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Home My WebLink About12/17/2024 - Adopted Board Records ACTION NO. 121724-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Resolution congratulating the Cave Spring High School Competition Cheer team for winning the 2024 Virginia High School League (VHSL) Class 3A Championship SUBMITTED BY: Paul M. Mahoney Board Member-Cave Spring APPROVED BY: Richard L. Caywood County Administrator ISSUE: The time has been set aside to recognize and congratulate the Cave Spring High School Competition Cheer Team for winning the 2024 Virginia High School League (VHSL) Class 3A Championship. STAFF RECOMMENDATION: Staff recommends approval of the resolution. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd 1Z1 ❑ ❑ Mr. North ® ❑ ❑ CC: Cave Spring High School Competition Cheer Team Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION 121724-1 CONGRATULATING THE CAVE SPRING HIGH SCHOOL COMPETITION CHEER TEAM FOR WINNING THE 2024 VIRGINIA HIGH SCHOOL LEAGUE (VHSL) STATE CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship,teamwork and athletic skill; and WHEREAS, on November 9, 2024, the Cave Spring High School Cheer Team won the State championship at the VCU Siegel Center in Richmond, Virginia with score of 280.25; and WHEREAS,the team was in first place after both rounds of competition; having both the highest state score and largest point spread resulting in a win in the history of the program; and WHEREAS, this team was driven, focused on themselves, respected themselves and those they competed against, the overall skill and versatility of its team as well as overall athletic ability was highly impressive; and WHEREAS, Brooke Majors was named 3A State Cheerleader of the Year and Hannah Conner was named 3A First Team All-State; and WHEREAS, Brooke Majors, Hannah Conner, and Emery Weld are the first athletes in the program to have three (3) state titles; and WHEREAS, Knights Coach, Jen Koll was selected as 3A Coach of the Year; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL COMPETITION CHEER TEAM: LUCIA BIRD,ASHTYNN BORGMAN, HANNAH CONNER, ANNABELLE CROY, PYPER DICKENSON, RILEY DUFF, ISABELLA DURICA, EMMA FARISS, MORGAN FRALIN, ISABELLE JAMES, KAYDIE LEFTWICH, AVA LIVINGSTON, BROOKE MAJORS, REAGAN NASH, CAMERON NOELL, ALIJAH REEVES, KAELYN ROGERS, BIANCA SHELTON, ALEXIS SWARTZ, KINSLEY TRIVETT, EMERY WELD, ABBEY WOHLFORD, AND BRAYLAN WOOD. Coaches Jen Koll, Terin Mabry, Katie Weeks, and Abby Holbrook. BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: / Rich L Caywood, P.E. C nt A dministrator/ Clerk to the Board of Supervisors CC: CSHS Competition Cheer Team Page 2 of 2 ACTION NO. 121724-2 ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Recognition of the Finance and Management Services Staff for developing and producing reports for which the County of Roanoke has been recognized by the Government Finance Officer's Association (GFOA) as a "Triple Crown Winner." SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator BACKGROUND: The County of Roanoke has received the GFOA Triple Crown Winner status for the Fiscal Year Ended June 30, 2023. This title is received by governments who have received the GFOA's Certificate of Achievement for Excellence in Financial Reporting, the Popular Annual Financial Reporting Award, and the Distinguished Budget Presentation Award. This is the first year the County has received this status and it could not be accomplished without the outstanding staff we have within our Finance and Management Services department. DISCUSSION: These are national awards which recognizes the County of Roanoke publishes an easily readable and efficiently organized annual comprehensive financial report that satisfies both generally accepted accounting principles and applicable legal requirements. It also recognizes our budget document has been judged as proficient as a policy document, a financial plan, an operations guide, and a communications device. Page 1 of 2 The County published the first Popular Annual Financial Report for fiscal year ended June 30, 2023. This report is a condensed version of the Annual Comprehensive Financial Report. This report is reviewed by the GFOA for its reader appeal, understandability, distribution methods, and creativity. These nationally recognized reports could not be developed and published without the dedication of the entire staff within the Finance and Management Services team. Page 2 of 2 ACTION NO. 121724-5 ITEM NO. E_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Presentation of year-end financial results for June 30, 2024, acceptance of audit report and allocation of year-end funds SUBMITTED BY: Jessica Beemer Assistant Director of Finance APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept audited financial results for the County of Roanoke and allocate year-end funds for the fiscal year ended June 30, 2024. BACKGROUND: Brown Edwards and Company completed the audit of the financial operations of the County of Roanoke for the year ended June 30, 2024. The County Audit Committee met on December 17, 2024, to review the results of the year's operations. The County received a clean and unmodified opinion. Staff from Brown Edwards and Company will present the audit information to the Board at the meeting. DISCUSSION: On September 24, 2024, staff reviewed preliminary unaudited financial results for June 30, 2024, and there have been no changes since that work session. Below is the information for the County regarding the General Government results of operations for the fiscal year ended June 30, 2024. Revenue collections ended the year above the amended budget as a result of: - Personal Property Taxes were $392,415 above budget due to increases in Page 1 of 3 assessed personal property values. Business License Tax was $303,735 above budget due to increased consumer spending and inflationary impacts which led to continued high gross receipts. - Meals Tax was $261,833 above budget due to several new restaurants, most notably in the Tanglewood area, combined with inflationary impacts on higher meal prices. - Hotel/Motel Tax was $272,299 above budget due to inflationary impacts along with increased business travel and regional events. Expenditures savings were recognized as a result of: Personnel and benefit costs were over budget by $1.4 million due to lower-than- expected vacancy savings from decreased turnover in budgeted positions, along with higher overtime and part-time costs. - Operating expenses were under budget by $354,159, but the County again saw increased costs for fuel and higher costs for contractual services such as fleet repairs. - Transfers and other expenditures were under budget by $1.4 million which includes the expenditure contingency set aside for inflationary costs. FISCAL IMPACT: Budget Ordinance 052323-1 for the fiscal year 2023-2024 fiscal year Operations Budget provides that all unexpended general government expenditures and revenues collected in excess of budget shall not lapse but be re-appropriated and presented to the Board for recommendations of allocations and designations based on the Comprehensive Financial Policy. General Government surplus revenue and expenditure savings are shown on Attachment 1 and reflects the recommendations reviewed at the September 24, 2024 work session for the recommended allocation for fiscal year end June 30, 2024 available funds. STAFF RECOMMENDATION: Staff recommends accepting the audited financial results for the fiscal year ended June 30, 2024, allocating $210,462 for encumbrances from year-end savings and allocating the available funds as presented in Attachment 1. Page 2 of 3 VOTE: Supervisor Radford moved to adopt the staff recommendation. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Jessica Beemer, Assistant Director of Finance and Management Services Page 3 of 3 Attachment 1: Fiscal Year 2023-2024 Year End Financial Results Allocation of Year End Funds December 17, 2024 Revenues Amended Revenue Budget—General Fund $ 252,432,667 Actual Revenues 253,544,458 Revenues above Budget $ 1,111,791 % of Amended Budget 0.44% Expenditures Amended Expenditure Budget—General Fund $ 252,432,667 Actual/Projected Expenditures 251,920,745 Encumbrances Carried Forward 210,462 Expenditure Savings $ 301,460 % of Amended Budget 99.88% FY 2024 Year-End Balance Revenues above Amended Budget $ 1,111,791 Expenditure Savings, Net Encumbrances 301,460 Total 2024 Year End $ 1,413,251 Recommended Allocation of FY 2024 Year-End Board Commitments: Funding for FY25 GoFest and New Community Events $ 40,000 Funding for Sheriff School Resource Officers (FY25) 365,000 Funding for Fire & Rescue Changes in Pharmacy Regulations 380,000 Operating Expenditure Contingency 628,251 Total Recommended Allocation of FY 2024 Year-End $ 1,413,251 ACTION NO. 121724-6 ITEM NO. E_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: RESOLUTION AUTHORIZING EXECUTION OF THE ROANOKE VALLEY CRISIS INTERVENTION TEAM ASSESSMENT CENTER MEMORANDUM OF UNDERSTANDING WITH BLUE RIDGE BEHAVIORAL HEALTHCARE, INC., THE CITY OF ROANOKE, THE CITY OF SALEM, THE TOWN OF VINTON, THE COUNTY OF BOTETOURT, AND THE COUNTY OF CRAIG SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Authorizing the County Administrator to enter into the Roanoke Valley Crisis Intervention Team Assessment Center(CITAC) Memorandum of Agreement (MOU). BACKGROUND: CITAC is operated by Blue Ridge Behavioral Healthcare, Inc. (BRBH), which is the Roanoke Valley Community Services Board. BRBH is statutorily authorized to coordinate services related to 'involuntary commitment processes. The CITAC is a facility to which Roanoke County Officers can transfer custody of individuals who need to be evaluated and/or transported for mental health treatment; specifically, individuals subject to an Emergency Custody Order(ECO) or Temporary Detention Order(TDO). DISCUSSION: CITAC employs off duty officers and/or deputies, from participating jurisdictions, to accept and maintain custody during the ECO/TDO process, thus allowing the on duty officers to return to their normal duties. This MOU enables this process to continue, and to include the County of Botetourt and the County of Craig. Page 1 of 2 FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. VOTE: Supervisor Shepherd moved to approve the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Doug Barber, Sr. Assistant County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION AUTHORIZING EXECUTION OF THE ROANOKE VALLEY CRISIS INTERVENTION TEAM ASSESSMENT CENTER MEMORANDUM OF UNDERSTANDING WITH BLUE RIDGE BEHAVIORAL HEALTHCARE, INC., THE CITY OF ROANOKE, THE CITY OF SALEM, THE TOWN OF VINTON, THE COUNTY OF BOTETOURT, AND THE COUNTY OF CRAIG WHEREAS, Blue Ridge Behavioral Healthcare, Inc. ("BRBH") is the Community Service Board ("CSB") for the Roanoke Valley and has been given the statutory responsibility to coordinate services related to involuntary commitment processes; and WHEREAS, BRBH operates the Roanoke Valley Crisis Intervention Team Assessment Center ("CITAC") which currently operates out of LewisGale Medical Center but will soon be located at 3003 Hollins Road N.E., Roanoke, Virginia 24012; and WHEREAS, CITAC is a facility in which Roanoke County law enforcement officers can transfer custody of individuals who need to be evaluated and/or transported for mental health treatment; specifically, individuals subject to an Emergency Custody Order("ECO") or Temporary Detention Order("TDO") pursuant to Virginia Code §§ 37.2 — 808 through 810; and WHEREAS, normally, the Roanoke County law enforcement officer would have to maintain custody throughout the ECO/TDO process which can be extremely time consuming; however, CITAC employs off duty law enforcement officers and/or deputies from participating jurisdictions to accept and maintain custody during the process allowing the law enforcement officer to return to duty; and WHEREAS, CITAC has been operating since 2016 via the Roanoke Valley Crisis Intervention Team Crisis Intervention Team Assessment Center Memorandum of Agreement between the Roanoke Valley law-enforcement agencies dated February 3, 2016, and a subsequent Roanoke Valley Regional Crisis Intervention Team Pilot Transportation Project Memorandum of Agreement between the same law enforcement agencies dated August 31, 2017. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Memorandum of Understanding attached to this resolution as Attachment A is hereby approved, and 2. The County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, are authorized to execute the Memorandum of Understanding on behalf of the Board. ni • `, \,� //1 CIT ' Roanoke Valley Crisis Intervention Team Assessment Center(CITAC) A Program of Blue Ridge Behavioral Healthcare Memorandum of Agreement-Transfer of Custody Protocol Between: Botetourt County Sheriff's Office Craig County Sheriffs Office Roanoke County Police Department Roanoke County Sheriff's Office Roanoke City Police Department Roanoke City Sheriff's Office Salem Police Department Salem Sheriff's Office Vinton Police Department PURPOSE: To establish the understanding of protocols and procedures as necessary for the transfer of custody for individuals held under an Emergency Custody Order("ECO") by participating law enforcement agencies of the Roanoke Valley Crisis Intervention Team Assessment Center ("CITAC"), currently operating out of LewisGale Medical Center, but soon will be located at 3003 Hollins Road NE, Roanoke, Virginia 24012. STATUTORY BASES: The Code of Virginia establishes Blue Ridge Behavioral Healthcare ("BRBH") as the local public behavioral health authority and establishes the powers and authority of Community Service Boards (Sections 37.2-500, et seq.) These include the responsibility to coordinate services related to the involuntary commitment process. Sections 15.2-1600 et seq. and 15.2-1700 et seq., and Title 52 of The Code of Virginia has established: Botetourt County Sheriff's Office Craig County Sheriff's Office Roanoke County Police Department Roanoke County Sheriff's Office Roanoke City Police Department Roanoke City Sheriff's Office Salem Police Department Salem Sheriff's Office Vinton Police Department as law-enforcement agencies. The duties of these law enforcement agencies include authorization to initiate ECOs based on probable cause or to serve and execute such orders issued by the Office of the Magistrate, and to transport individuals subject to such orders ("respondents")to a location appropriate for the completion of an evaluation as required by Code of Virginia Section 37.2-808. The Code of Virginia, Section 37.2-808 subsection E, permits the law enforcement agency providing such transportation to transfer custody of such individual to the facility in which the required evaluation will be completed. This subsection requires that the facility be licensed for, and capable of providing, the requisite level of security to protect the person and others from harm. The subsection also requires the facility to enter into an agreement with law-enforcement agencies, setting forth the terms and conditions under which it will accept a transfer of custody. The Roanoke Valley Crisis Intervention Team CIT Assessment Center Memorandum of Agreement between the Roanoke Valley law-enforcement agencies was originally entered into on February 3, 2016. A subsequent Roanoke Valley Regional Crisis Intervention Team Pilot Transportation Project Memorandum of Agreement between the same agencies was subsequently entered into on August 31, 2017. The Roanoke Valley CITAC will soon be located at 3003 Hollins Rd, NE, Roanoke, VA 24012. The CITAC will serve as one of the area's regional evaluation centers for individuals requiring evaluation for involuntary hospitalization during its hours of operation. Medical clearances, if required, will be provided by Blue Ridge Behavioral Healthcare staff prior to admission to State or Private psychiatric facilities. If additional medical clearance is needed, transport will be provided to an appropriate medical facility. THE CITAC STEERING COMMITTEE: Pursuant to the stated purpose of this agreement, the agencies entering into this agreement shall establish a CITAC Steering Committee for the purpose of establishing policies and procedures for: • Transfer of custody • Medical clearance protocols • Transportation to medical facilities, if necessary • Staffing procedures • Restraint usage • Required paperwork and data collection • Complaint procedures • Standards of Conduct The CITAC Steering Committee will meet quarterly, or more frequently if necessary, to discuss operations and any challenges. The CITAC Steering Committee will review and/or update the CITAC Policies and Procedures (Attachment A) as needed. SERVICE OF PROCESS: The Code of Virginia, Section 8.01-293 subsection 2, authorizes the execution of civil process by"any person of age 18 or older and who is not party or otherwise interested in the subject matter in controversy." This Section further states that the terms "officer" or"sheriff," in any section of the Code referencing "persons authorized to make, return or do any other act relating to service of process, such term shall be deemed to refer to any person authorized by this section to serve process." This authorization is further addressed in Section 8.01-295. UTILIZATION OF OFF DUTY LAW ENFORCEMENT OFFICERS AND DEPUTY SHERIFFS. The CITAC will employee member jurisdiction officers and/or deputy sheriffs in an "off duty" capacity to maintain custody of respondents received via transfer of custody pursuant to this MOU and potentially to transport respondents to medical facilities for additional medical clearance. A police officer or deputy sheriff employed by CITAC in an "off duty" capacity will be referred in this MOU and all associated documents as a "CITAC officer" with duties and responsibilities more specifically identified in Attachment A. REFERENCE TO EXTRATERRITORIAL AGREEMENT: All parties to this agreement have signed an Extraterritorial Arrest Agreement extending extraterritorial arrest powers to their officers and deputies if exercising police powers while working in an "off duty" capacity at the Roanoke Valley CITAC. RESPONSIBILITIES DURING THE TEMPORARY DETENTION ORDER "TDO" PROCESS: The appropriate law enforcement agency will, upon receipt of the TDO paperwork issued pursuant to Code of Virginia 37.2-809, from the Magistrate, serve the TDO and transport the respondent to the accepting facility of temporary detention as identified on the TDO order. In the event that a TDO has been issued but is awaiting medical clearance until it can be served and executed, the originating jurisdiction will return to resume custody upon the request of staff of the CITAC. CONFIDENTIALITY AND SHARING OF INFORMATION: All personnel assigned to the CITAC shall comply with all applicable federal, state, and local laws, rules, and regulations in the performance of this agreement. Any information shared by BRBH will be in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Title 42 of the Code of Federal Regulations (42 C.F.R. §§ 2.1-2556), including information that may be shared during emergency situations in accordance with 45 C.F.R. § 164.512, as amended. • Specifically, the mental health history of an individual in crisis (respondent) will be accessed only by BRBH clinical staff and is made available to law enforcement only as needed during critical incidents. • BRBH clinical staff may disclose protected mental health information to other specialized units with designated law enforcement partners identified herein in the following circumstances: o In response to a court order or court-ordered warrant, or a subpoena or summons issued by a judicial officer, and o If BRBH clinical staff believes that the respondent presents a serious and imminent danger of violence to themselves or another person. FEES OR COSTS ASSOCIATED WITH THE ECO/TDO and CUSTODY PROCESSES: Nothing herein shall be construed to obligate any law enforcement agency for the payment of any fees, expenses, or damages incurred by BRBH or CITAC during the ECO/TDO or Transfer of Custody processes. CIT DATA COLLECTION: The Virginia Crisis Intervention Team model calls for CIT programs to collect and report the following minimum field data for CIT calls: call type, injuries, start date and time, end date and time, elapsed time, and primary field disposition and location. The law enforcement agencies who are signatories to this MOA agree to collect this data and to report it to BRBH in the format requested, and within the time frame requested. Law enforcement, CITAC officers, and CIT Assessment Center prescreeners will also complete and sign each Transfer of Custody form (Attachment B). BRBH will collect the data that is specific to CIT Assessment Sites. All data will be transmitted to BRBH, who will be responsible for reporting this data, according to the required schedule and in the required format, to the Virginia Department of Behavioral Health and Developmental Services. COMPENSATION: Compensation for law-enforcement personnel and vehicle costs associated with services provided pursuant to this agreement: Personnel providing scheduled off-duty employment services under this agreement will be compensated for the duration of the assigned transfer of custody("TOC") duty shift and/or the duration of any TDO transport. • Wage standards for"off-duty" employment will be determined by the respective agency's finance department at their standard hourly rate,. • Employee compensation will be administered through the respective agency's payroll department. • Officers assigned to "off duty" employment must complete their respective agency's outside employment invoice and submit it through the appropriate chain of command. • Vehicle expenses will be the responsibility of the agency providing the vehicle for use in providing services under this agreement and are not reimbursable under this agreement. • Each signatory agency will be reimbursed for"off duty" personnel expenses pursuant to this agreement on an ongoing basis. Reimbursement shall be requested by submission of an invoice and copies of personnel timesheets, showing hours worked "off duty"for CITAC, to the Roanoke Valley Regional CIT Program Director. Invoices will then be submitted for reimbursement by Blue Ridge Behavioral Healthcare out of funds awarded/allocated for this purpose. MODIFICATION OR TERMINATION OF THIS AGREEMENT: This agreement will become effective immediately following the signature of all parties, and will remain in effect through June 30, 2025, be reviewed annually and renewed or modified as required. With the exception of(a) changes required to comply with changes in Code or statute (b) based on funding available to continue CITAC operations, or(c) changes made to Attachment A by the CITAC Steering Committee noted above, this agreement shall not be modified without unanimous agreement from all partner agencies or 90 days written notice to all other parties prior to a party terminating its participation. Any modifications must maintain compliance with the Code of Virginia and governing regulations of the partner agencies. This agreement shall be construed and interpreted pursuant to the laws of the Commonwealth of Virginia, without regard to its conflicts of law's provisions. Any disputes arising under this agreement shall only be brought in a Court of the Commonwealth. Nothing herein waives the sovereign immunity of any party, state agencies or the Commonwealth of Virginia. Each party hereby agrees to be responsible for its own negligence arising pursuant to this agreement. IN WITNESS WHEREOF,this instrument has been executed by duly authorized representatives of the Parties as indicated by signatures below. Blue Ridge Behavioral Healthcare Signature: By: Title: Executive Director City of Roanoke Approved as to Form Signature: Signature: By: By: Title: City Manager Title: City Attorney Sheriff,City of Roanoke, in his official capacity Signature: By: Antonio D. Hash Title: Sheriff County of Roanoke Approved as to Form Signature: Signature: By: Richard L. Caywood, P.E. By: Title: County Administrator Title: County Attorney Sheriff, County of Roanoke, in his official capacity Signature: By:J. Eric Orange Title: Sheriff Town of Vinton Approved as to Form Signature: Signature: By: Richard Peters By: Title:Town Manager Title: County Attorney City of Salem Approved as to Form Signature: Signature: By:James E.Taliaferro, II By: Title: City Manager Title: County Attorney Sheriff, City of Salem, in her official capacity Signature: By:April M. Staton Title: Sheriff County of Botetourt Approved as to Form Signature: Signature: By: Gary Larrowe By: _ Title: County Administrator Title: County Attorney Sheriff,County of Botetourt, in his official capacity Signature: By: Matthew T. Ward Title: Sheriff County of Craig Approved as to Form Signature: Signature: By: Robert R. "Dan" Collins By: Title: County Administrator Title: County Attorney Sheriff,County of Craig, in his official capacity Signature: By:Trevor Craddock Title: Sheriff AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION 121724-6 AUTHORIZING EXECUTION OF THE ROANOKE VALLEY CRISIS INTERVENTION TEAM ASSESSMENT CENTER MEMORANDUM OF UNDERSTANDING WITH BLUE RIDGE BEHAVIORAL HEALTHCARE, INC., THE CITY OF ROANOKE, THE CITY OF SALEM, THE TOWN OF VINTON, THE COUNTY OF BOTETOURT, AND THE COUNTY OF CRAIG WHEREAS, Blue Ridge Behavioral Healthcare, Inc. ("BRBH") is the Community Service Board ("CSB") for the Roanoke Valley and has been given the statutory responsibility to coordinate services related to involuntary commitment processes; and WHEREAS, BRBH operates the Roanoke Valley Crisis Intervention Team Assessment Center ("CITAC") which currently operates out of LewisGale Medical Center but will soon be located at 3003 Hollins Road N.E., Roanoke, Virginia 24012; and WHEREAS, CITAC is, a facility in which Roanoke County law enforcement officers can transfer custody of individuals who need to be evaluated and/or transported for mental health treatment; specifically, individuals subject to an Emergency Custody Order("ECO") or Temporary Detention Order("TDO") pursuant to Virginia Code §§ 37.2 — 808 through 810; and WHEREAS, normally, the Roanoke County law enforcement officer would have to maintain custody throughout the ECO/TDO process which can be extremely time consuming; however, CITAC employs off duty law enforcement officers and/or deputies from participating jurisdictions to accept and maintain custody during the process allowing the law enforcement officer to return to duty; and WHEREAS, CITAC has been operating since 2016 via the Roanoke Valley Crisis Intervention Team Crisis Intervention Team Assessment Center Memorandum of Agreement between the Roanoke Valley law-enforcement agencies dated February 3, 2016, and a subsequent Roanoke Valley Regional Crisis Intervention Team Pilot Transportation Project Memorandum of Agreement between the same law enforcement agencies dated August 31, 2017. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Memorandum of Understanding attached to this resolution as Attachment A is hereby approved, and 2. The County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, are authorized to execute the Memorandum of Understanding on behalf of the Board. On motion of Supervisor Shepherd to approve the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: No - A COPY TESTE: RLJ/d L. Caywood, P.E. • unty Administrator/ Clerk to the Board of Supervisors CC: Doug . , Sr. Assistant County Attorney Op pKE VfI�f`� CIT_ Roanoke Valley Crisis Intervention Team Assessment Center(CITAC) A Program of Blue Ridge Behavioral Healthcare Memorandum of Agreement-Transfer of Custody Protocol Between: Botetourt County Sheriffs Office Craig County Sheriffs Office Roanoke County Police Department Roanoke County Sheriff's Office Roanoke City Police Department Roanoke City Sheriffs Office Salem Police Department Salem Sheriffs Office Vinton Police Department PURPOSE: To establish the understanding of protocols and procedures as necessary for the transfer of custody for individuals held under an Emergency Custody Order("ECO") by participating law enforcement agencies of the Roanoke Valley Crisis Intervention Team Assessment Center ("CITAC"), currently operating out of LewisGale Medical Center, but soon will be located at 3003 Hollins Road NE, Roanoke, Virginia 24012. STATUTORY BASES: The Code of Virginia establishes Blue Ridge Behavioral Healthcare ("BRBH") as the local public behavioral health authority and establishes the powers and authority of Community Service Boards (Sections 37.2-500, et seq.) These include the responsibility to coordinate services related to the involuntary commitment process. Sections 15.2-1600 et seq. and 15.2-1700 et seq., and Title 52 of The Code of Virginia has established: Botetourt County Sheriff's Office Craig County Sheriffs Office Roanoke County Police Department Roanoke County Sheriff's Office Roanoke City Police Department Roanoke City Sheriff's Office Salem Police Department Salem Sheriffs Office Vinton Police Department as law-enforcement agencies. The duties of these law enforcement agencies include authorization to initiate ECOs based on probable cause or to serve and execute such orders issued by the Office of the Magistrate, and to transport individuals subject to such orders ("respondents")to a location appropriate for the completion of an evaluation as required by Code of Virginia Section 37.2-808. The Code of Virginia, Section 37.2-808 subsection E, permits the law enforcement agency providing such transportation to transfer custody of such individual to the facility in which the required evaluation will be completed. This subsection requires that the facility be licensed for, and capable of providing, the requisite level of security to protect the person and others from harm. The subsection also requires the facility to enter into an agreement with law-enforcement agencies, setting forth the terms and conditions under which it will accept a transfer of custody. The Roanoke Valley Crisis Intervention Team CIT Assessment Center Memorandum of Agreement between the Roanoke Valley law-enforcement agencies was originally entered into on February 3, 2016. A subsequent Roanoke Valley Regional Crisis Intervention Team Pilot Transportation Project Memorandum of Agreement between the same agencies was subsequently entered into on August 31, 2017. The Roanoke Valley CITAC will soon be located at 3003 Hollins Rd, NE, Roanoke, VA 24012. The CITAC will serve as one of the area's regional evaluation centers for individuals requiring evaluation for involuntary hospitalization during its hours of operation. Medical clearances, if required, will be provided by Blue Ridge Behavioral Healthcare staff prior to admission to State or Private psychiatric facilities. If additional medical clearance is needed, transport will be provided to an appropriate medical facility. THE CITAC STEERING COMMITTEE: Pursuant to the stated purpose of this agreement, the agencies entering into this agreement shall establish a CITAC Steering Committee for the purpose of establishing policies and procedures for: • Transfer of custody • Medical clearance protocols • Transportation to medical facilities, if necessary • Staffing procedures • Restraint usage • Required paperwork and data collection • Complaint procedures • Standards of Conduct The CITAC Steering Committee will meet quarterly, or more frequently if necessary, to discuss operations and any challenges. The CITAC Steering Committee will review and/or update the CITAC Policies and Procedures (Attachment A) as needed. SERVICE OF PROCESS: The Code of Virginia, Section 8.01-293 subsection 2, authorizes the execution of civil process by "any person of age 18 or older and who is not party or otherwise interested in the subject matter in controversy." This Section further states that the terms "officer" or"sheriff," in any section of the Code referencing "persons authorized to make, return or do any other act relating to service of process, such term shall be deemed to refer to any person authorized by this section to serve process." This authorization is further addressed in Section 8.01-295. UTILIZATION OF OFF DUTY LAW ENFORCEMENT OFFICERS AND DEPUTY SHERIFFS. The CITAC will employee member jurisdiction officers and/or deputy sheriffs in an "off duty" capacity to maintain custody of respondents received via transfer of custody pursuant to this MOU and potentially to transport respondents to medical facilities for additional medical clearance. A police officer or deputy sheriff employed by CITAC in an "off duty" capacity will be referred in this MOU and all associated documents as a "CITAC officer" with duties and responsibilities more specifically identified in Attachment A. REFERENCE TO EXTRATERRITORIAL AGREEMENT: All parties to this agreement have signed an Extraterritorial Arrest Agreement extending extraterritorial arrest powers to their officers and deputies if exercising police powers while working in an "off duty" capacity at the Roanoke Valley CITAC. RESPONSIBILITIES DURING THE TEMPORARY DETENTION ORDER"TDO" PROCESS: The appropriate law enforcement agency will, upon receipt of the TDO paperwork issued pursuant to Code of Virginia 37.2-809, from the Magistrate, serve the TDO and transport the respondent to the accepting facility of temporary detention as identified on the TDO order. In the event that a TDO has been issued but is awaiting medical clearance until it can be served and executed, the originating jurisdiction will return to resume custody upon the request of staff of the CITAC. CONFIDENTIALITY AND SHARING OF INFORMATION: All personnel assigned to the CITAC shall comply with all applicable federal, state, and local laws, rules, and regulations in the performance of this agreement. Any information shared by BRBH will be in compliance with Health Insurance Portability and Accountability Act (HIPAA) and Title 42 of the Code of Federal Regulations (42 C.F.R. §§ 2.1-2556), including information that may be shared during emergency situations in accordance with 45 C.F.R. § 164.512, as amended. • Specifically, the mental health history of an individual in crisis (respondent) will be accessed only by BRBH clinical staff and is made available to law enforcement only as needed during critical incidents. • BRBH clinical staff may disclose protected mental health information to other specialized units with designated law enforcement partners identified herein in the following circumstances: o In response to a court order or court-ordered warrant, or a subpoena or summons issued by a judicial officer, and o If BRBH clinical staff believes that the respondent presents a serious and imminent danger of violence to themselves or another person. FEES OR COSTS ASSOCIATED WITH THE ECO/TDO and CUSTODY PROCESSES: Nothing herein shall be construed to obligate any law enforcement agency for the payment of any fees, expenses, or damages incurred by BRBH or CITAC during the ECO/TDO or Transfer of Custody processes. CIT DATA COLLECTION: The Virginia Crisis Intervention Team model calls for CIT programs to collect and report the following minimum field data for CIT calls: call type, injuries, start date and time, end date and time, elapsed time, and primary field disposition and location. The law enforcement agencies who are signatories to this MOA agree to collect this data and to report it to BRBH in the format requested, and within the time frame requested. Law enforcement, CITAC officers, and CIT Assessment Center prescreeners will also complete and sign each Transfer of Custody form (Attachment B). BRBH will collect the data that is specific to CIT Assessment Sites. All data will be transmitted to BRBH, who will be responsible for reporting this data, according to the required schedule and in the required format, to the Virginia Department of Behavioral Health and Developmental Services. COMPENSATION: Compensation for law-enforcement personnel and vehicle costs associated with services provided pursuant to this agreement: Personnel providing scheduled off-duty employment services under this agreement will be compensated for the duration of the assigned transfer of custody("TOC")duty shift and/or the duration of any TDO transport. • Wage standards for"off-duty" employment will be determined by the respective agency's finance department at their standard hourly rate,. • Employee compensation will be administered through the respective agency's payroll department. • Officers assigned to "off duty" employment must complete their respective agency's outside employment invoice and submit it through the appropriate chain of command. • Vehicle expenses will be the responsibility of the agency providing the vehicle for use in providing services under this agreement and are not reimbursable under this agreement. • Each signatory agency will be reimbursed for"off duty" personnel expenses pursuant to this agreement on an ongoing basis. Reimbursement shall be requested by submission of an invoice and copies of personnel timesheets, showing hours worked "off duty"for CITAC, to the Roanoke Valley Regional CIT Program Director. Invoices will then be submitted for reimbursement by Blue Ridge Behavioral Healthcare out of funds awarded/allocated for this purpose. MODIFICATION OR TERMINATION OF THIS AGREEMENT: This agreement will become effective immediately following the signature of all parties, and will remain in effect through June 30, 2025, be reviewed annually and renewed or modified as required. With the exception of(a) changes required to comply with changes in Code or statute (b) based on funding available to continue CITAC operations, or(c) changes made to Attachment A by the CITAC Steering Committee noted above, this agreement shall not be modified without unanimous agreement from all partner agencies or 90 days written notice to all other parties prior to a party terminating its participation. Any modifications must maintain compliance with the Code of Virginia and governing regulations of the partner agencies. This agreement shall be construed and interpreted pursuant to the laws of the Commonwealth of Virginia, without regard to its conflicts of law's provisions. Any disputes arising under this agreement shall only be brought in a Court of the Commonwealth. Nothing herein waives the sovereign immunity of any party, state agencies or the Commonwealth of Virginia. Each party hereby agrees to be responsible for its own negligence arising pursuant to this agreement. IN WITNESS WHEREOF,this instrument has been executed by duly authorized representatives of the Parties as indicated by signatures below. Blue Ridge Behavioral Healthcare Signature: By: Title: Executive Director City of Roanoke Approved as to Form Signature: Signature: By: By: Title: City Manager Title: City Attorney Sheriff, City of Roanoke, in his official capacity Signature: By: Antonio D. Hash Title: Sheriff County of Roanoke Approved as to Form Signature: Signature: By: Richard L. Caywood, P.E. By: Title: County Administrator Title: County Attorney Sheriff, County of Roanoke, in his official capacity Signature: By: J. Eric Orange Title: Sheriff Town of Vinton Approved as to Form Signature: Signature: By: Richard Peters By: Title:Town Manager Title: County Attorney City of Salem Approved as to Form Signature:_ Signature: By:James E. Taliaferro, II By: Title: City Manager Title: County Attorney Sheriff, City of Salem, in her official capacity Signature: By: April M. Staton Title: Sheriff County of Botetourt Approved as to Form Signature: Signature: By: Gary Larrowe By: Title: County Administrator Title: County Attorney Sheriff, County of Botetourt, in his official capacity Signature: By: Matthew T. Ward Title: Sheriff County of Craig Approved as to Form Signature: _ Signature: By: Robert R. "Dan" Collins By: Title: County Administrator Title: County Attorney Sheriff, County of Craig, in his official capacity Signature: By:Trevor Craddock Title: Sheriff ACTION NO. 121724-7 ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2024-2025 budget in accordance with Code of Virginia Section 15.2-2507 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Public hearing for budget amendments BACKGROUND: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2024-2025 budget by appropriating $60,637,123.77 from the Roanoke County Public Schools' fiscal year 2023-2024 year-end funds to the fiscal year 2024-2025 Roanoke County Public Schools Budget and Accepting and appropriating proceeds from the sale of the Poage's Mill property in the amount of$845,465. Page 1 of 2 DISCUSSION: Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds one (1) percent of the total expenditures shown in the adopted budget, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on December 10, 2024. FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on in this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Page 2 of 2 ACTION NO. 121724-8 ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Emergency Ordinance appropriating $60,637,123.77 from the Roanoke County Public Schools' fiscal year 2023-2024 year-end funds to the fiscal year 2024-2025 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $60,637,123.77 available year-end funds from Roanoke County Public Schools' fiscal year ended June 30, 2024, to the fiscal year 2024-2025 Roanoke County Public Schools' Budget. BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts to the Board of Supervisors. The Board of Supervisors may then re-appropriate such funds back to the Schools' budget for use in the next year. The County Board of Supervisors' Comprehensive Financial Policy sets forth expenditures for which such funds may be re-appropriated. DISCUSSION: The Roanoke County School Board proposed the following uses of such year-end funds at their November 14, 2024, meeting, and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined and highlighted in Attachment A. Page 1 of 3 During the presentation to the school board, the Roanoke County Public Schools Director of Finance, Susan Peterson, stated their year-end carryover would be presented to the County Board of Supervisors on November 19, 2024, for the first reading of a requested ordinance and on December 17, 2024, for the second reading and final approval. However, since our agenda packet came out on November 14, 2024, for our November 19, 2024, board meeting, we could not accommodate this request. Due to time constraints for the Schools to access their funds, it is requested that the second reading be dispensed with upon an affirmative vote of 4/5ths of the members of the Board, and that this matter be deemed an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. This proposal follows the County Board of Supervisors' Comprehensive Financial Policy, dated July 11, 2023. (See Section 10 - Reserves, item 6 (Roanoke County Public Schools Reserves and Year End Allocation). FISCAL IMPACT: The appropriation of the funds to Roanoke County Public Schools will increase their total funds by $60,637,123.77; the funds will then be transferred out as outlined in Attachment A to the appropriate areas. STAFF RECOMMENDATION: Staff recommends approving the first reading of this ordinance, and dispensing with the second reading upon an affirmative vote of 4/5ths of the members of the Board. VOTE: Supervisor Mahoney moved to approve the ordinance as an emergency ordinance, due to time constraints, and to dispense the second reading upon an affirmative vote of 4/5ths of the members of the Board. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 3 CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Director of Finance, RCPS Page 3 of 3 0 Roanoke County Public Schools Attachment A Year End Surplus and Carryover Ordinance Calculation June 30,2024 Administration, ton Debt Fund Used in 2025 Transfer From Ordinance attendance, Pupil .- and Contingency Non- Ordinance Surplus Original Budget General Fund Carryover Instruction and health transportation maintenance food Facilities transfers Technology reserves categorical Carryover Encumbrances $ 427.68079 $ - S S 427.680.79 S S 1,698.00 S 66.539.93 S 350,220.36 S S S - 1 9,22250 S S $ 427,680.79 Allocate to Major Capital 1.399.743.52 - 1,399,743.52 - - 1,399,743-52 - 1,399,743.52 Allocate to Minor Capital 1.399.743.53 - 1,399,713.53 1,399,743.53 1,399,743.53 Emergency Contingency 2,000,000.00 - 2,000,000.00 - - - 2,000,00000 2,000,000.00 General 5,227,167.34 - - 5,227,167.84 - 1,698.00 66,539.93 350,220.36 - - 2,799,487.05 9,222.50 2,000,000.00 - 5,227,167.84 Fleet Replacement 287,814.75 - - 287,814.75 - - 287,814 75 - - - - - - 287,814.75 Instructional Resources 2,615,454.53 - - 2,615,454.53 1,539,699.35 - - - - - - 1,075,755.18 - - 2,615,454.53 Tech Replacement 410,632.44 (229,299.00) 181.333.44 - - . - - - - 181,333.44 - - 181,333.44 Grant 6,672,828.07 - 6,672,828.07 5,649,836.64 0.00 103,344.00 705,197.74 - - 214,449.69 - - 6,672,828.07 Nutrition Services 5,931,595.13 (1,036.26800) - 4,895,327.13 - - - - 4,895,327.13 - - - - 4,895,327.13 Student Activity 2,805,826.07 - - 2,805,826.07 - - - - - - - - - 2,805,826.07 2,805,826.07 Minor Capital 1,871,768.57 - 1,399,743.53 3,271,512.10 43,71727 - - 698,901.74 - 2,394,06743 - 134,825.66 - 3,271,512.10 Major Capital 5,183,548.13 - 1,399,743.52 6,583,291.65 - - 105,870.24 - 6,385,47141 - 91,950.00 - - 6,583,291.65 Bond Capital 22,490,792.00 - - 22,490,792.00 - - - - - 22,490,792.00 - •- - • 22,490,792.00 Health Insurance 3,847,941.97 (1,034,304.00) - 2,813,637.97 2,813,637.97 2,813,637.97 Dental Insurance 121,97025 - - 121,97025 121,97025 121,97025 Risk Management 753,851.39 . - 753,851.39 753,851 39 753,851.39 OPEB Trust 1,916,316.58 - 1,916,316.58 1,916,31658 1,916,316.58 Total Carryover $60,137,507.721$(2,299,871.00) $2,799,487.05 $60,637,123.77 $7,233,253.26 $ 1,698.00 $457,698.68J$1,860,190.08 $4,895,327.13 531,270,330.84 52,799,487.05 51,707,536.47 52,000,000.00 S8,411,602.26 S60,637,123.77 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 EMERGENCY 121724-8 ORDINANCE APPROPRIATING $60,637,123.77 FROM THE ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2023-2024 YEAR-END FUNDS TO THE FISCAL YEAR 2024-2025 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, in accordance with § 22.1-100 of the Code of Virginia, at the end of each fiscal year, all unexpended public school funds that were derived from the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body's discretion to then reappropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors' Comprehensive Financial Policy(dated July 11, 2023) sets forth purposes for which such unexpended year-end funds may be re-appropriated; and WHEREAS, the Roanoke County School Board proposed the uses of such year- end funds at their November 14, 2024, meeting and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined on the document entitled Roanoke County Public Schools Year End Surplus and Carryover Ordinance Calculation dated June 30, 2024, and attached hereto as Attachment A; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, due to time constraints for the Schools to access their funds, it is requested that this matter be deemed an emergency measure and that the second reading be dispensed with upon an affirmative vote of 4/5ths of the members of the Board pursuant to Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County School Board's unexpended fiscal year 2023- 2024 year-end funds in the amount of$60,637,123.77 are appropriated to the School Board's fiscal year 2024-2025 budget to be used within the following categories (as set forth in Section 22.1-115 of the Code of Virginia): a. $7,233,253.26 is appropriated to the "instruction" category, b. $1,698.00 is appropriated to the "Administration, attendance, and health" category, c. $457,698.68 is appropriated to the "pupil transportation" category, d. $1,860,190.08 is appropriated to the "operation and maintenance" category, e. $4,895,327.13 is appropriated to the "school food services" category, f. $31,270,330.84 is appropriated to the "facilities" category, g. $2,799,487.05 is appropriated to the "debt and transfers" category, h. $1,707,536.47 is appropriated to the "technology" category, i. $2,000,000.00 is appropriated to the "contingency reserves: category, j. $8,411,602.26 is appropriated to the Schools in a lump sum, because the proposed use does not fall distinctly within one of the statutorily enumerated categories; the Schools propose to use such funds as follows: i. $2,805,826.07 for "student activity," ii. $2,813,637.97 for"health insurance," iii. $121,970.25 for "dental insurance," iv. $753,851.39 for "risk management," and v. $1,916,316.58 for `other post-employment benefits (OPEB) trust." 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Mahoney to approve the ordinance as an emergency ordinance, due to time constraints, and to dispense the second reading upon an affirmative vote of 4/5ths of the members of the board; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors,Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: L. Cayw•od, P.E. Ct my Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Director of Finance, RCPS Roanoke CountyPublicSchools y�iAttachment A `"t Year End Surplus and Carryover Ordinance Calculation ' lit 1 - .. - June 30.2024 Administration, Operation Debt Fund Used in 2025 Transfer From Ordinance attendance, Pupil and School and Contingency Non- Ordinance Surplus Original Budget General Fund Carryover Instruction and health transportation maintenance food Facilities transfers Technology reserves categorical Carryover Encumbrances S 427.680 79 5 - S - $ 427,680.79 S S '.698 00 S 66,539 93 S 350,220 3s $ $ $ - $ 9.222 50 S S S 427,680.79 Allocate to Major Capital 1.399.743.52 - 1,399,743.52 1,399,743.52 1,399,743.52 Allocate to Minor Capital 1.399.743.53 1,399,743.53 1,399,743.53 1,399,743.53 Emergency Contingency 2.000,00000 - 2,000,000.00 - 2,000,00000 2,000,000.00 General 5,227,167.84 - - 5,227,167.84 - 1,698.00 66,539.93 350.220.36 - - 2,799,487.05 9,222.50 2,000,000.00 - 5,227,167.84 Fleet Replacement 287,814.75 - - 287,814.75 - 287 814 75 - - - - 287.814.75 Instructional Resources 2,615,454.53 - 2,615,454.53 1,539,699 35 - - - - 1,075,755.18 - 2.615.454.53 Tech Replacement 410,63244 (229.29900) 181.333.44 - - 181,333.44 - 181,333.44 Grant 6,672,828.07 - 6,672,828.07 5.64983664 0.00 103,344.00 705,197.74 - 214,449.69 6,672,828.07 Nutrition Services 5.931,59513 (1,036.268.00) - 4,895,327.13 - - - - 4,895,327.13 - - - - 4,895,327.13 Student Activity 2,805,826.07 - - 2,805,826.07 - - - - - - - - 2,805,826.07 2,805,826.07 Minor Capital 1,871,768.57 - 1,399,743.53 3,271,512.10 a3'nt7 - 698,901.74 - 2,394,06743 - 134,825.66 3,271,512.10 Major Capital 5,183,548.13 - 1,399,743-52 6,583,291.65 - 105,870.24 - 6,385,471.41 - 91,950.00 - - 6,583,291.65 Bond Capital 22,490,792.00 - - 22,490,792.00 - - - - - 22,490,792.00 - - - - 22,490,792.00 Health Insurance 3,847,941.97 (1,034,304.00) - 2,813,637.97 2,813,637.97 2,813,637.97 Dental Insurance 121,970-25 - - 121.970.25 121.97025 121.970.25 Risk Management 753,851.39 - - 753,851.39 753,851.39 753,851.39 OPEB Trust 1,916,316.58 - 1,916,316.58 1,916,316.58 1,916,316.58 Total Carryover $60,137,507.72 I$(2,299,871.00) $2,799,487.05 $60,637,123.77 $7,233,253.26 S 1,698.00 5457,698.68 S1,860,190.08 S4,895,327.13 $31,270,330.84 52,799,487.05 51,707,536.47 52,000,000.00 58,411,602.26 $60,637,123.77 ACTION NO. 121724-9 ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: ORDINANCE AUTHORIZING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ENTER INTO AND EXECUTE AN AMENDED AND RESTATED EXTRATERRITORIAL ARREST AGREEMENT WITH THE CITY OF ROANOKE, THE CITY OF SALEM, THE TOWN OF VINTON, THE COUNTY OF BOTETOURT, AND THE COUNTY OF CRAIG SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance amending the Roanoke Valley Extraterritorial Arrest Agreement BACKGROUND: Roanoke County has been a signatory of the Roanoke Valley Extraterritorial Arrest Agreement since 1985, which enables officers and deputies from participating jurisdictions to exercise police powers in other participating jurisdictions. The purpose of this amendment is to (1) add the County of Botetourt and the County of Craig to the list of participating jurisdictions, and (2) authorize all participating jurisdiction law enforcement officers and deputies who are working off duty for the Crisis Intervention Team Assessment Center (CITAC) to exercise extraterritorial arrest powers. DISCUSSION: This amendment adds two additional jurisdictions and authorizes police officers and deputies, working off duty at CITAC, to exercise law enforcement powers even if they Page 1 of 2 are outside their employing jurisdictions. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the first reading and scheduling the second reading for January 14, 2025. VOTE: Supervisor Radford moved to approve the first reading of this ordinance and scheduling the second reading for January 14, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® El ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 121724-10 ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: ORDINANCE AMENDING ROANOKE COUNTY CODE CHAPTER 14: PARADES SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Amendment of Chapter 14 of the Roanoke County Code BACKGROUND: In 2021, the County Amended its Parks ordinance (Chapter 15 of the County Code). Part of these revisions involved removing some provisions pertaining to the issuance of permits for public gatherings. Prior to this time, the Director of Parks was charged with issuing permits for such gatherings. It was determined that, at some point in the future, it would be desirable to vest such authority with the Chief of Police; the Chief of Police would have the resources to ensure that any such gatherings could be conducted in an orderly and safe manner. DISCUSSION: It is proposed that Chapter 14 of the Roanoke County Code be amended, as set forth in the attached ordinance, to grant the Chief of Police authority to issue permits for certain public gatherings that take place as parades, assemblies, and demonstrations. These amendments are consistent with the recommendations of the Governor's Task Force on Public Safety Preparedness, as promulgated December 2017, and are designed to facilitate free assembly and speech by ensuring, through a permitting process (which will enable the County to have advance notice of such events, and to Page 1 of 2 facilitate safe and orderly planning), that any such gatherings do not become violent. FISCAL IMPACT: There is no fiscal impact associated with this action. STAFF RECOMMENDATION: Staff recommends approval of the first reading and scheduling the second reading for January 14, 2025. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for January 14, 2025. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 1 21 724-1 1 ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: The petition of Tracy Etayo to obtain a special use permit to operate a short-term rental on approximately 0.1803 acre of land zoned R-1, Low intensity Residential District, located at 5445 Endicott Street, Hollins Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of ordinance for a special use permit for short-term rental in a residential district. BACKGROUND: • The Roanoke County Zoning Ordinance defines a short-term rental as "the provision of a room or space that is suitable or intended for occupancy for dwelling, sleeping, or lodging purposes, for a period of fewer than 30 consecutive days, in exchange for a charge for the occupancy. This use does not include existing uses defined in this ordinance including bed and breakfast, bed and breakfast inn, boarding house, country inn, and hotel/motel/motor lodge." A short-term rental has several use and design standards. In the R-1 and R-2 zoning districts, a special use permit is required for a short-term rental on lots less than five (5) acres in size. DISCUSSION: The Planning Commission held a public hearing on this application on December 3, 2024. No citizens spoke during the public hearing. The Planning Commission discussed: the number of bedrooms, that no complaints had been received regarding Page 1 of 4 the short-term rental, responsible party for resolving issues, neighbors having the responsible party's contact information, maintenance of the property, cameras present to monitor activities, platforms used (AirBnb and VRBO), average stay is 2-3 days, and zoning permit requirements. The Planning Commission recommends approval of the special use permit for a short- term rental with the following conditions: 1. The short-term rental shall be limited to the finished area of the existing residential dwelling indicated by the applicant (approximately 1,900 square feet). 2. The number of overnight guests shall not exceed ten (10) people. 3. The number of vehicles allowed at the short-term rental shall be limited to the number of provided onsite parking spaces located in driveways and other designated approved parking areas, which is four(4) vehicles. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit to operate a short-term rental on approximately 0.1803 acre on property zoned R-1, Low Density Residential District, with the following conditions: 1. The short-term rental shall be limited to the finished area of the existing residential dwelling indicated by the applicant (approximately 1,900 square feet). 2. The number of overnight guests shall not exceed ten (10) people. 3. The number of vehicles allowed at the short-term rental shall be limited to the number of provided onsite parking spaces located in driveways and other designated approved parking areas, which is four(4) vehicles. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Page 2 of 4 • Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. VOTE: Supervisor North found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved that the Board approve the petition to obtain a special use permit, with the following seven (7) conditions: 1. The short-term rental shall be limited to the finished area of the existing residential dwelling indicated by the applicant (approximately 1,900 square feet). 2. The number of overnight guests shall not exceed ten (10) people. 3. The number of vehicles allowed at the short-term rental shall be limited to the number of provided onsite parking spaces located in driveways and other designated approved parking areas, which is four(4) vehicles. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. Supervisor Radford seconded the motion. Motion approved. Page 3 of 4 Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Philip Thompson, Director of Planning Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 ORDINANCE 121724-11 GRANTING A SPECIAL USE PERMIT TO TRACY ETAYO TO OPERATE A SHORT-TERM RENTAL ON APPROXIMATELY 0.1803 ACRE OF LAND ZONED R-1 (LOW DENSITY RESIDENTIAL) DISTRICT, LOCATED AT 5445 ENDICOTT STREET, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Tracy Etayo has filed a petition for a special use permit to operate a short-term rental on approximately 0.1803 acre of land zoned R-1 (Low Density Residential) District, located at 5445 Endicott Street (Roanoke County Tax Map Number 038.12-03-32.00-0000), in the Hollins Magisterial District; and WHEREAS, the first reading of this ordinance was held on November 19, 2024, and the second reading and public hearing were held on December 17, 2024; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 3, 2024; and WHEREAS, the Roanoke County Planning Commission recommends approval of the petition to obtain a special use permit, with seven (7) conditions; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The Board finds that the proposed special use meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance. 2. The Board further finds that the proposed special use is in conformance with the Roanoke County Comprehensive Plan, and will have a minimum adverse impact on the surrounding neighborhood and community. Page 1 of 3 3. The special use permit is hereby approved, with the following seven (7) conditions: a. The short-term rental shall be limited to the finished area of the existing residential dwelling indicated by the applicant (approximately 1,900 square feet). b. The number of overnight guests shall not exceed ten (10) people. c. The number of vehicles allowed at the short-term rental shall be limited to the number of provided onsite parking spaces located in driveways and other designated approved parking areas, which is four (4) vehicles. d. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. e. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. f. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. g. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. 4. This ordinance shall be in full force and effect thirty (30) days after its final passage. On motion of Supervisor North to adopt the ordinance; seconded by Supervisor Radford and carried by the following roll call and recorded vote: Page 2 of 3 AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Rich d L aywood, P.E. C nt dministrator/ Clerk to the Board of Supervisors CC: Philip pson, Director of Planning Page 3of3 ACTION NO. 121724-12 ITEM NO. 1.1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Confirmation of appointments to South Peak Community Development Authority (CDA)(At-Large), Blue Ridge Behavioral Health Board of Directors, and Western Virginia Regional Jail Authority SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: South Peak Community Development Authority (CDA)(At-Large): Staff has recommended the appointment of Doug Blount to fill the unexpired term of Dan O'Donnell on the CDA. This term will expire December 31, 2025. Blue Ridge Behavioral Healthcare Board of Directors: Blue Ridge has recommended Sue Goad, the Roanoke County Representative be reappointed to a three-year term to expire 12-31-2027. Blue Ridge has recommended that Bobby Russell (At-Large) be reappointed to an additional three-year term to expire 12-31-2027 be ratified by the Board. These appointments must be ratified by all participating governing bodies as per their By-laws. It is the consensus of the Board to approve the reappointment of Ms. Goad and Mr. Page 1 of 2 Russell. Western Virginia Regional Jail Authority: Paul M. Mahoney, Martha B. Hooker, Rebecca Owens, Laurie Gearheart, Eric Orange, Brent Hudson, and Chad Beheler's one-year term on the above Authority will expire on December 31, 2024. It is the consensus of the Board to reappoint Mr. Mahoney, Elected Representative, Ms. Hooker, Elected Representative Alternate, Ms. Owens, Administrative Representative, Ms. Gearheart, Administrative Representative Alternate, Sheriff Orange, Sheriff Representative, Mr. Hudson, Sheriff Representative Alternate, and Mr. Beheler, Sheriff Representative Alternate to additional one-year terms to expire December 31, 2025. STAFF RECOMMENDATION: Staff recommends confirmation of all the appointments. VOTE: Supervisor Hooker moved to approve all appointments. Supervisor Shepherd seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North . ® ❑ ❑ CC: Mark Chadwick, Executive Director, BRBH Sarah J. Fox, Clerk to WVRJA Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION 121724-13.a-h APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 17, 2024, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes— November 19, 2024 2. Ordinance authorizing the approval of new public drainage easements for the purpose of constructing drainage improvements on property owned by Shatenita Horton and Erskine Horton, Jr. (Tax Map #095.01-01-23.00-0000) located at 7062 Crown Road and John A. Leonard and Colleen R. Leonard (Tax Map #095.01-01-11.00-0000) located at 7041 Crown Road, in the Windsor Hills Magisterial District. (First Reading and Request for Second Reading) 3. Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of$21,282 for a total of$42,564. 4. Ordinance accepting and appropriating proceeds from the sale of the Poage's Mill property in the amount of$845,465. (Second Reading) 5. Resolution approving an Amendment to the Comprehensive Agreement between the County and G&H Contracting, Inc. regarding construction services for the Bonsack Fire Station. 6. Joint Resolution of the Board of Supervisors of Bedford County, Virginia and the Board of Supervisors of Roanoke County, Virginia, Expressing Support for Legislation Authorizing the Dissolution of the Virginia Recreational Facilities Page 1 of 2 Authority and Authorizing the Board of Supervisors of Roanoke County,Virginia, to Acquire Parcels in Roanoke County, Virginia and Bedford County, Virginia Known as "Explore Park." 7. Ordinance accepting and appropriating funds in the amount of$50,000 from the Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund Program and granting signatory authority to the County Administrator or his designee to execute a Performance Agreement with the Virginia Economic Development Partnership for Professional Park, located in the Cave Spring Magisterial District. (First Reading and Request for Second Reading) 8. The Acceptance and Allocation of $120,000 from the Virginia Department of Emergency Management 2024-SHSP (State Homeland Security Grant Program). On motion of Supervisor Mahoney to adopt all matters on the consent agenda; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Ric rd L. Caywood, ".E. 'ounty Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance C. Travis Griffith, Chief of Fire & Rescue Susan Peterson, Director of Finance, RCPS George Assaid, Capital Projects Peter S. Lubeck, County Attorney Michael Poindexter, Chief of Police Page 2 of 2 ACTION NO. 121724-13.b ITEM NO. J_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: ORDINANCE AUTHORIZING THE APPROVAL OF NEW PUBLIC DRAINAGE EASEMENTS FOR THE PURPOSE OF CONSTRUCTING DRAINAGE IMPROVEMENTS ON PROPERTY OWNED BY SHATENITA HORTON AND ERSKINE HORTON, JR. (TAX MAP #095.01-01-23.00- 0000) LOCATED AT 7062 CROWN ROAD AND JOHN A. LEONARD AND COLLEEN R. LEONARD (TAX MAP #095.01-01-11.00-0000) LOCATED AT 7041 CROWN ROAD, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the acquisition of new public drainage easements to the Board of Supervisors of County of Roanoke for multiple properties for the purpose of drainage improvements, in the Windsor Hills Magisterial Districts. BACKGROUND: Property owners are granting drainage easements to the County of Roanoke Board of Supervisors located as shown on the attached plats. These easements are of the purpose of correcting long-standing drainage problems. DISCUSSION: The subject parcels were developed decades ago, and the drainage system consists of old galvanized pipe that is failing and causing sinkholes to develop. Total failure of the pipe could result in significant flooding and property damage to the homes in the area. Page 1 of 2 The owners of the impacted parcels (see "Attachment A") have agreed to donate public drainage easements to County of Roanoke for construction and maintenance of the proposed improvements. Plats indicating the exact location of each proposed easement are attached to the Deeds of Easement. The easements are necessary for the installation and maintenance of a new drainage system which will be designed and constructed to provide adequate and positive drainage. FISCAL IMPACT: There is no cost to Roanoke County for preparation of the easement deeds as they have been prepared by Roanoke County staff. Plats were prepared by consultants as part of the project. Roanoke County will advertise for bids for construction of the drainage improvements. The estimated cost of $200,000 for this project is covered by the American Rescue Plan Act known as ARPA funding available for the Department of Development Services and approved by the Board of Supervisors. Future maintenance for this said easement will be covered by routine maintenance efforts by Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance and scheduling the second reading for January 14, 2025. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for January 14, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 2 of 2 ACTION NO. 121724-13.c ITEM NO. J.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Request to accept and allocate grant funds of $21,282 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant along with a local match of$21,282 for a total of$42,564 SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate an Emergency Management Performance Grant for $21,282 from the Virginia Department of Emergency Management along with a local match of $21,282. BACKGROUND: The Emergency Management Performance Grant is an annual grant allocated to local governments for emergency preparation. Funds may be used for equipment to enhance the Emergency Operations Center(EOC) capabilities. Funds may also be used for other items that support EOC operations, as well as field operations and logistical needs. DISCUSSION: The County will use the grant funds to establish a Regional Deployment Center in the basement meeting room of the Hollins Fire & Rescue Station #5.This center will be set up for pre-deployment and post-deployment briefings, as well as other special teams training in preparation for deployments. Additionally, we continue to fund the Roanoke County Flood Monitoring software with these grant funds. Page 1 of 2 FISCAL IMPACT: Awarded grant funds are $21,282 and requires a local match of fifty percent (50%) equaling $21,282, for a total of $42,564. A portion of the Emergency Manager's salary will be used as the in-kind, fifty percent (50%) required match. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of grant funds to the Fire and Rescue Department in the amount of$21,282 with the required local match of$21,282 for a total of$42,564 from VDEM. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance C. Travis Griffith, Chief of Fire & Rescue Page 2 of 2 ACTION NO. 121724-13.d ITEM NO. J_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Ordinance accepting and appropriating proceeds from the sale of the Poage's Mill property in the amount of$845,465 SUBMITTED BY:: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriation of proceeds from the sale of the Poage's Mill property BACKGROUND: The Poage's Mill property was purchased in fiscal year 2007-2008 using Major Capital Funds. On September 10, 2024, Roanoke County Public Schools (RCPS) settled the sale of the Poage's Mill property. DISCUSSION: The RCPS received proceeds of $845,465 by wire payment. This revenue was not in their current budget and therefore requires approval by ordinance from the Roanoke County Board of Supervisors. At their October 17, 2024 meeting, the Roanoke County School Board held a public hearing per Code of Virginia 22.1-129 and then approved the following: 1. An appropriation of$845,465 for undesignated special projects in their Major Capital Fund 2. A request to the Roanoke County Board of Supervisors to appropriate $845,465 to the facilities category per Code of Virginia 22.1-115 There have been no changes since the first reading of this ordinance on November 19, Page 1 of 2 2024. FISCAL IMPACT: The RCPS budget category for facilities per Code of Virginia 22.1-115 will increase by $845,465. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Director of Finance, RCPS Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 ORDINANCE 121724-13.d ACCEPTING AND APPROPRIATING PROCEEDS FROM THE SALE OF POAGE'S MILL PROPERTY IN THE AMOUNT OF $845,465 WHEREAS, the Poage's Mill property was purchased in fiscal year 2007-2008 using Major Capital Funds; and WHEREAS, on September 10, 2024, Roanoke County Public Schools (RCPS) settled the sale of the Poage's Mill property, receiving proceeds of $845,465 by wire payment; and WHEREAS, this revenue was not in RCPS current budget and therefore requires approval by ordinance from the Roanoke County Board of Supervisors; and WHEREAS, on October 17, 2024, the School Board approved making such a request, but directed that the proceeds of $845,465, if appropriated by the Board of Supervisors to the Schools' "facilities" category, be appropriated by the School Board for "undesignated special projects in the Major Capital Fund"; and WHEREAS, § 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 19, 2024, and the second reading was held on December 17, 2024. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That $845,465 be accepted from the sale of the Poage's Mill Farm property and appropriated into the Roanoke County Public Schools' facilities category per Code of Virginia § 22.1-115. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Richa e,' . Caywood, P.E. Cou Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management services Susan Peterson, Director of Finance, RCPS ACTION NO. 121724-13.e ITEM NO. J.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Resolution approving an Amendment to the Comprehensive Agreement between the County and G&H Contracting, Inc. regarding construction services for the Bonsack Fire Station SUBMITTED BY: George G. Assaid Capital Projects Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of an amendment to the comprehensive agreement between the County and G&H Contracting, Inc., regarding construction services for the Bonsack Fire Station BACKGROUND: At the County Administrator's direction, a request for proposals pursuant to the Public- Private Education Facilities and Infrastructure Act (PPEA) was issued for the construction of a new County fire station, which will be located at 1465 Mexico Way, NE, in the City of Roanoke. The fire station shall be known as the Bonsack Fire Station. Following the receipt of proposals, the Board held a public hearing on October 20, 2022, to receive citizen comments on such proposals, as required by the County's adopted PPEA guidelines. After the public hearing and the competitive negotiation process, County purchasing staff selected G&H Contracting, Inc. (G&H) as the party with whom to pursue the design and construction of the Bonsack Fire Station. On February 28, 2023, the Board approved an interim agreement with G&H for pre- construction services, including site plan design, site permitting review and approvals, and building design development for the Bonsack Fire Station. Pursuant to the interim agreement, the County paid G&H $367,950 for the agreed-upon pre-construction services. On October 10, 2023, the Board approved a comprehensive agreement with G&H for Page 1 of 2 construction services, which included site development, building construction, and off- site stormwater and signalization improvements for the Bonsack Fire Station. Under the comprehensive agreement, the County paid G&H $8,012,308 for the agreed-upon construction services. DISCUSSION: During the construction of the off-site stormwater improvements to convey stormwater from the new subsurface detention facility, the City determined that the G&H-designed and City-approved conveyance system would no longer work due to a downstream obstruction. The City asked the County to pursue an alternative approach for conveying the fire station stormwater. In cooperation with the City, two alternatives were identified. The first approach would extend the newly constructed storm sewer system from its terminus to Challenger Avenue at an estimated cost of $350,000. The second alternative and preferred method will pump the stormwater from the detention facility to an existing on-site drainage ditch. This option utilizes a grinder pump connected to the station's generator and a small-diameter force main pipe at a proposed change order cost of $58,213.00. The Guaranteed Maximum Price (GMP) is increased to $8,070,521.00. FISCAL IMPACT: The associated change order cost of $58,213 will be taken from the project's contingency. STAFF RECOMMENDATION: Staff recommends that the Board, by resolution, approve the agreement. VOTE: Supervisor Mahoney moved to approve the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: George Assaid, Capital Projects Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION 121724-13.e APPROVING AN AMENDMENT TO THE COMPREHENSIVE AGREEMENT BETWEEN THE COUNTY AND G&H CONTRACTING, INC. REGARDING CONSTRUCTION SERVICES FOR THE BONSACK FIRE STATION WHEREAS, at the County Administrator's direction, a request for proposals pursuant to the Public-Private Education Facilities and Infrastructure Act (PPEA) was issued for the construction of a new County fire station, which will be located at 1465 Mexico Way, NE, in the City of Roanoke. The fire station shall be known as the Bonsack Fire Station; and WHEREAS, following the receipt of proposals, the Board held a public hearing on October 20, 2022, to receive citizen comments on such proposals, as required by the County's adopted PPEA guidelines. After the public hearing and the competitive negotiation process, County purchasing staff selected G&H Contracting, Inc. (G&H) as the party with whom to pursue the design and construction of the Bonsack Fire Station; and WHEREAS, on February 28, 2023, the Board approved an interim agreement with G&H for pre-construction services, including site plan design, site permitting review and approvals, and building design development for the Bonsack Fire Station. Pursuant to the interim agreement, the County paid G&H $367,950 for the agreed-upon pre- construction services; and WHEREAS, on October 10, 2023, the Board approved a comprehensive agreement with G&H for construction services, which included site development, building construction, and off-site stormwater and signalization improvements for the Page 1 of 3 Bonsack Fire Station. Under the comprehensive agreement, the County paid G&H $8,012,308 for the agreed-upon construction services; and WHEREAS, During the construction of the off-site stormwater improvements to convey stormwater from the new subsurface detention facility, the City determined that the G&H-designed and City-approved conveyance system would no longer work due to a downstream obstruction. The City asked the County to pursue an alternative approach for conveying the fire station stormwater. In cooperation with the City, two alternatives were identified. The first approach would extend the newly constructed storm sewer system from its terminus to Challenger Avenue at an estimated cost of $350,000. The second alternative and preferred method will pump the stormwater from the detention facility to an existing on-site drainage ditch. This option utilizes a grinder pump connected to the station's generator and a small-diameter force main pipe at a proposed change order cost of $58,213.00. The Guaranteed Maximum Price (GMP) is increased to $8,070,521.00; and WHEREAS, it is proposed that the Board approve this amendment to the Comprehensive Agreement, such approval being required pursuant to Section VIII of the County's adopted PPEA guidelines. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The proposed amendment to the Comprehensive Agreement is hereby approved. 2. The Board authorizes the County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, to Page 2 of 3 execute the agreement in such form as is approved by the County Attorney. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Mahoney to approve the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: Rich. • . Caywood, P.E. C• y Administrator/ Clerk to the Board of Supervisors CC: George Assaid, Capital Projects Administrator Page 3 of 3 ACTION NO. 121724-13.f ITEM NO. J.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF BEDFORD COUNTY, VIRGINIA AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA RESOLUTION EXPRESSING SUPPORT FOR LEGISLATION AUTHORIZING THE DISSOLUTION OF THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY AND AUTHORIZING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA TO ACQUIRE PARCELS IN ROANOKE COUNTY, VIRGINIA AND BEDFORD COUNTY, VIRGINIA KNOWN AS "EXPLORE PARK" SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Joint resolution expressing support for legislation authorizing the dissolution of the Virginia Recreational Facilities Authority and authorizing the Board of Supervisors of Roanoke County, Virginia to acquire parcels in Roanoke County, VA and Bedford County, VA known as "Explore Park." BACKGROUND and DISCUSSION: It is proposed that the Board adopt the attached joint resolution. FISCAL IMPACT: There is no fiscal impact associated with the adoption of the joint resolution. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the adoption of the resolution. VOTE: Supervisor Mahoney moved to approve the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Peter S. Lubeck, County Attorney Robert Hiss, Bedford County Administrator Page 2 of 2 A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF BEDFORD COUNTY, VIRGINIA, ADOPTED DECEMBER 9, 2024, AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ADOPTED DECEMBER 17, 2024 RESOLUTION 121724-13.f EXPRESSING SUPPORT FOR LEGISLATION AUTHORIZING THE DISSOLUTION OF THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY AND AUTHORIZING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA TO ACQUIRE PARCELS IN ROANOKE COUNTY,VIRGINIA AND BEDFORD COUNTY, VIRGINIA KNOWN AS "EXPLORE PARK" WHEREAS, Roanoke County signed a 99-year lease in 2013 for the development and management of Explore Park from the Virginia Recreational Facilities Authority; and WHEREAS, Roanoke County has developed a master plan for the park that provides a roadmap of development for the next 20 years in Roanoke and Bedford Counties; and WHEREAS, the Board of Supervisors of Roanoke County has invested over $8,000,000 in park infrastructure to include public water and sewer, roads, telecommunications, greenways, trails, trailheads, building renovations, a campground and an aerial adventure course that has created a destination for citizens in the region as well as tourists; and WHEREAS, Roanoke County has brought life back to Explore Park over the last 11 years through public-private investment, programs, camping, biking, hiking and special events; and WHEREAS, Roanoke County has grown park attendance from over 30,000 visitors in 2013 to more than 250,000 visitors in 2023; and WHEREAS, Explore Park hosts signature annual events such as USA cycling championships, Illuminights, Tavern Stage Concert Series, and Go Fest Adventure Outpost; and WHEREAS, Roanoke County wishes to fully implement the park master plan to attract additional public-private partnerships; and WHEREAS, Virginia Recreational Facilities Authority has not had a relevant role in providing funding from the Commonwealth of Virginia in over 11 years; and WHEREAS,the current land ownership arrangement is an ongoing barrier to major potential investments within Explore Park by the private sector such as a lodge or restaurant; and WHEREAS, the Board of Supervisors of Roanoke County has shown a sustained financial commitment to Explore Park as a regional asset for tourism, outdoor education, health, leisure activity and conservation while providing a positive economic impact to the community; and WHEREAS, in order to more efficiently and effectively further develop Explore Park, the Board of Supervisors of Roanoke County, Virginia wishes to acquire properties in Roanoke County and Bedford County, Virginia from the Virginia Recreational Facilities Authority identified as Roanoke County Tax Map Numbers 080.00-01-34.02-0000, 080.00-02-33.00-0000, 080.00-02-36.00-0000, 080.00-05-34.00-0000, 080.00-05-31.00- 0000, 080.00-05-30.00-0000, 080.00-05-29.00-0000, 080.00-05-27.00-0000, 080.00-02- 34.00-0000, 080.00-05-17.00-0000, 071.03-01-10.00-0000, 080.00-02-35.00-0000, 071.03-01-11.00-0000, 071.03-01-15.00-0000, 080.00-02-33.00-0000, 080.00-05-32.00- 0000, 080.00-05-26.00-0000, 071.00-01-13.00-0000, 071.00-01-12.00-0000, 080.00-05- 24.00-0000, 080.00-02-32.00-0000, 080.00-01-35.00-0000, 080.00-01-34.03-0000 and Bedford County Real Property Code ("RCP") Numbers 15505110, 15505500, 17201200, 17201300, 17201400, 17201700, 17201800, 17202000, 17205300, 17205400, 2 17205500, 17201900, 17204800 and 17305100 (collectively the "Explore Park Parcels"); and WHEREAS, the Board of Supervisors of Bedford County, Virginia wishes to support the endeavors of the Board of Supervisors of Roanoke County, Virginia in acquiring the Explore Park Parcel in both Roanoke County, Virginia and Bedford County, Virginia; and WHEREAS, in anticipation of potential legislation which would allow for the dissolution of the Virginia Recreational Facilities Authority and the acquisition of the Explore Park Parcels by the Board of Supervisors of Roanoke County, representatives of both Roanoke County and Bedford County have met to discuss the future of Explore Park; and WHEREAS, representatives of both Roanoke County and Bedford County agree that (a) Roanoke County will not seek a boundary line adjustment to incorporate the Explore Park Parcels located in Bedford County, Virginia into the Roanoke County jurisdictional boundaries, (b) Roanoke County will display sensitivity to future branding that will appropriately identify portions of Explore Park's as being located in Bedford County, Virginia, and (c) absent an agreement otherwise between the localities, that future development and all activities that occur on the Explore Park Parcels located in Bedford County, Virginia shall adhere to Bedford County's ordinances including, but not limited to, the collection and retention of tax revenues. NOW, THEREFORE, BE IT JOINTLY RESOLVED by the Board of Supervisors of Roanoke County, Virginia and the Board of Supervisors of Bedford County, Virginia, that the Boards do each hereby respectfully urge the General Assembly to adopt 3 r , legislation that would authorize the dissolution of the Virginia Recreational Facilities Authority and the conveyance of the Explore Park Parcels to the Board of Supervisors of Roanoke County, Virginia. 4 A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF BEDFORD COUNTY, VIRGINIA, ADOPTED DECEMBER 9, 2024, AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ADOPTED DECEMBER 17,2024 RESOLUTION 121724-13! EXPRESSING SUPPORT FOR LEGISLATION AUTHORIZING THE DISSOLUTION OF THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY AND AUTHORIZING THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA TO ACQUIRE PARCELS IN ROANOKE COUNTY,VIRGINIA AND BEDFORD COUNTY,VIRGINIA KNOWN AS "EXPLORE PARK" WHEREAS, Roanoke County signed a 99-year lease in 2013 for the development and management of Explore Park from the Virginia Recreational Facilities Authority; and WHEREAS, Roanoke County has developed a master plan for the park that provides a roadmap of development for the next 20 years in Roanoke and Bedford Counties; and WHEREAS, the Board of Supervisors of Roanoke County has invested over $8,000,000 in park infrastructure to include public water and sewer, roads, telecommunications, greenways, trails, trailheads, building renovations, a campground and an aerial adventure course that has created a destination for citizens in the region as well as tourists; and WHEREAS, Roanoke County has brought life back to Explore Park over the last 11 years through public-private investment, programs,camping, biking, hiking and special events; and WHEREAS, Roanoke County has grown park attendance from over 30,000 visitors in 2013 to more than 250,000 visitors in 2023; and WHEREAS, Explore Park hosts signature annual events such as USA cycling championships, Illuminights, Tavern Stage Concert Series, and Go Fest Adventure Outpost; and WHEREAS, Roanoke County wishes to fully implement the park master plan to attract additional public-private partnerships; and WHEREAS, Virginia Recreational Facilities Authority has not had a relevant role in providing funding from the Commonwealth of Virginia in over 11 years; and WHEREAS,the current land ownership arrangement is an ongoing barrier to major potential investments within Explore Park by the private sector such as a lodge or restaurant; and WHEREAS, the Board of Supervisors of Roanoke County has shown a sustained financial commitment to Explore Park as a regional asset for tourism, outdoor education, health, leisure activity and conservation while providing a positive economic impact to the community; and WHEREAS, in order to more efficiently and effectively further develop Explore Park,the Board of Supervisors of Roanoke County,Virginia wishes to acquire properties in Roanoke County and Bedford County,Virginia from the Virginia Recreational Facilities Authority identified as Roanoke County Tax Map Numbers 080.00-01-34.02-0000, 080.00-02-33.00-0000, 080.00-02-36.00-0000, 080.00-05-34.00-0000, 080.00-05-31.00- 0000, 080.00-05-30.00-0000, 080.00-05-29.00-0000, 080.00-05-27.00-0000, 080.00-02- 34.00-0000, 080.00-05-17.00-0000, 071.03-01-10.00-0000, 080.00-02-35.00-0000, 071.03-01-11.00-0000, 071.03-01-15.00-0000, 080.00-02-33.00-0000, 080.00-05-32.00- 0000, 080.00-05-26.00-0000, 071.00-01-13.00-0000, 071.00-01-12.00-0000, 080.00-05- 24.00-0000, 080.00-02-32.00-0000, 080.00-01-35.00-0000, 080.00-01-34.03-0000 and Bedford County Real Property Code("RCP") Numbers 15505110, 15505500, 17201200, 17201300, 17201400, 17201700, 17201800, 17202000, 17205300, 17205400, 2 17205500, 17201900, 17204800 and 17305100(collectively the"Explore Park Parcels"); and WHEREAS, the Board of Supervisors of Bedford County, Virginia wishes to support the endeavors of the Board of Supervisors of Roanoke County, Virginia in acquiring the Explore Park Parcels in both Roanoke County,Virginia and Bedford County, Virginia; and WHEREAS, in anticipation of potential legislation which would allow for the dissolution of the Virginia Recreational Facilities Authority and the acquisition of the Explore Park Parcels by the Board of Supervisors of Roanoke County, representatives of both Roanoke County and Bedford County have met to discuss the future of Explore Park; and WHEREAS, representatives of both Roanoke County and Bedford County agree that (a) Roanoke County will not seek a boundary line adjustment to incorporate the Explore Park Parcels located in Bedford County, Virginia into the Roanoke County jurisdictional boundaries, (b) Roanoke County will display sensitivity to future branding that will appropriately identify portions of Explore Park's as being located in Bedford County, Virginia, and (c) absent an agreement otherwise between the localities, that future development and all activities that occur on the Explore Park Parcels located in Bedford County, Virginia shall adhere to Bedford County's ordinances including, but not limited to, the collection and retention of tax revenues. NOW, THEREFORE, BE IT JOINTLY RESOLVED by the Board of Supervisors of Roanoke County, Virginia and the Board of Supervisors of Bedford County, Virginia, that the Boards do each hereby respectfully urge the General Assembly to adopt 3 legislation that would authorize the dissolution of the Virginia Recreational Facilities Authority and the conveyance of the Explore Park Parcels to the Board of Supervisors of Roanoke County, Virginia. On motion of Roanoke County Supervisor Mahoney to adopt the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: None A COPY TESTE: icha L. ood, P.E. County Administrator/Clerk to the Board of Supervisors On motion of Bedford County Supervisor Sharp, seconded by Supervisor Scott, which carried by a vote of 7-0, the resolution�on was adopted. A COPY TESTE: 7.44 Robert Hiss County Administrator CC: Peter S. Lubeck, County Attorney Robert Hiss, Bedford County Administrator 4 ACTION NO. 121724-13.q ITEM NO. J_7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $50,000 FROM THE VIRGINIA BROWNFIELDS RESTORATION AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND PROGRAM AND AUTHORIZING EXECUTION OF A PERFORMANCE AGREEMENT WITH THE VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP FOR PROFESSIONAL PARK, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT SUBMITTED BY: Megan Baker Director of Economic Development APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of a $50,000 grant from the Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund Program to support the redevelopment of property located at 4502-4504 Starkey Road and 4034 Emma Lane, Roanoke, VA 24018. BACKGROUND: The Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund (the "VBAF") was established pursuant to § 10.1-1237 of the Code of Virginia of 1950, as amended (the "Virginia Code"), to promote the restoration and redevelopment of brownfield sites in the Commonwealth and to address environmental problems or obstacles to reuse so that such sites can be effectively marketed to new economic development prospects. The VBAF is administered by the Virginia Resources Authority ("VRA"), and the Virginia Economic Development Partnership (the "VEDP") directs the distribution of grants from Page 1 of 3 the VBAF. VEDP, in consultation with the Virginia Department of Environmental Quality ("DEQ"), has established guidelines for the awarding of Site Assessment and Planning Grants from the VBAF. VBAF Site Assessment and Planning Grants, in amounts up to $50,000, are available to assist with the costs of: (i) environmental and cultural resource site assessments; (ii) development of remediation and reuse plans; (iii) the necessary removal of human remains, the appropriate treatment of grave sites, and the appropriate and necessary treatment of significant archaeological resources, or the stabilization or restoration of structures listed on or eligible for the Virginia Historic Landmarks Register; or (iv) demolition and removal of existing structures, when necessary, to abate the hazardous material or other site work required to make a site or certain real property usable for new economic development. Only political subdivisions of the Commonwealth of Virginia, including counties, cities, towns, industrial/economic development authorities, planning district commissions, and redevelopment and housing authorities, may apply for grants from the VBAF Program. The property may be publicly or privately owned, as long as the property has public or private redevelopment potential. The County of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia (the "Grantee") was awarded a Site Assessment and Planning Grant (the "Grant") for an asbestos survey, concept designs, utility planning, and access road study for property located at 4502-4504 Starkey Road and 4034 Emma Lane, Roanoke, VA, 24018 (the "Project"), identified as Tax Parcel ID Numbers: 087.07-01-29.00-0000, 087.07-01-30.00-0000, 087.07-01-31.00-0000, 087.07-01-36.00-0000, 087.07-01- 31.01-0000, and 087.07-01-33.00-0000. Recipients of the VBAF Site Assessment and Planning Grant are required to enter into a performance agreement with VEDP, as acknowledged by VRA and DEQ. DISCUSSION: On October 9, 2024, Roanoke County was awarded $50,000 in VBAF for a Site Assessment and Planning Grant (the "Grant") for an asbestos survey, concept designs, utility planning, and access road study for property located at 4502-4504 Starkey Road and 4034 Emma Lane, Roanoke, VA, 24018 (the "Project"). The project site has been an office park since it was built in 1974. Real estate developer Alexander Boone purchased the property in fall 2024. He plans to demolish the two existing office buildings and redevelop the site into a retail/hotel use. This aligns with Page 2 of 3 Roanoke County's strategy to reimagine the Route 419 corridor by focusing on redevelopment opportunities. The project will require asbestos abatement, transportation upgrades, and utility planning to make the redevelopment of the site successful. FISCAL IMPACT: The VBAF Performance Agreement requires no additional funds from Roanoke County. The required local match for the $50,000 VBAF grant has been met by the private purchase of the property. This project will be locally administered by Roanoke County, necessitating acceptance and appropriation of this funding to facilitate project reimbursement requests. Roanoke County will serve as the responsible entity and grantee. STAFF RECOMMENDATION: Staff recommends approval of the first reading of an ordinance to: 1. Accept and appropriate $50,000 for the Professional Park Redevelopment Project to the Grant Fund; and 2. Grant signatory authority to the County Administrator, or his designee, to execute the Performance Agreement with the Virginia Economic Development Partnership (VEDP). Staff recommends that the second reading be scheduled for January 14, 2025. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for January 14, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ Page 3 of 3 ACTION NO. 121724-13.h ITEM NO. J_8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 17, 2024 AGENDA ITEM: Request to accept and allocate $120,000 from the Virginia Department of Emergency Management 2024 State Homeland Security Grant Program (SHSP) SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate $120,000 of grant funds from the Virginia Department of Emergency Management 2024-SHSP. BACKGROUND: The purpose of the FY2024 SHSP is to support state and local efforts to prevent terrorism and to prepare Virginia for the threats and hazards that pose the greatest risk to its security. These funds will be used to implement investments that build, sustain, and deliver FEMA's 32 core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. Building, sustaining, and delivering core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. The Homeland Security Grant Program (HSGP) supports the core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs. The HSGP supports the Quadrennial Homeland Security Review Mission to Strengthen National Preparedness and Resilience. DISCUSSION: The Virginia Department of Emergency Management in conjunction with the U.S. Department of Homeland Security (DHS) awarded the Roanoke County Police Page 1 of 2 Department a grant for $120,000. The Roanoke County Police Department is working on upgrading its low-light working capability. The SWAT team has eight first-generation PVS-14 single-tube units between 20 and 25 years old. This funding will go toward the purchase of eight state-of-the-art low-light units along with the necessary hardware and laser-aiming devices. FISCAL IMPACT: The awarded funds total $120,000. No matching funds are required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of $120,000 from the Virginia Department of Emergency Management 2024-SHSP to the grant fund. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. North ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Michael Poindexter, Chief of Police Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 17, 2024 RESOLUTION 121724-16 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, Mahoney, Shepherd, North NAYS: No A COPY TESTE: ich d L. Caywood, P.E. C unty Administrator/ Clerk to the Board of Supervisors