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Home My WebLink About10/8/2024 - Regular OUC 25 R?A N0� 0'4 �, t Roanoke County Board of Supervisors z _ � Minutes z J t .ate October 8, 2024 - 3:00 p.m. /838 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first regularly scheduled meeting of the month of October 2024. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North Absent: None Staff Present: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Madeline Hanlon, Community Engagement Director; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board Staff Absent: Doug Blount, Assistant County Administrator B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Action No. 100824-1 Item C.1 1. Proclamation expressing the appreciation of the County of Roanoke, Virginia to its Sister City, Opole, Poland, for thirty years of Sister City relationship. (Kristine Bulas and Mary Jo Fassie, Roanoke Valley Sister Cities) Supervisor Hooker moved to adopt the proclamation. Supervisor Radford seconded the motion. Motion approved. Page 1 of 7 00012S Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Action No. 100824-2 Item C.2 2. Proclamation declaring October 20-26, 2024 as Red Ribbon Week in the County of Roanoke. (Adam T. Neal, Director, Roanoke Area Youth Substance Abuse Coalition) Supervisor Shepherd moved to adopt the proclamation. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None D. NEW BUSINESS Action No. 100824-3 Item D.1 1. Resolution of support for kidney transplant services provided by Carillon Clinic at Carillon Roanoke Memorial Hospital. (Richard L. Caywood, County Administrator) Supervisor North moved to adopt the resolution. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None E. FIRST READINGS OF ORDINANCES Action No. 100824-4 Item E.1 1. Ordinance amending Chapter 21 (Taxation), Article III (Real Estate Taxes), Division 3 (Exemption for Elderly and Disabled Persons) of the Roanoke County code. (P. Jason Peters, Commissioner of Revenue) (First Reading and Request for Second Reading) Supervisor Shepherd moved to approve the first reading of this ordinance and scheduling the second reading for October 22, 2024. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Page 2 of 7 000127 Action No. 100824-5 Item E.2 2. Ordinance authorizing the issuance of not to exceed $75,000,000 General Obligation School Bonds of the County of Roanoke, Virginia, and providing for the form and details thereof. (Laurie Gearheart, Director of Finance and Management Services) (First Reading and Request for Second Reading) Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading for October 22, 2024. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None F. PUBLIC HEARING Action No. 100824-6 Item F.1 1. Public hearing to receive citizen comments regarding the refinancing of lease transactions that originally financed various capital projects for the county and authorizing the continued leasing of certain county-owned property, the execution and delivery of prime leases and local lease acquisition agreement and financing leases, and other related actions in accordance with Code of Virginia Section 15.2-2606. (Laurie Gearheart, Director of Finance and Management Services) No speakers present. G. APPOINTMENTS Action No. 100824-7 Item G.1-2 1. Board of Zoning Appeals (BZA) (District) Charlotte Moore - Cave Spring Magisterial District - Expires October 8, 2029. 2. Parks, Recreation, and Tourism Advisory Commission Larry Peterson — Catawba Magisterial District— Expires October 8, 2027. Supervisor Radford made a recommendation to appoint Rick Pevarski to the Board of Zoning Appeals (BZA) for the Windsor Hills Magisterial District, term expires October 8, 2029. Supervisor Radford moved to approve all appointments. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Page 3 of 7 000128 H. CONSENT AGENDA Action No. 100824-8.a-I Item H.1-10 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 100824-8.a Item H.1 1. Approval of minutes —September 24, 2024 Action No. 100824-8.b Item H.2 2. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by the following: 1) Kerry L. Hall (Tax Map 036.20-01-02.00), located at 2731 Tully Drive; 2) Robert W. & Patrica A. Martin (Tax Map # 036.20-01-03.00), located at 2737 Tully Drive; and 3) Michael R. & Linda M. Walker (Tax Map # 036.20-01-04.00), located at 2801 Neil Drive in Catawba Magisterial District for the purpose of constructing drainage improvements. (First Reading and Request for Second Reading) Action No. 100824-8.c Item H.3 3. Ordinance approving a Second Site Use Agreement between Craig Botetourt Electric Cooperative and the County of Roanoke for use of space in a shelter and on a tower located on Fort Lewis Mountain and accepting and appropriating $6,000.00 per year for the term of the agreement. (Second Reading) Action No. 100824-8.d Item H.4 4. Ordinance authorizing the granting of new public drainage easements to the Board of Supervisors of Roanoke County, on property owned by the following: 1) David L. Bratton (Tax Map 079.01-01-62.00-0000), located at 3006 Pebble Drive; 2) Leonard W. & Rebecca G. Stiff (Tax Map 079.01-01-63.00-0000), located at 3012 Pebble Drive; 3) Roy M. Carpenter (Tax Map 079.01-01-61.00- 0000), located at 3017 Woodway Rd; and 4) Alice B. Kefauver (Tax Map 079.01- 01-64.00-0000), located at 3020 Pebble Drive in Vinton Magisterial District for the purpose of constructing drainage improvements in various magisterial districts. (Second Reading) Action No. 100824-8.e Item H.5 5. Request to approve the Board of Supervisors budget development calendar for fiscal year 2025-2026. Page 4 of 7 000113 Action No. 100824-8.f Item H.6 6. Resolution accepting and approving recommended changes to the Comprehensive Financial Policy. Action No. 100824-8.q Item H.7 7. Ordinance to accept and appropriate grant funds in the amount of$455,452 from the Virginia Department of Fire Programs for the Aid to Localities Funds (VDFP). (First Reading and Request for Second Reading) Action No. 100824-8.h Item H.8 8. Resolution to Support the Virginia America 250 Commission. Action No. 100824-8.i Item H.9 9. Ordinance of the Board of Supervisors of the County of Roanoke, Virginia approving the refinancing of lease transactions that originally financed various capital projects for the County and authorizing the continued leasing of certain County-owned property, the execution and delivery of prime leases and local lease acquisition agreement and financing leases, and other related actions. (Second Reading) Action No. 100824-8.i Item H.10 10.Resolution authorizing the County of Roanoke to enter a memorandum of Understanding with the Town of Vinton, for the County of Roanoke to act as the Virginia Erosion and Stormwater Management Program (VESMP) Authority for the Town of Vinton. Supervisor Mahoney moved to adopt all matters on the consent agenda. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None I. CITIZENS' COMMENTS AND COMMUNICATIONS - None J. REPORTS Action No. 100824-9 Item J.1-2 1. Unappropriated Balance, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report Page 5 of 7 06 i130 Supervisor Mahoney moved to receive and file the reports that have been included with the agenda under Item J. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None K. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Paul M. Mahoney 2. David Radford 3. Tammy Shepherd 4. Martha Hooker 5. Phil C. North Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. L. WORK SESSION 1. Work session to update the Board of Supervisors on the status of Broadband projects within Roanoke County. (Madeline Hanlon, Community Engagement Director) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 100824-10 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in each of the five magisterial districts. Supervisor North moved to go to closed session. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None N. CERTIFICATION RESOLUTION Action No. 100824-11 Page 6 of 7 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Hooker moved to adopt the certification resolution. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None O. ADJOURNMENT Action No. 100824-12 Supervisor Hooker moved to adjourn the meeting. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North Nays: None Sub• itted sy: Approved by: it 01, Ric►a • L..Caywood "Phil C. North erk to the Board of Supervisors Chairman Page 7 of 7