HomeMy WebLinkAbout2/25/2025 - Adopted Board Records ACTION NO. 022525-1
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: EMERGENCY ORDINANCE ACCEPTING AND
APPROPRIATING FUNDS IN THE AMOUNT OF $208,862
FROM THE VIRGINIA BROWNFIELDS RESTORATION
AND ECONOMIC REDEVELOPMENT ASSISTANCE FUND
PROGRAM AND AUTHORIZING EXECUTION OF A
PERFORMANCE AGREEMENT WITH THE VIRGINIA
ECONOMIC DEVELOPMENT PARTNERSHIP FOR
PROFESSIONAL PARK, LOCATED IN THE CAVE SPRING
MAGISTERIAL DISTRICT
SUBMITTED BY: Megan Baker
Director of Economic Development
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Acceptance and appropriation of a $208,862 grant from the Virginia Brownfields
Restoration and Economic Redevelopment Assistance Fund Program to support the
redevelopment of property located at 4502-4504 Starkey Road and 4034 Emma Lane,
Roanoke, VA 24018.
BACKGROUND:
The Virginia Brownfields Restoration and Economic Redevelopment Assistance Fund
(the "VBAF") was established pursuant to § 10.1-1237 of the Code of Virginia of 1950,
as amended (the "Virginia Code"), to promote the restoration and redevelopment of
brownfield sites in the Commonwealth and to address environmental problems or
obstacles to reuse so that such sites can be effectively marketed to new economic
development prospects.
The VBAF is administered by the Virginia Resources Authority ("VRA"). The Virginia
Economic Development Partnership ("VEDP") directs the distribution of grants from the
VBAF to the grant recipients. VEDP, in consultation with the Virginia Department of
Page 1 of 3
Environmental Quality ("DEQ").
VBAF Site Remediation Grants, in amounts of up to $500,000, are available to assist
with the costs of:
(i) remediation of a contaminated property to remove hazardous substances,
hazardous wastes, or solid wastes;
(ii) the necessary removal of human remains, the appropriate treatment of grave
sites, and the appropriate and necessary treatment of significant archaeological
resources, or the stabilization or restoration of structures listed on or eligible for
the Virginia Historic Landmarks Register; or
(iii) demolition and removal of existing structures, when necessary, to abate
hazardous material or other site work required to make a site or certain real
property usable for economic development.
Only political subdivisions of the Commonwealth of Virginia, including counties, cities,
towns, industrial/economic development authorities, planning district commissions, and
redevelopment and housing authorities, may apply for grants from the VBAF Program.
The property may be publicly or privately owned, as long as the property has public or
private redevelopment potential.
The County of Roanoke, Virginia, a political subdivision of the Commonwealth of
Virginia (the "Grantee") was awarded a Site Remediation Grant (the "Grant") for
asbestos remediation for property located at 4502-4504 Starkey Road and 4034 Emma
Lane, Roanoke, VA, 24018 (the "Project"), identified as Tax Parcel ID Numbers: 087.07-
01-29.00-0000, 087.07-01-30.00-0000, 087.07-01-31.00-0000, 087.07-01-36.00-0000,
087.07-01-31.01-0000, and 087.07-01-33.00-0000.
Recipients of the VBAF Site Remediation Grant are required to enter into a performance
agreement with VEDP, as acknowledged by VRA and DEQ.
DISCUSSION:
On December 23, 2024, Roanoke County was awarded $208,862 in VBAF for a Site
Remediation Grant (the "Grant") for asbestos remediation for property located at 4502-
4504 Starkey Road and 4034 Emma Lane, Roanoke, VA, 24018 (the "Project").
The project site has been an office park since it was built in 1974. Real estate developer
Alexander Boone purchased the property in fall 2024. He plans to demolish the two
existing office buildings and redevelop the site into a retail/hotel use. This aligns with
Roanoke County's strategy to reimagine the Route 419 corridor by focusing on
redevelopment opportunities.
The project will require asbestos remediation to make the redevelopment of the site
Page 2 of 3
successful.
FISCAL IMPACT:
The VBAF Performance Agreement requires no additional funds from Roanoke County.
The required local match for the $208,862 VBAF grant has been met by the private
purchase of the property. This project will be locally administered by Roanoke County,
necessitating acceptance and appropriation of this funding to facilitate project
reimbursement requests. Roanoke County will serve as the responsible entity and
grantee.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of an ordinance to:
1. Accept and appropriate $208,862 for the Professional Park Redevelopment
Project to the Grant Fund; and
2. Grant signatory authority to the County Administrator, or his designee, to execute
the Performance Agreement with the Virginia Economic Development
Partnership (VEDP); and
3. That this ordinance be approved on an emergency basis, and that the second
reading be dispensed with upon an affirmative vote of 4/5ths of the members of
the Board, as this is an emergency measure due to the timing of the project.
VOTE:
Supervisor Mahoney moved to approve the ordinance as an emergency ordinance, due
to time constraints, and to dispense the second reading upon an affirmative vote of
4/5ths of the members of the Board. Supervisor Hooker seconded the motion. Motion
approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: Megan Baker, Director of Economic Development
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
EMERGENCY 022525-1 ORDINANCE ACCEPTING AND
APPROPRIATING FUNDS IN THE AMOUNT OF $208,862 FROM THE
VIRGINIA BROWN FIELDS RESTORATION AND ECONOMIC
REDEVELOPMENT ASSISTANCE FUND PROGRAM AND
AUTHORIZING EXECUTION OF A PERFORMANCE AGREEMENT WITH
THE VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP FOR
PROFESSIONAL PARK, LOCATED IN THE CAVE SPRING
MAGISTERIAL DISTRICT
WHEREAS, the Virginia Brownfields Restoration and Economic Redevelopment
Assistance Fund ("VBAF") was established pursuant to § 10.1-1237 of the Code of
Virginia to promote the restoration and redevelopment of brownfield sites in the
Commonwealth and to address environmental problems or obstacles to reuse so that
such sites can be effectively marketed to new economic development prospects; and
WHEREAS, VBAF is administered by the Virginia Resources Authority ("VRA"),
and the Virginia Economic Development Partnership ("VEDP") directs the distribution of
grants from the VBAF; and
WHEREAS, on December 23, 2024, Roanoke County was awarded a $208,862
Site Remediation Grant for asbestos remediation for the property located at 4502-4504
Starkey Road and 4034 Emma Lane, Roanoke, VA, 24018 (the "Project"), identified as
Tax Parcel ID Numbers: 087.07-01-29.00-0000, 087.07-01-30.00-0000, 087.07-01-
31.00-0000, 087.07-01-36.00-0000, 087.07-01-31.01-0000, and 087.07-01-33.00-0000;
and
WHEREAS, the project site has been an office park since it was built in 1974, and
in fall 2024, real estate developer Alexander Boone purchased the property with plans to
demolish the two existing office buildings and redevelop the site into a retail/hotel use,
aligning with Roanoke County's strategy to reimagine the Route 419 corridor by focusing
on development opportunities; and
WHEREAS, the site will require asbestos remediation to make the redevelopment
of the site successful; and
WHEREAS, recipients of the VBAF Site Remediation Grant are required to enter
into a performance agreement with VEDP„ as acknowledged by VRA and DEQ; and
WHEREAS, the VBAF Performance Agreement requires no additional funds from
Roanoke County, as the required local match for the $208,862 VBAF grant has been met
by the private purchase of the property; and
WHEREAS, Roanoke County will serve as the responsible entity and grantee, and
will administer this project locally, necessitating acceptance and appropriation of this
funding to facilitate project reimbursement requests; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on February 25, 2025, and
due to the timing of the project, the second reading has been dispensed with upon an
affirmative vote of 4/5ths of the members of the Board, this being deemed an emergency
measure pursuant to Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of$208,862 for the Professional Park Redevelopment Project
is hereby accepted and appropriated to the Grant Fund.
2. The County Administrator, Deputy County Administrator, or Assistant
County Administrator, each of whom may act, are authorized to execute the
Performance Agreement with the Virginia Economic Development
Partnership ("VEDP").
3. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Mahoney to approve the ordinance as an emergency
ordinance, due to time constraints, and to dispense the second reading upon an
affirmative vote of 4/5ths of the members of the Board; seconded by Supervisor Hooker
and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
•
Ric e . C. oo•, P.E.
•unty Ad .nis ator/ Clerk to the Board of Supervisors
CC: Megan Baker, Director of Economic Development
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
ACTION NO. 022525-2
ITEM NO. C.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: ORDINANCE AUTHORIZING THE EXECUTION OF A
LEASE AGREEMENT WITH .COM PROPERTIES IV, LLC
FOR THIRTY-FIVE (35) PARKING SPACES LOCATED AT
210 SOUTH COLORADO STREET, SALEM, VIRGINIA
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
The County currently does not own nor lease sufficient parking spaces to offer parking
to all staff of the Roanoke County Department of Social Services. The County is in need
of additional parking spaces within walking distance to the Roanoke County Department
of Social Services Building (220 East Main Street) in order to provide parking for more
social services employees.
BACKGROUND:
The County operates its Department of Social Services in the City of Salem at 220 East
Main Street. Currently, there is not enough parking spaces for all social services staff.
DISCUSSION:
Staff have identified a parking lot within walking distance of the social services building
located at 210 South Colorado Street in the City of Salem, owned by .COM
PROPERTIES, IV, LLC, which has thirty-five (35) parking spaces currently available for
lease. Staff have worked with representatives of .COM PROPERTIES, IV, LLC, and
have negotiated for the lease of the thirty-five (35) parking spaces, for a period of three
years beginning on March 15, 2025 and ending on March 14, 2028, for a monthly rental
amount of$1,925.00.
Page 1 of 2
FISCAL IMPACT:
Should the County enter into the lease with .COM PROPERTIES, IV, LLC for the
parking spaces, the annual fiscal impact to the County would be $23,100.00, and the
three year term of the lease would cost the County $69,300.00. County staff with work
with the Commonwealth of Virginia in an effort to seek reimbursement of a portion of
these costs, pursuant to allowances for social services by the Commonwealth of
Virginia.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the ordinance to authorize the
execution of the lease of a parking lot in the City of Salem, Virginia, and to schedule this
matter for a second reading on March 11, 2025.
VOTE:
Supervisor Hooker moved to approve the first reading of this ordinance and scheduling
the second reading for March 11, 2025. Supervisor Shepherd seconded the motion.
Motion approved.
Yes No Absent
Ms. Hooker ® ❑ El
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
Page 2 of 2
ACTION NO. 022525-3
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: Confirmation of appointment to the Roanoke County
Economic Development Authority (EDA) (By District)
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointment
BACKGROUND:
Roanoke County Economic Development Authority (EDA) (By District):
Supervisor Martha B. Hooker has recommended the appointment of Sherry Lawrence to
fill the unexpired term of Kyle M. Richardson representing the Catawba district whose
term expires September 26, 2026.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
VOTE:
Supervisor North moved to approve all appointments. Supervisor Mahoney seconded
the motion. Motion approved.
Page 1 of 2
Yes No Absent
Ms. Hooker ® ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ n
CC: Megan Baker, Director of Economic Development
Sherry Lawrence
2/27/2025 corrected term expiration date from 2027 to 2026.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
RESOLUTION 022525-4.a-f APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM E - CONSENT
AGENDA
BE IT RESOLVED by the. Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February 25,
2025, designated as Item E-Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval of minutes — February 13, 2025
2. The petition of LovABLE Services, Inc. to obtain a special use permit to operate a
drive-in or fast-food restaurant on approximately 0.7 acre zoned C-1, Low Intensity
Commercial District, located at 6426 Merriman Road, Cave Spring Magisterial
District. (First Reading and Request for Second Reading and Public Hearing)
3. Resolution requesting the Virginia Department of Transportation (VDOT)to accept
Cobble Trail in the Windsor Hills Magisterial District into the VDOT Secondary Road
System.
4. Ordinance to accept and appropriate grant funds in the amount of$209,300 and the
required local match of$209,300 for an ambulance and stretcher/load system from
the Virginia Department of Health (VDH). (Second Reading)
5. Proclamation— Multiple Sclerosis Education Awareness Month
6. Resolution approving a new template for the Board's contracts with its County
Administrator and County Attorney and authorizing re-execution of the contracts
upon such form.
On motion of Supervisor Hooker to adopt all matters on the consent agenda;
Page 1 of 2
seconded by Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
'c r L. C yw d, P.E.
ounty dmi rator/ Clerk to the Board of Supervisors
CC: Tarek Moneir, Director of Development Services
C. Travis Griffith, Chief of Fire and Rescue
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Richard L. Caywood, County Administrator
Peter S. Lubeck, County Attorney
Page 2 of 2
ACTION NO. 022525-4.b
ITEM NO. E_2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: The petition of LovABLE Services, Inc. to obtain a special
use permit to operate a drive-in or fast food restaurant on
approximately 0.7 acre zoned C-1, Low Intensity
Commercial District, located at 6426 Merriman Road, Cave
Spring Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading of ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for March 25, 2025.
The title of this ordinance is as follows:
The petition of LovABLE Services, Inc. to obtain a special use permit to operate a drive-
in or fast food restaurant on approximately 0.7 acre zoned C-1, Low Intensity
Commercial District, located at 6426 Merriman Road, Cave Spring Magisterial District.
DISCUSSION:
There is no discussion on this item.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for March 25, 2025.
. That this section of the agenda be, and hereby is, approved and concurred in as
to each item separately, and that the Clerk is authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
VOTE:
Supervisor Hooker moved to approve the first reading of this ordinance and scheduling
the second reading and public hearing for March 25, 2025. Supervisor Mahoney
seconded the motion. Motion approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
Page 2 of 2
ACTION NO. 022525-4.c
ITEM NO. E_3
AT A REGULAR MEETING OF THE BOARD OF' SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: Resolution requesting the Virginia Department of
Transportation (VDOT) accept Cobble Trail in the Windsor
Hills Magisterial District into the VDOT Secondary System of
State Highways.
SUBMITTED BY: Tarek Moneir
Director of Development Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution requesting the Virginia Department of Transportation (VDOT) accept Cobble
Trail, in the Windsor Hills Magisterial District, into the VDOT secondary system of state
highways.
BACKGROUND:
The County of Roanoke is requesting that the Board of Supervisors approve a
resolution requesting that VDOT accept, as described by the AM-4.3, 0.32 mile of
Cobble Trail from the intersection with Cobble Lane (VA SEC. Route # 1351) to the end
of its cul-de-sac (as depicted on Exhibit A).
Cobble Trail is located within the Stoneridge at Bent Mountain subdivision in the
Windsor Hills Magisterial District.
DISCUSSION:
In 2024, a homeowner on Cobble Trail raised the concern that the adjacent Cobble
Lane was being maintained by VDOT, but Cobble Trail was not. In 2008, Cobble Lane
was accepted into the VDOT secondary system of state highways, while Cobble Trail
did not go through the road acceptance process before the bond was released. This
may have occurred by error, and it needs to be corrected in order for Cobble Trail to be
Page 1 of 2
maintained by VDOT.
In coordination with VDOT, staff has determined that it would be appropriate to bring
Cobble Trail into the secondary system of state highways. During the discussion,
representatives from VDOT have stated there is a minimal risk of the County being held
responsible for repairs needed if surety by resolution is provided instead of requiring the
developer or homeowners association to post a surety bond as is typical.
Staff has inspected this road along with representatives of VDOT and determined the
road to be in acceptable condition.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the attached resolution requesting that VDOT
accept Cobble Trail into VDOT's secondary system of state highways.
VOTE:
Supervisor Hooker moved to approve the resolution. Supervisor Mahoney seconded
the motion. Motion approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® U ❑
Mr. Radford ❑ ❑
CC: Tarek Moneir, Director of Development Services
• Page 2 of 2
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Cobble Trail; From: Int 1351 To: End of its cul-de-sac 0.32 mi 50 ft 3/14 houses
ROANOKE COUNTY
ACCEPTANCE OF COBBLE TRAIL INTO
DEPARTMENT OF THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY
SYSTEM
DEVLOPMENT SERVICES
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
RESOLUTION REQUESTING ACCEPTANCE OF COBBLE TRAIL IN
THE STONERIDGE AT BENT MOUNTAIN SUBDIVISION IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION ("VDOT") SECONDARY
SYSTEM OF STATE HIGHWAYS
WHEREAS, Cobble Trail in the Stoneridge at Bent Mountain subdivision in the
County of Roanoke, as described on the attached Form AM-4.3, fully incorporated herein
by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of
Roanoke County; and
WHEREAS, representatives of VDOT have advised representatives of Roanoke
County that Cobble Trail in the Stoneridge at Bent Mountain subdivision meets the
requirements established by VDOT's Subdivision Street Requirements; and
WHEREAS, the County and VDOT entered into an agreement on March 9, 1999
for comprehensive stormwater detention which applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Supervisors of the County
of Roanoke, Virginia requests VDOT add Cobble Trail in the Stoneridge at Bent Mountain
subdivision in the County of Roanoke, as described on the attached Form AM-4.3, to the
secondary system of state highways, pursuant to Virginia Code § 33.2-705 and VDOT's
Subdivision Street Requirements, after receiving a copy of this Resolution and all
outstanding fees and documents required by VDOT.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia guarantees a clear and unrestricted right-of-way, as described on the attached
Form AM-4.3, and any necessary easements for cuts, fills, and drainage.
BE IT FURTHER RESOLVED, that a certified copy of this Resolution be forwarded
to the Residency Administrator for VDOT.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia guarantees the performance of Cobble Trail in the Stoneridge at Bent Mountain
subdivision in the County of Roanoke, as described on the attached Form AM-4.3, to
become part of the Secondary System of State Highways for a period of one year from
the date of the acceptance of the aforementioned street into the Secondary System of
State Highways ("the Guarantee Period"). During the Guarantee Period, the Board of
Supervisors of Roanoke County, Virginia will completely reimburse all costs incurred by
VDOT, up to $14,000, to repair any faults in the workmanship or materials of the
aforementioned street and related drainage facilities as determined exclusively by VDOT.
Form AM 4.3 ICR ID:40514017
(Rev 01/16/2025) SSR
\VDOT COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION
Form AM 4.3
In Roanoke County
by Resolution of the governing body adopted 2/25/2025
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the
secondary system of state highways.
A Copy Testee Signed(County Official):
Report of Changes in the Secondary System of State Highways
Project/Subdivision: Cobble Trail Street Acceptence
CHANGE TYPE RTE NUM& CHANGE FROM TERMINI TO TERMINI LENGTH NUMBER OF RECORDAT ROW
STREET NAME DESCRIPTION LANES ION WIDTH
REFERENC
E
Addition Rt.1432-Cobble New subdivision Intersection with End of Cul-de-sac 0.32 2 Instrument 50
Trail street§33.2-705 Cobble Lane, #200213823
I Route 1351
Attachment A"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
RESOLUTION 022525-4.c REQUESTING ACCEPTANCE OF COBBLE
TRAIL IN THE STONERIDGE AT BENT MOUNTAIN SUBDIVISION IN
THE WINDSOR HILLS MAGISTERIAL DISTRICT INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION ("VDOT") SECONDARY
SYSTEM OF STATE HIGHWAYS
WHEREAS, Cobble Trail in the Stoneridge at Bent Mountain subdivision in the
County of Roanoke, as described on the attached Form AM-4.3, fully incorporated herein
by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of
Roanoke County; and
WHEREAS, representatives of VDOT have advised representatives of Roanoke
County that Cobble Trail in the Stoneridge at Bent Mountain subdivision meets the
requirements established by VDOT's Subdivision Street Requirements; and
WHEREAS, the County and VDOT entered into an agreement on March 9, 1999
for comprehensive stormwater detention which applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Supervisors of the County
of Roanoke, Virginia requests VDOT add Cobble Trail in the Stoneridge at Bent Mountain
subdivision in the County of Roanoke, as described on the attached Form AM-4.3, to the
secondary system of state highways, pursuant to Virginia Code § 33.2-705 and VDOT's
Subdivision Street Requirements, after receiving a copy of this Resolution and all
outstanding fees and documents required by VDOT.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia guarantees a clear and unrestricted right-of-way, as described on the attached
Form AM-4.3, and any necessary easements for cuts, fills, and drainage.
BE IT FURTHER RESOLVED, that a certified copy of this Resolution be forwarded
to the Residency Administrator for VDOT.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County,
Virginia guarantees the performance of Cobble Trail in the Stoneridge at Bent Mountain
subdivision in the County of Roanoke, as described on the attached Form AM-4.3, to
become part of the Secondary System of State Highways for a period of one year from
the date of the acceptance of the aforementioned street into the Secondary System of
State Highways ("the Guarantee Period"). During the Guarantee Period, the Board of
Supervisors of Roanoke County, Virginia will completely reimburse all costs incurred by
VDOT, up to $14,000, to repair any faults in the workmanship or materials of the
aforementioned street and related drainage facilities as determined exclusively by VDOT.
On motion of Supervisor Hooker to approve the resolution; seconded by
Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervise = .dford
A COPY TESTE:
Ric- . • L. Cayw•od, P ' .
• my Admini:trato Clerk to the Board of Supervisors
CC: Tarek Moneir, Director of Development Services
Residency Administrator for VDOT
Form AM 4.3 ICR ID:40514017
(Rev 01/16/2025) SSR
VDDT COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION
Form AM 4.3
In Roanoke County
by Resolution of the gove adopted 2/25/2025
The following VDOT Form AM 4.3 is hereby attached nd incorporate as part of the.. ing body's resolution for anges to the
sec d m of t • -. wa.
A Copy Testee Signed(County Offi !al).
Report of Cha es in t econdary System of State Highways
Project/Subdivision: Cobble Trail Street Acceptence
CHANGE TYPE RTE NUM& CHANGE FROM TERMINI TO TERMINI LENGTH NUMBER OF RECORDAT ROW
STREET NAME DESCRIPTION LANES ION WIDTH
REFERENC
E
Addition Rt.1432-Cobble New subdivision Intersection with End of Cul-de-sac 0.32 2 Instrument 50
Trail street§33.2-705 Cobble Lane, #200213823
Route 1351
Attachment A"
ACTION NO. 022525-4.d
ITEM NO. EA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: Ordinance to accept and appropriate grant funds in the
amount of $209,300 and the required local match of
$209,300 for an ambulance and stretcher/load system from
the Virginia Department of Health (VDH)
SUBMITTED BY: C. Travis Griffith
Chief of Fire and Rescue
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
First reading of an ordinance for acceptance and appropriation of a grant in the amount
of $209,300 and the required local match of $209,300 from the Virginia Department of
Health (VDH)-Office of Emergency Medical Services (OEMS)-Rescue Squad
Assistance Fund (RSAF) to purchase an ambulance and a stretcher/load system.
BACKGROUND:
The financial assistance for Emergency Medical Services Grants Program, known as
the Rescue Squad Assistance Fund (RSAF) Grant Program is a multi-million dollar
grant program for Virginia non-profit EMS agencies and organizations. Items eligible for
funding include EMS equipment and vehicles, computers, EMS management programs,
courses/classes, and projects benefiting the recruitment and retention of EMS
members.
DISCUSSION:
Roanoke County continues to have fire and rescue fleet needs due to aging equipment
and increased repair costs. The grant was awarded from the Rescue Squad Assistance
Fund (RSAF) in the amount of $209,300 for the purchase of one ambulance and a
stretcher/load system. The grant requires a fifty percent (50%) local match of$209,300.
Page 1 of 2
There have been no changes since the first reading of the ordinance on February 13,
2025.
FISCAL IMPACT:
The VDH grant funds total $209,300 with a required local match of fifty percent (50%)
by the County. There are project savings in the Bonsack Fire Station capital project
which can be reallocated to the grant fund for the required local match.
STAFF RECOMMENDATION:
Staff recommends approving the ordinance for the acceptance and appropriation of
grant funds to the Fire and Rescue Department in the amount of $209,300 from the
Virginia Department of Health and the reallocation of $209,300 from the Bonsack Fire
Station project in the capital fund to the grant fund for the required local match.
VOTE:
Supervisor Hooker moved to approve the ordinance. Supervisor Mahoney seconded
the motion. Motion approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: C. Travis Griffith, Chief of Fire and Rescue
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
ORDINANCE 022525-4.d TO ACCEPT AND APPROPRIATE GRANT
FUNDS IN THE AMOUNT OF $209,300 AND THE REQUESTED LOCAL
MATCH OF $209,300 FOR AN AMBULANCE AND STRETCHER/LOAD
SYSTEM FROM THE VIRGINIA DEPARTMENT OF HEALTH (VDH)
WHEREAS, the financial assistance for Emergency Medical Services Grants
Program, known as the Rescue Squad Assistance Fund (RSAF) Grant Program, is a
multi-million dollar grant program for Virginia non-profit EMS agencies and organizations,
funding eligible items including EMS equipment and vehicles, computers, EMS
management programs, courses/classes, and projects benefiting the recruitment and
retention of EMS members; and
WHEREAS, Roanoke County continues to have fire and rescue fleet needs due to
aging equipment and increased repair costs; and
WHEREAS, the Virginia Department of Health Office of Emergency Services
through RSAF has awarded Roanoke County a grant in the amount of $209,300 for the
purchase of one ambulance and a stretcher/load system; and
WHEREAS, this grant requires a fifty percent (50%) local match of$209,300; and
WHEREAS, there are project savings in the Bonsack Fire Station capital project
which can be reallocated to the grant fund for the required local match; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on February 13, 2025, and
the second reading was held on February 25, 2025.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the RSAF grant of $209,300 is hereby accepted and appropriated to
the Grant Fund.
2. That the County's matching sum of$209,300 be allocated from the Capital
Fund to the Grant Fund.
3. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Hooker to approve the ordinance; seconded by
Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
411°
Ric,.ard L. ' . . ood, P.E.
.unty Ad nistrator/ Clerk to the Board of Supervisors
CC: C. Travis Griffith, Chief of Fire and Rescue
Laurie Gearheart, Director of Finance and Management Services
Joshua Pegram, Finance
ACTION NO. 022525-4.f
ITEM NO. E_6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: RESOLUTION APPROVING A NEW TEMPLATE FOR THE
BOARD'S CONTRACTS WITH ITS COUNTY
ADMINISTRATOR AND COUNTY ATTORNEY, AND
AUTHORIZING RE-EXECUTION OF THE CONTRACTS
UPON SUCH FORM
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of a new template for the Board's contracts with its County Administrator and
County Attorney.
BACKGROUND:
It is proposed that the Board approve a new template for its contracts with its County
Administrator and Attorney and authorize the re-execution of said contracts with the
new template.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
VOTE:
Supervisor Hooker moved to approve the resolution. Supervisor Mahoney seconded
the motion. Motion approved.
Page 1 of 2
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: Richard L. Caywood, County Administrator
Peter S. Lubeck, County Attorney
Elijah Daly, Director of Human Resources
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 25, 2025
RESOLUTION 022525-4.f APPROVING A NEW TEMPLATE FOR THE
BOARD'S CONTRACTS WITH ITS COUNTY ADMINISTRATOR AND
COUNTY ATTORNEY, AND AUTHORIZING RE-EXECUTION OF THE
CONTRACTS UPON SUCH FORM
WHEREAS, the Board of Supervisors first entered into a contract with its County
Attorney, Peter Lubeck, on January 14, 2020; and
WHEREAS, the Board likewise first entered into a contract with its County
Administrator, Richard Caywood, on December 14, 2021; and
WHEREAS, questions and concerns regarding the interpretation and application
of certain contractual provisions have arisen. The Board, the County Attorney, and the
County Administrator desire to resolve such ambiguities; and
WHEREAS, it has been proposed that the Board approve a new contract
template that generally contains identical provisions (excepting salary amounts and
certain other specific benefits) for both the County Attorney and County Administrator;
and
WHEREAS, a template has accordingly been prepared, reviewed and endorsed
(as providing clarity for the administration of such contracts) by the Director of Human
Resources, and is attached hereto as Attachment A.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1 . The Board of Supervisors approves Attachment A as a desirable general
template for its contracts with its County Administrator and County
Attorney.
Page 1 of 2
2. The Board authorizes its Chair or Vice Chair to re-execute its contracts
with its County Administrator and County Attorney using Attachment A,
which will be appropriately supplemented with the current salary,
additional deferred compensation contributions, and severance pay for
each employee, respectively.
3. The Board, desiring to provide the County Attorney with the same deferred
compensation contribution benefits that have been available to all other
full-time County employees (including the County Administrator),
authorizes and directs the Department of Human Resources and Payroll
staff to retroactively, in a lump sum, provide the County Attorney with any
deferred compensation match contributions to which he would have been
entitled as a full-time County employee (in addition to the additional
specific amount stated in his contract), since he assumed his role on
January 14, 2020.
4. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Hooker to approve the resolution; seconded by
Supervisor Mahoney and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Su• ' : -adford
A COPY TESTE:
. I
Ri • .rdL 'Ca , •od, P.E.
County Administrator / Clerk to the Board of Supervisors
CC: Richard L. Caywood, County Administrator
Peter S. Lubeck, County Attorney
Elijah Daly, Director of Human Resources
Page 2 of 2
EMPLOYMENT AGREEMENT
BETWEEN THE ROANOKE COUNTY BOARD OF SUPERVISORS
AND ITS
COUNTY ADMINISTRATOR/COUNTY ATTORNEY
The Board of Supervisors of Roanoke County, desiring to have predominantly
uniform provisions in their contracts with its County Administrator and County
Attorney, developed this standard agreement for both positions.
This Agreement is made and dated this day of 202_
by and between the Board of Supervisors of Roanoke County, Virginia (the "Board"),
and (the "Employee"), and sets forth the
terms and conditions of his employment.
WITNESSETH
WHEREAS, it is the desire of the Board to (1) secure and retain the services of a
County Administrator/ County Attorney and to provide inducement for him to remain in
such employment and (2) to provide a just means for termination of the Employee's
services at such time as he may be unable fully to discharge his duties or when the Board
may desire to otherwise terminate his employment; and
WHEREAS, the Board desires to employ the services of Employee; and
WHEREAS, it is the further desire of the Board of Supervisors to (1) provide
inducement for the Employee to remain in such employment; (2) make possible full
work productivity by assuring the Employee's morale and peace of mind with respect
to future security; (3) act as a deterrent against malfeasance or dishonesty for
personal gain on the part of the Employee; (4)establish an effective mechanism for the
regular review of the Employee's performance by the Board; and, (4) provide a just
means for terminating the Employee's services at such time as he may desire to
terminate his employment, be unable fully to discharge his duties due to age or
disability, or when the Board may desire to otherwise terminate his employment; and
WHEREAS, Employee desires to accept employment as the County Administrator
/ County Attorney.
Page 1 of 9
NOW THEREFORE, in consideration of the mutual covenants herein contained,
the Board and Employee hereto agree as follows:
SECTION I: DUTIES
The duties of both the County Administrator and County Attorney are set forth. Only those
duties applicable to the position to which the Employee is appointed are relevant to this
agreement.
A. County Administrator
a. The County Administrator shall perform the functions and duties
specified in § 15.2-1541 of the Code of Virginia and Chapter of
the County Charter and shall perform such other legally
permissible and proper duties and functions as the Board of
Supervisors shall from time-to-time assign. The Administrator
shall devote all necessary time, skill, labor, and attention to such
duties as the chief administrative officer of Roanoke County.
b. The County Administrator shall have charge of the administration of the
Roanoke County government under the direction of the Board. The
County Administrator shall fully and completely inform the Board of
Supervisors of any and all information that is relevant and necessary to
the functioning of the Board. The County Administrator shall be the chief
executive for the Board; shall select, organize and assign all personnel,
as best serves Roanoke County government, subject to the policies of
the Board and the laws of the Commonwealth; shall oversee the
business affairs of Roanoke County; shall from time to time suggest
regulations, rules and procedures deemed necessary for the well
ordering of Roanoke County; and in general perform all duties incident
to the office of the County Administrator as prescribed by law and Board
policy.
c. The County Administrator shall perform any other legally permissible
duties or functions which the Board may see fit to assign at any time
Page2of9
during the term of this Agreement consistent with the office of the County
Administrator.
B. County Attorney
a. The County Attorney serves as the chief legal officer and advisor of
Roanoke County.
b. The County Attorney shall perform the functions and duties of County
Attorney as prescribed by Chapter 7 of the Roanoke County Charter,
Section 15.2-1542 of the Code of Virginia, and those set forth in the
position description for the County Attorney approved by the Board and
attached hereto as Appendix A and as amended from time to time,
policies and regulations adopted by the Board, and the legal directives
of the Board, and shall be identified as the County Attorney. The County
Attorney shall devote all necessary time, skill, labor, and attention to
such duties as the chief legal officer and advisor of Roanoke County.
c. The County Attorney shall have charge of the administration of the
Roanoke County Attorney's office under the direction of the Board. The
County Attorney shall fully and completely inform the Board of
Supervisors of any and all legal issues and information that is relevant
to the functioning of the Board and the County. The County Attorney
shall be the chief legal officer and advisor for the Board; shall select,
organize and assign all his personnel, as best serves Roanoke County
government, subject to the policies of the Board and the laws of the
Commonwealth; shall represent the County in all civil matters and
business affairs of the County; shall from time to time suggest
ordinances, resolutions, regulations, rules and procedures deemed
necessary for the well ordering of Roanoke County; and in general
perform all duties incident to the office of the County Attorney as
prescribed by law and Board policy.
Page 3 of 9
d. The County Attorney shall perform any other legally permissible duties
or functions which the Board may see fit to assign at any time during the
term of this Agreement consistent with the office of the County Attorney.
SECTION II: TERM
A. The Employee agrees to remain in the exclusive employ of the
County until this Agreement is terminated as provided herein. The term
"employed" shall not be construed to preclude occasional teaching, writing,
or consulting service performed on the Employee's own time.
B. As provided in §15.2-1503 of the Code of Virginia and § 4.04
of the County Charter, the Employee's employment shall be without a
definite term and shall continue until terminated as provided in this
Agreement.
C. Nothing in this agreement shall prevent, limit, or otherwise
interfere with the right of the Board to terminate the services of the
Employee at any time, subject only to the provisions set forth in Section III,
paragraphs A and B, of this agreement.
D. Nothing in this agreement shall prevent, limit, or otherwise
interfere with the right of the Employee to resign at any time from his position
with the County, subject only to the provision set forth in Section Ill, paragraph
C, of this agreement.
SECTION III: NOTICE AND SEVERENCE
A. If the Employee is terminated by the Board during such time that
the Employee is willing and able to perform the duties of the Employee, then, in
that event, the Board agrees to pay the Employee months of
the then current salary in a lump sum, subject to tax withholdings within thirty
(30) days of the date of termination and to continue applicable benefits,
including health benefits, for a period of months by
Page 4 of 9
acceptance of which the Employee shall constitute a full and final release of the
Board of all claims of any kind for salaries, money and damages.
B. The Employee may be terminated by the Board for sufficient cause
which shall include material breach of this Agreement, willful non-compliance with
laws and regulations or Board policies, conviction of any felony or any crime
involving moral turpitude, loss of any license that is necessary to perform
applicable to the Employee's position, conviction of a crime involving his
employment with Roanoke County, or an act involving gross and willful negligence
pertaining to the execution of responsibilities of the Employee's position. In the
event of such termination for cause, all salary and benefits shall cease as of the
effective date of such termination. The Employee shall be entitled to payment for
accrued flexible leave and holiday leave. In the event the Board, at any time
during the employment term, (1) reduces the salary or other financial benefits
of the Employee in a greater percentage than an applicable across-the-board
reduction for all County employees; (2) refuses, following written notice, to
comply with any other provision benefiting the Employee herein; or (3) induces
the Employee's resignation by suggesting, whether formally or informally, that
he resign,then, in that event, the Employee may at his option, be deemed to be
"terminated" as of the date of such reduction, refusal, or suggestion within the
meaning and context of the aforesaid severance provisions.
C. In the event the Employee voluntarily resigns his position with the
County, then the Employee shall give the Board ninety (90) days' notice in
advance, and shall forfeit the pay and benefits provided for in Section III,
paragraph A. The ninety (90) day notice may be waived by the Board of
Supervisors.
SECTION IV: SALARY
A. The Board agrees to pay the Employee for his services at the rate
of annually, to be paid in accordance with the standard policy
of the Board governing payment of full-time Roanoke County employees.
Page 5 of 9
B. The Board agrees to award the Employee cost of living increases,
or average compensation adjustment, if any, in the same amount as awarded
to Roanoke County employees generally.
C. The annual salary of the Employee may be adjusted or increased
for any subsequent fiscal year, during the term of this Agreement, based on an
annual performance review prior to the end of the fiscal year. In lieu of or in
addition to a salary increase, the Board may provide a bonus to the Employee
based on his annual performance review. Any adjustments for subsequent
years shall be in writing and shall be in the form of an amendment or
addendum, except for the above-mentioned cost of living increases or
compensation adjustments as provided in paragraph "B" above. Thereafter,
unless the Board of Supervisors indicates otherwise, pay adjustments shall be
governed by the same pay increase conditions as all other County employees.
SECTION V: HOURS OF WORK
A. The Employee is expected to observe office hours similar to those
of other administration employees. It is recognized that the Employee: will
frequently be required to work beyond normal office hours for night or weekend
meetings and related duties. In recognition of the fact that the Employee is
expected to devote a significant amount of time outside of normal office hours
to the business of Roanoke County, the Employee may, to the extent that his
duties permit, take reasonable discretion in varying observance of office hours;
however, no accumulation of compensatory time or monetary compensation is
granted.
B. Any on-going, formal commitment to teach classes, beyond
occasional invitations to be a guest speaker, or to provide outside consulting,
requires the prior approval of Board of Supervisors. Such approval shall not
be unreasonably denied after the first anniversary of the Employee's
employment.
Page 6 of 9
SECTION VI: PERFORMANCE REVIEW
The Board shall review and evaluate the performance of the Employee at
least once annually before July 1st. This review shall be in accordance with specific
criteria developed by the Board. These criteria can be amended from time to time
based on changes to the expectations of the Board. The Board shall provide the
Employee with a written statement of the evaluation and provide the opportunity
for the Employee to discuss the criteria and evaluation with the Board.
SECTION VII: OTHER POLICIES, BENEFITS, TERMS, AND CONDITIONS
OF EMPLOYMENT
A. All policies and procedures applicable to all full-time employees of
Roanoke County shall apply to the Employee, including, but not limited to, policies
pertaining to smart phones, flexible and holiday leave, and travel reimbursement.
B. All benefits provided to full-time employees of Roanoke County
government shall be provided in the same manner to the Employee, including, but
not limited to, the accrual of flexible and holiday leave; health, dental, and vision
insurance coverage for the Employee and his dependents; short- and long-term
disability coverage for the Employee and his dependents; and retirement benefits.
Additionally, insofar as the Employee has elected to enroll in the County's Deferred
Compensation Plan, the County will pay on his behalf into such plan
per 26 pay periods each year.
C. The Board of Supervisors shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the
performance of the Employee, provided such terms and conditions are not
inconsistent with or in conflict with the provisions of this agreement;the County
Code, or any other law.
D. The County will pay the Employee's professional dues .and
subscriptions related to membership in professional organizations, his
Page 7 of 9
expenses for attending professional meetings, institutes, and/or professional
development and leadership programs, and will reimburse the Employee for
out-of-pocket expenses incurred in the performance of his duties in
accordance with County policies. Additionally, the County will pay a reasonable
amount for the professional dues, continuing education, and subscriptions of
the Employee necessary for him to retain any professional licenses that he
presently holds.
E. The Employee shall maintain his residence within the boundaries of
the County.
SECTION VIII: GENERAL PROVISIONS
A. The text herein shall constitute the entire agreement between the
parties.
B. This Agreement shall be binding upon and inure to the benefit of
the heirs at law and executors of the Employee.
C. This agreement shall become effective on
following approval of the Board of Supervisors and execution by both parties.
D. If any provision, or any portion thereof, contained in this
agreement is held to be unconstitutional, invalid, or unenforceable, the
remainder of this agreement or portion thereof shall be deemed severable,
shall not be affected, and shall remain in full force and effect.
E. This agreement shall be governed by the laws of the
Commonwealth of Virginia.
IN WITNESS WHEREOF, the Roanoke County Board of Supervisors
has caused this agreement to be signed and executed on its behalf by its Chair,
and duly attested by its Clerk, and the Employee has signed and executed this
agreement, both in duplicate.
Page 8 of 9
Executed this day of 202_.
The Board of Supervisors of Roanoke County, Virginia
By:
, Chairman
ATTEST:
Chief Deputy Clerk
Employee
By: —
Page 9 of 9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
RESOLUTION 022525-7 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Mahoney to adopt the ordinance; seconded by
Supervisor North and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
Ri and L. Caywood, P.E.
ounty Administrator/ Clerk to the Board of Supervisor
ACTION NO. 022525-8
ITEM NO. K.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: RESOLUTION ADOPTING AN AMENDMENT TO THE
ROANOKE COUNTY 200 PLAN TO INCORPORATE THE
ROANOKE COUNTY SAFE STREETS AND ROADS FOR
ALL COMPREHENSIVE SAFETY ACTION PLAN INTO THE
ROANOKE COUNTY 200 PLAN
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
A public hearing must be held prior to considering adoption of the Safe Streets and
Roads For All (SS4A) Comprehensive Safety Action Plan (Plan) as part of the Roanoke
County 200 Plan.
BACKGROUND:
The Bipartisan Infrastructure Law established the SS4A Discretionary Grant Program to
fund initiatives to prevent roadway deaths and serious injuries. The U.S. Department of
Transportation has appropriated $5 billion for the SS4A program with funds split
between Planning and Implementation grants.
The SS4A program provides eighty percent (80%) federal funding for a twenty percent
(20%) local match. Applicants must first have an eligible Safety Action Plan in place in
order to apply for Implementation Grants in subsequent grant rounds.
Staff requested and were awarded an Action Plan Grant for development of a plan in
partnership with the Town of Vinton and Botetourt County. Events and milestones to
date include:
• September 13, 2022: Board of Supervisors approved a resolution of support and
funding commitment for the grant
Page 1 of 3
• September 15, 2022: Application submitted
January 31, 2023: Award notification
• April 27, 2023: Grant agreement executed with the U.S. Department of
Transportation
July 11, 2023: Board of Supervisors accepted and appropriated funding
November 17, 2023: Notice to Proceed issued to Timmons Group
• April/May 2024: First round of Roanoke County community meetings
August 2024: Updates to the Planning Commission and Board of Supervisors
• September 2024: Second round of Roanoke County community meetings to
review and comment on draft safety improvement recommendations
• December 2024: Presentations to the Planning Commission and Board of
Supervisors on the draft Plan
• January 2025: Draft Plan released for public comment and Planning Commission
work session held on comments received
• February 4, 2025: The Planning Commission held a public hearing and
recommended adoption of the Plan as part of the Roanoke County 200 Plan
The Botetourt County Board of Supervisors and the Town of Vinton Town Council
adopted plans for their respective localities on January 28, 2025, and on February 4,
2025.
DISCUSSION:
All Safe Streets and Roads For All Plans must be adopted by the end of February 2025
to meet Federal Highway Administration grant agreement requirements.
After the Plan is adopted by the Board of Supervisors, the top prioritized project will be
designed and estimated for submission as an Implementation Project in mid-2025. A
resolution of support and match commitment would be requested from the Board of
Supervisors prior to submission of an Implementation Grant application.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Hold a public hearing and adopt a resolution incorporating the Safe Streets and Roads
For All Comprehensive Safety Action Plan as part of the Roanoke County 200 Plan.
Page 2 of 3
VOTE:
Supervisor Mahoney moved to adopt the resolution. Supervisor Shepherd seconded
the motion. Motion approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: Megan Cronise, Assistant Director of Planning
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER, TUESDAY, FEBRUARY 25, 2025
RESOLUTION 022525-8 ADOPTING AN AMENDMENT TO THE
ROANOKE COUNTY 200 PLAN TO INCORPORATE THE
ROANOKE COUNTY SAFE STREETS AND ROADS FOR ALL
COMPREHENSIVE SAFETY ACTION PLAN INTO THE
ROANOKE COUNTY 200 PLAN
WHEREAS, Virginia Code § 15.2-2223 requires that every jurisdiction
adopt a comprehensive plan for the physical development of that jurisdiction; and
WHEREAS, Virginia Code § 15.2-2230 requires that the Planning
Commission review the comprehensive plan at least once every five (5) years to
determine whether it is advisable to amend the plan; and
WHEREAS, on Tuesday, September 24, 2024, the Board of Supervisors
adopted the Roanoke County 200 Plan as the Comprehensive Plan for Roanoke
County, Virginia; and
WHEREAS, in 2022, the US Department of Transportation awarded
$280,000.00 to Roanoke County, Botetourt County, and the Town of Vinton, and
with a $70,000.00 match from the localities, these funds were used to develop a
comprehensive safety action plan as part of the Safe Streets and Roads for All
Grant Program; and
WHEREAS, it is proposed that the Roanoke County 200 Plan be amended
to incorporate the Roanoke County Safe Streets and Roads for All
Comprehensive Safety Action Plan into the Roanoke County 200 Plan; and
WHEREAS, the Planning Commission held a public hearing on the
proposed amendment to the Roanoke County 200 Plan on February 4, 2025,
1
after posting, advertisement and notices as required by Virginia Code § 15.2-
2225 and § 15.2-2204; and
WHEREAS, the Planning Commission recommends that the Board of
Supervisors amend the Roanoke County 200 Plan to incorporate the Roanoke
County Safe Streets and Roads for all Comprehensive Safety Action Plan into
the Roanoke County 200 Plan; and
WHEREAS, the Board of Supervisors held a public hearing on this
proposed amendment to the Roanoke County 200 Plan on February 25, 2025.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1) The Roanoke County 200 Plan is hereby amended by incorporating
the Roanoke County Safe Streets and Roads for All
Comprehensive Safety Action Plan into the Roanoke County 200
Plan.
2) This Resolution is effective upon its adoption.
On motion of Supervisor Mahoney to adopt the resolution; seconded by
Supervisor Shepherd and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
is d L. Cayw od, P.E.
ounty Administrator/ Clerk to the Board of
Supervisors
CC: Megan Cronise, Assistant Director of Planning
2
ACTION NO. 022525-9
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: The petition of April Joyce Hernandez Lemus to rezone
approximately 12.61 acres from R-1, Low Density
Residential District, to AR, Agricultural/Residential District,
located at 1807 Mayfield Drive, Vinton Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Second reading and public hearing to rezone approximately 12.61 acres of property
from residential to agricultural.
BACKGROUND:
• The applicant is petitioning to rezone property from R-1 to AR to use the property
for agriculture.
• The Roanoke County Zoning Ordinance defines agriculture as "the use of
land for the production of food and fiber, including farming, dairying, pasturage,
agriculture, horticulture, viticulture, and animal and poultry husbandry. A garden
and residential chicken keeping, accessory to a residence, shall not be
considered agriculture."
• Section 30-81-1 of the Roanoke County Zoning Ordinance contains the following
use and design standards for agriculture:
(A)In the AR and AV districts, the keeping of swine for commercial purposes
shall be prohibited.
Page 1 of 3
(B)Commercial uses such as gift shops and restaurants associated with
viticulture operations shall be allowed only by special use permit.
DISCUSSION:
The Planning Commission held, a public hearing on this application on February 4,
2025. No citizens spoke during the public hearing. The Planning Commission
discussed: that the property was zoned Agricultural before the 1992 comprehensive
rezoning by the County; some agricultural uses have existed on the property since
1992; number and types of animals on the property; number of pastures; accessory
structures; vegetated buffer along the Blue Ridge Parkway; surrounding uses and
zoning; and the future land use designation.
The Planning Commission recommends approval of the rezoning from R-1 to AR.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance to rezone approximately 12.61 acres from R-1, Low Density Residential
District, to AR, Agricultural/Residential District.
VOTE:
Supervisor Shepherd found that that the proposed rezoning request:
1. Is inconsistent with the purpose and intent of the County's adopted
comprehensive plan, but is consistent with the historical character of the
property, and will not result in a change in the current use of the property,
2. Is good zoning practice, and
3. Will not result in substantial detriment to the community.
Therefore, moved that the Board approve the rezoning request as it has been
requested.
Supervisor Hooker seconded the motion. Motion approved.
Page 2 of 3
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: Philip Thompson, Director of Planning
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
ORDINANCE 022525-9 REZONING APPROXIMATELY 12.61 ACRES FROM .R-1
(LOW DENSITY RESIDENTIAL DISTRICT) TO AR (AGRICULTURAL/RESIDENTIAL)
DISTRICT, LOCATED AT 1807 MAYFIELD DRIVE, VINTON MAGISTERIAL DISTRICT
WHEREAS, April Joyce Hernandez Lemus is requesting to rezone approximately
12.61 acres from R-1 (Low Density Residential) District to AR (Agricultural/Residential)
District located at 1807 Mayfield Drive (Roanoke County Tax Map Number 079.03-05-
55.00-0000), in the Vinton Residential District; and
WHEREAS, the first reading of this ordinance was held on January 28, 2025, and
the second reading and public hearing were held on February 25, 2025; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on February 4, 2025; and
WHEREAS, the Planning Commission recommends approval of the petition as
requested; and
WHEREAS, legal notice and advertisement has been provided as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The petition of April Joyce Hernandez Lemus to rezone approximately 12.61
acres from R-1 (Low Density Residential) District to AR
(Agricultural/Residential) District located at 1807 Mayfield Drive (Roanoke
County Tax Map Number 079.03-05-55.00-0000), in the Vinton Residential
District, is hereby approved.
2. The Board finds that the request as submitted by April Joyce Hernandez
Lemus is inconsistent with the purpose and intent of the County's adopted
Page 1 of 2
comprehensive plan, but is consistent with the historical character of the
property, and will not result in a change in the current use of the property.
3. The Board further finds that approving the request as submitted by April
Joyce Hernandez Lemus is good zoning practice, and will not result in
substantial detriment to the community.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage. The Zoning Administrator is directed to amend the zoning district
map to reflect the change in zoning classification authorized by this
ordinance.
On motion of Supervisor Shepherd to approve the ordinance; seconded by
Supervisor Hooker and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
Rich d L. Caywo d, P.E.
C my Administrator/ Clerk to the Board of Supervisors
CC: Philip Thompson, Director of Planning
Page 2 of 2
ACTION NO. 022525-10
ITEM NO. L.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 25, 2025
AGENDA ITEM: The petition of B2X Online, Inc., to obtain a special use
permit to construct a broadcasting tower approximately 80
feet tall on approximately 6.972 acres of land zoned AR,
Agricultural/ Residential District, located at 9731 Tinsley
Lane, Windsor Hills Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Second reading and public hearing for a special use permit to construct a broadcasting
tower in an agricultural zoning district.
BACKGROUND:
• The Roanoke County Zoning Ordinance defines a broadcasting tower as "any
structure that is designed and constructed primarily for the purpose of supporting
one (1) or more antennas. The term includes but need not be limited to radio and
television transmission towers, microwave towers, common-carrier towers, and
cellular telephone and wireless communication towers. Broadcasting tower types
include, but are not limited to monopoles, lattice towers, wooden poles, and
guyed towers. Excluded from this definition are amateur radio towers, which are
described separately."
• A broadcasting tower is only permitted in the AR, Agricultural/Residential District,
with an approved special use permit.
• This project would serve as a broadband transmission site to bring internet
availability to the Bent Mountain area. The transmitter site would consist of a
Page 1 of 3
wooden utility pole, approximately seventy-five feet tall, with four transmitters and
two microwave dishes. The base of the pole would have a small equipment
cabinet which would house the internet equipment.
DISCUSSION:
The Planning Commission held a public hearing on this application on February 4,
2025. No citizens spoke during the public hearing. The Planning Commission
discussed: proposed tower location; height of tower; existing tree height; need for
broadband on Bent Mountain; capacity and expansion of the service in the future; extent
of coverage on Bent Mountain; surrounding zoning and land uses; and future land use
designation.
The Planning Commission recommends approval of the special use permit for a
broadcasting tower with the following condition:
1. The broadband transmitter pole shall not exceed 80 feet in height above ground
level.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance for a special use permit to construct a broadcasting tower on approximately
6.972 acres of land zoned AR, Agricultural/Residential District, with the following
condition:
1. The broadband transmitter pole shall not exceed 80 feet in height above ground
level.
VOTE:
Supervisor Hooker found that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and
that the proposed special use conforms with the standards set forth in article IV,
use and design standards of the Roanoke County Zoning Ordinance;
2. Is in conformance with the Roanoke County Comprehensive Plan; and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
Page 2 of 3
Therefore, moved the Board to approve the petition to obtain a special use permit, with
the following one (1) condition:
1. The broadband transmitter pole shall not exceed eighty (80) feet in height above
ground level.
Supervisor North seconded the motion. Motion approved.
Yes No Absent
Ms. Hooker ® ❑ ❑
Mr. North ® ❑ ❑
Mr. Mahoney ® ❑ ❑
Ms. Shepherd ® ❑ ❑
Mr. Radford ❑ ❑
CC: Philip Thompson, Director of Planning
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 25, 2025
ORDINANCE 022525-10 APPROVING A SPECIAL USE PERMIT TO
CONSTRUCT A BROADCASTING TOWER APPROXIMATELY EIGHTY
(80) FEET TALL ON APPROXIMATELY 6.972 ACRES OF LAND
ZONED AR (AGRICULTURAL/RESIDENTIAL DISTRICT) LOCATED AT
9731 TINSLEY LANE, WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, B2X Online, Inc. has filed a petition to obtain a special use permit for
a broadcasting tower approximately eighty (80) feet in height, on approximately 6.972
acres of land zoned AR (Agricultural/Residential) District, located at 9731 Tinsley Lane
(Roanoke County Tax Map Number 103.00-02-10.03-0000), in the Windsor Hills
Magisterial District; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on February 4, 2025; and
WHEREAS, the Roanoke County Planning Commission recommends approval of
the petition for a special use permit, with one condition; and
WHEREAS, the first reading of this ordinance was held on January 28, 2025, and
the second reading and public hearing were held on February 25, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that the proposed special use meets the requirements of
Section 30-19-1 of the Roanoke County Code and that the proposed special use
conforms with the standards set forth in article IV, use and design standards of the
Roanoke County Zoning Ordinance.
Page 1 of 2
2. The Board further finds that the proposed special use is in conformance
with the Roanoke County Comprehensive Plan, and will have a minimum adverse
impact on the surrounding neighborhood and community.
3. The Board approves the special use permit with the following one (1)
condition:
a. The broadband transmitter pole shall not exceed eighty (80) feet in
height above ground level.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage.
On motion of Supervisor Hooker to approve the ordinance; seconded by
Supervisor North and carried by the following roll call and recorded vote:
AYES: Supervisors Hooker, Mahoney, Shepherd, North
NAYS: None
ABSENT: Supervisor Radford
A COPY TESTE:
IMP
Richar% . Caywoo:, P
Co • y Administra e Clerk to the Board of Supervisors
CC: Philip Thompso , Director of Planning
Page 2 of 2