HomeMy WebLinkAbout6/10/2025 - RegularPage 1 of 5
anokeCounty
INVOCATION: Reverend Rachel H. Vogado, Covenant Presbyterian Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
Roanoke County
Board of Supervisors
June 10, 2025
Page 2 of 5
Good afternoon and welcome to our meeting for June 10, 2025. Regular meetings are
held on the second and fourth Tuesday at 2:00 p.m. Public hearings are held at 6:00
p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board
of Supervisors meetings can also be viewed online through Roanoke County’s website
at www.RoanokeCountyVA.gov. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all
cell phones off or place them on silent.
A.OPENING CEREMONIES
1.Remote Participation Approval
2.Roll Call
B.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1.Resolution Congratulating Kathryn Ha, a resident of the Hollins Magisterial
District, for winning the Scott Robertson Memorial Tournament. (Phil C. North,
Supervisor, Hollins Magisterial District)
D.NEW BUSINESS
1.Resolution authorizing the use of competitive negotiation in the procurement of
professional services for the redevelopment of the Hollins Library, pursuant to the
Public-Private Education Facilities and Infrastructure Act of 2002. (George Assaid,
Capital Projects Administrator)
Roanoke County
Board of Supervisors
Agenda
June 10, 2025
Page 3 of 5
E. FIRST READINGS OF ORDINANCES
1.Ordinance authorizing employee bonuses totaling $1,082,191 funded from
reimbursements from the Commmonwealth of Virginia and amending the
General Fund Fiscal Year 2025 and 2026 Operating Revenues and
Expenditures. (Richard L. Caywood, County Administrator) (First Reading and
Request for Second Reading)
2.Ordinance appropriating new funds in the amount of $1,514,496 to Roanoke
County Public Schools (RCPS) for a Bonus from the Commonwealth of Virginia
and authorizing a transfer of funds between categories within the RCPS Fiscal
Year 2024-2025 Budget. (Susan Peterson, Director of Finance, Roanoke County
Public Schools) (First Reading and Request for Second Reading)
3.Ordinance accepting and appropriating $328,811 from the Virginia Department of
Criminal Justice Services (DCJS) for use by the Roanoke County Police
Department for eight School Resource Officers. (Michael Poindexter, Chief of
Police) (First Reading and Request for Second Reading)
4.Ordinance accepting and appropriating $322,675 from the Virginia Department of
Criminal Justice Services (DCJS) for use by the Roanoke County Police
Department for eight School Resource Officers. (Michael Poindexter, Chief of
Police) (First Reading and Request for Second Reading)
5.Ordinance to appropriate funds in the amount of $48,272 from the
Commonwealth of Virginia for the County of Roanoke Clerk of the Circuit Court
for fiscal year 2026 and adding one Deputy Clerk position to the Compensation
and Pay Plan. (W. Michael Galliher, Clerk of Circuit Court) (First Reading and
Request for Second Reading)
F.APPOINTMENTS
1.Roanoke Valley Greenway Commission (Citizen Appointment)
Frank Simms – Reappoint for a three-year term to expire June 30, 2028
G.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
1.Approval of minutes – May 27, 2025
Page 4 of 5
2.Ordinance authorizing the execution of a lease agreement with Tinker
Top, LLC for property to locate communication towers upon which is
situated on Tinker Mountain approximately 3.7 miles north of Roanoke,
Virginia in the County of Botetourt, Virginia . (First Reading and Request
for Second Reading)
3.Ordinance amending Chapter 10 (Licenses), Article II (Classified Business
and Occupational License Provisions), Section 10-30 (Contractors) of the
Roanoke County Code). (Second Reading)
4.Ordinance to accept and appropriate $98,550 from the Virginia Dept. of
Criminal Justice Service, Ops Ceasefire Grant. (Second Reading)
5.Ordinance to adjust the salaries of the Members of the Board of
Supervisors of Roanoke County by applying a three percent inflation
factor, pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virginia. (First Reading and Request
for Second Reading and Public Hearing)
6.Ordinance amending Article V (Development Standards) of the Roanoke
County Zoning Ordinance regarding lot drainage requirements on site
plans and plot plans. (First Reading and Request for Second Reading and
Public Hearing)
7.Ordinance approving an agreement with the City of Salem, Virginia for the
continuation of the McAfee Knob Trailhead Shuttle. (First Reading and
Request for Second Reading)
8.The acceptance and allocation of $5,831.00 from the Virginia Department
of Criminal Justice Services, First Responders Wellness Grant.
H.CITIZENS' COMMENTS AND COMMUNICATIONS
This time has been set aside for Roanoke County citizens, County property owners,
and County business owners to address the Board on matters of interest or concern.
While the Board desires to hear from all who desire to speak, this agenda item is
limited to a duration of 30 minutes, Each individual speaker shall be afforded 3
minutes to speak.
I.REPORTS
1.Unappropriated Balance, Board Contingency and Capital Reserves Report
2.Outstanding Debt Report
J.REPORTS AND INQUIRIES OF BOARD MEMBERS
1.Martha B. Hooker
Page 5 of 5
2.Paul M. Mahoney
3.Tammy E. Shepherd
4.Phil C. North
5.David F. Radford
K.CLOSED MEETING, pursuant to the Code of Virginia as follows:
1.Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
five magisterial districts.
2.Section 2.2-3711(A)(7) of the Code of Virginia for the Board to consult with legal
counsel regarding actual or probable litigation, where such consultation in open
meeting would adversely affect the negotiating or litigating posture of the public
body.
L.CERTIFICATION RESOLUTION
M. ADJOURNMENT
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ACTION NO.
ITEM NO. C.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Resolution Congratulating Kathryn Ha for winning the Scott
Robertson Memorial Tournament
SUBMITTED BY:
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
This time has been set aside to congratulate Kathryn Ha for winning the Scott
Robertson Memorial Tournament
STAFF RECOMMENDATION:
Staff recommends adopting the resolution.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 10, 2025
RESOLUTION CONGRATULATING KATHRYN HA FOR WINNING THE SCOTT
ROBERTSON MEMORIAL TOURNAMENT
WHEREAS, athletic accomplishments are a vital part of student development,
fostering discipline, excellence, and character both on and off the field of competition; and
WHEREAS, this year, student-athlete Kathryn Ha made history by becoming the
first local golfer to win the prestigious Scott Robertson Memorial tournament since 1992;
and
WHEREAS, Kathryn also became the first individual in Virginia High School
League (VHSL) history to capture both the Class 4 Coed State Title and the Girls Open
State Championship in the same season, demonstrating her extraordinary talent and
determination; and
WHEREAS, on October 14, 2024, Kathryn secured the VHSL Class 4 Individual
State Title at Heritage Oaks Golf Course with an impressive 3 -under par round of 68,
defeating the top 60 golfers in the state. Just two weeks later, she followed up with a 3 -
under round of 67, earning her third state championship title; and
WHEREAS, her accolades include being named a Rolex All-American, the Virginia
State Golf Association’s Junior Golfer of the Year for two consecutive years, and earning
multiple all-state honors, as well as being featured in Virginia Golf Magazine; and
WHEREAS, Kathryn’s talent and dedication earned her a spot on the prestigious
United States PING Junior Solheim Cup team, where she represented her country in
international competition in southern Spain; and
WHEREAS, in addition to her athletic excellence, Kathryn graduated as a
distinguished scholar from both the Roanoke Valley Governor’s School and Salem High
School and will continue her academic and athletic career at Vanderbilt University as a
member of the NCAA varsity golf team.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia does hereby extend its sincere congratulations to KATHRYN HA for her
exceptional achievements, unwavering dedication, and historic accomplishments in the
sport of golf.
BE IT FURTHER RESOLVED that the Board of Supervisors extends its best
wishes to Kathryn in her future academic and athletic endeavors.
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Resolution authorizing the use of competitive negotiation in
the procurement of professional services for the
redevelopment of the Hollins Library, pursuant to the Public-
Private Education Facilities and Infrastructure Act of 2002
SUBMITTED BY: Peter S. Lubeck
County Attorney
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Board of Supervisors' determination of procurement procedures for redevelopment of
the Hollins Library, pursuant to the County's Public -Private Education Facilities and
Infrastructure Act of 2002, as revised January 2021.
BACKGROUND & DISCUSSION:
The Board of Supervisors accepted an unsolicited proposal (pursuant to the Public -
Private Education Facilities and Infrastructure Act (PPEA) for the redevelopment of the
Hollins Library, located at 6624 Peters Creek Road in the County of Roanoke (the
"Hollins Library").
The County, pursuant to its adopted PPEA guidelines, solicited competing proposals. A
single competing proposal was received.
The County's PPEA Guidelines state that "The Board of Supervisors will determine at
the initial stage review" the procedures that will be used in procuring services for
completion of a project.
Insofar as the proposals predominantly involve professional services (as defined in
Section 2.2-4301 of the Code of Virginia), it would be proper and lawful to use the
procurement process of "competitive negotiation" for professional services (as set forth
Page 2 of 2
in Section 2.2-4302.2(A)(4) of the Code of Virginia).
FISCAL IMPACT:
There is no fiscal impact assiciated with this determination by the Board.
STAFF RECOMMENDATION:
Staff recommends the adoption of this resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 10, 2025
RESOLUTION AUTHORIZING THE USE OF COMPETITIVE
NEGOTIATION IN THE PROCURMENT OF PROFESSIONAL
SERVICES FOR THE REDEVELOPMENT OF THE HOLLINS LIBRARY,
PURSUANT TO THE PUBLIC-PRIVATE EDUCATIONAL FACILITIES
AND INFRASTRUCTURE ACT OF 2002
WHEREAS, The Board of Supervisors accepted an unsolicited proposal pursuant
to the Public-Private Educational Facilities and Infrastructure Act (PPEA) for the
redevelopment of the Hollins Library, which building is located at 6624 Peters Creek Rd.
in the County of Roanoke; and
WHEREAS, the County, pursuant to its adopted PPEA guidelines, solicited
competing proposals and a single competing proposal was received; and
WHEREAS, the County’s PPEA Guidelines state that “The Board of Supervisors
will determine at the initial stage review” the process that will be used in procuring
services for completion of a project; and
WHEREAS, insofar as the proposals predominantly involve professional services
(as defined in Section 2.2-4301 of the Code of Virginia), it would be proper and lawful to
use the procurement process of “competitive negotiation” for professional services (as
set forth in Section 2.2-4302.2(A)(4) of the Code of Virginia.
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke
County, that the Board directs the County’s Purchasing Division Director and other
appropriate County staff to use the procurement process of competitive negotiation for
professional services in regard to above-mentioned project.
Page 1 of 3
ACTION NO.
ITEM NO. E.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: ORDINANCE AUTHORIZING EMPLOYEE BONUSES
TOTALING $1,082,191 FUNDED FROM
REIMBURSEMENTS FROM THE COMMMONWEALTH OF
VIRGINIA AND AMENDING THE GENERAL FUND FISCAL
YEAR 2025 AND 2026 OPERATING REVENUES AND
EXPENDITURES
SUBMITTED BY: Richard L. Caywood
County Administrator
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Authorize a one-time bonus for all eligible employees with funding in the amount
$200,000 from the Commonwealth of Virginia and $882,191 from the General Fund and
amending the General Fund Fiscal Year 2025 and 2026 budgets.
BACKGROUND:
The 2025 General Assembly Special Session approved a one-time bonus for
constitutional officers and their employees and employees of local departments of social
services.
The Board of Supervisors has agreed to accept the funding from the Commonwealth of
Virginia and pass this one time bonus to Compensation Board and Social Service
employees.
DISCUSSION:
The calculation of a 1.5 percent of the salary amount to be paid for the bonus for
constitutional officers and their employees is based upon the Compensation Board
funding salary prior to the implementation of any salary increases that are effective July
Page 2 of 3
1, 2025. Additionally, it is proposed that all other full-time County employees receive the
same 1.5 percent of salary bonus, and that part-time County employees receive a $250
bonus.
County employees qualifying for the bonus are further defined as full-time and regular
part-time employees who are in active pay status at the time the bonus is paid. Regular
part-time employees are those recommended by their respective department director
and approved by the Department of Human Resources. Part-time employees who are
not considered to be regular part-time employees by Human Resources, and members
of boards and commissions are not eligible for the bonus.
Section 15.2-1508 of the Code of Virginia, as amended, authorizes the governing body
of any city, county, or town to pay a monetary bonus. The payment of the bonus must
be authorized by ordinance. The County is required by the Commonwealth of Virginia
to make the payment in July 2026, therefore we would like to make the payment on July
18, 2025.
Funding for the bonus will come from both the Commonwealth of Virginia and County of
Roanoke revenues. Staff recommends that the fiscal year 2025 budget be amended in
the amount of $882,191 to operating revenue and expenditures of the general fund to
provide a bonus to County employees. Additionally, staff recommends that the fiscal
year 2026 budget be amended in the amount of $200,000 to operating revenues and
expenditures of the general fund to provide a bonus to County employees.
FISCAL IMPACT:
The estimated cost to provide a bonus to all employees is approximately $1,082,191.
Of this amount, approximately $200,000 will be reimbursed by the Commonwealth of
Virginia and $882,191 will be funded from General fund revenues. The FY2025 budget
will be amended by $882,191 and the FY2026 by $200,000. The bonus will be paid on
July 18, 2025, and will be an expense of FY2026. Any necessary transfers and/or
budget adjustments required by Roanoke County accounting procedures necessary to
accomplish this action will be authorized by this ordinance.
Funding provided by the Virginia Compensation Board does not represent base salary
funding, and consequently is in addition to and does not supplant local salary
supplements or any recent local salary increases. Like all funding for salaries and
expenses in constitutional offices, Roanoke County will be responsible for paying these
expenses, and the Compensation Board will reimburse the majority of the actual
expenses.
STAFF RECOMMENDATION:
Page 3 of 3
Staff recommends approval of the first reading of the ordinance and setting the second
reading for June 24, 2025.
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2025
ORDINANCE AUTHORIZING EMPLOYEE BONUSES TOTALING
$1,082,191 FUNDED FROM REIMBURSEMENTS FROM THE
COMMMONWEALTH OF VIRGINIA AND AMENDING THE GENERAL
FUND FISCAL YEAR 2025 AND 2026 OPERATING REVENUES AND
EXPENDITURES
WHEREAS, the 2025 General Assembly Special Session approved a one-time
bonus for constitutional officers and their employees; and
WHEREAS, the calculation of a 1.5 percent of the salary amount to be paid for
the bonus for constitutional officers and their employees is based upon the
Compensation Board funding salary prior to the implementation of any salary increase s
that are effective July 1, 2025; and
WHEREAS, the General Assembly added a one-time bonus of 1.5 percent of
base salary for full-time employees of local departments of social services; and
WHEREAS, the bonus must be paid and reimbursed in fiscal year 2026 for both
the Compensation Board and the Department of Social Services employees; and
WHEREAS, the Board of Supervisors has agreed to accept the funding from the
Compensation Board and Department of Social Services and pass this one-time bonus
to eligible positions; and
WHEREAS, it has further been proposed that all other full-time County
employees receive the same 1.5 percent of salary bonus, and that part-time County
employees receive a $250 bonus; and
Page 2 of 3
WHEREAS, it is recommended that the Fiscal Year 2025 Budget be amended in
the amount of $882,191 to operating revenues and expenditures of the General Fund to
provide a bonus to County employees; and
WHEREAS, it is recommended that the Fiscal Year 2026 Budget be amended in
the amount of $200,000 to operating revenues and expenditures of the General Fund to
provide a bonus to County employees; and
WHEREAS, Section 15.2-1508 of the 1950 Code of Virginia, as amended,
authorizes the governing body of any locality to pay monetary bonuses to its officers
and employees, and
WHEREAS, the first reading of this ordinance is being held on June 10, 2025;
and the second reading is scheduled for June 24, 2025 with payment of the bonus on
the July 18, 2025 paycheck.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The Board appropriates funds in the amount of $882,191 from Personal
Property tax revenue, for the payment of employee bonuses as set forth in
paragraph three (3) below, and amends the Roanoke County Fiscal Year
2025 budget accordingly.
2. The Board appropriates $200,000 from the Commonwealth of Virginia for
the payment of employee bonuses as set forth in paragraph three (3)
below, and in accordance with procedures promulgated by the
Commonwealth of Virginia, and amends the Roanoke County Fiscal Year
2026 budget accordingly.
Page 3 of 3
3. The County Administrator is hereby authorized to pay a bonus to all
employees as follows:
a. All full-time employees shall receive a bonus equal to 1.5 percent of
their annual salary prior to the implementation of any salary increases
that are effective with the fiscal year beginning July 1, 2025 and al l
regular part-time employees shall receive a $250 bonus.
4. County employees qualifying for the bonus are further defined as full-time
and regular part-time employees who are in active pay status at the time
the bonus is paid. Regular part-time employees are those recommended
by their respective department director and approved by the Director of
Human Resources. Part-time employees who are not considered to be
regular part-time employees by Human Resources, and members of
boards and commissions are not eligible for the bonus.
5. The Board authorizes any additional transfers and / or budget adjustments
required by Roanoke County accounting procedures necessary to
accomplish the actions authorized in this ordinance.
6. That this ordinance shall take effect immediately upon approval at the
second reading.
Estimated
Employees
General Fund Cost
of 1.5% Bonus for
All Full-Time
General Fund Cost
of $250 Bonus for
Regular Part-Time
Estimated Cost of bonus:
Amount
Full-time 1,019 973,037$ -$ 973,037$
Part-time 129 - 32,250 32,250
Benefits
FICA Full-time 74,437 - 74,437
FICA Part-time - 2,467 2,467
Total 1,047,474$ 34,717$ 1,082,191$
Estimated Source of Funds for bonus:
Compensation Board 200,000$ -$ 200,000$
Amended FY25 budget 847,425 34,766 882,191
Total 1,047,425$ 34,766$ 1,082,191$
County of Roanoke
Page 1 of 2
ACTION NO.
ITEM NO. E.2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Ordinance Appropriating New Funds in the Amount of
$1,514,496 to Roanoke County Public Schools (RCPS) for a
Bonus from the Commonwealth of Virginia and Authorizing a
Transfer of Funds Between Categories Within the RCPS
Fiscal Year 2024-2025 Budget
SUBMITTED BY: Laurie Gearheart
Director of Finance and Management Services
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Approval of an ordinance to allow the transfer of certain funds between categories
within the Roanoke County Public Schools 2024-2025 budget and to appropriate
$1,514,496 in new funding.
BACKGROUND:
During the Roanoke County Public Schools May 12, 2025 budget work session, school
staff discussed strategies to move funds into the health reserve balances and to
appropriate funds for an employee bonus. See page 6 of Attachment B - RCPS 2024-
2025 Budget Updates 5 12 25.
DISCUSSION:
The County Board of Supervisors approves the School Board budget by categories.
The School Board will directly receive funds in the amount of $1,514,496 from the
Commonwealth of Virginia for an employee bonus, which funds have not yet been
appropriated to the Schools’ budget. Additionally the School Board has requested that
the Board approve transfers of funds between budget categories as follows:
Page 2 of 2
. Transfer of $1,000,000 from the instructional category to the non-categorical
spending category.
. Appropriates funds in the amount of $1,514,496 to various categories as detailed
out in the attached ordinance.
. Authorizes any additional transfers and / or budget adjustments required by
Roanoke County Public Schools accounting procedures necessary to accomplish
the actions authorized in 1-2 above.
FISCAL IMPACT:
The various categories will increase and decrease for a net total increase of $1,514,496
for all categories.
STAFF RECOMMENDATION:
Staff recommends approving the first reading of the ordinance and scheduling the
second reading for June 24, 2025.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 24, 2025
ORDINANCE APPROPRIATING NEW FUNDS IN THE AMOUNT OF
$1,514,496 TO ROANOKE COUNTY PUBLIC SCHOOLS AND
AUTHORIZING ALL NECESSARY TRANSFERS WITHIN THE
ROANOKE COUNTY PUBLIC SCHOOLS’ FY 2024-2025 CATEGORIES
WHEREAS, during the Roanoke County Public Schools (RCPS) May 12, 2025
work session, school staff discussed strategies to move funds into health reserve
balances and to appropriate funds for an employee bonus funded by the Commonwealth
of Virginia; and
WHEREAS, pursuant to Section 22.1-115 of the Code of Virginia, the Board of
Supervisors approves the School Board’s budget by categories; and
WHEREAS, the School Board will directly receive funds in the amount of
$1,514,496 from the Commonwealth of Virginia for an employee bonus, which funds have
not yet been appropriated to the Schools’ budget; and
WHEREAS, the School Board has requested that the Board additionally approve
transfers of funds between budget categories; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the
second reading was held on June 24, 2025.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the Board approves the transfer of $1,000,000 from the instructional
category to the non-categorical spending category.
2. The Board appropriates total funds in the amount of $1,514,496 to the
following categories:
a. Instruction in the amount of $1,227,450
b. Administration, attendance, and health in the amount of $69,547
c. Pupil Transportation in the amount of $78,901
d. Operation and maintenance in the amount of $56,824
e. School food services and other non -instructional operations in the
amount of $47,101
f. Facilities in the amount of $2,447
g. Technology in the amount of $32,226
3. The Board authorizes any additional transfers and / or budget adjustments
required by Roanoke County Public Schools accounting procedures
necessary to accomplish the actions authorized in 1-2 above.
4. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. E.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Ordinance Accepting and Appropriating $328,811 from the
Virginia Department of Criminal Justice Services (DCJS) for
use by the Roanoke County Police Department for eight
School Resource Officers.
SUBMITTED BY: Michael Poindexter
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
The acceptance and appropriation of $328,811 from the Virginia Department of Criminal
Justice Services with up to $187,871 in local match for a total of $516,592 for eight
School Resource Officers.
BACKGROUND:
The Department of Criminal Justice Services has awarded funding to the Roanoke
County Police Department through the School Resource Officer Grant Program Fund, in
the amount of $328,811 along with a local match of $187,781 for a total of $516,592.
DISCUSSION:
The Virginia Department of Criminal Justice Services has awarded funding to the
Roanoke County Police Department to fund salaries and benefits for eight School
Resource Officers to be assigned to eight of the sixteen elementary schools located
within Roanoke County.
FISCAL IMPACT:
Page 2 of 2
Awarded State funds total $328,811. This award requires a local match of up to
$187,781. This match funding will come from the general fund operating budget which
has already been appropriated. All funds needed to cover the costs for the School
Resource Officers will be deposited within the grant fund.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling the
second reading for June 24, 2025.
1
May 28, 2025
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: 544221-FY26 - School Resource Officer Continuation Grants - SRO
Dear Mr. Richard Caywood:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 26-421-C and was approved for a total award of $516,592, funded through Award
Number 2026-FREE-GRANT. The project period is 7/1/2025 through 6/30/2026.
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access
your grant in OGMS, your application may be under negotiation. Please check your email and/or
spam for OGMS correspondence and follow up with your DCJS Grant Monitor.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are
posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3–5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,
contact your DCJS Grant Monitor Jordy Nolan at (804) 845-1156 or via email at
jordy.nolan@dcjs.virginia.gov.
Sincerely,
Jackson Miller
Director
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, VA 23219
Project Director Project Administrator Finance Officer
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24018
540-776-7190
rcaywood@roanokecountyva.gov
Financial Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-283-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________ Authorized Official (Project Administrator)
Title: ______________________________
Date: ______________________________
544221-FY26 - School Resource Officer Continuation Grants - SRO
DCJS Grant Number: 26-421-C
Grant Start Date: 7/1/2025
Grant End Date: 6/30/2026
*If applicable
$ 0
State Special Funds: $328,811
Local Match: $187,781
Total Budget: $516,592
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 24, 2025
ORDINANCE ACCEPTING AND APPROPRIATING $328,811 FROM THE
VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS)
FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR
EIGHT SCHOOL RESOURCE OFFICERS
WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has
awarded $328,811 to the Roanoke County Police Department for fiscal year 2026 to fund
salaries and benefits for eight school resource o fficers (SROs) to be assigned to eight of
the sixteen elementary schools located within Roanoke County; and
WHEREAS, a local match of $187,781 is required, which will be appropriated from
the general fund; and
WHEREAS, the funds from this grant will not be utilized until funds from any prior
school resource officer grants have been utilized; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the
second reading was held on June 24, 2025.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $328,811, made available to the Roanoke County Police
Department by DCJS, is accepted and hereby appropriated to the County’s
grant fund for the funding of salaries and benefits of eight school resource
officers.
Page 2 of 2
2. That the sum of $187,781 is hereby appropriated from the general fund to
the County’s grant fund for the funding of salaries and benefits of eight
school resource officers.
3. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. E.4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Ordinance Accepting and Appropriating $322,675 from the
Virginia Department of Criminal Justice Services (DCJS) for
use by the Roanoke County Police Department for eight
School Resource Officers.
SUBMITTED BY: Michael Poindexter
Chief of Police
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
The acceptance and appropriation of $322,675 from the Virginia Department of Criminal
Justice Services with a $184,280 local match for a total of $506,955 for eight School
Resource Officers.
BACKGROUND:
The Department of Criminal Justice Services has awarded funding to the Roanoke
County Police Department through the School Resource Officer Grant Program Fund, in
the amount of $322,675, along with a local match of $184,280 for a total of $506,955.
DISCUSSION:
The Virginia Department of Criminal Justice Services has awarded funding to the
Roanoke County Police Department to fund salaries and benefits for eight School
Resource Officers to be assigned to eight of the sixteen elementary schools located
within Roanoke County.
FISCAL IMPACT:
Awarded State funds total $322,675. This award requires a local match up to $184,280.
This match funding will come from the general fund operating budget which has already
Page 2 of 2
been appropriated. All funds needed to cover the costs for the School Resource Officers
will be deposited within the grant fund.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance and scheduling the
second reading for June 24, 2025.
1
May 28, 2025
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: 544221-FY26 - School Resource Officer Continuation Grants - SRO
Dear Mr. Richard Caywood:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 26-245-D and was approved for a total award of $506,955, funded through Award
Number 2026-FREE-GRANT. The project period is 7/1/2025 through 6/30/2026.
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access
your grant in OGMS, your application may be under negotiation. Please check your email and/or
spam for OGMS correspondence and follow up with your DCJS Grant Monitor.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are
posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3–5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,
contact your DCJS Grant Monitor Jordy Nolan at (804) 845-1156 or via email at
jordy.nolan@dcjs.virginia.gov.
Sincerely,
Jackson Miller
Director
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, VA 23219
Project Director Project Administrator Finance Officer
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24018
540-776-7190
rcaywood@roanokecountyva.gov
Financial Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-283-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________ Authorized Official (Project Administrator)
Title: ______________________________
Date: ______________________________
544221-FY26 - School Resource Officer Continuation Grants - SRO
DCJS Grant Number: 26-245-D
Grant Start Date: 7/1/2025
Grant End Date: 6/30/2026
*If applicable
$ 0
State Special Funds: $322,675
Local Match: $184,280
Total Budget: $506,955
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 24, 2025
ORDINANCE ACCEPTING AND APPROPRIATING $322,675 FROM THE
VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS)
FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR
EIGHT SCHOOL RESOURCE OFFICERS
WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has
awarded $322,675 to the Roanoke County Police Department for fiscal year 2026 to fund
salaries and benefits for eight school resource o fficers (SROs) to be assigned to eight of
the sixteen elementary schools located within Roanoke County; and
WHEREAS, a local match of $184,280 is required, which will be appropriated from
the general fund; and
WHEREAS, the funds from this grant will not be utilized until funds from any prior
school resource officer grants have been utilized; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the
second reading was held on June 24, 2025.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $322,675, made available to the Roanoke County Police
Department by DCJS, is accepted and hereby appropriated to the County’s
grant fund for the funding of salaries and benefits of eight school resource
officers.
Page 2 of 2
2. That the sum of $184,280 is hereby appropriated from the general fund to
the County’s grant fund for the funding of salaries and benefits of eight
school resource officers.
3. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
ACTION NO.
ITEM NO. E.5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Ordinance to appropriate funds in the amount of $48,272
from the Commonwealth of Virginia for the County of
Roanoke Clerk of the Circuit Court for fiscal year 2026 and
adding one Deputy Clerk position to the Compensation and
Pay Plan
SUBMITTED BY: W. Michael Galliher
Clerk of Circuit Court
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Appropriation of funding from the Commonwealth of Virginia in the amount of $48,272
for a new Deputy Clerk position to assist in managing workload and adding the new
Deputy Clerk position to the classification and pay plan.
BACKGROUND:
The Commonwealth of Virginia added additional funding of $5,524,340 in the budget to
provide 117 entry-level Deputy Clerk positions throughout the state to assist with
anticipated workload increases resulting from implementation of HB2723/SB1466.
DISCUSSION:
For Roanoke County, the fiscal year 2026 budget of the Commonwealth of Virginia
includes one new Deputy Clerk IV position for the Clerk of the Circuit Court. This was
approved by the 2025 General Assembly for FY2026 to assist with anticipated workload
increases from implementation of HB2723/SB1466 (2025) related to sealing and
expungement of court records.
Budget language also requires that any unexpended amounts shall not revert to the
general fund but shall be reappropriated to support anticipated expenses in the next
Page 2 of 2
biennium, and requires Circuit Court Clerks to report information regarding the workload
directly associated with the implementation of the legislation upon the request of the
Compensation Board.
FISCAL IMPACT:
The annual projected cost for the new Deputy Clerk position with benefits is
approximately$70,000. The Compensation Board will reimburse the County $48,272
and the supplemental funding required for the Deputy Clerk position of $21,728 will be
reallocated from the Roanoke County General Fund employee benefits account as
needed and based on the hiring date of the new position.
The appropriation of funds will be effective with the new fiscal year beginning July 1,
2025. Staff anticipates the vacancy to be filled during the summer of 2025.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and scheduling the
second reading for June 24, 2025.
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 24, 2025
ORDINANCE TO APPROPRIATE FUNDS IN THE AMOUNT OF $48,272
FROM THE COMMONWEALTH OF VIRGINIA FOR THE COUNTY OF
ROANOKE CLERK OF THE CIRCUIT COURT FOR FISCAL YEAR
2026 AND ADDING ONE DEPUTY CLERK POSITION TO THE
COMPENSATION AND PAY PLAN
WHEREAS, the Commonwealth of Virginia approved a budget which included a new
Deputy Clerk position to help with the anticipated workload increases from implementation
of HB2723/SB1466 related to sealing and expungement of court records; and
WHEREAS, funding from the Commonwealth of Virginia for this new position totals
$48,272; and
WHEREAS, the County of Roanoke’s share of funding for this new position is
$21,728; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance before they are expended; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the
second reading is scheduled for June 24, 2025.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $48,272 is hereby appropriated from revenue received from
the Commonwealth of Virginia and funds to supplement the position are authorized to be
transferred as needed from employee benefits in the General Fund estimated to be
$21,728.
2. One new Deputy Clerk position will be added to the County of Roanoke
Page 2 of 2
Classification and Pay Plan.
3. This ordinance shall take effect on July 1, 2025.
Page 1 of 1
ACTION NO.
ITEM NO. F.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 10, 2025
AGENDA ITEM: Confirmation of appointment to the Roanoke Valley
Greenway Commission
SUBMITTED BY: Rhonda Perdue
Chief Deputy Clerk to the Board of Supervisors
APPROVED BY: Richard L. Caywood
County Administrator
ISSUE:
Confirmation of appointment
BACKGROUND:
Roanoke Valley Greenway Commission (Citizen Appointment)
Frank Simms’ three (3) year appointment to the Roanoke Valley Greenway Commission
will expire June 30, 2025. It is the consensus of the Board of Supervisors to reappoint
Mr. Simms to an additional three (3) year term to expire June 30, 2028.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
STAFF RECOMMENDATION:
Staff recommends confirmation the appointment.
Page 1 of 2
A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2025
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM G - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 10,
2025, designated as Item G - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 8
inclusive, as follows:
1. Approval of minutes – May 27, 2025
2. Ordinance authorizing the execution of a lease agreement with Tinker Top,
LLC for property to locate communication towers upon which is situated on
Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia in the
County of Botetourt, Virginia. (First Reading and Request for Second
Reading)
3. Ordinance amending Chapter 10 (Licenses), Article II (Classified Business
and Occupational License Provisions), Section 10-30 (Contractors) of the
Roanoke County Code). (Second Reading)
4. Ordinance to accept and appropriate $98,550 from the Virginia Dept. of
Criminal Justice Service, Ops Ceasefire Grant. (Second Reading)
5. Ordinance to adjust the salaries of the Members of the Board of Supervisors
of Roanoke County by applying a three percent inflation factor, pursuant to
Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the
Code of Virginia. (First Reading and Request for Second Reading and Public
Hearing)
Page 2 of 2
6. Ordinance amending Article V (Development Standards) of the Roanoke
County Zoning Ordinance regarding lot drainage requirements on site plans
and plot plans. (First Reading and Request for Second Reading and Public
Hearing)
7. Ordinance approving an agreement with the City of Salem, Virginia for the
continuation of the McAfee Knob Trailhead Shuttle. (First Reading and
Request for Second Reading)
8. The acceptance and allocation of $5,831.00 from the Virginia Department of
Criminal Justice Services, First Responders Wellness Grant.
Page 1 of 6
Please Note: there is no 6:00 p.m. evening session because there are no public
hearings scheduled.
The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke
County Administration Center, this being the second regularly scheduled meeting of the
month of May 2025. Audio and video recordings of this meeting will be held on file for a
minimum of five (5) years in the office of the Clerk to the Board of Supervisors.
Before the meeting was called to order, an invocation/a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
A. OPENING CEREMONIES
1. Roll Call
Present: Supervisors Hooker, Mahoney, Shepherd, North
Absent: Supervisor Radford
Staff Present: Richard L. Caywood, County Administrator; Rebecca
Owens, Deputy County Administrator; Doug Blount,
Assistant County Administrator; Madeline Hanlon,
Community Engagement Director; Peter S. Lubeck, County
Attorney; Amy Whittaker, Public Information Officer and
Rhonda D. Perdue, Chief Deputy Clerk to the Board
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
C. NEW BUSINESS
Action No. 052725-1 Item C.1
1. Resolution approving the Roanoke County Public Schools (RCPS) Budget for
fiscal year 2025-2026 upon certain terms and conditions. (Susan Peterson,
Director of Finance, Roanoke County Public Schools and Dr. Jamie Soltis,
Deputy Superintendent)
Roanoke County
Board of Supervisors
Minutes
May 27, 2025 – 02:00 p.m.
Page 2 of 6
Supervisor Hooker moved to approve the resolution. Supervisor Mahoney seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
Action No. 052725-2 Item C.2
2. Resolution adopting 1) the fiscal year 2025-2026 Operating and Capital Budget
Revenues and Expenditures for the County of Roanoke, Virginia and 2) the fiscal
years 2026-2035 Capital Improvement Program for the County of Roanoke,
Virginia and 3) the fiscal year 2025-2026 Fee Compendium. (Steve Elliott,
Budget Administrator)
Supervisor Shepherd moved to amend the FY 2026-2035 Capital Improvement
Program, and to approve the resolution with the proposed amendment. Specifically,
amending Schedule 3 to:
1. Create a new subcategory under Buildings and Facilities (set forth on page 2 of
the Schedule) entitled “Parks Restroom Facilities,” and
2. Reallocate $500,000 that was previously allocated to the Hollins Library
Replacement to this new Parks Facilities Category. This will reduce Hollins
Library funding from $12,050,000 to $11,550,000.
The purpose of this proposed reallocation is to provide funding for needed restroom
facilities at Goode Park, Stonebridge Park, Hollins Park, and Green Hill Park.
Supervisor North seconded the motion approving the resolution with the
amendment. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
D. FIRST READING OF ORDINANCE
Action No. 052725-3 Item D.1
1. Ordinance amending Chapter 10 (Licenses), Article II (Classified Business and
Occupational License Provisions), Section 10-30 (Contractors) of the Roanoke
County Code. (Doug Barber, Assistant County Attorney and P. Jason Peters,
Commissioner of Revenue) (First Reading and Request for Second Reading)
Supervisor Mahoney moved to approve the first reading of this ordinance and
scheduling the second reading for June 10, 2025. Supervisor Hooker seconded the
motion. Motion approved.
Page 3 of 6
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
E. SECOND READING OF ORDINANCES
Action No. 052725-4.a-c Item E.1
1. Ordinances to appropriate funds for:
Action No. 052725-4.a Item E.1a
(a) Fiscal year 2025-2026 operations budget and approval of the Classification
and Pay Plan for fiscal year 2025-2026 for the County of Roanoke, Virginia;
(Steve Elliott, Budget Administrator)
Supervisor Mahoney moved to approve the ordinance appropriating funds for the
Fiscal year 2025-2026 operations budget and approval of the Classification and Pay
Plan for fiscal year 2025-2026. Supervisor Hooker seconded the motion. Motion
approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
Action No. 052725-4.b Item E.1b
(b) Fiscal year 2025-2026 capital budget for the County of Roanoke, Virginia;
Supervisor Hooker moved to approve the ordinance appropriating funds for the
Fiscal year 2025-2026 capital budget. Supervisor Mahoney seconded the motion.
Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
Action No. 052725-4.c Item E.1c
(c) Fiscal year 2025-2026 for Roanoke County Public Schools Categories.
Supervisor Shepherd moved to approve the ordinance appropriating funds for the
Fiscal year 2025-2026 Roanoke County Public Schools Categories. Supervisor
North seconded the motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
Page 4 of 6
F. CONSENT AGENDA
Action No. 052725-5.a-c Item F.1-3
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY
THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION
IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY
Action No. 052725-5.a Item F.1
1. Approval of minutes – May 13, 2025
Action No. 052725-5.b Item F.2
2. Ordinance authorizing the acceptance of a public use easement located at
Roanoke County Tax Map Number 076.20-03-03.00-0000 for a portion of
sidewalk on private property along Brambleton Avenue, Windsor Hills Magisterial
District. (Second Reading)
Action No. 052725-5.c Item F.3
3. Ordinance to accept and appropriate $98,550 from the Virginia Dept of Criminal
Justice Service, Ops Ceasefire Grant. (First Reading and Request for Second
Reading)
Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor
Shepherd seconded the motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
G. CITIZENS' COMMENTS AND COMMUNICATIONS
This time has been set aside for Roanoke County citizens, County property owners,
and County business owners to address the Board on matters of interest or concern.
While the Board desires to hear from all who desire to speak, this agenda item is
limited to a duration of 30 minutes, Each individual speaker shall be afforded 3
minutes to speak.
No citizens present.
H. REPORTS
Action No. 052725-6 Item H.1-6
1. Unappropriated Balance, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
Page 5 of 6
3. Comparative Statement of Budgeted and Actual Revenues as of April 30, 2025
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of April 30, 2025
5. Accounts Paid – April 2025
6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy,
as of April 30, 2025
Supervisor Mahoney moved to receive and file the reports that have been included
with the agenda under Item H. Supervisor Shepherd seconded the motion. Motion
approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
I. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Tammy E. Shepherd
2. Phil C. North
3. Martha B. Hooker
4. Paul M. Mahoney
5. David F. Radford
Supervisors were offered the opportunity to share comments and provide updates to
their peers and the public on items of interest to them.
J. CLOSED MEETING, pursuant to the Code of Virginia as follows:
Action No. 052725-7
1. Section 2.2-3711(A)(3) to discuss or consider the acquisition of real property for
a public purpose and the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body. Specifically, the Board will consider the
acquisition and disposition of property for park purposes and the disposition of
property that is not presently being used for any public purpose.
2. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business’ or
industry’s interest in locating or expanding its facilities in the community.
Specifically, the Board will discuss potential business location or expansion in the
community, including location or expansion in each of the County’s five
magisterial districts.
Page 6 of 6
Supervisor North moved to go to closed session. Supervisor Mahoney seconded
the motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
K. CERTIFICATION RESOLUTION
Action No. 052725-8
In the closed session just concluded, nothing was discussed except the matter which
was identified in the motion to convene in closed session. Only those matters
lawfully permitted to be discussed under the Virginia Freedom of Information Act
were discussed.
Supervisor Mahoney moved to adopt the certification resolution. Supervisor Hooker
seconded the motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
L. ADJOURNMENT
Action No. 052725-9
Supervisor North moved to adjourn the meeting. Supervisor Hooker seconded the
motion. Motion approved.
Ayes: Supervisors Hooker, Mahoney, Shepherd, North
Nays: None
Absent: Supervisor Radford
Submitted by: Approved by:
__________________________ __________________________
Richard L. Caywood Phil C. North
Clerk to the Board of Supervisors Vice-Chairman
Page 1 of 2
ACTION NO.
ITEM NO. G.2
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
at least
“Exhibit A” which is attached to this Board Report.
The terms of Roanoke County’s current lease with the property owner expire on June
DISCUSSION:
Staff in the County Attorney’s Office have negotiated an additional three (3) year lease,
Page 2 of 2
a three (3) year extension term shall increase five (5) percent over the annual rent due
for the immediately preceding year. A draft of the lease is attached to this Board
Report. Minor amendments may be made prior to a second reading depending upon
ongoing discussions and reviews by County staff and the property owner (re: notice to
property owner of changes to the infrastructure located within the leased area).
FISCAL IMPACT:
The amount of funding required for each year of the lease is as follows:
·July 1, 2025 - June 30, 2026: $8,672.25
·July 1, 2026 - June 30, 2027: $9,105.87
·July 1, 2027 - June 30, 2028: $9,561.16
·July 1, 2028 - June 30, 2029: $10,039.22
·July 1, 2029 - June 30, 2030: $10,541.18
·July 1, 2030 - June 30, 2031: $11,068.24
·July 1, 2031 - June 30, 2032: $11,621.65
·July 1, 2032 - June 30, 2033: $12,202.73
·July 1, 2033 - June 30, 2034: $12,812.86
STAFF RECOMMENDATION:
Staff recommends the Board approve the first reading of the attached ordinance, and
schedule this for a second reading on June 24, 2025.
Page 1 of 8
This LEASE AGREEMENT, made and entered into this ______ day of _____________,
2025, by and between TINKER TOP, LLC, a Virginia limited liability company, Grantor,
hereinafter referred to as “Landlord,” and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors
or assigns, Grantee, hereinafter referred to as “Tenant”.
W I T N E S S E T H:
That for and in consideration of the leased premises and the mutual covenants and
conditions contained herein, the parties agree as follows:
1.The Landlord agrees to lease to the Tenant and the Tenant agrees to lease from
the Landlord, in accordance with the terms and conditions set forth in this Lease Agreement, that
certain real property situated on Tinker Mountain approximately 3.7 miles north of Roanoke,
Virginia, (Lat. 37 22' 23" N, Long. 79 55' 40" W) in the County of Botetourt, Virginia, as shown
on the drawing dated January 13, 2003, attached hereto as Exhibit A, and more particularly
described as follows and hereinafter referred to as the ‘Premises’, to-wit:
That certain parcel of land delineated by a chain link fence and being shown and
designated on the attached Exhibit A as “FENCED AREA - 1580.06 SQ. FT. - 0.0363
AC.,” specifically including but not limited to the non-exclusive, unrestricted right
of access to, from, upon and within said parcel, and the exclusive use of the 10' x
10' parcel of land, being a total of 100 square feet, more or less, designated upon
the attached Exhibit A as “RKE. CO. BLDG. 100 sq. ft.”; and,
Together with the non-exclusive right of ingress, egress and regress to and from
the above-described fenced area upon, over and across that certain existing gravel
access and private driveway leading to and from Tinker Top Road, also known as
the Frontage Road.
Landlord further grants such agreement and consent as may be necessary, pursuant to a
separate agreement between the Landlord and Emergency Medical Services of Virginia, Inc.
(EMS), to Tenant’s location, use and maintenance of an antenna and all necessary or related
appurtenances upon the EMS tower within the premises, referenced upon the attached Exhibit A
as “EXISTING TOWER.”
Page 2 of 8
2.The term of this Lease Agreement shall be for a period of three (3) years, said
term commencing as of July 1, 2025, and continuing until June 30, 2028. The Tenant shall have
the option to renew this Lease Agreement for three additional successive three (3) year terms
upon the same terms and conditions contained in this Lease Agreement; this Lease Agreement
may be renewed by providing forty-five (45) days written notice to the Landlord. The annual rent
for each successive year of a three (3) year extension term shall increase five percent (5%) over
the annual rent due for the immediately preceding year.
3.The Tenant shall pay as rent the sum of Eight Thousand Six Hundred Seventy-
Two Dollars & 25/100 ($8,672.25) per year for the first year of the lease term, to Landlord at
1896 Tinker Top Road, Daleville, Virginia, 24083, without demand therefor. The rental payment
for the first year for the rental period from July 1, 2025, through June 30, 2026, shall be due and
payable within thirty (30) days of the execution of this Lease Agreement by both parties hereto.
Thereafter, rent shall be due on the first day of each yearly period during the lease term and any
renewal term. A late fee of $100.00 shall be imposed for any payments not made within 30 days
of the due date. Beginning July 1, 2026, the Tenant shall pay to the Landlord as rent the sum of
Nine Thousand One Hundred Five Dollars & 87/100 ($9,105.87) per year for the second year of
the lease term. Beginning July 1, 2027, the Tenant shall pay to the Landlord as rent the sum of
Nine Thousand Five Hundred Sixty-One Dollars & 16/100 ($9,561.16) per year for the third year
of the lease term.
4.During the term of this Lease Agreement, Landlord shall remain responsible for
the payment of all taxes and assessments imposed on the premises.
5.It is understood and agreed by the parties that the premises shall, during the term
of this Lease Agreement, be used for the installation, operation and maintenance of radio
equipment, including base stations, cabling or wiring and accessories for such equipment. All of
the Tenant's equipment placed on the premises shall remain personal property of the Tenant
notwithstanding the fact that it might otherwise be deemed to be fixtures. It is the understanding
Page 3 of 8
of the parties that the Tenant has placed an equipment building on the premises immediately
adjacent to the EMS site.
6.The Tenant may terminate this Lease Agreement only if the site becomes unfit for
the Tenant's purposes. Any such termination shall be effective ninety (90) days after mailing to
the Landlord of the Tenant's notice to terminate this Lease Agreement. The Landlord may
terminate this Lease Agreement for any default of the Tenant in the performance of this Lease
Agreement not remedied within 30 days following notice by the Landlord of such default.
7.This Lease Agreement may not be assigned nor the premises sub-let, in whole or
in part, without the express written consent of the Landlord.
8.The parties acknowledge that the leased premises consist of land area only. The
Tenant shall keep and maintain the premises in good and safe condition. Upon the expiration of
this Lease Agreement, the Tenant shall surrender the premises in good condition free and clear of
trash and debris and in the same condition as when this Lease Agreement began. No property of
the Tenant shall be abandoned on the premises without the express consent of the Landlord.
9.The Landlord makes no representation regarding the present or future usability of
the site for the Tenant's intended purposes. Any governmental permits, licenses or authorization
necessary to use the premises for the Tenant's purposes must be obtained by the Tenant at the
Tenant's sole cost and expense.
10.In the event of default by the Tenant in the timely payment of rent or the
performance of any of the other obligations of this Lease Agreement, the Tenant agrees to pay
Landlord for any expenses incurred by the Landlord in the enforcement of this Lease Agreement
including court costs and attorney's fees.
11.Any notice to the parties may be given to the following addresses and shall be
effective upon deposit in the U. S. Postal system, certified mail with sufficient postage affixed:
Landlord Tenant
Tinker Top, LLC Board of Supervisors of Roanoke County
1896 Tinker Top Road Attn: Director of General Services
Page 4 of 8
Daleville, VA 24083 5235 Hollins Rd.
Roanoke, VA 24019
With a copy to:
Roanoke County Attorney
Roanoke County Administration Center
P. O. Box 29800
Roanoke, VA 24018
12.The Tenant, during the term of this lease or any extension thereof, will maintain a
policy of general liability insurance (including property damage and bodily injury), with a carrier
licensed to do business in the Commonwealth of Virginia, or self-insurance as approved by the
State of Virginia, providing minimum liability coverages of $300,000.00, with no annual
aggregate.
13. (a) Tenant’s obligation to pay is subject to annual appropriations being made
for such purpose by the governing body of the County of Roanoke. Tenant will perform all acts
lawfully within its power to obtain and maintain funds from which payments hereunder may be
made, including making requests for appropriations for such payments to the extent necessary in
each fiscal year or annual budgets submitted for the purpose of obtaining funding, and, will do
no act or make any statement that will cause the disapproval of the appropriation.
(b)Any other provision of this Lease Agreement to the contrary
notwithstanding, this Lease Agreement shall not constitute a debt of the County within the
meaning of any limitation on indebtedness of the County under the Constitution or laws of the
Commonwealth of Virginia, including the Charter of Roanoke County, Virginia, and failure of
the Board of Supervisors of Roanoke County, Virginia to appropriate funds in any year for
payment in full of the payments required by paragraph 3 or any other provision of this Lease
Agreement during such year shall, ipso facto, terminate this Lease Agreement and render this
Lease Agreement null and void without further liability on the part of the County of any kind
whatsoever, except for its obligation to maintain the property described in this Lease Agreement
and to surrender possession of same to the Landlord if prior to or at such time of non-
Page 5 of 8
appropriation, funds are not or have not been appropriated or are not available for the purchase,
lease or rental of premises to perform a like function as the premises described herein.
(c) (1) Should this Lease Agreement be terminated by the Tenant for non-
appropriation or non-availability of funds under subparagraph (b) above and thereafter during the
original term of this Lease Agreement funds are appropriated and are made available for the
purchase, lease or rental by the Tenant of premises to perform the same function as the premises
described herein, then the Tenant shall, to the maximum extent permitted by law, procure the
lease of such premises from the Landlord.
(2) The Tenant shall use its best efforts to give the Landlord
reasonable, and if possible, prior written notice of any termination of this Lease Agreement for
non-appropriation of funds under subparagraph (b) above.
14. The Landlord covenants and represents that he has the full and complete
ownership of the leased premises; that he has the full power and right to execute this Lease
Agreement and to perform the obligations hereunder; that no private restrictions exist with
respect to the said premises or the use thereof; that no one, exclusive of the Landlord and Tenant
and their respective successors in interest, has any interest in or claim against the leased
premises; and that the proposed use of the leased premises by the Tenant is lawful and
permissible under all laws and regulations.
15. In the event that the Landlord intends to sell the leased premises, the sale and
conveyance thereof will be made subject to the provisions of this Lease Agreement.
16. This Lease Agreement represents the entire understanding between the parties and
may not be modified or changed except by written instrument executed by the parties.
17. This Lease Agreement shall be binding upon the parties hereto, their heirs,
personal representatives, successors, and assigns.
18. This Lease Agreement may be executed in duplicate, each of which shall
constitute an original.
Page 6 of 8
19.This Lease Agreement is executed by the County Administrator, Deputy County
Administrator, or Assistant County Administrator of Roanoke County, Virginia by authority and
on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance
#__________________________ adopted by the said Board on the ________ day of
________________________, 2025.
WITNESS the following signatures and seals:
Page 7 of 8
TINKER TOP, LLC
____________________________________
By: Christopher Strickland
Title: Managing Partner of Tinker Top, LLC
Commonwealth of Virginia,
County/City of _______________, to-wit:
The foregoing instrument was acknowledged before me this day of
______________________, 2025, by Christopher Strickland on behalf of Tinker Top, LLC,
Landlord.
____________________________________
Notary Public
My commission expires: ______________
Page 8 of 8
BOARD OF SUPERVISORS
ROANOKE COUNTY, VIRGINIA
By:___________________________________
Title: _________________________________
Commonwealth of Virginia,
County/City of _______________, to-wit:
The foregoing instrument was acknowledged before me this day of
______________________, 2025, by ________________________________ on behalf of the
Board of Supervisors of Roanoke County, Virginia, Tenant.
____________________________________
Notary Public
My commission expires: ______________
Approved as to Form:
_______________________________
County Attorney
Page 1 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 24, 2025
ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE
AGREEMENT WITH TINKER TOP, LLC FOR PROPERTY TO LOCATE
COMMUNICATION TOWERS UPON WHICH IS SITUATED ON TINKER
MOUNTAIN APPROXIMATELY 3.7 MILES NORTH OF ROANOKE,
VIRGINIA IN THE COUNTY OF BOTETOURT, VIRGINIA
WHEREAS, since at least 2010, Roanoke County has leased property situated
on Tinker Mountain approximately 3.7 miles north of Roanoke in the County of Botetourt
for the installation, operation, and maintenance of radio equipment, including base
stations, cabling, wiring, and accessories for such equipment; and
WHEREAS, the said property is currently owned by Tinker Top, LLC, is identified
as Parcel ID 106-45 on the Botetourt County Land Records, and the specific location of
the leased area is shown on “Exhibit A” which is attached; and
WHEREAS, the terms of Roanoke County’s current lease with the property
owner expire on June 30, 2025, and a new lease is necessary in order for Roanoke
County to continue using the property for the location of critical emergency
communications infrastructure; and
WHEREAS, staff have worked with representatives of Tinker Top, LLC, and have
negotiated a three (3) year lease of the property, which will commence on July 1, 2025
and continue until June 30, 2028, with three additional successive three (3) year terms;
and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
determined that it is in the public interest and that a public necessity exists to lease the
property for the location of critical emergency communications infrastructure ; and
Page 2 of 2
WHEREAS, § 18.04 of the Roanoke County Charter provides that the acquisition
and conveyance of real estate interests be accomplished by ordinance; the first reading
of this ordinance was held on June 10, 2025, and the second reading was held on June
24, 2025; and
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the execution of a Lease Agreement for property owned by Tinker Top,
LLC, consisting of 0.0363 acre, more or less, as shown on Exhibit A, is
hereby authorized and approved.
2. That the County Administrator, Deputy County Administrator, or Assistant
County Administrator are hereby authorized to execute such documents,
including but not limited to the Lease Agreement (with any changes as
approved by the County Attorney’s Office) and any other documents
necessary to accomplish this ordinance and to take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish this
ordinance, all of which shall be approved as to form by the County Attorney.
3. That this ordinance is to be in full force and effect upon its passage.
Page 1 of 2
ACTION NO.
ITEM NO. G.3
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
Page 2 of 2
It explicitly addresses the applicability of BPOL taxes to both contractors and
subcontractors involved in the same project/work and should help prevent confusion
and assist staff in answering questions.
There have been no changes since the first reading held on May 27, 2025.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the proposed ordinance.
STAFF RECOMMENDATION:
Staff recommends approval of the ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2025
ORDINANCE AMENDING CHAPTER 10 (LICENSES), ARTICLE II
(CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE
PROVISIONS), SECTION 10-30 (CONTRACTORS) OF THE ROANOKE
COUNTY CODE
WHEREAS, pursuant to Section 10-30 of the Roanoke County Code, Business
Professional and Occupational License (“BPOL”) taxes apply to both contractors and
subcontractors involved in the same project or work; and
WHEREAS, due to perceived ambiguity, subcontractors regularly question their
liability for said taxes; and
WHEREAS, the Commissioner of the Revenue requested clarification to help
prevent confusion; and
WHEREAS, the first reading of this ordinance was held on May 27, 2025, and the
second reading was held on June 10, 2025.
NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of
Supervisors as follows:
1. That Section 10-30(a) of the Roanoke County Code is hereby amended as
follows:
Sec. 10-30. Contractors.
(a) The annual license tax imposed hereunder for contractors and persons constructing
on their own account for sale shall be in the amount of sixteen cents ($0.16) per one
hundred dollars ($100.00) of gross receipts from the business during the preceding
calendar year.
(1) All work subcontracted to a subcontractor by a contractor shall be included in
the gross receipts by both such contractor and subcontractor as a base for the license tax
provided for in this section.
(2) It shall be the duty of every such contractor who subcontracts any portion of the
work contracted for to notify the commissioner and the building commissioner of this
county of the subcontracting, giving amounts subcontracted and the names and addresses
of all persons to whom any portion of the work is subcontracted.
2. This ordinance shall take effect immediately upon passage.
Page 1 of 2
ACTION NO.
ITEM NO. G.4
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
organizations’ efforts to address violent crime. The initiative is to support the use of
DISCUSSION:
Page 2 of 2
scanner and two forensic laptops to assist with forensic in-field processing of crime
scenes and digital evidence. These devices will allow investigators to work at a more
efficient pace, collecting significantly more accurate measurements and processing
complex scenes quicker, allowing for evidence to flow into the hands of investigators
quickly.
There have been no changes since the first reading held on May 27, 2025.
FISCAL IMPACT:
The funds awarded by the Virginia Department of Criminal Justice Services total
$98,550. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends approving the ordinance for the acceptance and appropriation of
$98,550 to the Police Department in the Grant Fund.
1
April 29, 2025
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: 543671-2025 Operation Ceasefire Forensic and Analytical Technology
Dear Mr. Richard Caywood:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 547546 and was approved for a total award of $98,550, funded through Award
Number 2024-OCGF-GRANT and 2025-OCGF-GRANT. The project period is 7/1/2025 through
6/30/2027.
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access
your grant in OGMS, your application may be under negotiation. Please check your email and/or
spam for OGMS correspondence and follow up with your DCJS Grant Monitor.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are
posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3–5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,
contact your DCJS Grant Monitor Jennifer Quitiquit at 804-363-6027 or via email at
jennifer.quitiquit@dcjs.virginia.gov.
Sincerely,
Jackson Miller
Director
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, VA 23219
Project Director Project Administrator Finance Officer
Patrick Pascoe
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24018
540-776-7190
rcaywood@roanokecountyva.gov
Mr. Joshua Pegram
Financial Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-286-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________ Authorized Official (Project Administrator)
Title: ______________________________
Date: ______________________________
543671-2025 Operation Ceasefire Forensic and Analytical Technology
Subgrantee: Roanoke County
DCJS Grant Number: 547546
Grant Start Date: 7/1/2025
Grant End Date: 6/30/2027
Indirect Cost Rate: _____% *If applicable
State General Funds: $ 0
State Special Funds: $98,550
Local Match: $ 0
Total Budget: $98,550
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2025
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $98,550 FROM THE VIRGINIA DEPARTMENT OF
CRIMINAL JUSTICE SERVICES (DCJS), OPERATION CEASE FIRE
GRANT
WHEREAS, the Virginia Department of Criminal Justice (DCJS) has awarded
funding to the Roanoke County Police Department in the amount of $98,550 through the
Operation Ceasefire grant for project period July 1, 2025 through June 30, 2027; and
WHEREAS, the purpose of this Operation Ceasefire grant is to support local law
enforcement and community-based organizations’ efforts to address violent crime using
technology that will result in reducing violent crime within the Commonwealth while
implementing effective and sustainable solutions to intercept and eliminate local cycles
of violence; and
WHEREAS, the Roanoke County Police Department will use the Operation
Ceasefire Forensic and Analytical Technology Grant to purchase advanced forensic
technology, including a computer and accessories capable of downloading suspect
computers and cellular devices, and a mobile laser scanner and two laptops to assist with
in-field processing of crime scenes, all of which will enhance investigators' efficiency and
accuracy in processing digital evidence and crime scenes for violent crimes ; and
WHEREAS, no matching funds are required; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on May 27, 2025, and the
second reading was held on June 10, 2025.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $98,550, made available to the Roanoke County Police
Department by DCJS, is accepted.
2. That the sum of $98,550 is hereby appropriated to the County’s Grant Fund
for law enforcement technology equipment.
Page 1 of 2
ACTION NO.
ITEM NO. G.5
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
Page 2 of 2
A three percent (3%) increase in compensation totals $2,883.35 for all five members of
the Board, with associated FICA costs of $220.57, for a total cost of $3,103.92.
Staff recommends approving the first reading and scheduling the second reading and
public hearing for June 24, 2025.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 24, 2025
ORDINANCE TO ADJUST THE SALARIES OF THE MEMBERS OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY BY APPLYING A
THREE PERCENT INFLATION FACTOR, PURSUANT TO SECTION 3.07
OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF
THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the
compensation of members of the Board of Supervisors and the procedure for adjusting
their salaries by an inflation factor; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of the Board of Supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore
established the annual salaries of Board members at $19,222.32 by Ordinance 062822-
5 and further has established that the additional annual compensation for the Chairman
for the Board to be $1,800 and for the Vice-Chairman of the Board to be $1,200; and
WHEREAS, Section 15.2-1414.3 of the Code of Virginia provides that Board
Members’ salaries may be adjusted in any year, by an inflation factor not to exceed five
percent, and further provides that the Board must adopt such an ordinance no t earlier
than May 1 nor later than June 30 each year; and
WHEREAS, notice of the proposed salary adjustment has been provided, in the
manner and form provided by Section 15.2-1427 of the Code of Virginia; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the
public hearing and second reading were held on June 24, 2025.
NOW THEREFORE, it is hereby ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The annual salaries of members of the Board of Supervisors of Roanoke
County, Virginia, are hereby adjusted by an inflation factor of three percent
(3%) pursuant to the provisions of Section 3.07 of the Roanoke County Charter
and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new
annual salaries shall be $19,798.99 for members of the Board.
2. In addition, the Chairman of the Board will receive an additional annual sum of
$1,800, and the Vice-Chairman of the Board will receive an additional annual
sum of $1,200.
3. This ordinance shall take effect on July 1, 2025.
Page 1 of 2
ACTION NO.
ITEM NO. G.6
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
•
•
•
DISCUSSION:
Page 2 of 2
individual lot drainage, stormwater management, and erosion and sediment control.
The proposed amendments would also amend Sec. 30-100-1 (Plot Plans) in Article V
(Development Standards) addressing individual lot drainage, stormwater management,
and erosion and sediment control.
Staff provided background on the issues with lot drainage over the past few years and
an overview of the process to develop these Zoning Ordinance amendments including
working with the Roanoke Regional Homebuilders Association. Staff also answered
specific site development questions of the Planning Commission.
No citizens spoke during the public hearing. The Planning Commission discussed
additional regulations would add to the cost of housing, delayed process, infill lots
versus lots all being developed within a site plan, first floor elevation requirements, what
happens if bedrock alters a previously approved plot plan, land disturbing permit on
large lots, and interpretation of new regulations.
The Planning Commission voted 3-2 to recommend approval of the Zoning Ordinance
amendments with minor amendments.
FISCAL IMPACT:
There is no fiscal impact on this agenda item.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the first reading of an
ordinance to amend the Roanoke County Zoning Ordinance and schedule the second
reading of the ordinance and public hearing for the Board's June 24, 2025, meeting.
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
1
SEC. 30-90. SITE DEVELOPMENT PLANS.
(A) A site development plan shall be required and shall be submitted for the following:
1. New development in every zoning district, including uses approved as special
uses, except for single family and two family dwelling units on individual lots.
2. The conversion of any single family or two family dwelling unit to any other use,
or a higher intensity residential use, or the conversion of any building or property
to a different use category, (e.g., commercial to industrial).
3. New public buildings, except for minor utility services.
4. Uses involving a structure requiring review by the Commission under section
15.2-2232 of the Code of Virginia, as amended.
5. Additions or modifications to buildings or uses, except single family or two
family dwelling units, that result in a five hundred (500) square foot or greater
increase in the impervious area of the site.
6. The conversion of any property from fee-simple ownership to a condominium
form of ownership.
7. The use or development of any parcel conditionally rezoned, where any of the
conditions accepted and attached to the parcel apply to the physical arrangement
or design of the site.
(B) Site development plans required by the county shall be prepared by a professional
engineer, architect, land surveyor, landscape architect or other licensed professional who
is registered by the Commonwealth of Virginia and is conducting their practice in
accordance with section 54.1-400 et seq. of the Code of Virginia, as amended. More
stringent requirements may be established by the Roanoke County Code or the Code of
Virginia. This requirement may be waived by the director of development services if the
type, scale and/or location of the proposed development does not necessitate such plans.
(C) Any use or development permitted by this ordinance for which a site development plan is
not required, shall submit a plot plan in accord with the standards contained in Section
30-100-1 of this ordinance.
(Ord. No. 042799-11, §§ 1a., c., 4-27-99, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 020921-
8, § 1, 2-9-21)
Sec. 30-90-1. Information Required.
(A) The following information shall be required on site development plans submitted to the
county for review:
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
2
1. Location of the lot or parcel by vicinity map. Site development plans shall also
contain a north arrow, original date, revision dates and graphical scale.
2. Property lines of the parcel proposed for development, including the distances and
bearings of these lines. If only a portion of a parcel is proposed for development,
a limits of development line shall also be shown.
3. The name and address of the property owner and or developer of the site, if
different than the owner. The name and address of the person or firm preparing
the plan.
4. The tax parcel number(s) of parcels proposed for development and depicted on
the site development plan.
5. The name of adjacent property owners and the owners of any property on which
any utility or drainage easement may be required in conjunction with the
development. Tax parcel numbers for each of these properties shall also be
provided.
6. The nature of the land use(s) proposed for the site.
7. The zoning district designation of the parcel(s) proposed for development, and the
zoning designation and current land use of adjacent parcels.
8. The names, route numbers and locations of existing and proposed public or
private streets, alleys and easements on or adjacent to the site. The center lines or
boundary of adjacent rights-of-way shall also be shown.
9. The location, type, and size of site access points such as driveways, curb
openings, and crossovers. Sight distances at these access points shall be provided.
If existing median cuts will serve the site they shall be shown. If new median cuts
are proposed, their location shall also be shown.
10. All proffers accepted pursuant to Section 30-15 shall be shown on the plan.
11. Off-street parking areas and parking spaces including handicapped spaces,
loading spaces, shopping cart corrals, and walkways indicating type of surfacing,
size, angle of stalls, width of aisles, and a specific schedule showing the number
of spaces provided and the number required by this ordinance.
12. The exact location of buildings or structures existing on or proposed for the site,
including their setbacks from property lines, and the distance between buildings
or structures. Lot and building coverages shall be provided. The finished floor
elevations of existing and proposed buildings and structures that contain
occupiable space.
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
3
13. The number of stories, floor area, and building height of each building proposed.
If more than one (1) land use is proposed, the floor area of each land use shall be
provided. Floor area shall be calculated on the basis of parking required for the
use(s).
14. For residential developments, the type of dwelling unit shall be stated along with
the number of units proposed. Where necessary for determining the number of
required parking spaces, the number of bedrooms in each unit shall also be
provided.
15. Reserved.
16. The location of proposed or required fire lanes and signs.
17. The existing topography of the parcel project prior to grading, and the proposed
finished contours of the site with a maximum of two-foot contour intervals.
Existing topography shall be from a field survey performed by a land surveyor
licensed in the Commonwealth of Virginia, referenced to the North American
Vertical Datum of 1988 (NAVD 88) and the North American Datum of 1983
(NAD 83), and shall reflect current conditions at the time of permitting. An
adequate survey of surrounding property shall be included so that drainage
impacts from the proposed development may be adequately addressed.
18. Detailed utility plans and calculations shall be submitted for sites for which public
water or sewer will be provided or for sites on which existing utilities will be
modified. The director of utilities shall have the authority to set the standards for
such plans.
19. An erosion and sedimentation control plan and detail sheet shall be submitted in
accordance with the County’s Erosion & Sediment Control and Stormwater
Management Ordinance and the Roanoke County Stormwater Management
Design Manual.
20. A detailed stormwater management plan and calculations shall be submitted in
accordance with the County’s Erosion and Stormwater Management Ordinance
and the Roanoke County Stormwater Management Design Manual. The director
of development services shall determine the requirements for such plans. At a
minimum these plans shall contain information that shows:
a. Spot elevations of proposed building corners, finished floor elevations,
entrances, driveway and parking lot limits, and culvert inverts,
b. The benchmark location and USGS elevation, where available.
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
4
21. The location of existing and proposed freestanding signs on the parcel.
22. The location and type of proposed exterior site lighting, including height of poles
and type of fixtures.
23. The location of any one hundred-year flood plain and floodway on the site, and
the relationship of buildings and structures to this floodplain and floodway. See
Section 30-74.
24. The location of required or proposed buffer yards, screening, fencing, and site
landscaping. The type and size of the plant materials and screening to be used
shall be provided. In addition, the relationship of these materials to physical site
improvements and easements shall be provided.
(B) The director of development services may waive the requirement that any of this
information be shown on a submitted site development plan, if in his opinion it is
determined by the director of development services that such information is not necessary
to insure ensure conformance with cCounty ordinances or standards.
(Ord. No. 042799-11, § 1a., c., 4-27-99; Ord. No. 052411-9, § 1, 5-24-11, Ord. No. 111213-15,
§ 1, 11-12-13, Ord. No. 020921-8, § 1, 2-9-21)
Sec. 30-90-2. Format of Plans.
(A) Site plans shall be submitted on sheets no greater in size than thirty (30) by forty-two (42)
inches. A sheet size of twenty-four (24) by thirty-six (36) inches is preferred. The scale of
the plans shall not be greater than one inch equals ten (10) feet (1″=10′), or less than one
inch equals fifty (50) feet (1″=50′). Plans shall be designed using an engineering scale.
The director of development services may approve a lesser scale such as 1″=100′
provided sufficient detail is provided to insure ensure compliance with all applicable
requirements of this ordinance and any other requirement or ordinance of the cCounty or
Commonwealth. Plans may shall be submitted in a digital format in accordance with
County standards.
(B) If more than one sheet is used to supply the information required by this ordinance, sheets
shall be numbered, and match lines shall be provided, when appropriate, to clearly
indicate where the plans join.
(C) Prior to final approval by the cCounty, site development plans a site agreement and/or an
erosion and sediment control agreement shall be signed by the owner or developer of the
parcel(s) proposed for development. The signature(s) shall certify that the
owner/developer is aware of the site design requirements imposed by the site
development plan or plot plan, and other applicable cCounty codes, and shall further
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
5
certify that the owner/developer agrees to comply with these requirements, unless
modified in accordance with local law.
(Ord. No. 042799-11, § 1a., c., 4-27-99, Ord. No. 111213-15, § 1, 11-12-13, Ord. No. 020921-8,
§ 1, 2-9-21)
Sec. 30-90-3. Administrative Procedures and Requirements.
(A) The director of development services shall have the administrative authority to establish
county procedures for site development plan review and approval. No procedure so
established shall set a lesser standard than is legislated in this ordinance.
(B) The director of development services shall coordinate the county review of any site
development plan submitted in accord with county administrative procedures, and shall
have the authority to request opinions or decisions from other county departments,
agencies or authorities of the Commonwealth of Virginia, or from other persons as may
from time to time be consulted.
(C) Complete set(s) of site development plans shall be submitted for review in accordance
with the Land Development Procedures. A review fee shall be required for any site
development plan submitted. The director of development services shall establish
procedures for the collection of these fees.
(D) The county shall review, and approve or disapprove any site development plan submitted
for its review within forty-five (45) days of the filing of the plan with the director of
development services. If an unapproved site development plan is returned to the applicant
or other agent of the property owner, due to lack of required information on the plan, or
because the design or standards proposed on the site development plan do not meet the
provisions of this ordinance or other applicable county standards, the forty-five-day time
period shall begin again with the resubmittal of the plan to the county.
(E) Reserved.
(F) Approval of a site development plan pursuant to the provisions of this ordinance shall
expire five (5) years from the date of approval in accordance with sections 15.2-2258
through 15.2-2261 of the Code of Virginia, as amended, unless building and/or zoning
permits have been obtained for the development.
(G) No building or zoning permit shall be issued by any county official for any building,
structure or use depicted on a required site development plan, until such time as the plan
is approved by the county.
(H) Reserved.
(I) No change, revision, or erasure shall be made on any pending or approved site
development plan, nor on any accompanying data sheet where approval has been
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
6
endorsed on the plan or sheets, unless authorization for such changes is granted in writing
by the director of development services. The director shall consult with all applicable
departments or agencies prior to approving the change.
(Ord. No. 042799-11, § 1a., c., 4-27-99, Ord. No. 020921-8, § 1, 2-9-21)
Sec. 30-90-4. Minimum Standards and Improvements Required.
(A) Any improvement required by this ordinance, or any other ordinance of Roanoke County
shall be installed at the cost of the developer unless other agreements have been reached
between the developer, the county, the Virginia Department of Transportation, and/or any
other governmental agency.
(B) Prior to the approval of a site development plan the applicant shall execute an agreement
to construct required or proposed improvements located within public rights-of-way or
easements or any such improvement connected to any public facility. The applicant shall
also file a performance guarantee with surety acceptable to the county in the amount of
the estimated cost of the improvements plus ten (10) percent contingency, as determined
by the director of development services. The owner's performance guarantee shall not be
released until the construction has been inspected and accepted by the county and the
Virginia Department of Transportation, as applicable.
(C) Proposed lot sizes, buildings or uses shown on site development plans shall conform to
the provisions of this ordinance. Nonconforming lots of record, buildings or uses may be
developed in accordance with Section 30-23 of this ordinance.
(D) Proposed parking areas, travel lanes, access drives and loading spaces shown on site
development plans shall be designed, located and constructed in accord with Section 30-
91 of this ordinance.
(E) Utilities shown on site development plans shall conform to applicable county ordinances
and Western Virginia Water Authority regulations, as determined by the department of
development services and the Western Virginia Water Authority.
(F) Storm drainage and sStormwater management facilities shown on site development plans
shall conform to applicable county ordinances as determined by the director of
development services.
(G) Erosion and sedimentation control plans shall be designed and implemented in
accordance with the provisions of Chapter 8.1 of the County Code.
(H) Proposed exterior site lighting shall be in accord with Section 30-94 of this ordinance.
(I) Required buffer yards, screening and/or landscaping shown on site development plans
shall be designed and located in accord with Section 30-92 of this ordinance.
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
7
(J) Provisions must be made for vehicular access and turn around for regularly scheduled
public service vehicles such as trash collection.
(K) Site grading shall conform to the requirements in applicable County ordinances and the
Roanoke County Stormwater Management Design Manual.
(Ord. No. 042799-11, §§ 1a., c., 2, 4-27-99; Ord. No. 042208-16, § 1, 4-22-08, Ord. No. 020921-
8, § 1, 2-9-21)
SEC. 30-100. MISCELLANEOUS.
Sec. 30-100-1. Plot Plans.
(A) A plot plan shall be submitted, prior to the approval of a zoning permit, for any new or
expanded use or development not requiring a site development plan or a concept plan.
Plot plans shall include the requirements contained in the Roanoke County Stormwater
Management Design Manual, Chapter 8. Plot plans shall be legibly drawn to an indicated
scale, and shall clearly indicate the area, shape, and dimensions of the property proposed
for development. All existing easements, natural water courses, and existing and
proposed improvements shall also be shown on the plot plan. The plot plan shall clearly
indicate the minimum distances between existing and proposed uses and all property
lines. Proposed access to the property shall also be shown.
(B) Where a plot plan is prepared for an individual parcel that is part of a subdivision that has
an approved site development plan, the plot plan shall conform to the approved site
development plan.
(C) Plot plans shall indicate existing and proposed topography, with a two-foot maximum
contour interval. Existing topography shall be from a field survey depicting current
conditions and performed by a land surveyor licensed in the Commonwealth of Virginia,
referenced to the North American Vertical Datum of 1988 (NAVD 88) and the North
American Datum of 1983 (NAD 83). An adequate survey of surrounding property shall
be included such that drainage impact from the proposed development may be adequately
addressed. Developments that disturb less than 2,500 square feet or disturb 10,000
square feet or more on parcels that are one acre or larger are exempt from the requirement
to provide field survey, unless required by the director of development services. Plot
plans shall comply with all requirements contained in the Roanoke County Stormwater
Management Design Manual, Chapter 8.
(D) Plot plans for development that disturbs 5,000 square feet or more, shall be prepared by a
professional engineer, licensed architect, licensed land surveyor, licensed landscape
architect or other licensed professional who is registered by the Commonwealth of
Virginia and is conducting their practice in accordance with section 54.1-400 et seq. of
the Code of Virginia.
DRAFT Zoning Ordinance Amendments – June 2025 – Planning Commission Recommended
8
(E) The director of development services may waive the requirement that any of this
information be shown on a submitted plot plan, if it is determined by the director of
development services that such information is not necessary to ensure conformance with
county ordinances or standards.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 24, 2025
ORDINANCE AMENDING ARTICLE V (DEVELOPMENT STANDARDS)
OF THE ROANOKE COUNTY ZONING ORDINANCE REGARDING LOT
DRAINAGE REQUIREMENTS ON SITE PLANS AND PLOT PLANS
WHEREAS, Roanoke County staff have worked with the Planning Commission and the
Roanoke Regional Homebuilders Association in developing proposed amendments to the Roanoke
County Zoning Ordinance dealing with site plans and plot plans; and
WHEREAS, the proposed amendments would amend the information required on site
plans and plot plans to address individual lot drainage, stormwater management, and erosion and
sediment control; and
WHEREAS, on June 3, 2025, the Roanoke County Planning Commission held a public
hearing on the proposed amendments to the Zoning Ordinance and the Planning Commission
recommended approval of the amendments with minor changes; and
WHEREAS, public necessity, convenience, general welfare, and good zoning practice are
valid public purposes for such recommendations by the Planning Commission and action by the
Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second
reading and public hearing were held on June 24, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of
Roanoke as follows:
1. The Roanoke County Zoning Ordinance is hereby amended to read and provide as
follows:
Page 2 of 4
SEC. 30-90. SITE DEVELOPMENT PLANS.
Sec. 30-90-1. Information Required.
(A) The following information shall be required on site development plans submitted to the
county for review:
12. The exact location of buildings or structures existing on or proposed for the site,
including their setbacks from property lines, and the distance between buildings
or structures. Lot and building coverages shall be provided. The finished floor
elevations of existing and proposed buildings and structures that contain
occupiable space.
17. The existing topography of the parcel project prior to grading, and the proposed
finished contours of the site with a maximum of two-foot contour intervals.
Existing topography shall be from a field survey performed by a land surveyor
licensed in the Commonwealth of Virginia, referenced to the North American
Vertical Datum of 1988 (NAVD 88) and the North American Datum of 1983
(NAD 83), and shall reflect current conditions at the time of permitting. An
adequate survey of surrounding property shall be included so that drainage
impacts from the proposed development may be adequately addressed.
18. Detailed utility plans and calculations shall be submitted for sites for which public
water or sewer will be provided or for sites on which existing utilities will be
modified. The director of utilities shall have the authority to set the standards for
such plans.
19. An erosion and sedimentation control plan and detail sheet shall be submitted in
accordance with the County’s Erosion & Sediment Control and Stormwater
Management Ordinance and the Roanoke County Stormwater Management
Design Manual.
20. A detailed stormwater management plan and calculations shall be submitted in
accordance with the County’s Erosion and Stormwater Management Ordinance
and the Roanoke County Stormwater Management Design Manual. The director
of development services shall determine the requirements for such plans. At a
minimum these plans shall contain information that shows:
a. Spot elevations of proposed building corners, finished floor elevations,
entrances, driveway and parking lot limits, and culvert inverts,
b. The benchmark location and USGS elevation, where available.
(B) The director of development services may waive the requirement that any of this
information be shown on a submitted site development plan, if in his opinion it is
Page 3 of 4
determined by the director of development services that such information is not necessary
to insure ensure conformance with cCounty ordinances or standards.
Sec. 30-90-2. Format of Plans.
(A) Site plans shall be submitted on sheets no greater in size than thirty (30) by forty-two (42)
inches. A sheet size of twenty-four (24) by thirty-six (36) inches is preferred. The scale of
the plans shall not be greater than one inch equals ten (10) feet (1″=10′), or less than one
inch equals fifty (50) feet (1″=50′). Plans shall be designed using an engineering scale.
The director of development services may approve a lesser scale such as 1″=100′
provided sufficient detail is provided to insure ensure compliance with all applicable
requirements of this ordinance and any other requirement or ordinance of the cCounty or
Commonwealth. Plans may shall be submitted in a digital format in accordance with
County standards.
(C) Prior to final approval by the cCounty, site development plans a site agreement and/or an
erosion and sediment control agreement shall be signed by the owner or developer of the
parcel(s) proposed for development. The signature(s) shall certify that the
owner/developer is aware of the site design requirements imposed by the site
development plan or plot plan, and other applicable cCounty codes, and shall further
certify that the owner/developer agrees to comply with these requirements, unless
modified in accordance with local law.
Sec. 30-90-4. Minimum Standards and Improvements Required.
(F) Storm drainage and sStormwater management facilities shown on site development plans
shall conform to applicable county ordinances as determined by the director of
development services.
(G) Erosion and sedimentation control plans shall be designed and implemented in
accordance with the provisions of Chapter 8.1 of the County Code.
(K) Site grading shall conform to the requirements in applicable County ordinances and the
Roanoke County Stormwater Management Design Manual.
SEC. 30-100. MISCELLANEOUS.
Sec. 30-100-1. Plot Plans.
(A) A plot plan shall be submitted, prior to the approval of a zoning permit, for any new or
expanded use or development not requiring a site development plan or a concept plan.
Plot plans shall include the requirements contained in the Roanoke County Stormwater
Management Design Manual, Chapter 8. Plot plans shall be legibly drawn to an indicated
scale, and shall clearly indicate the area, shape, and dimensions of the property proposed
for development. All existing easements, natural water courses, and existing and
proposed improvements shall also be shown on the plot plan. The plot plan shall clearly
Page 4 of 4
indicate the minimum distances between existing and proposed uses and all property
lines. Proposed access to the property shall also be shown.
(B) Where a plot plan is prepared for an individual parcel that is part of a subdivision that has
an approved site development plan, the plot plan shall conform to the approved site
development plan.
(C) Plot plans shall indicate existing and proposed topography, with a two-foot maximum
contour interval. Existing topography shall be from a field survey depicting current
conditions and performed by a land surveyor licensed in the Commonwealth of Virginia,
referenced to the North American Vertical Datum of 1988 (NAVD 88) and the North
American Datum of 1983 (NAD 83). An adequate survey of surrounding property shall
be included such that drainage impact from the proposed development may be adequately
addressed. Developments that disturb less than 2,500 square feet or disturb 10,000
square feet or more on parcels that are one acre or larger are exempt from the requirement
to provide field survey, unless required by the director of development services. Plot
plans shall comply with all requirements contained in the Roanoke County Stormwater
Management Design Manual, Chapter 8.
(D) Plot plans for development that disturbs 5,000 square feet or more, shall be prepared by a
professional engineer, licensed architect, licensed land surveyor, licensed landscape
architect or other licensed professional who is registered by the Commonwealth of
Virginia and is conducting their practice in accordance with section 54.1-400 et seq. of
the Code of Virginia.
(E) The director of development services may waive the requirement that any of this
information be shown on a submitted plot plan, if it is determined by the director of
development services that such information is not necessary to ensure conformance with
county ordinances or standards.
2. That this ordinance shall be in full force and effect from and after its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.7
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
Plan in 2018 for Virginia’s Triple Crown (McAfee Knob, Dragon’s Tooth, and Tinker
Page 2 of 2
Orange Market Park and Ride and the Dragon’s Tooth Trailhead, with connections to
Valley Metro.
In adding these additional stops, the shuttle is meeting the strategic needs outlined in
the Transit Feasibility Study and the VUM Plan to enable long -term protection, and
preservation of AT resources while improving the visitor experience. The shuttle has
provided connectivity to local resources in Salem and allowed for travel throughout the
Roanoke Valley with access to multiple Valley Metro stops.
County staff applied for Demonstration Project funding again in 2025. DRPT
recommended providing $158,000 in grant funding with a local match of $31,600. This
grant funding is pending Commonwealth Transportation Board (CTB) adoption of the
Six Year Improvement Program on June 25, 2025.
DISCUSSION:
County staff have worked with City of Salem staff to confirm existing shuttle stops and
continued parameters for service. The MOU with the City of Salem is planned to begin
on July 1, 2025, and to conclude on November 29, 2026, when the pending DRPT
Demonstration Project funding ends.
FISCAL IMPACT:
There is no cost associated with the MOU.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of the ordinance and scheduling of the
second reading for June 24, 2025.
Memorandum of Understanding
Between the City of Salem and Roanoke County for use of the
McAfee Knob Trailhead Shuttle
On this ____ day of __________ 2025, in accord with the authority set forth in Section 15.2-
1300 of the Code of Virginia, Roanoke County, Virginia (“County”), a political subdivision of
the Commonwealth of Virginia, and the City of Salem (“Salem”), Virginia, a municipal
corporation organized and existing under the laws of the Commonwealth of Virginia, have
collaborated to provide transportation services to citizens and visitors in Salem to utilize the
McAfee Knob Trailhead Shuttle (“Shuttle”). Riders will use the Shuttle in an on-demand
capacity for transport from defined locations in the City of Salem to the McAfee Knob Trailhead
parking lot located in Roanoke County or identified shuttle stops only.
The County and Salem agree to the following terms for use of the McAfee Knob Trailhead
Shuttle in Salem:
1. The Shuttle will be operated by a third-party vendor under a contractual agreement with
the County.
2. The County assumes no responsibility for riders who board or disembark in Salem.
3. Salem shall not bear any cost for the Shuttle.
4. All fares collected from Shuttle riders will be the property of the County to offset the
operational costs of the service not covered by grant funding.
5. Shuttle service will be provided on Fridays, Saturdays, and Sundays with occasional
Mondays for holidays (“Service Days”) for the periods July 1, 2025, through November
30, 2025, and March 6, 2026, through November 29, 2026.
6. The Shuttle will operate on Service Days from 7 a.m.to 7 p.m. (“Service Hours”). Service
Hours may vary due to Daylight Savings time and available daylight hours.
7. The County reserves the right to modify Service Hours and Service Days as conditions
warrant.
8. The Shuttle will pick up and discharge riders at the following locations in Salem: 601 East
Main Street (Longwood Park) and 101 South Broad Street, Salem, VA 24153.
9. This agreement shall remain in effect until November 29, 2026, unless either party
terminates the Agreement prior to its expiration in writing with 30-day notice.
10. The terms of this Agreement shall only be modified with the mutual, written agreement
of County and Salem.
11. Notices under this Agreement shall be sent to:
Paula Benke, Transit Planner Max Dillon, Planner I
County of Roanoke City of Salem
5204 Bernard Drive 21 S. Bruffey Street
Roanoke, Virginia 24018 Salem, Virginia 24153
pbenke@roanokecountyva.gov msdillon@salemva.gov
(540) 283-8931 (540) 375-3032
ROANOKE COUNTY, VIRGINIA
By: ______________________________________ Date: _________
Assistant County Administrator
CITY OF SALEM, VIRGINIA
By: _________________________________________ Date: ________
Assistant City Manager
Page 1 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 24, 2025
ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF
SALEM, VIRGINIA, FOR CONTINUATION OF THE MCAFEE KNOB
TRAILHEAD SHUTTLE
WHEREAS, activity around the National Park Service (NPS) Appalachian
National Scenic Trail (AT) McAfee Knob overlook has grown exponentially in recent
years; and
WHEREAS, NPS launched a Visitor Use Management (VUM) Plan in 2018 for
Virginia’s Triple Crown segment of the AT (McAfee Knob, Dragon’s Tooth and Tinker
Cliffs), publishing a 2021 Transit Feasibility Study recommending a shuttle service; and
WHEREAS, in 2022, Roanoke County secured Virginia Department of Rail and
Public Transportation (DRPT) grant funding to launch the McAfee Knob Trailhead
Shuttle, running seasonally from the I-81 Exit 140 Park and Ride to the McAfee Knob
Trailhead to ease trailhead parking congestion; and
WHEREAS, hiker feedback revealed interest in local accommodations, dining,
and other activities in the Roanoke Valley; and
WHEREAS, in 2023, Roanoke County secured additional funding from DRPT to
expand shuttle service during construction of a trailhead pedestrian bridge over Route
311; and
WHEREAS, in 2024, the shuttle added four on-demand stops, including two in
the City of Salem and two near the Orange Market Park and Ride and the Dragon’s
Tooth Trailhead, with connections to Valley Metro, meeting the strategic needs outlined
Page 2 of 3
in the Transit Feasibility Study and the VUM Plan to protect AT resources and enhance
visitor experience; and
WHEREAS, when County staff applied for Demonstration Project funding again
in 2025, DRPT recommended providing $158,000 in grant funding with a local match of
$31,600, pending Commonwealth Transportation Board (CTB) adoption of the Six Year
Improvement Program on June 25, 2025; and
WHEREAS, Section 15.2-1300 of the Code of Virginia authorizes the joint
exercise of powers by political subdivisions of the Commonwealth; and
WHEREAS, on January 1, 2024, the County and City of Salem signed a
Memorandum of Understanding (MOU) agreement confirming existing shuttle stops and
service parameters, which expires on June 30, 2025;
WHEREAS, this new MOU agreement with the City of Salem is planned from
July 1, 2025, to November 29, 2026, when the pending DRPT Demonstration Project
funding ends; and
WHEREAS, it is proposed that the Board approve the proposed continued
agreement; and
WHEREAS, the first reading of this ordinance was held on June 10, 2025, and
the second reading was held on June 24, 2025.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the
County of Roanoke, as follows:
1. The agreement entitled “Memorandum of Understanding Between the City
of Salem and Roanoke County for Use of the McAfee Knob Trailhead
Page 3 of 3
Shuttle” is hereby approved, subject to any minor changes that may be
approved as to form by the County Attorney; and
2. The County Administrator, Deputy County Administrator, Assistant County
Administrator, any of whom may act, are authorized to execute said
agreement.
3. This ordinance shall take effect immediately upon its adoption.
Page 1 of 2
ACTION NO.
ITEM NO. G.8
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
ISSUE:
BACKGROUND:
DISCUSSION:
The funding will provide support costs to the Roanoke County Police Department’s Life
Page 2 of 2
9, Scarlett. The funding will also provide the purchase of vouchers for officers to
participate in the wellness sessions in the form of sensory deprivation pod sessions.
These sensory deprivation pods have proven to reduce stress, therefore improving
wellness. Statistics tell us that law enforcement officers will experience an average of
800 traumatic events throughout a 20-year career. The average citizen will experience 1
or 2... in a lifetime. You can imagine the toll this can take on an officer's emotional,
physical, and spiritual well-being.
FISCAL IMPACT:
The funds awarded by the Virginia Department of Criminal Justice Services total
$5,831. No matching funds are required.
STAFF RECOMMENDATION:
Staff recommends acceptance and allocation of the grant funds to the Roanoke County
Police Department in the amount of $5,831 from the Virginia Department of Criminal
Justice Services, First Responders Wellness Grant.
1
May 22, 2025
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke,Virginia 24018
RE: 547066-FY26 Office of First Responder Wellness Grant Program
Dear Mr. Richard Caywood:
Congratulations on being a recipient of the above referenced grant program! Your DCJS grant
award number is 549493 and was approved for a total award of $5,831, funded through Award
Number 2026-OFRW-GRANT. The project period is 7/1/2025 through 6/30/2026.
Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special
Conditions, Reporting Requirements, and Projected Due Dates. In addition, there may be “Action
Item” Special Conditions related to your grant award called Encumbrances that require your
immediate attention. If there are any, please submit those documents via the On-line Grants
Management System (OGMS) at https://ogms.dcjs.virginia.gov. Additionally, if you cannot access
your grant in OGMS, your application may be under negotiation. Please check your email and/or
spam for OGMS correspondence and follow up with your DCJS Grant Monitor.
If you have not previously done so, you must register to use this web-based system. The
instructions on Registering for a New Account and Submitting Action Item Encumbrances are
posted here www.dcjs.virginia.gov/grants/ogms-training-resources along with other resources and
training videos. All registrants will be approved within 3–5 business days.
We will be happy to assist you in any way we can to assure your project’s success. To indicate
your acceptance of the award and conditions, please sign the included SOGA and return it
electronically within the next 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions,
contact your DCJS Grant Monitor Phyllis Vaughan at 804-340-9754 or via email at
phyllis.vaughan@dcjs.virginia.gov.
Sincerely,
Jackson Miller
Director
2
STATEMENT OF GRANT AWARD (SOGA)
Virginia Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, VA 23219
Project Director Project Administrator Finance Officer
Mr. Patrick Pascoe
Commander
5925 Cove Road
Roanoke, Virginia 24019
540-777-5258
ppascoe@roanokecountyva.gov
Mr. Richard Caywood
County Administrator
5204 Bernard Drive
Roanoke, Virginia 24018
540-776-7190
rcaywood@roanokecountyva.gov
Mr. Joshua Pegram
Finance Analyst
5204 Bernard Drive
Roanoke, Virginia 24018
540-283-8137
jpegram@roanokecountyva.gov
*Please indicate your ICR in the space provided, if applicable. As the duly authorized
representative, the undersigned, having received the Statement of Grant Awards (SOGA) and
reviewing the Special Conditions, hereby accepts this grant and agree to the conditions and
provisions of all other Federal and State laws and rules and regulations that apply to this award.
Signature: ______________________________ Authorized Official (Project Administrator)
Title: ______________________________
Date: ______________________________
547066-FY26 Office of First Responder Wellness Grant Program
Subgrantee: Roanoke, County
DCJS Grant Number: 549493
Grant Start Date: 7/1/2025
Grant End Date: 6/30/2026
Indirect Cost Rate: _____% *If applicable
State General Funds: $5,831
State Special Funds: $ 0
Local Match: $ 0
Total Budget: $5,831
Capital
Unappropriated % of Board Expenditure
Balance Revenues Contingency Contingency Reserves
Audited balance as of June 30, 2024 29,191,800$ -$ -$9,058,432$
Approved Sources:
Appropriated from 2024-25 budget (Ordinance 052824-3.a) - 50,000 -93,647
Appropriated from 2023-24 budget amendment (Ordinance 072324-6)2,022,180 - 650,291 1,500,000
Addition of 2023-24 operations and close out of completed projects - - -158,263
Addition from 2024-25 close out of completed projects 55,822
Approved Uses:
Appropriated for 2024-25 budget (Ordinance 052824-3.b) - - -(5,159,423)
Appropriated for 2024-25 budget (Ordinance 052824-3.b)- - -(93,647)
MOU regarding the joint capital funding approved on April 11, 2023 - - - (5,000,000)
Balance at June 10, 2025 31,213,980$ 12.0% 50,000$ 650,291$ 613,094$
County of Roanoke
Unappropriated Balance, Board Contingency, and Capital Reserves
Fiscal Year 2024-2025
General Government
Changes in outstanding debt for the fiscal year to date were as follows:
Audited
Outstanding Outstanding
June 30, 2024 Additions Deletions June 10, 2025
VPSA School Bonds 69,781,182$ 46,560,000$ 7,019,794$ 109,321,388$
Lease Revenue Bonds 78,395,000 - 4,630,000 73,765,000
Temporary Literary Loans*- 25,941,006 - 25,941,006
Subtotal 148,176,182 72,501,006 11,649,794 209,027,394
Premiums 11,056,810 2,460,292 - 13,517,102
159,232,992$ 74,961,298$ 11,649,794$ 222,544,496$
* The County has been approved for $75 million in Literary Loans. This amount will not be turned into permanent
loans until all monies are drawn down for the three school projects approved for funding which are:
Glen Cove and W.E. Cundiff Elementary Schools and the Roanoke County Career and Technology Center
Submitted By Laurie L. Gearheart
Director of Finance and Management Services
Approved By Richard L. Caywood
County Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2025
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.