HomeMy WebLinkAbout1/9/2024 - Public Service Center Replacement Plan - Phase 2Public Service Center
Replacement Plan-Phase 2
January 9, 2024
ROANOKE ~COUNTY
VIRGIN !,\~ Fs r 1818
History of Project
• 2016 study was completed by Thompson & Litton to develop a replacement plan for the Public
Service Center on Kessler Mill Road
• This plan included moving departments to multiple locations including the Cold Storage Building
located at 5285 Hollins Road, purchased by the County in 2017 ($975,000)
• In 2019, Lumsden Associates developed a concept site plan utilizing 5 acres (2 parcels) at 5305
Hollins Road, adjacent to 5285 Hollins Road, subsequently purchased by the County for the
continued expansion of the Public Service Center ($280,000 & $720,000)
• New Parks Maintenance Shop was completed in 2021 at Green Hill Park
• New Stormwater Operations Building was completed in 2022 at the Kessler Mill location
• Expansion to Fleet Center for General Services, Solid Waste, Comm Shop, and Welding Shop was
completed in 2022 at the Hollins Road location
• The Parks and Recreation project would include constructing a 10,000 sq ft office building,
renovate the existing warehouse for parks shops and special event storage along with building
7,000 sq ft equipment storage
• The office building component for PRT was replicating the General Services addition
ROANOKE~COUNTY
2 -VIIU,INIA ~ FST l!!lR
2019 Lumsden Associates -Concept Site Plan
ROANOKE~COUNTY
3 VIRGINIA ~ fST. 1838
Continued History of Project
• The project was within budget in April 2023 at 50% plans, though a
significant amount of mechanical engineering still needed to be completed
• In fall of 2023, with 90% plans completed, a revised construction cost
estimate for $6,726,275 was generated (does not include soft costs or
contingency). This revision indicated an approximate $1 million
construction cost increase since the April estimate
• The architect attributed the cost increases to HVAC design, mistake on the
generator estimate, error estimating the 7,000 sq ft equipment storage
building, and inflationary construction cost increases
• Staff brought in a local contractor to verify the cost estimate and to make
recommendations on construction options. Their estimate was $7,902,605
to build the current plan
ROANOKE~COUNTY
4 VIRC I N I A ~ h i 1818
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Site Plan
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HOLUNS ROAD
(SEC. RTE 601)
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Value Engineering
Staff worked with the architect to identify cost saving measures:
• Reduced size of maintenance areas
• Reduced storage and shop areas
• Downgraded HVAC equipment
• Changed location of HVAC equipment
• Change maintenance equipment stalls from
steel to wood
• Looked at an option to renovate warehouse
for the office building
• Reduced parking spaces
• Ceiling tile size change
• Eliminated the generator
• Reduced the number of toilet fixtures
• Eliminating the masonry facade
Using all of these options, the architect stated they could not come close to making up
$1,000,000 in savings. At this point, the project was becoming not functional for PRT and
adding future maintenance costs
Alternative Option
• Look for an existing 10,000 sq foot office building to purchase
• 4818 Starkey Rd is the only known option available for sale in
Roanoke County
• Renovate warehouse for Parks shops, storage and build a laydown
yard and equipment stalls
• Expand Starkey Park or Shell Park maintenance areas
• As part of due diligence will evaluate an external elevator
ROANOKE~COUNTY
7 VIRCINIA ~ 1ST 18!8
Public Service Center Capital Project-Phase 2
Description Phase 2
Bond Proceeds* $ 4,775,000
Cash 2,600,000
Budgeted Revenues $ 7,375,000
Expenditures to date plus encumbrances 226,393
Remaining Balance $ 7,148,607
*Review and verification by Virginia Resource Authority needed and an amendment to the County
bond ordinance for approval of building purchase required
Alternative Option-Budget
D . . Alternative Expenditures escnpt1on
Purchase of building $ 1,990,000
Upfit of building 575,000
Starkey Park Maintenance Yard Improvements 200,000
Warehouse Improvements & Maintenance Yard 3,250,000
Due diligence 25,000
Contingency 310,000
Total $ 6,350,000
Budget Savings-Phase 2
Remaining Project Budget $ 7,148,607
Additional funding required for current project 1,000,000 +
Revised total cost of current project $ 8,148,607 +
Project with building purchase option (6,350,000)
Projected savings $ 1,798,607 +
ROANOKE ~COUNTY
10 VIRGI N IA ~ fST 18.!8
Recommendation
• Due diligence on purchase option
• Evaluate options for park maintenance storage
• Review and verification by Virginia Resource Authority needed and an
amendment to the County bond ordinance for approval of building
purchase required
• Secure option for existing building at 4818 Starkey Road prior to it
being formally marketed
ROANOKE~COUNTY
11 -V I RG I NIA~ FS T 18)8
Questions