HomeMy WebLinkAbout2/27/2024 - Employee Compensation and Benefits FY25Employee Compensation and
Benefits
Budget Work Session FY 2025
February 27, 2024
Roanoke County
Full-Time Position History
Full-Time Position History
1100 P I f T I FTE opu a 10n ~ ota s _..._ ____ . 100,000
1000 ~ 1,062
~ 1,036
~
~ ~ -1001
90,000
900 ~ T
957 938 925 932 80,000
800 850 70 ,000
700 776
60 ,000
C
"' 600 0 ·.;:;
UJ
f-Population: +10 .1% LL 500
50,000 ro
::,
a.
0 a..
400 FTEs: +36.9% 40,000
300
30,000
200 20 ,000
100 10,000
0
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
General Fund Budget $130,889,561 $156,020,489 $188,178,858 $192,720,943 $198,174,499 $213,926,930 $224,007,902 $243,264,999 TBD
% Change ---19.2% 20.6% 2.4% 2.8% 7.9% 4.7% 8.6% ---
1/)
UJ
I
LL
Fire & Rescue Position History
250
200
150
100
so
102
159
Population: +10.1%
FTEs: +116.7%
..... .... .... 221
203
0L...---------------------------
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population ~Fire & Rescue FTEs
100,000
90,000
80,000
70,000
60,000
C:
0 ·.:;
50,000 "' ::J a.
0
Q.
40,000
30,000
20,000
10,000
• Number of volunteers has
dropped significantly
since FY 2003
• Added 11 positions with
FY 2017 SAFER Grant
• Added 15 positions with
FY 2021 SAFER Grant
• Applying for 18 positions
with the upcoming FY
2025 SAFER Grant
Police Position History
200 100,000
• Roanoke County
90,000 Police Department
~6
• • • • • --➔ 80,000 Established in FY 1991
150 • 158 153 154 156 156 156 156 70,000
144 • Position count
60,000 increased until 2008-C
0
1/) ·.;:;
~ 100 50 ,000 ~ 2009 recession ::::, u.. a.
0
0..
40,000
Population: +10.1% • 2 Positions added in
FTEs: +8.3%
30,000 FY 2018 for Criminal 50
20,000 Justice Academy
10,000
0
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population ~Police FTEs
200
150
~ 100 u..
so
0
Sheriff Position History
~3
90 '~----••--... •---➔•---
84 85 87 87
Population : +10.1%
FTEs: +0.0%
♦ ---+
90 90
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population ~Sheriff FTEs
100,000
90 ,000
80 ,000
70,000
60 ,000
50,000
40,000
30,000
20,000
10,000
• Position Count has
remained stable since
2008-2009 recession
• Western Virginia
Regional Jail opened C
0 ·.;:;
in FY 2009 "' ::,
C.
0 a..
• Sheriff receives
funding from Virginia
Compensation Board
for majority of
positions
6 ROA~2,~~ ~ ~;1,~,~TY
150
125
100
V,
~ 75
LL
50
25
0
Social Services Position History
95
79
95
99 103
Population: + 10.1 %
FTEs : + 72.2%
-_ _.
136
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population -+-Social Services FTEs
100,000 •
90 ,000
80 ,000
• 70,000
60,000
C:
0 ·..:;
50 ,000 <ti
::J a.
0 a..
40 ,000
30 ,000
• 20,000
10,000
Social Services has
added 57 positions
si nee FY 2003
Social Services
receives funding for
positions from State
and Federal
Government for
services
Adoption, Youth, and
Adult service demand
has increased
requiring additional
staff
All Public Safety Position History
700 100,000
--__ ...
90,000
600 644
619
80,000
539 556
500 535 525 70,000
60,000
400 430 C
.Q
VI .....
LJ..J 50,000 ro .... :5 u. 0.
300 0 a..
40,000
200
Population : +10.1%
FTEs : +49.8%
30 ,000
20,000
100
10,000
0
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population ~Total FTEs
8 llOA~'~;~; ~ ~:>,~,~TY
'
Library Position History
so 100,000 • 13 positions have
90,000 been added to - --+
40 43 43 43 80,000 Libraries since FY
2003
70,000
30 60,000 • South County Library C:
30 0
"' :;::; opened in FY 2005 w 50,000 "' t-:::,
LL C.
0 a..
20 40,000
Population: +10.1% • Glenvar Library
FTEs: +43.3%
30,000 opened in FY 2013
10 20,000
• Vinton Library 10,000
opened in FY 2017
0
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
Population ~Library
Parks, Recreation, & Tourism
Position History
100 • Parks, Recreation, & 100,000
Tourism has added 17
90 ,000
positions since FY 2003
80 80 ,000
• - --+ • County Management • 70,000
~8
• • 72 72 73 of Explore Park in FY 69 69
60 • 60 ,000 2013 .. 62 C:
0
VI 59 ·.;:;
UJ 56 50 ,000 ro
I-~ Programs have been u.. a. •
0
40 40,000 Cl. added or expanded Population : +10.1%
FTEs: +30.4% 30,000 such as After School
20 20,000 for Kids (ASK)
10,000 • Green Ridge
0
Recreation Center
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025 opened in FY 2009
Population ~Parks, Recreation & Tourism
10 ROA~'~:~,'. ~ ~~l'~'~TY
I
All Other Position History • Includes: Administration,
300 100,000 Board, Clerk of Circuit Court,
Commissioner of Revenue,
90 ,000
Commonwealth's Attorney, ---+ 250
256 256 80 ,000 County Attorney,
240 243 246
231 70 ,000 Development Services,
200
Economic Development, 60,000
C Elections, Finance & 0
~
50 ,000 ro VI
::, Management Services, ~ 150
a. LL
0 a.. General Services, Human Population : +10 .1% 40 ,000
Resources, Planning, Public 100 FTEs: + 10.8% 30 ,000
Information, Real Estate,
20 ,000
Treasurer, and IT so
10,000
0 • Some positions eliminated
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025 through organizational and
Population ~All Other Positions department realignments
Full-Time Position History
Population -+-Public Safety & Social Services -+-Other FTEs
700 644 100,000
592
619 _ ♦
__._ ---90 ,000
600 556 A
535 525 539
A -T
80,000
484 A -
500 T
430 70 ,000
400 • • • • • ~ ----♦
II) • 403 409 417 418 UJ • 400 393 401 I-u.. 366 300 346
60 ,000 C
0 ·..:;
50,000 n:J
::J a.
0
40 ,000 0..
Public Safety & Social Services: +49 .8%
200 Other FTEs: +20.8%
30,000
20 ,000
100
10,000
0
FY 2003 FY 2006 FY 2009 FY 2012 FY 2015 FY 2018 FY 2021 FY 2024 FY 2025
General Fund Budget $130,889,561 $156,020,489 $188,178,858 $192,720,943 $198,174,499 $213,926,930 $224,007,902 $243,264,999 TBD
% Change ---19.2% 20.6% 2.4% 2.8% 7.9% 4.7% 8.6% ---
Roanoke County Turnover Rate
Fiscal Vear
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
FY 2023
Turnover
(Voluntary and Involuntary
Terminations Only)
9.05%
15.57%
9.89%
10.87%
8.41%
10 .04%
10.39%
13 .09%
10 .21%
8.63%
Turnover
Including Retirees
12.07%
18.69%
12.15%
13.03%
10.64%
11.73%
11.76%
14.63%
12.69%
10.52%
Full-Time P•sitien Histery Cenclusi•ns
• Full-Time Position growth since FY 2003 has primarily been in the
Public Safety area, specifically Fire & Rescue and Social Services
• Outside of Public Safety, Library, Parks & Recreation, and
Communications & Information Technology, full-time positions have
actually decreased since FY 2009
• Ability to add or accelerate strategic initiatives without additional
staffing is very limited (Community Strategic Plan, Comprehensive
Rezoning, Economic Development Strategic Plan Implementation,
additional public outreach, etc.)
Proposed New Positions
Proposed Position Changes
• Add Marketing Specialist to Parks & Recreation Department
• Assist Marketing and Administration Coordinator with marketing Roanoke County
parks, programs, and events (Fee Class)
• Add Position to Commonwealth's Attorney Office
• Position added due to increased workload related to Victim Witness Program and
administrative duties in the Commonwealth's Office (Eliminate Deputy Clerk)
• Add 18 Fire & Rescue Positions to staff all shifts at Bonsack Fire Station
• SAFER grant application underway and waiting for the grant application window to
open (anticipated March)
• Projected cost of $1,850,000 to be offset by SAFER Grant Funding
Proposed Position Changes (Continued)
• Add 7 Positions to Social Services
• Social Services continues to have increased turnover and workloads
• Increased workload created by changes in Medicaid eligibility following
pandemic including renewals, redeterminations, and appeals
• Programs are seeing additional applications and new utility assistance
program are increasing workloads
• Proposed new positions include a Benefit Program Supervisor, two Senior
Benefit Program Specialists, a Benefit Program Specialist, a Customer Service
Representative, an Accounts Coordinator, and a Social Services Aide
• Approximately 80% of expense offset by increased Commonwealth funding
and reduction of part-time funding
Proposed Position Changes (Continued)
• Add 7 Positions to Social Services (Continued)
• Social Services has recently had increased turnover in both benefits and
services positions
• Increase in benefit programs workloads due to the Medicaid issues and new
energy program
• Si nee FY 2022:
• Child-care assistance has increased 36%
• Service intake calls have increased 11%
• Nursing home screening have increased 12%
• Adult protective services reports have increased 18%
• CSA cases have increased 6%
Proposed New Positions
Department/Position
Parks & Recreation -Marketing Specialist
Commonwealth Attorney-New
Administrative Staff
Eliminate Deputy Clerk
Fire & Rescue -SAFER Grant Fire Staff for
Bonsack Fire Station
Social Services -New Social Services Staff
Subtotal -Proposed Positions
Position
Count Position Cost Rev/Exp.
Offset
General Fund
Impact
1 $ 82,821 $ 82,821 $
1
(1)
18
7
93,120
(87,522)
1,850,000
536,814
1,850,000
487,794
93,120
(87,522)
49,020
26 $ 2,475,233 $ 2,420,615 $ 54,618
History of Pay Adjustments
$62,000
$60,000
$58,000
$56,000
$54,000
$52,000
$50,000
$48,000 $50,000
FY 2019
Pay Adjustment 2.00%
Inflation* 2.07%
$ Difference $0
Example Salary Adjustments Compared to Inflation
$50,000 Salaried Employee in FY 2019
~County Pay Adjustment ~Inflation*
$51,375
$50,782 $51,375
FY 2020 FY 2021 FY 2022 FY 2023
2.75% 0 .00% 3.00% 6.00%
1.56% 2 .30% 7 .17% 6.26%
$593 ($576) ($2,761) ($3,073)
$61,146
FY 2024
7 .00%
3.35%
($1,128)
Note: *Inflation rates shown reflect the average inflation for each fiscal year per the US Bureau of Labor Stat ist ics Con sumer Price Index (CPI) for all Urban
Consumers . FY 2024 Inflation rate is as of December 2023 .
Compensation and Benefits
• Salary Adjustments
• Other Locality Comparison
• Estimated costs of FY 2025 salary Increase
• Flex Leave Plan-additional 40-hour cash in
• Health and Dental Rates
• Dental rates remain unchanged
• Continuing to work on health insurance rates
• Exploring employee opt i on plan
• Discussing changes to wellness
• Virginia Retirement System
• Increase in employer contribution 15.97% to 17.11% and additional
contributions for hybrid
Locality Comparison for Salary Increases
• Salary increases being considered by other localities varied as follows:
• 0% COLA with a 3% Merit
• 2% COLA with a 3% Merit
• 3% COLA with a 2% Merit
• 2% COLA Only
• 3% COLA Only
• 5% COLA Only
• Plan to mirror the State increase
• Governor has proposed 1% bonus effective December 1, 2024
• House and Senate proposals and amendments vary at this time, but are
approximately 2.5% to 3% for state employees
Estimated Costs of FY 2025 Salary Increase
Cost of one step for Public Safety
1% increase for Public Safety
1% increase for Non-Public Safety
* 1% increase includes costs for percentage-based benefits
$
$
$
Amount
Amount
640,000
610,000
552,000
(lther Estim<1te8 Cests of FY 2125 Sflle1ry
81ntlJ lenefit Cests
Amount
VRS rate increase $ 1,230,000
Health insurance costs TBD
Dental insurance costs No increase
Reduction of salary lapse $ 350,000
Overtime $ 550,000
Remaining funding for current SAFER Grant $ 725,000
Market and career ladder adjustments (primarily public safety) $ 650,000
Flexible Leave Cash-In option $ 275,000
Summary and Conclusions
• Significant increase in VRS costs
• Significant growth in Public Safety strength, primarily Fire & Rescue
and Social Services both driven by demand for service
• Ability to make pay changes tightly tied to final revenue estimates and
tax rate structure
• Best working assumption as of today is that a 3% COLA will likely be
implemented by the Commonwealth and other localities including
Roanoke County Public Schools
Questions