HomeMy WebLinkAbout12/14/2021 - RegularPage 1 of 5
INVOCATION:
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
December 14, 2021
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Good afternoon and welcome to our meeting for December 14, 2021. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVT V, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County’s website at
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the 2022 Real Estate
Assessment and Roanoke Valley Economic Conditions (Laurie Gearheart,
Director of Finance and Management Services, Kenneth Fay, Director of Real
Estate; Steve Elliott, Budget Manager)
D. NEW BUSINESS
1. Presentation of year-end financial results for June 30, 2021, acceptance of audit
report and allocation of year-end funds (Laurie Gearheart, Director of Finance
and Management Services)
Roanoke County
Board of Supervisors
Agenda
December 14, 2021
Page 3 of 5
2. Resolution supporting the design and limited access control changes for the
Interstate 81 Widening Project from Exit 137 to Exit 141, Catawba Magisterial
District (Megan G. Cronise, Transportation Planning Administrator)
3. Resolution appointing a County Administrator and approving an employment
agreement (Peter S. Lubeck, County Attorney)
E. PUBLIC HEARING
1. Public hearing to receive citizen comments regarding proposed amendments to
the fiscal year 2021-2022 budget in accordance with Code of Virginia Section
15.2-2507 (Laurie Gearheart, Director of Finance and Management Services)
F. FIRST READING OF ORDINANCES
1. Emergency ordinance appropriating $9,560,389.91 from the Roanoke County
Public Schools' fiscal year 2020-2021 year-end funds to the fiscal year 2021-
2022 Roanoke County Public Schools Budget (It is requested, upon a four-
fifths vote of the Board, the second reading be waived and the ordinance
adopted as an emergency measure) (Susan Peterson, Director of Finance for
Roanoke County Public Schools)
2. Ordinance amending the Roanoke County Public School s budget and
appropriating $1,845,871 to the General Fund (Susan Peterson, Director of
Finance Roanoke County Public Schools)
G. SECOND READING OF ORDINANCES
1. Ordinance accepting funds in the amount of $50,000 from Friends of the Blue
Ridge, and appropriating the funds to Roanoke County's Fee Class Fund to be
used for constructing a playground at Explore Park (Doug Blount, Director of
General Services and Parks, Recreation and Tourism)
2. Ordinance accepting funds in the amount of $118,089.97 from the
Commonwealth of Virginia, appropriating such funds to Roanoke County’s grant
fund, for distribution to the Town of Vinton for the purpose of providing municipal
utility assistance, and authorizing the execution of 1) a Memorandum of
Understanding and 2) Certification of receipt for the use of such funds (Laurie
Gearheart, Director of Finance and Management Services)
H. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance amending Chapter 18, Section 18 -63.1 of the Roanoke County Code,
discontinuing Roanoke County's receipt of applications and fees for the issuance
of permits for septic tanks, on-site sewage disposal systems and wells (Tarek
Moneir, Director of Development Services)
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I. APPOINTMENTS
1. Library Board (appointed by District)
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – August 24, 2021, August 30, 2021, September 7, 2021
2. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2022
3. Confirmation of appointments to the Roanoke County Audit Committee; Roanoke
County Library Board (District); Roanoke Valley Broadband Authority; Roanoke
Valley Resource Authority; South Peak Community Development Authority and
the Western Virginia Regional Jail Authority
4. Resolution requesting the Virginia Department of Transportation (VDOT) accept
Heys Lane Road, Belmont Section 2 in the Vinton Magisterial District into the
Virginia Department of Transportation System
5. Request to accept and allocate funds in the amount of $1,872.15 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of November 30,
2021
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of November 30, 2021
5. Accounts Paid – November 30, 2021
6. Proclamation signed by the Chairman – Arbor Day
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M. WORK SESSIONS
1. Work session with the Board of Supervisors to review possible water and sewer
projects with second round of ARPA funds (Michael McEvoy, Executive Director,
Western Virginia Water Authority; Philip Thompson , Director of Planning; Jill
Loope, Director of Economic Development)
N. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.3 – Discussion or consideration of the disposition of publicly
held real property, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body; namely,
property located at the Vinton Business Center
EVENING SESSION – 7:00 P.M.
O. CERTIFICATION RESOLUTION
P. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. The petition of The Lawson Companies to amend existing proffered conditions on
approximately 12.15 acres on property zoned R -3C (Medium Density Multi-
Family Residential) District with conditions, to construct 216 apartments located
in the 5000 block of Cove Road, the 2700 block of Peters Creek Road, and south
of Beacon Ridge subdivision, Catawba Magisterial District (Philip Thompson,
Director of Planning)
Q. CITIZEN COMMENTS AND COMMUNICATIONS
R. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Paul M. Mahoney
2. Martha B. Hooker
3. Phil C. North
4. David F. Radford
5. P. Jason Peters
S. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Briefing to discuss with the Board of Supervisors the 2022
Real Estate Assessment and Roanoke Valley Economic
Conditions
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Provide the Board of Supervisors an overview of the results of the 2022 Real Estate
Assessment through November 15, 2021, and an overview of Roanoke Valley Regional
economic conditions.
BACKGROUND:
The County of Roanoke conducts an annual assessment on all real property located in
the County. County staff provides a briefing annually to the Board of Supervisors on the
results of the current reassessment. The results of the 2022 assessment are as of
November 15, 2021, and are still being refined by staff. Results may also be impacted
by the assessment appeals process.
DISCUSSION:
This time has been scheduled to provide a briefing to the Board of Supervisors on the
2022 Real Estate Assessment including fiscal impacts related to the assessment and
economic conditions. Additionally, key dates in the fiscal year 2022-2023 budget
development process will be reviewed. The attached PowerPoint presentation will be
shown.
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FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the 2022
Real Estate Assessment and Roanoke Valley economic conditions.
2022 Real Estate
Assessment
Board of Supervisors Meeting
December 14, 2021
Agenda
•Economic Conditions
•2022 Real Estate Assessment
•Real Estate Fiscal Impact
•Next Steps
2
3
Economic Conditions
4
Economic Conditions -Federal Stimulus Impacts
•Coronavirus Aid, Relief, and Economic Security (CARES) Act
•$2.2 trillion economic stimulus bill
•Authorized the first economic impact payment of up to $1,200 per adult for eligible
individuals and $500 per qualifying child under age 17
•Signed into law on March 27, 2020
•COVID-related Tax Relief Act of 2020
•$900 billion as part of the Consolidated Appropriations Act of 2021
•Authorized the second economic impact payment of up to $600 per adult for
eligible individuals and up to $600 for each qualifying child under age 17
•Signed into law on December 28, 2020
5
Economic Conditions -Federal Stimulus Impacts
•American Rescue Plan Act (ARPA)
•$1.9 trillion economic stimulus bill
•Authorized the third economic impact payment, or stimulus checks, up to $1,400
for eligible individuals or $2,800 for married couples filing jointly, plus $1,400 for
each qualifying dependent, including adult dependents
•Signed into law on March 11, 2021
•Infrastructure Investment and Jobs Act
•$1.2 trillion infrastructure bill
•Provides federal aid for highway, transit, highway safety, motor carrier, research,
hazardous materials, and rail programs of the Department of Transportation
•Signed into law on November 15, 2021
6
Economic Conditions –Residential
•Residential building permits increased 11.8%
•781 through October 2020 compared to 873 through October 2021
•New Construction permits increased 15.1% (476 in 2020 to 522 in 2021)
•Alterations permits increased 9.7% (305 in 2020 to 351 in 2021)
•The value of residential building permits increased 24% from 2020 to 2021
•Housing prices continue to trend higher due to demand and lower interest rates
*Information provided by Roanoke County Economic Development, Planning, and GIS
7
Economic Conditions –Business and Commercial
•Commercial building permits decreased 21.1%
•180 through October 2020 compared to 142 through October 2021
•New Construction permits decreased 49.2% (63 in 2020 to 32 in 2021)
•Alterations permits decreased 6.0% (117 in 2020 to 110 in 2021)
•Prospect Inquiries, or the number of businesses looking at sites or
buildings in Roanoke County, have increased by 41% since 2019
•Sales Tax Revenue has increased 6.94% from FY 2020 to FY 2021
*Information provided by Roanoke County Economic Development, Planning, and GIS
8
Economic Conditions -Statistics
•The most recent annual inflation rate is 6.2% as of October
•Roanoke County’s unemployment rate averaged 3.5% during 2021 and reached a pre-
pandemic low of 2.7% in September 2021 (down from 9.6% in April 2020)
•Virginia’s unemployment rate has decreased to 3.2% in September 2021 (down from
10.8% in April 2020)
•The national unemployment rate has decreased to 4.6% in September 2021 (down
from 14.4% in April 2020)
•Roanoke County Population as of the 2020 US Census is 96,929 (up from an estimate
of 94,186 in 2019 or a 2.91% increase)
*Information provided by Roanoke County Economic Development
9
Economic Conditions -Conclusions
•Inflation for October is 6.2% higher than at the same time the previous
year due to Federal COVID-19 stimulus bills, labor market changes, and
business trends
•The local and national real estate markets continue to perform strongly
due to continued low interest rates and limited supply of housing
•Retail sales and sales taxes continue an upward trend due to consumer
spending
•Overall economic recovery and growth continue, however, there are
some areas for concern with inflation and slowing of growth in real
estate and personal property values within the next few years
10
Average Annual Unemployment
Source: YesRoanoke.org. Unemployment % represents yearly average at year end. Unemployment rates are average of monthly rates for each year.
5.6%5.2%5.2%
4.5%
3.9%3.5%3.4%
2.7%2.5%
5.1%
3.5%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Unemployment Rates
Roanoke County, Virginia, and U.S.
Roanoke County Unemployment Virginia Unemployment US Unemployment
11
County Business Licenses & Revenue
$6.63 $6.70
$7.13
$7.33
$6.96
5,334 5,293 5,410 5,323
5,630
1,000
2,000
3,000
4,000
5,000
6,000
$5.0
$5.5
$6.0
$6.5
$7.0
$7.5
$8.0
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Nu
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County Business Licences & Revenue
FY 2017 through FY 2021
Actual Revenue Business Licenses
12
2022 Real Estate Assessment
13
2022 Real Estate Assessment
Category 2021
Assessed Value
2022
Assessed Value*
Change in
Assessed Value
%
Change
Residential 8,089,961,400 8,709,549,200 7.66%
Commercial 1,231,540,600 1,247,571,700 1.30%
Total 9,321,502,000 9,957,120,900 6.82%
Assessment Increase Attributed To:
New Construction –Residential 51,363,400 8.08%
New Construction –Commercial 990,700 0.15%
Market Value –Residential 568,224,400 89.40%
Market Value –Commercial 15,040,400 2.37%
635,618,900 100%
*As of November 15, 2021
14
Assessment Accuracy
Measure IAAO Standard Roanoke County
as of November 15, 2021
Sales Ratio:
a ratio of assessment value to sales price 91% to 105%91.1%
indicates how tightly the ratios are clustered around the
median ratio. The lower the COD, the greater uniformity in
appraised values.
5% to 15%7.373%
measures the equity between low value and high value
properties. A PRD greater than one implies that higher
priced properties have lower average assessment ratios than
lower priced homes.
0.98% to 1.03%1.004%
15
Assessment Growth History
*As of November 15, 2021
-1.06%
-2.13%
0.33%
1.56%1.58%1.92%2.36%
3.20%3.15%
6.82%
-4%
-2%
0%
2%
4%
6%
8%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Ye
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(
%
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Assessment Growth History
2012 through 2022
Overall
Market Value
New Construction
16
Assessment Growth History with Inflation
*As of November 15, 2021
*Inflation calculated based Consumer Price Index data from the US Bureau of Labor Statistics for October of each year.
-1.06%
-2.13%
0.33%
1.56%1.58%
1.92%2.36%
3.20%3.15%
3.68%
6.82%
2.16%
0.96%
1.64%1.76%
6.22%6.22%?
-3%
-2%
-1%
0%
1%
2%
3%
4%
5%
6%
7%
8%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022*Ye
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Assessment Growth and Inflation
2012 through 2022 Assessment Growth
Inflation
17
Median Sales Price History –Single Family Residential
*As of November 15, 2021
$198,250 $202,000 $195,000 $200,000 $196,000
$209,750 $209,500 $215,000
$240,000
$255,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
$220,000
$240,000
$260,000
Me
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Median Sales Price -Residential
2012 through 2021
18
Residential Sales by Price Range
*As of November 15, 2021
18
536
589
268
170
18
349
584
282
211
0
100
200
300
400
500
600
700
$0 to $100,000 $100,000 to $200,000 $200,000 to $300,000 $300,000 to $400,000 $400,000 and above
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Residential Sales by Price Range
Calendar Year 2020 Calendar Year 2021
19
History of Residential Sales
*As of November 15, 2021
746
953 938
1,033 1,095 1,136 1,159
1,273
1,581
1,444
156 153
123 119 113
95
57 50
18 9 0
20
40
60
80
100
120
140
160
180
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021*
Fo
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History of Total Sales and Foreclosures
2012 through 2021
Number of Sales Foreclosures
20
Coming New Construction & Redevelopment
Single Family
•Cherokee Hills Section #5 (14 remaining lots)•Edgefield II (10 lots)
•Fairway Ridge Court (10 lots)•Fox Hunt (21 remaining lots)
•Faircrest Townhomes (10 remaining lots)•Masons Crest II (28 remaining lots)
•Foxfield at Russlen Farms (12 lots)•Hunt Camp (6 lots)
•Woods Hill Section #3 (4 lots)•Belmont (21 remaining lots)
•Laurel Crest (24 lots)•Berkley Farms (5 remaining lots)
Multi-Family
•The Retreat (2 additional buildings)•Village Green Apartments (1 additional building)
21
Coming New Construction & Redevelopment
Commercial
•Vinyard Station in Vinton •Tanglewood Mall Outparcels (4 new buildings)
•Rosie’s Expansion in Vinton •New Hotel Project in Vinton
•Vistar Eye Center •Springhill Suites by Marriott at Gander Way
•Fallowater Square Office Complex •Lewis Gale ER Bonsack
•Richfield Living Continued Expansion •AEP Operation Center
•Gish Mill Redevelopment Project in Vinton •I-81/Wildwood Road Hotel Project
22
2022 Assessment Hearing Dates
•Assessment notices will be mailed December 30, 2021
•Informal Appeals
•January 18 through January 26, 2022
•Call Real Estate Valuation Office at 772-2035 extension 0 for an appointment
•Formal Appeals with Board of Equalization (BOE)
•Dates for BOE meetings are as follows:
•April 28, 2022
•July 28, 2022
•October 27, 2022
•The final deadline to apply for an appeal is September 12, 2022
23
Real Estate Fiscal Impact
24
Fiscal Impact
Year Change in Assessment
Calendar Year 2021
New Construction
Market Value
3.64%
0.57%
3.07%
Calendar Year 2022
(projected)
New Construction
Market Value
6.82%
0.56%
6.26%
Existing assessable base expected to increase by over 1.0%;
Requires a public hearing on Effective Tax Rate scheduled for March 22, 2022
Advertisement required 30 days in advance of public hearing
25
Real Estate Tax Rate
FY 2021-2022
Estimated Impact
FY 2022-2023
Estimated Impact
County Schools County Schools
466,000 -498,000 414,000
Impact of $0.01 Change in Tax Rate
•Roanoke County Real Estate Tax Rate has been unchanged at $1.09 per
$100 assessed value since FY 2007
26
Assessment History
2022 Breakdown
12.55%
Commercial
83.94%
Single Family/
Agricultural
3.51%
Multi-Family
*As of November 15, 2021
$6.75 $6.60 $6.59 $6.69 $6.76 $6.86 $7.01 $7.21 $7.46 $7.76 $8.36
$0.23 $0.23 $0.23 $0.24 $0.25 $0.26 $0.28 $0.31 $0.31 $0.33 $0.35 $0.99 $0.97 $1.03 $1.05 $1.09 $1.13 $1.15 $1.20 $1.22 $1.23
$1.25
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Va
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)
Calendar Year
Valuation History
2012 through 2022
Single Family/Agricultural Multi-Family Commercial
27
New Construction History
2021 Breakdown
1.89%
Commercial
98.11%
Residential
22.44% Multi-Family
75.67% Single Family
*As of November 15, 2021
*
$35.47
$42.16 $39.62 $41.65 $36.67 $31.14
$40.86 $39.63 $43.45 $39.61
$4.04 $4.74
$8.47 $13.64
$4.60
$3.91 $11.75
$4.12
$10.02 $12.06
$16.15 $21.14
$1.24
$15.50 $7.15 $4.06 $0.99
$0
$10
$20
$30
$40
$50
$60
$70
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
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Net New Construction History
2012 through 2021 Commercial/Industrial
Multi-Family
Single Family
28
Next Steps
29
Next Steps –Board Items
Item 2022 Date
County Administrator's Proposed FY 2023 –FY 2032 CIP January 25
County Administrator's Proposed FY 2022-2023 Operating Budget March 8
Public Hearing:Effective Tax Rate
Public Hearing: Maximum Tax Rate
Adoption of Maximum Tax Rate
March 22
Public Hearing: Tax Rate Adoption
Public Hearing: Operating and Capital Budgets (first of two)
Adoption of 2022 Tax Rates
April 12
Public Hearing: Operating and Capital Budgets (second of two)
1st Reading of FY 2022-2023 Operating and Capital Budget Ordinances April 26
2nd Reading and Adoption of FY 2022-2023 Operating and Capital Budget Ordinances May 10
30
Next Steps –Work Sessions
Item 2022 Date
FY 2023 –2032 Capital Improvement Program January 11
FY 2022 Mid-Year Revenue and Expenditure Updates and FY 2023 Budget Issues January 25
FY 2023 Revenue Outlook and County Fees and Charges Compendium February 8
FY 2023 Compensation Update, Outside Agency Funding
FY 2023 –2032 Capital Improvement Program February 22
FY 2023 Operating Budget Work Session #1 March 22
FY 2023 Operating Budget Work Session #2 April 12
31
Questions & Comments
Page 1 of 3
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Presentation of year-end financial results for June 30, 2021,
acceptance of audit report and allocation of year-end funds
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept audited financial results for the County of Roanoke and allocate year end funds
for the fiscal year ended June 30, 2021
BACKGROUND:
Brown Edwards and Company completed the audit of the financial operations of the
County of Roanoke and the County of Roanoke Public Schools for t he year ended June
30, 2021. The County and School Audit Committees met on December 14, 2021, and
November 11, 2021, respectively, to review the results of the year’s operations. Both
the County and Schools received a clean and unmodified opinion. Staf f from Brown
Edwards and Company will present the audit information to the Board at the meeting.
DISCUSSION:
On September 21, 2021, staff reviewed preliminary unaudited financial results for June
30, 2021, and there have been minimal changes since tha t work session. These
changes were reviewed during a work session on November 17, 2021.
Below is the information for the County regarding the General Government results of
operations for the fiscal year ended June 30, 2021.
Revenue collections were $11,459,599 above budget and reasons for these variances
Page 2 of 3
are as follows:
- Real Estate Taxes were $1.31 million above budget due to new housing
construction coming on the market as well as the national housing market
strengthening as the economy recovered and remote work options increased
- Personal Property Taxes were $4.41 million above budget which was mostly
due to the unexpected supply chain issues in the new vehicle market and
values of used cars appreciating which led to higher assessments and
increased revenues.
- Sales Tax was $1.69 million above budget. Consumer spending was largely
unaffected by the pandemic and there were federal stimulus dollars being
dispersed within the economy which helped our sales tax revenues come in
higher than anticipated.
- Business License tax was $1.04 million above budget due to increased
consumer spending which led to continued high gross receipts.
- Meals Tax was $0.67 million and Hotel/Motel Tax was $0.36 million above
budget due to the fourth quarter revenues rebounding with the easing of
restrictions as related to the COVID-19 pandemic.
Expenditures savings were $3,131,217 and reasons for this variance are as follows:
- Personnel savings were related to an increased number of vacancies and
attrition in the amount of $1.53 million , which can be attributed to the increased
vacancies in Police and a reduction of part-time employees due to a reduction in
services in Libraries and Parks, Recreation & Tourism related to COVID-19.
- Additional savings in non-personnel and transfers in the amount of $1.84 million
were created through decreased spending in usage for the housing of prisoners
and CORTRAN as directly affected by COVID-19, curbing of departmental
spending implemented in light of uncertainties related to COVID-19, and the use
of CARES Act monies to pay for public safety salaries.
FISCAL IMPACT:
Budget Ordinance 062320-4 for the fiscal year 2020-2021 Fiscal Year Operations
Budget provides that all unexpended general government expenditures and revenues
collected in excess of budget shall not lapse but be re -appropriated and presented to
the Board for recommendations of allocations and designations based on the
Comprehensive Financial Policy.
Page 3 of 3
General Government surplus revenue and expenditure savings total ed $14,590,816.
Attachment I reflects the recommendations reviewed at the November 17, 2021, work
session for the recommended allocation for fiscal year end June 30, 2021, available
funds.
STAFF RECOMMENDATION:
Staff recommends accepting the audited financial results for the fiscal year ended June
30, 2021, allocating $250,056 for encumbrances from year-end savings and allocating
the available funds as presented in Attachment I.
Your Success is Our Focus
319 McClanahan Street, S.W. • Roanoke, Virginia 24014-7705 • 540-345-0936 • Fax: 540-342-6181 • www.BEcpas.com
REQUIRED COMMUNICATION WITH
THOSE CHARGED WITH GOVERNANCE
Honorable Members of the Board of Supervisors
County of Roanoke,Virginia
Roanoke, Virginia
We have audited the financial statements of the governmental activities, the aggregate discretely
presented component units, each major fund, and the aggregate remaining fund information of the
County of Roanoke, Virginia (the “County”), for the year ended June 30, 2021. Professional standards
require that we provide you with information about our responsibilities under generally accepted
auditing standards, Government Auditing Standards, and the Uniform Guidance, as well as certain
information related to the planned scope and timing of our audit. We have communicated such
information in the letter to you dated June 28,2021. Professional standards also require that we
communicate to you the following information related to our audit.
Significant Audit Matters
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the County are described in Note 1 to the financial statements. As described
in Note 1 to the financial statements, the County adopted a new accounting standard for 2021: GASB
Statement No. 84, Fiduciary Activities. Accordingly,the cumulative effect of the accounting change as
of the beginning of the year is reported in the statement of activities and the custodial fund statement of
changes in fiduciary net position. We noted no transactions entered into by the County during the year
for which there is a lack of authoritative guidance or consensus. All significant transactions have been
recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management’s knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected. The most sensitive estimates affecting the financial statements were:
The useful lives of capital assets and the allowance for uncollectible accounts are based on
management’s knowledge and judgment, which is based on history.
The other postemployment benefits liability is based on an actuarial study provided by the
County’s external actuarial firm.
The net pension liability and the net OPEB liability for state administered plans are based on
actuarial studies provided by actuaries engaged by the Virginia Retirement System.
The self-insurance liability is based on information from an external third-party consultant and
subsequent claims information provided by the third-party administrator.
Significant Audit Matters (Continued)
Qualitative Aspects of Accounting Practices (Continued)
We evaluated the key factors and assumptions used to develop these estimates in determining that the
estimates are reasonable in relation to the financial statements taken as a whole.
Certain financial statement disclosures are particularly sensitive because of their significance to
financial statement users. The most sensitive disclosures affecting the financial statements are those
related to capital assets, long-term debt, commitments and contingencies, other postemployment
liabilities,and pension disclosures, and the impact of the COVID-19 pandemic.
The financial statement disclosures are neutral, consistent,and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing
our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are clearly trivial, and communicate them to the appropriate level of
management. There were no corrected or uncorrected misstatements.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditor’s report. We are pleased to report that no such disagreements arose during the
course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated December 1, 2021, a copy of which is attached.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves
application of an accounting principle to the governmental unit’s financial statements or a determination
of the type of auditor’s opinion that may be expressed on those statements, our professional standards
require the consulting accountant to check with us to determine that the consultant has all the relevant
facts. To our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the County’s auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses were
not a condition to our retention.
Other Matters
We applied certain limited procedures to the management’s discussion and analysis, the General Fund
budget to actual schedules,and the required pension and OPEB schedules which are required
supplementary information (RSI)that supplements the basic financial statements. Our procedures
consisted of inquiries of management regarding the methods of preparing the information and
comparing the information for consistency with management’s responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
We were engaged to report on the additional budget to actual statements, the combining statements of
the internal service and custodial fund financial statements, the financial statements of the discretely
presented component units,and the schedule of expenditure of federal awards, which accompany the
financial statements but are not RSI. With respect to this supplementary information, we made certain
inquiries of management and evaluated the form, content,and methods of preparing the information to
determine that the information complies with accounting principles generally accepted in the United
States of America, the method of preparing it has not changed from the prior period, and the information
is appropriate and complete in relation to our audit of the financial statements. We compared and
reconciled the supplementary information to the underlying accounting records used to prepare the
financial statements or to the financial statements themselves.
We were not engaged to report on the introductory or statistical sections, which accompany the financial
statements but are not RSI. Such information has not been subjected to the auditing procedures applied
in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide
any assurance on it.
Restriction on Use
This information is intended solely for the use of the Board of Supervisors and management of Roanoke
County, Virginia and is not intended to be,and should not be,used by anyone other than these specified
parties.
CERTIFIED PUBLIC ACCOUNTANTS
Roanoke, Virginia
December 1,2021
Attachment
Attachment 1: Fiscal Year 2020-2021 Year End
Financial Results Allocation of Year End Funds
December 14, 2021
Revenues
Amended Revenue Budget – General Fund $ 198,385,925
Actual Revenues 209,845,524
Revenues above Budget $ 11,459,599
% of Amended Budget 105.78%
Expenditures
Amended Expenditure Budget – General Fund $ 198,385,925.00
Actual/Projected Expenditures 195,004,652.00
Encumbrances Carried Forward 250,056.00
Expenditure Savings $ 3,131,217.00
% of Amended Budget 98.42%
FY 2021 Year-End Balance
Revenues above Amended Budget $ 11,459,599
Expenditure Savings, Net Encumbrances 3,131,217
Total 2021 Year End $14,590,816
Recommended Allocation of FY 2021 Year-End
FY2022 Budgeted Contribution to Fund Balance $ 491,803
FY2022 Budgeted General Government Expenditure Contingency 252,597
Restoring Capital Project funds:
Dixie Caverns 350,000
Mount Pleasant Library 100,000
Center for Research and Technology 655,000
Employee Bonuses 1,859,020
Public Service Center construction and Architectural and engineering costs 600,000
Library Mobile Wi-Fi Hotspots 200,000
Adress Fund Balance Policy issues:
Children Services Act 1,200,000
Fleet Service Center 100,000
CommIT 20,000
Purchase of Two Solid Waste Trucks 601,500
Asbestos Abatement in Local Jail 250,000
Transfer to Capital Reserves 7,910,896
Total Recommended Allocation of FY 2021 Year-End $14,590,816
Page 1 of 2
ACTION NO.
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Resolution supporting the design and limited a ccess control
changes for the Interstate 81 Widening Project from Exit 137
to Exit 141, Catawba Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
The Virginia Department of Transportation (VDOT) has requested that Roanoke County
adopt a resolution to support the design and limited access control changes for the
Interstate 81 (I-81) Widening Project from Exit 137 to Exit 141.
BACKGROUND:
In 2019, legislation was approved to fund I-81 improvements. In the Roanoke Valley,
the first segment of I-81 to be widened to six lanes with this funding is located between
approximately Exit 137 (Wildwood Road) and Exit 141 (Route 419/Electric Road). In this
vicinity, I-81 parallels the boundary between the City of Salem and Roanoke County
with the City located to the south and the County located primarily to the north of the
roadway.
DISCUSSION:
As part of this project, VDOT has requested that the City of Salem and County of
Roanoke support the project design, as well as the proposed limited access changes to
facilitate construction. Limited access changes must be approved by the locality in
which they are proposed.
The proposed design includes one additional lane in the northbound and southbound
directions with widening primarily occurring in the median of the roadway with some
Page 2 of 2
widening to the outside of the southbound lanes. Three bridges located at Wildwood
Road/Academy Street, Goodwin Avenue and Wildwood Road at Exit 1 37 will leave
sufficient space underneath for future bicycle and/or pedestrian accommodations.
Evaluations for sound walls are underway and are anticipated to be included on the
northbound/City of Salem side between Exit 137 at Wildwood Road and Route
311/Thompson Memorial Drive. There are no sound walls anticipated on the Roanoke
County/southbound side of the roadway due to the spacing between homes and other
noise evaluation measures.
VDOT held Virtual Public Hearing on this project in February 2021.
The limited access changes proposed are minimal in nature to accommodate a number
of new stormwater management ponds, drainage infrastructure and slope maintenance.
Minor modifications are also included to clean up existing limited access boundaries.
There are no anticipated impacts to the Kessler Mill Public Service Center, the Hanging
Rock Battlefield Trail or to the Exit 140 Park and Ride.
The widening project is nearing construction with activity anticipated in Spring 2022.The
project is expected to be complete by January 2026.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
9019
9020
9021
9022
9023
9024
9025
9026
9027
9028
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Concrete
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Ditch
Conc.
Conc.Ditch
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Conc. Ditch
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D
D
Limited Access Exhbit - Sheet 1
Limited Access Exhibit - Sheet 1
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
Begin L/A Break for SWM Access
End L/A Break for SWM Access
540+00
545+00
550+00
555+00
155+00150+00
145+00
140+00
Northbound I-81
Northbound I-81
Southbound I-81
Southbound I-81 daoR weivykS
daoR weivykS
daoR amruB
daoR aksiK
truoC eremdooW
Proposed Stormwater Management (SWM) Facility
Northbound I-81 146+52.96 170.17 (Right)Begin Limited Access Break for Stormwater Management Facility Access
Alignment Station Offset (Feet)Description
Northbound I-81 146+93.02 167.09 (Right)End Limited Access Break for Stormwater Management Facility Access
Proposed Limited Access Adjustment Locations
14
PT14+61.45
15
16
17
18
19
20
21
22
23
24
26
27
28
29
30
31
PC31+95.47
32
33
PT33+88.63
137
138
139
140
142
143
144
145
146
147
PT148+59.60
149
150
151
152
153
154
155
156
157
536
537
PC537+25.08
538
539
540
542
543
PT543+83.13
544
545
546
547
549
550
551
552
553
554
555
556
557
541
541
141
141
25 25
148
148
548
548
9029
9030
9031
9032 9033
9034
9035
9036
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Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
D
D
Limited Access Exhbit - Sheet 2
0 100'200'
SCALE
LEGEND:
565+00560+00
570+00
575+00
175+00
180+00
170+00
165+00
160+00
Begin Proposed L/A Adjustment
End Proposed L/A Adjustment
End Proposed L/A Adjustment
Begin Proposed L/A Adjustment
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
Limited Access Exhibit - Sheet 2
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
PL
End L/A Break for SWM Access
Begin L/A Break for SWM Access
Existing R/W & Proposed L/A
R/W & L/A
Proposed
Northbound I-81
Northbound I-81
Southbound I-81
Southbound I-81
daoR weivykS
daoR weivykS
evirD weivratS
Proposed Stormwater Management (SWM) Facility
Northbound I-81 160+11.32 92.89 (Right)
Begin Limited Access Break for Stormwater Management Facility Access
Alignment Station Offset (Feet)Description
Northbound I-81 160+90.00 103.63 (Right)
End Limited Access Break for Stormwater Management Facility AccessNorthbound I-81 161+15.00 107.07 (Right)
Northbound I-81 165+10.32 92.13 (Right)
Southbound I-81 575+64.17
Southbound I-81 578+50.00
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
91.52 (Left)
91.73 (Left)
Proposed Limited Access Adjustment Locations
159
160
161
162
163
164
165
166
167
168
169
170
171
PC171+00.62
172
173
174
175
176
177
178
179
180
559
560
561
562
563
564
565
566
567
568
569
PC569+82.67
570
571
572
573
574
575
576
577
578
579
9039
9040
9041
9042
9043BAD
9044
9046
9047
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Conc. Ditch
Conc. Ditch
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Limited Access Exhbit - Sheet 3
185+00
190+00
195+00
200+00
600+00
595+00
590+00
585+00
Begin Proposed L/A Adjustment
Begin Proposed L/A Adjustment
End Proposed L/A Adjustment
End Proposed L/A Adjustment
Limited Access Exhibit - Sheet 3
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
Proposed R/W & L/A
Proposed R/W Proposed R/W
Proposed R/W
Proposed R/W & L/A
Northbound I-81
Northbound I-81
Southbound I-81
Southbound I-81
536 etuoR
eunevA niwdooG
Proposed Stormwater Management (SWM) Facility
Proposed R/W & L/A
Northbound I-81 185+12.31 94.04 (Right)
Alignment Station Offset (Feet)Description
Northbound I-81 189+57.02 95.43 (Right)
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 588+24.56 179.69 (Left)
Southbound I-81 590+11.57 144.77 (Left)
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Proposed Limited Access Adjustment Locations
Prop. R/W & L/A
Prop. L/A
A/L desoporP & W/R gnitsixE
Begin Proposed L/A Adjustment
L/A Adjustment
End Proposed
Begin L/A Break for SWM Access
End L/A Break for SWM Access
Southbound I-81 601+99.74 104.60 (Left)Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 598+88.35 104.88 (Left)Tie to Existing Limited Access / Begin Limited Access Adjustment
Begin Limited Access Break for Stormwater Management Facility AccessSouthbound I-81 601+26.89 241.67 (Left)
End Limited Access Break for Stormwater Management Facility AccessSouthbound I-81 601+44.63 243.72 (Left)
13
14
15
16
17
18
PCC18+34.88
19
20
PCC20+82.12
21
22
23PT23+07.12
24
PC24+56.73
25
26
184 185 186 187 188 189 190
191
192
193 PT193+20.97
194
196
197
198
199
200
PI 200+00.06
201
202
203
204
PI 204+00.08
205
584 585 586 587
588 589 590
591
592
593
PT593+17.65
594
596
597
598
599
600
601
602
603
604
195 195
595 595
19
??
?
9053BAD
9055
9056
9057
9058
9059
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Rip Rap
Buried/BrokenConc. Ditch
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Limited Access Exhbit - Sheet 4
620+00
625+00
630+00
635+00
235+00230+00225+00
220+00216+00
616+00
Begin Proposed L/A Adjustment
End Proposed L/A Adjustment
Limited Access Exhibit - Sheet 4
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
Proposed R/W & L/A
Proposed R/W & L/A
Northbound I-81
Northbound I-81
Southbound I-81
Southbound I-81
Waldheim Road
W
ildwood Road
Stonegate Drive
Proposed Stormwater Management (SWM) Facility
Southbound I-81 620+74.49 244.10 (Left)
Alignment Station Offset (Feet)Description
Southbound I-81 631+01.56 100.55 (Left)
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Proposed Limited Access Adjustment Locations
PT12+47.98
13
PC13+85.45
14
15
PCC15+51.26
16
17
PCC17+77.76
18
19
PT19+93.04
20
21
POT21+79.27
216
217
218
220
221
222
223
224
225
226
227
228
229
230
231
233
234
235
236
PI 614+89.34 615
616
617
618
620
621
622
623
624
625
626
627
628
629
630
631
633
634
635
636
219 219
619 619
232
232
632
632
9070
9071
9072
9073
9074
9075
9076
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D
Limited Access Exhbit - Sheet 5
665+00
670+00
675+00
680+00
280+00
275+00
270+00
265+00
Begin Proposed L/A Adjustment Begin Proposed L/A Adjustment
End Proposed L/A Adjustment
End Proposed L/A Adjustment
Limited Access Exhibit - Sheet 5
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
M
atch Line - See Sheet 6
Proposed R/W & L/A
Proposed R/W & L/A
Northbound I-81 Northbound I-81
Southbound I-81Southbound I-81
Walden Circle
Edgebrook Road
Proposed Stormwater Management (SWM) Facility
Southbound I-81 663+64.85 190.30 (Left)
Alignment Station Offset (Feet)Description
Southbound I-81 668+03.99 93.30 (Left)
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 674+89.82 200.47 (Left)
Southbound I-81 679+70.94
Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment151.83 (Left)
Proposed Limited Access Adjustment Locations
PC10+00.00
10 11
12
13
PT13+96.38
14
15
16
PC16+23.30
17
18
19
PT19+40.52
PT11+87.42
12PC12+35.25
13
14
15PT15+56.58
263 264
265 266
PT266+83.40
267
268
269
270
272
273
274
275
276
277
278
279
280
281
282
283
PT661+45.90
662
663
664
665
666
667
668 669 670
672
673 674
675
676
677
678
679 680
681
682
271
271
671
671
?
?
?
?
9077
9078
9081
9082
9083
9084
9085
9086
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Conc. Ditch
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Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Not Found
Conc. Ditch
End Of
Ditch
Conc.
Conc. DitchConc. Ditch
Conc. Ditch Conc. Ditch
Conc. Ditch
D D
D
D
D
D
Limited Access Exhbit - Sheet 6
700+00
305+00
300+00
Limited Access Exhibit - Sheet 5
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
Limited Access Exhibit - Sheet 6
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
M
atch Line - See Sheet 5
M
atch Line - See Sheet 7
Begin Proposed L/A Adjustment
285+00
290+00
295+00
695+00
690+00
685+00
Northbound I-81 Northbound I-81
Southbound I-81Southbound I-81
Edgebrook Road
Route 311
Thompson Memorial Drive
Penguin Lane
Freedman Lane
Polar Lane
Proposed L/A
Proposed L/A
Proposed Stormwater Management (SWM) Facility
Southbound I-81 687+09.74
Alignment Station Offset (Feet)Description
93.79 (Left)Tie to Existing Limited Access / Begin Limited Access Adjustment
Proposed Limited Access Adjustment Locations
12
13
14
PT14+89.53
15
16
PC16+74.54
17
18
19
20
PT20+94.01
PC10+00.00
10
11
12
13
PT13+84.22
PT19+40.52
20
21
22 POT22+79.25
POT10+00.00
10
11
12
PC12+63.56 13 14
15
PT15+59.95
16
PC16+62.11
17
18
19 20 21
PT21+33.53
PC10+00.00
10
11
285 286
287
288
289
290
291
292
293
294
295
296
297
298
299
PC299+74.70
300
301
302
303
304
683
685
686
687
688
689
690
691
692
693
694 695 696
697
698
699
700
PC700+30.43
701
702
703
284
284
684
684
17
11
20
?
9087
9088
9089
9090
9091
9092
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Conc. Ditch
Buried
705+00
710+00
715+00
315+00
310+00
305+00
Begin Proposed L/A Adjustment
End Proposed L/A Adjustment
720+00
725+00
325+00320+00
Begin Proposed L/A Adjustment
Limited Access Exhbit - Sheet 7
Limited Access Exhibit - Sheet 7
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
M
atch Line - See Sheet 6
M
atch Line - See Sheet 8
Proposed R/W & L/A
R/W & L/A
Proposed
Northbound I-81
Northbound I-81
Southbound I-81
Southbound I-81
Polar Lane
liarT nrehtroN
End Proposed L/A Adjustment
Proposed L/A
Proposed Stormwater Management (SWM) Facility
Southbound I-81 703+95.31 163.74 (Left)
Alignment Station Offset (Feet)Description
Southbound I-81 706+98.73 119.99 (Left)Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 711+23.25 112.72 (Left)
Southbound I-81 722+89.82 Tie to Existing Limited Access / Begin Limited Access Adjustment
Tie to Existing Limited Access / End Limited Access Adjustment
95.93 (Left)
Proposed Limited Access Adjustment Locations
305
306
307
308
309
310
311
312
313
314
315
316
317
319
320
321
322
323
324
325
704
705
706
707
708
709
710
711
712
713
714
715
716
717
719
720
721
722
723
724
PT724+33.59 725
318
318
718
718
?
?
9093
9094
9095BAD
9096BAD
Rip Rap
Rip Rap
Rip RapRip Rap
Rip Rap
Rip Rap
Protection
Rip Rap Slope
Protection
Rip Rap Slope
Protection
Rip Rap Slope
Protection
Rip Rap Slope
D
725+00
730+00
735+00
335+00
330+00
End Proposed L/A Adjustment
Limited Access Exhbit - Sheet 8
Limited Access Exhibit - Sheet 8
UPC 116203
VDOT Project Number 0081-080-946
I-81 Widening MM 136.6 to MM 141.8
0 100'200'
SCALE
LEGEND:
Existing Property Line
Existing Right-of-Way
Proposed Right-of-Way
Existing Limited Access
Proposed Limited Access
Existing Right-of-Way & Existing Limited Access
Existing Right-of-Way & Proposed Limited Access
Proposed Right-of-Way & Proposed Limited Access
PL
M
atch Line - See Sheet 7
Proposed R/W & L/A
Proposed R/W & L/A
340+00
345+00
745+00
740+00
Northbound I-81 Northbound I-81
Southbound I-81Southbound I-81
daoR lliM relsseK
daoR lliM relsseK
Proposed Stormwater Management (SWM) Facility
Existing L/A
Southbound I-81 729+92.63 124.73 (Left)
Alignment Station Offset (Feet)Description
Tie to Existing Limited Access / End Limited Access Adjustment
Proposed Limited Access Adjustment Locations
326
327
PRC327+26.14 328
329
330
332
333
334
336
337
338 339
PCC339+44.02
340 341 342
343
344
345
346
347
725
726
727
728
PC728+43.58
729
730
732
733
734
736
737
738 739 740 741
742
PCC742+31.97
743
744
745
746
331
331
731
731
335
335
735
735
Alignment Station Offset (feet) Sheet Displayed Description
Northbound I-81 146+52.96 170.17 (Right) 1 Begin Limited Access Break for Stormwater Management Facility Access
Northbound I-81 146+93.02 167.09 (Right) 1 End Limited Access Break for Stormwater Management Facility Access
Northbound I-81 160+11.32 92.89 (Right) 2 Tie to Existing Limited Access / Begin Limited Access Adjustment
Northbound I-81 160+90.00 103.63 (Right) 2 Begin Limited Access Break for Stormwater Management Facility Access
Northbound I-81 161+15.00 107.07 (Right) 2 End Limited Access Break for Stormwater Management Facility Access
Northbound I-81 165+10.32 92.13 (Right) 2 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 575+64.17 91.52 (Left) 2 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 578+50.00 91.73 (Left) 2 Tie to Existing Limited Access / End Limited Access Adjustment
Northbound I-81 185+12.31 94.04 (Right) 3 Tie to Existing Limited Access / Begin Limited Access Adjustment
Northbound I-81 189+57.02 95.43 (Right) 3 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 588+24.56 179.69 (Left) 3 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 590+11.57 144.77 (Left) 3 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 598+88.35 104.88 (Left) 3 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 601+26.89 241.67 (Left) 3 Begin Limited Access Break for Stormwater Management Facility Access
Southbound I-81 601+44.63 243.72 (Left) 3 End Limited Access Break for Stormwater Management Facility Access
Southbound I-81 601+99.74 104.60 (Left) 3 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 620+74.49 244.10 (Left) 4 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 631+01.56 100.55 (Left) 4 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 663+64.85 190.30 (Left) 5 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 668+03.99 93.30 (Left) 5 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 674+89.82 200.47 (Left) 5 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 679+70.94 151.83 (Left) 5 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 687+09.74 93.79 (Left) 6 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 703+95.31 163.74 (Left) 7 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 706+98.73 119.99 (Left) 7 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 711+23.25 112.72 (Left) 7 Tie to Existing Limited Access / End Limited Access Adjustment
Southbound I-81 722+89.82 95.93 (Left) 7 Tie to Existing Limited Access / Begin Limited Access Adjustment
Southbound I-81 729+92.63 124.73 (Left) 8 Tie to Existing Limited Access / End Limited Access Adjustment
Proposed Limited Access Adjustment Locations
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, DECEMBER 14, 2021
RESOLUTION SUPPORTING THE DESIGN AND LIMITED ACCESS
CONTROL CHANGES FOR THE INTERSTATE 81 WIDENING
PROJECT FROM EXIT 137 TO EXIT 141, CATAWBA MAGISTERIAL
DISTRICT
WHEREAS, the Interstate 81 (I-81) Widening Project, as depicted on the plans
for project 0081-080-946, P101, RW201, C501 (UPC 116203) in the City of Salem and
Roanoke County, is classified as a “limited access highway” by the Virginia Department
of Transportation (VDOT); and
WHEREAS, in accordance with 24 VAC 30-401-20 limited access control change
procedures, it is necessary that a request by resolution or letter of support be received
from the locality within which the highway is located where the change in limited access
is proposed; and
WHEREAS, the limited access control lines along I-81 Northbound and
Southbound from Exit 137 to Exit 141 will be modified as depicted in the Limited Acc ess
Adjustment Exhibits and the Limited Access Adjustment Locations Table entitled “I-81
Widening MM 136.6 to MM 141.8, VDOT Project Number 0081 -080-946, UPC 116203,
Proposed Limited Access Adjustment Exhibit”; and
WHEREAS, the limited access control changes are necessary for the widening,
safety improvements, and maintenance of the interstate, which includes breaks in
limited access for entrances to stormwater management facilities (SWM); and
WHEREAS, a Virtual Design Public Hearing was held on February 9, 2021, and
the comment period expired on February 19, 2021; and
Page 2 of 2
WHEREAS, the design concept made available for the Virtual Public Hearing
represents the major design features along with limited access control changes; and
WHEREAS, VDOT has requested the Roanoke County Board of Supervisors
express its support of the major design features and the limited access control changes
made available at the Virtual Public Hearing and refined in the Limited Access
Adjustment Exhibits and the Limited Access Adjustment L ocations Table.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports the widening of Interstate
81 between Exit 137 and Exit 141 to include the major design featu res and
proposed limited access control changes included in the Limited Access
Adjustment Exhibits and the Limited Access Adjustment Locations Table .
2. That the Clerk to the Board forthwith send a certified copy of this
Resolution to Commonwealth Transportation Board member Dr. Ray
Smoot.
3. That this resolution is effective immediately.
Page 1 of 1
ACTION NO.
ITEM NO. D.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Resolution appointing a County Administrator and approving
an employment agreement
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
A resolution appointing a new County Administrator and approving an employment
agreement.
DISCUSSION:
Attached is a resolution for consideration by the Board of Supervisors to appoint a new
County Administrator. This resolution also requests the Board’s approval of the
employment agreement for the County Administrator, and would authorize the
Chairman of the Board to execute this agreement on its behalf.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 14, 2021
RESOLUTION APPOINTING A COUNTY ADMINISTRATOR AND
APPROVING AN EMPLOYMENT AGREEMENT
WHEREAS, Section 4 of the Roanoke County Charter provides for the
appointment of a County Administrator, his or her powers and duties, compensation and
tenure of office; and
WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the
appointment of a chief administrative officer by the governing body of that locality; and
WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various
duties and responsibilities of the administrative head of the local government; and
WHEREAS, an employment agreement between a prospective County
Administrator and the Board of Supervisors has been negotiated.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That ___________________________________ is hereby appointe d
County Administrator for Roanoke County, and that his/her tenure shall commence on
February 1, 2022.
2. That ___________________________________ shall exercise all of the
powers and fulfill all of the duties and obligations of County Administrator as pr ovided in
the Roanoke County Charter, the Code of Virginia, the position description, the policies
and regulations adopted by the Board, and the legal directives of the Board.
Page 2 of 2
3. That the employment agreement negotiated between the Board and
___________________________ is hereby approved, and the Chairman of the Board
is hereby authorized to execute this agreement of behalf the Board.
Page 1 of 7
EMPLOYMENT AGREEMENT
This Agreement is made and dated this 14th day of December 2021 by and
between the Board of Supervisors of Roanoke County, Virginia (the “Board”), and
__________________________________ (“Mr. _________________” or the
“Administrator”), and sets forth the terms and conditions of Mr.
_________________’s employment by the Board as County Administrator for the
County of Roanoke, Virginia (“Roanoke County”).
WITNESSETH
WHEREAS, § 15.2-1540 of the Code of Virginia and Chapter 4 of the Roanoke
County Charter authorize the Board to appoint and supervise a chief administrative
officer for the County of Roanoke, to be designated the County Administrator and to
serve at the pleasure of the Board; and,
WHEREAS, the Board desires to employ the services of Mr.
_________________ as the County Administrator; and,
WHEREAS, it is the further desire of the Board of Supervisors to (1) provide
inducement for the Administrator to remain in such employment; (2) make possible full
work productivity by assuring the Administrator’s morale and peace of mind with
respect to future security; (3) act as a deterrent against malfeasance or dishonesty for
personal gain on the part of the Administrator; (4) establish an effective mechanism for
the regular review of the Administrator’s performance by the Board; and, (4) provide a
just means for terminating the Administrator’s services at such time as he may desire
to terminate his employment, be unable fully to discharge his duties due to age or
disability, or when the Board may desire to otherwise terminate his employment; and,
WHEREAS, Mr. _________________ desires to accept employment as the
County Administrator.
NOW THEREFORE, in consideration of the mutual covenants herein contained,
the Board and Mr. _________________ hereto agree as follows:
Page 2 of 7
SECTION I: DUTIES
A. The Board hereby agrees to employ Mr. _________________ as the
County Administrator of Roanoke County, Virginia to perform the functions and
duties specified in § 15.2-1541 of the Code of Virginia and Chapter 4 of the
County Charter, and to perform such other legally permissible and proper duties
and functions as the Board of Supervisors shall from time to time assign. The
Administrator shall devote all necessary time, skill, labor, and attention to such
duties as the chief administrative officer of Roanoke County.
B. The County Administrator shall have charge of the administration of the
Roanoke County government under the direction of the Board. The County Administrator
shall fully and completely inform the Board of Supervisors of any and all information that
is relevant and necessary to the functioning of the Board. The County Administrator shall
be the chief executive for the Board; shall select, organize and assign all personnel, as
best serves Roanoke County government, subject to the policies of the Board and the
laws of the Commonwealth; shall oversee the business affairs to Roanoke County; shall
from time to time suggest regulations, rules and procedures deemed necessary for the
well ordering of Roanoke County; and in general perform all duties incident to the office
of the County Administrator as prescribed by law and Board policy.
C. The County Administrator shall perform any other legally permissible duties
or functions which the Board may see fit to assign at any time during the term of this
Agreement consistent with the office of the County Administrator.
SECTION II: TERM
A. Mr. _________________ will commence serving as County Administrator
on February 1, 2022, at which time this Agreement will become effective.
B. The Administrator agrees to remain in the exclusive employ of the
County until this Agreement is terminated as provided herein. The term
“employed” shall not be construed to preclude occasional teaching, writing, or
consulting service performed on the Administrator’s own time.
Page 3 of 7
C. As provided in §15.2-1503 of the Code of Virginia and § 4.04 of the
County Charter, the Administrator’s employment shall be without a definite term
and shall continue until terminated as provided in this Agreement.
D. Nothing in this agreement shall prevent, limit, or otherwise interfere
with the right of the Board to terminate the services of the Administrator at any
time, subject only to the provisions set forth in Section III, paragraphs A and B, of
this agreement.
E. Nothing in this agreement shall prevent, limit, or otherwise interfere with
the right of the Administrator to resign at any time from his position with the County,
subject only to the provision set forth in Section III, paragraph C, of this agreement.
SECTION III: NOTICE AND SEVERNCE
A. If the Administrator is terminated by the Board during such time that the
Administrator is willing and able to perform the duties of the Administrator, then, in that
event, the Board agrees to pay the Administrator six (6) months of the then current
salary in a lump sum, subject to tax withholdings within thirty (30) days of the date of
termination and to continue applicable benefits, including health benefits, for a period
of six (6) months by acceptance of which the Administrator shall constitute a full and
final release of the Board of all claims of any kind for salaries, money and damages.
H owever, that in the event the Administrator is terminated because of the commission
of an act involving moral turpitude, malfeasance or dishonesty, then, in that event, the
County shall have no obligation to award the severance payment and benefits
designated in this paragraph.
B. In the event the Board, at any time during the employment term, (1)
reduces the salary or other financial benefits of the Administrator in a greater
percentage than an applicable across-the-board reduction for all County employees;
(2) refuses, following written notice, to comply with any other provision benefiting the
Administrator herein; or (3) induces the Administrator’s resignation by suggesting,
whether formally or informally, that he resign, then, in that event, the Administrator may
Page 4 of 7
at his option, be deemed to be “terminated” as of the date of such reduction, refusal,
or suggestion within the meaning and context of the aforesaid severance provisions.
C. In the event the Administrator voluntarily resigns his position with the
County before expiration of the aforesaid term of employment, then the Administrator
shall give the Board ninety (90) days’ notice in advance, and shall forfeit the pay and
benefits provided for in Section III, paragraph A. The ninety (90) day notice may be
waived by the Board of Supervisors.
SECTION IV: SALARY
A. The Board agrees to pay the Administrator for his services for the period
of employment beginning February 1, 2022 at the rate of $195,000 annually, to be
paid in accordance with the standard policy of the Board governing payment of full-
time Roanoke County employees.
B. The Board agrees to award the Administrator, in July of each fiscal year,
cost of living increases, or average compensation adjustment, if any, in the same
amount as awarded to Roanoke County employees generally.
C. The annual salary of the Administrator may be adjusted or increased for
any subsequent fiscal year, during the term of this Agreement, based on an annual
performance review prior to the end of the fiscal year. In lieu of or in addition to a
salary increase, the Board may provide a bonus to the Administrator based on his
annual performance review. Any adjustments for subsequent years shall be in writing
and shall be in the form of an amendment or addendum, except for the above-
mentioned cost of living increases or compensation adjustments as provided in
paragraph “B” above. Thereafter, unless the Board of Supervisors indicates
otherwise, pay adjustments shall be governed by the same pay increase conditions
as all other County employees.
SECTION V: HOURS OF WORK
A. The Administrator is expected to observe office hours similar to those of
Page 5 of 7
other administration employees. It is recognized that the Administrator will frequently
be required to work beyond normal office hours for night or weekend meetings and
related duties. In recognition of the fact that the Administrator is expected to devote
a significant amount of time outside of normal office hours to the busi ness of Roanoke
county, the Administrator may, to the extent that his duties permit, take reasonable
discretion in varying observance of office hours; however, no accumulation of
compensatory time or monetary compensation is granted.
B. Any on-going, formal commitment to teach classes, beyond occasional
invitations to be a guest speaker, or to provide outside consulting, requires the prior
approval of Board of Supervisors. Such approval shall not be unreasonably denied
after the first anniversary of the Administrator’s employment.
SECTION VI: PERFORMANCE REVIEW
The Board shall review and evaluate the performance of the Administrator at least
once annually before July 1st. This review shall be in accordance with specific criteria
developed by the Board. This criteria can be amended from time to time based on
changes to the expectations of the Board. The Board shall provide the A dministrator with
a written statement of the evaluation and provide the opportunity for the Administrator to
discuss the criteria and evaluation with the Board.
SECTION VII: OTHER POLICIES, BENEFITS, TERMS, AND CONDITIONS OF
EMPLOYMENT
A. All policies and procedures applicable to all full-time employees of Roanoke
County shall apply to the Administrator, including, but not limited to, policies pertaining to
smart phones, flexible and holiday leave, and travel reimbursement.
B. All benefits provided to full-time employees of Roanoke County government
shall be provided in the same manner to the Administrator, including, but not limited to,
the accrual of flexible and holiday leave; health, dental, and vision insurance coverage
for the Administrator and his dependents; short and long term disability coverage for the
Page 6 of 7
Administrator and his dependents; and retirement benefits. Additionally, insofar as the
Administrator has elected to enroll in the County’s Deferred Compensation Plan, the
County will pay on his behalf into such plan $192.50 per 26 pay periods each year.
C. The Board of Supervisors shall fix any such other terms and conditions of
employment, as it may determine from time to time, relating to the performance of the
Administrator, provided such terms and conditions are not inconsistent with or in
conflict with the provisions of this agreement, the County Code, or any other law.
D. The County will pay the Administrator’s professional dues and
subscriptions related to membership in professional organizations, his expenses for
attending professional meetings, institutes, and/or profe ssional development and
leadership programs, and will reimburse the Administrator for out-of-pocket expenses
incurred in the performance of his duties as Administrator in accordance with County
policies. Additionally, the County will pay a reasonable amount for the professional
dues, continuing education, and subscriptions of the Administrator necessary for him
to retain any professional licenses that he presently holds.
E. The Administrator shall maintain his residence within the boundaries of the
County.
SECTION VIII: GENERAL PROVISIONS
A. The text herein shall constitute the entire agreement between the
parties.
B. This Agreement shall be binding upon and inure to the benefit of the
heirs at law and executors of the Administrator.
C. This agreement shall become effective on February 1, 2022, following
approval of the Board of Supervisors and execution by both parties.
D. If any provision, or any portion thereof, contained in this agreem ent
is held to be unconstitutional, invalid, or unenforceable, the remainder of this
agreement or portion thereof shall be deemed severable, shall not be affected,
and shall remain in full force and effect.
Page 7 of 7
E. This agreement shall be governed by the laws of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the Roanoke County Board of Supervisors has
caused this agreement to be signed and executed on its behalf by its Chair, and duly
attested by its Clerk, and the Administrator has signed and executed this agreement,
both in duplicate.
Executed this 14th day of December 2021.
The Board of Supervisors of Roanoke County, Virginia
By: _____________________________
P. Jason Peters, Chairman
ATTEST:
___________________________
Chief Deputy Clerk
By: ____________________________
__________________________________
Approved as to form:
____________________________
Peter S. Lubeck, Roanoke County Attorney
Page 1 of 2
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Public hearing to receive citizen comments regarding
proposed amendments to the fiscal year 2021 -2022 budget
in accordance with Code of Virginia Section 15.2-2507
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Public hearing for budget amendment
BACKGROUND:
This is a public hearing to secure citizen’s comments concerning amending the fiscal
year 2021-2022 budget by adjusting the aggregate amount to be appropriated during
the fiscal year by $9,560,389.91 from Roanoke County Public Schools fiscal year ended
June 30, 2021 available funds, $118,089.97 from the Commonwealth of Virginia for
distribution to the Town of Vinton for providing municipal utility assistance, and $50,000
from Friends of Blue Ridge for constructing a playground for a total of $9,728,479.88.
DISCUSSION:
Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such
amendment exceeds one (1) percent of the total expenditures shown in the adopted
budget, the County must publish notice of a meeting and public hearing. The notice
must state the County’s intent to amend the budget and include a brief synopsis of the
proposed budget amendment(s). This notice was published on December 7, 2021.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact as a result of the public hearing. Requests for the
appropriation will occur later on in this agenda.
STAFF RECOMMENDATION:
It is recommended that the Board hold the required public hearing. Board action
appropriating funds, as provided in this notice, will occur later during this meeting.
Conducting the public hearing does not guarantee the requested appropriation will be
approved.
Page 1 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Emergency ordinance appropriating $9,560,389.91 from the
Roanoke County Public Schools' fiscal year 2020 -2021 year-
end funds to the fiscal year 2021 -2022 Roanoke County
Public Schools Budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Appropriate $9,560,389.91 available year-end funds from Roanoke County Public
Schools' fiscal year ended June 30, 2021, to the fiscal year 2021 -2022 Roanoke County
Public Schools' Budget
BACKGROUND:
In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year,
all of the Roanoke County Public Schools' unexpended funds (derived from the Board of
Supervisors) reverts back to the Board of Supervisors. The Board of Supervisors may
then re-appropriate such funds back to the Schools' budget for use the next year.
The County Board of Supervisors' Comprehensive Financial Policy sets forth
expenditures for which such funds may be re-appropriated.
DISCUSSION:
The Roanoke County School Board proposed the following uses of such year-end funds
at their November 11, 2021 meeting, and requests that the Board of Supervisors re -
appropriate the funds for such purposes:
Page 2 of 2
Description Amount
Funded outstanding encumbrances $ 80,154.47
Emergency contingency fund 2,000,000.00
Major capital projects 3,740,117.72
Minor capital projects 1,847,783.72
Childrens’ Services Act reserves 1,000,000.00
Fleet replacements 500,000.00
Technology replacements 392,334.00
Total $9,560,389.91
The above proposal follows the County Board of Supervisors' Comprehensive Financial
Policy, dated October 19, 2021. (See Section 10 - Reserves, paragraph 6 (Roanoke
County Public Schools Reserves and Year End Allocation)).
The School Board has requested that Board of Supervisors adopt this measure with
only one reading (as an emergency measure), in order to expedite the distribution of
funds for necessary expenditures.
FISCAL IMPACT:
The appropriation of the request funds to Roanoke County Public Schools will increase
their general fund by $9,560,389.91; the funds will then be transferred out as outlined
above to the appropriate areas.
STAFF RECOMMENDATION:
Staff recommends the approval of the ordinance and the appropriation of $9,560,389.91
to the Roanoke County Public Schools. Additionally, it is requested, upon a four -fifths
vote of the Board, the second reading be waived and the ordinance be adopted as a n
emergency measure.
Roanoke County Public Schools
Year End Balances
June 30, 2021
Revenue Surplus Other Operating Funds
State Revenues 2,490,285.03$ Fleet Replacement Fund (a)918,427.21$
Federal Revenues 134,531.45 Instructional Resources Fund (a)140,013.50
Local Revenues - Technology Replacement Fund (a)1,779,575.02
Other Revenues 67,347.98 Grant Fund (0.00)
2,692,164.46 Multi-Year Remaining Budget (b)5,138,318.41
Department Savings Total Grant Fund 5,138,318.41
Administration 28,446.30 Nutrition Fund 4,443,444.05
School Board 74,320.55 Student Activity Funds (c)2,423,021.53
Elementary Instruction 195,035.58
Finance 63,182.14 Capital Funds
Human Resources 162,412.97 Minor Capital Reserves 696,748.20
IT Services 74,630.90 CMP Reserves 212,972.53
Facilities and Operations 780,786.82 Bogle Turf Reserves 133,811.13
School Counseling 24,887.06 William Byrd High Turf Reserves 80,000.00
Pupil Personnel Services 106,572.70 Projects in Progress 3,521,693.41
Secondary Instruction 60,819.09 Total Minor Capital Fund 4,645,225.27
Superintendent 24,645.01 Major Capital Reserves 8,671.02
Career and Technical Education 35,411.70 Projects in Progress 6,184,700.50
Testing and Remediation 96,863.59 Total Major Capital Fund 6,193,371.52
1,728,014.41 2018 Bond Fund (CSH) (d)727,359.06
Personnel Surplus 2022 Bond Fund (WBH) (d) (e)12,000,000.00
Personnel Surplus (2.59% of budgeted personnel)3,140,211.04
Internal Service Funds
Current Year Activity (Excluding PY Carryover)7,560,389.91 Health Insurance Fund 7,169,566.44
Dental Insurance Fund 99,453.78
Encumbrances 80,154.47 Risk Management Fund 1,196,604.97
50% to Major Capital (Includes WBH CIP of $1,256,423)3,740,117.72
CSA Contribution (request of Roanoke County)1,000,000.00 Trust Funds
Fleet Replacement Fund Transfer (2022 Budget)500,000.00 OPEB Trust Fund 1,501,193.07
Technology Replacement Fund Transfer (2022 Budget)392,334.00
Minor Capital 1,847,783.72 Total Current Year Carryover Other Funds 48,375,573.83$
Current Year Activity (Excluding PY Carryover)7,560,389.91 (a) Included in the general fund for financial statement reporting purposes.
Emergency Contingency (Net PY Carryover)2,000,000.00 (b) Defer revenues and record a carryforward for the unspent budget on multi-year grants.
Total Current Year Carryover 9,560,389.91$ (c) Included as a special revenue fund with the implementation of GASB 84 as of 6/30/21.
(d) Related to bonds and reported in the County of Roanoke for financial statement reporting.
(e) Record a carryover for the allocation of $12 million bonds in CIP, to be received in future years.
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Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
EMERGENCY ORDINANCE APPROPRIATING $9,560,389.91 FROM
THE ROANOKE COUNTY PUBLIC SCHOOLS’ FISCAL YEAR 2020-2021
YEAR-END FUNDS TO THE FISCAL YEAR 2021-2022 ROANOKE
COUNTY PUBLIC SCHOOLS’ BUDGET
WHEREAS, § 22.1-100 of the Code of Virginia states that at the end of each fiscal
year, all unexpended public school funds that were derived from the fu nds of the local
governing body shall revert back to the governing body, and that it is within the local
governing body’s discretion whether to then re-appropriate such funds back to the school
budget for the next year; and
WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors’
Comprehensive Financial Policy (dated October 19, 2021) sets forth purposes for which
such unexpended year-end funds may be re-appropriated; and
WHEREAS, the Roanoke County School Board, at their November 11, 2021
meeting, proposed that the Board of Supervisors re-appropriate unexpended fiscal year
2020-2021 year-end funds to the Schools’ FY 2021-2022 budget for the following
purposes:
Description Amount
Childrens’ Services Act
TOTAL $9,560,389.91
Page 2 of 2
and;
WHEREAS, the School Board’s proposal is consistent with the Board of
Supervisors’ Comprehensive Financial Policy; and
WHEREAS, the School Board has requested that the Board of Supervisors adopt
this ordinance with only one reading (as an emergency o rdinance) in order to expedite
the distribution of funds for necessary expenditures; and
WHEREAS, the first reading of this ordinance was held on December 14, 2021,
and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of
the members of the Board, this being deemed to be an emergency measure pursuant to
Section 18.04 of the Roanoke County Charter.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Roanoke County School Board’s unexpended fiscal year 2020-2021 year-
end funds in the amount of $9,560,389.91 are appropriated to the School
Board’s FY 2021-2022 budget, to be used as proposed for the above -stated
purposes.
2. An emergency is deemed to exist, and this ordinance shall be effective upon
its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Ordinance amending the Roanoke County Public Schools
budget and appropriating $1,845,871 to the General Fund
SUBMITTED BY: Rebecca Owens
Assistant County Administrator
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Amendment of Roanoke County Public Schools budget and appro priation of $1,845,871
to the General Fund
BACKGROUND:
After operating for five months, Roanoke County Public Schools' staff have analyzed
State revenue levels. It appears that several factors, including higher than anticipated
student enrollment and higher state sales tax revenue than predicted, will result in
additional mid-year funds being made available by the Commonwealth to public
schools.
At the same time, due to economic factors occurring within the Roanoke Valley, County
Schools report that they are facing critical staffing shortages for hard-to-fill positions
including: nutrition managers, building operators, bus aides, delivery personnel,
behavior coaches, attendance clerks, administrative assistants and the Schools'
warehouse foreman. The School Board is requesting an appropriation of an additional
$1,845,871 from the Board of Supervisors to address critical needs, including
adjustments to the schools' employee pay scale for the above -mentioned positions,
anticipating that funding from the Commonwealth will be received to fund such an
appropriation. Such adjustments to the Schools' pay scale are proposed to go into effect
on January 15, 2022.
Page 2 of 2
DISCUSSION:
State Revenue Update (Excluding Sales Tax)
Local student enrollment levels have been t rending higher and are anticipated to be
approximately 153 students higher than the School's budget projection for the March 31
ADM calculation. Annual funding from the Commonwealth is based on the March 31
ADM calculation. This increase in ADM is expected to result in additional State funding
of $845,871.
Sales Tax Revenue Update
Sales Tax Revenue is projected to be 7.31% higher than last year, which may provide a
$2,444,742 revenue surplus over the current year budget. To be conservative, only
$1,000,000 is requested for an increase.
The Requested Appropriation
The revenue increase will be used to allow the Schools to revise certain positions at the
lowest grades on the pay plan in the amount of $963,660 and the remaining $882,211
will be used for other needs. The total requested appropriation is $1,845,871.
FISCAL IMPACT:
Realization of State mid-year revenue is expected to be at least $1,845,871 higher than
budget and this will be used to fund payroll and other items for Roanoke County Public
Schools.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance to appropriate additional
funds for Roanoke County Schools in the amount of $1,845,871 and scheduling the
second reading for January 11, 2022.
Agenda Item Details
Public Content
Meeting Dec 09, 2021 - Roanoke County School Board Meeting
Category 9. ACTION ITEMS
Subject 9.01 Mid-year Revenue Increase and Salary Adjustments - Mrs. Susan Peterson
Access Public
Type Action
Preferred Date Dec 09, 2021
Absolute Date Dec 09, 2021
Fiscal Impact Yes
Dollar Amount 1,845,871.00
Budgeted No
Budget Source State Revenue based on ADM and Sales Tax Revenue
Recommended Action See below recommendations.
During the November 3, 2021 Work Session, under Information Agenda Item 3.08 staff presented a preliminary review of
potential pay plan adjustments for Nutrition Associates and Instructional Assistants in order to improve the likelihood of
filling these hard-to-fill positions that have reached critically low levels. In addition, Nutrition Managers, Building
Operators, Bus Aides, Delivery, Behavior Coaches, Attendance Clerks, Administrative Assistants, and the Warehouse
Foreman have also been adjusted to maintain the integrity of the pay plan. This will affect grades A11 to A13 and B21 to
B23. The pay plan adjustments were calculated as of October 31, 2021 payroll.
During the December 1, 2021 Work Session, under Information Agenda Item 3.03 staff presented a State Revenue
Update (Excluding Sales Tax) recommending an increase in revenues of $845,871 based on realizing student enrollment
levels that are consistently higher than budgeted. In addition, Sales Tax Revenue is projected to grow at 7.31% higher
than the prior year, which may provide a $2,444,742 revenue surplus over the current year budget. The pay plan
adjustments were recalculated as November 15, 2021 to capture current position shifts for more accurate forecasting. In
addition, the revised pay plan was provided for review.
1. Staff requests approval of the following amendments to the pay plan (attached) to be effective January 16, 2021,
with the first adjusted paychecks to be issued January 31, 2021.
A11 to A13:
Nutrition Associates
Building Operators
Bus Aides
A12 to A13:
Delivery
A13 to B21 & move 4 steps:
Administrative Content
Executive Content
Instructional Assistants
B21 to B22 & move 4 steps:
Behavior Coaches
B21 & move 4 steps:
Attendance Clerks
Administrative Assistants
Warehouse Foreman
B22 to B23:
Nutrition Manager
2. Staff requests approval to increase the General Fund Budget Ordinance by $1,845,871. This will be made up of$
845,871 of State revenue based on ADM and $1,000,000 for sales tax. The funds will be appropriated $963,660
for the pay plan adjustments and $882,211 for other needs. If approved by the School Board, this request will be
presented to the Board of Supervisors on December 14, 2021.
2021-11-03 Work Session 3.08 Impact of Potential Salary Adjustments.pdf (820 KB)
2021-12-01 Work Session 3.03 Mid-year Revenue Increase and Salary Adjustments.pdf (225 KB)
Pay Plan 2021-2022 11-3-21.pdf (383 KB)
Mid-Year Revenue Increase
and Salary Adjustments
School Board Work Session
December 1, 2021
12/1/21 Mid-year Revenue Increase and Salary Adjustments 1
Agenda
•State Revenue Update (Excluding Sales Tax)
•Sales Tax Revenue Update
•Pay Plan Adjustments
•Pay Plan Adjustment Costs
•Balancing Revenues and Expenditures
•Budget Amendment/Ordinance
•Next Steps
12/1/21 Mid-year Revenue Increase and Salary Adjustments 2
State Revenue Update(Excluding Sales Tax)
2022 General Fund Budget November 2021 General Fund Update
13,075
13,100
13,125
13,150
13,175
13,200
13,225
13,250
13,275
Aug-21 Sep-21 Oct-21 Nov-21
Actual 13,218 13,254 13,267 13,271
Budget 13,087 13,087 13,087 13,087
Projected 13,240 13,240 13,240 13,240
Budgeted ADM 13,087 Projected ADM 13,240
Projected Increase in ADM 153
State Revenue $66,546,394 Projected State Revenue $66,546,394
Projected Increase in State Revenue $ 845,871
12/1/21 Mid-year Revenue Increase and Salary Adjustments 3
Sales Tax Revenue Update
2022 General Fund Budget
•Used State estimate
•Inverse relationship with SOQ funding
•No loss funding factor
•Highly unknown factors due to COVID-19
•State estimated 4.7% growth for 2021
November 2021 General Fund Update
11/16/21 House Appropriations Committee:
•Consumers are buying goods not services
•State realized 15.4% growth for June-Oct 2021
•State estimates 7.6% growth for 2022
Sales Tax Revenue $16,596,176 Projected Sales Tax Revenue (7.31% growth) $19,037,918
Projected Increase in Sales Tax Revenue $ 2,444,742
Planned Budget Increase in State Revenue $ 1,000,000
12/1/21 Mid-year Revenue Increase and Salary Adjustments 4
Pay Plan Adjustments
A11 to A13:
•Nutrition Associates
•Building Operators
•Bus Aides
A12 to A13:
•Delivery
A13 to B21 & move 4 steps:
•Instructional Assistants
B21 to B22 & move 4 steps :
•Behavior Coaches
B21 & move 4 steps :
•Attendance Clerks
•Administrative Assistants
•Warehouse Foreman
B22 to B23:
•Nutrition Manager
1 Building Operator 1 Administrative Assistant Behavioral Coach
Bus Aide Attendance Clerk Warehouse Foreman
Nutrition Associate 2 Administrative Analyst Locksmith
2 Delivery Bookkeeper Nutrition Manager
3 Instructional Assistant Building Manager Painter
Bus Driver Plumber
Carpenter Print Shop Operator
Electrician Transportation Lot Attendant
Equipment Operator Transportation Technician
Front Office & Bookkeeper Welder/Small Engines
3 Administrative Specialist Nutrition Equipment Technician
Assistant Speech Language Pathologist Transportation Parts Manager
HVAC Technician
4 Audio-Visual Specialist Medicaid Manager
Human Resources Licensure Manager Nutrition Field Manager
Human Resources VRS Manager Print Shop Specialist
Instruction Grant Manager SIS General Education Manager
Lead Carpenter SIS Special Education Manager
Lead Electrician Technology Technician
Lead HVAC Transportation Foreman
Lead Painter Transportation Lead Technician
Lead Plumber
A1 (Non-Exempt) B2 (Non-Exempt)
12/1/21 Mid-year Revenue Increase and Salary Adjustments 5
Pay Plan Adjustment Costs
12/1/21 Mid-year Revenue Increase and Salary Adjustments 6
Old
Grade
New
Grade
FTE
General
Fund
2022 Cost
General
Fund
2023 Cost
General
Fund
FTE
Grant
Fund
2022 Cost
Grant
Fund
2023 Cost
Grant
Fund
FTE
Nutrition
Fund
2022 Cost
Nutrition
Fund
2023 Cost
Nutrition
Fund
A1 Building Operator A11 A13 23 $116,874 $233,748
Bus Aide A11 A13 46 $88,153 $176,306
Nutrition Associate A11 A13 $0 $0 122 $240,160 $480,320
Delivery A12 A13 4 $8,416 $16,832
Instructional Assistant A13 B21+ 4 steps 229 $654,641 $1,309,282 93 $262,981 $525,962
B2 Administrative Assistant B21 B21+ 4 steps 29 $49,068 $98,136
Attendance Clerk B21 B21+ 4 steps 10 $10,681 $21,362
Behavioral Coach B21 B22 + 4 steps 7 $22,444 $44,888 2 $2,411 $4,822
Warehouse Foreman B21 B21+ 4 steps 1 $1,838 $3,676
Administrative Analyst
Assistant / Front Office /
Bookkeeper
B22 B22 + 4 steps 34 $3,867 $7,734
Building Manager B22 B22 + 4 steps 8 $6,859 $13,718
Nutrition Associate B21 B22 $0 $0 25 $54,344 $108,688
Tradesman B22 B22 + 4 steps 20 $819 $1,638
11/15/21 Payroll 411 $963,660 $1,927,320 95 $265,392 $530,784 147 $294,504 $589,008
10/31/21 Payroll 414 $973,046 $1,946,092 94 $261,605 $523,210 147 $294,698 $589,396
Difference -3 -$9,386 -$18,772 1 $3,787 $7,574 0 -$194 -$388
2022 2023
Title I 19,981$ 39,962$
ESSER III Add-On 20,857.0 41,714.0
IDEA Special Education 204,546.0 409,092.0
IDEA Preschool 7,712.0 15,424.0
VPI 12,296.0 24,592.0
Revenue 265,392$ 530,784$
Pay Plan Adjustments 265,392$ 530,784$
Expenditures 265,392$ 530,784$
2022 2023
Title I 19,981$ 39,962$
ESSER III Add-On 20,857.0 41,714.0
IDEA Special Education 204,546.0 409,092.0
IDEA Preschool 7,712.0 15,424.0
VPI 12,296.0 24,592.0
Revenue 265,392$ 530,784$
Pay Plan Adjustments 265,392$ 530,784$
Expenditures 265,392$ 530,784$
2022 2023
State Revenue 845,871$ 845,871$
Sales Tax Revenue 1,000,000 1,000,000
Revenue 1,845,871$ 1,845,871$
Pay Plan Adjustments 963,660$ 1,927,320$
Other Needs 882,211 (81,449)
Expenditures 1,845,871$ 1,845,871$
2022 2023
State Revenue 845,871$ 845,871$
Sales Tax Revenue 1,000,000 1,000,000
Revenue 1,845,871$ 1,845,871$
Pay Plan Adjustments 963,660$ 1,927,320$
Other Needs 882,211 (81,449)
Expenditures 1,845,871$ 1,845,871$
General Fund
•2022 requires budget amendment and ordinance approval.
•2023 provided forinformation purposes.
Nutrition Fund
•2022 Carryover approved by School Board; need BOS approval and ordinance.
•2023 provided for information purposes.
Balancing Revenues and Expenditures
12/1/21 Mid-year Revenue Increase and Salary Adjustments 7
Grant Fund
•2022 will be absorbed by existing grants.
•2023 provided for information purposes.
2022 2023
6/30/21 Carryover 355,867$
Pre-COVID 3-Year Avg Carryover 613,465$
Revenue 355,867$ 613,465$
Pay Plan Adjustments 294,504$ 589,008$
Expenditures 294,504$ 589,008$
2022 2023
6/30/21 Carryover 355,867$
Pre-COVID 3-Year Avg Carryover 613,465$
Revenue 355,867$ 613,465$
Pay Plan Adjustments 294,504$ 589,008$
Expenditures 294,504$ 589,008$
Budget Amendment & Ordinance Request
12/1/21 Mid-year Revenue Increase and Salary Adjustments 8
The following are the actions recommended by staff to be approved by the School Board on 12/9/21 either via consent or action agenda:
1. Staff requests approval of the updated pay plan with amendments shown on slide 8.
2. Staff requests the approval to increase the General Fund Budget Ordinance by $1,845,871. This will be made up of$845,871 of State revenue based on ADM and $1,000,000 for sales tax. The funds will be appropriated $963,660 for the pay plan adjustments and $882,211 for other needs.
Next Steps
•December 9, 2021, School Board Meeting
•Request approval of the pay plan adjustments.
•Request appropriation of additional revenue and expenditures as needed for Pay Plan Adjustments
•December 14, 2021, Board of Supervisors
•First reading of ordinance increasing budget for revenue projections and pay plan adjustments
•First and only reading of the ordinance for the June 30, 2021 Carryover
•January 11, 2022, Board of Supervisors Meeting #2
•Second reading of ordinance increasing budget for revenue projections and pay plan adjustments
•January 15, 2022, Adjusted Pay Scale Goes into Effect
12/1/21 Mid-year Revenue Increase and Salary Adjustments 9
12/1/21 Mid-year Revenue Increase and Salary Adjustments 10
Impact of Potential Salary Adjustments
School Board Work Session
November 3, 2021
11/3/21 Impact of Potential Salary Adjustments 1
Agenda
•Pay Plan Adjustments Requested for November 11, 2021
•Remediation Pay Rate
•Pay Plan Adjustments Requested for January 1, 2022
•Nutrition Needs
•Instructional Assistants
•Pay Plan Adjustments
•Next Steps
11/3/21 Impact of Potential Salary Adjustments 2
Pay Plan Adjustments Requested for November 11, 2021
Remediation Pay Rate
11/3/21 Impact of Potential Salary Adjustments 3
Other Daily Rates
Substitute -degreed $140.00 per day
-non degreed (10/5/21)$125.00 per day
$20.00 per hour
$25.00 per hour
$20.00 per hour
$20.00 per hour
$25.00 per hour
-Service Trainer $20.00 per hour
$25.00 per hour
$15.00 per hour
-Instruction)$20.00 per hour
$25.00 per hour
$180.00 per day
$250.00 per day
Reasons for Change
Remediation Pay Rate
11/3/21 Impact of Potential Salary Adjustments 4
•Increased other rates by $5 when teacher works directly with students
•Additional incentive to address learning loss
Remediation Pay Rate
11/3/21 Impact of Potential Salary Adjustments 5
Funding
2022 2023
Assessment & Research department budget $16,220
ARPA ESSER III -Support for intervention and supplementary instruction after school $18,484
ARPA ESSER III Competition Grant Application $49,578
Estimated Funding Source and Total Cost $34,704 $49,578
Note that there will also be monetary impacts in Title I Grant, Title IV Grant, Algebra Readiness State Grant, and Early Reading Initiative (PALS) State Grant, however they will be able to absorb the increase.
11/3/21 Impact of Potential Salary Adjustments 6
Pay Plan Adjustments Requested for January 1, 2022
Nutrition Needs
Instructional Assistants
Pay Plan Adjustments
11/3/21 Impact of Potential Salary Adjustments 7
11/3/21 Impact of Potential Salary Adjustments 8
Nutrition Needs
•42% increase in meals served over pre-pandemic operations
•October 2021: 12,105 ADP*
•October 2019: 8,322 ADP*
•Federal waivers to feed all students across the nation
•Full-time learning in person this year
•More preparation for meals eaten in classroom for social distancing
11/3/21 Impact of Potential Salary Adjustments 9
This Photo by Unknown Author is licensed under CC BY-NC-ND
*ADP=Average Daily Participation, including breakfast and lunch
Nutrition Environment
11/3/21 Impact of Potential Salary Adjustments 10
Roanoke County Public Schools
•28.00% fully-staffed kitchens
•7/25 fully-staffed kitchens
•3/7 kitchens filled with substitutes just converted
•Remaining have kitchens have1-5 open positions
•Elementary schools need 3-6 positions
•Secondary schools need 8 positions
•40.16% open positions as of 10/31
•49/122 open positions
•7 open positions filled with a substitute
•High turnover of substitutes monthly
•9.59% daily absence for filled positions
•7/73 absences on average each day
Nutrition Competition
11/3/21 Impact of Potential Salary Adjustments 11
Company Associate (per hour)Manager (per hour)
Bedford County Public Schools $11.19-$15.98 $14.60-$23.44
Botetourt County Public Schools $10.20-$23.18$10.20-$23.96$10.26-$22.84
$11.25-$24.17 (Elementary)$11.81-$25.32 (Middle)$12.40-$26.53 (High)
Franklin County Public Schools $ 9.50-$12.86 (part-time)$ 9.50-$18.19 (full-time)$ 9.50-$22.32 (Elementary)$13.66-$28.46 (Middle & High)
Nutrition Group (Montgomery County Public Schools)$10.93-$19.84 $14.29-25.93
Aramark (Salem City Public Schools)$11.11-$18.89 $11.00-$20.00
Virginia Veterans Care Center $14.74+
TKC Trinity Service Group $14.00+$15.00+
Sheetz $13.50+$16.00+
Chick Fil-A $13.50+
Brandon Oaks $12.00+
Nutrition Compensation
11/3/21 Impact of Potential Salary Adjustments 12
Positions Pay Scale Cost
Total Open Original Revised 2022 2023
Nutrition Associates 122 49 A11$11.06-$17.09 A13$14.30-$22.13 $240,236 $480,472
Managers 25 0 B22$15.36-$27.27 B23$17.18-$29.88 $54,462 $108,924
Estimated Cost Increase $294,698 $589,396
Funding Nutrition Compensation
11/3/21 Impact of Potential Salary Adjustments 13
Funding
2022 2023
Carryover Nutrition Fund from June 30, 2021 $294,698
Annual Surplus**$589,396
Estimated Funding Source $294,698 $589,396
The following is the past five years of Nutrition fund excess revenues over expenditures:
2017 2018 2019 2020 2021 17-18 Avg 17-21 Avg$565,886 $534,089 $740,419 $98,500 $355,867 $613,465 $458,952
•Assists teacher
•One-on-one student support
•Small group student support
•Assists students with mobility needs
•29% (92/321) Funded through grants
•7 ESEA Title I
•70 IDEA Special Education
•3 IDEA Special Education Preschool
•4 Virginia Preschool Initiative
•8 ESSER III
Instructional Assistants
11/3/21 Impact of Potential Salary Adjustments 14
IAs Competition
11/3/21 Impact of Potential Salary Adjustments 15
Company IA (per hour)IA Sub Rate (per hour)
Bedford County Public Schools $11.19-$17.97$11.53-$18.52$11.87-$19.06
Botetourt County Public Schools $ 9.73-$21.23 $9.50
Franklin County Public Schools $ 9.50-$17.77$10.86-$23.91 (degreed)
Montgomery County Public Schools $12.84-$23.30 $11.40
Roanoke City Public Schools ????
Salem City Public Schools $12.25-$20.83 $12.25
Roanoke County Public Schools $12.46-$22.13 $15.01
IAs Compensation
11/3/21 Impact of Potential Salary Adjustments 16
Positions Pay Scale Cost
Total Open Original Revised Jan-May 2023
General 229 16 A13 B21 + 4 Steps $660,457 $1,320,914
Grant 92 1 $12.46-$22.13 $15.04-$24.69 $259,275 $518,550
Estimated Cost Increase $919,732 $1,839,464
Pay Plan Adjustments
11/3/21 Impact of Potential Salary Adjustments 17
A11 to A13:
•Nutrition Associates
•Building Operators
•Bus AidesA12 to A13:
•DeliveryA13 to B21 & move 4 steps:
•Instructional AssistantsB21 to B22 & move 4 steps :
•Behavior CoachesB21 & move 4 steps :
•Attendance Clerks
•Administrative Assistants
•Warehouse ForemanB22 to B23:
•Nutrition Manager
1 Building Operator 1 Administrative Assistant Behavioral Coach
Bus Aide Attendance Clerk Warehouse Foreman
Nutrition Associate 2 Administrative Analyst Locksmith
2 Delivery Bookkeeper Nutrition Manager
3 Instructional Assistant Building Manager Painter
Bus Driver Plumber
Carpenter Print Shop Operator
Electrician Transportation Lot Attendant
Equipment Operator Transportation Technician
Front Office & Bookkeeper Welder/Small Engines
3 Administrative Specialist Nutrition Equipment Technician
Assistant Speech Language Pathologist Transportation Parts Manager
HVAC Technician
4 Audio-Visual Specialist Medicaid Manager
Human Resources Licensure Manager Nutrition Field Manager
Human Resources VRS Manager Print Shop Specialist
Instruction Grant Manager SIS General Education Manager
Lead Carpenter SIS Special Education Manager
Lead Electrician Technology Technician
Lead HVAC Transportation Foreman
Lead Painter Transportation Lead Technician
Lead Plumber
A1 (Non-Exempt)B2 (Non-Exempt)
Cost of Pay Plan Adjustments
11/3/21 Impact of Potential Salary Adjustments 18
General Fund Grant Fund Nutrition Fund
Old New FTE 2022 2023 2022 2023 2022 2023
A1
(
N
o
n
-Ex
e
m
p
t
)
Building Operator A11 A13 26
A11 A13 46
A11 A13
A12 A13 4
A13 B21+ 4 steps 229
B2
(
N
o
n
-Ex
e
m
p
t
)
Administrative Assistant B21 B21+ 4 steps 29
B21 B21+ 4 steps 10
B21 B22 + 4 steps 7
B21 B21+ 4 steps 1
B22 B22 + 4 steps 34
B22 B22 + 4 steps 8
B22 B23
B22 B22 + 4 steps 20
414 94
655
Funding Pay Plan Adjustments
11/3/21 Impact of Potential Salary Adjustments 19
General Fund Grant Fund Nutrition Fund
2022 2023 2022 2023 2022 2023
**
-on?)
99.8% of 9/30/21 Enrollment of 13,254
Next Steps
•November 11, 2021, School Board Meeting
•Request approval for Remediation Pay Rate increase to $25/hour for Tutors and PALS
•December 1, 2021, Work Session follow-up
•Update costs for changes in staffing
•Update State revenue based on ADM projection for October and November
•Update sales tax projection through November
•December 9, 2021, School Board Meeting
•Request appropriation of additional revenue and expenditures as needed for Pay Plan Adjustments
•December 14, 2021, Board of Supervisors Meeting #1
•Request ordinance for additional revenue streams
•January 11, 2021, Board of Supervisors Meeting #2
•January 15, 2021, Adjusted Pay Scale Goes into Effect
11/3/21 Impact of Potential Salary Adjustments 20
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
ORDINANCE AMENDING THE ROANOKE COUNTY SCHOOLS’
BUDGET AND APPROPRIATING $1,845,871 TO THE SCHOOLS’
GENERAL FUND
WHEREAS, after operating for five months, Roanoke County Public Schools’ staff
have analyzed State revenue levels in order to accurately anticipate future funding that
will be received from the Commonwealth; and
WHEREAS, due to increased student enrollment and higher-than-expected State
sales tax revenue receipts, the School Board anticipates receiving additional funds
(higher than budgeted) from the Commonwealth in the amount of at least $1,845,871;
and
WHEREAS, County Schools report they are facing critical staffing shortages for
certain hard-to-fill positions, and other pressing budget needs exist; and
WHEREAS, the School Board proposes to make adjustments to the school pay
scale that would become effective on January 15, 2022, in order to provide additional
funding for such hard-to-fill positions; and
WHEREAS, anticipating the above-mentioned additional funds from the
Commonwealth, the School Board has requested that the Board of Supervisors amend
the Schools’ budget and appropriate $1,845,871 to the Schools’ General Fund in order to
provide funding for the proposed pay-scale increase (in the amount of $963,660) and to
address other critical needs (in the amount of $882,211); and
WHEREAS, the first reading of this ordinance was held on December 14, 2021,
and the second reading was held on January 15, 2022.
Page 2 of 2
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, that $1,845,871 is appropriated to the Roanoke County Public Schools’
General Fund, and that the Roanoke County Public Schools’ budget is hereby accordingly
amended to be consistent with this appropriation.
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Ordinance accepting funds in the amount of $50 ,000 from
Friends of the Blue Ridge, and appropriating the funds to
Roanoke County's Fee Class Fund to be used for
constructing a playground at Explore Park
SUBMITTED BY: Doug Blount
Director of General Services and Parks, Recreation
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Ordinance to appropriate a $50,000 donation from the Friends of the Blue Ridge for the
purposes of constructing a playground at Explore Park
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan (called the Adventure Plan) for the park. The master plan laid
out a detailed approach to provide recreational amenities through public and private
offerings to develop the park into a destination for local citizens and tourists from
outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public -private
partnerships necessary for the park to develop into a destination facility. One of the new
amenities identified in the Adventure Plan was providing an inclusive and destination
playground.
Page 2 of 2
DISCUSSION:
The Friends of the Blue Ridge is a non-profit organization. Their mission is to help
preserve, promote and enhance the outstanding natural beauty, ecological vitality and
cultural distinctiveness of the Blue Ridge region for future generations.
The Friends would like to donate $50,000 for the purposes of constructing an inclusive
and destination playground at Explore Park. The playground is proposed to be
constructed next to the pavilion at Explore Park in Adventure Village. This playground
will have a woodland theme and will have features that all children can play on.
The total project cost for the equipment, installation, mulch and border rail is $95,000 .
This donation will secure the purchase of the equipment.
The Friends of the Blue Ridge is currently fund raising for additional money to donate to
the project as well as another potential donor is in discussions with Roanoke County
about participating in the project. Should additional donation funding become available,
staff will come before the Board of Supervisors for consideration of accepting additional
donations.
Any additional funding needed for the project that is not raised through donations wi ll be
funded from Parks, Recreation and Tourism's Fee Class Account.
There have been no changes since the first reading held on November 17, 2021.
FISCAL IMPACT:
The total cost of the playground project is $95,000. The $50,000 donation from Friends
of the Blue Ridge will secure the purchase of the playground equipment.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
Visitor
Center
Roanoke River
Parkw ayAdventure V illage
Brugh
Tavern
Event CenterZip Line Tow er
Taubman
Center
Picnic Pavilion
Village
Green
Woodland
Playground
Country Store
&Gas Station
*As shown in Phase 4 -projected year 12
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON DECEMBER 14, 2021
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $50,000 FROM
FRIENDS OF THE BLUE RIDGE, AND APPROPRIATING THE FUNDS
TO ROANOKE COUNTY’S FEE CLASS FUND TO BE USED FOR
CONSTRUCTING A PLAYGROUND AT EXPLORE PARK
WHEREAS, outdoor assets are very important in Virginia’s Blue Ridge; and
WHEREAS, there is a need for a destination and inclusive playground as identified
in the Adventure Plan for Explore Park; and
WHERAS, Friends of the Blue Ridge wants to help preserve, promote and
enhance the outstanding beauty, ecological vitality, and cultural d istinctiveness for the
Blue Ridge region for future generations; and
WHEREAS, Friends of the Blue Ridge, a non-profit organization, would like to
donate $50,000 for the purpose of constructing and inclusive and destination playground
at Explore Park; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that such
funds be accepted appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on November 17, 2021, and
the second reading was held on December 14, 2021.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $50,000 is hereby accepted from Friends of the Blue Ridge.
2. The funds are appropriated to the County’s Fee Class Fund for the purpose
of constructing the proposed playground at Explore Park.
3. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Ordinance accepting funds in the amount of $11 8,089.97
from the Commonwealth of Virginia, appropriating such
funds to Roanoke County’s grant fund, for distribution to the
Town of Vinton for the purpose of providing municipal utility
assistance, and authorizing the execution of 1) a
Memorandum of Understanding and 2) Certification of
receipt for the use of such funds
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept and appropriate $118,089.97 on behalf of the Town of Vinton and adoption of a
resolution authorizing the County Administrator to execute a Memorandum of
Understanding and Certification of Receipt for the COVID -19 ARPA State and Local
Fiscal Recovery Fund (SLFRF) Municipal Utility Assistance Program
BACKGROUND:
The American Rescue Plan Act (ARPA) was signed into law by the President of the
United States on March 11, 2021 to provide continued relief from the impact of the
COVID-19 pandemic. A primary component of the ARPA is a provision o f funding for
State and Local Fiscal Recovery.
Consistent with the ARPA Funds, the Commonwealth of Virginia has allocated a share
of the State and Local Fiscal Recovery Funds to a Municipal Utility Assistance Program
pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item
479.20, Chapter 1, 2021 Acts of Assembly, Special Session II. This program continues
to help provide direct assistance to utility customers with accounts over 30 days in
Page 2 of 2
arrears.
DISCUSSION:
The Town of Vinton (“Town”) has been notified that it has been awarded federal State
and Local Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA) in
the amount of $118,089.97. In order to receive the ARPA SLFRF Funding, the Town
and County must complete a Certification of Receipt for Use of State and Local Fiscal
Recovery Funds.
The award shall be used to directly assist residential municipal utility customers of Town
of Vinton with arrearage's greater than 60 days for the time period between March 12,
2020 and August 31, 2021.
In addition, the Virginia Department of Housing and Community Development (“DHCD”)
requires the County to act as the Town’s fiscal agent to facilit ate assistance to eligible
customers through a Memorandum of Understanding (“MOU”).
Both the County and Town Attorneys have reviewed and approved the MOU and
Certification as to form. The Town shared this item on their December 7, 2021 agenda.
There have been no changes since the first reading.
FISCAL IMPACT:
No County funds are required. Funds are 100% Federal Funds passed through the
State. $118,089.97 will be appropriated to the Grant Fund to be used by the Town.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance to accept and appropriate $118,089.97 to
the grant fund to be used by the Town, and authorizing the County Administrator to
execute 1) a Memorandum of Understanding and 2) Certification of Receipt for the
COVID-19 ARPA SLFRF Municipal Utility Assistance Program.
October 29, 2021
VIA EMAIL
Anne Cantrell
Treasurer/Finance Director
Town of Vinton
Re: Award Letter, Guidance, and Required Certification and Comparison Analysis for COVID-19 ARPA
SLFRF Municipal Utility Assistance Program
Dear Anne Cantrell:
On behalf of Governor Northam, it gives me great pleasure to inform you that Town of Vinton has been
awarded $118,089.97 in federal State and Local Fiscal Recovery Funds (SLFRF) through the American
Recovery Plan Act (ARPA) for the COVID-19 ARPA SLFRF Municipal Utility Assistance Program. Your award
shall be used to directly assist residential municipal utility customers of Town of Vinton with arrearages
greater than 60 days for the time period between March 12, 2020, and August 31, 2021. This funding is
being provided under CFDA 21.027 – Coronavirus State and Local Fiscal Recovery Funds (SLFRF).
Please read the additional program guidance included with this letter carefully before proceeding with
additional steps. Given the tight timeline for utilization of these funds and to receiving funds in an
expedited manner, you must return the attached forms through a web portal. You are required to partner
with a city or county to act as the fiscal agent to receive the funds from the Department of Accounts
(DOA). The city or county will then forward funds to the municipal utility to apply to eligible residential
utility customer accounts. In order to pre-qualify your eligible residential utility customer accounts and
apply relief automatically, you will need to complete the Utility Arrearage Analysis in Appendix A. Once
the project is complete, DOA will follow up regarding project outcomes and compliance. It is incumbent
on Town of Vinton and the partnering city or county to ensure project expenses are properly documented
and verified in case of audit.
For questions contact DHCD staff member David Conmy at utility@dhcd.virginia.gov.
Sincerely,
Erik Johnston
Director, Virginia Department of Housing and Community Development
CC: David Von Moll, Comptroller, Department of Accounts
Encl: COVID-19 ARPA SLFRF Municipal Utility Assistance Program: Guidance and Required Certification;
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification; and
Frequently Asked Questions
COVID-19 ARPA SLFRF MUNICIPAL UTILITY ASSISTANCE PROGRAM:
Guidance and Required Certification
Based on the response that the Virginia State Corporation Commission (SCC) received from your utility
system in the Application for Utility Assistance Funds (Municipal Utilities), the SCC has determined your
award amount which is reflected in your award letter. Accordingly, the award letter, guidance, and
required certification will serve as the next steps in facilitating this program.
Pre-Qualification & Eligibility
This program is funded through the State and Local Fiscal Recovery Funds (SLFRF) of the American Rescue
Plan Act (ARPA). One of the most important elements of ARPA federal guidance as it relates to this new
Utility Assistance program is the ability to pre-qualify certain populations for eligibility rather than
requiring individual customer applications/attestations. It is a best practice to pre-qualify groups and
populations with relief programs as the customers with the lowest incomes and largest impacts from
COVID-19 are least likely to provide customer attestations to any utility with which they have debt. This
policy decision that is authorized in the federal guidelines is critical to ensure quick and equitable access
to relief for residential customers negatively impacted by the pandemic.
This guidance supports the Commonwealth’s determination as a recipient that for this SLFRF utility relief
program that the population group of residential customers with arrearages over 60 days as of August 31,
2021, are households that experienced a negative economic impact due to COVID-19, which is determined
by these households having an unpaid arrearage greater than 60 days during the pandemic. Unpaid utility
arrearages demonstrate housing insecurity for this population group which Treasury's 7-19-2021 FAQ
demonstrates negative economic impacts from the pandemic (see question 2.17, Pages 9 through 11).
Accordingly, the Commonwealth has determined that individual customer attestations are not required
for this program once a utility analysis is provided.
Only residential customers are eligible for this utility assistance. Municipal utilities shall pay the full
amount of arrearages owed by eligible residential customers; however, funding may be limited and may
not fully address the eligible arrearages for which your utility system applied. Therefore, utility systems
are required to proportionately distribute their award to the population/group of all residential utility
customers that are 60+ days in arrears as of August 31, 2021.
Because this program does not require customer attestation, 100% of your award amount must be
directed to assisting eligible residential utility customers. Utilization of your award amount for direct
administrative costs is prohibited. Utilities must ensure residential customers eligible for this relief have
the funding credited to their account as soon as possible and must reflect this relief on the soonest
billing statement possible given the specific billing system utilized by the utility. Should the application
of any assistance render a customer due a balance necessitating a cash refund payable to the customer,
such assistance shall be proportionally reduced as to achieve a zero balance.
Management of Award Funds
Upon receipt of any funds, utilities shall maintain separate ARPA COVID-19 Utility Assistance Funds and
record direct assistance payments to residential customers on their books in accordance with applicable
accounting standards. Utilities may not direct any funds provided in this paragraph to new deposits, down
payments, fees, late fees, interest charges, or penalties.
Your award amount must be disbursed through a partnering county or city that will serve as the fiscal
agent with the Department of Accounts (DOA) disbursing funds and having responsibility for sub-recipient
monitoring. Consequently, municipal utility systems, especially those that are not directly managed by a
city or a county, will need to partner with a city or county to serve as the fiscal agent for this program.
Cities and counties may serve as the fiscal agent for more than one municipal utility system. In order to
receive your funding for this program, the chief administrative officer for the partnering city or county
and the authorized official representing the municipal utility will be required to certify their respective
organization’s participation in this program and its adherence to all associated federal ARPA SLFRF
guidance and regulations. A standard certification for this program requiring signatures from both officials
on behalf of their respective organizations has been included near the end of this document.
Program Certification & Compliance
The SCC has calculated the proportional share of available funding for each municipal utility system that
applied by the SCC’s application deadline. This information was forwarded to DHCD, which is facilitating
the award letter and certification process for municipal utilities and their partnering city or county.
In order to receive the ARPA SLFRF funding amount calculated by SCC, each city and county and their
partner municipal utility system(s) must complete a certification form (at the end of this document). The
certification form must be signed by the chief administrative officer for the city or county and the
authorized official representing the municipal utility partner. In the event more than one municipal utility
partners with a city or county, a separate certification will be needed for each partnership.
These certifications will be accepted by DHCD bi-weekly based on the following pre-determined schedule:
• November 5, 2021
• November 19, 2021
• December 3, 2021
• December 17, 2021
• January 7, 2022
• *COB Friday, January 21, 2022 –
Certification Final Deadline
*January 21, 2022, will be the last date DHCD will accept certifications from awarded utilities. Any
municipal utility that does not submit their certification by this date will forfeit their award and the
funds will be used by the Commonwealth for other purposes in alignment with ARPA.
Upon receipt of bi-weekly certifications from DHCD, DOA will process distributions to cities and counties
– including those serving as fiscal agents on behalf of towns, authorities, and other regional level utilities
– on a monthly basis.
The certification establishes that the awarded municipal utility and their city or county fiscal agent will
abide by U.S. Treasury guidance and other regulatory matters concerning the use of ARPA SLFRF. The
intent is for this allocation to pass through the county or city directly to the municipal utility to serve
eligible municipal utility customers. The municipal utility as the customer utility relief program operator
should develop a sub-agreement with the county or city fiscal agent assuring the city or county fiscal agent
that the municipal utility will be responsible for compliance with state and federal law.
Upon receipt by DHCD of a complete and accurate certification form from the county/city and municipal
utility, the Department of Accounts (DOA) will then distribute funds directly to cities and counties, which
will serve as the fiscal agent on behalf of their partner municipal utility(ies). DOA will also be the lead state
agency working with the city or county and their partnered utility system(s) on monitoring to ensure
compliance with the program and federal guidelines.
Please note that approval of an allocation for purposes of this utility assistance program does not
represent any assurance, legal or otherwise, that the approved project complies with all federal
guidelines related to the use of these funds. Cities and counties in addition to their partner municipal
utility(ies) are strongly encouraged to consult their legal counsel prior to expending the federal ARPA
Fiscal Recovery Funds that have been awarded through this program. Applicants are recommended to
read and understand the federal guidance and the frequently asked questions can be obtained at the
following links:
https://www.govinfo.gov/content/pkg/FR-2021-05-17/pdf/2021-10283.pdf
https://home.treasury.gov/system/files/136/SLFRPFAQ.pdf
This information is routinely updated, so guidance may have changed since you last consulted it.
Compliance with the federal guidance is the responsibility of the city or county submitting the application
on behalf of a municipal utility and failure to do so could result in disallowed expenses requiring
repayment of the associated funds to the federal government. If the city or county fails to repay any funds
spent for non-qualifying expenses on behalf of a municipal utility as required by the federal government,
the State Comptroller will recover such amounts from future state payments to the locality via the State
Aid Intercept Program. Consequently, cities and counties are encouraged to develop agreements or
memorandums of understanding (MOU) with their partner municipal utility system(s) to indemnify cities
and counties in the event the municipal utility system does not adhere to U.S. Treasury guidelines and
consequently subjects the city or county to such State Aid Intercept action(s).
Further, the State Comptroller’s office (DOA) has subrecipient monitoring responsibilities that will
necessitate evaluation and additional correspondence with cities and counties regarding the use of funds.
Cities and counties are encouraged to develop MOUs that will help establish clarity concerning
responsibility and accountability among all parties regarding this requirement.
Please note that the certification statement includes an acknowledgment that recipients may not receive
reimbursement or recipients may be required to return funds to the federal government if it is determined
that those funds were spent for purposes that do not qualify. It is important to understand that the burden
of ensuring that all ARPA Fiscal Recovery Funds are spent for qualifying purposes falls to the city or county
working on behalf of the municipal utility. Again, cities and counties are encouraged to develop MOUs
that will help establish clarity concerning responsibility and accountability among all parties regarding this
requirement.
Awardees are responsible for maintaining all necessary documentation to ensure compliance with the
federal requirements. The State Comptroller is responsible for all sub-recipient monitoring and may
require additional information in the future from each city or county and/or their partner municipal utility
system(s) to address that responsibility.
The certification form contains more specific details on the responsibilities of the city/county and
partnered municipal utility. The signed certification form should be submitted to DHCD through the
following web portal according to the aforementioned pre-determined schedule:
http://s.alchemer.com/s3/COVID-19-ARPA-SLFRF-Municipal-Utility-Relief-Program
If you have any questions regarding the appropriate use of ARPA SLFRF, please refer to the U.S. Treasury
Website and guidance linked above. For questions about this process or technical questions about the
certification form or the distribution of the funds, please first refer to the FAQ documents provided and
then send unresolved inquiries to: utility@dhcd.virginia.gov
State and Local Fiscal Recovery Fund Certification Form Page 1
(Please replace the yellow highlighted sections with your information in the Certification and
Certification Addendum)
Certification:
CERTIFICATION FOR USE OF STATE AND LOCAL FISCAL RECOVERY FUNDS
by
(CITY OR COUNTY NAME)
on behalf of
(MUNICIPAL UTILITY NAME)
We, the undersigned, represent (CITY OR COUNTY NAME) and are working in partnership with
(MUNICIPAL UTILITY NAME) (the utility), and we certify that:
1. On behalf of (MUNICIPAL UTILITY NAME), (CITY OR COUNTY NAME) is requesting the allotment
of funding from the Commonwealth of Virginia’s share of the State and Local Fiscal Recovery
Funds pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20,
Chapter 1, 2021 Acts of Assembly, Special Session II.
2. We understand that the Commonwealth of Virginia will rely on this certification as a material
representation for distributing State and Local Fiscal Recovery funds to (CITY OR COUNTY NAME)
on behalf of (MUNICIPAL UTILITY NAME).
3. We understand that it is our responsibility to ensure that funds are distributed by (CITY OR
COUNTY NAME)’s to (MUNICIPAL UTILITY NAME) for the approved uses of the State and Local
Fiscal Recovery funds provided under section 602 of the Social Security Act will be used only to
cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19); or otherwise adhere to official federal guidance
issued or that will be issued regarding what constitutes an eligible expenditure; and
b. fulfill the purposes as appropriated by the General Assembly in Paragraphs B.1 and B.2 of
Item 479.20, Chapter 1, 2021 Acts of Assembly, Special Session II.
4. We understand that funds provided pursuant to this certification are for necessary obligations
incurred within the eligible program period for customer arrearages as of August 31, 2021, and
must be expended to cover such obligations no later than February 28, 2022; and that any funds
that are not obligated on or before February 28, 2022, by (CITY OR COUNTY NAME) and
(MUNICIPAL UTILITY NAME), must be returned to Commonwealth of Virginia no later than
March 31, 2022.
5. We understand that (CITY OR COUNTY NAME) on behalf of (MUNICIPAL UTILITY NAME) will not
be eligible to receive funding after the final certification deadline of January 21, 2022, from State
and Local Fiscal Recovery Funds and (MUNICIPAL UTILITY NAME) may not commit to any such
expenditures, pay any related expenses, or provide any such services from within existing
resources not otherwise designated for such expenditures unless authorized by the General
State and Local Fiscal Recovery Fund Certification Form Page 2
Assembly and the Governor in a future appropriation act. We further understand that after the
State and Local Fiscal Recovery funds are expended, the program and related services will end at
that time unless other fund sources have been appropriated for those purposes.
6. We understand that expenditure of the State and Local Fiscal Recovery funds provided pursuant
to this certification must adhere to official federal guidance issued or that will be issued
regarding what constitutes a necessary and qualifying expenditure. Any State and Local Fiscal
Recovery funds that cannot be expended by (MUNICIPAL UTILITY NAME) in a manner that
adheres to official federal guidance shall be returned to the Commonwealth of Virginia so that it
may be reprogrammed or returned to the federal government. I understand that any funds
spent in violation of federal guidance may be subject to repayment by (CITY OR COUNTY NAME).
1. We understand that (CITY OR COUNTY NAME) and (MUNICIPAL UTILITY NAME) are responsible for
retaining documentation of all uses of the State and Local Fiscal Recovery funds, including but not
limited to contracts, MOUs, past due account ledgers, and/or grant award documents. Such
documentation shall be produced upon request.
2. We understand that (CITY OR COUNTY NAME) and (MUNICIPAL UTILITY NAME) are responsible for
maintaining proper accounting records to segregate these State and Local Fiscal Recovery expenditures
from those supported by other fund sources and that all such records will be subject to audit.
3. We agree to follow and fully participate in reporting requirements issued by the Department of
Accounts for the purposes of ensuring the Commonwealths’ compliance with federal reporting
guidance for State and Local Fiscal Recovery funds.
4. We understand that State and Local Fiscal Recovery funds provided pursuant to this certification must
be used for a qualifying purpose as stated in federal law and guidance and (MUNICIPAL UTILITY NAME)
may not identify this qualifying category as revenue replacement unless prior permission has been
granted by the Governor pursuant to Paragraph B.3.a of Chapter 1, 2021 Acts of Assembly, Special
Session II.
5. We understand that any State and Local Fiscal Recovery funds received pursuant to this certification
cannot be used for expenditures for which (MUNICIPAL UTILITY NAME) has received from any other
emergency COVID-19 supplemental funding (whether state, federal, or private in nature) for that same
expense nor may State and Local Fiscal Recovery funds be used for purposes of matching other federal
funds unless specifically authorized by federal statute, regulation, or guideline.
State and Local Fiscal Recovery Fund Certification Form Page 3
We certify that I have read the above certifications and my statements contained herein are true and
correct to the best of our knowledge.
City or County Chief Administrative Officer (CAO) Authorized Official Representing Municipal
Utility Allocated Funds by SCC
Name of City or County: Name of Municipal Utility:
Printed Name of CAO:
Printed Name of Municipal Utility Official:
Signature: Signature:
Please provide city/county DUNS number:__________________________
Please provide municipal utility DUNS number: ______________________
State and Local Fiscal Recovery Fund Certification Form Page 4
Certification Addendum
Federal Requirements for information to be included in agreement between county/city and
municipal utility
§200.332 Requirements for pass-through entities.
All pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and if any of these data elements change, include
the changes in subsequent subaward modification. When some of this information is not available, the
pass-through entity must provide the best information available to describe the Federal award and
subaward. Required information includes:
(1) Federal award identification. (Coronavirus State and Local Fiscal Recovery Funds (ARPA SLFRF),
ALN 21.027.)
(i) Subrecipient name (which must match the name associated with its unique entity identifier);
(Name of City or County)
(ii) Subrecipient's unique entity identifier; (City or County DUNS number)
(iii) Subaward Period of Performance Start and End Date; (October 29, 2021, and March 31, 2022,
deadline to return funds)
(iv) Subaward Budget Period Start and End Date; (October 29, 2021, and March 31, 2022, deadline
to return funds)
(v) Amount of Federal Funds Obligated by this action by the pass-through entity to the
subrecipient; $118,089.97
(vi) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity
including the current financial obligation; $118,089.97
(vii) Total Amount of the Federal Award committed to the subrecipient by the pass-through entity;
$118,089.97
(viii) Federal award project description, as required to be responsive to the Federal Funding
Accountability and Transparency Act (FFATA); (ARPA SLFRF: Municipal Utility Relief Program to Assist
Residential Customers)
(ix) Name of Federal awarding agency, pass-through entity, and contact information for awarding
official of the Pass-through entity; (U.S. Treasury Department awarding agency / Commonwealth of
Virginia pass-through entity / Contact for Pass-through Entity: Erik Johnston, Director, VA Department of
Housing and Community Development, 600 East Main Street, Suite 300, Richmond, VA 23219, (804) 371-
7000)
State and Local Fiscal Recovery Fund Certification Form Page 5
(x) Assistance Listings number and Title; the pass-through entity must identify the dollar amount
made available under each Federal award and the Assistance Listings Number at time of disbursement;
(CFDA Number and Title are 21.027, Coronavirus State and Local Fiscal Recovery Funds.)
(xi) Identification of whether the award is R&D; and (This is not R&D award)
(xii) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per
§200.414. (No indirect costs can be charged by county/city or municipal utility)
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
In order for the Commonwealth to authorize pre-qualification of the municipal utility’s residential
customer population impacted by the COVID-19 pandemic (i.e., residential customers with 60+ day
arrearages as of August 31, 2021), by municipal utilities participating in the COVID-19 ARPA SLFRF
Municipal Utility Relief Program, each awarded municipal utility is required to demonstrate that the
program population is experiencing negative economic impacts as a result of the pandemic. Pre-
qualification is based on guidance from the U.S. Treasury indicating that it is acceptable to demonstrate
that households receiving assistance are within a population that experienced a negative economic impact
and endorsing use of categories of populations for program implementation purposes (e.g., populations
that have experienced unemployment, have experienced increased housing or food insecurity, or are low-
or moderate-income). Consistent with the population-based approach to identifying negative economic
impacts, in the context of the Municipal Utility Relief Program the Commonwealth is requiring each
municipal utility to answer one of the following comparative questions to demonstrate that 60+ day
residential customer population arrearages have been negatively impacted as compared to the program
population’s status prior to the pandemic. The following data backed analysis demonstrating negative
economic impacts of the pandemic on the basis of increased residential customer population arrearages
under either comparison test will authorize the municipal utility’s residential customer population group
to be eligible without the need for individual customer attestations. All municipal utilities must complete
this analysis. If the analysis demonstrates the negative economic impacts, the municipal utility will be
required to pre-qualify their program population and provide this assistance to this entire population
group without individual customer attestations. Municipal utilities, whose analysis does not prequalify
the entire population group will be required to collect individual customer attestations. Utilities must
submit with this Appendix accounting data supporting the selected option.
1. Comparison 1 (Accounts Receivable Comparison). Please provide the following or certify that
the utility has the following:
a. As of 2-29-2020 [or a billing cycle ended prior to March 1, 2020]
i. Total Accounts Receivable Arrearage Balance / Annual Virginia jurisdictional
Operating Revenues. Answer: ____________________
b. As of 8-31-2021 [or a billing cycle ended prior to September 1, 2021]
i. Total Accounts Receivable Arrearage Balance plus CRF received in 2020 / Annual
Virginia jurisdictional Operating Revenues. Answer: ____________________
c. Is 1.a. is less than 1.b.? Answer: ____________________ (If YES, the municipal utility’s
residential customer population meets the requirements for residential customer
population pre-qualification.)
OR
2. Comparison 2 (Arrearage Dollar Value Comparison)
a. What is the dollar value of the municipal utility’s total 60+ day residential utility customer
arrearages as of 8-31-2021 plus previously paid utility relief during the pandemic (e.g.,
CRF Municipal Utility Relief already paid or other utility relief paid that demonstrates the
higher total arrearages that would otherwise be present)? Please note this figure can also
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
be provided without including the additional utility relief provided during the pandemic.
Answer: ____________________
b. What is the dollar value of the 1, 2, 3, 4 or 5 year average (circle one as applicable) of total
60+ day residential utility customer arrearages in the municipal utility’s most recent fiscal
year(s) that ended pre-pandemic (i.e., before March 1, 2020). Answer:
____________________
c. Is 2.a. is greater than 2.b.? Answer: ____________________ (If YES, the municipal
utility’s residential customer population meets the requirements for residential customer
population pre-qualification.)
OR
3. Comparison 3 (Percent of Customer Base Comparison)
a. What is the percent of the municipal utility’s residential utility customer accounts with
60+ day arrearages out of all municipal utility customer accounts as of 8-31-2021?
Answer: ____________________
b. What is the percent of the municipal utility’s residential utility customer accounts with
60+ day arrearages out of all municipal utility customer accounts as of 3-1-2020 (or as of
the end of the most recent fiscal year that ended prior to 3-1-2020)? Answer:
____________________
c. Is 3.a. is greater than 3.b.? Answer: ____________________ (If YES, the municipal utility’s
residential customer population meets the requirements for residential customer
population pre-qualification.)
For municipal utilities that are unable to complete Comparison 1, Comparison 2, or Comparison 3 but still
think they could otherwise demonstrate their program population is experiencing negative economic
impacts as a result of the pandemic compared to pre-pandemic times, please contact DHCD staff to discuss
potential alternative means for computing and demonstrating such a comparison.
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
CARES Act
1. Do we still need to send back the remaining funds (CARES Act) that were originally allocated by
December 1, 2021?
a. Yes. Please coordinate with your city/county fiscal agent (if applicable) and reach out to
the Virginia Department of Accounts (DOA) for additional technical questions on this
matter: complianceoversight@doa.virginia.gov. A memo from the DOA was circulated to
every city and county on October 18, 2021, that contains instructions on how to return
these funds, so please reach out to your city or county chief administrative officer for
more information.
2. How does this relate to the previous CARES Act program?
a. The biggest distinctions with this program compared to the past program are:
i. Municipal utilities can pre-qualify their residential customers, so individual
customer attestations are not necessary.
ii. Only available for residential municipal utility customers with 60+ day
arrearages between March 12, 2020, and August 31, 2021.
Administration and Timing
1. For the pre-qualification calculation, if we are not able to generate an August 31, 2021, detail
listing of only residential account balances, should we then use all balances, including
commercial, and then apply an estimated % of residential balances as a total of all balances?
a. We suggest each utility produce whatever estimate most closely answers the question
of August 31, 2021, residential 60+ day arrearages. For additional documentation, we
suggest including the methodology you used for producing your calculation for your
internal records in the case of an audit.
2. Once a municipality goes through this process and certifies is there an estimate on when a
locality would receive the funds?
a. DHCD will process certifications that it receives from awarded municipal utilities on a bi-
weekly basis. The Virginia Department of Accounts (DOA) will then process these bi-
weekly certifications at the end of each month. It normally takes 3 to 5 business days for
DOA funds to be deposited.
3. How long will we have to allocate these funds if approved?
a. Awarded municipal utilities in coordination with their partner city/county fiscal agent
will need to return unspent funds to the Commonwealth no later than March 31, 2022.
Any municipal utility and/or partner city/county fiscal agent that believes it will be
unable to meet this deadline should contact the Virginia Department of Housing and
Community Development (DHCD) as soon as possible.
Covered Costs and Time Periods
1. What type of utilities are covered?
a. Eligible municipal utilities include water, waste water, gas, and electricity.
2. Our utility bill includes services other than water and sewer (e.g. stormwater, refuse, taxes,
administrative fees). Is awarded money for the SLFRF Utility Relief Program limited to water and
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
sewer only or is the municipal utility allowed to pay the customer’s entire arrearage for eligible
periods?
a. Awarded funding is for the purpose of water, sewer, gas, and electricity only. However,
we understand that many utility systems operate an accounting system that cannot
isolate these types of services when applying relief. We recommend documenting the
relief provided after you receive your award, so that these amounts are tracked in some
way with the purpose of ensuring that the net effect can be neutralized in some way.
3. What arrearage dates are covered for this program?
a. March 12, 2020, through August 31, 2021.
4. Is the arrears specifically for residential accounts 60+ days behind using a bill date of 3/12/20 or
the due date 3/12/20?
a. Because the relief is being provided to assist residential utility customers who may have
experienced an economic hardship, you may provide relief to accounts 60+ days using a
due date of 3/12/2020. It is certainly possible that there are eligible residential
customers who became unable to pay a utility bill covering a period of time that
occurred just before the pandemic because of an economic hardship that occurred at
the very beginning of the pandemic.
5. What do municipalities do between date of application and date of grant as it relates to
customers who may continue to pay down their eligible arrearage balances?
a. It is possible that utilities could receive payments from residential customers for eligible
arrearages between the date of your application and the date of receiving your award.
In this scenario, utilities could instead provide a higher proportion of relief to their
remaining residential utility customers who still have qualified arrearages as of
8/31/2021. We are not expecting that utilities will receive 100% of their requested
amount, but this could at least allow for greater assistance to your remaining eligible
residential utility customer accounts. Additional guidance suggests that relief should be
provided to your residential utility customers by (i) establishing each residential
customer's percentage of arrearages over 60 Days to total municipal utility residential
arrearages over 60 Days, and (ii) applying that percentage to total ARPA Fund dollars
received by the municipal utility. As shown below, this formula will yield each
customer's allotment of ARPA Funds:
i. (Residential "Customer A" Arrearage Balance over 60 Days / All Residential
Arrearages Over 60 Days) X ARPA Funds Received = Individual Customer
Arrearage Reduction
b. Finally, the budget language establishing this program states the following:
i. Utilities must ensure residential customers eligible for this relief have the
funding credited to their account as soon as possible and must reflect this relief
on the soonest billing statement possible given the specific billing system
utilized by the utility. Should the application of any assistance render a
customer due a balance necessitating a cash refund payable to the customer,
such assistance shall be proportionally reduced as to achieve a zero balance.
6. Can we include multi-family residential accounts, even if they’re classified as commercial
accounts?
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Frequently Asked Questions
a. Residential multi-family dwellings - even if classified as commercial property/accounts -
are eligible for this program if the forgiveness is passed along to the residential
customer by the property owner(s).
7. We understand any funds received are applicable based on a pro-rata share as proportion of the
delinquent balance. We have a unique situation that over 80% of our delinquency is attributable
to one account, a residential apartment complex that is many months in arrears. Is there a
maximum relief or cap on how much relief a single account can receive under the program?
a. The budget language establishing this program does not place a maximum cap on relief
provided nor does the Interim Final Rule speak to a capped amount for relief. Because a
residential apartment complex would include multiple residential households, it would
be reasonable to infer that the large delinquency is attributable to multiple households
comprising the one account. Therefore, on a residential household-by-household basis,
we assume this amount would be much smaller.
8. Can I assume that applications for ARPA funds should include inactive accounts, or is it just
intended to only credit accounts with an active water account?
a. Inactive accounts, accounts that are final or in collections may also be assisted provided
that that such relief is applied to the portion of the final/in collections account that
occurred/accrued between March 12, 2020, and August 31, 2021.
9. Are taxes included as part of this?
a. DHCD cannot make a definitive interpretation on this question and suggest that you
consult with your local attorney for official guidance. The budget language establishing
this program states: “Utilities may not direct any funds provided in this paragraph to
new deposits, down payments, fees, late fees, interest charges, or penalties.”
a.
State and Local Fiscal Recovery Fund Certification Form Page 1
Certification:
CERTIFICATION FOR USE OF STATE AND LOCAL FISCAL RECOVERY FUNDS
by
COUNTY OF ROANOKE
on behalf of
TOWN OF VINTON
We, the undersigned, represent the County of Roanoke and are working in partnership with the Town of
Vinton (the utility), and we certify that:
1. On behalf of the Town of Vinton, the County of Roanoke is requesting the allotment of funding
from the Commonwealth of Virginia’s share of the State and Local Fiscal Recovery Funds pursuant
to section 602 of the Social Security Act, as added by section 9901 of the American Rescue Plan
Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20, Chapter 1, 2021 Acts of
Assembly, Special Session II.
2. We understand that the Commonwealth of Virginia will rely on this certification as a material
representation for distributing State and Local Fiscal Recovery funds to the County of Roanoke on
behalf of the Town of Vinton.
3. We understand that it is our responsibility to ensure that funds are distributed by the County of
Roanoke to the Town of Vinton for the approved uses of the State and Local Fiscal Recovery funds
provided under section 602 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); or otherwise adhere to official federal guidance
issued or that will be issued regarding what constitutes an eligible expenditure; and
b. fulfill the purposes as appropriated by the General Assembly in Paragraphs B.1 and B.2 of
Item 479.20, Chapter 1, 2021 Acts of Assembly, Special Session II.
4. We understand that funds provided pursuant to this certification are for necessary obligations
incurred within the eligible program period for customer arrearages as of August 31, 2021, and
must be expended to cover such obligations no later than February 28, 2022; and that any funds
that are not obligated on or before February 28, 2022, by the County of Roanoke and the Town of
Vinton, must be returned to Commonwealth of Virginia no later than March 31, 2022.
5. We understand that the County of Roanoke on behalf of the Town of Vinton will not be eligible to
receive funding after the final certification deadline of January 21, 2022, from State and Local
Fiscal Recovery Funds and the Town of Vinton may not commit to any such expenditures, pay any
related expenses, or provide any such services from within existing resources not otherwise
designated for such expenditures unless authorized by the General Assembly and the Governor in
a future appropriation act. We further understand that after the State and Local Fiscal Recovery
funds are expended, the program and related services will end at that time unless other fund
sources have been appropriated for those purposes.
State and Local Fiscal Recovery Fund Certification Form Page 2
6. We understand that expenditure of the State and Local Fiscal Recovery funds provided pursuant
to this certification must adhere to official federal guidance issued or that will be issued regarding
what constitutes a necessary and qualifying expenditure. Any State and Local Fiscal Recovery
funds that cannot be expended by the Town of Vinton in a manner that adheres to official federal
guidance shall be returned to the Commonwealth of Virginia so that it may be reprogrammed or
returned to the federal government. I understand that any funds spent in violation of federal
guidance may be subject to repayment by the County of Roanoke.
7. We understand that the County of Roanoke and the Town of Vinton are responsible for retaining
documentation of all uses of the State and Local Fiscal Recovery funds, including but not limited
to contracts, MOUs, past due account ledgers, and/or grant award documents. Such
documentation shall be produced upon request.
8. We understand that the County of Roanoke and the Town of Vinton are responsible for
maintaining proper accounting records to segregate these State and Local Fiscal Recovery
expenditures from those supported by other fund sources and that all such records will be subject
to audit.
9. We agree to follow and fully participate in reporting requirements issued by the Department of
Accounts for the purposes of ensuring the Commonwealths’ compliance with federal reporting
guidance for State and Local Fiscal Recovery funds.
10. We understand that State and Local Fiscal Recovery funds provided pursuant to this certification
must be used for a qualifying purpose as stated in federal law and guidance and the Town of
Vinton may not identify this qualifying category as revenue replacement unless prior permission
has been granted by the Governor pursuant to Paragraph B.3.a of Chapter 1, 2021 Acts of
Assembly, Special Session II.
11. We understand that any State and Local Fiscal Recovery funds received pursuant to this
certification cannot be used for expenditures for which the Town of Vinton has received from any
other emergency COVID-19 supplemental funding (whether state, federal, or private in nature)
for that same expense nor may State and Local Fiscal Recovery funds be used for purposes of
matching other federal funds unless specifically authorized by federal statute, regulation, or
guideline.
State and Local Fiscal Recovery Fund Certification Form Page 3
We certify that I have read the above certifications and my statements contained herein are true and
correct to the best of our knowledge.
City or County Chief Administrative Officer (CAO) Authorized Official Representing Municipal
Utility Allocated Funds by SCC
DANIEL R. O’DONNELL
Please provide city/county DUNS number:062353610
Please provide municipal utility DUNS number: 0101574052
State and Local Fiscal Recovery Fund Certification Form Page 4
Certification Addendum
Federal Requirements for information to be included in agreement between county/city and municipal
utility
§200.332 Requirements for pass-through entities.
All pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and if any of these data elements change,
include the changes in subsequent subaward modification. When some of this information is not
available, the pass-through entity must provide the best information available to describe the
Federal award and subaward. Required information includes:
(1) Federal award identification. (Coronavirus State and Local Fiscal Recovery Funds (ARPA
SLFRF), ALN 21.027.)
(i) Subrecipient name (which must match the name associated with its unique entity
identifier); The County of Roanoke
(ii) Subrecipient's unique entity identifier; 062353610
(iii) Subaward Period of Performance Start and End Date; October 29, 2021, and March
31, 2022, deadline to return funds
(iv) Subaward Budget Period Start and End Date; October 29, 2021, and March 31, 2022,
deadline to return funds
(v) Amount of Federal Funds Obligated by this action by the pass-through entity to the
subrecipient; $118,089.97
(vi) Total Amount of Federal Funds Obligated to the subrecipient by the pass-through
entity including the current financial obligation; $118,089.97
(vii) Total Amount of the Federal Award committed to the subrecipient by the pass-
through entity; $118,089.97
(viii) Federal award project description, as required to be responsive to the Federal
Funding Accountability and Transparency Act (FFATA); ARPA SLFRF: Municipal Utility
Relief Program to Assist Residential Customers
(ix) Name of Federal awarding agency, pass-through entity, and contact information for
awarding official of the Pass-through entity; U.S. Treasury Department awarding
agency / Commonwealth of Virginia pass-through entity / Contact for Pass-through
Entity: Erik Johnston, Director, VA Department of Housing and Community
Development, 600 East Main Street, Suite 300, Richmond, VA 23219, (804) 371-7000
State and Local Fiscal Recovery Fund Certification Form Page 5
(x) Assistance Listings number and Title; the pass-through entity must identify the dollar
amount made available under each Federal award and the Assistance Listings
Number at time of disbursement; CFDA Number and Title are 21.027, Coronavirus
State and Local Fiscal Recovery Funds.
(xi) Identification of whether the award is R&D; and This is not R&D award
(xii) Indirect cost rate for the Federal award (including if the de minimis rate is charged)
per §200.414. No indirect costs can be charged by county/city or municipal utility
COVID-19 ARPA SLFRF Municipal Utility Relief Program
Certification Addendum
Appendix A: Utility Arrearage Analysis to Substantiate Residential Customer Pre- Qualification
In order for the Commonwealth to authorize pre-qualification of the municipal utility’s residential
customer population impacted by the COVID-19 pandemic (i.e., residential customers with 60+ day
arrearages as of August 31, 2021), by municipal utilities participating in the COVID-19 ARPA SLFRF
Municipal Utility Relief Program, each awarded municipal utility is required to demonstrate that the
program population is experiencing negative economic impacts as a result of the pandemic. Pre-
qualification is based on guidance from the U.S. Treasury indicating that it is acceptable to demonstrate
that households receiving assistance are within a population that experienced a negative economic impact
and endorsing use of categories of populations for program implementation purposes (e.g., populations
that have experienced unemployment, have experienced increased housing or food insecurity, or are low-
or moderate-income). Consistent with the population-based approach to identifying negative economic
impacts, in the context of the Municipal Utility Relief Program the Commonwealth is requiring each
municipal utility to answer one of the following comparative questions to demonstrate that 60+ day
residential customer population arrearages have been negatively impacted as compared to the program
population’s status prior to the pandemic. The following data backed analysis demonstrating negative
economic impacts of the pandemic on the basis of increased residential customer population arrearages
under either comparison test will authorize the municipal utility’s residential customer population group
to be eligible without the need for individual customer attestations. All municipal utilities must complete
this analysis. If the analysis demonstrates the negative economic impacts, the municipal utility will be
required to pre-qualify their program population and provide this assistance to this entire population
group without individual customer attestations. Municipal utilities, whose analysis does not prequalify
the entire population group will be required to collect individual customer attestations. Utilities must
submit with this Appendix accounting data supporting the selected option.
1. Comparison 1 (Accounts Receivable Comparison). Please provide the following or certify that
the utility has the following:
a. As of 2-29-2020 [or a billing cycle ended prior to March 1, 2020]
i. Total Accounts Receivable Arrearage Balance / Annual Virginia jurisdictional
Operating Revenues. Answer: 0.03
b. As of 8-31-2021 [or a billing cycle ended prior to September 1, 2021]
i. Total Accounts Receivable Arrearage Balance plus CRF received in 2020 / Annual
Virginia jurisdictional Operating Revenues. Answer: 0.05
c. Is 1.a. is less than 1.b.? Answer: YES (If YES, the municipal utility’s residential customer
population meets the requirements for residential customer population pre-
qualification.)
1
MEMORANDUM OF UNDERSTANDING
FOR COVID-19 MUNICIPAL UTILITY ASSISTANCE PROGRAM
IMPLEMENTATION
THIS MEMORANDUM OF UNDERSTANDING FOR COVID-19 MUNICIPAL
UTILITY ASSISTANCE PROGRAM IMPLEMENTATION (“Memorandum”) is made and
entered into the ____ day of December 2021, by and between the COUNTY OF ROANOKE (the
“County”), and the TOWN OF VINTON (the “Authority”) (each a “Party” and jointly the
“Parties”).
BACKGROUND
A. Federal ARPA Funds. On March 11, 2021 the President of the United States signed
into law the American Rescue Plan Act (ARPA) to provide continued relief from the impact of the
COVID-19 pandemic.
B. Virginia’s Utility Assistance Program. The Commonwealth of Virginia has
allocated a share of the State and Local Fiscal Recovery Funds to a Municipal Utility Assistance
Program pursuant to section 602 of the Social Security Act, as added by section 9901 of the
American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11, 2021) and appropriated in Item 479.20,
Chapter 1, 2021 Acts of Assembly, Special Session II.
C. Authority’s APRA SLFRF Award. As a water and/or wastewater service provider
and eligible “municipal utility” within the meaning of the Program, the Authority applied to the
State Corporation Commission (“SCC”) for a sub-allocation of the appropriated funds for the
purpose of providing direct assistance to its customers in accordance with applicable federal and
state laws, regulations and guidance (“SLFRF Rules”). The SCC and/or the Virginia Department
of Housing and Community Development (“DHCD”) issued an award letter to Authority (Exhibit
A hereto), committing to funding assistance for eligible customers of the Authority in a specified
amount (“Authority SLFRF Funds”).
D. Local Implementation. The County and the Authority desire to collaborate for the
timely, effective and efficient implementation of the Program and provision of assistance to their
eligible utility customers in accordance with the ARPA SLFRF Rules. The DHCD is responsible
for assisting the SCC in the implementation of the Program and passing along awarded ARPA
SLFRF funding to municipal utilities. On October 29, 2021, DHCD issued a letter providing
additional information on the COVID-19 Municipal Utility Assistance Program (“DHCD
Guidance”), which requires that the award to the Authority be disbursed through a partnering city
or county serving as the fiscal agent with the Virginia Department of Accounts (“DOA”). The
County is willing to serve as the required fiscal agent to facilitate assistance to eligible customers
experiencing economic hardship due to the COVID-19 pandemic.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth in
this Memorandum, including the recitals set forth above which are a material part of this
Memorandum, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
2
1. Fiscal Agent. The County agrees to act as the Authority’s fiscal agent as required
by DHCD for the limited purpose of this Program.
2. Joint Certification. The County, in its capacity as fiscal agent, agrees to make the
certification required by DHCD substantially in the form as shown in Exhibit B hereto (or any
modification thereto made by DHCD and found to be agreeable by the County).
3. Funds Pass-Through. The County agrees to transfer the Authority ARPA SLFRF
Funds to the Authority promptly upon the County’s receipt of such funds from DOA.
4. Compliance and Recordkeeping by Authority. The Authority agrees to comply with
all applicable ARPA SLFRF Rules and maintain records of its expenditures of the Authority
SLFRF Funds for a period of five years and provide the County with copies of such records at no
expense upon its request.
5. Repayment and Indemnification by Authority. If the United States or the
Commonwealth lawfully requires repayment of some or all of the Authority ARPA SLFRF Funds,
the Authority agrees to repay such amount to the County (or directly to the United States or the
Commonwealth as applicable) for such purpose within twenty (20) days of any such requirement.
In addition, Authority agrees to indemnify and hold the County harmless from any liability to the
United States or the Commonwealth resulting from any act or omission of the Authority in its
administration of the Authority ARPA SLFRF Funds, including as a result of any violation by the
Authority of the ARPA SLFRF Rules. In the event that any suit or proceeding is brought against
the County by the United States or the Commonwealth, the Authority, upon notice given to it by
the County, will pay all costs of defending the County in any such action or other proceeding,
including attorney’s fees. In the event of any settlement or any final judgment being awarded
against the County, either independently or jointly with the Authority, the Authority will pay such
settlement or judgment in full, pay all costs and expenses thereof, and hold the County harmless
therefrom. The Authority shall bear no responsibility for the acts or omissions of the County or its
officers or employees.
6. Return of Unexpended Authority ARPA SLFRF Funds. If all of the Authority CRF
Funds are not expended to assist utility customers by any applicable deadline under the Program
such that Authority is obligated to return unexpended funds to the Commonwealth, the Authority
and the County shall coordinate to accomplish the return of such funds in a timely manner in
accordance with the ARPA SLFRF Rules.
7. Acknowledgment of Required Information. In accordance with the DHCD
Guidance and related federal requirements for pass-through entities (2 C.F.R. §200.332), Authority
hereby acknowledges receipt of Exhibit C hereto and the additional information set forth therein.
8. Further Cooperation. The Parties shall continue to cooperate with each other as
reasonably necessary to confirm or bring about the transfers contemplated by this Agreement.
9. Term. This Memorandum shall be in effect from the date on which it is executed
by the Parties through June 30, 2022.
3
10. Governing Law; Severability. This Agreement shall be construed in accordance
with and governed for all purposes by the laws of the Commonwealth of Virginia. If any word or
provision of this Agreement as applied to any Party or to any circumstance is adjudged by a court
to be invalid or unenforceable, the same shall in no way affect any other circumstance or the
validity or enforceability of any other word or provision.
11. Entire Agreement; Amendments. This Agreement contains the entire integrated
agreement between the Parties as to the subject matter hereof and supersedes all previous written
and oral negotiations, commitments, proposals and writings. No amendments may be made to this
Agreement except by a writing signed by both Parties.
12. Counterparts; Signatures; Copies. This Agreement may be executed in
counterparts, both of which shall be deemed an original, but all of which together shall constitute
one and the same instrument. A facsimile or scanned signature may substitu te for and have the
same legal effect as an original signature. Any copy of this executed Agreement made by
photocopy, facsimile or scanner shall be considered the original for all purposes.
13. Authorization. Each Party represents that its execution, delivery and performance
under this Agreement have been duly authorized by all necessary action on its behalf, and do not
and will not violate any provision of its charter or enabling legislation or result in a material breach
of or constitute a material default under any agreement, indenture, or instrument of which it is a
party or by which it or its properties may be bound or affected.
[SIGNATURES TO FOLLOW]
4
IN WITNESS WHEREOF, the Parties hereto have caused the execution of this
Memorandum of Understanding as of the date first written above.
TOWN OF VINTON
By:
RICHARD W. PETERS, JR.
TOWN MANAGER
Approved as to form:
____________________________
Town Attorney
COUNTY OF ROANOKE
By:
DANIEL R. O’DONNELL
COUNTY ADMINISTRATOR
Approved as to form:
____________________________
County Attorney
__________________________________
Director of Finance Date
[END OF SIGNATURES]
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $118,089.97
FROM THE COMMONWEALTH OF VIRGINIA, APPROPRIATING SUCH
FUNDS TO ROANOKE COUNTY’S GRANT FUND, FOR DISTRIBUTION
TO THE TOWN OF VINTON FOR THE PURPOSE OF PROVIDING
MUNICIPAL UTILITY ASSISTANCE
AND
AUTHORIZING THE EXECUTION OF 1) A MEMORANDUM OF
UNDERSTANDING AND 2) CERTIFICATION OF RECEIPT FOR THE
USE OF SUCH FUNDS
WHEREAS, the American Rescue Plan Act (“ARPA”) was passed by the United
States Congress and signed into law by the United States President on March 11, 2021;
and
WHEREAS, a primary component of the ARPA is the provision of funding for
state and local fiscal recovery for direct costs associated with the COVID-19 pandemic;
and
WHEREAS, consistent with the ARPA funds, the Commonwealth of Virginia has
allocated a share of the state and local fiscal recovery funds to a Municipal Utility
Assistance program to continue to help provide direct assistance to utility customers with
accounts over 30 days in arrears pursuant to section 602 of the Social Security Act, as
added by section 9901 of the American Rescue Plan Act, Pub. L. No. 117-2 (Mar. 11,
2021) and appropriated in Item 479.20, Chapter 1, 2021 Acts of Assembly, Special
Session II; and
WHEREAS, the Town of Vinton (“Town”) has been notified that it has been
awarded SLFRF through the American Rescue Plan Act in the amount of $118,089.97 to
Page 2 of 3
assist with municipal utility customer relief for all eligible customers of the Town; and
WHEREAS, Roanoke County (the “County”) has agreed to act as the Town’s
fiscal agent as required by the Virginia Department of Housing and Community
Development (“DHCD”) to facilitate assistance to eligible customers, and a memorandum
of understanding has been proposed to such effect; and
WHEREAS, in order to receive the SLFRF funding, the Town and County must
also complete a Certification of Receipt for Use of State and Local Fiscal Recovery
Funds; and
WHEREAS, the first reading of this ordinance was held on November 17, 2021,
and the second reading was held on December 14, 2021.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $118,089.97 is accepted, and is appropriated to the
County’s Grant Fund, in the Commonwealth’s ARPA allocation, for use by
the Town to establish a COVID-19 Municipal Utility Assistance Program.
2. The County Administrator, or any Assistant County Administrator, is
authorized to execute a memorandum of understanding with the Town of
Vinton, in which the County will agree to act as the fiscal agent for the Town
for the Municipal Utility Assistance Program, on a form as approved by the
County Attorney.
3. The County Administrator, or any Assistant County Administrator, is further
authorized to execute a Certificate of Receipt for the COVID-19 ARPA
Page 3 of 3
SLFRF Payments, and any other such documents that may be necessary
to effectuate the Municipal Utility Assistance Program.
4. And this ordinance shall be effective upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. H-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Ordinance amending Chapter 18, Section 18-63.1 of the
Roanoke County Code, discontinuing Roanoke County's
receipt of applications and fees for the issuance of permits
for septic tanks, on-site sewage disposal systems and wells
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Dr. Cynthia B. Morrow, the Director of the Alleghany Health District, has requested that
Roanoke County discontinue receiving applications and fees for permits for wells, septic
tanks, and on-site sewage disposal systems, which, pursuant to the Virginia
Administrative Code, should be directly received by the Virginia Department of Health.
This will require an amendment to Section 18.2-63.1 of the Roanoke County Code.
BACKGROUND AND DISCUSSION:
In the late 1980s, in an effort to simplify the process for builders to obtain necessary
construction permits, the Board of Supervisors, after consultation with the Virginia
Department of Health, amended the Roanoke County Code, Chapter 18, Section 18-
63.1, to state that County staff would receive applications and fees for permits for
private wells, septic tanks, and on-site sewage disposal systems, in behalf of the
Virginia Department of Health (VDH). County staff would thereafter forward such
applications and fees to VDH.
Over the years, VDH’s fee-schedule and process has increased in complexity, and the
Virginia Administrative Code (12VAC5-610-250) now states that “all requests for a
sewage disposal construction permit shall be directed initially to the district or local
health department.”
Page 2 of 2
Cynthia Morrow, Health Director of the Roanoke City and Alleghany Health Districts, on
October 20, 2021, requested, by letter to the County Administrator, that the County
Code be amended to be consistent with the Virginia Administrative Code, so that the
County no longer receives permit applications and fees in behalf of VDH.
Accordingly, it is proposed that Chapter 18, Section 18-63.1 of the Roanoke County
Code be amended, so that the County no longer receives applications and fees in
VDH's behalf.
FISCAL IMPACT:
Section 18-63.1 presently imposes a county permit fee that is collected and retained by
the County (in addition to the state fee that is collected on behalf of VDH and remitted to
VDH). The County annually process an average of 130 total permits for septic and well
permits, and collects an average of $4,400 annually for septic permits only.
Additionally, Roanoke County collects 3% technology fees on all other VHD fees
collected. The technology fees collected are mostly to pay the Credit Card processing
fees. If the County Code is amended as proposed, the County will no longer receive
these fees. There is no other fiscal impact to the County, insofar as all fees collected on
behalf of VDH are transmitted to VDH.
STAFF RECOMMENDATION:
Staff recommends that the Board approve this ordinance to amend chapter 18, Section
18-63.1 for Roanoke County no longer receives applications and fees in VDH's behalf.
Page 1 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON WEDNESDAY, DECEMBER 14, 2021
ORDINANCE AMENDING CHAPTER 18, SECTION 18-63.1 OF THE
ROANOKE COUNTY CODE, DISCONTINUING ROANOKE COUNTY'S
RECEIPT OF APPLICATIONS AND FEES FOR THE ISSUANCE OF
PERMITS FOR SEPTIC TANKS, ON-SITE SEWAGE DISPOSAL
SYSTEMS AND WELLS
WHEREAS, the Roanoke County Code states that County staff receive
applications and fees for permits for private wells, septic tanks and on -site sewage
disposal systems on behalf of the Virginia Department of Health (VDH); and
WHEREAS, over the years, VDH’s fee schedule and process has increased in
complexity, and the Virginia Administrative Code now states that “all requests for a
sewage disposal system construction permit shall be directed initially to the district or
local health department”; and
WHEREAS, Roanoke City and Alleghany Health District Director Cynthia B.
Morrow, MD, MPH, has requested the Roanoke County Code be amended to be
consistent with the Virginia Administrative Code so that the County no longer receives
permit applications and fees on behalf of VDH; and
WHEREAS, it is accordingly proposed that Chapter 18, Section 18-63.1 of the
Roanoke County Code be amended;
WHEREAS, the first reading of this ordinance was held on November 17, 2021,
and the second reading and public hearing were held on December 14, 2021.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
Page 2 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
1. Chapter 18, Article III, Section 18-63.1 of the Roanoke County Code is
hereby amended to read and provide as follows:
Sec. 18-63.1. Procedures and fees for issuance of permits for septic tanks, on-site
sewage disposal systems and wells.
(a) All buildings in the county in those areas where septic tanks are permitted shall have
an on-site sewage disposal system, alternative discharging sewage system or septic
tanks installed for the disposing of sewage and other human waste.
(b) Before any on-site sewage disposal, alternative discharging sewage system or septic
tank systems or private wells are constructed or installed, it shall be the duty of the
landowner upon whose land the construction or installation shall take place to secure
a permit from the Virginia Department of Healthto be issued by the health
department. Application for such permit(s) shall be made directly to the Virginia
Department of Health, Roanoke City and Alleghany Health Districtcounty's
department of development and inspection, or its successor, upon forms prescribed
by the health department. Before any alternative discharging sewage systems are
constructed or installed, the applicant shall additionally for land disturbance secure a
special use permit as required by the Roanoke County Erosion & Sediment
ControlZoning Ordinance.
(c) There is hereby established a county permit fee of fifty dollars ($50.00) for each on -
site sewage disposal system, alternative discharging sewage system or septic tank.
This permit fee, along with the state permit fee of fifty dollars ($50.00) shall be pai d
to the treasurer at the time application is made for a permit and before the application
will be processed by the health department. The state permit fee of twenty-five dollars
($25.00) for construction of a private well likewise shall be paid to the treasurer at the
time application is made for such permit and before processing by the health
department. The treasurer shall not collect the state fee(s) from owner's whose family
income is at or below the applicable income guidelines as provided under state
regulation.
(d) The health department shall review this permit application based upon the
requirements and regulations promulgated pursuant to title 32.1 of the Code of
Virginia. Any septic tank permit issued under this section shall be valid for a perio d
of fifty-four (54) months from the date of issuance unless there has been a
substantial, intervening change in the soil or site conditions where the septic system
is to be located. The availability of a public sewer system shall constitute a substantial
intervening change in the site conditions to void a permit.
(e) In the event the health department denies a permit on the land on which the owner
seeks to construct his principal place of residence, the county's portion of the state
application fee shall be refunded to the owner. Such fee shall not be refunded by the
county until final resolution by the health department of any appeals made by the
owner from such denial.
Page 3 of 3
Note: Text additions are in red font. Text deletions are in red font and are struck through.
(cf) Applications shall be limited to one site specific proposal. When site condition s
change, or the needs of the applicant change, or the applicant proposes and requests
another site be evaluated, and a new site evaluation is conducted, a new application
and fee is required.
(dg) Any person, firm, or corporation violating any provisions of this section shall be
subject to a Class 3 misdemeanor for each offense; and a separate offense shall be
deemed committed on each day during or on which a violation occurs or continues.
Further, any violation or attempted violation of this section may be restrained,
corrected, or abated by injunction or other appropriate proceeding.
2. That this ordinance shall be in full force and effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Open district appointments
BACKGROUND:
1. Library Board (appointed by District)
The following District appointments remain open:
Vinton Magisterial District
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
The following appointments remain open:
Mike Roop’s three (3) year term representing the Vinton Magisteria l District expired
June 30, 2019.
Rich Tomlinson's three (3) year term representing the Vinton Magisterial District
expired June 30, 2021.
Murray Cook's three (3) year term representing the Windsor Hills Magisterial District
expired June 30, 2020.
There is also one open Windsor Hills Magisterial District appointee.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December 14,
2021, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5
inclusive, as follows:
1. Approval of minutes – August 24, 2021, August 30, 2021, September 7, 2021
2. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2022
3. Confirmation of appointments to the Roanoke County Audit Committee;
Roanoke County Library Board (District); Roanoke Valley Broadband Authority;
Roanoke Valley Resource Authority; South Peak Community Development
Authority and the Western Virginia Regional Jail Authority
4. Resolution requesting the Virginia Department of Transportation (VDOT) accept
Heys Lane Road, Belmont Section 2 in the Vinton Magisterial District into the
Virginia Department of Transportation System
5. Request to accept and allocate funds in the amount of $1,872.15 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
Page 1 of 2
ACTION NO.
ITEM NO. J.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for calendar year 2022
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
To establish a Board of Supervisor's meeting schedule for calendar year 2022
BACKGROUND:
The Board of Supervisors of Roanoke County annually establishes a schedule for its
meetings. It has been the custom of this Board to schedule its meetings on the second
and fourth Tuesdays of each month. The months of November and December only have
one meeting due to holiday schedules.
Finally, the Board must schedule an organizational meeting for January 2023. Staff
recommends the Board schedule its organizational meeting for Tuesday, January 10,
2023, at 2:00 p.m.
DISCUSSION:
There is no discussion associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution
.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR
YEAR 2022
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2022, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 11, 2022 at 2:00 pm (Organizational Meeting)
Tuesday, January 11, 2022 at 3 pm
Tuesday, January 25, 2022 at 3 pm and 7 pm
Tuesday, February 8, 2022 at 3 pm
Tuesday, February 22, 2022 at 3 pm and 7 pm
Tuesday, March 8, 2022 at 3 pm
Tuesday, March 22, 2022 at 3 pm and 7 pm
Tuesday, April 12, 2022 at 3 pm
Tuesday, April 26, 2022 at 3 pm and 7 pm
Tuesday, May 10, 2022 at 3 pm
Tuesday, May 24, 2022 at 3 pm and 7 pm
Tuesday, June 14, 2022 at 3 pm
Tuesday, June 28, 2022 at 3 pm and 7 pm
Tuesday, July 12, 2022 at 3 pm
Tuesday, July 26, 2022 at 3 pm and 7 pm
Tuesday, August 9, 2022 at 3 pm
Tuesday, August 23, 2022 at 3:00 pm and 7 p.m.
Tuesday, September 13, 2022 at 3 pm
Tuesday, September 27, 2022 at 3 pm and 7 pm
Page 2 of 2
Tuesday, October 11, 2022 at 3 pm
Tuesday, October 25, 2022 at 3 pm and 7 pm
Wednesday, November 8, 2022 at 3 pm and 7 pm
Tuesday December 13, 2022 at 3 pm and 7 pm
2. That the organizational meeting for 2023 shall be held on Tuesday,
January 10, 2023, at 2:00 p.m.
Page 1 of 2
ACTION NO.
ITEM NO. J.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Confirmation of appointments to the Roanoke Co unty Audit
Committee; Roanoke County Library Board (District);
Roanoke Valley Broadband Authority; Roanoke Valley
Resource Authority; South Peak Community Development
Authority and the Western Virginia Regional Jail Authority
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Confirmation of appointments.
BACKGROUND:
Roanoke County Audit Committee:
P. Jason Peters and Phil C. North’s one -year term on this committee expires December
31, 2021. It is the consensus of the Board to reappoint Supervisors Peters and North to
an additional one-year term to expire December 31, 2022.
Roanoke County Library Board (District):
Supervisor Paul Mahoney has recommende d the appointment of Mark Quiroz to
represent the Cave Spring district to a four-year term to expire December 31, 2025.
Supervisor Phil C. North has recommended the appointment of Dale Brown to represent
the Hollins district to a four-year term to expire December 31, 2025.
Page 2 of 2
Roanoke Valley Broadband Authority:
Michael McEvoy’s and Daniel R. O’Donnell’s four-year term on this Authority expires
December 31, 2021. It is the consensus of the Board to reappoint Mr. McEvoy and Mr.
O’Donnell to additional four-year terms to expire December 31, 2025.
Roanoke Valley Resource Authority:
Steve Bandy’s four-year term on this Authority expires December 31, 2021. It is the
consensus of the Board to reappoint Mr. Bandy to an additional four-year term to expire
December 21, 2025.
South Peak Community Development Authority:
Lindwood P. Woodley’s and Daniel R. O’Donnell’s four -year term on this Authority
expires December 31, 2021. It is the consensus of the Board to reappoint Mr. Woodley
and Mr. O’Donnell to additional four-year terms to expire December 31, 2025.
Western Virginia Regional Jail Authority:
Paul M. Mahoney, Martha B. Hooker, Rebecca Owens, Richard Caywood and Eric
Orange’s one-year term on the above Authority expire on December 31, 2021. It is the
consensus of the Board to reappoint Mr. Mahoney, Ms. Hooker, Ms. Owens, Mr.
Caywood and Sheriff Orange to additional one -year terms to expire December 31,
2025.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
Page 1 of 2
ACTION NO.
ITEM NO. J.4
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Resolution requesting the Virginia Department of
Transportation (VDOT) accept Heys Lane Road, Belmont
Section 2 in the Vinton Magisterial District into the Virginia
Department of Transportation System
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Resolution requesting the Virginia Department of Transportation (VDOT) accept Heys
Lane, Belmont Section 2 into the Virginia Department of Transportation System, in the
Vinton Magisterial District.
BACKGROUND:
The County of Roanoke is requesting that the Board of Supervisors approve a
resolution requesting that the Virginia Department of Transportation (VDOT) accept, as
described by the AM-4.3, (See Attachment "A") 0.21 mile of Heys Lane from the
intersection with Lawson Lane (VA SEC. Route # 1405) to its cul-de-sac. This road is
located within Belmont Section 2 in the Vinton Magisterial District. See attached Exhibit
“A” for exact location.
DISCUSSION:
The staff has inspected this road along with representatives of the Virginia Department
of Transportation and finds the road acceptable.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 2 of 2
STAFF RECOMMENDATION:
The staff recommends approval of the attached resolution.
VICINITYMAP NORTH
PROPOSED ADDITION(S) SHOWN IN BLUE
DESCRIPTION LENGTH ROW WIDTH SERVICES
Miles Feet Feet Houses
Heys Lane; From Lawson Lane (Rt. 1405) to
the end of its cul-de-sac 0.21 40 28 34
ROANOKE COUNTY
DEPARTMENT OF
DEVELOPMENT SERVICES
ACCEPTANCE OF HEYS LANE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SCONDARY
SYSTEM
Exhibit A
HEYS LANE
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
RESOLUTION REQUESTING ACCEPTANCE OF HEYS LANE INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Addition Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation 's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention,
which applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of state highways, pursuant to §33.2-705, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy
of this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage;
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
Page 2 of 2
forwarded to the Residency Administrator for the Virginia Department of Transportation.
BE IT FURTHER RESOLVED, this Board hereby guarantees the performance
of the street(s) requested herein to become a part of the State maintained secondary
system of state highways for a period of one year from the date of the acceptance
of the referenced streets by VDOT into the secondary system of state highways.
This Board will reimburse all costs incurred by VDOT to repair faults in the referenced
streets and related drainage facilities associated with workmanship or materials as
determined exclusively by VDOT.
Page 1 of 2
ACTION NO.
ITEM NO. J.5
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Request to accept and allocate funds in the amount of
$1,872.15 to the Clerk of the Circuit Court from the
Commonwealth of Virginia
SUBMITTED BY: Jill Camilletti
Deputy Clerk IV
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Acceptance and allocation of funds in the amount of $1,872.15 to the Clerk of the Circuit
Court from the Commonwealth of Virginia.
BACKGROUND:
The postage allocation represents a request to the Compensation Board to help offset
postage costs.
DISCUSSION:
The funds received from the Commonwealth of Virginia have been earmarked for
postage needs.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds are
required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $1,872.15 to the Clerk of th e Circuit Court
Page 2 of 2
from the Commonwealth of Virginia.
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2021 Additions Deletions December 14, 2021
VPSA School Bonds 74,515,490$ 19,910,000$ 8,552,438$ 85,873,052$
Lease Revenue Bonds 77,530,000 - 3,630,000 73,900,000
Subtotal 152,045,490 19,910,000 12,182,438 159,773,052
Premiums 10,777,149 2,543,232 - 13,320,381
162,822,639$ 22,453,232$ 12,182,438$ 173,093,433$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Real Estate Taxes $98,611,227 $37,201,268 37.73%$102,084,564 $38,073,147 37.30%$871,880 2.29%
Personal Property Taxes 31,991,250 1,507,213 4.71%33,500,000 1,597,452 4.77%90,239 5.65%
Public Service Corp Base 3,400,000 375,199 11.04%3,710,928 606,124 16.33%230,924 38.10%
Penalties & Interest on Property Taxes 750,000 269,191 35.89%529,072 312,343 59.04%43,153 13.82%
Payment In Lieu Of Taxes 180,000 90,342 50.19%180,000 92,291 51.27%1,950 2.11%
Total General Property Taxes 134,932,477 39,443,212 29.23%140,004,564 40,681,358 29.06%1,238,146 3.04%
Communication Taxes 2,900,000 1,027,768 35.44%2,900,000 934,937 32.24%(92,830)-9.93%
Local Sales Tax 9,096,475 4,182,506 45.98%12,200,000 4,387,537 35.96%205,031 4.67%
Consumer Utility Tax 3,750,000 1,166,534 31.11%3,650,000 1,017,079 27.87%(149,455)-14.69%
Business License Tax 5,420,000 138,280 2.55%6,364,000 166,938 2.62%28,658 17.17%
Franchise Tax 800,000 0 0.00%660,000 0 0.00%0 0.00%
Motor Vehicle License Fees 2,383,600 273,101 11.46%2,400,000 261,432 10.89%(11,669)-4.46%
Taxes On Recordation & Wills 1,509,509 609,454 40.37%1,400,000 586,909 41.92%(22,544)-3.84%
Utility License Tax 600,000 102,549 17.09%725,000 82,925 11.44%(19,624)-23.66%
Hotel & Motel Room Taxes 734,179 326,662 44.49%807,597 579,175 71.72%252,513 43.60%
Taxes - Prepared Foods 3,382,500 1,460,787 43.19%4,270,750 1,719,629 40.27%258,842 15.05%
Other Taxes 73,600 4,426 6.01%275,000 22,253 8.09%17,827 80.11%
Total Other Local Taxes 30,649,863 9,292,067 30.32%35,652,347 9,758,816 27.37%466,749 4.78%
Animal Control Fees 42,500 13,828 32.54%42,500 7,980 18.78%(5,848)-73.28%
Land and Building Fees 15,850 8,550 53.94%15,850 55,086 347.55%46,537 84.48%
Permits 506,685 281,352 55.53%549,840 264,250 48.06%(17,102)-6.47%
Fees 64,600 19,202 29.73%64,600 13,665 21.15%(5,537)-40.52%
Clerk of Court Fees 167,000 42,161 25.25%127,000 52,556 41.38%10,396 19.78%
Photocopy Charges 210 74 35.24%210 0 0.00%(74)0.00%
Total Permits, Fees and Licenses 796,845 365,167 45.83%800,000 393,538 49.19%28,371 7.21%
Fines and Forfeitures 353,500 150,669 42.62%353,500 183,932 52.03%33,263 18.08%
Total Fines and Forfeitures 353,500 150,669 42.62%353,500 183,932 52.03%33,263 18.08%
Revenues from Use of Money 125,000 20,290 16.23%125,000 6,836 5.47%(13,454)-196.80%
Revenues From Use of Property 178,200 62,981 35.34%178,200 78,959 44.31%15,978 20.24%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Revenues
General Fund - C100
For the Five Months Ending Tuesday, November 30, 2021
Prior Year Current Year Variances
Revenues Revenues
Budget Revenues % of Budget Budget Revenues % of Budget Actuals % of Variance
Prior Year Current Year Variances
Total Use of Money and Property 303,200 83,270 27.46%303,200 85,795 28.30%2,525 2.94%
Charges for Services 3,900,075 1,345,791 34.51%3,780,400 1,238,716 32.77%(107,075)-8.64%
Charges for Public Services 70,000 7,145 10.21%70,000 490 0.70%(6,655)-1358.16%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Total Charges for Services 3,970,075 1,352,936 34.08%3,850,400 1,239,206 32.18%(113,730)-9.18%
Reimb-Shared Programs Salem 759,934 126,590 16.66%771,464 97,942 12.70%(28,648)-29.25%
Miscellaneous Revenue 415,536 63,255 15.22%288,536 134,086 46.47%70,831 52.82%
Recovered Costs 949,775 221,023 23.27%875,000 215,343 24.61%(5,681)-2.64%
Total Miscellaneous 2,125,245 410,868 19.33%1,935,000 447,371 23.12%36,502 8.16%
Non-Categorical Aid 402,000 892,414 221.99%402,000 936,848 233.05%44,434 4.74%
Shared Expenses 5,268,377 1,695,437 32.18%5,505,198 1,783,422 32.40%87,985 4.93%
Welfare & Social Services-Categorical 4,518,184 1,477,144 32.69%4,448,865 1,569,527 35.28%92,383 5.89%
Other State Categorical Aid 2,195,683 586,073 26.69%2,320,569 1,089,641 46.96%503,569 46.21%
Welfare & Social Services 4,625,000 2,155,018 46.59%5,495,953 2,280,576 41.50%125,558 5.51%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 4,500 0 0.00%0 0 0.00%0 0.00%
Total State and Federal Revenue 17,013,744 6,806,085 40.00%18,172,585 7,660,014 42.15%853,929 11.15%
Other Financing Sources 0 0 0.00%744,400 0 0.00%0 0.00%
Total Other Financing Sources 0 0 0.00%744,400 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
Total Transfers 0 0 0.00%0 0 0.00%0 0.00%
Grand Totals 190,144,949 57,904,274 30.45%201,815,996 60,450,030 29.95%2,545,756 4.21%
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Legislative 327,716 137,360 41.91%331,603 154,089 46.47%41,048 26.64%
General & Financial Administration 7,612,002 2,958,605 38.87%7,801,693 3,046,990 39.06%80,415 2.67%
Electoral Board & Officials 416,042 349,736 84.06%464,447 306,592 66.01%(56,537)-18.48%
General Government Administration 8,355,760 3,445,700 41.24%8,597,743 3,507,671 40.80%64,927 1.87%
Courts 1,603,733 578,951 36.10%1,637,576 596,207 36.41%17,460 2.93%
Other Judicial Support 1,236,399 550,358 44.51%1,291,148 594,085 46.01%43,727 7.36%
Judicial 2,840,132 1,129,309 39.76%2,928,724 1,190,292 40.64%61,187 5.14%
Law Enforcement & Traffic Cont 12,651,527 4,605,854 36.41%14,883,807 6,323,341 42.48%1,585,352 25.74%
Fire and Rescue 15,077,682 4,995,193 33.13%17,303,090 7,250,673 41.90%2,230,789 30.97%
Correction & Detention 8,549,984 2,653,896 31.04%9,666,768 3,786,192 39.17%1,115,790 29.78%
Animal Control 946,893 378,718 40.00%837,711 345,356 41.23%(33,362)-9.66%
Public Safety 37,226,086 12,633,660 33.94%42,691,376 17,705,562 41.47%4,898,569 28.06%
General Services Administration 794,473 303,736 38.23%790,172 372,386 47.13%76,640 20.94%
Refuse Disposal 5,085,971 2,010,156 39.52%5,221,750 1,914,354 36.66%(144,002)-7.72%
Maint Buildings & Grounds 4,913,256 2,056,623 41.86%5,018,262 2,318,384 46.20%184,844 8.34%
Engineering 1,810,559 747,770 41.30%1,661,431 704,907 42.43%(39,724)-5.69%
Inspections 1,151,878 481,298 41.78%1,563,586 550,741 35.22%70,799 12.86%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
Public Works 13,756,137 5,599,584 40.71%14,255,201 5,860,773 41.11%148,557 2.61%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 515,902 257,951 50.00%515,902 257,951 50.00%0 0.00%
Social Services Administration 8,389,759 3,110,572 37.08%8,756,645 3,524,194 40.25%358,850 10.38%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,743,666 1,932,804 40.74%4,918,666 2,032,897 41.33%100,093 4.92%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Health and Welfare 13,649,327 5,301,327 38.84%14,191,213 5,815,042 40.98%458,943 7.98%
Parks & Recreation 2,291,540 837,729 36.56%2,370,802 900,262 37.97%63,902 7.25%
COUNTY OF ROANOKE
Comparative Statement of Budgeted and Actual Expenditures and Encumbrances
General Fund - C100
For the Five Months Ending Tuesday, November 30, 2021
Prior Year Current Year Variances
Expenditures Exp & Encum Expenditures Exp & Encum % of
Budget & Encumbrances % of Budget Budget & Encumbrances % of Budget Actuals Variance
Prior Year Current Year Variances
Library 4,244,432 1,382,267 32.57%4,323,013 1,626,567 37.63%243,458 15.01%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Parks, Recreation & Cultural 6,535,972 2,219,997 33.97%6,693,815 2,526,829 37.75%307,360 12.28%
Planning & Zoning 1,245,907 492,895 39.56%1,302,875 498,104 38.23%5,952 1.19%
Cooperative Extension Program 87,097 17,540 20.14%87,097 11,000 12.63%(6,540)-59.45%
Economic Development 763,336 480,261 62.92%474,247 213,464 45.01%(266,797)-124.98%
Contribution to Human Service Organization 0 0 0.00%0 0 0.00%0 0.00%
Planning 2,096,340 990,696 47.26%1,864,219 722,568 38.76%(267,385)-37.00%
Employee Benefits 4,886,618 897,202 18.36%2,830,996 2,723,929 96.22%1,828,287 67.77%
Dixie Caverns Landfill Cleanup 52,000 24,005 46.16%52,000 11,215 21.57%(12,790)-114.05%
Miscellaneous 8,265,745 3,546,181 42.90%9,212,103 4,161,541 45.17%566,853 13.78%
Tax Relief/Elderly & Handicapp 1,035,000 573,859 55.45%1,110,000 715,777 64.48%141,918 19.83%
Refuse Credit Vinton 110,000 55,000 50.00%110,000 55,000 50.00%0 0.00%
Board Contingency 50,000 0 0.00%794,400 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Non-Departmental 14,399,363 5,096,246 35.39%14,109,499 7,667,461 54.34%2,524,268 33.24%
Interfund Transfers Out 86,623,786 35,363,536 40.82%91,658,350 43,366,777 47.31%8,003,241 18.45%
Intrafund Transfers Out 4,662,047 3,262,945 69.99%4,825,857 3,364,852 69.73%101,906 3.03%
Transfers Out 91,285,833 38,626,482 42.31%96,484,207 46,731,629 48.43%8,105,147 17.34%
Grand Totals 190,144,950 75,043,001 39.47%201,815,997 91,727,827 45.45%16,301,572 17.89%
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Accounts Paid – November 2021
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 9,769,628.21$
Payroll 11/12/21 3,132,293.40 22,380.91 3,154,674.31
Payroll 11/24/21 1,719,496.53 51,215.02 1,770,711.55
Manual Checks - - -
Grand Total 14,695,014.07$
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
DECLARING FRIDAY, MAY 25, 2021, AS
NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees;
and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska; and
WHEREAS, 2021 is the 149th anniversary of Arbor Day which is now observed
throughout the nation and the world, and will be celebrated in
Roanoke County on Tuesday, May 25, 2021; and
WHEREAS, the Arbor Day Foundation in partnership with the U.S. Forest Service
and the National Association of State Foresters has recognized
Roanoke County as a Tree City USA Community for the 23rd year; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean
the air, produce oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires, and countless other wood products; and
WHEREAS, trees in our county increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, I, P. Jason Peters, Chairman, on behalf of the Board of
Supervisors of Roanoke County, Virginia, do hereby proclaim
Tuesday, May 25, 2021 as NATIONAL ARBOR DAY in Roanoke County;
and urge all citizens to celebrate Arbor Day and to support efforts to
protect our trees and woodlands; and
FURTHER, we urge all citizens to plant trees to gladden the heart and promote the
well-being of this and future generations.
Presented this 14th day of December 2021
Paul M. Mahoney
~c-11
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Page 1 of 1
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: Work session with the Board of Supervisors to review
possible water and sewer projects with second round of
ARPA funds
SUBMITTED BY: Richard L. Caywood
Assistant County Administrator
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
This time has been set aside to review with the Board of Supervisors possible water and
sewer projects funded with the second round of ARPA funds.
Water and Sewer Projects
Potential projects for America Rescue Plan Act (ARPA) Funds
Board of Supervisors Work Session
December 14, 2021
Presentation Overview
•Background
•Potential Water and Sewer Projects
•Old Mountain Road Improvements
•Poages Mill Improvements
•West River Road Improvements
•Wood Haven Technology Park Tank
•Wood Haven/Green Ridge Interconnection
•Yellow Mountain Road Improvements
•Next Steps
•Questions
2
Background
•Water and Sewer Projects are eligible for ARPA funds
•County and WVWA staff met several times to generate
potential projects
•Potential projects enhance economic development
efforts and/or improve existing water and sewer system
issues
•Project scope quantities are approximate, project cost
estimates are preliminary and include a 30% contingency,
project costs would be split 50/50 with WVWA
3
Old Mountain Road Improvements
•Project Scope
•3,350 LF of 12” water main along Old Mountain Road from
Shadwell Drive to existing stubout near Beaumont Road
•2,700 LF of 10” sanitary sewer main from existing gravity sewer
along Hollins Road to Old Mountain Road
•Project Cost Estimate
•$2.98 M
4
Old Mountain Road5
Poages Mill Improvements
•Project Scope –Phase 1
•6,000 LF of 12” water main along Poage Valley Road from
Poages Mill to South Loop transmission main near Ran Lynn Road
•Sewage pumping station and 10,450 LF of 8” sewer force main
from Poages Mill to existing gravity sewer along Brambleton
Avenue near Crystal Creek
•Project Cost Estimate –Phase 1
•Water -$2.69 M
•Sewer –$4.99 M
•Total –$7.68 M
6
Poages Mill Improvements
•Project Scope –Phase 2
•13,550 LF of 12” water main along Route 221 from Poages Mill to
existing Martins Creek water system, including a pumping station
to boost pressure
•Project Cost Estimate –Phase 2
•$6.82 M
7
Poages Mill8
West River Road Improvements
•Project Scope
•300 LF of 12” water main connecting to existing 24” South Loop
transmission main
•250,000 gpd sewage pumping station
•3,000 LF of 8” sewer force main connecting to existing sewer
system along Route 460
•Project Cost Estimate
•$3.08 M
9
10 West River Road
Wood Haven Technology Park Tank
•Project Scope
•400 LF of 24” water main crossing I-81
•3,575 LF of on-site 24” water main connecting to water tank and creating loop to Wood Haven Road
•2 MG elevated storage tank
•1 MGD of additional capacity at Carvins Cover Water Treatment Facility to supplement existing supply to pressure zone serving the site
•Project Cost Estimate
•$14.31 M
11
Wood Haven Technology Park12
Wood Haven/Green Ridge
Interconnection
•Project Scope
•4,160 LF of 12” water main from existing stubout on Cove Road to existing stubout on Green Ridge Road
•2,735 LF on 12” water main from Cove Road/Green Ridge intersection to existing stubout on Cove Road at Public Safety Center
•595 LF of 24” water main crossing I-81 to interconnect water infrastructure
•Project Cost Estimate
•$4.30 M
13
Wood Haven/Green Ridge14
Yellow Mountain Road Improvements
•Project Scope
•13,200 LF of 12” water main connecting to existing distribution
system and creating loop between Garden City and Route 220
•250,000 gpd sewage pumping station
•7,400 LF of 8” sewer force main connecting to existing sewer
system
•Project Cost Estimate
•$10.45 M
15
16 Yellow Mountain Road
Project Cost Estimates Summary
Project Project Cost
Estimate
County’s Share of
Project Cost
Old Mountain Road Improvements $2.98 M $1.49 M
Poages Mill Improvements –Phase 1 (Water)$2.69 M $1.345 M
Poages Mill Improvements –Phase 1 (Sewer)$4.99 M $2.495 M
Poages Mill Improvements –Phase 2 $6.82 M $3.41 M
West River Road $3.08 M $1.54 M
Wood Haven Technology Park Tank $14.31 M $7.155 M
Wood Haven/Green Ridge Interconnection $4.30 M $2.15 M
Yellow Mountain Road $10.45 M $5.225 M
TOTAL $49.62 M $24.81 M
17
Next Steps
•Refine Project Scopes and Cost Estimates on Projects
identified by the Board of Supervisors
•Present refined project scopes and estimates to the Board
of Supervisors at a future Board meeting
18
Questions?
19
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
Old Mountain Road Water and Sewer Improvements
Project Narrative and Benefits:
The project provides water and sewer service to approximately 290 acres of
developable land along Old Mountain Road between Shadwell Drive and
Beaumont Road.
Magisterial District:
Hollins
Project Scope (quantities are approximate):
3,350 LF of 12” water main along Old Mountain Road from Shadwell Drive to
existing stubout near Beaumont Road
2,700 LF of 10”sanitary sewer main connecting developable properties along
both sides of Old Mountain Road to existing gravity sewer along Hollins Road
Preliminary Cost Estimate:
Planning:$0.13 M
Engineering:$0.26 M
Construction:$2.59 M
Total:$2.98 M
OLD MOUNTAIN RD
PROPOSED 12" WATER MAIN
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WESTERN VIRGINIA WATER AUTHORITY
OLD MOUNTAIN ROAD
WATER AND SEWER IMPROVEMENTS
SEPTEMBER 2021
PROPOSED WATER MAIN
EXISTING WATER MAIN
PROPOSED SANITARY SEWER MAIN
EXISTING SANITARY SEWER MAIN
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
Poages Mill Water and Sewer Improvements
Project Narrative and Benefits:
The Roanoke County School Board owns approximately 54 acres of property at Poages
Mill along Route 221.
Phase 1 of the project would provide water and sewer service to the property in support
of development of the property as a future school site.
The second phase of the project extends the water main west along Route 221 to
connect to the existing Martins Creek satellite water system, supplementing the existing
wells supplying this community. A pumping station would be provided to boost water
pressure as elevations increase along the western end of the alignment.
The water infrastructure shown is sufficient to support additional development along
the Route 221 corridor, taking advantage of available water from the nearby 24” South
Loop water transmission main.
Magisterial District:
Windsor Hills/Cave Spring
Project Scope (quantities are approximate):
Phase 1
o 6,000 LF of 12” water main along Poage Valley Road from Poages Mill to the
existing South Loop transmission main near Ran Lynn Road.
o Sewage pumping station and 10,450 LF of 8” diameter sewer force main from
Poages Mill to an existing gravity sewer along Brambleton Road near its
intersection with Crystal Creek Drive.
Phase 2
o 13,550 LF of 12” water main along Route 221 from Poages Mill to the existing
Martins Creek water system, including a pumping station to boost pressure.
Preliminary Cost Estimate ($M):
Phase 1 Phase 2
Water Extension
Phase 1 and 2
TotalWaterSewerTotal
Planning $0.12 $0.22 $0.34 $0.30 $0.64
Design $0.23 $0.43 $0.66 $0.59 $1.25
Construction $2.34 $4.34 $6.68 $5.93 $12.61
Total $2.69 $4.99 $7.68 $6.82 $14.50
BENT
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6,000 L.F. - PROPOSED
12" WATER MAIN (PHASE 1)
10,450 L.F. - PROPOSED
8" SEWER FORCE MAIN
CONNECT TO
EXISTING 24" WATER MAIN
PROPOSED SEWAGE
PUMPING STATION
ROANOKE COUNTY
SCHOOL BOARD PROPERTY
13,550 L.F. - PROPOSED
12" WATER MAIN (PHASE 2)
PROPOSED WATER
PUMPING STATION
(PHASE 2)
CONNECT TO EXISTING
MARTINS CREEK WATER SYSTEM
CONNECT TO
EXISTING GRAVITY SEWER
ROANOKE COUNTY
SCHOOL BOARD PROPERTY
Feet
1:18000
300015000750
WESTERN VIRGINIA WATER AUTHORITY
POAGES MILL
WATER AND SEWER IMPROVEMENTS
OCTOBER 2021
PROPOSED SEWER FORCE MAIN
EXISTING SANITARY SEWER MAIN
PROPOSED WATER MAIN (PHASE 1)
EXISTING WATER MAIN
PROPOSED WATER MAIN (PHASE 2)
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
5832 West River Road Water and Sewer Improvements
Project Narrative and Benefits:
The project provides water and sewer service to approximately 34 acres of
developable land at 5832 West River Road, Salem, Virginia.
Magisterial District:
Catawba
Project Scope (quantities are approximate):
300 LF of 12” water main connecting property to existing 24” South Loop
transmission main
250,000 gpd sewage pumping station
3,000 LF of 8” sewer force main connecting property to existing WVWA sewer
system
Preliminary Cost Estimate:
Planning:$0.13 M
Engineering:$0.27 M
Construction:$2.68 M
Total:$3.08 M
Note: Conceptual layout and cost estimate assumes typical commercial wastewater
flows and does not include significant flows from industrial processes.
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WESTERN VIRGINIA
REGIONAL JAIL
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SUBJECT PROPERTY
SUBJECT PROPERTY
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SPRING HOLLOW WATER
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CONNECT TO
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PUMPING STATION
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WESTERN VIRGINIA WATER AUTHORITY
5832 WEST RIVER ROAD
WATER AND SEWER IMPROVEMENTS
NOVEMBER 2021
PROPOSED SEWER FORCE MAIN
EXISTING SEWER FORCE MAIN
PROPOSED WATER MAIN
EXISTING WATER MAIN
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
Wood Haven Technology Park Tank
Project Narrative and Benefits:
Roanoke County and the Western Virginia Regional Industrial Facility Authority
(WVRIFA) are currently developing the Wood Haven Technology Park, seeking to
attract large scale business operations to the site to create jobs benefiting the
entire region.
This project seeks to substantially increase the water supply to the Park,making
the site significantly more attractive to water intensive business operations that
may be interested in establishing a facility in the Park.
The proposed elevated storage tank would be highly visible to traffic on I-81,
creating a unique marketing opportunity for the County, the WVRIFA, or a
potential future occupant of the site.
In addition, the proposed project would increase the reliability of the water
system of the surrounding area, providing additional storage capacity and an
additional I-81 crossing to augment an existing critical interstate crossing to the
southwest.
Magisterial District:
Catawba
Project Scope (quantities are approximate):
400 LF of 24” water main crossing I-81 (trenchless)
3,575 LF of on-site 24” water main connecting to tank and creating loop to Wood
Haven Road
2 MG elevated storage tank
1 MGD of additional pumping capacity at Carvins Cove Water Treatment Facility
to supplement existing supply to pressure zone serving the site
Preliminary Cost Estimate:
Planning:$0.60 M
Engineering:$1.79 M
Construction:$11.92 M
Total:$14.31 M
Note:Cost estimate and layout assumes the Green Ridge-Wood Haven Interconnection
has been constructed to augment flow available to the site.
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TANK PARCEL
EXISTING GAS LINE
IN 25' EASEMENT
PROPOSED TRENCHLESS
CROSSING OF I-81
PROPOSED 24" WATER MAIN
IN 20' EASEMENT
PROPOSED WATER MAIN
EXISTING WATER MAIN
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PARK BOUNDARY
EXISTING GAS MAIN
WESTERN VIRGINIA WATER AUTHORITY
WOOD HAVEN TECHNOLOGY PARK TANK
NOVEMBER 2021
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
Wood Haven/Green Ridge Interconnection
Project Narrative and Benefits:
Due to elevation, the area of Roanoke County immediately south of I-81 and west of
I-581 are served from the Spring Hollow Water Treatment Facility through a series of
transmission pipelines and tanks.A single pipe crossing of I-81 creates a bottleneck in
the system, significantly limiting the quantity of water available and creating a critical
point of potential failure.
This project provides an interconnection between two currently isolated portions of
the water system. The proposed configuration leverages an existing I-81 crossing at
Kessler Mill Road to increase water supply to this area and provide an additional
pathway for water to reach the area in the event of an emergency, increasing system
resiliency.An additional I-81 crossing would be constructed as part of this project to
further improve system resiliency.
The Roanoke County Public Safety Center, home of many of the County’s emergency
services,and the Roanoke County School Board are served by a single terminal water
main from the south on Cove Road. As an additional benefit,the project will also
connect to this existing termination, creating an entirely independent feed to this
facility and the surrounding areas. This increases the Authority’s ability to reliably
supply water to these critical facilities in the event of a system failure to the south.
Magisterial District:
Catawba
Project Scope (quantities are approximate):
4,160 LF of 12” water main from existing stubout on Cove Road to existing stubout on
Green Ridge Road
2,735 LF of 12” water main from Cove Road/Green Ridge Road intersection to
existing stubout on Cove Road at Roanoke County Public Safety Center
595 LF of 24” water main crossing I-81 to interconnect water infrastructure on either
side
Preliminary Cost Estimate:
Planning:$0.19 M
Engineering:$0.37 M
Construction:$3.74 M
Total:$4.30 M
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ROANOKE COUNTY
SCHOOL BOARD
2,735 L.F. - PROPOSED 12" WATER MAIN
4,160 L.F. - PROPOSED 12" WATER MAIN
ROANOKE COUNTY
PUBLIC SAFETY CENTER
GLEN COVE
ELEMENTARY SCHOOL
595 L.F. - PROPOSED
24" WATER MAIN
PROPOSED WATER MAIN
EXISTING WATER MAIN
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10005000250
WESTERN VIRGINIA WATER AUTHORITY
GREEN RIDGE - WOOD HAVEN INTERCONNECTION
SEPTEMBER 2021
Our Mission Is Clear
601 South Jefferson Street Suite 300 Roanoke,VA 24011
Yellow Mountain Road Water and Sewer Improvements
Project Narrative and Benefits:
The project provides water and sewer service to approximately 65 acres of
developable land along Yellow Mountain Road between Garden City and US
Route 220.
In addition, the project creates a water main loop between existing
infrastructure in Garden City and along Route 220, providing an interconnection
of existing areas of the water system and increasing operability and resiliency.
Magisterial District:
Cave Spring/Vinton
Project Scope (quantities are approximate):
13,200 LF of 12” water main connecting property to existing WVWA distribution
system and creating loop between Garden City and US Route 220.
250,000 gpd sewage pumping station
7,400 LF of 8” sewer force main connecting property to existing WVWA sewer
system
Preliminary Cost Estimate:
Planning:$ 0.44 M
Engineering:$ 1.31 M
Construction:$8.70 M
Total:$10.45 M
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CONNECT TO
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7,400 L.F. - PROPOSED 8" SEWER FORCE MAIN
CONNECT TO
EXISTING 12" WATER MAIN
CONNECT TO
EXISTING 8" SANITARY SEWER
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PROPOSED SEWAGE
PUMPING STATION
WESTERN VIRGINIA WATER AUTHORITY
YELLOW MOUNTAIN ROAD
WATER AND SEWER IMPROVEMENTS
SEPTEMBER 2021
PROPOSED SEWER FORCE MAIN
EXISTING SANITARY SEWER MAIN
PROPOSED WATER MAIN
EXISTING WATER MAIN
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Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
ACTION NO.
ITEM NO. P.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 14, 2021
AGENDA ITEM: The petition of The Lawson Companies to amend existing
proffered conditions on approximately 12.15 acres on
property zoned R-3C (Medium Density Multi-Family
Residential) District with conditions, to construct 216
apartments located in the 5000 block of Cove Road, the
2700 block of Peters Creek Road, and south of Beacon
Ridge subdivision, Catawba Magisterial District
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Agenda item for public hearing and second reading of ordinance to amend proffered
conditions to construct a residential apartment complex.
BACKGROUND:
· In 1984, this property was rezoned from Residential District R-1 and Business
District B-2 to Residential District R-6 with conditions, with the purpose of
constructing 185 residential apartment condominiums, though this development
never happened. During the County-wide rezoning in 1992, the property’s zoning
was changed to R-3C Medium Density Multi-Family Residential District with
conditions.
· The proposed project contains seven (7) apartment buildings of two varying
sizes, a clubhouse, and a maintenance building. Parking would be dispersed
throughout the complex with the total number of spaces to be determined. All
apartment buildings would be three (3) stories in height. Of the 216 apartments,
36 are proposed to be one-bedroom units, 135 are proposed to be two-bedroom
units, and 45 are proposed to be three-bedroom apartments. The project is
Page 2 of 2
proposed to be constructed in three (3) phases.
· The proposed amendment to the proffered conditions is consistent with the
Transition future land use designation.
DISCUSSION:
The Planning Commission held a public hearing on this request on December 6, 2021.
Six (6) citizens spoke during the public hearing. Concerns an d issues raised included:
access/easements for public water and sewer to adjacent properties; height of
apartment buildings (4 stories or 3 stories); proposed buffers, buffer widths, and what is
included in the buffer areas; traffic congestion and traffic safety on Peters Creek Road
and Cove Road; pedestrian safety along roadways especially Cove Road; type of
fencing/barriers will be installed; stormwater runoff; erosion and sediment control;
impacts to neighboring wells; noise; how will the property be graded; lighting; and loss
of wildlife habitat.
The Planning Commission discussed the following issues: the zoning history of the
property; the surrounding uses and zoning; the Transition future land use designation;
changes to the R-3 density standards adopted this year; tax credits; stormwater
management; erosion and sediment control; fencing; buffers; traffic congestion; traffic
safety and pedestrian safety; site development; and lighting.
The Planning Commission recommends approval to amend the e xisting proffered
conditions on 12.15 acres zoned R-3C Medium Density Multi-Family Residential District
with conditions.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance to amend the proffered conditions on 12.15 acres zoned R -3C Medium
Density Multi-Family Residential District with conditions.
STAFF REPORT
Petitioner: The Lawson Companies
Request: To amend existing proffered conditions on approximately 12.15 acres on property
zoned R-3C, Medium Density Multi-Family Residential District with conditions.
The proposed amended proffers would establish conformance with the concept
plan prepared by Timmons Group on October 8, 2021, and would increase the
overall number of apartment dwelling units from 185 to 216. Proffers restricting
access to the Beacon Ridge subdivision via Candlelight Circle would remain in
place.
Location: Near the 5000 Block of Cove Road and the 2700 Block of Peters Creek Road
Magisterial District: Catawba
Proposed
Amendments to
Proffered Conditions
(changes shown in
red)
property, and Petitioner will not build any units to be rented on a government
subsidized rental basis. The site shall be developed in general conformance with
"The Lawson Companies - Cove Road Apartments Concept Plan" prepared by
Timmons Group and dated October 8, 2021, subject to any changes required during
the site plan review process.
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision/Candlelight Circle.
3. The maximum number of dwelling units on the subject property shall be 185 216.
EXECUTIVE SUMMARY:
The applicant (Lawson Companies) is requesting to amend existing proffered conditions from a previous rezoning
(1984). The property was never developed and is currently vacant. The applicant is proposing to amend all three
proffered conditions. The amended proffered conditions proposed by the applicant relate to conformance with the
applicant’s concept plan, clarifies that no access would be allowed from Candlelight Circle (Beacon Ridge
subdivision), and increase the number of allowable dwelling units on the property from 185 to 216. The proposed
development (Smith Ridge Commons) includes seven (7) 3-story apartment buildings, a clubhouse and maintenance
building. The project is proposed to be constructed in three (3) phases and contains a mixture of 1-bedroom, 2-
bedroom, and 3-bedroom apartments.
This site is designated Transition on the future land use map of the Roanoke County Comprehensive Plan. Transition
is a future land use area where orderly development of highway frontage parcels is encouraged. Transition areas
generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Some
appropriate land use types are office, institutional, retail, and multifamily development. The proposed project is
consistent with the Transition future land use designation.
1. APPLICABLE REGULATIONS
right in the R-3 zoning district. Section 30-82-11 provides use and design standards for multi-family
dwellings. Sections 30-45 and 30-82-11 are attached to the staff report.
If the site is developed, that development would be subject to site plan and building plan review and
approval by several agencies including, but not be limited to: Engineering, Stormwater, Office of Building
Safety, Virginia Department of Transportation, Western Virginia Water Authority, Zoning, Solid Waste, and
Fire and Rescue.
2. ANALYSIS OF EXISTING CONDITIONS
Residential District R-6 with conditions, with the purpose of constructing 185 residential condominiums,
though this development never happened. During the Countywide rezoning in 1992, the property’s zoning
was changed to R-3C Medium Density Multi-Family Residential District with conditions.
behind CVS, then converts into a gentler slope upward with some rolling hills. The access and slope from
Cove Road is much more gradual running parallel with the steepest slope. The property is entirely wooded
with a mix of hardwoods.
(Medium Density Residential) with single family homes and a vacant lot. Properties to the east are zoned
R-3 (Medium Density Multi-Family Residential) and C-2 (High Intensity Commercial) and consist primarily of
a CVS, a parcel with a dilapidated single-family structure, and vacant properties. Properties to the west are
zoned R-2 and included a mix of single family houses and vacant properties. Properties to the south,
across Cove Road, are located in the City of Roanoke, are zoned ROS (Recreation and Open Space) and
CN (Commercial Neighborhood), and consist of convenience stores and a large parcel that is a cemetery
(Cedar Lawn Memorial Park).
3.ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture – According to the Concept Plan dated October 8, 2021, prepared by the Timmons
Group, the apartment complex, once complete, would contain seven (7) apartment buildings of two varying
sizes, a clubhouse, and a maintenance building. Parking will be dispersed throughout the complex with the
total number of spaces to be determined. The apartment complex is proposed to have 4 larger buildings
with a total of 144 units, and 3 smaller buildings with a total of 72 units. All buildings will be 3 stories in
height. Of the 216 apartments, 36 are proposed to be one-bedroom units, 135 are proposed to be two-
bedroom units, and 45 are proposed to be three-bedroom apartments. The project is proposed to be
constructed in three (3) phases. Construction of two (2) of the larger apartment buildings, the clubhouse,
and the maintenance building are proposed to be built in the first phase. The second phase would consist of
constructing three (3) of the smaller sized apartment buildings, and the third phase would construct the final
two (2) larger sized apartment buildings (concept plan, building layout plans, and building renderings are
included in the application). The proposed project will also include sidewalks, lighting, trash compactors,
mailboxes, and stormwater management.
The rear of the property closest to Candlelight Circle will remain undeveloped with a wooded buffer between
the residential neighborhoods (approximately 200 feet). Properties to the west of the proposed apartment
complex will have a 20-foot landscaped buffer and at least a 10-foot side yard setback. The R-3 zoned
Access/Traffic Circulation – The proposed development would have one main entrance and exit off Cove
Road, and a secondary entrance only access point off Peters Creek Road.
Agencies Comments: The following agencies provided comments on this application:
Office of Building Safety: All construction shall be required to meet the Virginia Uniform Statewide
Building Code in effect at time of permitting.
Fire and Rescue: Fire and Rescue does not object to this project, however, it will increase our
services relating to emergency medical calls, fire alarms, and traffic accidents. During the site plan
review process, fire flow and access requirements will have to be met.
General Services, Parks, Recreation & Tourism: There is no location shown on the concept plan for
a dumpster/trash receptacle. This site plan detail may be addressed later in the development
review process; however, it appears that vehicular access to the maintenance building is located off
the proposed one-way access road. Please consider whether there is adequate access for trucks to
service a dumpster.
Roanoke County Police Department: While I am not opposed to this project in general, I will offer
two concerns that need to be addressed:
1. Residential projects of this type inherently increase demand for public safety services. Police
Department staffing has remained stagnant for many years. Our most recent workload analysis
using data from 2019 (pre-pandemic) identifies the need for six additional officers in the Uniform
Division as well as needs in several other areas of the Department. This issue is exacerbated by
the very small pool of qualified applicants for police officer positions.
2. The proposal shows the main ingress/egress for the complex in the 4900 block of Cove Road.
Under current conditions, traffic traveling E/B on Cove Road routinely backs up from the light at
Cove Road/Peters Creek Road beyond Cedar Lawn Memorial Park. Adding the traffic that will
result from the proposed complex will increase this problem. Left turns from the complex onto Cove
Road will be very difficult during peak hours. Better access directly to/from Peters Creek Road,
where many of the residents will be traveling, would be desirable. Obviously, it will be several years
before this project is completed. It is important to address both public safety staffing and traffic
issues during the approval process.
Roanoke County Transportation Department: The segment of Cove Road that this application has
frontage on, is identified in the Roanoke Valley Pedestrian Vision Plan for pedestrian improvements
and in the Bikeway Plan for the Roanoke Valley Area Metropolitan Planning Organization as a
Vision alignment, meaning that bicycle accommodations should be provided.
At the Peters Creek Community Planning Area Roanoke County 200 Plan meeting in September,
we also received a comment about how a sidewalk is needed along Cove Road from Peters Creek
Road to Green Ridge Road as there are many pedestrians walking along the roadway.
It is the recommendation of Transportation staff that sidewalk be constructed along the parcel's
Cove Road frontage, and that sidewalks be provided throughout the development to connect to the
sidewalk along Cove Road.
The Department has no comments on this request. It appears from the information provided that the
use of this property for a multi-family apartment development will not adversely impact the VDOT
right of way. The City of Roanoke maintains the roadways in this area so they should be consulted
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
This site is designated Transition on the future land use map of the Roanoke County Comprehensive Plan
(2005). Transition is a future land use area that encourages the orderly development of highway frontage
parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent
lower intensity development. Intense retail and highway oriented commercial uses are discouraged in
transition areas, which are more suitable for office, institutional and small–scale, coordinated retail uses.
This site is situated between a low-density residential development and two roads (Peters Creek Road and
Cove Road). Suitable land uses in Transition areas include office and institutional uses, limited retail uses,
multifamily residential, single-family attached residential, and parks. Multifamily residential uses included
garden apartments at a density of 12 to 24 units per acre. The proposed project is consistent with the
Transition future land use designation.
5. STAFF CONCLUSIONS
Lawson Companies is requesting to amend existing proffered conditions related to a rezoning from 1984.
The property was never developed after the previous rezoning and the Lawson Companies wishes to
amend the proffered conditions to construct their project of 216 apartments. The parcel is situated between
a residential neighborhood and CVS, and is located near the corner of Peters Creek Road and Cove Road.
This proposed use is consistent with the future land use designation of Transition in the County’s
Comprehensive Plan.
Maps (Aerial, Zoning, Future Land Use)
Photographs
Ordinance 484-14
R-3 Medium Density Multi-Family Residential District Standards
Multi-family Dwelling Use and Design Standards
Transition Future Land Use Designation
Public Comments
1
24719/1/10154525v1
October 7, 2021
Revised October 25, 2021
VIA HAND DELIVERY
Ms. Rebecca James
Zoning Administrator
Community Development Planning and Zoning
5204 Bernard Drive
Roanoke, Virginia 24018
Re: 0 Candlelight Circle – Proffered Condition Amendment/Rezoning
Application Justification
Applicant: The Lawson Companies
Dear Ms. James:
On behalf of The Lawson Companies (“Applicant”) please accept this justification letter in
support of a proffered condition amendment/rezoning application for property located in the
vicinity of 0 Candlelight Circle, and identified as Tax Map No. 037.13-04-07.00 (the
“Property”). The Applicant intends to develop the Property as multi-family apartments
(“Project”).
The Property is currently zoned to the R-3 zoning district and subject to proffered conditions
associated with a rezoning approved by the Board of Supervisors on May 8, 1984. The existing
proffers consist of the following:
1. Petitioner shall build only residential condominium units on the subject property, and
Petitioner will not build any units to be rented on a government subsidized rental basis.
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision.
3. The maximum number of dwelling units on the subject property shall be 185.
The existing proffers are inconsistent with the Applicant’s proposed development. In addition,
Virginia law now includes “source of funds” as a protected class for purposes of the Virginia
Fair Housing Law. Virginia law defines “source of funds” as “any source that lawfully provides
funds to or on behalf of a renter or buyer of housing, including any assistance, benefit, or subsidy
program, whether such program is administered by a governmental or nongovernmental entity.”
As a result, “government subsidized” rental units cannot be restricted on the Property.
The Applicant proposes to develop the Property with up to 216 multi-family affordable rental
units. The apartment units will be offered at rental rates that will be affordable to the residents of
Roanoke County, with the expectation that high-quality affordable housing will allow Roanoke
County to retain more young professionals that are otherwise leaving the area. The units will be
located in several low-rise buildings and surface parking will be provided. The Project will
include other amenities such as a clubhouse and outdoor gathering spaces and will be built in
PROFFER STATEMENT FOR THE APPLICATION OF
Smith Ridge Commons
Case Number 7-12/2021
November 8, 2021
Pursuant to Virginia Code § 15.2-2298 and Roanoke County Zoning Ordinance §Sec. 30-15-4, the
undersigned owner of the property that is the subject of this Application (Tax Map No. 037.13-04-07.00-
0000) will be developed in accordance with the following voluntarily proffered conditions.
The site shall be developed in general conformance with "The Lawson Companies -Cove Road
Apartments Concept Plan" prepared by Timmons Group and dated October 8, 2021, subject to
any changes required during the site plan review process.".
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision/Candlelight Circle.
The maximum number of dwelling units on the subject property shall be 216.
The undersigned hereby warrants that all of the owners of a legal interest in the subject property have
signed this proffer statement, that they have full authority to bind the property to these conditions, that the
proffers contained in this statement are not "unreasonable" as that term is defined by Virginia Code, and
that the proffers are entered into voluntarily.
Should any provision of this proffer statement be determined to be invalid by a court of competent
jurisdiction, that determination shall not affect the validity of the remainder of the provisions in this
document.
[signatures follow on next page]
FW Properties LLC
By; Fralin &Waldron, Inc., Manager
Printed Name: /9jVc7~~'Fu/ ~ e~d r~ ou-~ ~
Title D y'~eS/~x.7`
COMMONWEALTH OF VIRGINIA
COUNTY OF a--~~..sr1r
Acknowledged before me this d ~~ ~ day of P-to ~~.,n~L~v , 20 Z. \
Notary Public
~~~~o~~~ My Commission Expires: ~~•y SP~NDE S'•,~ Registration No.: ~.` ~, '4 ',
,~~ • NOTARY' ~~
cv : ~ PUBLIC •.~'•. U'O
m ~ REG # 7038495 ~ Z •
n ; MY COMMISSION
O ~ EXPIRES
~~~~~'• 5/31/2022 '~~_
~' EgLTH.~F .~`~ ~~~"~~~eoeee~e~~
THE LAWSON COMPANIES - COVE ROAD APARTMENTS
CONCEPT PLAN - October 8, 2021
S C A L E 1 ” = 1 0 0 ’
PET
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K
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COVE RD
80’ ROW
ADJACENT PROPERTIES
PARCEL
ID
TAX
PARCEL
ID
OWNER SITE
ADDRESS LAND USE ZONING
1
037.17-
01-04.01-
0000
CVS 6296 VA
LLC
2712 PETERS
CREEK RD,
ROANOKE VA,
24019
COMMERCIAL C2
2
037.17-
01-06.00-
0000
CHESAPEAKE
& POTOMAC
TELEPHONE
; AKA BELL
ATLANTIC VA
INC
5049
COVE RD,
ROANOKE VA,
24019
UTILITY R2
3
037.17-
01-07.00-
0000
GOAD HARLAN
; GOAD
CORRINE L
0 COVE RD,
ROANOKE VA,
24019
VACANT R2
4
037.17-
01-08.00-
0000
GOAD HARIAN
H ; GOAD
CORRINE L
5071
COVE RD,
ROANOKE VA,
24019
RESIDENTIAL R2
5
037.13-
04-06.00-
0000
BEASON LENA
H ; BEASON
RICHARD
0 GREEN
RIDGE RD,
ROANOKE VA,
24019
VACANT R2
6
037.13-
08-10.00-
0000
MAZEY
HEATHER L 4840 RESIDENTIAL R1
7
037.13-
08-09.00-
0000
HAMBRICK
DANNY L ;
HAMBRICK
KAY P
4843 RESIDENTIAL R1
8
037.13-
04-03.00-
0000
ROANOKE
CITY OF
4900 NORTH
SPRING DR,
ROANOKE VA,
24019
UTILITY R2S &
R3S
9
037.17-
01-02.00-
0000
HART
INVESTMENTS
IV LLC
2836 PETERS
CREEK RD,
ROANOKE VA,
24019
VACANT C2 S
UTILITY LEGEND
ROANOKE COUNTY FIRE HYDRANTS
ROANOKE COUNTY WATER LINES
ROANOKE COUNTY SEWER LINES
CITY OF ROANOKE STORM CONVEYANCES
PHASING LEGEND
PHASE 1
PHASE 2
PHASE 3
SITE DATA
OWNER: FW PROPERTIES LLC
APPLICANT: THE LAWSON COMPANIES
DEVELOPMENT: COVE ROAD APARTMENTS
SITE ADDRESS: 0 CANDLELIGHT CIR, ROANOKE VA, 24019
ACREAGE: 12.2 AC
DEVELOPMENT SUMMARY
TOTAL UNITS: 216 UNITS
PARKING PROVIDED: TBD
PARKING RATIO: TBD
3 STORY BUILDINGS A, C, D & G:
1 BEDROOM: 24 UNITS
2 BEDROOM: 90 UNITS
3 BEDROOM: 30 UNITS
TOTAL UNITS: 144 UNITS
3 STORY BUILDINGS B, F & E
1 BEDROOM: 12 UNITS
2 BEDROOM: 45 UNITS
3 BEDROOM: 15 UNITS
TOTAL UNITS: 72 UNITS
1
23
4
5
6
7
8
9
A
B
C
D
F G
E
CLUBHOUSE
ONE-WAY ACCESS ONLY
MAINTENANCE BUILDING
TS
3
2
1
0
6
6
.
0
0
Cove Road Apartments | ROANOKE, VIRGINIA
11.16.21
BUILDING ‘A’ COLORED ELEVATIONS
TS
3
2
1
0
6
6
.
0
0
Cove Road Apartments | ROANOKE, VIRGINIA
11.16.21
BUILDING ‘G’ COLORED ELEVATIONS
Benefits of Affordable Housing
• Income-based rents remove the financial burden of housing allowing our residents to have more dis-
posable income to inject directly into the local economy through restaurants, entertainment, trans-
portation, local businesses, retail, utilities, communication & shopping
• Healthy housing supports all aspects of resident health (mental, emotion, physical, financial, socio-
economic) and well-being
• Affordable housing contributes to stability at home, which lends a hand to success in the classroom
• Strategic housing locations decrease the drive time for the local workforce
Smith Ridge Commons Rents
373 Edwin Drive, Virginia Beach, VA 23462 | (757) 499 -6161 | lawsoncompanies.com
Smith Ridge Commons
By uniquely positioning our rents we are able to provide a number of young professionals
and families with opportunities to live comfortability in high quality housing that reduces
the financial burden often associated with monthly rental payments
Target Residents
of current housing stock is
sufficient for income eligible
families
9.7%
income eligible
families in the surrounding
area
18,867
families are potentially rent
overburdened
17,037
Affordable Rents
$1,090 $780 $940
$1,600 $1,200 $1,400
Roanoke Market Rate Rents
Income-Based Housing Ensures Strong Roanoke
County Workforce
373 Edwin Drive, Virginia Beach, VA 23462 | (757) 499 -6161 | lawsoncompanies.com
Young Professionals
Profession: Medical Scribe at Carilion
Household Income: $23,600
Single-Parents
Profession: Senior Care Provider
Household Income: $35,200
Young Couples
Profession: Firefighter
Household Income: $41,500
Educators
Profession: Teaching Assistant &
Day Care Teacher
Household Income: $45,700
Aerial Map
The Lawson
Companies
Total Acreage:
12.15 Acres
Existing Zoning:
R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
0 145 290 580
Date: 10/18/2021
0 145 290
2
RR11
Zoning Map
RR22SS
CC22CC
The Lawson
Companies Total
Acreage: 12.15
Acres
Existing Zoning:
R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
RR22
RR33CC
RR33SS CC22
CC22SS
Zoning
C2
R1
R2
R3
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
580
F eeeet
Date: 10/18/2021
NC
Future Land Use Map
TR
The Lawson
Companies
Total Acreage:
12.15 Acres
Existing Zoning: R-3C
Proposed Zoning:
R-3
Future Land Use:
Transition,
Neighborhood
Conservation
Magisterial District:
Catawba
Jurisdictions Future Land Use
Neighborhood Conservation
Transition
Roanoke Co.
Planning
(540) 772-2068
5204 Bernard Dr.
Roanoke VA
24018
Feet 0 145 290 580
Date: 10/18/2021 1:4,514 Roanoke County, Virginia 2019
Roanoke County, Virginia
2019
J
T-
~ ,,-/-.. _-----.-.__\.: .‘i j ;\ i/J / 1\. w,.i.- </ --,p.‘Li
VIRGINIA: _'-7-v xc. Ty /;!:‘Qo
BEFORE THE BOARD OF SUPERVISORS OF ROANOKE
IN RE:1
REZONING 14.50 ACRES ON
RTE.116 (COVE ROAD) FROM 1 FINAL
R-l AND B-2 TO R-6 1
)BY FRALIN & WALDRON, INC.,)PETITIONER )
At a meeting of the Board of Supervisors of Roanoke County,
Virginia,held at the County Administration Center, on the 8th
day of May, 1984:
WHEREAS, Petitioner did petition the Board of Supervisors of
Roanoke County to rezone certain property described in said
petition,and to amend the Zoning Ordinance of Roanoke County so
as to provide that certain property described in said petition be
rezoned from Residential District R-l and Business district B-2
to Residential District R-6, which petition was filed on the
19th day of March, 1984,and referred on that day to the
Planning Commission of Roanoke County for recommendation in
accordance with the provisions of the Code of Virginia, as
amended.
AND WHEREAS the Planning Commission, by resolution adopted
at a meeting held on the 17th day of April,1984,after due
advertisement and after hearing evidence touching on the merits
of said Petition,recommended to this Board that said Petition be
approved.
AND WHEREAS the Board of Supervisors of Roanoke County did
order that the Clerk of this Board,upon receipt of said
recommendation from the Planning Commission,forthwith set the
same down for a public hearing at the next permissible regular or
special meeting of this Board and give notice thereof by
publication in accordance with the County Zoning Ordinance and
the 1950 Code of Virginia, as amended.&.f
AND WHEREAS the Clerk of this Board did set the regular
meeting of this Board to be held on the 8th day of May, 1984, at
7:00 p.m.,as the date and time for public hearing on the
aforesaid proposed amendment to the said County Zoning Ordinance
and advertised the same by notice duly published in the Roanoke
Times and World-News,a newspaper having general circulation in
the City and County of Roanoke, Virginia,two insertions on
April 24,1984, and on May 1,1984, as required by said Order of
this Board,and in accordance with the provisions of the 1950
Code of Virginia, as amended.
AND WHEREAS the public hearing was this day had on the said
proposed amendment.
AND WHEREAS this Board,after giving careful consideration
to said Petition and to said prior Recommendation of the Planning
Commission and after hearing evidence touching on the merits of
said proposed amendment,being of the opinion that said County
Zoning Ordinance should be amended,subject to the conditions
offered by Petitioner.
NOW,THEREFORE,BE IT RESOLVED and ORDERED that at this
meeting of the Board of Supervisors of Roanoke County, Virginia,
held on the 8th day of May,1984, the said Roanoke County Zoning
Ordinance be,and the same is hereby,amended so as to reclassify
the hereinafter-described property from Residential District R-l
and Business District B-2 to Residential District R-6, which
property is described on the attached Schedule A, subject to the
following conditions:
1.Petitioner shall build only residential condominium
units on the subject property,and Petitioner will not build any
units to be rented on a government subsidized rental basis.
2.There shall be no street access from the subject
property to the Beacon Ridge subdivision.&=
3.The maximum number of dwelling units on the subject
property shall be 185.
AND IT IS ACCORDINGLY SO RESOLVED AND ORDERED.
AND BE IT FURTHER RESOLVED AND ORDERED that the Clerk of
this Board shall forthwith certify a copy of this resolution and
order to the Secretary of the Planning Commission of Roanoke
County, Virginia.
The foregoing resolution was adopted on motion of Supervisor
McGraw and the following recorded vote:
AYES:Supervisors Brittle, Burton, McGraw, Minter, Nickens
NAYS:None
ABSENT: -
Boar/d of SdpervisorsRoanoke County5-10-84
cc:County Assessor
County Engineer
Department of Development
Zoning Administrator/
Fralin & Waldron
R-3 District Regulations
1
SEC. 30-45. R-3 MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT.
Sec. 30-45-1. Purpose.
(A) The purpose of the R-3, medium density multi-family residential district is to provide
areas in the county within the urban service area where existing middle-high density
residential development (six (6) to twelve (12) units per acre) has been established and
land areas which generally appear to be appropriate for such development. This district is
intended to coincide with the development and transition land use categories contained in
the comprehensive plan. They are designated based on access to major streets, sewer and
water, and schools with suitable capacity to accommodate development at the stated
density, and where parcel sizes allow for well-planned residential development. The areas
designated in this district are also intended to serve as a buffer between less intensive
residential areas and more intensive office, commercial and industrial areas and districts.
A variety of housing densities and styles is encouraged in order to permit a diversity and
flexibility in design and layout. Additional standards are established to provide for
amenities in higher density developments.
(Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08)
Sec. 30-45-2. Permitted Uses.
(A) The following uses are permitted by right subject to all other applicable requirements
contained in this ordinance. An asterisk (*) indicates additional, modified or more
stringent standards as listed in article IV, use and design standards, for those specific
uses.
1. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Manufactured Home *
Manufactured Home, Emergency *
Multi-family Dwelling *
Residential Human Care Facility
Single Family Dwelling, Attached *
Single Family Dwelling, Attached (Cluster Subdivision Option) *
R-3 District Regulations
2
Single Family Dwelling, Detached
Single Family Dwelling, Detached (Cluster Subdivision Option) *
Single Family Dwelling, Detached (Zero Lot Line Option) *
Townhouse *
Two Family Dwelling *
2. Civic Uses
Community Recreation *
Family Day Care Home *
Park and Ride Facility *
Public Parks and Recreational Areas *
Religious Assembly *
Utility Services, Minor
3. Commercial Uses
Boarding House
4. Miscellaneous Uses
Amateur Radio Tower *
(B) The following uses are allowed only by special use permit pursuant to section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards as listed in article
IV, use and design standards, for those specific uses.
1. Civic Uses
Adult Care Residences
Cemetery *
Crisis Center
Cultural Services
R-3 District Regulations
3
Day Care Center *
Educational Facilities, Primary/Secondary *
Safety Services *
Utility Services, Major *
2. Industrial Uses
Landfill, Rubble *
3. Miscellaneous Uses
Outdoor Gatherings *
Wind Energy System, Small *
(Ord. No. 62293-12, § 9, 6-22-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 62795-10, 6-27-95;
Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042500-9, § II, 4-25-00; Ord. No. 042208-16, § 1, 4-
22-08; Ord. No. 052609-22, § 1, 5-26-09; Ord. No. 030811-1, § 1, 3-8-11, Ord. No. 111213-15,
§ 1, 11-12-13)
Sec. 30-45-3. Site Development Regulations.
General Standards. For additional, modified, or more stringent standards for specific uses, see
Article IV, Use and Design Standards.
(A) Minimum lot requirements.
1. All lots served by private well and sewage disposal systems:
a. Area: 0.75 acre (32,670 square feet).
b. Frontage: 90 feet on a publicly owned and maintained street.
2. Lots served by either public sewer or water:
a. Area: 20,000 square feet.
b. Frontage: 75 feet on a publicly owned and maintained street.
3. All lots served by both public sewer and water:
a. Area: 7,200 square feet.
R-3 District Regulations
4
b. Frontage: 60 feet on a publicly owned and maintained street.
4. For minimum lot size and permitted densities for multi-family dwellings and
townhouses refer to Article IV, Use and Design Standards.
(B) Minimum setback requirements.
1. Front yard:
a. Principal structures: 30 feet.
b. Accessory structures: Behind the front building line.
2. Side yard:
a. Principal structures: 10 feet.
b. Accessory structures: 10 feet behind front building line or 3 feet behind
rear building line.
3. Rear yard:
a. Principal structures: 25 feet.
b. Accessory structures: 3 feet.
4. Where a lot fronts on more than one street, front yard setbacks shall apply to all
streets.
(C) Maximum height of structures.
1. Height limitations:
a. Principal structures:
i. When adjoining property zoned R-1 or R-2, 45 feet, including
rooftop mechanical equipment. The maximum height may be
increased, provided each required side and rear yard adjoining the
R-1 or R-2 district is increased 2 feet for each foot in height over
45 feet to a maximum height of 60 feet. In all other locations, the
maximum height is 60 feet (including rooftop mechanical
equipment).
ii. In the study areas of the 419 Town Center Plan, the Hollins Center
Plan, and the Oak Grove Center Plan:
R-3 District Regulations
5
(a) 75 feet (including rooftop mechanical equipment); or
65 feet (including rooftop mechanical equipment) above
the top of structured parking, whichever is greater.
(b) The maximum height may be increased if a special use
permit is granted by the board of supervisors.
b. Accessory structures: 15 feet, or 25 feet provided they comply with the
setback requirements for principal structures.
(D) Maximum coverage.
1. Building coverage: 35 percent of the total lot area for all buildings and 7 percent
for accessory buildings.
2. Lot coverage: 60 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93, Ord. No. 072721, § 1, 7-27-21)
Use & Design Standards – Residential Uses
1
Sec. 30-82-11. Multi-family Dwelling.
(A) Intent. The following minimum standards are intended to accommodate multi-family
dwellings, ensuring adequate separation and other design characteristics to create a safe
and healthy residential environment while protecting adjoining uses which are less
intensive.
(B) General standards:
1. Minimum front yard setback: Thirty (30) feet from any street right-of-way for all
structures.
2. Minimum side yard setback: Twenty (20) feet for principal structures.
3. Minimum rear yard setback: Twenty-five (25) feet for principal structures.
4. Additional setbacks in the form of a buffer yard shall be required in accordance
with Section 30-92 where the property adjoins a less intensive zoning district.
5. The minimum separation between multi-family buildings shall be twenty (20)
feet.
6. Reserved.
7. Standards for open space and recreational areas required below:
a. Shall be in addition to any buffer yard required under Section 30-92 of this
ordinance;
b. Shall be in addition to and not be located in any required front, side or rear
yard setback;
c. Shall have a horizontal dimension of at least fifty (50) feet, except that
areas with a horizontal distance of not less than twenty (20) feet shall be
counted as open space provided such areas contain facilities such as, but
not limited to, bikeways, exercise trails, tot lots, gazebos, picnic tables,
etc.;
d. Shall not include proposed street rights-of-way, open parking areas,
driveways, or sites reserved for other specific uses; and,
e. Shall be of an appropriate nature and location to serve the residents of the
multi-family development.
8. Provisions must be made for vehicular access and turn around for regularly
scheduled public service vehicles such as trash collection.
Use & Design Standards – Residential Uses
2
(C) Additional standards in the AV district:
1. Minimum lot size: Twenty thousand (20,000) square feet for the first dwelling
unit, plus five thousand (5,000) square feet for each additional unit.
2. When adjoining a lot containing a single family dwelling, a Type C buffer yard as
described in Section 30-92 shall be provided.
(D) Additional standards in the R-3 district:
1. Minimum lot size: Seven thousand two hundred (7,200) square feet for the first
dwelling unit, plus two thousand four hundred twenty (2,420) square feet for each
additional unit.
2. Maximum density: Eighteen (18) dwelling units per acre.
3. The property shall be served by public sewer and water.
4. Common open space and recreational areas required: Five (5) percent of the total
lot area for parcels of two (2) to five (5) acres, and ten (10) percent for parcels
over five (5) acres. No open space is required for parcels under two (2) acres.
(E) Additional standards in the R-4 district:
1. Minimum lot size: Seven thousand two hundred (7,200) square feet for the first
dwelling unit, plus one thousand eight hundred fifteen (1,815) square feet for each
additional unit.
2. Maximum density: Twenty-four (24) dwelling units per acre.
3. The property shall be served by public sewer and water.
4. Common open space and recreational areas required: Five (5) percent of the total
lot area for parcels of two (2) to five (5) acres, and ten (10) percent for parcels
over five (5) acres. No open space is required for parcels under two (2) acres.
(F) General standards in the C-1 and C-2 districts, independent of the general standards
above:
1. The multi-family use shall be allowed in conjunction with a civic, office or
commercial use type.
2. The multi-family use may account for up to fifty (50) percent of the gross floor
area on the site. A special use permit shall be required if the multi-family use
accounts for more than fifty (50) percent of the gross floor area on the site.
Use & Design Standards – Residential Uses
3
3. In the study areas of the 419 Town Center Plan, the Hollins Center Plan, and the
Oak Grove Center Plan, the multi-family use may account for up to seventy-five
(75) percent of the gross floor area on the site. A special use permit shall be
required if the multi-family use accounts for more than seventy-five (75) percent
of the gross floor area on the site.
(Ord. No. 042799-11, § 2, 4-27-99, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 092215-9, § 1,
9-22-15, Ord. No. 072721, § 1, 7-27-21)
Transition: A future land use area that encourages the orderly development of highway frontage
parcels. Transition areas generally serve as developed buffers between highways and nearby or
adjacent lower intensity development. Intense retail and highway oriented commercial uses are
discouraged in transition areas, which are more suitable for office, institutional and small-scale,
coordinated retail uses.
Land Use Types: Office and Institutional - Planned office parks and independent facilities in
park-like surroundings are encouraged. A high degree of architectural
design and environmentally sensitive site design is encouraged.
Retail - Small-scale planned and clustered retail uses.
Multifamily Residential - Garden apartments at a density of 12 to 24 units
per acre.
Single-Family Attached Residential - Planned townhouse communities of
6 or more units per acre.
Parks - Public and private recreational facilities. These facilities should be
linked to residential areas by greenways, bike and pedestrian trails.
Land Use Determinants: EXISTING LAND USE PATTERN - Locations where limited
commercial uses exist.
EXISTING ZONING - Locations where commercial zoning exists.
ACCESS - Locations where properties have direct frontage and
access to an arterial or major collector street.
SURROUNDING LAND USE - Locations which serve as a logical
buffer strip between conflicting land use patterns.
ORIENTATION - Locations which are physically oriented toward
the major street.
URBAN SECTOR - Locations served by urban services.
Will Crawford - [EXTERNAL] - Concerning apartments to be built on peters creek road.
From:Benjamin Kanode <benjamin.kanode@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:11/30/2021 8:46 PM
Subject:[EXTERNAL] - Concerning apartments to be built on peters creek road.
Mr. Crawford,
I hope this email finds you well. My name is Benjamin Kanode, a resident of the the North Lakes
Subdivision and have been for the past 5 years. I am married with a two year old son and a
daughter on the way.
My wife and I are overly concerned with the proposal of the new apartment complex that is to be
constructed on peters creek road. Our list is as follows in no particular order:
* congestion on the main road will cause a heightened amount of traffic to cut through our
neighborhood.
- traffic is bad enough with passing through traffic nit obeying the posted speeds already in place
and the last thing we want to see is speed reduction measures be installed that could further damage
or elevate the wear and tear on our vehicles, or even worse causing our children to become a victim
to injury by a speeding unfamiliar.
* the schools in this district are already well beyond the capacity at its current state.
- I see the day-to-day struggles our teachers and faculty endure to ensure our children get the
quality of education that they deserve.
* our infrastructure of goods and services are as well stretched beyond its ability to best fulfill the
needs of the community.
- adding to the population would require larger, better supplied grocery stores, gas stations and
health care facilities.
- our emergency response centers would need at least a bump of 20% of its current operating
personnel and equipment in order to serve the new proposed complex.
- Hospitals will need to increase their capacities as well to facilitate the needs of the addition to our
community population.
* child care is already at max capacity and would need to have new sites constructed to
accommodate the child population.
* traffic incidents and accidents will increase. People can't even figure out how to stop at a red light
on the corner of North lake dr and peters creek rd.
- mostly the commuters traveling south bound on peters creek road.
* crime rates will spike due to that is generally what happens when there is a spike in population
density.
Page 1 of 2
12 1 2021file:///C:/Users/wcrawford/AppData/Local/Temp/XPGrpWise/61A68DBDPO2_DOMAIN...
Mr. Crawford, these are just a few concerns that Icu4rently have the time to write at this moment.
I want to thank you and the office for your time and consideration of this matter. I do understand
that the taxes and monies earned from this project. could seem very lucrative at this very moment.
However, I know that with the addition of this proposed project, it could very well damage our
quality of life and the value of our great community in-which we pride ourselves by calling it our
home.
I hearby cast my vote of NO to the proposed plan, if I am unable to attend the scheduled hearings.
Thank you,
Very respectfully
Benjamin Kanode
North Lakes subdivision resident.
WARNING: This message was sent from outside the Roanoke County email system.
DO NOT CLICK any links or downloaded attachments unless you know the content is from a
trusted source.
Page 2 of 2
12 1 2021file:///C:/Users/wcrawford/AppData/Local/Temp/XPGrpWise/61A68DBDPO2_DOMAIN...
Will Crawford - [EXTERNAL] - Cove and Peters Creek Development
From:David Sink <davidsink1@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:12/1/2021 8:21 AM
Subject:[EXTERNAL] - Cove and Peters Creek Development
Mr. Crawford,
Thank you for the opportunity to submit our concerns/questions as it relates to the rezoning request
by The Lawson Companies.
We live at 4831 Candlelight and our concerns are:
• An increase in traffic so close to the light at Cove and Peters Creek,
• Possible light pollution
• Increase in noise and trash.
I do see by the overhead image that the structures will be a good distance away from the woods that
back up to the Candlelight cul-de-sac. I am hopeful that will provide a good barrier from the latter,
but would like to see something that could reduce the amount of light that is able to go skyward.
We chose this location due to how dark it is in the evenings and how quiet it is due to the cul-de-
sac.
I know that there is not a lot that can be done about the traffic, but I think providing multiple two-
way streets would be better than just the single one on Cove Rd.
Thank you for your time.
David Sink
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Will Crawford - [EXTERNAL] - Proposed Apartments
From:Diane Wood <dswood13@verizon.net>
To:"wcrawford@roanokecountyva.gov" <wcrawford@roanokecountyva.gov>
Date:11/30/2021 7:24 PM
Subject:[EXTERNAL] - Proposed Apartments
Mr. Crawford,
I am a current resident of the North Lakes community, a retired Northside HS teacher, and a current
employee of Roanoke County Schools.
While I recognize and support
the need for affordable housing, I am concerned about the additional traffic and student population
in an already crowded area.
Additionally, the proposed site is currently zoned as commercial, not residential, as it is in a heavily
trafficked area.
I feel that it is not in the best interest of North County to build an apartment complex in the
proposed spot.
Respectfully,
Diane Wood
540 761 8663
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Will Crawford - [EXTERNAL] - Apartment Complex Proposal - Cove Rd/Peters Creek Rd
Location
From:Greg Moser <gregmoser93@gmail.com>
To:"wcrawford@roanokecountyva.gov" <wcrawford@roanokecountyva.gov>
Date:12/1/2021 10:57 PM
Subject:[EXTERNAL] - Apartment Complex Proposal - Cove Rd/Peters Creek Rd Location
Dear Mr. Crawford,
My wife and I would like to express that we are not in favor of new apartments being built at the Cove
Road/Peters Creek Road location.
We are very open to new residents coming into our area, but we do not think this location is wise for
several reasons.
•We travel the Cove Road location (near Hardees and CVS) nearly every day. It already experiences
long lines at the traffic light. The hill at Cedar Lawn Cemetery generates a short reaction time for
those turning in and out of that road near Hardees and CVS already.
•On top of that, it is not a safe location at all for an entrance/exit for those apartments.
•We believe traffic jams will be frequent, and quit frustrating, for local residents. Possible road
construction to accommodate this new need would require more money to be spent out of an
already stretched budget – which means possibly higher taxes.
•The Glen Cove School district is already at a stretched capacity. I don’t know how adding these
apartments will create a good learning environment for a school that is already stretched to its
limits.
•We had new apartments built near the end of Cove Road (near Rt. 419) recently. That’s a lot of
apartments in a close proximity, impacting the same school community, in a short amount of time.
It would be our sincere desire to have this proposal denied, and consider a better location for such a
project. Thank you for your time and attention to this matter.
Sincerely,
Greg & Allison Moser
4782 Lantern Street
Roanoke, VA 24019
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Will Crawford - [EXTERNAL] - Proposed Affordable Housing Near Northlakes
From:"Harris, Joshua Tyler - harri3jt" <harri3jt@dukes.jmu.edu>
To:"wcrawford@roanokecountyva.gov" <wcrawford@roanokecountyva.gov>
Date:11/30/2021 8:13 PM
Subject:[EXTERNAL] - Proposed Affordable Housing Near Northlakes
Mr. Crawford,
As a resident of the North Lakes neighborhood I feel rather invested and concerned by the
possibility of extensive affordable housing being built in close proximity to my home. I feel that an
apartment complex of the proposed size and nature could have several adverse effects on the
neighborhood in varying facets.
One such area of concern is a great potential for a rise in crime rates in the area nearby, to include
my neighborhood. A sudden influx of renters would flood the area with a large group of people
with no real ties to or vested interests in the area. I feel that very quickly we will see a spike in
property crimes and drug activity in the area. I fear that my home will not be as safe as it once was
from vehicle break-ins, thefts of possessions, suspicious traffic by foot and vehicles, possible
burglaries, and any other combination of similar offenses.
Traffic will also increase greatly from the increased residents in the area. Peters Creek Road is
already highly trafficked and adding another mass of housing pouring motorists into a busy
intersection could lead to extreme congestion, increased traffic crashes, wear on the roads, and
other inconveniences and hazards. It is likely that many drivers will use North Lakes as a cut
through to avoid the traffic nightmare caused by the new apartment complex placed in a busy
intersection, bringing the crashes, congestion, and wear on roads into my neighborhood as well.
I am also worried that a large amount of noise will be generated by the new apartment complex.
North Lakes is a desired are for home owners because of its quiet nature and reputation. An
apartment complex in our back yard would certainly change this reputation.
The above listed concerns will no doubt all culminate in a detrimental drop in property values in
near by neighborhoods. As a home owner in North Lakes you can probably sense that I am less
than thrilled about this possible outcome. This apartment complex could lead to a mass exodus of
good tax paying home owners from a well regarded neighborhood, leaving the door open for the
face of the community to change for the worse.
I know I have written a lot in this email, but I feel very strongly on this topic. I greatly appreciate
your time and considerations. Please do all you can to prevent this apartment complex construction
from moving forward.
Sincerely,
Josh Harris
Get Outlook for iOS
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Will Crawford - [EXTERNAL] - Proposed Apartments near North Lakes Subdivision
From:Kaylin Stenson <kaylinstenson@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:11/30/2021 8:05 PM
Subject:[EXTERNAL] - Proposed Apartments near North Lakes Subdivision
Dear Mr. Crawford,
I have several concerns about the proposed apartments as a current resident of this neighborhood.
The first one being increased traffic on the surrounding roadways. Cove Rd is already a very well
traveled road with heavy traffic. Increasing the number of people and vehicles in the area this
drastically will come with significant fall out. There will be more motor vehicle accidents more
wear on the roads and even more congestion than there already is. There are also a lot of young
families in the area who have children running about. A hundred or more new vehicles speeding
through the neighborhood could be potentially disastrous for some of them. The increase of traffic
will also contribute to the noise level of the area. North Lakes is a generally quiet community
which would change with more vehicles going in and out of it. Also the apartments themselves
would lead to an increase in activity and noise. This could also potentially lead to more crime.
Criminals are more likely to target an area such as this due to there being a large amount of
vehicles that might be unlocked and easy pickings. This is concerning for several reasons. One
being that the property crimes could spill over into the neighborhoods of actual home owners. And
two being the increase in crime leading to the devaluation of homes. The apartment complex idea
as a whole would lead to a vast majority of homes losing value. Therefore, many residents would
seek to move out causing further instability. Our police officers are already overworked and
understaffed. We do not need to be adding to their problems by creating more apartment complexes
that will just increase their calls for service.
Please do not let this proposed plan pass.
Sincerely,
Kaylin Stenson
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Will Crawford - [EXTERNAL] - Zoning off Cove Rd.
From:Larry Saul <lwsaul@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:12/1/2021 4:20 PM
Subject:[EXTERNAL] - Zoning off Cove Rd.
Will,
I am extremely concerned with the apartment complex being proposed at the Cove Road in peters
Creek Road location. I believe the largest issue will be the impact of the traffic on Cove Road
especially during high traffic times. It is very bad already in adding all these new units will make
this a very dangerous place for the pedestrian traffic that already walks up and down Cove Road as
well as the entrance to CVS and Hardee’s.
Has there been a traffic study completed? If not why? If so what are the results?
Also our schools in the area are at capacity as we just had to rezone the school districts to
accommodate the population that we currently have to send more kids to masons Cove. It doesn’t
seem very responsible to make the situation worse with yet another apartment complex in this
area.There have already been two new apartment complexes put up in this area in the last couple of
years. Why would we need yet another one in this location?
Thank you for including my concerns in the packet for the board of supervisors to review. I just
don’t see a positive impact that this apartment complex would provide unless some major road
renovations are done first.
Larry W. Saul
4816 Candlelight Cir, Roanoke, VA 24019
540-819-9730
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Will Crawford - [EXTERNAL] - Rezoning Proposal for 037.13-04-07.00-0000
From:Matthew Brown <matthew.brown7254@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:12/1/2021 8:00 PM
Subject:[EXTERNAL] - Rezoning Proposal for 037.13-04-07.00-0000
Mr. Crawford,
I am unable to attend the scheduled hearings, however, as a resident of the North Lakes subdivision
(5038 Nicholas Hill Lane) I wanted to share my opposition of the proposed zoning changes at tax
map number 037.13-04-07.00-0000. The addition of an even higher number of units than is already
allowed by current zoning is not pursuant to the current environment and infrastructure that is
currently in place.
There are many aspects to take into account for the impact on the surrounding area including the
additional traffic added to cove road at an already congested intersection, adding additional
enrollments to already overcrowded schools, especially at the elementary level. Glenn Cove
specifically still does not even have separate classrooms, rather large shared rooms with movable
partitions to create classroom space. Additionally, stormwater mitigation, sediment and wildlife
displacement, and other environmental concerns must also be taken into account.
Thank you for allowing this avenue to share feedback and passing it along to the appropriate
parties/venues.
Matthew Brown
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Will Crawford - [EXTERNAL] - Housing concerns
From:Misty Lemon <misty@magnetsusa.com>
To:"wcrawford@roanokecountyva.gov" <wcrawford@roanokecountyva.gov>
Date:11/30/2021 9:32 PM
Subject:[EXTERNAL] - Housing concerns
Phillip Thompson, Director of Planning and Will Crawford, Transportation Planner of
the apartments that are proposed would rent from $800 to $1100 per month. The “affordable “
housing complex. It is currently not to be government subsidized. My concerns are property
devaluation and traffic on Cove Rd. among some others. It's my understanding that there will be
will be a public hearing on Dec. 6th, however it is understood that those who are concerned with
this project can attend so we are encouraged to email you with concerns and I am concerned about
this new housing. Please take my concerns into consideration as this will
Bring traffic to our neighborhood which is a concern for safety and propert values.
Thank you for your attention. Best regards, Misty Lemon
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Will Crawford - Re: [EXTERNAL] - Concerns of Affordable Housing Complex
From:Shelby Quesenberry <shelbyjean67@yahoo.com>
To:Will Crawford <WCRAWFORD@roanokecountyva.gov>
Date:12/1/2021 8:36 PM
Subject:Re: [EXTERNAL] - Concerns of Affordable Housing Complex
Attachments:IMAGE.jpeg; IMAGE.jpg
Mr. Crawford,
I am in the North Lakes neighborhood on North Garden Lane. We have seen an increase on the
traffic on Woodhaven since moving in 20+ years ago. The development that has occurred during
this time. And the industrial center isn't even complete. And when there is an accident on 81 -
it is horrible.
North Garden along with Eveningwood Lane are used as through ways so many times and the
stop signs go completely unnoticed. The one at the corner of North Garden and North Spring - I
see people completely blow through constantly. This is a bus stop corner - my son was almost
hit when learning to drive, having the right of way to turn on to North Garden, I was with him -
the person blew through without any regard or acknowledgement that we were there.
I hope that there are studies on the traffic and school situation. I would invite you to come from
419 through Cove to Peters Creek one afternoon aroun 5:30 to see what the trafic is like.
Shelby Quesenberry
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Will Crawford - [EXTERNAL] - Concerns of Affordable Housing Complex
From:Shelby Quesenberry <shelbyjean67@yahoo.com>
To:"wcrawford@roanokecountyva.gov" <wcrawford@roanokecountyva.gov>
Date:11/30/2021 10:05 PM
Subject:[EXTERNAL] - Concerns of Affordable Housing Complex
Attachments:20211119_181024.jpg
Mr. Crawford,
I am writing to express my concerns in regards to the location of the 'proposed' housing complex
to be located off of Cove Road near the North Lakes neighborhood.
I am curious about any of the studies done in regards to traffic in the area of Cove Road,
Greenridge and Peters Creek Road. Below is a sample of what traffic looks like sitting above
Sheetz on a WEDNESDAY coming from Hershberger at around 5:45pm. The traffic is coming
across in a steady stream....the traffic would only be worse with the influx of that many new
families in the area. I see no way to alter this traffic problem for one. The traffic is lined up
both ways on Peters Creek as well. People trying to get in and out of Sheetz from my side - and
someone blocking that entrance which only holds up the line processing through. How many
more accidents will be here? At this is a typical traffic pattern daily.
Second, would the schools be able to handle the influx of these families -- both in staff and
classroom size. My son recently graduated from Northside -- Glen Cove, while a wonderful staff
when he was there, was in need of serious repair and updating. I don't think the room is there.
I feel the same about the Middle School as well.
What about the complex that already exist near the cemetary? Are they full?
I do worry about the effect it will have on the North Lakes neighborhood. I have just ordered a
Ring doorbell due to evidence of someone messing around my property. I see that becoming an
issue with the increase of people and addition of young people who will like cut through the
nieghborhood from school.
I have just recently learned about this (and why wasn't this shared by the county to the local
residents rather than hearing it from a neighbor) and didn't realize there was a deadline to share
concerns -- otherwise, I would have been much more prepared to vocalize my concerns and do
some other research.
Regards,
Shelby Quesenberry
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Will Crawford - [EXTERNAL] - Planning Commission Public Hearing
From:Steve <spgkws@yahoo.com>
To:"planning@roanokecountyva.gov" <planning@roanokecountyva.gov>
Date:12/1/2021 5:13 PM
Subject:[EXTERNAL] - Planning Commission Public Hearing
Hello,
My name is Steve Grammer. My address is 1817 Westview Ave. Roanoke, VA 24016. When building new
apartments, they need to be ADA compliant. The owner of the apartment complexes needs to be encouraged
to accept Section, so that people on low income, especially the disability community, have access to equal
housing opportunities.
Sincerely,
Steve Grammer- Graduate of Partners in Policymaking 2013, Advocate for people with disabilities.
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Will Crawford - [EXTERNAL] - New apartment complex on Cove
From:Teresa Schaeffer <schaeffer.teresa@gmail.com>
To:<wcrawford@roanokecountyva.gov>
Date:11/20/2021 8:25 AM
Subject:[EXTERNAL] - New apartment complex on Cove
Cc:<bos@roanokecountyva.gov>
We are homeowners on Woodhaven Rd and our children attend Glen Cove and Northside. We are
very concerned about the request by The Lawrence Companies to change the zoning of the property
on Cove to both allow additional units and to remove the government housing restriction. We are
concerned about the effect it will have on our schools which are in need of renovation, traffic in an
already congested area and our property values to have 216 low rent housing units built on that
property.
It was just a few years ago that the lines for Glen Cove were redrawn and several of our children's
friends had to start going to school all the way out in Glenvar because Glen Cove was considered
over capacity. How then can Glen Cove absorb the children from 216 additional families when
there are other apartments already in various stages of development? Our children already sit 3 to a
seat on overcrowded school buses. Today as I picked our children up from Glen Cove it took me
over 20 minutes to go from Greenridge to Peters Creek on Cove Road due to the traffic. I'm not
sure of the exact distance but I believe it is less than half a mile and is the site proposed for the
entrance to these apartments.
We have lived in this area for over 20 years. During that time we have watched our community go
downhill. Our neighbor's house on Wooodhaven was broken into between 10PM and 11PM two
nights ago. We have seen a steep rise in cars and homes being broken into and children's bikes and
basketball hoops being stolen out of front yards. There are pan handlers on street corners at North
Lakes and Peters Creek and homeless individuals and addicts walking Peters Creek to bring
groceries back to dilapidated motels. We never saw these things 10 to 20 years ago in North
County. We felt safe in our homes. Our hope is that the Planning Commission and the Board of
Supervisors votes to not allow the rezoning and the building of low rent apartments and works to
improve our schools and neighborhoods.
Thank you for your time and attention to this matter and for your service to the county.
Matthew and Teresa Schaeffer
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Philip Thompson - Anonymous complaint about apartments
From:Isaac Henry
To:Will Crawford; Cecelia Thomas
Date:12/2/2021 8:53 AM
Subject:Anonymous complaint about apartments
Will & Cecelia,
I just got a voicemail from a woman who did not leave her name, phone number, or address complaining
(I'm pretty sure) about the Lawson case. She said she does not want apartments in North Lakes. She said she
can't attend the meeting but will get a petition started if she has to.
I'm not sure if this should be added to the list or not since it's anonymous, but figured I should send along.
Thanks!
Isaac
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The Lawson Companies
Amend Existing Proffered Conditions on Approximately 12.15
acres zoned R-3C, Medium Density Multi-Family Residential
Board of Supervisors Public Hearing
December 14, 2021
Location Map2
NSHS
I-581
North Lakes
Public Safety
Center
Project Site
•5000 Block of Cover
Road; 2700 Block of
Peters Creek Road
•12.15 Acres
•Currently Vacant
•Apartment Complex –
216 Apartments
3
CVS
Sheetz
Hardees
4 Photographs
5 Photographs
Photographs6
Photographs7
Photographs8
Photographs9
Photographs10
11 Zoning Background
•In 1984 –Property was rezoned from Residential District R-1 and
Business District B-2 to Residential District R-6 with conditions.
•Purpose: Construction of 185 residential apartment
condominiums (this development never happened)
•1992 Countywide rezoning designated this property R-3C
12 Amended Proffers
1.Petitioner shall build only residential condominium units on the
subject property, and Petitioner will not build any units to be
rented on a government subsidized rental basis. The site shall be
developed in general conformance with "The Lawson Companies -
Cove Road Apartments Concept Plan" prepared by Timmons Group
and dated October 8, 2021, subject to any changes required during
the site plan review process.
2.There shall be no street access from the subject property to the
Beacon Ridge subdivision/Candlelight Circle.
3.The maximum number of dwelling units on the subject property
shall be 185 216
•Apartments
•7 buildings –2 sizes –3 stories in height
•216 apartments
•36 –One-bedroom Apartments
•135 –Two-bedroom Apartments
•45 –Three-bedroom Apartments
•Clubhouse
•Maintenance Building
•Two access points
•Cove Road (Entrance & Exit)
•Peters Creek Road (Entrance Only)
•Parking, Sidewalks, Lighting, Trash Compactors, Mailboxes, SWM
•Project to be built in 3 Phases
13 Concept Plan
14 Architectural Rendering
Zoning
Existing Zoning
•R-3C –Medium Density Multi-Family Residential District with Conditions
15
Surrounding Zoning
•North –R-1, R-2
•East –R-3, C-2
•West –R-2
•South (City) –ROS, CN
Future Land Use16
Transition
•Encourages the orderly development of highway frontage parcels.
•Serves as a developed buffer between highways and nearby or adjacent lower intensity development.
•Suitable land uses include office and institutional uses, limited retail uses, multifamily residential, single-family attached residential, and parks.
Neighborhood Conservation
•Established Single-Family Residential neighborhoods are delineated and the conservation of the existing development pattern is encouraged.
Planning Commission
Public Hearing –December 6, 2021
•Six (4) citizens spoke during the public hearing
•Citizen Comments/Concerns
•Increased traffic/traffic congestion/traffic safety
•Pedestrian safety along Cove Road
•Height of apartment buildings
•Access to water/sewer (adjacent property)
•Proposed buffer areas
•Fencing/barriers
17
Planning Commission
•Citizen Comments/Concerns (cont.)
•Grading of the site
•Stormwater Runoff
•Erosion & Sediment Control
•Impact to neighboring wells
•Noise
•Lighting
•Loss of wildlife habitat
18
Planning Commission
•Planning Commission Discussion
•Zoning history of the property
•Surrounding use and zoningRail lines
•Transition future land use designation
•Changes to the R-3 zoning standards
•Tax Credits
•Stormwater Management
•Erosion and Sediment Control
•Fencing/Buffers
•Traffic Congestion
•Traffic Safety and Pedestrian Safety
•Site Development
•Lighting
19
Planning Commission
Planning Commission recommends approval to amend the existing proffered conditions as proposed by the applicant
20
Questions?
21
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2071
FAX: (540) 772-2089
Peter S. Lubeck
COUNTY ATTORNEY
Mary Beth Nash
Rachel W. Lower
Marta J. Anderson
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of The Lawson Companies to amend existing proffered conditions on
approximately 12.15 acres on property zoned R-3C (Medium Density Multi-Family
Residential) District with conditions, as follows:
1. Petitioner shall build only residential condominium units on the subject property,
and Petitioner will not build any units to be rented on a government subsidized
rental basis. The site shall be developed in general conformance with “The Lawson
Companies – Cove Road Apartments Concept Plan” prepared by Timmons Group
and dated October 8, 2021, subject to any changes required during the site plan
review process.
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision/Candlelight Circle.
3. The maximum number of dwelling units on the subject property shall be 185 216.
MOTION TO APPROVE THE REZONING REQUEST
I find that the proposed rezoning request:
1. Is consistent with the purpose and intent of the County’s adopted comprehensive
plan and good zoning practice, and
2. Will not result in substantial detriment to the community.
I therefore MOVE THAT WE APPROVE the rezoning request as submitted by the
Petitioner.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials (i.e. a traffic impact
analysis) are submitted to the Board of Supervisors.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 14, 2021
ORDINANCE APPROVING THE PETITION OF THE LAWSON
COMPANIES TO AMEND CERTAIN EXISTING PROFERRED
CONDITIONS ON APPROXIMATELY 12.15 ACRES ON PROPERTY
ZONED R-3C (MEDIUM DENSITY MULTI-FAMILY RESIDENTIAL)
DISTRICT WITH CONDITIONS, LOCATED IN THE 5000 BLOCK OF
COVE ROAD, THE 2700 BLOCK OF PETERS CREEK ROAD, AND
SOUTH OF BEACON RIDGE SUBDIVISION, IN THE CATAWBA
MAGISTERIAL DISTRICT (TAX MAP NO. 037.13-04-07.00-0000)
WHEREAS, The Lawson Companies has petitioned to amend existing proffered
conditions on approximately 12.15 acres on property zoned R -3C (Medium Density Multi-
Family Residential) District, with conditions, as follows:
1. Petitioner shall build only residential condominium units on the subject property,
and Petitioner will not build any units to be rented on a government subsidized
rental basis. The site shall be developed in general conformance with “The Lawson
Companies – Cove Road Apartments Concept Plan” prepared by Timmons Group
and dated October 8, 2021, subject to any changes required during the site plan
review process.
2. There shall be no street access from the subject property to the Beacon Ridge
subdivision/Candlelight Circle.
3. The maximum number of dwelling units on the subject property shall be 185 216.
and
WHEREAS, the first reading of this ordinance was held on November 17, 2021,
and the second reading and public hearing were held on December 14, 2021; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on December 6, 2021; and
WHEREAS, the Planning Commission recommends approval of the petition as
requested; and
WHEREAS, legal notice and advertisement has been provided as required by law.
Page 2 of 2
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
A. The petition of The Lawson Companies to amend existing proffered
conditions on approximately 12.15 acres on property zoned R -3C (Medium
Density Multi-Family Residential) District, with conditions is approved as
requested. The amended conditions shall be as follows:
1. The site shall be developed in general conformance with “The
Lawson Companies – Cove Road Apartments Concept Plan”
prepared by Timmons Group and dated October 8, 2021, subject to
any changes required during the site plan review process.
2. There shall be no street access from the subject property to the
Beacon Ridge subdivision/Candlelight Circle.
3. The maximum number of dwelling units on the subject property shall
be 216.
B. The Board finds that the proposed rezoning request is consistent with the
purpose and intent of the County’s adopted comprehensive plan, will result
in good zoning practice, and will not result in a substantial detriment to the
community.
C. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district
map to reflect the changes authorized by this ordinance.