HomeMy WebLinkAbout11/17/2021 - RegularPage 1 of 5
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
November 17, 2021
Page 2 of 5
Good afternoon and welcome to our meeting for November 17, 2021. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVT V, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important
for everyone to speak directly into the microphones at the podium. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least
48 hours in advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. NEW BUSINESS
1. Resolution adopting legislative priorities for the 2022 session of the Virginia
General Assembly and petitioning the General Assembly to favorably consider
the priorities addressed herein (Peter S. Lubeck, County Attorney)
2. Resolution Requesting the Commonwealth Transportation Board Fund the Route
460 and Alternate Route 220 Intersection Improvements Project in the Hollins
and Vinton Magisterial Districts (Megan G. Cronise, Transporation Planning
Administrator)
Roanoke County
Board of Supervisors
Agenda
November 17, 2021
Page 3 of 5
D. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate
support for, or judge the merits of, the requested zoning actions but satisfies
procedural requirements and schedules the Public Hearings which will be held after
recommendation by the Planning Commission:
1. The petition of Lawson Companies to amend existing proffered conditions on
approximately 12.15 acres on property zoned R-3C, Medium Density Multi-
Family Residential, District with conditions, to construct 216 apartm ents located
in the 5000 block of Cove Road, the 2700 block of Peters Creek Road, and south
of Beacon Ridge subdivision, Catawba Magisterial District
E. FIRST READING OF ORDINANCES
1. Ordinance amending Chapter 18, Section 18 -63.1 of the Roanoke County Code,
discontinuing Roanoke County's receipt of applications and fees for the issuance
of permits for septic tanks, on-site sewage disposal systems and wells (Tarek
Moneir, Director of Development Services)
2. Ordinance accepting funds in the amount of $118,0 89.97 from the
Commonwealth of Virginia, and appropriating such funds to Roanoke County’s
grant fund, for distribution to the Town of Vinton for the purpose of providing
municipal utility assistance, and authorizing the execution of 1) a Memorandum
of Understanding and 2) Certification of receipt for the use of such funds (Laurie
Gearheart, Director of Finance and Management Services)
3. Ordinance accepting funds in the amount of $50,000 from Friends of the Blue
Ridge, and appropriating the funds to Roanoke County’s General Fund to be
used for constructing a playground at Explore Park (Doug Blount)
F. SECOND READING OF ORDINANCES
1. Ordinance accepting grant funds in the amount of $23,207 from the Library of
Virginia and appropriating the funds to Roanoke Co unty's Grant Fund (Toni Cox,
Acting Director of Library Services)
G. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of New Millennium Building Systems, LLC, to rezone approximately
2.00 acres from R-1C (Low Density Residential) District with conditions to I-2
(High Intensity Industrial) District, located at 3878 Garman Road, Catawba
Magisterial District (Philip Thompson, Director of Planning)
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H. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – August 10, 2021
2. Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board of
Directors (At-Large)
3. Request to accept and allocate grant funds in the amount of $22,150 to the
Roanoke County Police Department from the U.S. Department of Justice's BJA
fiscal year 2021 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program
4. Request to accept and allocate grant funds of $42,564 from the Virginia
Department of Emergency Management (VDEM) for an Emergency Management
Performance Grant
J. CITIZENS' COMMENTS AND COMMUNICATIONS
K. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of October 31,
2021
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of October 31, 2021
5. Accounts Paid – October 31, 2021
6. Statement of Treasurer's Accountability per Investment and Por tfolio Policy as of
October 31, 2021
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7. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO
OPEB Pooled Trust - Roanoke County
8. Annual Report to the Board of Supervisors on Funds Invested in the VML/VACO
OPEB Pooled Trust - Roanoke County Schools
L. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. David F. Radford
2. Paul M. Mahoney
3. Martha B. Hooker
4. Phil C. North
5. P. Jason Peters
M. WORK SESSIONS
1. Work session to present the Economic Development Strategic Plan to the Board
of Supervisors (Jill Loope, Director of Economic Development)
2. Work session to review with the Board of Supervisors allocations of fiscal year
2020-2021 year end and the American Rescue Plan Act (Laurie Gearheart,
Director of Finance and Management Services)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1 – Discussion of prospective candidates for appointment to
the Roanoke County Board of Equalization
O. CERTIFICATION RESOLUTION
P. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Resolution adopting legislative priorities for the 2022 session
of the Virginia General Assembly and petitioning the General
Assembly to favorably consider the priorities addressed
herein
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
County staff and legislative liaisons, Eldon James and Sue Rowland, have identified
legislative issues of local and statewide concern to be considered by the 2022 session
of the Virginia General Assembly.
BACKGROUND AND DISCUSSION:
Each year the Board of Supervisors adopts a resolution setting forth legislative priorities
for the upcoming session of the General Assembly, to provide direction to County staff,
its legislative liaisons and members of the local delegation.
Several priorities are set forth in the accompanying resolution.
FISCAL IMPACT:
No fiscal impact exists in adopting a resolution setting forth legislative priorites.
STAFF RECOMMENDATION:
Staff recommends adopting the resolution.
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, WEDNESDAY, NOVEMBER 17, 2021
RESOLUTION ADOPTING LEGISLATIVE PRIORITIES FOR THE 2022
SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING
THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE
PRIORITIES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identif ied
legislative priorities of local and statewide concern to be considered during the 2022
session of the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution setting forth its legislative priorities,
and respectfully petitions the General Assembly to favorably consider such.
NOW , THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following priorities are submitted for the General Assembly’s
consideration during its 2022 session.
PRIORITIES
1. Authority to Issue Personal Property Tax Refunds
a. At present, § 15.2-2511.1 of the Code of Virginia authorizes localities, by
ordinance, to issue refunds of surplus real property tax revenues to
taxpayers who are assessed real property taxes. The County proposes that
§ 15.2-2511.1 of the Code of Virginia be amended (or that the Code of
Virginia otherwise be amended) to additionally authorize localities to return
surplus personal property tax revenues to taxpayers who are assessed
such.
Page 2 of 3
2. Education K-12 Funding
a. The County supports making additional state resources and funding
available to localities to support school capital needs, including
rehabilitation and upgrades to existing facilities as well as construction of
new facilities.
b. The County urges the General Assembly to provide hold-harmless funding
for sales tax distributions and direct aid payment based on average daily
membership until the main impacts of COVID-19 on both sources of funding
cease.
3. Authority to Impose Civil Penalties
a. At present, § 15.2-1429 of the Code of Virginia authorizes localities to
impose criminal penalties for violations of local codes; civil penalties are not
universally authorized. The County proposes that § 15.2 -1429 be amended
(or that the Code of Virginia otherwise be amended) to allow localities the
option to impose civil penalties for violations of local codes, in lieu of criminal
penalties. The County further proposes that localities be granted authority
to issue civil summonses for such violations, that violators be allowed to
prepay such penalties in lieu of holding a trial, and that localities further be
authorized to impose liens on the real property of violators who fail to pay
such fines or penalties.
4. Mental Health and Public Hospital Needs
a. The County supports legislation that would relieve law enforcement of
maintaining custody of individuals subject to temporary detention orders
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while such individuals are receiving medical evaluation or treatment;
alternatively, the County supports additional funding for law enforcement to
assist in maintaining custody of such individuals during such time of
evaluation or treatment.
b. The County urges the General Assembly to use available funds to address
the needs of Virginia’s state mental health hospitals, including Catawba
Hospital.
5. Children’s Services Act
a. The County supports the provision of additional state assistance to localities
with contracting for CSA services, to improve localities’ ability to negotiate
with providers of these services, such as private-day placements.
b. The County supports additional state resou rces to assist in local
administration of CSA programs. At present, localities pay a
disproportionately higher percentage of such costs.
Page 1 of 2
ACTION NO.
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Resolution Requesting the Commonwealth Transportation
Board Fund the Route 460 and Alternate Route 220
Intersection Improvements Project in the Hollins and Vinton
Magisterial Districts
SUBMITTED BY: Megan Cronise
Transportation Planning Administrator
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Roanoke County support is desired in the form of a resolution to request that the
Commonwealth Transportation Board (CTB) fund the Route 460 and Alternate Route
220 Intersection Improvements Project at the December CTB meeting.
BACKGROUND:
The CTB is considering allocating a portion of fiscal year 2021 revenues collected
above estimates to SMART SCALE Round 4 projects. It is anticipated that the VDOT
Salem District will receive $27.8 million.
DISCUSSION:
Dr. Raymond Smoot, the Salem District CTB member, would like to fund projects of
regional significance with the Salem District funding. He has identified the Route 460
and Alternate Route 220 Intersection Improvements as one such project and requested
that the Roanoke Valley Transportation Planning Organization (RVTPO) restore Surface
Transportation Block Grant (STBG) funding awarded to the project in June 2020. The
RVTPO took action on November 4, 2021, to allocate $2,544,860 in STBG funding to
the project, leaving the balance to be funded as $19,252,124.
The Route 460 and Alternate Route 220 Intersection Improvements project was
Page 2 of 2
originally identified in the U.S. 460 Arterial Preservation Program (APP) Study initiated
in 2017. The intersection was also included in the subseque nt Route 460 Operational
Improvements Study, which included substantial public feedback in November 2019 and
June 2020. The resulting Displaced Left Turn configuration for the intersection will
relieve traffic congestion and improve safety at this important regional connection
between the Roanoke Valley, Botetourt County, the Lynchburg area and Interstate 81.
While the project received STBG leverage funding in June 2020, SMART SCALE
Round 4 funding was not awarded in 2021.
Prior to learning about this CTB funding opportunity, County staff submitted an STBG
application for this project to request $5 million to use for SMART SCALE Round 5
leverage.
FISCAL IMPACT:
Both SMART SCALE and STBG funding are 100 percent funding sources that do not
require a local match. There is no fiscal impact to the County.
STAFF RECOMMENDATION:
Staff recommends adopting the resolution supporting project funding.
SB US 220 Alt.
NB US 220 Alt.
US 220 ALT. CONCEPTS - US 460 DISPLACED LEFT TURN
COOK CREEK
KING
SMEN ROA
D
WB US 460
EB US 460
5/11/20
2
0
0
SCALE
100'200'
To State Rou
te 14
0
0
US 46
0
US 22
0
ALT.
KINGSMEN ROA
D
RTE 1400
Retaining Wall
NOT TO SCALE
KINGSMEN ROAD CONNECTION INSET
FILL LIMITS
CONSTRUCTION
FEMA 100-YR FLOODPLAIN
EX. APPROX. RIGHT-OF-WAY
EX. APP
ROX. RIGH
T-OF-WAY
CONNECTING ROAD
PROPOSED 310'
EASEMENT (3193 SF)
CONSTRUCTION
TEMPORARY
EASEMENT (1444 SF)
CONSTRUCTION
TEMPORARY
EASEMENT (2430 SF)
CONSTRUCTION
TEMPORARY
15.197 AC. (CAL'D)
ADDRESS #1 WEST MAIN ROAD
PARCEL ID# 112(3)C
R/W)
(17488 SF Prop
Kingsmen Road
US 460
11
11ECONOMIC DEVELOPMENT AUTHORITY
0.27000 AC. (CAL'D)
PARCEL ID# 040.01-01-06.00-0000
ADDRESS #4818 KINGSMEN RD.
12.668 AC. (CAL'D)
PARCEL ID# 040.01-01-08.00-0000
ADDRESS #4845 CLOVERDALE RD.
PARCEL ID# 040.10-03-02.00-0000
10.49 AC. (CAL'D)
ADDRESS #0 CRUMPACKER DR.
PARCEL ID# 040.10-03-01.00-0000
ADDRESS #4524 CHALLENGER AVE.
27.635 AC. (CAL'D)
PARCEL ID# 040.14-02-08.00-0000
ADDRESS #4524 CHALLENGER AVE.
2.800 AC. (CAL'D)
PARCEL ID# 040.14-02-15.00-0000
0.760 AC. (CAL'D)
ADDRESS #4649 COOK CREEK RD.
7.9700 AC. (CAL'D)
PARCEL ID# 040.01-01-17.00-0000
ADDRESS #4850 KINGSMEN RD.
BONSACK BAPTIST CHURCH TRUSTEES
01
BONSACK BAPTIST CHURCH TRUSTEES
02
F & W COMMUNITY DEVELOPMENT CORP
03
04
WAL-MART REAL ESTATE BUSINESS TRUST
WHITE KATHY C ; GREEN JANICE C
BLAKE BRIAN GRAHAM ; BLAKE DONNA VICK
COLLINS MICHAEL D
SOFTBALL CLUB INC
VIRGINIA CLASS ACTION
BONSACK BAPTIST CHURCH TRUSTEES
10
01
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON WEDNESDAY, NOVEMBER 17, 2021
RESOLUTION REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD FUND THE ROUTE 460 AND
ALTERNATE ROUTE 220 INTERSECTION IMPROVEMENTS PROJECT
IN THE HOLLINS AND VINTON MAGISTERIAL DISTRICTS
WHEREAS, at a regular meeting on July 28, 2020, the Board of Supervisors
adopted a resolution supporting proposed SMART SCALE Round 4 project applications;
and
WHEREAS, that list of projects included applications to be submitted by Roanoke
County, the Roanoke Valley Transportation Planning Organization, the Roanoke Valley-
Alleghany Regional Commission and the City of Roanoke; and
WHEREAS, the Board of Supervisors continues to support both local and
regional projects to mitigate congestion, promote economic development, increase
accessibility, safety, and environmental quality, as well as develop projects consistent
with local land use policies; and
WHEREAS, the Board of Supervisors maintains support for all proposed SMART
SCALE projects located on congested Route 460 (Orange Avenue and Challenger
Avenue), a Corridor of Statewide Significance that has been the subject of two studies
in the past five years: the U.S. 460 Arterial Preservation Program (APP) and the
Strategically Targeted Affordable Roadway Solutions (STARS) Program; and
WHEREAS, the Commonwealth Transportation Board (CTB) has the opportunity
to fund additional SMART SCALE Round 4 projects with surplus fun ds, as described at
its October 19, 2021, meeting; and
Page 2 of 2
WHEREAS, the Roanoke Valley Transportation Planning Organization allocated
$2,544,860 in Surface Transportation Block Grant funding to this project on November
4, 2021, to help facilitate additional funding for the project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports the CTB allocation of
surplus funding to fully fund the Route 460 and Alternate Route 220
Intersection Improvements project.
2. That the Clerk to the Board forthwith send a certified copy of this
Resolution to Commonwealth Transportation Board member Dr. Ray
Smoot, State Delegate Joseph McNamara, State Delegate Chris Head,
State Senator David Suetterlein, State Senator John Edwards and State
Senator Steve Newman.
3. That this resolution is effective immediately.
Page 1 of 2
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: The petition of Lawson Companies to amend existing
proffered conditions on approximately 12.15 acres on
property zoned R-3C, Medium Density Multi-Family
Residential, District with conditions, to construct 216
apartments located in the 5000 block of Cove Road, the
2700 block of Peters Creek Road, and south of Beacon
Ridge subdivision, Catawba Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Consent agenda item for first reading on an ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval sa tisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for December 14, 2021.
The title of this ordinance is as follows:
1. The petition of Lawson Companies to amend existing proffered conditions on
approximately 12.15 acres on property zoned R-3C, Medium Density Multi-Family
Residential, District with conditions, to construct 216 apartments located in the 5000
block of Cove Road, the 2700 block of Peters Creek Road, and south of Beacon
Ridge subdivision, Catawba Magisterial District.
Page 2 of 2
DISCUSSION:
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of this ordinance for the purpose
of scheduling the second reading and public hearing for December 14, 2021.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
1
24719/1/10154525v1
October 7, 2021
Revised October 25, 2021
VIA HAND DELIVERY
Ms. Rebecca James
Zoning Administrator
Community Development Planning and Zoning
5204 Bernard Drive
Roanoke, Virginia 24018
Re: 0 Candlelight Circle – Proffered Condition Amendment/Rezoning
Application Justification
Applicant: The Lawson Companies
Dear Ms. James:
On behalf of The Lawson Companies (“Applicant”) please accept this justification letter in
support of a proffered condition amendment/rezoning application for property located in the
vicinity of 0 Candlelight Circle, and identified as Tax Map No. 037.13-04-07.00 (the
“Property”). The Applicant intends to develop the Property as multi-family apartments
(“Project”).
The Property is currently zoned to the R-3 zoning district and subject to proffered conditions
associated with a rezoning approved by the Board of Supervisors on May 8, 1984. The existing
proffers consist of the following:
1. Petitioner shall build only residential condominium units on the subject property, and
Petitioner will not build any units to be rented on a government subsidized rental basis.
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision.
3. The maximum number of dwelling units on the subject property shall be 185.
The existing proffers are inconsistent with the Applicant’s proposed development. In addition,
Virginia law now includes “source of funds” as a protected class for purposes of the Virginia
Fair Housing Law. Virginia law defines “source of funds” as “any source that lawfully provides
funds to or on behalf of a renter or buyer of housing, including any assistance, benefit, or subsidy
program, whether such program is administered by a governmental or nongovernmental entity.”
As a result, “government subsidized” rental units cannot be restricted on the Property.
The Applicant proposes to develop the Property with up to 216 multi-family affordable rental
units. The apartment units will be offered at rental rates that will be affordable to the residents of
Roanoke County, with the expectation that high-quality affordable housing will allow Roanoke
County to retain more young professionals that are otherwise leaving the area. The units will be
located in several low-rise buildings and surface parking will be provided. The Project will
include other amenities such as a clubhouse and outdoor gathering spaces and will be built in
Aerial Map
The Lawson
Companies
Total Acreage:
12.15 Acres
Existing Zoning:
R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
0 145 290 580
Date: 10/18/2021
0 145 290
2
RR11
Zoning Map
RR22SS
CC22CC
The Lawson
Companies Total
Acreage: 12.15
Acres
Existing Zoning:
R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
RR22
RR33CC
RR33SS CC22
CC22SS
Zoning
C2
R1
R2
R3
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
580
F eeeet
Date: 10/18/2021
NC
Future Land Use Map
TR
The Lawson
Companies
Total Acreage:
12.15 Acres
Existing Zoning: R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
Jurisdictions Future Land Use
Neighborhood Conservation
Transition
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
Feet 0 145 290 580
Date: 10/18/2021 1:4,514 Roanoke County, Virginia 2019
Roanoke County, Virginia
2019
Page 1 of 2
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Ordinance amending Chapter 18, Section 18-63.1 of the
Roanoke County Code, discontinuing Roanoke County's
receipt of applications and fees for the issuance of permits
for septic tanks, on-site sewage disposal systems and wells
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Dr. Cynthia B. Morrow, the Director of the Alleghany Health District, has requested that
Roanoke County discontinue receiving applications and fees for permits for wells, septic
tanks, and on-site sewage disposal systems, which, pursuant to the Virginia
Administrative Code, should be directly received by the Virginia Department of Health.
This will require an amendment to Section 18.2-63.1 of the Roanoke County Code.
BACKGROUND AND DISCUSSION:
In the late 1980s, in an effort to simply the process for builders to obtain necessary
construction permits, the Board of Supervisors, after consultation with the Virginia
Department of Health, amended the Roanoke County Code, Chapter 18, Section 18 -
63.1, to state that County staff would receive applications and fees for permits for
private wells, septic tanks, and on-site sewage disposal systems, in behalf of the
Virginia Department of Health (VDH). County staff would thereafter forward such
applications and fees to VDH.
Over the years, VDH’s fee-schedule and process has increased in complexity, and the
Virginia Administrative Code (12VAC5-610-250) now states that “all requests for a
sewage disposal construction permit shall be directed initially to the di strict or local
health department.”
Page 2 of 2
Cynthia Morrow, Health Director of the Roanoke City and Alleghany Health Districts, on
October 20, 2021, requested, by letter to the County Administrator, that the County
Code be amended to be consistent with the Virginia Administrative Code, so that the
County no longer receives permit applications and fees in behalf of VDH.
Accordingly, it is proposed that Chapter 18, Section 18-63.1 of the Roanoke County
Code be amended, so that the County no longer receives applic ations and fees in
VDH's behalf.
FISCAL IMPACT:
There is no fiscal impact to the County, insofar as all fees collected on behalf of VDH
are transmitted to VDH.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the first reading of this ordinance and
schedule the second reading and public hearing for December 14, 2021.
Page 1 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, NOVEMBER 17, 2021
ORDINANCE AMENDING CHAPTER 18, SECTION 18-63.1 OF THE
ROANOKE COUNTY CODE, DISCONTINUING ROANOKE COUNTY'S
RECEIPT OF APPLICATIONS AND FEES FOR THE ISSUANCE OF
PERMITS FOR SEPTIC TANKS, ON-SITE SEWAGE DISPOSAL
SYSTEMS AND WELLS
WHEREAS, the Roanoke County Code states that County staff receive
applications and fees for permits for private wells, septic tanks and on -site sewage
disposal systems on behalf of the Virginia Department of Health (VDH); and
WHEREAS, over the years, VDH’s fee schedule and process has increased in
complexity, and the Virginia Administrative Code now states that “all requests for a
sewage disposal system construction permit shall be directed initially to the district or
local health department”; and
WHEREAS, Roanoke City and Alleghany Health District Director Cynthia B.
Morrow, MD, MPH, has requested the Roanoke County Code be amended to be
consistent with the Virginia Administrative Code so that the County no longer receives
permit applications and fees on behalf of VDH; and
WHEREAS, it is accordingly proposed that Chapter 18, Section 18 -63.1 of the
Roanoke County Code be amended;
WHEREAS, the first reading of this ordinance was held on November 17, 2021,
and the second reading and public hearing were held on December 14, 2021.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
Page 2 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
1. Chapter 18, Article III, Section 18-63.1 of the Roanoke County Code is
hereby amended to read and provide as follows:
Sec. 18-63.1. Procedures and fees for issuance of permits for septic tanks, on-site
sewage disposal systems and wells.
(a) All buildings in the county in those areas where septic tanks are permitted shall have
an on-site sewage disposal system, alternative discharging sewage system or septic
tanks installed for the disposing of sewage and other human waste.
(b) Before any on-site sewage disposal, alternative discharging sewage system or septic
tank systems or private wells are constructed or installed, it shall be the duty of the
landowner upon whose land the construction or installation shall take place to secure
a permit from the Virginia Department of Healthto be issued by the health
department. Application for such permit(s) shall be made directly to the Virginia
Department of Health, Roanoke City and Alleghany Health Districtcounty's
department of development and inspection, or its successor, upon forms prescribed
by the health department. Before any alternative discharging sewage systems are
constructed or installed, the applicant shall additionally for land disturbance secure a
special use permit as required by the Roanoke County Erosion & Sediment
ControlZoning Ordinance.
(c) There is hereby established a county permit fee of fifty dollars ($50.00) for each on -
site sewage disposal system, alternative discharging sewage system or septic tank.
This permit fee, along with the state permit fee of fifty dollars ($50.00) shall be pai d
to the treasurer at the time application is made for a permit and before the application
will be processed by the health department. The state permit fee of twenty-five dollars
($25.00) for construction of a private well likewise shall be paid to the treasurer at the
time application is made for such permit and before processing by the health
department. The treasurer shall not collect the state fee(s) from owner's whose family
income is at or below the applicable income guidelines as provided under state
regulation.
(d) The health department shall review this permit application based upon the
requirements and regulations promulgated pursuant to title 32.1 of the Code of
Virginia. Any septic tank permit issued under this section shall be valid for a perio d
of fifty-four (54) months from the date of issuance unless there has been a
substantial, intervening change in the soil or site conditions where the septic system
is to be located. The availability of a public sewer system shall constitute a substantial
intervening change in the site conditions to void a permit.
(e) In the event the health department denies a permit on the land on which the owner
seeks to construct his principal place of residence, the county's portion of the state
application fee shall be refunded to the owner. Such fee shall not be refunded by the
county until final resolution by the health department of any appeals made by the
owner from such denial.
Page 3 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(cf) Applications shall be limited to one site specific proposal. When site condition s
change, or the needs of the applicant change, or the applicant proposes and requests
another site be evaluated, and a new site evaluation is conducted, a new application
and fee is required.
(dg) Any person, firm, or corporation violating any provisions of this section shall be
subject to a Class 3 misdemeanor for each offense; and a separate offense shall be
deemed committed on each day during or on which a violation occurs or continues.
Further, any violation or attempted violation of this section may be restrained,
corrected, or abated by injunction or other appropriate proceeding.
2. That this ordinance shall be in full force and effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Ordinance accepting funds in the amount of $11 8,089.97
from the Commonwealth of Virginia, and appropriating such
funds to Roanoke County’s grant fund, for distribution to the
Town of Vinton for the purpose of providing municipal utility
assistance, and authorizing the execution of 1) a
Memorandum of Understanding and 2) Certification of
receipt for the use of such funds
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept and appropriate $118,089.97 on behalf of the Town of Vinton and adoption of a
resolution authorizing the County Administrator to execute a Memorandum of
Understanding and Certification of Receipt for the COVID -19 ARPA State and Local
Fiscal Recovery Fund (SLFRF) Municipal Utility Assistance Program
BACKGROUND:
The American Rescue Plan Act (ARPA) was signed into law by the President of the
United States on March 11, 2021 to provide continued relief from the impact of the
COVID-19 pandemic. A primary component of the ARPA is a provisi on of funding for
State and Local Fiscal Recovery.
Consistent with the ARPA Funds, the Commonwealth of Virginia has allocated a share
of the State and Local Fiscal Recovery Funds to a Municipal Utility Assistance Program
pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item
479.20, Chapter 1, 2021 Acts of Assembly, Special Session II. This program continues
to help provide direct assistance to utility customers with accounts over 30 days in
Page 2 of 2
arrears.
DISCUSSION:
The Town of Vinton (“Town”) has been notified that it has been awarded federal State
and Local Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA) in
the amount of $118,089.97. In order to receive the ARPA SLFRF Funding, the Town
and County must complete a Certification of Receipt for Use of State and Local Fiscal
Recovery Funds.
The award shall be used to directly assist residential municipal utility customers of Town
of Vinton with arrearage's greater than 60 days for the time period between March 12,
2020 and August 31, 2021.
In addition, the Virginia Department of Housing and Community Development (“DHCD”)
requires the County to act as the Town’s fiscal agent to fac ilitate assistance to eligible
customers through a Memorandum of Understanding (“MOU”).
Both the County and Town Attorneys have reviewed and approved the MOU and
Certification as to form. The Town has this item on their December 7, 2021 agenda for
approval.
FISCAL IMPACT:
No County funds are required. Funds are 100% Federal Funds passed through the
State. $118,089.97 will be appropriated to the Grant Fund to be used by the Town.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance to accept and
appropriate $118,089.97 to the grant fund to be used by the Town, and authorizing the
County Administrator to execute 1) a Memorandum of Understanding and 2)
Certification of Receipt for the COVID-19 ARPA SLFRF Municipal Utility Assistance
Program and scheduling the second reading on December 14, 2021.
October 29, 2021
VIA EMAIL
Anne Cantrell
Treasurer/Finance Director
Town of Vinton
Re: Award Letter, Guidance, and Required Certification and Comparison Analysis for COVID-19 ARPA
SLFRF Municipal Utility Assistance Program
Dear Anne Cantrell:
On behalf of Governor Northam, it gives me great pleasure to inform you that Town of Vinton has been
awarded $118,089.97 in federal State and Local Fiscal Recovery Funds (SLFRF) through the American
Recovery Plan Act (ARPA) for the COVID-19 ARPA SLFRF Municipal Utility Assistance Program. Your award
shall be used to directly assist residential municipal utility customers of Town of Vinton with arrearages
greater than 60 days for the time period between March 12, 2020, and August 31, 2021. This funding is
being provided under CFDA 21.027 – Coronavirus State and Local Fiscal Recovery Funds (SLFRF).
Please read the additional program guidance included with this letter carefully before proceeding with
additional steps. Given the tight timeline for utilization of these funds and to receiving funds in an
expedited manner, you must return the attached forms through a web portal. You are required to partner
with a city or county to act as the fiscal agent to receive the funds from the Department of Accounts
(DOA). The city or county will then forward funds to the municipal utility to apply to eligible residential
utility customer accounts. In order to pre-qualify your eligible residential utility customer accounts and
apply relief automatically, you will need to complete the Utility Arrearage Analysis in Appendix A. Once
the project is complete, DOA will follow up regarding project outcomes and compliance. It is incumbent
on Town of Vinton and the partnering city or county to ensure project expenses are properly documented
and verified in case of audit.
For questions contact DHCD staff member David Conmy at utility@dhcd.virginia.gov.
Sincerely,
Erik Johnston
Director, Virginia Department of Housing and Community Development
CC: David Von Moll, Comptroller, Department of Accounts
Encl: COVID-19 ARPA SLFRF Municipal Utility Assistance Program: Guidance and Required Certification;
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification; and
Frequently Asked Questions
COVID-19 ARPA SLFRF MUNICIPAL UTILITY ASSISTANCE PROGRAM:
Guidance and Required Certification
Based on the response that the Virginia State Corporation Commission (SCC) received from your utility
system in the Application for Utility Assistance Funds (Municipal Utilities), the SCC has determined your
award amount which is reflected in your award letter. Accordingly, the award letter, guidance, and
required certification will serve as the next steps in facilitating this program.
Pre-Qualification & Eligibility
This program is funded through the State and Local Fiscal Recovery Funds (SLFRF) of the American Rescue
Plan Act (ARPA). One of the most important elements of ARPA federal guidance as it relates to this new
Utility Assistance program is the ability to pre-qualify certain populations for eligibility rather than
requiring individual customer applications/attestations. It is a best practice to pre-qualify groups and
populations with relief programs as the customers with the lowest incomes and largest impacts from
COVID-19 are least likely to provide customer attestations to any utility with which they have debt. This
policy decision that is authorized in the federal guidelines is critical to ensure quick and equitable access
to relief for residential customers negatively impacted by the pandemic.
This guidance supports the Commonwealth’s determination as a recipient that for this SLFRF utility relief
program that the population group of residential customers with arrearages over 60 days as of August 31,
2021, are households that experienced a negative economic impact due to COVID-19, which is determined
by these households having an unpaid arrearage greater than 60 days during the pandemic. Unpaid utility
arrearages demonstrate housing insecurity for this population group which Treasury's 7-19-2021 FAQ
demonstrates negative economic impacts from the pandemic (see question 2.17, Pages 9 through 11).
Accordingly, the Commonwealth has determined that individual customer attestations are not required
for this program once a utility analysis is provided.
Only residential customers are eligible for this utility assistance. Municipal utilities shall pay the full
amount of arrearages owed by eligible residential customers; however, funding may be limited and may
not fully address the eligible arrearages for which your utility system applied. Therefore, utility systems
are required to proportionately distribute their award to the population/group of all residential utility
customers that are 60+ days in arrears as of August 31, 2021.
Because this program does not require customer attestation, 100% of your award amount must be
directed to assisting eligible residential utility customers. Utilization of your award amount for direct
administrative costs is prohibited. Utilities must ensure residential customers eligible for this relief have
the funding credited to their account as soon as possible and must reflect this relief on the soonest
billing statement possible given the specific billing system utilized by the utility. Should the application
of any assistance render a customer due a balance necessitating a cash refund payable to the customer,
such assistance shall be proportionally reduced as to achieve a zero balance.
Management of Award Funds
Upon receipt of any funds, utilities shall maintain separate ARPA COVID-19 Utility Assistance Funds and
record direct assistance payments to residential customers on their books in accordance with applicable
accounting standards. Utilities may not direct any funds provided in this paragraph to new deposits, down
payments, fees, late fees, interest charges, or penalties.
Your award amount must be disbursed through a partnering county or city that will serve as the fiscal
agent with the Department of Accounts (DOA) disbursing funds and having responsibility for sub-recipient
monitoring. Consequently, municipal utility systems, especially those that are not directly managed by a
city or a county, will need to partner with a city or county to serve as the fiscal agent for this program.
Cities and counties may serve as the fiscal agent for more than one municipal utility system. In order to
receive your funding for this program, the chief administrative officer for the partnering city or county
and the authorized official representing the municipal utility will be required to certify their respective
organization’s participation in this program and its adherence to all associated federal ARPA SLFRF
guidance and regulations. A standard certification for this program requiring signatures from both officials
on behalf of their respective organizations has been included near the end of this document.
Program Certification & Compliance
The SCC has calculated the proportional share of available funding for each municipal utility system that
applied by the SCC’s application deadline. This information was forwarded to DHCD, which is facilitating
the award letter and certification process for municipal utilities and their partnering city or county.
In order to receive the ARPA SLFRF funding amount calculated by SCC, each city and county and their
partner municipal utility system(s) must complete a certification form (at the end of this document). The
certification form must be signed by the chief administrative officer for the city or county and the
authorized official representing the municipal utility partner. In the event more than one municipal utility
partners with a city or county, a separate certification will be needed for each partnership.
These certifications will be accepted by DHCD bi-weekly based on the following pre-determined schedule:
• November 5, 2021
• November 19, 2021
• December 3, 2021
• December 17, 2021
• January 7, 2022
• *COB Friday, January 21, 2022 –
Certification Final Deadline
*January 21, 2022, will be the last date DHCD will accept certifications from awarded utilities. Any
municipal utility that does not submit their certification by this date will forfeit their award and the
funds will be used by the Commonwealth for other purposes in alignment with ARPA.
Upon receipt of bi-weekly certifications from DHCD, DOA will process distributions to cities and counties
– including those serving as fiscal agents on behalf of towns, authorities, and other regional level utilities
– on a monthly basis.
The certification establishes that the awarded municipal utility and their city or county fiscal agent will
abide by U.S. Treasury guidance and other regulatory matters concerning the use of ARPA SLFRF. The
intent is for this allocation to pass through the county or city directly to the municipal utility to serve
eligible municipal utility customers. The municipal utility as the customer utility relief program operator
should develop a sub-agreement with the county or city fiscal agent assuring the city or county fiscal agent
that the municipal utility will be responsible for compliance with state and federal law.
Upon receipt by DHCD of a complete and accurate certification form from the county/city and municipal
utility, the Department of Accounts (DOA) will then distribute funds directly to cities and counties, which
will serve as the fiscal agent on behalf of their partner municipal utility(ies). DOA will also be the lead state
agency working with the city or county and their partnered utility system(s) on monitoring to ensure
compliance with the program and federal guidelines.
Please note that approval of an allocation for purposes of this utility assistance program does not
represent any assurance, legal or otherwise, that the approved project complies with all federal
guidelines related to the use of these funds. Cities and counties in addition to their partner municipal
utility(ies) are strongly encouraged to consult their legal counsel prior to expending the federal ARPA
Fiscal Recovery Funds that have been awarded through this program. Applicants are recommended to
read and understand the federal guidance and the frequently asked questions can be obtained at the
following links:
https://www.govinfo.gov/content/pkg/FR-2021-05-17/pdf/2021-10283.pdf
https://home.treasury.gov/system/files/136/SLFRPFAQ.pdf
This information is routinely updated, so guidance may have changed since you last consulted it.
Compliance with the federal guidance is the responsibility of the city or county submitting the application
on behalf of a municipal utility and failure to do so could result in disallowed expenses requiring
repayment of the associated funds to the federal government. If the city or county fails to repay any funds
spent for non-qualifying expenses on behalf of a municipal utility as required by the federal government,
the State Comptroller will recover such amounts from future state payments to the locality via the State
Aid Intercept Program. Consequently, cities and counties are encouraged to develop agreements or
memorandums of understanding (MOU) with their partner municipal utility system(s) to indemnify cities
and counties in the event the municipal utility system does not adhere to U.S. Treasury guidelines and
consequently subjects the city or county to such State Aid Intercept action(s).
Further, the State Comptroller’s office (DOA) has subrecipient monitoring responsibilities that will
necessitate evaluation and additional correspondence with cities and counties regarding the use of funds.
Cities and counties are encouraged to develop MOUs that will help establish clarity concerning
responsibility and accountability among all parties regarding this requirement.
Please note that the certification statement includes an acknowledgment that recipients may not receive
reimbursement or recipients may be required to return funds to the federal government if it is determined
that those funds were spent for purposes that do not qualify. It is important to understand that the burden
of ensuring that all ARPA Fiscal Recovery Funds are spent for qualifying purposes falls to the city or county
working on behalf of the municipal utility. Again, cities and counties are encouraged to develop MOUs
that will help establish clarity concerning responsibility and accountability among all parties regarding this
requirement.
Awardees are responsible for maintaining all necessary documentation to ensure compliance with the
federal requirements. The State Comptroller is responsible for all sub-recipient monitoring and may
require additional information in the future from each city or county and/or their partner municipal utility
system(s) to address that responsibility.
The certification form contains more specific details on the responsibilities of the city/county and
partnered municipal utility. The signed certification form should be submitted to DHCD through the
following web portal according to the aforementioned pre-determined schedule:
http://s.alchemer.com/s3/COVID-19-ARPA-SLFRF-Municipal-Utility-Relief-Program
If you have any questions regarding the appropriate use of ARPA SLFRF, please refer to the U.S. Treasury
Website and guidance linked above. For questions about this process or technical questions about the
certification form or the distribution of the funds, please first refer to the FAQ documents provided and
then send unresolved inquiries to: utility@dhcd.virginia.gov
State and Local Fiscal Recovery Fund Certification Form Page 1
(Please replace the yellow highlighted sections with your information in the Certification and
Certification Addendum)
Certification:
CERTIFICATION FOR USE OF STATE AND LOCAL FISCAL RECOVERY FUNDS
by
(CITY OR COUNTY NAME)
on behalf of
(MUNICIPAL UTILITY NAME)
We, the undersigned, represent (CITY OR COUNTY NAME) and are working in partnership with
(MUNICIPAL UTILITY NAME) (the utility), and we certify that:
1. On behalf of (MUNICIPAL UTILITY NAME), (CITY OR COUNTY NAME) is requesting the allotment
of funding from the Commonwealth of Virginia’s share of the State and Local Fiscal Recovery
Funds pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20,
Chapter 1, 2021 Acts of Assembly, Special Session II.
2. We understand that the Commonwealth of Virginia will rely on this certification as a material
representation for distributing State and Local Fiscal Recovery funds to (CITY OR COUNTY NAME)
on behalf of (MUNICIPAL UTILITY NAME).
3. We understand that it is our responsibility to ensure that funds are distributed by (CITY OR
COUNTY NAME)’s to (MUNICIPAL UTILITY NAME) for the approved uses of the State and Local
Fiscal Recovery funds provided under section 602 of the Social Security Act will be used only to
cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19); or otherwise adhere to official federal guidance
issued or that will be issued regarding what constitutes an eligible expenditure; and
b. fulfill the purposes as appropriated by the General Assembly in Paragraphs B.1 and B.2 of
Item 479.20, Chapter 1, 2021 Acts of Assembly, Special Session II.
4. We understand that funds provided pursuant to this certification are for necessary obligations
incurred within the eligible program period for customer arrearages as of August 31, 2021, and
must be expended to cover such obligations no later than February 28, 2022; and that any funds
that are not obligated on or before February 28, 2022, by (CITY OR COUNTY NAME) and
(MUNICIPAL UTILITY NAME), must be returned to Commonwealth of Virginia no later than
March 31, 2022.
5. We understand that (CITY OR COUNTY NAME) on behalf of (MUNICIPAL UTILITY NAME) will not
be eligible to receive funding after the final certification deadline of January 21, 2022, from State
and Local Fiscal Recovery Funds and (MUNICIPAL UTILITY NAME) may not commit to any such
expenditures, pay any related expenses, or provide any such services from within existing
resources not otherwise designated for such expenditures unless authorized by the General
State and Local Fiscal Recovery Fund Certification Form Page 2
Assembly and the Governor in a future appropriation act. We further understand that after the
State and Local Fiscal Recovery funds are expended, the program and related services will end at
that time unless other fund sources have been appropriated for those purposes.
6. We understand that expenditure of the State and Local Fiscal Recovery funds provided pursuant
to this certification must adhere to official federal guidance issued or that will be issued
regarding what constitutes a necessary and qualifying expenditure. Any State and Local Fiscal
Recovery funds that cannot be expended by (MUNICIPAL UTILITY NAME) in a manner that
adheres to official federal guidance shall be returned to the Commonwealth of Virginia so that it
may be reprogrammed or returned to the federal government. I understand that any funds
spent in violation of federal guidance may be subject to repayment by (CITY OR COUNTY NAME).
1. We understand that (CITY OR COUNTY NAME) and (MUNICIPAL UTILITY NAME) are responsible for
retaining documentation of all uses of the State and Local Fiscal Recovery funds, including but not
limited to contracts, MOUs, past due account ledgers, and/or grant award documents. Such
documentation shall be produced upon request.
2. We understand that (CITY OR COUNTY NAME) and (MUNICIPAL UTILITY NAME) are responsible for
maintaining proper accounting records to segregate these State and Local Fiscal Recovery expenditures
from those supported by other fund sources and that all such records will be subject to audit.
3. We agree to follow and fully participate in reporting requirements issued by the Department of
Accounts for the purposes of ensuring the Commonwealths’ compliance with federal reporting
guidance for State and Local Fiscal Recovery funds.
4. We understand that State and Local Fiscal Recovery funds provided pursuant to this certification must
be used for a qualifying purpose as stated in federal law and guidance and (MUNICIPAL UTILITY NAME)
may not identify this qualifying category as revenue replacement unless prior permission has been
granted by the Governor pursuant to Paragraph B.3.a of Chapter 1, 2021 Acts of Assembly, Special
Session II.
5. We understand that any State and Local Fiscal Recovery funds received pursuant to this certification
cannot be used for expenditures for which (MUNICIPAL UTILITY NAME) has received from any other
emergency COVID-19 supplemental funding (whether state, federal, or private in nature) for that same
expense nor may State and Local Fiscal Recovery funds be used for purposes of matching other federal
funds unless specifically authorized by federal statute, regulation, or guideline.
State and Local Fiscal Recovery Fund Certification Form Page 3
We certify that I have read the above certifications and my statements contained herein are true and
correct to the best of our knowledge.
City or County Chief Administrative Officer (CAO) Authorized Official Representing Municipal
Utility Allocated Funds by SCC
Name of City or County: Name of Municipal Utility:
Printed Name of CAO:
Printed Name of Municipal Utility Official:
Signature: Signature:
Please provide city/county DUNS number:__________________________
Please provide municipal utility DUNS number: ______________________
State and Local Fiscal Recovery Fund Certification Form Page 4
Certification Addendum
Federal Requirements for information to be included in agreement between county/city and
municipal utility
§200.332 Requirements for pass-through entities.
All pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and if any of these data elements change, include
the changes in subsequent subaward modification. When some of this information is not available, the
pass-through entity must provide the best information available to describe the Federal award and
subaward. Required information includes:
(1) Federal award identification. (Coronavirus State and Local Fiscal Recovery Funds (ARPA SLFRF),
ALN 21.027.)
(i) Subrecipient name (which must match the name associated with its unique entity identifier);
(Name of City or County)
(ii) Subrecipient's unique entity identifier; (City or County DUNS number)
(iii) Subaward Period of Performance Start and End Date; (October 29, 2021, and March 31, 2022,
deadline to return funds)
(iv) Subaward Budget Period Start and End Date; (October 29, 2021, and March 31, 2022, deadline
to return funds)
(v) Amount of Federal Funds Obligated by this action by the pass-through entity to the
subrecipient; $118,089.97
(vi) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity
including the current financial obligation; $118,089.97
(vii) Total Amount of the Federal Award committed to the subrecipient by the pass-through entity;
$118,089.97
(viii) Federal award project description, as required to be responsive to the Federal Funding
Accountability and Transparency Act (FFATA); (ARPA SLFRF: Municipal Utility Relief Program to Assist
Residential Customers)
(ix) Name of Federal awarding agency, pass-through entity, and contact information for awarding
official of the Pass-through entity; (U.S. Treasury Department awarding agency / Commonwealth of
Virginia pass-through entity / Contact for Pass-through Entity: Erik Johnston, Director, VA Department of
Housing and Community Development, 600 East Main Street, Suite 300, Richmond, VA 23219, (804) 371-
7000)
State and Local Fiscal Recovery Fund Certification Form Page 5
(x) Assistance Listings number and Title; the pass-through entity must identify the dollar amount
made available under each Federal award and the Assistance Listings Number at time of disbursement;
(CFDA Number and Title are 21.027, Coronavirus State and Local Fiscal Recovery Funds.)
(xi) Identification of whether the award is R&D; and (This is not R&D award)
(xii) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per
§200.414. (No indirect costs can be charged by county/city or municipal utility)
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
In order for the Commonwealth to authorize pre-qualification of the municipal utility’s residential
customer population impacted by the COVID-19 pandemic (i.e., residential customers with 60+ day
arrearages as of August 31, 2021), by municipal utilities participating in the COVID-19 ARPA SLFRF
Municipal Utility Relief Program, each awarded municipal utility is required to demonstrate that the
program population is experiencing negative economic impacts as a result of the pandemic. Pre-
qualification is based on guidance from the U.S. Treasury indicating that it is acceptable to demonstrate
that households receiving assistance are within a population that experienced a negative economic impact
and endorsing use of categories of populations for program implementation purposes (e.g., populations
that have experienced unemployment, have experienced increased housing or food insecurity, or are low-
or moderate-income). Consistent with the population-based approach to identifying negative economic
impacts, in the context of the Municipal Utility Relief Program the Commonwealth is requiring each
municipal utility to answer one of the following comparative questions to demonstrate that 60+ day
residential customer population arrearages have been negatively impacted as compared to the program
population’s status prior to the pandemic. The following data backed analysis demonstrating negative
economic impacts of the pandemic on the basis of increased residential customer population arrearages
under either comparison test will authorize the municipal utility’s residential customer population group
to be eligible without the need for individual customer attestations. All municipal utilities must complete
this analysis. If the analysis demonstrates the negative economic impacts, the municipal utility will be
required to pre-qualify their program population and provide this assistance to this entire population
group without individual customer attestations. Municipal utilities, whose analysis does not prequalify
the entire population group will be required to collect individual customer attestations. Utilities must
submit with this Appendix accounting data supporting the selected option.
1. Comparison 1 (Accounts Receivable Comparison). Please provide the following or certify that
the utility has the following:
a. As of 2-29-2020 [or a billing cycle ended prior to March 1, 2020]
i. Total Accounts Receivable Arrearage Balance / Annual Virginia jurisdictional
Operating Revenues. Answer: ____________________
b. As of 8-31-2021 [or a billing cycle ended prior to September 1, 2021]
i. Total Accounts Receivable Arrearage Balance plus CRF received in 2020 / Annual
Virginia jurisdictional Operating Revenues. Answer: ____________________
c. Is 1.a. is less than 1.b.? Answer: ____________________ (If YES, the municipal utility’s
residential customer population meets the requirements for residential customer
population pre-qualification.)
OR
2. Comparison 2 (Arrearage Dollar Value Comparison)
a. What is the dollar value of the municipal utility’s total 60+ day residential utility customer
arrearages as of 8-31-2021 plus previously paid utility relief during the pandemic (e.g.,
CRF Municipal Utility Relief already paid or other utility relief paid that demonstrates the
higher total arrearages that would otherwise be present)? Please note this figure can also
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
be provided without including the additional utility relief provided during the pandemic.
Answer: ____________________
b. What is the dollar value of the 1, 2, 3, 4 or 5 year average (circle one as applicable) of total
60+ day residential utility customer arrearages in the municipal utility’s most recent fiscal
year(s) that ended pre-pandemic (i.e., before March 1, 2020). Answer:
____________________
c. Is 2.a. is greater than 2.b.? Answer: ____________________ (If YES, the municipal
utility’s residential customer population meets the requirements for residential customer
population pre-qualification.)
OR
3. Comparison 3 (Percent of Customer Base Comparison)
a. What is the percent of the municipal utility’s residential utility customer accounts with
60+ day arrearages out of all municipal utility customer accounts as of 8-31-2021?
Answer: ____________________
b. What is the percent of the municipal utility’s residential utility customer accounts with
60+ day arrearages out of all municipal utility customer accounts as of 3-1-2020 (or as of
the end of the most recent fiscal year that ended prior to 3-1-2020)? Answer:
____________________
c. Is 3.a. is greater than 3.b.? Answer: ____________________ (If YES, the municipal utility’s
residential customer population meets the requirements for residential customer
population pre-qualification.)
For municipal utilities that are unable to complete Comparison 1, Comparison 2, or Comparison 3 but still
think they could otherwise demonstrate their program population is experiencing negative economic
impacts as a result of the pandemic compared to pre-pandemic times, please contact DHCD staff to discuss
potential alternative means for computing and demonstrating such a comparison.
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
CARES Act
1. Do we still need to send back the remaining funds (CARES Act) that were originally allocated by
December 1, 2021?
a. Yes. Please coordinate with your city/county fiscal agent (if applicable) and reach out to
the Virginia Department of Accounts (DOA) for additional technical questions on this
matter: complianceoversight@doa.virginia.gov. A memo from the DOA was circulated to
every city and county on October 18, 2021, that contains instructions on how to return
these funds, so please reach out to your city or county chief administrative officer for
more information.
2. How does this relate to the previous CARES Act program?
a. The biggest distinctions with this program compared to the past program are:
i. Municipal utilities can pre-qualify their residential customers, so individual
customer attestations are not necessary.
ii. Only available for residential municipal utility customers with 60+ day
arrearages between March 12, 2020, and August 31, 2021.
Administration and Timing
1. For the pre-qualification calculation, if we are not able to generate an August 31, 2021, detail
listing of only residential account balances, should we then use all balances, including
commercial, and then apply an estimated % of residential balances as a total of all balances?
a. We suggest each utility produce whatever estimate most closely answers the question
of August 31, 2021, residential 60+ day arrearages. For additional documentation, we
suggest including the methodology you used for producing your calculation for your
internal records in the case of an audit.
2. Once a municipality goes through this process and certifies is there an estimate on when a
locality would receive the funds?
a. DHCD will process certifications that it receives from awarded municipal utilities on a bi-
weekly basis. The Virginia Department of Accounts (DOA) will then process these bi-
weekly certifications at the end of each month. It normally takes 3 to 5 business days for
DOA funds to be deposited.
3. How long will we have to allocate these funds if approved?
a. Awarded municipal utilities in coordination with their partner city/county fiscal agent
will need to return unspent funds to the Commonwealth no later than March 31, 2022.
Any municipal utility and/or partner city/county fiscal agent that believes it will be
unable to meet this deadline should contact the Virginia Department of Housing and
Community Development (DHCD) as soon as possible.
Covered Costs and Time Periods
1. What type of utilities are covered?
a. Eligible municipal utilities include water, waste water, gas, and electricity.
2. Our utility bill includes services other than water and sewer (e.g. stormwater, refuse, taxes,
administrative fees). Is awarded money for the SLFRF Utility Relief Program limited to water and
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
sewer only or is the municipal utility allowed to pay the customer’s entire arrearage for eligible
periods?
a. Awarded funding is for the purpose of water, sewer, gas, and electricity only. However,
we understand that many utility systems operate an accounting system that cannot
isolate these types of services when applying relief. We recommend documenting the
relief provided after you receive your award, so that these amounts are tracked in some
way with the purpose of ensuring that the net effect can be neutralized in some way.
3. What arrearage dates are covered for this program?
a. March 12, 2020, through August 31, 2021.
4. Is the arrears specifically for residential accounts 60+ days behind using a bill date of 3/12/20 or
the due date 3/12/20?
a. Because the relief is being provided to assist residential utility customers who may have
experienced an economic hardship, you may provide relief to accounts 60+ days using a
due date of 3/12/2020. It is certainly possible that there are eligible residential
customers who became unable to pay a utility bill covering a period of time that
occurred just before the pandemic because of an economic hardship that occurred at
the very beginning of the pandemic.
5. What do municipalities do between date of application and date of grant as it relates to
customers who may continue to pay down their eligible arrearage balances?
a. It is possible that utilities could receive payments from residential customers for eligible
arrearages between the date of your application and the date of receiving your award.
In this scenario, utilities could instead provide a higher proportion of relief to their
remaining residential utility customers who still have qualified arrearages as of
8/31/2021. We are not expecting that utilities will receive 100% of their requested
amount, but this could at least allow for greater assistance to your remaining eligible
residential utility customer accounts. Additional guidance suggests that relief should be
provided to your residential utility customers by (i) establishing each residential
customer's percentage of arrearages over 60 Days to total municipal utility residential
arrearages over 60 Days, and (ii) applying that percentage to total ARPA Fund dollars
received by the municipal utility. As shown below, this formula will yield each
customer's allotment of ARPA Funds:
i. (Residential "Customer A" Arrearage Balance over 60 Days / All Residential
Arrearages Over 60 Days) X ARPA Funds Received = Individual Customer
Arrearage Reduction
b. Finally, the budget language establishing this program states the following:
i. Utilities must ensure residential customers eligible for this relief have the
funding credited to their account as soon as possible and must reflect this relief
on the soonest billing statement possible given the specific billing system
utilized by the utility. Should the application of any assistance render a
customer due a balance necessitating a cash refund payable to the customer,
such assistance shall be proportionally reduced as to achieve a zero balance.
6. Can we include multi-family residential accounts, even if they’re classified as commercial
accounts?
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
a. Residential multi-family dwellings - even if classified as commercial property/accounts -
are eligible for this program if the forgiveness is passed along to the residential
customer by the property owner(s).
7. We understand any funds received are applicable based on a pro-rata share as proportion of the
delinquent balance. We have a unique situation that over 80% of our delinquency is attributable
to one account, a residential apartment complex that is many months in arrears. Is there a
maximum relief or cap on how much relief a single account can receive under the program?
a. The budget language establishing this program does not place a maximum cap on relief
provided nor does the Interim Final Rule speak to a capped amount for relief. Because a
residential apartment complex would include multiple residential households, it would
be reasonable to infer that the large delinquency is attributable to multiple households
comprising the one account. Therefore, on a residential household-by-household basis,
we assume this amount would be much smaller.
8. Can I assume that applications for ARPA funds should include inactive accounts, or is it just
intended to only credit accounts with an active water account?
a. Inactive accounts, accounts that are final or in collections may also be assisted provided
that that such relief is applied to the portion of the final/in collections account that
occurred/accrued between March 12, 2020, and August 31, 2021.
9. Are taxes included as part of this?
a. DHCD cannot make a definitive interpretation on this question and suggest that you
consult with your local attorney for official guidance. The budget language establishing
this program states: “Utilities may not direct any funds provided in this paragraph to
new deposits, down payments, fees, late fees, interest charges, or penalties.”
a.
State and Local Fiscal Recovery Fund Certification Form Page 1
Certification:
CERTIFICATION FOR USE OF STATE AND LOCAL FISCAL RECOVERY FUNDS
by
COUNTY OF ROANOKE
on behalf of
TOWN OF VINTON
We, the undersigned, represent the County of Roanoke and are working in partnership with the Town of
Vinton (the utility), and we certify that:
1. On behalf of the Town of Vinton, the County of Roanoke is requesting the allotment of funding
from the Commonwealth of Virginia’s share of the State and Local Fiscal Recovery Funds pursuant
to section 602 of the Social Security Act, as added by section 9901 of the American Rescue Plan
Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20, Chapter 1, 2021 Acts of
Assembly, Special Session II.
2. We understand that the Commonwealth of Virginia will rely on this certification as a material
representation for distributing State and Local Fiscal Recovery funds to the County of Roanoke on
behalf of the Town of Vinton.
3. We understand that it is our responsibility to ensure that funds are distributed by the County of
Roanoke to the Town of Vinton for the approved uses of the State and Local Fiscal Recovery funds
provided under section 602 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); or otherwise adhere to official federal guidance
issued or that will be issued regarding what constitutes an eligible expenditure; and
b. fulfill the purposes as appropriated by the General Assembly in Paragraphs B.1 and B.2 of
Item 479.20, Chapter 1, 2021 Acts of Assembly, Special Session II.
4. We understand that funds provided pursuant to this certification are for necessary obligations
incurred within the eligible program period for customer arrearages as of August 31, 2021, and
must be expended to cover such obligations no later than February 28, 2022; and that any funds
that are not obligated on or before February 28, 2022, by the County of Roanoke and the Town of
Vinton, must be returned to Commonwealth of Virginia no later than March 31, 2022.
5. We understand that the County of Roanoke on behalf of the Town of Vinton will not be eligible to
receive funding after the final certification deadline of January 21, 2022, from State and Local
Fiscal Recovery Funds and the Town of Vinton may not commit to any such expenditures, pay any
related expenses, or provide any such services from within existing resources not otherwise
designated for such expenditures unless authorized by the General Assembly and the Governor in
a future appropriation act. We further understand that after the State and Local Fiscal Recovery
funds are expended, the program and related services will end at that time unless other fund
sources have been appropriated for those purposes.
State and Local Fiscal Recovery Fund Certification Form Page 2
6. We understand that expenditure of the State and Local Fiscal Recovery funds provided pursuant
to this certification must adhere to official federal guidance issued or that will be issued regarding
what constitutes a necessary and qualifying expenditure. Any State and Local Fiscal Recovery
funds that cannot be expended by the Town of Vinton in a manner that adheres to official federal
guidance shall be returned to the Commonwealth of Virginia so that it may be reprogrammed or
returned to the federal government. I understand that any funds spent in violation of federal
guidance may be subject to repayment by the County of Roanoke.
7. We understand that the County of Roanoke and the Town of Vinton are responsible for retaining
documentation of all uses of the State and Local Fiscal Recovery funds, including but not limited
to contracts, MOUs, past due account ledgers, and/or grant award documents. Such
documentation shall be produced upon request.
8. We understand that the County of Roanoke and the Town of Vinton are responsible for
maintaining proper accounting records to segregate these State and Local Fiscal Recovery
expenditures from those supported by other fund sources and that all such records will be subject
to audit.
9. We agree to follow and fully participate in reporting requirements issued by the Department of
Accounts for the purposes of ensuring the Commonwealths’ compliance with federal reporting
guidance for State and Local Fiscal Recovery funds.
10. We understand that State and Local Fiscal Recovery funds provided pursuant to this certification
must be used for a qualifying purpose as stated in federal law and guidance and the Town of
Vinton may not identify this qualifying category as revenue replacement unless prior permission
has been granted by the Governor pursuant to Paragraph B.3.a of Chapter 1, 2021 Acts of
Assembly, Special Session II.
11. We understand that any State and Local Fiscal Recovery funds received pursuant to this
certification cannot be used for expenditures for which the Town of Vinton has received from any
other emergency COVID-19 supplemental funding (whether state, federal, or private in nature)
for that same expense nor may State and Local Fiscal Recovery funds be used for purposes of
matching other federal funds unless specifically authorized by federal statute, regulation, or
guideline.
State and Local Fiscal Recovery Fund Certification Form Page 3
We certify that I have read the above certifications and my statements contained herein are true and
correct to the best of our knowledge.
City or County Chief Administrative Officer (CAO) Authorized Official Representing Municipal
Utility Allocated Funds by SCC
DANIEL R. O’DONNELL
Please provide city/county DUNS number:062353610
Please provide municipal utility DUNS number: 0101574052
State and Local Fiscal Recovery Fund Certification Form Page 4
Certification Addendum
Federal Requirements for information to be included in agreement between county/city and municipal
utility
§200.332 Requirements for pass-through entities.
All pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and if any of these data elements change,
include the changes in subsequent subaward modification. When some of this information is not
available, the pass-through entity must provide the best information available to describe the
Federal award and subaward. Required information includes:
(1) Federal award identification. (Coronavirus State and Local Fiscal Recovery Funds (ARPA
SLFRF), ALN 21.027.)
(i) Subrecipient name (which must match the name associated with its unique entity
identifier); The County of Roanoke
(ii) Subrecipient's unique entity identifier; 062353610
(iii) Subaward Period of Performance Start and End Date; October 29, 2021, and March
31, 2022, deadline to return funds
(iv) Subaward Budget Period Start and End Date; October 29, 2021, and March 31, 2022,
deadline to return funds
(v) Amount of Federal Funds Obligated by this action by the pass-through entity to the
subrecipient; $118,089.97
(vi) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through
entity including the current financial obligation; $118,089.97
(vii) Total Amount of the Federal Award committed to the subrecipient by the pass-
through entity; $118,089.97
(viii) Federal award project description, as required to be responsive to the Federal
Funding Accountability and Transparency Act (FFATA); ARPA SLFRF: Municipal Utility
Relief Program to Assist Residential Customers
(ix) Name of Federal awarding agency, pass-through entity, and contact information for
awarding official of the Pass-through entity; U.S. Treasury Department awarding
agency / Commonwealth of Virginia pass-through entity / Contact for Pass-through
Entity: Erik Johnston, Director, VA Department of Housing and Community
Development, 600 East Main Street, Suite 300, Richmond, VA 23219, (804) 371-7000
State and Local Fiscal Recovery Fund Certification Form Page 5
(x) Assistance Listings number and Title; the pass-through entity must identify the dollar
amount made available under each Federal award and the Assistance Listings
Number at time of disbursement; CFDA Number and Title are 21.027, Coronavirus
State and Local Fiscal Recovery Funds.
(xi) Identification of whether the award is R&D; and This is not R&D award
(xii) Indirect cost rate for the Federal award (including if the de minimis rate is charged)
per §200.414. No indirect costs can be charged by county/city or municipal utility
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
In order for the Commonwealth to authorize pre-qualification of the municipal utility’s residential
customer population impacted by the COVID-19 pandemic (i.e., residential customers with 60+ day
arrearages as of August 31, 2021), by municipal utilities participating in the COVID-19 ARPA SLFRF
Municipal Utility Relief Program, each awarded municipal utility is required to demonstrate that the
program population is experiencing negative economic impacts as a result of the pandemic. Pre-
qualification is based on guidance from the U.S. Treasury indicating that it is acceptable to demonstrate
that households receiving assistance are within a population that experienced a negative economic impact
and endorsing use of categories of populations for program implementation purposes (e.g., populations
that have experienced unemployment, have experienced increased housing or food insecurity, or are low-
or moderate-income). Consistent with the population-based approach to identifying negative economic
impacts, in the context of the Municipal Utility Relief Program the Commonwealth is requiring each
municipal utility to answer one of the following comparative questions to demonstrate that 60+ day
residential customer population arrearages have been negatively impacted as compared to the program
population’s status prior to the pandemic. The following data backed analysis demonstrating negative
economic impacts of the pandemic on the basis of increased residential customer population arrearages
under either comparison test will authorize the municipal utility’s residential customer population group
to be eligible without the need for individual customer attestations. All municipal utilities must complete
this analysis. If the analysis demonstrates the negative economic impacts, the municipal utility will be
required to pre-qualify their program population and provide this assistance to this entire population
group without individual customer attestations. Municipal utilities, whose analysis does not prequalify
the entire population group will be required to collect individual customer attestations. Utilities must
submit with this Appendix accounting data supporting the selected option.
1. Comparison 1 (Accounts Receivable Comparison). Please provide the following or certify that
the utility has the following:
a. As of 2-29-2020 [or a billing cycle ended prior to March 1, 2020]
i. Total Accounts Receivable Arrearage Balance / Annual Virginia jurisdictional
Operating Revenues. Answer: 0.03
b. As of 8-31-2021 [or a billing cycle ended prior to September 1, 2021]
i. Total Accounts Receivable Arrearage Balance plus CRF received in 2020 / Annual
Virginia jurisdictional Operating Revenues. Answer: 0.05
c. Is 1.a. is less than 1.b.? Answer: YES (If YES, the municipal utility’s residential customer
population meets the requirements for residential customer population pre-
qualification.)
1
MEMORANDUM OF UNDERSTANDING
FOR COVID-19 MUNICIPAL UTILITY ASSISTANCE PROGRAM
IMPLEMENTATION
THIS MEMORANDUM OF UNDERSTANDING FOR COVID-19 MUNICIPAL
UTILITY ASSISTANCE PROGRAM IMPLEMENTATION (“Memorandum”) is made and
entered into the ____ day of December 2021, by and between the COUNTY OF ROANOKE (the
“County”), and the TOWN OF VINTON (the “Authority”) (each a “Party” and jointly the
“Parties”).
BACKGROUND
A. Federal ARPA Funds. On March 11, 2021 the President of the United States signed
into law the American Rescue Plan Act (ARPA) to provide continued relief from the impact of the
COVID-19 pandemic.
B. Virginia’s Utility Assistance Program. The Commonwealth of Virginia has
allocated a share of the State and Local Fiscal Recovery Funds to a Municipal Utility Assistance
Program pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20,
Chapter 1, 2021 Acts of Assembly, Special Session II.
C. Authority’s APRA SLFRF Award. As a water and/or wastewater service provider
and eligible “municipal utility” within the meaning of the Program, the Authority applied to the
State Corporation Commission (“SCC”) for a sub-allocation of the appropriated funds for the
purpose of providing direct assistance to its customers in accordance with applicable federal and
state laws, regulations and guidance (“SLFRF Rules”). The SCC and/or the Virginia Department
of Housing and Community Development (“DHCD”) issued an award letter to Authority (Exhibit
A hereto), committing to funding assistance for eligible customers of the Authority in a specified
amount (“Authority SLFRF Funds”).
D. Local Implementation. The County and the Authority desire to collaborate for the
timely, effective and efficient implementation of the Program and provision of assistance to their
eligible utility customers in accordance with the ARPA SLFRF Rules. The DHCD is responsible
for assisting the SCC in the implementation of the Program and passing along awarded ARPA
SLFRF funding to municipal utilities. On October 29, 2021, DHCD issued a letter providing
additional information on the COVID-19 Municipal Utility Assistance Program (“DHCD
Guidance”), which requires that the award to the Authority be disbursed through a partnering city
or county serving as the fiscal agent with the Virginia Department of Accounts (“DOA”). The
County is willing to serve as the required fiscal agent to facilitate assistance to eligible customers
experiencing economic hardship due to the COVID-19 pandemic.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth in
this Memorandum, including the recitals set forth above which are a material part of this
Memorandum, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
2
1. Fiscal Agent. The County agrees to act as the Authority’s fiscal agent as required
by DHCD for the limited purpose of this Program.
2. Joint Certification. The County, in its capacity as fiscal agent, agrees to make the
certification required by DHCD substantially in the form as shown in Exhibit B hereto (or any
modification thereto made by DHCD and found to be agreeable by the County).
3. Funds Pass-Through. The County agrees to transfer the Authority ARPA SLFRF
Funds to the Authority promptly upon the County’s receipt of such funds from DOA.
4. Compliance and Recordkeeping by Authority. The Authority agrees to comply with
all applicable ARPA SLFRF Rules and maintain records of its expenditures of the Authority
SLFRF Funds for a period of five years and provide the County with copies of such records at no
expense upon its request.
5. Repayment and Indemnification by Authority. If the United States or the
Commonwealth lawfully requires repayment of some or all of the Authority ARPA SLFRF Funds,
the Authority agrees to repay such amount to the County (or directly to the United States or the
Commonwealth as applicable) for such purpose within twenty (20) days of any such requirement.
In addition, Authority agrees to indemnify and hold the County harmless from any liability to the
United States or the Commonwealth resulting from any act or omission of the Authority in its
administration of the Authority ARPA SLFRF Funds, including as a result of any violation by the
Authority of the ARPA SLFRF Rules. In the event that any suit or proceeding is brought against
the County by the United States or the Commonwealth, the Authority, upon notice given to it by
the County, will pay all costs of defending the County in any such action or other proceeding,
including attorney’s fees. In the event of any settlement or any final judgment being awarded
against the County, either independently or jointly with the Authority, the Authority will pay such
settlement or judgment in full, pay all costs and expenses thereof, and hold the County harmless
therefrom. The Authority shall bear no responsibility for the acts or omissions of the County or its
officers or employees.
6. Return of Unexpended Authority ARPA SLFRF Funds. If all of the Authority CRF
Funds are not expended to assist utility customers by any applicable deadline under the Program
such that Authority is obligated to return unexpended funds to the Commonwealth, the Authority
and the County shall coordinate to accomplish the return of such funds in a timely manner in
accordance with the ARPA SLFRF Rules.
7. Acknowledgment of Required Information. In accordance with the DHCD
Guidance and related federal requirements for pass-through entities (2 C.F.R. §200.332), Authority
hereby acknowledges receipt of Exhibit C hereto and the additional information set forth therein.
8. Further Cooperation. The Parties shall continue to cooperate with each other as
reasonably necessary to confirm or bring about the transfers contemplated by this Agreement.
9. Term. This Memorandum shall be in effect from the date on which it is executed
by the Parties through June 30, 2022.
3
10. Governing Law; Severability. This Agreement shall be construed in accordance
with and governed for all purposes by the laws of the Commonwealth of Virginia. If any word or
provision of this Agreement as applied to any Party or to any circumstance is adjudged by a court
to be invalid or unenforceable, the same shall in no way affect any other circumstance or the
validity or enforceability of any other word or provision.
11. Entire Agreement; Amendments. This Agreement contains the entire integrated
agreement between the Parties as to the subject matter hereof and supersedes all previous written
and oral negotiations, commitments, proposals and writings. No amendments may be made to this
Agreement except by a writing signed by both Parties.
12. Counterparts; Signatures; Copies. This Agreement may be executed in
counterparts, both of which shall be deemed an original, but all of which together shall constitute
one and the same instrument. A facsimile or scanned signature may substitu te for and have the
same legal effect as an original signature. Any copy of this executed Agreement made by
photocopy, facsimile or scanner shall be considered the original for all purposes.
13. Authorization. Each Party represents that its execution, delivery and performance
under this Agreement have been duly authorized by all necessary action on its behalf, and do not
and will not violate any provision of its charter or enabling legislation or result in a material breach
of or constitute a material default under any agreement, indenture, or instrument of which it is a
party or by which it or its properties may be bound or affected.
[SIGNATURES TO FOLLOW]
4
IN WITNESS WHEREOF, the Parties hereto have caused the execution of this
Memorandum of Understanding as of the date first written above.
TOWN OF VINTON
By:
RICHARD W. PETERS, JR.
TOWN MANAGER
Approved as to form:
____________________________
Town Attorney
COUNTY OF ROANOKE
By:
DANIEL R. O’DONNELL
COUNTY ADMINISTRATOR
Approved as to form:
____________________________
County Attorney
__________________________________
Director of Finance Date
[END OF SIGNATURES]
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $118,089.97
FROM THE COMMONWEALTH OF VIRGINIA, AND APPROPRIATING
SUCH FUNDS TO THE COUNTY’S GRANT FUND, FOR DISTRIBUTION
TO THE TOWN OF VINTON FOR THE PURPOSE OF PROVIDING
MUNICIPAL UTILITY ASSISTANCE,
AND
AUTHORIZING THE EXECUTION OF 1) A MEMORANDUM OF
UNDERSTANDING AND 2) CERTIFICATION OF RECEIPT FOR THE
USE OF SUCH FUNDS
WHEREAS, the American Rescue Plan Act (“ARPA”) was passed by the United
States Congress and signed into law by the United States President on March 11, 2021;
and
WHEREAS, a primary component of the ARPA is the provision of funding for
state and local fiscal recovery for direct costs associated with the COVID-19 pandemic;
and
WHEREAS, consistent with the ARPA funds, the Commonwealth of Virginia has
allocated a share of the state and local fiscal recovery funds to a Municipal Utility
Assistance program to continue to help provide direct assistance to utility customers with
accounts over 30 days in arrears pursuant to section 602 of the Social Security Act, as
added by section 9901 of the American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11,
2021) and appropriated in Item 479.20, Chapter 1, 2021 Acts of Assembly, Special
Session II; and
WHEREAS, the Town of Vinton (“Town”) has been notified that it has been
awarded SLFRF through the American Rescue Plan Act in the amount of $118,089.97 to
Page 2 of 3
assist with municipal utility customer relief for all eligible customers of the Town; and
WHEREAS, Roanoke County (the “County”) has agreed to act as the Town’s
fiscal agent as required by the Virginia Department of Housing and Community
Development (“DHCD”) to facilitate assistance to eligible customers, and a memorandum
of understanding has been proposed to such effect; and
WHEREAS, in order to receive the SLFRF funding, the Town and County must
also complete a Certification of Receipt for Use of State and Local Fiscal Recovery
Funds; and
WHEREAS, the first reading of this ordinance was held on November 17, 2021,
and the second reading was held on December 14, 2021.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $118,089.97 is accepted, and is appropriated to the
County’s Grant Fund, in the Commonwealth’s ARPA allocation, for use by
the Town to establish a COVID-19 Municipal Utility Assistance Program.
2. The County Administrator, or any Assistant County Administrator, is
authorized to execute a memorandum of understanding with the Town of
Vinton, in which the County will agree to act as the fiscal agent for the Town
for the Municipal Utility Assistance Program, on a form as approved by the
County Attorney.
3. The County Administrator, or any Assistant County Administrator, is further
authorized to execute a Certificate of Receipt for the COVID-19 ARPA
Page 3 of 3
SLFRF Payments, and any other such documents that may be necessary
to effectuate the Municipal Utility Assistance Program.
4. And this ordinance shall be effective upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Ordinance accepting funds in the amount of $50 ,000 from
Friends of the Blue Ridge, and appropriating the funds to
Roanoke County's General Fund to be used for constructing
a playground at Explore Park
SUBMITTED BY: Doug Blount
Director of General Services and Parks, Recreation
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Ordinance to appropriate a $50,000 donation from the Friends of the Blue Ridge for the
purposes of constructing a playground at Explore Park
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan (called the Adventure Plan) for the park. The master plan laid
out a detailed approach to provide recreational amenities through public and private
offerings to develop the park into a destination for local citizens and tourists from
outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public -private
partnerships necessary for the park to develop into a destination facility. One of the new
amenities identified in the Adventure Plan was providing an inclusive and destination
playground.
Page 2 of 2
DISCUSSION:
The Friends of the Blue Ridge is a non-profit organization. Their mission is to help
preserve, promote and enhance the outstanding natural beauty, ecological vitality and
cultural distinctiveness of the Blue Ridge region for future generations.
The Friends would like to donate $50,000 for the purposes of constructing an inclusive
and destination playground at Explore Park. The playground is proposed to be
constructed next to the pavilion at Explore Park in Adventure Village. This playground
will have a woodland theme and will have features that all children can play on.
The total project cost for the equipment, installation, mulch and border rail is $95,000.
This donation will secure the purchase of the equipment.
The Friends of the Blue Ridge is currently fund raising for additional money to donate to
the project as well as another potential donor is in discussions with Roanoke County
about participating in the project. Should additional donation funding become available,
staff will come before the Board of Supervisors for consideration of accepting additional
donations.
Any additional funding needed for the project that is not raised through donations will be
funded from Parks, Recreation and Tourism's Fee Class Account.
FISCAL IMPACT:
The total cost of the playground project is $95,000. The $50,000 donation from Friends
of the Blue Ridge will secure the purchase of the playground equipment.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance and setting second reading for December
14, 2021.
Visitor
Center
Roanoke River
Parkw ayAdventure V illage
Brugh
Tavern
Event CenterZip Line Tow er
Taubman
Center
Picnic Pavilion
Village
Green
Woodland
Playground
Country Store
&Gas Station
*As shown in Phase 4 -projected year 12
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON NOVEMBER 11, 2021
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $50,000 FROM
FRIENDS OF THE BLUE RIDGE, AND APPROPRIATING THE FUNDS
TO ROANOKE COUNTY’S FEE CLASS FUND TO BE USED FOR
CONSTRUCTING A PLAYGROUND AT EXPLORE PARK
WHEREAS, outdoor assets are very important in Virginia’s Blue Ridge; and
WHEREAS, there is a need for a destination and inclusive playground as identified
in the Adventure Plan for Explore Park; and
WHERAS, Friends of the Blue Ridge wants to help preserve, promote and
enhance the outstanding beauty, ecological vitality, and cultural d istinctiveness for the
Blue Ridge region for future generations; and
WHEREAS, Friends of the Blue Ridge, a non-profit organization, would like to
donate $50,000 for the purpose of constructing and inclusive and destination playground
at Explore Park; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that such
funds be accepted appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on November 17, 2021, and
the second reading was held on December 14, 2021.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $50,000 is hereby accepted from Friends of the Blue Ridge.
2. The funds are appropriated to the County’s Fee Class Fund for the purpose
of constructing the proposed playground at Explore Park.
3. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Ordinance accepting grant funds in the amount of $23,207
from the Library of Virginia and appropriating the funds to
Roanoke County's Grant Fund
SUBMITTED BY: Toni Cox
Acting Director of Library Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Acceptance and appropriation of a sub-grant for $23,207 from the Library of Virginia.
BACKGROUND:
The Library of Virginia (LVA) is dispensing funding received from the American Rescue
Plan Act (ARPA) to Virginia public libraries in order to help communities respond directly
and immediately "to the COVID-19 pandemic, as well as to related economic and
community needs through equitable approaches in digital inclusion and library services."
The amount of funding that is being distributed to localities’ public libraries is based
upon the current LVA state aid formula. The LVA approved sub -grant funding for
Roanoke County Public Libraries (the "Library") in the amount of $23,207. If accepted
and appropriated by the Board, the Library anticipates using such funds to purchase
additional internet hotspot devices, which will enable the Library to advance digital
inclusion efforts in the County.
DISCUSSION:
The Library serves urban, suburban, and rural residents. Some patrons live in areas
that do not yet have access to internet services, and need a way to access educational
websites, to telework, and to access telemedicine resources. This funding will also allow
Page 2 of 2
more patrons to participate in virtual library programming, and to access digital library
resources from home.
There have been no changes since the first reading of this ordinance on November 3,
2021.
FISCAL IMPACT:
There are no matching funds required.
STAFF RECOMMENDATION:
Staff recommends approval of the attached ordinance.
From :"A rm en tro u t, K im berley " <k im .arm en trou t@lva.v irgin ia.gov >
To:Sara M c Kn igh t <SM C K NIGH T@roan okec ou n ty v a.gov>
Dat e :10/26/2021 2:22 P M
Subje c t :[EXTERN A L ] - F w d: A RP A applic ation approv al
Hi Sara,
Here is the original approval email. Let me know if you need anything else.
Sincerely,
Kim
---------- Forwarded message ---------
From: Armentrout, Kimberley <kim.armentrout@lva.virginia.gov>
Date: Wed, Aug 18, 2021 at 4:27 PM
Subject: ARPA application approval
To: Shari Henry <SHENRY@roanokecountyva.gov>, Hupp, Wendy <wendy.hupp@lva.virginia.gov>
Dear Shari,
Congratulations! Your ARPA application has been approved. The next step will be to countersign an MOA, about which Wendy (copied here)
will be in touch. If you would like to assume the slight risk that something goes awry with the MOA, you may begin executing your plans,
otherwise, please wait until the MOA is complete to continue.
Sincerely,
Kim
--
Kim Armentrout
Grants and Data Coordinator
Library Development and Networking Division
Library of Virginia
800 East Broad Street
Richmond, VA 23219
804-692-3601
--
Kim Armentrout
Grants and Data Coordinator
Library Development and Networking Division
Library of Virginia
800 East Broad Street
Richmond, VA 23219
804-692-3601
WARNING: This message was sent from outside the Roanoke County email system.
DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2021
ORDINANCE ACCEPTING GRANT FUNDS IN THE AMOUNT OF
$23,207 FROM THE LIBRARY OF VIRGINIA, AND APPROPRIATING
THE FUNDS TO ROANOKE COUNTY’S GRANT FUND
WHEREAS, the Library of Virginia (LVA) is dispensing funding received from the
American Rescue Plan Act (ARPA) to Virginia public libraries in order to help communities
respond directly and immediately to the COVID-19 pandemic, as well as to related
economic and community needs through equitable approaches in digital inclusion and
library services; and
WHEREAS, the amount of funding that is being distributed to localities’ public
libraries is based upon the current LVA state aid formula. The LVA has approved sub -
grant funding for Roanoke County Public Libraries (the “Library”) in the amount of
$23,207. If accepted and appropriated by the Board, the Library anticipates using such
funds to purchase additional internet hotspot devices, which will enable the Library to
advance digital inclusion efforts in the County by enabling citizens to access educational
websites, telework capabilities, and telemedicine resources; and
WHEREAS, the grant funding will additionally allow more Library patrons to
participate in virtual library programing, and to access digital library resources from home;
and
WHEREAS, the first reading of this ordinance was held on November 3, 2021, and
the second reading was held on November 17, 2021.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that grant funds totalling $23,207, from the Library of Virginia, are hereby
Page 2 of 2
accepted and appropriated to the Roanoke County Grant Fund, to be used for library
purposes.
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: The petition of New Millennium Building System s, LLC, to
rezone approximately 2.00 acres from R-1C (Low Density
Residential) District with conditions to I-2 (High Intensity
Industrial) District, located at 3878 Garman Road, Catawba
Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance to rezone property
from residential to industrial.
BACKGROUND:
· This rezoning request is for a two-acre portion of a 48+ acre property. The 46+
acre portion is zoned I-2 (High Intensity Industrial).
· The two-acre portion of the property was rezoned from “M-2, Industrial” to “A-1,
Agricultural” in October 1986. Those zoning districts have since been updated to
I-2 and R-1. This rezoning was done for the purpose of placing a double -wide
mobile home on the property. The original rezoning request was for the entire
parcel at the time, but since the property was identified as a potential industrial
site the rezoning was amended to only the two-acre portion of the property.
· There are no immediate development plans associated with this rezoning.
· The proposed rezoning is consistent with the "Principal Industrial" future land use
designation and the surrounding I-2 (High Intensity Industrial) zoning.
Page 2 of 2
DISCUSSION:
The Planning Commission held a public hearing on this request on November 1, 2021.
No citizens spoke during the public hearing. The Planning Commission discussed
several issues including: the zoning history of the property; the surrounding uses and
zoning of the property; the Principal Industrial future land use designation; the amount
of land zoned industrial in the County; and floodplain regulations.
The Planning Commission recommends approval of the rezoning request from R-1C
(Low Density Residential) District with conditions to I-2 (High Intensity Industrial)
District.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Superviso rs approve the second reading of an
ordinance to rezone approximately 2.00 acres from R -1C (Low Density Residential)
District with conditions to I-2 (High Intensity Industrial) District.
STAFF REPORT
Petitioner: New Millennium Building Systems, LLC
Request: Rezone approximately 2.00 acres from R-1C, Low Density Residential, District with
conditions, to I-2, High Intensity Industrial, District
Millennium Building Systems, LLC is petitioning to rezone approximately 2.00 acres from R-1C, Low Density
Residential, District with conditions, to I-2, High Intensity Industrial, District, located at 3878 Garman Road, Catawba
Magisterial District. The remaining 46 acres of the property located at 3878 Garman Road is currently zoned I-2,
High Intensity Industrial, District; therefore, this petition is to make the entire parcel consistently zoned as industrial.
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel as
Principal Industrial. A future land use area where a variety of industry types are encouraged to locate. Principal
Industrial areas are existing and planned regional employment centers and are distributed throughout the county,
convenient to major residential areas and suitable highway access. The proposed rezoning is consistent with the
Principal Industrial land use designation.
1. APPLICABLE REGULATIONS
No use is proposed at this time. If the property is developed, that development would be subject to site plan
and building plan review and approval of the required agencies, which would include, but not be limited to:
Engineering, Stormwater, Office of Building Safety, Virginia Department of Transportation, Western Virginia
Water Authority, Zoning, Solid Waste, and Fire and Rescue.
The 2-acre portion of the property being rezoned does fall within the 100-year floodplain. The remaining
portion of the property falls within the floodway and the 100 year flood plain. Those portions of the property
would be subject to the Floodplain Overlay (FO) regulations. While the 2-acres parcel does not fall within
the Roanoke River Conservation and Overlay District (RRCO), a majority of the remaining parcel does fall
within the RRCO. The purpose of the RRCO is to recognize and designate the river corridor as a cultural
and recreational resource, critical floodway, water source and important natural habitat worthy of
coordinated conservation efforts and to take those measures necessary to protect this resource. In addition,
through careful planning and design, clearing and grading activities or similar activities that disturb or
destroy site vegetation can be minimized, with the goal that the natural vegetation, features and qualities of
sites and properties along the Roanoke River corridor will be retained to the maximum extent possible.
Finally, through implementation of additional erosion and sediment control practices, the maintenance and
installation of buffer strips of natural vegetation, and use of best management practices, the impacts of
excessive soil loss and adverse effects of nonpoint source pollutants on the water quality of the Roanoke
River can be minimized.
2. ANALYSIS OF EXISTING CONDITIONS
Background – The two acre portion of the property was rezoned from “M-2, Industrial” to “A-1, Agricultural”
in October 1986. Those zoning districts have since been updated to I-2 and R-1. This rezoning was done for
the purpose of placing a double-wide mobile home on the property. The original rezoning request was for
the entire parcel, 62 acres at the time, but as the property was identified as a potential industrial site the
rezoning was amended to only the two-acre portion of the property.
elevation. There are little to no wooded areas on the property. The property is bordered to the north by the
railroad and to the south by the Roanoke River.
It is also surrounded to the east and west by industrial properties. The property is bordered to the south by
the Roanoke River. Green Hill Park is located across the Roanoke River to the south and is zoned R-1, Low
Density Residential.
3.ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture – There are no immediate development plans associated with this rezoning. If the
property is developed, that development would be subject to site plan and building plan review and approval
of the required agencies, which would include, but not be limited to: Engineering, Stormwater, Office of
Building Safety, Virginia Department of Transportation, Western Virginia Water Authority, Zoning, Solid
Waste, and Fire and Rescue.
Road and go over two separate rail crossings. The second rail crossing is at the end of a cul-de-sac. This is
Agencies Comments: The following agencies provided comments on this application:
Office of Building Safety – A demolition permit is required from Roanoke County Office of Building
Safety prior to the removal of the residential structure.
Roanoke County Transportation – We reviewed the application and do not have any comments
from a transportation perspective.
Fire and Rescue – Fire and Rescue does not object and this will not increase the services we
provide. However, any future development would need to meet fire flow and access requirements.
Stormwater – No comments received.
VDOT – No comments received.
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel
as Principal Industrial. A future land use area where a variety of industry types are encouraged to locate.
Principal Industrial areas are existing and planned regional employment centers and are distributed
uses include small industries and custom manufacturing, mining and extraction, conventional freestanding
industrial uses, and industrial parks. The proposed rezoning is consistent with the Principal Industrial future
land use designation.
5. STAFF CONCLUSIONS
Millennium Building Systems, LLC is petitioning to rezone approximately 2.00 acres from R-1C, Low Density
Residential, District with conditions, to I-2, High Intensity Industrial, District, located at 3878 Garman Road,
Catawba Magisterial District. The remaining 46 acres of the property located at 3878 Garman Road is
currently zoned I-2, High Intensity Industrial, District, and surrounding properties to the north, east, and west
are zoned I-2.
The 2005 Roanoke County Comprehensive Plan indicates the Future Land Use Designation of this parcel
as Principal Industrial. A future land use area where a variety of industry types are encouraged to locate.
Principal Industrial areas are existing and planned regional employment centers and are distributed
throughout the county, convenient to major residential areas and suitable highway access. The proposed
rezoning is consistent with the Principal Industrial land use designation.
Staff recommends approval of the rezoning of approximately 2.00 acres from R-1C, Low Density
Residential, District with conditions, to I-2, High Intensity Industrial, District.
CASE NUMBER: # 6-11/2021
PREPARED BY: Alyssa Dunbar
HEARING DATES: PC: November 1, 2021 BOS: November 17, 2021
ATTACHMENTS: Application Materials
Maps (Aerial, Zoning, Future Land Use)
Photographs
R-1 District Regulations
I-2 District Regulations
Principal Industrial Land Use Designation
Ordinance 1086-5 (Previous Rezoning)
Roanoke Cou nty, VA 2019, Sou rce: Esri, Maxar, GeoEye, Earthstar Geographics,CNES/Airbu s DS, USDA, USGS, AeroGRID, IGN, and the GIS User Commu nity,Roanoke Cou nty 2018
Roanoke Cou nty, Virginia2019
0
Aerial Map
3738 Garman Rd
Salem VA 24153
Existing zoning: R1C
Total Acreage: 48.73
Rezoning Acreage: 2
Tax Map Number:
055.03-02-14.00-0000
Proposed zoning: I2
Magisterial District:
Catawba
Roanoke Co. Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA 24018
Subject site
R1R1
I2I2
I1I1
C2SC2S
I2CI2C
C1C1
C2C2
R1CR1C
C2CC2C
Roanoke County, Virginia 2019
Roanoke County, Virginia2019
0
Zoning
Zoning Map
3738 Garman Rd
Salem VA 24153
Existing zoning: R1C
Total Acreage: 48.73
Rezoning Acreage: 2
Tax Map Number::
055.03-02-14.00-0000
Proposed zoning: I2
Magisterial District:
Catawba
Roanoke Co. Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA 24018
PIPI
NCNC
GVGV
DEDE
RVRV Roanoke Cou nty, Virginia 2019
Roanoke Cou nty, Virginia2019
0
Ju risdictions
Future Land UseGlenvar Village
Ru ral Village
Development
Neighborhood Conservation
Principal Indu strial
Future Land Use
3738 Garman Rd
Salem VA 24153
Existing zoning: R1C
Total Acreage: 48.73
Rezoning Acreage: 2
Tax Map Number:
055.03-02-14.00-0000
Proposed zoning: I2
Magisterial District:
Catawba
Roanoke Co. Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA 24018
R-1 District Regulations
1
SEC. 30-41. R-1 LOW DENSITY RESIDENTIAL DISTRICT.
Sec. 30-41-1. Purpose.
(A) The R-1, low density residential district is established for areas of the county within the
urban service area with existing low-middle density residential development, with an
average density of from one (1) to three (3) units per acre, and land which appears
appropriate for such development. These areas are generally consistent with the
neighborhood conservation land use category as recommended in the comprehensive
plan. In addition, where surrounding development and the level of public services
warrant, these areas coincide with the development category recommended in the plan.
This district is intended to provide the highest degree of protection from potentially
incompatible uses and residential development of a significantly different density, size, or
scale, in order to maintain the health, safety, appearance and overall quality of life of
existing and future neighborhoods. In addition to single-family residences, only uses of a
community nature which are generally deemed compatible are permitted in this district.
This would include parks and playgrounds, schools and other similar neighborhood
activities.
(Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08)
Sec. 30-41-2. Permitted uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards as listed in article IV, use and design standards, for those specific
uses.
1. Agricultural and Forestry Uses
Stable, Private *
2. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Manufactured Home *
Manufactured Home, Emergency *
Multiple Dog Permit *
R-1 District Regulations
2
Residential Human Care Facility
Single Family Dwelling, Attached *
Single Family Dwelling, Attached (Cluster Subdivision Option) *
Single Family Dwelling, Detached
Single Family Dwelling, Detached (Cluster Subdivision Option) *
Single Family Dwelling, Detached (Zero Lot Line Option) *
3. Civic Uses
Community Recreation *
Family Day Care Home *
Park and Ride Facility *
Public Parks and Recreational Areas *
Utility Services, Minor
4. Commercial Uses
Bed and Breakfast *
5. Miscellaneous Uses
Amateur Radio Tower *
Wind Energy System, Small *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards as listed in article
IV, use and design standards, for those specific uses.
1. Residential Uses
Alternative Discharging Sewage System *
2. Civic Uses
Cemetery *
R-1 District Regulations
3
Crisis Center
Day Care Center *
Educational Facilities, Primary/Secondary *
Religious Assembly *
Utility Services, Major *
3. Commercial Uses
Golf Course *
4. Miscellaneous Uses
Outdoor Gatherings *
(Ord. No. 42793-20, § II, 4-27-93; Ord. No. 62293-12, §§ 3, 8, 6-22-93; Ord. No. 82493-8, § 2,
8-24-93; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, §
II, 4-25-00; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No.
052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11, Ord.
No. 111213-15, § 1, 11-12-13)
Sec. 30-41-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A) Minimum lot requirements.
1. All lots served by private well and sewage disposal systems:
a. Area: 0.75 acre (32,670 square feet).
b. Frontage: 90 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water:
a. Area: 20,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
3. All lots served by both public sewer and water:
a. Area: 7,200 square feet.
R-1 District Regulations
4
b. Frontage: 60 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet.
b. Accessory structures: Behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: 10 feet behind front building line or 3 feet behind
rear building line.
3. Rear yard:
a. Principal structures: 25 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all
streets.
(C) Maximum height of structures.
1. Height limitations:
a. Principal structures: 45 feet.
b. Accessory structures: 15 feet, or 25 feet provided they comply with the
setback requirements for principal structures.
(D) Maximum coverage.
1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent
for accessory buildings.
2. Lot coverage: 50 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 42694-12, § 8, 4-26-94; Ord. No. 042208-16, § 1,
4-22-08, Ord. No. 111213-15, § 1, 11-12-13)
I-2 District Regulations
1
SEC. 30-62. I-2 HIGH INTENSITY INDUSTRIAL DISTRICT.
Sec. 30-62-1. Purpose.
(A) The purpose of the I-2, high intensity industrial district is to provide areas within the
urban service area which contain more intensive industrial uses or are suitable for such
activities. These areas coincide with the principal industrial land use category contained
in the comprehensive plan and are designated based on the suitability of the land in terms
of slope and freedom from flooding and the relative remoteness and absence of
substantial residential development which could be adversely affected by such
development. In addition, the availability of adequate sewer and water capacity, access to
arterial road network, and proximity to rail and airport facilities or the interstate highway
system are major considerations. Distributing these areas around the county in a planned
manner to create employment centers within close proximity to residential growth areas
and reduce heavy traffic generation of industrial uses is encouraged.
(Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 111213-15, §
1, 11-12-13)
Sec. 30-62-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards as listed in article IV, use and design standards, for those specific
uses.
1. Agricultural and Forestry Uses
Agriculture
2. Civic Uses
Day Care Center *
Guidance Services
Park and Ride Facility
Post Office
Public Maintenance and Service Facilities
Public Parks and Recreational Areas *
Safety Services
I-2 District Regulations
2
Utility Services, Major *
Utility Services, Minor
3. Office Uses
Financial Institutions *
General Office
Laboratories
Medical Office
4. Commercial Uses
Automobile Repair Services, Major *
Business Support Services
Business or Trade Schools *
Equipment Sales and Rental *
Laundry
Personal Improvement Services
5. Industrial Uses
Construction Yards *
Custom Manufacturing *
Industry, Type I
Industry, Type II
Landfill, Rubble *
Meat Packing and Related Industries
Railroad Facilities
Recycling Centers and Stations *
I-2 District Regulations
3
Scrap and Salvage Services *
Transfer Station *
Transportation Terminal
Truck Terminal
Warehousing and Distribution
6. Miscellaneous Uses
Amateur Radio Tower *
Parking Facility *
Wind Energy System, Small*
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards as listed in article
IV, use and design standards, for those specific uses.
1. Civic Uses
Correctional Facilities
2. Commercial Uses
Commercial Indoor Sports and Recreation
Fuel Center *
Mini-warehouse *
Surplus Sales
Truck Stop *
3. Industrial Uses
Asphalt Plant *
Composting *
Industry, Type III
I-2 District Regulations
4
Resource Extraction *
4. Miscellaneous Uses
Aviation Facilities, Private *
Broadcasting Tower *
Outdoor Gatherings *
Wind Energy System, Large *
Wind Energy System, Utility *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042297-14, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-
27-99; Ord. No. 082807-18, § 1, 8-28-07; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 030811-1,
§ 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11; Ord. No. 091311-7, § 1, 9-13-11, Ord. No.
111213-15, § 1, 11-12-13, Ord. No. 092215-9, § 1, 9-22-15, Ord. No. 062816-4, § 1, 6-28-16,
Ord. No. 062717-4, § 1, 7-27-17)
Sec. 30-62-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A) Minimum lot requirements.
1. Lots served by private well and sewage disposal system;
a. Area: 1 acre (43,560 square feet).
b. Frontage: 100 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water, or both:
a. Area: 20,000 square feet.
b. Frontage: 100 feet on a publicly owned and maintained street.
(B) Minimum setback requirements.
1. Front yard: 30 feet, or 20 feet when all parking is located behind the front
building line.
2. Side yard:
I-2 District Regulations
5
a. Principal structures: 10 feet.
b. Accessory structures: behind front building line and 3 feet from side line.
3. Rear yard:
a. Principal structures: 15 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all
streets.
(C) Maximum height of structures.
1. Height limitations:
a. All structures: When adjoining property zoned Residential, seventy-five
(75) feet, including rooftop mechanical equipment. The maximum height
may be increased provided each required side and/or rear yard adjoining a
residential district is increased two (2) feet for each foot in height over
seventy-five (75) feet. This distance shall be measured from the portion of
the structure which exceeds seventy-five (75) feet. In all other locations
the height is unlimited.
(D) Maximum coverage.
1. Building coverage: 75 percent of the total lot area.
2. Lot coverage: 90 percent of the total lot area.
(Ord. No. 42694-12, § 9, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08)
Principal Industrial: A future land use area where a variety of industry types are encouraged to
locate. Principal Industrial areas are existing and planned regional employment centers and are
distributed throughout the county, convenient to major residential areas and suitable highway
access. Due to limited availability, areas designated as Principal Industrial are not appropriate
for tax-exempt facilities.
Land Use Types: Agricultural - Industries which involve the manufacturing, storage,
marketing and wholesaling of agricultural products. These industries may
also be located outside of the Principal Industrial areas, within the rural
designations, where agricultural skills may be found.
Small Industries and Custom Manufacturing - These industries typically
serve a local market and may involve the on-site production of goods by
hand manufacturing.
Mining and Extraction - These facilities locate according to the availability
of natural resources.
Industrial - Conventional freestanding industrial uses, warehouses,
wholesalers, storage yards.
Industrial Parks - Large tracts of land that are subdivided, developed and
designed according to a unified plan. These parks are employment centers
and may include mixed land uses including supporting retail services.
These types of industries are encouraged to develop in Principal Industrial
areas. Planned industrial parks should incorporate greenways, bike and
pedestrian paths into their designs and link these features to surrounding
neighborhoods where appropriate.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where industry has
historically developed.
EXISTING ZONING - Locations zoned industrial.
ECONOMIC OPPORTUNITY AREAS - Locations identified by
Roanoke County as an economic opportunity area.
EMPLOYMENT CENTERS - Locations where labor-intensive
industries exist.
TOPOGRAPHY - Locations that can be developed in an
environmentally sensitive manner and that are outside of the
designated floodplain.
RESOURCE PROTECTION - Locations that can be developed in
such a way as not to threaten valuable natural resources.
WATER AND SEWER SERVICE AND SUPPLY - Locations
where water and sewer service exist or can be provided in the near
future.
ACCESS - Locations served by an adequate public street system
that does not direct traffic through existing residential
neighborhoods.
TRANSPORTATION CENTERS - Locations within close
proximity to rail, airport and major street systems.
URBAN SECTOR - Locations served by, or in close proximity to
urban services.
VIRGINIA:Page 1 of 2
BEFORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
A 2.0 +/-acre parcel of land, )
generally located 1000 feet south of)
the terminus of Garman Road and north of )
the Roanoke Riverwithin the rat&m 1
Magisterial District, and 1
recorded as parcel # s-flq-?-l&1
FINAL ORDER
in the Roanoke County Tax Records.)
TO THE HONORABLE SUPERVISORS OF ROANOKE COUNTY:
.WHEREAS, your Petitioner Robert R. Klna
did petition the Board of County Supervisors to rezone the above-.
referenced parcel of land from M-2Industrial
District to A-l,.Agricultural District for the purpose
of placing a double-wide mobile home on the pr0pert.y
WHEREAS, after due legal notice,the Planning C,ommission did hold
a public hearing of the petition on Oct. 7,0 19 36.at which time,
all parties in interest were given an opportunity to be heard: and
WHEREAS,after full consideration,the Board of County
Supervisors determined that the rezoning be approved for two acres as
amended by the Planning Commission
NOW, THEREFORE BE IT ORDERED that the aforementioned parcel of
land, which is contained in the Roanoke County Tax Maps as Parcel
55.03-2-14and recorded in Deed Book and legally described
below,be rezoned from M-2,Industrial District to
A-l, Agricultural District.
I
/---- -----.
..--w------ ---.-7---!-
I
Legal Description of Property:
.
I
,
I
BEGINNING at the westerly corner of a 2.00 acre tract
of Robert B.King and Dorothy Mae King, said corner
being the common corner of Robert B. King property,
Franklin Real Estate property, and Norfolk and Western
Railroad;thence with the right-of-way of Norfolk and
Western Railroad N.56-25' 00" E. 295.35 feet to a point;
thence along a new boundary line S. 23 05' 00" E.300.00 feet to a new point;thence along a new boundary
line S.56 25' 00" W. 295.35 feet to a point on the
boundary line of Robert B.
Real Estate property;
King property and Franklin
thence along said boundary line.
N 23 05'. 00" W. 300 feet to the place of beginning.
_ . . _. _--.
BE IT FURTHER ORDERED that a copy of this order be transmitted to
the Secretary of the Planning Commission and that he be directed to
reflect that change on the official zoning map of Roanoke County.
ADOPTED on motion of Supervisoramended by the Planning Commission,McGraw to rezone two acres as
seconded by Supervisor Garrettand upon the following recorded vote:
AYES:Supervisors Johnson, Nickens, McGraw, Garrett, and Brittle
NAYS t None
ABSENT:None
iilbbkY&, Clerk
Roanoke County Board of Supervisors
11/4/86
cc:File
Department of Development
Real Estate Assessor
STAFF REFORT
CASENUMBER: 39-lo/86 PETITIONER:ROBERT B. KING
REVIEWEDBy: ROBSTALZER IlATE:OCIOBER 2, 1986
Petition of Robert B. King to rezone a 61.62 acre tract from M-2, Industrial to A-l,
Agricultural to place a double-wide mobile home on the property, located
approximately 1,000 feet south of the terminus of Garman Road and north of the
Roanoke River in the Catawba Magisterial District.
1.NA'IURE OF REQUEST
a.Unconditional request to rezone approximately 62 acres so that the petitioner
may replace a legal, nonconforming,dilapidated single family residence with
a new double-wide (class A) manufactured home.Entire parcel is currently
being used for agricultural purposes.Petitioner cannot expand a nonconform-
ing use (i.e.replace existing home with a manufactured home) unless all or a
portion of the property is rezoned.
b.Concept plan describes purpose more fully.Please refer to the vicinity map
which shows both the floodway and 100-Year floodplain boundaries.
2 .LANDUSE IMPACTASSESSMENT
Rating:Rate ea& factor according to the impact of the proposed action.
Use a scale of 1 through 5.(1 = positive impact, 2 = negligible impact,
3 = manageable impact, 4 = disruptive impact, 5 = severe impact, and
N/A =not applicable)
RATING FACTOR -S
LAND USE COMPATIBILITY
2 a.-Comprehensive Plan:1985 Comprehensive Development Plan has placed this area
within a surface water and flood hazard land use category.A 42.7 acre
portion of the petitioner's property has been identified as a potential
industrial site by the Roanoke County industrial site inventory.However,
virtually all of the property with the exception of a very narrow strip
immediately adjacent to the N&W Railway tracks at the extreme northern
portion of the parcel is within either the loo-Year floodplain or the
floodway of the Roanoke River.From a practical standpoint, even through the
property has been identified as a potential industrial site, its location in
the flood fringe and the floodway restricts its usefulness for future
economic development.The entire 62 acres is being petitioned for rezoning
because of its current use for agricultural purposes.It may, however, be
more practical to rezone only a small portion (1-2 acres) upon which the
petitioner could place his manufactured home.
2 b.Surrounding Land:Railway right-of-way, heavy industrial, agricultural-usage.
2 c.Natural Features:Virtually any type of development placed within the-loo-Year floodplain will require filling to raise the elevation.The
placement of a manufactured home will have a minimal, adverse impact on the
floodplain.
3.PLAN CONSISTENCY
This area is designated as surface water and flood hazard area by the land use
plan map.Staff does not encourage development of any type in a flood hazard
area.However,the petitioner is in a unique situation where the repair of an
existing legal, nonconforming single family structure although permissible by the
zoning ordinance is not practical or realistic.The placement of a manufactured
home,if done according to BOCA and zoning ordinance regulations, would be
consistent with the intent of this land use category.The Commission, after
viewing the property, may suggest that the petitioner modify his acreage request
to an amount needed only for the placement of the manufactured home and not the
entire tract.
New Millennium Building
Systems, LLC
Rezone Approximately 2.00 acres from R-1C to I-2
Board of Supervisors Public Hearing
November 17, 2021
Location Map2
Site
Glenvar
Elementary,
Middle, and High
Schools
Glenvar
Library
Koppers
Project Site
•3878 Garman Road
•Parcel Size -48.73 Acres
•Rezoning –2.00 Acres (green box)
•Future Industrial Use
•Residential Use
3
Project Site4
5 Photographs
Photographs6
Photographs7
8 Photographs
9 Zoning Background
•The-two-acre portion of the property was rezoned from “M-2,
Industrial” to “A-1, Agricultural” in October 1986. Those zoning
districts have since been updated to I-2 and R-1. This rezoning
was done for the purpose of placing a double-wide mobile
home on the property. The original rezoning request was for
the entire parcel, but as the property was identified as a
potential industrial site the rezoning was amended to only the
two-acre portion of the property.
•No immediate development plans associated with this
rezoning.
Zoning
Existing Zoning
•R-1C –Low Density
Residential
10
Proposed Zoning
•I-2 –High Intensity
Industrial
Future Land Use11
Principal Industrial
•Principal Industrial is a future land use where a variety of industry types are encouraged to locate.
•Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access.
•Appropriate land use types in the Principal Industrial future land use designation includes agricultural industries, small industries and custom manufacturing, mining and extraction, freestanding industrial uses, and industrial parks.
•This request is consistent with the future land use designation.
Planning Commission
Public Hearing –November 1, 2021
•No citizens spoke during the public hearing.
•Planning Commission Discussion
•Zoning History of the Property
•Surrounding Uses / Zoning
•Future Land Use Designation –Principal Industrial
•Amount of Land Zoned Industrial in the County
•Floodplain Regulations
•Planning Commission recommends approval of the rezoning request from R-1C to I-2
12
Questions?
13
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2071
FAX: (540) 772-2089
Peter S. Lubeck
COUNTY ATTORNEY
Mary Beth Nash
Rachel W. Lower
Marta J. Anderson
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of New Millennium Building Systems, LLC to rezone approximately 2.00
acres from R-1C (Low Density Residential) District with conditions to I-2 (High Intensity
Industrial) District.
MOTION TO APPROVE
I find that the proposed rezoning request:
1. Is consistent with the purpose and intent of the County’s adopted comprehensive
plan and good zoning practice, and
2. Will not result in substantial detriment to the community.
I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested.
MOTION TO DENY
I find that the proposed rezoning request:
1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive
plan or good zoning practice, or
2. Will result in substantial detriment to the community.
I therefore MOVE THAT WE DENY the rezoning request as it has been requested.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials are submitted to the Board
of Supervisors.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, NOVEMBER 17, 2021
ORDINANCE REZONING APPROXIMATELY 2.00 ACRES FROM R-1C
(LOW DENSITY RESIDENTIAL) DISTRICT WITH CONDITIONS TO I-2
(HIGH INTENSITY INDUSTRIAL) DISTRICT
WHEREAS, New Millennium Building Systems, LLC is requesting to rezone
approximately 2.00 acres, located at 3878 Garman Road, Catawba Magisterial District,
from R-1C (Low Density Residential) District with conditions to I-2 (High Intensity
Industrial) District; and
WHEREAS, the first reading of this ordinance was held on October 19, 2021, and
the second reading and public hearing were held on November 17, 2021; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on November 1, 2021; and
WHEREAS, the Planning Commission recommends approval of the petition as
requested; and
WHEREAS, legal notice and advertisement has been provided as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The petition of New Millennium Building Systems, LLC to rezone
approximately 2.00 acres, located at 3878 Garman Road, Catawba
Magisterial District from R-1C (Low Density Residential) District with
conditions to I-2 (High Intensity Industrial) District is approved.
Page 2 of 2
2. The Board finds that the proposed rezoning request is consistent with the
Future Land Use Designation of “Principal Industrial”, is otherwise good
zoning practice, and will not result in substantial detriment to the community.
3. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district
map to reflect the change in zoning classification authorized by this
ordinance.
Page 1 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisterial District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisteria l District
expired June 30, 2020.
Page 2 of 2
There is also one open Windsor Hills Magisterial District appointee.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2021
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for November 17,
2021, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes – August 10, 2021
2. Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board of
Directors (At-Large)
3. Request to accept and allocate grant funds in the amount of $22,150 to the
Roanoke County Police Department from the U.S. Department of Justice's BJA
fiscal year 2021 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program
4. Request to accept and allocate grant funds of $42,564 from the Virginia
Department of Emergency Management (VDEM) for an Emergency
Management Performance Grant
Page 1 of 1
ACTION NO.
ITEM NO. I.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Confirmation of appointment to the Blue Ridge Behavioral
Healthcare Board of Directors (At-Large)
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Confirmation of appointment.
BACKGROUND:
Bobby Russell's At-Large appointment to the Blue Ridge Behavioral Healthcare Board
of Directors expires on December 31, 2021. Debbie Bonniwell, CEO of Blue Ridge has
asked that Mr. Russell be reappointed to an additional term that will expire December
31, 2024.
It is the consensus of the Board to reappoint Mr. Russell.
STAFF RECOMMENDATION:
Staff recommends reappointment of Mr. Rusell to an additional three -year term.
Page 1 of 2
ACTION NO.
ITEM NO. I.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Request to accept and allocate grant funds in the amount of
$22,150 to the Roanoke County Police Department from the
U.S. Department of Justice's BJA fiscal year 2021 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
The acceptance and allocation of $22,150 from the U.S. Department of Justice's BJA
fiscal year 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
BACKGROUND:
The United States Department of Justice has awarded funding to the Roanoke County
Police Department through the fiscal year 2021 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program in the amount of $22,150. The funding from this grant
will be used to provide protective vests, portable ballistic shields, and medical supplies
for department Special Weapons and Tactics team members, as well as a golf cart that
will be used by Special Operations Division officers to provide Driving Under the
Influence (DUI) and Driving Under the Influence of Drugs (DUID) prevention education
in the community.
DISCUSSION:
The Office of Justice Programs has awarded funding to the Roanoke County Police
Department to help cover the costs for the following equipment:
A golf cart that will be used to provide DUI and DUID prevention education to the
community with a focus on young drivers. Combined with the use of "Fatal Vision"
Page 2 of 2
Goggles, this program is designed to educate the public on the dangers of drunk and
drugged driving by simulating the effects imp airing substances have on driving abilities
through practical, hands-on exercises. The primary objective of this program is to not
only educate the public on the dangers of impaired driving, but to reduce the amount of
drivers operating motor vehicles under the influence of alcohol and drugs.
Two NIJ-Standard-0101.06 Level IV external ballistic tactical vests, accessories,
portable ballistic shields and medical supplies for department Special Weapons and
Tactics team members. This equipment will be used to protect tactically trained officers
during hostage-rescue, barricaded subject, high-risk warrant service and other critical
incidents.
FISCAL IMPACT:
Awarded federal funds total $22,150. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of grant funds to the Roanoke County
Police Department in the amount of $22,150 from the U.S. Department of Justice's BJA
fiscal year 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
October 13, 2021
Dear James Chapman,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office
of Justice Programs (OJP) has approved the application submitted by ROANOKE, COUNTY
OF for an award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award
amount is $22,150.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer
(Award Information, Project Information, Financial Information, and Award Conditions) and
Award Acceptance.
Please note that award requirements include not only the conditions and limitations set forth
in the Award Offer, but also compliance with assurances and certifications that relate to
conduct during the period of performance for the award. These requirements encompass
financial, administrative, and programmatic matters, as well as other important matters (e.g.,
specific restrictions on use of funds). Therefore, all key staff should receive the award
conditions, the assurances and certifications, and the application as approved by OJP, so
that they understand the award requirements. Information on all pertinent award
requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will
pursue appropriate remedies for non-compliance, which may include termination of the award
and/or a requirement to repay award funds.
To accept the award, the Authorized Representative(s) must accept all parts of the Award
Offer in the Justice Grants System (JustGrants), including by executing the required
declaration and certification, within 45 days from the award date.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
Award Letter:
Active Funded Award https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpD...
1 of 3 11/3/2021, 9:25 AM
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal
financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil
Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of
federal financial assistance to give assurances that they will comply with those laws. Taken
together, these civil rights laws prohibit recipients of federal financial assistance from DOJ
from discriminating in services and employment because of race, color, national origin,
religion, disability, sex, and, for grants authorized under the Violence Against Women Act,
sexual orientation and gender identity. Recipients are also prohibited from discriminating in
services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding
/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited
compliance reviews and audits based on regulatory criteria. These reviews and audits permit
the OCR to evaluate whether recipients of financial assistance from the Department are
providing services in a nondiscriminatory manner to their service population or have
employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act
or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal
justice system, there are two additional obligations that may apply in connection with the
awards: (1) complying with the regulation relating to Equal Employment Opportunity
Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for
additional information regarding requirements when there is an adverse finding, see 28
C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements
that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling
your organization's civil rights or nondiscrimination responsibilities as a recipient of federal
financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Jus�ce Assistance Grant Program (JAG) allows states and local
governments to support a broad range of ac�vi�es to prevent and control crime and to improve the
criminal jus�ce system, some of which could have environmental impacts. All recipients of JAG funding
must assist BJA in complying with NEPA and other related federal environmental impact analyses
requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
Active Funded Award https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpD...
2 of 3 11/3/2021, 9:25 AM
subgrantee or third party. Accordingly, prior to obliga�ng funds for any of the specified ac�vi�es, the
grantee must first determine if any of the specified ac�vi�es will be funded by the grant.
The specified ac�vi�es requiring environmental analysis are:
a. New construc�on;
b. Any renova�on or remodeling of a property located in an environmentally or historically sensi�ve
area, including proper�es located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for lis�ng on the Na�onal Register of Historic Places;
c. A renova�on, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementa�on of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded ac�vity and (b) tradi�onally used, for example, in
office, household, recrea�onal, or educa�on environments; and
e. Implementa�on of a program rela�ng to clandes�ne methamphetamine laboratory opera�ons,
including the iden�fica�on, seizure, or closure of clandes�ne methamphetamine laboratories.
Complying with NEPA may require the prepara�on of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs rela�ng to
methamphetamine laboratory opera�ons, the prepara�on of a detailed Mi�ga�on Plan will be
required. For more informa�on about Mi�ga�on Plan requirements, please see h�ps://www.bja.gov
/Funding/nepa.html.
Please be sure to carefully review the grant condi�ons on your award document, as it may contain
more specific informa�on about environmental compliance.NEPA Coordinator
First Name
Orbin
Middle Name
——
Last Name
Terry
Award Information:
Project Information:
Financial Information:
Award Conditions:
Award Acceptance:
Active Funded Award https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpD...
3 of 3 11/3/2021, 9:25 AM
Page 1 of 2
ACTION NO.
ITEM NO. I.4
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Request to accept and allocate grant funds of $42,564 from
the Virginia Department of Emergency Management (VDEM)
for an Emergency Management Performance Grant
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept and allocate an Emergency Management Performance Grant for $42,564 from
the Virginia Department of Emergency Management.
BACKGROUND:
The Emergency Management Performance Grant is an annual grant allocated to local
governments for emergency preparation. Funds may be used for equipment to enhance
the Emergency Operations Center (EOC) capabilities. Funds may also be used for other
items that support EOC operations, as well as field operation and logistical needs.
DISCUSSION:
The County will use the grant f unds for the second half of the project to upgrade the
current Emergency Operations Center located in the Public Safety Center on Cove
Road. This facility was opened in 2005, and the center is in need of new work tables to
accommodate County personnel who work from the Center during a large-scale
emergency incident. The additional new tables will also benefit the County of Roanoke
to facilitate required training that involves other local, state, and federal agencies. Last
year's grant was used to purchase half of what is needed. This year's grant funds will
allow us to complete the project.
Page 2 of 2
FISCAL IMPACT:
Awarded grant funds totaling $42,564, which includes a required local match of 50%
equaling $21,282. A portion of the Emergency Manager's salary will be used as the in-
kind 50% required match.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $42,564 from VDEM.
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 1 of 3
1.SUBRECIPIENT NAME AND ADDRESS:4a. SUBAWARD ID NUMBER:
4b. Federal Award ID:
5.
6. to
SUBAWARD DATE:
PROJECT PERIOD:
BUDGET PERIOD: to
7. TOTAL AMOUNT OF THIS SUBAWARD:
2.SUBRECIPIENT DUNS Number:8. FEDERAL AMOUNT OF THIS SUBAWARD:
SUBRECIPIENT EIN: 9.SUBRECIPIENT NON-FEDERAL COST SHARE
REQUIREMENT:
10. INDIRECT COST RATE (If applicable):
PASS-THROUGH ENTITY: Virginia Department of Emergency Management
3.SUBAWARD NAME:
CFDA:
U.S. Department of Homeland Security (DHS)
Federal Emergency Management Agency (FEMA)
11. STANDARD TERMS AND CONDITIONS & SPECIAL CONDITIONS
The above subaward is approved subject to the 2021 Department of Homeland Security (DHS) Standard Terms and
Conditions and VDEM Special Conditions found here: DHS Terms and Conditions 2021
12. APPROPRIATION AUTHORITY FOR GRANT
The project is supported under the Department of Homeland Security Appropriations Act, 2019 (Public Law No. 115-141).
13. METHOD OF PAYMENT
Commonwealth of Virginia Cardinal Accounting System
AGENCY APPROVAL SUBRECIPIENT ACCEPTANCE
14. NAME AND TITLE OF APPROVING VDEM OFFICIAL 16. NAME AND TITLE OF AUTHORIZED OFFICIAL
Cheryl Adkins
Chief Financial Officer
15. SIGNATURE OF APPROVING VDEM OFFICIAL 17. SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL
18. DATE:
Virginia Department of Emergency
Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Roanoke County
62353610
54-6001572
FY21 Roanoke County Fire & Rescue EMPG Grant
97.042 - Emergency Management Performance Grant EMPG
36
EMP-2021-EP-00004
Nov 1, 2021
Jul 1, 2021 Jun 30, 2022
Jul 1, 2021 Jun 30, 2022
$42,564.00
$21,282.00
$21,282.00
DAN O'DONNELL
COUNTY ADMINISTRATOR
5204 Bernard Drive
Roanoke, Virginia 24018-4345
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 2 of 3
SPECIAL CONDITIONS
1.The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002
and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
(NOFO).
2.The Subrecipient agrees to permit the pass-through entity and auditors to have access to its records and
financial statements as necessary for the pass-through entity to meet the requirements of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2
CFR Part 200.
3.The Subrecipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at
any level of government, without the express prior written approval of FEMA.
4.The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception
of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. §
200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant
federal agency to charge indirect costs to this subaward.
5.In the event VDEM determines that changes are necessary to the award document after an award has
been made, including changes to period of performance or terms and conditions, the Subrecipient will be
notified of the changes in writing. Once notification has been made, any subsequent request for funds will
indicate Subrecipient acceptance of the changes to the award.
6.Subrecipients proposing projects that have the potential to impact the environment, including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must participate in the
FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must
comply with all conditions placed on the project as the result of the EHP review. Any change to the
approved project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring
of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office.
Any construction activities that have been initiated without the necessary EHP review and approval will
result in a non-compliance finding and will not be eligible for FEMA funding.
7.The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant,
state or local funds for emergency preparedness.
Virginia Department of
Emergency Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Sub Award Name:
Sub Award Date:Nov 1, 2021
FY21 Roanoke County Fire & Rescue EMPG Grant
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
SUBAWARD AGREEMENT Page 3 of 3
8.The Subrecipient agrees that all publications created with funding under this grant shall prominently contain
the following statement: "This document was prepared under a grant from FEMA’s Grant Programs
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document
are those of the authors and do not necessarily represent the official position or policies of FEMA’s Grant
Programs Directorate or the U.S. Department of Homeland Security."
9.The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be
prominently marked as follows: “Purchased with funds provided by the U.S. Department of Homeland
Security.”
10.The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but limited to, the provision of any information required for the
assessment or evaluation of any activities within this project.
11.The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance,
including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due
within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after
the end date of the performance period. Failure to provide this information may result in VDEM withholding
grant funds from further obligation and expenditure and prevent future awards to the Subrecipient.
12.National Incident Management System (NIMS) Implementation Compliance
In accordance with HSPD-5, the adoption of the NIMS is a requirement to receive federal preparedness
assistance through grants, contracts, and other activities. No federal funds will be released to the primary
grantee and any other entity participating and benefiting in this project if this requirement has not been met.
In the event of a Corrective Action Plan submitted, VDEM/SAA will determine if the Subrecipient has made
sufficient progress to disburse funds.
13.All conferences and workshops using federal preparedness funds must pertain to the project being funded.
The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or
workshop. The Trip Report template can be found at www.vaemergency.gov under Reporting Forms. These
reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of
payment until received.
14.The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved
training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior
to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and
Mexico, preapproval is required by the state and FEMA through the SAA office.
Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this
type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere
Travel Initiative (http://www.dhs.gov/files/programs/gc_1200693579776.shtm).
Virginia Department of Emergency
Management
9711 Farrar Court, Suite 200
North Chesterfield, VA 23236
Sub Award Name:
Sub Award Date:Nov 1, 2021
FY21 Roanoke County Fire & Rescue EMPG Grant
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
Outstanding Outstanding
June 30, 2021 Additions Deletions November 17, 2021
VPSA School Bonds 74,515,490$ -$ 8,552,438$ 65,963,052$
Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000
Subtotal 152,045,490 - 12,182,438 139,863,052
Premiums 10,777,149 - - 10,777,149
162,822,639$ -$ 12,182,438$ 150,640,201$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Real Estate Taxes $98,611,227 $4,401,886 4.46%$102,084,564 $5,117,440 5.01%$715,555 13.98%
Personal Property Taxes 31,991,250 1,288,857 4.03%33,500,000 1,321,449 3.94%32,592 2.47%
Public Service Corp Base 3,400,000 0 0.00%3,710,928 4,789 0.13%4,789 100.00%
Penalties & Interest on Property Taxes 750,000 220,904 29.45%529,072 238,541 45.09%17,636 7.39%
Payment In Lieu Of Taxes 180,000 0 0.00%180,000 0 0.00%0 0.00%
Total General Property Taxes 134,932,477 5,911,647 4.38%140,004,564 6,682,219 4.77%770,572 11.53%
Communication Taxes 2,900,000 781,315 26.94%2,900,000 695,756 23.99%(85,559)-12.30%
Local Sales Tax 9,096,475 3,116,725 34.26%12,200,000 3,355,241 27.50%238,515 7.11%
Consumer Utility Tax 3,750,000 705,220 18.81%3,650,000 890,608 24.40%185,388 20.82%
Business License Tax 5,420,000 109,636 2.02%6,364,000 147,907 2.32%38,271 25.88%
Franchise Tax 800,000 0 0.00%660,000 0 0.00%0 0.00%
Motor Vehicle License Fees 2,383,600 226,857 9.52%2,400,000 212,139 8.84%(14,718)-6.94%
Taxes On Recordation & Wills 1,509,509 464,869 30.80%1,400,000 445,278 31.81%(19,591)-4.40%
Utility License Tax 600,000 57,488 9.58%725,000 81,409 11.23%23,921 29.38%
Hotel & Motel Room Taxes 734,179 219,683 29.92%807,597 473,945 58.69%254,262 53.65%
Taxes - Prepared Foods 3,382,500 1,087,749 32.16%4,270,750 1,179,629 27.62%91,880 7.79%
Other Taxes 73,600 2,958 4.02%275,000 15,855 5.77%12,898 81.35%
Total Other Local Taxes 30,649,863 6,772,499 22.10%35,652,347 7,497,766 21.03%725,267 9.67%
Animal Control Fees 42,500 13,167 30.98%42,500 7,473 17.58%(5,694)-76.20%
Land and Building Fees 15,850 6,121 38.62%15,850 36,173 228.22%30,051 83.08%
Permits 506,685 224,900 44.39%549,840 225,141 40.95%241 0.11%
Fees 64,600 16,063 24.87%64,600 10,503 16.26%(5,560)-52.93%
Clerk of Court Fees 167,000 30,446 18.23%127,000 42,010 33.08%11,564 27.53%
Photocopy Charges 210 69 32.86%210 0 0.00%(69)0.00%
Total Permits, Fees and Licenses 796,845 290,767 36.49%800,000 321,300 40.16%30,533 9.50%
Fines and Forfeitures 353,500 116,906 33.07%353,500 154,751 43.78%37,845 24.46%
Total Fines and Forfeitures 353,500 116,906 33.07%353,500 154,751 43.78%37,845 24.46%
Revenues from Use of Money 125,000 17,869 14.30%125,000 2,480 1.98%(15,389)-620.54%
Revenues From Use of Property 178,200 53,791 30.19%178,200 68,672 38.54%14,881 21.67%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Revenues
General Fund - C100
For the Four Months Ending Sunday, October 31, 2021
Prior Year Current Year Variances
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Total Use of Money and Property 303,200 71,660 23.63%303,200 71,152 23.47%(508)-0.71%
Charges for Services 3,900,075 1,023,405 26.24%3,780,400 979,466 25.91%(43,940)-4.49%
Charges for Public Services 70,000 5,490 7.84%70,000 1,000 1.43%(4,490)-449.00%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Total Charges for Services 3,970,075 1,028,895 25.92%3,850,400 980,466 25.46%(48,430)-4.94%
Reimb-Shared Programs Salem 759,934 88,939 11.70%771,464 66,173 8.58%(22,765)-34.40%
Miscellaneous Revenue 415,536 46,613 11.22%288,536 110,352 38.25%63,739 57.76%
Recovered Costs 949,775 189,071 19.91%875,000 163,868 18.73%(25,203)-15.38%
Total Miscellaneous 2,125,245 324,622 15.27%1,935,000 340,393 17.59%15,771 4.63%
Non-Categorical Aid 402,000 414,901 103.21%402,000 441,125 109.73%26,224 5.94%
Shared Expenses 5,268,377 1,250,093 23.73%5,472,453 1,335,307 24.40%85,215 6.38%
Welfare & Social Services-Categorical 4,518,184 1,071,716 23.72%4,448,865 1,147,218 25.79%75,502 6.58%
Other State Categorical Aid 2,195,683 586,073 26.69%2,320,569 590,836 25.46%4,764 0.81%
Welfare & Social Services 4,625,000 1,544,668 33.40%5,495,953 1,653,039 30.08%108,371 6.56%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 4,500 0 0.00%0 0 0.00%0 0.00%
Total State and Federal Revenue 17,013,744 4,867,451 28.61%18,139,840 5,167,525 28.49%300,074 5.81%
Other Financing Sources 0 0 0.00%744,400 0 0.00%0 0.00%
Total Other Financing Sources 0 0 0.00%744,400 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
Total Transfers 0 0 0.00%0 0 0.00%0 0.00%
Grand Totals 190,144,949 19,384,448 10.19%201,783,251 21,215,572 10.51%1,831,124 8.63%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Legislative 326,454 87,435 26.78%330,283 119,943 36.32%32,508 27.10%
General & Financial Administration 7,581,596 2,368,584 31.24%7,795,421 2,440,190 31.30%41,155 1.73%
Electoral Board & Officials 414,708 233,116 56.21%464,067 125,946 27.14%(120,432)-95.96%
General Government Administration 8,322,758 2,689,135 32.31%8,589,771 2,686,080 31.27%(46,769)-1.78%
Courts 1,602,912 482,580 30.11%1,634,770 491,980 30.09%12,826 2.61%
Other Judicial Support 1,232,922 449,006 36.42%1,288,751 480,967 37.32%31,961 6.65%
Judicial 2,835,834 931,586 32.85%2,923,521 972,947 33.28%44,787 4.60%
Law Enforcement & Traffic Cont 12,581,678 3,458,098 27.49%14,810,608 5,082,390 34.32%1,561,100 31.38%
Fire and Rescue 15,041,728 3,762,706 25.02%17,263,575 5,772,914 33.44%1,994,021 34.78%
Correction & Detention 8,520,878 1,979,585 23.23%9,640,422 2,881,903 29.89%897,216 31.46%
Animal Control 945,241 296,306 31.35%837,240 268,914 32.12%(27,392)-10.19%
Public Safety 37,089,525 9,496,695 25.60%42,551,845 14,006,121 32.92%4,424,945 32.00%
General Services Administration 788,879 251,356 31.86%781,935 300,218 38.39%55,521 18.86%
Refuse Disposal 5,081,842 1,597,554 31.44%5,219,580 1,662,306 31.85%8,970 0.56%
Maint Buildings & Grounds 4,903,603 1,670,779 34.07%5,008,328 1,900,087 37.94%150,153 8.32%
Engineering 1,808,790 605,396 33.47%1,656,534 561,379 33.89%(40,776)-7.35%
Inspections 1,148,333 383,476 33.39%1,558,913 446,136 28.62%64,016 14.35%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
Public Works 13,731,447 4,508,560 32.83%14,225,290 4,870,125 34.24%237,885 5.05%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 515,902 257,951 50.00%515,902 257,951 50.00%0 0.00%
Social Services Administration 8,369,200 2,519,065 30.10%8,730,981 2,821,800 32.32%183,496 6.82%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,718,666 1,602,899 33.97%4,918,666 1,654,688 33.64%51,789 3.13%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Health and Welfare 13,603,768 4,379,915 32.20%14,165,549 4,734,439 33.42%235,285 5.11%
Parks & Recreation 2,279,915 661,875 29.03%2,350,328 731,596 31.13%61,026 8.53%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Expenditures and Encumbrances
General Fund - C100
For the Four Months Ending Sunday, October 31, 2021
Prior Year Current Year Variances
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Library 4,234,726 1,109,788 26.21%4,315,151 1,308,221 30.32%199,320 15.25%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Parks, Recreation & Cultural 6,514,641 1,771,662 27.20%6,665,479 2,039,818 30.60%260,346 12.87%
Planning & Zoning 1,241,580 395,102 31.82%1,297,602 397,232 30.61%2,955 0.74%
Cooperative Extension Program 87,097 17,498 20.09%87,097 944 1.08%(16,555)-1754.33%
Economic Development 459,622 137,225 29.86%472,690 175,244 37.07%37,611 21.51%
Contribution to Human Service Organization 0 0 0.00%0 0 0.00%0 0.00%
Planning 1,788,299 549,825 30.75%1,857,389 573,419 30.87%24,012 4.19%
Employee Benefits 5,474,762 858,758 15.69%3,086,974 562,271 18.21%(294,927)-54.99%
Dixie Caverns Landfill Cleanup 52,000 19,685 37.86%52,000 6,404 12.31%(13,282)-207.41%
Miscellaneous 8,265,745 2,863,804 34.65%9,212,103 3,365,042 36.53%479,793 14.35%
Tax Relief/Elderly & Handicapp 1,035,000 564,741 54.56%1,110,000 715,777 64.48%151,036 21.10%
Refuse Credit Vinton 110,000 55,000 50.00%110,000 55,000 50.00%0 0.00%
Board Contingency 50,000 0 0.00%794,400 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Non-Departmental 14,987,507 4,361,989 29.10%14,365,477 4,704,494 32.75%322,620 6.93%
Interfund Transfers Out 86,623,786 22,021,418 25.42%91,625,696 34,830,265 38.01%12,808,847 36.78%
Intrafund Transfers Out 4,647,384 3,048,411 65.59%4,813,234 3,143,514 65.31%95,103 3.03%
Transfers Out 91,271,170 25,069,829 27.47%96,438,930 37,973,779 39.38%12,903,951 33.98%
Grand Totals 190,144,949 53,759,197 28.27%201,783,251 72,561,222 35.96%18,407,062 25.58%
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Accounts Paid – October 2021
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 14,282,890.18$
Payroll 10/01/21 1,460,526.92 19,754.10 1,480,281.02
Payroll 10/15/21 1,595,352.75 14,121.81 1,609,474.56
Payroll 10/29/21 1,718,319.70 13,142.41 1,731,462.11
Manual Checks - 1,804.80 1,804.80
Grand Total 19,105,912.67$
11/16/2021
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
: November 17, 2021
: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
31-Oct-21
SUMMARY OF INFORMATION:
CASH INVESTMENT:
SUNTRUST CON 7,687,191.68 7,687,191.68
GOVERNMENT:
SCOTT STRINGFELLOW CONTRA (112,280.00)
SCOTT STRINGFELLOW 49,501,218.24
WELLS FARGO 0.00
WELLS FARGO CONTRA 0.00 49,388,938.24
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 16,808,715.22 16,808,715.22
MONEY MARKET:
ATLANTIC UNION BANK 4,543,102.90
HOMETRUST BANK 4,037,955.41
SCOTT STRINGFELLOW 971,608.67
WELLS FARGO 5,288,395.49
14,841,062.47
TOTAL 88,725,907.61
Prior Fiscal Fiscal Year Ended Cumulative
Years June 30, 2021 Total
Beginning Balance -$ 7,280,051.71$ -$
Contributions 4,063,277.00 121,825.00 4,185,102.00
Investment Income 16,825.05 4,476.87 21,301.92
Membership fee (5,000.00) - (5,000.00)
Program and bank fees (60,856.51) (8,731.10) (69,587.61)
Net unrealized gain (loss)3,265,806.17 2,186,018.46 5,451,824.63
The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for
FY 2020-2021. The Local Finance Board members are Kevin Hutchins, Penny Hodge,
Rebecca Owens, Susan Peterson and Laurie Gearheart.
The above schedule summarizes the funds that are under the responsibility of the Local
Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool,
Portfolio I, as authorized by the Roanoke County Board of Supervisors.
Submitted by:
Kevin Hutchins
Chairman, Roanoke County Local Finance Board
Prior Fiscal Fiscal Year Ended Cumulative
Years June 30, 2021 Total
Beginning Balance -$ 1,083,783.08$ -$
Contributions 773,027.00 92,290.00 865,317.00
Investment Income 1,954.63 653.02 2,607.65
Membership fee - - -
Program and bank fees (9,954.46) (1,727.61) (11,682.07)
Net unrealized gain (loss)318,755.91 326,194.58 644,950.49
Roanoke County Schools joined the OPEB Pooled Trust in 2012 in response to the implementation
of GASB Statement 45 which required the School System to recognize the cost of retiree health
benefits in the year when the e3mployee services are rendered. Participation in a trust allowed the
School System to utilize more favorable actuarial terms in determining the overall liability for the
future benefit.
The Local Finance Board of the County of Roanoke, Virginia has oversight of the OPEB Pooled
Trust and has met all of its obligations for 2020-2021. The Local Finance Board members
are Susan Peterson, Penny Hodge, Kevin Hutchins, Rebecca Owens and Laurie Gearheart
The above schedule summarizes the funds that are under the responsibility of the Local
Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, as
authorized by the Roanoke County Board of Supervisors.
Submitted by:
Kevin Hutchins
Page 1 of 1
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Work session to present the Economic Development
Strategic Plan to the Board of Supervisors
SUBMITTED BY: Jill Loope
Director of Economic Development
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
This time has been set aside to update the Board of Supervisors on the DRAFT
Economic Development Strategic Plan for feedback and input.
Scott Tate, Associate Director for the Virginia Tech Center for Economic and
Community Engagement and Ashley Posthumus, Economic Development Specialist
with the Virginia Tech Center for Economic and Community Engagement will join Ms.
Loope to present the Plan.
RO AN O KE C O UN TY
E C O N O M IC D E VE LO P M E N T
S TRATE G IC P LAN
ELEVATE ROANOKE 2026
OCTOBER 21 TH 2021
V I R G I N I A T E C H C E N T E R F O R E C O N O M I C A N D C O M M U N I T Y
E N G A G E M E N T
AGENDA
Review project process and
progress
01
Understand goals and strategies
and receive feedback
02
02/
Present Draft Plan
03
In the past 5 years, CECE has worked with over 50 organizations and
regions on economic and organizational strategic planning including
LENOWISCO PDC, the New River Mt. Rogers Workforce Development
Board, and Onward NRV.
Over the past 20 years, more than 200 clients at the national, state, and
local level have consulted CECE to develop and implement numerous
projects.
02/
ABOUT US
VIRGINIA TECH
CENTER FOR
ECONOMIC AND
COMMUNITY
ENGAGEMENT
03/
The Department provides information, technical assistance, and services to
help new or existing businesses establish, relocate, or expand in the County.
Other roles of the Department include:
Development of the County-owned Center for Research and Technology, Vinton
Business Center and Wood Haven Technology Park
Advocating for infrastructure that lays the foundation for development
Building and maintaining partnerships
02/
ABOUT THE
COUNTY
ROANOKE COUNTY
DEPARTMENT OF
ECONOMIC
DEVELOPMENT
04/
PROJECT OVERVIEW
VT CECE has been assisting the County of Roanoke with developing the County’s economic development strategic plan –
2026 Plan ELEVATE Roanoke County.
The project is funded by AEP, Appalachian Power grant dollars and the Center for Economic and Community
Engagement leveraged resources.
Be a “living” document, that is continually edited and updated
Align with related County initiatives and priorities
Serve as a foundation for the County’s Economic Development work program
Set measurable actions to proactively manage performance
Be implemented over the next five years
Steer actions and investments made by the Department and County
01
02
03
04
05
06TH
E
P
L
A
N
W
I
L
L
05/
06/
PROJECT TIMELINE
P R O J E C T
K I C K O F F
J A N U A R Y , 2 0 2 1
I N I T I A L D A T A
C O L L E C T I O N
M A R C H , 2 0 2 1
S Y N T H E S I S &
S W O T A N A L Y S I S
P R E S E N T A T I O N &
F I N A L R E P O R T
J U N E , 2 0 2 1
D R A F T R E P O R T
& P U B L I C I N P U T
O C T O B E R , 2 0 2 1 N O V E M B E R , 2 0 2 1
W E A R E H E R E
Used all data collection to
inform strategy
development and
recommendations.
Present draft plan to
public and collect input on
plan recommendations.
Revise recommendations
as needed based on
public input and
engagement with
business representitives.
Provide final report and
conduct public
presentations as
requested.
An initial kick-off meeting
with the County Economic
Development Department
and Steering Committee
is assembled and
engaged in project
process and approach
Reviewed existing plans and
studies and compiled
demographic and economic
data. Conducted a
combination of interviews
and surveys to gather
primary data from
community and business
representatives
Created a County
Strengths, Weaknesses,
Opportunities, Threats
analysis. Conducted
follow -up research and
engagement, as needed.
GOALS AND STRATEGIES
07/
Major themes from all data sources were
synthesized to direct CECE towards strategies
around which recommendations could be developed
for the purpose of the strategic plan.
Data source include:
Demographic and economic overview
357 Public and stakeholder surveys
12 Stakeholder interviews
3 Work sessions (BOS)
4 Focus group sessions
6 Steering team, EDA & Planning Commission
presentations
08/
09/
RECOMMENDATION STRUCTURE
How our recommendations are organized
GOAL
STRATEGY
OBJECTIVE
ACTION ITEM
A broad primary
outcome
An approach taken to achieve a
goal
A measurable step you take to achieve
a strategy
A tool you use in pursuing
an objective
10/
11/
12/
13/
14/
15/
SUMMARY OF MAJOR THEMES
Collaboration and partnerships
Regionalism
Financing tools and incentives
Marketing & promotion of assets and resources
Streamlining regulatory processes
Advancing corridor plans and targeted sites
Refining key foundations (i.e. business support and services, county trends & conditions,
entrepreneurial support).
DISCUSSION
16/
●What did you hear or see that you liked or agree
should be a primary focus?
●What did you hear or see that you do not like or have
questions or concerns about?
●What did you not hear or see that you think should be
included? What is missing or not here that you would
like to see?
DISCUSSION:
17/
DRAFT
Roanoke County ELEVATE 2026 Economic Development Strategic Plan
Goals and Strategies
The Virginia Tech Center for Economic and Community Engagement consulted findings from a series of
focus-group-style small group input sessions, the SWOT analysis, and work sessions with the Roanoke
County’s Board of Supervisors and the County’s Economic Development team to develop this strategic
action plan. The Plan includes a vision, mission and four corresponding core goal areas, each with
associated objectives and tactics, or action steps.
Vision: Roanoke County is the choice community for high quality living, investing and working because
we value and invest in people, place, business and opportunity.
Mission: To attract and facilitate the growth of businesses, jobs and population that increase taxable
investment, provide sustainable community resources and ensure an outstanding quality of life.
The following goal areas align with the proposed vision to value and invest in people and opportunity;
place and quality of life; innovation and entrepreneurship; and industry and business.
Goal Area #1: Value and Invest in Industry and Business___________________________
Roanoke County invests in the resources and support necessary to drive industrial and commercial
development and existing business growth.
Strategy 1: Support and encourage infrastructure expansion, industrial site development, and
desirable commercial and residential projects for business attraction and expansion.
Objective 1A: Reduce barriers to development of desirable and high-priority industrial, commercial, and
high-need residential projects.
Tactic 1A.1: Continue to encourage consistent communication and collaboration among and
between County departments and officials to avoid “silos” within the County’s regulatory
processes to facilitate more streamlined procedures.
Tactic 1A.2: Regularly invite and collect input from the development community to identify
barriers and needs, and provide recommendations for solutions to County officials and
departments.
Tactic 1A.3: Convene a one-time or annual forum-type event that brings developers, investors,
officials, and resource and funding partners together to share more about the hurdles they
encounter, to identify available resources and address barriers and gaps.
Objective 1B: Champion County participation in regional industrial site development projects, such as the
Wood Haven Technology Park.
Tactic 1B.1: Engage with Industrial Facilities Authorities and the Roanoke Regional Partnership to
identify and quantify County and Regional ROI projections for joint site projects and company
locations and expansions.
Objective 1C: Identify creative pathways and partnerships for developing more challenging or high-
priority properties within Roanoke County.
Tactic 1C.1: Research and recommend incentives such as fee waivers or financing partnerships
for targeted sites and growth areas, including possible incentives for homebuilders that create
workforce housing and facilitate growth in targeted County locations.
Tactic 1C.2: Leverage transportation, infrastructure and other available resources to encourage
business growth in targeted areas.
Objective 1D: Manage a robust Business Retention and Expansion program (BR&E) to advance executive
relationships and support existing business expansions.
Tactic 1D.1: Conduct annual visits with County businesses to determine and address concerns,
provide assistance and connect them to local and regional resources.
Strategy 2: Continue to support the attraction and growth of targeted industry clusters, or sub-
sectors, such as life sciences companies, automotive or transportation and equipment
manufacturers.
Objective 2A: Actively identify and engage key stakeholders in collaborative initiatives geared towards
advancing targeted industry sectors
Tactic 2A.1: Seek grant funding with regional partners to identify opportunities and create value
added tangible resources in support of business growth within targeted sectors.
Objective 2B: Identify creative financing tools, sources, and incentives to advance development projects
that are consistent with area plans and targeted business sectors.
Tactic 2B.1: Explore the potential, amounts, sources, and uses for a capital reserve fund,
revolving loan program, or other solutions to address gaps for businesses, projects, programs,
and incentives.
Objective 2C: Market development opportunities to prospective businesses, developers and site
selection consultants.
Goal Area #2: Value and Invest in People and Opportunity_________________________
Roanoke County places people at the forefront of its economic development mission and encourages
widespread economic opportunity.
Strategy 1: Facilitate improved alignment between supply of and demand for skilled labor in the
County and region (such as education-to-work pathways) and encourage collaboration and
communication among public, private, and nonprofit institutions and agencies that provide
education, employment and training-related services from pre-K through post-career.
Objective 1A: Review and enhance existing business retention and expansion (BR&E) activities to more
regularly and intentionally engage employers (including industry and high-growth potential small
businesses) in identifying challenges and conditions for recruiting, hiring, training, and retention.
Tactic 1A.1: Plan and convene semi-annual business roundtable events to share information and
identify resources around challenges and trends in key industries, including workforce and
talent concerns.
Objective 1B: Support Roanoke County’s K-12 school system in engaging with County and regional
employers. Participate in program development or expansion to facilitate better alignment between the
educational system and in-demand jobs and skill gaps.
Tactic 1B.1: Identify Roanoke County employer opportunities for K-12 student internships, work
experiences and classroom learning (such as company site visits or guest speakers).
Tactic 1B.2: Actively engage in Career and Technical Education (CTE) program expansion and
alignment with employer needs. Consider supporting or developing special events or activities
such as a “manufacturing day,” which may include site visits and/or industry speakers and
sponsorships.
Tactic 1B.3: Develop a marketing or talking-points fact sheet (updated annually) on Roanoke
County schools as an economic development asset, to assist in marketing the County to
employers and prospects (including information on CTE or special programs, experiential
opportunities, and positive school performance measures).
Objective 1C: Engage and collaborate with other education and workforce partners (such as area colleges
and the workforce development board) on identifying training needs and marketing opportunities, and
adapting existing offerings to better serve employers and respond to employer-identified workforce
needs.
Tactic 1C.1: Meet with education and workforce providers to best develop working practices and
a plan for rapidly responding to more acute or critical workforce development needs. (e.g.
develop a check-list for the Roanoke County BR&E team to consult when an employer or
employers have a critical near-term need. Staff can follow the checklist to connect employer and
training partners and mobilize other resources to help address that need more rapidly.)
Tactic 1C.2: Develop a marketing or talking points fact sheet (updated annually) on area
workforce development and educational institutions as an economic development asset, to
assist in working with existing employers and in marketing the County to new employers and
prospects (includes information on VWCC or other programs, experiential opportunities, and
resources for employers, such as funding or services).
Strategy 2: Continue to engage in expanding and advancing regional talent attraction and
retention initiatives.
Objective 2A: Coordinate with County employers and industry to understand their needs and effectively
represent their interests in regional talent initiatives.
Tactic 2A.1: Share information about regional talent collaborations and initiatives with County
employers to update businesses on regional efforts and provide them with an opportunity to
participate in these initiatives.
Tactic 2A.2: Facilitate relationships between businesses and higher education and encourage
industry participation in available internship programs to attract and retain promising graduates
from the region’s colleges and universities.
Objective 2B: Identify, assess, and market County assets and conditions that contribute to regional talent
attraction and retention.
Tactic 2B.1: Inventory County assets that are in demand or contributing factors to location
decisions of targeted talent segment populations such as young professionals, middle
management, executives, etc. Use these assets in County marketing materials and offer for
inclusion in regional materials.
Tactic 2B.2: Explore opportunities to continue to develop these and other assets, through
County investment and support as well as through regional collaboration (e.g. greenway and
trail development; blueways or river access; urban district/village style development; etc.)
Objective 2C: Continue regional cooperation and collaboration in marketing talent attraction and
retention initiatives.
Tactic 2C.1: Partner in providing networking and social opportunities for young professionals to
help connect them to County assets and employers. This could include special events such as a
County-focused annual event for young professionals or the creation or expansion of regional
alumni networks.
Tactic 2C.2: Explore additional new campaigns to promote civic engagement opportunities to
newcomers, youth, young professionals, and more diverse populations (offering them a voice in
County organizations, boards, and commissions to connect more intentionally about talent
attraction and retention).
Tactic 2C.3: Market employment and lifestyle opportunities and regional assets to college
graduates and young professionals in cooperation with regional partners.
Goal Area #3: Value and Invest in Innovation and Entrepreneurship__________________
Roanoke County is a community that values and supports innovation and entrepreneurial success.
Strategy 1: Continue to develop and encourage a strong entrepreneur and business-friendly
climate.
Objective 1A: Simplify and streamline the process for starting or expanding a business in Roanoke
County.
Tactic 1A.1: Enhance County support for, and visibility of, small business liaison and navigation
activities (by working directly with new entrepreneurs and existing small businesses to aid in
navigating County and town processes and policies; to help them connect with and access
resources such as financing or business assistance; and linking to County and town retail or
office and industrial spaces).
Objective 1B: Expand and strengthen business support resources for entrepreneurs.
Tactic 1B.1: Actively engage with Regional Chamber and Small Business Development Center
(and similar entities) in improving accessibility, reach, and local awareness of services provided.
Tactic 1B.2: Partner in designing resource materials or web portal that provides streamlined and
visible information on available resources for entrepreneurs.
Tactic 1B.3: Champion and promote existing small business recognition activities and campaigns
in the County. Explore the creation of additional potential programs such as annual awards,
awareness campaigns, or other special events.
Strategy 2: Support regional innovation activities and position the County as a desirable location
for high-growth potential entrepreneurs.
Objective 2A: Connect County entrepreneurs to regional innovation resources and engage with regional
innovators and start-ups (particularly in technology, life sciences, and research) to connect them with
County-focused opportunities.
Tactic 2A.1: Be actively engaged in the regional innovation ecosystem to identify partnership
opportunities with the region’s stakeholders to enhance the County’s innovation capacity.
Objective 2B: Assess the need and potential for developing one or more new innovation/technology hubs,
business incubators, or coworking spaces focused on a specific cluster or grouping of high-growth
potential entrepreneurs and that would fill a gap or niche opportunity in the region’s innovation
ecosystem.
Tactic 2B.1: Conduct or contract a study (opportunity analysis and feasibility assessment) to
further examine this opportunity and identify existing gaps, needs and locations.
Tactic 2B.2: Meet individually with key innovation ecosystem stakeholders to explore
partnership opportunities.
Objective 2C: Research and identify funding and other incentives for encouraging innovation and high
growth entrepreneurship.
Tactic 2C.1: Develop a general inventory of comparative aspirational locality examples and
national best practices.
Tactic 2C.2: Identify and leverage non-County resources such as private venture capital or state
and federal funding sources to gain better access and refer such resources to County businesses.
Strategy 3: Partner in site or building development for spaces where high-growth potential small
businesses could land or grow (technology or life-science sector company office or research
spaces, that could attract companies exiting RAMP or other entrepreneur programs).
Objective 3A: Partner with RAMP, The Advancement Foundation, Verge, and other entrepreneur support
organizations and innovation ecosystem partners to identify and assess the needs for diverse types of
entrepreneur spaces in the region.
Tactic 3A.1: Inventory County properties and spaces that may match the ecosystem needs for
entrepreneurial business growth and expansion in the region.
Tactic 3A.2: Spearhead developer-public-private stakeholder conversations to develop spaces for
entrepreneurs and high-growth potential companies.
Tactic 3A.3: Identify and leverage grant funding and public-private partnerships to facilitate the
creation of an innovation/technology hub for entrepreneurs.
Objective 3B: Market Roanoke County’s innovation strengths and assets to high-growth potential start-
ups and early-stage ventures in the region and beyond.
Tactic 3B.1: Consider creating a platform to highlight entrepreneurs and celebrate existing
business successes within the innovation ecosystem.
Goal Area #4: Value and Invest in Place and Quality of Life_________________________
Roanoke County invests in growing and maintaining sustainable places and quality of life assets that add
value for businesses, workers, and residents.
Strategy 1: Continue to support corridor plan implementation and business district development
in community hubs to support live-work-learn-play environments with diverse housing and
business options.
Objective 1A: Identify partnerships, grants, or other incentive opportunities that help encourage private
investment and business formation or expansion in targeted corridors or community business hubs.
Tactic 1A.1: Evaluate the feasibility of creating business improvement districts in targeted
commercial corridors.
Tactic 1A.2: Create an incentive and financing plan for high-priority investment opportunities
and recommend implementation strategies to County policymakers and leaders.
Objective 1B: Promote incentives and investment opportunities to developers, investors, and businesses.
Tactic 1B.1: Develop an outreach and marketing plan to promote opportunities to realtors,
private sector investors and developers (locally, regionally, and out-of-area).
Tactic 1B.2: Host or partner in planning and conducting one or more events, programs, or tours
for developers and investors.
Tactic 1B.3: Work with property owners and regional partners to align business trends with
available real estate.
Objective 1C: Continue to support and encourage infrastructure improvements in targeted areas of the
County to drive new residential and commercial growth.
Tactic 1C.1: Advocate and speak on behalf of businesses for broadband access, transportation
connectivity, and accessibility, including multimodal types of access, to ensure that customers
and workers can readily access businesses in more concentrated areas.
Tactic 1C.2: Continue to engage and partner in regional initiatives to advance alternative
solutions to infrastructure and transportation improvements (such as Ride Solutions) and to
engage and partner in regional planning initiatives on behalf of business and industry.
Strategy 2: Be an active partner and promoter of Roanoke County’s livability, or quality of place,
assets.
Objective 2A: Continue to partner and support sustainable tourism and outdoor economy initiatives.
Support parks, recreation, and tourism partners in developing and advancing the inventory of outdoor
infrastructure and activities (i.e. greenways, rivers, streetscapes, Explore Park) that have been positively
impacted by the Coronavirus pandemic.
Tactic 2A.1: Maintain active engagement in regional initiatives such as Roanoke Outside and
Virginia’s Blue Ridge to market and brand the County to attract new visitors to the County.
Tactic 2A.2: Encourage entrepreneurship and business growth in recreation and tourism sector
(including outfitters, breweries, etc.) through partnership with and enhanced support for
business support intermediaries (Small Business Development Center, Advancement
Foundation, etc.) and through encouraging programming and events targeting this sector.
Objective 2B: Maintain Roanoke County’s suburban and rural identity and appeal.
Tactic 2B.1: Support agriculture and rurally-located enterprises through engagement with
regional partners to strengthen local and regional initiatives (such as the Catawba Sustainability
Center).
Tactic 2B.2: Help position Roanoke County as a location of choice for remote workers and work-
from-home entrepreneurs in suburban and rural areas by advocating for, and supporting
investments in, essential infrastructure such as broadband and cellular service.
Objective 2C: Continue to support the County’s top employing industry sectors who have been most
negatively impacted by the Coronavirus pandemic such as, retail, restaurants, and accommodations.
Tactic 2C.1: Continue direct outreach to pandemic-impacted businesses and the facilitation of
business access to federal and state support resources.
Strategy 3: Monitor global and national economic dynamics and mega-trends that influence living
and working preferences and conditions.
Objective 3A: Collaborate with regional partners to explore changing conditions that resulted from the
Coronavirus pandemic (such as alternative and remote work opportunities) and are accelerating living
and working trends.
Tactic 3A.2: Engage with regional, state, and national experts and analysts on a regular basis to
identify and understand relevant trends and conditions and how these apply or differ across
specific industry sectors.
Tactic 3A.1: Communicate and share information on trends and conditions with companies,
partners, and County leaders.
Objective 3C: Identify possible strategies, responses, or adaptations to trends and conditions that may be
of greatest relevance for Roanoke County’s business base and in alignment with the Economic
Development department’s core functions.
Tactic 3C.1: Convene business leaders or partners around specific opportunities, or partner in
regional strategy development and encourage Roanoke County industry and partner
engagement.
Strategy 4: Identify and market new industrial and commercial properties in the County to
promote economic growth
Objective 4:1 Continue to actively monitor, inventory and position vacant and underutilized properties to
enhance the County’s economic position for business growth.
Tactic 4A.1: Develop a plan for targeting underutilized properties and promoting redevelopment
projects consistent with the County’s vision.
Tactic 4A.2: Work with regional partners to identify and prepare large sites for future economic
development projects with the Western Virginia Regional Industrial Facilities Authority.
Tactic 4A.2: Continue to engage property owners and regional partners to facilitate the County’s
development and redevelopment goals.
INDUSTRY &
BUSINESS:
investing in the resources
& support necessary to
drive industrial &
commercial
development, &
existing business
growth
“Roanoke County is the choice community for people to live,
work, and play because we value and invest in people, place,
innovation, industry, and opportunity.“
“Roanoke County’s Economic Development mission is: to
encourage collaboration and investment in people and place
that attract and advance innovation, industry, and economic
opportunity."
PEOPLE &
OPPORTUNITY:
focus on talent and
widespread
economic
opportunity
INNOVATION &
ENTREPRENEURSHIP:
support for
innovation and
entrepreneurial
success
PLACE &
QUALITY OF LIFE:
focus on sustainable
places and quality of
life assets
VISION
MISSION
Roanoke County
Economic Development Strategic Plan
INDUSTRY & BUSINESS
STRATEGY 1 STRATEGY 2
Reduce barriers to developing
desirable and prioritized projects
Champion participation in
regional site projects like the
Wood Haven Technology Park
Identify creative partnerships &
pathways for developing high-
priority properties
Manage a robust Business
Retention and Expansion
program (BR&E) to advance
executive relationships and
support expanding businesses.
INFRASTRUCTURE, SITE
DEVELOPMENT, & BUSINESS GROWTH TARGET INDUSTRY CLUSTERS
Engage stakeholders in
initiatives for expanding
target industries (life
sciences, transportation)
Identify funding tools,
sources, & incentives to
advance development
projects consistent with Area
Plans and sectors
Market development
opportunities to businesses,
developers & consultants.
PEOPLE & OPPORTUNITY
STRATEGY 1 STRATEGY 2
EDUCATION-TO-WORK PATHWAYS
Engage with employers
to identify challenges
and opportunities for
recruiting, hiring, and
training.
Support the K-12 school
system & CTE program
connections
Collaborate with
education and workforce
partners to meet
employers' needs
Champion employer'
interests in regional
initiatives
Assess conditions and
market assets that impact
regional talent attraction &
retention
Market assets &conditions
that contribute to talent
attraction & retention
Continue collaboration in
marketing regional talent
initiatives
TALENT ATTRACTION &
RETENTION INITIATIVES
INNOVATION & ENTREPRENEURSHIP
STRATEGY 2
STRATEGY 1
STRATEGY 3
Simplify & streamline
the process for starting
or growing a business
Strengthen business
support resources for
entrepreneurs
STRONG ENTREPRENEUR &
SMALL BUSINESS CLIMATE
DESIRABLE LOCATION FOR
INNOVATION & ENTREPRENEURS
ENTREPRENEURSHIP SPACES
Connect entrepreneurs,
innovators, & start-ups with
resources to facilitate
growth
Market the County's
strengths and assets to
start-ups and ventures
Explore innovation and
entrepreneurship funding
and incentive
opportunities
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SUPPORT LIVE-WORK-
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Find funding options
for growing target
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Promote
opportunities to
developers,
investors, and
businesses
Support
infrastructure
improvements in
target areas
Help support the
outdoor tourism
economy
Maintain the
County's suburban
character
Support industries
impacted by COVID
19 (retail,
restaurants,
accommodations)
that contribute to
quality of place
PROMOTION OF
LIVABILITY ASSETS
Explore post-COVID-
19 emerging trends
and share findings
with partners
Find ways to better
adapt to trends &
conditions that align
with the County's
business base
NATIONAL & GLOBAL
ECONOMY TRENDS
ST
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Y
4
NEW SITES FOR
ECONOMIC GROWTH
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Page 1 of 1
ACTION NO.
ITEM NO. M.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 2021
AGENDA ITEM: Work session to review with the Board of Supervisors
allocations of fiscal year 2020-2021 year end and the
American Rescue Plan Act
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Review with the Board of Supervisors allocations of fiscal year 2020-2021 year-end and
the American Rescue Plan Act
Allocations of FY20-21 Year End
and American Rescue Plan Act
Board of Supervisors Work Session
November 17, 2021
Work Session Agenda
•Overview -FY 2021 General Government Year End Summary
•Year End Proposed Uses
•Recommendation for Allocation of Remaining Year End Available Funds
•American Rescue Plan Act (ARPA) Potential Uses First Allocation
•American Rescue Plan Act (ARPA) Potential Uses Second Allocation
•Next Steps
2
Overview -FY 2021 General Government
Year End Summary
3
Revenues Expenditures
Amended Budget –General Fund 198,385,925 Amended Budget –General Fund $
Actual Revenues -revised 209,845,524 Actual Expenditures -revised
Encumbrances Carried Forward 250,056
Revenues above Budget 11,459,599 Expenditure Savings $
% of Amended Budget 105.78%% of Amended Budget 98.42%
FY 2021 Year-End Balance Amount
Revenues above Amended Budget 11,459,599
Expenditure Savings, Net Encumbrances 3,131,217
Total 2021 Year End 14,590,816
Less FY 2022 Budgeted Contribution to Fund Balance (491,803)
Less General Government Expenditure Contingency per Policy (252,597)
Total Available Funds at FY 2021 Year End 13,846,416
Preliminary and Unaudited
Year End Proposed Uses
Description Amount
Total Available Funds at FY 2021 Year End $13,846,416
Restoring Capital Project funds
Dixie Caverns $350,000
Mount Pleasant Library 100,000
Center for Research and Technology 655,000 1,105,000
Employee Bonuses
From Year End Available Funds 920,994
From CARES Act 938,026 1,859,020
Remaining Balance 10,882,396
4
Year End Proposed Uses (continued)
Description Amount
Remaining Balance (from previous page)$10,882,396
Other Items with Board consensus
Public Service Center construction $500,000
Public Service Center A&E 100,000
Library Mobile Wi-Fi Hotspots 200,000 800,000
Address Fund Balance Policy issues identified in the
September 21, 2021 work session
Children Services Act 1,200,000
Fleet Service Center 100,000
CommIT 20,000 1,320,000
Remaining FY2021 Year End Available Funds $8,762,396
5
Recommendation for Allocation of
Remaining Year End Available Funds
6
Description Amount
Remaining FY2021 Year End Available Funds $8,762,396
Purchase of 2 trash trucks @ 300,750 each 601,500
Asbestos abatement in local jail 250,000
Balance to be Allocated to Capital Reserves $7,910,896
American Rescue Plan Act
Potential Uses
ARPA Potential Uses First Allocation
Potential Projects Estimated Cost
Broadband VATI Grant Match $2,050,409
Mental Health-Police 109,682
Revenue Loss 6,987,172
Total, Year One ARPA Funds $9,147,263
8
Potential Uses of Revenue Loss Category
Potential Projects Estimated Cost
Stormwater drainage projects $2,994,172
Cat 315 CL excavator 213,000
2 Pumper/Engines @ 690,000 each 1,380,000
2 Ambulances @ 300,000 each 600,000
Ladder Truck 1,000,000
Cybersecurity 800,000
Total, Revenue Loss Allocation $6,987,172
9
ARPA Potential Uses Second Allocation
Potential Projects Estimated Cost
Broadband projects*$3,777,457
Water and Sewer projects 5,369,806
Total, Year Two ARPA Funds $9,147,263
10
*Reserved pending award of VATI Grants
Next Steps
Next Steps –Upcoming Board Items
12
Board Item Topic Date
Fiscal Year 2020-2021 Audit Results and Allocation of
Year-End Funds December 14, 2021
Follow up with a memo on board consensus for
approved ARPA revenue loss projects December 14, 2021
Questions &
Comments
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 2021
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.