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HomeMy WebLinkAbout6/24/2025 - Adopted Board Records ACTION NO. 062425-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Resolution congratulating Matthew Neale for being named the 2026 Virginia Teacher of the Year SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: • This time has been set aside to congratulate Matthew Neale for being named the 2026 Virginia Teacher of the Year. STAFF RECOMMENDATION: Staff recommends adopting the resolution. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ Page 1 of 1 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 RESOLUTION 062425-1 CONGRATULATING MATTHEW NEALE FOR BEING NAMED THE 2026 VIRGINIA TEACHER OF THE YEAR WHEREAS, Matthew Neale, a longtime English and journalism teacher at Hidden Valley High School, has been named the 2026 Virginia Teacher of the Year by Governor Glenn Youngkin, following his earlier recognition as the Region 6 Teacher of the Year by the Virginia Department of Education; and WHEREAS, Mr. Neale has served as a dedicated educator and mentor for over 20 years, teaching English, journalism, and theater at Hidden Valley and Cave Spring High Schools, and is known for his belief that every student can thrive when given the right support; and WHEREAS, Mr. Neale is recognized for his work in revitalizing the school's journalism program, maintaining a career SOL pass rate above 98%, and for leading impactful initiatives such as an opioid awareness campaign that significantly improved student engagement and gained state-level attention; and WHEREAS, he contributes to the broader school community through leadership roles, extracurricular involvement, and volunteer service, including coaching, student media, theater, and restorative justice mediation; and WHEREAS, his tireless efforts continue to reflect the best of public education and bring distinction and pride to Roanoke County Public Schools. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to MATTHEW NEALE for his remarkable achievements and for being named the 2026 Virginia Teacher of the Year. BE IT FURTHER RESOLVED that the Board of Supervisors extends its appreciation for his lasting impact on students, families, and the Roanoke County community. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: ...d.141 Ri ld L. Ca -••d, •unty Admi• trator/ Clerk to the Board of Supervisors CC: Matthew Neale ACTION NO. 062425-2 ITEM NO. C.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Proclamation declaring June 16 through 24, 2025 as National Waste and Recycling Workers Week in the County of Roanoke SUBMITTED BY: Ashley King Director of General Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Request the Board of Supervisors to recognize the week of June 16 through 24, 2025 as National Waste and Recycling Workers Week in the County of Roanoke STAFF RECOMMENDATION: Staff recommends the Board recognize the week of June 16 through 24, 2025 as National Waste and Recycling Workers Week in the County of Roanoke. VOTE: Supervisor North moved to approve proclamation. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Ashley King, Director of General Services Page 1 of 1 ACTION NO. 062425-3 ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Public Hearing to receive comments on the proposals submitted for the redevelopment of the Hollins Library located at 6624 Peters Creek Road in the County of Roanoke (Tax Id: 27.14-01-03.00-0000) SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to hold a public hearing to receive comments on the proposals submitted for the redevelopment of the Hollins Library located at 6624 Peters Creek Road. Copies of the submitted proposals are available for inspection in the Purchasing Division of the Finance & Management Services Department, 5204 Bernard Drive, Roanoke, VA and online at https://www.roanokecountyva.gov/bids.aspx?bidID=1307. Page 1 of 1 ACTION NO. 062425-4 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance amending Chapter 8.1 (Erosion and Stormwater Management Program) of the Roanoke County Code, to incorporate new lot drainage requirements on site plans and plot plans SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: First reading to amend Chapter 8.1 of Roanoke County Erosion and Stormwater Management (ESWM) Ordinance to incorporate lot drainage requirements for site plans and plot plans. BACKGROUND: On July 9, 2024, the Board of Supervisors adopted an ordinance amending Chapter 8.1 of the Roanoke County Code and repealed Chapter 23, creating a consolidated Erosion and Stormwater Management Program Ordinance. At that time, the Board requested staff to collaborate with the Roanoke Regional Homebuilders Association (RRHBA) and the development community to draft language addressing common citizen complaints related to lot drainage. DISCUSSION: Following a work session about lot drainage on July 9, 2024, the Board asked staff to work with RRHBA to revise existing lot drainage requirements. Staff collaborated over several months to develop changes that will benefit homeowners and remain reasonable for builders. Page 1 of 3 The main focus has been on plot plan development, especially addressing drainage issues in neighborhoods and on lots with steep slopes. While subdivision drainage has improved over the past three years, challenges persist with the development of single lots in established neighborhoods; particularly on lots with steep slopes. Proposed changes: 1. Finished Floor Elevation • Must be documented on the site plan or plot plan. 2. Plot Plans • Shall demonstrate positive drainage away from permanent structures. • Shall require an adequate and current field survey: • If the development disturbs more than 5,000 sq. ft., plans must be prepared by a licensed professional (engineer, architect, land surveyor, or landscape architect registered in Virginia). • Developments disturbing 10,000 sq. ft. or more on parcels >_1 acre are exempt from this survey requirement unless otherwise directed by the Director of Development Services. 3. Steep Slopes • Development on steep slopes must adhere to the Stormwater Management Design Manual. • An as-built survey by a licensed professional is required for all steep slopes with: a) A vertical height of 20 feet or more. b) A slope of 2:1 or steeper(regardless of height). • Stormwater management on steep slopes must include: a) Water diversions at the slope top to keep stormwater off steep slopes. b) Collection of runoff through reverse benches (installed at intervals not exceeding 20 ft of vertical height). c) Conveyance systems directing stormwater to an appropriate outfall. • There shall be no more than two reverse benches per parcel. In support of these changes: • RRHBA supports these proposed changes. • The lot drainage standards are integrated into the Zoning Ordinance (Sec. 30-90 and Sec. 30-100). • The Board of Supervisors approved the first reading of the corresponding Zoning Ordinance amendment on June 3, 2025. Page2of3 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the first reading of an ordinance to amend Chapter 8.1 of Roanoke County Erosion and Stormwater Management Ordinance and schedule the second reading of the ordinance for July 8, 2025. VOTE: Supervisor Hooker moved to approve the first reading of this ordinance and scheduling the second reading for July 8, 2025. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® ❑ Mr. Mahoney Ms. Shepherd Mr. Radford ® ❑ � Page 3 of 3 ACTION NO. 062425-5 ITEM NO. F_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: ORDINANCE AUTHORIZING EMPLOYEE BONUSES TOTALING $1,082,392 FUNDED FROM REIMBURSEMENTS FROM THE COMMONWEALTH OF VIRGINIA AND AMENDING THE GENERAL FUND FISCAL YEAR 2025 AND 2026 OPERATING REVENUES AND EXPENDITURES SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: Authorize a one-time bonus for all eligible employees with funding in the amount $200,201 from the Commonwealth of Virginia and $882,191 from the General Fund and amending the General Fund Fiscal Year 2025 and 2026 budgets. BACKGROUND: The 2025 General Assembly Special Session approved a one-time bonus for constitutional officers and their employees, employees of local departments of social services and the Electoral Board Secretary, Chairman and Vice-Chairman. The Board of Supervisors has agreed to accept the funding from the Commonwealth of Virginia and pass this one time bonus to Compensation Board, Social Service employees and the Electoral Board Secretary, Chairman and Vice-Chairman. DISCUSSION: The calculation of a 1.5 percent of the salary amount to be paid for the bonus for constitutional officers and their employees is based upon the Compensation Board funding salary prior to the implementation of any salary increases that are effective July Page 1 of 3 1, 2025. Additionally, it is proposed that all other full-time County employees receive the same 1.5 percent of salary bonus, and that part-time County employees receive a $250 bonus. County employees qualifying for the bonus are further defined as full-time and regular part-time employees who are in active pay status at the time the bonus is paid. Regular part-time employees are those recommended by their respective department director and approved by the Department of Human Resources. Part-time employees who are not considered to be regular part-time employees by Human Resources, and members of boards and commissions are not eligible for the bonus. Section 15.2-1508 of the Code of Virginia, as amended, authorizes the governing body of any city, county, or town to pay a monetary bonus. The payment of the bonus must be authorized by ordinance. The County is required by the Commonwealth of Virginia to make the payment in July 2026, therefore we would like to make the payment on July 18, 2025. Funding for the bonus will come from both the Commonwealth of Virginia and County of Roanoke revenues. Staff recommends that the fiscal year 2025 budget be amended in the amount of $882,191 to operating revenue and expenditures of the general fund to provide a bonus to County employees. Additionally, staff recommends that the fiscal year 2026 budget be amended in the amount of $200,201 to operating revenues and expenditures of the general fund to provide a bonus to County employees. The ordinance has been changed since the first reading of the ordinance held on June 10, 2025 to reflect the addition of the bonuses for the Electoral Board Secretary, Chairman and Vice-Chairman. FISCAL IMPACT: The estimated cost to provide a bonus to all employees and the Electoral Board Secretary, Chairman and Vice-Chairman is approximately $1,082,392. Of this amount, approximately $200,201 will be reimbursed by the Commonwealth of Virginia and $882,191 will be funded from General fund revenues. The FY2025 budget will be amended by $882,191 and the FY2026 by $200,201. The bonus will be paid on July 18, 2025, and will be an expense of FY2026. Any necessary transfers and/or budget adjustments required by Roanoke County accounting procedures necessary to accomplish this action will be authorized by this ordinance. Funding provided by the Virginia Compensation Board does not represent base salary funding, and consequently is in addition to and does not supplant local salary supplements or any-recent local salary increases. Like all funding for salaries and expenses in constitutional offices, Roanoke County will be responsible for paying these Page 2 of 3 expenses, and the Compensation Board will reimburse the majority of the actual expenses. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE • COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-5 AUTHORIZING EMPLOYEE BONUSES TOTALING $1,082,392 FUNDED FROM REIMBURSEMENTS FROM THE COMMMONWEALTH OF VIRGINIA AND AMENDING THE GENERAL FUND FISCAL YEAR 2025 AND 2026 OPERATING REVENUES AND EXPENDITURES WHEREAS, the 2025 General Assembly Special Session approved a one-time bonus for constitutional officers and their employees; and WHEREAS, the calculation of 1.5 percent of the salary amounts to be paid for the bonus for constitutional officers and their employees is based upon the Compensation Board funding salary prior to the implementation of any salary increases that are effective July 1, 2025; and WHEREAS, the General Assembly added a one-time bonus of 1.5 percent of base salary for full-time employees of local departments of social services; and WHEREAS, the General Assembly also added a one-time bonus of $101 for the Electoral Board Secretary and $50 for the Chairman and Vice-Chairman of the Electoral Board; and WHEREAS, the above-mentioned bonuses must be paid and reimbursed in the fiscal year; and WHEREAS, the Board of Supervisors has agreed to accept the funding from the Commonwealth and pass this one-time bonus to eligible positions; and WHEREAS, it has further been proposed that all other full-time County employees receive the same 1.5 percent salary bonus, and that part-time County employees receive a $250 bonus; and Page 1 of 4 WHEREAS, it is recommended that the Fiscal Year 2025 Budget be amended in the amount of$882,191 to operating revenues and expenditures of the General Fund to provide a bonus to County employees; and WHEREAS, it is recommended that the Fiscal Year 2026 Budget be amended in the amount of$200,201 to operating revenues and expenditures of the General Fund to provide a bonus to County employees; and WHEREAS, Section 15.2-1508 of the 1950 Code of Virginia, as amended, authorizes the governing body of any locality to pay monetary bonuses to its officers and employees, and WHEREAS, the first reading of this ordinance is being held on June 10, 2025; and the second reading is scheduled for June 24, 2025, with payment of the bonus on the July 18, 2025 paycheck. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board appropriates funds in the amount of $882,191 from Personal Property tax revenue, for the payment of employee bonuses as set forth in paragraph three (3) below and amends the Roanoke County Fiscal Year 2025 budget accordingly. 2. The Board appropriates $200,201 from the Commonwealth of Virginia for the payment of employee bonuses as set forth in paragraph three (3) below, and in accordance with procedures promulgated by the Commonwealth of Virginia and amends the Roanoke County Fiscal Year 2026 budget accordingly. Page 2 of 4 3. The County Administrator is hereby authorized to pay a bonus to all employees as follows: a. All full-time employees shall receive a bonus equal to 1.5 percent of their annual salary prior to the implementation of any salary increases that are effective with the fiscal year beginning July 1, 2025; and b. All regular part-time employees shall receive a $250 bonus. 4. County employees qualifying for the bonus are further defined as full-time and regular part-time employees who are in active pay status at the time the bonus is paid. Regular part-time employees are those recommended by their respective department directors and approved by the Director of Human Resources. Part-time employees who are not considered to be regular part-time employees by Human Resources, and members of boards and commissions are not eligible for the bonus. 5. The County Administrator is hereby authorized to pay a bonus to the Electoral Board Secretary in the amount of $101 and pay a bonus of $50 to the Electoral Board Chairman and Vice-Chairman. 6. The Board authorizes any additional transfers and / or budget adjustments required by Roanoke County accounting procedures necessary to accomplish the actions authorized in this ordinance. 7. This ordinance shall take effect immediately upon approval at the second reading. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: Page 3 of 4 AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: .id/firi Ric d . Caywoo., P. . ounty Administra = Clerk to the Board of Supervisors CC: Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services Page 4 of 4 ACTION NO. 062425-6 ITEM NO. G.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance to adjust the salaries of the members of the Board of Supervisors of Roanoke County by applying a three percent inflation factor, pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Adjust the salaries of the members of the Board of Supervisors by applying a three percent inflation factor. BACKGROUND: It is proposed that the Board adopt an ordinance to adjust its salaries for inflation, pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter requires that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. DISCUSSION: The current salary for Board members is $19,222.32. This ordinance would increase the salary effective July 1, 2025, for Board members to $19,798.99, for an increase of $576.67 each. There is an additional annual compensation for the Chairman of the Board at $1,800, and for the Vice-Chairman at $1,200. There have been no changes since the first reading held on June 10, 2025. Page 1 of 2 FISCAL IMPACT: A three percent (3%) increase in compensation totals $2,883.35 for all five members of the Board, with associated FICA costs of$220.57, fora total cost of$3,103.92. Staff recommends approving the ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor North seconded the motion. Motion approved. Yes No Absent Ms. Hooker ❑ ® ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Mr. Radford ® ❑ ❑ CC: Peter S. Lubeck, County Attorney Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-6 TO ADJUST THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY BY APPLYING A THREE PERCENT INFLATION FACTOR, PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for adjusting their salaries by an inflation factor; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of the Board of Supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $19,222.32 by Ordinance 062822- 5 and further has established that the additional annual compensation for the Chairman for the Board to be $1,800 and for the Vice-Chairman of the Board to be $1,200; and WHEREAS, Section 15.2-1414.3 of the Code of Virginia provides that Board Members' salaries may be adjusted in any year, by an inflation factor not to exceed five percent, and further provides that the Board must adopt such an ordinance not earlier than May 1 nor later than June 30 each year; and WHEREAS, notice of the proposed salary adjustment has been provided, in the manner and form provided by Section 15.2-1427 of the Code of Virginia; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the public hearing and second reading were held on June 24, 2025. NOW THEREFORE, it is hereby ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby adjusted by an inflation factor of three percent (3%) pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $19,798.99. for members of the Board. 2. In addition, the Chairman of the Board will receive an additional annual sum of $1,800, and the Vice-Chairman of the Board will receive an additional annual sum of$1,200. 3. This ordinance shall take effect on July 1, 2025. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supe - . ' orth, Mahoney, Shepherd, Radford NAYS: S •ervisor Ho•ker A COPY TESTE: R'• and L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors CC: Peter S. Lubeck, County Attorney Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services ACTION NO. 062425-7 ITEM NO. G.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance amending Article V (Development Standards) of the Roanoke County Zoning Ordinance regarding lot drainage requirements on site plans and plot plans SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Public hearing and second reading of an ordinance to amend the Roanoke County Zoning Ordinance to add lot drainage requirements for site plans and plot plans. BACKGROUND: On July 9, 2024, the Board of Supervisors adopted an ordinance amending Chapter 8.1 of the Roanoke County Code and repealing Chapter 23 of the Roanoke County Code creating a consolidated Erosion and Stormwater Management Program Ordinance. At that time, the Board of Supervisors asked staff to work with the Roanoke Regional Homebuilders Association to draft some language to amend the lot drainage requirements to address some of the common complaints that are received from citizens. DISCUSSION: The Planning Commission held a public hearing on the proposed amendments to the Zoning Ordinance on June 3, 2025. The proposed amendments would amend Sec. 30- 90 (Site Development Plans) in Article V (Development Standards) regarding the information required on site plans (Sec. 30-90-1), the format of plans (Sec. 30-90-2), and the minimum standards and improvements required (Sec. 30-90-4) addressing Page 1 of 3 individual lot drainage, stormwater management, and erosion and sediment control. The proposed amendments would also amend Sec. 30-100-1 (Plot Plans) in Article V (Development Standards) addressing individual lot drainage, stormwater management, and erosion and sediment control. Staff provided background on the issues with lot drainage over the past few years and an overview of the process to develop these Zoning Ordinance amendments including working with the Roanoke Regional Homebuilders Association. Staff also answered specific site development questions of the Planning Commission. No citizens spoke during the public hearing. The Planning Commission discussed additional regulations would add to the cost of housing, delayed process, infill lots versus lots all being developed within a site plan, first floor elevation requirements, what happens if bedrock alters a previously approved plot plan, land disturbing permit on large lots, and interpretation of new regulations. The Planning Commission voted 3-2 to recommend approval of the Zoning Ordinance amendments with minor amendments. The Board of Supervisors approved the first reading of this ordinance at its June 10, 2025, meeting. The only changes from first reading: 1) in order to maintain consistency with proposed changes to Section 8.1 (Erosion and Sediment Control Program), authority to waive certain requirements is given to the Roanoke County Administrator or his designee (previously proposed to be the director of development services), and 2) the effective date of the zoning ordinance amendments will be August 1, 2025. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors, following a public hearing on the proposed amendments, approve the second reading of an ordinance to amend the Roanoke County Zoning Ordinance to add lot drainage requirements for site plans and plot plans. VOTE: Supervisor North moved to approve the ordinance. Supervisor Radford seconded the motion. Motion approved. Page 2 of 3 Yes No Absent Ms. Hooker ® ❑ El Mr. North Mr. Mahoney ® ❑ Ms. Shepherd z ❑ El Mr. Radford I ® ❑ El CC: Philip Thompson, Director of Planning Peter S. Lubeck, County Attorney Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-7 AMENDING ARTICLE V (DEVELOPMENT STANDARDS) OF THE ROANOKE COUNTY ZONING ORDINANCE REGARDING LOT DRAINAGE REQUIREMENTS ON SITE PLANS AND PLOT PLANS WHEREAS, Roanoke County staff have worked with the Planning Commission and the Roanoke Regional Homebuilders Association in developing proposed amendments to the Roanoke County Zoning Ordinance dealing with site plans and plot plans; and WHEREAS, the proposed amendments would amend the information required on site plans and plot plans to address individual lot drainage, stormwater management, and erosion and sediment control; and WHEREAS, on June 3, 2025, the Roanoke County Planning Commission held a public hearing on the proposed amendments to the Zoning Ordinance and the Planning Commission recommended approval of the amendments with minor changes; and WHEREAS, public necessity, convenience, general welfare, and good zoning practice are valid public purposes for such recommendations by the Planning Commission and action by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading and public hearing were held on June 24, 2025. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke as follows: 1. The Roanoke County Zoning Ordinance is hereby amended to read and provide as follows: SEC.30-90. SITE DEVELOPMENT PLANS. Sec.30-90-1. Information Required. (A) The following information shall be required on site development plans submitted to the county for review: 12. The exact location of buildings or structures existing on or proposed for the site, including their setbacks from property lines, and the distance between buildings or structures. Lot and building coverages shall be provided. The finished floor elevations of existing and proposed buildings and structures that contain occupiable space. 17. The existing topography of the paw project prior to grading, and the proposed finished contours of the site with a maximum of two-foot contour intervals. Existing topography shall be from a field survey performed by a land surveyor licensed in the Commonwealth of Virginia, referenced to the North American Vertical Datum of 1988 (NAVD 88) and the North American Datum of 1983 (NAD 83), and shall reflect current conditions at the time of permitting. An adequate survey of surrounding property shall be included so that drainage impacts from the proposed development may be adequately addressed. 18. Detailed utility plans and calculations shall be submitted for sites for which public water or sewer will be provided or for sites on which existing utilities will be modified. 19. An erosion and sedimentation control plan and detail sheet shall be submitted in accordance with the County's Erosion t S,a Ffiv..t Contra' and Stormwater Management Ordinance and the Roanoke County Stormwater Management Design Manual. 20. A detailed stormwater management plan and calculations shall be submitted in accordance with the County's Erosion and Stormwater Management Ordinance and the Roanoke County Stormwater Management Design Manual. The-director • a. Spot elevations of prop:-a-: : :' : _:- _-- - . _:-'_: _ , b The benchmark location and USGS elevation, where available. (B) The Roanoke County Administrator or his designee may waive the requirement that any of this information be shown on a submitted site development plan, if' it is Page 2 of 5 determined by the Roanoke County Administrator or his designee that such information is not necessary to is ensure conformance with eCounty ordinances or standards. Sec. 30-90-2. Format of Plans. (A) Site plans shall be solitnitted on sheets no greater in size than thirty(30)by forty-two(42) inches. A sheet size of twenty-four(24)by thirty-six(36)inches is preferred. The scale of the plans shall not be greater than one inch equals ten(10) feet(1"=10'), or less than one inch equals fifty(50) feet(1"=50'). Plans shall be designed using an engineering scale. The Roanoke County Administrator or his designee may approve a lesser scale such as 1"=100'provided sufficient detail is provided to it€e ensure compliance with all applicable requirements of this ordinance and any other requirement or ordinance of the eCounty or Commonwealth. Plans shall be submitted in a digital format in accordance with County standards. (C) Prior to final approval by the eCounty,aite4lewionitient=plans a site agreement and/or an erosion and sediment control agreement shall be signed by the owner or developer of the parcel(s)proposed for development. The signature(s) shall certify that the owner/developer is aware of the site design requirements imposed by the site development plan or plot plan, and other applicable.eCounty codes, and shall further certify that the owner/developer agrees to comply with these requirements,unless modified in accordance with local law. Sec. 30-90-4. Minimum Standards and Improvements Required. (F) Storm drainage and sStormwater management facilities shown on site development plans shall conform to applicable county ordinances as determined by theRoanoke County Administrator or his designee. (G) Erosion and sedimental control plans shall be designed and implemented in accordance with the provisions of Chapter 8.1 of the County Code. (K) Site grading shall conform to the requirements in applicable County ordinances and the Roanoke County Stormwater Management Design Manual. SEC.30-100. MISCELLANEOUS. Sec.30-100-1. Plot Plans. (A) A plot plan shall be submitted, prior to the approval of a zoning permit, for any new or expanded use or development not requiring a site development plan or a concept plan. Plot plans shall include the requirements contained in the Roanoke County Stormwater Management Design Manual, Chapter 8. Plot plans shall be legibly drawn to an indicated scale, and shall clearly indicate the area, shape, and dimensions of the property proposed for development. All existing easements, natural water courses, and existing and proposed improvements shall also be shown on the plot plan. The plot plan shall clearly Page 3 of 5 indicate the minimum distances between existing and proposed uses and all property lines. Proposed access to the property shall also be shown. (B) Where a plot plan is prepared for an individual parcel that is part of a subdivision that has an approved site development plan, the plot plan shall conform to the approved site development plan. (C) Plot plans shall indicate existing and proposed topography, with a two-foot maximum contour interval. Existing topography shall be from a field survey depicting current conditions and performed by a land surveyor licensed in the Commonwealth of Virginia, referenced to the North American Vertical Datum of 1988 (NAVD 88) and the North American Datum of 1983 (NAD 83). An adequate survey of surrounding property shall be included such that drainage impact from the proposed development may be adequately addressed. Developments that disturb less than 2,500 square feet or disturb 10,000 square feet or more on parcels that are one acre or larger are exempt from the requirement to provide field survey, unless required by the Roanoke County Administrator or his designee. Plot plans shall comply with all requirements contained in the Roanoke County Stormwater Management Design Manual, Chapter 8. (D) Plot plans for development that disturbs 5,000 square feet or more, shall be prepared by a professional engineer, licensed architect, licensed land surveyor, licensed landscape architect or other licensed professional who is registered by the Commonwealth of Virginia and is conducting their practice in accordance with section 54.1-400 et seq. of the Code of Virginia. (E) The Roanoke County Administrator or his designee may waive the requirement that any of this information be shown on a submitted plot plan, if he determines that such information is not necessary to ensure conformance with county ordinances or standards. 2. That this ordinance shall become effective on August 1, 2025. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Richard aywood, .E. Co Administrator/ Clerk to the Board of Supervisors Page 4 of 5 CC: Philip Thompson, Director of Planning Peter S. Lubeck, County Attorney Page 5 of 5 ACTION NO. 062425-8 ITEM NO. H.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Confirmation of appointments to the Roanoke Valley Towing Advisory Board SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Roanoke County Towing Advisory Board: The following four-year term appointments. to the Roanoke County Towing Advisory Board will expire June 30, 2025: Law Enforcement: Commander Pat Pascoe and Sgt. Spencer Hoopes Towing/Recovery Operators: Joseph Wood and Shane Spradlin Citizen Representative: P. Jason Peters The following two-year term appointments will also expire June 30, 2025: Towing/Recovery Operators: Charles Brown and Jeffrey Robertson's It is the consensus of the Board of Supervisors to reappoint Commander Pat Pascoe, Sgt. Spencer Hoopes, Charles Brown and Jeffrey Robertson, Joseph Wood, and P. Jason Peters all to four(4) year terms to expire June 30, 2029. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends confirmation all the appointments. VOTE: Supervisor Hooker moved to approve all appointments. Supervisor North seconded the motion. Motion approved. Yes No Abstain Ms. Hooker Mr. North 111 Mr. Mahoney Ms. Shepherd ❑ Mr. Radford CC: Rachel Lower, Deputy County Attorney Commander Pat Pascoe Sgt. Spencer Hoopes Charles Brown Jeffrey Robertson Joseph Wood P. Jason Peters Page 2 of 2 A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 RESOLUTION 062425-9.a-m APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: • That the certain section of the agenda of the Board of Supervisors for June 24, 2025, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 13 inclusive, as follows: 1. Approval of minutes—June 10, 2025 2. Ordinance appropriating new funds in the amount of$1,514,496 to Roanoke County Public Schools (RCPS) for a Bonus from the Commonwealth of Virginia and authorizing a transfer of funds between categories within the RCPS Fiscal Year 2024-2025 Budget. (Second Reading) 3. Ordinance accepting and appropriating $328,811 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. (Second Reading) 4. Ordinance accepting and appropriating $322,675 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. (Second Reading) 5. Ordinance to appropriate funds in the amount of $48,272 from the Commonwealth of Virginia for the County of Roanoke Clerk of the Circuit Court for fiscal year 2026 and adding one Deputy Clerk position to the Compensation and Pay Plan. (Second Reading) Page 1 of 3 6. Ordinance authorizing the execution of a lease agreement with Tinker Top, LLC for property to locate communication towers upon which is situated on Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia in the County of Botetourt, Virginia. (Second Reading) 7. Ordinance approving an agreement with the City of Salem, Virginia for the continuation of the McAfee Knob Trailhead Shuttle. (Second Reading) 8. Resolution requesting the U.S. Department of Transportation fund an application to Implement the Roanoke County Safe Streets and Roads for All Comprehensive Safety Action Plan. 9. The petition of Shelley Friend to rezone approximately 4.51 acres from R-2, Medium Density Residential District,to AR,Agricultural/Residential District,to allow for a private stable located at 1709 Mayfield Drive, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 10.The petition of Craighead & Associates to obtain a special use permit to operate a car wash on approximately 0.71 acre on land zoned C-2, High Intensity Commercial District, located at 3664 Colonial Avenue, Cave Spring Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 11.The petition of Challenge, LLC to obtain a special use permit to construct 28 townhouses on approximately 3.0 acres of land zoned R-2, Medium Density Residential District, located at 5811 Cove Road, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 12.Ordinance authorizing the County Administrator to enter into a lease agreement with Ride Source to lease two (2) parking spaces at the General Services Building on Kessler Mill Drive. (First Reading and Request for Second Reading) 13.Ordinance authorizing the conveyance of a permanent utility easement and a temporary construction easement at 7415 Wood Haven Road to the Virginia Department of Transportation (VDOT) for construction of the Valleypointe Parkway Realignment project, Hollins Magisterial District. (First Reading and Request for Second Reading) On motion of Supervisor North to adopt all matters on the consent agenda; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None Page 2 of 3 A COPY TESTS: Richard,/ aywood, P7 Cou dministrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Director of Finance, RCPS Joshua Pegram, Finance Michael Poindexter, Chief of Police Elijah Daly, Director of Human Resources Michael Galliher, Clerk of Circuit Court Rachel Lower, Deputy County Attorney Susan Slough, Director of Emergency Communications Paula Benke, Planner Megan Cronise, Assistant Director of Planning Philip Thompson, Director of Planning Page 3 of 3 • ACTION NO. 062425-9.b ITEM NO. 1.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance Appropriating New Funds in the Amount of $1,514,496 to Roanoke County Public Schools (RCPS) for a Bonus from the Commonwealth of Virginia and Authorizing a Transfer of Funds Between Categories Within the RCPS Fiscal Year 2024-2025 Budget SUBMITTED BY: Laurie Gearheart Director of Finance and Management Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Approval of an ordinance to allow the transfer of certain funds between categories within the Roanoke County Public Schools 2024-2025 budget and to appropriate $1,514,496 in new funding. BACKGROUND: During the Roanoke County Public Schools May 12, 2025, budget work session, school staff discussed strategies to move funds into the health reserve balances and to appropriate funds for an employee bonus. See page 6 of Attachment B - RCPS 2024- 2025 Budget Updates 5 12 25. DISCUSSION: The County Board of Supervisors approves the School Board budget by categories. The School Board will directly receive funds in the amount of $1,514,496 from the Commonwealth of Virginia for an employee bonus, which funds have not yet been appropriated to the Schools' budget. Additionally, the School Board has requested that the Board approve transfers of funds between budget categories as follows: Page 1 of 2 . Transfer of $1,000,000 from the instructional category to the non-categorical spending category. . Appropriates funds in the amount of $1,514,496 to various categories as detailed out in the attached ordinance. . Authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1-2 above. There have been no changes since the first reading of the ordinance held on June 10, 2025. FISCAL IMPACT: The various categories will increase and decrease for a net total increase of $1,514,496 for all categories. STAFF RECOMMENDATION: Staff recommends approving the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® 0 Mr. Mahoney ® 0 Ms. Shepherd 111 Mr. Radford El CC: Laurie Gearheart, Director of Finance and Management Services Susan Peterson, Director of Finance, RCPS Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.b APPROPRIATING NEW FUNDS IN THE AMOUNT OF $1,514,496 TO ROANOKE COUNTY PUBLIC SCHOOLS AND AUTHORIZING ALL NECESSARY TRANSFERS WITHIN THE ROANOKE COUNTY PUBLIC SCHOOLS' FY 2024-2025 CATEGORIES WHEREAS, during the Roanoke County Public Schools (RCPS) May 12, 2025, work session, school staff discussed strategies to move funds into health reserve balances and to appropriate funds for an employee bonus funded by the Commonwealth of Virginia; and WHEREAS, pursuant to Section 22.1-115 of the Code of Virginia, the Board of Supervisors approves the School Board's budget by categories; and WHEREAS, the School Board will directly receive funds in the amount of $1,514,496 from the Commonwealth of Virginia for an employee bonus, which funds have not yet been appropriated to the Schools' budget; and WHEREAS, the School Board has requested that the Board additionally approve transfers of funds between budget categories; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading was held on June 24, 2025. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board approves the transfer of $1,000,000 from the instructional category to the non-categorical spending category to the Health Insurance Fund. 2. The Board appropriates total funds in the amount of $1,514,496 to the following categories: a. Instruction in the amount of$1,227,450 b. Administration, attendance, and health in the amount of$69,547 c. Pupil Transportation in the amount of$78,901 d. Operation and maintenance in the amount of$56,824 e. School food services and other non-instructional operations in the amount of$47,101 f. Facilities in the amount of$2,447 g. Technology in the amount of$32,226 3. The Board authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1-2 above. 4. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Ri . aywood, P . County Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Director of Finance and Management Services Susant Peterson, Director of Finance, RCPS ACTION NO. 062425-9.c ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance Accepting and Appropriating $328,811 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and appropriation of$328,811 from the Virginia Department of Criminal Justice Services with up to $187,871 in local match for a total of $516,592 for eight School Resource Officers. BACKGROUND: The Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department through the School Resource Officer Grant Program Fund, in the amount of$328,811 along with a local match of$187,781 for a total of$516,592. DISCUSSION: The Virginia Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department to fund salaries and benefits for eight School Resource Officers to be assigned to eight of the sixteen elementary schools located within Roanoke County. There have been no changes since the first reading held on June 10, 2025. Page 1 of 2 FISCAL IMPACT: Awarded State funds total $328,811. This award requires a local match of up to $187,781. This match funding will come from the general fund operating budget which has already been appropriated. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® � Mr. Mahoney Ms. Shepherd Mr. Radford CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.c ACCEPTING AND APPROPRIATING $328,811 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT SCHOOL RESOURCE OFFICERS WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has awarded $328,811 to the Roanoke County Police Department for fiscal year 2026 to fund salaries and benefits for eight school resource officers (SROs) to be assigned to eight of the sixteen elementary schools located within Roanoke County; and WHEREAS, a local match of$187,781 is required, which will be appropriated from the general fund; and WHEREAS, the funds from this grant will not be utilized until funds from any prior school resource officer grants have been utilized; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading was held on June 24, 2025. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $328,811, made available to the Roanoke County Police Department by DCJS, is accepted and hereby appropriated to the County's grant fund for the funding of salaries and benefits of eight school resource officers. Page 1 of 2 2. That the sum of $187,781 is hereby appropriated from the general fund to the County's grant fund for the funding of salaries and benefits of eight school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: R' and . Caywood, P. . C y Administrator/ Clerk to the Board of Supervisors CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 062425-9.d ITEM NO. 1_4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance Accepting and Appropriating $322,675 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and appropriation of$322,675 from the Virginia Department of Criminal Justice Services with a $184,280 local match for a total of $506,955 for eight School Resource Officers. BACKGROUND: The Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department through the School Resource Officer Grant Program Fund, in the amount of$322,675, along with a local match of$184,280 for a total of$506,955. DISCUSSION: The Virginia Department of Criminal Justice Services has awarded funding to the Roanoke County Police Department to fund salaries and benefits for eight School Resource Officers to be assigned to eight of the sixteen elementary schools located within Roanoke County. There have been no changes since the first reading held on June 10, 2025. FISCAL IMPACT: Awarded State funds total $322,675. This award requires a local match up to $184,280. This match funding will come from the general fund operating budget which has already Page 1 of 2 been appropriated. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker El � Mr. North ® ❑ Mr. Mahoney Ms. Shepherd ® ❑ Mr. Radford ® ❑ CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.d ACCEPTING AND APPROPRIATING $322,675 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT SCHOOL RESOURCE OFFICERS WHEREAS, the Virginia Department of Criminal Justice Services (DCJS) has awarded $322,675 to the Roanoke County Police Department for fiscal year 2026 to fund salaries and benefits for eight school resource officers (SROs) to be assigned to eight of the sixteen elementary schools located within Roanoke County; and WHEREAS, a local match of$184,280 is required, which will be appropriated from the general fund; and WHEREAS, the funds from this grant will not be utilized until funds from any prior school resource officer grants have been utilized; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading was held on June 24, 2025. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $322,675, made available to the Roanoke County Police Department by DCJS, is accepted and hereby appropriated to the County's grant fund for the funding of salaries and benefits of eight school resource officers. Page 1 of 2 2. That the sum of $184,280 is hereby appropriated from the general fund to the County's grant fund for the funding of salaries and benefits of eight school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Rich ro L. Caywoo., P.E. ounty Administrator/ Clerk to the Board of Supervisors CC: Michael Poindexter, Chief of Police Laurie Gearheart, Director of Finance and Management Services Joshua Pegram, Finance Page 2 of 2 ACTION NO. 062425-9.e ITEM NO. 1.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance to appropriate funds in the amount of $48,272 from the Commonwealth of Virginia for the County of Roanoke Clerk of the Circuit Court for fiscal year 2026 and adding one Deputy Clerk position to the Compensation and Pay Plan SUBMITTED BY: W. Michael Galliher APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriation of funding from the Commonwealth of Virginia in the amount of $48,272 for a new Deputy Clerk position to assist in managing workload and adding the new Deputy Clerk position to the classification and pay plan. BACKGROUND: The Commonwealth of Virginia added additional funding of $5,524,340 in the budget to provide 117 entry-level Deputy Clerk positions throughout the state to assist with anticipated workload increases resulting from implementation of HB2723/SB1466. DISCUSSION: For Roanoke County, the fiscal year 2026 budget of the Commonwealth of Virginia includes one new Deputy Clerk IV position for the Clerk of the Circuit Court. This was approved by the 2025 General Assembly for FY2026 to assist with anticipated workload increases from implementation of HB2723/SB1466 (2025) related to sealing and expungement of court records. Budget language also requires that any unexpended amounts shall not revert to the general fund but shall be reappropriated to support anticipated expenses in the next biennium and requires Circuit Court Clerks to report information regarding the workload Page 1 of 2 directly associated with the implementation of the legislation upon the request of the Compensation Board. There have been no changes since the first reading of the ordinance held on June 10, 2025. FISCAL IMPACT: The annual projected cost for the new Deputy Clerk position with benefits is approximately$70,000. The Compensation Board will reimburse the County $48,272 and the supplemental funding required for the Deputy Clerk position of $21,728 will be reallocated from the Roanoke County General Fund employee benefits account as needed and based on the hiring date of the new position. The appropriation of funds will be effective with the new fiscal year beginning July 1, 2025. Staff anticipates the vacancy to be filled during the summer of 2025. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker El Mr. North 111 Mr. Mahoney Ms. Shepherd Mr. Radford ® ❑ ❑ CC: W. Michael Galliher, Clerk of Circuit Court Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.e TO APPROPRIATE FUNDS IN THE AMOUNT OF $48,272 FROM THE COMMONWEALTH OF VIRGINIA FOR THE COUNTY OF ROANOKE CLERK OF THE CIRCUIT COURT FOR FISCAL YEAR 2026 AND ADDING ONE DEPUTY CLERK POSITION TO THE COMPENSATION AND PAY PLAN WHEREAS, the Commonwealth of Virginia approved a budget which included a new Deputy Clerk position to help with the anticipated workload increases from implementation of HB2723/SB1466 related to sealing and expungement of court records; and WHEREAS, funding from the Commonwealth of Virginia for this new position totals $48,272; and WHEREAS, the County of Roanoke's share of funding for this new position is $21,728; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance before they are expended; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading is scheduled for June 24, 2025. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of$48,272 is hereby appropriated from revenue received from the Commonwealth of Virginia and funds to supplement the position are authorized to be transferred as needed from employee benefits in the General Fund estimated to be $21,728. 2. One new Deputy Clerk position will be added to the County of Roanoke Page 1 of 2 Classification and Pay Plan. 3. This ordinance shall take effect on July 1, 2025. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Richar Caywood, P.E. C. ty Administrator/ Clerk to the Board of Supervisors CC: W. Michael Galliher, Clerk of Circuit Court Elijah Daly, Director of Human Resources Laurie Gearheart, Director of Finance and Management Services Page 2 of 2 ACTION NO. 062425-9.f ITEM NO. 1_6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance authorizing the execution of a lease agreement with Tinker Top, LLC for property to locate communication towers upon which is situated on Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia in the County of Botetourt, Virginia SUBMITTED BY: APPROVED BY: Richard L. Caywood County Administrator ISSUE: Roanoke County leases property on Tinker Mountain for critical emergency communications infrastructure. The terms of the current lease with the property owner are expiring on June 30, 2025, and a new lease needs to be executed. BACKGROUND: Since at least 2010, Roanoke County has leased property situated on Tinker Mountain approximately 3.7 miles north of Roanoke in the County of Botetourt for the installation, operation, and maintenance of radio equipment, including base stations, cabling, wiring, and accessories for such equipment. The location of the leased area is shown on "Exhibit A" which is attached to this Board Report. The terms of Roanoke County's current lease with the property owner expire on June 30, 2025, and a new lease is necessary in order for Roanoke County to continue using the property for the location of critical emergency communications infrastructure. DISCUSSION: Staff in the County Attorney's Office have negotiated an additional three (3) year lease, which will commence on July 1, 2025, and continue until June 30, 2028, with three additional successive three (3) year terms. The annual rent for each successive year of Page 1 of 2 a three (3) year extension term shall increase five (5) percent over the annual rent due for the immediately preceding year. A draft of the lease is attached to this Board Report. There have been no substantial changes since the first reading held on June 10, 2025, only minor changes to the language of the lease agreement. FISCAL IMPACT: The amount of funding required for each year of the lease is as follows: • July 1, 2025 - June 30, 2026: $8,672.25 • July 1, 2026 - June 30, 2027: $9,105.87 • July 1, 2027 - June 30, 2028: $9,561.16 • July 1, 2028 - June 30, 2029: $10,039.22 • July 1, 2029 - June 30, 2030: $10,541.18 • July 1, 2030 - June 30, 2031: $11,068.24 • July 1, 2031 - June 30, 2032: $11,621.65 • July 1, 2032 - June 30, 2033: $12,202.73 • July 1, 2033 - June 30, 2034: $12,812.86 STAFF RECOMMENDATION: Staff recommends the Board approve the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North ® ❑ Mr. Mahoney ® ❑ Ms. Shepherd Mr. Radford ® El ❑ CC: Rachel Lower, Deputy County Attorney Susan Slough, Director of Emergency Communications Page 2 of 2 LEE HARTMAN JR. DEED BOOK 160 PAGE 468 . . Xx� .-�1 21.00 ACRES 1\95 - ,,,J X x f FROM RECORDS \• - - `� TAX PARCEL 106-45 x - G p0'" o .�• , ZONED: FC t cp• °°- pil CIP FENCED AREA `'� �!"u � 1580.06 SQ. FT. '� �ft1 /1 �p sA OG i kT:. 1�l� 0.0363 Ac, g0�� o. /y;^t'� / l .1 ";r NO•\-:0 • SQ // 'A )_I- tQ�Q1,/ • Z c :f `f� y( ,G ....1...it)'::*1;•4;tC''C4 ''Z''::.?!'-7'.''..... i / ."•-• Z;•••i•-( .....t,,,, r �� =r .` „•;`'h: '" ... .;i;i>.. :n•-"" :G ::EXISTING-• W 7d-•E• R' • EXHIBIT "A" � 'n' LEASE AGREEMENT BETWEEN ,y LEE HARTMAN JR. ,a _ Sc 1. BOARD OF SUPERVISORS OF ROANOKE COUNTY R:/CAD/"""/LEE_HARTMAN_Co.dwg 41. .0" SCALE: 1"= 10' DATE: JANUARY 13, 2003 This LEASE AGREEMENT, made and entered into this day of 2025, by and between TINKER TOP, LLC, a Virginia limited liability company, Grantor, hereinafter referred to as "Landlord," and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors or assigns, Grantee, hereinafter referred to as "Tenant". WITNESSETH: That for and in consideration of the leased premises and the mutual covenants and conditions contained herein, the parties agree as follows: 1. The Landlord agrees to lease to the Tenant and the Tenant agrees to lease from the Landlord, in accordance with the terms and conditions set forth in this Lease Agreement, that certain real property situated on Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia, (Lat. 37 22' 23" N, Long. 79 55' 40" W) in the County of Botetourt, Virginia, as shown on the drawing dated January 13, 2003, attached hereto as Exhibit A, and more particularly described as follows and hereinafter referred to as the `Premises', to-wit: That certain parcel of land delineated by a chain link fence and being shown and designated on the attached Exhibit A as "FENCED AREA- 1580.06 SQ. FT. - 0.0363 AC.," specifically including but not limited to the non-exclusive, unrestricted right of access to, from, upon and within said parcel, and the exclusive use of the 10' x 10' parcel of land, being a total of 100 square feet, more or less, designated upon the attached Exhibit A as "RKE. Co.BLDG. 100 sq. ft."; and, Together with the non-exclusive right of ingress, egress and regress to and from the above-described fenced area upon, over and across that certain existing gravel access and private driveway leading to and from Tinker Top Road, also known as the Frontage Road. Except for the 10' x 10' parcel of land described above, the property otherwise leased herein shall be non-exclusive. Tenant agrees to not take any action that will interfere with the rights of other to use the Leased Premises or to otherwise install new equipment without first obtaining the written consent of the Landlord. Landlord further grants its consent to Tenant's location, use and maintenance of an antenna as currently configured and all necessary or related appurtenances upon the EMS tower within the premises,referenced upon the attached Exhibit A as "EXISTING TOWER." Page 1 of 8 2. The term of this Lease Agreement shall be for a period of three (3) years, said term commencing as of July 1, 2025, and continuing until June 30, 2028. The Tenant shall have the option to renew this Lease Agreement for three additional successive three (3) year terms upon the same terms and conditions contained in this Lease Agreement; this Lease Agreement may be renewed by providing forty-five (45) days written notice to the Landlord. The annual rent for each successive year of a three (3) year extension term shall increase five percent (5%) over the annual rent due for the immediately preceding year. 3. The Tenant shall pay as rent the sum of Eight Thousand Six Hundred Seventy- Two Dollars & 25/100 ($8,672.25) per year for the first year of the lease term, to Landlord at 1896 Tinker Top Road, Daleville, Virginia, 24083, without demand therefor. The rental payment for the first year for the rental period from July 1, 2025, through June 30, 2026, shall be due and payable within thirty (30) days of the execution of this Lease Agreement by both parties hereto. Thereafter, rent shall be due on the first day of each yearly period during the lease term and any renewal term. A late fee of$100.00 shall be imposed for any payments not made within 30 days of the due date. Beginning July 1, 2026, the Tenant shall pay to the Landlord as rent the sum of Nine Thousand One Hundred Five Dollars & 87/100 ($9,105.87) per year for the second year of the lease term. Beginning July 1, 2027, the Tenant shall pay to the Landlord as rent the sum of Nine Thousand Five Hundred Sixty-One Dollars & 16/100 ($9,561.16)per year for the third year of the lease term. 4. During the term of this Lease Agreement, Landlord shall remain responsible for the payment of all taxes and assessments imposed on the premises. 5. It is understood and agreed by the parties that the premises shall, during the term of this Lease Agreement, be used for the installation, operation and maintenance of radio equipment, including base stations, cabling or wiring and accessories for such equipment. All of the Tenant's equipment placed on the premises shall remain personal property of the Tenant notwithstanding the fact that it might otherwise be deemed to be fixtures. It is the understanding Page 2 of 8 of the parties that the Tenant has placed an equipment building on the premises immediately adjacent to the EMS site. 6. The Tenant may terminate this Lease Agreement only if the site becomes unfit for the Tenant's purposes. Any such termination shall be effective ninety (90) days after mailing to the Landlord of the Tenant's notice to terminate this Lease Agreement. The Landlord may terminate this Lease Agreement for any default of the Tenant in the performance of this Lease Agreement not remedied within 30 days following notice by the Landlord of such default. 7. This Lease Agreement may not be assigned nor the premises sub-let, in whole or in part, without the express written consent of the Landlord. 8. The parties acknowledge that the leased premises consist of land area only. The Tenant shall keep and maintain the premises in good and safe condition. Upon the expiration of this Lease Agreement, the Tenant shall surrender the premises in good condition free and clear of trash and debris and in the same condition as when this Lease Agreement began. No property of the Tenant shall be abandoned on the premises without the express consent of the Landlord. 9. The Landlord makes no representation regarding the present or future usability of the site for the Tenant's intended purposes. Any governmental permits, licenses or authorization necessary to use the premises for the Tenant's purposes must be obtained by the Tenant at the Tenant's sole cost and expense. 10. In the event of default by the Tenant in the timely payment of rent or the performance of any of the other obligations of this Lease Agreement, the Tenant agrees to pay Landlord for any expenses incurred by the Landlord in the enforcement of this Lease Agreement including court costs and attorney's fees. 11. Any notice to the parties may be given to the following addresses and shall be effective upon deposit in the U. S. Postal system, certified mail with sufficient postage affixed: Landlord Tenant Tinker Top, LLC Board of Supervisors of Roanoke County 1896 Tinker Top Road Attn: Director of General Services Page 3 of 8 Daleville, VA 24083 5235 Hollins Rd. Roanoke, VA 24019 With a copy to: Roanoke County Attorney Roanoke County Administration Center P. O. Box 29800 Roanoke, VA 24018 12. The Tenant, during the term of this lease or any extension thereof, will maintain a policy of general liability insurance (including property damage and bodily injury), with a carrier licensed to do business in the Commonwealth of Virginia, or self-insurance as approved by the State of Virginia, providing minimum liability coverages of $1,000,000.00, with no annual aggregate. 13. (a) Tenant's obligation to pay is subject to annual appropriations being made for such purpose by the governing body of the County of Roanoke. Tenant will perform all acts lawfully within its power to obtain and maintain funds from which payments hereunder may be made, including making requests for appropriations for such payments to the extent necessary in each fiscal year or annual budgets submitted for the purpose of obtaining funding, and, will do no act or make any statement that will cause the disapproval of the appropriation. (b) Any other provision of this Lease Agreement to the contrary notwithstanding, this Lease Agreement shall not constitute a debt of the County within the meaning of any limitation on indebtedness of the County under the Constitution or laws of the Commonwealth of Virginia, including the Charter of Roanoke County, Virginia, and failure of the Board of Supervisors of Roanoke County, Virginia to appropriate funds in any year for payment in full of the payments required by paragraph 3 or any other provision of this Lease Agreement during such year shall, ipso facto, terminate this Lease Agreement and render this Lease Agreement null and void without further liability on the part of the County of any kind whatsoever, except for its obligation to maintain the property described in this Lease Agreement and to surrender possession of same to the Landlord if prior to or at such time of non- Page 4 of 8 appropriation, funds are not or have not been appropriated or are not available for the purchase, lease or rental of premises to perform a like function as the premises described herein. (c) (1) Should this Lease Agreement be terminated by the Tenant for non- appropriation or non-availability of funds under subparagraph (b) above and thereafter during the original term of this Lease Agreement funds are appropriated and are made available for the purchase, lease or rental by the Tenant of premises to perform the same function as the premises described herein, then the Tenant shall, to the maximum extent permitted by law, procure the lease of such premises from the Landlord. (2) The Tenant shall use its best efforts to give the Landlord reasonable, and if possible, prior written notice of any termination of this Lease Agreement for non-appropriation of funds under subparagraph (b) above. 14. The Landlord covenants and represents that he has the full and complete ownership of the leased premises; that he has the full power and right to execute this Lease Agreement and to perform the obligations hereunder; that no private restrictions exist with respect to the said premises or the use thereof; that no one, exclusive of the Landlord and Tenant and their respective successors in interest, has any interest in or claim against the leased premises; and that the proposed use of the leased premises by the Tenant is lawful and permissible under all laws and regulations. 15. In the event that the Landlord intends to sell the leased premises, the sale and conveyance thereof will be made subject to the provisions of this Lease Agreement. 16. This Lease Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 17. This Lease Agreement shall be binding upon the parties hereto, their heirs, personal representatives, successors, and assigns. 18. This Lease Agreement may be executed in duplicate, each of which shall constitute an original. Page 5 of 8 19. This Lease Agreement is executed by the County Administrator, Deputy County Administrator, or Assistant County Administrator of Roanoke County, Virginia by authority and on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance # adopted by the said Board on the day of , 2025. WITNESS the following signatures and seals: • Page 6 of 8 TINKER TOP, LLC By: Christopher Strickland Title: Managing Partner of Tinker Top, LLC Commonwealth of Virginia, County/City of , to-wit: The foregoing instrument was acknowledged before me this day of , 2025, by Christopher Strickland on behalf of Tinker Top, LLC, Landlord. Notary Public My commission expires: Page 7 of 8 BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA By: Title: Commonwealth of Virginia, County/City of , to-wit: The foregoing instrument was acknowledged before me this day of , 2025, by on behalf of the Board of Supervisors of Roanoke County, Virginia, Tenant. Notary Public My commission expires: Approved as to Form: County Attorney Page 8 of 8 i LEE HARTMAN JR. k ,, DEED BOOK 160, PAGE 46811) " x x �� 21.00 ACRES ti19� x ....-.. �� FROM RECORDS % p p0 \I .., �1_s_., TAX PARCEL 106-45 j� p o0 1 'o '` :t=% ZONED: FCco °o. ; ; 1 \P. ....c g� it _�` ;�Zi t`;r;ppp g�,OG Epp s4 J l`i73 0- • �•• YFENCED AREA ,c /, 0 5q 4 t (�,`r..c. .} 1580.06 SQ. F. pV� • \� / - :i-i' '.2J-. 0.0363 Ac, g01� o. / ^•- t rr CO' / 1- -;•_"; { . 4 . • :', ft 1. i,2iyX . :, h� 54 ? --z-1 yt ri y. ' • ;:-....!.., ,.:-,„•.:.: / X 1 j-h ti ..,..:;...7:-,Fi..%.-;;,!:.: _ .:..f,.:.-.:*:..k..,.,:: .• .. y.----7 . ..: .,.,.-,C.-%-,,,q,.(0,-(••• . . . Fir x'::°.: ;X �. t ` '� r"ram�t Ci;y• • -t�•- :,:•• •..i: • • • �•` • ' • -,� .ma-0-).-1.._ .{ '<\'-.�q}y-4-•j •('.� `5 �: 1 N ;S xr•,� K :.r13-ice JE; 200 • NG:: ~ '�••\ : ..�...�._..._•_•-___....._...ram.._...._...._._.Y_._._...... r.J:.: '•:;i'•• y'• •••\`�.....':�.. V G %'':.:�:te•::^" •r •� '•L 'XISTING TdWER'~ EXHIBIT „A" `_iv:1;A,, LEASE AGREEMENT y BETWEEN � LEE HARTMAN JR. �ui" • BOARD OF SUPERVISORS OF ROANOKE COUNTY • R:/CAD/""""/LEE_HARTMAN_Co.dwg SCALE: 1"= 10' DATE: JANUARY 13, 2003 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.f AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH TINKER TOP, LLC FOR PROPERTY TO LOCATE COMMUNICATION TOWERS UPON WHICH IS SITUATED ON TINKER MOUNTAIN APPROXIMATELY 3.7 MILES NORTH OF ROANOKE, VIRGINIA IN THE COUNTY OF BOTETOURT, VIRGINIA WHEREAS, since at least 2010, Roanoke County has leased property situated on Tinker Mountain approximately 3.7 miles north of Roanoke in the County of Botetourt for the installation, operation, and maintenance of radio equipment, including base stations, cabling, wiring, and accessories for such equipment; and WHEREAS, the said property is currently owned by Tinker Top, LLC, is identified as Parcel ID 106-45 on the Botetourt County Land Records, and the specific location of the leased area is shown on "Exhibit A" which is attached; and WHEREAS, the terms of Roanoke County's current lease with the property owner expire on June 30, 2025, and a new lease is necessary in order for Roanoke County to continue using the property for the location of critical emergency communications infrastructure; and WHEREAS, staff have worked with representatives of Tinker Top, LLC, and have negotiated a three (3) year lease of the property, which will commence on July 1, 2025 and continue until June 30, 2028, with three additional successive three (3) year terms; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia has determined that it is in the public interest and that a public necessity exists to lease the property for the location of critical emergency communications infrastructure; and Page 1 of 3 WHEREAS, § 18.04 of the Roanoke County Charter provides that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on June 10, 2025, and the second reading was held on June 24, 2025; and NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a Lease Agreement for property owned by Tinker Top, LLC, consisting of 0.0363 acre, more or less, as shown on Exhibit A, is hereby authorized and approved. 2. That the County Administrator, Deputy County Administrator, or Assistant County Administrator are hereby authorized to execute such documents, including but not limited to the Lease Agreement (with any changes as approved by the County Attorney's Office) and any other documents necessary to accomplish this ordinance and to take such actions on behalf of Roanoke County in this matter as are necessary to accomplish this ordinance, all of which shall be approved as to form by the County Attorney. 3. That this ordinance is to be in full force and effect upon its passage. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: Non- A COPY TESTE: Rich. -:' . Caywood, E. "ounty Administrator/ Clerk to the Board of Supervisors Page 2 of 3 CC: Rachel Lower, Deputy County Attorney Susan Slough, Director of Emergency Communications Page 3 of 3 ► i h: LEE HARTMAN JR. X x Id .„, DEED BOOK 160, PAGE 468 • I x x•• x :�y. 21 .00 ACRES 7:ab • x___, FROM RECORDS /�X, �p�p , - - ('-4 TAX PARCEL 106-45 j X p oo'" o f :t � ZONED: FC � ° - GO o. trr1 'Opp 015 G p_ ,pp s4 — ) .`,.,— FENCED AREA iti + '(,-'<-)- : ‹j 1580.06 SQ. FT. '� ��O�R� • �� k bp sQ :; �: t � • 0.0363 g0 / lri •`{�I�' _.:.::;-j-:\:: • / !•c ti .G .c7. t: , ,:Xis :�:::�::Ta.:.,"' 'E STN WER"rr •.f '.t EXHIBIT "A" ,„.;.,n?,1 • LEASE AGREEMENT .4e to BETWEEN % i LEE HARTMAN JR. �u• BOARD OF SUPERVISORS OF ROANOI{E COUNTY . ,R:/CAO/""""/LEE_HARTMAN_CO.dwg SCALE: 1"= 10' DATE: JANUARY 13, 2003 ACTION NO. 062425-9.g ITEM NO. 1.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF SALEM, VIRGINIA FOR THE CONTINUATION OF THE MCAFEE KNOB TRAILHEAD SHUTTLE SUBMITTED BY: Paula Benke Transit Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Roanoke County wishes to continue the Memorandum of Understanding (MOU) with the City of Salem for the two shuttle stops located within the City of Salem for the McAfee Knob Trailhead Shuttle. BACKGROUND: Visitation to the National Park Service (NPS) Appalachian National Scenic Trail (AT) McAfee Knob overlook has grown exponentially, exceeding available NPS resources. To address long-term impacts, the NPS launched a Visitor Use Management (VUM) Plan in 2018 for Virginia's Triple Crown (McAfee Knob, Dragon's Tooth, and Tinker Cliffs) publishing a 2021 Transit Feasibility Study recommending a shuttle service. Roanoke County applied for and received grant funding through the Department of Rail and Public Transportation (DRPT) and launched the McAfee Knob Trailhead Shuttle in 2022, running seasonally from the 1-81 Exit 140 Park and Ride to the McAfee Knob Trailhead to ease trailhead parking congestion. Hiker feedback revealed interest in local accommodations, dining, and other activities in the Roanoke Valley. In 2023, Roanoke County secured additional funding from DRPT to expand shuttle stops during the Virginia Department of Transportation (VDOT) project for the construction of the pedestrian bridge crossing over Route 311. In 2024, the shuttle added four on-demand stops, including two in the City of Salem and others near the Orange Market Park and Ride and the Dragon's Tooth Trailhead, with connections to Valley Metro. Page 1 of 2 In adding these additional stops, the shuttle is meeting the strategic needs outlined in the Transit Feasibility Study and the VUM Plan to enable long-term protection, and preservation of AT resources while improving the visitor experience. The shuttle has provided connectivity to local resources in Salem and allowed for travel throughout the Roanoke Valley with access to multiple Valley Metro stops. County staff applied for Demonstration Project funding again in 2025. DRPT recommended providing $158,000 in grant funding with a local match of $31,600. This grant funding is pending Commonwealth Transportation Board (CTB) adoption of the Six Year Improvement Program on June 25, 2025. DISCUSSION: County staff have worked with City of Salem staff to confirm existing shuttle stops and continued parameters for service. The MOU with the City of Salem is planned to begin on July 1, 2025, and to conclude on November 29, 2026, when the pending DRPT Demonstration Project funding ends. There have been no changes since the first reading held on June 10, 2025. FISCAL IMPACT: There is no cost associated with the MOU. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Mr. Mahoney ® ❑ Ms. Shepherd Mr. Radford El El CC: Paula Benke, Transit Planner Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 ORDINANCE 062425-9.g APPROVING AN AGREEMENT WITH THE CITY OF SALEM, VIRGINIA, FOR CONTINUATION OF THE MCAFEE KNOB TRAILHEAD SHUTTLE WHEREAS, activity around the National Park Service (NPS) Appalachian National Scenic Trail (AT) McAfee Knob overlook has grown exponentially in recent years; and WHEREAS, NPS launched a Visitor Use Management (VUM) Plan in 2018 for Virginia's Triple Crown segment of the AT (McAfee Knob, Dragon's Tooth and Tinker Cliffs), publishing a 2021 Transit Feasibility Study recommending a shuttle service; and WHEREAS, in 2022, Roanoke County secured Virginia Department of Rail and Public Transportation (DRPT) grant funding to launch the McAfee Knob Trailhead Shuttle, running seasonally from the 1-81 Exit 140 Park and Ride to the McAfee Knob Trailhead to ease trailhead parking congestion; and WHEREAS, hiker feedback revealed interest in local accommodations, dining, and other activities in the Roanoke Valley; and WHEREAS, in 2023, Roanoke County secured additional funding from DRPT to expand shuttle service during construction of a trailhead pedestrian bridge over Route 311; and WHEREAS, in 2024, the shuttle added four on-demand stops, including two in the City of Salem and two near the Orange Market Park and Ride and the Dragon's Tooth Trailhead, with connections to Valley Metro, meeting the strategic needs outlined Page 1 of 3 in the Transit Feasibility Study and the VUM Plan to protect AT resources and enhance visitor experience; and WHEREAS, when County staff applied for Demonstration Project funding again in 2025, DRPT recommended providing $158,000 in grant funding with a local match of $31,600, pending Commonwealth Transportation Board (CTB) adoption of the Six Year Improvement Program on June 25, 2025; and WHEREAS, Section 15.2-1300 of the Code of Virginia authorizes the joint exercise of powers by political subdivisions of the Commonwealth; and WHEREAS, on January 1, 2024, the County and City of Salem signed a Memorandum of Understanding (MOU) agreement confirming existing shuttle stops and service parameters, which expires on June 30, 2025; WHEREAS, this new MOU agreement with the City of Salem is planned from July 1, 2025, to November 29, 2026, when the pending DRPT Demonstration Project funding ends; and WHEREAS, it is proposed that the Board approve the proposed continued agreement; and WHEREAS, the first reading of this ordinance was held on June 10, 2025, and the second reading was held on June 24, 2025. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, as follows: 1. The agreement entitled "Memorandum of Understanding Between the City of Salem and Roanoke County for Use of the McAfee Knob Trailhead Page 2 of 3 Shuttle" is hereby approved, subject to any minor changes that may be approved as to form by the County Attorney; and 2. The County Administrator, Deputy County Administrator, Assistant County Administrator, any of whom may act, are authorized to execute said agreement. 3. This ordinance shall take effect immediately upon its adoption. On motion of Supervisor North to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None A COPY TESTE: Richar . Caywood, P.E. C Administrator/ Clerk to the Board of Supervisors CC: Paula Benke, Transit Planner Page 3 of 3 ACTION NO. 062425-9.h ITEM NO. 1_8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Resolution requesting the U.S. Department of Transportation fund an Application to Implement the Roanoke County Safe Streets and Roads for All Comprehensive Safety Action Plan SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: A resolution of support is requested from the Board of Supervisors to apply for a project to begin to implement the 2025 Roanoke County Safe Streets and Roads For All Comprehensive Safety Action Plan. BACKGROUND: The Bipartisan Infrastructure Law established the SS4A Discretionary Grant Program to fund initiatives to prevent roadway deaths and serious injuries. The U.S. Department of Transportation has appropriated $5 billion for the SS4A program over five years. The total funding amount available for fiscal year 2025 grants is $982 million. Applications are due for this last round of funding on June 26, 2025. Applicants must first have an eligible Safety Action Plan in place in order to apply for Implementation Grants in subsequent grant rounds. The Board of Supervisors adopted the Safe Streets and Roads For All Comprehensive Safety Action Plan as part of the Roanoke County 200 Plan on February 25, 2025. The SS4A program provides eighty percent (80%) Federal funding for a twenty percent (20%) local match. Page 1 of 2 DISCUSSION: Staff proposes to request funding for the following High Injury Network corridors in one application: 1) Implementation Grant funding for Garst Mill Road pedestrian accommodations preliminary engineering and community engagement activities between Brambleton Avenue and Halevan Road near Garst Mill Park; and 2) Planning and Demonstration Grant funding for a Road Safety Assessment with community engagement. activities for Bradshaw Road between Route 311/Catawba Valley Drive and Montgomery County. The combined estimate for the above projects totals approximately $600,000. FISCAL IMPACT: The twenty percent (20%) match of up to $120,000 will be requested in October 2025 for consideration for future funding as part of the Capital Improvement Program. This project is currently not a part of the adopted FY2026-FY2035 Capital Improvement Program. STAFF RECOMMENDATION: Staff recommends approval of the resolution of support. VOTE: Supervisor North moved to approve the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd // ❑ ❑ Mr. Radford IZI ❑ ❑ CC: Megan Cronise, Assistant Director of Planning Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 24, 2025 RESOLUTION 062425-9.h REQUESTING THAT THE U.S. DEPARTMENT OF TRANSPORTATION FUND AN APPLICATION TO IMPLEMENT THE ROANOKE COUNTY SAFE STREETS AND ROADS FOR ALL COMPREHENSIVE SAFETY ACTION PLAN WHEREAS, the Roanoke County Board of Supervisors is committed to advocating for and ensuring safe transportation facilities both in the County and in the region; and WHEREAS, an average of five(5) deaths per year occurred on Roanoke County roads between 2017 and 2024; and WHEREAS, the Bipartisan Infrastructure Law established the Safe Streets and Roads for All Discretionary Grant Program to improve roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries through Safety Action Plan development and implementation focused on all users; and WHEREAS, a Comprehensive Safety Action Plan provides a holistic, well-defined strategy to prevent roadway fatalities and serious injuries, and leads to further opportunities for infrastructure funding; and WHEREAS, Roanoke County, Botetourt County, and the Town of Vinton received $280,000 from the U.S. Department of Transportation to develop Comprehensive Safety Action Plans that were accepted and appropriated by ordinance on July 11, 2023, with $70,000 local match funding from Roanoke County, Botetourt County and the Town of Vinton; and WHEREAS, all three localities held two rounds of community meetings in 2024 and Page 1 of 2 adopted individual Comprehensive Safety Action Plans in January and February 2025; and WHEREAS, the Roanoke County Safe Streets and Roads for All Comprehensive Safety Action Plan was adopted on February 25, 2025, by the Board of Supervisors as part of the 2024 Roanoke County 200 Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Board of Supervisors requests that the U.S. Department of Transportation provide Implementation Grant and Planning and Demonstration Grant funding through the Safe Streets and Roads for All Discretionary Grant Program to assist Roanoke County in implementing its Comprehensive Safety Action Plan. 2. That the Roanoke County Board of Supervisors hereby commits to provide a twenty percent(20%) matching contribution for an Implementation Grant and Planning and Demonstration Grant, up to and not to exceed $120,000. 3. That the Roanoke County Board of Supervisors hereby grants authority for the County Administrator, or his designee, to execute project agreements for an approved Action Plan Grant. On motion of Supervisor North to approve the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd, Radford NAYS: None Page 2 of 2 A COPY TESTE: Richard . ywood, P.E. Cou Administrator/ Clerk to the Board of Supervisors CC: Megan Cronise, Assistant Director of Planning Page 3 of 2 ACTION NO. 062425-9.i ITEM NO. 1_9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: The petition of Shelley Friend to rezone approximately 4.51 acres from R-2, Medium Density Residential District, to AR, Agricultural/Residential District, to allow for a private stable located at 1709 Mayfield Drive, Vinton Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 22, 2025. The title of this ordinance is as follows: The petition of Shelley Friend to rezone approximately 4.51 acres from R-2, Medium Density Residential District, to AR, Agricultural/Residential District, to allow for a private stable located at 1709 Mayfield Drive, Vinton Magisterial District. DISCUSSION: There is no discussion on this item. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: . That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 22, 2025. . That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for July 22, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Mr. Mahoney Ms. Shepherd ® ❑ Mr. Radford ® ❑ Page 2 of 2 ACTION NO. 062425-9.4 ITEM NO. 1.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: The petition of Craighead & Associates to obtain a special use permit to operate a car wash on approximately 0.71 acre on land zoned C-2, High Intensity Commercial District, located at 3664 Colonial Avenue, Cave Spring Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 22, 2025. The title of this ordinance is as follows: The petition of Craighead & Associates to obtain a special use permit to operate a car wash on approximately 0.71 acre on land zoned C-2, High Intensity Commercial District, located at 3664 Colonial Avenue, Cave Spring Magisterial District. DISCUSSION: There is no discussion on this item. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends as follows: . That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 22, 2025. . That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for July 22, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North El ❑ Mr. Mahoney Ms. Shepherd ® ❑ Mr. Radford El Page 2 of 2 ACTION NO. 062425-9.k ITEM NO. 1.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: The petition of Challenge, LLC to obtain a special use permit to construct 28 townhouses on approximately 3.0 acres of land zoned R-2, Medium Density Residential District, located at 5811 Cove Road, Catawba Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Consent agenda item for first reading of ordinance. BACKGROUND: The first reading of this ordinance is accomplished by adoption of this ordinance in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on this ordinance is scheduled for July 22, 2025. The title of this ordinance is as follows: The petition of Challenge, LLC to obtain a special use permit to construct 28 townhouses on approximately 3.0 acres of land zoned R-2, Medium Density Residential District, located at 5811 Cove Road, Catawba Magisterial District. DISCUSSION: There is no discussion on this item. Page 1 of 2 FISCAL IMPACT: There is no fiscal impact on this agenda item; STAFF RECOMMENDATION: Staff recommends as follows: . That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for July 22, 2025. . That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading and public hearing for July 22, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker ® ❑ ❑ Mr. North 111 ❑ Mr. Mahoney ® ❑ Ms. Shepherd ® ❑ � Mr. Radford ® ❑ ❑ Page 2 of 2 ACTION NO. 062425-9.1 ITEM NO. 1.12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 • AGENDA ITEM: Ordinance Authorizing the Execution of a Lease Agreement with Ride Source, LLC, to Lease Two Parking Spaces at the General Services Facility at 1204 Kessler Mill Road, Catawba Magisterial District SUBMITTED BY: Paula Benke Transit Planner APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance authorizing the execution of a lease agreement with Ride Source LLC to lease two (2) parking spaces at the General Services facility at 1204 Kessler Mill Road. BACKGROUND: Ride Source began a contract with Roanoke County in September 2022 to provide transportation services for the McAfee Knob Trailhead Shuttle. In May of 2025, Ride Source approached County Staff with a request to park at the General Services building located on Kessler Mill Road. The request to park two (2) vehicles at the General Service building is beneficial for Ride Source due to the close proximity to the McAfee Knob Trailhead and several shuttle stops which allow for efficiencies in operating the shuttle service. With the relocation of the Parks, Recreation and Tourism Department from the General Services building, there is not as much demand for parking at this facility. DISCUSSION: The lease is for two (2) spaces indicated on the attached site plan. The leased spaces can only be used by Ride Source for the vehicles that are used to operate the McAfee Page 1 of 2 Knob Trailhead shuttle service. No vehicles for sale or additional parking is permitted. The term of the lease is for one (1) year with renewals permitted. The County can expand or diminish the number of leased spaces at each renewal. Ride Source will pay rent of $50 per month to lease the parking spaces. Either party can terminate the lease with 30 days written notice to the other party. FISCAL IMPACT: If approved, Roanoke County will receive $600 annually for the lease. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling of the second reading for July 8, 2025. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading for July 8, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North El 111 Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ Mr. Radford Page 2 of 2 ACTION NO. 062425-9.m ITEM NO. 1.13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 2025 AGENDA ITEM: Ordinance authorizing the conveyance of a permanent utility easement and a temporary construction easement at 7415 Wood Haven Road to the Virginia Department of Transportation (VDOT) for construction of the Valleypointe Parkway Realignment project, Hollins Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: As part of the Valleypointe Parkway Realignment project, the Virginia Department of Transportation (VDOT) has requested easements at 7415 Wood Haven Road (Green Ridge Recreation Center) along the property's Wood Haven Road frontage to construct roadway and pedestrian improvements. BACKGROUND: Roanoke County, the City of Roanoke and the City of Salem collectively began purchasing property along Wood Haven Road, bounded by Interstate 81 and Interstate 581, for the Wood Haven Technology Park through the Western Virginia Regional Industrial Facility Authority (WVRIFA) around 2016. The property was rezoned to Planned Technology District (PTD) in 2018 and rezoned again in 2020 when new property was purchased and added to the park. Staff has been investigating ways to improve the preferred route to Wood Haven Technology Park since the property was first purchased. This route includes Interstate 81, Interstate 581, the Exit 2 Peters Creek Road interchange, Peters Creek Road, Valleypointe Parkway and Wood Haven Road. The Valleypointe Parkway Realignment project was conceptually designed in-house with the goals of: • Realigning Valleypointe Parkway with the entrance to Green Ridge Recreation Page 1 of 3 Center; • Widening Valleypointe Parkway to four lanes; and • Providing sidewalk along Valleypointe Parkway from North Concourse Drive to connect to the existing sidewalk located at the intersection of Wood Haven Road and the entrance road to Green Ridge Recreation Center. The project was submitted for SMART SCALE Round 4 funding in 2020 and was included in the fiscal year 2022 Six Year Improvement Program in June 2021. VDOT began preliminary engineering in 2023. The project is currently in the right-of-way phase with construction anticipated in fiscal year 2026. DISCUSSION: VDOT contacted Roanoke County on May 30, 2025, with an offer package of $22,500 for the following components at 7415 Wood Haven Road (Green Ridge Recreation Center) along the property's Wood Haven Road frontage to facilitate the project: • Permanent easement for VDOT utilities; • Temporary easement for construction; and • Landscaping to be removed. The proposed easements and landscaping removal are not anticipated to have an impact on operations at Green Ridge Recreation Center. FISCAL IMPACT: VDOT is offering the Roanoke County Board of Supervisors $22,500 for a permanent easement, a temporary easement and for landscaping to be removed. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and scheduling a second reading for July 8, 2025. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling the second reading for July 8, 2025. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Ms. Hooker Mr. North Page 2 of 3 Mr. Mahoney Ms. Shepherd ® ❑ Mr. Radford ❑ Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 2025 RESOLUTION 062425-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Radford to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Radford NAYS: None ABSENT: Sp •-rvissor Shep erd A COPY TESTE: l/ Ri -a . L. Caywood, P.E. County Administrator/ Clerk to the Board of Supervisors