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HomeMy WebLinkAbout3/11/2025 - RegularPage 1 of 4 PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors March 11, 2025 Page 2 of 4 Good afternoon and welcome to our meeting for March 11, 2025. Regular meetings are held on the second and fourth Tuesday at 2:00 p.m. Public hearings are held at 6:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place them on silent. A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring March as American Red Cross Month in the County of Roanoke. (Jacquelyn Grant, Executive Director, American Red Cross) D. BRIEFING 1. Briefing by the Roanoke Regional Partnership. (John Hull, Executive Director of the Roanoke Regional Partnership) E. FIRST READING OF ORDINANCES 1. Ordinance authorizing the issuance of not to exceed $46,560,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA). (Laurie Gearheart, Director of Roanoke County Board of Supervisors Agenda March 11, 2025 Page 3 of 4 Finance and Management Services) (First Reading and Request for Second Reading) 2. Ordinance appropriating new funds in the amount of $191,524 to RCPS and authorizing transfer of funds between categories within the Roanoke County Public Schools' FY 2024-2025 budget. (Susan Peterson, Director of Finance for the Roanoke County Public Schools) (First Reading and Request for Second Reading) F. PUBLIC HEARING 1. Public hearing for citizen comments on the Real Estate effective tax rate for calendar year 2025. (Steve Elliott, Budget Administrator) G. APPOINTMENTS 1. Roanoke County Economic Development Authority (EDA) (By District) Lindwood P. Windley – Windsor Hills District – Expiration March 11, 2029 Mike Altizer – Vinton District – Expiration – September 26, 2025 H. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – February 25, 2025 2. Ordinance authorizing the execution of a lease agreement with .Com Properties IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street, Salem, Virginia. (Second Reading) I. CITIZENS' COMMENTS AND COMMUNICATIONS This time has been set aside for Roanoke County citizens, County property owners, and County business owners to address the Board on matters of interest or concern. While the Board desires to hear from all who desire to speak, this agenda item is limited to a duration of 30 minutes, Each individual speaker shall be afforded 3 minutes to speak. J. REPORTS 1. Unappropriated Balance, Board Contingency and Capital Reserves Report Page 4 of 4 2. Outstanding Debt Report K. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Paul M. Mahoney 2. Tammy E. Shepherd 3. Phil C. North 4. Martha B. Hooker 5. David F. Radford L. WORK SESSIONS 1. Work Session to discuss Opioid Abatement Authority Spring 2025 Grant Applications. (Madeline Hanlon, Community Engagement Director and Josh Fridley, Constituent Services Administrator) 2. Work Session to discuss the County’s exploration and implementation of AI based systems. (Uma Marques, Information Technology Director and Jim Blanton, Director of Library Services) M. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the Catawba Magisterial District. N. CERTIFICATION RESOLUTION O. ADJOURNMENT Page 1 of 1 ACTION NO. ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Proclamation declaring March as American Red Cross Month in the County of Roanoke SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: The American Red Cross has requested the Board of Supervisors proclaim the month of March as Red Cross Month in the County of Roanoke DISCUSSION: Jackie Grant, Executive Director of The American Red Cross of Southwest Virginia is expected to be in attendance to receive the proclamation. STAFF RECOMMENDATION: Staff recommends the Board adopt this proclamation. Page 1 of 1 ACTION NO. ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Briefing by the Roanoke Regional Partnership SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Briefing by the Roanoke Regional Partnership. DISCUSSION: This time has been set aside for John Hull, Executive Director of the Roanoke Regional Partnership, to provide a briefing to the Board of Supervisors on Economic Development. 2ROANOKE REGIONAL PARTNERSHIP FOLLOW US:roanoke.org Quick Facts Established 1983 Public Private Partnership $1.6 million budget 9 employees 33-member board 17-member executive 3ROANOKE REGIONAL PARTNERSHIP FOLLOW US:roanoke.org 4ROANOKE REGIONAL PARTNERSHIP FOLLOW US:roanoke.org 5ROANOKE REGIONAL PARTNERSHIP FOLLOW US:roanoke.org Four Strategic Priorities 6ROANOKE REGIONAL PARTNERSHIP FOLLOW US:roanoke.org Page 1 of 3 ACTION NO. ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Ordinance authorizing the issuance of not to exceed $46,560,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA) SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Authorize the issuance of General Obligation Schools Bonds through VPSA in an amount not to exceed $46,560,000 BACKGROUND: VPSA loans are a part of the financing strategy, as outlined in the Memorandum of Understanding (MOU) between the County and Schools regarding Joint Capital Funding as approved by resolution by the Board of Supervisors on April 11, 2023 and amended on August 6, 2024 to construct a new Roanoke County Career and Technology Center (RCCTC). DISCUSSION: A new 123,289 square foot two-story building for the RCCTC has been approved to be built to house programs for auto repair and bodywork, communications, construction trades, cosmetology, criminal justice, culinary arts, dental, EMT, HVAC, manufacturing trades, nursing, radiology, and ROTC. There will be fourteen (14) classrooms associated with labs. Special education, life skills, and English classrooms will also be provided. At the entrance and adjacent to the culinary lab will be a common area that can be divided into two spaces with a vertically operated partition. A secure entry and Page 2 of 3 administration suite with offices, counseling, conference rooms, and a clinic will open into the common space, which is centrally located between the two classroom wings. The RCCTC will support 830 high school students daily, but not all students are present simultaneously. The estimated total project costs for the new RCCTC is approximately $79.97 million, with $4.10 million funded with cash, $4.31 in Virginia Department of Education School Construction grants, $25 million in Virginia Board of Education Literary loan fund, and $46.560 million to be funded with bonds issued through the Virginia Public School Authority. The Virginia Public School Authority (VPSA) was created by the General Assembly to issue revenue bonds and to use these proceeds to purchase or refinance bonds issued by local governments to finance capital project for public schools. VPSA pledges to the payment of its bonds the school bonds it purchases from local governments. Local bonds issued by counties and sold to the VPSA are not subject to the referendum requirement of the Virginia Constitution. VPSA bonds are sold twice a year so the next available bond issuance is the spring of 2025. The VPSA application was submitted in February for an amount not to exceed $46,560,000, with the bonds expected to be sold in Spring 2025. The first debt payment on the proposed bond issuance will occur in the 2026-27 fiscal year. The current interest rate environment is favorable, however this will be dependent on market conditions at the time of the sale and final amortization schedules provided by VPSA in the Spring of 2025. The School Board approved a reimbursement resolution on July 27, 2023 for this project to allow all project costs incurred prior to the bond sale to be reimbursed from a future VPSA bond issue. The School Board has adopted the necessary resolution to participate in the Spring 2025 issuance. Before the bonds can be sold, the County Board of Supervisors must hold a public hearing and adopt the attached ordinance, which outlines the parameters of the bond sale and the form of the bonds. The public hearing is scheduled for March 25, 2025. FISCAL IMPACT: Funding for this project was included in the fiscal year 2025-2034 Capital Improvement Program and appropriated by the Board of Supervisors. The budget was also a part of the amended MOU between the County and Schools regarding Joint Capital Funding. Page 3 of 3 Debt payments for this borrowing will begin in fiscal year 2026-2027 and are factored into the debt capacity for school capital improvements. Future County budgets will include the annual debt service to be paid from the funded joint school and county future capital fund. The County's debt policy established parameters for issuing debt and managing outstanding debt. The County does not have any Constitutional or Statutory Debt Limits. The County does abide by self-imposed debt targets. The proposed bond issue in the amount of $46.560 million will allow the County to stay within the limits of the County debt policy approved by the Board. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling the second reading for March 25, 2025. Page 1 of 10 200903555.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON MARCH 25, 2025 ORDINANCE _____ AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $46,560,000 GENERAL OBLIGATION SCHOOL BOND OF THE COUNTY OF ROANOKE, VIRGINIA, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF. WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), has determined that it is necessary and expedient to borrow an amount not to exceed $46,560,000 and to issue its general obligation school bond (as more specifically defined below, the "Local School Bond") for the purpose of financing a portion of the costs of the construction and equipping of, and the site work for, a new building for the Roanoke County Career and Technical Center, which constitutes a capital project for public school purposes, as the same may be amended by the Board from time to time (collectively, the "Project") and the costs of issuing the Local School Bond; WHEREAS, the County held a public hearing, duly noticed, on March 25, 2025, on the issuance of the Local School Bond in accordance with the requirements of Section 15.2 -2606, Code of Virginia 1950, as amended (the "Virginia Code"); WHEREAS, the School Board of the County (the "School Board") has, by resolution, requested the Board to authorize the issuance of the Local School Bond and consented to the issuance of the Local School Bond; WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the Local School Bond along with the local school bonds of certain other localities with a portion of the proceeds of certain bonds to be issued by VPSA in the spring of 2025 (the "VPSA Bonds"); Page 2 of 10 WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $46,560,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local School Bond; WHEREAS, VPSA's objective is to pay the County a purchase price for the Local School Bond which, in VPSA's judgment, reflects the Local School Bond's market value (the "VPSA Purchase Price Objective"), taking into consideration of such factors as the amortization schedule the County has requested for the Local School Bond relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA from the sale of the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; WHEREAS, such factors may result in the Local School Bond having a purchase price other than par and consequently (i) the County may have to issue the Local School Bond in a principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Local School Bond set forth in section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the first reading of this ordinance was held on March 11, 2025, and the second reading and public hearing of this ordinance was held on March 25, 2025. NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Authorization of Local School Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school Page 3 of 10 bond as the Local School Bond referenced above in an aggregate principal amount not to exceed $46,560,000 for the purpose of financing the Project and the costs of issuing the Local School Bond. The Board hereby authorizes the issuance and sale of the Local School Bond in the form and upon the terms established pursuant to this Ordinance. 2. Sale of the Local School Bond. The sale of the Local School Bond, within the parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized. Given the VPSA Purchase Price Objective and market conditions, the County acknowledges that the limitation on the maximum principal amount of the Local School Bond set forth in paragraph 1 of this Ordinance restricts VPSA's ability to generate the Proceeds Requested, however, the Local School Bond may be sold for a purchase price not lower than 95% of the Proceeds Requested. The Chairman of the Board, the County Administrator, or either of them (each a "Delegate") and such other officer or officers of the County as either may designate are hereby authorized and directed to enter into an agreement with VPSA providing for the sale of the Local School Bond to VPSA (the "Bond Sale Agreement"). The Bond Sale Agreement shall be in substantially the form submitted to the Board at this meeting, which form is hereby approved, with such completions, insertions, omissions and changes not inconsistent with this Ordinance as may be approved by the County officer executing the Bond Sale Agreement. 3. Details of the Local School Bond. The Local School Bond shall be dated 16 days prior to the date of its issuance and delivery or such other date designated by VPSA; shall be designated "General Obligation School Bond, Series 2025"; shall bear interest from its dated date payable semi-annually on each January 15 and July 15 beginning January 15, 2026 (each an "Interest Payment Date"), at the rates established in accordance with paragraph 4 of this Ordinance; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts Page 4 of 10 acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this Ordinance. 4. Interest Rates and Principal Installments. Each Delegate is hereby authorized and directed to accept the interest rates on the Local School Bond established by VPSA, provided that each interest rate shall be five one-hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local School Bond, and provided further that the true interest cost of the Local School Bond does not exceed five and fifty one-hundredths percent (5.50%) per annum. The Interest Payment Dates, the Principal Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates, the Principal Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the nationally-recognized rating agencies and the final principal amount of the Local School Bond; provided, however, that the principal amount of the Local School Bond shall not exceed the amount authorized by this Ordinance and the final maturity of the Local School Bond shall not exceed 21 years from the date of the issuance and delivery of the Local School Bond. The execution and delivery of the Local School Bond as described in paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of the details of the Local School Bond by the Delegate as authorized by this Ordinance. 5. Form of the Local School Bond. The Local School Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. Page 5 of 10 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Local School Bond: (a) For as long as VPSA is the registered owner of the Local School Bond, all payments of principal, premium, if any, and interest on the Local School Bond shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 am. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Local School Bond. (c) U.S. Bank Trust Company, National Association, Richmond, Virginia, is designated as Bond Registrar and Paying Agent for the Local School Bond. The County may, in its sole discretion, replace at any time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar and Paying Agent for the Local School Bond. The County shall give prompt notice to VPSA of the appointment of any successor Bond Registrar and Paying Agent. 7. Prepayment or Redemption. Unless otherwise directed by VPSA, the Principal Installments of the Local School Bond held by VPSA coming due on or before July 15, 2035, and the definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or before July 15, 2035, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local School Bond held by VPSA coming due on or after July 15, 2036, and the definitive bond(s) for which the Local School Bond held by VPSA may be exchanged that mature on or after July 15, 2036, are subject to prepayment or redemption at the option of the County Page 6 of 10 prior to their stated maturities in whole or in part, on any date on or after July 15, 2035, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local School Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2035 through July 14, 2036 101% July 15, 2036 through July 14, 2037 100½ July 15, 2037 and thereafter 100 Provided, however, that the Principal Installments of the Local School Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or other registered owner of the Local Schoo l Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond to be deemed refunded, the prepayment or redemption of the Local School Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA Bonds issued in part to refund the Local School Bond. 8. Execution of the Local School Bond. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Local School Bond and to affix the seal of the County thereto. Page 7 of 10 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, premium, if any, and the interest on the Local School Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local School Bond shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Local School Bond as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Tax Compliance Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County or the School Board as either may designate are hereby authorized and directed to execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local School Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. Page 8 of 10 11. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Director of Finance to participate in the State Non-Arbitrage Program in connection with the Local School Bond. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Local School Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA and the investment manager, substantially in the form submitted to the Board at this meeting, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 4 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Bond Sale Agreement). 13. Refunding. The Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local School Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. Each of the Delegates is authorized to execute and deliver to VPSA such allonge to the Local School Bond, Page 9 of 10 revised debt service schedule, IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local School Bond and the allocation of the annual debt service savings to the County by VPSA. The Clerk to the Board is authorized to affix the County's seal on any such documents and attest or countersign the same. 14. Filing of Ordinance. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Ordinance to be filed with the Circuit Court of the County. 15. Election to Proceed under Public Finance Act. In accordance with Section 15.2- 2601 of the Virginia Code, the Board elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. 16. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Local School Bond and otherwise in furtherance of this Ordinance and any such action previously taken is hereby ratified and confirmed. 17. Effective Date. This Ordinance shall take effect immediately. On motion of Supervisor __________ to adopt the ordinance, seconded by Supervisor __________ and carried by the following recorded vote: AYES: ________________ NAYS: ________________ ABSTAIN: ________________ ABSENT: _________________ Page 10 of 10 A COPY TESTE: Rhonda D. Perdue Chief Deputy Clerk to the Board of Supervisors Page 11 of 10 * * * The undersigned Chief Deputy Clerk of the Board of Supervisors of the County of Roanoke, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on March 25, 2025, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. Members present at the meeting were: ________________. Members absent from the meeting were: ______________. Members voting in favor of the foregoing ordinance were: _________________. Members abstaining from voting on the foregoing ordinance were: _____________. WITNESS MY HAND and the seal of the Board of Supervisors of the County of Roanoke, Virginia, this _______ day of ________________________, 2025. Rhonda D. Perdue Chief Deputy Clerk to Board of Supervisors of the County of Roanoke, Virginia [SEAL] A-1 EXHIBIT A (FORM OF TEMPORARY BOND) NO. TR-1 $__________ UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE General Obligation School Bond Series 2025 Dated Date: April _____ [16 days prior to issuance], 2025 Issue Date: May _____, 2025 The COUNTY OF ROANOKE VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY ("VPSA") the principal amount of ____________ DOLLARS ($____________), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 20___ and annually on July 15 thereafter to and including July 15, 20___ (each a "Principal Payment Date"), together with interest from the dated date of this Bond on the unpaid installments, payable semi-annually on January 15 and July 15 of each year, commencing on January 15, 2026 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and interest and premium, if any, on this Bond are payable in lawful money of the United States of America. For as long as VPSA is the registered owner of this Bond, U.S. Bank Trust Company, National Association, as bond registrar and paying agent (the "Bond Registrar"), shall make all payments of the principal of and interest and premium, if any, on this Bond, without the presentation or surrender hereof, to VPSA, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or A-2 date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of the principal of and interest and premium, if any, on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The Ordinance adopted by the Board of Supervisors of the County (the "Board") authorizing the issuance of this Bond provides, and Section 15.2-2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that there shall be levied and collected an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of and interest and premium, if any, on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code, and Ordinance duly adopted by the B oard and the School Board of the County to provide funds for capital projects for school purposes. A-3 This Bond may be exchanged without cost, on twenty (20) days written notice from the VPSA, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the VPSA on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds as hereinabove provided, such definitive bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 2035 and the definitive bonds for which this Bond may be exchanged that mature on or before July 15, 2035, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due on or after July 15, 2036, and the definitive bonds for which this Bond may be exchanged that mature on or after July 15, 2036, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2035, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2035 through July 14, 2036 101% July 15, 2036 through July 14, 2037 100½ July 15, 2037 and thereafter 100 A-4 Provided, however, that the principal installments of this Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of VPSA or other registered owner of this Bond. Notice of any such prepaym ent or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds its bonds issued in part to purchase this Bond in the future and such refunding causes this Bond to be deemed refunded, the prepayment or redemption of this Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund this Bond. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. A-5 IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke has caused this Bond to be issued in the name of the County of Roanoke, Virginia, to be signed by its Chairman or Vice-Chairman, its seal to be affixed hereto and attested by the signature of its Clerk or any of its Deputy Clerks, and this Bond to be dated the Dated Date. COUNTY OF ROANOKE, VIRGINIA (SEAL) ATTEST: Chief Deputy Clerk, Board of Chairman, Board of Supervisors of the Supervisors of the County of County of Roanoke, Virginia Roanoke, Virginia A-6 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended.) (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) 202108371_1 VIRGINIA PUBLIC SCHOOL AUTHORITY BOND SALE AGREEMENT Name of County, City or Town (the "Locality"): County of Roanoke, Virginia VPSA Sale Date: Expected to be on or about April 22, 2025 Closing Date: Expected to be on or about May 13, 2025 Proceeds Requested: $46,560,000 Maximum Authorized Par Amount: $46,560,000 Amortization Period: Please specify your preferred amortization schedule (check one preference): Level Debt Service Level Principal Other (attach proposed amortization structure) Number of Years of Principal Amortization: 20 years, beginning (Check requested date): July 15, 2026 July 15, 2027 Other ****************************************************************************** 1. Virginia Public School Authority ("VPSA") hereby offers to purchase, solely from the proceeds of VPSA's 2025 Spring Pool Bonds (the "VPSA Bonds"), your general obligation school bond ("local school bond") at a price, determined by VPSA to be within the parameters set forth in your local resolution (as defined below) that, subject to VPSA's purchase price objective and market conditions described below, is substantially equal to your Proceeds Requested set forth above (as authorized by your local resolution). The sale date of the VPSA Bonds is tentatively scheduled for the week of April 21, 2025 but may occur, subject to market conditions, at any time between April 3, 2025 and June 30, 2025 (the "VPSA Sale Date"). You acknowledge that VPSA has advised you that its objective is to pay you a purchase price for your local school bond which in VPSA's judgment reflects its market value ("purchase price objective") taking into consideration such factors as the amortization schedule you have requested for your loca l school bond (as set forth above) relative to the amortization schedules requested by the other localities for their respective bonds, the purchase price received by VPSA for the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds. You further acknowledge that VPSA has advised you that such factors may result in your local school bond having a value other than par and that in order to receive an amount of proceeds that is substantially equal to your Proceeds Requested, you may need to issue your local school bond with a par amount that is greater or less than your Proceeds Requested. You, at the request of VPSA, agree to issue your local school bond in a par amount not in -2- excess of the Maximum Authorized Par Amount to provide, to the fullest extent practicable given VPSA's purchase price objective, a purchase price for your local school bond and a proceeds amount that is substantially equal to your Proceeds Requested. You acknowledge that the purchase price for your local school bond will be less than the Proceeds Requested should the Maximum Authorized Par Amount be insufficient, based upon VPSA's purchase price objective, to generate an amount of proceeds substantially equal to your Proceeds Requested. 2. You represent that on or before April 2, 2025, your local governing body will have duly authorized the issuance of your local school bond by adopting a resolution in substantially the form attached hereto as Appendix B (the "local resolution") and that your local school bond will be in the form set forth in the local resolution. Any changes that you or your counsel wish to make to the form of the local resolution and/or your local school bond must be approved by VPSA prior to adoption of the local resolution by your local governing body. You represent that a certified copy of the local resolution was filed with the Circuit Court of the County of Roanoke, Virginia, on __________, 2025. 3. You represent that the information provided in your VPSA financing application under the Section entitled "Tax Matters," together with all attachments to such responses and supplemental and/or amendatory letters and information, is true, accurate and complete on the date hereof and there are no facts or circumstances that would cause such information to be materially inaccurate or incomplete. 4. You hereby covenant that you will comply with and carry out all of the provisions of the Continuing Disclosure Agreement in the form attached hereto as Appendix D, (the “Continuing Disclosure Agreement”), which agreement is hereby incorporated by reference herein and expressly made a part hereof for all purposes. VPSA has defined a Material Obligated Person ("MOP") for purposes of the Continuing Disclosure Agreement as any local issuer the principal amount of whose local school bond(s) pledged under VPSA's 1997 Resolution (as defined in the Continuing Disclosure Agreement) comprises more than 10% of the total principal amount of all bonds of VPSA outstanding under the 1997 Resolution. MOP status with respect to the VPSA Bonds will be determined by comparing the principal amount of your local school bond(s) to the principal amount of the bonds outstanding under the 1997 Resolution. MOP status for future VPSA bonds issued under the 1997 Resolution will be determined by adding the principal amount of your local school bond(s) to be sold to VPSA and the principal amount of your local school bond(s) previously sold to VPSA and pledged under VPSA's 1997 Resolution and measuring the total against 10% of the face value of all bonds of VPSA outstanding as of a bond closing date under VPSA's 1997 Resolution. If you are or may be a MOP with respect to the VPSA Bonds, VPSA will require that you file all the information described in the following paragraph prior to VPSA's distribution of its Preliminary Official Statement, currently scheduled for the week of April 14, 2025. You acknowledge that if you are, or in the sole judgment of VPSA may be, a MOP following the issuance of your local school bond that is the subject of this Bond Sale Agreement, VPSA will include by specific reference in its Preliminary Official Statements and final Official Statements (for this sale and, if you remain a MOP or -3- become a MOP again after ceasing to be a MOP, for all applicable future sales) the information respecting you ("Your Information") that is on file with the Municipal Securities Rulemaking Board (the "MSRB") through its Electronic Municipal Market Access System. Accordingly, if VPSA has determined that you are at any time a MOP (I) following the delivery of your local school bond to VPSA in connection with this sale, or (II) during the course of any future sale, whether or not you are a participant in such sale, you hereby represent and covenant to VPSA that you will file such additional information, if any, as is required so that Your Information, as of each of (I)(A) the date of VPSA's applicable Preliminary Official Statement (in the case of this sale, expected to be April 15, 2025), (B) the date of VPSA's applicable final Official Statement (in the case of this sale, expected to be April 22, 2025) and (C) the date of delivery of VPSA's Bonds (in the case of this sale, expected to be May 13, 2025) and (II) such other dates associated with future sales as VPSA may specify to you, will be true and correct and will not contain any untrue statement of a material fact or omit to state a material fact which should be included in Your Information for the purpose for which it is included by specific reference in VPSA's official statement or which is necessary to make the statements contained in such information, in light of the circumstances under which they were made, not misleading. You further agree to furnish to VPSA a copy of all filings related to your local school bond(s) you make with the MSRB subsequent to the date of this Agreement. Such copy will be furnished to VPSA on or before the day that any such filing is made.1 VPSA will advise you in writing within 60 days after the end of each fiscal year if you were a MOP as of the end of such fiscal year. Upon written request, VPSA will also advise you of your status as a MOP as of any other date. You hereby covenant that you will provide the certificate described in clause (a)(v) of Section 6 below if VPSA includes Your Information by specific reference in its disclosure documents in connection with this sale or any future sale, whether or not you are a participant in such sale. 5. For purposes of paying an amount equal to VPSA's administrative fee related to your local school bond, you hereby acknowledge and agree that each interest rate on your local school bond shall be five one-hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds. 6. VPSA's commitment to purchase your local school bond is contingent upon satisfaction of the following conditions. (a) VPSA's receipt on the Closing Date of (i) your local school bond which shall include and otherwise meet the Standard Terms and Conditions contained in Appendix A hereto; 1 To provide you some perspective on this requirement, as of June 30, 2024, VPSA would have had to have pledged under its 1997 Resolution approximately $234 million of your bonds for you to have been designated a MOP. -4- (ii) certified copies of the local resolution (see Appendix B attached hereto) and the school board resolution, if applicable (see Appendix C attached hereto); (iii) an executed agreement, among VPSA, you and the other, if applicable, local units simultaneously selling their bonds to VPSA and the investment manager for the State Non-Arbitrage Program® ("SNAP®"), providing for the custody, investment and disbursement of the proceeds of your bonds and the other general obligation school bonds, and the payment by you and the other local units of the allocable, associated costs of compliance with the Internal Revenue Code of 1986, as amended, and any costs incurred in connection with your participation in SNAP® (the "Proceeds Agreement"); (iv) an executed copy of a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") in the form provided by VPSA's bond counsel; (v) if you are a MOP and VPSA has included by specific reference Your Information in VPSA's Preliminary and final Official Statements, your certificate dated the date of the delivery of the VPSA Bonds to the effect that (i) Your Information was as of the date of VPSA's Preliminary and final Official Statements, and is as of the date of the certificate which shall be dated the Closing Date, true and correct and did not and does not contain an untrue statement of a material fact or omit to state a material fact which should be included in Your Information for the purpose for which it is included by specific reference in VPSA's Official Statements or which is necessary to make the statements contained in such information, in light of the circumstances under which they were made, not misleading, and (ii) you have complied in all material respects with your undertakings regarding the amendments adopted on November 10, 1994 to Rule 15c2-12 under the Securities Exchange Act of 1934, as amended, for the preceding five years; (vi) an approving legal opinion from your bond counsel in form satisfactory to VPSA that: (A) your local school bond is a valid and binding general obligation of the Locality; (B) the current and expected use of the proceeds of your local school bond and the financed property by the Locality and the School Board of the Locality will not result in the local school bond being considered a "private activity bond" within the meaning of Section 141 of the Internal Revenue Code of 1986, as amended; (C) the terms and provisions of your local school bond conform to the requirements of this Bond Sale Agreement including the appendices attached hereto; and -5- (D) the Locality has duly authorized, executed and delivered this Bond Sale Agreement, the Proceeds Agreement, the Continuing Disclosure Agreement and the Tax Compliance Agreement and this Bond Sale Agreement, the Proceeds Agreement, the Continuing Disclosure Agreement and the Tax Compliance Agreement are valid, binding and enforceable in accordance with their terms; (vii) a transcript of the other customary closing documents not listed above; and (viii) the proceeds of the VPSA Bonds. (b) If you will be using the proceeds of your local school bond to retire a bond anticipation note, certificate of participation or other form of financing (the "Refunded Debt"), receipt by VPSA of: (i) an opinion of your bond counsel that, as of the Closing Date, the Refunded Debt will have been paid in full or defeased according to the provisions of the instrument authorizing the Refunded Debt (in rendering such opinion bond counsel may rely on a letter or certificate of an accounting or financial professional as to any mathematical computations necessary for the basis for such opinion); and (ii) an executed copy of the escrow deposit agreement/letter of instruction providing for the retirement of the Refunded Debt. (c) Your compliance with the terms of this Bond Sale Agreement. One complete original loose bound transcript (with tabs) of the documents listed above shall be provided by your counsel to McGuireWoods LLP, bond counsel to VPSA, on the Closing Date or, with VPSA's permission, as soon as practicable thereafter but in no event more than thirty (30) business days after the Closing Date. 7. You hereby covenant that you will pay to VPSA the reasonable costs and expenses, including reasonable attorneys' fees, if any, incurred by VPSA in connection with any action that VPSA undertakes with respect to the local school bond, or the VPSA Bonds associated with the local school bond, and the Locality shall pay such amounts no later than 30 days after VPSA sends the Locality an invoice for such expenses. 8. Subject to the conditions described in Section 6 hereto, this Bond Sale Agreement shall become binding as of the later of the VPSA Sale Date and the date you execute this Bond Sale Agreement. [Signature Page to Bond Sale Agreement] Dated as of April 3, 2025. VIRGINIA PUBLIC SCHOOL AUTHORITY COUNTY OF ROANOKE, VIRGINIA By: By: Authorized VPSA Representative Name: Richard L. Caywood Title: County Administrator -7- (For information only; not part of the Bond Sale Agreement.) Please have the presiding officer, or other specifically designated agent, of your governing body execute two (2) copies of this Bond Sale Agreement and return them no later than close of business on April 3, 2025 to, Jay Mahone, Public Finance Manager, Virginia Public School Authority, P. O. Box 1879, Richmond, Virginia 23218-1879 or by hand or courier service, James Monroe Building- 3rd Floor, 101 N. 14th Street, Richmond, Virginia 23219, with an electronic copy e-mailed to Anne Curtis Saunders, McGuireWoods LLP, at acsaunders@mcguirewoods.com. VPSA recommends the use of an overnight delivery service to ensure timely arrival of your documents. APPENDIX A - Standard Terms and Conditions APPENDIX B - Form of Bond Resolution APPENDIX C - Form of School Board Resolution APPENDIX D - Continuing Disclosure Agreement Page 1 of 2 ACTION NO. ITEM NO. E.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: ORDINANCE APPROPRIATING NEW FUNDS IN THE AMOUNT OF $191,524 TO RCPS AND AUTHORIZING TRANSFER OF FUNDS BETWEEN CATEGORIES WITHIN THE ROANOKE COUNTY PUBLIC SCHOOLS' FY 2024- 2025 BUDGET SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of an ordinance to allow the transfer of certain funds between categories within the Roanoke County Public Schools 2024-2025 budget and to appropriate $191,524 in new funding. BACKGROUND: During the Roanoke County Public Schools January 30, 2025 budget work session, school staff discussed strategies to move funds into the health reserve balances and to appropriate funds to capital special projects balances. See page 16 of Attachment B - RCPS 2024-2025 Budget Update 1 30 25. DISCUSSION: The County Board of Supervisors approves the School Board budget by categories. The School Board has directly received funds in the amount of $191,524 from Avis Construction Company, Inc. (as a refund for a prior fiscal year overbilling ), which funds have not yet been appropriated to the Schools’ budget. Additionally the School Board Page 2 of 2 has requested that the Board approve transfers of funds between budget categories as follows: . Transfer of $1,000,000 from the instructional category to the non-categorical spending category. . Appropriates funds in the amount of $191,524 to the facilities category. . Authorizes the transfer of $20,000 from the facilities category to the administration, attendance, and health category . Authorizes the transfer of $300,000 from the facilities category to the technology category. . Authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1-4 above. FISCAL IMPACT: The various categories will increase and decrease a net total increase of $191,524 for all categories. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and scheduling the second reading for March 25, 2025. Agenda Item Details Motion & Voting Meeting Feb 20, 2025 - Roanoke County School Board Meeting Category 9.CONSENT AGENDA Subject 9.04 Request to Update Roanoke County Public Schools 2024-2025 Budget Ordinance Type Action (Consent) Budget Considerations During the January 30, 2025 Budget Work Session, staff discussed short-term strategies to move funds into the health reserve balances and to appropriate funds to capital special projects balances. See page 16 of the Jan 30, 2025 Agenda 2.01 Attachment. In addition, since the School Division departments do not operate strictly along categorical functions, we request an amendment to the original ordinance to true-up budgets. Staff requests School Board approval to seek Board of Supervisors (BOS) permission to adopt an ordinance revision for financial adjustments to ensure the optimal allocation and utilization of our district ’s resources. Staff Recommendation Staff recommends the approval to seek the Board of Supervisors (BOS) permission to adopt an ordinance revision for the following financial adjustments to ensure the optimal allocation and utilization of our district ’s resources: 1.A $1.0 million increase in debt and fund transfers and a corresponding $1.0 million increase in the non-categorical Health Insurance Fund. 2.A $191,524 increase in facilities. 3.A reallocation as follows: an increase of $20,000 in administration, attendance, and health, an increase of $20,000 in debt and fund transfers, and an increase of $300,000 in technology, with an offsetting reduction of $340,000 in facilities. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion to Approve Consent Agenda 3/2/25, 6:20 PM BoardDocs® Pro https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 1/2 Attachment A Motion by Brent T Hudson, second by Cheryl A Facciani. Final Resolution: Motion Carries Yea: Tim Greenway, David M Linden, Cheryl A Facciani, Brent T Hudson, Shelley W H Clemons 3/2/25, 6:20 PM BoardDocs® Pro https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 2/2 ◈Revenue Update ◈Expenditure Update ◈ 2024-2025 Budget Update January 30, 2025 1/30/25 1 Attachment B 1/30/25 2 Revenue Update •Enrollment •Governor’s Caboose Budget 1/30/25 3 13,288 13,336 13,270 VDOE Budget 99.83% Fall Funded Membership Enrollment 48 Student Difference 66 Student Difference 1/30/25 4 2025 Budget Caboose Projections Increase (Decrease) 13,336 13,270 (66) General Fund 113,136,844 112,577,514 (559,330)▼ Instructional Resources Fund 1,359,327 1,352,599 (6,728)▼ Grant Fund 2,535,821 2,581,698 45,877 ▲ Nutrition Fund 250,123 225,646 (24,477)▼ Total All Funds 117,282,115 116,737,457 (544,658) Per Pupil Amounts General Fund $8,483.57 $8,483.61 Instructional Resources Fund $101.93 $101.93 Grant Fund $190.15 $194.55 Nutrition Fund $18.76 $17.00 Total All Funds $8,794.40 $8,797.10 Governor’s Caboose Revenue 1/30/25 5 1/30/25 6 Expenditure Update •PTO Payout •Electricity •Health Insurance Claims and Reserve Balances 1/30/25 7 Leave Balance Payout Days Maximum Liability Medium Liability Minimal Liability <35 5 91,758 73,407 45,879 <75 10 270,032 54,006 54,006 <250 15 352,811 70,562 70,562 >250 50 58,766 58,766 58,766 Total 773,367 256,741 229,213 Budget (85,900)(85,900)(85,900) **Exposure 687,467 170,841 143,313 PTO/Sick Leave Payout Exposure **Overage is planned to be covered by unused substitute budget; however, we are already at 62% of budget as of 1/31/25 •Yearly Cash Out Option •Full-time contracted •20% of daily rate, min $45 Estimate will choose to be paid out 100% of allowable days Estimate will choose to be paid out 20% of allowable days Estimate will choose to be paid out 80% of allowable days Estimate will choose to be paid out 50% of allowable days 1/30/25 8 Electricity Exposure Year Cost Increase 2018 2019 5% 2020 (9%) 2021 1% 2022 19% 2023 18% 2024 19% 2025 4,616,329 Projected 2026 5,568,207 Projected Projection 4,616,329 Electric Budget (3,312,500) Cost Overrun 1,303,829 Other facilities budget (400,000) Exposure 903,829 CMP Projects on hold in the Minor Capital Fund 450,000 1/30/25 9 Health Insurance Claims Exposure (2,000,000) (1,000,000) - 1,000,000 2,000,000 3,000,000 7/31/2024 8/31/2024 9/30/2024 10/31/2024 11/30/2024 12/31/2024 1/31/2025 2/28/2025 3/31/2025 4/30/2025 5/31/2025 6/30/2025 Revenues 1,647,566 2,496,753 1,901,615 1,815,536 1,792,370 1,784,845 1,755,441 1,757,657 1,755,657 1,753,657 1,751,557 1,747,057 Expenditures 2,607,920 2,082,346 1,828,486 3,344,383 1,857,630 2,163,287 2,439,998 2,149,218 2,153,895 2,184,259 2,650,565 2,218,597 Reserves 2,887,588 3,301,995 3,375,124 1,846,277 1,781,017 1,402,575 718,019 326,458 (71,780)(502,382)(1,401,391)(1,872,932) Actual Activity YTD Projected Estimates 1/30/25 10 Weekly Claims Cost in - 100,000.00 200,000.00 300,000.00 400,000.00 500,000.00 600,000.00 700,000.00 800,000.00 900,000.00 We e k 1 We e k 2 We e k 3 We e k 4 We e k 5 We e k 6 We e k 7 We e k 8 We e k 9 We e k 1 0 We e k 1 1 We e k 1 2 We e k 1 3 We e k 1 4 We e k 1 5 We e k 1 6 We e k 1 7 We e k 1 8 We e k 1 9 We e k 2 0 We e k 2 1 We e k 2 2 We e k 2 3 We e k 2 4 We e k 2 5 We e k 2 6 We e k 2 7 We e k 2 8 We e k 2 9 We e k 3 0 We e k 3 1 We e k 3 2 We e k 3 3 We e k 3 4 We e k 3 5 We e k 3 6 We e k 3 7 We e k 3 8 We e k 3 9 We e k 4 0 We e k 4 1 We e k 4 2 We e k 4 3 We e k 4 4 We e k 4 5 We e k 4 6 We e k 4 7 We e k 4 8 We e k 4 9 We e k 5 0 We e k 5 1 We e k 5 2 2024-2025 2023-2024 1/30/25 11 Year-to-Year Comparison of Claims > $75,000By Primary Medical Condition and Cost Maximum liability on existing high dollar claims $2.5 million 1/30/25 12 Employee ▲ ▲ ▲▲▲ ▲▲▲▲▲ ▲ 12 Spouse ▲ ▲ ▲ 4 Child ▲▲ 2 Year-to-Year Comparison of Claims > $75,000By Member Type and Cost Employee ▲▲▲ ▲▲ ▲▲▲▲▲▲ ▲▲▲▲ ▲ 18 Spouse ▲ ▲▲ ▲ 5 Child ▲▲ 2 Age 12-17 26-34 35-44 45-54 55-64 65+ Total Greater than $250,000 ▲ $150,000 to $250,000 ▲ $100,000 to $150,000 ▲ $75,000 to $100,000 July 2023 – December 2023 July 2024 – December 2024 1/30/25 14 Go Forward Strategies for Health Insurance Costs are expected to continue to rise:Medical Trend is 8.1%Pharmacy Trend is 10.9% 1/30/25 15 •Request BOS to approve transfer of $1.0 million from payroll lapse •Request BOS to appropriate new funds to facilities for $191,524 •Consider not contributing $92,290 to the OPEB Trust from the Health Insurance Fund for fiscal year 2025 •Other balances on hold for now Short-term Strategies Current Balance Avis Check Remaining Balance Minor Capital special projects 1,428,515.85 191,524 1,620,039.85 Major Capital special projects 1,901,319.81 1,901,319.81 1/30/25 16 Health Insurance Claims Exposure (2,000,000) (1,000,000) - 1,000,000 2,000,000 3,000,000 7/31/2024 8/31/2024 9/30/2024 10/31/2024 11/30/2024 12/31/2024 1/31/2025 2/28/2025 3/31/2025 4/30/2025 5/31/2025 6/30/2025 Revenues 1,647,566 2,496,753 1,901,615 1,815,536 1,792,370 1,784,845 1,755,441 2,757,657 1,760,657 1,758,757 1,756,557 1,752,157 Expenditures 2,607,920 2,082,346 1,828,486 3,344,383 1,857,630 2,163,287 2,439,998 2,149,218 2,153,895 2,184,259 2,650,565 2,218,597 Reserves 2,887,588 3,301,995 3,375,124 1,846,277 1,781,017 1,402,575 718,019 1,326,458 933,220 507,718 (386,291)(852,732) Actual Activity YTD Projected Estimates Add $1M and still negative cash 1/30/25 17 Payroll lapse from 7/1/24 to 1/15/25 1,757,000Payroll lapse for open positions 1/15/25 to 6/30/25 2,274,000 4,031,000Revenue deficit due to lower ADM (559,330)Maximum exposure for PTO/Sick payouts (687,467)Maximum exposure for electricity overruns (903,829)Transfer payroll lapse to Health Insurance Fund (1,000,000)(3,150,626) Net remaining payroll lapse 880,374 Covering Budget Exposures 1/30/25 18 Offer KeyCare 1000 HRA or KeyCare 2000 HRA Offer KeyCare 1000 HRA or QHDHP 3400 HSA Offer KeyCare 2000 HRA or QHDHP 3400 HSA Offer KeyCare 2000 HRA only Long-term Strategies – Plan Design HRA = Health Retirement Account (employee keeps funds only if he/she retires from RCPS)HSA = Health Savings Account (employee owns the funds and can add own money to save more)QHDHP = Qualified High Deductible Health Plan (required for a HSA) 1/30/25 19 Add a 2% margin to premiums Eliminate school couple rate Charge higher premium for retirees Long-term Strategies – Premium Structure 1/30/25 20 Determine cost and premiums for being fully insured Learn about hybrid insurance (mixture of fully- and self-insured) Aggregate stop loss versus individual stop loss threshold Review cost savings of medical clinic Review OPEB Trust purpose, use, and recommended funding FY26 redirect $2.2 million from fleet replacement to health Long-term Strategies – Other 1/30/25 21 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2025 ORDINANCE APPROPRIATING NEW FUNDS IN THE AMOUNT OF $191,524 TO RCPS AND AUTHORIZING TRANSFER OF FUNDS BETWEEN CATEGORIES WITHIN THE ROANOKE COUNTY PUBLIC SCHOOLS’ FY 2024-2025 BUDGET WHEREAS, during the Roanoke County Public Schools (RCPS) January 30, 2025 budget work session, school staff discussed strategies to move funds into health reserve balances and to appropriate funds to capital special projects balances ; and WHEREAS, pursuant to Section 22.1-115 of the Code of Virginia, the Board of Supervisors approves the School Board’s budget by categories; and WHEREAS, the School Board has directly received funds in the amount of $191,524 from Avis Construction Company, Inc. (as a refund for a prior fiscal year overbilling ), which funds have not yet been appropriated to the Schools’ budget; and WHEREAS, the School Board has requested that the Board additionally approve transfers of funds between budget categories; and WHEREAS, the first reading of this ordinance was held on March 11, 2025, and the second reading was held on March 25, 2025. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board approves the transfer of $1,000,000 from the instructional category to the non-categorical spending category. 2. The Board appropriates funds in the amount of $191,524 to the facilities category. 3. The Board authorizes the transfer of $20,000 from the facilities category to the administration, attendance, and health category 4. The Board authorizes the transfer of $300,000 from the facilities category to the technology category. 5. The Board authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1-4 above. 6. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 ACTION NO. ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Public hearing for citizen comments on the Real Estate effective tax rate for calendar year 2025 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct a public hearing for citizen comment on the effective Real Estate tax rate for calendar year 2025. BACKGROUND: Per the Code of Virginia, 58.1-3321, when any annual reassessment (in the County of Roanoke) of real property would result in an increase of one percent or more in the total real property tax levies excluding new construction, a calculation known as the "effective tax rate increase" is required to be completed. The County of Roanoke's real property assessments, excluding new construction, increased by 6.97% over the previous year. Therefore, per State Code, the County must calculate the effective tax rate increase, advertise the effective tax rate increase, and conduct a public hearing pertaining to the effective tax rate increase. The Code of Virginia requires specific language to be included in the advertisement of the effective tax rate. The advertisement, published in the Roanoke Times on February 9, 2025, contained the following language: "The County of Roanoke, Virginia proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year’s total assessed value of real property by 6.97 percent. Page 2 of 2 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above would be $0.972 per $100 of assessed value. This rate will be known as the “lowered tax rate”. 3. Effective Rate Increase: The County of Roanoke proposes to adopt a tax rate of no greater than $1.04 per $100 of assessed value, which is currently no change over the current tax rate. The difference between the lowered tax rate and the proposed rate would be approximately $0.068 per $100 or 6.51 percent. This difference will be known as the “effective tax rate increase”. Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed General Government Total Budget Increase: Based on the proposed real property tax rate and changes in other revenue, the total General Government budget of the County of Roanoke is estimated to exceed last year’s amended budget by 4.58 percent. A public hearing on the increase will be held on the 11th day of March 2025 at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia 24018, at 2:00 p.m. or as soon thereafter as the matter may be heard." DISCUSSION: The public hearing scheduled for March 11, 2025, is to receive written and oral comments on the Real Estate effective tax rate as defined by the Code of Virginia for calendar year 2025. The public hearing was advertised in the Roanoke Times on February 9, 2025, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the Real Estate effective tax rate for calendar year 2025. Page 1 of 1 ACTION NO. ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Confirmation of appointments to the Roanoke County Economic Development Authority (EDA) (By District) SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Roanoke County Economic Development Authority (EDA) (By District): Supervisor David F. Radford has recommended the reappointment of Linwood P. Windley to the Roanoke County Economic Development Authority (EDA) representing the Windsor Hills district to an additional term to expire March 11, 2029. Supervisor Tammy E. Shepherd has recommended the appointment of Mike Altizer to fill the unexpired term of Barry M. Thompson representing the Vinton District whose term expires September 26, 2025. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of the appointments. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 11, 2025, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes – February 25, 2025 2. Ordinance authorizing the execution of a lease agreement with .Com Properties IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street, Salem, Virginia. (Second Reading) Page 1 of 7 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second regularly scheduled meeting of the month of February 2025. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Hooker, Mahoney, Shepherd, North Absent: Supervisor Radford Staff Present: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Doug Blount, Assistant County Administrator; Madeline Hanlon, Community Engagement Director; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. FIRST READING OF ORDINANCES Action No. 022525-1 Item C.1 1. Emergency Ordinance Accepting And Appropriating Funds In The Amount Of $208,862 From The Virginia Brownfields Restoration And Economic Redevelopment Assistance Fund Program And Authorizing Execution Of A Performance Agreement With The Virginia Economic Development Partnership For Professional Park, Located In The Cave Spring Magisterial District. (Doug Blount, Assistant County Administrator) (Due to time constraints for the project, it is requested that the second reading be dispensed with upon an Board of Supervisors Minutes February 25, 2025 – 2:00 p.m. Page 2 of 7 affirmative vote of 4/5ths of the members of the Board, and that this matter be deemed an emergency measure pursuant to Section 18.04 of the Roanoke County Charter) Supervisor Mahoney moved to approve the ordinance as an emergency ordinance, due to time constraints, and to dispense the second reading upon an affirmative vote of 4/5ths of the members of the Board. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford Action No. 022525-2 Item C.2 2. Ordinance authorizing the execution of a lease agreement with .Com Properties IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street, Salem, Virginia. (Ashley King, Director of General Services and Rachel Lower, Deputy County Attorney) (First Reading and Request for Second Reading) Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading for March 11, 2025. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford D. APPOINTMENTS Action No. 022525-3 Item D.1 1. Roanoke County Economic Development Sherry Lawrence – Catawba District – Expiration 9-26-2027 Supervisor North moved to approve all appointments. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford E. CONSENT AGENDA Action No. 022525-4.a-f Item E.1-6 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY Page 3 of 7 THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 022525-4.a Item E.1 1. Approval of minutes – February 13, 2025 Action No. 022525-4.b Item E.2 2. The petition of LovABLE Services, Inc. to obtain a special use permit to operate a drive-in or fast-food restaurant on approximately 0.7 acre zoned C-1, Low Intensity Commercial District, located at 6426 Merriman Road, Cave Spring Magisterial District. (First Reading and Request for Second Reading and Public Hearing) Action No. 022525-4.c Item E.3 3. Resolution requesting the Virginia Department of Transportation (VDOT) to accept Cobble Trail in the Windsor Hills Magisterial District into the VDOT Secondary Road System. Action No. 022525-4.d Item E.4 4. Ordinance to accept and appropriate grant funds in the amount of $209,300 and the required local match of $209,300 for an ambulance and stretcher/load system from the Virginia Department of Health (VDH). (Second Reading) Action No. 022525-4.e Item E.5 5. Proclamation– Multiple Sclerosis Education Awareness Month Action No. 022525-4.f Item E.6 6. Resolution approving a new template for the Board’s contracts with its County Administrator and County Attorney and authorizing re-execution of the contracts upon such form. Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford F. CITIZENS' COMMENTS AND COMMUNICATIONS – None This time has been set aside for Roanoke County citizens, County property owners, and County business owners to address the Board on matters of interest or concern. Page 4 of 7 While the Board desires to hear from all who desire to speak, this agenda item is limited to a duration of 30 minutes, Each individual speaker shall be afforded 3 minutes to speak. G. REPORTS Action No. 022525-5 Item G.1-6 1. Unappropriated, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of January 31, 2025 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of January 31, 2025 5. Accounts Paid – January 2025 6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy, as of January 31, 2025 Supervisor Mahoney moved to receive and file the reports that have been included with the agenda under Item G. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford H. WORK SESSIONS 1. Work session to review with the Board of Supervisors fiscal year 2025-2026 employee compensation and benefits. (Laurie Gearheart, Director of Finance and Management Services and Steve Elliott, Budget Administrator, Elijah Daly, Director of Human Resources) 2. Work session to review with the Board of Supervisors the County Administrator's Proposed Fiscal Year 2026 - 2035 Capital Improvement Program (CIP) (Laurie Gearheart, Director of Finance and Management Services and Steve Elliott, Budget Administrator) I. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 022525-6 Page 5 of 7 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the five magisterial districts. Supervisor North moved to go to closed session. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford EVENING SESSION – 6:00 PM J. CERTIFICATION RESOLUTION Action No. 022525-7 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Mahoney moved to adopt the certification resolution. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford K. PUBLIC HEARING AND ADOPTION OF RESOLUTION Action No. 022525-8 Item K.1 1. Resolution Adopting an Amendment to the Roanoke County 200 Plan to Incorporate the Roanoke County Safe Streets And Roads For All Comprehensive Safety Action Plan int The Roanoke County 200 Plan. (Megan Cronise, Assistant Director of Planning) Supervisor Mahoney moved to adopt the resolution. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford Page 6 of 7 L. SECOND READINGS OF ORDINANCES AND PUBLIC HEARINGS Action No. 022525-9 Item L.1 1. The petition of April Joyce Hernandez Lemus to rezone approximately 12.61 acres from R-1, Low Density Residential District, to AR, Agricultural/Residential District, located at 1807 Mayfield Drive, Vinton Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Supervisor Shepherd found that that the proposed rezoning request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan, but is consistent with the historical character of the property, and will not result in a change in the current use of the property, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. Therefore, moved that the Board approve the rezoning request as it has been requested. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford Action No. 022525-10 Item L.2 2. The petition of B2X Online, Inc., to obtain a special use permit to construct a broadcasting tower approximately 80 feet tall on approximately 6.972 acres of land zoned AR, Agricultural/ Residential District, located at 9731 Tinsley Lane, Windsor Hills Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Supervisor Hooker found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved the Board to approve the petition to obtain a special use permit, with the following one (1) condition: Page 7 of 7 1. The broadband transmitter pole shall not exceed eighty (80) feet in height above ground level. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. Tammy E. Shepherd 4. Phil N. North 5. David F. Radford Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. N. ADJOURNMENT Action No. 022525-11 Supervisor Hooker moved to adjourn the meeting. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Hooker, Mahoney, Shepherd, North Nays: None Absent: Supervisor Radford Submitted by: Approved by: __________________________ __________________________ Richard L. Caywood David F. Radford Clerk to the Board of Supervisors Chairman Page 1 of 2 ACTION NO. ITEM NO. H.2 MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: ISSUE: BACKGROUND: DISCUSSION: Page 2 of 2 There have been no changes since the first reading held on February 25, 2025. FISCAL IMPACT: Should the County enter into the lease with .COM PROPERTIES, IV, LLC for the parking spaces, the annual fiscal impact to the County would be $23,100.00, and the three year term of the lease would cost the County $69,300.00. County staff with work with the Commonwealth of Virginia in an effort to seek reimbursement of a portion of these costs, pursuant to allowances for social services by the Commonwealth of Virginia. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the ordinance to authorize the execution of the lease of a parking lot in the City of Salem, Virginia. Page 1 of 4 This LEASE AGREEMENT, made and entered into this ____ day of ______________, 2025, by and between .COM PROPERTIES, IV, LLC, a Virginia limited liability company, Grantor, hereinafter referred to as “Landlord,” and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors or assigns, Grantee, hereinafter referred to as “Tenant.” W I T N E S S E T H: That for and in consideration of the premises and the mutual covenants contained herein, the parties agree as follows: 1. Leased Premises. Landlord hereby rents and leases to Tenant, in accordance with the terms and conditions set forth in this Lease Agreement, the following real property, herein referred to as the “Premises,” to-wit: A portion of that tract or parcel of real estate containing a parking lot located at 210 South Colorado Street, Salem, Virginia, bounded by East Burwell Street and South Colorado Street, said parking spaces being designated specifically as space “1” consecutively to space “35” on the plat titled “EXHIBIT “A” SHOWING 210 SOUTH COLORADO STREET PARKING LOT SALEM TAX MAP PARCEL # 121-12-12”, dated September 24, 2024, and prepared by the Roanoke County Planning Department (attached hereto as Exhibit A). 2. Term of Lease. The term of this lease shall be for a period of three (3) years, said term to commence on March 15, 2025, and continuing to March 14, 2028. Either party may terminate this lease by providing six (6) months’ written notice as provided in Section 10. 3. Rental. Tenant shall pay as rent the sum of One Thousand Nine Hundred and Twenty-Five Dollars ($1,925.00) per month, payable each month in advance by Tenant to Landlord at 1401 Coulter Drive, NW, Roanoke, Virginia 24012 without demand therefor. Tenant’s obligation to pay is subject to annual appropriations being made for such purpose by the governing body of the County of Roanoke. 4. Taxes. During the term of this Lease Agreement, Landlord shall remain responsible for the payment of all taxes and assessments imposed on the Premises, provided, however, that Tenant agrees to reimburse Landlord for actual taxes and assessments paid within thirty (30) days of Landlord providing proof of payment of any taxes and assessments actually paid. 5. Use and Possession. It is understood and agreed by the parties that the Premises are to be used during the term of this Lease Agreement for the purpose of Page 2 of 4 parking or storing motor vehicles, and may include the construction of certain improvements by Tenant for any related purposes (including the installation of signage on the Premises). Any structures or other improvements placed upon the Premises by Tenant shall remain the property of Tenant and may be removed at any time prior to the expiration of this Lease Agreement, but such removal shall not be deemed an abandonment or waiver of Tenant’s rights under this Lease Agreement. Tenant agrees not to install underground storage facilities for petroleum products on the Premises. 6. Condition. Tenant has examined and knows the condition of the Premises and accepts same in its current condition. Tenant acknowledges that no representation as to the condition or repair of the Premises thereof has been made by Landlord, except as provided for herein. The Premises shall be returned to Landlord at the expiration of this Lease Agreement in its current condition and state of repair, with allowance for ordinary wear and tear. Tenant is allowed to perform, and is responsible for, general maintenance on the Premises to keep the Premises in safe and working order for the purpose of parking or storing motor vehicles, including but not limited to parking lot maintenance, snow removal, sealing, and patching of the parking lot. 7. Liabilities. During the term of this Lease Agreement, Tenant will provide and pay for all utilities which may be necessary to Tenant for the reasonable and proper use and enjoyment of the Premises by Tenant. Landlord agrees to grant such approvals to the utility companies as may be necessary for the installation of utility services. 8. Insurance. Tenant covenants that it shall, during the term of this Lease Agreement, keep in full force and effect a policy of general liability insurance or such comparable self-insurance as may be authorized by the laws of the Commonwealth of Virginia with limits of at least $1,000,000.00 for personal injury to or death of any one person and $2,000,000.00 for injury to or death of more than one person in any one occurrence and $100,000.00 for property damage. 9. Landlord Covenants. Landlord covenants and represents that it has the full and complete ownership of the Premises; that it has the full power and right to execute this Lease Agreement and to perform the obligations hereunder; that no private restrictions exist with respect to the said Premises or the use thereof; that no one, exclusive of Landlord and Tenant and their respective successors in interest, has any interest in or claim against the Premises; and that the proposed use of the Premises by Tenant is lawful and permissible under all laws and regulations. Page 3 of 4 10. Notices. All written notices required or permitted by this Lease Agreement may be delivered in person or shall be sent by certified mail, return receipt requested (postage prepaid) to Landlord or Tenant at the following addresses: Landlord: Richard C. Bishop .COM Properties, IV, LLC 1401 Coulter Drive, NW Roanoke, VA 24012 Tenant: Board of Supervisors of Roanoke County, Virginia Attn: Ashley King, Director Department of General Services 5235 Hollins Road Roanoke, VA 24019 11. Agent. Landlord acknowledges that no real estate agent was involved in this transaction and agrees to indemnify and hold Tenant harmless from any claim for a commission by reason of any action on Landlord’s part. 12. Modification. This Lease Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 13. Governing Law. This Lease Agreement shall be construed pursuant to the laws of the Commonwealth of Virginia and shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. 14. Authority. This Lease Agreement is executed by the County Administrator, Deputy County Administrator, or Assistant County Administrator of Roanoke County, Virginia by authority and on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance #__________________________ adopted by the said Board on the ________ day of ________________________, 2025. 15. Indemnification. Landlord shall indemnify Tenant and hold Tenant harmless from and against any and all claims, actions, damages, liability , and expense (including without limitation, fees of attorneys, investigators and experts) in connection with the loss of life, personal injury, or damage to property caused to any person in or about the Premises or occasioned wholly or in part by any act or omission of Landlord, its agents, contractors, employees, licensees or invitees; unless such loss, injury or damage was caused solely by the negligence of Tenant, its agents, employees, licensees or invitees. Tenant agrees that it maintains liability and other applicable insurance Page 4 of 4 policies for any covered acts that may result from negligent acts or omissions of Tenant’s employees, agents, invitees, and assigns. 16. Execution. This Lease Agreement shall be executed in duplicate, each of which shall constitute an original. WITNESS the following signatures and seals: Page 5 of 4 .COM PROPERTIES, IV, LLC By___________________________________________(Seal) Title: ______________________________________________ State of Virginia, City/County of _______________, to-wit: The foregoing instrument was acknowledged before me this ______ day of _____________________________, 2025, by ____________________________________________ on behalf of .COM PROPERTIES, IV, LLC, Landlord. _____________________________________________________ Notary Public My commission expires: _____________________________________ Page 6 of 4 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By_______________________________________________(Seal) Title: __________________________________________________ State of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this ______ day of _____________________________, 2025, by _______________________________________, on behalf of the Board of Supervisors of Roanoke County, Virginia, Tenant. _____________________________________________________ Notary Public My commission expires: _____________________________________ Approved as to form: _________________________________________ County Attorney Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH .COM PROPERTIES IV, LLC FOR THIRTY-FIVE (35) PARKING SPACES LOCATED AT 210 SOUTH COLORADO STREET, SALEM, VIRGINIA WHEREAS, the Roanoke County Department of Social Services (“DSS”) employs more than 130 employees and provides services to the citizens of Roanoke County, the Town of Vinton, and the City of Salem; and WHEREAS, Roanoke County currently does not own nor lease sufficient parking spaces to offer parking to all staff of the Roanoke County Department of Social Services; and WHEREAS, the County is in need of additional parking spaces within walking distance to the Roanoke County Department of Social Services Building (220 East Main Street, Salem, Virginia) in order to provide parking for more social services employees; and WHEREAS, staff have identified a parking lot within walking distance of the social services building located at 210 South Colorado Street, Salem, Virginia, owned by .COM PROPERTIES, IV, LLC, which has thirty- five (35) parking spaces currently available for lease; and WHEREAS, staff have worked with representatives of .COM PROPERTIES, IV, LLC, and have negotiated for the lease of the thirty -five (35) parking spaces, for a period of three years beginning on March 15, 2025 and ending on March 14, 2028, for a monthly rental amount of $1,925.00; and Page 2 of 2 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has determined that it is in the public interest and that a public necessity exists to lease the thirty-five (35) parking spaces at 210 South Colorado Street, Salem, Virginia; and WHEREAS, § 18.04 of the Roanoke County Charter provides that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2025, and the second reading was held on March 11, 2025; and NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a Lease Agreement with .com Properties , IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street, Salem, Virginia is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the Lease Agreement (with any changes as approved by the County Attorney’s Office) and any other documents necessary to accomplish this ordinance and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish this ordinance, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is to be in full force and effect upon its passage. Capital Unappropriated  % of Board Expenditure Balance Revenues Contingency Contingency Reserves Audited balance as of June 30, 2024 29,191,800$     ‐$                   ‐$                   9,058,432$     Approved Sources: Appropriated from 2024‐25 budget (Ordinance 052824‐3.a)‐                          50,000          ‐                     93,647             Appropriated from 2023‐24 budget amendment (Ordinance 072324‐6) 2,022,180          ‐                    650,291        1,500,000          Addition of 2023‐24 operations and close out of completed projects ‐                           ‐                     ‐                     158,263             Addition from 2024‐25 close out of completed projects 63,322             Approved Uses:  Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐                           ‐                     ‐                     (5,159,423)       Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐                           ‐                     ‐                     (93,647)             MOU regarding the joint capital funding approved on April 11, 2023 ‐                           ‐                     ‐                     (5,000,000)      Balance at March 11, 2025 31,213,980$    12.0% 50,000$       650,291$      620,594$         County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2024‐2025 General Government Changes in outstanding debt for the fiscal year to date were as follows: Audited Outstanding Outstanding June 30, 2024 Additions Deletions March 11, 2025 VPSA School Bonds 69,781,182$ -$ 7,019,794$ 62,761,388$ Lease Revenue Bonds 78,395,000 - 4,630,000 73,765,000 Temporary Literary Loans*- 7,999,935 - 7,999,935 Subtotal 148,176,182 7,999,935 11,649,794 144,526,323 Premiums 11,056,810 - - 11,056,810 159,232,992$ 7,999,935$ 11,649,794$ 155,583,133$ * The County has been approved for $75 million in Literary Loans. This amount will not be turned into permanent loans until all monies are drawn down for the three school projects approved for funding which are: Glen Cove and W.E. Cundiff Elementary Schools and the Roanoke County Career and Technology Center Submitted By Laurie L. Gearheart Director of Finance and Management Services Approved By Richard L. Caywood County Administrator Page 1 of 2 ACTION NO. ITEM NO. L.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Work session to discuss Opioid Abatement Authority grant opportunities SUBMITTED BY: Madeline Hanlon Assistant to County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Work session to discuss Opioid Abatement Authority grant opportunities BACKGROUND: The Opioid Abatement Authority (OAA) was established by the Virginia General Assembly in 2021 as an independent entity established by the Commonwealth to utilize opioid settlement funds to abate and remediate the opioid epidemic in the Commonwealth and is financially supported by the Virginia Opioid Abatement Fund. The OAA offers grants for localities and cooperative partnerships. Cities and counties can apply to receive OAA Distributions to fund efforts designed to treat, prevent, or reduce opioid use disorder or the misuse of opioids through evidence - based or evidence-informed methods, programs, or strategies. DISCUSSION: This work session has been scheduled to review the potential grant opportunities for Spring 2025. Page 2 of 2 FISCAL IMPACT: The fiscal impact will be based on the direction of the Board and potential receipt of a grant requiring a County match. These funds will be taken out of the opioid settlement funds directly received by Roanoke County. As present our settlement funds have a current unobligated balance of $1,118,580.67. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors hold the work session. Page 1 of 1 ACTION NO. ITEM NO. L.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Work Session to discuss the County’s exploration and implementation of AI based systems SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to discuss the County’s exploration and implementation of AI based systems. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors hold the work session. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.