Loading...
HomeMy WebLinkAbout3/11/2025 - Adopted Board Records ACTION NO. 031125-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Proclamation declaring March as American Red Cross Month in the County of Roanoke SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: The American Red Cross has requested the Board of Supervisors proclaim the month of March as Red Cross Month in the County of Roanoke DISCUSSION: Jackie Grant, Executive Director of The American Red Cross of Southwest Virginia is expected to be in attendance to receive the proclamation. STAFF RECOMMENDATION: Staff recommends the Board adopt this proclamation. VOTE: Supervisor North moved to adopt the proclamation. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ Page 1 of 1 ACTION NO. 031125-2 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Ordinance authorizing the issuance of not to exceed $46,560,000 General Obligation School Bonds of the County of Roanoke, Virginia, to be sold through the Virginia Public School Authority (VPSA) SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Authorize the issuance of General Obligation Schools Bonds through VPSA in an amount not to exceed $46,560,000 BACKGROUND: VPSA loans are a part of the financing strategy, as outlined in the Memorandum of Understanding (MOU)-between the County and Schools regarding Joint Capital Funding as approved by resolution by the Board of Supervisors on April 11, 2023, and amended on August 6, 2024, to construct a new Roanoke County Career and Technology Center (RCCTC). DISCUSSION: A new 123,289 square foot two-story building for the RCCTC has been approved to be built to house programs for auto repair and bodywork, communications, construction trades, cosmetology, criminal justice, culinary arts, dental, EMT, HVAC, manufacturing trades, nursing, radiology, and ROTC. There will be fourteen (14) classrooms associated with labs. Special education, life skills, and English classrooms will also be provided. At the entrance and adjacent to the culinary lab will be a common area that can be divided into two spaces with a vertically operated partition. A secure entry and administration suite with offices, counseling, conference rooms, and a clinic will open into the common space, which is centrally located between the two classroom wings. Page 1 of 3 The RCCTC will support 830 high school students daily, but not all students are present simultaneously. The estimated total project costs for the new RCCTC is approximately $79.97 million, with $4.10 million funded with cash, $4.31 in Virginia Department of Education School Construction grants, $25 million in Virginia Board of Education Literary loan fund, and $46.560 million to be funded with bonds issued through the Virginia Public School Authority. The Virginia Public School Authority (VPSA) was created by the General Assembly to issue revenue bonds and to use these proceeds to purchase or refinance bonds issued by local governments to finance capital project for public schools. VPSA pledges to the payment of its bonds the school bonds it purchases from local governments. Local bonds issued by counties and sold to the VPSA are not subject to the referendum requirement of the Virginia Constitution. VPSA bonds are sold twice a year so the next available bond issuance is the spring of 2025. The VPSA application was submitted in February for an amount not to exceed $46,560,000, with the bonds expected to be sold in Spring 2025. The first debt payment on the proposed bond issuance will occur in the 2026-27 fiscal year. The current interest rate environment is favorable, however this will be dependent on market conditions at the time of the sale and final amortization schedules provided by VPSA in the Spring of 2025. The School Board approved a reimbursement resolution on July 27, 2023, for this project to allow all project costs incurred prior to the bond sale to be reimbursed from a future VPSA bond issue. The School Board has adopted the necessary resolution to participate in the Spring 2025 issuance. Before the bonds can be sold, the County Board of Supervisors must hold a public hearing and adopt the attached ordinance, which outlines the parameters of the bond sale and the form of the bonds. The public hearing is scheduled for March 25, 2025. FISCAL IMPACT: Funding for this project was included in the fiscal year 2025-2034 Capital Improvement Program and appropriated by the Board of Supervisors. The budget was also a part of the amended MOU between the County and Schools regarding Joint Capital Funding. Debt payments for this borrowing will begin in fiscal year 2026-2027 and are factored into the debt capacity for school capital improvements. Future County budgets will Page 2 of 3 include the annual debt service to be paid from the funded joint school and county future capital fund. The County's debt policy established parameters for issuing debt and managing outstanding debt. The County does not have any Constitutional or Statutory Debt Limits. The County does abide by self-imposed debt targets. The proposed bond issue in the amount of $46.560 million will allow the County to stay within the limits of the County debt policy approved by the Board. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling the second reading for March 25, 2025. VOTE: Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for March 25, 2025. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Ms. Hooker 111 Mr. North ® ❑ � Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ 111 Page 3 of 3 ACTION NO. 031125-3 ITEM NO. E_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: ORDINANCE APPROPRIATING NEW FUNDS IN THE AMOUNT OF $191,524 TO RCPS AND AUTHORIZING TRANSFER OF FUNDS BETWEEN CATEGORIES WITHIN THE ROANOKE COUNTY PUBLIC SCHOOLS' FY 2024- 2025 BUDGET SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of an ordinance to allow the transfer of certain funds between categories within the Roanoke County Public Schools 2024-2025 budget and to appropriate $191,524 in new funding. BACKGROUND: During the Roanoke County Public Schools January 30, 2025, budget work session, school staff discussed strategies to move funds into the health reserve balances and to appropriate funds to capital special projects balances. See page 16 of Attachment B - RCPS 2024-2025 Budget Update 1 30 25. DISCUSSION: The County Board of Supervisors approves the School Board budget by categories. The School Board has directly received funds in the amount of $191,524 from Avis Construction Company, Inc. (as a refund for a prior fiscal year overbilling), which funds have not yet been appropriated to the Schools' budget. Additionally, the School Board has requested that the Board approve transfers of funds between budget categories as follows: Page 1 of 2 . Transfer of$1,000,000 from the instructional category to the non-categorical spending category. . Appropriates funds in the amount of$191,524 to the facilities category. . Authorizes the transfer of$20,000 from the facilities category to the administration, attendance, and health category . Authorizes the transfer of$300,000 from the facilities category to the technology category. . Authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1-4 above. FISCAL IMPACT: The various categories will increase and decrease a net total increase of $191,524 for all categories. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance and scheduling the second reading for March 25, 2025. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading for March 25, 2025. Supervisor Mahoney made a substitute motion to amend the ordinance adding into section one "health insurance purposes". Supervisor North seconded the substitute motion. The substitute motion was approved. Yes No Absent Ms. Hooker Mr. North ® 0 Mr. Mahoney Ms. Shepherd Mr. Radford Page 2 of 2 ACTION NO. 031125-4 ITEM NO. F.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Public hearing for citizen comments on the Real Estate effective tax rate for calendar year 2025 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct a public hearing for citizen comment on the effective Real Estate tax rate for calendar year 2025. BACKGROUND: Per the Code of Virginia, 58.1-3321, when any annual reassessment (in the County of Roanoke) of real property would result in an increase of one percent or more in the total real property tax levies excluding new construction, a calculation known as the "effective tax rate increase" is required to be completed. The County of Roanoke's real property assessments, excluding new construction, increased by 6.97% over the previous year. Therefore, per State Code, the County must calculate the effective tax rate increase, advertise the effective tax rate increase, and conduct a public hearing pertaining to the effective tax rate increase. The Code of Virginia requires specific language to be included in the advertisement of the effective tax rate. The advertisement, published in the Roanoke Times on February 9, 2025, contained the following language: "The County of Roanoke, Virginia proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 6.97 percent. Page 1 of 2 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above would be $0.972 per $100 of assessed value. This rate will be known as the "lowered tax rate". 3. Effective Rate Increase: The County of Roanoke proposes to adopt a tax rate of no greater than $1.04 per $100 of assessed value, which is currently no change over the current tax rate. The difference between the lowered tax rate and the proposed rate would be approximately $0.068 per $100 or 6.51 percent. This difference will be known as the "effective tax rate increase". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed General Government Total Budget Increase: Based on the proposed real property tax rate and changes in other revenue, the total General Government budget of the County of Roanoke is estimated to exceed last year's amended budget by 4.58 percent. A public hearing on the increase will be held on the 11th day of March 2025 at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia 24018, at 2:00 p.m. or as soon thereafter as the matter may be heard." DISCUSSION: The public hearing scheduled for March 11, 2025, is to receive written and oral comments on the Real Estate effective tax rate as defined by the Code of Virginia for calendar year 2025. The public hearing was advertised in the Roanoke Times on February 9, 2025, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to receive citizen comments on the Real Estate effective tax rate for calendar year 2025. Page 2 of 2 ACTION NO. 031125-5 ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: Confirmation of appointments to the Roanoke County Economic Development Authority (EDA) (By District) SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Roanoke County Economic Development Authority (EDA) (By District): Supervisor David F. Radford has recommended the reappointment of Linwood P. Windley to the Roanoke County Economic Development Authority (EDA) representing the Windsor Hills district to an additional term to expire March 11, 2029. Supervisor Tammy E. Shepherd has recommended the appointment of Mike Altizer to fill the unexpired term of Barry M. Thompson representing the Vinton District whose term expires September 26, 2025. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation of the appointments. Page 1 of 2 VOTE: Supervisor Hooker moved to approve all appointments. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker El Mr. North Mr. Mahoney Ms. Shepherd El Mr. Radford CC: Megan Baker, Director of Economic Development Lindwood P. Windley Mike Altizer Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 RESOLUTION 031125-6.a-b APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 11, 2025, designated as Item H-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes— February 25, 2025 2. Ordinance authorizing the execution of a lease agreement with .Com Properties IV, LLC for thirty-five(35) parking spaces located at 210 South Colorado Street, Salem, Virginia. (Second Reading) On motion of Supervisor Mahoney to adopt all matters on the consent agenda; seconded by Supervisor Shepherd and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: ' and L. Ca od, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Ashley King, Director of General Services Rachel Lower, Deputy County Attorney Page 1 of 1 ACTION NO. 031125-6.b ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2025 AGENDA ITEM: ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH .COM PROPERTIES IV, LLC FOR THIRTY-FIVE (35) PARKING SPACES LOCATED AT 210 SOUTH COLORADO STREET, SALEM, VIRGINIA SUBMITTED BY: Ashley King Director of General Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: The County currently does not own nor lease sufficient parking spaces to offer parking to all staff of the Roanoke County Department of Social Services. The County is in need of additional parking spaces within walking distance to the Roanoke County Department of Social Services Building (220 East Main Street) in order to provide parking for more social services employees. BACKGROUND: The County operates its Department of Social Services in the City of Salem at 220 East Main Street. Currently, there is not enough parking spaces for all social services staff. DISCUSSION: Staff have identified a parking lot within walking distance of the social services building located at 210 South Colorado Street in the City of Salem, owned by .COM PROPERTIES, IV, LLC, which has thirty-five (35) parking spaces currently available for lease. Staff have worked with representatives of .COM PROPERTIES, IV, LLC, and have negotiated for the lease of the thirty-five (35) parking spaces, for a period of three years beginning on March 15, 2025, and ending on March 14, 2028, fora monthly rental amount of$1,925.00. There have been no changes since the first reading held on February 25, 2025. Page 1 of 2 FISCAL IMPACT: Should the County enter into the lease with .COM PROPERTIES, IV, LLC for the parking spaces, the annual fiscal impact to the County would be $23,100.00, and the three-year term of the lease would cost the County $69,300.00. County staff with work with the Commonwealth of Virginia in an effort to seek reimbursement of a portion of these costs, pursuant to allowances for social services by the Commonwealth of Virginia. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the ordinance to authorize the execution of the lease of a parking lot in the City of Salem, Virginia. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor Shepherd seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Mr. Mahoney El 0 Ms. Shepherd Mr. Radford ® ❑ CC: Ashley King, Director of General Services Rachel Lower, Deputy County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 ORDINANCE 031125-6.b AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH .COM PROPERTIES IV, LLC FOR THIRTY-FIVE (35) PARKING SPACES LOCATED AT 210 SOUTH COLORADO STREET, SALEM, VIRGINIA WHEREAS, the Roanoke County Department of Social Services ("DSS") employs more than 130 employees and provides services to the citizens of Roanoke County, the Town of Vinton, and the City of Salem; and WHEREAS, Roanoke County currently does not own nor lease sufficient parking spaces to offer parking to all staff of the Roanoke County Department of Social Services; and WHEREAS, the County is in need of additional parking spaces within walking distance to the Roanoke County Department of Social Services Building (220 East Main Street, Salem, Virginia) in order to provide parking for more social services employees; and WHEREAS, staff have identified a parking lot within walking distance of the social services building located at 210 South Colorado Street, Salem, Virginia, owned by .COM PROPERTIES, IV, LLC, which has thirty- five (35) parking spaces currently available for lease; and WHEREAS, staff have worked with representatives of .COM PROPERTIES, IV, LLC, and have negotiated for the lease of the thirty-five (35) parking spaces, for a period of three years beginning on March 15, 2025 and ending on March 14, 2028, for a monthly rental amount of$1,925.00; and Page 1 of 3 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has determined that it is in the public interest and that a public necessity exists to lease the thirty-five (35) parking spaces at 210 South Colorado Street, Salem, Virginia; and WHEREAS, § 18.04 of the Roanoke County Charter provides that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2025, and the second reading was held on March 11, 2025; and NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a Lease Agreement with .com Properties, IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street, Salem, Virginia is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the Lease Agreement (with any changes as approved by the County Attorney's Office) and any other documents necessary to accomplish this ordinance and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish this ordinance, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is to be in full force and effect upon its passage. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor Shepherd and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None Page 2 of 3 A COPY TESTE: ato R - :1'L. Ca- ••d, P.E. County Adm'- strator/ Clerk to the Board of Supervisors CC: Ashley King, Director of General Services Rachel Lower, Deputy County Attorney Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2025 RESOLUTION 031125-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Radford to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: R' and . Ca ood, P.E. County ministrator/ Clerk to the Board of Supervisors