HomeMy WebLinkAbout12/3/2019 - RegularPage 1 of 4
INVOCATION: Pastor Ethan Callison, North Campus
Friendship Community Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
December 3, 2019
Page 2 of 4
Good afternoon and welcome to our meeting for December 3, 2019. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Board of Supervisors
meetings can also be viewed online through Roanoke County’s website at
www.RoanokeCountyVA.gov. Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of Roanoke County Public Library as one of 10 Top Innovators of
2019 (Shari Henry, Director of Library Services)
D. BRIEFINGS
1. Briefing to discuss with the Board of Supervisors the 2020 Real Estate
Assessment and Roanoke Valley Economic Conditions (Kenneth Fay, Director of
Real Estate; Meredith Thompson, Budget Division Director; Steve Elliott, Budget
Manager)
Roanoke County
Board of Supervisors
Agenda
December 3, 2019
Page 3 of 4
E. NEW BUSINESS
1. Resolution declaring Roanoke County a Second Amendment Sanctuary County
(Peter Lubeck, Acting County Attorney)
2. Resolution adopting a Legislative Program for the 2020 session of the Virginia
General Assembly and petitioning the General Assembly to fa vorably consider
the topics and issues addressed herein (Peter Lubeck, Acting County Attorney)
3. Presentation of Year End Financial Results for June 30, 2019, acceptance of
audit report and allocation of year end funds (Laurie Gearheart, Director of
Finance and Management Services)
F. SECOND READING OF ORDINANCES
1. Ordinance approving a lease with AMC Investors, Inc. for placement of County
Communications and Information Technology infrastructure (Bill Hunter, Director
of Communications and Information Technology)
2. Ordinance approving the purchase of 30 Chestnut Ridge Road (Tax Map
Number 080.00-05-19.02-0000) from Elizabeth Austin Talbott and authorizing the
execution of a Contract of Purchase, Vinton Magisterial District (Doug Blount,
Director of Parks, Recreation and Tourism)
G. APPOINTMENTS
1. Board of Zoning Appeals (appointed by District)
2. Budget and Fiscal Affairs (BFAC) (appointed by District and At -Large)
3. Economic Development Authority (EDA) (appointed by District)
4. Library Board (appointed by District)
5. Parks, Recreation and Tourism (appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Confirmation of appointments to the Blue Ridge Behavioral Healthcare Board of
Directors (at Large), Roanoke County Budget and Fiscal Affairs Committee (at
Large), Roanoke Valley Resource Authority (at Large), Western Virginia Regional
Jail Authority (at Large)
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2. Request to accept and allocate grant funds in the amount of $42,564 from the
Virginia Department of Emergency Management (VDEM) for an Emergency
Management Performance Grant
I. CITIZENS' COMMENTS AND COMMUNICATIONS
J. REPORTS
1. Unappropriated, Board Contingency and Capital Reserves
2. Outstanding Debt Report
K. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. David F. Radford
3. P. Jason Peters
4. George G. Assaid
5. Phil C. North
L. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711.A.1 - Discussion, consideration, or interviews of prospective
candidates for employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body; namely the County Attorney
2. Section 2.2-3711.A.1 - Discussion, consideration, or interviews of prospective
candidates for employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body; namely the Commonwealth
Attorney
M. WORK SESSIONS – 6:30 p.m.
1. Joint work session between the Roanoke County Board of Supervisors and the
Roanoke County Public School Board
N. CERTIFICATION RESOLUTION
O. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Recognition of Roanoke County Public Library as one of 10
Top Innovators of 2019
SUBMITTED BY: Shari Henry
Director of Library Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Recognition of award for Urban Libraries Council Top Ten Innovators for 2019
BACKGROUND:
On October 17, 2019, Roanoke County Public Library was awarded the Urban Libraries
Council top ten Innovator award for 2019.
A panel of expert judges selected the Library from 260 submissions in ten (10)
categories that showcase out-of-the-box thinking and creative application of library
resources.
The Library won in the category of Workforce and Economic Development. Award
winners were recognized for their level of creativity, ability for other libraries to adapt
their work and the outcomes achieved.
Susan Benton, Chief Executive Officer of the Urban Libraries Council will be in
attendance to make the presentation.
Page 1 of 2
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Briefing to discuss with the Board of Superviso rs the 2020
Real Estate Assessment and Roanoke Valley Economic
Conditions
SUBMITTED BY: Meredith Thompson
Budget Division Director
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Provide the Board of Supervisors an overview of the results of the 2020 Real Estate
Assessment through November 15, 2019, and an overview of Roanoke Valley Regional
economic conditions.
BACKGROUND:
The County of Roanoke conducts an annual assessment on all real property located in
the County. County staff provides a briefing annually to the Board of Supervisors on the
results of the current reassessment. The results of the 2020 assessment are as of
November 15, 2019, and are still being refined by staff. Results may also be impacted
by the assessment appeals process.
DISCUSSION:
This time has been scheduled to provide a briefing to the Board of Supervisors on the
2020 Real Estate Assessment including fiscal impacts related to the assessment and
economic conditions. Additionally, key dates in the fiscal year 2020-2021 budget
development process will be reviewed. The attached PowerPoint presentation will be
shown.
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FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the attached presentation.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the 2020
Real Estate Assessment and Roanoke Valley economic conditions.
2020 Real Estate
Assessment
Board of Supervisors Meeting
December 3, 2019
Agenda
•Economic Conditions
•2020 Real Estate Assessment
•Real Estate Fiscal Impact
•Next Steps
2
3
Economic Conditions
4
Unemployment
Source: YesRoanoke.org. Unemployment % represents yearly average at year end.
6.0%6.2%5.6%5.2%5.2%4.5%3.9%3.5%3.4%2.7%2.6%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
(Projected)
Unemployment Rates
Roanoke County, Virginia, and U.S.
Roanoke County Unemployment Virginia Unemployment US Unemployment
92,253 92,376 92,687
93,256 92,703
93,569 93,775 93,924 93,735 93,672
84,000
86,000
88,000
90,000
92,000
94,000
96,000
July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 July 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018
To
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Roanoke County Population
July 1, 2009 -July 1, 2018
5
Population
Source: 2017 Roanoke County Annual Financial Report (CAFR), Weldon Cooper Center for Public Service
*United States Census population figures for the County of Roanoke on April 1, 2010 were noted as 92,376
1.54% increase in Roanoke County Population
July 1, 2009 to July 1, 2018
6
County Business Establishments
Source: U.S. Bureau of Labor Statistics
2,158 2,195 2,202 2,205 2,262
2,388 2,379 2,396 2,391 2,406
0.1%
-10.0%
-8.0%
-6.0%
-4.0%
-2.0%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
1,500
1,600
1,700
1,800
1,900
2,000
2,100
2,200
2,300
2,400
2,500
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Ye
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-Ov
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r
-Ye
a
r
%
C
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Nu
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Total Establishments and Year-Over-Year % Change
2010 through 2019
Total Establishments YOY % Change
7
County Business Establishments
Source: U.S. Bureau of Labor Statistics
8
Economic Conditions –Future Outlook
•Population is expected to increase only slightly over the next several
years
-Average 0.17% population growth annually over last 10 years
•Unemployment rate at historic low of 2.65% monthly average for 2019
-September unemployment rate at 2.2% compared to 2.8% in
January
9
2020 Real Estate Assessment
10
2020 Real Estate Assessment
Category 2019
Assessed Value
2020
Assessed Value*
Change in
Assessed Value
%
Change
Residential 7,521,290,600 7,773,431,100 3.35%
Commercial 1,197,722,700 1,219,606,800 1.83%
Total 8,719,013,300 8,993,037,900 3.14%
Assessment Increase Attributed To:
New Construction –Residential 44,230,500 16.14%
New Construction –Commercial 7,153,500 2.61%
Market Value –Residential 207,910,000 75.87%
Market Value –Commercial 14,730,600 5.38%
274,024,600 -
*As of November 15, 2019
11
Assessment Growth History
*As of November 15, 2019
1.20%
0.51%
-1.06%
-2.13%
0.33%
1.56%1.58%1.92%2.36%
3.20%3.14%
-3%
-2%
-1%
0%
1%
2%
3%
4%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Ye
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-Ov
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-Ye
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A
s
s
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s
s
m
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t
G
r
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h
(
%
)
Assessment Growth History
2010 through 2020
Overall
Market Value
New Construction
12
Assessment Growth History with Inflation
*As of November 15, 2019
*Inflation calculated based on annual average of monthly Consumer Price Index data from the US Bureau of Labor Statistics
Average Annual Assessment
Increase: 1.15%
Average Annual Inflation
Increase: 1.79%
1.20%0.51%
-1.06%
-2.13%
0.33%
1.56%1.58%
1.92%2.36%
3.21%3.14%
1.64%
3.16%
2.07%
1.46%1.62%
0.12%
1.26%
2.13%2.44%
1.78%2.00%
-3%
-2%
-1%
0%
1%
2%
3%
4%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Ye
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-Ov
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-Ye
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A
s
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(
%
)
Assessment Growth and Inflation
2010 through 2020 Assessment Growth
Inflation
13
Median Sales Price History –Single Family Residential
$197,000
$193,000
$198,250
$202,000
$195,000
$200,000
$196,000
$209,750 $209,500
$215,000
$180,000
$190,000
$200,000
$210,000
$220,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019*
Me
d
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S
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e
s
P
r
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Median Sales Price -Residential
2010 through 2019
*As of November 15, 2019
14
Residential Sales by Price Range
*As of November 15, 2019
22
517
418
134
6820
517
469
188
79
0
100
200
300
400
500
600
$0 to $100,000 $100,000 to $200,000 $200,000 to $300,000 $300,000 to $400,000 $400,000 and above
Nu
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Residential Sales by Price Range
Calendar Year 2018 Calendar Year 2019
15
History of Residential Sales
*As of November 15, 2019
800
635
746
953 938
1,033 1,095 1,136 1,159
1,273
173 153 156 153
123 119
113
95
57 50
0
20
40
60
80
100
120
140
160
180
200
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 *
Fo
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Nu
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History of Total Sales and Foreclosures
2010 through 2019
Number of Sales Foreclosures
16
Coming New Construction & Redevelopment
Single Family Multi-Family
•Cherokee Hills Section #5 (30 lots)•The Retreat (4 additional buildings)
•Fairway Ridge Court (16 lots)•Village Green Apartments (3 additional buildings)
•Daugherty Estates (4 additional lots)•Billy Byrd Apartment Completion
•Foxfield at Russlen Farms (15 lots)Commercial
•Woods Hill Section #3 (4 lots)•Vinyard Station Vinton
•Laurel Crest (24 lots)•Valley Pointe Office Building
•Edgefield II (10 lots)•Cardinal Glass Expansion
•Fox Hunt (26 lots)•Richfield Retirement Community
•Masons Crest II (unknown number of lots)•Virginia Varsity Storage Expansion
•Hunt Camp (6 lots)•Jaguar/Land Rover Remodel
•Homes at Byron Drive (21 lots)•Magellan Terminals Expansion
17
2020 Assessment Hearing Dates
•Assessment notices will be mailed December 30, 2019
•Informal Appeals
•January 13 through January 17 and January 22, 2020 from 8:30 a.m. to 4:30 p.m.
•Saturday, January 18, 2020 from 8:30 a.m. to 12:00 p.m.
•Tuesday, January 21, 2020 from 12:00 p.m. to 7:00 p.m.
•Real Estate Valuation will be closed on Martin Luther King Jr. Day, Monday, January 20, 2020.
•Call Real Estate Valuation Office at 772-2035 extension 0 for an appointment
•Formal Appeals with Board of Equalization (BOE)
•Dates for BOE meetings are as follows:
•April 30, 2020
•July 30, 2020
•October 29, 2020
18
Real Estate Fiscal Impact
19
Fiscal Impact
Year Change in Assessment
Calendar Year 2019
New Construction
Market Value
3.21%
0.70%
2.51%
Calendar Year 2020
(projected)
New Construction
Market Value
3.14%
0.59%
2.55%
Existing assessable base expected to increase by over 1.0%;
requires a public hearing on Effective Tax Rate scheduled for March 24, 2020
$2,343.50 $2,411.12
$0
$500
$1,000
$1,500
$2,000
$2,500
2019 2020Calendar Year
Annual Taxes on Median Sales Price Residence
$1.09/$100 Assessed Value
$215,000 $221,204
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2019 2020
Calendar Year
Assessment Value Based on Median Sales Price
of an Existing Residence
20
2020 Assessment Impact
Home Value Equal to Median Sales Price
Average Assessment
increases 2.89% for
Existing Residence
Annual Tax
increase $67.62
or
$5.64/month
21
Assessment History
2020 Breakdown
13.56%
Commercial
82.93%
Single Family/
Agricultural
3.50%
Multi-Family
*As of November 15, 2019
$6.79 $6.83 $6.75 $6.60 $6.59 $6.69 $6.76 $6.86 $7.01 $7.21 $7.46
$0.23 $0.24 $0.23 $0.23 $0.23 $0.24 $0.25 $0.26 $0.28 $0.31 $0.31 $0.99 $0.99 $0.99 $0.97 $1.03 $1.05 $1.09 $1.13 $1.15 $1.20 $1.22
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Va
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(
B
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s
)
Calendar Year
Valuation History
2010 through 2020
Single Family/Agricultural Multi-Family Commercial
22
New Construction History
2019 Breakdown
13.92%
Commercial
86.08%
Residential
8.94% Multi-Family
77.13% Single Family
$36.80 $34.61 $35.47 $42.16 $39.62 $41.65 $36.67 $31.14
$40.86 $39.63
$4.04 $4.74 $8.47 $13.64
$4.60 $5.95 $13.74
$4.12
$10.02 $12.06
$16.15 $21.14
$1.24 $15.50 $7.15
$0
$10
$20
$30
$40
$50
$60
$70
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Ne
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V
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(
M
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)
Net New Construction History
2010 through 2019
Commercial/Industrial
Multi-Family
Single Family
23
Tax Rate History
FY 2019-2020
Estimated Impact
FY 2020-2021
Estimated Impact
County Schools County Schools
436,000 -450,000 378,000
Impact of $0.01 Change in Tax Rate
$1.12
$1.11
$1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09 $1.09
$1.08
$1.09
$1.10
$1.11
$1.12
FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20
Ta
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(
p
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$
1
0
0
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)
Tax Rate History
FY 2005 through FY 2020
24
Next Steps
25
Next Steps
Item 2020 Date
County Administrator's Proposed FY 2021-2030 CIP January 28
County Administrator's Proposed FY 2020-2021 Operating Budget March 10
Public Hearing:Effective Tax Rate
Public Hearing: Maximum Tax Rate
Adoption of Maximum Tax Rate
March 24
Public Hearing: Tax Rate Adoption
Public Hearing: Operating and Capital Budgets (first of two)
Adoption of 2020 Tax Rates
April 14
Public Hearing: Operating and Capital Budgets (second of two)
1st Reading of FY 2020-2021 Operating and Capital Budget Ordinances April 28
2nd Reading and Adoption of FY 2020-2021 Operating and Capital Budget Ordinances May 12
26
Questions & Comments
Page 1 of 1
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Resolution declaring Roanoke County a Second Amendment
Sanctuary County
SUBMITTED BY: Phil C. North
Chairman of the Board
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
The Board will discuss a resolution to declare Roanoke County a Second Amendment
Sanctuary County.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 2019
RESOLUTION DECLARING ROANOKE COUNTY A SECOND
AMENDMENT SANCTUARY COUNTY
WHEREAS, the members of the Board of Supervisors have taken an oath to
defend and uphold the constitutions of the United States and Virginia; and
WHEREAS, the Second Amendment to the United States Constitution reads: “A
well-regulated Militia, being necessary to the security of a free State, the right of the
people to keep and bear Arms, shall not be infringed”; and
WHEREAS, Article I, § 13 of the Virginia Constitution reads: “A well-regulated
militia, composed of the body of the people, trained to arms, is the proper, natural, and
safe defense of a free state, therefore, the right of the people to keep and bear arms shall
not be infringed”; and
WHEREAS, the Board is concerned that certain legislation pre-filed for introduction
in the 2020 Virginia General Assembly, and certain legislation that has been introduced
in the United States Congress, may have the effect of infringing on the rights of law-
abiding citizens to bear arms, as guaranteed by the United States and Virginia
Constitutions; and
WHEREAS, the Board is concerned that passage of these bills, imposing
unnecessary burdens on law-abiding citizens and inviting further regulations and burdens,
and if to be enforced by local officials, will impose on the County unfunded mandates,
whether as a formal mandate or as a practical requirement of enforcing the law; and
WHEREAS, the General Assembly has expressed its intent, in Section 15.2-915
of the Code of Virginia, 1950, as amended, that rules, regulations, and administrative
Page 1 of 3
actions “governing the purchase, possession, transfer, ownership, carrying, storage or
transporting of firearms, ammunition, or components or combination thereof,” other than
workplace rules or other actions “expressly authorized by statute,” is an exclusive
preserve of State government; and
WHEREAS, local law enforcement is the responsibility and preserve of the Chief
of Police, the Sheriff and the Commonwealth’s Attorney; and the Sheriff and
Commonwealth’s Attorney are independently elected officers under the Virginia
Constitution; and
WHEREAS, nevertheless, the Board wishes to express its sentiments, together
with the sentiments of the Roanoke County community as a whole, with regard to this
important matter, and its continuing intent to take lawful action to protect these important
rights.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, that:
1. Roanoke County is hereby declared a Second Amendment Sanctuary
County, wherein the rights of law-abiding citizens to keep and bear arms for the purposes
of lawful self-defense, community defense, and hunting, as protected by the United States
and Virginia Constitutions, is part of the fabric of the community since before the
foundation of the Republic, and is and must be respected and celebrated; and
2. Roanoke County urges the General Assembly, the United States Congress,
and other agencies of State and Federal government not to adopt, accept, or enact any
provision, law, or regulation that may infringe, have the tendency to infringe, or place any
additional burdens on the right of law-abiding citizens to bear arms; and
Page 2 of 3
3. Roanoke County expresses its intent to continue to take lawful actions to
protect and support the rights of its citizens to keep and bear arms as guaranteed by the
United States and Virginia Constitutions; and
4. Roanoke County opposes, in particular, any provision, law, or regulation
that may impose additional regulatory burdens on its citizens or result in mandates,
whether mandatory or practical, to expend additional public funds on enforcement or
administration of such laws, or to require the constitutional officers of the locality to do so;
and
5. The County Administrator is directed to cause true copies of this resolution
to be forwarded to the County’s representatives in the General Assembly and the United
States Congress, and to the Governor of Virginia; and
6. This resolution is effective upon adoption.
Page 3 of 3
Page 1 of 2
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Resolution adopting a Legislative Program for the 2020
session of the Virginia General Assembly and petitioning the
General Assembly to favorably consider the topics and
issues addressed herein
SUBMITTED BY: Peter Lubeck
Acting County Attorney
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Eldon James and Sue Rowland (operating as Eldon James and Associates, Inc.) will
review the results of the County's legislative proposals of the 2019 session of the
Virginia General Assembly and discuss potential priorities for the 2020 session.
BACKGROUND:
Each year, the Roanoke County Board of Supervisors adopts a formal agenda of
legislative issues for the upcoming General Assembly Session. That process begins
with a review of the past year's session, followed by staff development of p otential
legislative issues over the summer months to be addressed during the upcoming
General Assembly session. Draft legislation issues are developed in conjunction with
our legislative liaison, citizens who provide input, regional group dialogues and
discussions with local legislators. Members of the Board of Supervisors are also
requested to provide input into the draft legislative agenda. Development of the
legislative agenda culminates with a presentation to the Board of Supervisors, and a
request for the Board for formal adoption of the agenda. Subsequent to the adoption of
the County's legislative agenda, staff works with Board Members, our local legislative
delegation and our legislative liaison to promote interests of the County.
Page 2 of 2
DISCUSSION:
While awaiting resolution of the 2019 session of the Virginia General Assembly, staff
began its annual process of identifying and researching legislative issues for the 2020
session. Staff has identified the following legislative priorities to monitor, as fu rther set
forth in the draft legislative agenda:
a) Transportation
b) Education
c) Economic Development
d) Public Safety
e) Health and Human Services
Staff will provide regular updates on issues identified in the legislative briefing.
FISCAL IMPACT:
There is no impact asociated with the development of the legislative agenda.
STAFF RECOMMENDATION:
Staff recommends the adoption of the draft 2020 legislative agenda.
Page 1 of 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, DECEMBER 3, 2019
RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2020
SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING
THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS
AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identif ied
major legislative issues of local and statewide concern to be considered by the 2020
session of the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2020 session of the Virginia General Assembly.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following initiatives are submitted as its Legislative Program for
the 2020 session of the Virginia General Assembly, for its favorable consideration and
adoption.
TABLE OF CONTENTS
1. Transportation ………………………………………………………………….. 2
2. Education ………………………………………………………………………... 3
3. Economic Development ……………………………………………………….. 4
4. Public Safety ……………………………………………………………………. 5
5. Health and Human Services ………………………………………………….. 5
Page 2 of 7
1. Transportation
a. The County supports expedited action to address the causes for declining
growth in transportation revenues and to develop recommendations to grow
revenue over time to meet increasing demands for new construction and
maintenance for existing transportation infrastructure. Such action must
address the secondary road needs of counties throughout the
Commonwealth, as such funding has been vastly reduced over the past 10
years.
b. The County supports directing additional funds to SMART SCALE, as the
available funding has decreased almost 40 percent between Round One
($1.4 Billion) and Round 3 ($850 Million). Further, the County supports
changes to simplify the Smart Scale process for allocating transportation
funds to reduce time and costs to prepare and review applications.
c. The County requests continued study and consideration of projects to
improve U.S. Route 460.
d. The County encourages continued funding of the Capital Improvement
Projects identified in the I-81 Corridor Improvement Plan; completion of this
project is imperative to the VDOT Salem District to improve safety, reliability
and economic development potential.
e. The County opposes any legislation that seeks to increase truck size or
weight beyond the current federal standards, thereby stressing the capacity
Page 3 of 7
of the Commonwealth’s road systems and putting highways, roads, and
bridges at risk of increased damage or deterioration.
2. Education
a. The County urges the General Assembly to provide full state funding for
public education (k through 12). Full state funding should be achieved
without reduction to other parts of state public education budgets or to other
core local services.
b. The County requests elimination of the Support Staff Funding Cap. The
support staff cap, which was implemented during the Great Recession,
disproportionately limits local capacity to serve students with special needs,
at-risk students, English learners, and other challenged populations.
Positions such as Mental Health Specialists, Instructional Assistants, and
other classroom supports are a cost-effective way to put caring adults in the
lives of our most needy students, but the Support Staff Funding Cap
arbitrarily excludes the actual cost of educating challenged populations. The
funding for these critical positions currently falls completely to local school
divisions. Legislative action is requested to remove the funding cap on such
positions.
c. The County supports legislation to increase funding for teacher
compensation. County schools and school divisions across the
Commonwealth face both quantity and quality issues regarding the
recruitment and retention of teachers and other professional staff positions.
Page 4 of 7
Although Virginia ranks among the top states in the nation in wealth, it ranks
in the bottom third in average teacher pay.
d. The County supports increased licensure flexibility. To assist local school
divisions in attracting and retaining qualified and effective teachers and
other staff, positions in the Standards of Quality should be funded by
function (for example, curriculum development and support, instructional
technology, school leadership, student support) rather than individual
position title. Division superintendents also need the flexibility to hire
effective teachers to teach in hard-to-fill content areas, regardless of rigid
state licensure requirements.
e. The County supports increased state funding to modernize aging school
facilities. Increased funding is needed to modernize aging school facilities.
Of the County’s 27 schools, 9 were constructed in the late 1960s and early
1970s and are currently in need of extensive renovation.
3. Economic Development
a. Broadband
i. The County urges the Commonwealth to provide adequate funding
assistance to counties to build the necessary telecommunications
infrastructure to deploy universal affordable access to the internet for
all areas, particularly in underserved rural areas.
ii. The County supports legislation that provides additional tools for
counties to finance, build and operate open access networks in
partnership with commercial internet service providers.
Page 5 of 7
iii. The County encourages the Commonwealth to increase funding for
grants provided through the 2020 Virginia Telecommunications
Initiative (VATI).
4. Public Safety
a. The County opposes proposals to extend the time frame during which an
emergency custody order remains valid; any extension beyond the present
8-hour period would be to the detriment of the individual suffering from
mental illness (by delaying needed treatment), and would unreasonably
burden local law enforcement officers (who would continue to retain custody
and provide supervision of the individual).
b. The County affirms its commitment to citizens’ Second Amendment rights
(memorialized in the Second Amendment of the Constitution of the United
States and Article I, Section 13 of the Constitution of V irginia) , and opposes
gun-control measures that would unconstitutionally infringe upon the rights
of County citizens to bear arms. The County’s position on this issue is more
fully set forth in Resolution _________, considered by the Board on
December 3, 2019.
5. Health and Human Services
a. Children’s Services Act
i. The County supports enhancing the ability of local school divisions
to serve children with disabilities in their neighborhood schools, to
include flexibility in use of state pool funds to serve children with high-
level needs in local or regional programs tailored to meet those
Page 6 of 7
needs, and additional support for special education wraparound
services to help support children in their communities.
ii. The County supports legislation to allow public schools to establish
and fund (together with the local governing body and school board)
special education programs (and related services) within public day
schools.
iii. In the alternative, the County requests that the Department of
Education develop a pilot program, in certain local school divisions,
allowing a process for redirecting federal, state and local funds
(including CSA funds), for the purpose of providing services currently
offered in a private day setting in the public school setting.
b. Mental Health
i. The County strongly supports a sustained focus by the state on
Virginia’s mental health services system to ensure, through
evaluation and investment, that appropriate and effective outpatient
and in-patient services are available across the Commonwealth.
ii. The County encourages reforms that provide for alternative
placement for local jail inmates with serious mental health issues
which should not be left to be addressed by jail personnel.
iii. Catawba Hospital currently serves the needs of the local and
regional public safety agencies, jails, and community hospitals by
providing accessible in inpatient emergency services for community
members in crisis. Catawba Hospital’s services are unique and
Page 7 of 7
essential; it provides geriatric services to approximately half of
geographical area of the Commonwealth in addition to the regional
needs of adult consumers with serious mental illness. The County
supports legislation that would appropriate necessary and vital
funding for Catawba Hospital to expand its capacity to meet the
ongoing emergent needs of the Commonwealth.
Page 1 of 2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Presentation of Year End Financial Results for June 30,
2019, acceptance of audit report and allocation of year end
funds
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept audited financial results for the County of Roanoke and allocate year end funds
for the fiscal year ended June 30, 2019
BACKGROUND:
Brown Edwards and Company completed the audit of the financial operations of the
County of Roanoke and the County of Roanoke Public Schools for th e year ended June
30, 2019. The School Audit Committee met on November 14, 2019, and the County
Audit Committee met on November 19, 2019, to review the results of the year’s
operations. Both the County and Schools received a clean and unmodified opinion .
Staff from Brown Edwards and Company will present the audit information to the Board
at the meeting.
DISCUSSION:
On September 24, 2019, staff reviewed preliminary unaudited financial results for June
30, 2019, and there have been no changes since th at work session.
Below is the information for the County regarding the General Government results of
operations for the fiscal year ended June 30, 2019 (Attachment I).
Revenue collections were $4,117,271 above budget and reasons for these variances
Page 2 of 2
are as follows:
- Real Estate Taxes were $900,040 above budget due to the real estate market
outperforming our budget assumptions.
- Other Local Taxes and Fees were $707,817 above budget primarily from the
result of increased collections for public service c orporation taxes, utility license
tax, and bank franchise fees.
- Business License tax was $754,203 above budget due to an increase in gross
receipts as a result of modest growth and better performance.
- Other Revenues were $689,823 above budget primar ily as a result of an
increase in permits, fees and licenses and a various miscellaneous revenues.
Expenditures savings were $423,856 and reasons for this variance are as follows:
- Personnel savings were related to attrition and vacancies in the amoun t of
$773,452 however these savings were offset by expenditures in excess of
budget for the CORTRAN program, housing of prisoners, and for the tax relief for
disabled veterans and the elderly.
FISCAL IMPACT:
The Budget Ordinance 052819-4 provides that all unexpended general government
expenditures and revenues collected in excess of budget shall not lapse but be re -
appropriated and presented to the Board for recommendations of allocations and
designations based on the Comprehensive Financial Policy.
Attachment I summarizes General Government revenue and expenditure savings
totaling $3,119,959 net of encumbrances and beginning balance appropriated with
Budget Ordinance 052819-4. Staff will provide for recommendations to designate year
end funds at a work session on December 17, 2019.
STAFF RECOMMENDATION:
Staff recommends accepting the audited financial results for the fiscal year ended June
30, 2019, and allocating $102,870 for encumbrances from year end savings.
Attachment I
Budget Actual Amount
Revenues:
Real Estate Taxes 92,945,661$ 93,845,701$ 900,040$
Personal Property Taxes 33,546,384 33,968,449 422,065
Other Local Taxes and Fees 13,676,949 14,384,766 707,817
Local Sales Tax 10,484,945 11,029,879 544,934
Communication Sales and Use Tax 3,600,000 3,376,491
Business License Tax 6,372,700 7,126,903 754,203
Meals Tax 4,616,011 4,517,454
Other revenues 8,585,743 9,275,566 689,823
Intergovernmental Revenue (State/Federal)16,706,569 17,127,024 420,455
Beginning Balance 25,230,125 25,230,125 -
Expenditures:
Personnel 60,953,050$ 60,179,598$ 773,452$
Operating 35,293,722 35,623,881
Transfers 96,637,815 96,657,252
Unappropriated Balance 22,880,500 22,880,500 -
Subtotal 4,541,127$
Less: Encumbrances
Less: Beginning Balance for Town of Vinton and
Unappropriated Balance, appropriated with Budget
Ordinance 052819-4
County of Roanoke
Summary of General Government Operating Fund Revenues and Expenditures
For the Year Ended June 30, 2019
Page 1 of 2
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Ordinance approving a lease with AMC Investors, Inc. for
placement of County Communications and Information
Technology infrastructure
SUBMITTED BY: Mary Beth Nash
Senior Assistant County Attorney
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Approval of a lease agreement with AMC Investors, Inc. for tower space lease-Brushy
Mountain
BACKGROUND:
Section 18.04 of the Charter of Roanoke County requires the acquisition of any interest
in real estate shall be approved by the Board by ordinance.
The County provides public safety services to its citizens and places various
communications equipment at non-County locations to facilitate communications
throughout the County. Given the topography of the County, such equipment is most
effective when placed on elevated locations, such as mountain peaks and Brushy
Mountain has been a viable spot for placement of the equipment to support the public
safety radio system.
The County has re-negotiated a long-standing contract with a County landowner for a
ground lease on Brushy Mountain for such equipment as it provides public safety
services to persons in the County.
Page 2 of 2
DISCUSSION:
The leased premises consist of tower space for two (2) dish antennas and associated
transmission lines, AC power and generator backup at Communications Site loca ted at
2811 Sycamore Drive, Salem, Virginia for the purpose of maintaining and operating a
wireless internet transmitter.
The term of the lease shall be for a period of one year commencing on January 1, 2020
and terminating on December 31, 2020.
There have been no changes from the first reading on November 19, 2019.
FISCAL IMPACT:
Monthly rental expense in the amount of $300 is payable to AMC Investors, Inc. and
was included in the 2019-2020 operating budget.
STAFF RECOMMENDATION:
Staff recommends approval of the second reading this ordinance.
TOWER SPACE LEASE – BRUSHY MOUNTAIN
This Lease Agreement entered into as of January 1, 2020, between AMC Investors, Inc.,
whose address is 170 Virginia Key, Union Hall, Virginia, hereinafter referred to as “Landlord,”
and the Board of Supervisors of Roanoke County, whose address is P.O. Box 29800, Roanoke,
Virginia, Attention: Director of General Services, hereinafter referred to as “Tenant.” Prior to
the execution of this Lease, Tenant and Landlord were parties to a lease for these Leased
Premises. Said lease and all renewals have expired.
WITNESSETH:
Landlord hereby leases and demises to Tenant and Tenant hereby rents from Landlord
the property located at 2811 Sycamore Drive, Salem, Virginia (“Leased Premises”) herein
described upon the following terms and conditions:
(1) Leased Premises. The Leased Premises consist of Tower space for two (2) dish
antennas and associated transmission lines, AC power and generator backup at
Communications Site located at 2811 Sycamore Drive, Salem, Virginia. The Leased Premises
are more particularly set forth on Exhibit A, attached hereto.
The Tenant reserves the right to add one additional dish antenna and associated
transmission lines, AC power and generator backup on Tower space at $150.00 per month.
(2) Term. The term of the lease shall be for a period of one year commencing on
January 1, 2020 and terminating on December 31, 2020.
(3) Rent. The monthly rental shall be the sum of $300.00 which Tenant shall pay to
Landlord at the address shown above, payable in advance on the first day of each month of the
lease term. Any payment received more than five (5) days after the first day of any month, shall
be assessed a penalty of $ 50.00, together with interest at the statutory rate until paid in full.
Any payment returned by a financial institution for any reason shall be assessed a penalty of
$100.00. Tenant shall have the option to renew this lease for additional one year terms for up to
five (5) years by giving written notice to Landlord at least thirty (30) days prior to the end of the
lease term. The renewals shall be on the same terms and conditions of the original lease.
(4) Use. Tenant may use the Leased Premises for the purpose of maintaining and
operating a wireless internet transmitter and, with Landlord’s written consent, which shall not
be unreasonably withheld, for any other related lawful purpose during the term of this Lease.
Tenant shall, while occupying same, comply with all laws, ordinances and regulations affecting
same. The right of ingress and egress via existing ways is specifically granted to Tenant for all
purposes incident to this lease. Tenant grants to Landlord and to each tenant of Landlord who is
required to traverse the Leased Premises for access to such tenant’s leased premises the right to
traverse via existing ways Tenant’s Leased Premises.
(5) Utilities. Landlord shall pay all charges for electricity on the Leased Premises.
Tenant is responsible for any other required utilities.
(6) Insurance. The Tenant, at Tenant’s expense, shall keep its equipment insured
against loss. Tenant shall also at Tenant’s expense maintain general liability insurance covering
the Leased Premises for the protection of both Landlord and Tenant in the amount of
$1,000,000.00 and shall furnish Landlord with a certificate thereof. There shall be no abatement
of rent in event of fire or other casualty, and Landlord shall cause the Leased Premises to be
restored.
2
(7) Taxes. Landlord shall pay all real estate taxes assessed against the land of the
Leased Premises. There shall be no leasehold improvements made by the Tenant.
(8) Maintenance. Tenant accepts the Leased Premises “as is,” and Landlord makes
no warranties, express or implied, with respect thereto. The Landlord will keep and maintain
the Leased Premises and all improvements from time to time located thereon, and all
appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and
tear excepted; and will make all necessary repairs, replacements and renewals, which shall be
substantially equal in quality and class to the original work. The Tenant will conform with and
do all things necessary to comply with every valid law, regulation, order and requirement of any
governmental authority relating to the Leased Premises and will hold and save liabilities,
including but not limited to consequential damages, for the breach thereof or failure to comply
therewith.
(9) Condemnation. If the Leased Premises or any part thereof shall be condemned
or taken for a public or quasi-public use, then, upon payment of any award or compensation
arising from such condemnation or taking, there shall be such abatement in rent and other such
adjustment as might be just and equitable under all the circumstances, regardless of any
technical rule of law, but Tenant shall not, under any circumstances, be entitled to a
condemnation award for the value of its tenancy.
(10) Default. A breach of any of the covenants or conditions of this lease continuing
for more than five (5) days after notice thereof from Landlord shall be deemed a default by
Tenant under this lease and lease may be terminated by Landlord at Landlord’s option. In
addition to all other remedies available at law or in equity, upon default by Tenant, Landlord
may, without notice to Tenant, re-enter the Leased Premises, but no such re-entry shall he
deemed an acceptance of a surrender of this Lease. In the event of re-entry for default, Landlord
may, but shall not he required to, re-let the Leased Premises or any part thereof, as agent for
Tenant for any sum that Landlord may deem reasonable. Further, Landlord may at Landlord’s
option terminate this lease for default or any other reason in which event Tenant shall remain
liable for all Tenant’s obligations under this lease, and for such loss and damages as Landlord
may sustain as a result of Tenant’s breach hereof
(11) Holdover. Should Tenant continue in possession after the end of the term herein
with permission of Landlord, it is agreed that the tenancy thus created can be terminated by
either party giving to the other party not less than thirty (30) days written notice to expire on
the day of the month from which the tenancy commenced to run. During such holdover, rental
shall be paid on a monthly basis and shall be equal to one-twelfth (1/12) of the annual rental set
forth herein.
(12) Notices. Notices hereunder shall be given by mailing, by registered mail or
certified mail, a letter addressed to the address shown at the beginning of this lease. Notices
shall be deemed given upon and on the date of mailing.
(13) Assignment. Tenant will not assign or sublet the leased Premises without the
prior written consent of the Landlord, such consent to be within Landlord’s sole discretion.
(14) Expenses. In the event of any breach of any covenant, condition or provision of
this lease by Tenant, Landlord may after reasonable notice to Tenant, cure such breach for the
account and at the expense of the Tenant. Tenant shall promptly reimburse Landlord for any
expense, including reasonable attorney’s fees, incurred as a result of any breach hereof by
Tenant, or in enforcing any provision hereof. Tenant agrees to pay all costs resulting from the
intentional or negligent destruction, damage or removal of any part of the Leased Premises by
Tenant or any other persons on the Leased Premises with Tenant’s consent.
3
(15) Indemnification. To the maximum extent allowed by the laws of the
Commonwealth of Virginia, Tenant shall indemnify and hold harmless Landlord against all
liability, losses, damages and expenses incurred or suffered by Tenant as a result of any injury
to property or person, including death, on the Leased Premises or resulting from any act or
omission of Tenant or any of its agents, contractors, employees, or invitees, on or in the vicinity
of, or relating to Tenant’s activities on, the Leased Premises.
(16) Environmental Liability. To the maximum extent allowed by the laws of the
Commonwealth of Virginia, Tenant will indemnify Landlord against all costs (including legal
fees), penalties, losses and damages incurred by Landlord resulting from any environmental
contamination caused by Tenant or any of Tenant’s agents, contractors, employees, sub- lessees,
invitees and assigns during the term of this Lease, as extended and any previous lease terms.
(17) Miscellaneous. This lease shall be interpreted and enforced in accordance with
the laws of the Commonwealth of Virginia and shall be binding upon the parties, their
successors and assigns. This lease contains the complete agreement of the parties and shall not
be modified or amended except by written amendment hereto. No waiver of any breach of
covenant or condition herein shall be construed as a waiver of a covenant or condi tion itself or
any subsequent breach thereof. The paragraph headings appearing in this lease are for
purposes of easy reference and shall not he considered a part of this lease or in any way to
modify, amend or affect the provisions hereof.
WITNESS the following signatures and seals:
LANDLORD:
AMC Investors, Inc.
BY: _________________________________________________________
Mark W. Cronk
President
COMMONWEALTH OF VIRGINIA )
CITY/COUNTY of ________________________) to wit
The foregoing instrument was acknowledged before me on this _______ day of
____________________, 2019 by Mark W. Cronk on behalf of AMC Property Management.
_________________________________________________________
Notary Public
Commission expires: ________________________________
Registration No.: _____________________________________
4
TENANT:
THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA
BY: _________________________________________________________
Daniel R. O’Donnell
County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to wit
The foregoing instrument was acknowledged before me on this _______ day of
____________________, 2019 by Daniel R. O’Donnell, County Administrator, on behalf of the Board of
Supervisors of Roanoke County, Virginia.
_________________________________________________________
Notary Public
Commission expires: ________________________________
Registration No.: _____________________________________
Approved as to form:
___________________________________________________
Mary Beth Nash
Senior Assistant County Attorney
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 2019
ORDINANCE APPROVING A LEASE WITH AMC INVESTORS, INC.
FOR PLACEMENT OF COUNTY COMMUNICATIONS AND
INFORMATION TECHNOLOGY INFRASTRUCTURE
WHEREAS, the County provides public safety services to its citizens and needs
to place various communications equipment at non-County locations to facilitate
communications throughout the County; and
WHEREAS, given the topography of the County, such equipment is most
effective when placed on elevated locations, such as mountain peaks; and
WHEREAS, the County has identified Brushy Mountain as a viable spot for
placement of Communications and Information Technology (COMM-IT) equipment to
support the public safety radio system;
WHEREAS, the County has re-negotiated a long-standing contract with a County
landowner for a ground lease on Brushy Mountain for such equipment ; and
WHEREAS, such a lease will provide tangible and intangible benefits to the
County as it provides public safety services to persons in the County;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
Roanoke County, the County is authorized to acquire property, includin g the lease of
real estate; and
2. That pursuant to the provisions of Section 18.04 of the Charter of
Roanoke County, the acquisition of any interest in real estate shall be accomplished by
Page 2 of 2
ordinance, the first reading of this ordinance was held on November 19, 2019, and the
second reading of this ordinance was held on December 3, 2019.
3. That the execution of a Lease Agreement (“Agreement”) with AMC
Investors, Inc., to lease a certain parcel of land on Brushy Mountain is authorized.
4. That the lease term shall commence on January 1, 2020, and continue
through December 31, 2020, unless terminated as provided in the Agreement.
5. That the rent shall be $300 per month during the term of the Agreement.
6. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to acco mplish the lease of this property, all
of which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. F.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Ordinance approving the purchase of 30 Chestnut Ridge
Road (Tax Map Number 080.00-05-19.02-0000) from
Elizabeth Austin Talbott and authorizing the execution of a
Contract of Purchase, Vinton Magisterial District
SUBMITTED BY: Doug Blount
Director of Parks Recreation and Tourism
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Ordinance authorizing the purchase of 2.0 acres of land (Tax Map No. 080.00 -05-19.02-
0000) for $50,000 from Elizabeth Talbott for public use at Explore Park.
BACKGROUND:
Roanoke County signed a 99-year lease for Explore Park in 2013 with the Virginia
Recreational Facilities Authority. As a part of the lease requirements, Roanoke County
developed a master plan for the park. The master plan laid out a detailed approach to
providing recreational amenities through public and private offerings to develop the park
into a destination for local citizens and tourists from outside of Virginia's Blue Ridge.
In 2016, the Roanoke County Board of Supervisors approved the Adventure Plan for
Explore Park, which outlined the direction for the park's development. As a part of the
Adventure Plan and Business Plan for Explore Park, it outlined the public -private
partnerships necessary for the park to develop into a destination facility.
To date, Roanoke County has brought cabins, yurts, camping, food and beverage with
Blue Mountain Adventures, Don’s Cab-Inns and Twin Creeks Brewing Co. to Explore
Park. Roanoke County also opened Treetop Quest, the area’s only aerial adventure
course in July of 2019. In November of 2019, Roano ke County will introduce
Illuminights, a walking Christmas lights display in partnership with Center In the Square
Page 2 of 2
as the signature event for Explore Park. There are still several components of the
Adventure Plan that need to be implemented such as additio nal permanent cabins and
a RV park. These types of investments need to have public water and sewer in close
proximity to decrease development costs for private partners.
DISCUSSION:
Roanoke County has negotiated an agreement to acquire approximately 2.0 acres from
Elizabeth Austin Talbott for $50,000. The parcel (Tax Map No. 080.00 -05-19.02-0000) is
located in the Vinton Magisterial District and lies within Explore Park at 30 Chestnut
Ridge Road. The topography lends itself for development of a RV campground,
permanent cabins and or additional camping structures. The parcel is located adjacent
to the public water and sewer system on Chestnut Ridge Road. Roanoke County will
market the site for additional public-private partnerships for the continued
implementation of Explore Park’s Adventure Plan.
The property has a 952 square foot dwelling on the property that was built in 1950. The
dwelling is in ill repair. Roanoke County plans to demolish the dwelling.
The current 2019 property assessment for the par cel is $41,800. Roanoke County has
conducted a Phase 1 Environmental Study and a Title Exam for the property. There
were no findings from the reports.
There have been no changes since the first reading of this ordinance on November 19,
2019.
FISCAL IMPACT:
The funding for the $50,000 land purchase is available from Parks, Recreation and
Tourism's Fee Class Account.
STAFF RECOMMENDATION:
Staff recommends approval of the second reading of this ordinance.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 2019
ORDINANCE APPROVING THE PURCHASE OF 30 CHESTNUT RIDGE
ROAD (TAX MAP NUMBER 080.00-05-19.02-0000) FROM ELIZABETH
AUSTIN TALBOTT AND AUTHORIZING THE EXECUTION OF A
CONTRACT OF PURCHASE
WHEREAS, Elizabeth Austin Talbott owns one parcel of real estate property
situated on 30 Chestnut Ridge Road, Roanoke County, Virginia, bearing Official Tax Map
Numbers 080.00-05-.02-0000, which contains 2.0 acres; and
WHEREAS, Elizabeth Austin Talbott is desirous of selling the Property to the
County of Roanoke (the "County") and the County is desirous of acquiring the Property
for the purposes of developing, constructing, operating and maintaining a public park and
trail system; and
WHEREAS, a purchase agreement has been prepared between Elizabeth Austin
Talbott and the County, providing for the purchase of the property in “AS IS” condition at
a total purchase price of $50,000 for the above-mentioned parcel located at 30 Chestnut
Ridge Road; and
WHEREAS, this ordinance authorizes the purchase of 30 Chestnut Ridge Road
parcel, upon the terms and conditions set out in the above-mentioned Purchase
Agreement; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
for this ordinance was held on November 19, 2019. The second reading of this ordinance
was held on December 3, 2019.
Page 2 of 2
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the purchase of a 2.0 acre parcel located 30 Chestnut Ridge Road
(Tax Map Number 080.00-05-19.02-0000) from Elizabeth Austin Talbott, upon certain
terms and conditions as set forth in a Purchase Agreement, is hereby approved and
authorized; and
2. That the County Administrator or Assistant County Administrator are hereby
authorized to execute such documents and take such actions on behalf of Roanoke
County in this matter as are necessary to accomplish the acquisition of this real estate,
all of which shall be approved as to form by the County Attorney.
1
Prepared by:
Peter S. Lubeck
Acting County Attorney
VSB #71223
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
Exemptions claimed: Grantee is exempted from recordation taxes
and fees pursuant to §17.1-266, §17.1-279, §58.1-811(A)(3), and §58.1-811(C)(4),
Code of Virginia (1950).
Parcel Identification No. 080.00-05-19.02-0000
Property Owner: Elizabeth Austin Talbott
Consideration: $50,000.00
Assessed Value: $41,800.00
THIS DEED is entered into this ________ day of _______________ 2019, by and
between ELIZABETH AUSTIN TALBOTT (“Grantor”), and the BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the
Commonwealth of Virginia (“Grantee”).
WITNESSETH:
WHEREAS, the Grantor and Grantee entered into an Agreement of Sale and Purchase
dated __________________, 2019, (the “Agreement”), a copy of which Agreement is attached
hereto and made a part hereof as Exhibit A, whereby the Grantor agrees to convey to Grantee, and
Grantee agrees to purchase upon certain terms and conditions stated in the Agreement, certain
property owned by Grantor, designated as 30 Chestnut Ridge Road in Roanoke County, Virginia,
with Tax Map No. 080.00-05-19.02-0000, and being further described as:
New Lot A, containing 2.00 acres, and being more particularly shown on Plat of
Family Conveyance Subdivision for Raymond A. Martin, made and sealed by John
E. Ramsey, Land Surveyor, dated February 18, 2003, revised April 21, 2003, and
recorded in the Clerk’s Office of the Circuit Court of Roanoke County, Virginia in
Plat Book 26, Page 126.
2
NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of FIFTY
THOUSAND DOLLARS ($50,000.00), paid by the Grantee to Grantor, receipt of which is hereby
acknowledged, and the above recitals which are incorporated by reference herein, Grantor does
hereby GRANT AND CONVEY to Grantee, its successors, and assigns, the parcel identified as
Tax Map No. 080.00-05-19.02-0000, and as further described above.
The conveyance is made subject to all terms, conditions, and limitations set forth in the
Agreement, all of which terms, conditions, and limitations are incorporated herein by reference.
This conveyance is made expressly subject to all recorded conditions, reservations,
easements and restrictions affecting title to the property herein conveyed, together with any matters
that would be shown in the Plat.
SIGNATURE PAGES TO FOLLOW.
3
WITNESS the following signature and seal:
GRANTOR:
__________________________________________
Elizabeth Austin Talbott
STATE OF __________________________________ )
CITY/ COUNTY OF___________________________ ) to-wit:
The foregoing instrument was acknowledged before me this ________ day of
____________________ 2019 by Elizabeth Austin Talbott.
My commission expires:
________________________
__________________________________________
Registration No. __________ Notary Public
4
GRANTEE:
BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA
__________________________________________
By: Daniel R. O’Donnell, County Administrator
STATE OF __________________________________ )
CITY/ COUNTY OF___________________________ ) to-wit:
The foregoing instrument was acknowledged before me this ________ day of
____________________, 2019 by Daniel R. O’Donnell, County Administrator for the County of
Roanoke, Virginia.
My commission expires:
________________________
__________________________________________
Registration No. __________ Notary Public
Approved as to Form:
__________________________________
County Attorney
5
EXHIBIT A
Page 1 of 2
ACTION NO.
ITEM NO. G.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Appointments to Committees, Commissions and Boa rds
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Open district appointments.
BACKGROUND:
1. Board of Zoning Appeals (appointed by District)
Barry Beckner’s five (5) year appointment representing the Cave Spring Magisterial
District expired on June 30, 2019
2. Budget and Fiscal Affairs Committee (BFAC) (appointed by District)
The following District appointments remain open:
Cave Spring Magisterial District
Vinton Magisterial District
Windsor Hills Magisterial District
Budget and Fiscal Affairs Committee (BFAC) (At-Large)
Two open appointments
3. Economic Development Authority (EDA) (appointed by District)
Leon McGhee, representing the Vinton Magisterial District, has resigned from the
Page 2 of 2
EDA effective February 1, 2019. This appointment has a four-year term and will
not expire until September 26, 2021.
4. Library Board (appointed by District)
The following District appointment remains open:
Vinton Magisterial District
Windsor Hills Magisterial District
5. Parks, Recreation and Tourism (appointed by District)
Mike Roop’s three (3) year term representing the Vinton Magisterial District has
expired effective June 30, 2019.
Fred W. Corbett’s three (3)-year term representing the Cave Spring Magisterial
District has expired effective June 30, 2019.
Open Windsor Hills Magisterial District
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 2019
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December 3,
2019, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 2
inclusive, as follows:
1. Confirmation of appointments to the Blue Ridge Behavioral Healthcare Board of
Directors (at Large), Roanoke County Budget and Fiscal Affairs Committee (at
Large), Roanoke Valley Resource Authority (at Large), Western Virginia
Regional Jail Authority (at Large)
2. Request to accept and allocate grant funds in the amount of $42,564 from the
Virginia Department of Emergency Management (VDEM) for an Emergency
Management Performance Grant
Page 1 of 2
ACTION NO.
ITEM NO. H.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Confirmation of appointments to the Blue Ridge Behavioral
Healthcare Board of Directors (at Large), Roanoke County
Budget and Fiscal Affairs Committee (at Large), Roanoke
Valley Resource Authority (at Large), Western Virginia
Regional Jail Authority (at Large)
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Confirmation of appointments
BACKGROUND:
Blue Ridge Behavioral Healthcare:
Richard Caywood’s three (3) year appointment expires December 31, 2019; a new term
would expire December 31, 2022
Budget and Fiscal Affairs Committee:
At Large Appointment - Pat Young’s two (2) year appointment expired August 31, 2019;
a new term would expire August 31, 2021
At Large Appointment - Harvey Brookins’ two (2) year appointment expired August 31,
2019; a new term would expire August 31, 2021
Roanoke Valley Resource Authority:
Daniel O’Donnell’s four (4) year term expires December 31, 2019; a new term would
Page 2 of 2
expire December 31, 2023
Rob Light’s four (4) year term expires December 31, 2019; a new term would expire
December 31, 2023
Western Virginia Regional Jail Authority:
The following one (1) year appointments expire December 31, 2019:
David F. Radford
Martha B. Hooker
Rebecca Owens
Richard L. Caywood (Alternate)
Eric Orange
The new term would expire December 31, 2020.
DISCUSSION:
It was the consensus of the Board to reappoint all appointees.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends reappointment of all appointees.
Page 1 of 2
ACTION NO.
ITEM NO. H.2
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Request to accept and allocate grant funds in t he amount of
$42,564 from the Virginia Department of Emergency
Management (VDEM) for an Emergency Management
Performance Grant
SUBMITTED BY: Stephen G. Simon
Chief of Fire and Rescue
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
Accept and allocate an Emergency Management Performance Grant in the amount of
$42,564 from the Virginia Department of Emergency Management.
BACKGROUND:
The Emergency Management Performance Grant is an annual grant to local
governments for emergency preparation. Funds may be used for technology equipment
to enhance Emergency Operations Center (EOC) capabilities in performing initial
damage assessments following an incident. Funds may also be used for acquisition of
interoperable mobile radios, USB charging stations, and other items that support EOC
operations as well as field operation logistical needs.
DISCUSSION:
In 2019, the County of Roanoke emergency manager, along with the City of Roanoke
and City of Salem emergency managers evaluated and det ermined the need to improve
the transport of mass casualty and sheltering resources. This grant will allow for the
reduction of multiple trailer responses, which require multiple personnel and resources
to pull trailers.
The County will use the grant funds to purchase a storage truck to store the
Page 2 of 2
Department’s mass sheltering/casualty resources to deploy across Roanoke County
and beyond when needed. This project will increase efficiency, effectiveness,
coordination, and safety while reducing the cost of responses to these incidents and
pre-planned events.
FISCAL IMPACT:
Awarded grant funds totaling $42,564, which includes a required local match of 50%
equaling $21,282, have been planned for and budgeted.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue
Department in the amount of $42,564 from VDEM.
JEFFREY D. STERN , Ph .D .
State Coordinator
CURTIS C. BROWN
Chi ef Deputy State Coordinator/
Ch ief Diversity and Inclusion Officer
JOHN NORTHON
Deputy State Coordinato r -Disaster Services
ANDRES ALVAREZ
Deputy State Coord in ator-Mission Suppo rt
COMMONWEALTH of VIRGINIA
Mr. Dan O'Donnell
County Administrator
Roanoke County
5204 Bernard Dr.
Roanoke , VA 240 18
Department of Emergency Management
1050 1 Trade Court
North Chesterfield, Virginia 23236-3713
Tel : (804) 897-6500 TDD (804) 674-241 7 FAX (804) 897-6506
October 01,2019
RE: FY 20 19 Loca l Emergency Management Performance Grant (LEMPG)
Dear M r. O'Donnell:
The Virg ini a Department of Emergency Management (VDEM) is pleased to announce
the allocatio n of a 2019 -Local Emergency Management Performance Grant (LEMPG)
CFDA 97.042 fro m the U.S. Department of Homeland Security (DHS) Federal Emergency
Management Agency (FEMA). App ropriati on a uthority for this program is The Department of
Homeland Security Appropriations Act, 20 19 (Public Law 116-6). Your locality has been
allocate d fundin g for:
Project Title: 2019 Local E m erge ncy Management Performance Grant (LEMPG)
Federa l Grant Allocation: $2 1,282 .00
Subrecipient's Requit·ed Cost Share/Match Amount: $2 1,282.00
Total Grant Award: $42 ,5 64.00
Obligation Period: July 01 , 2019 to June 30, 2020
*T hi s letter se rves as notification of your allocation and is not an authorization to incur
expenditures. F und s will be forma ll y awarde d to your loca lity through a Grant Agreem ent
issued by VDEM up on its sat isfact ory rev iew of yo ur app li cation package s ubmi ssio n a nd
approva l of a budget app li cat ion in VDEM's E lectronic Gra nts Ma na geme nt System (eGMS).*
You must initiate these steps, described under Accessing Your A ll ocation, within 30 days from
th e date of thi s notification or funds wi ll be re-allocated. If exten uati ng c ircumsta nces such as
local board approval w ill prevent yo u from meeting the 30 da y deadline, please notify yo ur Grant
Administrato r as soon as possib le.
Saving lives through effective emergency management and homeland security.
"A Ready Virginia is a Resilient Virginia."
Mr. Dan O'Donnell
Page 2 of6
October 01,2019
OPT-Out Notice
Complete and return this form via email to: vdemgrants@vdem.virginia .gov with the subject line : "OPT
Out otice ", before November 01, 2019 .
I do not want to be a recipient of the LEMPG funds at this time, but reserve the right to enter the program
next fisca l year.
Please note that yo ur decision w ill not be mad e effective until November 01,2019 .
PRINT Name: --------------------------------
Signature :
c-=r=T=-v=;T=-=o::c:-WN::-=-::--o-r c=-o=-=UN=-=T=Yc:-::-o=FF=r=c=-rAL-=---
Date: MM/DD/YYYY
Program Purpo se
The purpose of the EMPG is to provide federal f und s to states to assist in preparing for
all hazards , as authorized by Section 662 of the Post Katrina Emergency Management Reform
Act (6 U.S.C. § 762) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act
(42 U.S.C . §§ 5121 et seq.). Title VI of the Stafford Act authorizes DHS/FEMA to make grants
for the purpose of providing a system of emergency preparedness for the protection of life and
property in the United States from all hazards and to vest responsibility for emergency
preparedness jointly in the federal government, states , and their politi ca l subdivisions. The
federa l gove rnn1 ent, through EMPG, provides direction , coordination , and gu id ance, and
provides necessary assistance , as authorized in this title , to support a comprehensive a ll-hazards
emergency preparedness system.
The FY 2019 LEMPG wi ll provide federal funds to assist emergency management
agencies to obtain the resources required to support implementation of the National Preparedness
System and the National Preparedness Goa l (the Goal) of a secure and resilient nation. Among
the five basic homeland security missions noted in the DHS Quadrennial Homeland Security
Review, LEMPG supports the goal to Strengthen National Preparedness and Resilience. EMPG
supports comprehensive, a ll-h azards emergency preparedness system by buildin g and sustainin g
the core capabilities contained in the Goal. EMPG funding is used to s upport a whole commun ity
approach to strengthen a state's o r community's emergency management program. Examp le s of
tangible EMPG funded act ivitie s include:
• Conducting risk assessments, assessing capabilities, identifying preparedness needs, and
updating emergency plans;
• Building or augmenting core capabilities;
Saving lives through effective emergency management and homeland security.
"A Ready Virginia is a Resilient Virginia."
' .
Mr. Dan O'Donnell
Page 3 of6
October 01 , 2019
• Designing and conducting exercises that engage the whole community of stakeholders to
validate core capabilities;
• Conducting emergency management training ; and
• Providing funding support for emergency management personnel.
VDEM recognizes the critical role of emergency management at the local level. Strong
local emergency management programs keep the Commonwealth safer, and allow state and local
government to respond and recover effectively and efficiently when an emergency or disaster
occurs. The objective of the LEMPG, then , is to support your locality's efforts to develop and
maintain a Comprehensive Eme rgency Management Program.
Important Award Terms and Conditions
Subrecipients must comply with the following federal requirements:
• FY 2019 Emergency Management Performance Grant Program (EMPG) Notice of
Funding Opportunity (NOFO)
Emergency Management Performance Grant Program NOFO
• The Preparedness Grants Manual
Preparedness Grants Manual
• Department ofHomeland Security Standard Terms and Conditions for 2019
DHS Standard Terms and Conditions
• 2 CFR Part 200 Uniform Administrative Requirements , Cost Principles , and Audit
Requirements for Federal Awards
2 CFR Part 200 Uniform Administrative Requirements
Cost Share/Match
The federal share that is used toward s the LEMPG Program budget mu st be at least 50
percent of the total budget. The s ubrec ipient must equally match (cash or in-kind) the
federal contribution pursuant to Sections 611 U) and 613 of the Robert T. Stafford
Disas ter Relief and Emergency Assistance Act (Pub. L. No. 93-288), as amended , ( 42
U.S .C. §§ 512let seq.). Unless otherwise authorized by law , federal funds cannot be
matched with other federal funds. FEMA administers cost matching requirements in
accordance with 2 CFR §200.306 located at https :l/www.ecfr.gov . To meet matching
requirements, the contributions must be verifiable, reasonable , allowable , allocable, and
necessary under the grant program and must comply with all federal requirements and
regulations .
Management and Administration (M&A)
Your local emergency managem e nt agency may retain and use up to five percent of the
award for local management and administration purposes. M&A activities are those
Saving lives through effective emergency management and homeland security.
"A Ready Vbginia is a Resilient Virginia."
Mr. D an O'Donnell
Page 4 of6
October 01,2019
directly re lated to managing and admin istering LEMPG Program fund s, such as financial
management and monitoring. It s hould be noted that sa lari es of loca l emergency
managers are not typically categorized as M&A, unl ess the loca l emergency management
age ncy chooses to assign personnel to spec ific M&A activities.
Indirect (Facilities & Administrative [F&A]) Costs
Indirect costs are allowable und er this program, as described in 2 C.F.R. § 200.414. W ith
the exception of rec ipi ents who hav e never received a negotiated, indirect cost rate as
' '
described in 2 C.F.R. § 200.4 14(£), recipients must have an approved indirect cost rate agreement
w ith their cognizant Fede ra l agency to c harge indirect costs to thi s award . A copy of the approved
rate (a fully executed , agreement negotiated w ith the app li cant 's cognizant Federa l agency) is
req ui red at the time of app li cation , and must be provided to FEMA before indirect costs are
charged to the award.
To access your allocation, you must comp lete the following steps within 30 day s from the date
of this notification :
Accessing Your A llocation
Step 1: Log in to the VDEM electronic Grants Management System (eGMS) at
https://www .ttegms.com/v ir ginia/log in .cfm to download your subaward acceptance documents from the
home page . Re-upload all required forms to eGMS. Read how to upload required forms by cl icking here
to view the home page of your eGMS user account. Below is the list of required items that comprise the
VDEM subaward acceptance package:
• App li cation Check li st [cover sheet]
• LEMPG Project Form [On ly required for LEMPG subawards]
• Online Budget (to be built and submitted in eGMS )
• Points of Contact (POC) Form
• FEMA E nv ironme ntal and Historic Preservation (EHP) Screeni n g Form
o All projects must comply with EHP requirements. Subrecip ients must not obli gate
and/or expend any (federal and/or non-federa l matching) funds on any project
having the potential to impact env ironments planning and hi storical preservation
resources without the prior approval of FEMA. For more information , please visit
http ://www .vaemergency.gov /em-commun ity/gra nts/ or contact your Grants
Admin istrator.
• Grant Assu rances Fonn
• FEMA 20-16C Form
• SF -LLL-Certification Regarding Lobbying Form
• *Work Elements Agreement-[*Only req uir ed for LEMPG subawa rd s]
• **Federa ll y Negotiated Indirect Cost Rate Agreement-[**Only required if you intend to charge
indirect costs . Must be va lid for the period of performance and federa ll y signed]
Saving lives through effective emergency management and homeland security.
"A Ready Virginia is a Resilient Virginia."
. ,. .. ' .
Mr. Dan O'Donnell
Page 5 of6
October 01, 2019
Step 2: Log in to th e VDEM electronic Grants Management System (eGM S) at
https://www .ttegms.com/virginiallog in .cfm to compl et e and submit a budget a pplication for yo ur
a ll ocat ion:
Click on Grant Ma nagement , Budget App li cat ion, fro m the drop-d own menu. C li ck the link
named 2019 Local E mergency Management Performance Grant (LEMPG) to complete yo ur
budget application. Fo ll ow in g review a nd approva l of the budget by th e Grants Adm ini strator ,
notification w ill be se nt through an eGMS a utom ated message to the email address of the u ser. If
yo u do not hav e access to eGMS, pl ease contact your Grants Administrator.
Reporting
Subrecipients are obligate d to submit Quarterly Progress Reports as a conditio n of their
subaward. Quarterly progress reports must be s ubm itted via your eGMS account withi n
15 davs following the end of the quarter. T he sc hedule for report in g is as fo ll ows:
Timetable and Deadlines for LEMPG Progress Reporting:
[Quarter 1 of4 ] Time Period: Jul y 1, 2 019 to Septe mb er 30,20 19
Quarter 1 Report Due: On or Before October 15, 2019
[Quart er 2 of 4] Time Period: October 1, 20 19 to D ece mb er 31 , 20 19
Quartet· 2 Report Due: On or Before January 15, 2020
[Qu arter 3 of 4] Time Perio d: January 1, 2020 to Ma rch 31 ,2020
Quarter 3 Report Due: On or Before April 15 , 2020
[Qu arter 4 of 4] T im e Per iod: Apri l 1, 2020 to June 30, 2020
Quarter 4 Report Du e: On or B e f01·e July 15 , 2020
LEMPG Final Progress Report:
Due: On or Before Ju ly 31, 2020
Within 30 days following the end of the p e riod of performance , subrecipien ts mu st
upload a F in a l Progress Report detailing a ll accomp lishments throughout the period of
performance a long w ith the comp le ted Work E lements Fina l Report into their eGMS account.
Afte r these report s have been subm itted, reviewed and approve d by the Gra nts Office an d Ch ief
Regional Coordinators , a close-o ut notice wi ll be issued whic h wi ll indi cate the period of
performance as c losed, li st a ny remainin g funds that wi ll be deobligated , and address the record
retentio n requirements for grant records. The s ubrecipient must return a n y fu nds that have been
drawn down, but remain unliquidated in it s financial records .
Period of Performance Extensions
Exte nsions to this pro gram are a ll owe d. Ex tensions to the initial period of performance
id entified in the sub award w ill on ly be cons id ered through forma l, written reque sts addresse d to
VD E M, and mu st co nta in spec ific a nd compe llin g justificatio n s as to w hy a n extensio n is required .
Subreci pi e nts are adv ised to coordin ate with the Grant A dministrator, as needed, w hen prepar in g a n
extens ion req u es t. A ll extension re qu ests must address the following:
Saving lives through effective emergency management and homeland security.
"A Ready Virginia is a Resilient Virginia."
Mr. Dan O'Donnell
Page 6 of6
October 01,2019
1. Grant program, fiscal year, and subaward ID number in eGMS
2. Reason for delay that must include details of the legal, policy, or operationa l
challenges that prevent the final outlay of awarded funds by the applicable deadline.
3 . Current status of the activ ity/activities
4. Approved period of performance termination date and new project comp letion date
5. Amount of funds drawn down to date
6. Remaining available funds , both Federa l and non-Federal
7. Budget outlining how remaining Federa l and non-Federal funds will be expended
8. Plan for complet ion, in c ludin g milestones and timeframes for ac hi ev in g each
milestone, and the position/person responsible for implementing the p lan for
completion.
9. Certification that the activity/activities will be completed within the extended period
of performance without any modification to the origina l Statement of Work, as
described in the approved budget.
Extension requests will be granted only due to compelling lega l, policy, or operational
chal lenges. Extension requests wil l only be considered for the following reasons:
• Contractua l commitments by the grant recipient with vendors or subrecipients prevent
comp letion ofthe project within the exist in g period of performance
• The project must undergo a complex env ironmenta l review that cannot be comp leted
within ex isting period of performance
• Projects are long -t erm by design and therefore acceleration would compromise core
programmatic goa ls
• Where other special circumstances exist
Recipients must submit al l extension requests to VDEM via upload into eGMS no later than 90 days
prior to June 30, 2020 .
Initiate the steps described under Accessing Your Allocation within 30 day s from the date of
thi s notification . If you have any questions regarding this award , please contact James Turner in
the Grants Office at 804-897-9768 or james.turner@ vdem.virginia.gov .
Sincerely ,
Jeffrey D. Stern, Ph.D.
JDS /jt
cc: Mr. Dustin Campbel l, Deputy Fire Chief
Mr. Ted Cost in , Director of Regional Support, West Division
Mr. Mike Guzo , ChiefRegiona l Coordinator , Region 6
Saving lives through effective emergency management and homeland security.
"A Ready Virginia is a Resilient Virginia."
Unappropriated % of Board
Balance Revenues Contingency Reserves
Unaudited balance as of June 30, 2019 22,880,500$ -$ 1,621,518$
Approved Sources:
Appropriated from 2019-20 budget (Ordinance 052819-4)718,298 50,000
Approved Uses:
Appropriated for 2019-20 budget (Ordinance 052819-5)(815,480)
Balance at December 03, 2019 23,598,798$ 12.0%50,000$ 806,038$
General Government
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2019-2020
Capital
Changes in outstanding debt for the fiscal year to date were as follows:
Unaudited
Outstanding Outstanding
June 30, 2019 Additions Deletions December 03, 2019
General Obligation Bonds 1,866,987$ -$ -$ 1,866,987$
VPSA School Bonds 91,947,188 - 8,885,422 83,061,766
Lease Revenue Bonds 75,035,000 9,025,000 3,060,000 81,000,000
Subtotal 168,849,175 9,025,000 11,945,422 165,928,753
Premiums 11,356,389 1,245,358 - 12,601,747
180,205,564$ 10,270,358$ 11,945,422$ 178,530,500$
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Daniel R. O'Donnell
County Administrator
COUNTY OF ROANOKE, VIRGINIA
CHANGES IN OUTSTANDING DEBT
Page 1 of 1
ACTION NO.
ITEM NO. M.1
AT A REGULAR MEETING OF THE BOARD OF SUPE RVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 2019
AGENDA ITEM: Joint work session between the Roanoke County Board of
Supervisors and the Roanoke County Public School Board
SUBMITTED BY: Deborah C. Jacks
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Daniel R. O’Donnell
County Administrator
ISSUE:
This time has been set aside to hold a joint work session with the Roanoke County
Public School Board
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 2019
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies; and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.