HomeMy WebLinkAbout4/8/2025 - RegularPage 1 of 5
INVOCATION: Pastor Chris Buttery, Roanoke Seventh-Day Adventist Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
April 8, 2025
Page 2 of 5
Good afternoon and welcome to our meeting for April 8, 2025. Regular meetings are
held on the second and fourth Tuesday at 2:00 p.m. Public hearings are held at 6:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all
cell phones off or place them on silent.
A. OPENING CEREMONIES
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. BRIEFING
1. Briefing to discuss with the Board of Supervisors the Roanoke County Public
Schools proposed fiscal year 2025-2026 budget. (Susan Peterson, Director of
Finance, Roanoke County Public Schools)
D. NEW BUSINESS
1. Resolution approving the Roanoke Valley Resource Authority (RVRA) budget for
fiscal year 2025-2026. (Jon A. Lanford, CEO, RVRA)
2. Resolution approving the FY2025-2026 Budget for the Roanoke Regional Airport
Commission. (Mike Stewart, Executive Director, Roanoke Regional Airport
Commission)
3. Resolution setting the allocation percentage for Personal Property Tax Relief in
Roanoke County for the 2025 tax year. (Laurie Gearheart, Director of Finance
and Management Services)
Roanoke County
Board of Supervisors
Agenda
April 8, 2025
Page 3 of 5
E. PUBLIC HEARINGS AND ADOPTION OF RESOLUTIONS
1.Public hearing for citizen comments on the following items: Calendar Year 2025
Real Estate, Personal Property and Machinery and Tools Tax Rates . (Steve
Elliott, Budget Administrator)
2.Request to adopt the following taxes rates:
(a)Resolution setting the tax rate on Real Estate in the County of Roanoke
for the calendar year 2025;
(b)Resolution setting the tax levy on Personal Property situate in the County
of Roanoke for the calendar year 2025;
(c)Resolution setting the tax levy on a classification of personal property -
Machinery and Tools - situate in the County of Roanoke for calendar year
2025
3.Resolution authorizing the discontinuance of a 0.19 mile portion of State Route
863, Dutch Oven Road, which is currently in the Virginia Department of
Transportation’s secondary state highway system, Catawba Magisterial District.
(Megan Cronise, Assistant Director of Planning)
F. APPOINTMENTS
1.Visit Virginia’s Blue Ridge (VBR) Board of Directors
Richard L. Caywood – Term Expires June 30, 2027
Doug Blount – Term Expires June 30, 2027
G.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1.Approval of minutes – March 25, 2025
2.Proclamation declaring April 13-19, 2025, as National Public Safety
Telecommunicators Week in the County of Roanoke.
3.Ordinance Amending Chapter 2 (Administration), Article V (County Board
Organization and Procedure), Sections 2 -110 (Roll Call) and 2-113 (Order
of Business) of the Roanoke County Code. (Second Reading)
Page 4 of 5
4.Ordinance Authorizing the granting of new public drainage easements on
property owned by Gary Lee & Patricia H. St Clair located at 223 Langland
Drive; and Jeffrey K., and Sharon B. Smith located at 225 Langland Drive
for the purpose of constructing drainage improvements in Vinton
Magisterial District. (First Reading and Request for Second Reading)
5.Ordinance accepting the donation of four parcels located at 0 Poor
Mountain Road, Salem, Virginia (Roanoke County Tax Map Numbers:
064.02-01-04.00-0000, 064.02-01-05.00-0000, 064.02-01-06.00-0000,
064.02-01-07.00-0000) Catawba Magisterial District. (First Reading and
Request for Second Reading)
6.The acceptance and allocation of $1,000 from Wal-Mart’s Spark Good
Local Grant requested from Facility #1301.
7.The acceptance and allocation of $1,500 from Wal-Mart’s Spark Good
Local Grant requested from Facility #3243.
8.The acceptance and allocation of $11,692 from the Virginia Department of
Criminal Justice Services, Marcus Alert/Co-Response Team Grant.
9.Observance and Proclamation of Friday, April 25, 2025, as National Arbor
Day in Roanoke County.
10. Ordinance authorizing the granting of new public drainage easement to
the Board of Supervisors on property owned by Kyle A Johnson, Tax Map
# 095.01-02-40.00-0000, located at 7192 Bent Mt Road, in Windsor Hills
Magisterial District. (First Reading and Request for Second Reading)
11. Resolution approving a Second Amendment to the Comprehensive
Agreement between the County and G&H Contracting, Inc., regarding
construction services for the Bonsack Fire Station.
12. Resolution approving a Second Amendment to the Board of Supervisors’
2019 Memorandum of Understanding with the Town of Vinton.
Page 5 of 5
2. Outstanding Debt Report
J. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Phil C. North
2. Martha B. Hooker
3. Paul M. Mahoney
4. Tammy E. Shepherd
5. David F. Radford
K. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
Catawba and Vinton Magisterial Districts.
L. CERTIFICATION RESOLUTION
M. ADJOURNMENT
Page 1 of 2
ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Briefing to discuss with the Board of Supervisors the
Roanoke County Public Schools proposed fiscal year 2025 -
2026 budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Briefing for the Board of Supervisors regarding the Roanoke County Public Schools
Proposed Fiscal Year 2025-2026 Budgets
BACKGROUND:
As part of the annual budget process, the Roanoke County Public Schools presents a
balanced budget for consideration by the Board of Supervisors. This briefing provides
an overview of the Roanoke County Public Schools Proposed Fiscal Year 2025 -2026
Budget.
DISCUSSION:
This time has been scheduled to provide the Board of Supervisors with a briefing on the
Roanoke County Public Schools Proposed Fiscal Year 2025 -2026 Budget.
FISCAL IMPACT:
There is no fiscal impact associated with this briefing. The budget approval and
appropriation of funds will occur at a later meeting.
Page 2 of 2
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors receive information regarding the
Roanoke County Public Schools Proposed Fiscal Year 2025 -2026 Operating Budget
and Proposed Fiscal Year 2026-2035 Capital Improvement Program.
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Superintendent’s Budget
2025-2026 Annual Budget
March 20, 2025
2
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Base Governor's Conference
Budget Budget Budget
State revenue 555,001 846,125 4,177,925
Roanoke County revenue (including CSA increase that relates to increase in expenditure)3,290,866 3,826,363 3,826,363
CSA billings for speech language pathologist for private day students 86,000 86,000 86,000
Increase in Online Academy fees due to participation 63,185 63,185 63,185
Nonresident tuition increased due to participation 30,500 30,500 30,500
Interest income 12,567 12,567 12,567
Alternative Ed revenue 2,169 2,169 2,169
National Forest Reserves grant moved to grant fund (3,500) (3,500) (3,500)
Preschool employee tuition (10,000) (10,000) (10,000)
Transcript fee is not allowed to be charged to students going forward (11,000) (11,000) (11,000)
Dual enrollment tuition received (relates to reduction in expenditure)(375,000) (375,000) (375,000)
Total General Fund revenue changes 3,640,788 4,467,409 7,799,209
Department savings (20,332) (20,332) (20,332)
Transfer budget between departments (11,750) (11,750) (11,750)
Middle school assistant coach stipends (baseball, basketball, soccer, softball, volleyball, wrestling)- 77,508 77,508
Athletic allotments - - 50,000
Administration (32,082) 45,426 95,426
Department savings (13,400) (13,400) (13,400)
Transfer budget between departments 7,500 7,500 7,500
School board (5,900) (5,900) (5,900)
(Continued)
Annual Budget Changes and Requests
Note: All payroll estimates are based on midrange and include VRS and FICA benefits
3
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Base Governor's Conference
Budget Budget Budget
Annual Budget Changes and Requests
(Continued)
Department savings (23,784) (23,784) (23,784)
Transfer budget between departments (360) (360) (360)
Elementary instruction (24,144) (24,144) (24,144)
Transfer budget between departments (1,500) (1,500) (1,500)
Fleet Replacement Plan – recurring transfer place on hold 1 year (2,700,000) (2,700,000) (2,700,000)
Textbook Adoption Plan – recurring transfer adjustment (500,000) (500,000) (500,000)
Technology Replacement Plan – recurring transfer adjustment 330,469 330,469 330,469
Capital projects – NHS turf replacement (County will match) 25,000 25,000 25,000
Capital projects – Joint Capital Fund Policy 530,000 530,000 530,000
Health insurance reserves – infuse cash 1 year 2,195,329 2,765,277 3,878,415
CSA transfer (relates to increase in CSA revenue) 750,000 750,000 750,000
SB1017 requirement to pay total unpaid meal balances annually 100,000 100,000 100,000
Finance 729,298 1,299,246 2,412,384
Department savings (32,000) (32,000) (32,000)
Transfer budget between departments (23,887) (23,887) (23,887)
Total for a raise of 1-step, approximately 1.6% raise 750,559 750,559 -
Total for a raise of 3.1%, includes 1-step plus 1.5% scale shift - - 2,837,341
Employee extended work plan 20,000 20,000 20,000
Eliminate 19 positions (1,286,046) (1,286,046) (1,286,046)
Increase paid time off pay out 250,000 350,000 350,000
Health insurance 2,624,113 2,624,113 2,624,113
Human resources 2,302,739 2,402,739 4,489,521
(Continued)
Note: All payroll estimates are based on midrange and include VRS and FICA benefits
4
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Base Governor's Conference
Budget Budget Budget
Annual Budget Changes and Requests
(Continued)
Transfer budget between departments (5,600) (5,600) (5,600)
Technology (5,600) (5,600) (5,600)
Transfer budget between departments 17,543 17,543 17,543
Add 1 transportation assistant route manager - 79,165 79,165
Electricity 850,000 850,000 850,000
Facilities and operations 867,543 946,708 946,708
Department savings (500) (500) (500)
Transfer budget between departments 10,000 10,000 10,000
Add 1 secondary school counselor floater to help with leave of absences - - 81,880
School counseling 9,500 9,500 91,380
Transfer budget between departments (3,250) (3,250) (3,250)
Add 1 speech language pathologist for private day students 86,000 86,000 86,000
Add 1 nurse 82,120 82,120 82,120
National Board Certified Psychologist stipend 13,460 13,460 13,460
Special education & pupil personnel services 178,330 178,330 178,330
Department savings (11,410) (11,410) (11,410)
Transfer budget between departments (300) (300) (300)
Dual enrollment tuition paid (relates to reduction in revenue) (375,000) (375,000) (375,000)
Music uniform cleaning/alterations 7,250 7,250 7,250
Secondary interpreting 5,000 5,000 5,000
Secondary instruction (374,460) (374,460) (374,460)
(Continued)Note: All payroll estimates are based on midrange and include VRS and FICA benefits
5
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Base Governor's Conference
Budget Budget Budget
Annual Budget Changes and Requests
(Continued)
Department savings (14,000) (14,000) (14,000)
Transfer budget between departments (2,900) (2,900) (2,900)
Superintendent (16,900) (16,900) (16,900)
Department savings (2,040) (2,040) (2,040)
Transfer budget between departments 14,684 14,684 14,684
CTE 12,644 12,644 12,644
Transfer budget between departments (180) (180) (180)
Assessment and research (180) (180) (180)
Total General Fund expenditure changes 3,640,788 4,467,409 7,799,209
Total General Fund revenue changes less expenditure changes - - -
Grant Fund position changes requested
Add 1 middle school math specialist 85,679 85,679 85,679
Algebra Readiness
Other requests not funded
Convert 5 athletic directors from 240 to 260 46,830 46,830 46,830
Convert 2 administrative assistants to administrative analysts 5,710 5,710 5,710
Note: All payroll estimates are based on midrange and include VRS and FICA benefits
6
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Instruction
Administration,
attendance,
and health
Pupil
transportation
Operation
and
maintenance
School
food Facilities
Debt
and
transfers Technology
Non-
categorical
Fund
Total
General 142,893,845$ 9,454,626$ 10,272,790$ 19,749,958$ 188,120$ 363,040$ 24,492,169$ 7,396,922$ -$ 214,811,470$
Fleet Replacement - - 50,942 - - - - 9,058 - 60,000
Instructional Resources 1,537,233 - - - - - - 314,154 - 1,851,387
Technology Replacement - - - - - - - 7,133,699 - 7,133,699
Grant 8,832,455 31,500 - - - - - 511,534 - 9,375,489
Nutrition Services - - - - 8,570,210 - - 50,326 - 8,620,536
Student Activity 1,222,834 - - - - - 43,613 - 6,059,303 7,325,750
Major Projects - - - - - 818,764 - - - 818,764
Minor Projects 30,000 - - 1,600,000 - 200,000 - 100,000 - 1,930,000
Health Insurance - - - - - - - - 28,719,401 28,719,401
Dental Insurance - - - - - - - - 1,689,000 1,689,000
Risk Management - - - - - - - - 408,203 408,203
OPEB Trust - - - - - - - - 50,500 50,500
154,516,367$ 9,486,126$ 10,323,732$ 21,349,958$ 8,758,330$ 1,381,804$ 24,535,782$ 15,515,693$ 36,926,407$ 282,794,199$
Total Budget by Fund and Functional Category
The County of Roanoke Board of Supervisors appropriates the School Division annual budget based on functional category. The following is a summary of planned spending by
functional category for each of the funds.
7
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues
State revenues 85,043,462$ 93,334,193$ 103,445,265$ 113,136,844$ 113,982,969$ 846,125$
Local revenues 73,700,490 80,425,970 88,661,060 94,722,849 98,549,212 3,826,363
Federal revenues 688,536 557,832 1,075,716 951,126 947,626 (3,500)
Other revenues 391,910 809,683 1,079,085 1,529,642 1,328,063 (201,579)
Transfers 988,715 1,243,174 2,313,841 3,600 3,600 -
Total revenues 160,813,113 176,370,852 196,574,967 210,344,061 214,811,470 4,467,409
Expenditures
Salaries and related costs 131,340,792 139,692,623 151,206,448 164,999,149 167,881,447 2,882,298
Contractual services 6,838,548 7,766,088 7,372,556 8,759,264 8,298,280 (460,984)
Internal services 403,794 375,000 449,208 397,903 397,903 -
Other charges 5,938,595 6,482,712 6,871,932 7,500,484 7,988,823 488,339
Materials and supplies 2,901,242 3,159,065 3,251,941 4,463,050 4,312,545 (150,505)
Payment to joint operations 92,751 180,354 - 200,000 - (200,000)
Capital outlay 159,184 390,145 1,679,160 141,527 820,132 678,605
Debt service 4,125,346$ 4,125,346$ 5,417,268$ 4,125,345$ 4,125,345$ -$
(Continued)
The General Fund is a self-balancing fund and its fund balance from the prior year is reappropriated following School Board and County of Roanoke policies. This
fund accounts for the primary activities of the division, other than those required to be accounted for by another fund. The following is a summary of budgeted
revenues by source and expenditures by object for the General Fund.
General Fund Revenues by Source and Expenditures by Object
8
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Transfers
Roanoke County capital funding plan 2,600,000$ 2,900,000$ 3,200,000$ 3,730,000$ 4,260,000$ 530,000$
Roanoke County Comprehensive Services Act 2,879,000 1,879,000 1,879,000 2,179,000 2,929,000 750,000
Roanoke County shared services 582,648 526,816 588,823 634,430 642,371 7,941
Transfer to Fleet Replacement Fund 502,072 1,177,346 1,777,319 2,725,000 25,000 (2,700,000)
Transfer to Instructional Resources Fund 514,780 900,000 1,000,000 1,000,000 500,000 (500,000)
Transfer to Technology Replacement Fund 1,165,960 2,346,129 6,201,739 6,655,031 6,985,500 330,469
Transfer to Capital Projects Fund 5,672,901 2,754,411 3,491,427 1,605,000 1,630,000 25,000
Transfer to Student Activity Fund 944,100 1,090,723 1,297,863 1,228,878 1,249,847 20,969
Transfer to Nutrition Services Fund - - - - - -
Transfer to Internal Services Fund - - - - 2,765,277 2,765,277
Total expenditures 166,661,713 175,745,758 195,684,684 210,344,061 214,811,470 4,467,409
Excess (deficiency) of revenues
over (under) expenditures (5,848,600) 625,094 890,283 - - -
Beginning fund balance 9,560,390 3,711,790 4,336,884 5,227,167 5,227,167 -
Ending fund balance 3,711,790$ 4,336,884$ 5,227,167$ 5,227,167$ 5,227,167$ -$
General Fund Revenues by Source and Expenditures by Object
9
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
State Revenues
State Standards of Quality Revenues
Basic aid 40,014,064$ 43,919,165$ 46,349,351$ 57,115,757$ 54,232,798$ (2,882,959)$
Sales tax 19,874,733 19,750,975 18,841,608 16,921,832 19,249,954 2,328,122
Retirement 6,066,947 6,468,030 6,465,371 6,867,086 6,776,459 (90,627)
Social security 2,601,319 2,775,651 2,774,510 3,191,625 3,149,504 (42,121)
Group life 184,610 195,229 195,149 195,232 192,656 (2,576)
Special education 6,419,384 6,340,707 6,338,100 7,902,667 7,798,373 (104,294)
Remedial education 763,613 874,288 873,928 4,173,607 4,114,774 (58,833)
Vocational education 679,699 687,547 687,264 1,111,976 1,097,301 (14,675)
Gifted education 436,350 466,853 466,661 534,767 527,709 (7,058)
English as a second language 365,776 464,386 510,825 1,237,717 1,206,106 (31,611)
Remedial summer school 394,250 227,576 308,879 352,350 236,182 (116,168)
Total State Standards of Quality revenues 77,800,745 82,170,407 83,811,646 99,604,616 98,581,816 (1,022,800)
State Lottery-Funded and Incentive Revenues
Compensation and bonus supplement 2,786,794 2,792,315 7,112,213 2,195,736 4,397,680 2,201,944
Infrastructure and operations per pupil fund 2,012,722 2,057,501 3,435,639 3,762,436 3,410,208 (352,228)
At-ris 975,217 1,435,606 1,486,310 1,525,576 1,481,850 (43,726)
Rebenchmarking hold harmless - 1,866,482 1,858,767 - - -
Grocery tax hold harmless - 1,096,345 2,814,783 2,916,105 2,891,456 (24,649)
K-3 class size reduction 513,861 594,983 630,659 809,034 794,256 (14,778)
Special education regional program 541,954 972,594 1,127,122 1,128,910 1,224,379 95,469
Foster home children 308,348 241,674 326,103 313,475 365,913 52,438
Vocational education 74,827$ 71,796$ 78,273$ 124,277$ 91,911$ (32,366)$
Total State lottery-funded and incentive revenues 7,213,723 11,129,296 18,869,869 12,775,549 14,657,653 1,882,104
(Continued)
General Fund Revenues by Source Details
The details of General Fund revenues are shown below.
10
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
State Revenues (Continued)
State Categorical and Other Revenues
Homebound payments 3,994$ 16,990$ 7,750$ 13,179$ -$ (13,179)$
Teacher certification 25,000 17,500 30,000 17,500 17,500 -
State grant revenue - - 726,000 726,000 726,000 -
Total state categorical and other revenues 28,994 34,490 763,750 756,679 743,500 (13,179)
Total State revenues 85,043,462 93,334,193 103,445,265 113,136,844 113,982,969 846,125
Local Revenues
County of Roanoke 73,700,490 80,425,970 88,661,060 94,722,849 98,549,212 3,826,363
Total local revenues 73,700,490 80,425,970 88,661,060 94,722,849 98,549,212 3,826,363
Federal Revenues
E-rate reimbursement - - 550,970 477,626 477,626 -
Medicaid cost report 432,585 272,118 242,003 225,000 225,000 -
Medicaid reimbursement 223,806 265,138 220,540 200,000 200,000 -
Medicaid administrative claiming 27,997 20,576 62,203 45,000 45,000 -
Federal land use 3,316 - - 3,500 - (3,500)
Federal grants 832 - - - - -
Total federal revenues 688,536$ 557,832$ 1,075,716$ 951,126$ 947,626$ (3,500)$
(Continued)
General Fund Revenues by Source Details
11
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Other Revenues
Tuition for non-resident students -$ -$ -$ 184,500$ 215,000$ 30,500$
Tuition for RCPS Online Academy 400 2,200 1,400 134,815 198,000 63,185
Tuition for preschool (LEAP program)13,950 22,920 14,635 10,000 - (10,000)
Tuition for summer school - - (100) 70,000 70,000 -
Tuition for gifted art 300 - - 16,000 25,000 9,000
Tuition for gifted quest - - (30) 3,500 3,500 -
Tuition from other localities - - 1,000 - - -
Tuition for gifted program (300) - - - - -
Insurance refunds - - 368 - - -
Interest income 18,275 286,972 471,658 87,433 100,000 12,567
Warranty reimbursement 103,868 138,900 189,660 180,000 180,000 -
Regional alternative education 55,424 58,217 68,500 42,194 44,363 2,169
Miscellaneous revenue 144,122 137,418 112,396 264,500 255,500 (9,000)
Fingerprinting fees - 15,475 17,640 13,000 13,000 -
Trascript fees 16,080 15,786 19,556 16,000 5,000 (11,000)
Recovered costs 1,634 85,964 71,762 505,000 216,000 (289,000)
Rental of school property 38,157 45,831 110,640 2,700 2,700 -
Total other revenues 391,910 809,683 1,079,085 1,529,642 1,328,063 (201,579)
Other financing sources
Proceeds from subscriptions - - 1,013,804 - - -
Transfers from grants fund - - 348 - - -
Transfers from student activity fund 988,715 1,243,174 1,299,689 3,600 3,600 -
Total other financing sources 988,715 1,243,174 2,313,841 3,600 3,600 -
Total revenues 160,813,113$ 176,370,852$ 196,574,967$ 210,344,061$ 214,811,470$ 4,467,409$
General Fund Revenues by Source Details
12
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Human Resources
Salaries and related costs 129,821,702$ 138,114,442$ 149,334,658$ 163,322,242$ 166,075,917$ 2,753,675$
Contractual services 675,935 856,406 441,323 531,183 550,500 19,317
Internal services 403,794 375,000 74,208 - - -
Other charges 232,276 164,361 153,684 200,100 170,000 (30,100)
Materials and supplies 8,434 19,895 16,328 16,000 14,100 (1,900)
Capital outlay - 3,220 - - - -
Debt service - - 91,814 - - -
Transfers 98 3,597 32,797 - - -
Total Human Resources 131,142,239 139,536,921 150,144,812 164,069,525 166,810,517 2,740,992
Administration
Salaries and related costs 244,076 271,694 272,444 12,897 9,965 (2,932)
Contractual services 107,481 239,385 65,403 337,637 9,620 (328,017)
Other charges 32,659 29,923 27,078 33,471 37,821 4,350
Materials and supplies 133,375 13,783 42,773 14,582 103,562 88,980
Capital outlay - - - - 205,537 205,537
Debt service - - 155,149 - - -
Transfers 268,926 364,014 528,410 633,803 633,803 -
Total Administration 786,517 918,799 1,091,257 1,032,390 1,000,308 (32,082)
School Counseling
Salaries and related costs 129 129 483 1,500 1,300 (200)
Contractual services 13,917 12,000 6,516 11,700 10,800 (900)
Other charges 5,460 11,861 16,561 17,700 17,700 -
Materials and supplies 9,543 52,097 21,703 46,157 53,757 7,600
Transfers 18,176 19,072 18,684 18,226 21,226 3,000
Total School Counseling 47,225$ 95,159$ 63,947$ 95,283$ 104,783$ 9,500$
(Continued)
General Fund Expenditures by Department and Object
The details of General Fund expenditures by operating department and object are shown below.
13
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Special Education
Salaries and related costs 177,872$ 137,366$ 169,126$ 221,004$ 192,266$ (28,738)$
Contractual services 308,137 173,076 520,662 306,883 516,300 209,417
Other charges 64,370 90,034 95,964 77,050 98,400 21,350
Materials and supplies 254,584 266,696 153,561 282,503 275,224 (7,279)
Payment to joint operations 92,751 180,354 - 200,000 - (200,000)
Debt service - - 9,900 - - -
Transfers 25,720 27,041 27,783 25,000 27,000 2,000
Total Special Education 923,434 874,567 976,996 1,112,440 1,109,190 (3,250)
Elementary Instruction
Salaries and related costs 312,533 82,903 212,725 269,821 267,674 (2,147)
Contractual services 47,917 48,971 41,213 55,618 57,928 2,310
Other charges 23,002 24,914 28,126 29,566 35,895 6,329
Materials and supplies 109,236 91,310 51,041 106,291 78,244 (28,047)
Capital outlay 2,000 - - - - -
Debt service - - 32,976 - - -
Transfers 129,742 140,422 130,910 144,796 142,207 (2,589)
Total Elementary Instruction 624,430 388,520 496,991 606,092 581,948 (24,144)
Secondary Instruction
Salaries and related costs 167,568 189,614 123,095 298,847 298,847 -
Contractual services 553,213 581,622 643,603 717,631 358,208 (359,423)
Other charges 105,965 132,664 141,809 157,630 151,530 (6,100)
Materials and supplies 92,576 130,486 80,382 112,963 102,026 (10,937)
Capital outlay 19,838 26,760 24,656 18,400 18,400 -
Debt service - - 36,435 - - -
Transfers 276,546 285,920 288,171 306,605 308,605 2,000
Total Secondary Instruction 1,215,706$ 1,347,066$ 1,338,151$ 1,612,076$ 1,237,616$ (374,460)$
(Continued)
General Fund Expenditures by Department and Object
14
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Assessment and Research
Salaries and related costs 201,445$ 257,822$ 258,852$ 346,540$ 346,540$ -$
Contractual services - - 722 101,250 101,250 -
Other charges 1,265 5,686 4,558 15,985 7,820 (8,165)
Materials and supplies 173,234 188,756 147,269 225,884 198,869 (27,015)
Capital outlay - 2,000 - - 35,000 35,000
Debt service - - 61,425 - - -
Transfers 784 480 443 - - -
Total Assessment and Research 376,728 454,744 473,269 689,659 689,479 (180)
Career and Technical Education
Salaries and related costs 7,869 7,693 5,788 17,045 24,150 7,105
Contractual services 17,609 7,290 12,657 13,191 13,375 184
Other charges 13,838 19,512 21,406 23,716 22,800 (916)
Materials and supplies 42,836 71,000 75,000 132,421 133,767 1,346
Capital outlay 4,504 - - - - -
Debt service - - 2,000 - - -
Transfers 184,717 172,739 184,506 130,448 135,373 4,925
Total Career and Technical Education 271,373 278,234 301,357 316,821 329,465 12,644
Facilities and Operations
Salaries and related costs 396,619 605,257 776,852 470,228 625,763 155,535
Contractual services 4,445,569 5,107,585 5,402,799 5,928,186 5,958,326 30,140
Other charges 3,940,358 4,816,849 5,260,610 5,464,657 6,006,004 541,347
Materials and supplies 1,771,542 1,919,163 2,457,935 2,822,389 2,835,536 13,147
Capital outlay 44,241 257,165 546,793 33,604 160,978 127,374
Debt service - - 62,802 - - -
Transfers 38,306 58,234 60,589 - - -
Total Facilities and Operations 10,636,635$ 12,764,253$ 14,568,380$ 14,719,064$ 15,586,607$ 867,543$
(Continued)
General Fund Expenditures by Department and Object
15
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Finance
Salaries and related costs - - 1,080 - - -
Contractual services 85,260$ 89,255$ 90,953$ 104,612$ 100,500$ (4,112)$
Internal services - - 375,000 397,903 397,903 -
Other charges 572,272 351,373 404,284 469,950 577,094 107,144
Materials and supplies 37,955 49,631 10,563 285,206 261,100 (24,106)
Capital outlay 1,078 9,308 1,025,476 - - -
Debt service 4,125,345 4,125,345 4,163,132 4,125,345 4,125,345 -
Transfers (includes transfers to County) 13,142,149 12,485,881 18,143,045 18,498,461 19,718,781 1,220,320
Total Finance 17,964,059 17,110,793 24,213,533 23,881,477 25,180,723 1,299,246
Technology
Salaries and related costs 10,980 25,704 51,345 39,025 39,025 -
Contractual services 506,317 557,285 41,802 523,373 488,373 (35,000)
Other charges 899,499 778,673 669,895 919,181 797,181 (122,000)
Materials and supplies 233,562 324,875 159,057 351,664 202,570 (149,094)
Capital outlay 87,523 91,693 82,237 89,523 390,017 300,494
Debt service - - 801,633 - - -
Transfers 773,671 - 114 - - -
Total Technology 2,511,552 1,778,230 1,806,083 1,922,766 1,917,166 (5,600)
Superintendent
Contractual services 11,341 11,248 7,607 12,000 9,600 (2,400)
Other charges 29,669 21,050 14,842 34,000 22,000 (12,000)
Materials and supplies 9,357 8,386 6,219 38,000 35,500 (2,500)
Transfers - 4,491 7,489 - - -
Total Superintendent 50,367$ 45,175$ 36,157$ 84,000$ 67,100$ (16,900)$
(Continued)
General Fund Expenditures by Department and Object
16
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
School Board
Contractual services 65,853$ 81,965$ 97,297$ 116,000$ 123,500$ 7,500$
Other charges 17,961 35,811 33,115 57,478 44,578 (12,900)
Materials and supplies 25,009 22,985 30,111 28,990 18,290 (10,700)
Capital outlay - - - - 10,200 10,200
Transfers 2,625 12,536 13,228 - - -
Total School Board 111,448 153,297 173,751 202,468 196,568 (5,900)
166,661,713$ 175,745,758$ 195,684,684$ 210,344,061$ 214,811,470$ 4,467,409$
General Fund Expenditures by Department and Object
17
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Revenues
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Local revenues
County of Roanoke -$ 1,773$ 1,773$ -$ -$ -$
Other revenues
Sale of machinery and equipment 30,659 124,756 50,875 15,000 15,000 -
Insurance refunds 34,625 105,774 42,720 10,000 10,000 -
Interest income 1,644 30,342 56,904 - - -
Other income 3,346 6,313 7,385 - - -
Transfers
Transfer from General Fund 502,072 1,177,346 1,777,319 2,725,000 25,000 (2,700,000)
Transfer from Grant Fund - 32 539 - - -
Transfer from Nutrition Services Fund 52,867 - - - - -
Transfer from Student Activity Fund 16,108 26,271 30,203 10,000 10,000 -
Total revenues 641,321 1,472,607 1,967,718 2,760,000 60,000 (2,700,000)
Expenditures
Materials and supplies 6,347 7,915 7,922 13,964 60,000 46,036
Capital outlay 681,443 610,518 3,398,113 2,746,036 - (2,746,036)
Total expenditures 687,790 618,433 3,406,035 2,760,000 60,000 (2,700,000)
Excess (deficiency) of revenues
over (under) expenditures (46,469) 854,174 (1,438,317) - - -
Beginning fund balance 918,427 871,958 1,726,132 287,815 287,815 -
Ending fund balance 871,958$ 1,726,132$ 287,815$ 287,815$ 287,815$ -$
The Fleet Replacement Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the Fleet
Replacement Plan, which is a 15-year plan addressing the need to replace school buses and other vehicles on a useful life schedule. The following is a summary of
budgeted revenues by source and expenditures by object for the Fleet Replacement Fund.
Fleet Replacement Fund Revenues by Source and Expenditures by Object
18
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19
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Revenues
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
State revenues
State reimbursement 901,819$ 1,123,672$ 1,123,210$ 1,354,500$ 1,341,387$ (13,113)$
Other revenues
Sale of textbooks 32,793 1,301 - 10,000 10,000 -
Transfers
Transfer from General Fund 514,780 900,000 1,000,000 1,000,000 500,000 (500,000)
Transfer from Student Activity Fund 225 30 171 - - -
Total revenues 1,449,617 2,025,003 2,123,381 2,364,500 1,851,387 (513,113)
Expenditures
Salaries and related costs 6,316 3,290 581 6,460 6,650 190
Contractual services 118 - - - - -
Materials and supplies 1,539,541 960,885 611,829 2,358,040 1,538,313 (819,727)
Capital outlay - - - - 306,424 306,424
Total expenditures 1,545,975 964,175 612,410 2,364,500 1,851,387 (513,113)
Excess (deficiency) of revenues
over (under) expenditures (96,358) 1,060,828 1,510,971 - - -
Beginning fund balance 140,014 43,656 1,104,484 2,615,455 2,615,455 -
Ending fund balance 43,656$ 1,104,484$ 2,615,455$ 2,615,455$ 2,615,455$ -$
The Instructional Resources Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the
Textbook Adoption Plan, which is a seven-year plan addressing the need to replace textbooks and other electronic resources for the classroom in accordance with
Virginia Department of Education guidelines. The following is a summary of budgeted revenues by source and expenditures by object for the Instructional
Resources Fund.
Instructional Resources Fund Revenues by Source and Expenditures by Object
20
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21
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
Revenues
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
State revenues ❶ ❶
Technology Initiative 726,000$ 726,000$ -$ -$ -$ -$
Infrastructure & Operations Per Pupil Fund 1,397,555 1,371,668 - - - -
Federal revenues
E-rate reimbursement 721,379 584,406 - - - -
Other revenues
Proceeds from lease purchase - - 3,725,055 - - -
Sale of machinery and equipment 126,330 71,444 71,136 140,000 56,500 (83,500)
Rental of School Property 24,735 25,474 24,023 26,976 27,786 810
Other Miscellaneous Revenue 6,457 5 58,367 - - -
Transfers
Transfer from General Fund 1,165,960 2,346,129 6,201,739 6,655,031 6,985,500 330,469
Transfer from Student Activity Fund 10,576 5,579 10,060 3,000 3,000 -
Total revenues 4,178,992$ 5,130,705$ 10,090,380$ 6,825,007$ 7,072,786$ 247,779$
(Continued)
The Technology Replacement Fund is a self-balancing operating fund and retains its fund balance from the prior year. This fund accounts for the funding of the
Technology Replacement Plan, which is a six-year plan addressing the need to continually replace technology infrastructure and equipment that require significant
resources. The following is a summary of budgeted revenues by source and expenditures by object for the Technology Replacement Fund.
Technology Replacement Fund Revenues by Source and Expenditures by Object
22
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
❶ ❶
Expenditures
Salaries and related costs - - - - - -
Contractual services 443,540$ 569,427$ 355,190$ 807,113$ -$ (807,113)$
Internal services - - - - - -
Other charges 3,466,241 4,361,549 118,012 5,105,462 5,312,643 207,181
Materials and supplies 15,390 14,349 - - - -
Payment to joint operations - - - - - -
Capital outlay 1,147,880 735,581 4,495,179 1,141,731 1,821,056 679,325
Debt service - - 5,046,683 - - -
Grant contingency - - - - - -
Transfer to Student Activity Fund - - - - - -
Total expenditures 5,073,051 5,680,906 10,015,064 7,054,306 7,133,699 79,393
Excess (deficiency) of revenues
over (under) expenditures (894,059) (550,201) 75,316 (229,299) (60,913) 168,386
Beginning fund balance 1,779,576 885,517 335,316 410,632 181,333 (229,299)
Ending fund balance 885,517$ 335,316$ 410,632$ 181,333$ 120,420$ (60,913)$
Notes:
❶ The fiscal year 2024 fund balance of $410,632 will be sufficient to fund the projected budget deficits in fiscal years 2025 and 2026.
Technology Replacement Fund Revenues by Source and Expenditures by Object
23
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^_________%%
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24
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues
State revenues 1,815,777$ 2,041,074$ 2,631,054$ 2,546,517$ 2,566,980$ 20,463$
Local revenues 35,124 44,560 36,996 41,700 41,700 -
Federal revenues 12,855,960 11,986,582 11,892,443 5,886,563 6,071,490 184,927
Other revenues 24,288 90,858 81,086 705,500 695,319 (10,181)
Transfer from Student Activity Fund 4,888 7,572 1,164 - - -
Total revenues 14,736,037 14,170,646 14,642,743 9,180,280 9,375,489 195,209
Expenditures
Salaries and related costs 11,659,810 10,632,288 9,791,058 6,629,263 6,896,727 267,464
Contractual services 887,128 1,059,848 1,743,796 796,850 709,329 (87,521)
Internal services - - - 500 701 201
Other charges 50,008 149,026 70,684 80,311 74,352 (5,959)
Materials and supplies 1,749,114 1,715,738 798,533 1,502,277 1,525,062 22,785
Capital outlay 171,356 404,275 1,692,641 171,079 169,318 (1,761)
Debt service - - 223,101 - - -
Transfer to General Fund - - 348 - - -
Transfer to Fleet Replacement Fund - 32 539 - - -
Transfer to Student Activity Fund 218,621 209,439 322,043 - - -
Total expenditures 14,736,037 14,170,646 14,642,743 9,180,280 9,375,489 195,209
Excess (deficiency) of revenues
over (under) expenditures - - - - - -
Beginning fund balance - - - - - -
Ending fund balance -$ -$ -$ -$ -$ -$
The Grant Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for the Federal, state, and local grants
restricted for specific purposes. The following is a summary of budgeted revenues by source and expenditures by object for the Grant Fund.
Grant Fund Revenues by Source and Expenditures by Object
25
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
State revenues
Virginia Preschool Initiative (VPI) 1,003,163$ 1,028,397$ 1,565,656$ 1,586,158$ 1,649,605$ 63,447$
Community Provider Add-on Mixed Delivery - 4,500 9,000 15,000 - (15,000)
VPI Provisionally Licensed Teacher Incentive 6,541 - - 25,696 25,696 -
Early Reading Initiative 360,758 625,469 266,426 352,245 333,278 (18,967)
Algebra Readiness 186,855 116,061 126,374 188,604 182,895 (5,709)
Special Education in Regional Jail 116,084 122,066 130,870 150,230 156,203 5,973
Project Graduation 9,690 6,723 32,010 15,751 15,751 -
Jobs for Virginia Graduates 30,000 30,000 30,000 30,000 30,000 -
ISAEP 16,465 16,405 16,346 16,405 16,054 (351)
Equipment Funding 20,145 20,651 20,366 20,651 19,144 (1,507)
Additional Equipment Funding 15,723 16,117 15,895 15,895 14,935 (960)
Industry Certifications 17,931 18,415 16,501 16,501 15,361 (1,140)
Stem-H Industry Credentials 6,147 6,292 6,197 6,197 5,769 (428)
Workplace Readiness 3,794 3,884 3,825 3,825 3,561 (264)
Adult Education Region V - 16,015 - 97,101 90,000 (7,101)
Adult Education - 1,435 47 2,618 2,618 -
CTE Competitive Innovation Program Equipment - - 37,500 - - -
Mentor Teacher 12,135 6,318 3,640 3,640 2,210 (1,430)
ALL In VA - - 337,950 - - -
STEM Competition Team Grant 4,075 2,326 8,551 - - -
Career Switcher 4,600 - 3,900 - 3,900 3,900
Albuterol and Valved Holding Chambers 1,671 - - - - -
Total state revenues 1,815,777$ 2,041,074$ 2,631,054$ 2,546,517$ 2,566,980$ 20,463$
(Continued)
Grant Fund Revenues by Source and Grant
The details of Grant Fund revenues are shown below.
26
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Local revenues
Roanoke County Taubman Museum Program 35,124$ 44,560$ 36,996$ 41,700$ 41,700$ -$
Total local revenues 35,124 44,560 36,996 41,700 41,700 -
Federal revenues
Department of Education - Elementary and Secondary Education Act
Title I Part A Programs 1,523,457 1,474,123 1,484,605 1,528,825 1,765,823 236,998
Title II Part A Teacher Quality 357,400 334,978 291,627 311,484 310,623 (861)
Title III Part A Language 62,535 28,023 67,428 56,659 60,810 4,151
Title III Immigrant and Youth - 9,959 5,656 5,657 - (5,657)
Title IV Student Support 75,328 124,011 119,700 108,972 115,272 6,300
Department of Education - Individuals with Disabilities Education Act
Title VI-B Flow Through 2,974,288 3,362,703 3,567,635 3,570,608 3,510,060 (60,548)
Title VI-B Preschool 102,324 103,727 71,640 98,225 98,082 (143)
Title VI-B Excellence in Co-Teaching 10,000 10,000 10,000 25,000 25,000 -
Title VI-B Flow Through - ARP Act 665,287 14,572 - - - -
Title VI-B Preschool - ARP Act - 32,780 16,929 - - -
Title VI-B Hearing Impaired Technical Assistance Center 1,211 3,348 1,600 - - -
Department of Education - Carl D. Perkins
Carl Perkins 162,021 158,362 189,095 179,133 182,320 3,187
Department of Agriculture
Schools and Roads - Grants to States - 3,109 - - 3,500 3,500
Library of Congress (via Waynesburg University)
Teaching with Primary Sources Program 2,000$ -$ -$ 2,000$ -$ (2,000)$
(Continued)
Grant Fund Revenues by Source and Grant
27
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Federal revenues (continued)
Department of Education - CARES Act
ESSER I 39,641$ 958$ -$ -$ -$ -$
GEER 286,245 - - - - -
ESSER I Special Education Supports 1,232 - - - - -
ESSER I Cleaning Supplies 874 - - - - -
ESSER I Facilities Upgrade 3,343 - - - - -
Department of Education - CRRSA Act
ESSER II 1,495,779 698,154 208,474 - - -
ESSER II State Set-Aside Unfinished Learning 199,986 787,014 - - - -
ESSER II Social and Emotional Learning - 12,000 - - - -
Department of Education - ARP Act
ESSER III 4,785,104 1,976,051 2,900,331 - - -
ESSER III Unfinished Learning Program - 447,001 588,263 - - -
ESSER III Summer School - 235,813 355,572 - - -
ESSER III Before and After School - - 196,713 - - -
ESSER III Postsecondary Special Education Support 33,458 - - - - -
ESSER III Mentor Teacher 6,282 - - - - -
ESSER III Homeless Children and Youth 6,385 23,918 5,404 - - -
ESSER III Recruitment Incentive for Public Education - 20,072 12,361 - - -
ESSER III Recruitment and Retention Support Grant - 14,287 15,713 - - -
Department of the Treasury
FY 2023 Federal Pandemic Relief Bonus Payment - 1,400,968 - - - -
Ventilation Replacement and Improvement Projects - 316,363 1,742,007 - - -
Recruitment Incentive for Public Education -$ 10,000$ 4,980$ -$ -$ -$
(Continued)
Grant Fund Revenues by Source and Grant
28
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Federal revenues (continued)
Department of Justice Programs
STOP School Violence 49,164$ -$ -$ -$ -$ -$
Department of Health and Human Services
Provider Relief Fund 6,274 100,564 - - - -
Preschool Development Grant Birth-5 6,342 - - - - -
COVID-19 Public Health Workforce - 83,278 - - - -
Federal Communications Commission
Emergency Connectivity Fund Program - 161,262 - - - -
Department of Education - Adult Education
Office of Career Technical and Adult Education - 39,184 35,715 - - -
National Endowment for the Arts
Virginia Touring Assistance - - 995 - - -
Total federal revenues 12,855,960$ 11,986,582$ 11,892,443$ 5,886,563$ 6,071,490$ 184,927$
Other revenues
Claude Moore Foundation -$ 79,339$ 27,212$ 32,000$ 26,519$ (5,481)$
William M. Cage Library Trust 12,500 12,000 12,000 12,000 10,800 (1,200)
Adult Education Tuition (75) (5,250) 5,325 8,000 8,000 -
Other revenues 11,863 4,769 36,549 653,500 650,000 (3,500)
Total other revenues 24,288 90,858 81,086 705,500 695,319 (10,181)
Transfers
Transfer from Student Activity Fund 4,888 7,572 1,164 - - -
Total transfers 4,888 7,572 1,164 - - -
Total revenues 14,736,037$ 14,170,646$ 14,642,743$ 9,180,280$ 9,375,489$ 195,209$
Grant Fund Revenues by Source and Grant
29
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2025
Budget
2026
Budget
Increase
(Decrease)Description of Program or Grant
Virginia Preschool Initiative (VPI) 1,586,158$ 1,649,605$ 63,447$ Educational programs for unserved and at-risk 4-year old children.
Community Provider Add-On
Funds 15,000 - (15,000) Educational programs for unserved and at-risk 3-year old children.
VPI Provisionally Licensed Teacher
Incentive Program 25,696 25,696 -
Provides financial incentives to provisionally licensed teachers of students
enrolled in VPI or other publicly-funded preschool programs operated by
the school division.
Early Reading Initiative 352,245 333,278 (18,967) Provides assistance to reduce the number of students needing remedial
reading services.
Algebra Readiness 188,604 182,895 (5,709) Serves 7th and 8th grade students who are at risk of failing the Algebra I
end-of-course SOL.
Special Education in Regional Jail 150,230 156,203 5,973 Provides special education instruction to children with disabilities in jail.
Project Graduation 15,751 15,751 - To assist high school students to pass end-of-course SOL exams in order
to complete their diploma requirements.
Jobs for Virginia Graduates 30,000 30,000 - Assists disadvantaged and at-risk students to graduate and transition to
work.
ISAEP 16,405 16,054 (351) Program offering an alternative education plan for a student at risk of
dropping-out of school.
Equipment Funding 20,651 19,144 (1,507) Secondary Career and Technical Education (CTE) approved equipment.
Additional Equipment Funding 15,895 14,935 (960) Update CTE equipment to industry standards providing students with
classroom experiences that translate to the 21st century workforce.
Industry Certifications 16,501 15,361 (1,140) Student industry certification examinations, licensure tests, and
occupational competency assessments.
Stem-H Industry Credentials 6,197 5,769 (428)
Industry credentialing for students and professional development for
instructors in science, technology, engineering, and mathematics-health
sciences (STEM-H) CTE programs.
Workplace Readiness 3,825 3,561 (264) Workplace Readiness Skills for the Commonwealth examination and/or
other Board-approved industry certification assessments.
30
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2025
Budget
2026
Budget
Increase
(Decrease)Description of Program or Grant
Adult Education Region V 97,101 90,000 (7,101) Provides assistance for adult education through the Region V program.
Adult Education 2,618 2,618 - Provides assistance for adult education through the school division
program.
Mentor Teacher 3,640 2,210 (1,430) Funds for providing mentors for new teachers with zero years of teaching
experience.
Career Switcher - 3,900 3,900 Provides an option for career professionals to transition into teaching.
ALL In VA - - - One-time state funding for the implementation of the Virginia Literacy
Act, learning loss, and to combat chronic absenteeism.
Total state revenues $ 2,546,517 $ 2,566,980 $ 20,463
Taubman Agreement 41,700 41,700 - County program to educate students and teachers in art education and
appreciation.
Claude Moore Foundation 32,000 26,519 (5,481) Private foundation funding for radiologic technology program.
William M. Cage Library Trust 12,000 10,800 (1,200) Private foundation provides library books for school divisions.
Adult Education (Local)8,000 8,000 - To provide assistance for adult education.
Load the Bus 3,500 - (3,500) Cash donations received during the Load the Bus event in August.
Proceeds used to purchase additional supplies for students.
Special projects 650,000 650,000 - Funding for unexpected grants.
Total local and other revenues $ 747,200 $ 737,019 $ (10,181)
Elementary and Secondary Education Act
Title I Part A Programs 1,528,825$ 1,765,823$ 236,998$ Supports elementary schools with high disadvantaged population.
Title II Part A Teacher Quality 311,484 310,623 (861) Supports professional development for teachers and principals.
31
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2025
Budget
2026
Budget
Increase
(Decrease)Description of Program or Grant
Title III Part A Language 56,659 60,810 4,151 Supports students who do not speak English as their primary language.
Title III Immigrant and Youth 5,657 - (5,657) Supports immigrant students who do not speak English as their primary
language.
Title IV Student Support 108,972 115,272 6,300 Supports student and academic enrichment.
Individuals with Disabilities Education Act
Title VI-B Flow Through 3,570,608 3,510,060 (60,548) Supports students with disabilities in K-12.
Title VI-B Preschool 98,225 98,082 (143) Supports programs for students with disabilities 2 years to KG.
Title VI-B Excellence in Co-
Teaching 25,000 25,000 - Supports the collaboration between general and special education
teachers actively co-teaching for achievement by all students.
Carl D. Perkins Career & Technical Education Act
Carl Perkins 179,133 182,320 3,187 Supports the academic achievement of career and technical education
students.
Department of Agriculture - Schools and Roads
National Forest Reserves - 3,500 3,500 Based on the National forest land in the division and used under title I.
Library of Congress (via Waynesburg University)
Teaching with Primary Sources
Program 2,000 - (2,000) Supports collaboration for an employee to attend the conference.
Total federal revenues $ 5,886,563 $ 6,071,490 $ 184,927
32
33
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues ❶ ❶
State revenues
State reimbursement 128,833$ 230,283$ 182,719$ 250,123$ 250,123$ -$
Federal revenues
Federal reimbursement 8,838,119 5,114,312 5,490,680 4,271,415 5,301,918 1,030,503
Other revenues
Charges for services 137,750 1,933,094 1,946,701 3,155,547 2,644,425 (511,122)
Interest income 9,506 137,252 262,186 20,000 20,000 -
Other Miscellaneous Revenue 32,150 148,700 95,272 65,000 105,000 40,000
Other income 265 375 11,457 5,000 5,000 -
Total revenues 9,146,623 7,564,016 7,989,015 7,767,085 8,326,466 559,381
(Continued)
The Nutrition Services Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for food sales and federal
subsidies received for meals served to students, which are restricted to the operations of the nutrition services program for preparing meals. The following is a
summary of budgeted revenues by source and expenditures by object for the Nutrition Services Fund.
Nutrition Services Fund Revenues by Source and Expenditures by Object
34
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
❶ ❶
Expenditures
Salaries and related costs 2,784,578$ 3,732,873$ 4,320,903$ 5,285,288$ 5,129,821$ (155,467)$
Contractual services 135,089 150,894 165,898 197,426 111,000 (86,426)
Internal services 10,300 10,300 40,300 10,300 10,300 -
Other charges 2,964 115,342 14,692 19,250 14,000 (5,250)
Materials and supplies 3,173,136 3,232,070 4,059,843 3,286,089 3,258,989 (27,100)
Capital outlay 107,049 147,365 914,245 5,000 96,426 91,426
Debt service - - 40,795 - - -
Transfers 52,867 - - - - -
Total expenditures 6,265,983 7,388,844 9,556,676 8,803,353 8,620,536 (182,817)
Excess (deficiency) of revenues
over (under) expenditures 2,880,640 175,172 (1,567,661) (1,036,268) (294,070) 742,198
Beginning fund balance 4,443,444 7,324,084 7,499,256 5,931,595 4,895,327 (1,036,268)
Ending fund balance 7,324,084$ 7,499,256$ 5,931,595$ 4,895,327$ 4,601,257$ (294,070)$
Note:
❶ The fiscal year 2024 fund balance of $5,931,595 will be sufficient to fund the projected budget deficits in fiscal years 2025 and 2026.
Nutrition Services Fund Revenues by Source and Expenditures by Object
35
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Elementary Schools
Back Creek Elementary School 126,535$ 132,804$ 171,609$ 149,323$ 150,772$ 1,449$
Bonsack Elementary School 139,048 157,868 199,488 182,292 179,533 (2,759)
Burlington Elementary School 245,634 276,850 363,882 348,431 346,552 (1,879)
Cave Spring Elementary School 160,199 191,279 199,517 219,501 220,301 800
Clearbrook Elementary School 157,314 159,219 185,261 160,136 165,035 4,899
Fort Lewis Elementary School 104,309 116,467 159,405 149,591 150,948 1,357
Glen Cove Elementary School 180,827 213,334 253,730 257,769 256,689 (1,080)
Glenvar Elementary School 143,815 175,971 319,690 259,284 250,672 (8,612)
Green Valley Elementary School 228,367 224,084 279,598 256,128 267,162 11,034
Herman L. Horn Elementary School 209,393 247,586 319,756 302,796 298,042 (4,754)
Masons Cove Elementary School 127,046 160,396 177,758 169,608 168,931 (677)
Mount Pleasant Elementary School 173,494 207,981 234,334 215,697 216,463 766
Mountain View Elementary School 181,836 224,737 282,679 284,508 269,155 (15,353)
Oak Grove Elementary School 144,950 173,482 222,858 224,156 222,460 (1,696)
Penn Forest Elementary School 188,135 212,495 249,237 245,952 239,919 (6,033)
W.E. Cundiff Elementary School 226,708 293,914 328,799 333,702 317,544 (16,158)
Total Elementary Schools 2,737,610$ 3,168,467$ 3,947,601$ 3,758,874$ 3,720,178$ (38,696)$
(Continued)
Nutrition Services Fund Expenditures by Location
36
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Middle Schools
Cave Spring Middle School 261,546$ 287,428$ 331,454$ 368,189$ 343,415$ (24,774)$
Hidden Valley Middle School 152,660 199,532 281,126 297,070 268,328 (28,742)
Northside Middle School 271,963 317,253 363,701 331,622 348,782 17,160
William Byrd Middle School 284,586 321,929 418,883 398,080 370,999 (27,081)
Total Middle Schools 970,755 1,126,142 1,395,164 1,394,961 1,331,524 (63,437)
High Schools
Cave Spring High School 200,496 254,115 296,002 328,803 313,745 (15,058)
Glenvar High School ❶301,901 374,455 413,498 407,739 391,890 (15,849)
Hidden Valley High School 184,314 233,700 308,190 350,591 314,319 (36,272)
Northside High School 238,299 302,527 409,094 426,367 414,990 (11,377)
William Byrd High School 233,193 292,075 363,291 375,150 359,380 (15,770)
Total High Schools 1,158,203 1,456,872 1,790,075 1,888,650 1,794,324 (94,326)
Central Office 1,399,415 1,637,363 2,423,836 1,760,868 1,774,510 13,642
Total Expenditures 6,265,983$ 7,388,844$ 9,556,676$ 8,803,353$ 8,620,536$ (182,817)$
Note:
❶ The Glenvar High School Cafeteria includes Glenvar Middle School.
Nutrition Services Fund Expenditures by Location
37
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38
39
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues
Charges for Services
Other revenues 3,915,352$ 4,770,156$ 5,056,198$ 5,853,472$ 6,062,903$ 209,431$
Tuition - Regular School 150,549 187,418 211,704 - - -
Tuition - RCPS Online 155,600 213,100 196,400 - - -
Tuition - Summer School 21,000 32,000 32,000 - - -
Tuition - Gifted Art 23,990 25,385 26,545 - - -
Tuition - Gifted Quest - 1,755 1,800 - - -
Tuition - Gifted 300 - - - - -
Tuition - Adult Education 3,000 5,250 - - - -
Rental of School Property (9,045) (9,321) 1,952 193,600 - (193,600)
Student Parking Fees - - - 36,800 - (36,800)
Recovered costs 20,108 26,155 30,802 10,000 10,000 -
Damaged Property 6,951 5,609 10,231 3,000 3,000 -
Fingerprinting Fees - 3,400 2,450 - - -
Transfers
Transfer from General Fund 944,100 1,090,723 1,297,864 1,228,878 1,249,847 20,969
Transfer from Grant Fund 218,621 209,438 322,043 - - -
Transfer from Capital Projects Fund 20,690 11,869 23,823 - - -
Total revenues 5,471,216$ 6,572,937$ 7,213,812$ 7,325,750$ 7,325,750$ -$
(Continued)
Student Activity Fund Revenues by Source and Expenditures by Object
The Student Activity Fund is a self-balancing special revenue fund and retains its fund balance from the prior year. This fund accounts for extracurricular and other
activities of students in each school. The following is a summary of budgeted revenues by source and expenditures by object for the Student Activity Fund.
40
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Expenditures
Salaries and related costs (335,910)$ (422,300)$ 60,539$ -$ -$ -$
Contractual services 125,660 223,685 340,444 437,280 437,280 -
Internal services - 165 - - - -
Other charges 5,107 26,314 70,631 443,000 11,633 (431,367)
Materials and supplies 4,530,615 5,541,731 5,021,188 6,428,870 6,860,237 431,367
Capital outlay 4,609 4,120 3,519 - - -
Transfers
Transfer to General Fund 988,716 1,243,174 1,299,689 3,600 3,600 -
Transfer to Fleet Replacement Fund 16,108 26,271 30,203 10,000 10,000 -
Transfer to Instructional Resources Fund 225 30 171 - - -
Transfer to Technology Replacement Fund 10,575 5,579 10,060 3,000 3,000 -
Transfer to Grant Fund 4,888 7,572 1,164 - - -
Transfer to Capital Projects Fund 7,002 23,616 - - - -
Total expenditures 5,357,595 6,679,957 6,837,608 7,325,750 7,325,750 -
Excess (deficiency) of revenues
over (under) expenditures 113,621 (107,020) 376,204 - - -
Beginning fund balance 2,423,021 2,536,642 2,429,622 2,805,826 2,805,826 -
Ending fund balance 2,536,642$ 2,429,622$ 2,805,826$ 2,805,826$ 2,805,826$ -$
Student Activity Fund Revenues by Source and Expenditures by Object
41
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
CIP Project Revenues
Local revenues
Bond allocation from financing agreement 12,922,778$ 9,872,121$ 628,568$ 95,000,000$ -$ (95,000,000)$
County transfer from Future Capital Fund 838,169 770,357 757,453 792,494 818,764 26,270
County transfer per MOU - - - 5,000,000 - (5,000,000)
Other revenues
Transfer from General Fund 3,740,118 1,827,206 2,320,713 2,100,000 1,500,000 (600,000)
Total CIP project revenues 17,501,065 12,469,684 3,706,734 102,892,494 2,318,764 (100,573,730)
CIP Project Expenditures
Cave Spring High renovation 93,260 - - - - -
William Byrd High renovation 14,352,460 11,415,628 5,392,743 - - -
Human resources and payroll system upgrade - - 500,000 - - -
Roanoke County Career and Technology Center - 4,265,161 2,459,200 53,864,255 - (53,864,255)
W.E. Cundiff Elementary renovation - 13,711 1,006,125 23,764,119 - (23,764,119)
Glen Cove Elementary renovation - 13,711 903,325 23,764,120 - (23,764,120)
Northside Middle renovation (2030) - - - - 818,764 818,764
Capital Maintenance Plan 1,314,424 1,397,571 1,103,436 1,500,000 1,500,000 -
Total CIP project expenditures 15,760,144 17,105,782 11,364,829 102,892,494 2,318,764 (100,573,730)
Excess (deficiency) of CIP project revenues
over (under) CIP project expenditures 1,740,921$ (4,636,098)$ (7,658,095)$ -$ -$ -$
(Continued)
Capital Projects Fund Revenues by Source and Expenditures by Object
The Capital Projects Fund is a self-balancing fund and retains its fund balance from the prior year. This fund accounts for financial resources used for the
acquisition or construction of major capital facilities, other than those financed by another fund. The following is a summary of budgeted revenues by source and
expenditures by object for the Capital Projects Fund.
42
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
(Continued)2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Other Project Revenues
State revenues
State revenues 248,439$ 4,645,330$ -$ -$ -$ -$
Local revenues
County transfer for turf replacement 45,000 75,000 75,000 75,000 100,000 25,000
Other revenues
Other income 15,788 205,330 56,530 200,000 200,000 -
Transfer from General Fund 1,932,783 927,206 1,170,713 105,000 130,000 25,000
Transfer from Student Activity Fund 7,002 23,616 - - - -
Total other project revenues 2,249,012 5,876,482 1,302,243 380,000 430,000 50,000
Other Project Expenditures
Other major and minor projects 2,072,689 3,471,881 1,894,472 200,000 200,000 -
Bogle turf replacement - - - 50,000 50,000 -
Glenvar High turf replacement - - - 50,000 50,000 -
Northside High turf replacement - - - - 50,000 50,000
William Byrd High turf replacement - - - 50,000 50,000 -
Music uniforms 5,901 40,001 47,813 30,000 30,000 -
Transfers
Transfer to Student Activity Fund 20,690 11,869 23,823 - - -
Total other project expenditures 2,099,280 3,523,751 1,966,108 380,000 430,000 50,000
Excess (deficiency) of other project revenues
over (under) other project expenditures 149,732 2,352,731 (663,865) - - -
Excess (deficiency) of revenues
over (under) expenditures 1,890,653 (2,283,367) (8,321,960) - - -
Beginning fund balance 11,565,957 13,456,610 11,173,243 2,851,283 2,851,283 -
Ending fund balance 13,456,610$ 11,173,243$ 2,851,283$ 2,851,283$ 2,851,283$ -$
Capital Projects Fund Revenues by Source and Expenditures by Object
43
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44
Roanoke County Public Schools
Capital Improvement Program 2026-2035
Capital Maintenance Plan
2026 2027 2028 2029 2030 2031 2032 2033 2034 2035
Budget
Funding sources
General Fund transfer 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 3,000,000$ 3,250,000$ 3,500,000$ 4,000,000$
Total funding sources 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 3,000,000$ 3,250,000$ 3,500,000$ 4,000,000$
Replacement Needs
Bleachers 200,000$ -$ 250,000$ -$ -$ 500,000$ 250,000$ 250,000$ 250,000$ 250,000$
Digital signs 50,000 75,000 75,000 75,000 70,000 75,000 75,000 75,000 75,000 75,000
Electrical 20,000 - 200,000 - 300,000 300,000 300,000 200,000 200,000 200,000
Exterior maintenance 124,000 - - - 200,000 100,000 200,000 200,000 200,000 200,000
Fencing - 140,000 - 200,000 100,000 100,000 100,000 100,000 100,000 100,000
Fire panel repair - - - - 100,000 100,000 100,000 100,000 100,000 100,000
Furniture - - - 95,000 50,000 50,000 50,000 50,000 50,000 50,000
Grounds 100,000 - 100,000 - 200,000 200,000 200,000 200,000 200,000 200,000
HVAC 230,000 750,000 650,000 250,000 400,000 400,000 400,000 300,000 500,000 500,000
Parking lots 246,000 545,000 325,000 470,000 220,000 250,000 215,000 215,000 250,000 250,000
Playground equipment 100,000 100,000 240,000 300,000 100,000 100,000 100,000 100,000 100,000 100,000
Plumbing - - - - 100,000 100,000 100,000 100,000 100,000 100,000
Preventative maintenance 100,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Roofing 250,000 - - 500,000 200,000 200,000 550,000 1,000,000 1,000,000 1,500,000
Scoreboards 80,000 80,000 100,000 100,000 100,000 100,000 100,000 100,000 90,000 90,000
Sidewalks - - - 200,000 200,000 100,000 100,000 100,000 100,000 100,000
Stormwater management - - - - - 15,000 - - 25,000 25,000
Windows - - - - 100,000 - 100,000 100,000 100,000 100,000
Total replacement needs 1,500,000$ 1,750,000$ 2,000,000$ 2,250,000$ 2,500,000$ 2,750,000$ 3,000,000$ 3,250,000$ 3,500,000$ 4,000,000$
/~~~~~~~~~~~~~~~~~~~~~~~~~~~For Future Planning Purposes~~~~~~~~~~~~~~~~~~~~~~~~~~~
45
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues ❶
Other revenues
Employer contributions 13,492,679$ 13,908,858$ 13,969,479$ 15,399,749$ 18,853,140$ 3,453,391$
Employee withholdings 5,365,753 5,469,269 5,394,477 7,150,835 7,000,984 (149,851)
Interest income 12,674 143,999 279,740 -100,000 100,000
Transfers from General Fund ----2,765,277 2,765,277
Total revenues 18,871,106 19,522,126 19,643,696 22,550,584 28,719,401 6,168,817
Expenditures
Claims 17,660,087 17,575,182 19,271,655 20,060,030 21,534,400 1,474,370
Reinsurance costs 203,132 47,156 1,099,529 1,380,000 1,380,000 -
Wellness and HRA benefits 1,622,421 1,739,224 1,702,983 1,941,625 1,540,900 (400,725)
Administrative charges and taxes 128,406 152,966 155,811 203,233 60,400 (142,833)
Total expenditures 19,614,046 19,514,528 22,229,978 23,584,888 24,515,700 930,812
Excess (deficiency) of revenues
over (under) expenditures (742,940) 7,598 (2,586,282) (1,034,304) 4,203,701 5,238,005
Beginning fund balance 7,169,566 6,426,626 6,434,224 3,847,942 -(3,847,942)
Ending fund balance 6,426,626$ 6,434,224$ 3,847,942$ 2,813,638$ 4,203,701$ 1,390,063$
Note:
Health Insurance Fund Revenues by Source and Expenditures by Object
The Health Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This self-insured fund accounts for the
premiums and costs related to employees participating in the health insurance program. The following is a summary of budgeted revenues by source and
expenditures by object for the Health Insurance Fund.
❶The fiscal year 2024 fund balance of $3,847,942 will be sufficient to fund the projected budget deficits in fiscal year 2025.
46
Roanoke County Public Schools
2025-2026 Annual Budget
Health Rates HRA Contribution for Wellness $500 / $1000 HRA Contribution for Wellness $500 / $1000 HSA Contribution for Wellness $1,200 / $2,400
Deductible $1,000 / $2,000 Deductible $2,000 / $4,000 Deductible $3,400 / $6,800
Maximum OOP $3,500 / $7,000 Maximum OOP $5,000 / $10,000 Maximum OOP $6,000 / $12,000
Coinsurance 20% after deductible Coinsurance 20% after deductible Coinsurance 20% after deductible
Prescription Retail $10 / $25 / $40 / 20% of Rx up to $100 Prescription Retail $10 / $40 / $80 / 20% of Rx up to $200 Prescription Retail $10 / $40 / $80 after deductible
Prescription Mail (90-day)2x retail Prescription Mail (90-day)2x retail Prescription Mail (90-day)2x retail after deductible
Employee RCPS Premium Employee RCPS Premium Employee RCPS Premium Employee RCPS Premium Employee RCPS Premium Employee RCPS Premium
12-Month Wellness - Single 185.00 740.00 925.00 2,220.00 8,880.00 11,100.00 93.14 740.00 833.14 1,117.68 8,880.00 9,997.68 - 740.00 740.00 0.00 8,880.00 8,880.00
12-Month Wellness - Employee + Minor 499.50 888.00 1,387.50 5,994.00 10,656.00 16,650.00 361.72 888.00 1,249.72 4,340.64 10,656.00 14,996.64 222.00 888.00 1,110.00 2,664.00 10,656.00 13,320.00
12-Month Wellness - Employee + Spouse 814.00 1,036.00 1,850.00 9,768.00 12,432.00 22,200.00 630.28 1,036.00 1,666.28 7,563.36 12,432.00 19,995.36 444.00 1,036.00 1,480.00 5,328.00 12,432.00 17,760.00
12-Month Wellness - Family 1,054.50 1,258.00 2,312.50 12,654.00 15,096.00 27,750.00 824.86 1,258.00 2,082.86 9,898.32 15,096.00 24,994.32 592.00 1,258.00 1,850.00 7,104.00 15,096.00 22,200.00
12-Month Wellness - Family - School Couple 536.50 1,776.00 2,312.50 6,438.00 21,312.00 27,750.00 306.86 1,776.00 2,082.86 3,682.32 21,312.00 24,994.32 74.00 1,776.00 1,850.00 888.00 21,312.00 22,200.00
11-Month Wellness - Single 201.82 807.28 1,009.10 101.60 807.28 908.88 - 807.28 807.28
11-Month Wellness - Employee + Minor 544.92 968.72 1,513.64 394.62 968.72 1,363.34 242.18 968.72 1,210.90
11-Month Wellness - Employee + Spouse 888.00 1,130.18 2,018.18 687.58 1,130.18 1,817.76 484.36 1,130.18 1,614.54
11-Month Wellness - Family 1,150.36 1,372.36 2,522.72 899.86 1,372.36 2,272.22 645.82 1,372.36 2,018.18
11-Month Wellness - Family - School Couple 585.26 1,937.46 2,522.72 334.76 1,937.46 2,272.22 80.72 1,937.46 2,018.18
10-Month Wellness - Single 222.00 888.00 1,110.00 111.76 888.00 999.76 - 888.00 888.00
10-Month Wellness - Employee + Minor 599.40 1,065.60 1,665.00 434.06 1,065.60 1,499.66 266.40 1,065.60 1,332.00
10-Month Wellness - Employee + Spouse 976.80 1,243.20 2,220.00 756.34 1,243.20 1,999.54 532.80 1,243.20 1,776.00
10-Month Wellness - Family 1,265.40 1,509.60 2,775.00 989.84 1,509.60 2,499.44 710.40 1,509.60 2,220.00
10-Month Wellness - Family - School Couple 643.80 2,131.20 2,775.00 368.24 2,131.20 2,499.44 88.80 2,131.20 2,220.00
Year 1 Retiree Wellness - Single 185.00 740.00 925.00 93.14 740.00 833.14 - 740.00 740.00
Year 1 Retiree Wellness - Employee + Minor 499.50 888.00 1,387.50 361.72 888.00 1,249.72 222.00 888.00 1,110.00
Year 1 Retiree Wellness - Employee + Spouse 814.00 1,036.00 1,850.00 630.28 1,036.00 1,666.28 444.00 1,036.00 1,480.00
Year 1 Retiree Wellness - Family 1,054.50 1,258.00 2,312.50 824.86 1,258.00 2,082.86 592.00 1,258.00 1,850.00
Year 1 Retiree Wellness - Family - School Couple 536.50 1,776.00 2,312.50 306.86 1,776.00 2,082.86 74.00 1,776.00 1,850.00
EEWP Retiree Wellness - Single 675.00 250.00 925.00 8,100.00 3,000.00 11,100.00 583.14 250.00 833.14 6,997.68 3,000.00 9,997.68 490.00 250.00 740.00 5,880.00 3,000.00 8,880.00
EEWP Retiree Wellness - Employee + Minor 1,137.50 250.00 1,387.50 13,650.00 3,000.00 16,650.00 999.72 250.00 1,249.72 11,996.64 3,000.00 14,996.64 860.00 250.00 1,110.00 10,320.00 3,000.00 13,320.00
EEWP Retiree Wellness - Employee + Spouse 1,600.00 250.00 1,850.00 19,200.00 3,000.00 22,200.00 1,416.28 250.00 1,666.28 16,995.36 3,000.00 19,995.36 1,230.00 250.00 1,480.00 14,760.00 3,000.00 17,760.00
EEWP Retiree Wellness - Family 2,062.50 250.00 2,312.50 24,750.00 3,000.00 27,750.00 1,832.86 250.00 2,082.86 21,994.32 3,000.00 24,994.32 1,600.00 250.00 1,850.00 19,200.00 3,000.00 22,200.00
EEWP Retiree Wellness - Family - School Couple 1,812.50 500.00 2,312.50 21,750.00 6,000.00 27,750.00 1,582.86 500.00 2,082.86 18,994.32 6,000.00 24,994.32 1,350.00 500.00 1,850.00 16,200.00 6,000.00 22,200.00
Other Retiree Wellness - Single 925.00 - 925.00 11,100.00 - 11,100.00 833.14 - 833.14 9,997.68 - 9,997.68 740.00 - 740.00 8,880.00 - 8,880.00
Other Retiree Wellness - Employee + Minor 1,387.50 - 1,387.50 16,650.00 - 16,650.00 1,249.72 - 1,249.72 14,996.64 - 14,996.64 1,110.00 - 1,110.00 13,320.00 - 13,320.00
Other Retiree Wellness - Employee + Spouse 1,850.00 - 1,850.00 22,200.00 - 22,200.00 1,666.28 - 1,666.28 19,995.36 - 19,995.36 1,480.00 - 1,480.00 17,760.00 - 17,760.00
Other Retiree Wellness - Family 2,312.50 - 2,312.50 27,750.00 - 27,750.00 2,082.86 - 2,082.86 24,994.32 - 24,994.32 1,850.00 - 1,850.00 22,200.00 - 22,200.00
Cobra - Single 943.50 - 943.50 849.80 - 849.80 754.80 - 754.80
Cobra - Employee + Minor 1,415.25 - 1,415.25 1,274.71 - 1,274.71 1,132.20 - 1,132.20
Cobra - Employee + Spouse 1,887.00 - 1,887.00 1,699.61 - 1,699.61 1,509.60 - 1,509.60
Cobra - Family 2,358.75 - 2,358.75 2,124.52 - 2,124.52 1,887.00 - 1,887.00
Health Keepers 3400
Monthly AnnualMonthlyAnnualMonthlyAnnual
Key Care 1000 Health Keepers 2000
47
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues
Other revenues
Employer contributions 590,417$ 633,214$ 640,364$ 664,364$ 658,000$ (6,364)$
Employee withholdings 995,655 1,033,623 1,020,634 1,049,737 1,031,000 (18,737)
Interest income 57 839 2,622 - - -
Total revenues 1,586,129 1,667,676 1,663,620 1,714,101 1,689,000 (25,101)
Expenditures
Claims 1,610,500 1,643,399 1,641,010 1,714,101 1,689,000 (25,101)
Total expenditures 1,610,500 1,643,399 1,641,010 1,714,101 1,689,000 (25,101)
Excess (deficiency) of revenues
over (under) expenditures (24,371) 24,277 22,610 - - -
Beginning fund balance 99,454 75,083 99,360 121,970 121,970 -
Ending fund balance 75,083$ 99,360$ 121,970$ 121,970$ 121,970$ -$
Dental Insurance Fund Revenues by Source and Expenditures by Object
The Dental Insurance Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This fully insured fund accounts for the
premiums and costs related to employees participating in the dental insurance program. The following is a summary of budgeted revenues by source and
expenditures by object for the Dental Insurance Fund.
48
Roanoke County Public Schools
2025-2026 Annual Budget
Dental Rates
Plan Title Employee RCPS Premium Employee RCPS Premium
12-Month - Subscriber 8.64 25.38 34.02 103.68 304.56 408.24
12-Month - Subscriber + 1 Person 22.94 32.38 55.32 275.28 388.56 663.84
12-Month - Family 47.64 48.06 95.70 571.68 576.72 1,148.40
12-Month - Family School Couple 27.82 67.86 95.68 333.84 814.32 1,148.16
11-Month - Subscriber 9.44 27.70 37.14
11-Month - Subscriber + 1 Person 25.02 35.32 60.34
11-Month - Family 51.96 52.44 104.40
11-Month - Family School Couple 30.36 74.04 104.40
10-Month - Subscriber 10.38 30.46 40.84
10-Month - Subscriber + 1 Person 27.52 38.86 66.38
10-Month - Family 57.16 57.68 114.84
10-Month - Family School Couple 33.40 81.44 114.84
Retiree - Subscriber 50.38 604.56
Retiree - Subscriber + 1 Person 82.26 987.12
Retiree - Family 143.26 1,719.12
Cobra - Subscriber 34.70
Cobra - Subscriber + 1 Person 56.42
Cobra - Family 97.62
Monthly Annual
49
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Revenues
Other revenues
Employer contributions 414,094$ 385,300$ 489,508$ 408,203$ 408,203$ -$
Interest income 2,576 36,290 75,751 - - -
Total revenues 416,670 421,590 565,259 408,203 408,203 -
Expenditures
Claims 576,264 318,781 531,082 268,500 268,500 -
Administrative charges 124,596 134,368 161,183 139,703 139,703 -
Total expenditures 700,860 453,149 692,265 408,203 408,203 -
Excess (deficiency) of revenues
over (under) expenditures (284,190) (31,559) (127,006) - - -
Beginning fund balance 1,196,606 912,416 880,857 753,851 753,851 -
Ending fund balance 912,416$ 880,857$ 753,851$ 753,851$ 753,851$ -$
Risk Management Fund Revenues by Source and Expenditures by Object
The Risk Management Fund is a self-balancing internal service fund and retains its fund balance from the prior year. This partially self-insured fund accounts for
the premiums and costs related to workers' compensation benefits for employees injured on the job. The following is a summary of budgeted revenues by source
and expenditures by object for the Risk Management Fund.
50
Roanoke County Public Schools
2025-2026 Annual Budget
Financial Section
2022
Actual
2023
Actual
2024
Actual
2025
Budget
2026
Budget
Increase/
(Decrease)
Additions
Employer contributions 92,290$ 92,290$ 92,290$ 92,290$ -$ (92,290)$
Investment income:
Increase (decrease) in fair value of investments (143,929) 120,725 164,816 50,000 50,000 -
Interest and dividends 916 791 1,264 500 500 -
Total additions (50,723) 213,806 258,370 142,790 50,500 (92,290)
Deductions
Less investment expenses 2,100 2,063 2,166 2,000 2,250 250
Reserve for future spending - - - 140,790 48,250 (92,540)
Total deduction 2,100 2,063 2,166 142,790 50,500 (92,290)
Net increase in net position (52,823) 211,743 256,204 - - -
Beginning net position 1,501,193 1,448,370 1,660,113 1,916,317 1,916,317 -
Ending net position 1,448,370$ 1,660,113$ 1,916,317$ 1,916,317$ 1,916,317$ -$
OPEB Trust Fund Revenues by Source and Expenditures by Object
The OPEB Trust Fund is a self-balancing fiduciary fund and retains its fund balance from the prior year. This fund accounts for School Division contributions for
other postemployment benefits, investment income, and investment expenses. The following is a summary of additions and deductions for the OPEB Trust Fund.
51
Page 1 of 3
ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Resolution approving the FY 2025-2026 budget for the
Roanoke Valley Resource Authority
SUBMITTED BY: Rebecca Owens
Deputy County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of the fiscal year 2025-2026 budget for the Roanoke Valley Resources
Authority
BACKGROUND:
The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991,
as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire
and construct a regional sanitary landfill and waste collection and transfer station with
related treatment facilities.
Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and
City of Salem. As specified in the RVRA’s Member Use Agreement, all members must
approve the budget for it to be approved. On March 26, 2025, the Roanoke Valley
Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal
year 2025-2026.
DISCUSSION:
The fiscal year 2025-2026 operating budget for RVRA totals $19,116,734 and
represents an overall increase of $2,367,144 from the prior year budget.
The budget proposal reflects an increase in Municipal Tipping Fees from $56.50/ton to
$58.00/ton and a Commercial Tipping Fee increase from $67.50/ton to $69.50/ton.
Page 2 of 3
Highlights of the operating budget are as follows:
Revenues
· Projected increase of $1,480,855 in tipping fees is primarily due to the
projected increase in tonnage and an increase in the municipal and private
per ton disposal fee;
· Projected new revenue of $831,289 in renewable natural gas due to first year
of contract for revenue sharing
Expenses
· Salary and Benefits increased by $265,993 primarily due to proposed salary
increase of 3% for RVRA employees and the coinciding increase in
percentage based benefits as well as an increase in health insurance
premiums
· Operating Costs changes are primarily attributed to:
· Projected increase of $289,774 in transportation costs to Smith Gap due
to a 5% rate increase and a $475,558 increase in leachate due to
increased quantities; and
· Projected new cost of $29,000 for PFAS testing; and
· Projected increase of $40,000 due to increased costs for tires and parts
· Transfer to reserves increased $1,102,663
· Debt Service decreased $4,772 based on the planned amortization schedules
of the outstanding debt.
See the attached Fiscal Year 2025-2026 Reserves and Budget for additional
information.
FISCAL IMPACT:
The Roanoke Valley Resource Authority budget will impact the County in several ways:
1. Recycling and tipping fees totaling $2,589,000 are budgeted in the fiscal year
2025-2026 General Fund-Solid Waste budget.
2. The County will continue to receive a municipality fee of $350,000 annually from
the RVRA to compensate for the siting of the landfill within the County.
Page 3 of 3
3. The County will receive $64,908 during the fiscal year 2025-2026 for providing
accounting services.
All of the above impacts are included in the proposed fiscal year 2025 -2026 County
budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the operating budget of
the Roanoke Valley Resource Authority for the fiscal year 2025 -2026.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 8, 2025
RESOLUTION APPROVING THE FY 2025-2026 BUDGET FOR THE
ROANOKE VALLEY RESOURCE AUTHORITY
WHEREAS, The Roanoke Valley Resource Authority (RVRA) was established on
October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of
Virginia to acquire and construct a regional sanitary landfill and waste collection and
transfer station with related treatment facilities; and
WHEREAS, members of the RVRA are County of Roanoke, City of Roanoke,
Town of Vinton and City of Salem; and
WHEREAS, as specified in the RVRA’s Member Use Agreement, all members
must approve the Authority’s annual budget for it to be approved; and
WHEREAS, on March 26, 2025, the Roanoke Valley Resource Authority (RVRA)
Board adopted an operating and reserve budget for fiscal year 2025 -2026, which was
today presented to the Board.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board approves the proposed Roanoke Valley Resource Authority
budget for the fiscal year 2025-2026, as today presented to the Board.
2. This resolution shall take effect immediately upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. D.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Resolution approving the FY2025-2026 Budget for the
Roanoke Regional Airport Commission
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Resolution approving the FY2025-2026 Budget for the Roanoke Regional Airport
Commission
BACKGROUND:
The Roanoke Regional Airport Commission (the Commission) was established on July
1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the
Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The
Commission is composed of seven (7) members. Two (2) members are appointed by
the Roanoke County Board of Supervisors and one (1) by the City of Salem and four
(4) by Roanoke City Council. The County and the Cities are each responsible for their
pro-rata share, based on population, of any year-end operating deficit or capital
expenditures if any additional funding is required. The Commission is responsible for
paying all outstanding debt. No subsidy has been required since inception.
In accordance with the requirements of the Commission contract as amended, the
Roanoke Regional Airport Commission is required to submit its budget to the Roanoke
County Board of Supervisors and the Roanoke City Council for approval. At its meeting
on March 25, 2025, the Commission approved the attached budget for fiscal year 2025 -
2026 to be forwarded to the governing bodies of the three (3) localities.
DISCUSSION:
Page 2 of 2
The 2025-2026 operating budget for the Roanoke Regional Airport Commission totals
$15,939,000. Total revenues are projected at $15,939,000, total operating expenditures
are projected at $14,468,361 and net income projected at $1,470,639. At this time no
additional appropriations are being requested or anticipated from the County of
Roanoke or the Cities of Roanoke and Salem.
The Commission also approved a capital expenditure program for projects totaling
$14,632,784 as shown on the attached document from the Roanoke Regional Airport
Commission Budget.
FISCAL IMPACT:
No funds from the County of Roanoke are requested or anticipated for the fiscal year
2025-2026 budget.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution approving the Roanoke Regional
Airport Commission budget for the fiscal year 2025-2026.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 8, 2025
RESOLUTION APPROVING THE FY 2025-2026 BUDGET FOR THE
ROANOKE REGIONAL AIRPORT COMMISSION
WHEREAS, The Roanoke Regional Airport Commission (the Commission) was
established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own
and operate the Roanoke Regional Airport (now the Roanoke -Blacksburg Regional
Airport); and
WHEREAS, the Commission is composed of seven (7) members. Two (2)
members are appointed by the Roanoke County Board of Supervisors , one (1) by the
City of Salem, and four (4) by Roanoke City Council; and
WHEREAS, the County and the Cities are each responsible for their pro -rata
share, based on population, of any year-end operating deficit or capital expenditures if
any additional funding is required; and
WHEREAS, the Commission is responsible for paying all outstanding debt; and
WHEREAS, no subsidy has been required since inception; and
WHEREAS, in accordance with the requirements of the Commission contract as
amended, the Roanoke Regional Airport Commission is required to submit its budget to
the Roanoke County Board of Supervisors and the Roanoke City Council for approval ;
and
WHEREAS, at its meeting on March 25, 2025, the Commission approved the
attached budget for fiscal year 2025 -2026 to be forwarded to the governing bodies of
the three (3) localities; and
Page 2 of 2
WHEREAS, the 2025-2026 operating budget for the Roanoke Regional Airport
Commission totals $15,939,000. Total revenues are projected at $15,939,000, total
operating expenditures are projected at $14,468,361 and net income projected at
$1,470,639; and
WHEREAS, at this time, no additional appropriations are being requested or
anticipated from the County of Roanoke or the Cities of Roanoke and Salem ; and
WHEREAS, the Commission also approved a capital expenditure program for
projects totaling $14,632,784.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board approves the Roanoke Regional Airport Commission budget
for the fiscal year 2025-2026 as today presented.
2. This resolution shall take effect immediately upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. D.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Resolution setting the allocation percentage for Personal
Property Tax Relief in Roanoke County for the 2025 tax year
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Establish the percentage for personal property tax relief in Roanoke County for the 2025
tax year
BACKGROUND:
The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a State -
wide program to provide relief to owners of personal use motor vehicles. The Act
provides State funds to localities to reduce local government taxation of personal
property.
In 2004 and 2005, additional legislation was passed to amend the original Act. This
legislation capped PPTRA at $950 million for all Virginia localities for tax years 2006
and beyond. PPTRA funds are allocated to individual localities based on each
government’s pro rata share of tax year 2004 payments from the Commonwealth. The
County’s share of the $950 million is $12,229,857.
DISCUSSION:
The amount the County receives from the State has stayed constant since 2006.
However, the personal property tax base continues to change, which has caused less of
the personal property tax bill to be offset by PPTRA Funds.
The County has used a Personal Property Planning Model developed by the IT staff to
Page 2 of 2
allocate the State block grant of $12,229,857. Based on this model, the calculated
effective reimbursement rate for Roanoke County citizens for the tax year 2025 is
44.69%
The Board is required by the State to annually adopt a resolution setting the percentage
reduction in personal property for that year. The attached resolution establishes the
percentage at 44.69% for the 2025 tax year.
FISCAL IMPACT:
The percentage reduction is calculated to distribute the $12,229,857 block grant
allocation from the State as described above. There will be some timing delays in the
receipt of the State funds since they are received in the following fiscal year (2025 -
2026). However, we are allowed to accrue these funds back to the 2024 -2025 year for
accounting purposes, therefore our budget will be balanced.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution, which establishes the
percentage reduction for personal property tax relief at 44.69% for Roanoke County for
the 2025 tax year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 08, 2025
RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR
PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR
THE 2025 TAX YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524
(C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal
Property Tax Relief Program or “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly,
a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a
taxable situs within the County commencing January 1, 2025, shall receive personal
property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 122005 -10
adopted by the Board of Supervisors on December 20, 2005.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That tax relief shall be allocated so as to eliminate personal property taxation
for qualifying personal use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be
eligible for 44.69% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 44.69% tax relief on the first $20,000 of value; and
2
4. That all other vehicles which do not meet the definition of qualifying (for
example, including but not limited to, business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief under this program.
5. That the percentages applied to the categories of qualifying personal use
vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke
County by the Commonwealth of Virginia.
6. That this Resolution shall be effective from and after the date of its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Public hearing for citizen comments on the following items:
Calendar Year 2025 Real Estate, Personal Property and
Machinery and Tools Tax Rates
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Conduct a public hearing to receive citizen comment on the Calendar Year 2025 Real
Estate, Personal Property and Machinery and Tools Tax rates.
BACKGROUND:
State Code requires a public hearing in advance of the adoption of tax rates. This public
hearing satisfies that requirement.
DISCUSSION:
The public hearing scheduled for April 8, 2025, is to receive written and oral comments
on setting the tax rates for calendar year 2025 to support the fiscal year 2025 -2026
operating budget. The public hearing was advertised on March 25 and April 1, 2025,
thereby satisfying State code requirements for public notice.
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact associated with this public hearing.
STAFF RECOMMENDATION:
Staff recommends conducting the public hearing to satisfy State code requirements and
receive citizen comment on the Calendar Year 2025 Real Estate, Personal Property and
Machinery and Tools Tax rates.
Page 1 of 3
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Request to adopt the following taxes rates: (a) Resolution
setting the tax rate on Real Estate in the County of Roanoke
for the calendar year 2025; (b) Resolution setting the tax
levy on Personal Property situate in the County of Roanoke
for the calendar year 2025; (c) Resolution setting the tax levy
on a classification of personal property - Machinery and
Tools - situate in the County of Roanoke for calendar year
2025
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Board of Supervisors adoption of calendar year 2025 tax rates.
BACKGROUND:
As part of the annual budget development process, the Board of Supervisors is required
to adopt tax rates to support the operating budget for calendar year 2025.
DISCUSSION:
Proposed tax rates for the twelve month period beginning January 1, 2025 and ending
December 31, 2025, were advertised on March 25 and April 1, 2025 as follows:
a. Real Estate Tax at a rate of not more than $1.04 per one hundred dollars
assessed valuation
b. Personal Property Tax at a rate of not more than $3.40 per one hundred dollars
assessed valuation
c. Machinery and Tools Tax at a rate of not more than $2.80 per one hundred
Page 2 of 3
dollars assessed valuation.
Because of the continued rising real estate assessments, assessments for personal
property, and levels of inflation, there still has been much discussion regarding the
potential to evaluate tax rates.
Due to these discussions, The County Administrator's Fiscal Year 2025-2026 Proposed
Budget was shared with the Board during a briefing on March 25, 2025, and was based
on the following tax rates:
Real Estate Tax rate of $1.03 per one hundred dollars of assessed value
Personal Property Tax rate of $3.40 per one hundred dollars of assessed value
Machinery and Tools Tax rate of $2.80 per one hundred dollars of assessed value
A public hearing for citizen comment on the tax rates was held on April 8, 2025.
A public hearing for citizen comment on the proposed fiscal year 2025 -2026 operating
budget and proposed fiscal year 2026 -2035 Capital Improvement Program will be held
on April 22, 2025.
Page 3 of 3
FISCAL IMPACT:
There will be a fiscal impact to both the current year and the fiscal year 2025 -2026
budget from adopting the attached resolutions.
The Board of Supervisors' adoption of these resolutions will impact revenue in the
current fiscal year. The revenue impact of the one-cent reduction in the Real Estate tax
rate will result in approximately $650,000 of less revenue. This represents the reduction
for the second half of fiscal year 2025 real estate tax revenues in the County's General
Government Fund. There is no impact to the Roanoke County Public Schools (RCPS)
revenue in the current fiscal year as the transfer to the Schools for fiscal year 2025 has
already been finalized through our revenue sharing formula.
In fiscal year 2025-2026, the revenue impact resulting from the one-cent change in the
Real Estate tax rate will be a reduction in revenue of approximately $1,300,000. As a
reminder, the County Administrator’s Fiscal Year 2025 -2026 Proposed Budget included
this change.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors adopt the attached resolutions for the
calendar year 2025 tax rates.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
RESOLUTION SETTING THE TAX RATE ON REAL ESTATE SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that
the levy for the twelve-month period beginning January 1, 2025, and ending December
31, 2025, be, and hereby is, set for a tax rate of $1.03 per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by Sections 58.1 -3200,
58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended,
situate in Roanoke County.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
RESOLUTION SETTING THE TAX LEVY ON PERSONAL PROPERTY
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2025, and
ending December 31, 2025, be, and hereby is, set for a tax rate of $3.40 per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that
class of personal property generally designated as machinery and tools as set forth in
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those
classes of household goods and personal effects as are defined in Sections 58.1 -3504
and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property
separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950
Code of Virginia, as amended, of public service corporations based upon the assessed
value thereof fixed by the State Corporation Commission and duly certified.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
RESOLUTION SETTING THE TAX LEVY ON A CLASSIFICATION OF
PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2025
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1 -
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2025, and
ending December 31, 2025, be, and hereby is, set for a tax rate of $2.80 per one hundred
dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated
as machinery and tools.
Page 1 of 3
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Resolution authorizing the discontinuance of a 0.19 mile
portion of State Route 863, Dutch Oven Road, which is
currently in the Virginia Department of Transportation’s
secondary state highway system, Catawba Magisterial
District
SUBMITTED BY: Megan G. Cronise
Assistant Director of Planning
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
A resolution is needed to request that the Virginia Department of Transportation (VDOT)
discontinue a portion of State Route 863/Dutch Oven Road right-of-way.
BACKGROUND:
The Dutch Oven Road bridge over Mason Creek, located 0.03 miles south of the Dutch
Oven Road intersection with Route 311, was closed by VDOT in 2009 due to the
deteriorating condition of the bridge and traffic safety issues. Dutch Oven Road was
previously old Route 311 and prior to 2009 was used as a cut -through to avoid the
previous traffic signal located at the intersection of Route 311 and Route 419.
Neighborhood residents contacted Roanoke County in July 2024 about dumping issues
taking place near the closed bridge that included construction materials, trash and deer
carcasses. To attempt to resolve the dumping issues, Roanoke County staff contacted
VDOT about possible options and decided to request that VDOT discontinue
maintenance of a portion of Dutch Oven Road where Roanoke County owns land on
both sides of the roadway for Hinchee Park. If a portion of the road is discontinued, the
right-of-way remains for public access but VDOT would no longer maintain the roadway
so it can be gated to restrict vehicular access. VDOT would construct a small
Page 2 of 3
turnaround in front of the gate to allow for the public, VDOT and Roanoke County
service vehicles to use.
Page 3 of 3
DISCUSSION:
Pursuant to Virginia Code § 33.2-908(B), and in consultation with VDOT Central Office
and the Salem Residency, it was determined that Roanoke County could either
advertise a willingness to hold a public hearing or hold a public hearing prior to
approving a resolution to request discontinuance of a portion of Dutch Oven Road. Staff
opted to hold a public hearing and has publicized it in the following ways:
. An advertisement was run in The Roanoke Times on March 6, 2025, and on
March 23, 2025;
. A registered letter was mailed to the property owner adjacent to the proposed
discontinued portion of the roadway (Roanoke County Board of Supervisors);
. Informational letters about the proposed discontinuance and public hearing were
mailed to eight property owners and renters between the proposed discontinued
section of roadway and Route 419; and
. Three signs were posted along Dutch Oven Road leading up to the portion of
roadway proposed for discontinuance.
Staff received one email from a Dutch Oven Road resident asking how the proposed
plan will reduce unwanted activities, if police surveillance would continue, if "No
Parking" signs would be placed along the road, if "Road Closed" signs would be posted
near the Hanging Rock Battlefield Trail parking lot to reduce vehicle traffic and if a
camera could be placed near the turnaround to reduce parked cars and to improve
security for walkers. Discussions are ongoing with VDOT and Roanoke County Police
about these questions.
Because Dutch Oven Road was formerly a primary route (Route 311), the
Commonwealth Transportation Board (CTB) must consider the proposed
discontinuance request at its next available meeting.
FISCAL IMPACT:
There is no fiscal impact associated with this resolution. When all approvals are
obtained from VDOT, a gate will need to be purchased and installed.
STAFF RECOMMENDATION:
Staff recommends adoption of the resolution.
Closed Bridge over
Mason Creek
Roanoke
County
Austin Brown
1948 Virginia Deer Rd
Roanoke
County
Roanoke
County
Proposed Gate at
“ROAD CLOSED 1000 FT” sign
Proposed Branch Turnaround
Proposed Discontinuance
1,015 Feet
Dutch Oven Road (Route 863)
Proposed Discontinuance Exhibit
March 6, 2025
COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION
Form AM 4.3
Form AM 4.3
(Rev 04/02/2025)
by Resolution of the governing body adopted 4/8/2025
In Roanoke County
ICR ID: 40596616
NONE
Report of Changes in the Secondary System of State Highways
CHANGE TYPE RTE NUM &
STREET NAME
CHANGE
DESCRIPTION
FROM TERMINI TO TERMINI LENGTH NUMBER OF
LANES
RECORDAT
ION
REFERENC
E
ROW
WIDTH
Length Correction Rt. 863 - Dutch
Oven Road
Intersection with
Timberview Road /
Route 1404
New End of State
Maintenance
0.26 0
Discontinuance Rt. 863 - Dutch
Oven Road
Non-Project §33.2-
908
0.3 MI W Int. Route
1404, Timberview
0.49 MI W Int
Route 1404,
Timberview
0.19 2 0
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the
secondary system of state highways.
A Copy Testee Signed (County Official):__________________________________________________________
Project/Subdivision: 080 Discontinuance , Route 863, Dutch Oven (Partial)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 8, 2025
RESOLUTION AUTHORIZING THE DISCONTINUANCE OF A 0.19 MILE
PORTION OF STATE ROUTE 863, DUTCH OVEN ROAD, WHICH IS
CURRENTLY IN THE VIRGINIA DEPARTMENT OF
TRANSPORTATION’S SECONDARY STATE HIGHWAY SYSTEM,
CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Roanoke County has notified the Virginia Department of
Transportation (VDOT) of its desire to discontinue a portion of Dutch Oven Road, Route
863, depicted within the sketch “Dutch Oven Road (Route 863) Proposed Discontinuance
Exhibit March 6, 2025” to reduce the potential for illegal activities to take place on a portion
of the roadway leading to a closed bridge, which sketch is incorporated herein by
reference; and
WHEREAS, the portion of the road identified to be discontinued is deemed to no
longer serve public convenience warranting maintenance at public expense;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby request the Commonwealth Transportation Board’s discontinuance from the
Secondary System of State Highways of the portion of road identified on the attached
sketch, pursuant to Virginia Code § 33.2-908;
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded
to the Resident Engineer of the Virginia Department of Transportation.
Closed Bridge over
Mason Creek
Roanoke
County
Austin Brown
1948 Virginia Deer Rd
Roanoke
County
Roanoke
County
Proposed Gate at
“ROAD CLOSED 1000 FT” sign
Proposed Branch Turnaround
Proposed Discontinuance
1,015 Feet
Dutch Oven Road (Route 863)
Proposed Discontinuance Exhibit
March 6, 2025
Page 1 of 1
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 2025
AGENDA ITEM: Confirmation of appointment to the Visit Virginia's Blue Ridge
(VBR) Board of Directors
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointments
BACKGROUND:
Visit Virginia’s Blue Ridge (VBR) Board of Directors:
Richard L. Caywood be reappointed to an additional 3 -year term to expire June 30,
2027.
Douglas M. Blount be reapointed to an additional 3-year term to expire June 30, 2027
DISCUSSION:
There is no discussion on associated with this agenda item.
FISCAL IMPACT:
There is no fiscal impact associated with this Board Report.
STAFF RECOMMENDATION:
Staff recommends confirmation of all appointments.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM G - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 8, 2025,
designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 12 inclusive, as
follows:
1. Approval of minutes – March 25, 2025
2. Proclamation declaring April 13-19, 2025, as National Public Safety
Telecommunicators Week in the County of Roanoke.
3. Ordinance Amending Chapter 2 (Administration), Article V (County Board
Organization and Procedure), Sections 2-110 (Roll Call) and 2-113 (Order of
Business) of the Roanoke County Code. (Second Reading)
4. Ordinance Authorizing the granting of new public drainage easements on
property owned by Gary Lee & Patricia H. St Clair located at 223 Langland
Drive; and Jeffrey K., and Sharon B. Smith located at 225 Langland Drive for
the purpose of constructing drainage improvements in Vinton Magisterial
District. (First Reading and Request for Second Reading)
5. Ordinance accepting the donation of four parcels located at 0 Poor Mountain
Road, Salem, Virginia (Roanoke County Tax Map Numbers: 064.02-01-
04.00-0000, 064.02-01-05.00-0000, 064.02-01-06.00-0000, 064.02-01-07.00-
0000) Catawba Magisterial District. (First Reading and Request for Second
Reading)
6. The acceptance and allocation of $1,000 from Wal-Mart’s Spark Good Local
Grant requested from Facility #1301.
Page 2 of 2
7. The acceptance and allocation of $1,500 from Wal-Mart’s Spark Good Local
Grant requested from Facility #3243.
8. The acceptance and allocation of $11,692 from the Virginia Department of
Criminal Justice Services, Marcus Alert/Co-Response Team Grant.
9. Observance and Proclamation of Friday, April 25, 2025, as National Arbor
Day in Roanoke County.
10. Ordinance authorizing the granting of new public drainage easement to the
Board of Supervisors on property owned by Kyle A Johnson, Tax Map #
095.01-02-40.00-0000, located at 7192 Bent Mt Road, in Windsor Hills
Magisterial District. (First Reading and Request for Second Reading)
11. Resolution approving an Amendment to the Comprehensive Agreement
between the County and G&H Contracting, Inc., regarding construction
services for the Bonsack Fire Station.
12. Resolution approving a Second Amendment to the Board of Supervisors’
2019 Memorandum of Understanding with the Town of Vinton.
Page 1 of 7
The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke
County Administration Center, this being the second regularly scheduled meeting of the
month of March 2025. Audio and video recordings of this meeting will be held on file for
a minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
Before the meeting was called to order, an invocation/a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
A. OPENING CEREMONIES
1. Roll Call
Present: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Absent: None
Staff Present: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Rhonda D. Perdue, Chief Deputy Clerk to the Board
Staff Absent: Madeline Hanlon, Community Engagement Director
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
Mr. Lubeck stated that it had been requested to add as New Business, Item D.1, a
Resolution of the Board of Supervisors of the County of Roanoke, Virginia
authorizing the execution of certain documents in connection with certain General
Obligation School Bonds previously purchased by the Virginia Public School
Authority..
No objections were made to this addition; the agenda was amended as requested.
Roanoke County
Board of Supervisors
Minutes
March 25, 2025 – 2:00 p.m.
Page 2 of 7
C. BRIEFING
1. Presentation of the Proposed Fiscal Year 2025-2026 Operating Budget and
Proposed Fiscal Year 2026-2035 Capital Improvement Program. (Richard L.
Caywood, County Administrator)
Briefing was given by Richard L. Caywood.
D. NEW BUSINESS
Action No. 032525-1 Item D.1
1. Resolution of the Board of Supervisors of the County of Roanoke, Virginia
authorizing the execution of certain documents in connection with certain
General Obligation School Bonds previously purchased by the Virginia Public
School Authority. (Laurie Gearheart, Director of Finance and Management
Services)
Supervisor Hooker moved to approve the resolution. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
E. PUBLIC HEARING SECOND READING OF ORDINANCE
Action No.032525-2 Item E.1
1. Ordinance authorizing the issuance of not to exceed $46,560,000 General
Obligation School Bonds of the County of Roanoke, Virginia, to be sold through
the Virginia Public School Authority (VPSA). (Laurie Gearheart, Director of
Finance and Management Services) (Public Hearing and Second Reading)
Supervisor Mahoney moved to approve the ordinance. Supervisor North seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
F. APPOINTMENTS
Action No. 032525-3 Item F.1
1. Local Office on Aging Advisory Council (LOA)
Madeline Hanlon - Roanoke County Representative - Expiration March 31, 2027
Page 3 of 7
Mac Barnes - Citizen At-Large - Expiration March 31, 2027
Gloria Clark - Citizen At-Large - Expiration March 31, 2027
Supervisor North moved to approve all appointments. Supervisor Mahoney
seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
G. CONSENT AGENDA
Action No.032525-4.a-f Item G.1-9
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 032525-4.a Item G.1
1. Approval of minutes – March 11, 2025
Action No. 032525-4.b Item G.2
2. Ordinance appropriating new funds in the amount of $191,524 to RCPS and
authorizing all necessary transfers within the Roanoke County Public Schools’
FY 2024-2025 categories. (Second Reading)
Action No. 032525-4.c Item G.3
3. The petition of Payal Shah to obtain a special use permit to operate a short-term
rental on approximately 0.54 acre of land zoned R-1, Low Density Residential
District, located at 5855 Winnbrook Drive, Windsor Hills Magisterial District. (First
Reading and Request for Second Reading and Public Hearing)
Action No. 032525-4.d Item G.4
4. The petition of Cavern, LLC to rezone approximately 1.286 acres from R-1, Low
Density Residential District, to C-2, High Intensity Commercial District, to
construct a hotel located at 5709, 5755, and 5761 Fallbrooke Drive, Catawba
Magisterial District. (First Reading and Request for Second Reading and Public
Hearing)
Page 4 of 7
Action No. 032525-4.e Item G.5
5. The petition of Sergei Larin to rezone approximately 0.7155 acre of land from
AR, Agricultural/Residential District, to AV, Agricultural/Village Center District,
and to obtain a special use permit to operate retail sales located in the 3600
block on Bradshaw Road, Catawba Magisterial District. (First Reading and
Request for Second Reading and Public Hearing)
Action No. 032525-4.f Item G.6
6. The petition of Roanoke Valley Holdings, LLC to rezone approximately 11.688
acres from C-2S, High Intensity Commercial District with special use permit, to
R-3, Medium Density Multi-Family Residential District, located at 5627 and 5633
Williamson Road and along the 5300 and 5400 block of Florist Road, Hollins
Magisterial District. (First Reading and Request for Second Reading and Public
Hearing)
Action No. 032525-4.g Item G.7
7. Request to accept and allocate funds in the amount of $19,634.18 to the Clerk of
the Circuit Court from the Commonwealth of Virginia for Technology Trust
Funds.
Action No. 032525-4.h Item G.8
8. Ordinance Amending Chapter 2 (Administration), Article V (County Board
Organization and Procedure), Sections 2-110 (Roll Call) and 2-113 (Order of
Business) of the Roanoke County Code. (First Reading and Request for Second
Reading)
Action No. 032525-4.i Item G.9
9. Resolution approving the County's participation in the Proposed Settlement of
Opioid-Related Claims against Henry Schein Defendants and directing the
County Attorney and/or the County's outside counsel to execute the documents
necessary to effectuate the County's participation in the settlement.
Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor
Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
H CITIZENS' COMMENTS AND COMMUNICATIONS
This time has been set aside for Roanoke County citizens, County property owners,
and County business owners to address the Board on matters of interest or concern.
Page 5 of 7
While the Board desires to hear from all who desire to speak, this agenda item is
limited to a duration of 30 minutes, Each individual speaker shall be afforded 3
minutes to speak.
Six (6) citizens spoke on Friendship/Ridgefield tax assessments.
I. REPORTS
Action No. 032525-5 Item I.1-6
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of February 28,
2025
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of February 28, 2025
5. Accounts Paid – February 2025
6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy,
as of February 28, 2025
Supervisor North moved to receive and file the reports that have been included with
the agenda under Item I. Supervisor Hooker seconded the motion. Motion
approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
J. WORK SESSION
1. Work session to demonstrate Oneview and Taxview GIS System Applications.
(Uma Marques, Information Technology Director and David Wray, GIS Systems
Manager)
K. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No. 032525-6
1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Page 6 of 7
Specifically, the Board will discuss potential business location or expansion in the
Catawba Magisterial District.
Supervisor Radford moved to go to closed session. Supervisor North seconded the
motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
EVENING SESSION – 6:00 PM
L. CERTIFICATION RESOLUTION
Action No. 032525-7
In the closed session just concluded, nothing was discussed except the matter which
was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
Supervisor Hooker moved to adopt the certification resolution. Supervisor Shepherd
seconded the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
M. SECOND READING OF ORDINANCE AND PUBLIC HEARING
Action No. 032525-8 Item M.1
1. The petition of LovABLE Services, Inc. to obtain a special use permit to operate a
drive in or fast-food restaurant on approximately 0.7 acre zoned C-1, Low
Intensity Commercial District, located at 6426 Merriman Road, Cave Spring
Magisterial District. (Philip Thompson, Director of Planning) (Second Reading
and Public Hearing)
Three (3) citizens spoke in favor of this item.
Supervisor Mahoney found that the proposed special use permit:
1. Meets the requirements of Section 30-19-1 of the Roanoke County Code;
2. Is in conformance with the Roanoke County Comprehensive Plan; and
3. Will have a minimum adverse impact on the surrounding neighborhood and
community.
Page 7 of 7
Therefore, moved that the Board approve the petition to obtain a special use permit,
with the following one (1) condition:
1. The property shall be developed in general conformance with the concept
plan titled “Chris’s Coffee & Custard Concept Plan v2 For Special Use Permit
Application” prepared by Parker Design Group dated 01/08/2025, subject to
any changes required by the comprehensive site plan review process.
Supervisor Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Radford, Hooker, Mahoney, Shepherd, North
Nays: None
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Tammy E. Shepherd
2. Phil C. North
3. Martha B. Hooker
4. Paul M. Mahoney
5. David F. Radford
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
O. ADJOURNMENT
Action No. 032525-8
Supervisor North moved to adjourn the meeting. Supervisor Shepherd seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford
Nays: None
Submitted by: Approved by:
__________________________ __________________________
Richard L. Caywood David F. Radford
Clerk to the Board of Supervisors Chairman
Page 1 of 1
ACTION NO.
ITEM NO. G.2
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
STAFF RECOMMENDATION:
Page 1 of 2
ACTION NO.
ITEM NO. G.3
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND AND DISCUSSION:
meetings, and states that “the chair may, during the meeting, rearrange the items on the
agenda to conduct the board’s business in a more expeditious manner, subject to the
consent of the majority of the board.” Recognizing that the Board’s business may be
Page 2 of 2
FISCAL IMPACT:
There is no fiscal impact associated with these proposed amendments to the County
Code.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE
V (COUNTY BOARD ORGANIZATION AND PROCEDURE), SECTIONS
2-110 (ROLL CALL) AND 2-113 (ORDER OF BUSINESS) AND OF THE
ROANOKE COUNTY CODE
WHEREAS, Section 2-110(b) of the County Code provides direction for the seating
arrangement of members of the Board. However, such direction is incomplete and does
not include instructions on where the Board member from the Hollins Magisterial District
should sit; and
WHEREAS, it has accordingly been proposed that Section 2 -110(b) be deleted
from the County Code; and
WHEREAS, Section 2-113 of the County Code sets forth the order of business for
County Board meetings, and states that “the chair may, during the meeting, rearrange the
items on the agenda to conduct the board’s business in a more expeditious manner,
subject to the consent of the majority of the board”; and
WHEREAS, recognizing that the Board’s business may be conducted more
expeditiously by occasionally holding work sessions and closed sessions prior to the
general open session, the Board desires to allow for more flexibility in setting its order of
business; and
WHEREAS, it is proposed that the chair have the flexibility of rearranging the items
of business set forth in Section 2-113 prior to the meeting in order to give the Board and
Roanoke County citizens advance notice of any such changes; and
WHEREAS, the first reading of this ordinance was held on March 25, 2025, and
the second reading of this ordinance was held on April 8, 2025.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors:
1. That Chapter 2 (Administration), Article V (County Board and Procedure), Section
2-113 (Order of business) of the Roanoke County Code is hereby amended as
follows (all portions of Sections 2-110 and 2-113 not specifically amended or
deleted below shall remain without amendment):
Sec. 2-110. Roll call.
(a) Before proceeding with the business of the board, the clerk or the deputy clerk shall
call the roll of the members, and the names of those present shall be entered into the
minutes.
(b) Seating arrangement. From the board's right to left, the following seating arrangement
currently applies: 1st Seat - Windsor Hills, 2nd Seat -Catawba, Center Seat - Chairman,
3rd Seat - Cave Spring, 4th Seat - Vinton. Upon the election of a new chairman, the out-
going chairman shall move to the seat of the incoming chairman.
(bc) Order of voting. The clerk or deputy clerk shall call the roll of the members from the
board's right to left with the chairman voting last.
Sec. 2-113. Order of business.
Promptly at the hour set by law on the day of each regular meeting, the members of the
board shall take their regular stations in the board meeting room, and the business of the
board shall be taken up for consideration and disposition as follows, provided however,
that the chair may, prior to the posting of the agenda or during the meeting, rearrange
items on the below agenda items to conduct the board's business in a more expeditious
manner, subject to consent of majority of the board. If changes to the board’s order of
business are made after the agenda has been posted, such changes shall be subject to
the consent of the majority of the board.
2. That this ordinance shall be in full force and effect immediately.
Page 1 of 2
ACTION NO.
ITEM NO. G.4
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
public drainage easements to Roanoke County for maintenance of the existing
drainage swale. Attachment A and B show the location of each proposed easement.
FISCAL IMPACT:
There is no cost to Roanoke County associated with this project. The Deeds of
Easement and the plats have been prepared by Roanoke County staff. Construction
on the easements will be performed by the Roanoke County Drainage Maintenance
crew. Future maintenance for the easements will be covered by routine maintenance
efforts by Roanoke County's Department of Development Services.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance and scheduling the second reading for
April 22, 2025.
Page 1 of 6
PREPARED BY: Rachel W. Lower, Deputy County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and
§ 17.1-266 of the Code of Virginia (1950), as amended.
Roanoke County Tax Map No: 061.19-06-30.00-0000
Property Owners: Jeffrey K. Smith & Sharon B. Smith
THIS DEED OF EASEMENT is entered into this ________ day of ______________,
20__, by and between JEFFREY K. SMITH and SHARON B. SMITH, Grantors, and the
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision
of the Commonwealth of Virginia, Grantee.
W I T N E S S E T H
That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with
the execution and delivery of this Deed, and other good and valuable consideration, the receipt,
adequacy and sufficiency of which is hereby acknowledged, Grantors do hereby GRANT and
CONVEY unto the Grantee, its successors and assigns, the following described real estate for
drainage purposes:
A seven and a half (7.5) foot public drainage easement, approximately 1,050
square feet, more or less, to construct, install, improve, operate, inspect, use,
maintain, and repair or replace a drainage system, together with related
improvements, including slope(s), if applicable, together with the right of ingress
and egress thereto from a public road, upon, over, under, and across a tract or
parcel of land belonging to Jeffrey K. Smith and Sharon B. Smith, Grantors,
shown and designated as “NEW 7.5’ DRAINAGE EASEMENT AREA=1,050
S.F. (0.0241 AC.)” upon the plat entitled “EXHIBIT “A” SHOWING 7.5’
DRAINAGE EASEMENT (1,050.00 Sq. Ft.) BEING CONVEYED TO BOARD
OF SUPERVISORS, ROANOKE COUNTY BY JEFFREY K. & SHARON B.
SMITH ROANOKE COUNTY TAX MAP PARCEL #061.19-06-30.00
SITUATED ALONG LANGLAND DRIVE, RTE. 1012 VINTON
MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA” dated October
3, 2024 and prepared by Roanoke County Department of Development Services,
said parcel being designated on the Roanoke County Land Records as Tax Map
Page 2 of 6
#061.19-06-30.00-0000. The location of said easement is more particularly
described on the plat attached hereto as “Exhibit A” and by reference incorporated
herein.
The drainage easement being for the installation and maintenance of a drainage system,
and to allow for necessary grading and storage during any phase of construction, reconstruction,
repair or replacements of the improvements to the drainage system, the location of which is set
forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantors’
property that may be directly caused by the construction, reconstruction, or maintenance of said
project except as hereinafter provided. The Grantors agree that the Grantee will not be expected
to restore the property to the identical original condition, but rather as near thereto as is
practicable, and that the Grantors will cooperate with the Grantee in effectuating such
restoration.
It is expressly agreed between the parties hereto that the Grantee and its agents have the
right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery,
undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that
in any way endanger or interfere with the proper use of the same. The Grantor s agree that no
building or structure shall be erected upon or within the easement herein granted or placed in
such location as to render said easement inaccessible. In the event that this covenant is violated,
the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such
improvements if damaged or removed.
The Grantors acknowledge that the plans for the aforesaid project as they affect Grantors’
property have been fully explained to Grantors. The fixtures, facilities, lines, utilities, and any
other improvements placed upon, under, or across the easement by the Grantee shall remain the
Page 3 of 6
property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be acquired in the future.
The Grantors agree for themselves, and for their successors and assigns that the
consideration aforementioned and the covenants herein shall be in lieu of any and all claims to
compensation and damages by reason of the location, construction, operation, maintenance, or
reconstruction of or within the easement area.
The grant and provision of this Deed of Easement shall constitute a covenant running
with the land for the benefit of the Grantee, its successors and assigns forever.
Doug Blount, Assistant County Administrator of Roanoke County, Virginia, hereby joins
in the execution of this instrument to signify the acceptance by the Board of Supervisors of the
interest in the real estate conveyed herein pursuant to Action No. _________________ adopted
by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of
__________________, 20__.
WITNESS the following signatures and seals:
[Signatures and notary acknowledgements continued on the next page]
Page 4 of 6
By____________________________________
JEFFREY K. SMITH
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Jeffrey K. Smith.
_______________________________________
Notary Public
My commission expires: _______________
[Signatures and notary acknowledgements continued on the next page]
Page 5 of 6
By____________________________________
SHARON B. SMITH
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Sharon B. Smith.
_______________________________________
Notary Public
My commission expires: _______________
[Signatures and notary acknowledgements continued on the next page]
Page 6 of 6
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By____________________________________
Doug Blount, Asst. County Administrator
State of Virginia
County of Roanoke, to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Doug Blount, Assistant County Administrator, on behalf of the Board of Supervisors of
Roanoke County, Virginia.
_______________________________________
Notary Public
My commission expires: _______________
Approved as to form:
_______________________________
County Attorney’s Office
Page 1 of 6
PREPARED BY: Rachel W. Lower, Deputy County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, VA 24018
This instrument is exempt from the imposition of fees and taxes pursuant to § 58.1-811(A)(3) and
§ 17.1-266 of the Code of Virginia (1950), as amended.
Roanoke County Tax Map No: 061.19-06-31.00-0000
Property Owners: Gary Lee St. Clair & Patricia H. St. Clair
THIS DEED OF EASEMENT is entered into this ________ day of ______________,
20__, by and between GARY LEE ST. CLAIR and PATRICIA H. ST. CLAIR, Grantors, and
the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political
subdivision of the Commonwealth of Virginia, Grantee.
W I T N E S S E T H
That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with
the execution and delivery of this Deed, and other good and valuable consideration, the receipt,
adequacy and sufficiency of which is hereby acknowledged, Grantors do hereby GRANT and
CONVEY unto the Grantee, its successors and assigns, the following described real estate for
drainage purposes:
A seven and a half (7.5) foot public drainage easement, approximately 1,050
square feet, more or less, to construct, install, improve, operate, inspect, use,
maintain, and repair or replace a drainage system, together with related
improvements, including slope(s), if applicable, together with the right of ingress
and egress thereto from a public road, upon, over, under, and across a tract or
parcel of land belonging to Gary Lee St. Clair and Patricia H. St. Clair, Grantors,
shown and designated as “NEW 7.5’ DRAINAGE EASEMENT AREA=1,050
S.F. (0.0241 AC.)” upon the plat entitled “EXHIBIT “A” SHOWING 7.5’
DRAINAGE EASEMENT (1,050.00 Sq. Ft.) BEING CONVEYED TO BOARD
OF SUPERVISORS, ROANOKE COUNTY BY GARY LEE & PATRICIA H.
ST. CLAIR ROANOKE COUNTY TAX MAP PARCEL #061.19-06-31.00
SITUATED ALONG LANGLAND DRIVE, RTE. 1012 VINTON
MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA” dated October
3, 2024 and prepared by Roanoke County Department of Development Services,
said parcel being designated on the Roanoke County Land Records as Tax Map
Page 2 of 6
#061.19-06-31.00-0000. The location of said easement is more particularly
described on the plat attached hereto as “Exhibit A” and by reference incorporated
herein.
The drainage easement being for the installation and maintenance of a drainage system,
and to allow for necessary grading and storage during any phase of construction, reconstruction,
repair or replacements of the improvements to the drainage system, the location of which is set
forth on the plat. The Grantee agrees to restore and repair any actual damage to Grantors’
property that may be directly caused by the construction, reconstruction, or maintenance of said
project except as hereinafter provided. The Grantors agree that the Grantee will not be expected
to restore the property to the identical original condition, but rather as near thereto as is
practicable, and that the Grantors will cooperate with the Grantee in effectuating such
restoration.
It is expressly agreed between the parties hereto that the Grantee and its agents have the
right to inspect the easement herein granted and to cut, clear, and remove all trees, shrubbery,
undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement that
in any way endanger or interfere with the proper use of the same. The Grantor s agree that no
building or structure shall be erected upon or within the easement herein granted or placed in
such location as to render said easement inaccessible. In the event that this covenant is violated,
the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such
improvements if damaged or removed.
The Grantors acknowledge that the plans for the aforesaid project as they affect Grantors’
property have been fully explained to Grantors. The fixtures, facilities, lines, utilities, and any
other improvements placed upon, under, or across the easement by the Grantee shall remain the
Page 3 of 6
property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be acquired in the future.
The Grantors agree for themselves, and for their successors and assigns that the
consideration aforementioned and the covenants herein shall be in lieu of any and all claims to
compensation and damages by reason of the location, construction, operation, maintenance, or
reconstruction of or within the easement area.
The grant and provision of this Deed of Easement shall constitute a covenant running
with the land for the benefit of the Grantee, its successors and assigns forever.
Doug Blount, Assistant County Administrator of Roanoke County, Virginia, hereby joins
in the execution of this instrument to signify the acceptance by the Board of Supervisors of the
interest in the real estate conveyed herein pursuant to Action No. _________________ adopted
by the Board of Supervisors of Roanoke County, Virginia, on the _______ day of
__________________, 20__.
WITNESS the following signatures and seals:
[Signatures and notary acknowledgements continued on the next page]
Page 4 of 6
By____________________________________
GARY LEE ST. CLAIR
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Gary Lee St. Clair.
_______________________________________
Notary Public
My commission expires: _______________
[Signatures and notary acknowledgements continued on the next page]
Page 5 of 6
By____________________________________
PATRICIA H. ST. CLAIR
State of Virginia
County/City of , to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Patricia H. St. Clair.
_______________________________________
Notary Public
My commission expires: _______________
[Signatures and notary acknowledgements continued on the next page]
Page 6 of 6
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
By____________________________________
Doug Blount, Asst. County Administrator
State of Virginia
County of Roanoke, to-wit:
The foregoing instrument was acknowledged before me this ____ day of ______________
20__, by Doug Blount, Assistant County Administrator, on behalf of the Board of Supervisors of
Roanoke County, Virginia.
_______________________________________
Notary Public
My commission expires: _______________
Approved as to form:
_______________________________
County Attorney’s Office
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 22, 2025
ORDINANCE AUTHORIZING THE APPROVAL OF NEW PUBLIC DRAINAGE
EASEMENTS FOR THE PURPOSE OF CONSTRUCTING DRAINAGE
IMPROVEMENTS ON PROPERTIES OWNED BY (1) JEFFREY K. SMITH AND
SHARON B. SMITH, LOCATED AT 0 LANGLAND DRIVE, AND (2) GARY LEE ST.
CLAIR AND PATRICIA H. ST. CLAIR, LOCATED AT 223 LANGLAND DRIVE, VINTON
MAGISTERIAL DISTRICT
WHEREAS, it is proposed that (1) Jeffrey K. Smith and Sharon B. Smith, who own
property located at 0 Langland Drive, and (2) Gary Lee St. Clair and Patricia H. St. Clair,
who own property located at 223 Langland Drive, both in the Vinton Magisterial District,
grant public drainage easements to the Roanoke County Board of Supervisors to enable
the Board to assist in correcting drainage problems; and
WHEREAS, Gary Lee St. Clair and Patricia H. St. Clair have agreed to donate a
public drainage easement to Roanoke County for construction and maintenance of
proposed improvements to their property located at 223 Langland Drive, and identified as
Roanoke County Tax Map #061.19-06-31.00-0000, as depicted on “Exhibit A” which is
attached; and
WHEREAS, Jeffrey K. Smith and Sharon B. Smith have agreed to donate a public
drainage easement to Roanoke County for construction and maintenance of proposed
improvements to their property located at 0 Langland Drive, and identified as Roanoke
County Tax Map #061.19-06-30.00-0000, as depicted on “Exhibit B” which is attached;
and
WHEREAS, receipt of the proposed easements is necessary to enable the County
to assist with a drainage system on the Smith’s and the St. Clair’s properties; and
WHEREAS, the first reading of this ordinance was held on April 8, 2025, and the
Page 2 of 2
second reading of this ordinance was held on April 22, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the conveyance of a new public drainage easement by Gary Lee St.
Clair and Patricia H. St. Clair to the Roanoke County Board of Supervisors,
as depicted on the attached Exhibit A, is hereby approved.
2. That the conveyance of a new public drainage easement by Jeffrey K. Smith
and Sharon B. Smith to the Roanoke County Board of Supervisors, as
depicted on the attached Exhibit B, is hereby approved.
3. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator, any of whom may act, are authorized to execute,
deliver, and record the Deeds of Easement, and any other documents, on
behalf of the County, and to take such further actions as any of them may
deem necessary or desirable in connection with this project. The form of
the Deeds of Easement are hereby approved with such completions,
omissions, insertions and changes as the County Administrator may
approve, whose approval shall be evidenced conclusively by the execution
and delivery thereof, all of which shall be approved as to form by the County
Attorney.
4. That this ordinance shall be effective from and after the date of its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.5
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
of Roanoke County, Virginia for public use. Staff in the County Attorney’s Office have
Heslep’s own fee simple title to the properties, clear of any encumbrances, which is
Page 2 of 2
FISCAL IMPACT:
There is no funding necessary to accept this donation of real property.
STAFF RECOMMENDATION:
Should the Board accept the donation of the aforementioned four properties, staff
recommends that the Board schedule this matter for a second reading at the Board's
April 22, 2025 meeting.
1
PREPARED BY: Rachel W. Lower, Deputy County Attorney
VSB # 88094
Office of the County Attorney
5204 Bernard Drive
Roanoke, Virginia 24018
RETURN TO:
Office of the County Attorney
5204 Bernard Drive
Roanoke, Virginia 24018
Consideration: $0.00
Assessed Value: $1,600.00 (based upon Roanoke County 2025 real estate tax
assessment)
Title Insurance: None
Roanoke County Tax Map Numbers: 064.02-01-04.00-0000, 064.02-01-05.00-
0000, 064.02-01-06.00-0000, 064.02-01-07.00-0000
This instrument is exempt from the imposition of recordation taxes pursuant to Virginia Code § 58.1-
811(A)(3) and § 58.1-811(D), and exempt from the imposition of fees for services rendered by a clerk or
other court officer pursuant to Virginia Code § 17.1-266
THIS DEED OF GIFT, made and entered into the_____ day of ________________,
2025, by and between MAYNARD L. HESLEP and TRUCILLA G. HESLEP, husband
and wife, Grantors, and the BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee.
W I T N E S S E T H:
WHEREAS, the parcels of real estate that are the subject of this Deed of Gift (the
“Properties”) were granted to Maynard L. Heslep and Trucilla G. Heslep, husband and wife,
as tenants by the entirety, by deed dated November 19, 1973 and recorded in the Clerk’s
Office of the Roanoke County Circuit Court on December 3, 1973 at Deed Book 986, Page
289; and
WHEREAS, the Properties are undeveloped and are located in the Roanoke River
floodway; and
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WHEREAS, the Grantors wish to donate the Property to the Board of Supervisors of
Roanoke County, Virginia for public use; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia desires to
acquire the Property for public use; and
NOW, THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE
DOLLAR ($1.00) cash in hand paid by Grantee unto Grantors, and other good and valuable
consideration, the receipt whereof is hereby acknowledged, Grantors do hereby bargain, sell,
grant and convey with General Warranty and Modern English Covenants of Title unto
Grantee, all of the following lots or parcels of land lying and being in the County of Roanoke,
Commonwealth of Virginia, and more particularly described as follows:
Lots 6, 7, 8, and 9 of Rio Vista Camp as shown on that plat titled “SURVEY
OF RIO VISTA CAMP IN ROANOKE COUNTY, VA” dated March 29,
1926 and recorded in the Clerk’s Office of the Roanoke County Circuit Court
at Plat Book 1, Page 362; and
BEING the same property conveyed to the Grantors herein by deed dated
November 19, 1973 and recorded in the Clerk’s Office of the Roanoke
County Circuit Court on December 3, 1973 at Deed Book 986, Page 289.
TO HAVE AND TO HOLD unto Grantee, its successors and assigns, forever.
This deed is made subject to all easements, reservations, restrictions, and conditions
of record affecting the hereinabove-described Properties.
In compliance with the provisions of § 18.04 of the Roanoke County Charter, the
Board of Supervisors of Roanoke County, Virginia approved the acquisition of the
Properties subject to this Deed of Gift by Ordinance #_______________ adopted by the
Board of Supervisors of Roanoke County, Virginia on ____________________.
In compliance with the provisions of Virginia Code § 15.2-1803, this Deed of Gift is
in the form approved by the County Attorney for the County of Roanoke, and furthermore
3
is executed by Richard L. Caywood, County Administrator, on behalf of the Board of
Supervisors of Roanoke County, Virginia pursuant to Ordinance #_______________
adopted by the Board of Supervisors of Roanoke County, Virginia on _______________.
WITNESS the following signatures and seals:
[Signatures and Notary Acknowledgement on Following Page]
4
MAYNARD L. HESLEP
(SEAL)
STATE OF _______________
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2025, by MAYNARD L. HESLEP.
Notary Public
Commission Expires:
Registration Number:
[Signatures and Notary Acknowledgement on Following Page]
5
TRUCILLA G. HESLEP
(SEAL)
STATE OF _______________
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2025, by TRUCILLA G. HESLEP.
Notary Public
Commission Expires:
Registration Number:
[Signatures and Notary Acknowledgement on Following Page]
6
BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA
By:
Richard L. Caywood, County Administrator
COMMONWEALTH OF VIRGINIA
CITY / COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_______________, 2025, by Richard L. Caywood, County Administrator, on behalf of the
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA.
Notary Public
Commission Expires:
Registration Number:
Approved as to form:
(SEAL)
County Attorney
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 22, 2025
ORDINANCE ACCEPTING THE DONATION OF FOUR PARCELS
LOCATED AT 0 POOR MOUNTAIN ROAD, SALEM, VIRGINIA
(ROANOKE COUNTY TAX MAP NUMBERS: 064.02-01-04.00-0000,
064.02-01-05.00-0000, 064.02-01-06.00-0000, 064.02-01-07.00-0000),
CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Maynard and Trucilla Heslep own four properties located at 0 Poor
Mountain Road in the Catawba Magisterial District of Roanoke County which are further
identified as Roanoke County Tax Map Numbers 064.02-01-04.00-0000, 064.02-01-
05.00-0000, 064.02-01-06.00-0000, 064.02-01-07.00-0000 (hereinafter the
“Properties”); and
WHEREAS, the Properties are each located in the Roanoke River floodway and
each have frontage on the Roanoke River; and
WHEREAS, the Properties are undeveloped, there are no structures on the
Properties, and are all open space; and
WHEREAS, Maynard and Trucilla Heslep wish to donate the Properties to the
Board of Supervisors of Roanoke County, Virginia as a gift for the purpose of public
use; and
WHEREAS, the Board of Supervisors of Roanoke County desires to accept the
donation of the Properties; and
WHEREAS, the Board of Supervisors of Roanoke County has determined that it
is in the public interest to accept the donation of the Properties; and
WHEREAS, § 18.04 of the Roanoke County Charter directs that the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
Page 2 of 2
of this ordinance was held on April 8, 2025, and the second reading was held on April
22, 2025;
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the
County of Roanoke, as follows:
1. The acquisition by donation of four (4) parcels located at 0 Poor Mountain
Road, Salem, Virginia (Roanoke County Tax Map Numbers: 064.02-01-04.00-
0000, 064.02-01-05.00-0000, 064.02-01-06.00-0000, 064.02-01-07.00-0000)
is hereby authorized and approved.
2. The County Administrator, Deputy County Administrator, or Assistant County
Administrator are hereby authorized to execute such documents , including
but not limited to the Deed of Gift and any other incidental documents
required for this acquisition and to take such actions on behalf of Roanoke
County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
3. That this ordinance is to be in full force and effect upon its passage.
Page 1 of 2
ACTION NO.
ITEM NO. G.6
MEETING DATE:
AGENDA ITEM:Mart’s Spark Good
SUBMITTED BY:
APPROVED BY:
ISSUE:
Mart’s Spark Good Local Grant
BACKGROUND:
used to make purchases for The Roanoke County Police Department & Sheriff’s Office
rd th
Children’s Pediatric Medicine located at 4348 Electric Road in the County of Roanoke.
DISCUSSION:
FISCAL IMPACT:
Page 2 of 2
Awarded funds total $1,000. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of this donation to the Grant Fund.
WARNING: This Message Is From an External Sender, Use Caution!
This message was sent from outside the Roanoke County email system.
Report Suspicious
From:no-reply-sparkgoodgrants@es.relay.walmart.com on behalf of Spark Good Grants Team
To:Caleb M. Forehand
Cc:Joshua Pegram; Laurie L. Gearheart
Subject:[EXTERNAL] - Spark Good Local Grant to Facility #1301 Status Update - Application ID 91893104
Date:Wednesday, March 19, 2025 8:04:33 PM
Spark Good Local Grant to Facility #1301 Status Update – Application ID 91893104
Dear Caleb,
Congratulations! Your Spark Good Local Grant request to Facility #1301 has been approved,
and you will be receiving a $1000 grant.
The grant funds will be sent via electronic payment to the bank account set up with JPM.
Please save the payment ID #101433620227263 for future use.
We encourage you to share the positive impact this grant will have on our community. Before
moving forward, please review the Local Grant Recognition Toolkit. This provides brand and
recognition guidelines agreed upon when applying for the grant as well as helpful tips for
acknowledging Walmart or Sam's Club for this grant.
Visit Walmart.com/nonprofits to discover additional ways Spark Good may be able to support
your organization.
Once again, congratulations on your grant, and thank you for your valuable contributions to
the community.
Sincerely,
The Spark Good Team
Page 1 of 2
ACTION NO.
ITEM NO. G.7
MEETING DATE:
AGENDA ITEM:Mart’s Spark Good
SUBMITTED BY:
APPROVED BY:
ISSUE:
Mart’s Spark Good Local Grant
BACKGROUND:
used to make purchases for Roanoke County’s Easter Egg
th
DISCUSSION:
FISCAL IMPACT:
Page 2 of 2
Awarded funds total $1,500. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of this donation to the Grant Fund.
WARNING: This Message Is From an External Sender, Use Caution!
This message was sent from outside the Roanoke County email system.
Report Suspicious
From:no-reply-sparkgoodgrants@es.relay.walmart.com on behalf of Spark Good Grants Team
To:Caleb M. Forehand
Cc:Joshua Pegram; Laurie L. Gearheart
Subject:[EXTERNAL] - Spark Good Local Grant to Facility #3243 Status Update - Application ID 91893297
Date:Wednesday, March 19, 2025 8:04:04 PM
Spark Good Local Grant to Facility #3243 Status Update – Application ID 91893297
Dear Caleb,
Congratulations! Your Spark Good Local Grant request to Facility #3243 has been approved,
and you will be receiving a $1500 grant.
The grant funds will be sent via electronic payment to the bank account set up with JPM.
Please save the payment ID #101433620563748 for future use.
We encourage you to share the positive impact this grant will have on our community. Before
moving forward, please review the Local Grant Recognition Toolkit. This provides brand and
recognition guidelines agreed upon when applying for the grant as well as helpful tips for
acknowledging Walmart or Sam's Club for this grant.
Visit Walmart.com/nonprofits to discover additional ways Spark Good may be able to support
your organization.
Once again, congratulations on your grant, and thank you for your valuable contributions to
the community.
Sincerely,
The Spark Good Team
Page 1 of 2
ACTION NO.
ITEM NO. G.8
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
The Marcus Alert Co-Responder unit consists of 7 clinicians who respond to calls for
service for the jurisdictions of the County of Roanoke, the City of Roanoke, the town of
Vinton, and the City of Salem. These clinicians work varying shifts and, at times, need
to respond to calls for service before being able to pass over equipment necessary for
the daily job. On different occasions, these clinicians could not pass over the police
radio to the other clinicians coming on to work. The radio is an essential piece of
equipment to have at the start of the shift. It is the lifeline of communication between
the clinicians and the police. The Virginia Department of Criminal Justice Services has
awarded funding to the Roanoke County Police Department to help cover the costs for
the following equipment: Two portable radios, two radio chargers, two extra radio
batteries, and two shoulder microphones.
FISCAL IMPACT:
The awarded funds from the Virginia Department of Criminal Justice Serves total
$11,692. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends the acceptance and allocation of $11,692 from the Virginia
Department of Criminal Justice Services, Marcus Alert/Co-Response Team Grant to the
Grant Fund.
1
March 24, 2025
Mr. Richard Caywod
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: 544422-CIT / Marcus Alert Grant Program
Dear Mr. Richard Caywod:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 544480 and was approved for a total award of $11,692, funded through Award
Number 2025-Marcus-Grant. The project period is 7/1/2024 through 6/30/2025.
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access
your grant in OGMS, your application may be under negotiation. Please check your email and/or
spam for OGMS correspondence and follow up with your DCJS Grant Monitor.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are
posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3–5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 30 days to grantsmgmt@dcjs.virginia.gov. If you have questions,
contact your DCJS Grant Monitor Patrick Long at 804-514-9211 or via email at
Patrick.Long@dcjs.virginia.gov.
Sincerely,
Jackson Miller
Director
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, VA 23219
Project Director Project Administrator Finance Officer
Mr. Patrick Pascoe
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
Mr. Richard Caywod
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24018
540-776-7190
rcaywood@roanokecountyva.gov
Mr. Josh Pegram
Financial Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-283-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________
Authorized Official (Project Administrator)
Title: ______________________________
Date: ______________________________
544422-CIT / Marcus Alert Grant Program
DCJS Grant Number: 544480
Grant Start Date: 7/1/2024
Grant End Date: 6/30/2025
*If applicable
$11,692
State Special Funds: $ 0
Local Match: $ 0
Total Budget: $11,692
Page 1 of 2
ACTION NO.
ITEM NO. G.9
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
anniversary of Arbor Day. The Arbor Day Foundation, is the nation’s largest nonprofit
program’s following four requirements:
The funding for this year’s Roanoke County’s Arbor Day planting is provided through the
Page 2 of 2
to plant trees. The grants awarded through this program encourage local government
and citizen involvement in creating and supporting long-term and sustained tree canopy
cover. Arbor Day celebrations enable local governments to raise public awareness
about the benefits of planting trees for the health of our streams and rivers.
DISCUSSION:
Roanoke County will observe National Arbor Day on Friday, April 25, 2025 with a
celebration at Glenvar Elementary School. The celebration will consist of a ceremonial
tree planting, a presentation by State foresters on the importance of trees, and a
program by students from Glenvar Elementary School.
Roanoke County encourages residents, businesses, and organizations to plant a tree in
the community in honor of National Arbor Day. Cleaner air, improved storm water
management, energy savings and increased property values are among the benefits
enjoyed by Tree City USA communities.
FISCAL IMPACT:
The Virginia Trees for Clean Water program is a 50/50 matching grant with funds
awarded on a reimbursement basis. Overhead costs for administering the grant will be
incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's
contribution will be $1,775 for labor costs associated with planting the trees at Glenvar
Elementary School. These funds are available in the Planning Department's budget.
STAFF RECOMMENDATION:
Staff recommends that the Roanoke County Board of Supervisors proclaim, Friday,
April 25, 2025, as National Arbor Day in Roanoke County.
Page 1 of 2
ACTION NO.
ITEM NO. G.10
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
County for construction and maintenance of the proposed improvements. The
easement is necessary for the installation and maintenance of a new drainage
improvements. The improvements will be designed and constructed to provide
adequate drainage.
FISCAL IMPACT:
There is no cost to Roanoke County for preparation of the Deed of Easement and the
plat, as they have both been prepared by Roanoke County staff. Roanoke County will
advertise for bids for construction of the drainage improvements. The estimated cost
of $1.1 million for these projects is covered by American Rescue Plan Act (ARPA)
funding available to the Department of Development Services and approved by the
Board of Supervisors. Future maintenance for this said easement will be covered by
routine maintenance efforts by Roanoke County's Department of Development
Services.
STAFF RECOMMENDATION:
Staff recommends approval of this ordinance and scheduling the second reading for
April 22, 2025.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 22, 2025
ORDINANCE AUTHORIZING THE APPROVAL OF A NEW PUBLIC DRAINAGE
EASEMENT FOR THE PURPOSE OF CONSTRUCTING DRAINAGE IMPROVEMENTS
ON PROPERTY OWNED BY KYLE A. JOHNSON, LOCATED AT 7192 BENT
MOUNTAIN ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, it is proposed that Kyle A. Johnson, who owns property located at
7192 Bent Mountain Road in the Windsor Hills Magisterial District, grant a public drainage
easement to the Roanoke County Board of Supervisors to enable the Board to assist in
correcting long-standing drainage problems; and
WHEREAS, Kyle A. Johnson has agreed to donate a public drainage easement
to Roanoke County for construction and maintenance of the proposed improvements to
his property located at 7192 Bent Mountain Road, and identified as Roanoke County Tax
Map #095.01-02-40.00-0000, as depicted on “Exhibit A” which is attached; and
WHEREAS, receipt of the proposed easement is necessary to enable the County
to assist with the installation and maintenance of a new drainage system on Mr.
Johnson’s property; and
WHEREAS, the estimated cost for this project is proposed to be funded with
distributions received by the County under the American Rescue Plan Act (ARPA), and
such funding was previously allocated by the Board for use by the Department of
Development Services; and
WHEREAS, the first reading of this ordinance was held on April 8, 2025, and the
second reading of this ordinance was held on April 22, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 2 of 2
1. That the conveyance of new public drainage easements by Kyle A. Johnson
to the Roanoke County Board of Supervisors, as depicted on the attached
Exhibit A, is hereby approved.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator, any of whom may act, are authorized to execute,
deliver, and record the Deed of Easement, and any other documents, on
behalf of the County, and to take such further actions as any of them may
deem necessary or desirable in connection with this project. The form of
the Deed of Easement is hereby approved with such completions,
omissions, insertions and changes as the County Administrator may
approve, whose approval shall be evidenced conclusively by the execution
and delivery thereof, all of which shall be approved as to form by the County
Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.11
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
Page 2 of 2
services.
On October 10, 2023, the Board approved a comprehensive agreement with G&H for
construction services, which included site development, building construction, and off -
site stormwater and signalization improvements for the Bonsack Fire Station. Under the
comprehensive agreement, the County paid G&H $8,012,308 for the agreed -upon
construction services.
On December 17, 2024, the Board approved an amendment to the comprehensive
agreement with G&H to design and install a stormwater pump from the detention facility
to an existing on-site drainage ditch. Under the comprehensive agreement, the County
paid G&H $58,213.00 for the agreed-upon design and construction services.
DISCUSSION:
During construction, the County made a few necessary project changes to improve the
facility's operations, minor aesthetic changes, and modifications to the fueling station to
align with the County's fuel management system. These changes were made without
increasing the guaranteed maximum price by leveraging unused allowances. This
amendment returns to the County the remaining allowance funds in the amount of
$7,223.23. The Guaranteed Maximum Price (GMP) is decreased to $8,063,297.77.
FISCAL IMPACT:
The associated deductive change order for $7,223.23 will be returned to the project's
contingency.
STAFF RECOMMENDATION:
Staff recommends that the Board, by resolution, approve the amended agreement.
1
SECOND AMENDMENT TO COMPREHENSIVE
AGREEMENT
THIS SECOND AMENDMENT TO COMPREHENSIVE AGREEMENT (the “Change
Order”) is made and entered into as of April ___, 2025 (the “Effective Date”), by and between the
County of Roanoke, Virginia, hereinafter referred to as the “County” or “Owner,” and G&H
Contracting, Inc., hereinafter referred to as the “Contractor” and modifies the scope of the Work
and the Completion Date, as those terms are defined in the Comprehensive Agreements dated
October 10, 2023, between the County and the Contractor (the “Comprehensive Agreement”).
Terms not defined in the Amendment have the meaning given to them in the Comprehensive
Agreement.
RECITALS:
A. The County has directed the Contractor to perform the scope of the Work as
described in Potential Change Order #003, which is attached to and made part of this Change
Order as Exhibit 1.
B. The Guaranteed Maximum Price shall be decreased by $7,223.23 for the Work
described in Exhibit 1.
NOW, THEREFORE, in consideration of the mutual promises of the Parties and of other
good and valuable consideration, the receipt and sufficiency of which are acknowledged, the
Parties agree as follows:
1. The foregoing recitals are incorporated herein by reference.
2. The scope of the Work described in Exhibit 1 is added to the scope of the Work
under the Contract Documents.
3. The Guaranteed Maximum Price shall be decreased by $7,223.23 with the new
Guaranteed Maximum Price (GMP) of $8,063,297.77.
4. Except as amended herein, the Comprehensive Agreement remains in full force and
effect.
[Signatures appear on the following page.]
2
IN WITNESS WHEREOF, the Parties hereto, on the day and year written below, have
executed this Amendment in three (3) counterparts, each of which shall, without proof or
accountancy for the other counterpart, be deemed an original thereof.
CONTRACTOR:
OWNER:
COUNTY OF ROANOKE, VIRGINIA
By: G&H Contracting, Inc.
By: County of Roanoke
Date:
Date:
Name: Troy Henderson
Name: Richard L. Caywood
Title: Vice President Title: County Administrator
Signature:
Signature:
Phone: 540-387-5059
Phone: 540-772-2004
Email: thenderson@ghcntracting.com
Email: rcaywood@roanokecountyva.gov
Approved as to form:
County Attorney
G & H Contracting, Inc.
1383 Southside Drive
Salem, Virginia 24153
Phone: (540) 387-5059
Fax: (540) 387-3394
Project: 23-2063 - Bonsack Fire Station #12
1485 Mexico Way
Roanoke, Virginia 24012
Prime Contract Potential Change Order #003: Reconciliation
TO: Roanoke County FROM: G & H Contracting, Inc.
1383 Southside Drive
Salem, Virginia 24153
PCO NUMBER/REVISION: 002 / 0 CONTRACT:23-2063 - Bonsack Fire Station #12
REQUEST RECEIVED FROM: CREATED BY: Nicholas Harvey (G & H Contracting,
Inc.)
STATUS: Pending - In Review CREATED DATE: 3/5/2025
REFERENCE:PRIME CONTRACT
CHANGE ORDER:
FIELD CHANGE: No
LOCATION: ACCOUNTING METHOD: Amount Based
SCHEDULE IMPACT: PAID IN FULL: No
EXECUTED:No SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT: ($7,223.23)
POTENTIAL CHANGE ORDER TITLE: Reconciliation
CHANGE REASON: No Change Reason
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
See attached allowance tracker.
ATTACHMENTS:
Allowance Tracker 03-31-25.pdf
#Budget Code Description Amount
1 01-024.O Unit Price 1-Unsuitable Soil Allowance (200
cyd)Credit to Roanoke County $(7,223.23)
Grand Total: $(7,223.23)
Earle Shumate (Hughes Assoc Arch. &
Engineers)
Roanoke County G & H Contracting, Inc.
1383 Southside Drive
Salem, Virginia 24153
ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSig
nedDate
ARCHITECT SIGNATURE DATE OWNER SIGNATURE DATE CONTRACTOR SIGNATURE DATE
G & H Contracting, Inc.Page 1 of 1 Printed On: 3/31/2025 02:24 PM EDT
PCO #002
Contractor Request
PCO #003
003/0
Description
Credit to Roanoke County
EXHIBIT 1
Project: Bonsack Fire Station Date: 03/31/2025
Unsuitable Soil Allowance (200 cyd)10,000.00$
45 yds unsuitable soil (Insufficient
Documentation)-$
Subtotal 10,000.00$ Subtotal -$
Mass Rock Excavation Allowance
(200 cyd)35,000.00$ No Claim -$
Subtotal 35,000.00$ Subtotal -$
Trench Rock Excavation Allowance
(50 cyd)17,500.00$
Rock from Boring for Opticom System (No
Claim)-$
Subtotal 17,500.00$ Subtotal -$
Cost savings using Jamison instead
of Kegley for Data scope of work 21,338.00$ Column Wrap & Precast above Bay Doors 9,414.23$
Dayroom Platform 3,000.00$
Low Voltage Conduit Adds per IT Meeting
03/20/2024 11,045.10$
Kreider Mechanical VE Items 2,475.00$
Add 5 Horizontal Mullions to SF above bay
doors -$
Add Hoods for Bay Doors 7,368.98$
Closet Shelving changed to 5 shelf system
(No Charge)-$
Medeco KIK cores (Not Charged due to
Architectural Ommitance)-$
Add Blackout Shades to Day Room SF (Not
Charged due to Architectural Ommitance)-$
Fuel Master, Gasboy Dispenser, &
Submersible Pumps 42,396.46$
Fuel Master Electrical 11,865.00$
Add Shades to Day Room Window to
Vestibule (No Charge)-$
Stainless Steel Backsplash above 3-
compartment sink (No Charge)-$
Add Lights to Kitchen Header (No Charge)-$
Restaurant Style Sprayer for 3 compartment
sink (No Charge)-$
Subtotal 26,813.00$ Subtotal 82,089.77$
Total 89,313.00$ Total 82,089.77$
Deduct to Roanoke County 7,223.23$
Allowance Tracker
Credits to Roanoke County Debits to Roanoke County
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 8, 2025
RESOLUTION APPROVING A SECOND AMENDMENT TO THE
COMPREHENSIVE AGREEMENT BETWEEN THE COUNTY AND G&H
CONTRACTING, INC. REGARDING CONSTRUCTION SERVICES FOR
THE BONSACK FIRE STATION
WHEREAS, at the County Administrator's direction, a request for proposals
pursuant to the Public-Private Education Facilities and Infrastructure Act (PPEA) was
issued for the construction of a new County fire station, which will be located at 1465
Mexico Way, NE, in the City of Roanoke. The fire station shall be known as the Bonsack
Fire Station; and
WHEREAS, following the receipt of proposals, the Board held a public hearing on
October 20, 2022, to receive citizen comments on such proposals, as required by the
County's adopted PPEA guidelines. After the public hearing and the competitive
negotiation process, County purchasing staff selected G&H Contracting, Inc. (G&H) as
the party with whom to pursue the design and construction of the Bonsack Fire Station ;
and
WHEREAS, on February 28, 2023, the Board approved an interim agreement
with G&H for pre-construction services, including site plan design, site permitting review
and approvals, and building design development for the Bonsack Fire Station. Pursuant
to the interim agreement, the County paid G&H $367,950 for the agreed -upon pre-
construction services; and
WHEREAS, on October 10, 2023, the Board approved a comprehensive
agreement with G&H for construction services, which included site development,
building construction, and off-site stormwater and signalization improvements for the
Page 2 of 3
Bonsack Fire Station. Under the comprehensive agreement, the County paid G&H
$8,012,308 for the agreed-upon construction services; and
WHEREAS, on December 17, 2024, the Board approved an amendment to the
comprehensive agreement with G&H to design and install a stormwater pump from the
detention facility to an existing on-site draining ditch; and
WHEREAS, during construction, the County made a few necessary project
changes to improve the facility’s operations, minor aesthetic changes, and modifications
to the fueling station to align with the County’s fuel management system. These
changes were made without increasing the guaranteed maximum price by leveraging
unused allowances; and
WHEREAS, the proposed second amendment to the comprehensive agreement
returns to the County the remaining allowance funds in the amount of $7,223.23. The
Guaranteed Maximum Price (GMP) is decreased to $8,063,297.77; and
WHEREAS, it is proposed that the Board approve this second amendment to the
Comprehensive Agreement, such approval being required pursuant to Section VIII of
the County’s adopted PPEA guidelines.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The proposed second amendment to the Comprehensive Agreement is
hereby approved.
2. The Board authorizes the County Administrator, Deputy County
Administrator, or Assistant County Administrator, any of whom may act, to
Page 3 of 3
execute the agreement in such form as is approved by the County
Attorney.
3.This resolution shall take effect immediately upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.12
MEETING DATE:
AGENDA ITEM:
THE BOARD OF SUPERVISORS’ 2019 MEMORANDUM
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND AND DISCUSSION:
November 2, 1999 (“the 1999 Agreement”), to provide for the sharing of certain local tax
Page 2 of 2
Unlike the 1999 Agreement, the provisions of the MOU do not address the effects of
any potential actions by the Town to annex additional territory of the County; and
The parties desire to execute second amendment to the MOU in order to address the
issue of potential annexation action by the Town, pursuant to § 15.2-3200 et seq. of the
Code of Virginia; and
The Vinton Town Council approved execution of the proposed second amendment at
their meeting on April 1, 2025.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the proposed resolution.
STAFF RECOMMENDATION:
Staff recommends adoption of the proposed resolution.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 8, 2025
RESOLUTION APPROVING A SECOND AMENDMENT TO THE
BOARD OF SUPERVISORS’ 2019 MEMORANDUM OF
UNDERSTANDING WITH THE TOWN OF VINTON
WHEREAS, the County and the Town of Vinton entered into a Gain Sharing
Agreement dated November 2, 1999 (“the 1999 Agreement”), to provide for the sharing
of certain local tax revenues and the sharing of the costs of certain public services; and
WHEREAS, the 1999 Agreement expired on June 30, 2019, and was replaced
with the 2019 MOU, which had an effective date of July 1, 2019; and
WHEREAS, the parties, in 2022, amended the MOU to memorialize the
completion of certain administrative tasks set forth in the 2019 MOU and to amend
certain provisions of the 2019 MOU concerning the disposition of certain assets, the
sharing of certain revenues, the payment of certain debts, and the provision of public
services; and
WHEREAS, unlike the 1999 Agreement, the provisions of the MOU do not
address the effects of any potential actions by the Town to annex additional territory of
the County; and
WHEREAS, the parties desire to execute second amendment to the MOU in
order to address the issue of potential annexation action by the Town, pursuant to §
15.2-3200 et seq. of the Code of Virginia; and
WHEREAS, the Vinton Town Council approved execution of the proposed
second amendment at their meeting on April 1, 2025.
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, as follows:
1. The Board authorizes the County Administrator, Deputy County
Administrator, or Assistant County Administrator, any of whom may act, to
execute the proposed Second Amendment to Memorandum of
Understanding Between Roanoke County and the Town of Vinton in
substantially the same form as is attached to this resolution.
2. This resolution shall take effect immediately upon its adoption.
1
SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN
ROANOKE COUNTY AND THE TOWN OF VINTON
This second Amendment to Memorandum of Understanding (“Amendment”) is executed
by and between Roanoke County, Virginia, a political subdivision of the Commonwealth of
Virginia (“County”), and the Town of Vinton, Virginia, a municipal corporation of the
Commonwealth of Virginia (“Town”), this _____ day of ___________ 2025, for the purpose of
amending the Memorandum of Understanding between the parties executed on April 9, 2019 (“the
2019 MOU”). The County and the Town shall collectively be referred to in this Amendment as
the “parties.” References herein and in the 2019 MOU to the “MOU” shall mean the 2019 MOU
as amended by this Amendment.
WHEREAS, the parties entered into a Gain Sharing Agreement dated 2 November 1999
(“the 1999 Agreement”), to provide for the sharing of certain local tax revenues and the sharing of
the costs of certain public services; and
WHEREAS, the 1999 Agreement expired on June 30, 2019 and was replaced with the 2019
MOU, which had an effective date of July 1, 2019; and
WHEREAS, the parties, in 2022, amended the MOU to memorialize the completion of
certain administrative tasks set forth in the 2019 MOU and to amend certain provisions of the 2019
MOU concerning the disposition of certain assets, the sharing of certain revenues, the payment of
certain debts, and the provision of public services; and
WHEREAS, unlike the 1999 Agreement, the provisions of the MOU do not address the
effects of any potential actions by the Town to annex additional territory of the County; and
WHEREAS, the parties desire to execute second amendment to the MOU in order to
address the issue of potential annexation action by the Town, pursuant to § 15.2-3200 et seq. of
the Code of Virginia.
NOW, THEREFORE, the parties amend the 2019 MOU by amending paragraph 1 as
follows:
1. TERM. This MOU took effect on July 1, 2019 (“Effective Date”). The MOU shall
terminate on June 30, 2027 (“Termination Date”). The MOU automatically shall renew
for additional four year periods beyond the Termination Date unless either party provides
the other party with twenty-four (24) months’ written notice of termination. Each
subsequent four-year period will be referred to as a Renewal Term, and the Termination
Date automatically will be extended to June 30 of the then-current Renewal Term. Should
the Town elect to terminate this MOU prior to its expiration date and prior to conveyance
of the Town Fire Station, as contemplated in Paragraph 7 of this MOU, Town shall, within
180 days of the termination, refund all sums paid by County for debt service and capital
improvements to the Station or transfer ownership to the County by special warranty deed.
The parties hereby agree that upon the adoption, by the Town, of an ordinance pursuant to
§ 15.2-3202 of the Code of Virginia for the annexation of any territory presently located in
2
the County and adjacent to the Town, this MOU shall immediately terminate. As with any
other voluntary termination by the Town, as noted above, the Town shall, within 180 days
of such termination, refund all sums paid by County for debt service and capital
improvements to the Station or transfer ownership to the County by special warranty deed.
WITNESS the following signatures to this SECOND AMENDMENT TO
MEMORANDUM OF UNDERSTANDING:
ROANOKE COUNTY, VIRGINIA
_______________________________
By: Richard L. Caywood
Its: County Administrator
Approved as to form:
_______________________________
By: Peter Lubeck
Its: County Attorney
TOWN OF VINTON, VIRGINIA
_______________________________
By: Richard W. Peters, Jr.
Its: Town Manager
Approved as to form:
_______________________________
By: Jeremy E. Carroll
Its: Town Attorney
Capital
Unappropriated % of Board Expenditure
Balance Revenues Contingency Contingency Reserves
Audited balance as of June 30, 2024 29,191,800$ ‐$ ‐$ 9,058,432$
Approved Sources:
Appropriated from 2024‐25 budget (Ordinance 052824‐3.a)‐ 50,000 ‐ 93,647
Appropriated from 2023‐24 budget amendment (Ordinance 072324‐6) 2,022,180 ‐ 650,291 1,500,000
Addition of 2023‐24 operations and close out of completed projects ‐ ‐ ‐ 158,263
Addition from 2024‐25 close out of completed projects 63,322
Approved Uses:
Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐ ‐ ‐ (5,159,423)
Appropriated for 2024‐25 budget (Ordinance 052824‐3.b)‐ ‐ ‐ (93,647)
MOU regarding the joint capital funding approved on April 11, 2023 ‐ ‐ ‐ (5,000,000)
Balance at April 08, 2025 31,213,980$ 12.0% 50,000$ 650,291$ 620,594$
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2024‐2025
General Government
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2024 Additions Deletions April 08, 2025
VPSA School Bonds 69,781,182$ -$ 7,019,794$ 62,761,388$
Lease Revenue Bonds 78,395,000 - 4,630,000 73,765,000
Temporary Literary Loans*- 7,999,935 - 7,999,935
Subtotal 148,176,182 7,999,935 11,649,794 144,526,323
Premiums 11,056,810 - - 11,056,810
159,232,992$ 7,999,935$ 11,649,794$ 155,583,133$
* The County has been approved for $75 million in Literary Loans. This amount will not be turned into permanent
loans until all monies are drawn down for the three school projects approved for funding which are:
Glen Cove and W.E. Cundiff Elementary Schools and the Roanoke County Career and Technology Center
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2025
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.