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Home My WebLink About4/8/2025 - Adopted Board Records ACTION NO. 040825-1 ITEM NO. D_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM:: Resolution approving the FY 2025-2026 budget for the Roanoke Valley Resource Authority SUBMITTED BY: Rebecca Owens Deputy County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of the fiscal year r 2025-2026 budget for the Roanoke Valley Resources Authority BACKGROUND: The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities. Members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and City of Salem. As specified in the RVRA's Member Use Agreement, all members must approve the budget for it to be approved. On March 26, 2025, the Roanoke Valley Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal year 2025-2026. DISCUSSION: The fiscal year 2025-2026 operating budget for RVRA totals $19,116,734 and represents an overall increase of$2,367,144 from the prior year budget. The budget proposal reflects an increase in Municipal Tipping Fees from $56.50/ton to $58.00/ton and a Commercial Tipping Fee increase from $67.50/ton to $69.50/ton. Page 1 of 3 Highlights of the operating budget are as follows: Revenues Projected increase of $1,480,855 in tipping fees is primarily due to the projected increase in tonnage and an increase in the municipal and private per ton disposal fee; • Projected new revenue of$831,289 in renewable natural gas due to first year of contract for revenue sharing Expenses • Salary and Benefits increased by $265,993 primarily due to proposed salary increase of 3% for RVRA employees and the coinciding increase in percentage based benefits as well as an increase in health insurance premiums • Operating Costs changes are primarily attributed to: • Projected increase of $289,774 in transportation costs to Smith Gap due to a 5% rate increase and a $475,558 increase in leachate due to increased quantities; and • Projected new cost of$29,000 for PFAS testing; and • Projected increase of$40,000 due to increased costs for tires and parts • Transfer to reserves increased $1,102,663 • Debt Service decreased $4,772 based on the planned amortization schedules of the outstanding debt. See the attached Fiscal Year 2025-2026 Reserves and Budget for additional information. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Recycling and tipping fees totaling $2,589,000 are budgeted in the fiscal year 2025-2026 General Fund-Solid Waste budget. 2. The County will continue to receive a municipality fee of $350,000 annually from the RVRA to compensate for the siting of the landfill within the County. Page 2 of 3 3. The County will receive $64,908 during the fiscal year 2025-2026 for providing accounting services. All of the above impacts are included in the proposed fiscal year 2025-2026 County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the fiscal year 2025-2026. VOTE: Supervisor North moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Jon A. Lanford. CEO, RVRA Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION APPROVING THE FY 2025-2026 BUDGET FOR THE ROANOKE VALLEY RESOURCE AUTHORITY WHEREAS, The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities; and WHEREAS, members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and City of Salem; and WHEREAS, as specified in the RVRA's Member Use Agreement, all members must approve the Authority's annual budget for it to be approved; and WHEREAS, on March 26, 2025, the Roanoke Valley Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal year 2025-2026, which was today presented to the Board. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board approves the proposed Roanoke Valley Resource Authority budget for the fiscal year 2025-2026, as today presented to the Board. 2. This resolution shall take effect immediately upon its adoption. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-1 APPROVING THE FY 2025-2026 BUDGET FOR THE ROANOKE VALLEY RESOURCE AUTHORITY WHEREAS, The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities; and WHEREAS, members of the RVRA are County of Roanoke, City of Roanoke, Town of Vinton and City of Salem; and WHEREAS, as specified in the RVRA's Member Use Agreement, all members must approve the Authority's annual budget for it to be approved; and WHEREAS, on March 26, 2025, the Roanoke Valley Resource Authority (RVRA) Board adopted an operating and reserve budget for fiscal year 2025-2026, which was today presented to the Board. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board approves the proposed Roanoke Valley Resource Authority budget for the fiscal year 2025-2026, as today presented to the Board. 2. This resolution shall take effect immediately upon its adoption. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None Page 1 of 2 A COPY TESTE: R' d L. Caywoo , P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Jon A. Lanford, CEO, RVRA Page 2 of 2 ACTION NO. 040825-2 ITEM NO. D.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Resolution approving the FY2025-2026 Budget for the Roanoke Regional Airport Commission SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Resolution approving the FY2025-2026 Budget for the Roanoke Regional Airport Commission BACKGROUND: The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The Commission is composed of seven (7) members. Two (2) members are appointed by the Roanoke County Board of Supervisors and one (1) by the City of Salem and four (4) by Roanoke City Council. The County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required. The Commission is responsible for paying all outstanding debt. No subsidy has been required since inception. In accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval. At its meeting on March 25, 2025, the Commission approved the attached budget for fiscal year 2025- 2026 to be forwarded to the governing bodies of the three (3) localities. Page 1 of 2 DISCUSSION: The 2025-2026 operating budget for the Roanoke Regional Airport Commission totals $15,939,000. Total revenues are projected at $15,939,000, total operating expenditures are projected at $14,468,361 and net income projected at $1,470,639. At this time no additional appropriations are being requested or anticipated from the County of Roanoke or the Cities of Roanoke and Salem. The Commission also approved a capital expenditure program for projects totaling $14,632,784 as shown on the attached document from the Roanoke Regional Airport Commission Budget. FISCAL IMPACT: No funds from the County of Roanoke are requested or anticipated for the fiscal year 2025-2026 budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2025-2026. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Mike Stewart, Executive Director, Roanoke Regional Airport Commission Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION APPROVING THE FY 2025-2026 BUDGET FOR THE ROANOKE REGIONAL AIRPORT COMMISSION WHEREAS, The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport); and WHEREAS, the Commission is composed of seven (7) members. Two (2) members are appointed by the Roanoke County Board of Supervisors, one (1) by the City of Salem, and four(4) by Roanoke City Council; and WHEREAS, the County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required; and WHEREAS, the Commission is responsible for paying all outstanding debt; and WHEREAS, no subsidy has been required since inception; and WHEREAS, in accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval; and WHEREAS, at its meeting on March 25, 2025, the Commission approved the attached budget for fiscal year 2025-2026 to be forwarded to the governing bodies of the three (3) localities; and Page 1 of 2 WHEREAS, the 2025-2026 operating budget for the Roanoke Regional Airport Commission totals $15,939,000. Total revenues are projected at $15,939,000, total operating expenditures are projected at $14,468,361 and net income projected at $1,470,639; and WHEREAS, at this time, no additional appropriations are being requested or anticipated from the County of Roanoke or the Cities of Roanoke and Salem; and WHEREAS, the Commission also approved a capital expenditure program for projects totaling $14,632,784. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board approves the Roanoke Regional Airport Commission budget for the fiscal year 2025-2026 as today presented. 2. This resolution shall take effect immediately upon its adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-2 APPROVING THE FY 2025-2026 BUDGET FOR THE ROANOKE REGIONAL AIRPORT COMMISSION WHEREAS, The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport); and WHEREAS, the Commission is composed of seven (7) members. Two (2) members are appointed by the Roanoke County Board of Supervisors, one (1) by the City of Salem, and four(4) by Roanoke City Council; and WHEREAS, the County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required; and WHEREAS, the Commission is responsible for paying all outstanding debt; and WHEREAS, no subsidy has been required since inception; and WHEREAS, in accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval; and WHEREAS, at its meeting on March 25, 2025, the Commission approved the attached budget for fiscal year 2025-2026 to be forwarded to the governing bodies of the three (3) localities; and Page 1 of 2 WHEREAS, the 2025-2026 operating budget for the Roanoke Regional Airport Commission totals $15,939,000. Total revenues are projected at $15,939,000, total operating expenditures are projected at $14,468,361 and net income projected at $1,470,639; and WHEREAS, at this time, no additional appropriations are being requested or anticipated from the County of Roanoke or the Cities of Roanoke and Salem; and WHEREAS, the Commission also approved a capital expenditure program for projects totaling $14,632,784. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The Board approves the Roanoke Regional Airport Commission budget for the fiscal year 2025-2026 as today presented. 2. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: (._/_______,r4ard L. Caywood, .E. County Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Mike Stewart, Executive Director, Roanoke Regional Airport Commission Page 2 of 2 ACTION NO. 040825-3 ITEM NO. D.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Resolution setting the allocation percentage for Personal Property Tax Relief in Roanoke County for the 2025 tax year SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Establish the percentage for personal property tax relief in Roanoke County for the 2025 tax year BACKGROUND: The Personal Property Tax Relief Act (PPTRA or the Act) of 1998 established a State- wide program to provide relief to owners of personal use motor vehicles. The Act provides State funds to localities to reduce local government taxation of personal property. In 2004 and 2005, additional legislation was passed to amend the original Act. This legislation capped PPTRA at $950 million for all Virginia localities for tax years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government's pro rata share of tax year 2004 payments from the Commonwealth. The County's share of the $950 million is $12,229,857. DISCUSSION: The amount the County receives from the State has stayed constant since 2006. However, the personal property tax base continues to change, which has caused less of the personal property tax bill to be offset by PPTRA Funds. The County has used a Personal Property Planning Model developed by the IT staff to Page 1 of 2 allocate the State block grant of $12,229,857. Based on this model, the calculated effective reimbursement rate for Roanoke County citizens for the tax year 2025 is 44.69% The Board is required by the State to annually adopt a resolution setting the percentage reduction in personal property for that year. The attached resolution establishes the percentage at 44.69% for the 2025 tax year. FISCAL IMPACT: The percentage reduction is calculated to distribute the $12,229,857 block grant allocation from the State as described above. There will be some timing delays in the receipt of the State funds since they are received in the following fiscal year (2025- 2026). However, we are allowed to accrue these funds back to the 2024-2025 year for accounting purposes, therefore our budget will be balanced. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution, which establishes the percentage reduction for personal property tax relief at 44.69% for Roanoke County for the 2025 tax year. VOTE: Supervisor North moved to approve the resolution. Supervisor Mahoney seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 08, 2025 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2025 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a taxable situs within the County commencing January 1, 2025, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be eligible for 44.69% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 44.69% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. That this Resolution shall be effective from and after the date of its adoption. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 08, 2025 RESOLUTION 040825-3 SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2025 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly 2004 Special Session I, and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly, a qualifying vehicle (as defined in Section 58.1-3523 of the Code of Virginia) with a taxable situs within the County commencing January 1, 2025, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued from $1,001 to $20,000 will be eligible for 44.69% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 44.69% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. That this Resolution shall be effective from and after the date of its adoption. On motion of Supervisor North to approve the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: Nonce A COPY TESTE: i.. and L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services 2 ACTION NO. 040825-4 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Public hearing for citizen comments on the following items: Calendar Year 2025 Real Estate, Personal Property and Machinery and Tools Tax Rates SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Conduct a public hearing to receive citizen comment on the Calendar Year 2025 Real Estate, Personal Property and Machinery and Tools Tax rates. BACKGROUND: State Code requires a public hearing in advance of the adoption of tax rates. This public hearing satisfies that requirement. DISCUSSION: The public hearing scheduled for April 8, 2025, is to receive written and oral comments on setting the tax rates for calendar year 2025 to support the fiscal year 2025-2026 operating budget. The public hearing was advertised on March 25 and April 1, 2025, thereby satisfying State code requirements for public notice. FISCAL IMPACT: There is no fiscal impact associated with this public hearing. STAFF RECOMMENDATION: Staff recommends conducting the public hearing to satisfy State code requirements and Page 1 of 2 receive citizen comment on the Calendar Year 2025 Real Estate, Personal Property and Machinery and Tools Tax rates. Page 2 of 2 ACTION NO. 040825-5 ITEM NO. E.2a-c AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Request to adopt the following taxes rates: (a) Resolution setting the tax rate on Real Estate in the County of Roanoke for the calendar year 2025; (b) Resolution setting the tax levy on Personal Property situate in the County of Roanoke for the calendar year 2025; (c) Resolution setting the tax levy on a classification of personal property - Machinery and Tools - situate in the County of Roanoke for calendar year 2025 SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Board of Supervisors adoption of calendar year 2025 tax rates. BACKGROUND: As part of the annual budget development process, the Board of Supervisors is required to adopt tax rates to support the operating budget for calendar year 2025. DISCUSSION: Proposed tax rates for the twelve-month period beginning January 1, 2025 and ending December 31, 2025, were advertised on March 25 and April 1, 2025 as follows: a. Real Estate Tax at a rate of not more than $1.04 per one hundred dollars assessed valuation b. Personal Property Tax at a rate of not more than $3.40 per one hundred dollars assessed valuation c. Machinery and Tools Tax at a rate of not more than $2.80 per one hundred Page 1 of 2 dollars assessed valuation. Because of the continued rising real estate assessments, assessments for personal property, and levels of inflation, there still has been much discussion regarding the potential to evaluate tax rates. Due to these discussions, The County Administrator's Fiscal Year 2025-2026 Proposed Budget was shared with the Board during a briefing on March 25, 2025, and was based on the following tax rates: Real Estate Tax rate of$1.03 per one hundred dollars of assessed value Personal Property Tax rate of$3.40 per one hundred dollars of assessed value Machinery and Tools Tax rate of$2.80 per one hundred dollars of assessed value A public hearing for citizen comment on the tax rates was held on April 8, 2025. A public hearing for citizen comment on the proposed fiscal year 2025-2026 operating budget and proposed fiscal year 2026-2035 Capital Improvement Program will be held on April 22, 2025. FISCAL IMPACT: There will be a fiscal impact to both the current year and the fiscal year 2025-2026 budget from adopting the attached resolutions. The Board of Supervisors' adoption of these resolutions will impact revenue in the current fiscal year. The revenue impact of the one-cent reduction in the Real Estate tax rate will result in approximately $650,000 of less revenue. This represents the reduction for the second half of fiscal year 2025 real estate tax revenues in the County's General Government Fund. There is no impact to the Roanoke County Public Schools (RCPS) revenue in the current fiscal year as the transfer to the Schools for fiscal year 2025 has already been finalized through our revenue sharing formula. In fiscal year 2025-2026, the revenue impact resulting from the one-cent change in the Real Estate.tax rate will be a reduction in revenue of approximately $1,300,000. As a reminder, the County Administrator's Fiscal Year 2025-2026 Proposed Budget included this change. STAFF RECOMMENDATION: Staff recommends the Board of Supervisors adopt the attached resolutions for the calendar year 2025 tax rates. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$1.03 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$3.40 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$2.80 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-5.a SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$1.03 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: L. Caywood, .E. County Administrator/ Clerk to the Board of Supervisors CC: Steve Elliott, Budget Administrator Laurie Gearheart, Director of Finance and Management Services Kevin Hutchins, Treasurer Jason Peters, Commissioner of Revenue Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-5.b SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$3.40 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. On motion of Supervisor Shepherd to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: A COPY TESTE: . ichard L. Caywoo , P.E. County Administrator/ Clerk to the Board of Supervisors Page 1 of 2 CC: Steve Elliott, Budget Administrator Laurie Gearheart, Director of Finance and Management Services Kevin Hutchins, Treasurer Jason Peters, Commissioner of Revenue Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-5.c SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2025 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2025, and ending December 31, 2025, be, and hereby is, set for a tax rate of$2.80 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Shepherd and carried by the following roll call and recorded vote: AYES: Su ervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: - one A COPY TESTE: !chard L. ood, P.E. County Administrator/ Clerk to the Board of Supervisors Page 1 of 2 CC: Steve Elliott, Budget Administrator Laurie Gearheart, Director of Finance and Management Services Kevin Hutchins, Treasurer Jason Peters, Commissioner of Revenue Page 2 of 2 ACTION NO. 040825-6 ITEM NO. E_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Resolution authorizing the discontinuance of a 0.19 mile portion of State Route 863, Dutch Oven Road, which is currently in the Virginia Department of Transportation's secondary state highway system, Catawba Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: A resolution is needed to request that the Virginia Department of Transportation (VDOT) discontinue a portion of State Route 863/Dutch Oven Road right-of-way. BACKGROUND: The Dutch Oven Road bridge over Mason Creek, located 0.03 miles south of the Dutch Oven Road intersection with Route 311, was closed by VDOT in 2009 due to the deteriorating condition of the bridge and traffic safety issues. Dutch Oven Road was previously old Route 311 and prior to 2009 was used as a cut-through to avoid the previous traffic signal located at the intersection of Route 311 and Route 419. Neighborhood residents contacted Roanoke County in July 2024 about dumping issues taking place near the closed bridge that included construction materials, trash and deer carcasses. To attempt to resolve the dumping issues, Roanoke County staff contacted VDOT about possible options and decided to request that VDOT discontinue maintenance of a portion of Dutch Oven Road where Roanoke County owns land on both sides of the roadway for Hinchee Park. If a portion of the road is discontinued, the right-of-way remains for public access but VDOT would no longer maintain the roadway so it can be gated to restrict vehicular access. VDOT would construct a small Page 1 of 3 turnaround in front of the gate to allow for the public, VDOT and Roanoke County service vehicles to use. DISCUSSION: Pursuant to Virginia Code § 33.2-908(B), and in consultation with VDOT Central Office and the Salem Residency, it was determined that Roanoke County could either advertise a willingness to hold a public hearing or hold a public hearing prior to approving a resolution to request discontinuance of a portion of Dutch Oven Road. Staff opted to hold a public hearing and has publicized it in the following ways: . An advertisement was run in The Roanoke Times on March 6, 2025, and on March 23, 2025; . A registered letter was mailed to the property owner adjacent to the proposed discontinued portion of the roadway (Roanoke County Board of Supervisors); . Informational letters about the proposed discontinuance and public hearing were mailed to eight property owners and renters between the proposed discontinued section of roadway and Route 419; and . Three signs were posted along Dutch Oven Road leading up to the portion of roadway proposed for discontinuance. Staff received one email from a Dutch Oven Road resident asking how the proposed plan will reduce unwanted activities, if police surveillance would continue, if "No Parking" signs would be placed along the road, if "Road Closed" signs would be posted near the Hanging Rock Battlefield Trail parking lot to reduce vehicle traffic and if a camera could be placed near the turnaround to reduce parked cars and to improve security for walkers. Discussions are ongoing with VDOT and Roanoke County Police about these questions. Because Dutch Oven Road was formerly a primary route (Route 311), the Commonwealth Transportation Board (CTB) must consider the proposed discontinuance request at its next available meeting. FISCAL IMPACT: There is no fiscal impact associated with this resolution. When all approvals are obtained from VDOT, a gate will need to be purchased and installed. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. Page 2 of 3 VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Shepherd seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Megan Cronise, Assistant Director of Planning Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 8, 2025 RESOLUTION 040825-6 AUTHORIZING THE DISCONTINUANCE OF A 0.19 MILE PORTION OF STATE ROUTE 863, DUTCH OVEN ROAD, WHICH IS CURRENTLY IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S SECONDARY STATE HIGHWAY SYSTEM, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County has notified the Virginia Department of Transportation (VDOT) of its desire to discontinue a portion of Dutch Oven Road, Route 863, depicted within the sketch "Dutch Oven Road (Route 863) Proposed Discontinuance Exhibit March 6, 2025"to reduce the potential for illegal activities to take place on a portion of the roadway leading to a closed bridge, which sketch is incorporated herein by reference; and WHEREAS, the portion of the road identified to be discontinued is deemed to no longer serve public convenience warranting maintenance at public expense; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby request the Commonwealth Transportation Board's discontinuance from the Secondary System of State Highways of the portion of road identified on the attached sketch, pursuant to Virginia Code § 33.2-908; BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Shepherd and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: , Rich . Caywood, . . my Administrator/ Clerk to the Board of Supervisors CC: Megan Cronise, Assistant Director of Planning Form AM 4.3 ICR 1D:40596616 (Rev 04/02/2025) NONE \VDDT COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 In Roanoke County by Resolution of the gover ' dopted 4/8/2025 The following VDOT Form AM-4.3 is hereby atta ed and incorporated a part of the governing body's resolution for changes to he second fy'System of stat highways A Copy Testee Signed(Co ty Offic' Repo of Changes in the Se ndary System of State Highways Proje t/Subdivision: 080 Di ontinuance,Route 863,Dutch Oven(Partial) CHANGE TYPE RTE NUM& CHANGE FROM TERMINI TO TERMINI LENGTH NUMBER OF RECORDAT ROW STREET NAME DESCRIPTION LANES ION WIDTH REFERENC E Length Correction Rt.863-Dutch Intersection with New End of State 0.26 0 Oven Road Timberview Road/ Maintenance Route 1404 Discontinuance Rt.863-Dutch Non-Project§33.2- 0.3 MI W Int.Route 0.49 MI W Int 0.19 2 0 Oven Road 908 1404,Timberview Route 1404, Timberview ACTION NO. 040825-7 ITEM NO. F_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Confirmation of appointment to the Visit Virginia's Blue Ridge (VBR) Board of Directors SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Visit Virginia's Blue Ridge (VBR) Board of Directors: Richard L. Caywood be reappointed to an additional 3-year term to expire June 30, 2027. Douglas M. Blount be reappointed to an additional 3-year term to expire June 30, 2027 DISCUSSION: There is no discussion on associated with this agenda item. FISCAL IMPACT: There is no fiscal impact associated with this Board Report. STAFF RECOMMENDATION: Staff recommends confirmation of all appointments. Page 1 of 2 VOTE: Supervisor Mahoney moved to approve all appointments. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker El Mr. North Mr. Mahoney Ms. Shepherd Mr. Radford 111 CC: Landon Howard, President, Visit Virginia's Blue Ridge Richard L. Caywood, County Administrator Doug Blount, Assistant County Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-8.a-k APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 8, 2025, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11 inclusive, as follows: 1. Approval of minutes— March 25, 2025 2. Proclamation declaring April 13-19, 2025, as National Public Safety Telecommunicators Week in the County of Roanoke. 3. Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Sections 2-110(Roll Call)and 2-113(Order of Business) of the Roanoke County Code. (Second Reading) 4. Ordinance Authorizing the granting of new public drainage easements on property owned by Gary Lee & Patricia H. St Clair located at 223 Langland Drive; and Jeffrey K., and Sharon B. Smith located at 225 Langland Drive for the purpose of constructing drainage improvements in Vinton Magisterial District. (First Reading and Request for Second Reading) 5. Ordinance accepting the donation of four parcels located at 0 Poor Mountain Road, Salem, Virginia (Roanoke County Tax Map Numbers: 064.02-01- 04.00-0000,064.02-01-05.00-0000, 064.02-01-06.00-0000,064.02-01-07.00- 0000) Catawba Magisterial District. (First Reading and Request for Second Reading) 6. The acceptance and allocation of$1,000 from Wal-Mart's Spark Good Local Grant requested from Facility#1301. Page 1 of 2 7. The acceptance and allocation of$1,500 from Wal-Mart's Spark Good Local Grant requested from Facility#3243. 8. The acceptance and allocation of$11,692 from the Virginia Department of Criminal Justice Services, Marcus Alert/Co-Response Team Grant. 9. Observance and Proclamation of Friday, April 25, 2025, as National Arbor Day in Roanoke County. 10.Resolution approving a Second Amendment to the Comprehensive Agreement between the County and G&H Contracting, Inc., regarding construction services for the Bonsack Fire Station. 11.Resolution approving a Second Amendment to the Board of Supervisors' 2019 Memorandum of Understanding with the Town of Vinton. On motion of Supervisor Mahoney to adopt all matters on the consent agenda; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Air Rich- d . Ca , ooe,'P.E. my Admi ator/ Clerk to the Board of Supervisors CC: Susan Slough, Director of Emergency Communications Peter S. Lubeck, County Attorney Kimberly Montgomery, Administrative Assistant, Police Department Pat Pascoe, Commander, Police Department Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Isaac Henry, Principal Planner, Planning George G. Assaid, Capital Projects Administrator Page 2 of 2 ACTION NO. 040825-8.b ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Proclamation declaring April-13-19, 2025, as National Public Safety Telecommunicators Week in the County of Roanoke SUBMITTED BY: Susan Slough Director of Emergency Communications APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request the Board of Supervisors to recognize the week of April 13-19, 2025, as National Telecommunicators Week in Roanoke County. BACKGROUND: This week-long event, held annually during the third week of April, honors telecommunications personnel in the public safety community. DISCUSSION: FISCAL IMPACT: N/A STAFF RECOMMENDATION: Staff recommends the Board recognize April 13-19, 2025, as National telecommunicators Week in Roanoke County. VOTE: Supervisor Mahoney moved to adopt the proclamation. Supervisor North seconded the motion. Motion approved. Page 1 of 2 Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ 0 Mr. Mahoney I El ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® 0 ❑ CC: Susan Slough, Director of Emergency Communications Page 2 of 2 ACTION NO. 040825-8.c ITEM NO. G.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Sections 2-110 (Roll Call) and 2-113 (Order of Business) of the Roanoke County Code SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Amendments to Sections 2-110 and 2-113 of the County Code. BACKGROUND AND DISCUSSION: Section 2-110(b) of the County Code provides direction for the seating arrangement of members of the Board. However, such direction is incomplete and does not include instructions on where the Board member from the Hollins Magisterial District should sit. It has accordingly been proposed that Section 2-110(b) be deleted from the County Code. Section 2-113 of the County Code sets forth the order of business for County Board meetings, and states that "the chair may, during the meeting, rearrange the items on the agenda to conduct the board's business in a more expeditious manner, subject to the consent of the majority of the board." Recognizing that the Board's business may be conducted more expeditiously by occasionally holding work sessions and closed sessions prior to the general open session, the Board desires to allow for more flexibility in setting its order of business. It is proposed that the chair have the flexibility of rearranging the items of business set forth in Section 2-113 prior to the meeting in order to give the Board and Roanoke County citizens advance notice of any such changes. There have been no changes since the first reading held on March 25, 2025. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with these proposed amendments to the County Code. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ El Mr. North ® � ❑ Mr. Mahoney ® ❑ � Ms. Shepherd ® Mr. Radford ® � ❑ CC: Peter S. Lubeck, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 ORDINANCE 040825-8.c AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (COUNTY BOARD ORGANIZATION AND PROCEDURE), SECTIONS 2-110 (ROLL CALL) AND 2-113 (ORDER OF BUSINESS) AND OF THE ROANOKE COUNTY CODE WHEREAS, Section 2-110(b)of the County Code provides direction for the seating arrangement of members of the Board. However, such direction is incomplete and does not include instructions on where the Board member from the Hollins Magisterial District should sit; and WHEREAS, it has accordingly been proposed that Section 2-110(b) be deleted from the County Code; and WHEREAS, Section 2-113 of the County Code sets forth the order of business for County Board meetings, and states that"the chair may, during the meeting, rearrange the items on the agenda to conduct the board's business in a more expeditious manner, subject to the consent of the majority of the board"; and WHEREAS, recognizing that the Board's business may be conducted more expeditiously by occasionally holding work sessions and closed sessions prior to the general open session, the Board desires to allow for more flexibility in setting its order of business; and WHEREAS, it is proposed that the chair have the flexibility of rearranging the items of business set forth in Section 2-113 prior to the meeting in order to give the Board and Roanoke County citizens advance notice of any such changes; and WHEREAS, the first reading of this ordinance was held on March 25, 2025, and the second reading of this ordinance was held on April 8, 2025. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors: 1. That Chapter 2 (Administration), Article V (County Board and Procedure), Section 2-113 (Order of business) of the Roanoke County Code is hereby amended as follows (all portions of Sections 2-110 and 2-113 not specifically amended or deleted below shall remain without amendment): Sec. 2-110. Roll call. (a) Before proceeding with the business of the board, the clerk or the deputy clerk shall call the roll of the members, and the names of those present shall be entered into the minutes. currentl a ss t S ndcrrawrr rl liiir� �n-rd-v Sean _ Chairman > > e `3rdSeat _ Cave Spring nth Coot _ Vinton. I Icon the election of a now chairman the o t 9 going chairman shall move to the seat of the g incomin chairman ' (bs) Order of voting. The clerk or deputy clerk shall call the roll of the members from the board's right to left with the chairman voting last. Sec. 2-113. Order of business. Promptly at the hour set by law on the day of each regular meeting, the members of the board shall take their regular stations in Oho board meeting room and the business of the board shall be taken up for consideration and disposition as follows, provided however, that the chair may, prior to the posting of the agenda or during the meeting, rearrange items on the below agenda items to conduct the board's business in a more expeditious manner, . If changes to the board's order of business are made after the agenda has been posted, such changes shall be subject to the consent of the majority of the board. 2. That this ordinance shall be in full force and effect immediately. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTS: Ri►rrd L. Cayweod, P.E. •unty Adminis rator/ Clerk to the Board of Supervisors CC: Peter S. Lubeck, County Attorney ACTION NO. 040825-8.d ITEM NO. G.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Ordinance authorizing the approval of new public drainage easements for the purpose of constructing drainage improvements on properties owned by (1) Jeffrey K. Smith and Sharon B. Smith, located at 0 Langland Drive, and (2) Gary Lee St. Clair and Patricia H. St. Clair, located at 223 Langland Drive, Vinton Magisterial District SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: New public drainage easements across properties owned by (1) Jeffrey K. Smith and Sharon B. Smith, located at 0 Langland Drive, and (2) Gary Lee St. Clair and Patricia H. St. Clair, located at 223 Langland Drive, in the Vinton Magisterial District, are necessary in order for Roanoke County to perform work on the subject properties to correct drainage problems. BACKGROUND: The Roanoke County Board of Supervisors needs to acquire easements from Jeffrey K. Smith and Sharon B. Smith, as well as from Gary Lee St. Clair and Patricia H. St. Clair, to facilitate the correction and maintenance of drainage problems on their properties. The receiving channel from an existing culvert under a roadway near their properties is eroding. When their subdivision was built, no public drainage easement was created. The receiving channel is manmade, and it should be within a dedicated public drainage easement to facilitate maintenance. DISCUSSION: The St. Clairs and the Smiths, owners of the impacted parcels, have agreed to donate Page 1 of 2 public drainage easements to Roanoke County for maintenance of the existing drainage swale. Attachment A and B show the location of each proposed easement. FISCAL IMPACT: There is no cost to Roanoke County associated with this project. The Deeds of Easement and the plats have been prepared by Roanoke County staff. Construction on the easements will be performed by the Roanoke County Drainage Maintenance crew. Future maintenance for the easements will be covered by routine maintenance efforts by Roanoke County's Department of Development Services. STAFF RECOMMENDATION: Staff recommends approval of this ordinance and scheduling the second reading for April 22, 2025. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for April 22, 2025. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® � Mr. Mahoney ® ❑ El Ms. Shepherd ® ❑ Mr. Radford ® ❑ ❑ Page 2 of 2 ACTION NO. 040825-8.e ITEM NO. G.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Ordinance accepting the donation of four parcels located at 0 Poor Mountain Road, Salem, Virginia (Roanoke County Tax Map Numbers: 064.02-01-04.00-0000, 064.02-01-05.00- 0000, 064.02-01-06.00-0000, 064.02-01-07.00-0000) Catawba Magisterial District SUBMITTED BY: Kevin Hutchins Treasurer APPROVED BY: Richard L. Caywood County Administrator ISSUE: The owners of four (4) parcels located at 0 Poor Mountain Road, Maynard and Trucilla Heslep, wish to donate the said properties to the Board of Supervisors of Roanoke County, Virginia to be held for public use. BACKGROUND: Maynard and Trucilla Heslep own four properties located at 0 Poor Mountain Road in the Catawba Magisterial District of Roanoke County. The properties are each located in the Roanoke River floodway and have frontage on the Roanoke River. The properties are undeveloped, there are no structures on the properties, and are all open space. The properties are collectively assessed at $1,600.00 ($400.00 each). DISCUSSION: Maynard and Trucilla Heslep wish to donate the properties to the Board of Supervisors of Roanoke County, Virginia for public use. Staff in the County Attorney's Office have conducted an internal examination of the title of the properties and have found that the Heslep's own fee simple title to the properties, clear of any encumbrances, which is sufficient to donate the properties. Page 1 of 2 FISCAL IMPACT: There is no funding necessary to accept this donation of real property. STAFF RECOMMENDATION: Should the Board accept the donation of the aforementioned four properties, staff recommends that the Board schedule this matter for a second reading at the Board's April 22, 2025, meeting. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for April 22, 2025. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker El Mr. North ® ❑ Mr. Mahoney ® 0 Ms. Shepherd ® ❑ Mr. Radford ® ❑ Page 2 of 2 ACTION NO. 040825-8.f ITEM NO. G.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Accept and allocate $1,000 from Wal-Mart's Spark Good Local Grant requested from Facility#1301. SUBMITTED BY: Kimberly Montgomery Administrative Assistant APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and allocation of $1,000 from Wal-Mart's Spark Good Local Grant requested from Facility#1301. BACKGROUND: Wal-Mart has awarded funding to the Roanoke County Police Department through their Spark Good Local Grant in the amount of $1,000. The funding from this grant will be used to make purchases for The Roanoke County Police Department & Sheriffs Office, 3rd Annual Cuts with Cops event planned to take place on August 9th, 2025, at Carilion Children's Pediatric Medicine located at 4348 Electric Road in the County of Roanoke. The purpose of this event is to provide school aged children in the Roanoke Valley with the needed supplies to start off the school year well. The event will offer free haircuts, school supplies, shoes, and food. The event is for everyone, but specifically focused on those who may not otherwise receive the needed supplies for the school year. DISCUSSION: Wal-Mart has awarded funding to the Roanoke County Police Department to fund this specific event, as described above. The funds will be used to purchase school supplies. FISCAL IMPACT: Awarded funds total $1,000. No matching funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of this donation to the Grant Fund. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Mr. Mahoney Ms. Shepherd ® 0 Mr. Radford ® I I CC: Kimberly Montgomery, Administrative Assistant, Police Department Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 040825-8.g ITEM NO. G.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Accept and allocate $1,500 from Wal-Mart's Spark Good Local Grant requested from Facility#3243 SUBMITTED BY: Kimberly Montgomery Administrative Assistant APPROVED BY:: Richard L. Caywood County Administrator ISSUE: The acceptance and allocation of $1,500 from Wal-Mart's Spark Good Local Grant requested from Facility#3243. BACKGROUND: Wal-Mart has awarded funding to the Roanoke County Police Department through their Spark Good Local Grant in the amount of $1,500. The funding from this grant will be used to make purchases for Roanoke County's Easter Egg-Stravaganza event planned to take place on April 12th, 2025 from 11:00 AM to 1:00 PM at Green Hill Park located at 2501 Green Hill Park Road in the County of Roanoke. This will be an Easter event for the residents of the Roanoke Valley. There will be two egg hunts, a touch-a-truck, and pictures with an easter bunny. The purpose of the event is to promote community engagement within the Roanoke Valley because a connected community is a safer community. DISCUSSION: Wal-Mart has awarded funding to the Roanoke County Police Department to fund this specific event, as described above. The funds will be used to purchase plastic easter eggs and candy. FISCAL IMPACT: Awarded funds total $1,500. No matching funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance and allocation of this donation to the Grant Fund. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ Ms. Shepherd El Mr. Radford CC: Kimberly Montgomery, Administrative Assistant, Police Department Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 040825-8.h ITEM NO. G.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Accept and allocate $11,692 from the Virginia Department of Criminal Justice Services, Marcus Alert/Co-Response Team Grant. SUBMITTED BY: Pat Pascoe Commander APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and allocation of $11,692 from the Virginia Department of Criminal Justice Services, Marcus Alert/Co-Response Team Grant. BACKGROUND: ' The Virginia Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department in the amount of $11,692. Applicants for this competitive solicitation were awarded grants for a twelve (12) month period, from July 1, 2024 - June 30, 2025. The Virginia Department of Criminal Justice Services (DCJS) announced the availability of grant funds to support law enforcement agencies in implementing Marcus Alert and co-response initiatives. The Virginia Department of Criminal Justice Services supported grant funding to law enforcement agencies within the Commonwealth of Virginia that have law enforcement with jurisdictional responsibilities to provide a one-time grant for the purchasing, operating, and maintenance of co-responder teams that operate under Marcus Alert. The funding for this grant will be used to provide the co-responders with additional radios to allow the co-responders to always have a radio present with them during their shift, especially during a shift change when one co-responder may be on a call and unable to transfer their radio to the next shift. DISCUSSION: The Marcus Alert Co-Responder unit consists of 7 clinicians who respond to calls for service for the jurisdictions of the County of Roanoke, the City of Roanoke, the town of Page 1 of 2 Vinton, and the City of Salem. These clinicians work varying shifts and, at times, need to respond to calls for service before being able to pass over equipment necessary for the daily job. On different occasions, these clinicians could not pass over the police radio to the other clinicians coming on to work. The radio is an essential piece of equipment to have at the start of the shift. It is the lifeline of communication between the clinicians and the police. The Virginia Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department to help cover the costs for the following equipment: Two portable radios, two radio chargers, two extra radio batteries, and two shoulder microphones. FISCAL IMPACT: The awarded funds from the Virginia Department of Criminal Justice Serves total $11,692. No matching funds are required. STAFF RECOMMENDATION: Staff recommends the acceptance and allocation of $11,692 from the Virginia Department of Criminal Justice Services, Marcus Alert/Co-Response Team Grant to the Grant Fund. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker z El Mr. North Mr. Mahoney Ms. Shepherd Mr. Radford ® ❑ El CC: Pat Pascoe, Commander, Police Department Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 040825-8.i ITEM NO. G.9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM:: Observance and Proclamation of Friday, April 25, 2025, as National Arbor Day in Roanoke County SUBMITTED BY: Isaac Henry Principal Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Observance and Proclamation of Friday, April 25, 2025, as National Arbor Day in Roanoke County. BACKGROUND: The Arbor Day Foundation has named Roanoke County a 2025 Tree City USA Community for its commitment to effective urban forestry management. It is the 153rd anniversary of Arbor Day. The Arbor Day Foundation, is the nation's largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County retained its Tree City USA designation by meeting the program's following four requirements: • a tree board or department; a tree-care ordinance; • an annual community forestry budget of at least $2 per capita; and • an annual Arbor Day observance and proclamation. The funding for this year's Roanoke County's Arbor Day planting is provided through the Virginia Trees for Clean Water matching grant program, in partnership with the Virginia Department of Forestry and the Roanoke Valley-Alleghany Regional Commission. The Virginia Department of Forestry has developed the Virginia Trees for Clean Water program to improve water quality across the Commonwealth of Virginia through efforts to plant trees. The grants awarded through this program encourage local government Page 1 of 2 and citizen involvement in creating and supporting long-term and sustained tree canopy cover. Arbor Day celebrations enable local governments to raise public awareness about the benefits of planting trees for the health of our streams and rivers. DISCUSSION: Roanoke County will observe National Arbor Day on Friday, April 25, 2025 with a celebration at Glenvar Elementary School. The celebration will consist of a ceremonial tree planting, a presentation by State foresters on the importance of trees, and a program by students from Glenvar Elementary School. Roanoke County encourages residents, businesses, and organizations to plant a tree in the community in honor of National Arbor Day. Cleaner air, improved storm water management, energy savings and increased property values are among the benefits enjoyed by Tree City USA communities. FISCAL IMPACT: The Virginia Trees for Clean Water program is a 50/50 matching grant with funds awarded on a reimbursement basis. Overhead costs for administering the grant will be incurred by the Roanoke Valley-Alleghany Regional Commission. Roanoke County's contribution will be $1,775 for labor costs associated with planting the trees at Glenvar Elementary School. These funds are available in the Planning Department's budget. STAFF RECOMMENDATION: Staff recommends that the Roanoke County Board of Supervisors proclaim, Friday, April 25, 2025, as National Arbor Day in Roanoke County. VOTE: Supervisor Mahoney moved to adopt the proclamation. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker El Mr. North Mr. Mahoney ® 0 Ms. Shepherd Mr. Radford CC: Isaac Henry, Principal Planner, Planning Page 2 of 2 ACTION NO. 040825-8.j ITEM NO. G.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: Resolution Approving a Second Amendment to the Comprehensive Agreement Between the County and G&H Contracting, Inc., Regarding Construction Services for the Bonsack Fire Station SUBMITTED BY: George G. Assaid _ Capital Projects Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of an amendment to the comprehensive agreement between the County and G&H Contracting, Inc., regarding construction services for the Bonsack Fire Station BACKGROUND: At the County Administrator's direction, a request for proposals pursuant to the Public- Private Education Facilities and Infrastructure Act (PPEA) was issued for the construction of a new County fire station, which will be located at 1465 Mexico Way, NE, in the City of Roanoke. The fire station shall be known as the Bonsack Fire Station. Following the receipt of proposals, the Board held a public hearing on October 20, 2022, to receive citizen comments on such proposals, as required by the County's adopted PPEA guidelines. After the public hearing and the competitive negotiation process, County purchasing staff selected G&H Contracting, Inc. (G&H) as the party with whom to pursue the design and construction of the Bonsack Fire Station. On February 28, 2023, the Board approved an interim agreement with G&H for pre- construction services, including site plan design, site permitting review and approvals, and building design development for the Bonsack Fire Station. Pursuant to the interim agreement, the County paid G&H $367,950 for the agreed-upon pre-construction services. On October 10, 2023, the Board approved a comprehensive agreement with G&H for Page 1 of 2 construction services, which included site development, building construction, and off- site stormwater and signalization improvements for the Bonsack Fire Station. Under the comprehensive agreement, the County paid G&H $8,012,308 for the agreed-upon construction services. On December 17, 2024, the Board approved an amendment to the comprehensive agreement with G&H to design and install a stormwater pump from the detention facility to an existing on-site drainage ditch. Under the comprehensive agreement, the County paid G&H $58,213.00 for the agreed-upon design and construction services. DISCUSSION: During construction, the County made a few necessary project changes to improve the facility's operations, minor aesthetic changes, and modifications to the fueling station to align with the County's fuel management system. These changes were made without increasing the guaranteed maximum price by leveraging unused allowances. This amendment returns to the County the remaining allowance funds in the amount of $7,223.23. The Guaranteed Maximum Price (GMP) is decreased to $8,063,297.77. FISCAL IMPACT: The associated deductive change order for $7,223.23 will be returned to the project's contingency. STAFF RECOMMENDATION: Staff recommends that the Board, by resolution, approve the amended agreement. VOTE: Supervisor Mahoney moved to approve the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Mr. Mahoney El El Ms. Shepherd Mr. Radford CC: George G. Assaid, Capital Projects Administrator Peter S. Lubeck, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-8.j APPROVING A SECOND AMENDMENT TO THE COMPREHENSIVE AGREEMENT BETWEEN THE COUNTY AND G&H CONTRACTING, INC. REGARDING CONSTRUCTION SERVICES FOR THE BONSACK FIRE STATION WHEREAS, at the County Administrator's direction, a request for proposals pursuant to the Public-Private Education Facilities and Infrastructure Act (PPEA) was issued for the construction of a new County fire station, which will be located at 1465 Mexico Way, NE, in the City of Roanoke. The fire station shall be known as the Bonsack Fire Station; and WHEREAS, following the receipt of proposals, the Board held a public hearing on October 20, 2022, to receive citizen comments on such proposals, as required by the County's adopted PPEA guidelines. After the public hearing and the competitive negotiation process, County purchasing staff selected G&H Contracting, Inc. (G&H) as the party with whom to pursue the design and construction of the Bonsack Fire Station; and WHEREAS, on February 28, 2023, the Board approved an interim agreement with G&H.for pre-construction services, including site plan design, site permitting review and approvals, and building design development for the Bonsack Fire Station. Pursuant to the interim agreement, the County paid G&H $367,950 for the agreed-upon pre- construction services; and WHEREAS, on October 10, 2023, the Board approved a comprehensive agreement with G&H for construction services, which included site development, building construction, and off-site stormwater and signalization improvements for the Page 1 of 3 Bonsack Fire Station. Under the comprehensive agreement, the County paid G&H $8,012,308 for the agreed-upon construction services; and WHEREAS, on December 17, 2024, the Board approved an amendment to the comprehensive agreement with G&H to design and install a stormwater pump from the detention facility to an existing on-site draining ditch; and WHEREAS, during construction, the County made a few necessary project changes to improve the facility's operations, minor aesthetic changes, and modifications to the fueling station to align with the County's fuel management system. These changes were made without increasing the guaranteed maximum price by leveraging unused allowances; and WHEREAS, the proposed second amendment to the comprehensive agreement returns to the County the remaining allowance funds in the amount of $7,223.23. The Guaranteed Maximum Price (GMP) is decreased to $8,063,297.77; and WHEREAS, it is proposed that the Board approve this second amendment to the Comprehensive Agreement, such approval being required pursuant to Section VIII of the County's adopted PPEA guidelines. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. The proposed second amendment to the Comprehensive Agreement is hereby approved. 2. The Board authorizes the County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, to Page 2 of 3 execute the agreement in such form as is approved by the County Attorney. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Ric d L. Caywood, P.E. .unty Administrator/ Clerk to the Board of Supervisors CC: George G. Assaid, Capital Projects Administrator Peter S. Lubeck, County Attorney Page 3 of 3 ACTION NO. 040825-8.k ITEM NO. G.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2025 AGENDA ITEM: RESOLUTION APPROVING A SECOND AMENDMENT TO THE BOARD OF SUPERVISORS' 2019 MEMORANDUM OF UNDERSTANDING WITH THE TOWN OF VINTON SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of a resolution authorizing the execution of a second amendment to the Board's 2019 MOU with the Town of Vinton. BACKGROUND AND DISCUSSION: The County and the Town of Vinton entered into a Gain Sharing Agreement dated November 2, 1999 ("the 1999 Agreement"), to provide for the sharing of certain local tax revenues and the sharing of the costs of certain public services; and The 1999 Agreement expired on June 30, 2019, and was replaced with the 2019 MOU, which had an effective date of July 1, 2019; and The parties, in 2022, amended the MOU to memorialize the completion of certain administrative tasks set forth in the 2019 MOU and to amend certain provisions of the 2019 MOU concerning the disposition of certain assets, the sharing of certain revenues, the payment of certain debts, and the provision of public services; and Unlike the 1999 Agreement, the provisions of the MOU do not address the effects of any potential actions by the Town to annex additional territory of the County; and Page 1 of 2 The parties desire to execute second amendment to the MOU in order to address the issue of potential annexation action by the Town, pursuant to § 15.2-3200 et seq. of the Code of Virginia; and The Vinton Town Council approved execution of the proposed second amendment at their meeting on April 1, 2025. FISCAL IMPACT: There is no fiscal impact associated with the adoption of the proposed resolution. STAFF RECOMMENDATION: Staff recommends adoption of the proposed resolution. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ Mr. North Mr. Mahoney Ms. Shepherd Mr. Radford ® ❑ 111 CC: Peter S. Lubeck, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-8.k APPROVING A SECOND AMENDMENT TO THE BOARD OF SUPERVISORS' 2019 MEMORANDUM OF UNDERSTANDING WITH THE TOWN OF VINTON WHEREAS, the County and the Town of Vinton entered into a Gain Sharing Agreement dated November 2, 1999 ("the 1999 Agreement"), to provide for the sharing of certain local tax revenues and the sharing of the costs of certain public services; and WHEREAS, the 1999 Agreement expired on June 30, 2019, and was replaced with the 2019 MOU, which had an effective date of July 1, 2019; and WHEREAS, the parties, in 2022, amended the MOU to memorialize the completion of certain administrative tasks set forth in the 2019 MOU and to amend certain provisions of the 2019 MOU concerning the disposition of certain assets, the sharing of certain revenues, the payment of certain debts, and the provision of public services; and WHEREAS, unlike the 1999 Agreement, the provisions of the MOU do not address the effects of any potential actions by the Town to annex additional territory of the County; and WHEREAS, the parties desire to execute second amendment to the MOU in order to address the issue of potential annexation action by the Town, pursuant to § 15.2-3200 et seq. of the Code of Virginia; and WHEREAS, the Vinton Town Council approved execution of the proposed second amendment at their meeting on April 1, 2025. Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED by the Board.of Supervisors of Roanoke County, as follows: 1. The Board authorizes the County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, to execute the proposed Second Amendment to Memorandum of Understanding Between Roanoke County and the Town of Vinton in substantially the same form as is attached to this resolution. 2. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Ric . Caywo , P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Peter S. Lubeck, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2025 RESOLUTION 040825-11 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Su ' rs Hooker, North, Mahoney, Shepherd, Radford NAYS: one A COPY TESTE/ is rd L. CaYw ood, P.E. ounty Administrator/ Clerk to the Board of Supervisors