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Home My WebLink About9/24/2024 - Regular LUUI : ,i R�A Nov,� ; ,� G Roanoke County Board of Supervisors G) Agenda o z 0 .a; September 24, 2 24 -�, �,_, p0 3:00 p.m. /838 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second regularly scheduled meeting of the month of September 2024. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1 . Roll Call Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North Absent: None Staff Present: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Doug Blount, Assistant County Administrator; Madeline Hanlon, Community Engagement Director; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Action No. 092424-1 Item C.1 1 . Recognition of Development Services and GIS/IT Departments staff on winning a 2024 Viriginia Innovative Technology Symposium (COVITS) award for the Citizen Connect Permits Web Application. (Tarek Moneir, Director of Development Services) Recognition given to Development Services and GIS/IT staff. Page 1 of 6 00012O D. FIRST READINGS OF ORDINANCES Action No. 092424-2 Item D.1 1. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the refinancing of a lease transaction that originally financed various capital projects for the County and authorizing the continued leasing of certain County-owned property, the execution and delivery of a prime lease and a local lease acquisition agreement and financing lease, and other related actions. (Laurie Gearheart, Director of Finance and Management Services) (First Reading and Request for Second Reading) Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading for October 8, 2024. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None E. APPOINTMENTS Action No. 092424-3 Item E.1 1. Community Policy and Management Team (CPMT) Marya McPherson be appointed as the alternate to replace Trista Thompson, for the remainder of her current term set to expire June 20, 2026. Supervisor Hooker moved to approve the appointment. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None F. CONSENT AGENDA Action No. 092424-4.a-f Item F.1-6 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 092424-4.a Item F.1 1. Approval of minutes— September 10, 2024 Page 2 of 6 000 Action No. 092424-4.b Item F.2 2. Ordinance 1) accepting funds in the amount of $647,774 from the Virginia Department of Rail and Public Transportation and appropriating such funds to the County's grant fund for operation of the CORTRAN program, and 2) reallocating $26,991 from the CORTRAN Budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (Second Reading) Action No. 092424-4.c Item F.3 3. Ordinance accepting Transportation Alternatives Program funds in the amount of $248,022 from the Roanoke Valley Transportation Planning Organization, reallocating $62,005 from the Peters Creek/Williamson Road Corridor Study Capital Improvement Program (CIP) Project and appropriating all funds to the Grant Fund for construction of the Glade Creek Greenway through Vinyard Park West in the Vinton Magisterial District and in the Town of Vinton. (Second Reading) Action No. 092424-4.d Item F.4 4. Ordinance approving a Second Site Use Agreement between Craig Botetourt Electric Cooperative and the County of Roanoke for use of space in a shelter and on a tower located on Fort Lewis Mountain and accepting and appropriating $6,000.00 per year for the term of the agreement. (First Reading and Request for Second) Action No. 092424-4.e Item F.5 5. Resolution requesting the Virginia Department of Transportation (VDOT) to accept Hunt Camp Road of Sections 28 and 29 of the Hunting Hills Subdivision in the Cave Spring Magisterial District into the VDOT Secondary Road System. Action No. 092424-4.f Item F.6 6. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by the following: 1) David L. Bratton (Tax Map 079.01-01-62.00-0000), located at 3006 Pebble Drive; 2) Leonard W. & Rebecca G. Stiff (Tax Map 079.01-01-63.00-0000), located at 3012 Pebble Drive; 3) Roy M. Carpenter (Tax Map 079.01-01-61.00- 0000), located at 3017 Woodway Rd; and 4) Alice B. Kefauver(Tax Map 079.01- 01-64.00-0000), located at 3020 Pebble Drive in Vinton Magisterial District for the purpose of constructing drainage improvements in various magisterial districts. (First Reading and Request for Second Reading) Supervisor Mahoney moved to adopt all matters on the consent agenda. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Page 3of6 000122 G. CITIZENS' COMMENTS AND COMMUNICATIONS None H. REPORTS Action No. 092424-5 Item H.1-6 1. Unappropriated Balance, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of August 31, 2024 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of August 31, 2024 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2024 6. Accounts Paid —August 2024 Supervisor North moved to receive and file the reports that have been included with the agenda under Item H. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None I. WORK SESSION 1. Work session to review with the Board of Supervisors the preliminary and unaudited financial results for the fiscal year ending June 30, 2024 for the County of Roanoke, Virginia, and the FY 2025-2026 Budget Development Process and Changes to the Comprehensive Financial Policy. J. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 092424-6 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in each of the five magisterial districts. Supervisor North moved to go to closed session. Supervisor Mahoney seconded the motion. Motion approved. Page 4 of 6 000 2J Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Rebecca Owens departed the meeting at 6:00 p.m. EVENING SESSION —7:00 PM K. CERTIFICATION RESOLUTION Action No. 092424-7 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Hooker moved to adopt the certification resolution. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None L. PUBLIC HEARING AND ADOPTION OF RESOLUTION Action No. 092424-8 Item L.1 1. Resolution adopting the Roanoke County 200 Plan as the County's Comprehensive Plan. (Philip Thompson, Director of Planning) No Speakers present. Supervisor Hooker moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None M. CITIZEN COMMENTS AND COMMUNICATIONS - None N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. David Radford 4. Tammy Shepherd 5. Phil C. North Page 5 of 6 000124 Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. O. ADJOURNMENT Action No. 092424-9 Supervisor Shepherd moved to adjourn the meeting. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North, Nays: None Su•- itted by: A• •roved by: 'ch.rd L. Caywood Phil . Nort iZt Clerk to the Board of Supervisors Chairman Page 6 of 6