HomeMy WebLinkAbout3/25/2025 - RegularPage 1 of 5
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
March 25, 2025
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Good afternoon and welcome to our meeting for March 25, 2025. Regular meetings are
held on the second and fourth Tuesday at 2:00 p.m. Public hearings are held at 6:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all
cell phones off or place them on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFING
1. Presentation of the Proposed Fiscal Year 2025 -2026 Operating Budget and
Proposed Fiscal Year 2026-2035 Capital Improvement Program. (Richard L.
Caywood, County Administrator)
D. PUBLIC HEARING SECOND READING OF ORDINANCE
1. Ordinance authorizing the issuance of not to exceed $46,560,000 General
Obligation School Bonds of the County of Roanoke, Virginia, to be sold through
the Virginia Public School Authority (VPSA). (Laurie Gearheart, Director of
Finance and Management Services) (Public Hearing and Second Reading)
E. APPOINTMENTS
1. Local Office on Aging Advisory Council (LOA)
Roanoke County
Board of Supervisors
Agenda
March 25, 2025
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Madeline Hanlon - Roanoke County Representative - Expiration March 31, 2027
Mac Barnes - Citizen At-Large - Expiration March 31, 2027
Gloria Clark - Citizen At-Large - Expiration March 31, 2027
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1. Approval of minutes – March 11, 2025
2. Ordinance appropriating new funds in the amount of $191,524 to RCPS
and authorizing all necessary transfers within the Roanoke County Public
Schools’ FY 2024-2025 categories. (Second Reading)
3. The petition of Payal Shah to obtain a special use permit to operate a
short-term rental on approximately 0.54 acre of land zoned R -1, Low
Density Residential District, located at 5855 Winnbrook Drive, Windsor
Hills Magisterial District. (First Reading and Request for Second Reading
and Public Hearing)
4. The petition of Cavern, LLC to rezone approximately 1.286 acres from R-
1, Low Density Residential District, to C-2, High Intensity Commercial
District, to construct a hotel located at 5709, 5755, and 5761 Fallbrooke
Drive, Catawba Magisterial District. (First Reading and Request for
Second Reading and Public Hearing)
5. The petition of Sergei Larin to rezone approximately 0.7155 acre of land
from AR, Agricultural/Residential District, to AV, Agricultural/Village Center
District, and to obtain a special use permit to operate retail sales located in
the 3600 block on Bradshaw Road, Catawba Magisterial District. (First
Reading and Request for Second Reading and Public Hearing)
6. The petition of Roanoke Valley Holdings, LLC to rezone approximately
11.688 acres from C-2S, High Intensity Commercial District with special
use permit, to R-3, Medium Density Multi-Family Residential District,
located at 5627 and 5633 Williamson Road and along the 5300 and 5400
block of Florist Road, Hollins Magisterial District. (First Reading and
Request for Second Reading and Public Hearing)
7. Request to accept and allocate funds in the amount of $19,634.18 to the
Clerk of the Circuit Court from the Commonwealth of Virginia for
Technology Trust Funds.
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8. Ordinance Amending Chapter 2 (Administration), Article V (County Board
Organization and Procedure), Sections 2 -110 (Roll Call) and 2-113 (Order
of Business) of the Roanoke County Code. (First Reading and Request for
Second Reading)
9. Resolution approving the County's participation in the Proposed
Settlement of Opioid-Related Claims against Henry Schein Defendants
and directing the County Attorney and/or the County's outside counsel to
execute the documents necessary to effectuate the County's participation
in the settlement.
G. CITIZENS' COMMENTS AND COMMUNICATIONS
This time has been set aside for Roanoke County citizens, County property owners,
and County business owners to address the Board on matters of interest or concern.
While the Board desires to hear from all who desire to speak, this agenda item is
limited to a duration of 30 minutes, Each individual speaker shall be afforded 3
minutes to speak.
H. REPORTS
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of February 28,
2025
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of February 28, 2025
5. Accounts Paid – February 2025
6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy,
as of February 28, 2025
I. WORK SESSION
1. Work session to demonstrate Oneview and Taxview GIS System Applications.
(Uma Marques, Information Technology Director and David Wray, GIS Systems
Manager)
J. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
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Specifically, the Board will discuss potential business location or expansion in the
Catawba Magisterial District.
EVENING SESSION – 6:00 PM
K. CERTIFICATION RESOLUTION
L. SECOND READING OF ORDINANCE AND PUBLIC HEARING
1. The petition of LovABLE Services, Inc. to obtain a special use permit to operate a
drive in or fast-food restaurant on approximately 0.7 acre zoned C-1, Low
Intensity Commercial District, located at 6426 Merriman Road, Cave Spring
Magisterial District. (Philip Thompson, Director of Planning) (Second Reading
and Public Hearing)
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Tammy E. Shepherd
2. Phil C. North
3. Martha B. Hooker
4. Paul M. Mahoney
5. David F. Radford
N. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: Presentation of the Proposed Fiscal Year 2025-2026
Operating Budget and Proposed Fiscal Year 2026-2035
Capital Improvement Program.
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Presentation of the Proposed Fiscal Year 2025 -2026 Operating Budget and Proposed
Fiscal Year 2026-2035 Capital Improvement Program.
BACKGROUND:
As part of the annual budget process, a balanced operating budget and a balanced 10
year capital improvement program is presented for consideration by the Board of
Supervisors. This presentation provides an overview of the Proposed Fiscal Year 2025 -
2026 Operating Budget and the 10 Year Proposed Fiscal Year 2026 -2035 Capital
Improvement Program.
DISCUSSION:
This time has been scheduled to provide the Board of Supervisors with a presentation
on the Proposed Fiscal Year 2025 -2026 Operating Budget and Proposed Fiscal Year
2026-2035 Capital Improvement Program.
FISCAL IMPACT:
There is no fiscal impact associated with this briefing. The fiscal impact of the budget
will be determined at budget adoption scheduled for May 27, 2025.
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STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
Proposed Fiscal Year 2025-2026 Operating Budget and Proposed Fiscal Year 2026 -
2035 Capital Improvement Program.
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: Ordinance authorizing the issuance of not to exceed
$46,560,000 General Obligation School Bonds of the County
of Roanoke, Virginia, to be sold through the Virginia Public
School Authority (VPSA)
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Authorize the issuance of General Obligation Schools Bonds through VPSA in an
amount not to exceed $46,560,000
BACKGROUND:
VPSA loans are a part of the financing strategy, as outlined in the Memorandum of
Understanding (MOU) between the County and Schools regarding Joint Capital Funding
as approved by resolution by the Board of Supervisors on April 11, 2023 and amended
on August 6, 2024 to construct a new Roanoke County Career and Technology Center
(RCCTC).
DISCUSSION:
A new 123,289 square foot two-story building for the RCCTC has been approved to be
built to house programs for auto repair and bodywork, communications, construction
trades, cosmetology, criminal justice, culinary arts, dental, EMT, HVAC, manufacturing
trades, nursing, radiology, and ROTC. There will be fourteen (14) classrooms
associated with labs. Special education, life skills, and English classrooms will also be
provided. At the entrance and adjacent to the culinary lab will be a common area that
can be divided into two spaces with a vertically operated partition. A secure entry and
administration suite with offices, counseling, conference rooms, and a clinic will open
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into the common space, which is centrally located between the two classroom wings.
The RCCTC will support 830 high school students daily, but not all students are present
simultaneously.
The estimated total project costs for the new RCCTC is approximately $79.97 million,
with $4.10 million funded with cash, $4.31 in Virginia Department of Education School
Construction grants, $25 million in Virginia Board of Education Literary loan fund, and
$46.560 million to be funded with bonds issued through the Virginia Public School
Authority.
The Virginia Public School Authority (VPSA) was created by the General Assembly to
issue revenue bonds and to use these proceeds to purchase or refinance bonds issued
by local governments to finance capital project for public schools. VPSA pledges to the
payment of its bonds the school bonds it purchases from local governments. Local
bonds issued by counties and sold to the VPSA are not subject to the referendum
requirement of the Virginia Constitution.
VPSA bonds are sold twice a year so the next available bond issuance is the spring of
2025. The VPSA application was submitted in February for an amount not to exceed
$46,560,000, with the bonds expected to be sold in Spring 2025.
The first debt payment on the proposed bond issuance will occur in the 2026-27 fiscal
year. The current interest rate environment is favorable, however this will be dependent
on market conditions at the time of the sale and final amortization schedules provided
by VPSA in the Spring of 2025.
The School Board approved a reimbursement resolution on July 27, 2023 for this
project to allow all project costs incurred prior to the bond sale to be reimbursed from a
future VPSA bond issue.
The School Board has adopted the necessary resolution to participate in the Spring
2025 issuance. Before the bonds can be sold, the County Board of Supervisors must
hold a public hearing and adopt the attached ordinance, which outlines the parameters
of the bond sale and the form of the bonds. The public hearing is scheduled for March
25, 2025.
There have been no changes since the first reading of the ordinance on March 11,
2025.
FISCAL IMPACT:
Funding for this project was included in the fiscal year 2025-2034 Capital Improvement
Program and appropriated by the Board of Supervisors. The budget was also a part of
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the amended MOU between the County and Schools regarding Joint Capital Funding.
Debt payments for this borrowing will begin in fiscal year 2026-2027 and are factored
into the debt capacity for school capital improvements. Future County budgets will
include the annual debt service to be paid from the funded joint school and county
future capital fund.
The County's debt policy established parameters for issuing debt and managing
outstanding debt. The County does not have any Constitutional or Statutory Debt
Limits. The County does abide by self-imposed debt targets. The proposed bond issue
in the amount of $46.560 million will allow the County to stay within the limits of the
County debt policy approved by the Board.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
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200903555.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON MARCH 25, 2025
ORDINANCE _____ AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $46,560,000 GENERAL OBLIGATION SCHOOL BOND OF THE
COUNTY OF ROANOKE, VIRGINIA, TO BE SOLD TO THE VIRGINIA
PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM
AND DETAILS THEREOF.
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia
(the "County"), has determined that it is necessary and expedient to borrow an amount not to
exceed $46,560,000 and to issue its general obligation school bond (as more specifically defined
below, the "Local School Bond") for the purpose of financing a portion of the costs of the
construction and equipping of, and the site work for, a new building for the Roanoke County Career
and Technical Center, which constitutes a capital project for public school purposes, as the same
may be amended by the Board from time to time (collectively, the "Project") and the costs of
issuing the Local School Bond;
WHEREAS, the County held a public hearing, duly noticed, on March 25, 2025, on the
issuance of the Local School Bond in accordance with the requirements of Section 15.2 -2606,
Code of Virginia 1950, as amended (the "Virginia Code");
WHEREAS, the School Board of the County (the "School Board") has, by resolution,
requested the Board to authorize the issuance of the Local School Bond and consented to the
issuance of the Local School Bond;
WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the
Local School Bond along with the local school bonds of certain other localities with a portion of
the proceeds of certain bonds to be issued by VPSA in the spring of 2025 (the "VPSA Bonds");
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WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $46,560,000
is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with
the sale of the Local School Bond;
WHEREAS, VPSA's objective is to pay the County a purchase price for the Local School
Bond which, in VPSA's judgment, reflects the Local School Bond's market value (the "VPSA
Purchase Price Objective"), taking into consideration of such factors as the amortization schedule
the County has requested for the Local School Bond relative to the amortization schedules
requested by other localities, the purchase price to be received by VPSA from the sale of the VPSA
Bonds and other market conditions relating to the sale of the VPSA Bonds;
WHEREAS, such factors may result in the Local School Bond having a purchase price
other than par and consequently (i) the County may have to issue the Local School Bond in a
principal amount that is greater than or less than the Proceeds Requested in order to receive an
amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum
authorized principal amount of the Local School Bond set forth in section 1 below does not exceed
the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the
County, given the VPSA Purchase Price Objective and market conditions, will be less than the
Proceeds Requested; and
WHEREAS, the first reading of this ordinance was held on March 11, 2025, and the
second reading and public hearing of this ordinance was held on March 25, 2025.
NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Local School Bond and Use of Proceeds. The Board hereby
determines that it is advisable to contract a debt and issue and sell its general obligation school
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bond as the Local School Bond referenced above in an aggregate principal amount not to exceed
$46,560,000 for the purpose of financing the Project and the costs of issuing the Local School
Bond. The Board hereby authorizes the issuance and sale of the Local School Bond in the form
and upon the terms established pursuant to this Ordinance.
2. Sale of the Local School Bond. The sale of the Local School Bond, within the
parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized. Given the VPSA
Purchase Price Objective and market conditions, the County acknowledges that the limitation on
the maximum principal amount of the Local School Bond set forth in paragraph 1 of this Ordinance
restricts VPSA's ability to generate the Proceeds Requested, however, the Local School Bond may
be sold for a purchase price not lower than 95% of the Proceeds Requested. The Chairman of the
Board, the County Administrator, or either of them (each a "Delegate") and such other officer or
officers of the County as either may designate are hereby authorized and directed to enter into an
agreement with VPSA providing for the sale of the Local School Bond to VPSA (the "Bond Sale
Agreement"). The Bond Sale Agreement shall be in substantially the form submitted to the Board
at this meeting, which form is hereby approved, with such completions, insertions, omissions and
changes not inconsistent with this Ordinance as may be approved by the County officer executing
the Bond Sale Agreement.
3. Details of the Local School Bond. The Local School Bond shall be dated 16 days
prior to the date of its issuance and delivery or such other date designated by VPSA; shall be
designated "General Obligation School Bond, Series 2025"; shall bear interest from its dated date
payable semi-annually on each January 15 and July 15 beginning January 15, 2026 (each an
"Interest Payment Date"), at the rates established in accordance with paragraph 4 of this Ordinance;
and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts
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acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of
this Ordinance.
4. Interest Rates and Principal Installments. Each Delegate is hereby authorized
and directed to accept the interest rates on the Local School Bond established by VPSA, provided
that each interest rate shall be five one-hundredths of one percent (0.05%) over the interest rate to
be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of
the proceeds of which will be used to purchase the Local School Bond, and provided further that
the true interest cost of the Local School Bond does not exceed five and fifty one-hundredths
percent (5.50%) per annum. The Interest Payment Dates, the Principal Payment Dates and the
Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby
authorized and directed to accept changes in the Interest Payment Dates, the Principal Payment
Dates and the Principal Installments at the request of VPSA based on the final term to maturity of
the VPSA Bonds, requirements imposed on VPSA by the nationally-recognized rating agencies
and the final principal amount of the Local School Bond; provided, however, that the principal
amount of the Local School Bond shall not exceed the amount authorized by this Ordinance and
the final maturity of the Local School Bond shall not exceed 21 years from the date of the issuance
and delivery of the Local School Bond. The execution and delivery of the Local School Bond as
described in paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of
the details of the Local School Bond by the Delegate as authorized by this Ordinance.
5. Form of the Local School Bond. The Local School Bond shall be initially in the
form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit
A.
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6. Payment; Paying Agent and Bond Registrar. The following provisions shall
apply to the Local School Bond:
(a) For as long as VPSA is the registered owner of the Local School Bond, all
payments of principal, premium, if any, and interest on the Local School Bond shall be made in
immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment
Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a
business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 am.
on the business day next succeeding such Interest Payment Date, Principal Payment Date or date
fixed for prepayment or redemption.
(b) All overdue payments of principal and, to the extent permitted by law,
interest shall bear interest at the applicable interest rate or rates on the Local School Bond.
(c) U.S. Bank Trust Company, National Association, Richmond, Virginia, is
designated as Bond Registrar and Paying Agent for the Local School Bond. The County may, in its
sole discretion, replace at any time the Bond Registrar with another qualified bank or trust company
as successor Bond Registrar and Paying Agent for the Local School Bond. The County shall give
prompt notice to VPSA of the appointment of any successor Bond Registrar and Paying Agent.
7. Prepayment or Redemption. Unless otherwise directed by VPSA, the Principal
Installments of the Local School Bond held by VPSA coming due on or before July 15, 2035, and the
definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or
before July 15, 2035, are not subject to prepayment or redemption prior to their stated maturities. The
Principal Installments of the Local School Bond held by VPSA coming due on or after July 15, 2036,
and the definitive bond(s) for which the Local School Bond held by VPSA may be exchanged that
mature on or after July 15, 2036, are subject to prepayment or redemption at the option of the County
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prior to their stated maturities in whole or in part, on any date on or after July 15, 2035, upon payment
of the prepayment or redemption prices (expressed as percentages of Principal Installments to be
prepaid or the principal amount of the Local School Bond to be redeemed) set forth below plus
accrued interest to the date set for prepayment or redemption:
Dates Prices
July 15, 2035 through July 14, 2036 101%
July 15, 2036 through July 14, 2037 100½
July 15, 2037 and thereafter 100
Provided, however, that the Principal Installments of the Local School Bond shall not be
subject to prepayment or redemption prior to their stated maturities as described above without
first obtaining the written consent of VPSA or other registered owner of the Local Schoo l Bond.
Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or
other registered owner by registered mail not more than ninety (90) and not less than sixty (60)
days before the date fixed for prepayment or redemption.
If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School
Bond to be deemed refunded, the prepayment or redemption of the Local School Bond will be
subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth
above that correspond to the call period of the VPSA Bonds issued in part to refund the Local
School Bond.
8. Execution of the Local School Bond. The Chairman or Vice Chairman and the
Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the
Local School Bond and to affix the seal of the County thereto.
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9. Pledge of Full Faith and Credit. For the prompt payment of the principal of,
premium, if any, and the interest on the Local School Bond as the same shall become due, the full
faith and credit of the County are hereby irrevocably pledged, and in each year while any portion
of the Local School Bond shall be outstanding there shall be levied and collected in accordance
with law an annual ad valorem tax upon all taxable property in the County subject to local taxation
sufficient in amount to provide for the payment of the principal of and premium, if any, and the
interest on the Local School Bond as such principal, premium, if any, and interest shall become
due, which tax shall be without limitation as to rate or amount and in addition to all other taxes
authorized to be levied in the County to the extent other funds of the County are not lawfully
available and appropriated for such purpose.
10. Use of Proceeds Certificate and Tax Compliance Agreement. The Chairman of
the Board, the County Administrator and such other officer or officers of the County or the School
Board as either may designate are hereby authorized and directed to execute and deliver on behalf
of the County a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance
Agreement") setting forth the expected use and investment of the proceeds of the Local School
Bond and containing such covenants as may be necessary in order to show compliance with the
provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable
regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The Board
covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Local
School Bond will be invested and expended as set forth in such Tax Compliance Agreement and
that the County shall comply with the other covenants and representations contained therein and
(ii) the County shall comply with the provisions of the Code so that interest on the VPSA Bonds
will remain excludable from gross income for federal income tax purposes.
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11. State Non-Arbitrage Program; Proceeds Agreement. The Board hereby
determines that it is in the best interests of the County to authorize and direct the County Director
of Finance to participate in the State Non-Arbitrage Program in connection with the Local School
Bond. The Chairman of the Board, the County Administrator and such officer or officers of the
County as either may designate are hereby authorized and directed to execute and deliver a
Proceeds Agreement with respect to the deposit and investment of proceeds of the Local School
Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA and
the investment manager, substantially in the form submitted to the Board at this meeting, which
form is hereby approved.
12. Continuing Disclosure Agreement. The Chairman of the Board, the County
Administrator and such other officer or officers of the County as either may designate are hereby
authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix
D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and
containing such covenants as may be necessary in order to show compliance with the provisions
of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of
1934, as amended, and directed to make all filings required by Section 4 of the Bond Sale
Agreement should the County be determined by VPSA to be a MOP (as defined in the Bond Sale
Agreement).
13. Refunding. The Board hereby acknowledges that VPSA may issue refunding
bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to
purchase the Local School Bond, and that the purpose of such refunding bonds would be to enable
VPSA to pass on annual debt service savings to the local issuers, including the County. Each of
the Delegates is authorized to execute and deliver to VPSA such allonge to the Local School Bond,
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revised debt service schedule, IRS Form 8038-G or such other documents reasonably deemed
necessary by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding
of the Local School Bond and the allocation of the annual debt service savings to the County by
VPSA. The Clerk to the Board is authorized to affix the County's seal on any such documents and
attest or countersign the same.
14. Filing of Ordinance. The appropriate officers or agents of the County are hereby
authorized and directed to cause a certified copy of this Ordinance to be filed with the Circuit
Court of the County.
15. Election to Proceed under Public Finance Act. In accordance with Section 15.2-
2601 of the Virginia Code, the Board elects to issue the Local School Bond pursuant to the
provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code.
16. Further Actions. The members of the Board and all officers, employees and agents
of the County are hereby authorized to take such action as they or any one of them may consider
necessary or desirable in connection with the issuance and sale of the Local School Bond and
otherwise in furtherance of this Ordinance and any such action previously taken is hereby ratified
and confirmed.
17. Effective Date. This Ordinance shall take effect immediately.
On motion of Supervisor __________ to adopt the ordinance, seconded by Supervisor
__________ and carried by the following recorded vote:
AYES: ________________
NAYS: ________________
ABSTAIN: ________________
ABSENT: _________________
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A COPY TESTE:
Rhonda D. Perdue
Chief Deputy Clerk to the Board of Supervisors
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* * *
The undersigned Chief Deputy Clerk of the Board of Supervisors of the County of
Roanoke, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from
the minutes of a meeting of the Board of Supervisors held on March 25, 2025, and of the whole
thereof so far as applicable to the matters referred to in such extract. I hereby further certify that
such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing
resolution, a quorum was present. Members present at the meeting were: ________________.
Members absent from the meeting were: ______________. Members voting in favor of the
foregoing ordinance were: _________________. Members abstaining from voting on the
foregoing ordinance were: _____________.
WITNESS MY HAND and the seal of the Board of Supervisors of the County of Roanoke,
Virginia, this _______ day of ________________________, 2025.
Rhonda D. Perdue
Chief Deputy Clerk to Board of Supervisors of the
County of Roanoke, Virginia
[SEAL]
A-1
EXHIBIT A
(FORM OF TEMPORARY BOND)
NO. TR-1 $__________
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF ROANOKE
General Obligation School Bond
Series 2025
Dated Date: April _____ [16 days prior to issuance], 2025
Issue Date: May _____, 2025
The COUNTY OF ROANOKE VIRGINIA (the "County"), for value received, hereby
acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL
AUTHORITY ("VPSA") the principal amount of ____________ DOLLARS ($____________),
in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15,
20___ and annually on July 15 thereafter to and including July 15, 20___ (each a "Principal
Payment Date"), together with interest from the dated date of this Bond on the unpaid installments,
payable semi-annually on January 15 and July 15 of each year, commencing on January 15, 2026
(each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"),
at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption
as hereinafter provided. Principal of and interest and premium, if any, on this Bond are payable in
lawful money of the United States of America.
For as long as VPSA is the registered owner of this Bond, U.S. Bank Trust Company,
National Association, as bond registrar and paying agent (the "Bond Registrar"), shall make all
payments of the principal of and interest and premium, if any, on this Bond, without the
presentation or surrender hereof, to VPSA, in immediately available funds at or before 11:00 a.m.
on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or
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date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of
Virginia or for the Commonwealth of Virginia, then the payment of the principal of and interest
and premium, if any, on this Bond shall be made in immediately available funds at or before 11:00
a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment
or redemption. Upon receipt by the registered owner of this Bond of said payments of principal,
premium, if any, and interest, written acknowledgment of the receipt thereof shall be given
promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this
Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to
the Bond Registrar for cancellation.
The full faith and credit of the County are irrevocably pledged for the payment of the
principal of and the premium, if any, and interest on this Bond. The Ordinance adopted by the
Board of Supervisors of the County (the "Board") authorizing the issuance of this Bond provides,
and Section 15.2-2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that
there shall be levied and collected an annual tax upon all taxable property in the County subject to
local taxation sufficient to provide for the payment of the principal of and interest and premium,
if any, on this Bond as the same shall become due which tax shall be without limitation as to rate
or amount and shall be in addition to all other taxes authorized to be levied in the County to the
extent other funds of the County are not lawfully available and appropriated for such purpose.
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991,
Chapter 26, Title 15.2 of the Virginia Code, and Ordinance duly adopted by the B oard and the
School Board of the County to provide funds for capital projects for school purposes.
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This Bond may be exchanged without cost, on twenty (20) days written notice from the
VPSA, at the office of the Bond Registrar on one or more occasions for one or more temporary
bonds or definitive bonds in marketable form and, in any case, in fully registered form, in
denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal
amount, having principal installments or maturities and bearing interest at rates corresponding to
the maturities of and the interest rates on the installments of principal of this Bond then unpaid.
This Bond is registered in the name of the VPSA on the books of the County kept by the Bond
Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only
upon due execution of an assignment by such registered owner. Upon receipt of such assignment
and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds
as hereinabove provided, such definitive bonds to be registered on such registration books in the
name of the assignee or assignees named in such assignment.
The principal installments of this Bond coming due on or before July 15, 2035 and the
definitive bonds for which this Bond may be exchanged that mature on or before July 15, 2035, are
not subject to prepayment or redemption prior to their stated maturities. The principal installments of
this Bond coming due on or after July 15, 2036, and the definitive bonds for which this Bond may be
exchanged that mature on or after July 15, 2036, are subject to prepayment or redemption at the option
of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2035,
upon payment of the prepayment or redemption prices (expressed as percentages of principal
installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus
accrued interest to the date set for prepayment or redemption:
Dates Prices
July 15, 2035 through July 14, 2036 101%
July 15, 2036 through July 14, 2037 100½
July 15, 2037 and thereafter 100
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Provided, however, that the principal installments of this Bond shall not be subject to
prepayment or redemption prior to their stated maturities as described above without the prior
written consent of VPSA or other registered owner of this Bond. Notice of any such prepaym ent
or redemption shall be given by the Bond Registrar to VPSA or other registered owner by
registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for
prepayment or redemption.
If VPSA refunds its bonds issued in part to purchase this Bond in the future and such
refunding causes this Bond to be deemed refunded, the prepayment or redemption of this Bond
will be subject to VPSA approval and subject to similar prepayment or redemption provisions as
set forth above that correspond to the call period of the VPSA bonds issued in part to refund this
Bond.
All acts, conditions and things required by the Constitution and laws of the Commonwealth
of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have
happened, exist and have been performed in due time, form and manner as so required, and this
Bond, together with all other indebtedness of the County, is within every debt and other limit
prescribed by the Constitution and laws of the Commonwealth of Virginia.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke has
caused this Bond to be issued in the name of the County of Roanoke, Virginia, to be signed by its
Chairman or Vice-Chairman, its seal to be affixed hereto and attested by the signature of its Clerk
or any of its Deputy Clerks, and this Bond to be dated the Dated Date.
COUNTY OF ROANOKE, VIRGINIA
(SEAL)
ATTEST:
Chief Deputy Clerk, Board of Chairman, Board of Supervisors of the
Supervisors of the County of County of Roanoke, Virginia
Roanoke, Virginia
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ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond for
definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive
bonds on the books kept for registration thereof, with full power of substitution in the premises.
Date:
Registered Owner
Signature Guaranteed:
(NOTICE: Signature(s) must be guaranteed
by an "eligible guarantor institution" meeting
the requirements of the Bond Registrar which
requirements will include Membership or
participation in STAMP or such other
"signature guarantee program" as may be
determined by the Bond Registrar in addition
to, or in substitution for, STAMP, all in
accordance with the Securities Exchange Act
of 1934, as amended.)
(NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this
Bond in every particular, without alteration
or change.)
202108371_1
VIRGINIA PUBLIC SCHOOL AUTHORITY
BOND SALE AGREEMENT
Name of County, City or Town (the "Locality"): County of Roanoke, Virginia
VPSA Sale Date: Expected to be on or about April 22, 2025
Closing Date: Expected to be on or about May 13, 2025
Proceeds Requested: $46,560,000
Maximum Authorized Par Amount: $46,560,000
Amortization Period:
Please specify your preferred amortization
schedule (check one preference):
Level Debt Service
Level Principal
Other (attach proposed amortization
structure)
Number of Years of Principal Amortization:
20 years, beginning (Check requested date):
July 15, 2026
July 15, 2027
Other
******************************************************************************
1. Virginia Public School Authority ("VPSA") hereby offers to purchase, solely from the
proceeds of VPSA's 2025 Spring Pool Bonds (the "VPSA Bonds"), your general
obligation school bond ("local school bond") at a price, determined by VPSA to be within
the parameters set forth in your local resolution (as defined below) that, subject to
VPSA's purchase price objective and market conditions described below, is substantially
equal to your Proceeds Requested set forth above (as authorized by your local resolution).
The sale date of the VPSA Bonds is tentatively scheduled for the week of April 21, 2025
but may occur, subject to market conditions, at any time between April 3, 2025 and June
30, 2025 (the "VPSA Sale Date"). You acknowledge that VPSA has advised you that its
objective is to pay you a purchase price for your local school bond which in VPSA's
judgment reflects its market value ("purchase price objective") taking into consideration
such factors as the amortization schedule you have requested for your loca l school bond
(as set forth above) relative to the amortization schedules requested by the other localities
for their respective bonds, the purchase price received by VPSA for the VPSA Bonds and
other market conditions relating to the sale of the VPSA Bonds. You further
acknowledge that VPSA has advised you that such factors may result in your local school
bond having a value other than par and that in order to receive an amount of proceeds that
is substantially equal to your Proceeds Requested, you may need to issue your local
school bond with a par amount that is greater or less than your Proceeds Requested. You,
at the request of VPSA, agree to issue your local school bond in a par amount not in
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excess of the Maximum Authorized Par Amount to provide, to the fullest extent
practicable given VPSA's purchase price objective, a purchase price for your local school
bond and a proceeds amount that is substantially equal to your Proceeds Requested. You
acknowledge that the purchase price for your local school bond will be less than the
Proceeds Requested should the Maximum Authorized Par Amount be insufficient, based
upon VPSA's purchase price objective, to generate an amount of proceeds substantially
equal to your Proceeds Requested.
2. You represent that on or before April 2, 2025, your local governing body will have duly
authorized the issuance of your local school bond by adopting a resolution in substantially
the form attached hereto as Appendix B (the "local resolution") and that your local school
bond will be in the form set forth in the local resolution. Any changes that you or your
counsel wish to make to the form of the local resolution and/or your local school bond must
be approved by VPSA prior to adoption of the local resolution by your local governing
body. You represent that a certified copy of the local resolution was filed with the Circuit
Court of the County of Roanoke, Virginia, on __________, 2025.
3. You represent that the information provided in your VPSA financing application under
the Section entitled "Tax Matters," together with all attachments to such responses and
supplemental and/or amendatory letters and information, is true, accurate and complete
on the date hereof and there are no facts or circumstances that would cause such
information to be materially inaccurate or incomplete.
4. You hereby covenant that you will comply with and carry out all of the provisions of the
Continuing Disclosure Agreement in the form attached hereto as Appendix D, (the
“Continuing Disclosure Agreement”), which agreement is hereby incorporated by reference
herein and expressly made a part hereof for all purposes. VPSA has defined a Material
Obligated Person ("MOP") for purposes of the Continuing Disclosure Agreement as any
local issuer the principal amount of whose local school bond(s) pledged under VPSA's 1997
Resolution (as defined in the Continuing Disclosure Agreement) comprises more than 10%
of the total principal amount of all bonds of VPSA outstanding under the 1997 Resolution.
MOP status with respect to the VPSA Bonds will be determined by comparing the principal
amount of your local school bond(s) to the principal amount of the bonds outstanding under
the 1997 Resolution. MOP status for future VPSA bonds issued under the 1997 Resolution
will be determined by adding the principal amount of your local school bond(s) to be sold to
VPSA and the principal amount of your local school bond(s) previously sold to VPSA and
pledged under VPSA's 1997 Resolution and measuring the total against 10% of the face
value of all bonds of VPSA outstanding as of a bond closing date under VPSA's 1997
Resolution. If you are or may be a MOP with respect to the VPSA Bonds, VPSA will
require that you file all the information described in the following paragraph prior to VPSA's
distribution of its Preliminary Official Statement, currently scheduled for the week of April
14, 2025.
You acknowledge that if you are, or in the sole judgment of VPSA may be, a MOP
following the issuance of your local school bond that is the subject of this Bond Sale
Agreement, VPSA will include by specific reference in its Preliminary Official
Statements and final Official Statements (for this sale and, if you remain a MOP or
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become a MOP again after ceasing to be a MOP, for all applicable future sales) the
information respecting you ("Your Information") that is on file with the Municipal
Securities Rulemaking Board (the "MSRB") through its Electronic Municipal Market
Access System. Accordingly, if VPSA has determined that you are at any time a MOP
(I) following the delivery of your local school bond to VPSA in connection with this sale,
or (II) during the course of any future sale, whether or not you are a participant in such
sale, you hereby represent and covenant to VPSA that you will file such additional
information, if any, as is required so that Your Information, as of each of (I)(A) the date
of VPSA's applicable Preliminary Official Statement (in the case of this sale, expected to
be April 15, 2025), (B) the date of VPSA's applicable final Official Statement (in the case
of this sale, expected to be April 22, 2025) and (C) the date of delivery of VPSA's Bonds
(in the case of this sale, expected to be May 13, 2025) and (II) such other dates associated
with future sales as VPSA may specify to you, will be true and correct and will not
contain any untrue statement of a material fact or omit to state a material fact which
should be included in Your Information for the purpose for which it is included by
specific reference in VPSA's official statement or which is necessary to make the
statements contained in such information, in light of the circumstances under which they
were made, not misleading. You further agree to furnish to VPSA a copy of all filings
related to your local school bond(s) you make with the MSRB subsequent to the date of
this Agreement. Such copy will be furnished to VPSA on or before the day that any such
filing is made.1
VPSA will advise you in writing within 60 days after the end of each fiscal year if you were
a MOP as of the end of such fiscal year. Upon written request, VPSA will also advise you
of your status as a MOP as of any other date. You hereby covenant that you will provide the
certificate described in clause (a)(v) of Section 6 below if VPSA includes Your Information
by specific reference in its disclosure documents in connection with this sale or any future
sale, whether or not you are a participant in such sale.
5. For purposes of paying an amount equal to VPSA's administrative fee related to your
local school bond, you hereby acknowledge and agree that each interest rate on your local
school bond shall be five one-hundredths of one percent (0.05%) over the interest rate to
be paid by VPSA for the corresponding principal payment date of the VPSA Bonds.
6. VPSA's commitment to purchase your local school bond is contingent upon satisfaction
of the following conditions.
(a) VPSA's receipt on the Closing Date of
(i) your local school bond which shall include and otherwise meet the
Standard Terms and Conditions contained in Appendix A hereto;
1 To provide you some perspective on this requirement, as of June 30, 2024, VPSA would have had
to have pledged under its 1997 Resolution approximately $234 million of your bonds for you to have been
designated a MOP.
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(ii) certified copies of the local resolution (see Appendix B attached
hereto) and the school board resolution, if applicable (see Appendix C attached
hereto);
(iii) an executed agreement, among VPSA, you and the other, if
applicable, local units simultaneously selling their bonds to VPSA and the
investment manager for the State Non-Arbitrage Program® ("SNAP®"), providing
for the custody, investment and disbursement of the proceeds of your bonds and
the other general obligation school bonds, and the payment by you and the other
local units of the allocable, associated costs of compliance with the Internal
Revenue Code of 1986, as amended, and any costs incurred in connection with
your participation in SNAP® (the "Proceeds Agreement");
(iv) an executed copy of a Use of Proceeds Certificate and Tax
Compliance Agreement (the "Tax Compliance Agreement") in the form provided
by VPSA's bond counsel;
(v) if you are a MOP and VPSA has included by specific reference
Your Information in VPSA's Preliminary and final Official Statements, your
certificate dated the date of the delivery of the VPSA Bonds to the effect that (i)
Your Information was as of the date of VPSA's Preliminary and final Official
Statements, and is as of the date of the certificate which shall be dated the Closing
Date, true and correct and did not and does not contain an untrue statement of a
material fact or omit to state a material fact which should be included in Your
Information for the purpose for which it is included by specific reference in
VPSA's Official Statements or which is necessary to make the statements
contained in such information, in light of the circumstances under which they
were made, not misleading, and (ii) you have complied in all material respects
with your undertakings regarding the amendments adopted on November 10,
1994 to Rule 15c2-12 under the Securities Exchange Act of 1934, as amended, for
the preceding five years;
(vi) an approving legal opinion from your bond counsel in form
satisfactory to VPSA that:
(A) your local school bond is a valid and binding general
obligation of the Locality;
(B) the current and expected use of the proceeds of your local
school bond and the financed property by the Locality and the School
Board of the Locality will not result in the local school bond being
considered a "private activity bond" within the meaning of Section 141 of
the Internal Revenue Code of 1986, as amended;
(C) the terms and provisions of your local school bond conform
to the requirements of this Bond Sale Agreement including the appendices
attached hereto; and
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(D) the Locality has duly authorized, executed and delivered
this Bond Sale Agreement, the Proceeds Agreement, the Continuing
Disclosure Agreement and the Tax Compliance Agreement and this Bond
Sale Agreement, the Proceeds Agreement, the Continuing Disclosure
Agreement and the Tax Compliance Agreement are valid, binding and
enforceable in accordance with their terms;
(vii) a transcript of the other customary closing documents not listed
above; and
(viii) the proceeds of the VPSA Bonds.
(b) If you will be using the proceeds of your local school bond to retire a bond
anticipation note, certificate of participation or other form of financing (the "Refunded
Debt"), receipt by VPSA of:
(i) an opinion of your bond counsel that, as of the Closing Date, the
Refunded Debt will have been paid in full or defeased according to the provisions
of the instrument authorizing the Refunded Debt (in rendering such opinion bond
counsel may rely on a letter or certificate of an accounting or financial
professional as to any mathematical computations necessary for the basis for such
opinion); and
(ii) an executed copy of the escrow deposit agreement/letter of
instruction providing for the retirement of the Refunded Debt.
(c) Your compliance with the terms of this Bond Sale Agreement.
One complete original loose bound transcript (with tabs) of the documents listed
above shall be provided by your counsel to McGuireWoods LLP, bond counsel to
VPSA, on the Closing Date or, with VPSA's permission, as soon as practicable
thereafter but in no event more than thirty (30) business days after the Closing
Date.
7. You hereby covenant that you will pay to VPSA the reasonable costs and expenses,
including reasonable attorneys' fees, if any, incurred by VPSA in connection with any
action that VPSA undertakes with respect to the local school bond, or the VPSA Bonds
associated with the local school bond, and the Locality shall pay such amounts no later
than 30 days after VPSA sends the Locality an invoice for such expenses.
8. Subject to the conditions described in Section 6 hereto, this Bond Sale Agreement shall
become binding as of the later of the VPSA Sale Date and the date you execute this Bond
Sale Agreement.
[Signature Page to Bond Sale Agreement]
Dated as of April 3, 2025.
VIRGINIA PUBLIC SCHOOL AUTHORITY COUNTY OF ROANOKE, VIRGINIA
By: By:
Authorized VPSA Representative Name: Richard L. Caywood
Title: County Administrator
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(For information only; not part of the Bond Sale Agreement.)
Please have the presiding officer, or other specifically designated agent, of your governing body
execute two (2) copies of this Bond Sale Agreement and return them no later than close of
business on April 3, 2025 to, Jay Mahone, Public Finance Manager, Virginia Public School
Authority, P. O. Box 1879, Richmond, Virginia 23218-1879 or by hand or courier service,
James Monroe Building- 3rd Floor, 101 N. 14th Street, Richmond, Virginia 23219, with an
electronic copy e-mailed to Anne Curtis Saunders, McGuireWoods LLP, at
acsaunders@mcguirewoods.com. VPSA recommends the use of an overnight delivery service to
ensure timely arrival of your documents.
APPENDIX A - Standard Terms and Conditions
APPENDIX B - Form of Bond Resolution
APPENDIX C - Form of School Board Resolution
APPENDIX D - Continuing Disclosure Agreement
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: Confirmation of appointments to the Local Office on Aging
Advisory Council (LOA)
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointments.
BACKGROUND:
The CEO and President of LOA has recommended the following reappointments:
Madeline Hanlon, Roanoke County Representative, to an additional two (2) year term to
expire March 31, 2027
Mac Barnes, Citizen At-Large, to an additional two (2) year term to expire March 31,
2027
Gloria Clark, Citizen At-Large, to an additional two (2) year term to expire March 31,
2027
STAFF RECOMMENDATION:
Staff recommends confirmation of all three appointments.
Page 1 of 1
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 25,2025
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM F - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for March 25,
2025, designated as Item F - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 9
inclusive, as follows:
1. Approval of minutes – March 11, 2025
2. Ordinance appropriating new funds in the amount of $191,524 to RCPS and
authorizing all necessary transfers within the Roanoke County Public
Schools’ FY 2024-2025 categories. (Second Reading)
3. The petition of Payal Shah to obtain a special use permit to operate a short-
term rental on approximately 0.54 acre of land zoned R-1, Low Density
Residential District, located at 5855 Winnbrook Drive, Windsor Hills
Magisterial District. (First Reading and Request for Second Reading and
Public Hearing)
4. The petition of Cavern, LLC to rezone approximately 1.286 acres from R-1,
Low Density Residential District, to C-2, High Intensity Commercial District, to
construct a hotel located at 5709, 5755, and 5761 Fallbrooke Drive, Catawba
Magisterial District. (First Reading and Request for Second Reading and
Public Hearing)
5. The petition of Sergei Larin to rezone approximately 0.7155 acre of land from
AR, Agricultural/Residential District, to AV, Agricultural/Village Center District,
and to obtain a special use permit to operate retail sales located in the 3600
block on Bradshaw Road, Catawba Magisterial District. (First Reading and
Request for Second Reading and Public Hearing)
Page 2 of 2
6. The petition of Roanoke Valley Holdings, LLC to rezone approximately
11.688 acres from C-2S, High Intensity Commercial District with special use
permit, to R-3, Medium Density Multi-Family Residential District, located at
5627 and 5633 Williamson Road and along the 5300 and 5400 block of
Florist Road, Hollins Magisterial District. (First Reading and Request for
Second Reading and Public Hearing)
7. Request to accept and allocate funds in the amount of $19,634.18 to the
Clerk of the Circuit Court from the Commonwealth of Virginia for Technology
Trust Funds.
8. Ordinance Amending Chapter 2 (Administration), Article V (County Board
Organization and Procedure), Section 2-113 (Order of Business) of the
Roanoke County Code. (First Reading and Request for Second Reading)
9. Resolution approving the County's participation in the Proposed Settlement
of Opioid-Related Claims against Henry Schein Defendants and directing the
County Attorney and/or the County's outside counsel to execute the
documents necessary to effectuate the County's participation in the
settlement.
Page 1 of 5
The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke
County Administration Center, this being the first regularly scheduled meeting of the
month of March 2025. Audio and video recordings of this meeting will be held on file for
a minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
Before the meeting was called to order, an invocation/a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
A. OPENING CEREMONIES
1. Roll Call
Present: Supervisors Hooker, Mahoney, Shepherd, North, Radford
Absent: None
Staff Present: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Madeline Hanlon,
Community Engagement Director; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Rhonda D. Perdue, Chief Deputy Clerk to the Board
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
Action No. 031125-1 Item C.1
1. Proclamation declaring March as American Red Cross Month in the County of
Roanoke. (Jacquelyn Grant, Executive Director, American Red Cross)
Supervisor North moved to adopt the proclamation. Supervisor Hooker seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
Roanoke County
Board of Supervisors
Minutes
March 11, 2025 – 2:00 p.m.
Page 2 of 5
D. BRIEFING
1. Briefing by the Roanoke Regional Partnership. (John Hull, Executive Director of
the Roanoke Regional Partnership)
Briefing was given by John Hull.
E. FIRST READING OF ORDINANCES
Action No. 031125-2 Item E.1
1. Ordinance authorizing the issuance of not to exceed $46,560,000 General
Obligation School Bonds of the County of Roanoke, Virginia, to be sold through
the Virginia Public School Authority (VPSA). (Laurie Gearheart, Director of
Finance and Management Services) (First Reading and Request for Second
Reading)
Supervisor Hooker moved to approve the first reading of this ordinance and
scheduling the second reading and public hearing for March 25, 2025. Supervisor
Mahoney seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
Action No. 031125-3 Item E.2
2. Ordinance appropriating new funds in the amount of $191,524 to RCPS and
authorizing transfer of funds between categories within the Roanoke County
Public Schools' FY 2024-2025 budget. (Susan Peterson, Director of Finance for
the Roanoke County Public Schools) (First Reading and Request for Second
Reading)
Supervisor North moved to approve the first reading of this ordinance and
scheduling the second reading for March 25, 2025. Supervisor Mahoney made a
substitute motion to amend the ordinance adding into section one “health insurance
purposes”. Supervisor North seconded the substitute motion. The substitute motion
was approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
F. PUBLIC HEARING
Action No. 031125-4 Item F.1
1. Public hearing for citizen comments on the Real Estate effective tax rate for
calendar year 2025. (Steve Elliott, Budget Administrator)
Page 3 of 5
Three (3) citizens spoke.
G. APPOINTMENTS
Action No. 031125-5 Item G.1-2
1. Roanoke County Economic Development Authority (EDA) (By District)
Lindwood P. Windley – Windsor Hills District – Expiration March 11, 2029
Mike Altizer – Vinton District – Expiration – September 26, 2025
Supervisor Hooker moved to approve all appointments. Supervisor North seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
H. CONSENT AGENDA
Action No. 031125-6.a-b Item H.1-2
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 031125-6.a Item H.1
1. Approval of minutes – February 25, 2025
Action No. 031125-6.b Item H.2
2. Ordinance authorizing the execution of a lease agreement with .Com Properties
IV, LLC for thirty-five (35) parking spaces located at 210 South Colorado Street,
Salem, Virginia. (Second Reading)
Supervisor Mahoney moved to adopt all matters on the consent agenda. Supervisor
Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
I. CITIZENS' COMMENTS AND COMMUNICATIONS
This time has been set aside for Roanoke County citizens, County property owners,
and County business owners to address the Board on matters of interest or concern.
Page 4 of 5
While the Board desires to hear from all who desire to speak, this agenda item is
limited to a duration of 30 minutes, Each individual speaker shall be afforded 3
minutes to speak.
One (1) speaker spoke on crime and drugs in Mount Pleasant.
J. REPORTS
Action No. 031125-7 Item J.1-2
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
Supervisor North moved to receive and file the reports that have been included with
the agenda under Item J. Supervisor Radford seconded the motion. Motion
approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
K. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Paul M. Mahoney
2. Tammy E. Shepherd
3. Phil C. North
4. Martha B. Hooker
5. David F. Radford
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
L. WORK SESSIONS
1. Work Session to discuss Opioid Abatement Authority Spring 2025 Grant
Applications. (Madeline Hanlon, Community Engagement Director and Josh
Fridley, Constituent Services Administrator)
2. Work Session to discuss the County’s exploration and implementation of AI
based systems. (Uma Marques, Information Technology Director and Jim
Blanton, Director of Library Services)
M. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No. 031125-8
Page 5 of 5
1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
Catawba Magisterial District.
Supervisor Radford moved to go to closed session. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
N. CERTIFICATION RESOLUTION
Action No. 031125-9
In the closed session just concluded, nothing was discussed except the matter which
was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
Supervisor Radford moved to adopt the certification resolution. Supervisor Mahoney
seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
O. ADJOURNMENT
Action No. 031125-10
Supervisor Hooker moved to adjourn the meeting. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
Submitted by: Approved by:
__________________________ __________________________
Richard L. Caywood David F. Radford
Clerk to the Board of Supervisors Chairman
Page 1 of 2
ACTION NO.
ITEM NO. F.2
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
have not yet been appropriated to the Schools’ budget. Additionally the School Board
Page 2 of 2
has requested that the Board approve transfers of funds between budget categories as
follows:
. Transfer of $1,000,000 from the instructional category to the non-categorical
spending category.
. Appropriates funds in the amount of $191,524 to the facilities category.
. Authorizes the transfer of $20,000 from the facilities category to the
administration, attendance, and health category
. Authorizes the transfer of $300,000 from the facilities category to the technology
category.
. Authorizes any additional transfers and / or budget adjustments required by
Roanoke County Public Schools accounting procedures necessary to accomplish
the actions authorized in 1-4 above.
There have been no changes since the first reading of the ordinance on March 11,
2025.
FISCAL IMPACT:
The various categories will increase and decrease a net total increase of $191,524 for
all categories.
STAFF RECOMMENDATION:
Staff recommends approving the ordinance.
Agenda Item Details
Motion & Voting
Meeting Feb 20, 2025 - Roanoke County School Board Meeting
Category 9.CONSENT AGENDA
Subject 9.04 Request to Update Roanoke County Public Schools 2024-2025 Budget Ordinance
Type Action (Consent)
Budget Considerations
During the January 30, 2025 Budget Work Session, staff discussed short-term strategies to move funds into the health reserve balances and to
appropriate funds to capital special projects balances. See page 16 of the Jan 30, 2025 Agenda 2.01 Attachment.
In addition, since the School Division departments do not operate strictly along categorical functions, we request an amendment to the original
ordinance to true-up budgets. Staff requests School Board approval to seek Board of Supervisors (BOS) permission to adopt an ordinance revision
for financial adjustments to ensure the optimal allocation and utilization of our district ’s resources.
Staff Recommendation
Staff recommends the approval to seek the Board of Supervisors (BOS) permission to adopt an ordinance revision for the following financial
adjustments to ensure the optimal allocation and utilization of our district ’s resources:
1.A $1.0 million increase in debt and fund transfers and a corresponding $1.0 million increase in the non-categorical Health Insurance Fund.
2.A $191,524 increase in facilities.
3.A reallocation as follows: an increase of $20,000 in administration, attendance, and health, an increase of $20,000 in debt and fund
transfers, and an increase of $300,000 in technology, with an offsetting reduction of $340,000 in facilities.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a
single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation.
Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough
review. Items may be removed from the consent agenda at the request of any board member.
Motion to Approve Consent Agenda
3/2/25, 6:20 PM BoardDocs® Pro
https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 1/2
Attachment A
Motion by Brent T Hudson, second by Cheryl A Facciani.
Final Resolution: Motion Carries
Yea: Tim Greenway, David M Linden, Cheryl A Facciani, Brent T Hudson, Shelley W H Clemons
3/2/25, 6:20 PM BoardDocs® Pro
https://go.boarddocs.com/vsba/roecnty/Board.nsf/Public 2/2
◈Revenue Update ◈Expenditure Update ◈
2024-2025 Budget Update
January 30, 2025
1/30/25 1
Attachment B
1/30/25 2
Revenue Update
•Enrollment
•Governor’s Caboose Budget
1/30/25 3
13,288
13,336
13,270
VDOE Budget 99.83% Fall Funded
Membership
Enrollment
48 Student Difference 66 Student Difference
1/30/25 4
2025 Budget Caboose Projections Increase (Decrease)
13,336 13,270 (66)
General Fund 113,136,844 112,577,514 (559,330)▼
Instructional Resources Fund 1,359,327 1,352,599 (6,728)▼
Grant Fund 2,535,821 2,581,698 45,877 ▲
Nutrition Fund 250,123 225,646 (24,477)▼
Total All Funds 117,282,115 116,737,457 (544,658)
Per Pupil Amounts
General Fund $8,483.57 $8,483.61
Instructional Resources Fund $101.93 $101.93
Grant Fund $190.15 $194.55
Nutrition Fund $18.76 $17.00
Total All Funds $8,794.40 $8,797.10
Governor’s Caboose Revenue
1/30/25 5
1/30/25 6
Expenditure Update
•PTO Payout
•Electricity
•Health Insurance Claims and Reserve Balances
1/30/25 7
Leave Balance Payout Days Maximum Liability Medium Liability Minimal Liability
<35 5 91,758 73,407 45,879
<75 10 270,032 54,006 54,006
<250 15 352,811 70,562 70,562
>250 50 58,766 58,766 58,766
Total 773,367 256,741 229,213
Budget (85,900)(85,900)(85,900)
**Exposure 687,467 170,841 143,313
PTO/Sick Leave Payout Exposure
**Overage is planned to be covered by unused substitute budget; however, we are already at 62% of budget as of 1/31/25
•Yearly Cash Out Option
•Full-time contracted
•20% of daily rate, min $45
Estimate will choose to be paid out 100% of allowable days
Estimate will choose to be paid out 20% of allowable days
Estimate will choose to be paid out 80% of allowable days
Estimate will choose to be paid out 50% of allowable days
1/30/25 8
Electricity Exposure
Year Cost Increase
2018
2019 5%
2020 (9%)
2021 1%
2022 19%
2023 18%
2024 19%
2025 4,616,329 Projected
2026 5,568,207 Projected
Projection 4,616,329
Electric Budget (3,312,500)
Cost Overrun 1,303,829
Other facilities budget (400,000)
Exposure 903,829
CMP Projects on hold
in the Minor Capital Fund 450,000
1/30/25 9
Health Insurance Claims Exposure
(2,000,000)
(1,000,000)
-
1,000,000
2,000,000
3,000,000
7/31/2024 8/31/2024 9/30/2024 10/31/2024 11/30/2024 12/31/2024 1/31/2025 2/28/2025 3/31/2025 4/30/2025 5/31/2025 6/30/2025
Revenues 1,647,566 2,496,753 1,901,615 1,815,536 1,792,370 1,784,845 1,755,441 1,757,657 1,755,657 1,753,657 1,751,557 1,747,057
Expenditures 2,607,920 2,082,346 1,828,486 3,344,383 1,857,630 2,163,287 2,439,998 2,149,218 2,153,895 2,184,259 2,650,565 2,218,597
Reserves 2,887,588 3,301,995 3,375,124 1,846,277 1,781,017 1,402,575 718,019 326,458 (71,780)(502,382)(1,401,391)(1,872,932)
Actual Activity YTD Projected Estimates
1/30/25 10
Weekly Claims Cost in
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
700,000.00
800,000.00
900,000.00
We
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2
2024-2025 2023-2024
1/30/25 11
Year-to-Year Comparison of Claims > $75,000By Primary Medical Condition and Cost
Maximum liability on existing high dollar claims $2.5 million
1/30/25 12
Employee
▲
▲
▲▲▲
▲▲▲▲▲
▲
12
Spouse
▲
▲
▲
4
Child
▲▲
2
Year-to-Year Comparison of Claims > $75,000By Member Type and Cost
Employee
▲▲▲
▲▲
▲▲▲▲▲▲
▲▲▲▲
▲
18
Spouse
▲
▲▲
▲
5
Child
▲▲
2
Age
12-17
26-34
35-44
45-54
55-64
65+
Total
Greater than $250,000 ▲ $150,000 to $250,000 ▲ $100,000 to $150,000 ▲ $75,000 to $100,000
July 2023 – December 2023 July 2024 – December 2024
1/30/25 14
Go Forward Strategies for Health Insurance
Costs are expected to continue to rise:Medical Trend is 8.1%Pharmacy Trend is 10.9%
1/30/25 15
•Request BOS to approve transfer of $1.0 million from payroll lapse
•Request BOS to appropriate new funds to facilities for $191,524
•Consider not contributing $92,290 to the OPEB Trust from the HealthInsurance Fund for fiscal year 2025
•Other balances on hold for now
Short-term Strategies
Current Balance Avis Check Remaining Balance
Minor Capital special projects 1,428,515.85 191,524 1,620,039.85
Major Capital special projects 1,901,319.81 1,901,319.81
1/30/25 16
Health Insurance Claims Exposure
(2,000,000)
(1,000,000)
-
1,000,000
2,000,000
3,000,000
7/31/2024 8/31/2024 9/30/2024 10/31/2024 11/30/2024 12/31/2024 1/31/2025 2/28/2025 3/31/2025 4/30/2025 5/31/2025 6/30/2025
Revenues 1,647,566 2,496,753 1,901,615 1,815,536 1,792,370 1,784,845 1,755,441 2,757,657 1,760,657 1,758,757 1,756,557 1,752,157
Expenditures 2,607,920 2,082,346 1,828,486 3,344,383 1,857,630 2,163,287 2,439,998 2,149,218 2,153,895 2,184,259 2,650,565 2,218,597
Reserves 2,887,588 3,301,995 3,375,124 1,846,277 1,781,017 1,402,575 718,019 1,326,458 933,220 507,718 (386,291)(852,732)
Actual Activity YTD Projected Estimates
Add $1M and still negative cash
1/30/25 17
Payroll lapse from 7/1/24 to 1/15/25 1,757,000Payroll lapse for open positions 1/15/25 to 6/30/25 2,274,000 4,031,000Revenue deficit due to lower ADM (559,330)Maximum exposure for PTO/Sick payouts (687,467)Maximum exposure for electricity overruns (903,829)Transfer payroll lapse to Health Insurance Fund (1,000,000)(3,150,626)
Net remaining payroll lapse 880,374
Covering Budget Exposures
1/30/25 18
Offer KeyCare 1000 HRA or KeyCare 2000 HRA
Offer KeyCare 1000 HRA or QHDHP 3400 HSA
Offer KeyCare 2000 HRA or QHDHP 3400 HSA
Offer KeyCare 2000 HRA only
Long-term Strategies – Plan Design
HRA = Health Retirement Account (employee keeps funds only if he/she retires from RCPS)HSA = Health Savings Account (employee owns the funds and can add own money to save more)QHDHP = Qualified High Deductible Health Plan (required for a HSA)
1/30/25 19
Add a 2% margin to premiums
Eliminate school couple rate
Charge higher premium for retirees
Long-term Strategies – Premium Structure
1/30/25 20
Determine cost and premiums for being fully insured
Learn about hybrid insurance (mixture of fully- and self-insured)
Aggregate stop loss versus individual stop loss threshold
Review cost savings of medical clinic
Review OPEB Trust purpose, use, and recommended funding
FY26 redirect $2.2 million from fleet replacement to health
Long-term Strategies – Other
1/30/25 21
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 25, 2025
ORDINANCE APPROPRIATING NEW FUNDS IN THE AMOUNT OF
$191,524 TO RCPS AND AUTHORIZING TRANSFER OF FUNDS
BETWEEN CATEGORIES WITHIN THE ROANOKE COUNTY PUBLIC
SCHOOLS’ FY 2024-2025 BUDGET
WHEREAS, during the Roanoke County Public Schools (RCPS) January 30, 2025
budget work session, school staff discussed strategies to move funds into health reserve
balances and to appropriate funds to capital special projects balances ; and
WHEREAS, pursuant to Section 22.1-115 of the Code of Virginia, the Board of
Supervisors approves the School Board’s budget by categories; and
WHEREAS, the School Board has directly received funds in the amount of
$191,524 from Avis Construction Company, Inc. (as a refund for a prior fiscal year
overbilling ), which funds have not yet been appropriated to the Schools’ budget; and
WHEREAS, the School Board has requested that the Board additionally approve
transfers of funds between budget categories; and
WHEREAS, the first reading of this ordinance was held on March 11, 2025, and
the second reading was held on March 25, 2025.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the Board approves the transfer of $1,000,000 from the instructional
category to the non-categorical spending category so that the funds can be
used for health insurance purposes.
2.The Board appropriates funds in the amount of $191,524 to the facilities
category.
3.The Board authorizes the transfer of $20,000 from the facilities category to
the administration, attendance, and health category
4.The Board authorizes the transfer of $300,000 from the facilities category
to the technology category.
5.The Board authorizes any additional transfers and / or budget adjustments
required by Roanoke County Public Schools accounting procedures
necessary to accomplish the actions authorized in 1-4 above.
6.That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. F.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: The petition of Payal Shah to obtain a special use permit to
operate a short-term rental on approximately 0.54 acre of
land zoned R-1, Low Density Residential District, located at
5855 Winnbrook Drive, Windsor Hills Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Consent agenda item for first reading of ordinance.
BACKGROUND:
The first reading of this ordinance is accomplished by adoption of this ordinance in the
manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public
hearing and second reading of these ordinances. The second reading and public
hearing on this ordinance is scheduled for April 22, 2025.
The title of this ordinance is as follows:
The petition of Payal Shah to obtain a special use permit to operate a short -term rental
on approximately 0.54 acre of land zoned R-1, Low Density Residential District, located
at 5855 Winnbrook Drive, Windsor Hills Magisterial District.
DISCUSSION:
There is no discussion on this item.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for April 22, 2025.
. That this section of the agenda be, and hereby is, approved and concurred in as
to each item separately, and that the Clerk is authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Only Dale received: I 1.'3{'202�
5204 Bernard Drive Application foe: PC/BZA dale: 157SO IIUIZS' PO Box 29800
Roanoke, VA 24018 Placards issued: BOS date: ij /1//. / 'lU ZS(540)772-2068 FAX (540) 776-7155 Case Number ALL APPLICANTS
Check type of application filed (check all that apply)
o Rezoning !)(Special Use o Variance o Waiver o Administrative Appeal o Comp Plan (15.2-2232) Review
Applicants name/address w/zip Pc�CU S. ho.-h Phone: Cell#: �C\d--C\ �ox 4<id.�C nq Lt' { <'.J · q G-:+ :tftl;; Email: P<l\_\o.\?,Shab@ %cno:JJ (c,tn OC).Ml)� VI+ 9._401& Contact for Legal Ads
Owner's name/addressp:_tzt .PC� 01. S, \r)(l h1 .,_ '\ kiv , ,�e P--�
00.')D\LQ I/A ell-\ 0 \ <Z
Property Location f5 8 \:> 5 W \ nnbYoo� dr
�tl C'\. "'<" (15\L.D \J ?-- a. 4 0 \ &Tax Map No.:076. OS - O'i- 1 l. 00-00()()
Size ofparcel(s): Acres: � 5
Phone#: Cell#: Email:
Magisterial District: lJind�O'r 1-.Jifl s-
Community Planning area:
Existing Zoning: P--\
Existing Land Use: Re.�, d. Q. f) \· r �
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (JS.2-2232) REVIEW APPLICANTS (R/S/W/CP)
Proposed Zoning: R.-\Proposed Land Use: R-\ �
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning).Does the parcel meet the minimum criteria for the requested Use Type in Article JV (Special Use Pennit)? Yes·
IF NO, A VARIAN CE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No···
VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIWIAA)
No
Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal oflnterpretation of Zoning Map to
Is the apphcat1on complete? Please check 1f enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESEITEMS ARE MISSING OR INCOMPLETE.
R/S/W/CP V/AA R/S/W/CP V/AA R/S/W/CP V/AA
Con sultation 8 I /2" x 11" concept plan �
Application fee
Application Metes and bounds desc ription Proffers, if a pplicable
Justification Water and sewer application Adjoining pro perty owners
I hereby certify that I am either the owner of the prop erty or the owner's agent or con tract purcha ser and am acting with the knowledge and
consentftheo wner. ':�--� � ·· Owner's Signature
2
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Applicant __,f,_0-H.c...,.;_+-oJ.......;..i..._,�""-'-b ..... d,h""""-..,__ _____________ _
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
We believe our house and property abide by with sec 30-41-1. Lot size is 0.54 acre and Home size is 5505 sf. Its average
house and lot in neighborhood. Its a beautiful house on top of hill with gorgeous mountain and city view. We have
always maintained it very well. The winnbrook neighborhood is located on grandin ext, approximately I mile from the
RT 414. We live only 8 mins away from this house. We want to use this home as short term rental. We have team of
rental manager, cleaning staff, gardner, electrician , plumber, handyman to maintain this home as needed. Short term
rental rules for our guests, provide the highest degree of protection for our neighbors. We will be monitoring property
with outdoor camera. The turnover between each reservation will be cleaned by professional cleaners and inspected by
owners personally to make sure property is maintained meticulously. In summary we intend to provide the highest
degree of protection in order to maintain the health, safety, appearance and overall quality of the neighborhood. we
anticipate renting this house about couple of weeks in a month.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
I)The convenience of access , congestion in public streets, public safety, utilities and public services will not be
affected since it creates no more traffic then normal single family home.
2) we will continue to facilitate the creation of a convenient, attractive and harmonious community since the house and
yard are maintained regularly and professionally
3)I feel short term rental are necessary and contribute to the community by providing reasonable price for families to
come and visit beautiful Roanoke.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
The impact to our property, adjoining properties and the surrounding area is minimal impact. Our backyard is wooded on
one side and has tree border on other side. House has 2 car garage and 4 car driway parking. Our rental rules will not
allow street parking, no outside large parties. loud music or noise will not be tolerated. The maximum occupancy
permitted per stay will be 10 people for 5 bedroom house. any pets that guest bring, must be leashed when outside or
when walking in the neighborhood. Roads in our neighborhood are already established and school bus and fire/rescue
routes are establieshed and have zero impact.
3
r1rl"
I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the
future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County
permitting regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building
permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may
require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or impos ed
on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other
regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the
nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra
items, but the following are considered minimum:
ALL APPLICANTS
a. Applicant name and name of development
b.Date, scale and north arrow
C. Lot size in acres or square feet and dimensions
d. e. Location, names of owners and Roanoke County tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc.
f.The zoning and land use of all adjacent properties
g.All property lines and easements
h.All buildings, existing and proposed, and dimensions, floor area and heights
I.
j.
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS
k.Existing utilities (water, sewer, st orm drains) and connections al the site
I.Any driveways, entrances/exits, curb openings and crossovers
m.Topography map in a suitable scale and contour intervals
n.Approximate street grades and site distances at intersections
o.Locations of all adjacent fire hydrants
p.Any proffered conditions at the site and how they are addressed
q.If project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
Signature of applfcant Date
6
Community Development • Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations
that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your
rezoning, subdivision waiver, public street waiver, or special use permit request. If your request
involves one of the items on the ensuing list, we recommend that you meet with a County planner,
the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the
potential additional traffic related information that may need to be submitted with the application
in order to expedite your application process.
{Note this list is not inclusive and the County staff and VDOT reserve the right to request a trafllc
study at any time, as deemed necessary.)
High Traffic-Generating Land Uses:
•Single-family residential subdivisions, Multi-family residential units, or Apartments with morethan 75 dwelling units•Restaurant (with or without drive-through windows)•Gas station/Convenience store/Car wash•Retail shop/Shopping center•Offices (including: financial institutions, general, medical, etc.}•Regional public facilities•Educational/Recreational facilities•Religious assemblies•Hotel/Motel•Golf course•Hospital/Nursing home/Clinic•Industrial site/Factory•Day care center•Bank•Non-specific use requests
Road Network Situations:
•Development adjacent to/with access onto/within 500-ft of intersection of a roadwayclassified as an arterial road {e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc)•For new phases or changes to a development where a previously submitted traffic study ismore than two (2} years old and/or roadway conditions have changed significantly•When required to evaluate access issues•Development with ingress/egress on roads planned or scheduled for expansion, widening,improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.}•Development in an area where there is a known existing traffic and/or safety problem•Development would potentially negatively impact existing/planned traffic signal(s)•Substantial departure from the Community Plan•Any site that is expected to generate over one hundred (100} trips during the peak hour ofthe traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty(750)trips in an average day
Effective date: Apr/I 191 2005
7
Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET W AIYER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver or Special Use Permit petition if new or additional information is presented at the
public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled
public hearing that sufficient time was not available for planning staff and/or an outside referral agency to
adequately evaluate and provide written comments and suggestions on the new or additional information
prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This
continuance shall allow sufficient time for all necessary reviewing parties to evalu ate the new or additional
information and provide written comments and suggestions to be included in a written memorandum by
planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to
determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia
Department of Transportation requests further traffic analyses and/or a traffic impact study that would be
beneficial in making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required
traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the
planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified
of the continuance and the newly scheduled public hearing date.
EHective date: April 19, 2005
Name of Petition
Petitioner's Signature
Date
8
House Rules for [5855 Winnbrook drive roanoke Va 24018]
General Rules
��� Check-in: [3pm onward ] | Check-out: [before 11am]
��� Maximum Occupancy: 10
��� No parties or events
��� No unregistered guests—only those included in the reservation are allowed.
��� No smoking or vaping inside the property. A cleaning fee will be charged for violations.
��� No pets (unless allowed & approved).
Quiet Hours & Respect for Neighbors
���� Quiet hours: [10pm] to [6am]—please respect our neighbors.
���� Keep noise at a reasonable level at all times.
Cleaning & Maintenance
������� Please treat the home with care—report any damages immediately.
������� Trash & Recycling: [Instructions on disposal]
����� Dishes: Load and start the dishwasher before checkout.
Safety & Security
���� Lock all doors & windows when leaving the property.
���� No open flames (candles, fire pits, etc.) unless stated otherwise.
���� Emergency Contacts: payal shah 410-967-7413
Additional Rules (If Applicable)
��� WiFi Details: ******
�������� Parking Rules:
No parking on streets
2 garage parking and 4 driveway parking
Checkout Instructions
��������� Remove all personal belongings.
��������� Strip used beds & leave linens in [designated area].
������ Adjust thermostat to [setting] before leaving.
���� lock the house using digital lock .
By booking, guests agree to follow these rules. Violations may result in additional fees or
termination of the stay without refund.
5855 Winnbrook Drive - Aerial Map
Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
2/18/2025, 12:21:37 PM
0 0.04 0.070.02 mi
0 0.06 0.110.03 km
1:2,708
R1
R1
R1
R1
R1
R1
R1
AG3
R1
R1
R1
R1
R1
R1
AG3
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
R1
5855 Winnbrook Drive - Zoning Map
Roanoke County, Virginia 2019
Zoning
AG3
R1
2/18/2025, 12:19:05 PM
0 0.04 0.070.02 mi
0 0.06 0.110.03 km
1:2,708
RP
NC
CN
5855 Winnbrook Drive - Future Land Use Map
Roanoke County, Virginia 2019
Future Land Use
Conservation
Rural Preserve
Neighborhood Conservation
2/18/2025, 12:20:34 PM
0 0.04 0.070.02 mi
0 0.06 0.110.03 km
1:2,708
Page 1 of 2
ACTION NO.
ITEM NO. F.4
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for April 22, 2025.
. That this section of the agenda be, and hereby is, approved and concurred in as
to each item separately, and that the Clerk is authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
3
Applicant
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue .
4
Applicant
The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a
variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets
each factor. If additional space is needed, use additional sheets of paper.
JUSTIFICATION FOR VARIANCE REQUEST
1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of
the Zoning Ordinance.
2. The variance will not be of a substantial detriment to the adjacent properties or the character of the district.
3. Evidence supporting claim:
5
Applicant
Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper.
JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST
1. Reasons for appeal:
2. Evidence supporting claim:
6
ALL APPLICANTS
a. Applicant name and name of development
b. Date, scale and north arrow
c. Lot size in acres or square feet and dimensions
d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
e. Physical features such as ground cover, natural watercourses, floodplain, etc.
f. The zoning and land use of all adjacent properties
g. All property lines and easements
h. All buildings, existing and proposed, and dimensions, floor area and heights
i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
j. Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS
k. Existing utilities (water, sewer, storm drains) and connections at the site
l. Any driveways, entrances/exits, curb openings and crossovers
m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
o. Locations of all adjacent fire hydrants
p. Any proffered conditions at the site and how they are addressed
q. If project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
Signature of applicant Date
CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the
future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County
permitting regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building
permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may
require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or impos ed
on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other
regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2 -2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the
nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra
items, but the following are considered minimum:
7
Community Development Planning & Zoning Division
POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY
The following is a list of potentially high traffic-generating land uses and road network situations
that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your
rezoning, subdivision waiver, public street waiver, or special use permit request. If your request
involves one of the items on the ensuing list, we recommend that you meet with a County planner,
the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the
potential additional traffic related information that may need to be submitted with the application
in order to expedite your application process.
(Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic
study at any time, as deemed necessary.)
High Traffic-Generating Land Uses:
Single-family residential subdivisions, Multi-family residential units, or Apartments with more
than 75 dwelling units
Restaurant (with or without drive-through windows)
Gas station/Convenience store/Car wash
Retail shop/Shopping center
Offices (including: financial institutions, general, medical, etc.)
Regional public facilities
Educational/Recreational facilities
Religious assemblies
Hotel/Motel
Golf course
Hospital/Nursing home/Clinic
Industrial site/Factory
Day care center
Bank
Non-specific use requests
Road Network Situations:
Development adjacent to/with access onto/within 500-ft of intersection of a roadway
classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc)
For new phases or changes to a development where a previously submitted traffic study is
more than two (2) years old and/or roadway conditions have changed significantly
When required to evaluate access issues
Development with ingress/egress on roads planned or scheduled for expansion, widening,
improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)
Development in an area where there is a known existing traffic and/or safety problem
Development would potentially negatively impact existing/planned traffic signal(s)
Substantial departure from the Community Plan
Any site that is expected to generate over one hundred (100) trips during the peak hour of
the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty
(750) trips in an average day
Effective date: April 19, 2005
8
Community Development Planning & Zoning Division
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC
STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver or Special Use Permit petition if new or additional information is presented at the
public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled
public hearing that sufficient time was not available for planning staff and/or an outside referral agency to
adequately evaluate and provide written comments and suggestions on the new or additional information
prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This
continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional
information and provide written comments and suggestions to be included in a written memorandum by
planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to
determine if a continuance may be warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia
Department of Transportation requests further traffic analyses and/or a traffic impact study that would be
beneficial in making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required
traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the
planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified
of the continuance and the newly scheduled public hearing date.
Effective date: April 19, 2005
Name of Petition
Petitioner’s Signature
Date
REZONING NARRATIVE
On behalf of the applicant, Cavern, LLC, we are providing this narrative as supplemental information to
support the attached rezoning application. This request is to rezone existing Roanoke County Tax Parcels
#064.03-02-01.00-0000, 064.03-02-02.00-0000, and 064.03-02-02.01-0000 from R1, Low-Density
Residential, to C2, High Intensity Commercial to allow for commercial development of the property. The
applicant has previously developed the “Caverns Market” convenience store and fuel center located
adjacent to these properties to the east. The site is located at the Interstate 81, Exit 132 interchange, adjacent
to the northbound off-ramp. The parcels are owned by the applicant, Cavern, LLC.
The applicant is placing a proffered condition on the property to limit the use to a hotel/motel/motor lodge
only. A concept plan is included with the application indicating the vision for the property, although the
layout could change based on the specific hotel branding that is selected. The total area of the hotel property
will be approximately 2.20 acres, with 1.286 acres of this being residential property that is proposed to be
rezoned and the remaining area part of existing Tax Parcel #064.03-02-03.00-0000 (C2S zoning). The
existing Special Use Permit for the C2S property does not apply to this project and no zoning action is
required for this property to allow for the hotel use on the remaining +/-0.92 acres.
Existing Conditions
The parcels proposed to be rezoned are currently vacant. There is a small structure in the southeast part of
the property that will be removed as part of the proposed project. The property is bounded by Dow Hollow
Road (Route 647) to the north and Fallbrooke Drive (Route 940) to the south. The Interstate 81 northbound,
Exit 132 off-ramp is adjacent to the site to the west. To the east of the property is the existing Caverns
Market convenience store and gas station and Which Wich restaurant. Access to the property is from the
existing public right-of-way of Fallbrooke Drive.
The site generally slopes from north to south from Dow Hollow Road across Fallbrooke Drive and
eventually drains to the existing watercourse on the adjacent Dixie Caverns property. The final site design
will comply with all applicable stormwater management and stormwater quality regulations.
Access
Vehicular access is anticipated to be from Fallbrooke Drive and from internal connections to the adjacent
Caverns Market site. Due to topographic constraints, vehicular access is not anticipated from Dow Hollow
Road.
A Traffic Study was previously prepared in 2016 for the Caverns Market development. As discussed with
VDOT, this study was revised with updated traffic count data (accounting for actual traffic volumes
associated with the Caverns Market site) and projected traffic for a hotel on the subject properties. The
updated Traffic Study was prepared by Balzer and Associates, Inc., dated July 8, 2024 and revised
September 30, 2024. As summarized in the Traffic Study, the study intersections are sufficient to handle
traffic from the proposed development with minimal impacts to delay and level of service. The existing
turn lane infrastructure along West Main Street is sufficient to meet the requirements of the project at
Fallbrooke Drive and no turn lanes are warranted along Fallbrooke Drive. VDOT has reviewed the Traffic
Study and concurs with the results. Other entrance requirements will be evaluated and met with the final
development plans.
It should be noted that Roanoke County and VDOT are considering improvements to Route 460 at the Dow
Hollow Road and Fallbrooke Drive intersections to increase safety and facilitate turning movements in this
area. The current concept is for a “peanut” style roundabout. The applicant is aware of these potential
improvements and these improvements would not have a negative impact on the development of this
property or current rezoning request.
Public Services
This project will be served by public water and sanitary sewer utilities owned and maintained by the
Western Virginia Water Authority. There are existing public water and sanitary sewer utilities adjacent to
the property that the project will connect to.
The development of the property is not expected to have a significant impact on public schools,
parks/recreation, or fire and rescue.
Comprehensive Development Plan
Roanoke County’s Comprehensive Plan identifies the Future Land Use of this property as Core. The
proposed rezoning request is consistent with this Future Land Use designation. The proposed high-intensity
commercial zoning designation is a more appropriate zoning for this property than the current low density
residential zoning. The proposed commercial zoning is ideal for this location adjacent to the Interstate 81
interchange and with adjacent commercial development to the south and the Dixie Caverns property to the
west.
The proposed rezoning request will further the goals of the Roanoke County Zoning Ordinance by allowing
for development of a vacant property with a commercial use in an appropriate location of Roanoke County
that is consistent with the Future Land Use Map. Commercial uses are lacking in this area of the County
and this rezoning will allow the property to be developed and serve existing and future residents. The
proposed request is consistent with the Zoning Ordinance, which indicates that: “High-intensity commercial
districts are most appropriately found along major arterial thoroughfares which serve large segments of the
County’s population…Land uses permitted in this district are generally consistent with the
recommendations set forth in the transition and core land use categories of the Comprehensive Plan.”
According to the Glenvar Community Plan, commercial uses made up less than 1% of the land area in the
Glenvar Planning Area when the plan was developed in 2012. This area includes a significant amount of
residential property. The proposed commercial development will support the existing residential and
complement the nearby Caverns Market and Dixie Caverns properties.
The location of this site along Interstate 81 will also further the Economic Development initiatives by
providing an additional commercial business located within Roanoke County that will serve interstate
travelers that may otherwise utilize businesses in other localities.
Summary
In summary, the proposed rezoning request is consistent with the goals and initiatives of Roanoke County
and consistent with the Future Land Use of this property. This request will allow for an existing vacant
property to be developed with an active commercial use that will provide an important service to existing
and future residents of Roanoke County in an area that is currently under-served.
Proffered Condition to be Adopted:
The applicant hereby requests that the following proffered condition be adopted as it pertains to Official
Tax Numbers 064.03-02-01.00-0000, 064.03-02-02.00-0000, and 064.03-02-02.01-0000.
1. The property shall be limited to the following uses: Hotel / Motel / Motor Lodge.
LEGAL DESCRIPTION OF AREA TO BE REZONED
CONTAINING ROANOKE COUNTY TAX ID 064.03-02-01.00-0000
(“PARCEL A” AS SHOWN ON PLAT IN DEED BOOK 1195 PAGE 104)
TAX IDS 064.03-02-02.00-0000 AND 064.03-02-02.01-0000
(PARCELS AS SHOWN ON PLAT IN DEED BOOK 1260 PAGE 613)
NOTE: THERE IS A DIFFERENCE IN THE BASIS OF BEARINGS BETWEEN THE PLATS REFERENCED ABOVE. THE
BEARINGS HAVE BEEN ADJUSTED IN THE DESCRIPTION BELOW TO CORRELATE.
BEGINNING AT A POINT AT THE INTERSECTION OF THE SOUTHERN LINE OF INTERSTATE 81 AND THE WESTERN
LINE OF DOW HOLLOW ROAD, BEING THE NORTHERNMOST CORNER OF TAX ID 064.03-02-01.00-0000, AND BEING
THE POINT OF BEGINNING.
THENCE WITH THE WESTERN LINE OF DOW HOLLOW ROAD, S56°23’41”E 64.12 FEET TO A POINT.
THENCE DEPARTING THE WESTERN LINE OF DOW HOLLOW ROAD, AND WITH THE EXTERIOR LINES OF THE
SUBJECT PARCELS, THE FOLLOWING COURSES AND DISTANCES: S48°50’16”W 3.18 FEET TO A POINT; THENCE
S26°21’44”E 118.00 FEET TO A POINT; THENCE S48°00’16”W 269.30 FEET TO A POINT ON THE EASTERN LINE OF
FALLBROOKE DRIVE.
THENCE WITH THE EASTERN LINE OF FALLBROOKE DRIVE N40°00’13”W 185.69 FEET TO A POINT AT THE
INTERSECTION OF THE EASTERN LINE OF FALLBROOKE DRIVE AND THE SOUTHERN LINE OF INTERSTATE 81.
THENCE WITH THE SOUTHERN LINE OF INTERSTATE 81 THE FOLLOWING COURSES AND DISTANCES: N49°57’11”E
25.00 FEET TO A POINT; THENCE N40°02’49”W 34.00 FEET TO A POINT; THENCE N57°33’03”E 259.33 FEET TO A
POINT, BEING THE POINT OF BEGINNING.
HAVING A TOTAL AREA OF 56,028.3 SQUARE FEET OR 1.286 ACRES, MORE OR LESS, SITUATE IN ROANOKE COUNTY,
VIRGINIA, THIS DESCRIPTION BEING COMPILED FROM RECORDS.
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15871 City View Drive
Suite 200
Midlothian, VA 23113
804.794.0571
KPG
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LEGEND:
AREA TO BE REZONED:
±1.286 AC.
HOTEL SITE AREA
±2.20 AC.
www.Virginiadot.org
We Keep Virginia Moving
DEPARTMENT OF TRANSPORTATION
714 South Broad Street
Salem, VA 24153
October 15, 2024
Ms. Denise Sowder
Department of Community Development
County Of Roanoke
P. O. Box 29800
Roanoke, VA 24018
RE: Cavern Market Hotel TIA
Route 11/460 – West Main Street
Roanoke County
2nd Review – Traffic Impact Analysis
Denise:
The traffic impact analysis for the above-mentioned development, received by our office on October 2nd,
2024 has been reviewed and it appears that all applicable standards and specifications have been met as
the Virginia Licensed Professional Engineer has acknowledged by signing and stamping the analysis. This
concurrence is based on the proposed land use covered in the submitted Traffic Study. Any future
changes to these proposed land uses will require review and approval of a revised Traffic Study.
Please be aware this concurrence does not constitute approval of the required site plan for the
development which would include entrance location/spacing, intersection sight distance, proposed
drainage, etc.
Should you have any questions, please do not hesitate to call me. Thank you.
Sincerely,
Steven B. Mullins, P.E.
Area Land Use Engineer
VDOT, Salem Residency
ckb/ cc: Christopher P. Burns, P.E. – Balzer & Associates
STEPHEN C. BRICH, P.E.
COMMISSIONER
5709, 5755, and 5761 Fallbrooke Dr. - Aerial Map
Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
2/21/2025, 8:20:21 AM
0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,340
R1
R1
C2
C2
AG3
R1
R1
AG3S
R1R1
R1
C2
R1
C2
AR
C2R1
AR
C2
R1
C2
R1
C2R1
R1
R1
R1
C2S
AR
R1
C2
5709, 5755, and 5761 Fallbrooke Dr. - Zoning Map
Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
Zoning
AG3
AG3
AR
C2
C2
R1
2/21/2025, 8:26:23 AM
0 0.05 0.10.03 mi
0 0.08 0.160.04 km
1:3,900
TR
CO
PI
5709, 5755, and 5761 Fallbrooke Dr. - Future Land Use Map
Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
Future Land Use
Mixed Use
Transition
Core
Principal Industrial
2/21/2025, 8:24:24 AM
0 0.05 0.10.03 mi
0 0.08 0.160.04 km
1:3,900
Page 1 of 2
ACTION NO.
ITEM NO. F.5
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for April 22, 2025.
. That this section of the agenda be, and hereby is, approved and concurred in as
to each item separately, and that the Clerk is authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
3
Applicant
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue .
Fabric (sale)
Longarm mashines
(sale)
ToiletUtility space
Longarm machines
(repair)Sewing space
Storage
Desk Longarm machines
(trade-in, sale)
Sewing machines
(sale)
Classroom
Property Location:
Parcel ID:
Magisterial District:
Account:
Owner Name and Mailing Address:
Current Property Assessment 2025
Total Land Value:
Total Building Value:
Total Value:
015.02-04-12.01-0000
Catawba
52235
LARINA IULIIA ; LARIN SERGEI
0
42000
42000
Card 1 of 1
4000 CATAWBA VALLEY DR SALEM VA 24153
Narrative Description
This property contains 0.71500 AC of land with a(n) N/A style building, Built about N/A, having primary N/A secondary N/A exterior and N/A
roof cover, N/A bedroom(s), N/A full bath(s), N/A half bath(s).
Property Characteristics
Estimated Acreage:
Deeded Acreage:
Legal Description:
Jurisdiction:
Neighborhood:
Census Block:
Vacant Land:Land Use Program:
Roanoke County
N BRADSHAW RD MASONS COVE
0.71500 AC E046 / MASON COVE SOUTH II
511610301001015
NO
Sales Information
Most Recent Sales
Sale Date Sale Price Legal Reference
17000 DB20240912711/15/2024
0 DB2011030973/29/2011
4500 DB2008104367/25/2008
0 DB0089001672/20/1918
0.6201 AC
YES
1 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Zoning Code Zoning Description
Zoning Information
Split:
County-AR Agricultural/ Residential
2 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Overlay Districts
Clearbrook Village:
*Manufactured Housing:
Roanoke River Conservation:
Floodplain:
Wellhead Protection:
Airport:
Emergency Communications:
Flood Zone Information
FLOODWAYFloodway:
Effective Date:
Flood Zone:
FIRM Panel:51161C0127G
AE
9/28/2007
Floodway:
Effective Date:
Flood Zone:
FIRM Panel:51161C0127G
0.2 PCT ANNUAL CHANCE FLOOD HAZARD
9/28/2007
Floodway:
Effective Date:
Flood Zone:
FIRM Panel:51161C0127G
AE
9/28/2007
Floodway:
Effective Date:
Flood Zone:
FIRM Panel:51161C0127G
X
9/28/2007
No
No
No
Yes
No
No
No
Community Number:
Flood Certificates
510190
3 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Building Areas
4 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
5 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Services
Police Station:
Services:
Recreational Center:
Recycling:
Bulk & Brush Pickup:
Trash Service:Wednesday
B Route
Salem Wal-Mart (7.36 miles)
Catawba Recreation Center (2.87 miles)
Website
Fire Station:Library:
Masons CoveHollins Branch Library (7.79 miles)
Public Safety Center, 5925 Cove Rd, Roanoke VA
Schools
High School:
Middle School:
Elementary School:Masons Cove
Glenvar
Glenvar
Map
Map
Map
Map
6 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Broadband Providers
Download SpeedProvider Name Upload Speed
HUGHESNET Data Not Available Data Not Available
Data Not Available Data Not Available
SKYCASTERS Data Not Available Data Not Available
VIASAT INC Data Not Available Data Not Available
Wireless 4G
Download SpeedProvider Name Upload Speed
AT&T MOBILITY Data Not Available Data Not Available
NTELOS Data Not Available Data Not Available
SPRINT Data Not Available Data Not Available
US CELLULAR Data Not Available Data Not Available
VERIZON WIRELESS Data Not Available Data Not Available
Wireless LTE
Download SpeedProvider Name Upload Speed
VERIZON WIRELESS Data Not Available Data Not Available
Wireline Cable
Download SpeedProvider Name Upload Speed
COMCAST Data Not Available Data Not Available
Wireline DSL
Download SpeedProvider Name Upload Speed
VERIZON VIRGINIA LLC Data Not Available Data Not Available
7 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Pictometry
Tax Map
8 2/13/2025
Property Location:
Parcel ID:
Magisterial District:
Account:52235
Catawba
015.02-04-12.01-0000
Card 1 of 1
Hybrid
9 2/13/2025
,Sog,Scrgnirrrs rs, LLC
8443 PooR ivlouN'IAfi\- RoAD
fEN-r' Mor JHTA{]!" VrRGr.{r,q 24059
{s4s) e29-42s3 (s40) 494-83s6
28 February 2024
RE: Site and Soil Evaluation for 0 Bradshaw Rd., Tax lD: 015.02-04-12.01-0000
Dear Sir or Madam:
On February 27,2024, I visited the site at 0 Bradshaw Road in Salem to perform a site and soil
evaluation for a 3 bedrocr* hcme {Tax lD ab*vei" This tract is .79 acres and bordered b.y 36O8 Old
Catawba Road to the east, Mason Creek to the north, and Bradshaw Road to the south. Three pits were
dug in the northeast corner of the property.
Pits 1 and 3 contained grey/low chroma colors at 31 inches and 38 inches, respectively. Pit 2 contained
fill soil, indicated by a buried A horiz*n, to 1l- inches. The avei{able area for a drainfield is restrictive due
to the proximity to the creek, retaining walls, and compacted soil in a graveled driveway area. A well
casing was fcund on the site next to t!:is ar.'ailable area. ln order to utili:e tl:e tract ?ar on-site sewage
disposal, this wellrnust be abandoned and docurnented with the Roanoke County Health Department.
lf the well is apprcpriat*ly;lha*derned, this ske rcrauld likely accomm*dat* an *n-sits sewage system
and a new well. lt would require a minimum of TL-2 effluent and enhanced flowlpump designs.
lf any questions arise cr further dccumentatisrl of this evaluation is requested, please contact me via
email {ShenandoahT9@email.com} or phone {540"320-6671}.
Shenandoah 6illesp?e,05[ -Journeyman # 1940 00L554
t,rr,"-/$ffi-
xafen u. sdtt, Rose # 1940 001176
-!
page 1 ofz
DearLandcsmer,
Since you now have a new or repaired septic system to use at your house, you will need to know a few
things about this.
When you nm your water in the sink, shower, tub, md toile! or washers, the waste water goes through the
sewer pipes to the septic tank This tark has a special environmeat where bacteria break dourn the
se$/age into awatery effluent.
This effluent water then flows &om the tank by a solid pipe into a distjbution box made of either pre-cast
colclete or plastic. The distribution bax has sevaal pors. These ports hev-e solid pipes *header lines"
connected to them which will split up the effiuexrt evenly from the d-box to flow doumhill to latsal lines.
These lateral lines are ly perpendicular to the headq lines. The lateral iines are perforated,
and extend usually between 50 and 100 feet out &om the header lines, with anly 2-4 inches of drop
dispersing the effiuent evenly in the soil for purification as it lxrcolates down through *re soil column-
Things to avoid putting into the septic system:
Thick toilet paper or wipes (can fiIl tarrk ta the point of needing a replaceme.ut tank).
Tissues
Papertowels
Plastics, foils, latex, paper products, disposable diapers
Feminine saoitary produets, wrappers (can clog pipesido not brbak down in tank, due to plastics)
Cigarette butts
Hairtrimmings
Matches
Dental floss
Paint
Medicines
Lethrce, carrots" coffee grounds
Grease
Use househald cleaners such as bleach, disinfectants, aad drain and toilet bowl cleaner"s
in moderation arld only in accordance with product tabels. Overuse of these produc* can
harm your system because ttrey can kill the beneficial bacterialhat make ttre septic system work
Do not use septic tank additives.
It is best not to have a garbage disposal due to clogging pipes and slowly-decomposing foods.
Gutter drain downspout water. This water shor.rld be piped into the yard away &sm the septic drainfield
areiL
_-l
page? ef2
Prstectitrs tke drairfield area:
Dc*otpiaattreee$rskubs$3&esrydcmkordrairseldsysteuarea- Rocts&omcangrowiato&e
tanh distloution boq aad iines causfug septic syslern failu:s-
Do not prk or drive vehicles oa the srytic system draipfield aras, eqreciallr due to compaction of the
soil.
Do not iishll sprinkler systegLs fo the drainfield ar€, since excess water carr cause system failure-
Things to putinta tte septic system:
Sepdc-safe toilet paper, Lig$ gauge-
Water fromtublshower, sinlg toileq dishwasher, aad washing:nachine-
sr-4^-YYIlrEr lrDaglr;
Too muchwaterusage tfuoughlire system oraritietito &e segtic drainfiekiarea, ccloaus€ &e qystem to
fi*I"
Limit shower times lengths. Oyeruse of water forprolonged times can ftrood the septic system- 75
gallons per persoo per day at the peak usage, is &* desig*--tbis inriurles iailE{iry, elishwasbirg, bathiaB;
etc-
Do 11ot use water softeners. The salts md excess wates catn cause frilure ofthe septic talk.
Warnings:
Ifyou see wser staading on your drainfield area, please cstrgast a sepie drainfield insealler to he$ md
assess the probiem-
ffwater begins to stop draiaing or firove slornrly out the drains of &e siuk, tub, etc., piease call a phrmber.
If a waming alam goes off aa a plr$li' $ysterr, please call a phmber- Do aot discocnect or ignore t&e
alarm.
A septir $ystem murt be mnintained properly to aveid exBensive repairs aad devduation of your
homa
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Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
0 0.03 0.050.01 mi
0 0.04 0.080.02 km
1:1,901
VC
RV
0 Bradshaw Road - Future Land Use Map
Roanoke County, Virginia 2019Rural Village
Village Center Future Land Use 0 0.04 0.080.02 mi
0 0.07 0.130.03 km
1:3,168
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0 Bradshaw Road - Zoning Map
Roanoke County, Virginia 2019
Zoning
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0 0.04 0.080.02 mi
0 0.07 0.130.03 km
1:3,168
0 Bradshaw Road - Flood Data Map
Roanoke County, Virginia 2019
Floodway
100 Year Flood Plain
0 0.02 0.040.01 mi
0 0.04 0.070.02 km
1:1,664
Page 1 of 2
ACTION NO.
ITEM NO. F.6
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND
DISCUSSION:
Page 2 of 2
There is no discussion on this item.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends as follows:
. That the Board approve and adopt the first reading of this ordinance for the
purpose of scheduling the second reading and public hearing for April 22, 2025.
. That this section of the agenda be, and hereby is, approved and concurred in as
to each item separately, and that the Clerk is authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
94 GREENFIELD STREET – DALEVILLE, VA 24083
January 24, 2025
Rebecca James, CZA
Zoning Administrator
Roanoke County Department of Planning
5204 Bernard Drive
Roanoke, Virginia 24019
Re: Florist Road
Rezoning Request
Dear Rebecca:
On behalf of Roanoke Valley Holdings, LLC, we respectfully request that you accept this
petition for rezoning within the Hollins magisterial district of Roanoke County. We appreciate the
assistance you and your staff have provided on this project to date.
Please find the rezoning application with the following documents enclosed with our
submission:
1. Concept plan
2. Rezoning Application
3. Building Elevations/Renderings
4. Proffer Statement
5. VDOT Access Management Analysis
We respectfully request your approval of our application. If you have any questions, please
do not hesitate to contact me at 473.1253. Thank you for your time and consideration of this
project.
Respectfully submitted,
Engineering Concepts, Inc.
Andrew Folsom, P.L.A.
3
Applicant
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue .
6
ALL APPLICANTS
a. Applicant name and name of development
b. Date, scale and north arrow
c. Lot size in acres or square feet and dimensions
d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
e. Physical features such as ground cover, natural watercourses, floodplain, etc.
f. The zoning and land use of all adjacent properties
g. All property lines and easements
h. All buildings, existing and proposed, and dimensions, floor area and heights
i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
j. Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS
k. Existing utilities (water, sewer, storm drains) and connections at the site
l. Any driveways, entrances/exits, curb openings and crossovers
m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
o. Locations of all adjacent fire hydrants
p. Any proffered conditions at the site and how they are addressed
q. If project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
Signature of applicant Date
CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the
future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County
permitting regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building
permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may
require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or impos ed
on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other
regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2 -2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the
nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra
items, but the following are considered minimum:
7
Community Development Planning & Zoning Division
POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY
The following is a list of potentially high traffic-generating land uses and road network situations
that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your
rezoning, subdivision waiver, public street waiver, or special use permit request. If your request
involves one of the items on the ensuing list, we recommend that you meet with a County planner,
the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the
potential additional traffic related information that may need to be submitted with the application
in order to expedite your application process.
(Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic
study at any time, as deemed necessary.)
High Traffic-Generating Land Uses:
Single-family residential subdivisions, Multi-family residential units, or Apartments with more
than 75 dwelling units
Restaurant (with or without drive-through windows)
Gas station/Convenience store/Car wash
Retail shop/Shopping center
Offices (including: financial institutions, general, medical, etc.)
Regional public facilities
Educational/Recreational facilities
Religious assemblies
Hotel/Motel
Golf course
Hospital/Nursing home/Clinic
Industrial site/Factory
Day care center
Bank
Non-specific use requests
Road Network Situations:
Development adjacent to/with access onto/within 500-ft of intersection of a roadway
classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc)
For new phases or changes to a development where a previously submitted traffic study is
more than two (2) years old and/or roadway conditions have changed significantly
When required to evaluate access issues
Development with ingress/egress on roads planned or scheduled for expansion, widening,
improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)
Development in an area where there is a known existing traffic and/or safety problem
Development would potentially negatively impact existing/planned traffic signal(s)
Substantial departure from the Community Plan
Any site that is expected to generate over one hundred (100) trips during the peak hour of
the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty
(750) trips in an average day
Effective date: April 19, 2005
8
Community Development Planning & Zoning Division
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC
STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver or Special Use Permit petition if new or additional information is presented at the
public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled
public hearing that sufficient time was not available for planning staff and/or an outside referral agency to
adequately evaluate and provide written comments and suggestions on the new or additional information
prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This
continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional
information and provide written comments and suggestions to be included in a written memorandum by
planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to
determine if a continuance may be warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia
Department of Transportation requests further traffic analyses and/or a traffic impact study that would be
beneficial in making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required
traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the
planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified
of the continuance and the newly scheduled public hearing date.
Effective date: April 19, 2005
Name of Petition
Petitioner’s Signature
Date
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27 TOWNHOUSE UNITS (TYP.)
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N
50.0' R.O.W.
EXTENSION TO
PROPERTY LINE
50.0' R.O.W. EXTENSION
TO PROPERTY LINE W/
BRANCH TURNAROUND
N/F
FRALIN MARY JANE REV TRUST;
FRALIN MARK WAYNE TRS
TM# 038.10-07-25.00-0000
ZONING: C2
20' PRIVATE ALLEY
25' PRIVATE ACCESS
EASEMENT
LIMITS OF THE
REZONING:
APPROXIMATELY
11.688 ACRES
PARCEL AREA TO REMAIN
C2S ZONING:
APPROXIMATELY 3.072
ACRES
SITE TABULATION
CONTRACT OWNER/DEVELOPER:ROANOKE VALLEY HOLDINGS, LLC
5211 SOUTH CONCOURSE DR
ROANOKE VA, 24019
ENGINEER:ENGINEERING CONCEPTS, INC.
94 GREENFIELD STREET
DALEVILLE, VA 24083
PHONE NUMBER: (540) 473-1253
PROJECT TAX PARCEL NO'S: 038.10-07-25.00-0000, 038.10-07-38.00-0000,
038.10-07-39.00-0000
CURRENT OWNER: FRALIN MARY JANE REV TRUST ; FRALIN MARK WAYNE
TRS
AREA OF DEVELOPMENT:11.688± ACRES
CUIRRENT ZONING: C2S - HIGH INTENSITY COMMERCIAL
PROPOSED ZONING: R3 - MEDIUM DENSITY RESIDENTIAL
CURRENT USE:VACANT
PROPOSED USE:RESIDENTIAL SUBDIVISION
R-3 ZONING PROPOSED LOTS
TOWNHOUSES - 27 (LOTS/UNITS)
TWO-FAMILY DWELLING - 18 LOTS (36 UNITS)
SINGLE-FAMILY ATTACHED - 6 (LOTS/UNITS)
TOTAL LOTS - 51
TOTAL UNITS - 69
MINIMUM REQUIREMENTS
MINIMUM LOT AREA REQUIRED:10,000 SQ. FT. (TWO-FAMILY DWELLING)
5,760 SQ. FT. (SINGLE-FAM ATTACHED)
1,800 SQ. FT. (INTERIOR TOWNHOUSES)
2,300 SQ. FT. (END LOT TOWNHOUSES)
MINIMUM LOT AREA SHOWN:10,062 SQ. FT. (TWO-FAMILY DWELLING)
6,403 SQ. FT. (SINGLE-FAM ATTACHED)
1,829 SQ. FT. (INTERIOR TOWNHOUSES)
3,241 SQ. FT (END LOT TOWNHOUSES)
MINIMUM FRONTAGE REQUIRED:60 FEET (TWO-FAMILY DWELLING &
SINGLE-FAM ATTACHED)
18 FEET (TOWNHOUSES)
MINIMUM FRONTAGE SHOWN:60 FEET
22 FEET (TOWNHOUSES)
TWO-FAMILY DWELLING MAY ACCOUNT FOR UP TO 50% OF THE GROSS
FLOOR AREA ON THE SITE.
GROSS FLOOR AREA:29,808 SF TOWNHOUSES - 43.0%
33,840 SF TWO-FAMILY DWELLING - 48.8%
5,640 SF SINGLE-FAMILY ATTACHED - 8.2%
69,288 SF TOTAL - 100%
YARDS
MINIMUM FRONT:30 FEET
10 FEET (TOWNHOUSES)
15 FEET (AVERAGE PER TOWNHOUSE CLUSTER)
MINIMUM SIDE: 10 FEET
15 FEET (END LOT TOWNHOUSES)
MINIMUM REAR:25 FEET
MAXIMUM HEIGHT OF STRUCTURES: 45 FEET FOR PROPERTIES ADJOINING R1
OR R2 ZONING. 60 FEET FOR ALL OTHER PROPERTIES.
45 FEET FOR TOWNHOUSES.
MAXIMUM TOWNHOUSE GROUP REQUIRED: 10 TOWNHOUSES
MAXIMUM TOWNHOUSE GROUP SHOWN: 3 TOWNHOUSES
UTILITIES
WATER:WESTERN VIRGINIA WATER AUTHORITY
SEWER:WESTERN VIRGINIA WATER AUTHORITY
ELECTRIC: APPALACHIAN POWER
NATURAL GAS:ROANOKE GAS
ROADWAYS
1. ONE ROAD CONNECTION PLANNED FOR FLORIST ROAD.
2. SIGHT DISTANCE AT EACH INTERSECTION TO BE FIELD VERIFIED TO MEET
MINIMUM REQUIREMENTS.
ADJOINERS
A.LYNCH PATRICK E ; LYNCH FLOCERFIDA A (TM# 038.06-09-04.00-0000) -
ZONED C2
B.WORLDWIDE FOOD MARKET INC. (TM# 038.10-07-25.01-0000) - ZONED C2
C.PARAS-P2 CORP (TM# 038.10-07-26.00-0000) - ZONED C2
D.WHITCOMB JOHN S JR ; WHITCOMB PATRICIA H (TM#
038.10-07-27.00-0000) - ZONED C2
E.SALVATION ARMY (TM# 038.10-07-28.00-0000) - ZONED C2
F.JTSLBUILDINGS LLC (TM# 038.10-07-29.00-0000) - ZONED C2
G.FIRE TECH INC (TM# 038.10-07-30.00-0000) - ZONED C2
H.SMITH CLAUDE N LIVING TR ; SMITH KENNETH N TRS (TM#
038.10-07-31.00-0000) - ZONED C2
I.KJB LLC (TM# 038.10-07-32.00-0000) - ZONED C2
J.HUANG ESTATE INC (TM# 038.10-07-33.00-0000) - ZONED C2
K.IYS XXI LC (TM# 038.10-07-36.00-0000) - ZONED C2
L.AFFORDABLE EFFICIENCY INNS INC (TM# 038.10-07-25.03-0000) - ZONED
C2
M.AFFORDABLE EFFICIENCY INNS INC (TM# 038.10-07-25.02-0000) - ZONED
C2
N.FRALIN MARY JANE JANE REV TRUST; FRALIN MARK WAYNE TRS
(038.10-07-02.00-0000 THROUGH 038.10-07-24.00-0000) - ZONED C2
WTH PROPERTIES LLC (TM# 038.10-07-21.00-0000 THROUGH
038.10-07-24.00-0000) - ZONED C2
CONCEPT PLAN NOTES
1.THE PROPOSED DEVELOPMENT WILL BE SUBJECT TO REVIEW AND
APPROVAL BY THE ROANOKE COUNTY FIRE MARSHAL, TO MEET
APPLICABLE FIRE SERVICE REQUIREMENTS.
2.ALL PROPOSED SITE LIGHTING WILL BE DESIGNED IN ACCORDANCE
WITH ROANOKE COUNTY DESIGN STANDARDS AND SUBJECT TO PLAN
APPROVAL BY ROANOKE COUNTY.
3.SIDEWALKS WITHIN THE PROPOSED DEVELOPMENT WILL BE PROVIDED
WHERE REQUIRED BY VDOT DESIGN STANDARDS.
4.LANDSCAPE BUFFERS WILL BE PROVIDED WHERE REQUIRED BY
ROANOKE COUNTY CODE.
5.THE PROPOSED SITE PLAN WILL BE SUBJECT TO REVIEW AND
APPROVAL BY ROANOKE COUNTY, PRIOR TO ANY CONSTRUCTION.
6.FINAL SITE PLANS TO BE DESIGNED FOR ADEQUATE FIRE ACCESS AND
SUBJECT TO APPROVAL BY ROANOKE COUNTY FIRE MARSHAL.
7.LOTS 1-10, ALONG FLORIST ROAD, SHALL BE ACCESSED FROM A REAR
PRIVATE ALLEY, INTERNAL TO THE PROPOSED DEVELOPMENT. NO NEW
DRIVEWAYS PROPOSED ON FLORIST ROAD.
OFFSTREET
PARKING (TYP.)
PROPOSED PROFFERS
1.THE MAXIMUM NUMBER OF RESIDENTIAL DWELLING UNITS TO BE BUILT WILL NOT EXCEED
69 TOTAL UNITS.
2.THE RESIDENTIAL DWELLING UNITS SHALL BE CONSTRUCTED IN GENERAL
CONFORMANCE TO THE ELEVATION EXAMPLES FOR TOWNHOMES AND DUPLEXES
PROVIDED BY THE APPLICANT AS PART OF THE REZONING APPLICATION, TITLED
“KENSINGTON TOWNHOUSES” DATED 03/24/23, “VILLAGE GREEN 2D RENDER A2” DATED
05/20/24, AND “VILLAGE GREEN 2D RENDER A2B” DATED 05/20/24.
Kensington Townhouses: Dated 03/24/23
Village Green 2D Render A2: Dated 05/20/24
Village Green 2D Render A2b: Dated 05/20/24
1
PROFFER STATEMENT
Applicant: Roanoke Valley Holding, LLC
Property Owner: Fralin Mary Jane Rev Trust; Fralin Mark Wayne TRS
Magisterial District: Hollins
Tax Map Parcels: #038.10-07-25.00-0000, #038.10-07-38.00-0000, & #038.10-07-39.00-
0000
Acreage: Approximately 11.36 acres
Pursuant to Section 15.2-2298 of the Code of Virginia, as amended, and Section 30-15 of
the Roanoke County Zoning Ordinance, subject to the Board of Supervisors’ approval of
Roanoke Valley Holdings, LLC’s request to rezone approximately 11.36 acres from C2S, High
Intensity Commercial District, to R-3, Medium Density Multi-Family Residential District, to
develop a residential subdivision, the property owner herby proffers the following:
1. The maximum number of residential dwelling units to be built will not exceed 69 total
units.
2. The residential dwelling units shall be constructed in general conformance to the
elevation examples for townhomes and duplexes provided by the applicant as part of the
rezoning application, titled “Kensington Townhouses” dated 03/24/23, “Village Green
2D Render A2” dated 05/20/24, and “Village Green 2D Render A2b” dated 05/20/24.
Fralin Mary Jane Rev Trust; Fralin Mark Wayne TRS
____________________________________________ Owner’s Signature
____________________________________________ Printed Name
____________________________________________ Owner’s Signature
____________________________________________ Printed Name
Starting at a concrete monument and the west side of Virginia Highway Florist Road Route
623 at the southeasterly corner of TM#038.10-07-39.00-0000 Instrument 201405302 the
20.733 acre, more or less, tract conveyed to G.G. Fralin and wife, and C.F. Kefauver by deed
recorded in the Clerk’s office of the Circuit Court of Roanoke County, Virginia in Deed Book
573 Page 1, being the point and place of beginning, thence;
S 52° 04' 00" W for a total distance of 582.00 feet to the beginning of a non-tangential curve
passing the southeasterly line of TM# 038.10-07-38.00-000 at 180.09 feet, being a part of
Section 2 Bowling Green Subdivision and a portion of Tract G according to Map of Property
of G. G. Fralin and C.F. Kefauver, by C. B. Malcolm and Son C.E. & S., dated November 14,
1957 and shown on a plat by David Dick and Associates, Engineers and Surveyors, Dated
May 16, 1973, thence along the same property;
Said curve turning to the right through an angle of 44° 54' 44.7", having a radius of 169.26
feet, and whose long chord bears N 15° 34' 06" W for a distance of 129.31 feet to a point of
intersection with a non-tangential line.
Thence, N 06° 41' 34" E for a distance of 71.84 feet to a point on a line, leaving TM #038.10-
07-38.00-0000 and following the southeasterly line of TM # 38.10-07-25.00-0000 being a
portion of the property subdivided by Sharpe, Dillard and Guilliams, as shown on a map by
T.P. Parker, C. E., Dated October 28, 1948 and Plat by C.B. Malcolm and Sons, S. C. E.,
dated September 25, 1979 an being a portion of Parcels D04, E, F-1, F, 11A, 12 and E,
thence along the said parcels,
Thence, N 86° 31' 40" W for a distance of 215.02 feet to a point on a line.
Thence, N 74° 43' 00" W for a distance of 30.00 feet to a point on a line.
Thence, N 15° 17' 00" E for a distance of 115.88 feet to a point on a line.
Thence, N 11° 05' 00" E for a distance of 174.36 feet to a point on a line.
Thence, N 06° 01' 00" E for a distance of 224.83 feet to a point on a line.
Thence, N 81° 05' 00" W for a distance of 45.26 feet to a point on a line.
Thence, N 00° 30' 00" E for a distance of 176.79 feet to a point on a line.
Thence, N 89° 30' 00" W for a distance of 112.67 feet to a point on a line.
Thence, N 54° 34' 00" E for a distance of 237.68 feet to a point on a line.
Thence, N 11° 04' 00" E for a distance of 134.70 feet to a point on a line.
Thence, S 80° 41' 00" E for a distance of 68.17 feet to a point on a line.
Thence, S 88° 25' 00" E for a distance of 131.46 feet to a point on a line along Florist Road
Thence, S 23° 32' 00" E for a distance of 7.25 feet to a point on a line.
Thence, S 24° 32' 00" E for a distance of 125.10 feet to a point on a line.
Thence S 25° 18' 53" E a total distance of 757.99 feet at 109.21 feet leaving TM# 038.10-07-
25.00-0000 and continuing the remaining 648.78 feet along the northeasterly line of
TM#038.10-07-39.00-0000 Instrument 201405302 the 20.733 acre, more or less, tract
conveyed to G.G. Fralin and wife, and C.F. Kefauver by deed recorded in the Clerk’s office of
the Circuit Court of Roanoke County, Virginia in Deed Book 573 Page 1, to a concrete
monument at the west side of Virginia Highway Florist Road Route 623, being the point and
place of beginning for a total of 11.688± acres;
94 GREENFIELD STREET ◦ DALEVILLE ◦ VIRGINIA ◦ 24083 ◦ 540.473.1253
Roanoke County, Virginia
VDOT Access Management Calculations
Florist Road Rezoning
PROJECT DESCRIPTION
This project consists of developing up to 69 units for townhomes and duplexes on existing vacant
forested and open field property, located off Florist Road in Roanoke County. The total lot breakdown is
27 townhouse units and 21 duplexes (42 units) for a total of 69 proposed units. The total development is
approximately 11.36 acres. The Roanoke County property is currently zoned C2S – High Intensity
Commercial with a proposed rezoning to R3 – Medium Density Multi-family Residential. The project will
be accessed via 1 new subdivision road entrance located on Florist Road. Entrance is assumed to receive
100% of the traffic for this analysis. Florist Road has a posted speed limit of 35mph.
Sight Distance
Florist Road: Intersection Sight Distance is based on Table 2-5 in Appendix F, Page F-50, SDL=390’ and
SDR=390’.
From the proposed entrances, the required sight distances can be met for both directions but may
require sight distance easements from the proposed development’s property. Final design of the
entrances shall confirm sight distances with field survey.
Trip Generation
Using ITE Trip Generation Manual, 11th Edition, the following trip rates are calculated from the Fitted
Curve:
Land Use Code (215) Single-Family Attached Housing – 69 Dwelling Units
Trips per Day on Weekday = 475 total
Trips per Day on Saturday = 467 total
Trips per Day on Sunday = 413 total
Therefore, total trips per day on Weekday controls at 475 vpd.
Weekday, AM Peak Hour = 38 total (9 enter, 29 exit)
Weekday, PM Peak Hour = 44 total (27 enter, 14 exit)
94 GREENFIELD STREET ◦ DALEVILLE ◦ VIRGINIA ◦ 24083 ◦ 540.473.1253
Saturday, Peak Hour = 49 total (24 enter, 25 exit)
Sunday, Peak Hour = 43 total
The Saturday, Peak Hour is the highest generator.
Existing Traffic
Florist Road:
From 2022 VDOT Jurisdiction Report 080 Data for Florist Road from Route 625 Hershberger Road to
Verndale Drive:
Annual Average Daily Traffic Volume (AADT) = 2,972 VPD
Peak design hourly volume (K x AADT) = 0.101 x 2,972 = 300.2 vph
The directional distribution:
Northbound traffic (51%) x 300.2 vph = 153.1 vph
Southbound traffic (49%) x 300.2 vph = 147.1 vph
Turn Treatment Analysis
Florist Road: 24 vph entering
25 vph exiting
Right Turn Treatment
Florist Road:
24 vph peak trips with 49% entering from southbound lane = 24 * 0.49 = 12 vph entering
PHV approach vehicles (from southbound lane) = 147.1 vph
Based on Figure 3-26 (attached), no turn lanes or tapers will be required.
Left Turn Treatment
Florist Road:
24 vph peak trips with 51% entering from northbound lane = 24 * 0.51 = 13 vph
Advancing Volume (southbound) = 147.1 vph
Opposing Volume (northbound) = 153.1 vph
Based on Figure 3-6 (attached), no turn lane or storage will be required.
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Florist Road Properties- Aerial Map
Roanoke County, VA 2023, Roanoke County, Source: Esri, Maxar, Earthstar
Geographics, and the GIS User Community
0 0.1 0.20.05 mi
0 0.15 0.30.07 km
1:7,245
Florist Road Properties - Aerial Map
C2
C2
R1
C2S
C2S
R2
C2S
R1S
R1
C2CS
R1
C2S
R1
C2
R1
R1
R1
C2S
R1S
R3
C2
C2
C2
C2
C2S
C2S
R1
C2CS
C2
C2
R2S
I1C
R1
I1
Florist Road Properties- Zoning Map
Roanoke County, Virginia 2019
Zoning C2 I1 R1 R2 R3
0 0.1 0.20.05 mi
0 0.15 0.30.07 km
1:7,245
Florist Road Properties - Aerial Map
CO
NC
TR
Florist Road Properties- Future Land Use Map
Roanoke County, Virginia 2019Neighborhood Conservation
Transition
Core
Future Land Use 0 0.1 0.20.05 mi
0 0.15 0.30.07 km
1:7,245
Florist Road Properties - Aerial Map
Page 1 of 2
ACTION NO.
ITEM NO. F.7
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
maintenance bill from the Supreme Court for maintaining their records, etc.
FISCAL IMPACT:
All funds are provided by the Commonwealth of Virginia. No County matching funds
are required.
STAFF RECOMMENDATION:
Staff recommends accepting and allocating $19,634.18 to the Clerk of Circuit Court
from the Commonwealth of Virginia.
Page 1 of 2
ACTION NO.
ITEM NO. F.8
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND AND DISCUSSION:
meetings, and states that “the chair may, during the meeting, rearrange the items on the
agenda to conduct the board’s business in a more expeditious manner, subject to the
consent of the majority of the board.” Recognizing that the Board’s business may be
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact associated with these proposed amendments to the County
Code.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and scheduling the
second reading for April 8, 2025.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE
V (COUNTY BOARD ORGANIZATION AND PROCEDURE), SECTIONS
2-110 (ROLL CALL) AND 2-113 (ORDER OF BUSINESS) AND OF THE
ROANOKE COUNTY CODE
WHEREAS, Section 2-110(b) of the County Code provides direction for the seating
arrangement of members of the Board. However, such direction is incomplete and does
not include instructions on where the Board member from the Hollins Magisterial District
should sit; and
WHEREAS, it has accordingly been proposed that Section 2 -110(b) be deleted
from the County Code; and
WHEREAS, Section 2-113 of the County Code sets forth the order of business for
County Board meetings, and states that “the chair may, during the meeting, rearrange the
items on the agenda to conduct the board’s business in a more expeditious manner,
subject to the consent of the majority of the board”; and
WHEREAS, recognizing that the Board’s business may be conducted more
expeditiously by occasionally holding work sessions and closed sessions prior to the
general open session, the Board desires to allow for more flexibility in setting its order of
business; and
WHEREAS, it is proposed that the chair have the flexibility of rearranging the items
of business set forth in Section 2-113 prior to the meeting in order to give the Board and
Roanoke County citizens advance notice of any such changes; and
WHEREAS, the first reading of this ordinance was held on March 25, 2025, and
the second reading of this ordinance was held on April 8, 2025.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 2 (Administration), Article V (County Board and Procedure), Section
2-113 (Order of business) of the Roanoke County Code is hereby amended as
follows (all portions of Sections 2-110 and 2-113 not specifically amended or
deleted below shall remain without amendment):
Sec. 2-110. Roll call.
(a) Before proceeding with the business of the board, the clerk or the deputy clerk shall
call the roll of the members, and the names of those present shall be entered into the
minutes.
(b) Seating arrangement. From the board's right to left, the following seating arrangement
currently applies: 1st Seat - Windsor Hills, 2nd Seat -Catawba, Center Seat - Chairman,
3rd Seat - Cave Spring, 4th Seat - Vinton. Upon the election of a new chairman, the out-
going chairman shall move to the seat of the incoming chairman.
(bc) Order of voting. The clerk or deputy clerk shall call the roll of the members from the
board's right to left with the chairman voting last.
Sec. 2-113. Order of business.
Promptly at the hour set by law on the day of each regular meeting, the members of the
board shall take their regular stations in the board meeting room, and the business of the
board shall be taken up for consideration and disposition as follows, provided however,
that the chair may, prior to the posting of the agenda or during the meeting, rearrange
items on the below agenda items to conduct the board's business in a more expeditious
manner, subject to consent of majority of the board. If changes to the board’s order of
business are made after the agenda has been posted, such changes shall be subject to
the consent of the majority of the board.
2. That this ordinance shall be in full force and effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. F.9
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
services, and other services by the County’s various departments and agencies.
GIV (collectively, the “Henry Schein Defendants”), for their role in the distribution and
Page 2 of 2
the Commonwealth of Virginia (including Roanoke County).
The County’s suit seeks recovery of the public funds previously expended and to be
expended in the future to abate the consequences and harms of the opioid epidemic.
DISCUSSION:
Settlement proposals have been negotiated that will cause the Henry Schein
Defendants to pay $450,000 to settle fifty-nine (59) Virginia local government opioid-
related claims against them. Roanoke County’s anticipated share of this settlement
amount is estimated to include a direct distribution amount of $9,290.41.
FISCAL IMPACT:
Roanoke County’s anticipated share of this settlement amount is estimated to include a
direct distribution amount of $9,290.41. Additionally, grants from proceeds of this
settlement may be available through the Virginia Opioid Abatement Authority.
STAFF RECOMMENDATION:
Staff recommends approval of the proposed resolution.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 25, 2025
RESOLUTION OF THE ROANOKE COUNTY BOARD OF SUPERVISORS
APPROVING OF THE COUNTY’S PARTICIPATION IN THE PROPOSED
SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST HENRY
SCHEIN AND ITS RELATED CORPORATE ENTITIES, AND
DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY’S
OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY
TO EFFECTUATE THE COUNTY’S PARTICIPATION IN THE
SETTLEMENTS
WHEREAS, the opioid epidemic that has cost thousands of human lives across the
country also impacts the County of Roanoke by adversely impacting the delivery of emergency
medical, law enforcement, criminal justice, mental health and substance abuse services, and
other services by the County’s various departments and agencies; and
WHEREAS, the County has been required and will continue to be required to allocate
substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid
epidemic has caused and continues to cause the citizens of the County; and
WHEREAS, the County has filed suit against Henry Schein and its related entities,
Insource and GIV (collectively, the “Henry Schein Defendants”), for their role in the distribution
and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has
harmed the County; and
WHEREAS, the County’s suit seeks recovery of the public funds previously expended
and to be expended in the future to abate the consequences and harms of the opioid epidemic;
and
WHEREAS, settlement proposals have been negotiated that will cause the Henry Schein
Defendants to pay $450,000 to settle fifty-nine (59) Virginia local government opioid-related
claims against them; and
WHEREAS, the County’s outside opioid litigation counsel has recommended that the
County participate in the settlement in order to recover its share of the funds that the settlement
would provide; and
WHEREAS, the County Attorney has reviewed the available information about the
proposed settlements and concurs with the recommendation of outside counsel.
NOW THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors
approves of the County’s participation in the proposed settlement of opioid-related claims
against the Henry Schein Defendants, and directs the County Attorney and/or the County’s
outside counsel to execute the documents necessary to effectuate the County’s participation in
the settlement, including any required release of claim against settling entities.
Capital
Unappropriated % of Board Expenditure
Balance Revenues Contingency Contingency Reserves
Audited balance as of June 30, 2024 29,191,800$ ‐$ ‐$ 9,058,432$
Approved Sources:
Appropriated from 2024‐25 budget (Ordinance 052824‐3.a)‐ 50,000 ‐ 93,647
Appropriated from 2023‐24 budget amendment (Ordinance 072324‐6) 2,022,180 ‐ 650,291 1,500,000
Addition of 2023‐24 operations and close out of completed projects ‐ ‐ ‐ 158,263
Addition from 2024‐25 close out of completed projects 63,322
Approved Uses:
Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐ ‐ ‐ (5,159,423)
Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐ ‐ ‐ (93,647)
MOU regarding the joint capital funding approved on April 11, 2023 ‐ ‐ ‐ (5,000,000)
Balance at March 25, 2025 31,213,980$ 12.0% 50,000$ 650,291$ 620,594$
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2024‐2025
General Government
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2024 Additions Deletions March 25, 2025
VPSA School Bonds 69,781,182$ -$ 7,019,794$ 62,761,388$
Lease Revenue Bonds 78,395,000 - 4,630,000 73,765,000
Temporary Literary Loans*- 7,999,935 - 7,999,935
Subtotal 148,176,182 7,999,935 11,649,794 144,526,323
Premiums 11,056,810 - - 11,056,810
159,232,992$ 7,999,935$ 11,649,794$ 155,583,133$
* The County has been approved for $75 million in Literary Loans. This amount will not be turned into permanent
loans until all monies are drawn down for the three school projects approved for funding which are:
Glen Cove and W.E. Cundiff Elementary Schools and the Roanoke County Career and Technology Center
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
Real Estate Taxes $119,492,000 $58,992,327 49.37% $129,080,327 $63,329,912 49.06% $4,337,585 6.85%
Personal Property Taxes 44,500,000 2,898,381 6.51% 44,500,000 3,580,536 8.05% 682,155 19.05%
Public Service Corp Base 4,220,000 5,214,084 123.56% 5,500,000 5,812,954 105.69% 598,870 10.30%
Penalties & Interest on Property Taxes 1,130,000 712,304 63.04% 1,350,000 775,871 57.47% 63,568 8.19%
Payment In Lieu Of Taxes 210,000 90,922 43.30% 225,000 44,775 19.90% (46,147) -103.06%
Communication Taxes 2,550,000 1,510,729 59.24% 2,625,000 1,483,016 56.50% (27,712) -1.87%
Local Sales Tax 15,800,000 9,383,728 59.39% 17,000,000 9,733,570 57.26% 349,842 3.59%
Consumer Utility Tax 3,750,000 1,899,568 50.66% 3,750,000 2,109,363 56.25% 209,795 9.95%
Business License Tax 7,800,000 4,178,793 53.57% 9,100,000 4,007,754 44.04% (171,040) -4.27%
Franchise Tax 690,000 0 0.00% 750,000 0 0.00%0 0.00%
Motor Vehicle License Fees 2,450,000 429,818 17.54% 2,450,000 443,893 18.12% 14,075 3.17%
Taxes On Recordation & Wills 1,650,000 715,695 43.38% 1,550,000 838,107 54.07% 122,413 14.61%
Utility License Tax 575,000 179,917 31.29% 565,000 186,593 33.03% 6,676 3.58%
Hotel & Motel Room Taxes 1,650,000 1,183,040 71.70% 2,050,000 1,185,451 57.83% 2,411 0.20%
Taxes - Prepared Foods 6,100,000 3,563,880 58.42% 6,450,000 3,487,430 54.07% (76,450) -2.19%
Other Taxes 1,345,000 748,302 55.64% 1,355,000 539,356 39.80% (208,946) -38.74%
Animal Control Fees 42,500 28,465 66.98% 42,500 39,679 93.36% 11,214 28.26%
Land and Building Fees 15,850 8,221 51.87% 18,000 9,225 51.25% 1,004 10.88%
Permits 924,107 369,947 40.03% 1,112,872 546,389 49.10% 176,441 32.29%
Fees 64,600 29,936 46.34% 64,600 27,848 43.11% (2,088) -7.50%
Clerk of Court Fees 127,000 82,244 64.76% 127,000 89,315 70.33% 7,071 7.92%
Photocopy Charges 210 0 0.00% 210 0 0.00%0 0.00%
Fines and Forfeitures 558,500 237,360 42.50% 558,500 266,103 47.65% 28,743 10.80%
Revenues from Use of Money 500,000 1,050,785 210.16% 1,229,586 862,903 70.18% (187,882) -21.77%
General Fund - C100
For the Eight Months Ending Friday, February 28, 2025
Revenues From Use of Property 185,014 127,737 69.04% 185,014 139,661 75.49% 11,925 8.54%
Charges for Services 3,750,400 2,612,688 69.66% 4,145,100 2,851,918 68.80% 239,230 8.39%
Charges for Public Services 70,000 (83) -0.12% 80,000 80 0.10% 163 203.75%
Education Aid-State 0 0 0.00%0 0 0.00%0 0.00%
Reimb-Shared Programs Salem 1,124,084 547,906 48.74% 1,396,800 681,627 48.80% 133,721 19.62%
Miscellaneous Revenue 298,536 232,173 77.77% 304,200 273,365 89.86% 41,193 15.07%
Recovered Costs 950,000 631,462 66.47% 1,050,000 692,990 66.00% 61,528 8.88%
Non-Categorical Aid 418,000 1,054,006 252.15% 418,000 1,095,825 262.16% 41,819 3.82%
Shared Expenses 6,219,572 3,290,446 52.90% 6,371,084 3,948,656 61.98% 658,210 16.67%
Welfare & Social Services-Categorical 4,786,943 2,544,267 53.15% 5,425,000 2,665,917 49.14% 121,649 4.56%
Other State Categorical Aid 2,468,805 1,335,232 54.08% 2,523,710 2,000,779 79.28% 665,547 33.26%
Welfare & Social Services 6,550,000 3,986,886 60.87% 6,765,000 4,351,006 64.32% 364,119 8.37%
Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00%
Other Categorical Aid 0 5,002 0.00%0 0 0.00% (5,002) 0.00%
Other Financing Sources 35,285,442 0 0.00% 33,487,987 0 0.00%0 0.00%
Transfers 0 0 0.00%0 0 0.00%0 0.00%
General Fund - C100
For the Eight Months Ending Friday, February 28, 2025
Legislative 498,070 278,758 55.97% 275,874 219,127 79.43% (49,593) -22.63%
General & Financial Administration 9,757,935 6,234,140 63.89% 10,707,832 7,206,241 67.30% 987,191 13.71%
Electoral Board & Officials 878,412 515,148 58.65% 1,038,250 599,570 57.75% 84,557 14.10%
Courts 1,827,653 1,014,317 55.50% 1,937,153 1,141,271 58.91% 126,954 11.12%
Other Judicial Support 1,571,959 1,063,522 67.66% 1,821,753 1,262,738 69.31% 198,423 15.72%
Law Enforcement & Traffic Cont 19,336,290 13,291,624 68.74% 20,591,508 14,556,840 70.69% 1,237,894 8.52%
Fire and Rescue 23,102,403 16,119,738 69.78% 25,972,455 18,470,288 71.11% 2,205,278 12.05%
Correction & Detention 12,301,166 7,695,254 62.56% 12,868,428 7,836,331 60.90% 148,149 1.89%
Animal Control 1,368,078 867,069 63.38% 1,307,776 855,676 65.43% (11,393) -1.33%
General Services Administration 1,110,762 707,140 63.66% 1,431,285 1,006,023 70.29% 293,074 29.30%
Refuse Disposal 5,841,569 3,890,157 66.59% 6,233,165 4,217,632 67.66% 324,788 7.71%
Maint Buildings & Grounds 5,298,561 4,116,015 77.68% 5,884,371 3,943,863 67.02% (161,488) -4.11%
Engineering 2,599,144 1,868,923 71.91% 2,862,027 1,743,660 60.92% (113,155) -6.49%
Inspections 1,195,396 726,305 60.76% 1,135,510 823,395 72.51% 97,090 11.79%
Garage Complex 0 0 0.00%0 0 0.00%0 0.00%
Mental Health 0 0 0.00%0 0 0.00%0 0.00%
Public Health 579,181 434,386 75.00% 767,419 551,276 71.84% 116,890 21.20%
Social Services Administration 9,678,936 6,077,290 62.79% 10,890,884 7,030,097 64.55% 951,955 13.54%
Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%
Public Assistance 4,918,666 3,032,215 61.65% 4,918,666 3,180,147 64.65% 147,932 4.65%
Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00%
Parks & Recreation 3,176,882 1,832,352 57.68% 3,099,387 2,174,538 70.16% 330,936 15.30%
Library 4,879,066 3,089,228 63.32% 5,230,613 3,317,836 63.43% 217,084 6.59%
Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00%
Planning & Zoning 1,973,508 1,134,673 57.50% 2,007,941 1,170,308 58.28% 29,035 2.58%
Cooperative Extension Program 115,391 61,147 52.99% 145,391 47,417 32.61% (13,729) -28.95%
Economic Development 743,290 486,328 65.43% 718,907 527,118 73.32% 68,508 13.41%
General Fund - C100
For the Eight Months Ending Friday, February 28, 2025
Public Transportation 510,000 371,985 72.94% 510,000 203,144 39.83% (168,842) -83.11%
Contribution to Human Service Organizations 0 0 0.00%0 0 0.00%0 0.00%
Employee Benefits 3,439,985 1,049,589 30.51% 2,925,437 1,051,489 35.94% (21,378) -2.08%
Dixie Caverns Landfill Cleanup 62,700 56,397 89.95% 62,700 35,667 56.89% (16,639) -46.65%
Miscellaneous 10,273,856 7,610,388 74.08% 10,683,516 7,896,282 73.91% 285,893 3.62%
Tax Relief/Elderly & Handicapp 1,110,000 947,319 85.34% 1,694,060 1,091,533 64.43% 144,214 13.21%
Refuse Credit Vinton 225,000 112,500 50.00% 225,000 112,500 50.00%0 0.00%
Board Contingency 30,952,084 0 0.00% 32,542,525 0 0.00%0 0.00%
Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00%
Interfund Transfers Out 112,850,443 80,811,019 71.61% 116,861,844 82,312,408 70.44% 1,501,389 1.82%
Intrafund Transfers Out 6,075,177 4,824,076 79.41% 6,253,812 5,044,392 80.66% 220,316 4.37%
General Fund - C100
For the Eight Months Ending Friday, February 28, 2025
ACTION NO. _______________
ITEM NO. __________________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: Accounts Paid – February 2025
SUBMITTED BY: Laurie L. Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors -$ -$ 10,545,942.73$
Payroll 02/14/25 2,076,737.31 16,836.00 2,093,573.31
Payroll 02/28/25 2,259,485.46 13,581.30 2,273,066.76
Manual Checks - - -
Grand Total 14,912,582.80$
A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors.
ACTION NO.___________________
ITEM NUMBER_______________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
: March 25, 2025
: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
28-Feb-25
SUMMARY OF INFORMATION:
CASH INVESTMENT:
TRUIST CONCENTRATION 2,182,453.88
JP MORGAN 14,072,284.65
HOMETRUST 2,624,167.35 18,878,905.88
GOVERNMENT:
TRUIST ROA CONTRA (730.00)
TRUIST ROA 3,000,000.00
ROCKEFELLER CONTRA (10,020.00)
ROCKEFELLER 10,000,000.00
12,989,250.00
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION 15,853,977.15
ROCO EMA PORTFOLIO 1,100,210.81
ROCO EMA PORTFOLIO CONTRA 22,442.00
16,976,629.96
MONEY MARKET:
ATLANTIC UNION BANK 4,887,600.46
HOMETRUST BANK 4,375,775.30
TRUIST ROA 2,814,949.35
ROCKEFELLER 20,707,056.64
PUBLIC FUNDS:32,785,381.75
BANK OF BOTETOURT 7,710,120.37
7,710,120.37
TOTAL
89,340,287.96
03/25/2025
Page 1 of 1
ACTION NO.
ITEM NO. I.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: Work session to demonstrate Oneview and Taxview GIS
System Applications
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Work session to demonstrate Oneview and Taxview GIS System Applications
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 25, 2025
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
Page 1 of 2
ACTION NO.
ITEM NO. L.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 25, 2025
AGENDA ITEM: The petition of LovABLE Services, Inc. to obtain a special
use permit to operate a drive-in or fast food restaurant on
approximately 0.7 acre zoned C-1, Low Intensity
Commercial District, located at 6426 Merriman Road, Cave
Spring Magisterial District.
SUBMITTED BY: Philip Thompson
Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Second reading and public hearing for a special use permit to operate a drive -in or fast
food restaurant in a low intensity commercial zoning district.
BACKGROUND:
• The Roanoke County Zoning Ordinance defines restaurant, drive-in or fast food,
as “an establishment primarily engaged in the preparation of food and
beverages, for either take-out, delivery or table service, served at a counter, a
drive-up or drive through service facility or by curb service. Typical uses include
drive-in or fast food restaurants or coffee shops.”
•
• A restaurant, drive-in or fast food, is only permitted in the C-1, Low Intensity
Commercial District, with an approved special use permit. The use and design
standards associated with a drive-in or fast food restaurant relate to drive-
through facilities, restaurants within shopping centers, and expansions of existing
uses, none of which apply to this petition.
•
• The property contains a commercial building which was originally Starkey
School, with history dating back to 1894. The property is listed in the Virginia
Page 2 of 2
Landmarks Register and the National Register of Historic Places.
DISCUSSION:
The Planning Commission held a public hearing on this application on March 4, 2025.
Five (5) citizens spoke in support of the project stating that the project would be an
asset to the community while preserving the historic building. The Planning Commission
discussed: the comprehensive workforce training program; that the applicant's current
space is leased in the City of Roanoke; number of employees; floodplain issues; parking
and site development regulations; this would be an adaptive reuse of a historical
building; most of the improvements would be interior renovations to the building;
surrounding zoning and land uses; future land use designations; and how the project
would add value to the community.
The Planning Commission recommends approval of the special use permit for a drive -in
or fast food restaurant with the following condition:
. The property shall be developed in general conformance with the concept plan
titled “Chris’s Coffee & Custard Concept Plan v2 For Special Use Permit
Application” prepared by Parker Design Group dated 01/08/2025, subject to any
changes required by the comprehensive site plan review process.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the second reading of an
ordinance for a special use permit to operate a drive -in or fast food restaurant on
approximately 0.7 acre zoned C-1, Low Intensity Commercial District, with the following
condition:
. The property shall be developed in general conformance with the concept plan
titled “Chris’s Coffee & Custard Concept Plan v2 For Special Use Permit
Application” prepared by Parker Design Group dated 01/08/2025, subject to any
changes required by the comprehensive site plan review process.
STAFF REPORT
Petitioner: LovABLE Services, Inc
Request: To obtain a special use permit to operate a restaurant, drive-in or fast food on
approximately 0.71 acre of land zoned C-1, Low Intensity Commercial District
Location:
Tax Parcel:
6426 Merriman Road
#097.06-01-06.00-0000
Suggested SUP
Conditions:
1. The property shall be developed in general conformance with the concept plan
titled “Chris’s Coffee & Custard Concept Plan v2 For Special Use Permit
Application” prepared by Parker Design Group dated 01/08/2025, subject to any
changes required by the comprehensive site plan review process.
EXECUTIVE SUMMARY:
LovABLE Services, Inc. is petitioning to obtain a special use permit to operate a restaurant, drive-in or fast food on
approximately 0.71 acre of land zoned C-1, Low Intensity Commercial District, located at 6426 Merriman Road in the
Cave Spring Magisterial District. This project would involve revitalizing the existing vacant historic Starkey School
to facilitate the relocation of their business, Chris’s Coffee and Custard, from Roanoke City and expansion of their
workforce training program.
The Roanoke County 200 Plan indicates the future land use designations of this property as Transition and
Neighborhood Conservation. The majority of the property is designated as Transition, which is a future land use
area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as
developed buffers between highway sand nearby or adjacent lower intensity development. Intense retail and
highway oriented commercial uses are discouraged in transition areas, which are more suitable for office,
institutional and small-scale, coordinated retail uses. Neighborhood conservation is a future land use area where
established single-family neighborhoods are delineated, and the conservation of the existing development pattern is
encouraged. Appropriate land use types include neighborhood commercial, neighborhood institutional centers, and
single-family residential. The proposed special use permit is consistent with the future land use designations of
Transition and Neighborhood Conservation.
1. APPLICABLE REGULATIONS
The Roanoke County Zoning Ordinance defines restaurant, drive-in or fast food, as “an establishment
primarily engaged in the preparation of food and beverages, for either take-out, delivery or table service,
served at a counter, a drive-up or drive through service facility or by curb service. Typical uses include
drive-in or fast food restaurants or coffee shops.”
A restaurant, drive-in or fast food, is only permitted in the C-1, Low Intensity Commercial District, with an
24 of the Roanoke County Code which is attached with this report. The use and design standards relate to
drive-through facilities, restaurants within shopping centers, and expansions of existing uses, none of which
apply to this petition.
If the special use permit is approved, construction would require comprehensive building and site plan
reviews.
2. ANALYSIS OF EXISTING CONDITIONS
Background – The property contains a commercial building which was originally Starkey School, with history
dating back to 1894. Starkey School was originally a one-room schoolhouse built in 1894, which was either
demolished or incorporated into the current building built in 1915. In 1928, brick wings were added to the
building, which reflected the construction techniques of the standardized school plans at that time. In 1961,
the school was closed and purchased by Roanoke County and converted into a senior center. In 1986,
Roanoke County sold the property to a developer who sold it to the current owner in 1999. The property is
listed in the Virginia Landmarks Register and the National Register of Historic Places. The current owner
has used it for their family business throughout the years, but it is currently vacant.
property on adjacent parcels. The parcel is generally flat, but with drop-offs into the ditches along the road
frontages. A portion of the property on the Commonwealth Drive side lies in the Floodway. The remainder
of the property, including where the building is situated, lies in the 100-Year Flood Plain.
Drive. The north and east sides of the property adjoin properties zoned C-1, Low Intensity Commercial
District, both owned by the Roanoke County School Board, which includes Penn Forest Elementary School.
Across Merriman Road to the west are properties zoned C-2, High Intensity Commercial District, which
include residential and commercial uses. Across Commonwealth Drive to the south is a property zoned I-2,
High Intensity Industrial District, which has an automotive repair services use.
Community Outreach – Approximately 45 letters went out to adjoining property owners and tenants which
contained the request, information about the subject parcel, instructions for how to submit comments and
contact information for staff. At the time of this report, one email expressing general support for the project
has been received by staff.
3.ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture – The submitted concept plan in the application packet indicates the building
footprint would remain the same, and the applicant states that the façade of the building will be generally
preserved. A new parking lot with 25 spaces and two handicap spaces would be constructed, as well as a
loading area, dumpster pad, and sidewalk and ramps to access the front door from the parking lot. No drive-
thru lane is proposed for this use.
ingress and egress. Interior traffic would flow both ways in the side parking lot, then transition to one
direction behind the building, leading to a new exit-only access on Commonwealth Drive, which will include
Do Not Enter signs. The applicant submitted a Traffic Narrative with supporting data, which showed that the
new uses will generate 311 daily weekday trips, and that new turn lanes on Merriman Road would not be
Agencies Comments: The following agencies provided comments on this application:
Office of Building Safety – A Building Code change of use may be required for this project.
Virginia Department of Transportation –
1. A Land Use Permit will be required if a new entrance is needed from the VDOT right-of way or
for the change in use of an existing entrance.
2. If any future modifications to existing entrances or installations of new entrances are planned,
the VDOT Road Design Manual, Appendix F: Access Management Design Standards for
Entrances and Intersections must be adhered to where applicable for commercial entrances.
This includes, but is not limited to, entrance spacing and intersection sight distance. The
intersection sight distance must be field verified, and measures taken to ensure the minimum
required distances can be met.
3. A turn lane analysis will be required for this development during site plan review.
4. As discussed in the concept plan meeting, please include an Access Management Exception
(AM-E) request for proposed entrances that do not meet VDOT entrance spacing requirements
with the first plan submittal.
5. VDOT will not issue an approval of the plans or any necessary Land Use Permits until the
locality approves this request. In addition, information regarding any changes to the existing
drainage system should also be included for review.
Roanoke County Transportation –
1. This property lies within the Starkey/Penn Forest Activity Center. The Roanoke County 200
Plan (PDF page 6) describes Activity Centers as “areas that have potential for high-density,
mixed-use, walkable development and that exist along major transportation corridors, contain
employment and housing opportunities, have existing public and institutional uses, and are
densely populated”. The Roanoke County 200 Plan Cave Spring Community Planning Area
recommendations (PDF page 13) also state, “Continue to connect and expand existing
sidewalks and trails between Penn Forest Elementary School, South County Library and
County parks.” This area sees a high rate of pedestrian activity so it is recommended that
sidewalks be provided along the Starkey Road frontage within the VDOT right-of-way with a
connection to the proposed sidewalk to access the building.
2. It is unclear if the proposed sidewalk along the building will be curbed against the parking lot. If
it will be, then an ADA ramp is needed at the striped van accessible area to the sidewalk.
3. Starkey School is one of very few properties in Roanoke County registered on the Virginia
Landmarks Register and the National Register of Historic Places. Please be considerate with
exterior work to retain as much of the original façade and style of the school as possible.
Stormwater Operations - The property located at 6426 Merriman Road has been located on the
County’s Flood Insurance Rate Map (FIRM). Both Floowday and Flooplain are located on the
property. If the building is in the Floodway, the building cannot be expanded.
The Starkey School structure was built about 1905 and is listed in the National Register of Historic
Places. As such, the historic preservation office should be consulted to determine if proposed work
on a historic structure allows the structure to retain its historic designation. If the structure will not
retain its historic designation and if the work is determined to be substantial improvement, then the
provisions of ASCE 24-14 will apply (Flood Resistant Design and Construction). Substantial
Improvement is any reconstruction, rehabilitation or other improvement to a structure, the cost of
be improved to standards for new construction.
If the structure does retain its historic designation, owners are encouraged to use building
construction methods and techniques, to the extent practicable to reduce future flood damage.
Fire and Rescue – Fire and Rescue does not object to the project, it will not affect the services they
provide. Fire Flow and access requirements will be addressed during the site plan review process.
General Services – General Services does not see any issues and has no comments.
4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN
The Roanoke County 200 Plan indicates the future land use designations of this area as Transition and
Neighborhood Conservation.
Transition is a future land use area that encourages the orderly development of highway frontage parcels.
Transition areas generally serve as developed buffers between highway and nearby or adjacent lower
intensity development. Intense retail and highway oriented commercial uses are discouraged in transition
areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. The
proposed special use permit is consistent with the future land use designation of Transition.
Neighborhood Conservation is a future land use area where established single-family neighborhoods are
delineated, and the conservation of the existing development pattern is encouraged. The proposed uses fall
under Neighborhood Commercial, a land use type defined as “low impact services to serve the local
neighborhood that are consistent with design guidelines.” The proposed special use permit is consistent
with the future land use designation of Neighborhood Conservation.
5. STAFF CONCLUSIONS
LovABLE Services, Inc. is petitioning to obtain a special use permit to operate a restaurant, drive-in or fast
food and personal improvement service on approximately 0.71 acre of land zoned C-1, Low Intensity
Commercial District, located at 6426 Merriman Road in the Cave Spring Magisterial District. This would
involve revitalizing the existing vacant Starkey School to facilitate the relocation of their business Chris’s
Coffee and Custard from Roanoke City and expand their workforce training program. The future land use
designations of this parcel are Transition and Neighborhood Conservation, and the proposal is consistent
with these designations.
Staff suggests one condition for the special use permit requiring general conformance to the submitted
concept plan.
CASE NUMBER: #3-3/2025
PREPARED BY: Nathan Grim
HEARING DATES: PC: March 4, 2025 BOS: March 25, 2025
ATTACHMENTS: Application Materials
Traffic Narrative and Supporting Data
Maps (Aerial, Zoning, Future Land Use)
Photographs
C-1 District Regulations
Section 30-85-24 Restaurant, Drive-in or Fast Food
Transition Future Land Use Designation
Neighborhood Conservation Future Land Use Designation
Public Comments
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Only
5204 Bernard Drive
PO Box 29800
Roanoke, VA 24018 Placards issued
(540)772-2068 FAX (540) 776-7155 Case Number
All APPLICANTS
Check type of application filed (check all that apply)
o Rezoning i1l Special Use D Variance
Applicants name/address wlzip
LovABLE Services, Inc 1824 9th Street SE Suite B Roanoke, VA 24013
Owner's name/address w/zip
Paul and Nanct Rucker6707 Parkway rive Roanoke, VA 24018
Property Location
6426 Merriman Road Roanoke, VA 24018
Tax Map No.: 097.06-01-06.00
Size ofparcel(s): Acres: 0.7 acres
o Waiver o Administrative Appeal o Comp Plan 05.2-2232) Review
Phone: Same as cell
Cell#: 540.353.4750
Email: beth@lovableservices.org
Contact for Legal Ads Beth Woodrum
Phone#: Same as cell
Cell#: 540-520-7449
Email: n4259b@gmail.com
Magisterial District: Cave Spring
Community Planning area: Cave Spring
Existing Zoning: C-1 and FO
Existing Land Use: Vacant Building
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (RIS/W/CP)
Proposed Zoning: C-1 with Special Use Permit
Proposed Land Use: Resturant. Drive-IN or Fast Food & Personal Improvement Services s
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes x No IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning).
Does the parcel meet the minimum criteria for the requested Use Type in Article IV (Special Use Permit)? Yes X No
IF NO, AV ARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No
VARIANCE, WAIVER AND ADMINISTRA T/VE APPEAL APPLICANTS (V/W/AA)
Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal oflnterpretation ofSection(s): of the Roanoke County Zoning Ordinance
Appeal oflnterpretation of Zoning Map to
ls the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE
ITEMS ARE MISSING OR INCOMPLETE.
R/S/W/CP V/AA R/S/W/CP V/AA R/S/W/CP V/AA
Consultation X 8 l/2" x 11" concept plan
�
Application fee
Application x Metes and bounds description N\A Proffers. if applicable
Justification x Water and sewer application Adjoining properly owners
1 hereby certity that I am either the O\rner of the property or the owner's agen
/
t or contract purchaser and am acting with the kno wledge and
consent fthe owner. ,,/J ;f {) p_ . �.A/ 1 / L��., IY� /i,� Owner'sSignaturc
2
parkerdg.com
Traffic Generation & Turn Lane Warrant Analysis
Chris’s Coffee & Custard Shop
6426 Merriman Road – Roanoke County, Virginia
January 17, 2025
Narrative:
This study has been prepared as a supporting document to the Special Use Permit (SUP) application for a new
Chris’s Coffee & Custard (CCC), and LovABLE Services. The facility will be constructed within an existing building
(currently vacant) that at one time was a school building in early to mid‐1900. As part of agency review, VDOT and
County staff have requested that an analysis of traffic generation be prepared in order to determine entrance turn
lane requirements. This business will be relocating from its current location at 1824 9th Street, SE in the City of
Roanoke. Existing daily customers visiting CCC range between 100 and 150. It is the Owners’ hope that 200 daily
customers will patronize the new location. Hours of operation are currently 8:30AM to 8:30 PM, Tuesday thru
Friday, and Saturday 9:00AM to 8:30PM. Hours at the new location may change depending on demand. The main
entrance, which will accommodate all entering site traffic, will be positioned at an existing gravel entrance on the
north of the site. A dedicated, one‐way exit is proposed connecting on Commonwealth Drive (Route 1723). Refer
to Exhibit A Concept drawing.
The existing building footprint is 3,959 square feet (SF). The upper level sits over a partial basement and
crawlspace area which will not be utilized because of floodplain regulations. The upper level will house the new
restaurant and office \ training areas. The restaurant current menu includes coffee, tea, custard, and sandwiches.
These items are ordered from a counter service. Table service will not offered. The proposed office/training areas
will consist of office and conference areas to accommodate LovABLE Services whom is a non‐profit with the
mission to serve the needs of individuals with disabilities by creating opportunities to enhance life skills, social
skills, and job skills through unique education, training, and gainful and meaningful employment.
Trip generation numbers presented were derived from the Institute of Transportation Engineer’s (ITE) Trip
Generation Manual, 10th edition. ITE use numbers selected for this study are 933 – Fast Food Restaurant without
Drive Thru window and 715 – Single Tenant Office Building. The selections most closely represent the function of
the new business uses as defined in the manual. Refer to Exhibits B‐1 & B‐2,
Existing Traffic:
Per published VDOT Traffic Volume Estimates (2023 data), the section of Merriman Road between Starkey Road
and Chaparral Drive carries 7,400 vehicle per day (VPD). Commonwealth Drive is a dead‐end street which carries
730 VPD and does not have full study data per VDOT tables. The attached VDOT table (Exhibit C) shows data
utilized within the turn lane analysis calculations.
Site Trip Generation: (Exhibits D‐1 & D‐2)
The attached Trip Generation Calculation sheet shows that both new uses will generate 411 daily weekday trips.
Trips are calculated versus employees for the restaurant and total use square footage for the office. The
restaurant is expected to have no more than 6 employees at any given time. The right turn lane calculations show
that 14 and 19 peak hour right turns will be made during the PM and AM Peak Hours respectively. No right turn
taper or turn lane is warranted. Left turn calculations show that no left turn lane is warranted. See attached
exhibits E‐1 and E‐2 for right and left turn configuration requirements respectively.
1
parkerdg.com
The Commonwealth Drive one‐way exit will not allow left turn lanes into the site (do not enter signs). Traffic
exiting will be primarily customers who work at the Commonwealth Drive businesses (left out). We have assumed
that 25% of all exiting traffic will utilize the Commonwealth connection (70% left and 30% right).
Summary:
No right or left turn lanes are warranted at the Merriman Entrance.
The main entrance at Merriman will accommodate 411 daily trips with an estimated 102 VPD (25%) leaving at the
Commonwealth Drive exit only connection. Refer Exhibit A for entrance location information
Per elementary school staff, student drop of queuing occurs over a 35 minute period in the AM (7:10 – 7:45) and is
largely accommodated within the existing site area without effecting Merriman Road. Student pickup occurs over
a 15 minute period in the afternoon beginning at 2:25 PM and is also accommodated on site. Drop‐off\Pick‐up
Queuing is one‐way into the south entrance toward the north exit at the traffic circle.
2
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11
3
4 11
3
4
1134
11
3
2
11
3
4
11
3
6
11
3
2
11
3
3
1133
1132
1133
113
3
11
3
4
113
2
1133
10'x20' DUMPSTER PAD
TO BE SCREENED.
EXISTING WELL TO BE ABANDONED
EXISTING HVAC TO BE RAISED
ABOVE FLOOD ELEVATION.
PROP. SANITARY SEWER TO
BE INSTALLED BY WVWA IN 2025
W/CONNECTION FOR THIS
PROPERTY (TYP.)
EX. GAS MAIN (TYP.)
EX. OVERHEAD UTILITIES (TYP.)
EX. GRAVEL ENTRANCE
EX. CULVERT
CLOSEST FIRE HYDRANT
(160-FT NORTH)
600± TO NORTH - SIGHT DIST - 700± TO SOUTH
30
0
±
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-
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I
N
T
.
CURVE TABLE
CURVE #
C1
LENGTH
260.01'
RADIUS
7927.87'
TANGENT
130.02'
DELTA
1°52'45"
CHORD DIRECTION
N 23°52'56" W
CHORD LENGTH
260.00'
NOTE: ALL BUILDING FLOORS AND APPURTENANCES
MUST BE FLOOD PROOFED OR ONE FOOT
ABOVE BASE FLOOD ELEVATION EQUAL TO 1137.
EXISTING VACANT BUILDING
6426 MERRIMAN ROAD
MINIMUM FF=1138
ONE STORY
3,959+/-SF
DRIVEWAY IN FLOODWAY SHALL
BE OF PERVIOUS MATERIAL
MERRIMAN ROAD
VARIABLE WIDTH RIGHT OF WAY
35MPH
TAX NO 097.06-01-05.00
OWNER: COUNTY SCHOOL BOARD OF ROANOKE
ZONING: C-1
USE: VACANT
TAX NO 087.18-03-02.00
OWNER: COUNTY SCHOOL
BOARD OF ROANOKE
ZONING: C-1
USE: SCHOOL
CO
M
M
O
N
W
E
A
L
T
H
D
R
I
V
E
80
F
T
R
I
G
H
T
O
F
W
A
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25
M
P
H
NOTE: SIGHT DISTANCES
MUST BE FIELD VERIFIED.
22.0
LOADING
AREA
20
.
0
16
.
0
8.0
5 COMPACT
PARKING SPACES
PROPOSED WATER
SERVICE TO
CONNECT TO MAIN
IN MERRIMAN RD
SITE STATISTICS
TAX NO: 097.06-01-06.00
OWNER: NANCY AND PAUL RUCKER
APPLICANT: LOVABLE SERVICES, INC.
CURRENT ZONING: C-1, FO FLOODPLAIN
OVERLAY
PROPOSED USE: RESTAURANT,
GENERAL & PERSONAL IMPROVEMENT
SERVICES
SITE ACREAGE: 0.7 ACRES
PARKING CALCULATIONS:
RESTAURANT, GENERAL = 10 SPACES
PER 1,000sf (NET FLOOR AREA) =
3,108+/-sf x 0.75 = 2,331sf / 1,000sf X 10 =
23 SPACES
PERSONAL IMPROVEMENT SERVICES
(PIS) = 3 SPACES PER 1,000sf (NET FLOOR
AREA) = 851+/-sf x 0.75 = 638sf / 1,000sf x 3
= 2 SPACES
PARKING PROVIDED: 25 SPACES WITH 1
HANDICAP, AND LOADING AREA
LANDSCAPING PROVIDED 10ft BUFFER
ALONG RIGHT OF WAY
WATER AND SEWER SERVICES:
PROVIDED BY WVWA IN MERRIMAN ROAD
NOTE: ALL EXISTING INFORMATION IS
SHOWN BASED ON FIELD SURVEY DATED
DECEMBER 2024.
2122 Carolina Ave, SW
Roanoke, VA 24014
Ph: 540-387-1153
Fax: 540-389-5767
www.parkerdg.com
ENGINEERS SURVEYORS
PLANNERS LANDSCAPE ARCHITECTS
DESIGN GROUP
FIGURE
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PROJECT:
DESIGNED:
DRAWN:
CHECKED:
DATE:
CHRIS'S COFFEE & CUSTARD | CONCEPT PLAN v2
FOR SPECIAL USE PERMIT APPLICATION
ROANOKE COUNTY, VIRGINIA
SRB
SRB
SRB
01/08/2025
1" = 20'
24-0289 01
1 inch = ft.
( IN FEET )
GRAPHIC SCALE
020 20 40
20
10
3
4
EXHIBIT B-1
5
6
7
8
9
10
EXHIBIT B-2
11
12
13
Virginia Department of Transportation
Traffic Operations Division
2023
Annual Average Daily Traffic Volume Estimates By Section of Route
Roanoke Maintenance Area
Route Label Route Alias Physical Jurisdiction Maintenance Jurisdiction Start Label End Label
Link
AADT
AADT Percent
Single
Unit
Trucks 2
Single
Unit
Percent
Combinat
Percent Vehicle
ion K Factor AAWDT
14
EXHIBIT C-1
Trip Generation Calculation Date: 17‐Jan‐2025
WO #: 24‐0289
Chris & LovABLE ‐Roanoke County By: JDE
Use Classification Future Trips
ITE
Use #ITE Use Description Units Weekday Saturday Sunday Weekday Saturday Sunday
Weekday 7‐
9AM 1
Weekday
AM Gen.
Weekday 4‐
6PM 2
Weekday
PM Gen.Saturday Sunday
Weekday 7‐
9AM 1
Weekday
AM Gen.
Weekday 4‐
6PM 2
Weekday
PM Gen.Saturday Sunday
Commercial 933 F.F. Rest. w/o drive thru per employees 6 66.88 not avail not avail 401 0.96 9.76 6.73 11.34 not avail not avail 6 59 40 68
Office 715 Single Tenant Office per 1,000SF 851 11.25 10 1.78 1.78 1.71 1.71 2 2 1 1
Totals 411 7 60 42 69
1 Peak Hour of Adjacent Street Traffic, One Hour Between 7 and 9AM
2 Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6PM ITE Trip Generation Manual requires caution when utilizing these values because of small data sets
ITE
No data listed in ITE ‐ not needed for analysis
Daily Trips vs. units Calculated Daily Trips Peak Hour Trips vs. 1000SF Gross Calculated Peak Hour Trips
EXHIBIT D-1
Turn Lane Analysis
Determine Merriman Road Peak and Directional Split Volume
AADT:7,400
K:0.106
PHV:785
D:0.613
Peak Hour Directional Volume (Calculated)482
Determine Peak Hour Volume Turning Right into Site during PM Peak Hour
Directional Split for PM Peak: Entering 0.50 (from ITE Manual)
Exiting 0.50 (from ITE Manual)
Generated PM Peak Hour Traffic:69 (from Trip Generation Calcs)
Trips Entering Site: 35
Split for Right Turns into Site:0.39
Calculated Right Turn Volume:14 vph
Approaching Volume:303 vph
Determine Peak Hour Volume Turning Right into Site during AM Peak Hour
Directional Split for PM Peak: Entering 0.51 (from ITE Manual)
Exiting 0.49 (from ITE Manual)
Generated AM Peak Hour Traffic:60 (from Trip Generation Calcs)
Trips Entering Site: 31
Split for Right Turns into Site:0.61
Calculated Right Turn Volume:19 vph
Approaching Volume:482 vph
Determine Peak Hour Volume Turning Left into Site during PM Peak Hour
Directional Split for PM Peak: Entering 0.51 (from ITE Manual)
Exiting 0.49 (from ITE Manual)
Generated PM Peak Hour Traffic:69 (from Trip Generation Calcs)
Trips Entering Site: 35
Split for Left Turns into Site:0.39
Calculated Left Turn Volume:14 vph
Advancing Volume:303 vph
Opposing Volume:482 vph
% Left Turn Volume (L):5 %
Determine Peak Hour Volume Turning Left into Site during AM Peak Hour
Directional Split for PM Peak: Entering 0.50 (from ITE Manual)
Exiting 0.50 (from ITE Manual)
Generated AM Peak Hour Traffic:60 (from Trip Generation Calcs)
Trips Entering Site: 30
Split for Left Turns into Site:0.61
Calculated Left Turn Volume:18 vph
Advancing Volume:482 vph
Opposing Volume:303 vph
% Left Turn Volume (L):4 %
Annual Average Daily Traffic
Peak Hour Factor
Peak Hour Traffic Volume (Calculated)
Peak Directional Factor
16
EXHIBIT D-2
Road Design Manual Appendix F Page F-88
FIGURE 3-26 WARRANTS FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY)
Appropriate Radius required at all Intersections and Entrances (Commercial or Private).
LEGEND
PHV - Peak Hour Volume (also Design Hourly Volume equivalent)
Adjustment for Right Turns
For posted speeds at or under 45 mph, PHV right turns > 40, and
PHV total < 300.
Adjusted right turns = PHV Right Turns - 20
If PHV is not known use formula: PHV = ADT x K x D
K = the percent of AADT occurring in the peak hour
D = the percent of traffic in the peak direction of flow
Note: An average of 11% for K x D will suffice.
When right turn facilities are warranted, see Figure 3-1 for design criteria.*
* Rev. 1/15
NO TURN LANES
OR TAPERS REQUIRED
17
Road Design Manual Appendix F Page F-68
WARRANT FOR LEFT-TURN STORAGE LANES ON TWO-LANE HIGHWAY
FIGURE 3-4 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE
HIGHWAY
FIGURE 3-5 WARRANT FOR LEFT TURN STORAGE LANES ON TWO LANE
HIGHWAY
18
6426 Merriman Road - Aerial Map
Roanoke County, VA 2023, Roanoke County, Commonwealth of Virginia,
Maxar
1/17/2025, 12:50:27 PM
0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,330
C2S
C1
C2
I2 R1C
C2
R1 C2
R1
R1
I1
C2R1
C1
R1
R1
I2
R1
R1
C2
C1
R1
I2
C2
R1 C2
R1
R1C
R1C
C2
I2
6426 Merriman Road - Zoning Map
Roanoke County, Virginia 2019
Zoning
C1
C2
C2
I1
I1
I2
R1
R1
1/17/2025, 12:52:10 PM
0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,330
DE
NC
TR
PI
6426 Merriman Road - Future Land Use Map
Roanoke County, Virginia 2019
Future Land Use
Development
Neighborhood Conservation
Transition
Core
Principal Industrial
1/17/2025, 12:54:17 PM
0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,330
6426 Merriman Road - Flood Map
Roanoke County, Virginia 2019
Floodway
100 Year Flood Plain
500 Year Flood Plain
2/20/2025, 3:58:25 PM
0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,340
(A)
(A)
1.
2.
SEC. 30-53. - C-1 LOW INTENSITY COMMERCIAL DISTRICT.
(Ord. No. 111213-15, § 1, 11-12-13)
Sec. 30-53-1. - Purpose.
The purpose of the C-1 low intensity commercial district is to provide for the development of
attractive and efficient office and commercial uses in the urban service area which serve both
community and county-wide needs. The C-1 district allows for varying intensities of office and
commercial development as part of either a planned office complex or, to a limited degree, small
scale office and commercial uses. The C-1 districts are most appropriately found along or near
major arterial streets where existing commercial development has occurred and/or where
commercial zoning has been established, or near existing residential development where it would
serve as a logical buffer strip between conflicting land use types. Land uses permitted in the C-1
district are generally consistent with the recommendations set forth in the transition and core
land use categories of the comprehensive plan. Site development standards are intended to
ensure compatibility with adjacent land uses.
(Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15, § 1, 11-12-13)
Sec. 30-53-2. - Permitted Uses.
The following uses are permitted by right subject to all other applicable requirements contained
in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as
listed in article IV, use and design standards, for those specific uses.
Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon *
Home Occupation, Type I *
Multi-family Dwelling *
Two-family Dwelling *
Civic Uses
Administrative Services
Clubs
Cultural Services
3.
4.
Day Care Center *
Educational Facilities, College/University
Educational Facilities, Primary/Secondary *
Guidance Services
Halfway House *
Park and Ride Facility *
Post Office
Public Parks and Recreational Areas *
Safety Services *
Utility Services, Minor
Office Uses
Financial Institutions *
General Office
Medical Office
Commercial Uses
Agricultural Services *
Antique Shops
Bed and Breakfast *
Business Support Services
Business or Trade Schools *
Communications Services
Consumer Repair Services
Personal Improvement Services
Personal Services
Short-Term Rental *
Studio, Fine Arts
5.
(B)
1.
2.
3.
4.
5.
Veterinary Hospital/Clinic
Miscellaneous Uses
Amateur Radio Tower *
Parking Facility *
The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk
(*) indicates additional, modified or more stringent standards as listed in article IV, use and
design standards, for those specific uses.
Civic Uses
Religious Assembly *
Utility Services, Major *
Office Uses
Laboratories
Commercial Uses
Automobile Rental/Leasing
Commercial Indoor Sports and Recreation
Restaurant, Drive-in or Fast Food *
Restaurant, General
Retail Sales
Industrial Uses
Landfill, Rubble *
Recycling Centers and Stations *
Miscellaneous Uses
Broadcasting Tower *
Outdoor Gatherings *
(Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 042203-13, § 1, 4-22-03; Ord. No.
042208-16, § 1, 4-22-08; Ord. No. 111213-15, § 1, 11-12-13; Ord. No. 062816-4, § 1, 6-28-16; Ord. No. 020921-
8, § 1, 2-9-21; Ord. No. 011023-4, § 1, 1-10-23)
Sec. 30-53-3. - Site Development Regulations.
(A)
1.
a.
b.
2.
a.
b.
(B)
1.
a.
b.
2.
3.
a.
b.
4.
(C)
1.
a.
b.
(D)
1.
2.
General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV,
Use and Design Standards.
Minimum lot requirements.
Lots served by private well and sewage disposal system;
Area: 1 acre (43,560 square feet).
Frontage: 100 feet on a publicly owned and maintained street.
Lots served by either public sewer or water, or both:
Area: 15,000 square feet.
Frontage: 75 feet on a publicly owned and maintained street.
Minimum setback requirements.
Front yard:
Principal structures: 30 feet, or 20 feet when all parking is located behind the front
building line.
Accessory structures: Behind front building line.
Side yard: None.
Rear yard:
Principal structures: 15 feet.
Accessory structures: 3 feet.
Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all
streets.
Maximum height of structures.
Height limitations:
Principal structures: When adjoining property zoned R-1 or R-2, forty-five (45) feet,
including rooftop mechanical equipment. The maximum height may be increased,
provided each required side and rear yard adjoining the R-1 or R-2 district is increased
two (2) feet for each foot in height over forty-five (45) feet. In all other locations the
height is unlimited unless otherwise restricted by this ordinance.
Accessory structures: 15 feet.
Maximum coverage.
Building coverage: 50 percent of the total lot area.
Lot coverage: 80 percent of the total lot area.
(Ord. No. 62293-12, § 10, 6-22-93; Ord. No. 052411-9, § 1, 5-24-11)
(A)
1.
2.
3.
Sec. 30-85-24. - Restaurant, Drive-In or Fast Food.
General standards:
All drive-through windows shall comply with the standards for drive-through facilities
contained in Section 30-91-6.
A special use permit shall not be required for any fast food restaurant that is located within a
shopping center.
Expansions of existing uses are permitted by right.
(Ord. No. 122005-11, § 1, 12-20-05; Ord. No. 052411-9, § 1, 5-24-11; Ord. No. 111213-15, § 1, 11-12-13; Ord.
No. 052819-10, § 1, 5-28-19)
8
A future land use area that encourages the orderly development of highway frontage parcels.
Transition areas generally serve as developed buffers between highways and nearby or adjacent
lower intensity development. Intense retail and highway oriented commercial uses are discouraged
in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail
uses.
Land Use Types
Office and Institutional - Planned office parks and independent facilities in park-like
surroundings are encouraged. A high degree of architectural design and environmentally
sensitive site design is encouraged.
Retail - Small-scale planned and clustered retail uses.
Multifamily Residential - Garden apartments at a density of 12 to 24 units per acre
Single-Family Attached Residential - Planned townhouse communities of 6 or more units per
acre.
Parks - Public and private recreational facilities. These facilities should be linked to residential
areas by greenways, bike and pedestrian trails.
Land Use Determinants
Existing Land Use Pattern - Locations where limited commercial uses exist.
Existing Zoning - Locations where commercial zoning exists.
Access - Locations where properties have direct frontage and access to an arterial or major
collector street.
Surrounding Land Use - Locations which serve as a logical buffer strip between conflicting land
use patterns.
Orientation - Locations which are physically oriented toward the major street.
TRANSITION
6
A future land use area where established single-family neighborhoods are delineated, and the
conservation of the existing development pattern is encouraged.
Land Use Types
Single-Family Residential - Attached and detached housing at a reasonable density that is not
significantly higher than the existing neighborhood. Infill lots or community re-development
should be designed to be sensitive to the surrounding neighborhood but can be at reasonably
higher density. New single-family residential developments should incorporate greenways and
bike and pedestrian trails. Cluster developments are encouraged.
Neighborhood Institutional Centers - Uses that serve the neighborhood residents including
parks, schools, religious assembly facilities, recreational and park facilities, community meeting
areas and clubs. These facilities should be linked to the residential areas by greenways, bike
trails and pedestrian paths.
Neighborhood Commercial - Low impact services to serve the local neighborhood that are
consistent with the Community Plan design guidelines.
Land Use Determinants
Existing Land Use Pattern - Locations where limited density residential subdivisions have been
platted and developed.
Existing Zoning - Locations where limited density residential zoning has been established.
Expansion Areas - Locations where the expansion of the existing development pattern is
logical.
Infill Development - Locations where infill areas complement the surrounding development
pattern.
Access - Locations served by a local street system.
Urban Sector - Locations served by urban services.
NEIGHBORHOOD CONSERVATION
WARNING: This Message Is From an External Sender, Use Caution!
This message was sent from outside the Roanoke County email system.
Report Suspicious
From:maribethmills@gmail.com
To:Nathan A. Grim
Subject:[EXTERNAL] - LovABLE Services Inc. SUP
Date:Friday, February 7, 2025 11:35:36 AM
I just wanted to express my support for the Special Use Permit application for
LovABLE Services Inc. This will be a wonderful addition to our community, especially
since it will adaptively reuse of one of Roanoke County’s historic resources.
Thank you for your time,
Maribeth Mills
Sent from my iPhone
LovABLE Services, Inc.
Special use permit to operate a restaurant, drive-in or fast food, on
approximately 0.71 acres of land zoned C-1, Low Intensity
Commercial District
Board of Supervisors Public Hearing
March 25, 2025
Location Map
Project Site
•6426 Merriman Road
•0.71 acre
•Commercial business (vacant)
•Request to obtain a special use
permit to operate a restaurant,
drive-in or fast food
Photographs
Photographs
Photographs
Property Background
•The property contains a commercial building which was originally Starkey
School.
•The original one-room schoolhouse was built in 1894, which was either
demolished or incorporated into the current building built in 1915.
•In 1928, brick wings were added to the building, which reflected the
construction techniques of the standardized school plans at that time.
•In 1961, the school was closed and purchased by Roanoke County and
converted into a senior center.
•In 1986, Roanoke County sold the property to a developer who sold it to
the current owner in 1999.
•The property is listed in the Virginia Landmarks Register and the National
Register of Historic Places.
•The current owner has used it for their family business throughout the
years.
Zoning Background
•The Roanoke County Zoning Ordinance defines a restaurant, drive in or fast
food, as
“an establishment primarily engaged in the preparation of food and beverages, for
either take-out, delivery or table service, served at a counter, a drive-up or drive through
service facility or by curb service. Typical uses include drive-in or fast food restaurants or
coffee shops.”
•A restaurant, drive-in or fast food, is only permitted in the C-1, Low Intensity
Commercial District, with an approved special use permit.
•The use is also subject to use and design standards as listed in Sec. 30-85-24
of the Roanoke County Code. The use and design standards relate to
drive-through facilities, restaurants within shopping centers, and expansions
of existing uses, none of which apply to this petition.
Concept Plan
Photo Rendering
Zoning
Existing Zoning
•C-1, Low Intensity
Commercial District
Surrounding Zoning
•North: C1
•Southeast: I2
•Southwest: C2
Future Land Use
Transition
•A future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highway and nearby or adjacent lower intensity development.
•Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses.
•The proposed special use permit is consistent with the future land use designation of Transition
Future Land Use Continued
Neighborhood Conservation
•A future land use area where established single-family neighborhoods are delineated, and the conservation of the existing development pattern is encouraged.
•The proposed uses fall under Neighborhood Commercial, a land use type defined as “low impact services to serve the local neighborhood that are consistent with design guidelines.”
•The proposed special use permit is consistent with the future land use designation of Neighborhood Conservation.
Planning Commission
Public Hearing – March 4, 2025
14
•Five (5) citizens spoke in favor of the project during the public hearing
stating that the project would be an asset to the community while
preserving the historic building.
•Planning Commission discussed:
•the comprehensive workforce training program;
•that the applicant's current space is leased in the City of Roanoke;
•number of employees;
•floodplain issues;
•parking and site development regulations;
•this would be an adaptive reuse of a historical building; and that most
of the improvements would be interior renovations to the building;
•surrounding zoning and land uses, and future land use designations;
•how the project would add value to the community.
Planning Commission
Planning Commission recommends approval of the fast food or drive-in restaurant with the following condition:
1.The property shall be developed in general conformance with the
concept plan titled “Chris’s Coffee & Custard Concept Plan v2 For
Special Use Permit Application” prepared by Parker Design Group
dated 01/08/2025, subject to any changes required by the
comprehensive site plan review process.
15
Questions?
ROANOKE COUNTY
OFFICE OF THE COUNTY ATTORNEY
5204 Bernard Drive, P.O. Box 29800
Roanoke, Virginia 24018-0798
TEL: (540) 772-2071
FAX: (540) 772-2089
Peter S. Lubeck
COUNTY ATTORNEY
Rachel W. Lower
DEPUTY COUNTY ATTORNEY
Marta J. Anderson
Douglas P. Barber, Jr.
SENIOR ASSISTANT COUNTY ATTORNEYS
SAMPLE MOTIONS
The petition of LovABLE Services, Inc. to obtain a special use permit to operate a
“restaurant, drive-in or fast food” on approximately 0.71 acre of land zoned C -1 (Low
Intensity Commercial) District at 6426 Merriman Road, Cave Spring Magisterial District.
MOTION TO APPROVE
I find that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code;
2. Is in conformance with the Roanoke County Comprehensive Plan; and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
I therefore MOVE THAT WE APPROVE the petition to obtain a special use permit, with
the following one (1) condition:
1. The property shall be developed in general conformance with the concept plan
titled “Chris’s Coffee & Custard Concept Plan v2 For Special Use Permit
Application” prepared by Parker Design Group dated 01/08/2025, subject to any
changes required by the comprehensive site plan review process.
MOTION TO DENY
I find that the proposed special use permit request:
1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive
plan or good zoning practice, and/or
2. Will result in substantial detriment to the community.
I therefore MOVE THAT WE DENY the request.
MOTION TO DELAY ACTION
I find that the required information for the submitted proposal is incomplete. I therefore
MOVE TO DELAY action until additional necessary materials are submitted to the Board
of Supervisors.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 25, 2025
ORDINANCE APPROVING A SPECIAL USE PERMIT TO OPERATE A
DRIVE-IN OR FAST FOOD RESTAURANT ON APPROXIMATELY 0.71
ACRE OF LAND ZONED C-1 (LOW INTENSITY COMMERCIAL
DISTRICT) LOCATED AT 6426 MERRIMAN ROAD, CAVE SPRING
MAGISTERIAL DISTRICT
WHEREAS, LovABLE Services, Inc. has filed a petition to obtain a special use
permit to operate a restaurant, drive in or fast food, on approximately 0.71 acre of land
zoned C-1 (Low Intensity Commercial District), located at 6426 Merriman Road
(Roanoke County Tax Map Number 097.06-01-06.00-0000), in the Cave Spring
Magisterial District; and
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on March 4, 2025; and
WHEREAS, the Roanoke County Planning Commission recommends approval of
the petition for a special use permit, with one condition; and
WHEREAS, the first reading of this ordinance was held on February 25, 2025,
and the second reading and public hearing were held on March 25, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board finds that the proposed special use meets the requirements of
Section 30-19-1 of the Roanoke County Code.
2. The Board further finds that the proposed special use is in conformance
with the Roanoke County Comprehensive Plan, and will have a minimum adverse
impact on the surrounding neighborhood and community.
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3. The Board approves the special use permit with the following one (1)
condition:
a. The property shall be developed in general conformance with the
concept plan titled “Chris’s Coffee & Custard Concept Plan v2 For Special
Use Permit Application” prepared by Parker Design Group dated
01/08/2025, subject to any changes required by the comprehensive site
plan review process.
4. This ordinance shall be in full force and effect thirty (30) days after its final
passage.