HomeMy WebLinkAbout6/28/2022 - RegularPage 1 of 5
NOTE: There will not be a 7:00 p.m. session as there are no public
hearings scheduled for that time.
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
June 28, 2022
Page 2 of 5
Good afternoon and welcome to our meeting for June 28, 2022. Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important
for everyone to speak directly into the microphones at the podium. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Wendi Schultz, Tourism/Event Coordinator, upon her retirement after
more than twenty (20) years of service (Doug Blount, Assistant County
Administrator)
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution governing the release of documents by the Roanoke County Internal
Auditor (Peter S. Lubeck, County Attorney; Emma Coole, Internal Auditor)
Roanoke County
Board of Supervisors
Agenda
June 28, 2022
Page 3 of 5
2. Resolution authorizing an amendment to the Professional Engineering Services
for Plantation Road Improvements Agreement with Whitman, Requardt &
Associates, LLP for Phase 2 of the project in the Hollins Magisterial District
(Megan Cronise, Assistant Director of Planning)
F. FIRST READING OF ORDINANCES
1. Ordinance authorizing the acquisition of an easement across property owned by
Technology DR I LLC (Tax Map No: 064.02-02-50.00-0000) for purposes of
ingress and egress to an adjacent parcel owned by the Roanoke County Board
of Supervisors (Tax Map No: 064.02-02-50.06-0000) (Rachel Lower, Senior
Assistant County Attorney)
G. SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating $200,000 from the Virginia Tourism
Corporation for the purpose of tourism marketing through Visit Virginia's Blue
Ridge (Doug Blount, Assistant County Administrator)
H. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance increasing the salaries of the members of the Board of Supervisors of
Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virginia (Peter S. Lubeck, County Attorney)
I. APPOINTMENTS
1. Roanoke County Board of Zoning Appeals (appointed by District)
2. Roanoke County Economic Development Authority (EDA) (appointed by District)
3. Roanoke County Library Board (appointed by District)
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District)
5. Roanoke County Planning Commission (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – March 8, 2022
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2. Confirmation of appointment to the Roanoke County Building Code Board of
Appeals; Roanoke County Economic Development Authority (EDA); Roanoke
County Parks, Recreation and Tourism Advisory Commission; Roanoke Valley-
Alleghany Regional Commission (RVARC); Roanoke Valley Juvenile Detention
Commission; Roanoke Valley Greenway Commission; Virginia's First Regional
Industrial Facility Authority; Virginia Western Community College Board and the
Western Virginia Water Authority
3. Request to accept and allocate funds in the amount of $127.75 to the Clerk of the
Circuit Court from the Commonwealth of Virginia
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of May 31, 2022
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of May 31, 2022
5. Accounts Paid – May 31, 2022
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Phil C. North
2. David F. Radford
3. P. Jason Peters
4. Martha B. Hooker
5. Paul M. Mahoney
N. WORK SESSIONS
1. Work session to review with the Board of Supervisors the Multi-Year Budget for
Roanoke County (Laurie Gearheart, Director of Finance and Management
Services, Steve Elliott, Budget Administrator)
O. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.3 - To discuss or consider the disposition of publicly held real
property that is presently used for park purposes, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body.
P. CERTIFICATION RESOLUTION
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Q. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Wendi Schultz,
Tourism/Event Coordinator, upon her retirement after more
than twenty (20) years of service
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Wendi Schultz.
BACKGROUND:
Wendi Shultz, Tourism/Event Coordinator, retired on June 1, 2022, after twenty (20)
years and nine (9) months of service with Roanoke County’s Parks, Rec reation and
Tourism Department.
Ms. Shultz is expected to attend today’s meeting to receive her quilt and resolution.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO WENDI SCHULTZ,
TOURISM/EVENT COORDINATOR, UPON HER RETIREMENT AFTER
MORE THAN TWENTY (20) YEARS OF SERVICE
WHEREAS, Wendi Schultz was employed by Roanoke County on September 4,
2001; and
WHEREAS, Ms. Schultz retired on June 1, 2022, after twenty (20) years and nine
(9) months of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Ms. Schultz, through her employment with Roanoke County, has been
instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
W HEREAS, throughout Ms. Schultz tenure with Roanoke County, she was
instrumental in establishing the Tourism division of the Parks and Recreation department.
Her partnerships and connections throughout the Roanoke Valley contributed to the
development and coordination of over twenty-nine special events for Roanoke County
Parks, Recreation and Tourism; during her career the most notable were Enchanted Eve,
Kite Festival, Tons of Fun, Touch a Truck, Green Hill Highland Games, Roanoke County’s
Annual Christmas Tree Lighting, Artisan Saturday, and Illuminights at Explore Park. Ms.
Schultz efforts were responsible for creating countless memories made for families and
individuals in our region.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to WENDI SCHULTZ for more than twenty (20) years of capable, loyal and
2
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Resolution governing the release of documents by t he
Roanoke County Internal Auditor
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution governing the release of documents by the Roanoke County Internal Auditor
BACKGROUND:
Under the Virginia Freedom of Information Act (the “Act”), the general rule is that
records must be open to the public and disclosed upon request. However, the Act sets
forth certain exclusions (some are mandatory and some are discretionary) to the
general rule.
Section 2.2-3705.3 of the Act set forth several of these exclusions, including exclusions
that apply to records created and maintained by internal auditors that are appointed by
local governing bodies. Subsection 2.2-3705.3(7) concludes by stating that “Local
governing bodies shall adopt guidelines to govern the disclosure required by this
subdivision.”
DISCUSSION:
The County’s Internal Auditor and the County Attorney have together reviewed the
applicable provisions of the Freedom of Information Act, as well as the practices and
processes of the Internal Auditor, and have developed the draft guidelines for the
Board’s consideration, to guide the release of records created or maintained by the
Internal Auditor.
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The draft guidelines were shared with the County's Audit Committee on May 24, 2022,
and the Audit Committee informally approved the guidelines.
FISCAL IMPACT:
There is no fiscal impact associated with this the proposed guidelines.
STAFF RECOMMENDATION:
It is proposed that the Board adopt the guidelines, by resolution.
1
Roanoke County Office of Internal Audit
Guidelines for Public Release of Records and Reports
These Guidelines have been adopted by the Roanoke County Board of Supervisors, by
Resolution _________, pursuant to Section 2.2-3705.3 of the Code of Virginia, and shall
govern the disclosure of records by the Roanoke County Office of Internal Audit (“OIA” or
the “Auditor”).
I. General Classifications of Audit Activity
The Auditor routinely performs three types of engagements: 1) performance audits (in
which matters such as general effectiveness, efficiency, internal controls and compliance
are reviewed), 2) investigations (in which the auditor investigates and makes conclusions
regarding complaints or other indicia of misconduct by County officials and employees),
and 3) follow-up engagements to performance audits and investigations.
II. Application of FOIA to Internal Audit Records and Reports
Virginia’s Freedom of Information Act (“FOIA”) provides public access to the records of
public bodies in order to promote transparency and confidence in government. However,
FOIA also provides that certain public records are either excluded from those public
records which are available to the public (mandatory exemptions) or may be withheld by
the public body, if it chooses to do so (discretionary exemptions).
a. Records created by or furnished to the Auditor in the course of conducting
performance audits, or follow -up performance audits will generally be
provided to the requester (subject to the exemptions set forth in subsection
III below).
b. Records created by or furnished to the Auditor in the course of conducting
investigations, or follow -up investigations routinely fall within the
discretionary exemption to FOIA set forth in Section 2.2-3705.3(7)
(investigative notes, correspondence and information furnished to the
Auditor in confidence) and should be withheld from production.
However, completed investigation reports shall be disclosed in a form that
does not reveal the identity of the complainants or persons supplying
information to investigators. Generally , the information disclosed shall
include:
The agency involved,
The identity of the person who is the subject of the complaint,
The nature of the complaint, and
The actions taken to resolve the complaint.
2
If an investigation does not lead to corrective action, the identity of the
person who is the subject of the complaint may be released only with the
consent of the subject person.
III. Other Information that Should Routinely be Redacted and Excluded
from Production
The following is a list (not exhaustive) of those records, or portions of records, that should
typically be withheld or redacted when responding to a request for documents under
FOIA:
Personnel information – “personnel information containing identifiable individuals”
(except if the FOIA request comes from the person who is the subject of the
investigation/report).
Va. Code § 2.2-3705.1 (1).
Legal advice – written advice of legal counsel.
Va. Code § 2.2-3705.1 (2).
Legal memoranda or other work product – compiled for use in litigation or for use in
an active administrative investigation of any matter properly the subject of a closed
meeting under Va. Code § 2.2-3711.
Va. Code § 2.2-3705.1 (3).
Vendor proprietary information software that may be in the possession of the OIA.
Va. Code § 2.2-3705.1 (6).
Information (appraisals, cost estimates, etc.) relating to the acquisition of land or
other real property and/or relating to the negotiation of contracts where competition or
bargaining is involved and the release of such information would adversely affect the
bargaining or negotiation position of Roanoke County.
Va. Code § 2.2-3705.1 (8) and (12).
Information that describes the design, function, operation, or access control
features of any security system, whether manual or automated, which is used to control
access to or use of any automated data processing or telecommunications system.
Va. Code § 2.2-3705.2 (2).
Information contained in (i) engineering, architectural, or construction drawings; (ii)
operational, procedural, tactical planning, or trainings manuals; (iii) staff meeting minutes;
or (iv) other records that reveal any of the following: the disclosure of which would
jeopardize the safety or security of any person; governmental facility, building or
structure or persons using such facility, building or structure; or public or private
commercial office, multifamily residential or retail building or its occupants:
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a. Critical infrastructure information or the location or operation of security
equipment and systems of any public building, structure or information
storage facility, including ventilation systems, fire protection, equipment,
mandatory building emergency equipment or systems, elevators, electrical
systems, telecommunications equipment or systems, or utility equipment
or systems;
b. Vulnerability assessments, information not lawfully available to the public
regarding specific cybersecurity threats or vulnerabilities, or security plans
and measures of an entity, facility, building structure, information technology
system, or software program;
c. Surveillance techniques, personnel deployments, alarm or security systems
or technologies, or operational or transportation plans or protocols; or
d. Interconnectivity, network monitoring, network operations centers, master
sites, or systems related to the Statewide Agencies Radio System (STARS)
or any other similar local or regional public safety communications system;
and
e. Other records submitted to the School Division by any person or entity for
the purpose of antiterrorism response planning or cybersecurity planning or
protection (subject to certain requirements).
Va. Code § 2.2-3705.2 (14).
Investigator notes and other correspondence and information, furnished in
confidence to the Department of Human Resources or Risk Management and Security
Services regarding an active administrative investigation of individual employment
discrimination complaints or other discrimination complaints.
Va. Code § 2.2-3705.3 (3) and (5).
IV. Procedures for Responding to Public Requests for Records and Reports
of the Office of Internal Audit
All requests from the public for records or reports of the Auditor should be handled through
Roanoke County’s Public Information Officer.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION GOVERNING THE RELEASE OF DOCUMENTS BY THE
ROANOKE COUNTY INTERNAL AUDITOR
WHEREAS, Chapter 37 of the Code of Virginia (the Virginia Freedom of
Information Act), § 2.2-3700 states that all public records shall be presumed open,
unless an exemption is properly invoked; and
WHEREAS, § 2.2-3705.3 sets forth exceptions to the Act that are applicable to
records created or maintained by auditors that are appointed by local governing bodies;
and
WHEREAS, § 2.2-3705.3(7) states that “Local governing bodies shall adopt
guidelines to govern the disclosure required by this subdivision.”
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board adopts the document titled “Roanoke County Office of Internal
Audit Guidelines for Public Release of Records and Reports,” which is attached hereto
as Attachment A.
2. This resolution shall be effective immediately.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Resolution authorizing an amendment to the Profess ional
Engineering Services for Plantation Road Improvements
Agreement with Whitman, Requardt & Associates, LLP for
Phase 2 of the project in the Hollins Magisterial District
SUBMITTED BY: Megan Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Staff is requesting authorization to amend the Professional Engineering Services for
Plantation Road Improvements Agreement with Whitman, Requardt & Associates, LLP
(WRA) for additional construction administration services for the Plantation Road
Bicycle, Pedestrian and Streetscape Improvement Project, Phase 2.
BACKGROUND:
WRA is the engineering consultant for the Plantation Road Bicycle, Pedestrian and
Streetscape Improvement Project. This project has been administered by Roanoke
County.
Project Overview and Phase 1 Timeline
· 2008: Board of Supervisors adopted the Hollins Area Plan as part of the
Comprehensive Plan.
· 2009: ITT (now Elbit Systems of America) asked Roanoke County about
installing crosswalks for Plantation Road to facilitate a safe pedestrian crossing
for employees.
· 2009 through 2016: Staff submitted several grant applications to fund Hollins
Area Plan implementation strategies to add bicycle, pedestrian and streetscape
improvements to Plantation Road with many successful applications.
· 2013: Roanoke County entered into a contract with WRA to provide engineering,
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design and outreach for the Plantation Road Project, with the option to add
construction administration services.
· 2015: Preliminary Engineering phase ended and the Right-of-Way phase began.
· January 2016: Board of Supervisors approved an amendment to WRA’s contract
to coordinate utility relocations and to provide construction administration
services.
· June and October 2016: Project was advertised for construction with a base bid
(Phase 1) and a bid additive option (Phase 2) due to financial constraints.
· March 2017 through October 2018: S.C. Rossi constructed Phase 1 which
included a shared use path with curb, gutter, street trees and a community
identification sign along the west side of Plantation Road from Williamson Road
to Walrond Drive.
Phase 2 Timeline
· June 2017: SMART SCALE funding was awarded for Phase 2.
· May 2019: Board of Supervisors approved an amendment to W RA’s contract to
provide design and construction phase services for Phase 2.
· January 2021: Project was advertised for construction.
· May 2021: Due to a funding shortfall between the construction budget and the
accepted bid, additional SMART SCALE fundin g was awarded and the Board of
Supervisors accepted and appropriated the additional funding.
· June 2021 to today: Alleghany Construction is completing Phase 2 which
includes sidewalk with curb and gutter along the west side of Plantation Road
between Walrond Drive and Gander Way, intersection improvements at Walrond
Drive and the installation of pedestrian crosswalks at Gander Way/Friendship
Lane.
DISCUSSION:
The project is substantially complete but requires final work over the next two months.
WRA has requested a supplement in the amount of $10,480, which necessitates a third
contract amendment to extend construction administration services, which includes
administration and inspections, until project closeout. The project was anticipated to end
in December 2021 and may now extend to July 2022. Staff believes that this request is
reasonable and justified.
Contract amendments of this type are normally within the oversight of the County
Administrator as all necessary funds have already been appropriated to the project
budget. However, the requested supplements to the contract are in excess of twenty-
five percent (25%) of the original contract amount. According to the Roanoke County
procurement policies and the Procurement Code of Virginia, changes for this specific
type of professional services agreement exceeding 25% must be approved by the
Board of Supervisors.
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FISCAL IMPACT:
Funding is available in the project budget to accommodate the WRA supplement
request of $10,480. All project funds have been appropriated and no additional County
funds are needed.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize an amendment to the
Professional Engineering Services for Plantation Road Improvements Agreement with
WRA.
June 28, 2022
Plantation Road Project, Phase 2
Update
Request
Staff is requesting authorization to amend
the Professional Engineering Services for
Plantation Road Improvements Agreement
with Whitman, Requardt & Associates, LLP
(WRA) for additional construction
administration services for the Plantation
Road Bicycle, Pedestrian and Streetscape
Improvement Project, Phase 2.
New Sidewalk from Hampton Inn and Suites to
Walrond Drive
2
Project Overview and Phase 1 Timeline
•2008:Board of Supervisors adopted the Hollins Area Plan as part
of the Comprehensive Plan.
•2009:ITT (now Elbit Systems of America) asked Roanoke County
about installing crosswalks for Plantation Road to facilitate a safe
pedestrian crossing for employees.
•2009 through 2016: Staff submitted several grant applications to
fund Hollins Area Plan implementation strategies to add bicycle,
pedestrian and streetscape improvements to Plantation Road
with many successful applications.
Pedestrian crossing
Plantation Road to ITT
3
Project Overview and Phase 1 Timeline, continued
•2013:Roanoke County entered into a contract with
WRA to provide engineering, design and outreach for
the Plantation Road Project, with the option to add
construction administration services.
•2015:Preliminary Engineering phase ended and the
Right-of-Way phase began.
•January 2016, Amendment 1:Board of Supervisors
approved an amendment to WRA’s contract to
coordinate utility relocations and to provide
construction administration services.
Jan. 2014 Citizen Information Meeting and
Nov. 2014 Design Public Hearing
4
Project Overview and Phase 1 Timeline, continued
•June and October 2016: Project was advertised for
construction with a base bid (Phase 1) and a bid
additive option (Phase 2) due to financial constraints.
•March 2017 through October 2018: S.C. Rossi
constructed Phase 1 which included a shared use path
with curb, gutter, street trees and a community
identification sign along the west side of Plantation
Road from Williamson Road to Walrond Drive.
March 2017 Groundbreaking Ceremony and
October 2018 Ribbon Cutting Ceremony
5
Project Phases
Phase 1: Williamson Road to
Walrond Drive
Phase 2: Walrond Drive to Gander
Way/Friendship Lane
6
Phase 2 Timeline
•June 2017: SMART SCALE funding was awarded for
Phase 2.
•May 2019, Amendment 2: Board of Supervisors
approved an amendment to WRA’s contract to provide
design and construction phase services for Phase 2.
•January 2021: Project was advertised for construction.
•May 2021: Due to a funding shortfall between the
construction budget and the accepted bid, additional
SMART SCALE funding was awarded and the Board of
Supervisors accepted and appropriated the additional
funding.
Phase 2 Rendering from Walrond Drive
7
Phase 2 Timeline, continued
•June 2021 to today: Alleghany Construction is
completing Phase 2 which includes sidewalk with curb
and gutter along the west side of Plantation Road
between Walrond Drive and Gander Way, intersection
improvements at Walrond Drive and the installation of
pedestrian crosswalks at Gander Way/Friendship Lane.
•June 2022: WRA requested a supplement for
additional construction administration services
(administration and inspections) until project closeout.
The project was anticipated to end in December 2021
and may now extend to July 2022. Approval of this
supplement requires a third contract amendment.
Phase 2 Project at Walrond Drive
8
Summary
•2013:Original contract was awarded for design services with an option for
construction administration services.
•2016:Board amended the contract to add construction administration services for
Phase 1.
•2019:Board amended the contract again so WRA could provide design and
construction administration services for Phase 2.
•2022:Supplement request ($10,480) to extend construction administration
services (administration and inspections) until project closeout requires a third
contract amendment. The project was anticipated to end in December 2021 and
may now extend to July 2022.
•Funding: There is funding available within the project budget so no additional
County funds are needed.
9
Questions
10
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION AUTHORIZING AN AMENDMENT TO THE
PROFESSIONAL ENGINEERING SERVICES FOR PLANTATION ROAD
IMPROVEMENTS AGREEMENT WITH WHITMAN, REQUARDT &
ASSOCIATES, LLP FOR PHASE 2 OF THE PROJECT
WHEREAS, Roanoke County is administering the Plantation Road Bicycle,
Pedestrian and Streetscape Improvements, Phase 2, Project; and
WHEREAS, Roanoke County entered into Contractual Agreement #2013-087 with
Whitman, Requardt & Associates, LLP (WRA) on July 22, 2013, for Professional
Engineering Services for Plantation Road Improvements; and
WHEREAS, the Board of Supervisors authorized an amendment to the agreement
on January 21, 2016, for WRA to coordinate utility relocations and construction phase
services for Phase 1 of the project; and
WHEREAS, the Board of Supervisors authorized an amendment to the agreement
on February 12, 2019, for WRA to provide design and co nstruction phase services for
Phase 2 of the project; and
WHEREAS, Phase 2 of the project is connecting to an existing shared use path
and includes sidewalk, curb, and gutter along the west side of Plantation Road between
Walrond Drive and Gander Way, pedestrian crosswalks and signals at the Plantation
Road/Gander Way/Friendship Lane intersection, widening and realignment of the
Walrond Drive intersection, and underground and overhead utility relocations to facilitate
these improvements; and
WHEREAS, as project construction has taken longer to complete than anticipated,
resulting in the need for additional construction administration services , WRA has
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submitted a supplement request totaling $10,480; and
WHEREAS, Roanoke County procurement regulations and the Procurement Code
of Virginia require that changes for this specific type of professional services agreement
exceeding twenty-five percent (25%) of the original contract be approved by the Board of
Supervisors; and
WHEREAS, County staff recommends amending the agreement with WRA in the
amount of $10,480 for additional construction administration services for the remainder
of the project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County that the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute an amendment to the Professional Engineering Services for
Plantation Road Improvements with WRA to authorize expenses up to $10,480 to extend
construction administration services for the Plantation Road Project, Phase 2, which
agreement shall be reviewed and approved as to form by the County Attorney.
Page 1 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Ordinance authorizing the acquisition of an easeme nt across
property owned by Technology DR I LLC (Tax Map No:
064.02-02-50.00-0000) for purposes of ingress and egress
to an adjacent parcel owned by the Roanoke County Board
of Supervisors (Tax Map No: 064.02-02-50.06-0000)
SUBMITTED BY: Rachel Lower
Senior Assistant County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
The Board of Supervisors owns a landlocked parcel in Valley Tech Park, which is used
for stormwater management purposes. Access to the County’s parcel is over an
adjacent parcel, currently owned by Technology DR I LLC. Technology DR I LLC has
requested an amendment to a previous access easement granted to the Board of
Supervisors to establish a specific location of the easement in order to facilitate their
development plans of the property. A map showing the location of both parcels is
attached for review, as well as a plat showing the location of the proposed location of
the new easement.
BACKGROUND:
Technology DR I LLC owns an 8.459 acre parcel, located in Valley Tech Park.
Technology DR I LLC wishes to build a distribution facility on the 8.459 acre parcel, and
has received approval of a site plan from the Department of Development Services
showing the location of the proposed distribution facility.
The Board of Supervisors owns a parcel immediately adjacent to Technology DR I
LLC’s property. The County’s parcel is 5.81 acres in size, and houses a stormwater
management facility. The County’s adjacent parcel is landlocked; the only access to the
County’s parcel is over Technology DR I LLC’s parcel.
Page 2 of 2
By deed dated January 21, 2000, the prior owner of the parcel now owned by
Technology DR I LLC (the Roanoke County Economic Development Authority) sold that
property and reserved for itself and the Board of Su pervisors of Roanoke County,
Virginia, a perpetual general easement across the parcel for the purpose of ingress and
egress to the County’s adjacent parcel. Then, 20 years later, by an instrument dated
October 26, 2020, the subsequent owner of the parcel now owned by Technology DR I
LLC requested an amendment to the easement to establish a specific location of the
easement in order to facilitate that prior owner’s development plans of the property. The
Board of Supervisors was not a party to the 2020 easement amendment.
DISCUSSION:
Technology DR I LLC has requested to vacate the general easement granted to the
Board of Supervisors established in 2000, and to grant a new specific easement to the
Board of Supervisors for stormwater management and access purposes. The proposed
deed which is attached accomplishes those purposes.
FISCAL IMPACT:
There is no fiscal impact associated with the granting of the proposed ordinance.
STAFF RECOMMENDATION:
County staff recommends approval of the first reading of the proposed ordinance and to
schedule the second reading for July 12, 2022.
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Prepared by:
Rachel Lower, County Attorney (VSB #88094)
Roanoke County Attorney’s Office
5204 Bernard Drive; P.O. Box 29800
Roanoke, Virginia 24018
Roanoke County Tax
Map Number
Property Owner
THIS INSTRUMENT IS EXEMPT FROM RECORDATION TAXES AND FEES PURSUANT TO
VIRGINIA CODE § 58.1-811(A)(3), § 17.1-266, AND § 17.1-279(E)
THIS DEED OF EASEMENT is entered into this _____ day of __________________
2022 by TECHNOLOGY DR I LLC (hereinafter referred to as the “Grantor”), the ECONOMIC
DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA (formerly known as
INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA)
(hereinafter referred to as the “Grantee EDA”, and the BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA a political subdivision of the Commonwealth of Virginia
(hereinafter referred to as the “Grantee County”).
WITNESSETH:
WHEREAS, Technology DR I LLC owns an 8.459 acre parcel, located in the County of
Roanoke, Virginia, identified as Roanoke County Tax Map No: 064.02-02-50.00-0000 (hereinafter
referred to as the “subject property”); and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia owns a 5.81 acre
parcel, located in the County of Roanoke, Virginia, identified as Roanoke County Tax Map No:
064.02-02-50.06-0000, which is immediately adjacent to the subject property, and which is
landlocked (hereinafter referred to as the “County’s adjacent property”); and
WHEREAS, by deed dated January 21, 2000, recorded amongst the land records in the
Roanoke County Circuit Court Clerk’s Office at Deed Book 1648, Page 0662, the Economic
Development Authority of Roanoke County, Virginia (referenced by that deed as the Industrial
2 of 7
Development Authority of Roanoke County, Virginia) reserved for itself, its successors and
assigns, including the Board of Supervisors of Roanoke County, Virginia, a perpetual easement
across the subject property for the purpose of ingress and egress to a stormwater management
facility located on the County’s adjacent parcel (hereinafter referred to as the “2000 Easement”);
and
WHEREAS, by instrument dated October 26, 2020, recorded amongst the land records in
the Roanoke County Circuit Court Clerk’s Office as Instrument #202100510, the Economic
Development Authority of Roanoke County, Virginia and the prior owner of the subject property
(VALLEY TECHPARK PARTNERS, LLC) executed an amendment to the easement across the
subject property by establishing a specific location of the easement in order to facilitate the prior
owner’s development plans of the subject property (hereinafter referred to as the “2020 Easement
Amendment”); and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia was not a party to the
2020 Easement Amendment; and
WHEREAS, Technology DR I LLC desires to vacate the easement granted to the
Economic Development Authority of Roanoke County, Virginia established originally by the 2000
Easement and amended by the 2020 Easement Amendment, and to grant a new easement for
stormwater management and access purposes to the Economic Development Authority of Roanoke
County, Virginia; and
WHEREAS, Technology DR I LLC also desires to vacate the easement granted to the
Board of Supervisors of Roanoke County, Virginia established by the 2000 Easement, and to grant
a new easement for stormwater management and access purposes to the Board of Supervisors of
Roanoke County, Virginia;
3 of 7
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, including the incorporation of the recitals above, the Grantor hereby
GRANTS and CONVEYS with General Warranty and Modern English Covenants of Title unto
the Grantees, their successors and assigns, the following described easement, in the County of
Roanoke, Virginia to wit:
A 20 (twenty) foot wide private stormwater management and access easement
upon, over, through, and across the parcel of land belonging to the Grantor, which
is designated on the Roanoke County Land Records as Tax Map Number 064.02-
02-50.00-0000. The location of said easement shall be within the area as shown
upon the plat dated April 21, 2021, prepared by Parker Design Group, titled
“EASEMENT PLAT FROM RECORDS FOR TECHNOLOGY DR I LLC
SHOWING AN EXISTING STORMWATER MANAGEMENT AND ACCESS
EASEMENT TO BE VACATED AND A NEW 20’ WIDE STORMWATER
MANAGEMENT AND ACCESS EASEMENT TO BE CREATED LOCATED
ON LOT 4A (8.459 ACRES) RESUBDIVISION OF LOT 4 OF VALLEY
TECKPARK RECORDED IN PLAT BOOK 22, PG.193 CATAWBA
MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA,” said plat being
attached as Exhibit A and to be recorded in the Roanoke County Clerk’s Office
with this deed.
AND NOW, THEREFORE, the said EASEMENT shall be subject to the following terms
and conditions:
1. The Grantor shall retain the right to use the subject property including the easement
conveyed herein in any manner which shall not interfere with the Grantees’ rights
to the easement area.
2. The Grantor shall not erect any structure or place any material within the easement
area so as to render the easement inaccessible.
3. The easement herein conveyed shall be appurtenant to the Grantor’s lands over
which it runs and shall convey to the Grantees, Grantees’ successors and assigns,
the perpetual right to go on, over and upon the Grantor’s land for purposes of
4 of 7
ingress and egress to the County’s adjacent property identified as Roanoke County
Tax Map No: 064.02-02-50.06-0000.
4. The covenants agreed to and the terms, conditions, and restrictions imposed herein
shall be binding upon the Grantor and Grantor’s agents, heirs, and assigns and shall
continue as a servitude running in perpetuity with the subject property. The Grantor
agrees that the terms, conditions, and restrictions of this easement will be inserted
by it in any subsequent deed or other legal instrument by which it divests itself of
either the fee simple title to, or of its possessory interest in, the subject property.
5. This easement is subject to all covenants, conditions, restrictions, and other
easements of record insofar as they may affect this easement.
6. The recitations in the introductory clauses to this Deed of Easement introduced by
the word “whereas” are incorporated herein as substantive provisions of this Deed
of Easement and will be binding on the parties.
This instrument is executed by Linwood P. Windley, Chairman of the Economic
Development Authority of Roanoke County, Virginia, on behalf of the E conomic Development
Authority of Roanoke County, Virginia, pursuant to the authority granted to him by the Economic
Development Authority of Roanoke County, Virginia on June 15, 2022.
This instrument is executed by Richard L. Caywood, County Administrator, on behalf of
the Board of Supervisors of Roanoke County, pursuant to Ordinance Number _________ adopted
by the Board of Supervisors of Roanoke County on _______ ___, 2022.
WITNESS the following signatures and seals:
SIGNATURES TO FOLLOW:
5 of 7
GRANTOR:
TECHNOLOGY DR I LLC
_____________________________________(Seal)
By: __________________________________
STATE OF _______________ )
CITY/COUNTY/TOWN OF ___________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2022, by ______________________, on behalf of Technology DR I LLC.
________________________________________
Notary Public Signature
My commission expires: ____________________
Registration No.: __________________________
6 of 7
GRANTEE:
THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
____________________________________ (Seal)
By: Richard L. Caywood, County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2022, by Richard L. Caywood, County Administrator.
________________________________________
Notary Public Signature
My commission expires: ____________________
Registration No.: __________________________
Approved as to Form:
____________________________
Roanoke County Attorney’s Office
7 of 7
GRANTEE:
THE ECONOMIC DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY,
VIRGINIA
____________________________________ (Seal)
By: Linwood P. Windley, Chairman
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2022, by Linwood P. Windley, Chairman of the Economic Development Authority of Roanoke
County, Virginia.
________________________________________
Notary Public Signature
My commission expires: ____________________
Registration No.: __________________________
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
ORDINANCE AUTHORIZING THE ACQUISITION OF AN EASEMENT
ACROSS PROPERTY OWNED BY TECHNOLOGY DR I LLC (TAX MAP
NO: 064.02-02-50.00-0000) FOR PURPOSES OF INGRESS AND
EGRESS TO AN ADJACENT PARCEL OWED BY THE ROANOKE
COUNTY BOARD OF SUPERVISORS (TAX MAP NO: 064.02 -02-50.06-
0000), IN THE CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Technology DR I LLC owns an 8.459 acre parcel, located at 6410
Technology Drive in the County of Roanoke, Virginia, identified as Roanoke County Tax
Map No: 064.02-02-50.00-0000 (hereinafter referred to as the “subject property”); and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia owns a 5.81
acre parcel, located at 0 Technology Drive in the County of Roanoke, Virginia, identified
as Roanoke County Tax Map No: 064.02-02-50.06-0000, which is immediately adjacent
to the subject property, and which is landlocked (hereinafter referred to as the “County’s
adjacent property”); and
WHEREAS, by deed dated January 21, 2000, the Economic Development
Authority of Roanoke County, Virginia (referenced by that deed as the Industrial
Development Authority of Roanoke County, Virginia) reserved for itself, its successors
and assigns, including the Board of Supervisors of Roanoke County, Virginia, a perpetual
easement across the subject property for the purpose of ingress and egress to a
stormwater management facility located on the County’s adjacent parcel (hereinafter
referred to as the “2000 Easement”); and
WHEREAS, by instrument dated October 26, 2020, the Economic Development
Authority of Roanoke County, Virginia and the prior owner of the subject property
(VALLEY TECHPARK PARTNERS, LLC) executed an amendment to the easement
Page 2 of 3
across the subject property by establishing a specific location of the easement in order to
facilitate the prior owner’s development plans of the subject property (hereinafter referred
to as the “2020 Easement Amendment”); and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia was not a party
to the 2020 Easement Amendment; and
WHEREAS, in order to facilitate their development purposes, Technology DR I
LLC desires to vacate the easement granted to the Board of Supervisors of Roanoke
County, Virginia established by the 2000 Easement, and to adjust the location of the 2020
Easement and to grant a new easement for stormwater management and access
purposes to the Board of Supervisors of Roanoke County, Virginia; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; and
WHEREAS, the first reading of this ordinance was held on June 28, 2022, and the
second reading was held on July 12, 2022.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the vacation of a previous general easement to the Board of Supervisors on
property located at 6410 Technology Drive (Tax Map No: 064.02 -02-50.00-0000)
and the acquisition of a new twenty (20) foot wide easement as shown on the
attached plat dated April 21, 2021, prepared by Parker Design Group, titled
“EASEMENT PLAT FROM RECORDS FOR TECHNOLOGY DR I LLC SHOWING
AN EXISTING STORMWATER MANAGEMENT AND ACCESS EASEMENT TO
BE VACATED AND A NEW 20’ WIDE STORMWATER MANAGEMENT AND
Page 3 of 3
ACCESS EASEMENT TO BE CREATED LOCATED O N LOT 4A (8.459 ACRES)
RESUBDIVISION OF LOT 4 OF VALLEY TECKPARK RECORDED IN PLAT
BOOK 22, PG.193 CATAWBA MAGISTERIAL DISTRICT, ROANOKE COUNTY,
VIRGINIA,” is hereby authorized and approved.
2. That the County Administrator or any Assistant County Administrator are hereby
authorized to execute a deed and any other incidental documents required for the
approved vacation and acquisition and to take such actions on behalf of the County
of Roanoke in this matter as are necessary or desirable to accomplish the
approved vacation and acquisition, all of which shall be approved as to form by the
County Attorney.
3. That this ordinance is to be in full force and effect upon its passage.
Roanoke Cou nty, Va 2022, Roanoke Cou nty, Sou rce: Es ri, Maxar, Earths tarGeog raphics , and the GIS Us er Commu nity
Roanoke Cou nty, Virg inia2019 0
²
TECHNOLOGY
DR I LLC
BOARD OF
SUPERVISORS
Page 1 of 4
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Ordinance accepting and appropriating $200,000 from the
Virginia Tourism Corporation for the purpose of tourism
marketing through Visit Virginia's Blue Ridge
SUBMITTED BY: Doug Blount
Assistant County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Ordinance accepting and appropriating $200,000 from the Virginia Tourism Corporation
for the purpose of tourism marketing through Visit Virginia's Blue Ridge
BACKGROUND:
The American Rescue Plan Act (ARPA) Tourism Recovery program was established by
the Virginia General Assembly to provide recovery funds to the Virginia Tourism
Corporation and allocate those funds to Destination Marketing Organizations (DMO).
Visit Virginia’s Blue Ridge (VBR) is the official destination marketing/management
organization for the region including the counties of Roanoke, Botetourt, and Franklin
and the cities of Roanoke and Salem. Visit VBR is a 501 (c) 6, quasi -government, trade
organization that exists to promote Virginia’s Blue Ridge as a unique regional
destination with outstanding quality of life, for leisure tourism, meetings, sports events,
recreation and business, and to facilitate the financial and cultural growth of the
community as an exceptional place to live, work and recreate. In short, Visit VBR is
responsible for development and marketing of the VBR regional consumer brand.
See the language from Chapter 1, 2021 Acts of Assembly below:
f. Tourism
Page 2 of 4
1) $50,000,000 to the Virginia Tourism Authority (320) to support local domestic
marketing organizations, as well as the Authority’s marketing and incentive programs.
Virginia Tourism Corporation (VTC) has retained the services of a professional
management company, Horne LLP, as a partner in the development and
implementation of Tourism’s American Rescue Plan Act (ARPA) program. Horne will
collect and review all program applications for compliance with VTC’s guidelines as well
as broader state and federal compliance. The company will also be responsible for
collecting and retaining all federally-required documentation to ensure that this program
meets all federal regulations and can withstand potential audits.
DISCUSSION:
The ARPA Tourism Recovery Program will provide ARPA recovery funds to all 133
Virginia counties and independent cities through their local governments. The all ocation
amounts for each locality will be available once the online portal opens. Recipients will
have access to an online dashboard showing their total allocation and the available
balance of funds throughout the duration of the program. Tourism generated nearly $1
billion in Virginia state tax revenues in 2019. VTC determined every locality’s ARPA
Allocation based on how much each locality contributes to this $1 billion total. As a
result, every locality’s share of the total award pool will be similar to the share that the
locality contributes to Virginia tourism-generated tax revenue.
Every locality will get a set allocation. These funds are not competitive. VTC determined
every locality’s allocation based on the share each locality contributed to state tax
revenue generated by tourism in the year 2019. Each locality’s share of the total
allocation pool is similar to that share. Available funds have been allocated based on
the relative share of each locality to total state tax revenue attributable to tour ism in
2019, based on VTC’s annual Economic Impact of Visitors in Virginia report issued by
the US Travel Association. Locality results of this study are only provided at the county
and county-equivalent independent city levels in Virginia - not at sub-county
geographies such as towns.
All plans submitted should be developed in conjunction with a locality’s existing DMO(s).
If your locality has an officially VTC recognized DMO (as of July 31, 2021), a DMO
Letter of Support MUST be included with your application. If there are multiple DMOs
within your locality, each DMO MUST submit a Letter of Support. These funds must be
used for tourism marketing and development, including media buys, advertising, public
relations, sales, and product development. Funds may not be used for any expenses
that are not related to tourism marketing and development. Localities will be able to
draw up to 50% of their allocated funds upon approval of the submitted expenditure
plan. Once localities have substantiated the initial adva ncement of funds, recipients will
be able to request funds as they incur eligible costs. Each recipient will have access to
Page 3 of 4
the online portal where these requests are made. All Requests for Funding (RFFs) must
include attached supporting documentation for expenses incurred. Payments will be
made as soon as administratively possible to Roanoke County after the marketing plan
request is approved.
Recipients must commit to spending all funds and submit the appropriate reporting
requirements by December 31, 2023, or else submit a request by then including a
detailed plan explaining how they will spend their remaining fund balance before the
deadline, along with their RFF demonstrating what that expense is, when payment is
due, and how the expense aids in recovery response to COVID-19.
Visit Virginia's Blue Ridge will incur the marketing plan costs up front and Roanoke
County will reimburse them for approved expenses.
Visit VBR will use the allocated American Rescue Plan Act funds for Roanoke County
($200,000) to develop a marketing plan touting the County’s tourism assets including
Explore Park, mountain biking, breweries, restaurants and various events (i.e.: Sports
and Illuminights). The County’s many outdoor assets will be promoted including the
Blue Ridge Parkway, Appalachian Trail, Dixie Caverns, the Roanoke River Blueway,
greenways and retail shops (i.e.: bike shops).
The key objective for all of Visit Virginia’s Blue Ridge (Visit VBR) programs is to
stimulate the economy by increasing visitation, inc reasing length of stay and, most
importantly, generating revenues in Virginia’s Blue Ridge for our government and
1,500+ business partners. This program includes a significant investment in paid
marketing campaigns through social media advertising and Google pay-per-click, two of
Visit VBR's most efficient and productive forms of digital marketing. It leverages
powerful tracking and data tools to target and deliver engaging messages to potential
visitors in key drive-markets and demographics who are looking for the type of travel
experience Virginia's Blue Ridge can offer. Additionally, VBR will incorporate a strategic
automated e-mail marketing campaign that connects with a consumer database of
potential travelers and offers relevant content and stories ba sed on their interests in the
region; ultimately helping them to convert them into visitors. You -Tube advertising is
key to this plan since it allows us to provide video content and stories or suggest
itineraries that highlight individual industry partners that might not be able to promote
themselves otherwise. This is role for VBR in acting as a Destination Marketing
Organization (DMO) on behalf of small businesses.
There have been no changes since the first reading of this ordinance on June 14, 2022.
FISCAL IMPACT:
The $200,000 in ARPA funds from Virginia Tourism Corporation will be sent to Roanoke
Page 4 of 4
County to be used by Visit Virginia’s Blue Ridge for an approved marketing plan by
VTC. No match is required for the funding. Visit Virginia’s Blue Ridge will be reimbursed
by Roanoke County for all approved marketing plan expenditures.
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance.
American Rescue Plan Act Tourism Recovery Program
with Roanoke County
Program Overview:
The American Rescue Plan Act (ARPA) Tourism Recovery program was established by the Virginia General
Assembly to provide recovery funds to the Virginia Tourism Corporation and allocate those funds to
Destination Marketing Organizations (DMO). Visit Virginia’s Blue Ridge (VBR) is the official destination
marketing/management organization for the region including the counties of Roanoke, Botet ourt, and Franklin
and the cities of Roanoke and Salem. Visit VBR is a 501 (c) 6, quasi-government, trade organization that exists
to promote Virginia’s Blue Ridge as a unique regional destination with outstanding quality of life, for leisure
tourism, meetings, sports events, recreation and business, and to facilitate the financial and cultural growth of
the community as an exceptional place to live, work and recreate. In short, Visit VBR is responsible for
development and marketing of the VBR regional consumer brand.
This has been a difficult time for all of us but the future holds an immediate opportunity to attract thousands
of new customers from our feeder markets (i.e. Richmond, Virginia Beach, Greensboro, Charlotte, &
Raleigh). We know that there is incredible pent-up demand with a large portion of the population eager to get
out of the house and experience the great outdoors. We know that people will still travel, but they will go
where it is perceived to be safe. Consumers are comfortable taking mini-vacations in the form of day-trips or
one, two, or three-night getaways to the mountains. They will travel to close-by drivable markets with large
open spaces and avoid crowds. Roanoke County in Virginia’s Blue Ridge is the ideal destination visito rs will be
looking to experience.
Visit VBR will use the allocated the American Rescue Plan Act funds for Roanoke County ($200,000) to develop
a marketing plan touting the County’s tourism assets including Explore Park, mountain biking, breweries,
restaurants and various events (i.e.: Sports and Illuminights). The County’s many outdoor assets will be
promoted including the Blue Ridge Parkway, Appalachian Trail, Dixie Caverns, the Roanoke River Blueway,
greenways and retail shops (i.e. bike shops).
The key objective for all of Visit Virginia’s Blue Ridge (Visit VBR) programs is to stimulate the economy by
increasing visitation, increasing length of stay and, most importantly, generating revenues in Virginia’s Bl ue
Ridge for 1,500+ business partners. Jobs are essential for bringing hope to our citizens so that they may
provide for their families and bring a full recovery to the Virginia’s Blue Ridge region!
Marketing/Advertising Programs:
1) Search Engine Optimization (SEO) - SEO is the process of improving your site to increase its visibility when
people search for products or services related to your VBR in Google and Bing.
2) Google Ad Words - Pay-per-click (PPC) This is where we advertise and pay a fee each time one of the
ads is clicked.
3) Facebook Advertising – Social Media Advertising generating more traffic to the website
4) Facebook Lead Generation – Social Media Advertising that generates leads
5) Instagram Advertising – Social Media Advertising that visually promotes the region
6) Pinterest Advertising– Social Media Advertising that visually promotes the region
7) You-Tube Advertising – The second biggest platform after Google that promotes the region through
video
8) Print Advertising – Focusing on Annual directories and outdoor publications.
9) E-Newsletters – Monthly e-newsletters are sent out to potential visitors that have opted-in to receive
information from Visit VBR. This is sent to 35,000 people monthly and we receive over 220,000
engagements (e-mails opened, clicked through or shared)
10) Bandwango – System that allows Visit VBR to develop packages with our partners and market them
through an app that provides monitoring and a reporting system.
11) Cycling Field Guide and Marketing – Visit VBR is diligently working on defining the region as a cycling
destination. This program would help us define VBR’s trail assets, allow us to develop a guide, provide
information on the website and market this guide as a resource for cyclists.
12) Zartico – This is a system that will allow Visit VBR to measure the use of the ARPA recovery funds to
support tourism recovery. The system pulls from STR Reports (lodging reports), Key Data (short term
rental reports), and Google Analytics to provide a big picture on the effectiveness of marketing. In
addition, it will provide heat maps of where visitors are going in VBR and credit card spending
information to see where they are spending money. Not only will it allow VBR to see the effectiveness
of our marketing but it will allow us to directly target our customer both geographically and
demographically for a more strategic marketing plan.
Public Relations Programs:
The Public Relations Program works to complement the marketing efforts through earned, positive media
coverage in key markets. By attending shows and hosting writers and influences in VBR, we establish
connections that produce “third-party” authentic recommendations to encourage travel to VBR.
1) Public Relations Shows (i.e., Public Relations Society of America (PRSA), Mid-Atlantic Tourism Public
Relations Alliance (MATPRA) and Society of American Travel Writers (SATW))
2) Familiarization Tours and Events for Travel Writers and Influencers (including expenses for hosting,
transportation, lodging, meals and activities)
3) Event in a new feeder market (Atlanta) for Travel Writers and Influencers – All new contacts
4) Cision – Software/Service that provides a database to identify writers and influencers, press release
services, tracks articles and estimates the earned media value.
5) Public Relation Agency Services - Media Relations and Outreach
Sales (Sports) Programs:
The Sports Program is responsible for achieving a two-fold mission including promoting VBR as a premier
sports destination for traditional and non-traditional sports and coordinating production and organization of a
variety of quality sporting events that will bring sports competitions and spectators to the region.
1) Sports Shows (i.e., Connect Sports, Travel, Events and Management in Sports (TEAMS) and Sports
events & Tourism Association (Sports ETA))
2) Incentive Program for Meetings – This is a new program we have developed to help our meeting
facilities with incentives group business. It supports bringing business to Virginia’s Blue Ridge instead
of the competition by offsetting some of the costs to the Meeting Planners.
3) Sports Tourism Index – System that provides destination strengths, lead opportunities, and competitive
analysis
4) Direct Mail Campaign – This program will allow VVBR to send items indicative of the region monthly for
four months to be top of mind when Planners are thinking of where to ho st their next meeting.
5) Sales Blitz to Feeder Markets to incentivize and lure key planners to hold group meetings in Virginia’s
Blue Ridge
6) Destination International - Economic Impact Calculator – This module in our CRM system provides an
estimated economic impact to help VBR determine if a meeting or sports group is financially worth
going after and provides the final impact of groups that do come to VBR.
FY21-22 Roanoke County Marketing Program - $100,000
Marketing/Advertising/Public Relations Programs:
Google Ad Words $25,000
You-Tube Advertising $25,000
Social Media $25,000
Blue Ridge Outdoors Advertising $6,600
Public Relations $18,400
FY22-23 Roanoke County Marketing Program - $100,000
Marketing/Advertising/Public Relations Programs:
Google Ad Words $25,000
You-Tube Advertising $25,000
Social Media $25,000
Blue Ridge Outdoors Advertising $6,600
Zartico $8,750
Public Relations $9,650
PRIMARY OBJECTIVES:
The key objective for all of Visit Virginia’s Blue Ridge (Visit VBR) programs is to stimulate the economy by
increasing visitation, increasing length of stay and, most importantly, generating revenues in Virginia’s Bl ue
Ridge for our 1,500+ business partners. Jobs are essential for bringing hope to our citizens so that they may
provide for their families and bring a full recovery to the Virginia’s Blue Ridge region!
This program includes a significant investment in paid marketing campaigns through social media advertising
and Google pay-per-click, two of Visit VBR's most efficient and productive forms of digital marketing. It
leverages powerful tracking and data tools to target and deliver engaging messages to potential visitors in key
drive-markets and demographics who are looking for the type of travel experience Virginia's Blue Ridge can
offer. Additionally, we will incorporate a strategic automated e -mail marketing campaign that connects with a
consumer database of potential travelers and offers relevant content and stories based on their i nterests in
the region; ultimately helping us to convert them into visitors. You-Tube advertising is key to this plan since it
allows us to provide video content and stories or suggest itineraries that highlight individual industry partners
that might not be able to promote themselves otherwise. This is vital to our role in acting as a Destination
Marketing Organization (DMO) on behalf of our small businesses. In addition, we will build on our
partnerships and look for ways to collaborate to strengthen ou r message and stretch our overall budget.
Public relations will extend the reach of Visit VBR’s message to feeder markets, targeting media and
encouraging them to come experience Virginia’s Blue Ridge. This will be done consistently through targeted
media outreach and attending media shows and desk sides in key markets. Additional story angles will be
strategically positioned to produce results even if media are unable to travel to VBR. The following chart
shows the main programs and budget needed to accomplish the proposed key objectives listed above:
Roanoke County 2019 2020 2021
Smith Travel Research (STR) Report
Occupancy % 59.3 40.4 51.6
Average Daily Rate (ADR) 79.83 68.28 80.2
Revenue Per Available Room (RevPAR) 47.33 27.59 41.30
Based on the Roanoke County Smith Travel Research (STR) Report numbers listed above, we forecast, with the
implementation of the funds to this program, to increase the Occupancy in Roanoke County to 54% in 2022
and 56% in 2023. With an increase in Average Daily Rate (ADR), Revenue Per Available Room (RevPAR) should
exceed 2019 numbers.
MEASURED RESULTS (estimated):
Drive 1.95 million unique visits to VisitVBR.com
Exceed 2.6 million social media and video engagements
Increase occupancy from 51.6% in 2021 to 56% in 2023 with RevPAR higher than $48
Provided research and measured results through Zartico. This is a system that will allow Visit VBR to
measure the use of the ARPA recovery funds to support tourism recovery. The system pulls from STR
Reports (lodging reports), Key Data (short term rental reports), and Google Analytics to provide a big
picture on the effectiveness of marketing and real-time research.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $200,000 FROM THE VIRGINIA TOURISM CORPORATION
FOR THE PURPOSE OF TOURISM MARKETING THROUGH VISIST
VIRGINIA’S BLUE RIDGE
WHEREAS, in response to the present Coronavirus pandemic, on March 11, 2021,
the American Rescue Plan Act of 2021 was signed into law in the amount of $1.9 trillion;
and
WHEREAS, The American Rescue Plan Act (ARPA) Tourism Recovery program
was established by the Virginia General Assembly to provide recovery funds to the
Virginia Tourism Corporation and allocate those funds to Destinati on Marketing
Organizations; and
WHEREAS, $50,000,000 was allocated to the Virginia Tourism Authority to
support local domestic marketing organizations, as well as the Authority’s marketing and
incentive programs.
WHEREAS, these funds must be used for tourism marketing and development,
including media buys, advertising, public relations, sales and product development for
expenses incurred during the period that began on October 14, 2021, and ends on
December 31, 2023.
WHEREAS, the first reading of this ordinance was held on June 14, 2022; and the
second reading was held on June 28, 2022.
Page 2 of 2
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $200,000, made available to the County through the
Virginia Tourism Corporation is accepted.
2. The sum of $200,000 is hereby appropriated to the County’s Grant Fund, to
be used for those purposes allowable under the Act.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Ordinance increasing the salaries of the members of the
Board of Supervisors of Roanoke County pursuant to
Section 3.07 of the Roanoke County Charter and Section
15.2-1414.3 of the Code of Virginia
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consideration of an increase in the salary of the Board of Supervisors
BACKGROUND:
Section 15.2-1414.3 of the 1950 Code of Virginia and Section 3.07 of the County
Charter set forth the authority by which the salaries of members of the Board o f
Supervisors may be increased; these authorities require that any increase in
Supervisors' salaries be accomplished by ordinance after public hearing between May 1
and June 30. Any increase is limited to an annual five (5%) percent inflation factor.
The Board recently approved the adoption of a budget, which grants a five percent (5%)
salary increase to non public-safety County employees. In the past, the Board has
increased its salary by the same percentage increase awarded to County employees.
This ordinance would increase the Board members' salaries by five percent (5%).
DISCUSSION:
This is the second reading and public hearing for this proposed ordinance. There have
been no changes since the first reading of this ordinance on June 14, 2022. The
current salary for Board members is $18,306.91. This ordinance would increase the
salary effective July 1, 2022, for Board members to $19,222.26 for an increase of
Page 2 of 2
$915.35 each. There is an additional annual compensation for the Chairman of the
Board at $1,800, and for the Vice-Chairman at $1,200.
FISCAL IMPACT:
A five percent (5%) increase would cost $4576.73 ($915.35 each). Additionally, the
FICA increase would cost $350.12, for a total fiscal impact of $4,926.85.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT
TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND
SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the
compensation of members of the Board of Supervisors and the procedure fo r increasing
their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of the Board of Supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore
established the annual salaries of Board members at $18,306.91 by Ordinance 062221-
5 and further has established that the additional annual compensation for the Chairman
for the Board to be $1,800 and for the Vice-Chairman of the Board to be $1,200; and
WHEREAS, Section 15.2-1414.3 of the Code of Virginia provides that Board
Members’ salaries may be adjusted in any year, by an inflation factor not to exceed five
percent, and further provides that the Board must ado pt such an ordinance not earlier
than May 1 nor later than June 30 each year; and
WHEREAS, notice of the proposed salary increase has been provided, in the
manner and form provided by Section 15.2-1427 of the Code of Virginia; and
Page 2 of 2
WHEREAS, the first reading of this ordinance was held on June 14, 2022, and the
public hearing and second reading was held on June 28, 2022.
NOW THREFORE, it is hereby ordained by the Board of Supervis ors of Roanoke
County, Virginia, that
1. The annual salaries of members of the Board of Supervisors of Roanoke County,
Virginia, are hereby increased by an inflation factor of five percent (5%) pursuant
to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2 -
1414.3 of the 1950 Code of Virginia, as amended. The ne w annual salaries shall
be $19,222.26 for members of the Board.
2. In addition, the Chairman of the Board will receive an additional annual sum of
$1,800 and the Vice-Chairman of the Board will receive an additional sum of
$1,200.
3. This ordinance shall take effect on July 1, 2022.
Page 1 of 3
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Roanoke County Board of Zoning Appeals:
Robert Arthur’s five (5) year term representing the Windsor Hills Magisterial District
expires June 30, 2022.
2. Roanoke County Economic Development Authority (EDA)(appointed by
District):
Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021
and he does not wish to be reappointed.
Barry Thompson’s four (4) year term on the EDA representing the Vinton
Magisterial District expired June 30, 2021.
Michael Cage’s four (4) year term representing the Cave Spring Magisterial District
expires June 30, 2022. Supervisor Mahoney has recommended Mr. Cagle be
reappointed to an additional four (4) year term, which will expire June 30, 2026.
Confirmation has been placed on the consent agenda.
Page 2 of 3
3. Roanoke County Library Board (appointed by District):
The following District appointments remain open:
Vinton Magisterial District
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District):
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisterial District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
Fred Corbett’s three (3) year term representing the Cave Spring Magisterial District
expires June 30, 2022. Supervisor Mahoney has recommended Mr. Corbett be
reappointed to an additional three (3) year term, which will expire June 30, 2025.
Confirmation has been placed on the consent agenda.
William "Ranny" Grubb's three (3) year term representing the Hollins Magisterial
District expires June 30, 2022. Supervisor North has recommended Mr. Grubb be
reappointed to an additional three (3) year term, which will expire June 30, 2025.
Confirmation has been placed on the consent agenda.
David Linden's three (3) year term representing the Hollins Magisterial District
expires June 30, 2022. Supervisor North has recommend Mr. Linden be
reappointed to an additional three (3) year term, which will expire June 30, 2025.
Confirmation has been placed on the consent agenda.
5. Roanoke County Planning Commission:
Rick James’ four (4) year term representing the Vinton Magisterial District expires
June 30, 2022.
Jim Woltz’ four (4) year term representing the Windsor Hills Magisterial District
expires June 30, 2022.
Page 3 of 3
Wayne Bower's four (4) year term representing the Hollins Magisterial District
expires June 30, 2022. Supervisor North has recommended Mr. Bower be
reappointed to an additional four (4) year term, which will expire June 30, 2026.
Confirmation has been placed on the consent agenda.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 28,
2022, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 3
inclusive, as follows:
1. Approval of minutes – March 8, 2022
2. Confirmation of appointment to the Roanoke County Building Code Board of
Appeals; Roanoke County Economic Development Authority (EDA); Roanoke
County Parks, Recreation and Tourism Advisory Commission; Roanoke Valley-
Alleghany Regional Commission (RVARC); Roanoke Valley Juvenile Detention
Commission; Roanoke Valley Greenway Commission; Virginia's First Regional
Industrial Facility Authority; Virginia Western Community College Board and the
Western Virginia Water Authority
3. Request to accept and allocate funds in the amount of $127.75 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
Page 1 of 3
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Confirmation of appointment to the Roanoke County Building
Code Board of Appeals; Roanoke County Economic
Development Authority (EDA); Parks, Recreation and
Tourism Advisory Commission; Roanoke Valley-Alleghany
Regional Commission (RVARC); Roanoke Valley Juvenile
Detention Commission; Roanoke Valley Greenway
Commission; Virginia's First Regional Industrial Facility
Authority; Virginia Western Community College Board and
the Western Virginia Water Authority
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of at-large appointments.
BACKGROUND:
Roanoke County Building Code Board of Appeals:
James Ruhland’s four (4) year term will expire July 29, 2022. It is the consensus of the
Board to reappoint Mr. Ruhland to an additional four (4) year term to expire July 29,
2026.
Ralph Henry’s four (4) year term expired October 28, 2021. Staff has recommended the
appointment of William Fowler for a term to expire June 28, 2026. It is the consensus o f
the Board to appoint Mr. Fowler to this board.
Page 2 of 3
Roanoke County Economic Development Authority:
Supervisor Mahoney has recommended the reappointment of Michael Cagle to
represent the Cave Spring Magisterial District to an additional four (4) year term, which
will expire on June 30, 2026.
Supervisor Phil C. North has recommended the reappointment of Wayne Bower to
represent the Hollins Magisterial District to an additional four (4) year term, which will
expire on June 30, 2026.
Roanoke County Parks, Recreation and Tourism Advisory Commission:
Supervisor Paul Mahoney has recommended the reappointment of Fred Corbett to
represent the Cave Spring Magisterial District to an additional three (3) year term, which
will expire on June 30, 2025.
Supervisor Phil C. North has recommended the reappointment of David Linden to
represent the Hollins Magisterial District for an additional three (3) year term, which will
expire on June 30, 2025.
Supervisor Phil C. North has also recommended the reappointment of William “Ranny”
Grubb to represent the Hollins Magisterial District for an additional three (3) year term,
which will expire on June 30, 2025.
It is the consensus of the Board to reappoint Bill Tanger, who represents the VRFA to
an additional three (3) year term, which will expire June 20, 2025.
Roanoke Valley-Alleghany Regional Commission:
Effective July 1, 2022, the charter for the Roanoke Valley-Alleghany Regional
Commission was amended to change the number of members on this Commission.
Roanoke County is limited to two elected officials and one citizen representative. It is
the consensus of the Board to reappoint Dean Martin (citizen representative) to an
additional three (3) year term, which will expire June 30, 2025.
Roanoke Valley Juvenile Detention Commission:
It is the consensus of the Board to appoint Sheriff Eric Orange to a three (3) year term,
which will expire June 30, 2025 and Laurie Gearheart as an alternate to a three (3) year
term, which will also expire June 30, 2025.
Page 3 of 3
Roanoke Valley Greenway Commission:
Frank Simms’ term on the Greenway Commission will expire June 30, 2022. It is the
consensus of the Board to reappoint Ms. Simms to an additional three (3) year term to
expire June 30, 2025.
Virginia’s First Regional Industrial Facility Authority:
It is the consensus of the Board to reappoint Supervisor Jason Peters and Supervisor
Martha Hooker to an additional four (4) year term, which will expire June 20, 2026.
Virginia Western Community College Board:
Tim Rowe’s term on this Board will expire June 30, 2022. It is the consensus of the
Board to reappoint Mr. Rowe to an additional four (4) year term, which will expire June
30, 2026.
Western Virginia Water Authority:
Based on the Town of Vinton and Roanoke County staff, it is the conse nsus of the
Board to appoint Don Halliwill to a four (4) year term, which will expire June 30, 2026
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
Page 1 of 2
ACTION NO.
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Request to accept and allocate funds in the amount of
$127.75 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $127.75 to the Clerk of the Circuit
Court from the Commonwealth of Virginia.
BACKGROUND:
The postage allocation represents a request to the Compensation Board to help offset
postage costs.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
postage needs.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $127.75 to the Clerk of the Circuit C ourt
Page 2 of 2
from the Commonwealth of Virginia.
Capital
Unappropriated % of Board Expenditure
Balance Revenues Contingency Contingency Reserves
Audited balance as of June 30, 2021 23,632,859$ -$ 250,000$ 2,511,151$
Addition of 2020-21 operations and close out of completed projects 27,056
Approved Sources:
Appropriated from 2021-22 budget (Ordinance 051121-5)491,803 50,000 252,597
Allocated from year end designations-December 14, 2021 7,910,896
Approved Uses:
Appropriated for 2021-22 budget (Ordinance 051121-6)(2,525,167)
Balance at June 28, 2022 24,124,662$ 12.3%50,000$ 502,597$ 7,923,936$
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2021-2022
General Government
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2021 Additions Deletions June 28, 2022
VPSA School Bonds 74,515,490$ 19,910,000$ 8,552,438$ 85,873,052$
Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000
Subtotal 152,045,490 19,910,000 12,182,438 159,773,052
Premiums 10,777,149 2,543,232 1,062,737 12,257,644
162,822,639$ 22,453,232$ 13,245,175$ 172,030,696$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
Revenues Revenues % of
Budget Revenues % of Budget Budget Revenues % of Budget Actuals Variance
Real Estate Taxes $99,111,227 $90,327,656 91.14%$102,084,564 $92,843,742 90.95%$2,516,086 2.71%
Personal Property Taxes 32,741,250 16,432,838 50.19%33,500,000 18,436,112 55.03%2,003,274 10.87%
Public Service Corp Base 3,710,928 3,727,419 100.44%3,710,928 3,858,439 103.98%131,021 3.40%
Penalties & Interest on Property Taxe 575,000 685,540 119.22%529,072 758,301 143.33%72,761 9.60%
Payment In Lieu Of Taxes 180,000 182,347 101.30%180,000 185,275 102.93%2,928 1.58%
Total General Property Taxes 136,318,405 111,355,800 81.69%140,004,564 116,081,869 82.91%4,726,069 4.07%
Communication Taxes 3,000,000 2,478,883 82.63%2,900,000 2,344,127 80.83%(134,756)-5.75%
Local Sales Tax 11,246,475 10,844,857 96.43%12,200,000 11,723,638 96.10%878,781 7.50%
Consumer Utility Tax 3,610,000 3,076,223 85.21%3,650,000 3,154,198 86.42%77,975 2.47%
Business License Tax 5,920,000 6,865,664 115.97%6,364,000 7,377,804 115.93%512,139 6.94%
Franchise Tax 635,000 708,298 111.54%660,000 636,871 96.50%(71,427)-11.22%
Motor Vehicle License Fees 2,383,600 1,767,224 74.14%2,400,000 1,871,788 77.99%104,564 5.59%
Taxes On Recordation & Wills 1,209,509 1,549,879 128.14%1,400,000 1,384,896 98.92%(164,982)-11.91%
Utility License Tax 650,000 492,138 75.71%725,000 410,849 56.67%(81,289)-19.79%
Hotel & Motel Room Taxes 734,179 801,193 109.13%807,597 1,254,398 155.32%453,205 36.13%
Taxes - Prepared Foods 3,882,500 3,666,939 94.45%4,270,750 4,304,249 100.78%637,309 14.81%
Other Taxes 13,762 27,550 200.19%275,000 628,298 228.47%600,748 95.62%
Total Other Local Taxes 33,285,025 32,278,848 96.98%35,652,347 35,091,115 98.43%2,812,267 8.01%
Animal Control Fees 42,500 47,960 112.85%42,500 43,240 101.74%(4,720)-10.92%
Land and Building Fees 15,850 14,361 90.60%15,850 75,982 479.38%61,621 81.10%
Permits 486,685 636,385 130.76%549,840 599,938 109.11%(36,447)-6.08%
Fees 64,600 65,424 101.28%64,600 73,467 113.73%8,043 10.95%
Clerk of Court Fees 167,000 111,540 66.79%127,000 128,907 101.50%17,367 13.47%
Photocopy Charges 210 142 67.62%210 0 0.00%(142)0.00%
Total Permits, Fees and Licenses 776,845 875,811 112.74%800,000 921,533 115.19%45,722 4.96%
Fines and Forfeitures 353,500 367,757 104.03%353,500 427,017 120.80%59,260 13.88%
Total Fines and Forfeitures 353,500 367,757 104.03%353,500 427,017 120.80%59,260 13.88%
Revenues from Use of Money 125,000 44,891 35.91%125,000 34,787 27.83%(10,104)-29.05%
Revenues From Use of Property 178,200 158,472 88.93%178,200 168,277 94.43%9,805 5.83%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Revenues
General Fund - C100
For the Eleven Months Ending Tuesday, May 31, 2022
Prior Year Current Year Variances
Revenues Revenues % of
Budget Revenues % of Budget Budget Revenues % of Budget Actuals Variance
Prior Year Current Year Variances
Total Use of Money and Property 303,200 203,363 67.07%303,200 203,063 66.97%(299)-0.15%
Charges for Services 3,750,075 3,202,029 85.39%3,773,400 3,114,675 82.54%(87,354)-2.80%
Charges for Public Services 70,000 10,935 15.62%70,000 520 0.74%(10,415)-2002.88%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Total Charges for Services 3,820,075 3,212,964 84.11%3,843,400 3,115,195 81.05%(97,769)-3.14%
Reimb-Shared Programs Salem 759,934 687,852 90.51%771,464 849,283 110.09%161,432 19.01%
Miscellaneous Revenue 295,536 232,870 78.80%317,302 309,205 97.45%76,335 24.69%
Recovered Costs 894,558 780,778 87.28%875,000 820,979 93.83%40,201 4.90%
Total Miscellaneous 1,950,028 1,701,500 87.26%1,963,766 1,979,467 100.80%277,968 14.04%
Non-Categorical Aid 402,000 1,120,431 278.71%402,000 1,045,774 260.14%(74,656)-7.14%
Shared Expenses 5,308,572 4,429,304 83.44%5,527,263 4,836,563 87.50%407,258 8.42%
Welfare & Social Services-Categorica 4,448,865 3,097,119 69.62%4,448,865 3,122,206 70.18%25,087 0.80%
Other State Categorical Aid 2,195,683 1,726,037 78.61%2,320,569 1,680,477 72.42%(45,560)-2.71%
Welfare & Social Services 5,120,500 5,134,552 100.27%5,495,953 5,117,591 93.12%(16,961)-0.33%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 4,500 0 0.00%0 0 0.00%0 0.00%
Total State and Federal Revenue 17,480,120 15,507,443 88.71%18,194,650 15,802,611 86.85%295,168 1.87%
Other Financing Sources 27,696,091 0 0.00%38,711,874 0 0.00%0 0.00%
Total Other Financing Sources 27,696,091 0 0.00%38,711,874 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
Total Transfers 0 0 0.00%0 0 0.00%0 0.00%
Grand Totals 221,983,290 165,503,485 74.56%239,827,301 173,621,871 72.39%8,118,386 4.68%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Legislative 327,806 294,769 89.92%331,603 346,300 104.43%75,451 21.79%
General & Financial Administration 7,639,694 6,386,401 83.59%7,911,776 6,935,138 87.66%509,493 7.42%
Electoral Board & Officials 452,682 558,983 123.48%473,498 531,226 112.19%(40,784)-7.68%
General Government Administration 8,420,182 7,240,153 85.99%8,716,877 7,812,664 89.63%544,161 7.03%
Courts 1,606,809 1,223,704 76.16%1,658,347 1,265,846 76.33%42,384 3.35%
Other Judicial Support 1,236,624 1,191,026 96.31%1,345,916 1,293,272 96.09%110,946 8.58%
Judicial 2,843,433 2,414,729 84.92%3,004,263 2,559,118 85.18%153,330 5.99%
Law Enforcement & Traffic Cont 12,504,669 11,256,329 90.02%15,009,030 13,618,652 90.74%2,361,214 17.46%
Fire and Rescue 14,704,169 13,575,628 92.33%17,373,274 16,268,839 93.64%2,715,469 16.74%
Correction & Detention 8,456,385 7,084,972 83.78%9,679,906 8,097,020 83.65%984,710 12.22%
Animal Control 947,316 791,235 83.52%839,545 769,643 91.67%(21,592)-2.81%
Public Safety 36,612,539 32,708,164 89.34%42,901,755 38,754,154 90.33%6,039,800 15.66%
General Services Administration 832,716 638,904 76.73%798,508 1,007,246 126.14%369,814 36.88%
Refuse Disposal 5,085,971 4,613,552 90.71%5,441,462 4,651,526 85.48%28,430 0.61%
Maint Buildings & Grounds 4,938,511 4,177,634 84.59%5,049,229 4,736,035 93.80%544,134 11.55%
Engineering 1,814,302 1,591,960 87.75%1,666,953 1,714,247 102.84%122,534 7.20%
Inspections 1,154,966 1,102,674 95.47%1,571,479 1,089,222 69.31%(13,452)-1.23%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
Public Works 13,826,466 12,124,723 87.69%14,527,631 13,198,277 90.85%1,051,460 8.00%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 515,902 505,121 97.91%515,902 551,601 106.92%46,480 8.43%
Social Services Administration 8,399,222 7,009,048 83.45%8,824,175 7,511,770 85.13%504,486 6.72%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,743,662 4,420,152 93.18%4,918,666 4,188,078 85.15%(232,073)-5.54%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Health and Welfare 13,658,786 11,934,320 87.37%14,258,743 12,251,450 85.92%318,893 2.60%
Parks & Recreation 2,676,672 2,107,352 78.73%2,394,897 1,931,104 80.63%(177,983)-9.24%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Expenditures and Encumbrances
General Fund - C100
For the Eleven Months Ending Tuesday, May 31, 2022
Prior Year Current Year Variances
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Library 4,250,916 3,314,197 77.96%4,359,924 3,598,294 82.53%257,616 7.23%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Parks, Recreation & Cultural 6,927,588 5,421,549 78.26%6,754,821 5,529,398 81.86%79,633 1.45%
Planning & Zoning 1,246,756 1,063,942 85.34%1,304,878 1,075,150 82.39%(1,897)-0.18%
Cooperative Extension Program 87,097 46,141 52.98%87,097 37,448 43.00%(8,693)-23.21%
Economic Development 763,591 683,544 89.52%529,257 444,088 83.91%(254,268)-59.23%
Contribution to Human Service Organizatio 0 0 0.00%0 0 0.00%0 0.00%
Planning 2,097,444 1,793,628 85.51%1,921,232 1,556,685 81.03%(264,858)-17.33%
Employee Benefits 3,849,154 2,659,570 69.09%3,292,630 3,238,380 98.35%578,810 18.02%
Dixie Caverns Landfill Cleanup 52,000 71,697 137.88%52,000 25,150 48.37%(46,546)-185.07%
Miscellaneous 9,869,748 7,799,912 79.03%10,844,343 8,807,696 81.22%1,094,794 12.43%
Tax Relief/Elderly & Handicapp 1,035,000 1,262,032 121.94%1,110,000 728,560 65.64%(533,473)-73.22%
Refuse Credit Vinton 110,000 110,000 100.00%110,000 110,000 100.00%0 0.00%
Board Contingency 23,932,859 0 0.00%24,677,259 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Non-Departmental 38,848,761 11,903,211 30.64%40,086,232 12,909,786 32.21%1,093,586 8.49%
Interfund Transfers Out 94,073,866 80,391,668 85.46%101,497,037 95,187,774 93.78%14,796,106 15.54%
Intrafund Transfers Out 4,674,223 4,474,352 95.72%6,158,709 5,949,994 96.61%1,475,643 24.80%
Transfers Out 98,748,089 84,866,020 85.94%107,655,746 101,137,768 93.95%16,271,748 16.09%
Grand Totals 221,983,288 170,406,497 76.77%239,827,300 195,709,300 81.60%25,287,753 12.95%
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Accounts Paid – May 2022
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 9,634,794.31$
Payroll 05/13/22 1,524,153.96 9,787.72 1,533,941.68
Payroll 05/27/22 1,680,180.98 10,596.29 1,690,777.27
Manual Checks - 1,873.73 1,873.73
Grand Total 12,861,386.99$
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
Page 1 of 2
ACTION NO.
ITEM NO. N.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 2022
AGENDA ITEM: Work session to review with the Board of Supervisors the
Multi-Year Budget for Roanoke County
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Provide the Board of Supervisors a status update on establishing a multi-year budget
program for Roanoke County
BACKGROUND:
At a Board of Supervisors Retreat on January 30, 2021, multi-year budgeting was
identified as a priority to be implemented. An update was provided to the Board at a
work session on October 19, 2021. This presentation provides an overview of the multi -
year budget program.
DISCUSSION:
The presentation will provide information on the multi -year budget program for Roanoke
County.
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
Page 2 of 2
status of establishing a multi-year budget program.
Roanoke County Four-Year Financial Plan
FY 2023 – FY 2026
Multi-year financial planning is a strategic process examining financial, demographic, and other
environmental conditions to understand future service demands and resources available to meet those
needs. This process enables government officials to prepare and take actions toward preserving fiscal
health and provides the basis for evaluating maintenance of existing services, ability to meet future needs,
debt capacity, prioritizing budget issues, and linking budget priorities to available resources.
Background
Roanoke County began a Four-Year Financial Plan for the General Government Fund with the
development of the Fiscal Year 2022-2023 Annual Fiscal Plan. Multi-year financial planning was identified
by the County’s Board of Supervisors as a priority during an annual Board Retreat in January 2021. The
plan is intended to play a key role in assisting the County in determining funding priorities and balancing
the budget. The plan is also an assurance to our citizens that the County is planning for the long term and
financially positioning itself to meet the needs of the future.
When reviewing the plan, it is important to remember that only the first and second year are adopted
and appropriated by the Board of Supervisors. The remaining years of the plan are based on current
programmatic and financial conditions. The exact dollars and positions in the plan are likely to change, but,
if current needs and conditions remain relatively constant, the overall direction and emphasis reflected in
the plan should remain consistent. Additionally, only the first year of the plan is balanced. Remaining years
may require revenue enhancements and/or service level adjustments.
The Four‐Year General Government Fund Financial Plan assumes conservative revenue growth and
illustrates how such revenue growth over current year projections can be reinvested in the County. As
fiscal flexibility is limited in meeting current service levels, the County is selective in any enhancements of
service levels and directs resources to known obligations. Therefore, service level enhancements are not
included in future assumptions, as they will be evaluated annually during each budget development process.
FY 2023 – FY 2026 Revenue Assumptions
This four‐year plan continues to forecast growth in our largest revenue sectors of real property and
personal property with no changes to the current tax rates. Staff in the Department of Finance and
Management Services Budget Division worked with County Administration, Departments, and members
of the Roanoke County Revenue Team to develop these projections. Revenue projections are
conservative and are based on historical trends while considering economic factors created by the
COVID-19 pandemic. On average, year over year growth of revenues in the Four-Year General Fund
Financial Plan is 5.75%.
General Property Taxes
General property taxes, which include Real Estate and Personal Property taxes, comprise over two-thirds
of total Roanoke County revenues. The 2022 Real Estate Assessment increased by 6.96% compared to
2021. The Adopted FY 2023 Real Estate revenue budget increases by 8.24% due to this increased
assessment and decreased revenue budgets during the COVID-19 pandemic. Revenues outperformed
conservative revenue projections in the first two years of the pandemic and are adjusted to reflect this
higher growth trend. Projections for FY 2024 are for real estate assessments to increase by 5% based on
national and local trends in the real estate market due to continued high demand for homes with low
supply of both existing homes and new construction. Growth is still anticipated at 4% in FY 2025 and FY
2026 though expected to slow some as increasing interest rates will likely have some effect on home
purchases.
Personal Property tax revenue has increased significantly during the COVID-19 pandemic due to global
supply chain issues which has led to decreased availability of new vehicles which has increased the value
of used vehicles. The Adopted FY 2023 Personal Property tax budget increased by 16.42% over the FY
2022 budget. In the near term, used vehicle values are projected to remain high based on analysis from
JD Power and the National Automobile Dealers Association (NADA), national, and local trends. While
growth is projected to continue through FY 2026, the rate of growth is anticipated to slow as supply
chains are restored and new vehicle markets return to pre-pandemic levels.
Other Local Taxes
Most other local taxes are showing significant growth and have recovered from any impacts experienced
during the COVID-19 Pandemic. These other major local taxes include Sales Tax, Business License,
Recordation Taxes, Hotel/Motel Tax, and Meals Tax. Also, in the first year of implementation, the
Cigarette Tax is growing much faster than projected.
Sales Tax was largely unaffected by the pandemic despite initial economic contraction fears. For FY 2023,
the Virginia General Assembly considered eliminating the both the state and local sales tax option on
grocery items. At the time of the FY 2023 Budget Adoption on May 10, 2022, there was no final
determination of the fate of the local option sales tax for grocery items. Due to this uncertainty, Roanoke
County projected sales tax with the assumption that the local option would be eliminated thus reducing
the sales tax budget in FY 2023. Sales tax growth has been consistent for the past several years. However,
sales tax is affected by other factors including economic conditions such as unemployment and inflation.
Current inflation rates are at a forty-year high and unemployment has returned to the historically low
levels seen prior to the pandemic. Though inflation is high, the increased costs for consumer goods has
yielded increased sales tax collections. Projections for Sales Tax growth consider the short-term
increased collections driven in part by inflation and then return to more modest growth seen in recent
years.
Business License revenue is largely collected based on the gross receipts of businesses in Roanoke County.
While these revenues did decline during the first year of the pandemic, they have recovered to pre-
pandemic levels and now show strong growth. Business License revenue is projected to increase by
13.64% in FY 2023 and then 3% annually from FY 2024 through FY 2026.
Recordation Taxes have increased based on housing market trends, interest rates, and real estate
assessments. Growth is projected at 28.57% in FY 2023 and then 1.16% modest growth annually from FY
2024 through FY 2026.
Hotel/Motel Tax was the most impacted revenue during the pandemic but has improved to pre-pandemic
levels. Growth is projected at 67.11% in FY 2023 and then projected to continue between 2% and 4%
annually from FY 2024 through FY 2026.
Meals Tax revenue has increased following the easing of pandemic restrictions as well as the addition of
several new restaurants in Roanoke County. Meals tax is projected to increase by 12.42% in FY 2023 and
10% in FY 2024 with new restaurants scheduled to open that year. Revenues are projected to increase
by 7.50% in both FY 2025 and FY 2026.
Cigarette Tax is a new revenue source in FY 2022 and has already outperformed initial projections. The
adopted FY 2023 budget increased by 160% to $650,000. As more data has become available, this
projection is conservative and 50% growth is projected in FY 2024. Rates of cigarette usage have been
decreasing so it is projected that cigarette tax growth will flatten in FY 2025 and FY 2026.
Commonwealth & Federal Revenue
Commonwealth and Federal Revenues are predominantly related to the provision of Social Services
programs, funding for Constitutional Officers and staff salaries, and HB599 Law Enforcement funding.
Commonwealth and Federal funding for Social Services programs has grown consistently in recent years
and is projected to continue. Also, Constitutional Officer funding from the Virginia Compensation Board
has consistently increased. HB599 funding for Police varies from year to year but is projected to increase
in FY 2023. Overall, intergovernmental revenue from the Commonwealth and Federal Government is
projected to increase annually by about 2.25% from FY 2024 through FY 2026.
All Other Revenue Sources
All other revenue sources are projected to increase by about 1% annually from FY 2023 through FY 2026.
Some fee changes for Community Development Fees were increased in the FY 2023 adopted budget and
additional growth is expected as development and building permits continue to increase. Other revenue
sources including Charges for Services, Recovered Costs, and Miscellaneous Revenue are projected to
increase slightly or remain relatively unchanged.
FY 2023 – FY 2026 Expenditure Assumptions
The four-year plan forecasts known and expected increases for personnel, operating, and capital
expenditures. As part of the FY 2022 budget, Roanoke County implemented new pay structures for
employees including a new step program for sworn public safety positions and applying the decision band
method to assign all other positions. This plan also includes anticipated increases based on staffing needs,
revenue-based expenditures, and areas with historical year over year increases.
Compensation & Benefits
The FY 2023 Adopted Budget includes additional funding for sworn public safety salary adjustments as
part of the second year of a planned three-year phase in of the step programs, the addition of a step
program for Emergency Communications staff, and a 5% cost of living adjustment for all non-sworn staff.
Public Safety salaries are projected to increase by 13.50% in FY 2023 as part of the phase in of the step
plans. Public safety salaries are projected to increase by 11.26% in FY 2024 for the final phase of the step
plan implementation then increases are projected at 7.08% in FY 2025 and 3.00% in FY 2026.
Non-public safety salaries are projected to increase by 7.23% in FY 2023 which includes a 5% cost of living
adjustment, the addition of two new positions, and adjustments made as part of the implementation of
the decision band method. Non-public safety salaries are projected to increase by about 3% annually from
FY 2024 through FY 2026.
Contributions to the Virginia Retirement System (VRS) are projected to increase each year as well. VRS
performs actuarial analyses every other year and has historically increased the Roanoke County
contribution rate each time. VRS Contributions are projected to increase by 23.61% in FY 2023 due to
the salary increases discussed above as well as an increase to the contribution rate. VRS contributions
are projected to increase based on projected salary increases in FY 2024 and FY 2026 and will increase
by a greater amount in FY 2025 due to an anticipated increase in the Roanoke County contribution rate.
Health insurance rates have regularly increased in prior years. The FY 2023 adopted budget included an
increase of 3.98%. A 5% increase in health insurance contributions is projected each year from FY 2024
through FY 2026.
Projections also include $500,000 annually to address salary compression issues for employees as well as
assumptions for part-time pay increases for existing employees as well as assumptions for the impacts of
proposed increases to the Virginia minimum wage.
County Staffing
In addition to increases in salary and benefit costs, Roanoke County will have additional personnel costs
associated with the addition of new positions. Fifteen (15) firefighter positions were added in FY 2021
through a Staffing for Adequate Fire and Emergency Response (SAFER) grant. This grant provided funding
through the first half of FY 2024. Thus, an additional $462,313 is required once the grant funding expires.
In FY 2025, an additional $487,307 is projected to increase funding for a full year. Also, the addition of
the new Bonsack Fire Station in the Hollins District will require the addition of eighteen (18) new
firefighter positions in FY 2025 which is projected to increase personnel costs by $1,343,306 to include
salary, benefits, and required overtime. This increase is offset by future SAFER grant funding in FY 2025
which is estimated to fund 50% of the personnel costs. Also, six (6) additional police officers are also
needed starting in FY 2024 at a cost of $370,000.
Departments submit requests for new positions based on demand and changes to operations with each
budget process. These position requests will be reviewed annually for need and financial capacity.
Transfer for Schools Operating
The transfer to Roanoke County Schools Operating is calculated annually using the Revenue Sharing
formula. This transfer in the adopted FY 2023 budget increased by $5,739,752 or 7.99% over the transfer
in FY 2022.
Projections for FY 2024 through FY 2026 are based on forecasted changes to local revenue. These
projections also assume changes to Roanoke County population based on trend data from the Weldon
Cooper Center for Public Service at the University of Virginia and changes to Average Daily Membership
(ADM) as projected by Roanoke County Public Schools and applying rates of change based on recent
actual enrollment data. The transfer to Roanoke County Schools is projected to increase by $5,351,048
or 6.14% in FY 2024, by $3,285,472 or 3.55% in FY 2025, and by $2,720,285 or 2.84% in FY 2026.
Transfer for County Capital Improvement Program (CIP) & Fleet Replacement
The transfer to Capital is based on the planned General Government Transfer support for the County’s
FY 2023 – FY 2032 CIP and the Fleet Replacement Program. Additionally, this transfer will continue to
assume an additional $300,000 each year to support the 17-17-17 debt model. The transfer to Capital
increases by $1,766,025 in FY 2024, by $404,206 in FY 2025, but decreases by $877,665 in FY 2026 due
to the projects planned in those years. Funding for fleet replacement increases by $900,000 in FY 2024,
and by $400,000 in FY 2025 and FY 2026 as the County seeks to restore funding for necessary fleet and
equipment needs. Also, apparatus purchases are necessary for new Bonsack Fire station which are
projected to be a one-time cost in FY 2025 of $100,000 assuming grant funding for a large portion of this
cost.
Transfer for Debt
The transfer for debt is projected to increase based on the increase in the debt model from 12-12-12 to
17-17-17. This transfer is projected to increase by $869,244 in FY 2024, by $470,963 in FY 2025, and by
$1,440,740 in FY 2026.
Regional Services and Contractual Agreements
Projections also include increases for Solid Waste Tip Fees with the Roanoke Valley Resource Authority
(RVRA) of $50,000 annually from FY 2024 through FY 2026. Contributions to the Western Virginia
Regional Jail (WVRJ) for debt and housing of prisoners are projected to increase by $375,000 in FY 2024
and by $175,000 in FY 2025 and FY 2026 based on anticipated usage following the pandemic.
Contributions to regional agencies including Blue Ridge Behavioral Health, RVTV, Greenways, Visit
Virginia’s Blue Ridge, the Regional Center for Animal Care and Projection (RCACP), and the CCAP
Program at Virginia Western Community College are projected to increase by $157,344 in FY 2024, by
$113,133 in FY 2025, and by $107,474 in FY 2026.
County Programs and Services
Increases are also projected each year for services provided by Communications and Information
Technology (CommIT) for Software as a Service (SAAS) and other IT infrastructure needs. Costs for the
Children’s Services Act Programs, the Criminal Justice Academy, and Tax Relief programs are projected
to increase as well. Additionally, costs are projected to increase for the provision of existing services
throughout Roanoke County departments each year.
Maintaining Fund Balance and Contingency Policies
Finally, all projections include calculations for maintaining the 12% General Fund Balance policy and the
0.25% Expenditure Contingency Policy.
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Real Estate Tax 3.00%8.24%5.00%4.00%4.00%
Based on trends and projected annual assessment growth
Personal Property Tax 2.32%16.42%15.00%5.00%3.00%
Based on used vehicle values and new vehicle production
Sales Tax 8.48%-2.72%10.00%7.50%7.50%
Based on trends, increased consumer spending, and collection of internet sales tax
Hotel/Motel Tax 10.00%67.11%4.00%3.00%2.00%
Based on trends in local tourism and events
Meals Tax 10.00%12.42%10.00%7.50%7.50%
Based on trends in local prepared foods industry and consumer spending
Business License Tax 7.50%13.64%3.00%3.00%3.00%
Based on trends in economic development and business community
Recordation and Conveyance Tax 15.75%28.57%1.16%1.16%1.16%
Based on housing market trends, interest rates, and real estate assessment projections
Cigarette Tax New Tax 160.00%50.00%0.00%0.00%
Cigarette tax established in FY 2022 and projection is for half-year only. Revenue projected to have modest growth after implementation.
Permits, Fees & Licenses 2.98%46.78%7.60%7.76%7.90%
Based on issuance of building permits along with increased recordation and conveyance taxes
Commonwealth & Federal 4.01%2.69%2.25%2.28%2.32%
Based on trends in Social Services revenue, Compensation Board adjustments, and HB 599 Law Enforcement Funding
All Other Revenue Sources 3.69%1.26%1.18%1.12%1.18%
Based on historical and future trends in all other revenue categories
Personnel
Salary - Public Safety 9.87%13.50%11.26%7.08%3.00%
Based on Public Safety Step Increase plan implemented in FY 2022
Salary - Non-Public Safety 7.18%7.23%3.06%3.12%3.05%
Based on Decision Band Method compensation plan implemented in FY 2022
VRS Contribution 7.31%23.61%5.58%5.00%3.00%
VRS contribution increases assumed bi-annually starting in FY 2023
Health Insurance Contribution 3.85%3.98%5.00%5.00%5.00%
Health Insurance contribution based on historical and future trends
Operating
Housing of Prisoners 2.66%8.09%2.25%2.20%2.15%
Expenditures based on year-over-year increased usage trends
RVRA Tipping Fees 4.13%2.78%1.93%1.89%1.86%
Expenditures based on year-over-year increased usage trends
CORTRAN 0.00%0.00%0.00%0.00%0.00%
Based on historical and future trends in County of Roanoke's transportation program
Utilities 0.10%0.00%1.00%1.00%1.00%
Expenditures based on year-over-year increased usage trends
Fuel and Parts 0.00%4.81%1.00%1.00%1.00%
Expenditures based on year-over-year increased usage trends
Contracted Repairs 0.01%16.59%1.00%1.00%1.00%
Expenditures based on year-over-year increased usage trends
All Other Operating 4.15%9.61%3.00%2.46%2.00%
Expenditures based on year-over-year increased usage trends
Revenue Projected Changes and Assumptions
Expenditure Projected Changes and Assumptions
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Transfers:
Schools 2.22%7.07%6.14%3.55%2.84%
Transfer to Schools Operating is calculated using the Revenue Sharing formula based on ADM and County Population
Debt -12.88%-0.06%13.18%6.31%18.16%
Transfer for debt is calculated based on projected amortization schedules
Capital 83.20%38.19%61.76%8.74%-17.45%
Transfer to Capital is based on the planned General Government Transfer support for the County’s CIP and the Fleet Replacement Program
Other -9.33%10.01%13.29%18.08%11.07%
Transfers based on historical and future trends
*FY 2022 shows actual budget % change from FY 2021 Amended to FY 2022 Adopted
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
General Government
General Property Taxes
Real Estate Tax 102,084,564$ 110,497,500$ 116,022,375$ 120,663,270$ 125,489,801$
Personal Property Tax 33,500,000 39,000,000 44,850,000 47,092,500 48,505,275
Payment In Lieu of Taxes 180,000 180,000 180,000 180,000 180,000
Current Public Service Corp 3,710,928 4,040,928 4,182,360 4,328,743 4,480,249
Penalties and Interest 529,072 529,072 540,447 552,299 564,650
Total General Property Taxes 140,004,564 154,247,500 165,775,182 172,816,812 179,219,975
Other Local Taxes
Sales Tax 12,200,000 11,867,641 13,054,405 14,033,485 15,085,997
Communication Sales & Use Tax 2,900,000 2,650,000 2,544,000 2,442,240 2,344,550
Consumer Utility 3,650,000 3,750,000 3,750,000 3,750,000 3,750,000
Utility License Tax 725,000 600,000 606,000 612,060 618,181
Business License 6,364,000 7,225,000 7,440,250 7,661,958 7,890,316
Motor Vehicle License Fee 2,400,000 2,400,000 2,424,000 2,448,240 2,472,722
Recordation Taxes 1,400,000 1,800,000 1,820,900 1,842,073 1,863,523
Hotel/Motel Room Tax 807,597 1,349,568 1,553,551 1,600,157 1,632,160
Meals Tax 4,270,750 4,800,000 5,279,000 5,674,175 6,098,988
Bank Franchise Tax 660,000 700,000 707,000 714,070 721,211
Amusement Tax 25,000 25,000 30,000 30,000 30,000
Cigarette Tax 250,000 650,000 975,000 975,000 975,000
Total Other Local Taxes 35,652,347 37,817,209 40,184,106 41,783,458 43,482,649
Permits, Licenses, Fees 800,000 1,174,267 1,263,520 1,361,524 1,469,141
Fines & Forefeitures 353,500 400,000 400,000 400,000 400,000
Use of Money/Property 303,600 269,497 286,696 290,331 294,039
Charges for Services 3,850,000 3,859,700 3,922,200 3,986,170 4,051,635
Miscellaneous Revenue 1,410,000 1,635,000 1,705,255 1,770,562 1,838,827
Recovered Costs 525,000 450,129 464,050 479,994 497,210
Commonwealth Revenue 12,605,887 12,339,423 12,445,177 12,550,688 12,657,782
Federal Revenue 5,533,953 6,288,000 6,600,500 6,928,625 7,273,156
201,038,851$ 218,480,725$ 233,046,686$ 242,368,164$ 251,184,414$
744,400 2,136,630 2,703,923 1,847,157 1,800,474
Total General Government 201,783,251$ 220,617,355$ 235,750,609$ 244,215,321$ 252,984,888$
Total General Government,
Net Contingency & Beginning Balance
Contingencies and Beginning Balance
Multi-Year Summary of Revenues
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
General Government
General Administration
Board of Supervisors 330,283$ 395,565$ 404,797$ 414,409$ 424,080$
County Administrator 783,941 946,847 973,515 1,003,342 1,031,904
Internal Auditor 119,433 158,499 162,085 166,088 169,930
Public Information 204,917 290,008 298,420 307,728 316,738
County Attorney 620,929 688,609 706,268 725,984 744,907
Human Resources 960,184 1,021,459 1,047,398 1,075,889 1,103,382
Total General Administration 3,019,687 3,500,987 3,592,483 3,693,439 3,790,941
Constitutional Officers
Commissioner of the Revenue 881,136 940,791 967,517 997,244 1,025,876
Commonwealth's Attorney 1,288,751 1,444,805 1,488,537 1,537,331 1,584,207
Sheriff - Administration & Civil 2,592,960 2,869,012 3,065,976 3,161,611 3,254,128
Sheriff - Care & Confinement 5,305,520 5,914,839 6,921,248 7,100,080 7,272,584
Sheriff - WVRJA 3,864,758 4,256,436 4,331,436 4,406,436 4,481,436
Treasurer 970,636 1,097,968 1,126,838 1,158,712 1,189,601
Clerk of the Circuit Court 1,183,586 1,250,920 1,288,830 1,330,739 1,371,249
Total Constitutional Officers 16,087,347 17,774,771 19,190,382 19,692,153 20,179,081
Judicial Administration
Circuit Court Judges 257,068 257,068 257,072 257,075 257,079
General District Court 103,440 103,440 103,442 103,444 103,446
Magistrate 1,590 1,590 1,590 1,590 1,590
Juvenile/Domestic Relations Court 39,086 39,086 39,086 39,086 39,086
Court Service Unit 470,144 520,144 595,144 645,144 670,144
Courthouse Maintenance 50,000 50,000 50,000 50,000 50,000
Total Judicial Administration 921,328 971,328 1,046,334 1,096,339 1,121,345
Management Services
Real Estate Valuation 858,850 954,541 982,252 1,012,964 1,042,567
Finance and Management Services 2,395,395 2,601,558 2,677,009 2,760,337 2,840,848
Total Management Services 3,254,245 3,556,099 3,659,261 3,773,301 3,883,415
Public Safety
Police 13,054,888 14,797,883 15,443,336 15,914,644 16,370,645
Fire and Rescue 17,263,575 19,565,512 21,676,926 23,639,610 24,359,401
Total Public Safety 30,318,463 34,363,395 37,120,262 39,554,254 40,730,045
Community Services
Economic Development 472,690 557,437 572,889 589,914 606,302
Development Services 3,267,447 3,467,602 3,563,196 3,669,515 3,772,089
Planning 1,297,602 1,528,552 1,568,775 1,612,874 1,655,486
CORTRAN 742,738 766,284 768,940 771,876 774,736
General Services 8,341,378 8,990,155 9,181,699 9,381,395 9,577,070
Total Community Services 14,121,855 15,310,030 15,655,500 16,025,575 16,385,683
Multi-Year Summary of Expenditures
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Human Services
Parks, Recreation, and Tourism 5,018,793 5,415,664 5,551,370 5,697,240 5,838,709
Public Health 515,902 579,181 579,181 579,181 579,181
Social Services 12,906,909 13,365,450 13,602,604 13,864,552 14,118,160
Library 4,315,151 4,534,330 4,643,934 4,758,816 4,870,447
VA Cooperative Extension 87,097 87,097 87,097 87,097 87,097
Elections 464,067 551,823 564,519 626,988 589,155
Total Human Services 23,307,919 24,533,545 25,028,705 25,613,874 26,082,748
Non-Departmental & Transfers
Non-Departmental
Employee Benefits 3,086,974 2,724,380 4,060,830 5,222,269 6,344,793
Transfer to Comm-IT 9,434,017 10,742,753 10,812,097 10,971,963 11,043,194
Miscellaneous1 1,512,923 1,632,143 1,716,868 1,713,962 1,650,437
Contributions to Outside Agencies
Discretionary 197,600 193,500 193,500 193,500 193,500
Contractual 1,754,140 2,049,485 2,074,517 2,131,091 2,156,907
Dues & Memberships 38,003 47,258 47,258 47,258 47,258
Total Non-Departmental 16,023,657 17,389,519 18,905,070 20,280,043 21,436,089
Unappropriated Balance
Contingent Balance 50,000 50,000 50,000 50,000 50,000
Total Unappropriated Balance 50,000 50,000 50,000 50,000 50,000
Transfers to:
Debt Service 14,252,105 14,262,853 15,132,097 15,603,060 17,043,800
Capital Projects 2,069,098 2,859,300 4,625,325 5,029,531 4,151,866
Schools 71,821,490 77,561,242 82,912,290 86,197,762 88,918,047
Internal Services 1,604,003 2,154,003 3,022,536 4,384,529 5,378,198
Children's Services Act 3,813,000 3,813,000 3,926,067 4,039,788 4,154,195
Criminal Justice Academy 198,600 204,599 220,752 230,085 239,851
Public Works Projects 176,054 176,054 176,054 176,054 176,054
Miscellaneous Transfers - - - - -
Total Transfers 93,934,350 101,031,051 110,015,121 115,660,809 120,062,011
110,008,007 118,470,570 128,970,191 135,990,852 141,548,100
201,038,851$ 218,480,725$ 234,263,117$ 245,439,786$ 253,721,358$
Addition to Fund Balance 491,803 2,093,025 1,893,887 1,341,200 993,789
General Government Contingency 252,597 43,605 585,658 613,599 634,303
Total General Government 201,783,251$ 220,617,355$ 236,742,662$ 247,394,585$ 255,349,450$
Total Non-Departmental & Transfers
Total General Government, Net
Contingency and Beginning Balance
Multi-Year Budgeting
Board of Supervisors Work Session
June 28, 2022
Work Session Agenda
•Introduction
•Revenues
•Expenditures
•Next Steps
•Questions/Comments
2
Introduction
3
4
•Planning document
•Prepare for future needs
•Evaluate existing services
•Goal to help constrain future obligations
•Only as meaningful as the assumptions
•Based on FY 2023 Adopted Budget
Introduction
5
•A strategic process examining financial, demographic, and other
environmental conditions to understand future service
demands and resources available to meet those needs. This
enables:
•Preparations toward preserving fiscal health
•Provides the basis for evaluating maintenance of existing services
•Planning to meet future needs
•Evaluation of future debt capacity
•Prioritizing budget issues
•Linking budget priorities to available resources
Multi-Year Financial Planning
6
•Conservative
•Since both revenue and expenditure assumptions are very
conservative, projections will often indicate a future deficit
•As we build future budgets more information will be available to
bring into balance
Budgeting Approach
7
•Managed previously through recession
•Government revenues and expenditures indicators lag behind
•Takes time for impact to show in local economy
•Well positioned for recession with reserves
Recession
Revenues
8
9
•Current tax rates remain level:
•Real Estate tax rate -$1.09
•Personal Property tax rate -$3.50
•Machinery and Tools tax rate -$2.85
•Business license tax rates with threshold remaining at $135,000 of gross
receipts
•Conservative assumptions are made for all revenue projections
•Pandemic cooling, current high inflation but out years show
more of a return to normal
Revenue Assumptions
10
•2022 Real estate assessment
increased 6.96%
•FY 2024: 5% Increase
•FY 2025: 4% Increase
•FY 2026: 4% Increase
General Property Tax Projections
$102.1
$110.5 $116.0 $120.7 $125.5
$80
$90
$100
$110
$120
$130
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Real Estate Tax
$33.5
$39.0
$44.9 $47.1 $48.5
$20
$25
$30
$35
$40
$45
$50
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Personal Property Tax •Personal property revenue increased
due to limited vehicle supply
•FY 2024: 15% Increase
•FY 2025: 5% Increase
•FY 2026: 3% Increase
11
Other Local Tax Projections
$6.4
$7.2 $7.4 $7.7 $7.9
$5
$6
$7
$8
$9
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Business License Tax
•Sales tax decreased in FY 2023 due to
potential loss of grocery tax revenue
•FY 2024: 10% Increase
•FY 2025: 7.5% Increase
•FY 2026: 7.5% Increase
•Business license revenue increased
following initial stages of pandemic
•FY 2024: 3% Increase
•FY 2025: 3% Increase
•FY 2026: 3% Increase
$12.2 $11.9
$13.1 $14.0
$15.1
$8
$10
$12
$14
$16
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Sales Tax
12
Other Local Tax Projections (Continued)
$0.8
$1.3 $1.6 $1.6 $1.6
$0.0
$0.5
$1.0
$1.5
$2.0
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Hotel/Motel Tax •Hotel/motel tax revenue increased
with ending of pandemic restrictions
•FY 2024: 4% Increase
•FY 2025: 3% Increase
•FY 2026: 2% Increase
•Meals tax revenue increased with new
restaurants opening
•FY 2024: 10% Increase
•FY 2025: 7.5% Increase
•FY 2026: 7.5% Increase$4.3 $4.8 $5.3 $5.7 $6.1
$3
$4
$5
$6
$7
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Meals Tax
13
Other Local Tax Projections (Continued)
$1.4
$1.8 $1.8 $1.8 $1.9
$0.0
$0.5
$1.0
$1.5
$2.0
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Recordation and Conveyance Tax
$0.3
$0.7
$1.0 $1.0 $1.0
$0.0
$0.5
$1.0
$1.5
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Cigarette Tax
•Recordation and conveyance tax
revenue increased with active housing
market
•FY 2024: 1.16% Increase
•FY 2025: 1.16% Increase
•FY 2026: 1.16% Increase
•Cigarette tax implemented in January
2022
•FY 2024: 50% Increase
•FY 2025: 0% Increase
•FY 2026: 0% Increase
14
Other Revenue Projections
$0.8
$1.2 $1.3 $1.4 $1.5
$0.0
$0.5
$1.0
$1.5
$2.0
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Permits, Fees, & Licenses
$18.1 $18.6 $19.0 $19.5 $19.9
$0.0
$5.0
$10.0
$15.0
$20.0
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Commonwealth & Federal
•Permits, fees, & licenses revenue
increased with fee changes and
development permits
•FY 2024: 7.60% Increase
•FY 2025: 7.76% Increase
•FY 2026: 7.90% Increase
•Commonwealth & federal revenue
increased with additional Social
Services and Comp Board revenue
•FY 2024: 2.25% Increase
•FY 2025: 2.28% Increase
•FY 2026: 2.32% Increase
15
•FY 2023 adopted budget
increased 8.68% over
FY2022
•FY 2024 projected to
increase by 6.67%
•FY 2025 projected to
increase by 4.00%
•FY 2026 projected to
increase by 3.64%
Total Revenue Projections
$201.0
$218.5
$233.0 $242.4 $251.2
$0
$50
$100
$150
$200
$250
$300
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Total Revenues
Expenditures
16
17
•Final year of Public Safety step plan implementation
•Non-public safety salary increases assumed annually
•6 new Police Officers FY 2024
•Ending of fire SAFER grant assumed in FY 2024 and 18 new firefighters assumed in FY 2025
•No other new positions assumed
•Conservative estimates for health insurance, VRS contributions, and department budget
adjustments
Expenditure Assumptions
18
•Increased public safety fleet and heavy equipment replacement, fleet repairs,
and fuel costs
•Increased operational costs including building materials
•Increased technology costs including cyber security, software as a service, and
new email platform
•CSA program costs increasing
•Western Virginia Regional Jail debt principal payments
Expenditure Assumptions(continued)
19
Expenditure Projections
•Salaries for non-Public Safety increase
with COLAs assumed annually
•FY 2024: 3.06% Increase
•FY 2025: 3.12% Increase
•FY 2026: 3.05% Increase
•Salaries for Public Safety increase with
implementation of step plans and
addition of staff for new fire station
•FY 2024: 11.26% Increase
•FY 2025: 7.08% Increase
•FY 2026: 3.00% Increase
$22.5 $25.5 $28.4 $30.4 $31.3
$0
$10
$20
$30
$40
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Salary -Public Safety
$22.6 $24.2 $25.0 $25.7 $26.5
$0
$10
$20
$30
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Salary -Non-Public Safety
20
Expenditure Projections (Continued)
•VRS contributions increase with salary
increases as well as an assumed rate
increase in FY 2025
•FY 2024: 5.58% Increase
•FY 2025: 5.00% Increase
•FY 2026: 3.00% Increase
•Health insurance contributions
projected to increase 5% annually
based on historic trends
•FY 2024: 5.00% Increase
•FY 2025: 5.00% Increase
•FY 2026: 5.00% Increase
$6.4 $6.7 $7.0
$7.4
$7.7
$5.5
$6.0
$6.5
$7.0
$7.5
$8.0
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Health Insurance
$6.4
$7.9 $8.3 $8.7 $9.0
$0
$2
$4
$6
$8
$10
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
VRS Contribution
21
Expenditure Projections (Continued)
•Part-time, overtime, & benefits
projected increases for Fire & Rescue
overtime and to address compression
•FY 2024: 11.27% Increase
•FY 2025: 6.99% Increase
•FY 2026: 5.64% Increase
•Non-personnel increases with
assumed growth in departmental
budgets and regional agreements
•FY 2024: 2.79% Increase
•FY 2025: 2.39% Increase
•FY 2026: 1.80% Increase
$10.4 $11.2 $12.5 $13.4 $14.1
$0
$5
$10
$15
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Part-Time, Overtime, & Benefits
$35.4
$38.3 $39.4 $40.3 $41.1
$30
$35
$40
$45
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Non-Personnel
22
Expenditure Projections (Continued)
$6.6 $6.6 $7.5 $7.9
$9.4
$0
$2
$4
$6
$8
$10
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Debt Transfer
•Schools transfer increases with
revenue growth and projections of
population growth and ADM changes
•FY 2024: 6.14% Increase
•FY 2025: 3.55% Increase
•FY 2026: 2.84% Increase
•Debt transfer increases with increase
in the debt model from 12-12-12 to
17-17-17
•FY 2024: 13.18% Increase
•FY 2025: 6.31% Increase
•FY 2026: 18.16% Increase
$81.4
$87.1
$92.5 $95.7 $98.5
$70
$80
$90
$100
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Schools Transfer
23
Expenditure Projections (Continued)
•Capital transfers change with planned
capital projects for each year
•FY 2024: 61.76% Increase
•FY 2025: 8.74% Increase
•FY 2026: -17.45% Decrease
•Other transfers change with projected
changes for various transfers including
CSA and CommIT
•FY 2024: 13.29% Increase
•FY 2025: 18.08% Increase
•FY 2026: 11.07% Increase
$7.3 $8.0 $9.1 $10.7 $11.9
$0
$5
$10
$15
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Other Transfers
$2.1
$2.9
$4.6 $5.0
$4.2
$0
$2
$4
$6
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Capital Transfer
24
Total Expenditure Projections
•FY 2023 adopted budget
increased 8.68% over
FY2022
•FY 2024 projected to
increase by 7.22%
•FY 2025 projected to
increase by 4.77%
•FY 2026 projected to
increase by 3.37%
$201.0
$218.5
$234.3 $245.4 $253.7
$0
$50
$100
$150
$200
$250
$300
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Total Expenditures
25
Revenue and Expenditure Projections
•FY 2024 projected deficit of
($1,216,431), -0.52%
•FY 2025 projected deficit of
($3,071,622), -1.25%
•FY 2026 projected deficit of
($2,536,945), -1.00%
$201.0
$218.5
$234.3 $245.4 $253.7
$233.0 $242.4 $251.2
$0
$50
$100
$150
$200
$250
$300
FY 2022
Adopted
FY 2023
Adopted
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
Mi
l
l
i
o
n
s
Revenue and Expenditure Projections
Total Expenditures Total Revenue
Summary
•Continue to monitor economic changes related to high inflation, housing
market trends, status of the automotive industry, unemployment rates,
and supply chain issues
•Continue regular monitoring of revenues and expenditures
•Evaluate service level impact and costs post pandemic
•Maintain relationships with Schools, regional partners, and surrounding
local governments
26
Next Steps
27
Next Steps
•Implement ClearGov Budget software including projections
modules to further refine Multi-Year budget process
•Work with the Board to develop the FY2024 budget along
with continued multi year projections
28
Questions and Comments
29
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 2022
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.