff 65 79 92 95 95 99 103 115 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 30 60 90 120 150 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Social Services Population: +15.8% FTEs: +76.9% Public Safety Position History 11 361 430 484 535 525 539 556 592 - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 100 200 300 400 500 600 700 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Public Safety & Social Services Population: +15.8% FTEs: +64.0% Library Position History 12 •14 positions have been added to Libraries since FY 2000 •South County Library opened in FY 2005 •Glenvar Library opened in FY 2013 •Vinton Library opened in FY 2017 29 30 34 35 40 39 43 43 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 10 20 30 40 50 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Library Population: +15.8% FTEs: +48.3% Parks, Recreation, & Tourism Position History 13 •Parks, Recreation, & Tourism has added 20 positions since FY 2000 •Programs have been added or expanded such as After School for Kids (ASK) •Green Ridge Recreation Center opened in FY 2006 •Programming expanded at Explore Park 54 56 59 62 68 69 69 74 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 20 40 60 80 100 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Parks, Recreation & Tourism Population: +15.8% FTEs: +37.0% Communications & Information Technology Position History 14 •Communications & Information Technology has added 20 positions since FY 2000 •Roanoke County has much greater technology needs than in FY 2000 which requires additional staff 27 29 31 38 40 45 46 47 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 10 20 30 40 50 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population Communications & Information Technology Population: +15.8% FTEs: +74.1% All Other Position History 15 •Includes: Administration, Board, Clerk of Circuit Court, Commissioner of Revenue, Commonwealth’s Attorney, County Attorney, Development Services, Economic Development, Elections, Finance & Management Services, General Services, Human Resources, Planning, Public Information, Real Estate, and Treasurer •Some positions eliminated through organizational and department realignments 226 231 242 268 252 240 243 245 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 50 100 150 200 250 300 FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 Po p u l a t i o n FT E s Population All Other Positions Population: +15.8% FTEs: +8.4% Full-Time Position History 16 361 430 484 535 525 539 556 592 336 346 366 403 400 393 401 409 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 0 100 200 300 400 500 600 700 Po p u l a t i o n FT E s Population Public Safety & Social Services Other FTEs FY 2000 FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 General Fund Budget $112,151,025 $130,889,561 $156,020,489 $188,178,858 $192,720,943 $198,174,499 $213,926,930 $224,007,902 % Change ---16.7%19.2%20.6%2.4%2.8%7.9%4.7% Public Safety & Social Services: +64.0% Other FTEs: +21.7% Full-Time Position History Conclusions •Full-Time Position growth since FY 2000 has primarily been in the Public Safety area, specifically Fire & Rescue and Social Services •Outside of Public Safety, Library, Parks & Recreation, and Communications & Information Technology, full-time positions have decreased since FY 2009 •Ability to add or accelerate strategic initiatives without additional staffing is very limited (Community Strategic Plan, Comprehensive Rezoning, Economic Development Strategic Plan Implementation, additional public outreach, etc.) 17 Proposed New Positions 18 Proposed New Positions •Add mid-level position to Public Information Office •Provides succession planning opportunity •Assistance with Community Strategic Plan •Assistance with Citizen Survey •More robust social media presence •Support Public Safety •Enhanced internal communication •Additional Board of Supervisors support •Restore Deputy Clerk to the Board of Supervisors •Position to assist with Board of Supervisors meeting minutes and records retention •Full-Time position but plan to fill starting January 1, 2023 •Propose budgeting position for half of fiscal year •Had difficulty filling/retaining employees in this position 19 Fire & Rescue Consultant Study •FY 2023 -FY 2032 Proposed CIP includes $200,000 for Fire Facility Assessment •During this project, staff will also analyze core services and staffing levels •Any decisions made will be planned for FY 2024 budget 20 Compensation 21 Background •Turnover and recruitment remains an issue, especially with the Police Department, Social Services, and Emergency Communications •The County continues to have more vacancies than normal •FY 2023 will be the second year of a three year phase in of Public Safety Step Plans and Decision Band Method (DBM) compensation philosophy •Staff recommend transitioning Emergency Communications (ECC) employees to a Step Plan 22 History of Pay Adjustments 23 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Pay Adjustment 2.00%1.50%2.00%2.75%0.00%3.00% Inflation*1.84%2.25%2.08%1.57%2.30%6.22% $ Difference $0 ($375)($423)$181 ($1,038)($2,816) Note: *Inflation rates shown reflect the average inflation for each fiscal year per the US Bureau of Labor Statistics Consumer Price Index (CPI) for all Urban Consumers $50,000 $50,750 $51,765 $53,189 $53,189 $54,784 $50,000 $51,125 $52,188 $53,008 $54,227 $57,600 $48,000 $50,000 $52,000 $54,000 $56,000 $58,000 $60,000 Example Salary Adjustments Compared to Inflation $50,000 Salaried Employee in FY 2017 County Pay Adjustment Inflation* Proposed Compensation Adjustments 24 •7% Cost of Living Adjustment for all employees including Public Safety •Adjusting Step Plans 7% for Sheriff, Fire & Rescue, Police and adding Step Plan for Emergency Communications •Adjust Classification Plan •Reserve limited funding, if possible, to address salary compression and further DBM adjustments ECC Grade Step System 25 Emergency Communications Step Plan •Step system (25 steps) •System anchored to Communications Officer I salary of $37,563 •2.25% increase to step 9, and 1.25% afterwards •Promotional increases determined by rank 26 Draft Emergency Communications Step Plan 27 Title STEP % TO STEP 9 STEP % AFTER STEP 9 Promo %Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 Step 16 Step 17 Step 18 Step 19 Step 20 Step 21 Step 22 Step 23 Step 24 Step 25 ECC MANAGER SUPERVISOR 2.25%1.25%14%$54,195 $55,414 $56,661 $57,936 $59,239 $60,572 $61,935 $63,329 $64,753 $65,563 $66,382 $67,212 $68,052 $68,903 $69,764 $70,636 $71,519 $72,413 $73,318 $74,235 $75,163 $76,102 $77,054 $78,017 $78,992 TRAINING OFFICER CO II 2.25%1.25%12%$42,070 $43,017 $43,984 $44,974 $45,986 $47,021 $48,079 $49,160 $50,267 $50,895 $51,531 $52,175 $52,827 $53,488 $54,156 $54,833 $55,519 $56,213 $56,915 $57,627 $58,347 $59,076 $59,815 $60,563 $61,320 CO I 2.25%1.25%14%$37,563 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 $38,408 Methodology (Step Plans) •Step plan (25 steps) •System anchored to recruit salary •$42,800 for Sheriff •$43,870 for Fire •$44,940 for Police •$37,563 for Emergency Communications (ECC) •4% increase after academy graduation for Police, Fire & Rescue, and Sheriff •2.25% increase to step 9, and 1.25% afterwards •Promotional increases based on rank 28 Public Safety Starting Salaries 29 Police Sheriff Fire Emergency Communications Current County of Roanoke Starting Salary $42,000 $40,000 $41,000 $33,508 Proposed start salary with 7% adjustment $44,940 $42,800 $43,870 $37,563 $ Difference $2,940 $2,800 $2,870 $4,055 Salary and Benefits at Current VRS Rate of 14.38% 7% COLA With Benefits Current VRS Rate Public Safety Year 2 With Benefits Total Police Fire and Rescue Sheriff Emergency Communications All other County Employees --- Total 30 Salary and Benefits 15.97% 7% COLA With Benefits New VRS Rate Public Safety Year 2 With Benefits Total Police Fire and Rescue Sheriff Emergency Communications All other County Employees --- Total 31 History of Pay Adjustments 32 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Pay Adjustment 2.00%1.50%2.00%2.75%0.00%3.00%7.00% Inflation*1.84%2.25%2.08%1.57%2.30%6.22%5.00% $ Difference $0 ($375)($423)$181 ($1,038)($2,816)($1,861) Note: *Inflation rates shown reflect the average inflation for each fiscal year per the US Bureau of Labor Statistics Consumer Price Index (CPI) for all Urban Consumers *5.0% Inflation projected for FY 2023 $50,000 $50,750 $51,765 $53,189 $53,189 $54,784 $58,619 $50,000 $51,125 $52,188 $53,008 $54,227 $57,600 $60,480 $50,000 $52,000 $54,000 $56,000 $58,000 $60,000 $62,000 Example Salary Adjustments Compared to Inflation $50,000 Salaried Employee in FY 2017 County Pay Adjustment Inflation* Insurance Benefits 33 Health Insurance Overview Description Deductible/Out-Of-Pocket/CoPay •Anthem KeyCare 1000 In-Network Deductible $1,000 Individual / $2,000 Family In-Network Max Out-Of-Pocket $3,500 Individual / $7,000 Family In-Network Co-Insurance 80% Anthem / 20% Employee Employer Contribution to HRA $500 Individual / $1,000 Family Blue View Vision $15 CoPay / 35% off retail frames •Pharmacy -WellDyne $10 /$25 /$40 34 •No plan changes proposed Health Insurance Employee/Employer Rate Structure Draft: Monthly Rates 35 Current Employees with Wellness *With Wellness FY 2022 Monthly Rates FY 2023 Monthly Rates Employee Share Difference Total County Employee Total County Employee FY 23 -FY 22 KC1000 Employee Only $ 626.54 $ 532.56 $ 93.98 $ 655.78 $ 557.10 $ 98.68 $ 4.70 KC1000 Employee + Child $ 906.80 $ 657.44 $ 249.36 $ 947.98 $ 686.14 $ 261.84 $ 12.47 KC1000 Employee + Spouse $ 1,253.10 $ 814.52 $ 438.58 $ 1,311.59 $ 851.07 $ 460.51 $ 21.93 KC1000 Employee + Family $ 1,573.74 $ 1,022.94 $ 550.80 $ 1,648.26 $ 1,069.91 $ 578.35 $ 27.54 *Employee eligible for HRA if enrolled in Wellness; spouse HRA contingent on enrolling in Wellness Current Employees without Wellness *Without Wellness FY 2022 Monthly Rates FY 2023 Monthly Rates Employee Share Difference Total County Employee Total County Employee FY 23 -FY 22 KC1000 Employee Only $ 760.33 $ 551.25 $ 209.08 $ 798.35 $ 578.80 $ 219.55 $ 10.45 KC1000 Employee + Child $ 1,070.52 $ 615.56 $ 454.96 $ 1,124.04 $ 646.32 $ 477.72 $ 22.75 KC1000 Employee + Spouse $ 1,520.70 $ 760.36 $ 760.34 $ 1,596.73 $ 798.37 $ 798.37 $ 38.02 KC1000 Employee + Family $ 1,937.53 $ 968.77 $ 968.76 $ 2,034.41 $ 1,017.20 $ 1,017.20 $ 48.44 *Ineligible for HRA if employee not enrolled in Wellness •Evaluating strategies to reduce/eliminate increases to the employee Dental Insurance Overview and Monthly Rates 36 Proposed FY 2023 Dental Insurance Rates Dental Plan Total Premium FY 2023 County Portion FY 2023 Employee Rate FY 2023 Employee % of Premium FY 2022 Employee Rate $ Increase FY 2022 to FY 2023 Subscriber $34.02 $25.38 $8.64 25.4%$8.10 $ 0.54 Subscriber + 1 $55.31 $32.38 $22.93 41.5%$21.51 $ 1.42 Family $95.69 $48.06 $47.63 49.8%$44.68 $ 2.95 Description Deductible/Out-Of-Pocket/CoPay •Delta Dental In-Network Deductible $50 Individual / $150 per calendar year In-Network Max Out-Of-Pocket $1,500 per enrollee per calendar year –preventive care included Basic Services Coinsurance 90% / 10% PPO Provider –80% / 20% Premier Provider Major Services Coinsurance 60% / 40% PPO Provider –50% / 50% Premier Provider Outside Agency Funding 37 FY 2023 Proposed Outside Agency Funding •Discuss Discretionary Outside Agency requests •Proposed Contractual Changes, $275,345: •$232,273 for Visit Virginia’s Blue Ridge (based on Hotel/Motel Tax) •$75,000 for Community College Access Program (CCAP) •$4,525 for Roanoke Blueway Contributions •($58,750) for Roanoke Valley Broadband Operating Support •Proposed Dues and Membership Changes, $9,137: •$5,000 for Membership to Virginia Institute of Government, Weldon Cooper •$4,255 VML/VACO AEP Steering Committee 38 Questions and Comments 39 Page 1 of 2 ACTION NO. ITEM NO. L.2 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Work session to review with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2023 - 2032 Capital Improvement Program (CIP) SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Review of the proposed fiscal year 2023 - 2032 Capital Improvement Program (CIP) with the Board of Supervisors. BACKGROUND: As part of the annual budget development process, County staff conducts a series of work sessions with the Board of Supervisors after th e County Administrator proposes the capital and operating budgets. This work session will provide additional information requested in the proposed fiscal year 2023 - 2032 Capital Improvement Program (CIP) work session presented to the Board of Supervisors on January 11, 2022. DISCUSSION: This work session will provide additional information requested by the Board of Supervisors in the work session held on January 11, 2022. The attached PowerPoint presentation will be shown. FISCAL IMPACT: There is no fiscal impact associated with the receipt of the attached presentation. Page 2 of 2 STAFF RECOMMENDATION: Staff recommends the Board of Supervisors receive additional information requested in the work session held on January 11, 2022. Proposed FY 2023 –FY 2032 Capital Improvement Program (CIP) Board of Supervisors Meeting February 22, 2022 Agenda •Review of potential bonding scenarios •Evaluation of the American Rescue Plan Act (ARPA) allocations to fund capital projects •New 460 Fire/Rescue Station project funding update •Review of surplus properties with estimated values •Next Steps 2 3 FY 2023 –FY 2032 Potential Bonding Scenarios Current Model, 12-12-12 •Comprehensive Financial Policy, Section 7-3A: •Debt issuances are limited to $12 million annually with one year designated for County capital projects and two years designated for School Capital projects included in the adopted Capital Improvement Program (CIP). •Comprehensive Financial Policy, Section 7-4A: •Both the County and the Schools will add an incremental $200,000 each year starting July 1, 2020. •FY2022 currently at $2.6 million each 4 Debt Scenarios Required Incremental Annual Increase Scenario County Contribution School Contribution Notes 15-15-15 Plan $ 2,862,500 $ 2,862,500 Maintains the incremental $200,000 and adds an annual increase of $62,500 each year for County & Schools 17-17-17 Plan $ 2,900,000 $ 2,900,000 Maintains the incremental $200,000 and adds an annual increase of $100,000 each year for County & Schools 20-20-20 Plan $ 3,020,000 $ 3,020,000 Maintains the incremental $200,000 and adds an annual increase of $220,000 each year for County & Schools 5 All scenarios project a positive cash balance through FY2036-2037 Debt Scenarios Required Incremental Annual Increase Scenario County Contribution School Contribution Notes 18-18-18 Plan (6 County/12 Schools)$ 2,940,000 $ 2,940,000 Maintains the incremental $200,000 and adds an annual increase of $140,000 each year for County & Schools 21-21-21 Plan (7 County/14 Schools)$ 3,050,000 $ 3,050,000 Maintains the incremental $200,000 and adds an annual increase of $250,000 each year for County & Schools 6 •During the FY23-32 CIP, an 18-18-18 Debt Plan would give the County $60 million in borrowing versus $48 million for an increase of $12 million and give the Schools $120 million versus $72 million for an increase of $48 million •During the FY23-32 CIP, a 21-21-21 Debt Plan would give the County $70 million in borrowing versus $48 million for an increase of $22 million and give the Schools $140 million versus $72 million for an increase of $68 million Options for Funding Large Projects 7 •Allocate year end cash to the project •Evaluate the length of time the debt is amortized (30 versus 20) •Evaluate the actual structure of the debt principal and interest on how we pay it over time (level principal versus level debt service) •Increase the annual contribution into the debt model 8 Evaluation of ARPA Allocations to fund Capital Projects ARPA Uses for First Allocation Discussed on November 17, 2021 Potential Projects Estimated Cost Broadband VATI Grant Match $2,050,409 Mental Health-Police 109,682 Revenue Loss 6,987,172 Total, Year One ARPA Funds $9,147,263 9 Uses of Revenue Loss Category Potential Projects Estimated Cost Stormwater drainage projects $2,494,172 Small Business Assistance Grant 500,000 Cat 315 CL excavator 213,000 2 Pumper/Engines @ 690,000 each 1,380,000 2 Ambulances @ 300,000 each 600,000 Ladder Truck 1,000,000 Cybersecurity 800,000 Total, Revenue Loss Allocation $6,987,172 10 ARPA Potential Uses Second Allocation Description As Shown on Recommended Change Remaining Funds to be Allocated Broadband projects*$3,777,457 $(3,777,457)$- Water and Sewer projects (preliminary)5,369,806 -5,369,806 Recommend moving to the standard allowed for Revenue Loss $10 million -3,012,828 3,012,828 Remaining available for other consideration -764,629 764,629 Total, Year Two ARPA Funds $9,147,263 $-$9,147,263 11 * Was reserved pending award of VATI Grants Potential Capital Projects for Consideration for Allocation of ARPA Funds Description Proposed for FY2023 Proposed for FY2024 Proposed for FY2025 Glade Creek Greenway at Vinyard Park West $ 130,275 $ -$ - Emergency 911 Phone System Upgrade $ 51,000 $ -$ - Roanoke Valley Radio System Hardware Upgrade $ -$ -$ 1,500,000 Fire & Rescue Station 3 Roof Replacement $ 401,000 $ -$ - Courthouse HVAC Replacement $ -$ -$ 2,350,000 Email and Business Productivity Tools Replacement $ 100,000 $ 50,000 $ - Enterprise Storage and Data Backup $ -$ 1,300,000 $ - County-Wide Phone Replacement Program $ 133,000 $ 133,000 $ - RCAC HVAC Replacement $ -$ 1,500,000 $ - 12 •Staff will conduct an internal meeting to review all potential ARPA projects •A work session will be scheduled in March to review staff recommendations with the Board 13 Potential Capital Projects for Consideration for Allocation of ARPA Funds 14 New 460 Fire/Rescue Station Project Funding Update 15 Review of Surplus Properties with Estimated Values 16 Next Steps 17 Next Steps Item 2022 Date Work Session –FY 2022 –2023 Compensation Update, Outside Agency Funding Work Session –FY 2023 –2032 Capital Improvement Program February 22 Briefing –County Administrator’s Proposed FY 2022 –2023 Operating Budget March 8 Public Hearings: Effective Tax Rate; Maximum Tax Rate Adoption of Maximum Tax Rate Work Session –Proposed FY 2023 Operating Budget (first of two) March 22 Public Hearings: Tax Rate Adoption; Operating and Capital Budgets (first of two) Adoption of 2022 Tax Rates Work Session –Proposed FY 2023 Operating Budget (second of two) April 12 Public Hearing: Operating and Capital Budgets (second of two) First Reading of FY 2022-2023 Operating and Capital Budget Ordinances April 26 Second reading of FY 2022-2023 Operating and Capital Budget Ordinances (total of five ordinances) Approval of Operating and Capital budgets, Revenues and Expenditures for County and Schools May 10 18 Questions & Comments Page 1 of 1 ACTION NO. ITEM NO. L.3 AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 22, 2022 AGENDA ITEM: Work session to discuss redistricting with the Board of Supervisors SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to review with the Board of Supervisors the recommendations proposed by the Roanoke County Redistricting Committee, which includes Peter Lubeck, County Attorney; Philip Thompson, Director of Planning; Anna Cloeter, Registrar; and Kelly Dooley, GIS Analyst. Redistricting Considerations and Recommendations Roanoke County Board of Supervisors Work Session February 22, 2022 Overview •Legal considerations •The Committee’s recommendations •Next steps 2 Roanoke County Redistricting Committee Legal Considerations -When? •Article VII, Section 5 of the Constitution of Virginia requires that any locality that conducts elections by district to change its district boundaries every 10 years in the year ending in one 33 Roanoke County Redistricting Committee Legal Considerations –What Based Upon? •Redistricting: based upon population -the United States decennial census (Sec. 24.2-304.1 of the Code of Virginia) •census blocks •Reprecincting: based upon registered voters 44 Roanoke County Redistricting Committee Legal Considerations –Guiding Principles •Contiguity: the principle that all areas within a district should be physically adjacent •Compactness: the principle that the constituents within a district should live as near to one another as practicable 55 Roanoke County Redistricting Committee Legal Considerations –Guiding Principles •Population equality (“one person, one vote”): each person’s vote must count equally an no person’s vote should be worth more than another’s •Each district must have equal population based on the 2020 census, with no more than plus/minus 5% deviation between districts •Communities of interest: take into account rural, suburban and urban interests, as well as income and neighborhood characteristics 66 Roanoke County Redistricting Committee Legal Considerations –Guiding Principles •Districts should have clearly definable boundaries (streets, rivers, other permanent physical features) •Census blocks •Racial and language minorities should be identified •Changes cannot deny or abridge a citizen’s right to vote on the basis of race or color or membership in a language minority group, and cannot result in “retrogression of the position of members of a racial or ethnic group with respect to their effective exercise of the electoral franchise.” 77 Roanoke County Redistricting Committee Legal Considerations -Redistricting & Reprecincting •Redistricting –changing district boundaries •Reprecincting –changing precinct boundaries •“Split precinct” –a precinct that is not entirely encompassed in a single district •Any type of district can split the precinct •Congressional •House of Delegates •Senate of VA •Localities required to establish precincts that are not split. If unable to do so, may apply for a waiver from the State Board of Elections 88 Roanoke County Redistricting Committee US House/Congressional District Boundary Changes 9 Old Congressional Districts 2020 Congressional Districts 9 Roanoke County Redistricting Committee Virginia State House Boundary Changes 10 Old State House 2020 State House 10 Roanoke County Redistricting Committee Virginia State Senate Boundary Changes 11 Old State Senate 2020 State Senate 11 Roanoke County Redistricting Committee 2020 Non-White Population per District (Existing) 1212 Roanoke County Redistricting Committee Population Distribution: Existing 1313 Roanoke County Redistricting Committee The Committee’s Recommendations 1.Align Magisterial Districts with 2020 Census Blocks 2.Equalize population between Hollins and Vinton Districts 3.Restructure Polling Precincts to accommodate voter population and new legislative boundaries 1414 Roanoke County Redistricting Committee Recommendation 1: Align Magisterial Districts with 2020 Census Blocks. Examples below: 15 Catawba & Windsor Hills:Cave Spring & Vinton 15 Roanoke County Redistricting Committee Catawba & Hollins 1616 Roanoke County Redistricting Committee Impact of aligning Magisterial Districts with 2020 Census Blocks 1717 Roanoke County Redistricting Committee Recommendation 2: Equalizing Population 1818 Roanoke County Redistricting Committee Proposed Plan (detail): Hollins to Vinton 1919 Roanoke County Redistricting Committee Proposed Plan (detail): Hollins to Vinton 20 1,142 Total Population in this area 54 are Non-White (4.7%) 20 Roanoke County Redistricting Committee Proposed Plan: Impacts on Minority Distribution 2121 Roanoke County Redistricting Committee Equalizing Population: Proposed Plan 2222 Roanoke County Redistricting Committee Equalizing Population: Existing vs. Proposed Plan 2323 Roanoke County Redistricting Committee Recommendation 3: Restructure Polling Precincts: Catawba 24 Existing Precincts Proposed Precincts (8 Precincts)(7 Precincts) 24 Roanoke County Redistricting Committee Restructure Polling Precincts: Hollins 25 Existing Precincts Proposed Precincts 25 Roanoke County Redistricting Committee Restructure Polling Precincts: Vinton 26 Existing Precincts Proposed Precincts 26 Roanoke County Redistricting Committee Restructure Polling Precincts: Cave Spring 27 Existing Precincts Proposed Precincts 27 Roanoke County Redistricting Committee Restructure Polling Precincts: Windsor Hills 28 Existing Precincts Proposed Precincts (6 Precincts)(7 Precincts) 28 Roanoke County Redistricting Committee Legislative Boundaries Will Require Us to Apply for a Waiver 29 2 Voters 8 Voters 29 Roanoke County Redistricting Committee Next Steps •REVIEW: find that the changes do not 1.Have the purpose or effect of denying or abridging the right to vote on the basis of race or color or membership in a language minority group, or 2.Result in the retrogression in the position of members of a racial or ethnic group with respect to their effective exercise of the electoral franchise 3030 Roanoke County Redistricting Committee Next Steps •Two paths (§24.2-129): 1.§24.2-129(B)(C) Public comment and challenge period (at least 60 days in duration) •Publish the proposed changes -45 days’ notice (30-day public comment period); website, press releases •At least one public hearing •If changes, again publish the proposed changes (at least 15-day public comment period) •Publish the ordinance, maps, a plain English description (that will take effect in 30 days) •30-day challenge period 2.§24.2-129(D) Certificate of “no objection” from office of Attorney General (§24.2-129) •By ordinance-effective upon issuance of certificate from AG •Resolution requesting authorization to administer split precinct(s) 3131 Roanoke County Redistricting Committee Questions? 3232 Roanoke County Redistricting Committee Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2022 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.