HomeMy WebLinkAbout12/17/2024 - Regular OuuI45
OAN
p�4 jF Roanoke County
Allikz P?,
% Board of Supervisors
A �4Minutes
v ` It S �, .a December 17, 2024 — 3:00 p.m.
1838
The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke
County Administration Center, this being the only regularly scheduled meeting of the
month of December 2024. Audio and video recordings of this meeting will be held on
file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
Before the meeting was called to order, an invocation/a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
A. OPENING CEREMONIES
1 . Roll Call
Present: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Absent: None
Staff Present: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Rhonda D. Perdue, Chief Deputy Clerk to the Board
Staff Absent: Madeline Hanlon, Community Engagement Director
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
Action No. 121724-1 Item C.1
1 . Resolution congratulating the Cave Spring High School Competition Cheer Team
for winning the Virginia High School League (VHSL) Class 3A Championship.
(Paul M. Mahoney, Supervisor for the Cave Spring Magisterial District)
Supervisor Mahoney moved to adopt the resolution. Supervisor Hooker seconded
the motion. Motion approved.
Page 1 of 9
000146
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Action No. 121724-2 Item C.2
2. Recognition of the Finance and Management Services Staff for developing and
producing reports for which the County of Roanoke has been recognized by the
Government Finance Officer's Association (GFOA) as a "Triple Crown Winner."
(Laurie Gearheart, Director of Finance and Management Services)
Recognition was given to the Finance staff.
D. BRIEFING
1. Briefing to provide an update regarding Roanoke County Department of Social
Services Annual Foster Care Christmas. (Kaelyn Spickler, Executive Assistant;
Sue Goad, Director of Social Services; and Crissy Brake, Assistant Director of
Social Services)
Briefing was given by Kaelyn Spickler, Sue Goad, and Crissy Brake.
E. NEW BUSINESS
Action No. 121724-3 Item E.1
1. Approval of minutes — November 6, 2019, November 19, 2019, December 3,
2019, and December 17, 2019
Supervisor Hooker moved to approve the motion. Supervisor Radford seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, North
Nays: None
Abstain: Supervisors Mahoney, Shepherd
Action No. 121724-4 Item E.2
2. Approval of minutes- August 11, 2020, September 8, 2020, November 15, 2023,
and December 12, 2023
Supervisor Mahoney moved to approve the motion. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, North
Nays: None
Abstain: Supervisor Shepherd
Page 2 of 9
• 0001-41
Action No. 121724-5 Item E.3
3. Presentation of year-end financial results for June 30, 2024, acceptance of audit
report and allocation of year-end funds. (Jessica Beemer, Assistant Director of
Finance and Management Services)
Ms. Beemer presented the audited financial statements. Mr. Chris Banta, Brown
Edwards and Company, provided an overview of the audit.
Supervisor Radford moved to adopt the staff recommendation. Supervisor Hooker
seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Action No. 121724-6 Item E.4
4. Resolution authorizing the County Administrator or his delegate to enter into the
Roanoke Valley Crisis Intervention Team Assessment Center Memorandum of
Understanding with Blue Ridge Behavioral Healthcare, Inc., the City of Roanoke,
the City of Salem, the Town of Vinton, the County of Botetourt, and the County of
Craig. (Doug Barber, Sr. County Attorney)
Supervisor Shepherd moved to approve the resolution. Supervisor Radford
seconded the motion. Motion approved.
Ayes: 'Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
F. PUBLIC HEARING
Action No. 121724-7 Item F.1
1. Public hearing to receive citizen comments regarding proposed amendments to
the fiscal year 2024-2025 budget in accordance with Code of Virginia Section
15.2-2507. (Steve Elliott, Budget Administrator)
No speakers were present.
G. FIRST READING OF ORDINANCES
Action No. 121724-8 Item G.1
1. Emergency Ordinance appropriating $60,637,123.77 from the Roanoke County
Public Schools' fiscal year 2023-2024 year-end funds to the fiscal year 2024-
2025 Roanoke County Public Schools Budget. (Susan Peterson, Director of
Finance, Roanoke County Public Schools) (Due to time constraints for the
Page 3 of 9
OUCfL 8
project, it is requested that the second reading be dispensed with upon an
affirmative vote of 4/5ths of the members of the Board, and that this matter
be deemed an emergency measure pursuant to Section 18.04 of the
Roanoke County Charter)
Supervisor Mahoney moved to approve the ordinance as an emergency ordinance,
due to time constraints, and to dispense the second reading upon an affirmative vote
of 4/5ths of the members of the Board. Supervisor Radford seconded the motion.
Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Action No. 121724-9 Item G.2
2. Ordinance authorizing the Board of Supervisors of Roanoke County to enter into
and execute an amended and restated Extraterritorial Arrest Agreement with the
City of Roanoke, the City of Salem, the Town of Vinton, the County of Botetourt,
and the County of Craig. (Doug Barber, Sr. Assistant County Attorney and
Michael Poindexter, Chief of Police) (First Reading and Request for Second
Reading)
Supervisor Radford moved to approve the first reading of this ordinance and
scheduling the second reading for January 14, 2025. Supervisor Hooker seconded
the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Action No. 121724-10 Item G.3
3. Ordinance Amending Chapter 14 of the Roanoke County Code: Parades. (Peter
Lubeck, County Attorney) (First Reading and Request for Second Reading)
Supervisor Mahoney moved to approve the first reading of this ordinance and
scheduling the second reading for January 14, 2025. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
H. SECOND READING OF ORDINANCE AND PUBLIC HEARING
Action No. 121724-11 Item H.1
1. The petition of Tracy Etayo to obtain a special use permit to operate a short-term
rental on approximately 0.1803 acre of land zoned R-1, Low intensity Residential
Page 4 of 9
000149
District, located at 5445 Endicott Street, Hollins Magisterial District. (Second
Reading and Public Hearing)
Supervisor North found that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and
that the proposed special use conforms with the standards set forth in article
IV, use and design standards of the Roanoke County Zoning Ordinance;
2. Is in conformance with the Roanoke County Comprehensive Plan; and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
Therefore, moved that the Board approve the petition to obtain a special use permit,
with the following seven (7) conditions:
1. The short-term rental shall be limited to the finished area of the existing
residential dwelling indicated by the applicant (approximately 1,900 square
feet).
2. The number of overnight guests shall not exceed ten (10) people.
3. The number of vehicles allowed at the short-term rental shall be limited to the
number of provided onsite parking spaces located in driveways and other
designated approved parking areas, which is four(4) vehicles.
4. The property owner shall provide and maintain in good working order every
smoke detector, carbon monoxide detector, and fire extinguisher required by
law. Exits required by law shall not be obstructed.
5. The property must maintain a residential appearance. No signage shall be
allowed with the short-term rental use.
6. No events such as parties, banquets, weddings, receptions, meetings, or
similar events shall be allowed with the short-term rental use.
7. A business license shall be obtained from the Commissioner of Revenue for
the short-term rental use.
Supervisor Radford seconded the motion. Motion Approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
I. APPOINTMENTS
Action No. 121724-12 Item 1.1-3
1. South Peak Community Development Authority (CDA)(At-Large):
Doug Blount - term expires December 31, 2025
2. Blue Ridge Behavioral Healthcare Board of Directors
Page 5 of 9
005150
Sue Goad - Roanoke County Representative; term expires December 31, 2027
Bobby Russell —At-large member; term expires - December 31, 2027
3. Western Virginia Regional Jail Authority
Paul M. Mahoney, Martha B. Hooker, Rebecca Owens, Laurie Gearheart, Eric
Orange, Brent Hudson, and Chad Beheler—term expirations 12-31-2025
Supervisor Hooker moved to approve all appointments. Supervisor Shepherd
seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
J. CONSENT AGENDA
Action No. 121724-13.a-h Item J.1-8
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 121724-13.a Item J.1
1. Approval of minutes— November 19, 2024
Action No. 121724-13.b Item J.2
2. Ordinance authorizing the approval of new public drainage easements for the
purpose of constructing drainage improvements on property owned by Shatenita
Horton and Erskine Horton, Jr. (Tax Map #095.01-01-23.00-0000) located at
7062 Crown Road and John A. Leonard and Colleen R. Leonard (Tax Map
#095.01-01-11.00-0000) located at 7041 Crown Road, in the Windsor Hills
Magisterial District. (First Reading and Request for Second Reading)
Action No. 121724-13.c Item J.3
3. Request to accept and allocate grant funds of $21,282 from the Virginia
Department of Emergency Management (VDEM) for an Emergency Management
Performance Grant along with a local match of$21,282 for a total of$42,564.
Action No. 121724-13.d Item J.4
4. Ordinance accepting and appropriating proceeds from the sale of the Poage's
Mill property in the amount of$845,465. (Second Reading)
Page 6 of 9
OU&J i
Action No. 121724-13.e Item J.5
5. Resolution approving an Amendment to the Comprehensive Agreement between
the County and G&H Contracting, Inc. regarding construction services for the
Bonsack Fire Station.
Action No. 121724-13.f Item J.6
6. Joint Resolution of the Board of Supervisors of Bedford County, Virginia and the
Board of Supervisors of Roanoke County, Virginia, Expressing Support for
Legislation Authorizing the Dissolution of the Virginia Recreational Facilities
Authority and Authorizing the Board of Supervisors of Roanoke County, Virginia,
to Acquire Parcels in Roanoke County, Virginia and Bedford County, Virginia
Known as "Explore Park."
Action No. 121724-13.g Item J.7
7. Ordinance accepting and appropriating funds in the amount of $50,000 from the
Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund
Program and granting signatory authority to the County Administrator or his
designee to execute a Performance Agreement with the Virginia Economic
Development Partnership for Professional Park, located in the Cave Spring
Magisterial District. (First Reading and Request for Second Reading)
Action No. 121724-13.h Item J.8
8. The Acceptance and Allocation of $120,000 from the Virginia Department of
Emergency Management 2024-SHSP (State Homeland Security Grant Program).
Supervisor Mahoney moved to adopt all matters on the consent agenda. Supervisor
Hooker seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
K. CITIZENS' COMMENTS AND COMMUNICATIONS — None
L. REPORTS
Action No. 121724-14 Item L.1-6
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of November 30,
2024
Page.7 of 9
063152
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of November 30, 2024
5. Accounts Paid — November 2024
6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy,
as of October 31, 2024
Supervisor Shepherd moved to receive and file the reports that have been included
with the agenda under Item L. Supervisor North seconded the motion. Motion
approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Martha B. Hooker
2. Paul M. Mahoney
3. Tammy E. Shepherd
4. David F. Radford
5. Phil C. North
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
N. WORK SESSION
1. Work Session to review progress on the Safe Streets and Roads For All
Comprehensive Safety Action Plan. (Megan Cronise, Assistant Director of
Planning)
O. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No.121724-15
1. Section 2.2-3711(A)(29) of the Code of Virginia, for discussion of the award of a
public contract involving the expenditure of public funds, where discussion in an
open session would adversely affect the bargaining position or negotiating
strategy of the public body. Specifically, the Board will consider whether to
accept an unsolicited proposal submitted pursuant to the Virginia Public Private
Educational Facilities and Infrastructure Act (and, upon acceptance, to solicit
competing proposals) for the renovation of a county-owned facility.
Supervisor North moved to go to closed session. Supervisor Mahoney seconded the
motion. Motion approved.
Page 8 of 9
ODUd53
P. CERTIFICATION RESOLUTION
Action No. 121724-16
In the closed session just concluded, nothing was discussed except the matter
which was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
Supervisor Shepherd moved to adopt the certification resolution. Supervisor Hooker
seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
Q. ADJOURNMENT
Action No. 121724-17
Supervisor Radford moved to adjourn the meeting. Supervisor Shepherd seconded
the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North,
Nays: None
. 'milled „y: Approved by:
r e ili
l C-
-ard L. CaywoodPhil C. North
to the Board of Supervisors Chaifi0(7//
rman
Page 9 of 9