HomeMy WebLinkAbout8/23/2022 - RegularPage 1 of 6
INVOCATION: Rev. Jake Hooker
Providence Presbyterian Church – Salem, Virginia
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
August 23, 2022
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Good afternoon and welcome to our meeting for August 23, 2022. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this sc hedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m.
Board of Supervisors meetings can also be viewed online through Roanoke County’s
website at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is
important for everyone to speak directly into the microphones at the podium. Individuals
who require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of fire and rescue personnel on Swift Water Rescue Team deployed
to Buchanan County, Virginia to assist with flood relief (C. Travis Griffith, Chief of
Fire and Rescue)
2. Proclamation commemorating the 30th Anniversary of Play it Again Sports and
expressing appreciation to Chick and Joan Duus for 30 years of providing
outstanding products and service to the Roanoke community (Marshall Stanley,
Economic Development Specialist)
Roanoke County
Board of Supervisors
Agenda
August 23, 2022
Page 3 of 6
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Mark Courtright, Assistant Director of Parks, upon his retirement after
more than twenty-seven (27) years of service (Doug Blount, Assistant County
Administrator)
D. BRIEFINGS
1. Briefing to update the Board of Supervisors on the Broadband VATI grants (Bill
Hunter, Director of Communications and Information Technology)
E. NEW BUSINESS
1. Resolution of the Board of Supervisors of th e County of Roanoke, Virginia,
declaring its intention to reimburse itself from the proceeds of a financing for
costs associated with the construction of a new Bonsack Fire Station, Phase II of
the Public Service Center and infrastructure at Explore Park (Laurie Gearheart,
Director of Finance and Management Services)
2. Resolution authorizing an amendment to the engineering services agreement
with Hurt & Proffitt, Inc. for Phase 1 of the East Roanoke River Greenway
Project, Vinton Magisterial District (Lindsay Webb, Parks Planning and
Development Manager)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisf ies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission:
1. The petition of ABoone Real Estate, Inc., to rezone approximately 32.323 acres
from R-1, Low Density Residential District, to C-2, High Intensity Commercial
District, and R-3, Medium Density Multi-Family Residential District, to construct a
hotel and townhouses located in the 1300 and 1400 blocks of Edgebrook Road,
Catawba Magisterial District
G. FIRST READING OF ORDINANCES
1. Ordinance accepting and appropriating funds in the amount of $102,200 for
Fiscal Year 2023 for Shuttle Service to the National Park Service's McAfee Knob
Trailhead Parking Lot, Catawba Magisterial District (Megan Cronise, Assistant
Director of Planning)
2. Ordinance accepting and appropriating funds in the amount of $559,520 from the
Virginia Department of Rail and Public Transportation for the CORTRAN
Program (Paula Benke, CORTRAN Program Coordinator)
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3. Ordinance authorizing the approval of a new variable width drainage easement to
the Board of Supervisors of Roanoke County, Virginia on property owned by
Jennifer Lynn Fowler and Bivian Budge Rierson, III, located at 0 Daugherty
Road, Salem, Virginia, for the purpose of drainage improvements, Catawba
Magisterial District (Tax Map No. 054.02-01-01.00-0000) (Tarek Moneir, Director
of Development Services)
4. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia
approving the lease financing of various capital projects for the County and
authorizing the leasing of certain County-owned property, the execution and
delivery of a prime lease and a local lease acquisition agreement and finance
lease and other related actions (Laurie Gearheart, Director of Finance and
Management Services)
5. Emergency Ordinance accepting and appropriating $491,591 from the Virginia
Department of Criminal Justice Services for fiscal year 2023 to the Roanoke
County Police Department for School Resource Officers (Due to time
constraints for the project, it is requested that the second reading be
dispensed with upon an affirmative vote of 4/5ths of the members of the
Board, and that this matter be deemed an emergency measure pursuant to
Section 18.04 of the Roanoke County Charter) (Howard B. Hall, Chief of
Police)
6. Ordinance amending Section 13-4 of the Roanoke County Code, clarifying and
confirming the authority of the Virginia Department of Wildlife Resources to issue
certain permits for the taking of wildlife in Roanoke County (Peter S. Lubeck,
County Attorney)
H. APPOINTMENTS
1. Roanoke County Board of Zoning Appeals (BZA) (appointed by District)
2. Roanoke County Economic Development Authority (EDA) (appointed by District)
3. Roanoke County Library Board (appointed by District)
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – April 12, 2022, April 26, 2022, May 6, 2022
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J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserve s Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of July 31, 2022
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of July 31, 2022
5. Accounts Paid – July 31, 2022
6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of
July 31, 2022
L. WORK SESSIONS
1. Work session to discuss a "barking dog" ordinance with the Board of Supervisors
(Peter S. Lubeck, County Attorney; Howard B. Hall, Chief of Police)
2. Work session to review Roanoke County's Comprehensive Plan update process
with the Board of Supervisors (Philip Thompson, Director of Planning; Alex
Jones, Principal Planner)
M. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711 (A) (3) for discussion or consideration of the acquisition of real
property for a public purpose, where the discussion in an open meeting would
adversely affect the bargaining position or negotiation strategy of the public body,
namely in the Cave Spring Magisterial District
EVENING SESSION – 7:00 P.M.
N. CERTIFICATION RESOLUTION
O. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of Insite Real Estate Investment Properties, LLC, to rezone
approximately 0.93 acre from R-2, Medium Density Residential District, to C-2,
High Intensity Commercial District, to construct a drive-in or fast food restaurant
(quick-serve coffee shop) located at 7515 and 7517 Friendship Lane, Hollins
Magisterial District (Philip Thompson, Director of Planning)
P. CITIZEN COMMENTS AND COMMUNICATIONS
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Q. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. Phil C. North
3. David F. Radford
4. P. Jason Peters
5. Paul M. Mahoney
R. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Recognition of fire and rescue personnel on Swif t Water
Rescue Team deployed to Buchanan County, Virginia to
assist with flood relief
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of Roanoke County Fire and Rescue Swift Water Rescue Team, who were
deployed to Buchanan County, Virginia, after 44 people were reported missing in rising
flood waters.
BACKGROUND:
On Wednesday, July 13, 2022, at about 5:00 a.m. Roanoke County Fire & Rescue was
alerted by the Virginia Department of Emergency Management (VDEM) that specialized
swift water rescue teams were needed in Buchanan County, Virginia, after severe
flooding. The day before, six inches of rain fell in just hours in rural western Virginia,
causing extensive damage. The downpour moved homes from their foundations and
damaged roads and bridges.
In less than 90 minutes, a five-person, specially trained, swift water rescue crew was in
route to Buchanan County with two response SUVs, three water rescue boats, gear,
and equipment. The crew consisted of Battalion Chief Craig Robertson, Captain John
Richardson, Lieutenant Dana Lacy, Paramedic/FF Kent Firestone, and Firefighter/EMT
Dakota Dolgos. When the crew arrived at the command post in approximately three
hours, they were briefed and immediately went to work. Officials advised that they were
unsure what they would find as they were the first rescue crew to go into the area. One
team escorted a Virginia State Police Trooper since his vehicle could not navigate the
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high water and washed-out roads.
During this first day, the crew located several groups of citizens stranded across the
Dismal River--after their roadway washed out--without services, including electricity and
phone service. In total, there were five people rescued throughout the day, including
three adults and two young children. They were all brought across the river to safety.
On the second day, the crew was tasked with searching flooded vehicles along the river
for bodies. Much of the search was conducted using one of RCFRD's drones to lessen
the risk of putting personnel in the flood water if not needed. This search was extremely
time-consuming, but fortunately, no bodies were found, and the crew experienced no
injuries or accidents to personnel or equipment.
DISCUSSION:
The Roanoke County Fire and Rescue Department would like to recognize these
employees with specialized training willing to sacrifice their time away from family to
assist in relief efforts for communities reeling from a natural disaste r. Each employee
demonstrated compassion and a serving attitude to be willing to volunteer their service
to help a community in need during very conditions that were very difficult and
dangerous.
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ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Proclamation commemorating the 30th Anniversary of Play it
Again Sports and expressing appreciation to Chick and Joan
Duus for 30 years of providing outstanding products and
service to the Roanoke community
SUBMITTED BY: Jill Loope
Director of Economic Development
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
A proclamation commending Play it Again Sports on the occasion of its 30th
anniversary
BACKGROUND:
Play it Again Sports has been in the Roanoke Valley since 1992 and has been under
the ownership of Chick and Joan Duus f or 30 years. Play it Again Sports is a long
running retail and small business success story in Roanoke County and is well known
for its diverse sporting goods offerings and excellent customer service. Play it Again
Sports is recognized throughout the region as a valued and dependable local retailer, as
they have been voted Roanoke's Best Sporting Goods store in the Roanoker Magazine
year after year.
Owners Chick and Joan Duus and son Tony Duus will be present to accept the
proclamation.
FISCAL IMPACT:
This item has no fiscal impact.
COMMEMORATING THE 307H ANNIVERSARY OF PLAY IT AGAIN
SPORTS IN ROANOKE COUNTY
WHEREAS, Play it Again Sports opened for business in 1992, marking 30 years of
operation in the Roanoke Region and 20 years in Roanoke County; and
WHEREAS, Play it Again Sports began with two paid employees as well as the two
owners and their four children. Today, Play it Again Sports is operated by
Chick and Joan Duus, employs on average 17 people annually, and has had
two dedicated managers over the past 30 years; and
WHEREAS, Play it Again Sports is a locally owned National Franchise that in its 30
years of operation has experienced economic hurdles which can be
difficult for small businesses, but has remained steadfast in their operation
and continues to provide exceptional service and products; and
WHERAS, Play it Again Sports has grown physically and gained a solid reputation
regionally with their customer base, providing equipment and customer
service that has made them an entrusted sporting goods retailer and small
business in the community. Their work has been recognized by many,
including being nominated for "Best Sporting Goods" in The Roanoker
Magazine year after year; and
WHEREAS, Chick and Joan Duus, the original owners of Play it Again Sports retired in
January of 2022, and now their oldest son Tony Duus is purchasing and
operating the business into the future, establishing Play It Again Sports as
a family-owned, legacy business; and
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do
hereby issue this proclamation to commemorate the 30th Anniversary of
PLAY IT AGAIN SPORTS; and the Board recognizes and values the impact
of a dedicated small business community; and
FURTHER, the Board extends its congratulations and deep appreciation to the Duus
family and the employees of Play It Again Sports for their many
contributions to our community, the local economy, and our citizens.
Presented this 23rd day of August 2022
Martha B. Hooker
Paul M. Mahoney
~tfl
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ACTION NO.
ITEM NO. C.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Mark Courtright,
Assistant Director of Parks, upon his retirement after more
than twenty-seven (27) years of service
SUBMITTED BY: Doug Blount
Assistant County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Recognition of the retirement of Mark Courtright
BACKGROUND:
Mark Courtright, Assistant Director of Parks, retired on August 1, 2022, after twenty-
seven years and one month of service with Roanoke County’s Parks, Recreation and
Tourism
DISCUSSION:
Mr. Courtright is expected to attend today’s meeting to receive his quilt and resolution.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO MARK E. COURTRIGHT,
ASSISTANT DIRECTOR OF PARKS, UPON HIS RETIREMENT AFTER
MORE THAN TWENTY-SEVEN (27) YEARS OF SERVICE
WHEREAS, Mark E. Courtright was employed by Roanoke County on June 19,
1995 as the Assistant Director of Parks; and
WHEREAS, Mr. Courtright retired on August 1, 2022, after twenty (27) seven years
of devoted, faithful and expert service to Roanoke County; and
WHEREAS, Mr. Courtright, through his employment with Roanoke County, has
been instrumental in improving the quality of life and providing services to the citizens of
Roanoke County; and
WHEREAS, throughout Mr. Courtright’s tenure with Roanoke County, he was
instrumental in the development of high quality and accessible parks, facilities,
greenways, blueways, and trails for the Parks, Recreation and Tourism department. He
was a leader in the coordination of the 2007 Departmental Master Plan and 2016 Explore
Park Adventure Plan.
WHEREAS, Mr. Courtright guided the development of the Capital Improvement
Incentive Fund and Park Partner Volunteer Programs which were tremendously
successful and duplicated across the Commonwealth by various agencies; and
WHEREAS, Mr. Courtright impacted the lives of the citizens of Roanoke County
on a daily basis by ensuring a well-maintained community park system which provided a
variety of amenities for all ages and abilities was available for their enjoyment ; and
WHERAS, Mr. Courtright coordinated the community usability of park amenities
2
and athletic complexes with numerous organizations including Roanoke County
Recreation Club President’s Council, Roanoke County Public Schools, as well as private
organizations large and small; and
WHEREAS, Mr. Courtright directed the daily maintenance operations of park
grounds as well as managed the Department’s response to County Wide Emergencies
and the Snow Removal Operations, and contributed to the renovation and 2001
reopening of Camp Roanoke.
WHEREAS, Mr. Courtright was an exemplary d epartment liaison who built strong
relationships with passionate volunteer organizations who care deeply about certain
parks and amenities including the Green Hill Park Equestrian Center, Rutrough Point,
Happy Hollow Gardens, Mayflower Hills Disc Golf Course, Walrond Park Soap Box Derby
Track, and Explore Park Mountain Bike Trails; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to Mark E. Courtright for more than twenty (27) years of capable, loyal
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Briefing to update the Board of Supervisors on t he
Broadband VATI grants
SUBMITTED BY: Bill Hunter
Director of Communications and Technology
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to brief the Board of Supervisors on Broadband VATI
grants.
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ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Resolution of the Board of Supervisors of the County of
Roanoke, Virginia, declaring its intention to reimburse itself
from the proceeds of a financing for costs associated with
the construction of a new Bonsack Fire Station, Phase II of
the Public Service Center, and infrastructure at Explore Park
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
To adopt a resolution declaring the intent to reimburse expenditures from future bond
proceeds
BACKGROUND:
A new Bonsack Fire Station, Phase II of the Public Service Center and additional
infrastructure at Explore Park are projects in the County Capital Improvement Plan
adopted on May 10, 2022. Funds that are currently being spent on these projects can
be reimbursed to the County at a later date with bond proceeds, if the County declares
its intention to do so before the funds are spent.
DISCUSSION:
The County intends to fund the Bonsack Fire Station with a combination of cash
reserves and a scheduled bond issuance arising from the Joint County and School
Capital Financing Plan. In addition, Phase II of the Public Service Center and the
infrastructure for Explore Park will be included in the bond issuance. The County
allocation under the joint plan allows for a County bond issuance in 2022-2023. It is the
intent to participate in the Virginia Resource Authority Fall 2022 pooled bond issuance.
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The bond proceeds will be used to construct an approximately 12,000 square feet one
story fire station on Mexico Way to include a three bay apparatus area; construct office
space on Hollins Road for Parks, Recreation, and Tourism administrative offices and
shops as well as an outdoor storage space; and install 2600 linear feet of
telecommunication conduit and reconstruct 5200 linear feet of road at Explore Park to
improve cell phone and data service and open up the eastern end of the park for
primitive camping and easier access to the Roanoke River.
The attached resolution will allow the County to reimburse itself from future bond
proceeds at a later date. This resolution does not authorize the project or appropriate
any funds to the project at this time; it merely gives the flexibility to include current
expenditures in the future bond issuance, if the County chooses t o do so.
FISCAL IMPACT:
This resolution gives the County the option to include expenditures currently being
made associated with the replacement.
STAFF RECOMMENDATION:
Staff recommends approving the attached reimbursement resolution for a new Bonsack
Fire Station, Phase II of the Public Service Center, and infrastructure at Explore Park.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY
OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO
REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR
COSTS ASSOCIATED WITH THE CONSTRUCTION OF A NEW
BONSACK FIRE STATION, PHASE II OF THE PUBLIC SERVICE
CENTER, AND INFRASTRUCTURE AT EXPLORE PARK
Whereas, the Board of Supervisors of the County of Roa noke, Virginia (the
“County”) has determined that it may be necessary or desirable to advance money to
pay the costs associated with the construction of a new Bonsack Fire Station, Phase II
of the Public Service Center, and infrastructure at Explore Park (the “Projects”) before
undertaking a tax-exempt financing for some or all of the costs of the Projects.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. The Board of Supervisors adopts this declaration of official intent under
Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances made or
to be made to pay the costs of des igning, acquiring, constructing and equipping the
Projects from the proceeds of a tax-exempt financing.
3. On the date each advance is made, it will be a capital expenditure (or would
be with a proper election) under general federal income tax principles or will otherwise
comply with the requirements of Treasury Regulations Section 1.150-2(d)(3).
4. The expected maximum principal amount of the tax-exempt financing to be
incurred for the Projects is $ 13,000,000.
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5. The adoption of this resolution is consistent with the budgetary and financial
circumstances of the County.
6. This resolution shall take effect immediately upon its adoption.
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ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Resolution authorizing an amendment to the engineering
services agreement with Hurt & Proffitt, Inc. for Phase 1 of
the East Roanoke River Greenway Project, Vinton
Magisterial District
SUBMITTED BY: Lindsay B. Webb
Parks Planning and Development Manager
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Staff is requesting authorization to amend the engineering services agreement (contract
#2012-025) with Hurt & Proffitt, Inc. for Phase 1 of the East Roanoke River Greenway
project (VDOT UPC No. 91191).
BACKGROUND:
Hurt & Proffitt, Inc. is the engineering consultant for the East Roanoke River Greenway
Phase 1 project. The project is located at 3204 Highland Road on the Virginia
Recreational Facilities Authority property that is operated as Explore Park under a long -
term lease with Roanoke County. The scope of the project is a 0.35 mile, 10 -foot-wide
asphalt greenway and a 12-space trailhead parking lot. This project is being
administered by Roanoke County with funding and oversight from VDOT. A summary of
the project history is provided below.
Project History and Timeline
· 1995: The Roanoke Valley Conceptual Greenway Plan was completed which
identifies the Roanoke River Greenway.
· 2003: The East Roanoke River Greenway Master Plan was completed which
included potential greenway segments between Bennington Street and Rutrough
Point on both sides of the river.
· 2007: The Roanoke Valley Conceptual Greenway Plan was adopted by the
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Roanoke Valley Greenway Commission and member localities, including
Roanoke County. The Roanoke River Greenway is identified as the top priority.
· 2008-2014: Roanoke County applied for and received several federal and state
transportation grants (i.e., Transportation Alternatives and Surface
Transportation Block Grant Programs) to fund the Roanoke River Gree nway
between the City of Roanoke and the Blue Ridge Parkway.
· 2012-2018: Roanoke County entered into phased contractual agreements (2012 -
025) with Anderson and Associates of Virginia, Inc. (Now Hurt and Proffitt, Inc.).
· 2013: Roanoke County partnered with the City of Roanoke, City of Salem and
the Roanoke Valley Greenway Commission to request additional grant funding to
complete several sections of the Roanoke River Greenway, including the section
between the City of Roanoke and the Blue Ridge Parkway. F unding was
awarded.
· 2018-2021: Greenway design and environmental coordination was completed. A
right-of-way consultant (3B Consulting Services LLC) was hired to negotiate
easements with property owners. Easements from five property owners on ten
parcels were obtained along the corridor.
· 2018: The Roanoke Valley Greenway Plan was adopted by the Roanoke Valley
Greenway Commission and member localities, including Roanoke County. The
Roanoke River Greenway is identified in Category 1.
· 2020: Roanoke County phased the East Roanoke River Greenway project to
focus on the western and eastern termini where contiguous right -of-way had
been obtained.
· 2021: Regulations changed to require the greenway to have no steeper than five
percent grade, or slope, to provide a better experience for users with disabilities.
Because sections of the greenway had been designed to 8.33 percent grade, it
was determined that segments of the project needed to be redesigned.
Phase 1 Timeline
· 2022: Roanoke County and VDOT determined that the eastern termini (VDOT
UPC 91191) of the greenway on the Virginia Recreational Facilities Authority
property that is operated as Explore Park under a long-term lease with Roanoke
County, located at 3204 Highland Road, could move forward to construction as
designed. The scope of the project is a 0.35 mile, 10 -foot-wide asphalt greenway
and a 12-space trailhead parking lot.
· The project was advertised for construction on June 27, 2022 (IFB #2023 -002),
and a non-mandatory pre-bid conference was held on July 12, 2022. Bids were
received on August 9, 2022 and are under review by the County.
· Roanoke County has executed a contractual agreement (2019 -0004(C)) with
McDonough Bolyard Peck, Inc. (MBP) in the amount of $81,090.60 for
construction administration, quality assurance, and construction inspection
services. Hurt & Proffitt, Inc. will continue to serve as the engineer of record
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during construction.
Phase 2 Timeline
· August 2022: A SMART SCALE Round 5 grant application was submitted to
extend the Roanoke River Greenway from a greenway segment (UPC 91191
Phase 1) to the west along the Roanoke River across two additional parcels. The
proposed shared use path/greenway will be 4,750 feet long, 10 feet wide,
constructed of asphalt, and ADA accessible. It is an off-road facility and will
generally follow the south side of Roanoke River. The Board of Supervisors
provided a resolution of support for the grant application on July 26, 2022
(072622-3). If the grant is awarded, preliminary engineering could begin in 2025
with construction possible in 2029-2030, based upon VDOT programming.
· Spring 2023: The Commonwealth Transportation Board (CTB) will hold public
hearings on the draft Six Year Improvement Program, which will include SMART
SCALE projects proposed for funding.
· June 2023: The CTB will adopt the final Six Year Improvement Program, which
will include funding programmed over six years for selected SMART SCALE
projects.
GAP Timeline
· Due to right-of-way acquisition issues, the timeline for design and construction of
the greenway between Roanoke City/WVWA Water Pollution Control Plant and
Phase 2 are unknown. Utilizing comments obtained at the June 30, 2022
Community Meeting and the accompanying survey, which received 380
responses, staff will continue working with property owners and residents in the
community to identify a viable greenway route. Funding opportunities will
continue to be evaluated.
DISCUSSION:
This project has been challenging for both Hurt & Proffitt and County staff, due to right-
of-way acquisition issues and the prolonged time that this project has been under
development. There have been nine (9) previous contract amendments issued for
Phases I and II of contract #2012-025 to reflect changes in project scope that have
occurred since 2012. The contract amendments are summarized below:
Phase I
Description Date Description Contract
Amount
Supplemental
Request
Amount
Total
Contract
Amount
Increase
Page 4 of 7
Phase I completed; transition to Phase II
Phase II
Description Date Description Contract
Amount
Supplemental
Request
Amount
Total
Contract
Amount
Increase
Amendment 6 12/08/14 To develop
final
engineering,
construction
documents,
bidding, and
$318,671.22
(The fees
for Phase II
were
negotiated
following the
N/A N/A
Page 5 of 7
Page 6 of 7
Hurt & Proffitt, Inc. has currently requested a supplemental funding request in the
amount of $61,000, for contract amendment 10, to cover additional design and
permitting services in the amount of $11,000 for the reduced project scope for one
segment of the greenway (Phase 1) and to provide construction support and
administration services in the amount of $50,000 (hourly not to exceed estimate) until
project closeout. The supplemental funding request of $61,000 is approximately 42.11%
above the original Phase II contract amount of $318,671.22. The total revised contract
amount for Phase II services shall be $452,859.54.
Staff believes this request is reasonable and justified. Bids for Phase 1 were received
on August 9, 2022, and HOLT Inc. was the apparent lowest responsible bidder.
Roanoke County intends to issue a Notice of Intent to Awar d for construction of Phase
1, subject to VDOT review and approval. The proposed contract amendment 10 is
needed to avoid having a break in Hurt & Proffitt’s service to provide construction
administration services as the engineer of record. VDOT has reviewed contract
amendment 10 and their comments have been incorporated. Construction is anticipated
to begin in October 2022.
Contract amendments of this type are normally within the oversight of the County
Administrator, as all necessary funds have already been appropriated to the project
budget. However, the requested supplements to the contract are in excess of twenty -
five percent (25%) of the original contract amount. According to Roanoke County
procurement regulations and the Procurement Code of Virginia , changes for this
specific type of professional services agreement exceeding twenty-five percent (25%)
must be approved by the Board of Supervisors.
FISCAL IMPACT:
Funding is available in the project budget to accommodate the Hurt & Proffitt, Inc.
supplemental request for contract amendment 10. All project funds have been
appropriated and no additional County funds are needed at this time.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize the execution of contract
amendment 10 (2012-025) with Hurt & Proffitt, Inc. for Phase 1 of the East Roanoke
River Greenway to allow them to continue providing services during the construction
Page 7 of 7
phase.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
RESOLUTION AUTHORIZING AN AMENDMENT TO THE
ENGINEERING SERVICES CONTRACTUAL AGREEMENT (2012 -
025) WITH HURT & PROFFITT, INC. FOR PHASE 1 OF THE EAST
ROANOKE RIVER GREENWAY PROJECT
WHEREAS, Roanoke County is administering Phase 1 of the East Roanoke River
Greenway project that includes construction of a 0.35 mile, 10-foot-wide asphalt
greenway and a 12-space trailhead parking lot proposed on the Virginia Recreational
Facilities Authority property that is operated as Explore Park under a long-term lease with
Roanoke County, located at 3204 Highland Road; and
WHEREAS, Hurt & Proffitt, Inc., the engineering consultant for the East Roanoke
River Greenway project, has submitted nine (9) previous contract amendments issued
for Phases I and II of the engineering services contract #2012-025 to reflect changes in
project scope that have occurred since 2012; and
WHEREAS, Hurt & Proffitt, Inc. has submitted a supplemental funding request for a
tenth (10) contract amendment (2012 -025) for Phase II totaling $61,000 for additional
design and permitting services in the amount of $11,000 for the project scope reduction
and provide construction support and administration services in the amount of $50,000
(hourly not to exceed estimate) until project closeout; and
WHEREAS, Roanoke County procurement regulations and the Procurement Code of
Virginia require that changes exceeding twenty-five percent (25%) of the original
contract be approved by the Board of Supervisors; and
Page 2 of 2
WHEREAS, County staff recommends amending the Phase II engineering services
contract with Hurt & Proffitt, Inc. to $452,859.54, an increase of forty-two-point eleven
percent (42.11%) over the original contract amount.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County that the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute an amendment to the Professional Engineering Services
Contract 2012-025 with Hurt & Proffitt, Inc. to authorize expenses up to $452,859.54
for Phase 1 of the East Roanoke River Greenway project, which agreement shall be
reviewed and approved as to form by the County Attorney.
East Roanoke River Greenway Update
Board of Supervisors Briefing
August 23, 2022
Roanoke Valley Greenway
Plan History
1995: The Roanoke Valley Conceptual Greenway Plan
was completed which identifies the Roanoke River
Greenway.
2007: The Roanoke Valley Conceptual Greenway Plan
was adopted by the Roanoke Valley Greenway
Commission and member localities, including Roanoke
County. The Roanoke River Greenway is the top priority.
2018: The Roanoke Valley Greenway Plan was adopted
by the Roanoke Valley Greenway Commission and
member localities, including Roanoke County. The
Roanoke River Greenway is identified in Category 1.
2
East Roanoke River Greenway Project History:
2003: The East Roanoke River Greenway Master Plan was completed which included
potential greenway segments between Roanoke City and Explore Park on both sides of
the river.
3
East
Roanoke
River
Greenway
Overview
Map
Roanoke
City to
Explore
Park
4
East Roanoke River
Greenway Overview Map:
Roanoke City to Blue Ridge Parkway
5
Phase 1
VDOT UPC 91191
Phase 2
Phase 1: Contract Amendment
Request for VDOT UPC 91191;
Construction will begin October 2022
Phase 2: SMART SCALE Application
submitted August 1, 2022; If grant is
awarded, preliminary engineering
would possibly begin in 2025 with
construction in 2029-2030
2022 GAP Realignment:
Undetermined timeframe
Gap
East Roanoke River Greenway Project History
Roanoke City to Blue Ridge Parkway
2008-2014: Roanoke County applied for and received several grants to fund the
Roanoke River Greenway between the City of Roanoke and the Blue Ridge Parkway.
2012-2018: Roanoke County hired Anderson and Associates of Virginia, Inc. (Now
Hurt and Proffitt, Inc.) to design and engineer the greenway, and to perform
environmental investigations. The County held meetings with the property owners
along the Roanoke River as the greenway developed.
2018-2021: Greenway design and environmental coordination was completed. The
County hired a right-of-way consultant (3B Consulting Services LLC) to negotiate
easements with property owners. Easements from five property owners on ten
parcels were obtained along the corridor.
6
East Roanoke River Greenway Project History
Roanoke City to Blue Ridge Parkway
2020: Roanoke County phased the
project to focus on both ends where
contiguous right-of-way had been
obtained.
2021: Regulations changed to require
the greenway to have no steeper than
five percent grade, or slope. Because
sections of the greenway had been
designed to 8.33 percent grade, it was
determined that many sections of the
greenway must be redesigned.
7
East Roanoke River Greenway Project History
Roanoke City to Blue Ridge Parkway
2022: VDOT determined that the eastern section of
the greenway on the Virginia Recreational Facilities
Authority property could move forward to
construction as designed (VDOT UPC 91191 –Phase
1).
•Scope:0.35 mile of 10-foot-wide asphalt
greenway and a 12 space trailhead parking lot
•Schedule: Bids (IFB 2023-002) were received
August 9, 2022. Roanoke County intends to
issue a Notice of Intent to Award to HOLT Inc.
who was the apparent lowest responsible
bidder, subject to VDOT approval. Construction
is anticipated to begin in October 2022.
8
East Roanoke River Greenway
VDOT UPC 91191 -Phase 1
Request for Contract Amendment 10 (#2012-025)
2012-2021: Roanoke County has executed two phased contracts with Anderson and Associates
(now Hurt & Proffitt) for professional engineering services. Due to the project duration and
changes in project scope, nine (9) contract amendments have been executed.
July 2022: Hurt & Proffitt requested a tenth (10) contract amendment in the amount of $61,000
for:
(1) additional design and permitting services in the amount of $11,000 for the reduced
project scope; and
(2) construction support and administration services in the amount of $50,000 (hourly not
to exceed estimate) until project closeout.
The supplemental funding request of $61,000 is 42.11% above the original Phase II contract
amount of $318,671.22. The total revised contract amount for Phase II services shall be
$452,859.54
9
East Roanoke River Greenway
VDOT UPC 91191 -Phase 1
Request for Contract Amendment 10 (#2012-025)
Fiscal Impact: Funding is available in the project budget to accommodate the Hurt
& Proffitt supplemental request for contract amendment 10. All project funds
have been appropriated and no additional County funds are needed at this time.
Staff Recommendation: Staff recommends that the Board of Supervisors
authorize the execution of contract amendment 10 with Hurt & Proffitt for Phase
1 of the East Roanoke River Greenway to allow them to continue providing
services during the construction phase.
10
Questions or Comments?
______________________________________________
Thank you!
11
Page 1 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: The petition of ABoone Real Estate, Inc., to rezone
approximately 32.323 acres from R-1, Low Density
Residential District, to C-2, High Intensity Commercial
District, and R-3, Medium Density Multi-Family Residential
District, to construct a hotel and townhouses located in the
1300 and 1400 blocks of Edgebrook Road, Catawba
Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for September 27, 2022.
The title of this ordinance is as follows:
1. The petition of ABoone Real Estate, Inc., to rezone approximately 32.32 acres from
R-1, Low Density Residential, District, to C-2, High Intensity Commercial District,
and R-3 , Medium Density Multi-Family Residential District, to construct a hotel and
townhouses located in the 1300 and 1400 blocks of Edgebrook Road, Catawba
Magisterial District.
Page 2 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for September 27, 2022.
2. That this section of the agenda be, and hereby is, approved and concurred in a s to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Ordinance accepting and appropriating funds in the amount
of $102,200 for Fiscal Year 2023 for Shuttle Service to the
National Park Service's McAfee Knob Trailhead Parking Lot,
Catawba Magisterial District
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate funding to operate the McAfee Knob Trailhead Shuttle for fiscal
year 2023.
BACKGROUND:.
McAfee Knob is one of the most photographed locations on the Appalachian National
Scenic Trail (AT). The National Park Service (NPS) trailhead parking lot on Route 311
that provides access to McAfee Knob has been insufficient to meet heavy visitor
volumes for several years and parking challenges have increased during the COVID -19
Pandemic.
The NPS has been studying the AT Triple Crown Area (Dragon's Tooth, McAfee Knob
and Tinker Cliffs) since 2017. The U.S. Department of Transportation's Volpe Center
completed a Transit Feasibility Study for the NPS in February 2021, which was intended
to provide a foundation for a pilot program for shuttle service during the upcoming
construction of the AT pedestrian bridge over Route 311, slated to begin in early 2024.
When the Transit Feasibility Study was presented to County staff in early 2021, staff
contended that shuttle service could be utilized immediately due to the vastly increased
visitation rates and parking issues observed in 2020.
The DRPT Demonstration Project Assistance grant opportunity offers a means to test
Page 2 of 2
shuttle service prior to the pedestrian bridge construction to determine whether the
service could be successful both during and after construction. Staff relied on data
included in the Transit Feasibility Study for the grant application. The Board of
Supervisors approved a resolution of support for the Demonstration Project Assistance
grant at the January 25, 2022, meeting.
DISCUSSION:
The Commonwealth Transportation Board adopted the Six Year Improvement Program
on June 21, 2022, which included Demonstration Project Assistance grant funding from
DRPT. This state funding provides 80 percent of the net operating costs of the program.
The remaining 20 percent of the net operating costs are required local match. The
award letter represents funding for fiscal year 2023 in the amount of $57,120 and
funding for fiscal year 2024 in the amount of $40,800 for a total award of $97,920.
The amount to be appropriated in fiscal year 2023 for the program is $102,200 and
includes:
- $57,120 from DRPT;
- $14,280 in Roanoke County match; and
- $30,800 in anticipated fare collection.
The $40,800 awarded for fiscal year 2024 by the DRPT will be appropriated during the
budget process.
The fare charged will be five dollars one way, plus related processing fees.
Ride Source has been awarded the contract to provide shutt le service starting
September 2, 2022, through November 26, 2023, on Fridays, Saturdays, Sundays and
holiday Mondays with a winter break from December through February. Passengers
will be picked up at the Interstate 81 Exit 140 Park and Ride located in Ro anoke County
and will be transported to the new shuttle pull off located next to the McAfee Knob
Trailhead parking lot. Roanoke County staff designed and the VDOT Salem Residency
constructed the shuttle pull off within the Route 311 right-of-way.
FISCAL IMPACT:
Required matching funds are included in the fiscal year 2023 budget.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and requests
scheduling of the second reading for September 13, 2022.
Jennifer B. DeBruhl DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION (804) 786-4440
Director 600 EAST MAIN STREET, SUITE 2102 FAX (804) 225-3752
RICHMOND, VA 23219-2416 Virginia Relay Center
800-828-1120 (TDD)
July 08, 2022
Megan Cronise
Roanoke County Assistant Director of Planning
Roanoke County Department of Planning
P.O. Box 29800
Roanoke, VA 24018
Dear Ms. Cronise,
On June 21, 2022, the Commonwealth Transportation Board approved the Virginia
Department of Rail and Public Transportation’s Fiscal Years 2023-2028 Six Year
Improvement Program. I am pleased to report that the Board included $97,920 of state
Demonstration Grant funds, which covers 80% of the total project cost, to operate transit
service from the Interstate 81 Exit 140 Park and Ride Lot to the McAfee Knob Trailhead
parking lot. This project will have a positive impact on connecting the citizens of the
Commonwealth, and DRPT staff looks forward to working with you on implementing it.
If you have any questions or comments, please do not hesitate to contact me.
Sincerely,
Jennifer B. DeBruhl
Shuttle Service to the National
Park Service’s McAfee Knob
Trailhead Parking Lot
Board of Supervisors Meeting
August 23, 2022
1
Recent History
2
Visitation to McAfee Knob on the Appalachian National Scenic Trail
(AT) has more than tripled in the last decade, exceeding 40,000
hikers in 2021. This substantial increase has exacerbated existing
challenges and created new ones.
3
2017: National Park Service Appalachian National Scenic Trail, Virginia’s
Triple Crown Visitor Use Management Plan (VUM Plan) began.
Virginia’s Triple Crown includes Dragon’s Tooth and McAfee Knob in
Roanoke County, as well as Tinker Cliffs in Botetourt County.
The VUM Plan is intended to set a course for the future of the Triple Crown,
to include recommended improvements to accommodate user demand.
4
February/March 2022: Two
VUM Plan virtual public
meetings were held with a
comment period.
The VUM Plan is anticipated to
be complete by the summer
of 2023.
2017: VDOT obtained Highway Safety Improvement Program (HSIP)
funding to construct a pedestrian bridge for the AT over Route 311.
The project is in the right-of-way phase and construction is
anticipated in early 2024.
5
October 2020: Heavy AT visitation created severe parking issues
along Old Catawba Road, resulting in ticketing and towing by
Roanoke County Police.
January 2021: VDOT installed No Parking signs along Old Catawba
Road which has reduced improper parking.
6
February 2021: NPS Transit Feasibility Study studied shuttle options to
the Triple Crown trailhead parking lots, VDOT Park and Rides and
other destinations (Downtown Salem/Roanoke College).
7
September 2021: Roanoke County’s Catawba Greenway and
trailhead parking lot opened with 25 parking spaces and a new
connection to the AT.
8
February 2022: Roanoke
County submitted an
application to the
Virginia Department of
Rail and Public
Transportation (DRPT)
requesting operating
funding for the baseline
shuttle scenario identified
in the Transit Feasibility
Study.
Funding was approved
by the Commonwealth
Transportation Board on
June 21, 2022.
9
Shuttle Service Details
10
Shuttle Duration
•September 2, 2022 (Labor Day
Weekend) to November 27,
2022 (end of Thanksgiving week)
•March 3, 2023 through
November 26, 2023 (End of
Thanksgiving week)
•Fridays, Saturdays, Sundays and
Holiday Mondays for 12 hours
each day
11
Shuttle Route
•Pick up riders at the Interstate 81
Exit 140 Park and Ride
•Turn around in the Catawba
Center parking lot
•Drop off riders in the newly-
constructed shuttle pull-off along
Route 311 adjacent to the McAfee
Knob Trailhead Parking Lot
12
Shuttle Funding
Fiscal Year 2023 anticipated operation costs to be
appropriated are $102,200 which includes:
•$57,120 –80 percent of net operating costs from DRPT
•$14,280 –20 percent of net operating costs from Roanoke County
•$30,800 –Anticipated Fare Collection
Fiscal Year 2024 funding will be appropriated next year.
Fiscal
Year
Operating
Months
Anticipated
Operation Cost
Anticipated
Fare Collection
Anticipated
Net Operation
Cost
80% DRPT
Funding (Net
Operation Cost)
20% County
Match (Net
Operation Cost)
2023 7 $102,200 $30,800 $71,400 $57,120 $14,280
2024 5 $73,000 $22,000 $51,000 $40,800 $10,200
Totals 12 $175,200 $52,800 $122,400 $97,920 $24,480
13
Shuttle Ribbon Cutting
Ribbon Cutting Ceremony Details:
•Date: September 1, 2022
•Time: 10:00 a.m. to 11:00 a.m.
•Location: Exit 140 Park and Ride
14
Potential Future
Improvements
15
Shuttle Stop, Turnaround and Restrooms
With NPS and property owner
support, Roanoke County
applied for Federal Lands
Access Program (FLAP)
funding in May to construct:
•Permanent shuttle
turnaround, a shuttle stop,
restrooms and parking spaces
•Funding is 100 percent
state/federal with no local
match
•Awards should be announced
in the next month
16
Future Shuttle Service
•Shuttle 2.0 in 2024: During
pedestrian bridge construction
when the trailhead parking lot is
closed to the public
•Shuttle 3.0 in 2025 and beyond: When the pedestrian bridge is
complete and could include
additional stops
17
Questions
18
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, AUGUST 23, 2022
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $102,200 FOR FISCAL YEAR 2023 FOR SHUTTLE
SERVICE TO THE NATIONAL PARK SERVICE’S MCAFEE KNOB
TRAILHEAD PARKING LOT, CATAWBA MAGISTERIAL DISTRICT
WHEREAS, the National Park Service’s McAfee Knob Overlook is one of the most
highly visited locations along the Appalachian National Scenic Trail; and
WHEREAS, the proposed shuttle service was studied by the National Park Service
as the baseline service scenario in the February 2021 Appalachian National Scenic Trail,
Triple Crown Area Transit Feasibility Study; and
WHEREAS, the proposed shuttle service is included as part of Recommendation
1.Z. in the Roanoke Valley Transit Vision Plan, which was approved by the Roanoke
Valley Transportation Planning Organization on September 22, 2016; and
WHEREAS, the proposed shuttle service to the National Park Service’s McAfee
Knob Trailhead Parking Lot meets the goals of the Department of Rail and Public
Transportation (DRPT) Demonstration Project Assistance grant by offering a creative
approach in determining a new travel market for public transportation, as we ll as by
improving the utilization and productivity of an existing public transportation service with
a connection to the Smart Way bus route at the I-81 Exit 140 Park and Ride; and
WHEREAS, Roanoke County received $57,120 in Demonstration Project
Assistance grant funding through DRPT for fiscal year 2023, which provides eighty (80)
percent of net operating costs to operate the McAfee Knob Trailhead Shuttle; and
Page 2 of 2
WHEREAS, Roanoke County agrees to provide $14,280 for fiscal year 2023,
which totals twenty (20) percent of net operating costs to match the DRPT operating
funding; and
WHEREAS, it is anticipated that $30,800 will be collected in fiscal year 2023 in
shuttle fares.
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on August 23, 2022, and
the second reading was held on September 13, 2022.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia , as
follows:
1. That the sum of $102,200 is accepted and appropriated for the purpose of
the McAfee Knob Trailhead Shuttle program.
2. That this ordinance shall take effect upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Ordinance accepting and appropriating funds in the amount
of $559,520 from the Virginia Department of Rail and Public
Transportation for the CORTRAN Program
SUBMITTED BY: Paula Benke
CORTRAN Program Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate $559,520 of grant funding from the Department of Rail and
Public Transportation (DRPT), to be used to offset the monthly cost of the CORTRAN
program.
BACKGROUND:
The CORTRAN program was established in 1985 in order to help County residents
remain in their homes and independent with curb -to-curb transportation from their
homes to destinations within Roanoke County, the City of Roanoke, the City of Salem
and the Town of Vinton. The program is currently structured so that Roanoke County
residents are eligible to use the CORTRAN program if they are either 70 years of age or
better, or if they have a disability.
While Roanoke County funds the program annually, staff started applying for grant
funding through DRPT for fiscal year 2022 and was awarded $119 ,008 in Federal
Transit Administration (FTA) Section 5310 funding for the urbanized area of Roanoke
County.
Roanoke County applied again for FTA 5310 funding in February 2022 for fiscal year
2023. This program provides 90 percent state and federal funding for a 10 percent local
match. Roanoke County requested $613,338 to operate the CORTRAN program in the
Page 2 of 2
urbanized area, which requires a $61,334 match.
In February 2022, DRPT contacted County staff to inquire about a potential CORTRAN
program change to reduce the eligible age from 70 to 65, which could result in available
funding for the urban and rural areas of the County. The Board of Supervisors approved
lowering the requirement to age 65 from 70 on March 8, 2022. This change will go into
effect on October 1, 2022.
DISCUSSION:
The Commonwealth Transportation Board adopted the Six Year Improvement Program
on June 21, 2022, which included $250,000 in rural capital funding and $288,000 in
urban capital funding totaling $538,000 for the CORTRAN program wh ich represents 80
percent federal, 16 percent state and requires a 4 percent local match of $21,520 for a
total grant of $559,520.
The rural capital funding award is directly related to the Board of Supervisors' decision
to lower the CORTRAN age requirement to 65. DRPT also indicated that funding
available from the Bipartisan Infrastructure Law provided additional funding to DRPT to
be distributed to transit programs around the Commonwealth. This is the first time that
Roanoke County has received funding for the rural section of the county.
The FTA Section 5310 grant for rural and urban funding is limited to be reimbursed
monthly starting October 1, 2022, through September 30, 2023.
FISCAL IMPACT:
The FTA Section 5310 grant funding will be used to offset the monthly cost of the
CORTRAN program. The local match funding is available in the CORTRAN fiscal year
2023 budget.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and requests
scheduling of the second reading for September 13, 2022.
Jennifer B. DeBruhl DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION (804) 786-4440
Director 600 EAST MAIN STREET, SUITE 2102 FAX (804) 225-3752
RICHMOND, VA 23219-2416 Virginia Relay Center
800-828-1120 (TDD)
July 19, 2022
County of Roanoke
Attn: Paula Benke
Sent via email to PBENKE@roanokecountyva.gov
Dear Paula,
On June 21, 2022, the Commonwealth Transportation Board (CTB) approved the FY2023 Six-Year
Improvement Program, which included Section 5310 Capital funding for FY2023. Funding for your
project was included in the program.
The CTB has approved $250,000 in rural capital funding and $288,000 in urban capital funding according
to the attached budgets. This funding is provided at 80% federal and 16% state and requires a 4% local
match. Please find attached your final approved project budget(s), work plan(s), and reimbursement
template.
The attached reimbursement template is required to be used for the duration of the grant period as the
summary sheet submitted with each reimbursement request. Please utilize your attached project
budget(s) to develop your reimbursement spreadsheet(s). When submitting a reimbursement request,
please complete the appropriate month’s tab and submit the entire Excel spreadsheet as an attachment
each month with the request. Please do not attach a single page, tab or exported PDF. This will ensure
that all formulas in the spreadsheet continue to calculate and reflect remaining balances for each
approved budget item.
Reimbursement requests are required to be submitted monthly, with up to one request submitted per
month. When submitting reimbursement requests in January, April, July, and October, attach in OLGA
the completed work plan for the appropriate quarter(s). Reimbursement requests cannot be approved
without all required documentation. For more information about all documentation required with
reimbursement requests, please review the Section 5310 Application Guidance and Grant Management
Procedures on DRPT’s website: https://www.drpt.virginia.gov/ongoing-grant-programs/human-services-
grant-program/.
If you have any questions or wish to discuss the award, please let me know.
Sincerely,
Brittany Voll, CTPA, ENV SP
Transit Programs Manager
Brittany.Voll@DRPT.Virginia.gov
571-384-9632
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, AUGUST 23, 2022
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $559,520 FROM
THE DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND
APPROPRIATING SUCH FUNDS FOR THE ADMINISTRATION OF THE
CORTRAN PROGRAM
WHEREAS, the County of Roanoke Transportation (CORTRAN) program was
established in 1985 in order to help County residents remain in their homes and
independent, with curb-to-curb transportation from their homes to destinations within
Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton; and
WHEREAS, the CORTRAN program is currently structured so that Roanoke
County residents are eligible to use the service if they are either 70 years of age or older,
or if they have a disability; and
WHEREAS, on March 8, 2022, the Board of Supervisors approved lowering the
eligible rider age to 65, effective on October 1, 2022; and
WHEREAS, Roanoke County received $538,000 in Federal Transit Administration
(FTA) Section 5310 grant funding through the Department of Rail and Public
Transportation for fiscal year 2023 to supplement County funds for the CORTRAN
program with a required local match of $21,520; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
Page 2 of 2
WHEREAS, the first reading of this ordinance was held on August 23, 2022, and
the second reading was held on September 13, 2022.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia , as
follows:
1. That the sum of $559,520 is accepted from the Department of Rail and
Public Transportation and appropriated to the County’s grant fund for the
administration of the CORTRAN program.
2. That this ordinance shall take effect upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Ordinance authorizing the approval of a new variable width
drainage easement to the Board of Supervisors of Roanoke
County, Virginia on property owned by Jennifer Lynn Fowler
and Bivian Budge Rierson, III, located at 0 Daugherty Road,
Salem, Virginia, for the purpose of drainage improvements,
Catawba Magisterial District (Tax Map No. 054.02-01-01.00-
0000)
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Ordinance authorizing the approval of a new variable width drainag e easement to the
Board of Supervisors of Roanoke County on property owned by Jennifer Lynn Fowler
and Bivian Budge Rierson, III (Tax Map No. 054.02 -01-01.00-0000), located at 0
Daugherty Road, Salem, VA, for the purpose of drainage improvements, in the Ca tawba
Magisterial District
BACKGROUND:
Jennifer Lynn Fowler and Bivian Budge Rierson, III are granting a new variable (30’)
width, 0.0416 acres (1814 Sq. Ft.) drainage easement to the Roanoke County Board of
Supervisors located on Tax Map No. 054.02 -01-01.00-0000 as shown on the attached
plat.
DISCUSSION:
The subject area was developed in the 1940’s. There is an existing culvert under
Daugherty Road discharging onto private property resulting in subsidence and severe
erosion. This existing culvert was installed when the road was built to convey drainage
Page 2 of 2
from the east to the west side of Daugherty Road.
The public right of way of Daugherty Road in this area is classified by the Virginia
Department of Transportation as a prescriptive right of way. Th is prescriptive right of
way of 30’ wide arises from continuous use of the roadway area since1943. In addition,
individual lots were created along Daugherty Road during a time when stormwater
management was not regulated.
The drainage easement being proposed is for the installation and maintenance of a
drainage system, and to allow for necessary grading and storage during any phase of
construction, reconstruction, repair or replacement of the improvements to the drainage
system. The Public Drainage Easement is necessary for our drainage crew to establish
a stable channel preventing further erosion and or subsidence.
FISCAL IMPACT:
Roanoke County will be responsible for the construction and maintenance of the open
channel. The estimated cost will be covered in this budget year for capital
improvements.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of this ordinance, and scheduling the
second reading for September 13, 2022.
Page 1 of 5
PREPARED BY: Rachel W. Lower, Sr. Assistant County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and
§ 17.1-266 of the Code of Virginia (1950), as amended.
Roanoke County Tax Map No: 054.02-01-01.00-0000
Property Owner: Jennifer Lynn Fowler and Bivian Budge Rierson, III
THIS DEED OF EASEMENT is entered into this ________ day of ______________,
2022, by and between JENNIFER LYNN FOWLER and BIVIAN BUDGE RIERSON, III,
Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a
political subdivision of the Commonwealth of Virginia, Grantee.
W I T N E S S E T H
That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with
the execution and delivery of this Deed, and other good and valuable consideration, the receipt,
adequacy and sufficiency of which is hereby acknowledged, Grantor does hereby GRANT and
CONVEY unto the Grantee, its successors and assigns, the following described real estate for
drainage purposes:
A 30 foot (0.0416 acre) (1,814 square foot) drainage easement to construct,
install, improve, operate, inspect, use, maintain, and repair or replace a drainage
system, together with related improvements, including slope(s), if applicable,
together with the right of ingress and egress thereto from a public road, upon,
over, under, and across a tract or parcel of land belonging to Jennifer Lynn Fowler
and Bivian Budge Rierson, III, Grantors, shown and designated as “NEW 30’
(0.0416 ACRE 1,814 Sq. Ft.) DRAINAGE EASEMENT CONVEYED TO
ROANOKE COUNTY, VIRGINIA” upon the Plat entitled “EASEMENT PLAT
FOR ROANOKE COUNTY SHOWING A 30’ DRAINAGE EASEMENT
(0.0416 ACRE, 1,814 Sq. Ft.) TO BE CONVEYED TO ROANOKE COUNTY,
VIRGINIA BY JENNIFER L. FOWLER & BIVIAN BUDGE RIERSON, III
(INSTRUMENT NO. 201300639) prepared by Caldwell White Associates, dated
November 22, 2021, said parcel being designated on the Roanoke County Land
Records as Tax Map # 054.02-01-01.00-0000. The location of said easement is
Page 2 of 5
more particularly described on the plat attached hereto as “Exhibit A” and by
reference incorporated herein.
The drainage easement being for the installation and maintenance of a drainage system,
and to allow for necessary grading and storage during any phase of construction, reconstruction,
repair or replacements of the improvements to the drainage system, the location of which is set
forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantor’s
property that may be directly caused by the construction, reconstruction, or maintenance of said
project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected
to restore the property to the identical original condition, but rather as near thereto as is
practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration.
It is expressly agreed between the parties hereto that the Grantee and its agents have the
right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery,
undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that
in any way endanger or interfere with the proper use of the same. The Granto r covenants that no
building or structure shall be erected upon or within the easement herein granted or placed in
such location as to render said easement inaccessible. In the event that this covenant is violated,
the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such
improvements if damaged or removed.
The Grantor acknowledges that the plans for the aforesaid project as they affect Grantor’s
property have been fully explained to Grantor. The fixtures, facilities, lines, utilities, and any
other improvements placed upon, under, or across the easement by the Grantee shall remain the
property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be acquired in the future.
Page 3 of 5
The Grantor covenants and agrees for themselves, and for their successors and assigns
that the consideration aforementioned and the covenants herein shall be in lieu of any and all
claims to compensation and damages by reason of the location, construction, operation,
maintenance, or reconstruction of or within the easement area.
The grant and provision of this Deed of Easement shall constitute a covenant running
with the land for the benefit of the Grantee, its successors and assigns forever.
Richard L. Caywood, County Administrator of Roanoke County, Virginia, hereby joins
in the execution of this instrument to signify the acceptance by the Board of Supervisors of the
interest in the real estate conveyed herein pursuant to Action No. _________________ adopted
by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of
__________________, 2022.
WITNESS the following signatures and seals:
By____________________________________
JENNIFER LYNN FOWLER
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Jennifer Lynn Fowler.
_______________________________________
Notary Public
My commission expires: _______________
Page 4 of 5
By____________________________________
BIVIAN BUDGE RIERSON, III
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Bivian Budge Rierson, III.
_______________________________________
Notary Public
My commission expires: _______________
Page 5 of 5
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By____________________________________
Richard L. Caywood, County Administrator
State of Virginia
County of Roanoke, to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Richard L. Caywood, County Administrator, on behalf of the Board of Supervisors of
Roanoke County, Virginia.
_______________________________________
Notary Public
My commission expires: _______________
Approved as to form:
_______________________________
County Attorney
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
ORDINANCE AUTHORIZING THE APPROVAL OF A NEW VARIABLE
WIDTH DRAINAGE EASEMENT TO THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA ON PROPERTY OWNED BY JENNIFER
LYNN FOWLER AND BIVIAN BUDGE RIERSON, III, LOCATED AT 0
DAUGHERTY ROAD, SALEM, VIRGINIA, FOR THE PURPOSE OF
DRAINAGE IMPROVEMENTS, CATAWBA MAGISTERIAL DISTRICT
(TAX MAP NO. 054.02-01-01.00-0000)
WHEREAS, it appears that improvements to a drainage system located at 0
Daugherty Road (Tax Map No. 054.02-01-01.00-0000), in the Catawba Magisterial
District, are needed; and
WHEREAS, in order to assist the property owner in making such drainage system
improvements, the County has requested that the property owner grant a new 30’
drainage easement to the County; and
WHEREAS, the property owner has agreed to convey the new 30’ drainage
easement to the County; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on August 23, 2022, and the second reading and
public hearing was held on September 13, 2022.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the conveyance of a new 30’ drainage easement by Jennifer Lynn
Fowler and Bivian Budge Rierson, III to the Roanoke County Board of Supervisors, in the
Page 2 of 2
Catawba Magisterial District, located at 0 Daugherty Road (054.02-01-01.00-0000),
containing approximately 1,814 square feet, is hereby authorized and approved.
2. That the County Administrator, or any Assistant County Administrator,
either of whom may act, are authorized to execute, deliver and record the deed, and any
other documents on behalf of the County, and to take all such further action as any of
them may deem necessary or desirable in connection with this project. The form of the
deed is hereby approved with such completions, omissions, insertions and changes as
the County Administrator may approve, whose approval shall be evidenced conclusively
by the execution and delivery thereof, all of which shall be approved as to form by the
County Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
Page 1 of 3
ACTION NO.
ITEM NO. G.4
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Ordinance of the Board of Supervisors of the County of
Roanoke, Virginia approving the lease financing of various
capital projects for the County and authorizing the leasing of
certain County-owned property, the execution and delivery of
a prime lease and a local lease acquisition agreement and
finance lease and other related actions
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consideration of an ordinance to authorize the issuance of Lease Revenue Bo nds to
finance various County capital projects as detailed in the approved fiscal year 2023 -
2032 Capital Improvement Program (CIP)
BACKGROUND:
The proposed ordinance authorizes the issuance of up to $13,000,000 in Lease
Revenue Bonds for the fiscal year 2022-2023 capital projects. The Lease Revenue
Bonds will provide funding for specific projects components to include the construction
of an approximately 12,000 square feet one story fire station on Mexico Way to include
a three bay apparatus area; construct office space on Hollins Road for Parks,
Recreation, and Tourism administrative offices and shops as well as an outdoor storage
space; and install 2600 linear feet of telecommunication conduit and reconstruct 5200
linear feet of road at Explore Park to improve cell phone and data service and open up
the eastern end of the park for primitive camping and easier access to the Roanoke
River.
Page 2 of 3
DISCUSSION:
The proposed structure of the bonds are Lease Revenue Bonds through the Virginia
Resources Authority (VRA) in the amount of up to $13,000,000 in bonds, a true interest
cost not to exceed six percent (6%), and a term to maturity not to exceed twenty years.
This is an estimate of the maximum borrowing authority that the County may need. The
amount of the bonds the County issues will depend on the interest rate conditions in the
marketplace at the time of the bond sale.
Board approval of the attached Ordinance authorizes the execution of all documents
associated with the financing of these projects including:
1. Prime Lease between County and VRA
2. Local Lease Acquisition Agreement between the VRA and the County
3. Financing Lease Agreement with VRA
4. Other related documents
FISCAL IMPACT:
The fiscal year 2022-2023 estimated capital project costs associated with these projects
included in this proposed bond issuance total $14,000,000 which includes County cash
sources of $1,000,000 for the new Bonsack Fire Station. Funding for the projects was
included in the fiscal year 2023-2032 Capital Improvement Program and appropriated
by the Board of Supervisors through Budget Ordinance 051022-5, the County's fiscal
year 2022-2023 Capital Budget.
Principal and interest payments will begin in fiscal year 2023-2024. The County will
capitalize interest for any payments due until July 1, 2023. Debt service on the
proposed bond amount is projected to be approximately $1,133,400; however this will
be dependent on market conditions at the time of sale and final amortization schedules
provided by VRA.
The County's obligation to make payments to VRA under the Financing Lease is subject
to annual appropriations by the Board, and does not constitute a pledge of the full faith
and credit or taxing power of the County.
The County's debt policies established parameters for issuing debt and managing
outstanding debt. The County does not have any Constitutional or Statutory Debt Limits.
The County does abide by Board of Supervisors-imposed debt limits. The proposed
bond issue in the amount not to exceed $13,000,000 will allow the County to stay well
within its limits of the County debt policy approved by the Board.
Page 3 of 3
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and scheduling the
second reading for September 13, 2022.
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Page 1 of 8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
ORDINANCE OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA APPROVING THE LEASE
FINANCING OF VARIOUS CAPITAL PROJECTS FOR THE
COUNTY AND AUTHORIZING THE LEASING OF CERTAIN
COUNTY-OWNED PROPERTY, THE EXECUTION AND
DELIVERY OF A PRIME LEASE AND A LOCAL LE ASE
ACQUISITION AGREEMENT AND FINANCING LEASE, AND
OTHER RELATED ACTIONS
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke,
Virginia (the "County"), intends to finance all or a portion of the costs (or to reimburse the
County for payment of such costs) of various capital improvements, including (i) the
acquisition of land for and the construction and equipping of a new fire station to be
located on Mexico Way, Roanoke Virginia 24012 (the "Fire Station"); (ii) the site work,
construction, equipping and renovation of office space, a storage warehouse and outdoor
storage structures to relocate the County's Parks, Recreation and Tourism administrative
offices and shops; and (iii) the construction and reconstruction of a portion of the County's
roads, the installation of a telecommunications line and related infrastructure and capital
improvements at the County's Explore Park (collectively, the "Projects");
WHEREAS, the Board has determined that it is in the best interest of the County
to enter into a lease arrangement in order to obtain funds to finance the Projects ;
WHEREAS, the Board is authorized, pursuant to Section 15.2-1800 of the Code
of Virginia of 1950, as amended, to lease any improved or unimproved real estate held
by the County;
Page 2 of 8
WHEREAS, the first reading of this ordinance was held on August 2 3, 2022 and
the second reading was held on September 13, 2022;
WHEREAS, Virginia Resources Authority ("VRA") intends to issue its
Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing
Program), Series 2022B (the "VRA Bonds"), and to provide a portion of the proceeds to
the County to finance the Projects pursuant to the terms of a Local Lease Acquisition
Agreement and Financing Lease (the "Financing Lease"), between the County and VRA;
WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA
whereby the County will lease certain real estate selected by the County Administrator
(expected to be the Fire Station and the County's Public Service Center located at 5305
Hollins Road, Roanoke, Virginia 24019) (the "Real Estate") and the associated
improvements and property located thereon (the "Improvements") to VRA;
WHEREAS, the County will enter into the Financing Lease with VRA pursuant to
which VRA will lease the Real Estate and the Improvements back to th e County and the
County will make rental payments corresponding in amount and timing to the debt service
on the portion of the VRA Bonds issued to finance the Projects (the "Rental Payments");
WHEREAS, pursuant to the Financing Lease the County will undertake and
complete the Projects;
WHEREAS, the County intends to pay the Rental Payments out of appropriations
from the County's General Fund;
WHEREAS, the Financing Lease shall indicate that approximately $13,000,000 (or
such other amount as requested by the County and approved by VRA prior to the pricing
Page 3 of 8
of the VRA Bonds) is the amount of proceeds requested (the "Proceeds Requested") from
VRA;
WHEREAS, VRA's objective is to pay the County an amount which, in VRA's
judgment, reflects the market value of the Rental Payments under the Financing Lease
(the "VRA Purchase Price Objective"), taking consideration of such factors as the
purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA
Bonds (consisting of the underwriters' discount and other costs incurred by VRA
(collectively, the "VRA Costs")) and other market conditions relating to the sale of the
VRA Bonds;
WHEREAS, such factors may result in the County receiving an amount other than
the par amount of the aggregate principal components of the Rental Payments under the
Financing Lease and consequently (i) the aggregate principal components of the Rental
Payments under the Financing Lease may be greater than the Proceeds Requested in
order to receive an amount of proceeds that is substantially equal to the Proceeds
Requested, or (ii) if the maximum authorized aggregate principal components of the
Rental Payments under the Financing Lease set forth in paragraph 4 of this Ordinance
does not exceed the Proceeds Requested by at least the amount of the VRA Costs and
any original issue discount, the amount to be paid to the County, given the VRA Purchase
Price Objective and market conditions, will be less than the Proceeds Requested; and
WHEREAS, the Prime Lease and the Financing Lease are referred to herein as
the "Documents." Copies of the Documents are on file with the County Administrator.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
Page 4 of 8
1. Approval of Lease-Leaseback Arrangement. The lease-leaseback
arrangement with VRA to accomplish the financing of the Projects is hereby approved.
The County Administrator is authorized to determine the Real Estate and Improvements,
as may be required by VRA, to be subject to the lease-leaseback arrangement.
2. Approval of Prime Lease. The leasing of the Real Estate and the
Improvements by the County, as lessor, to VRA, as lessee, pursuant to the terms of the
Prime Lease is hereby approved.
3. Approval of the Financing Lease. The leasing of the Real Estate and the
Improvements by VRA, as lessor, to the County, as lessee, pursuant to the terms of the
Financing Lease is hereby approved.
4. Approval of the Terms of the Rental Payments . The Rental Payments
set forth in the Financing Lease shall be composed of principal and interest components
reflecting an original aggregate principal amount not to exceed $1 3,000,000, a true
interest cost not to exceed 6.00% per annum (taking into account any original issue
discount or premium) and a term ending no later than June 30, 2044.
It is determined to be in the best interest of the County to accept the offer of VRA
to enter into the Financing Lease with the County for an amount determined by VRA to
be fair, subject to the conditions set forth in this Ordinance, which Fin ancing Lease shall
be executed by the Chairman of the Board (the "Chairman") and the County
Administrator, or either of them. Given the VRA Purchase Price Objective and market
conditions, it may become necessary to enter into the Financing Lease with aggr egate
principal components of the Rental Payments greater than the Proceeds Requested. If
the limitation on the maximum aggregate principal components of Rental Payments on
Page 5 of 8
the Financing Lease set forth in this paragraph 4 restricts VRA's ability to gener ate the
Proceeds Requested, taking into account the VRA Costs, the VRA Purchase Price
Objective and market conditions, the County Administrator is authorized to accept a
purchase price for the Bond at an amount less than the Proceeds Requested.
The Financing Lease, in substantially the form presented to this meeting, is hereby
approved, with such completions, omissions, insertions and changes not inconsistent with
this Ordinance as may be approved by the Chairman or the County Administrator. The
Chairman and the County Administrator, either of whom may act are hereby authorized
and directed to enter into the Financing Lease.
The actions of the Chairman and the County Administrator in accepting the final
terms of the Rental Payments shall be conclusive, and no further action shall be
necessary on the part of the Board.
5. Other Payments under Financing Lease. The County agrees to pay all
amounts required by the Financing Lease, including any amounts required by Section
5.1(b) of the Financing Lease, including the "Supplemental Interest," as provided in such
section.
6. Execution and Recordation of Documents. The Chairman and the
County Administrator, either of whom may act, are authorized and directed to execute the
Documents and deliver them to the other p arties thereto. The Chairman and the County
Administrator, either of whom may act, are further authorized to cause the Documents, to
be recorded in the Clerk's Office of the Circuit Court of Roanoke County.
7. Form of Documents. The Documents shall be in substantially the forms
on file with the County Administrator, which are hereby approved with such completions,
Page 6 of 8
omissions, insertions and changes as may be approved by the Chairman and the County
Administrator, either of whom may act, with the execution and delivery of the Documents
by the Chairman and/or the County Administrator constituting conclusive evidence of the
approval of any such completions, omissions, insertions, and changes.
8. Essentiality of the Projects and Real Estate. The Projects, the Real
Estate and the Improvements are hereby declared to be essential to the efficient
operation of the County, and the County anticipates that the Projects, the Real Estate and
the Improvements will continue to be essential to the operation of the County during t he
term of the Financing Lease.
9. Annual Budget. While recognizing that it is not empowered to make any
binding commitment to make Rental Payments and any other payments required under
the Financing Lease beyond the current fiscal year, the Board hereby s tates its intent to
make annual appropriations for future fiscal years in amounts sufficient to make all such
payments and hereby recommends that future Boards do likewise during the term of the
Financing Lease. The Board directs the County Administrator, or such other officer who
may be charged with the responsibility for preparing the County's annual budget, to
include in the budget request for each fiscal year during the term of the Financing Lease
an amount sufficient to pay the Rental Payments and all other payments coming due
under the Financing Lease during such fiscal year. If at any time during any fiscal year
of the County throughout the term of the Financing Lease, the amount appropriated in the
County's annual budget in any such fiscal year is insufficient to pay when due the Rental
Payments and any other payments required under the Financing Lease, the Board directs
the County Administrator, or such other officer who may be charged with the responsibility
Page 7 of 8
for preparing the County's annual budget, to submit to the Board at the next scheduled
meeting, or as promptly as practicable but in any event within 45 days, a request for a
supplemental appropriation sufficient to cover the deficit.
10. Rental Payments Subject to Appropriation. The County's obligation to
make the Rental Payments and all other payments pursuant to the Financing Lease is
hereby specifically stated to be subject to annual appropriation therefor by the Board, and
nothing in this Ordinance or the Documents shall constitute a pledge of the full faith and
credit nor taxing power of the County or compel the Board to make any such
appropriation.
11. Disclosure Documents. The County authorizes and consents to the
inclusion of information with respect to the County to be contained in VRA's Preliminary
Official Statement and VRA's Official Statement in final form, both to be prepared in
connection with the sale of the VRA Bonds. If appropriate, such disclosure documents
shall be distributed in such manner and at such times as VRA shall determine . The
County Administrator is authorized and directed to take whatever actions are necessary
and/or appropriate to aid VRA in ensuring compliance with Securities and Exchange
Commission Rule 15c2-12.
12. Tax Documents. The County Administrator and the Director of Finance,
either of whom may act, is authorized to execute a Nonarbitrage Certificate and Tax
Compliance Agreement and/or any related document (the "Tax Documents") setting forth
the expected use and investment of the proceeds of the VRA Bonds t o be received
pursuant to the Documents and containing such covenants as may be necessary in order
for the County and/or VRA to comply with the provisions of the Internal Revenue Code of
Page 8 of 8
1986, as amended (the "Tax Code"), with respect to the VRA Bonds and the Documents
including the provisions of Section 148 of the Tax Code and applicable regulations
relating to "arbitrage bonds." The County covenants that the proceeds of the VRA Bonds
to be received pursuant to the Documents will be invested and expended as set forth in
the Tax Documents, to be delivered simultaneously with the issuance and delivery of the
Financing Lease and that the County shall comply with the other covenants and
representations contained therein.
13. Other Actions. All other actions of the officers of the County in conformity
with the purpose and intent of this Ordinance are hereby approved and confirmed. The
officers of the County are hereby authorized and directed to execute and deliver all
certificates and instruments and to take all such further action as may be considered
necessary or desirable in connection with the execution and delivery of the Documents.
14. SNAP Investment Authorization. The County has heretofore received
and reviewed the Information Statement (the "Information Statement") describing the
State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract
Creating the State Non-Arbitrage Program Pool I (the "Contract"), and the County has
determined to authorize the Director of Finance to utilize SNAP in connection with the
investment of the proceeds of the lease-leaseback transaction if the Director of Finance
determines that the utilization of SNAP is in the best interest of the County. The Board
acknowledges that the Treasury Board of the Commonwea lth of Virginia is not, and shall
not be, in any way liable to the County in connection with SNAP, except as otherwise
provided in the contract creating the investment program pool.
15. Effective Date. This Ordinance shall take effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. G.5
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Emergency Ordinance accepting and appropriating
$491,591 from the Virginia Department of Criminal Justice
Services for fiscal year 2023 to the Roanoke County Police
Department for School Resource Officers
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Accept and appropriate $491,591 from the Virginia Department of Criminal Justice
Services for fiscal year 2023.
BACKGROUND:
The Department of Criminal Justice Services has awarded funding to the Roanoke
County Police Department through fiscal year 2023 for School Resource Officers in the
amount of $491,591.
DISCUSSION:
The Virginia Department of Criminal Justice Services has awarded funding to the
Roanoke County Police Department to fund salaries and benefits for eight (8) new
School Resource Officers to be assigned to eight (8) of the sixteen (16) elementary
schools located within Roanoke County.
Due to time constraints, it is requested that the second reading be dispensed with upon
an affirmative vote of 4/5ths of the members of the Board, and that this matter be
deemed an emergency measure pursuant to Section 18.04 of the Roanoke County
Charter.
Page 2 of 2
FISCAL IMPACT:
Awarded State funds total $491,591. No matching funds are required. Any costs
associated with hiring, training and equipping the part time resource officers will be
covered by the fiscal year 2022-2023 Police Department operating budget.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of this ordinance, and dispensing with the
second reading upon an affirmative vote of 4/5ths of the members of the Board due to
time constraints.
1
August 16, 2022
Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: FY23-SRO-SRO Grant Program and Fund: County of Roanoke FY-23
Dear Richard Caywood:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 23-245-A and was approved for a total award of $491,591, funded through Award
Number 2023-FREE-GRANT. The project period is 7/1/2022 through 6/30/2023.
Included with this letter is a Statement of Grant Award/Acceptance (SOGA). Please note hard
copies of the General Special Conditions, as well as the Reporting Requirements and Projected Due
Dates, are now referred to as Conditions and Requirements and will be posted online at
https://www.dcjs.virginia.gov/grants/grant-requirements within the next two weeks.
In addition to the general Special Conditions, there may be grant specific Special Conditions
related to your Grant Award called Encumbrances. If there are any, you are required to adhere to these
conditions via the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov/. If
you have not previously done so, you must register in order to use this web -based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are posted
here https://www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3 – 5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact
your DCJS Grant Monitor Michelle Miles at Michelle.Miles@dcjs.virginia.gov or via email at 804-
225-1846.
Sincerely,
Jackson Miller
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, Virginia 23219
Project Director Project Administrator Finance Officer
Patrick Pascoe
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24019
540-776-7190
rcaywood@roanokecountyva.gov
Joshua Pegram
Financial Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-283-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________
Authorized Official (Project Administrator)
Title: ______________________________
Date: _____________________________
FY23-SRO-SRO Grant Program and Fund
Subgrantee: Roanoke County
DCJS Grant Number: 23-245-A
Grant Start Date: 7/1/2022
Grant End Date: 6/30/2023
Indirect Cost Rate: _____% *If applicable
Federal Funds:
State General Funds:
State Special Funds: $491,591
Local Match: ____
Total Budget: $491,591
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
EMERGENCY ORDINANCE ACCEPTING AND APPROPRIATING
FUNDS IN THE AMOUNT OF $491,591 FROM THE VIRGINIA
DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) TO THE
ROANOKE COUNTY POLICE DEPARTMENT
WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has
awarded funding to the Roanoke County Police Department through fiscal year 2023 to
fund salaries and benefits for eight (8) new School Resource Officers to be assigned to
eight (8) of the sixteen (16) elementary schools located within Roanoke County; and
WHEREAS, due to time constraints, staff has deemed this to be an emergency;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on August 23, 2022; and
the second reading has been dispensed with, upon an affirmative 4/5ths vote of the
members of the Board, this being deemed to be an emergency measure pursuant to
Section 18.04 of the Roanoke County Charter; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $491,591, made available to the Roanoke County Police
Department by DCJS, is accepted.
2. That the sum of $491,591 is hereby appropriated to County’s grant fund for
the funding of the salaries and benefits of School Resource Officers.
Page 2 of 2
3. An emergency is deemed to exist due to time constraints, and this
ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.6
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Ordinance amending Section 13-4 of the Roanoke County
Code, clarifying and confirming the authority of the Virginia
Department of Wildlife Resources to issue certain permits for
the taking of wildlife in Roanoke County
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Proposed amendment of Section 13-4 of the Roanoke County Code, clarifying and
confirming the authority of the Virginia Department of Wildlife Resources to issue certain
permits for the taking of wildlife in Roanoke County
BACKGROUND:
Section 13-4 of the Roanoke County Code presently states that "It shall be unlawful for
any person to shoot or discharge any firearm, or any other similar gun or device within
the limits of the county, except when lawfully hunting in accorda nce with the fish and
game laws of the state or when safely engaged in target practice or when lawfully and
safely engaged in shooting upon a range or gallery which has been properly licensed or
approved."
The Virginia Department of Wildlife Resources (DWR) has historically issued certain
permits to County residents, when appropriate, authorizing the taking of wildlife that are
causing damage to property; such permits authorize the taking of wildlife above limits
imposed by the states' hunting regulations.
The County Attorney has recently been contacted by counsel for DWR, who requested
that the County clarify the language in Section 13 -4 of the County Code, to include the
taking of wildlife by permit, in addition to authorized hunting activities.
Page 2 of 2
DISCUSSION:
It is accordingly proposed that Section 13-4 be amended as follows, in order to allow
DWR to continue its practice of issuing such permits to County citizens, as appropriate:
"It shall be unlawful for any person to shoot or discharge any firear m ... except when
lawfully hunting or otherwise taking animals in accordance with the fish and game
laws of the state ...."
Before issuing such a permits, a Virginia Conservation Police Officer inspects the
property of the applicant (where the permit would be used). The Officer would identify
any safety hazards and place limits and restrictions on each permit in order to ensure
safety. (Additionally, permittees are bound by Section 18.2 -256.1 of the Code of Virginia
which makes it unlawful for any person to handle recklessly any firearm so as to
endanger the life, limb or property of any person).
The duration of the permit is generally no longer than 30 days, but this can vary based
on circumstances (permits can be extended beyond 30 days if the need is
demonstrated).
FISCAL IMPACT:
There is no fiscal impact associated with this matter.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of this ordinance, and scheduling a
second reading and public hearing for September 13, 2022.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
ORDINANCE AMENDING CHAPTER 13 (OFFENSES—
MISCELLANEOUS), ARTICLE I (IN GENERAL), SECTION 13-4
(DISCHARGE OF FIREARMS OR ANY SIMILAR GUN OR DEVICE,
GENERALLY) OF THE ROANOKE COUNTY CODE
WHEREAS, the County Attorney has recently been contacted by counsel for the
Virginia Department of Wildlife Resources (DWR), who requested that the County clarify
the language in Section 13-4 of the County Code to include the taking of wildlife by permit,
in addition to authorized hunting activities; and
WHEREAS, the Virginia Department of Wildlife Resources (DWR) has historically
issued certain permits to County residents, when appropriate, authorizing the taking of
wildlife that are causing damage to property; such permits authorize the taking of wildlife
above limits imposed by the states' hunting regulations; and
WHEREAS, it is accordingly proposed that Section 13-4 be amended to clarify and
confirm the authority of the Virginia Department of Wildlife Resources to continue its
practice of issuing such permits to County citizens, as appropriate; and
WHEREAS, the first reading of this ordinance was held on August 23, 2022, and
the second reading and public hearing was held on September 13, 2022.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 13 (Offenses—Miscellaneous), Article I (In General), Section 13-4
(Discharge of Firearms or Any Similar Gun or Device, Generally) of the Roanoke
County Code is hereby amended as follows:
Page 2 of 2
Sec. 13-4. - Discharge of firearms or any similar gun or device, generally.
(a) It shall be unlawful for any person to shoot or discharge any firearm, or any
other similar gun or device within the limits of the county, except when lawfully
hunting or otherwise taking animals in accordance with the fish and game laws
of the state or when safely engaged in target practice or when lawfully and
safely engaged in shooting upon a range or gallery which has been properly
licensed or approved.
2. That this ordinance shall be in full force and effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Roanoke County Board of Zoning Appeals:
Robert Arthur’s five (5) year term representing the Windsor Hills Magisterial District
expired June 30, 2022.
2. Roanoke County Economic Development Authority (EDA)(appointed by
District):
Steve Musselwhite’s four-year term on the EDA expired on September 26, 2021
and he does not wish to be reappointed.
3. Roanoke County Library Board (appointed by District):
The following District appointments remain open:
Vinton Magisterial District
4. Roanoke County Parks, Recreation and Tourism Advisory Commission
(appointed by District):
Page 2 of 2
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisterial District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for August 23,
2022, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Item 1, as follows:
1. Approval of minutes – April 12, 2022, April 26, 2022, May 6, 2022
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
Outstanding Outstanding
June 30, 2022 Additions Deletions August 23, 2022
VPSA School Bonds 85,873,052$ -$ 8,043,501$ 77,829,551$
Lease Revenue Bonds 73,900,000 - - 73,900,000
Subtotal 159,773,052 - 8,043,501 151,729,551
Premiums 12,257,644 - - 12,257,644
172,030,696$ -$ 8,043,501$ 163,987,195$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Real Estate Taxes $102,084,564 $4,942,730 4.84%$110,497,500 $3,021,105 2.73%($1,921,625)-63.61%
Personal Property Taxes 33,500,000 (113,722)-0.34%39,000,000 (13,202)-0.03%100,521 -761.43%
Public Service Corp Base 3,710,928 0 0.00%4,040,928 0 0.00%0 0.00%
529,072 6,376 1.21%529,072 23,016 4.35%16,640 72.30%
Payment In Lieu Of Taxes 180,000 0 0.00%180,000 0 0.00%0 0.00%
Communication Taxes 2,900,000 0 0.00%2,650,000 0 0.00%0 0.00%
Local Sales Tax 12,200,000 0 0.00%14,267,641 0 0.00%0 0.00%
Consumer Utility Tax 3,650,000 0 0.00%3,750,000 0 0.00%0 0.00%
Business License Tax 6,364,000 126 0.00%7,225,000 0 0.00%(126)0.00%
Franchise Tax 660,000 0 0.00%700,000 0 0.00%0 0.00%
Motor Vehicle License Fees 2,400,000 0 0.00%2,400,000 0 0.00%0 0.00%
Taxes On Recordation & Wills 1,400,000 0 0.00%1,800,000 (184,893)-10.27%(184,893)100.00%
Utility License Tax 725,000 0 0.00%600,000 0 0.00%0 0.00%
Hotel & Motel Room Taxes 807,597 0 0.00%1,349,568 0 0.00%0 0.00%
Taxes - Prepared Foods 4,270,750 0 0.00%4,800,000 0 0.00%0 0.00%
Other Taxes 275,000 (7,164)-2.61%675,000 (7,885)-1.17%(721)9.14%
Animal Control Fees 42,500 2,885 6.79%42,500 3,576 8.41%691 19.31%
Land and Building Fees 15,850 471 2.97%15,850 300 1.89%(171)-57.10%
Permits 549,840 62,342 11.34%924,107 50,776 5.49%(11,566)-22.78%
General Fund - C100
For the One Month Ending Sunday, July 31, 2022
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Fees 64,600 4,535 7.02%64,600 20,829 32.24%16,294 78.23%
Clerk of Court Fees 127,000 12,796 10.08%127,000 422 0.33%(12,374)-2931.97%
Photocopy Charges 210 0 0.00%210 0 0.00%0 0.00%
Fines and Forfeitures 353,500 40,349 11.41%400,000 200 0.05%(40,149)-20074.72%
Revenues from Use of Money 125,000 (4,979)-3.98%90,897 0 0.00%4,979 0.00%
Revenues From Use of Property 178,200 26,229 14.72%178,200 28,463 15.97%2,234 7.85%
Charges for Services 3,780,400 21,523 0.57%3,790,100 6,790 0.18%(14,733)-216.99%
Charges for Public Services 70,000 385 0.55%70,000 30 0.04%(355)-1183.33%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Reimb-Shared Programs Salem 771,464 0 0.00%996,464 0 0.00%0 0.00%
Miscellaneous Revenue 288,536 8,631 2.99%288,536 19,075 6.61%10,445 54.75%
Recovered Costs 875,000 41,632 4.76%800,129 90,544 11.32%48,912 54.02%
Non-Categorical Aid 402,000 0 0.00%402,000 0 0.00%0 0.00%
Shared Expenses 5,472,453 4,405 0.08%5,752,453 2,405 0.04%(1,999)-83.12%
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Welfare & Social Services-Categorical 4,448,865 0 0.00%3,882,401 0 0.00%0 0.00%
Other State Categorical Aid 2,320,569 46,016 1.98%2,468,805 52,211 2.11%6,195 11.87%
Welfare & Social Services 5,495,953 0 0.00%6,250,000 0 0.00%0 0.00%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 0 0 0.00%0 0 0.00%0 0.00%
Other Financing Sources 744,400 0 0.00%2,136,630 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Legislative 330,283 19,802 6.00%397,452 25,676 6.46%5,874 22.88%
General & Financial Administration 7,795,421 553,766 7.10%8,765,966 633,391 7.23%90,196 14.70%
Electoral Board & Officials 464,067 15,196 3.27%818,050 33,299 4.07%18,315 55.00%
Courts 1,634,770 155,457 9.51%1,712,191 147,048 8.59%(4,663)-3.17%
Other Judicial Support 1,288,751 102,184 7.93%1,457,425 107,074 7.35%4,889 4.57%
Law Enforcement & Traffic Cont 14,810,608 1,287,341 8.69%16,755,911 1,362,988 8.13%102,540 8.07%
Fire and Rescue 17,263,575 1,335,516 7.74%20,084,555 1,484,478 7.39%73,987 5.42%
Correction & Detention 9,640,422 488,431 5.07%10,803,757 414,148 3.83%(99,536)-26.51%
Animal Control 837,240 59,631 7.12%1,123,804 79,117 7.04%19,486 24.63%
General Services Administration 781,935 68,472 8.76%922,357 69,530 7.54%8,102 11.65%
Refuse Disposal 5,219,580 289,767 5.55%5,631,337 410,926 7.30%102,210 33.46%
Maint Buildings & Grounds 5,008,328 458,642 9.16%5,383,249 429,674 7.98%(97,449)-30.63%
Engineering 1,656,534 113,399 6.85%2,310,688 157,593 6.82%35,238 24.66%
Inspections 1,558,913 101,949 6.54%1,116,090 81,098 7.27%(20,851)-25.71%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
General Fund - C100
For the One Month Ending Sunday, July 31, 2022
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Public Works 14,225,290 1,032,230 7.26%15,363,721 1,148,820 7.48%27,250 2.97%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 515,902 128,976 25.00%579,181 137,900 23.81%8,925 6.47%
Social Services Administration 8,730,981 593,362 6.80%8,508,647 592,353 6.96%1,981 0.33%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,918,666 386,286 7.85%4,918,666 374,565 7.62%(11,722)-3.13%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Parks & Recreation 2,350,328 156,889 6.68%2,533,691 215,286 8.50%62,287 29.08%
Library 4,315,151 282,216 6.54%4,559,319 370,765 8.13%52,206 15.63%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Planning & Zoning 1,297,602 84,640 6.52%1,539,145 104,385 6.78%8,545 9.17%
Cooperative Extension Program 87,097 211 0.24%87,097 0 0.00%(211)0.00%
Economic Development 472,690 38,441 8.13%561,720 34,444 6.13%(4,046)-11.76%
Public Transportation 0 0 0.00%766,930 62,987 8.21%0 0.00%
Contribution to Human Service Organizations 0 0 0.00%0 0 0.00%0 0.00%
Employee Benefits 3,086,974 135,662 4.39%2,724,380 92,959 3.41%(16,731)-18.00%
Dixie Caverns Landfill Cleanup 52,000 59 0.11%67,000 933 1.39%875 93.72%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Miscellaneous 9,212,103 1,519,968 16.50%9,994,934 1,498,322 14.99%100,204 6.62%
Tax Relief/Elderly & Handicapp 1,110,000 617,487 55.63%1,110,000 734,408 66.16%116,921 15.92%
Refuse Credit Vinton 110,000 55,000 50.00%225,000 55,000 24.44%0 0.00%
Board Contingency 794,400 0 0.00%2,186,630 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Interfund Transfers Out 91,625,696 6,305,534 6.88%99,702,126 17,264,091 17.32%10,958,556 63.48%
Intrafund Transfers Out 4,813,234 2,142,715 44.52%5,798,293 662,241 11.42%(1,480,474)-223.56%
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Accounts Paid – July 2022
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 20,742,778.09$
Payroll 07/08/22 1,653,683.02 48,479.88 1,702,162.90
Payroll 07/22/22 1,791,501.68 22,380.20 1,813,881.88
Manual Checks - - -
Grand Total 24,258,822.87$
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
08-23-2022
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
: August 23, 2022
: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Jul-22
SUMMARY OF INFORMATION:
CASH INVESTMENT:
TRUIST CONCENTRATION 17,342,902.53 17,342,902.53
GOVERNMENT:
TRUIST CONTRA (1,156,985.00)
TRUIST 58,500,587.62
WELLS FARGO 1,000,000.00
WELLS FARGO CONTRA 1,340.00 58,344,942.62
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 34,909,035.13 34,909,035.13
MONEY MARKET:
ATLANTIC UNION BANK 4,546,512.71
HOMETRUST BANK 4,045,772.51
TRUIST 21,065,552.58
WELLS FARGO 4,295,445.24
33,953,283.04
PUBLIC FUNDS:
BANK OF BOTETOURT 2,003,553.43
2,003,553.43
TOTAL 146,553,716.75
Page 1 of 1
ACTION NO.
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Work session to discuss a "barking dog" ordinance with the
Board of Supervisors
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to discuss a possible "barking dog" ordinance with the
Board of Supervisors.
Work Session to Review the
Regulation of Barking Dogs
August 2022
Overview
•2009 Supreme Court of VA ruling: Tanner v. City of Virginia Beach
•The present County Code regarding barking dogs
•Application of the County’s noise ordinance to animal noise?
•Other localities’ adoption of ordinances since Tanner
•Other considerations
•Draft County Code Amendment
2
Tanner v. City of Va. Beach, 277 Va.
432 (2009)
•VA Beach’s noise ordinance: prohibited “unreasonably loud, disturbing and unnecessary noise,” noise of “such character, intensity and duration as to be detrimental to the life or health of persons of reasonable sensitivity,” or noise that “disturb[s] or annoy[s] the quiet, comfort or repose of reasonable person.”
•The Court found this ordinance violated the constitutional prohibition against vagueness
•Penal ordinances must contain ascertainable standards, and violations must not be determined by police officers on a subjective basis
3
County Code §5-21 (Definitions)
•Animal nuisance: is created when any companion animal, dog … or
other domestic animal unreasonably annoys humans, endangers the
life or health of other animals or substantially interferes with the
rights of citizens, other than their owners, to the enjoyment of life or
property. Such acts of nuisance shall include, but are not limited to,
the following: … Makes excessive noises including, but not limited to,
barking, whining, howling, caterwauling, or crying ….”
4
County Code §5-26 (Nuisance
prohibited)
•states that “It shall be unlawful for the owner or harborer of any dog
… to cause or permit such animal to perform, create or engage in such
an animal nuisance ….”
5
County Code §5-27 (Barking or
howling dogs)
•“The harboring or keeping of any dog which, by loud, frequent or
habitual barking or howling or by any other conduct, shall cause
annoyance and disturb the peace and quiet of any person shall be
unlawful; and any such dog is hereby declared to be a public
nuisance…”
6
County Code §5-34 (Penalties)
•Sets forth a tiered system of fines:
•1st offense: $25 -100
•2nd offense: $50 –150
•3rd offense: $150 –250
•States that “The judge trying the case may order any animal
permanently removed from the county within twenty-four (24) hours
of such order.”
7
Application of the County’s noise
ordinance to animal noise?
•County’s noise ordinance does not apply to animal noise
•Although our code broadly defines a “noise disturbance,” the Board,
in May 2010, repealed our former Section 13-20, which was a broad
prohibition on noise disturbances (response to Tanner ruling?)
•At present, the only noise disturbances that are prohibited are those
specifically set forth in Section 13-21 (Specific Acts as Noise
Disturbances), which do not include barking dogs or other animal
noise
8
Other localities’ adoption of
ordinances since Tanner
•Blacksburg/ Chesterfield model (frequency or distance at which
audible):
•Barking or howling of dogs.
The harboring or keeping of any dog whose barking or howling creates noise
that is plainly audible at least one minute for ten (10) consecutive minutes (1)
inside the dwelling unit, house or apartment of another or (2) at fifty (50) or
more feet from the dog is hereby declared to be a nuisance and unlawful
9
Other localities’ adoption of
ordinances since Tanner
•Botetourt / Stafford
•Once per minute for 10 consecutive minutes, inside confines of dwelling unit
or at a distance of 50’ or more
•Harrisonburg / Hampton / Henrico
•Once per minute for 10 consecutive minutes, inside confines of dwelling unit
or at a distance of 100’ or more
10
Other considerations
•Different standards for different times of the day (or night)?
11
Other considerations
•Involvement of affected citizen(s)?
Blacksburg:
A.The harboring or keeping of any dog whose barking or howling creates noise that is plainly audible at least once a minute for ten (10) consecutive minutes (1) inside the confines of the dwelling unit, house or apartment of another or (2) at fifty (50) or more feet from the dog is hereby declared to be a nuisance and unlawful.
B.Citizens affected by a barking dog are requested to contact the dog's owner, prior to contacting the town, to attempt to resolve differences and objections with the owner of the barking dog.
C.Any person annoyed by the barking or howling by a dog in violation of this section may enter a complaint by warrant returnable to the general district court, where the complaint shall be heard as all other complaints under criminal warrants are heard.
D.The town manager on behalf of the town may institute criminal or civil proceedings against any person the manager finds in violation of this section. Citizens may institute their own criminal or civil proceeding to resolve a barking dog problem.
12
Draft County Code Amendment
Sec. 5-27. –Barking or howling dogs.
a)The harboring or keeping of any dog that causes any sound or noise such that it is plainly audible at least once a minute for ten (10) consecutive minutes between the hours of 10:00 pm and 7:00 am, or for fifteen (15) minutes between the hours of 7:00 am and 10:pm
(i) inside the confines of the dwelling unit, house or apartment of another, or
(ii) at fifty (50) or more feet from the animal
is hereby declared to be a public nuisance and shall be unlawful.
If, after attempting to give reasonable notice to the keeper of a dog that is in violation of this section, and the noise in violation of this section persists, a community service officer or other law enforcement offer may impound and confine the offending dog in the county animal shelter. The disposition of any such dog shall be in accordance with Section 5-29.
b)Citizens affected by a dog creating a public nuisance, as set forth in subsection (a) above, are requested to contact the dog’s owner or custodian, prior to contacting the County Police Department, to attempt to resolve objections with the owner or custodian.
c)A community service officer or other law enforcement officer may institute civil proceedings against any person that is in violation of this section. Citizens may also institute their own civil proceedings to resolve barking dog problems.
13
Page 1 of 1
ACTION NO.
ITEM NO. L.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: Work session to review Roanoke County's Comprehensive
Plan update process with the Board of Supervisors
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to review Roanoke County's Comprehensive Plan update
process with the Board of Supervisors.
ROANOKE COUNTY 200 PLAN
Your Community. Your Voice.
Roanoke County Board of Supervisors Work Session
August 23, 2022
1 ROANOKE COUNTY 200 PLAN
Overview
•Plan Purpose
•Progress Update
•Existing Conditions & Data Reports
•Fall 2021 Community Engagement
•Community Meetings & Online Surveys
•Spring 2022 Community Engagement
•Open Houses & Online Surveys
•Next Steps
•Questions
ROANOKE COUNTY 200 PLAN
Plan Purpose
•The Roanoke County 200 Plan is a major update
to the Comprehensive Plan. It belongs to every
citizen of Roanoke County. The plan:
•Expresses an overarching community vision as well as
unique goals for 11 community planning areas within
the County and the Town of Vinton.
•Provides guidance for public policies about land
development, public services and resource
protection.
•Allows decision makers to study the long-term
consequences of current decisions and recognize
that today's actions will impact the county for many
years to come.
•The last update was in 2005; the Roanoke
County 200 Plan is a 15-year plan to mark the
County's bicentennial in 2038.
ROANOKE COUNTY 200 PLAN
Progress Update
ROANOKE COUNTY 200 PLAN
Natural and Cultural
Resources:
•Water Features
•Floodplain
•Soil
•Historic Resources
•Open Space
•Outdoor Tourism
•Environmental Risks
Land Use and Housing:
•Demographics/Population
•Existing Land Use
•Zoning
•Future Land Use
•Land Use and Economy
•Agricultural & Rural Areas
•Housing & Neighborhoods
Community Facilities:
•Public Libraries
•Public Safety
•Water & Sewer
•Utilities
•Parks, Recreation & Tourism
•Public Schools
•Higher Education
•Broadband
Transportation:
•Air Travel
•Bicycle & Pedestrian Facilities
•Rail
•Future Transportation (Avs,
Drones, E-Bikes, VS, eVTOLs)
•Greenways & Blueways
Data Reports for Existing Conditions
ROANOKE COUNTY 200 PLAN
•Economic Development
•Parks, Recreation and
Tourism
•General Services
•Libraries
•Public Schools
•PIO/Marketing
•Transportation/VDOT
•Police
•Sheriff
•Fire and Rescue
•Stormwater & Engineering
•GIS
•Broadband/CommIT
•Development Review
•Real Estate Valuation
•VDOT & Regional
Commission
•Adjacent localities
•Blueways, Greenways, and Bicycles meetings
•CORTRAN
•Valley Metro
•Transportation Technical Committee (TTC)
•Transportation Planning
Organization members
•Roanoke Regional
Housing Authority
•Community Voice Stakeholders
Stakeholder Meetings Completed
ROANOKE COUNTY 200 PLAN
Community Engagement in Fall 2021
•12 Community Meetings & Virtual Exercises : 498 people
•Surveys: 289 people
•Stakeholder Meetings: 37 meetings, 170 people
•200 Plan Email Updates: Over 3,000 people
•Roanoke County Public Schools Student Advisory Committee: 37 students
•Presentations: Roanoke County decision makers, local business groups, civic leagues and other organizations
•Social Media: 20,000+ people engaged through County social media
ROANOKE COUNTY 200 PLAN
Fall 2021 Community Meetings
•Twelve planning meetings were held around Roanoke County in Fall 2021 to collect
preliminary feedback about community issues and needs.
1. Catawba and Masons Cove: Masons Cove Elementary School -Thursday, September 9, 2021
2. Peters Creek: Green Ridge Recreation Center -Thursday, September 16, 2021
3. Mount Pleasant: Mount Pleasant Elementary School -Thursday, September 23, 2021
4. Bonsack/Vinton: Charles R. Hill Community Center (Vinton) -Thursday, September 30, 2021
5. Clearbrook:Clearbrook Elementary School -Thursday, October 7, 2021
6. Windsor Hills: Brambleton Center -Monday, October 11, 2021
7. Cave Spring: South County Library -Monday, October 18, 2021
8. Back Creek: Back Creek Elementary School -Thursday, October 28, 2021
9. Bent Mountain: Bent Mountain Center -Thursday, November 4, 2021
10. Glenvar: Fort Lewis Elementary School -Monday, November 8, 2021
11. South County: South County Library -Wednesday, November 17, 2021
12. North County: Green Ridge Recreation Center -Thursday, November 18, 2021
All community meetings meetings were from 4:00 PM –8:00 PM
Area Attendees
Back Creek 17
Bent Mountain 77
Bonsack/Vinton 42
Catawba & Masons Cove 50
Cave Spring 56
Clearbrook 15
Glenvar 56
Mount Pleasant 30
Peters Creek 39
Windsor Hills 42
Countywide 39
ROANOKE COUNTY 200 PLAN
Fall 2021: Natural & Cultural Resources
Countywide Summary of Major Themes:
•Tree protection and replanting incentives.
•Protect forests and natural areas, viewsheds, ridgelines, trails, large tracts,
natural resources.
•Protect groundwater quality, streambank restoration and riparian buffers, improve surface water quality, improve and prevent stormwater issues.
•Environmentally responsible development practices.
•Landscaped and tree-lined roadways, gateways and medians.
•Encourage renewable energy sources.
•Expand recycling options.
•Encourage development within developed suburban areas in order to protect
the rural areas of the County and natural resources.
•Protect historic resources and recognize historic structures.
•Littering and illegal dumping is a big problem.
ROANOKE COUNTY 200 PLAN
Fall 2021: Land Use
Countywide Summary of Major Themes:
•Protect and preserve rural and agricultural areas with zoning and future land use designations.
•Develop and redevelop in areas that have infrastructure and
development now –suburban and urban growth areas.
•Need for managed growth.
•Several future land use designations in specific places need to be reviewed.
•More housing variety and price points needed.
•Many citizens like it now, and don’t want it to change, grow or develop more.
•Need for professional track, higher paying job opportunities.
•Need for better regional cooperation and collaboration to seize
regional opportunities and address issues.
ROANOKE COUNTY 200 PLAN
Fall 2021: Community Facilities & Infrastructure
Countywide Summary of Major Themes:
•Provide additional Roanoke County recycling services.
•Continue to support and invest in existing Roanoke County Parks,
Recreation & Tourism facilities and infrastructure.
•Implement Explore Park Adventure Plan and improve/maintain existing parks and facilities.
•Continue to support and invest in existing Roanoke County Libraries facilities and infrastructure.
•Hollins, Mount Pleasant, and Bent Mountain branches need the most attention.
•Continue to support and invest in Roanoke County Fire and Rescue
staffing and facilities.
•Provide additional services, staffing, and facilities where needed.
•Continue to support and invest in Roanoke County Police Department staffing and facilities.
•Keep Roanoke County communities safe. Provide more staffing and neighborhood patrols.
•Expand rural broadband in the County.
•Provide more cell phone, internet, and cable service options in the County.
ROANOKE COUNTY 200 PLAN
Fall 2021: Transportation
Countywide Summary of Major Themes:
•Increase bicycle accommodations throughout the County.
•Increase pedestrian accommodations throughout the County.
•Connections to greenways are desired.
•Traffic and congestion Issues in most CPAs with a major thoroughfare.
•General safety concerns about speeding and roadway
configuration.
•General roadway maintenance comments have been relayed
to VDOT.
ROANOKE COUNTY 200 PLAN
Community Engagement in Spring 2022
•7 Open Houses: 146 people
•Surveys: 426 people
•Stakeholder Meetings: 11 meetings
•200 Plan Email Updates: Over 3,000 people
•Presentations: Roanoke County decision makers, local business groups, civic leagues and other organizations
•Social Media: 20,000+ people engaged through County social media
ROANOKE COUNTY 200 PLAN
Spring 2022 Open House Meetings
•Seven planning meetings were held around Roanoke County in Spring 2022 for citizens to
review draft goals and recommendation options based on the feedback received
throughout our Fall 2021 community engagement. Citizens reviewed and provided
comments on the new draft goals and recommendations that will shape their community
over the next 15 years.
1. Catawba and Masons Cove: Masons Cove Elementary School -Monday, April 4, 2022
2. Glenvar: Fort Lewis Elementary School -Thursday, April 7, 2022
3. Peters Creek: Green Ridge Recreation Center -Monday, April 11, 2022
4. Bonsack/Vinton and Mount Pleasant: Charles R. Hill Community Center (Vinton) -Thursday, April 14, 2022
5. Back Creek and Bent Mountain: Bent Mountain Center -Monday, April 18, 2022
6. Windsor Hills: Oak Grove Elementary School -Tuesday, April 19, 2022
7. Cave Spring and Clearbrook: Cave Spring Elementary School -Thursday, April 21, 2022
All open house meetings were from 4:00 PM –6:00 PM
ROANOKE COUNTY 200 PLAN
ROANOKE COUNTY 200 PLAN
Spring 2022 Survey Responses
Spring 2022: Natural & Cultural Resources
Countywide Summary:
•89% of respondents support the eleven initiatives to:
•Protect and improve ground, surface, and stormwater resources
•Beautify the county’s public areas, viewsheds, and roadways
•Clean up garbage
•Protect steep slope areas
•Protect trees and forests, natural areas, and
wildlife habitats
•Protect historic and cultural resources
ROANOKE COUNTY 200 PLAN
Spring 2022: Land Use
Countywide Summary:
•84% of respondents support the activity centers as shown on the Activity Center Map.
•77% of respondents support the proposed changes to the Future Land Use Map.
ROANOKE COUNTY 200 PLAN
Spring 2022: Community Facilities & Infrastructure
Countywide Summary:
•Parks, Recreation & Tourism: 83% of respondents support the countywide initiatives.
•General Services: 84% of respondents support recycling options.
•Public Libraries: 82% of respondents support the countywide
library system initiatives.
•Communications and Information Technology: 90% of respondents support expansion and improvement of broadband and cell phone access.
•Public Safety: 91% of respondents support countywide public safety initiatives.
ROANOKE COUNTY 200 PLAN
Spring 2022: Transportation
Countywide Summary:
•Interstates:
•The vast majority of respondents support the widening of I-81 to three lanes in each direction between Exit 118 and Exit 150 (91%), the widening of I-81 South to three lanes between Exit 137 and Exit 128 (89%), and the improvement of the I-581 Exit 2 interchange (83%).
•55%of respondents support the construction of I-73 through the Roanoke Valley.
•70% of respondents support evaluating additional park and ride locations along I-81.
•Arterial Roads:
•79% of respondents support continuing to study and improve Route 419 between Route 311 and Route 220 for all users.
•Bicycle/Pedestrian/Greenway:
•There is strong support for bicycle, pedestrian, and greenway projects, as 7 out of 8 proposed recommendations are supported by at least 70% of survey respondents.
•Respondents do not support partnering with companies to provide last-mile transportation options in the form of scooters of bicycles (36%support).
•Recreation Access:
•75% of respondents support improving access to Explore Park from the Blue Ridge Parkway and Bedford County.
ROANOKE COUNTY 200 PLAN
Spring 2022: Transportation cont.
•Airport:
•91% of respondents support expanding the Roanoke-Blacksburg Regional Airport (both infrastructure and service).
•Passenger Rail: :
•89% of respondents support expanding Amtrak service to and beyond Christiansburg.
•Transit:
•65% of respondents support expanding Valley Metro service in Roanoke County.
•For the CORTRAN survey, the 142 respondents were asked to rank four proposed recommendations. There results were:
•1. Offer weekend service hours
•2. Extend evening hours past 6 p.m.
•3. Lower the age requirement below age 65
•4. Expand the service area beyond Roanoke County, Roanoke City, Salem. And Vinton
•Electric Vehicles:
•58% of respondents support exploring locations for additional EV charging stations.
•Freight:
•56% of respondents support studying and creating opportunities for additional tractor-trailer parking in the Roanoke Valley.
•Signage and Landscaping:
•71% of respondents support installing wayfinding signage throughout the County to direct visitors to locations of interest
•67% support beautifying County gateways and major corridors with welcome signage and landscaping.
ROANOKE COUNTY 200 PLAN
ROANOKE COUNTY 200 PLAN
Fall 2021 and Spring 2022 Community Engagement summary documents can be found at: www.RoanokeCountyVA.gov/200Plan
Community Engagement Summaries
Next Steps
ROANOKE COUNTY 200 PLAN
Questions
Your Community. Your Voice.
ROANOKE COUNTY 200 PLAN
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
ACTION NO.
ITEM NO. O.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 2022
AGENDA ITEM: The petition of Insite Real Estate Investment Properties,
LLC, to rezone approximately 0.93 acre from R-2, Medium
Density Residential District, to C-2, High Intensity
Commercial District, to construct a drive-in or fast food
restaurant (quick-serve coffee shop) located at 7515 and
7517 Friendship Lane, Hollins Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance to rezone property
from residential to commercial to construct a drive-in or fast food restaurant.
BACKGROUND:
· The Roanoke County Zoning Ordinance defines a Restaurant, drive -in or fast
food as “an establishment primarily engaged in the preparation of food and
beverages, for either take-out, delivery or table service, served at a counter, a
drive-up or drive through service facility or by curb service. Typical uses include
drive-in or fast food restaurants or coffee shops.”
· A drive-in or fast food restaurant is not a permitted use allowed in the R-2,
Medium Density Residential, zoning district but is a permitted use in the C -2,
High Intensity Commercial, zoning district.
· The site for this land use application has three (3) separate parcels. Two parcels
are currently vacant. The third parcel contains an approximately 2,900 square
foot single-family residence that was constructed in 1965 and one outbuilding.
Development of the site would combine the three parcels into one along with the
Page 2 of 2
demolition of the existing structures in order to construct a quick-serve coffee
shop.
DISCUSSION:
The Planning Commission held a public hearing on this application on August 2, 2022.
One (1) citizen spoke during the public hearing. The concerns expressed were the
reduction of the 30-foot buffer, the location of the dumpster, stormwater runoff,
increased traffic and vehicles speeding on Friendship Lane. The Planning Commission
discussed: site plan review process; buffer reduction; dumpster location; traffic impact
analysis; surrounding zoning; the "core" future land use designation; previous speed
study on Friendship Lane; and a possible proffered condition.
The proposed use is consistent with the "core" future land use designation.
The Planning Commission recommends approval of the rezoning request from R-2,
Medium Density Residential, to C-2, High Intensity Commercial.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance to rezone approximately 0.93 acre from R -2, Medium Density Residential
District, to C-2, High Intensity Commercial District.
STAFF REPORT
Petitioner: Insite Real Estate Investment Properties, LLC
Request: Rezone approximately 0.93 acre from R-2, Medium Density Residential District, to C-2,
High Intensity Commercial District to construct a drive-in or fast food restaurant (quick-
serve coffee shop)
Location:
Magisterial District:
Proffered
Conditions:
None
Insite Real Estate Investment Properties, LLC, is requesting to rezone approximately 0.93 acre located at 7515 and
7517 Friendship Lane from R-2, Medium Density Residential District, to C-2, High Intensity Commercial District, in
order to construct a drive-in or fast food restaurant (quick-serve coffee shop) on the site. The quick-serve coffee
shop would be approximately 2,500 square feet in size with a drive-through window and 25 parking spaces. One
access off Friendship Lane is proposed.
The purpose of the C-2, High Intensity Commercial District is to provide locations for a variety of commercial and
service related activities within the urban service area serving a community of several neighborhoods or large areas
of the county. This district is intended for general application throughout the county. High intensity commercial
districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's
population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this
district are generally consistent with the recommendations set forth in the transition and core land use categories of
the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land
uses.
The Roanoke County Comprehensive Plan designates this site as Core. The Core land use area is an area where
high intensity urban development is encouraged. Land uses within core areas may parallel the central business
districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail
uses and regionally-based shopping facilities. Due to limited availability, areas designated as Core are not
appropriate for tax-exempt facilities. Appropriate land uses include general retail shop, personal services, office and
institutional uses, and limited industrial uses. The proposed rezoning and use (drive-in or fast food restaurant) are
consistent with the Core future land use designation.
1. APPLICABLE REGULATIONS
The Roanoke County Zoning Ordinance defines a Restaurant, drive-in or fast food as “an establishment primarily
engaged in the preparation of food and beverages, for either take-out, delivery or table service, served at a counter, a
drive-up or drive through service facility or by curb service. Typical uses include drive-in or fast food restaurants or coffee
shops.”
district but is a permitted use in the C-2, High Intensity Commercial, zoning district. Section 30-85-24 of the Roanoke
County Zoning Ordinance contains use and design standards for a drive-in or fast food restaurant listed below:
1. All drive-through windows shall comply with the standards for drive-through facilities contained in Section 30-91-6.
2. A special use permit shall not be required for any fast food restaurant that is located within a shopping center.
3. Expansions of existing uses are permitted by right.
The land use application for a rezoning also contains a modification request to the County’s screening, landscaping and
buffer yard standards. Section 30-92-3 (attached) allows for modification to these standards by the Zoning Administrator.
This modification would be reviewed and approved during site plan review process.
Virginia Department of Transportation (VDOT) approval is required for all entrance permits into the proposed
development. Roanoke County site development plan review and building plan review will be required if the rezoning is
2. ANALYSIS OF EXISTING CONDITIONS
Background – The site for this land use application has three (3) separate parcels. Two parcels are currently
vacant. The third parcel contains an approximately 2,900 square foot single-family residence that was constructed
in 1965 and one outbuilding. Development of the site would combine the three parcels into one along with the
demolition of the existing structures in order to construct a quick-serve coffee shop.
off for the majority of the property. Currently on the southern side of the property is a strand of smaller deciduous
trees along a ditch embankment. There are additional trees throughout the property that will be removed during
development of the site.
parcel contains a single-family residence. To the southeast, the parcel borders a 6.96 acre parcel zoned C-2C, High
Intensity Commercial District with conditions, and contains parking for Wells Fargo. To the west across Plantation
Road, the property is zoned C-2 with a hotel on the property. To the north across Friendship Lane are parcels
zoned C-2C and C-2, which include a vacant lot and a single-family residence.
3.ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture – Insite Real Estate Investment Properties, LLC, proposes to construct a drive-in or fast food
restaurant (quick-serve coffee shop) on the site. The quick-serve coffee shop would be approximately 2,500 square
feet in size with a 500-square foot patio for outdoor dining, and a drive-through window and 25 parking spaces. The
drive-through aisle has a stacking capacity of 15 vehicles. Concrete sidewalks (five feet wide) are also shown on
Plantation Road and Friendship Lane. The concept plan shows a retaining wall along Plantation Road due to the
steep elevation change off Plantation Road and a dumpster enclosure along the eastern property line. A 25-foot high
double-faced sign not to exceed 448 square feet is proposed along the Plantation Road frontage.
Friendship Lane. There will be no access to the property from Plantation Road, and the existing driveway off
Plantation will be removed. The drive through traffic will flow around the property through a queuing line that goes on
Agencies Comments: The following agencies provided comments on this application:
VDOT:
1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-of-way or for the
change in use of an existing entrance.
2. The VDOT Road Design Manual, Appendix F: Access Management Design Standards for Entrances and
Intersections must be adhered to where applicable for commercial entrances. This includes but is not limited
to commercial entrance spacing and intersection sight distance. The intersection sight distance must be field
verified and measures taken to ensure the minimum required distances can be met.
3. A traffic impact analysis will be required to determine if there are any turn lane or taper warrants with this
project and potential impacts to signal.
4. The department will not issue an approval of the plans or any necessary Land Use Permits until the
locality approves this request. In addition, information regarding any changes to the existing drainage
system should also be included for review.
Roanoke County Transportation:
1. Proposed sidewalk along the Plantation Road and Friendship Lane property frontage to connect to the
new ADA ramps, pedestrian signal and crosswalk located at the Plantation/Friendship intersection is
appreciated.
2. Please consider appropriate locations to enable future shared access to and from adjacent parcels.
Fire and Rescue: Fire and Rescue does not object to this project and it will not increase the services we
already provide. Fire flow and site access requirements will be addressed in the site plan review process.
Economic Development: Economic Development supports the rezoning application by Insite Real Estate
Investment Properties for a new Restaurant, drive in or fast food operation. This proposed use is a
desirable and appropriate operation at this location, which will serve the traveling public and support the
significant employment base in the Hollins area. The economic impact of this operation will result in
additional new tax revenues and jobs for the County.
Office of Building Safety: All demolition and construction on site will need to meet the requirements of the
Virginia Uniform Statewide Building Code.
4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN
The Roanoke County Comprehensive Plan designates this site as Core. The Core future land use area is where
high intensity urban development is encouraged. Land uses within core areas may parallel the central business
districts of Roanoke, Salem and Vinton. Core areas may also be appropriate for larger-scale highway-oriented retail
uses and regionally-based shopping facilities. Appropriate land uses include general retail shop, personal services,
office and institutional uses, and limited industrial uses. The proposed rezoning and use (drive-in or fast food
restaurant) are consistent with the Core future land use designation.
5. STAFF CONCLUSIONS
Currently designated as a Core future land use, the site is surrounded mostly by C-2 zoned properties and two R-2
zoned properties. The site is located along the Plantation Road corridor (primary and arterial road), has access to
public water and sewer, and has adequate fire prevention. The proposed use of drive-in or fast food restaurant is
No proffer conditions have been submitted with the application. The Planning Commission may want to consider
requesting the applicant to get the property owner to consider the following proffer condition:
1) The development of the property shall be in substantial conformance with the concept plan entitled Concept Plan
(v6.0) dated 6/10/2022, prepared by Insite Real Estate Investment Properties, LLC, subject to those changes
required by Roanoke County during its comprehensive site plan review.
CASE NUMBER:
PREPARED BY:
HEARING DATES: PC: BOS:
ATTACHMENTS:
Aerial Map
Zoning Map
Future Land Use Map
R-2 District Standards
C-2 District Standards
Sec. 30-92-3 Modifications
Core Future Land Use Designation
0 145 290
2
Aerial Map
Insite Real Estate
Investment
Properties, L.L.C.
Total Acreage:
.93 Acres
Existing Zoning:
R-2
Proposed Zoning:
C-2
Future Land Use:
Core
Magisterial District:
Hollins
Subject Site
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
580
F eeeet
aD te: 2/17/2022
0 145 290
2
Zoning Map
Insite Real Estate
Investment Properties,
L.L.C.
Total Acreage:
.93 Acres
Existing Zoning:
R-2
Proposed Zoning:
C-2
Future Land Use: Core
Magisterial District:
Hollins
Subject Site
Zoning
C-2
R-1
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
580
F eeeet
aD te: 2/17/2022
R-2
R
R1
I-1
0 145 290
2
Core
Principal
Industrial
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
580
F eeeet
aD te: 2/17/2022
Future Land Use Map
Insite Real Estate
Investment Properties,
L.L.C.
Total Acreage:
.93 Acres
Existing Zoning:
R-2
Proposed Zoning:
C-2
Future Land Use:
Core
Magisterial District:
Hollins
Subject Site
Future Land Use
R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT
Created: 2022-05-19 13:42:25 [EST]
(Supp. No. 35)
Page 1 of 3
Sec. 30-42-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements contained in this
ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV,
use and design standards, for those specific uses.
1. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Manufactured Home *
Manufactured Home, Emergency *
Multiple Dog Permit*
Residential Human Care Facility
Single-Family Dwelling, Attached *
Single-Family Dwelling, Attached *
Single Family Dwelling, Attached (Cluster Subdivision Option) *
Single Family Dwelling, Detached
Single Family Dwelling, Detached (Cluster Subdivision Option) *
Single Family Dwelling, Detached (Zero Lot Line Option) *
Two-Family Dwelling *
2. Civic Uses
Community Recreation *
Family Day Care Home *
Park and Ride Facility *
Public Parks and Recreational Areas *
Religious Assembly *
Utility Services, Minor
3. Commercial Uses
Bed and Breakfast *
Short-Term Rental *
4. Miscellaneous Uses
Amateur Radio Tower *
Wind Energy System, Small *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates
additional, modified or more stringent standards as listed in article IV, use and design standards, for those
specific uses.
R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT
Created: 2022-05-19 13:42:25 [EST]
(Supp. No. 35)
Page 2 of 3
1. Residential Uses
Townhouse *
2. Civic Uses
Adult Care Residences
Cemetery *
Crisis Center
Day Care Center *
Educational Facilities, Primary/Secondary *
Utility Services, Major *
3. Commercial Uses
Boarding House
Golf Course *
4. Miscellaneous Uses
Outdoor Gatherings *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9,
§ II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052609-22 , § 1, 5-26-09;
Ord. No. 030811-1 , § 1, 3-8-11; Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord No.
092215-9 , § 1, 9-22-15; Ord. No. 020921-8 , § 1, 2-9-21)
Sec. 30-42-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use
and Design Standards.
(A) Minimum lot requirements.
1. All lots served by private well and sewage disposal systems:
a. Area: 0.75 acre (32,670 square feet).
b. Frontage: 90 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water:
a. Area: 20,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
3. Lots served by both public sewer and water:
a. Area: 7,200 square feet.
b. Frontage: 60 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet.
Created: 2022-05-19 13:42:25 [EST]
(Supp. No. 35)
Page 3 of 3
b. Accessory structures: Behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line.
3. Rear yard:
a. Principal structures: 25 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
5. The expansion of a legally established nonconforming structure into the required side or rear
yard shall be permitted provided the expansion does not encroach into the required yard any
greater than the existing encroachment.
(C) Maximum height of structures.
1. Height limitations:
a. Principal structures: 45 feet.
b. Accessory structures: 15 feet, or 25 feet provided they comply with the setback
requirements for principal structures.
(D) Maximum coverage.
1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent for accessory
buildings.
2. Lot coverage: 50 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 111213-15 , § 1, 11-12-13)
C-2 HIGH INTENSITY COMMERCIAL DISTRICT
Created: 2022-05-19 13:42:26 [EST]
(Supp. No. 35)
Page 1 of 4
Sec. 30-54-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements contained in this
ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV,
use and design standards, for those specific uses.
1. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Multi-Family Dwelling *
Two-Family Dwelling *
2. Civic Uses
Administrative Services
Clubs
Cultural Services
Day Care Center *
Educational Facilities, College/University
Educational Facilities, Primary/Secondary *
Family Day Care Home *
Guidance Services
Park and Ride Facility *
Post Office
Public Assembly
Public Parks and Recreational Areas *
Safety Services *
Utility Services, Minor
3. Office Uses
Financial Institutions *
General Office
Medical Office
Laboratories
4. Commercial Uses
Agricultural Services *
Antique Shops
Automobile Dealership *
C-2 HIGH INTENSITY COMMERCIAL DISTRICT
Created: 2022-05-19 13:42:26 [EST]
(Supp. No. 35)
Page 2 of 4
Automobile Repair Services, Minor *
Automobile Rental/Leasing
Automobile Parts/Supply, Retail *
Bed and Breakfast *
Boarding House
Business Support Services
Business or Trade Schools *
Commercial Indoor Amusement
Commercial Indoor Entertainment
Commercial Indoor Sports and Recreation
Commercial Outdoor Entertainment
Commercial Outdoor Sports and Recreation
Communications Services
Construction Sales and Services *
Consumer Repair Services
Convenience Store *
Fuel Center*
Funeral Services
Garden Center *
Gasoline Station *
Hospital
Hotel/Motel/Motor Lodge
Kennel, Commercial *
Pawn Shop
Personal Improvement Services
Personal Services
Restaurant, Drive-in or Fast Food *
Restaurant, General
Retail Sales
Short-term Renal *
Studio, Fine Arts
Veterinary Hospital/Clinic
5. Industrial Uses
Recycling Centers and Stations *
C-2 HIGH INTENSITY COMMERCIAL DISTRICT
Created: 2022-05-19 13:42:26 [EST]
(Supp. No. 35)
Page 3 of 4
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facility *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates
additional, modified or more stringent standards as listed in article IV, use and design standards, for those
specific uses.
1. Civic Uses
Adult Care Residences
Halfway House
Life Care Facility
Nursing Home
Religious Assembly *
Utility Services, Major *
2. Commercial Uses
Adult Business *
Automobile Repair Services, Major *
Car Wash *
Dance Hall
Equipment Sales and Rental *
Manufactured Home Sales *
Mini-warehouse *
Outpatient Mental Health and Substance Abuse Center
Recreational Vehicle Sales and Service *
Surplus Sales
Truck Stop *
3. Industrial Uses
Custom Manufacturing *
Industry, Type I
Landfill, Rubble *
Transportation Terminal
4. Miscellaneous Uses
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799-11, §
2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08;
C-2 HIGH INTENSITY COMMERCIAL DISTRICT
Created: 2022-05-19 13:42:26 [EST]
(Supp. No. 35)
Page 4 of 4
Ord. No. 052411-9 , § 1, 5-24-11; Ord. No. 111213-15 , § 1, 11-12-13; Ord. No. 062816-4 , § 1, 6-28-16; Ord. No.
020921-8 , § 1, 2-9-21)
Sec. 30-54-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use
and Design Standards.
(A) Minimum lot requirements.
1. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 15,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line.
b. Accessory structures: Behind the front building line.
2. Side yard: None.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets.
(C) Maximum height of structures.
1. Height limitations:
a. Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop
mechanical equipment. The maximum height may be increased, provided each required side and
rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45
feet. In all locations the height is unlimited unless otherwise restricted by this ordinance.
b. Accessory structures: actual height of principal structure.
(D) Maximum coverage.
1. Building coverage: 50 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93)
Screening and Landscaping Standards
1
Sec. 30-92-3. Modifications.
(A) Screening, landscaping and buffer yards required by this section shall be applied equally
to all similarly situated properties. Modifications to these standards may be granted in
writing by the administrator if the administrator finds any of the following circumstances
exist on the proposed building site, or surrounding properties:
1. Natural land characteristics such as topography or existing vegetation on the
proposed building site would achieve the same intent of this section;
2. Innovative landscaping or architectural design is employed on the building site to
achieve an equivalent screening or buffering effect.
3. The required screening would be ineffective at maturity due to the proposed
topography of the site, and/or the location of the improvements on the site.
4. The topography of adjacent and surrounding sites is such as to render required
screening ineffective at maturity.
5. The size or character of the area or equipment to be screened is such that
screening may be ineffective in carrying out the intention of this section.
(B) When the acreage of a site is significantly larger than the area proposed for physical
improvements or active usage, buffer yards shall be reserved as required by the section.
However, to achieve the intent of this section, the administrator may approve an
alternative location and design for required screening and plantings.
(C) When property lines abut an adjacent jurisdiction, the administrator shall determine the
specific screening and buffering requirements along that property line(s) after
consideration of the zoning designation and/or land use of the adjacent property.
Requirements shall not exceed those that would be required for similarly situated/zoned
property within the county.
(D) When a site plan is submitted to modify or expand an existing building or site
improvements, or accommodate a change in land use, buffer yard and screening
requirements shall only be applied to those portions of the site that are directly affected
by the proposed improvements, or change in land use, as determined by the administrator.
(E) The areas of any required buffer yard shall not be required to exceed fifteen (15) percent
of the site proposed for development. In such cases, the administrator shall allow the
width or location of certain buffer yards to be reduced or eliminated. The administrator
shall require additional landscaping and/or screening within the remaining buffer yards,
or elsewhere on the site.
Screening and Landscaping Standards
2
(F) No landscaping or screening shall be required which in the opinion of the administrator
interferes with traffic safety, or which violates the provisions of section 30-100-8 of this
ordinance.
(Ord. No. 111301-10, §§ 1, 2, 11-13-01)
Core: A future land use area where high intensity urban development is encouraged. Land uses
within core areas may parallel the central business districts of Roanoke, Salem and Vinton. Core
areas may also be appropriate for larger-scale highway-oriented retail uses and regionally-based
shopping facilities. Due to limited availability, areas designated as Core are not appropriate for
tax-exempt facilities.
Land Use Types: General Retail Shops and Personal Services - Planned shopping centers
and clustered retail uses are encouraged. These centers should incorporate
greenways, bike and pedestrian trails into their designs and link them to
surrounding neighborhoods.
Office and Institutional Uses - Planned developments are encouraged.
Limited Industrial Uses - Planned uses in areas designated as economic
opportunity areas.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where commercial
uses have been developed or will likely be developed.
EXISTING ZONING - Locations where commercial zoning exists.
ACCESS - Locations served by an arterial street system.
POPULATION CENTER - Locations within close proximity to the
projected population concentrations.
URBAN SECTOR - Locations served by urban services.
Information provided by Carol Slate
during Planning Commission Public
Hearing
11220 Assett Loop
Suite 202,
Manassas, VA 20109
703-365-9262
WellsandAssociates.com
MEMORANDUM
TO:Ashley C. Smith, P.E.
Virginia Department of Transportation (VDOT)
FROM:William F. Johnson, P.E., PTOE
Benja D. McDowell
RE:7515 Friendship Lane; Coffee Shop
Roanoke County, Virginia
SUBJECT:Operational Analysis of Friendship Lane at Plantation Road
DATE:July 18, 2022
INTRODUCTION
The purpose of this memorandum is to provide an analysis of forecasted operational and queuing
conditions requested by Virginia Department of Transportation (VDOT) in support of a proposed
coffee shop with drive-through use. The subject property is located east of Plantation Road
(Route 115) and south of Friendship Lane (Route 1895)in Roanoke County, Virginia.The site
location is shown in Figure 1.
The Applicant is proposing to rezone the property from the R2 (Medium Density Residential) to
the C2 (High Intensity Commercial) District in order to develop a coffee shop use with drive-
through. The application as proposed, shows a 2,500 square foot (SF) building which will offer
indoor and outdoor seating and drive-through service. Access to the site is proposed to be
provided via a single full-movement entrance located along Friendship Lane, located
approximately 170 feet from the Plantation Road intersection as measured from the inside edges
of the travel lanes. Figure 2 provides a reduction of the proposed development plan.
In correspondence with VDOT staff from the Salem Residency, VDOT has requested that an
analysis be provided that demonstrates whether operations associated with the proposed use
and access orientation would have a detrimental impact along Friendship Lane and its proximity
to Plantation Road. The following sections provide the results of the analysis for VDOT’s review.
Friendship Lane
Pl
a
n
t
a
t
i
o
n
R
o
a
d
WalrondDrive
LilaDrive
SITE
NORTH
R:\PROJECTS\8841 ROANOKE COFFEE SHOP\GRAPHICS\8841 REPORT GRAPHICS.DWG
Figure 1
Site Location & Study Intersections
7515 Friendship Lane
Roanoke County, Virginia
2
1 2
Study Intersection#
NORTH
R:\PROJECTS\8841 ROANOKE COFFEE SHOP\GRAPHICS\8841 REPORT GRAPHICS.DWG
Figure 2
Development Plan
7515 Friendship Lane
Roanoke County, Virginia
3
4
MEMORANDUM
BASELINE TRAFFIC VOLUMES
Due to the ongoing COVID-19 pandemic, the typical process of conducting traffic counts to
establish baseline traffic volumes has been disrupted. In order to establish baseline traffic
volumes for the Plantation Road/Friendship Lane, Wells + Associates consulted the Plantation
Road Corridor Study (the “Corridor Study”), dated May 2012 and prepared by Kimley-Horn and
Associates. The Corridor Study included peak hour and average daily traffic volumes for the
Plantation Road/Friendship Lane intersection from 2010. Excerpts from the Corridor Study are
provided for reference in Attachment 1.
As indicated in the Corridor Study, the average daily traffic (ADT) volumes for the segment of
Plantation Road in the vicinity of the subject site was measured at 16,327 vehicles per day (vpd).
This 2010 ADT was compared against the available traffic volumes published in the VDOT annual
traffic count report for 2019 (the final year prior to the pandemic). The relevant excerpt from the
VDOT count report is provided in Attachment 2 and indicates an AAWDT of approximately 15,000
vpd for the segment of Plantation Road proximate to the subject site. Based on this comparison
(the 2010 count being higher than the 2019 reported volume), it was determined that the peak
hour traffic counts documented in the Corridor Study appropriately estimated “current” baseline
traffic conditions for purposes of this analysis. The weekday AM and PM peak hour traffic counts
are summarized on Figure 3.
REGIONAL TRAFFIC GROWTH
In order to account for increases in traffic due to factors outside the immediate area of the
proposed development, a regional traffic growth rate of one (1) percent per year compounded
was applied to mainline movements along Plantation Road. These volumes were grown to
account for an assumed 2024 build-out year (two-year construction timeline). The peak hour
regional growth is shown on Figure 3.
SITE TRIP GENERATION, DISTRIBUTION, AND ASSIGNMENT
Vehicular site trips generated by the proposed coffee shop were then estimated by applying the
rates and equations published in the Institute of Transportation Engineers (ITE)Trip Generation
Manual, 11th Edition, for the LUC 937 –Coffee Shop with Drive-Through Window. The vehicle trip
generation analysis is summarized in Table 1 and indicate the proposed use would generate
approximately 215 AM peak hour, 97 PM peak hour, and 1,334 daily trips upon completion.
Due to the nature of the proposed use, a pass-by trip reduction was applied. According to ITE, in
some cases the driveway volumes at a particular land use are different from the amount of traffic
Friendship Lane
Pl
a
n
t
a
t
i
o
n
R
o
a
d
SITE
NORTH
R:\PROJECTS\8841 ROANOKE COFFEE SHOP\GRAPHICS\8841 REPORT GRAPHICS.DWG
Figure 3
Baseline, Regional Growth, Site Trips,
Pass-by Trips, and Total Future Traffic Forecasts 7515 Friendship Lane
Roanoke County, Virginia
5
1
GANDER
LANE
PL
A
N
T
A
T
I
O
N
RO
A
D
FRIENDSHIP
WAY
2
FRIENDSHIP
LANE
EN
T
R
A
N
C
E
SI
T
E
1
GANDER
LANE
PL
A
N
T
A
T
I
O
N
RO
A
D
FRIENDSHIP
WAY
2
FRIENDSHIP
LANE
EN
T
R
A
N
C
E
SI
T
E
1
GANDER
LANE
PL
A
N
T
A
T
I
O
N
RO
A
D
FRIENDSHIP
WAY
2
FRIENDSHIP
LANE
EN
T
R
A
N
C
E
SI
T
E
1
GANDER
LANE
PL
A
N
T
A
T
I
O
N
RO
A
D
FRIENDSHIP
WAY
2
FRIENDSHIP
LANE
EN
T
R
A
N
C
E
SI
T
E
REGIONAL GROWTH
SITE TRIPS
PASS-BY TRIPS
1
GANDER
LANE
PL
A
N
T
A
T
I
O
N
RO
A
D
FRIENDSHIP
WAY
2
FRIENDSHIP
LANE
EN
T
R
A
N
C
E
SI
T
E
TOTAL FUTURE FORECASTS
21
/
7
8
45
6
/
5
4
5
33
7
/
2
0
13/272
1/4
23/191
59
/
1
2
50
7
/
6
6
3
19
/
4
8
7/56
3/0
8/79
37/467
399/32
FUTURE SITE
ENTRANCE
0/
0
15
/
1
1
0/
0
0/0
0/0
0/0
0/
0
10
/
1
3
0/
0
0/0
0/0
0/0
0/0
0/0
FUTURE SITE
ENTRANCE
0/
0
0/
0
30
/
1
4
29/13
0/0
24/11
25
/
1
1
0/
0
0/
0
0/0
0/0
0/0
0/0
0/0
0/
0
53
/
2
4
55/25
0/0
0/
0
-3
0
/
-
1
3
30
/
1
3
24/11
0/0
28/13
25
/
1
1
-2
5
/
-
1
1
0/
0
0/0
0/0
0/0
0/0
0/0
0/
0
52
/
2
4
55/24
0/0
21
/
7
8
74
1
/
5
4
3
39
7
/
4
7
66/296
1/4
75/215
10
9
/
3
4
49
2
/
6
6
5
19
/
4
8
7/56
3/0
8/79
37/467
0/0
0/
0
10
5
/
4
8
110/49
399/32
1 2
AM PEAK HOUR
PM PEAK HOUR
BASELINE
Table 1
7515 Friendship Lane
Site Trip Generation (1)Peak Hour of the Adjacent Street
Weekday
Land Use Average
Scenario Code Amount Units In Out Total In Out Total Daily Trips
Proposed Development
Coffee Shop with Drive Through Window 937 2,500 GSF 110 105 215 49 48 97 1,334
Pass by Trip Reduction (50%):(55)(52)(107)(24)(24)(48)(667)
Net New External Trips:55 53 108 25 24 49 667
Note(s):
(1)Trip generation based on the Institute of Transportation Engineers'Trip Generation Manual,11th Edition.
AM Peak Hour PM Peak Hour
6
7
MEMORANDUM
added to the adjacent street system. Uses such as restaurant establishments attract a portion of
their trips from traffic that is already present on the adjacent road network.Pass-by trips are
those trips which are made as intermediate stops on the way to a primary destination. An
example of a pass-by trip would be one in which a driver stops at a drive-through restaurant on
his/her way to work.In recognition of this phenomenon,it was assumed that 50% of coffee shop
generated trips would be classified as pass-by as shown in Table 1. This reduction should be
considered conservative, as the ITE Trip Generation Handbook provides data suggesting that the
pass-by reduction is usually higher for coffee shop uses.
Directional distributions for site trips were assumed to be 55% to and from the north and 45% to
and from the south along Plantation Road. While it is anticipated that the proposed coffee shop
will likely attract customers from the adjacent Wells Fargo complex, in the interest of
conservatism no trips were assigned to/from that neighboring property. The resulting AM and
PM peak hour trip assignments are shown on Figure 3. The pass-by trip assignments are also
shown on Figure 3.
The total future peak hour traffic forecasts are summarized on Figure 3.
CAPACITY AND QUEUING ANALYSIS
The existing and total future traffic volumes shown on Figure 3 were then used to evaluate the
levels of service (LOS) and delays as well as the queues at the Plantation Road/Friendship Lane
and Friendship Lane/Site Entrance intersections during the AM and PM peak hours of a typical
weekday for both the existing conditions (the baseline traffic volumes without development of
the site)and total future conditions (the future traffic volumes including the development of the
site).To perform this analysis, the Highway Capacity Manual (HCM) methodologies were applied
using Synchro software version 10. A peak hour factor (PHF) of 0.92 was assumed and heavy
vehicle factors were applied based on the Corridor Study with a minimum %HV factor of 2%. The
signal timing data inputs were provided by VDOT and are shown in Attachment 3. The Synchro
outputs for these scenarios are shown in Attachment 4. The LOS and delay results as well as the
95th percentile queue analysis results are summarized in Table 2.
As shown in Table 2, the Plantation Road/Friendship Lane intersection currently operates at
overall LOS “C” or better during weekday peak hours. The Friendship Lane (westbound approach)
operates at LOS “D” or better during peak hours with a maximum estimated 95th-percentile
queue of 214 feet.
Under future conditions with build-out of the site, the Plantation Road/Friendship Lane
intersection will continue to operate at levels of service consistent with current baseline
conditions. The future maximum estimated queue is 250 feet along westbound Friendship Lane.
8
9
MEMORANDUM
The proposed site entrance is forecasted to operate at acceptable LOS “B” or better during both
the AM and PM peak hours.
Based on these results, future queues along westbound Friendship Lane are not forecasted to
exceed the 250 feet of available storage for the shared through-right lane, allowing for
unobstructed stacking of the left turn lane and for site traffic to depart from the site when
westbound Friendship Lane traffic clears during the downstream signal phase without adverse
impact. Therefore, the development of the proposed coffee shop will not have a detrimental
impact on the operations of the surrounding roadway network and the future site entrance can
operate with all movements permitted.
CONCLUSION
Based on the preceding analysis, the following is concluded:
The proposed development of a coffee shop with drive-through is forecasted to generate
approximately 215 weekday AM peak hour,97 weekday PM peak hour, and 1,334
weekday daily trips.
Due to the nature of the proposed use and as recognized by ITE, a significant portion of
the site generated trips will be pass-by in nature; that is, these trips will be drawn from
existing traffic present on the adjacent roadway network.
Based on forecasted traffic operations assuming the build-out of the proposed use, the
Plantation Road/Friendship Lane intersection will operate at levels of service consistent
with existing baseline conditions. Furthermore, westbound Friendship Lane queues will
not impact the proposed site entrance located along Friendship Lane.
Based on the results of this analysis, the proposed site entrance can operate with all
movements permitted without impacting the operations of the surrounding roadway
network.
We trust that this memorandum serves to address VDOT’s request for an operational analysis of
the proposed development. If you require additional information, please feel free to contact Will
Johnson at 703-676-3653 or at wfjohnson@wellsandassociates.com.
Attachments: a/s
P L A N T AT I O N R O A D Corridor Study
Prepared for:
Prepared by:
ATTACHMENT 1
ATT 1 - PG 1
ATTACHMENT 2
115 &Friendship Signal Timings KITS
Ring/Barrier Diagram
Direction 115 NBL 115 SBT Friendship (Rt
1895)WB
Gander
Way EB 115 SBL 115 NBT
Phase 1 2 3 4 5 6 1 2 3 4
Min Green 6 18 7 7 6 18 5 6
Veh Ext 4.0 5.0 4.0 4.0 4.0 5.0
Max 1 30 60 20 25 30 60
Max 2 30 75 40 50 30 75 ***Signal running free
Yellow 4.8 4.8 4.3 3 4.8 4.8 ***No coordination
Red Clr 2.9 2.9 4.8 2.1 2.9 2.9
Walk 0 7 0 7 0 0
Ped Clr 0 21 0 23 0 0
Sol DW 0 3 0 3 0 0
Min Recall x x
FYA 1 2 3 4 5 6
Prot Phase 1 5
Opp Phase 2 6
Delay 5.0 5.0
Min FYA 3.0 3.0
ATTACHMENT 3
ATT 3 - PG 1
ATTACHMENT 3
ATT 3 - PG 2
Queues Baseline
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane AM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates, Inc. | WFJ/BDM Page 1
Lane Group EBL EBT WBL WBT NBL NBT NBR SBL SBT SBR
Lane Group Flow (vph)9 11 25 15 21 551 64 366 822 23
v/c Ratio 0.04 0.05 0.11 0.07 0.04 0.46 0.10 0.60 0.34 0.02
Control Delay 36.2 25.2 35.9 20.1 7.8 22.0 0.3 12.5 12.0 0.0
Queue Delay 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Total Delay 36.2 25.2 35.9 20.1 7.8 22.0 0.3 12.5 12.0 0.0
Queue Length 50th (ft)3 1 8 0 3 88 0 57 70 0
Queue Length 95th (ft)20 18 38 20 14 195 0 155 234 0
Internal Link Dist (ft)318 573 271 235
Turn Bay Length (ft)200 190 120 225 210
Base Capacity (vph)627 593 343 322 861 2820 1315 907 2875 1315
Starvation Cap Reductn 0 0 0 0 0 0 0 0 0 0
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.01 0.02 0.07 0.05 0.02 0.20 0.05 0.40 0.29 0.02
Intersection Summary
ATTACHMENT 4
ATT 4 - PG 1
HCM Signalized Intersection Capacity Analysis Baseline
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane AM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates, Inc. | WFJ/BDM Page 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Volume (vph)8 3 7 23 1 13 19 507 59 337 756 21
Future Volume (vph)8 3 7 23 1 13 19 507 59 337 756 21
Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900
Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00
Frt 1.00 0.89 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85
Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00
Satd. Flow (prot)1770 1660 1770 1602 1770 3471 1583 1770 3539 1583
Flt Permitted 0.95 1.00 0.95 1.00 0.31 1.00 1.00 0.42 1.00 1.00
Satd. Flow (perm)1770 1660 1770 1602 569 3471 1583 788 3539 1583
Peak-hour factor, PHF 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92
Adj. Flow (vph)9 3 8 25 1 14 21 551 64 366 822 23
RTOR Reduction (vph)0 8 0 0 13 0 0 0 40 0 0 11
Lane Group Flow (vph)9 3 0 25 2 0 21 551 24 366 822 12
Heavy Vehicles (%)2%2%2%2%2%2%2%4%2%2%2%2%
Turn Type Split NA Split NA D.P+P NA Perm D.P+P NA Perm
Protected Phases 4 4 3 3 1 6 5 2
Permitted Phases 2 6 6 2
Actuated Green, G (s)2.0 2.0 3.8 3.8 40.4 28.2 28.2 40.4 38.5 38.5
Effective Green, g (s)2.0 2.0 3.8 3.8 40.4 28.2 28.2 40.4 38.5 38.5
Actuated g/C Ratio 0.03 0.03 0.05 0.05 0.53 0.37 0.37 0.53 0.51 0.51
Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Vehicle Extension (s)3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Lane Grp Cap (vph)46 43 88 80 333 1291 588 578 1797 804
v/s Ratio Prot c0.01 0.00 c0.01 0.00 0.00 0.16 c0.10 c0.23
v/s Ratio Perm 0.03 0.02 c0.24 0.01
v/c Ratio 0.20 0.07 0.28 0.02 0.06 0.43 0.04 0.63 0.46 0.01
Uniform Delay, d1 36.1 36.0 34.7 34.2 8.5 17.8 15.2 10.4 12.0 9.2
Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Incremental Delay, d2 2.1 0.7 1.8 0.1 0.1 0.2 0.0 2.3 0.2 0.0
Delay (s)38.2 36.7 36.5 34.3 8.6 18.0 15.2 12.7 12.1 9.3
Level of Service D D D C A B B B B A
Approach Delay (s)37.4 35.7 17.4 12.3
Approach LOS D D B B
Intersection Summary
HCM 2000 Control Delay 14.7 HCM 2000 Level of Service B
HCM 2000 Volume to Capacity ratio 0.59
Actuated Cycle Length (s) 75.8 Sum of lost time (s)29.6
Intersection Capacity Utilization 62.0%ICU Level of Service B
Analysis Period (min)15
c Critical Lane Group
ATTACHMENT 4
ATT 4 - PG 2
Queues Baseline
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane PM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates, Inc. | WFJ/BDM Page 1
Lane Group EBL EBT WBL WBT NBL NBT NBR SBL SBT SBR
Lane Group Flow (vph)86 61 208 300 52 721 13 22 592 85
v/c Ratio 0.40 0.13 0.56 0.53 0.17 0.58 0.02 0.08 0.60 0.16
Control Delay 47.6 0.6 41.0 8.3 18.6 27.8 0.1 17.9 32.7 4.5
Queue Delay 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Total Delay 47.6 0.6 41.0 8.3 18.6 27.8 0.1 17.9 32.7 4.5
Queue Length 50th (ft)46 0 107 2 17 152 0 7 158 0
Queue Length 95th (ft)112 0 214 74 47 317 0 25 260 25
Internal Link Dist (ft)318 573 271 235
Turn Bay Length (ft)200 190 120 225 210
Base Capacity (vph)935 985 643 765 567 2660 1227 547 2660 1227
Starvation Cap Reductn 0 0 0 0 0 0 0 0 0 0
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.09 0.06 0.32 0.39 0.09 0.27 0.01 0.04 0.22 0.07
Intersection Summary
ATTACHMENT 4
ATT 4 - PG 3
HCM Signalized Intersection Capacity Analysis Baseline
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane PM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates, Inc. | WFJ/BDM Page 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Volume (vph)79 0 56 191 4 272 48 663 12 20 545 78
Future Volume (vph)79 0 56 191 4 272 48 663 12 20 545 78
Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900
Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00
Frt 1.00 0.85 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85
Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00
Satd. Flow (prot)1770 1583 1770 1587 1770 3505 1583 1770 3505 1583
Flt Permitted 0.95 1.00 0.95 1.00 0.34 1.00 1.00 0.27 1.00 1.00
Satd. Flow (perm)1770 1583 1770 1587 632 3505 1583 511 3505 1583
Peak-hour factor, PHF 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92
Adj. Flow (vph)86 0 61 208 4 296 52 721 13 22 592 85
RTOR Reduction (vph)0 54 0 0 237 0 0 0 9 0 0 59
Lane Group Flow (vph)86 7 0 208 63 0 52 721 4 22 592 26
Heavy Vehicles (%)2%2%2%2%2%2%2%3%2%2%3%2%
Turn Type Split NA Split NA D.P+P NA Perm D.P+P NA Perm
Protected Phases 4 4 3 3 1 6 5 2
Permitted Phases 2 6 6 2
Actuated Green, G (s)11.1 11.1 18.8 18.8 34.5 32.2 32.2 34.5 28.7 28.7
Effective Green, g (s)11.1 11.1 18.8 18.8 34.5 32.2 32.2 34.5 28.7 28.7
Actuated g/C Ratio 0.12 0.12 0.20 0.20 0.37 0.34 0.34 0.37 0.31 0.31
Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Vehicle Extension (s)3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Lane Grp Cap (vph)209 186 354 317 302 1200 542 218 1070 483
v/s Ratio Prot c0.05 0.00 c0.12 0.04 c0.01 c0.21 0.00 0.17
v/s Ratio Perm 0.05 0.00 0.03 0.02
v/c Ratio 0.41 0.04 0.59 0.20 0.17 0.60 0.01 0.10 0.55 0.05
Uniform Delay, d1 38.4 36.7 34.1 31.3 19.6 25.6 20.4 19.5 27.3 23.1
Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Incremental Delay, d2 1.3 0.1 2.5 0.3 0.3 0.9 0.0 0.2 0.6 0.0
Delay (s)39.7 36.8 36.6 31.6 19.9 26.4 20.4 19.7 27.9 23.1
Level of Service D D D C B C C B C C
Approach Delay (s)38.5 33.7 25.9 27.1
Approach LOS D C C C
Intersection Summary
HCM 2000 Control Delay 29.0 HCM 2000 Level of Service C
HCM 2000 Volume to Capacity ratio 0.56
Actuated Cycle Length (s) 94.0 Sum of lost time (s)29.6
Intersection Capacity Utilization 70.9%ICU Level of Service C
Analysis Period (min)15
c Critical Lane Group
ATTACHMENT 4
ATT 4 - PG 4
Queues Future
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane AM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc.| WFJ/BDM Page 1
Lane Group EBL EBT WBL WBT NBL NBT NBR SBL SBT SBR
Lane Group Flow (vph)9 11 82 73 21 541 118 432 805 23
v/c Ratio 0.05 0.06 0.35 0.27 0.05 0.53 0.20 0.70 0.37 0.02
Control Delay 39.0 26.7 39.0 13.0 8.4 26.6 3.3 16.6 13.5 0.0
Queue Delay 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Total Delay 39.0 26.7 39.0 13.0 8.4 26.6 3.3 16.6 13.5 0.0
Queue Length 50th (ft)3 1 30 0 3 97 0 78 75 0
Queue Length 95th (ft)20 19 93 41 15 203 24 201 239 0
Internal Link Dist (ft)318 142 271 235
Turn Bay Length (ft)200 190 120 225 210
Base Capacity (vph)532 505 292 321 767 2608 1227 801 2659 1227
Starvation Cap Reductn 0 0 0 0 0 0 0 0 0 0
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.02 0.02 0.28 0.23 0.03 0.21 0.10 0.54 0.30 0.02
Intersection Summary
ATTACHMENT 4
ATT 4 - PG 5
HCM Signalized Intersection Capacity Analysis Future
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane AM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc.| WFJ/BDM Page 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Volume (vph)8 3 7 75 1 66 19 498 109 397 741 21
Future Volume (vph)8 3 7 75 1 66 19 498 109 397 741 21
Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900
Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00
Frt 1.00 0.89 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85
Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00
Satd. Flow (prot)1770 1660 1770 1587 1770 3471 1583 1770 3539 1583
Flt Permitted 0.95 1.00 0.95 1.00 0.31 1.00 1.00 0.41 1.00 1.00
Satd. Flow (perm)1770 1660 1770 1587 571 3471 1583 758 3539 1583
Peak-hour factor, PHF 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92
Adj. Flow (vph)9 3 8 82 1 72 21 541 118 432 805 23
RTOR Reduction (vph)0 8 0 0 66 0 0 0 79 0 0 11
Lane Group Flow (vph)9 3 0 82 7 0 21 541 39 432 805 12
Heavy Vehicles (%)2%2%2%2%2%2%2%4%2%2%2%2%
Turn Type Split NA Split NA D.P+P NA Perm D.P+P NA Perm
Protected Phases 4 4 3 3 1 6 5 2
Permitted Phases 2 6 6 2
Actuated Green, G (s)2.2 2.2 7.1 7.1 43.2 27.2 27.2 43.2 41.2 41.2
Effective Green, g (s)2.2 2.2 7.1 7.1 43.2 27.2 27.2 43.2 41.2 41.2
Actuated g/C Ratio 0.03 0.03 0.09 0.09 0.53 0.33 0.33 0.53 0.50 0.50
Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Vehicle Extension (s)3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Lane Grp Cap (vph)47 44 153 137 329 1149 524 596 1775 794
v/s Ratio Prot c0.01 0.00 c0.05 0.00 0.00 0.16 c0.14 0.23
v/s Ratio Perm 0.03 0.02 c0.24 0.01
v/c Ratio 0.19 0.07 0.54 0.05 0.06 0.47 0.07 0.72 0.45 0.01
Uniform Delay, d1 39.1 39.0 35.9 34.4 9.5 21.7 18.8 12.3 13.2 10.3
Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Incremental Delay, d2 2.0 0.7 3.6 0.2 0.1 0.3 0.1 4.4 0.2 0.0
Delay (s)41.1 39.7 39.5 34.6 9.6 22.1 18.9 16.6 13.4 10.3
Level of Service D D D C A C B B B B
Approach Delay (s)40.3 37.2 21.1 14.4
Approach LOS D D C B
Intersection Summary
HCM 2000 Control Delay 18.5 HCM 2000 Level of Service B
HCM 2000 Volume to Capacity ratio 0.68
Actuated Cycle Length (s) 82.1 Sum of lost time (s)29.6
Intersection Capacity Utilization 68.2%ICU Level of Service C
Analysis Period (min)15
c Critical Lane Group
ATTACHMENT 4
ATT 4 - PG 6
HCM Unsignalized Intersection Capacity Analysis Future
2: Site Entrance & Friendship Lane AM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc.| WFJ/BDM Page 3
Movement EBT EBR WBL WBT NBL NBR
Lane Configurations
Traffic Volume (veh/h)399 110 0 37 105 0
Future Volume (Veh/h)399 110 0 37 105 0
Sign Control Free Free Stop
Grade 0%0%0%
Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92
Hourly flow rate (vph)434 120 0 40 114 0
Pedestrians
Lane Width (ft)
Walking Speed (ft/s)
Percent Blockage
Right turn flare (veh)
Median type None None
Median storage veh)
Upstream signal (ft)222
pX, platoon unblocked 0.78 0.78 0.78
vC, conflicting volume 554 514 494
vC1, stage 1 conf vol
vC2, stage 2 conf vol
vCu, unblocked vol 293 242 216
tC, single (s)4.1 6.8 6.9
tC, 2 stage (s)
tF (s)2.2 3.5 3.3
p0 queue free %100 80 100
cM capacity (veh/h)992 569 618
Direction, Lane #EB 1 WB 1 WB 2 NB 1
Volume Total 554 13 27 114
Volume Left 0 0 0 114
Volume Right 120 0 0 0
cSH 1700 992 1700 569
Volume to Capacity 0.33 0.00 0.02 0.20
Queue Length 95th (ft)0 0 0 19
Control Delay (s)0.0 0.0 0.0 12.9
Lane LOS B
Approach Delay (s)0.0 0.0 12.9
Approach LOS B
Intersection Summary
Average Delay 2.1
Intersection Capacity Utilization 40.2%ICU Level of Service A
Analysis Period (min)15
ATTACHMENT 4
ATT 4 - PG 7
Queues Future
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane PM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc. | WFJ/BDM Page 1
Lane Group EBL EBT WBL WBT NBL NBT NBR SBL SBT SBR
Lane Group Flow (vph)86 61 234 326 52 723 37 51 590 85
v/c Ratio 0.42 0.13 0.58 0.54 0.17 0.70 0.07 0.19 0.56 0.16
Control Delay 52.2 0.6 42.7 7.9 19.4 35.9 0.2 19.9 32.7 4.3
Queue Delay 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Total Delay 52.2 0.6 42.7 7.9 19.4 35.9 0.2 19.9 32.7 4.3
Queue Length 50th (ft)52 0 135 2 18 214 0 18 166 0
Queue Length 95th (ft)118 0 250 79 48 335 0 48 265 25
Internal Link Dist (ft)318 142 271 235
Turn Bay Length (ft)200 190 120 225 210
Base Capacity (vph)873 935 601 751 548 2476 1159 515 2525 1159
Starvation Cap Reductn 0 0 0 0 0 0 0 0 0 0
Spillback Cap Reductn 0 0 0 0 0 0 0 0 0 0
Storage Cap Reductn 0 0 0 0 0 0 0 0 0 0
Reduced v/c Ratio 0.10 0.07 0.39 0.43 0.09 0.29 0.03 0.10 0.23 0.07
Intersection Summary
ATTACHMENT 4
ATT 4 - PG 8
HCM Signalized Intersection Capacity Analysis Future
1: Plantation Rd (Rt 115) & Gander Way/Friendship Lane PM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc. | WFJ/BDM Page 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Volume (vph)79 0 56 215 4 296 48 665 34 47 543 78
Future Volume (vph)79 0 56 215 4 296 48 665 34 47 543 78
Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900
Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00
Frt 1.00 0.85 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85
Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00
Satd. Flow (prot)1770 1583 1770 1587 1770 3471 1583 1770 3539 1583
Flt Permitted 0.95 1.00 0.95 1.00 0.33 1.00 1.00 0.24 1.00 1.00
Satd. Flow (perm)1770 1583 1770 1587 616 3471 1583 443 3539 1583
Peak-hour factor, PHF 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92 0.92
Adj. Flow (vph)86 0 61 234 4 322 52 723 37 51 590 85
RTOR Reduction (vph)0 54 0 0 249 0 0 0 26 0 0 60
Lane Group Flow (vph)86 7 0 234 77 0 52 723 11 51 590 25
Heavy Vehicles (%)2%2%2%2%2%2%2%4%2%2%2%2%
Turn Type Split NA Split NA D.P+P NA Perm D.P+P NA Perm
Protected Phases 4 4 3 3 1 6 5 2
Permitted Phases 2 6 6 2
Actuated Green, G (s)11.3 11.3 22.0 22.0 34.7 29.0 29.0 34.7 28.9 28.9
Effective Green, g (s)11.3 11.3 22.0 22.0 34.7 29.0 29.0 34.7 28.9 28.9
Actuated g/C Ratio 0.12 0.12 0.23 0.23 0.36 0.30 0.30 0.36 0.30 0.30
Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7
Vehicle Extension (s)3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Lane Grp Cap (vph)204 183 398 357 287 1031 470 235 1047 468
v/s Ratio Prot c0.05 0.00 c0.13 0.05 0.01 c0.21 c0.01 0.17
v/s Ratio Perm 0.05 0.01 0.06 0.02
v/c Ratio 0.42 0.04 0.59 0.21 0.18 0.70 0.02 0.22 0.56 0.05
Uniform Delay, d1 40.1 38.3 33.8 30.8 21.1 30.5 24.3 21.5 29.0 24.6
Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Incremental Delay, d2 1.4 0.1 2.2 0.3 0.3 2.2 0.0 0.5 0.7 0.0
Delay (s)41.5 38.4 36.0 31.1 21.4 32.6 24.3 22.0 29.7 24.6
Level of Service D D D C C C C C C C
Approach Delay (s)40.2 33.1 31.5 28.6
Approach LOS D C C C
Intersection Summary
HCM 2000 Control Delay 31.5 HCM 2000 Level of Service C
HCM 2000 Volume to Capacity ratio 0.58
Actuated Cycle Length (s) 97.6 Sum of lost time (s)29.6
Intersection Capacity Utilization 72.4%ICU Level of Service C
Analysis Period (min)15
c Critical Lane Group
ATTACHMENT 4
ATT 4 - PG 9
HCM Unsignalized Intersection Capacity Analysis Future
2: Site Entrance & Friendship Lane PM Peak Hour
7515 Friendship Lane Synchro 10 Report
Wells + Associates Inc. | WFJ/BDM Page 3
Movement EBT EBR WBL WBT NBL NBR
Lane Configurations
Traffic Volume (veh/h)32 49 0 467 48 0
Future Volume (Veh/h)32 49 0 467 48 0
Sign Control Free Free Stop
Grade 0%0%0%
Peak Hour Factor 0.92 0.92 0.92 0.92 0.92 0.92
Hourly flow rate (vph)35 53 0 508 52 0
Pedestrians
Lane Width (ft)
Walking Speed (ft/s)
Percent Blockage
Right turn flare (veh)
Median type None None
Median storage veh)
Upstream signal (ft)222
pX, platoon unblocked 0.99 0.99 0.99
vC, conflicting volume 88 316 62
vC1, stage 1 conf vol
vC2, stage 2 conf vol
vCu, unblocked vol 80 308 53
tC, single (s)4.1 6.8 6.9
tC, 2 stage (s)
tF (s)2.2 3.5 3.3
p0 queue free %100 92 100
cM capacity (veh/h)1507 655 997
Direction, Lane #EB 1 WB 1 WB 2 NB 1
Volume Total 88 169 339 52
Volume Left 0 0 0 52
Volume Right 53 0 0 0
cSH 1700 1507 1700 655
Volume to Capacity 0.05 0.00 0.20 0.08
Queue Length 95th (ft)0 0 0 6
Control Delay (s)0.0 0.0 0.0 11.0
Lane LOS B
Approach Delay (s)0.0 0.0 11.0
Approach LOS B
Intersection Summary
Average Delay 0.9
Intersection Capacity Utilization 22.9%ICU Level of Service A
Analysis Period (min)15
ATTACHMENT 4
ATT 4 - PG 10
Insite Real Estate
Investment Properties, LLC
Rezone Approximately 0.93 Acre from R-2, Medium Density
Residential to C-2, High Intensity Commercial
Board of Supervisors Public Hearing
August 23, 2022
Location Map2
Site
Project Site
•7515 & 7517 Friendship Lane
•3 Parcels totaling 0.93 Acre
•Single Family Home & Vacant Parcels
•Proposed Drive-in and Fast Food Restaurant (Quick-Serve Coffee Shop)
3
1
2
3
Photographs4
Photographs5
Photographs6
Photographs7
Photographs8
Photographs9
Photographs10
Photographs11
Photographs12
Photographs13
Photographs14
View from Driveway looking west View from Driveway looking east
15 Zoning Background
•The Roanoke County Zoning Ordinance defines a Restaurant,
drive-in or fast food as “an establishment primarily engaged in
the preparation of food and beverages, for either take-out,
delivery or table service, served at a counter, a drive-up or
drive through service facility or by curb service. Typical uses
include drive-in or fast food restaurants or coffee shops.”
•A drive-in or fast food restaurant is not a permitted use allowed
in the R-2, Medium Density Residential, zoning district but is a
permitted use in the C-2, High Intensity Commercial, zoning
district.
•Quick-serve Coffee Shop
•2,500 square feet building with
drive-through window (15
spaces stacking capacity)
•500 square feet patio area
•25 Parking Spaces
•Proposed Underground
Stormwater Management
•Screened Dumpster
•Sidewalk on Plantation Road
and Friendship Lane
•25-foot Sign on Plantation
Road
16 Concept Plan
17 Architectural Renderings
Zoning
Existing Zoning
•R-2 –Medium Density
Residential
18
Surrounding Zoning
•North –C-2, C-2C
•East –R-2, C-2C
•West –C-2 (across
Plantation Road)
•South –C-2C
Future Land Use19
Core
•Core is a future land use area where high intensity urban development is encouraged.
•Land uses within core areas may parallel the central business districts of Roanoke, Salem and Vinton.
•Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally-based shopping facilities.
•Due to limited availability, areas designated as Core are not appropriate for tax-exempt facilities.
Planning Commission
Public Hearing –August 2, 2022
•One (1) citizen spoke during the public hearing
•Concerns:
•Reduction of 30-foot buffer
•Dumpster location
•Stormwater runoff
•Increased traffic
•Vehicle speeds on Friendship Lane
20
Planning Commission
•Planning Commission Discussion:
•Site Plan Review Process
•Buffer Reduction
•Dumpster Location
•Traffic Impact Analysis
•Surrounding Zoning
•Core Future Land Use Designation
•Previous Speed Study on Friendship Lane
•Possible Proffer Condition
•Planning Commission recommends approval of the rezoning from R-2 (Medium Density Residential) to C-2 (High Intensity Commercial)
21
Questions?
22
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2071
FAX: (540) 772-2089
Peter S. Lubeck
COUNTY ATTORNEY
Mary Beth Nash
Rachel W. Lower
Marta J. Anderson
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of Insite Real Estate Investment Properties, L.L.C. to rezone approximately
0.93 acre from R-2 (Medium Density Residential) District to C-2 (High Intensity
Commercial) District to construct a drive-in or fast food restaurant (quick-serve coffee
shop) located at 7515 and 7517 Friendship Lane, Hollins Magisterial District.
MOTION TO APPROVE
I find that the proposed rezoning request:
1. Is consistent with the purpose and intent of the County’s adopted comprehensive
plan and good zoning practice, and
2. Will not result in substantial detriment to the community.
I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested.
MOTION TO DENY
I find that the proposed rezoning request:
1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive
plan and good zoning practice, or
2. Will result in substantial detriment to the community.
I therefore MOVE THAT WE DENY the rezoning request as it has been requested.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials are submitted to the Board
of Supervisors.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 2022
ORDINANCE REZONING APPROXIMATELY 0.93 ACRE FROM R-2
(MEDIUM DENSITY RESIDENTIAL) DISTRICT TO C-2 (HIGH INTENSITY
COMMERCIAL) DISTRICT TO CONSTRUCT A DRIVE-IN OR FAST
FOOD RESTAURANT (QUICK-SERVE COFFEE SHOP) LOCATED AT
7515 AND 7517 FRIENDSHIP LANE, IN THE HOLLINS MAGISTERIAL
DISTRICT (TAX MAP NOS: 027.06-05-06.00-0000, 027.06-05-07.00-
0000, AND 027.06-05-08.00-0000)
WHEREAS, Insite Real Estate Investment Properties, LLC, is requesting to rezone
approximately 0.93 acre from R-2 (Medium Density Residential) District to C-2 (High
Intensity Commercial) District located at 7515 and 7517 Friendship Lane (Tax Map Nos:
027.06-05-06.00-0000, 027.06-05-07.00-0000, and 027.06-05-08.00-0000), in the Hollins
Magisterial District, in order to construct a drive-in or fast food restaurant (quick-serve
coffee shop); and
WHEREAS, the first reading of this ordinance was held on August 23, 2022, and
the second reading and public hearing were held on September 13, 2022; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 2, 2022; and
WHEREAS, the Planning Commission recommends approval of the petitio n as
requested; and
WHEREAS, legal notice and advertisement has been provided as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The petition of Insite Real Estate Investment Properties, LLC to rezone
approximately 0.93 acre from R-2 (Medium Density Residential) District to
Page 2 of 2
C-2 (High Intensity Commercial) District, is approved, with the following
proffered condition:
a. The development of the property shall be in substantial conformance
with the concept plan entitled Concept Plan (v6.0) dated 6/10/2022,
prepared by Insite Real Estate Investment Properties, LLC, subject
to those changes required by Roanoke County during its
comprehensive site plan review.
2. The Board finds that the proposed rezoning of approximately 0.93 acre is
consistent with the Future Land Use Designation of the properties as “Core”.
3. The Board further finds that the proposed rezoning of approximately 0.93
acre is consistent with good zoning practice, and will not result in substantial
detriment to the community.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district
map to reflect the change in zoning classification authorized by this
ordinance.