The URL can be used to link to this page

Home My WebLink About4/23/2024 - Roanoke Valley Resource Authority - RVRA FY24-25 Annual BudgetROANOKE VALLEY RESOURCE AUTHORIT Y Apri I 8, 2024 Rhonda Perdue , Chief Deputy Clerk to the Board of Supervisors County of Roanoke 5204 Bernard Drive Roanoke , VA 24018 Dear Ms . Perdue: In accordance with the Members Use Agreement , the Resource Authority is submitting its FY 2024 -25 annual budget to the Board of Supervisors for approval. Enclosed are copies of the budget for each member of the Board. A copy of the budget , along with the attached letter , has been sent to Mr. Caywood . I am scheduled to appear before the Board of Supervisors to answer any questions or comments on Tuesday , April 23 , 2024 at 3:00 p .m . If you have any questions or need additional copies of the budget , please let me know. Thank y ou for your assistance. :plb Enclosures Sincerely , J.". l ~ Jon Lanford \ "'\ Chief Executive Officer 1020 Hollins Road, NE Roano ke, Virgin ia 24012-8011 (540) 857-505 0 Fax (540) 857-5056 Web Site: www.rvra.net ROANOKE VALLEY RESOURCE AUTHORITY FY 2024 -25 ANNUAL OPERATING & RESERVES BUDGET SMITH GAP LANDFILL ,,,, I ROANOKE VALLEY RESOURCE AUTHORITY 2024-25 OPERATING BUDGET SALJEM TRANSJFJER STATION Roanoke Valley Resource Authority TABLE OF CONTENTS Budget Summary 1&2 Revenues 3-5 Expenses * Personnel 6-13 Administrative 7 Roanoke Transfer Station 8 Salem Transfer Station 9 Smith Gap 10 Totals 11 Classification 12 Employee by Location 13 * Operating 14-25 * Capital 26 * Reserves 27-28 Tipping Fees Breakdown 29 2024-2025 BUDGET Roanoke Valley Resource Authority SUMMARY REVENUE 2024-2025 Disposal Fees $ 16,469,590 Interest Income $ 150,000 Transfer from Contingen cy Reserve Fund $ Sale of Recyclable Material $ 50,000 Miscellaneous -Mulch $ 50,000 Miscellaneous Sales $ 30,000 Total $ 16,749,590 EXPENSES Personnel Administrative $ 1 ,020,840 Tinker Creek Transfer Station $ 1,053,832 Salem Transfer Station $ 690,417 Smith Gap $ 1,073,654 I Totals $ 3,838,743 Operating Administrative $ 954,432 Tinker Creek Transfer Station $ 3,394,350 Salem Transfer Station $ 2,212,173 Smith Gap $ 2,781 ,128 Totals $ 9,342,083 CAPITAL Totals $ RESERVES Administrative $ Tinker Creek Transfer Station $ Salem Transfer Station $ Smith Gap $ 1,667,650 Totals $ 1,667,650 DEBT SER VICE Principal $ 1,195,994 Interest $ 705 ,120 Totals $ 1,901,114 $ 1,901,114 TOTAl.S Administrative $ 1,975,272 Tinker Creek Transfer Station $ 4,448,182 Salem Transfer Station $ 2,902,590 Smith Gap $ 5,522,432 Debt Service $ 1,901,114 To tal $ 16,749,590 2024-2025 BUDGET 1 Roanoke Valley Resource Authority REVENUE Disposal Fees Interest Income Transfer from Contingency Reserve Fund Sale of Recyclable Material Mulch sales Miscellaneous TOTAL EXPENSES Personnel Operating Capital Transfer to Reserves Debt Service TOTAL DISPOSAL FEES Municipal $ per ton Private $ per ton % INCREASE in expenses 2019-2020 $12,656,250 $ 140,000 $ 897,436 $ 52,000 $ 42,000 $ 46,000 $13,833,686 $ 3,255,069 $ 8,606,178 $ 85,000 $ 610,000 $ 1,277,439 $13,833,686 53.50 61.50 8 .1% 2020-2021 $12,147,125 $ 150,000 $ 147,572 $ 60,000 $ 45,000 $ 47,900 $12,597,597 $ 3,295,455 $ 8,014,111 $ - $ 10,000 $ 1,278,031 $12,597,597 53 .50 62.75 -8 .9% 2021-2022 $14,681,825 $ 50,000 $ - $ 68,000 $ 50,000 $ 24,900 $14,874,725 $ 3,332,196 $ 6,635,818 $ - $ 3,122,725 $ 1,783,986 $14,874,725 53.50 62.75 18.1% SUMMARY 2022-2023 $ 14,651,255 $ 5,000 $ - $ 125,000 $ 50,000 $ 24,900 $14,856,155 $ 3,519,781 $ 7,110,754 $ - $ 2,326,674 $ 1,898,946 $14,856,155 55.00 64.50 -0 .1% $ $ $ $ $ $ $ $ $ $ $ $ $ 2023-2024 15,688,893 100,000 - 50,000 50,000 24,900 15,913,793 3,717,368 8,074,125 - 2,221,753 1,900,547 15,913,793 55.00 65 .75 7.1% 2024-20 25 $16,469,590 $ 150,000 $ $ 50,000 $ 50,000 $ 30,000 $16,749,590 $ 3,838,743 $ 9,342,083 $ $ 1,667,650 $ 1,901,114 $16,749,590 56.50 67.50 5 .3% ,...._ _____________________________ 2024-2025 BUDGET 2 ~ oano e a ey esource R k V 11 R u on A th ·ty REVENUES - FY23-24 6 FY22-23 FY23-24 Month FY24-25 CODE DESCRIPTION Actual Budget Actuals Budget JUSTI FICATION 9202 Total Tipping Fees $15,522,938 $15,688,893 $8,471,918 $16,469,590 Based on tonna ge r eceipts of: 283,600 Municipal 97,200 tons $ 5,785,170 Commercia l 58,000 tons $ 3,961,025 Private 40,000 tons $ 3,046,475 Residential 12,400 tons $ 736,5 00 Contracted MSW 76,000 tons $ 2,940,420 Total $16,469,590 15100 Interest Income $ 293,780 $ 100,000 $ 230,381 $ 150,000 Operating $ 150,000 40956 Transfer from $ -$ -$ -$ -Funds availab le from Contingency Reserve Contingency Reserve Fund 16916 Sa le of Recyclable $ 56,102 $ 50,000 $ 26,929 $ 50,000 Sale of Recyclable Ser ap Material Metal & Miscellaneo us 18120 Mulch $ 45,883 $ 50,000 $ 18,279 $ 50,000 Mulch Sales Revenue 18100 Miscelaneous $ 6,408 $ 24,900 $ 10,552 $ 30,000 MVP Annual Easem entFee $ 30,000 Revenue TOT AL REVENUE $15,925,111 $15,913,793 $8,758,059 $16,749,590 2024-2025 BUDGET - 3 FY23-24 FY24-25 CO DE D ESCRIPTION Budget Budget 16906 City of Roanoke $2,377,600 $ 2,442,000 16907 County of Roanoke $2,193,400 $ 2,252,900 16908 Town of Vinton $ 181,180 $ 186,120 16911 City Of Salem $ 880,150 $ 904,150 4 TIPPING FEES JUSTI Municipal Waste 41,000 tons @ Wood Waste 2,900 tons @ Tires 60 tons @ -mixed @ City o f Roanoke T o tal Municipal Waste 37,000 tons @ Wood Waste 4,000 tons @ Tires 40 tons @ 40 mixed @ Co unty o f Roan o k e To t Municipal Waste 3,200 tons @ Wood Waste 140 tons @ Tires -tons @ -mixed @ Town of Vin ton Total Municipal Waste 16,000 tons @ Wood Waste -tons @ Tires -tons @ 30 mixed @ City of Salem Total FICATION 56 .5 $ 2,316,500 38 $ 110,200 255 $ 15,300 5 $ $ 2,442,000 56 .5 $ 2,090,500 38 $ 152,000 255 $ 10,200 5 $ 200 al $ 2,252,900 56.5 $ 180,800 38 $ 5,320 255 $ 5 $ $ 18 6,120 56.5 $ 904,000 38 $ 255 5 $ $ 150 $ 9 04,1 50 2024-2025 BUDGET TIPPING FEES - FY23-24 FY24-25 COD E D ESCRIPTION Budget Budget JUSTIFIC ATION 16914 Commercial $ 4,290,188 $ 3,961 ,025 Commercial Waste 58,000 tons @ 67 .50 $3,915,000 Wood Waste 1,000 tons @ 37 $ 37,000 Tires 20 tons @ 255 $ 5,100 785 mixed @ 5 $ 3,925 Commercial Total $ 3,961,025 16914 Contracted Municipal $ 2,270,850 $ 2,940,420 Contrac ted MSW Solid Waste 50,000 CW tons @ 28 .95 $1,447,500 26,000 BFI tons @ 57.42 $1,492,920 Contracted MSW $ 2,940,420 16915 Pri v ate $ 2,779,225 $ 3,046,475 Priv ate Waste 40,000 tons @ 67.50 $2,700,000 Wood Waste 3,400 tons @ 37 $ 125,800 Tires 850 tons @ 255 $ 216,750 785 mixed @ 5 $ 3,925 Private Total $ 3,046,475 16917 Residential $ 716,300 $ 736,500 Residential Waste Based on Uniform Disposal Alloca tion City of Roanoke 43 .5 % $ 320,378 County of Roanoke 41 .7% $ 307,121 Town of Vin ton 3.6 % $ 26,514 City of Salem 11 .2% $ 82,562 Household 12,400 Tons @ 56.5 $ 700,600 Wood waste 800 Tons @ 38 $ 30,400 Tires 1,100 Tires @ 5 $ 5,500 Residential Total $ 736,500 TOT AL TIPPING FEES $ 15,688,893 $ 16,469,590 2024-2025 BUDGET - 5 ~ Roanoke Valley Resource Authority PERSONNEL - FY23-24 6 CODE DESCRIPTION FY22-23 FY23-24 Month FY24-25 JUSTIFICA TI ON Actual Budget Actuals Budget 101010 Salaries $ 2,054,581 $2,394,716 $ 1,089,586 $2,458,3 05 Salaries for 40 employees 101015 Overtime $ 170,455 $ 91 ,000 $ 68,738 $ 100,000 Extra work required on Saturdays, Weekdays & Ho lidays 101020 Part-time $ 99,966 $ 50,000 $ 59,044 $ 100,000 Operations, Buildings, and Ground s Maintenance 202100 F.l.C.A. $ 170,771 $ 193,982 $ 89,107 $ 203,360 7.65 % of salaries, overtime, part time 202200 Retirement -VRS $ 324,173 $ 382,436 $ 176,913 $ 420,616 17.11 % of salaries 40 em ployees $ 2,458,305 202840 Def. Comp. Match $ 11,821 $ 26,650 $ 5,775 $ 15,000 ch Deferred Compensation Mat 202300 Hosp italiza tion $ 259,007 $ 304,840 $ 161 ,072 $ 367,189 35 participating employees 10 .0% Annual$ single 27 $ 229,083 em&sp 1 $ 13,463 famil}' 6 $ 95,003 Ern&Ch 1 $ 10,640 HRA $ 19,000 202310 Dental $ 12,015 $ 19,11 4 $ 6,109 $ 1 5,000 Selected Dental Coverage 202400 Life Insurance -VRS $ 27,470 $ 32,089 $ 14,938 $ 32,941 1.34 % of salaries 40 e mployee: $ 2,458,305 202500 Long Term Dis. Ins. $ 6,169 $ 7,064 $ 3,430 $ 7,252 0.59 % salaries RVRA pays5( $7,252 202510 Short Term Dis . Ins . $ 931 $ 2,000 $ 235 $ 1,000 RVRA pays 100 % 202700 Workers' Comp . Ins . $ 41 ,965 $ 56,738 $ 42,527 $ 50,000 Workers' Comp. Insurance 40 e mployees 202750 Retirement Health $ 6,091 $ 7,184 $ 3,323 $ 7,375 0.30 % of salaries 40 e mployee: $ 2,458,305 Insurance Credit 2028 00 Termination Pay $ 19,811 $ 65,000 $ 3,890 $ 20,000 Flex Leav e and Banked Sick Leave Payments 202810 Cash-in FLP $ 47,351 $ 81,553 $ 22,483 $ 40,705 Aexible Leave pa y out 202830 Employee Benefits $ -$ 3,000 $ -$ -Retiree Health insurance TOT AL PERSONNEL $3,252,577 $3,717,368 $1,747,170 $3,838,743 --2024 2025 BUDGET 6 ~ Roanoke Valley Resource Authority CODE DESCRIYTION FY23-24 Budgel FY24-25 Budget 101010 Salaries $ 742,953 $ 724,588 101015 Overtime $ -$ - 101020 Part-time $ -$ - 101116 Supplements $ -$ - 202100 F.I.C.A. $ 56,836 $ 55,431 202200 Retirement -VRS $ 118,650 $ 123,977 202840 Deferred Comp . Match $ 4,550 $ 2,250 202300 Hospitalization $ 54,967 $ 60,824 202310 Dental $ 3,263 $ 2,245 202400 Life Insurance -YRS $ 9,956 $ 9,709 202500 Long Term Disability Ins . $ 2,192 $ 2,138 202510 Short Term Disability Ins . $ 341 $ 150 202700 Workers ' Comp . Ins . $ 669 $ 529 202750 Retirement Health $ 2,229 $ 2,1 74 Insurance Credit 202800 Termination Pay $ 65,000 $ 20,000 202810 Cash-in FLP $ 49,449 $ 16,825 202830 Employ ee Benefits $ 512 $ - TOTAL PERSON NEL $ 1,111,567 $ 1,020,840 7 PERSON N EL ADMIN JUSTIFICATI ON Salaries for 6 emplo yees Extra work required on Saturdays & Holidays Operations, Buildings , and Grounds Maintenance Outstanding performance recognitio n 7.65 % of salaries, overtime, part time 17.11 % of sa laries 0 e mplo yees $ 724,588 Deferred Compensation Mate h 5 participating emplo yees single 3 em&sp 0 famil y 2 Em&Ch 0 HRA Selected Dental Cover age 1.34 % of salaries 6 1 0.0 % Annual $ $ 25,156 $ $ 31 ,668 $ $ 4,000 e mploy ees $ 724,588 0.59 % salaries RVRA pays 50 '¾ $ 2,138 RVRA pay s 100 % Workers ' Comp . Insurance 6 e mployees 0.30 % of salaries 6 e mployees $ 724,588 Annual and sick leave payments Flexible Leave pay out Retiree Health Insurance 2024-2025 BUDGET -Roanoke Valley Resource Au thority PERSONNEL T CTS - COD E DES CRIPTIO N FY23-24 Budget FY24-25 Budget JUSTIFICATI ON 101010 Salaries $ 5 89,688 $ 627,025 Salaries for 12 employees 101015 Over time $ 44,000 $ 44,000 Extra work required o n Sa turdays, E venings & H olidays 101020 Part-time $ 35,000 $ 70,000 Operations, Buildings, and Grounds Maintenance i 011 16 Su pplemen ts $ -$ -Ou tstanding per formance recognitio n 202100 F .I.C.A . $ 51 ,155 $ 56,688 7.65 % of salaries, overtime, part time 202200 Retirem ent -VRS $ 94,173 $ 107,284 17.11 % of salaries 12 e m ployees $ 627,025 202840 Deferred Comp. Ma tch $ 7,800 $ 4,500 Defe rred Compensation Mate h 202205 Retirem ent-VRS-Hybr id $ -$ -17.11 % of salaries 0 e mployees $ - 202300 Hos p italization $ 83,067 $ 105,722 11 p ar ticipa ting employees 10 .0 % Annual$ single 8 $ 67,618 e m &sp 0 $ - family 3 $ 32,604 Em&Ch 0 $ - H RA $ 5,500 202310 Dental $ 5 ,5 94 $ 4,488 Selec ted Den tal Coverage 202400 Life Insu ran ce -VRS $ 7,902 $ 8,402 1.34 % of salaries 12 e mployees $ 627,025 20 2500 Long Term Disa bili ty Ins . $ 1,740 $ 1,850 0 .59 % salaries RVRA p ays 50 '!1 $1,850 20 2510 Short Term Disability Ins. $ 585 $ 300 RVRA pays 100 % 202700 Wor ker s' Comp . Ins. $ 17,067 $ 14,739 Workers ' Comp . Insurance 12 e mployees 202750 Retirem ent H ealth $ 1,769 $ 1,881 0.30 % of salaries 12 e mployees $ 627,025 Insurance Credit 202800 Termination Pay $ -$ -Annual and sick leave payments 202810 Cash-in FLP $ 12,471 $ 6,953 Flexible Leave pay out 202830 Employee Benefits $ 878 $ -Retiree Heal th Insurance TOTAL PERSONNEL $ 95 2,889 $ 1,05 3,832 2024-2025 BUDGET - 8 Roano ke Valley Resource A ut hority PERSONNEL STS CODE D ESCRI PTION FY23-24 Budget FY24-25 Bu dget JUSTIFI CATI ON 101010 Salaries $ 422,191 $ 434,713 Salaries for 8 employees 101015 Overtime $ 22,000 $ 25,000 Extra wo rk required on Sa turdays & Ho lidays 101020 Part-time $ 5,000 $ 5,000 Operations, Buildings, and Grounds Maintenance 101116 Supp lements $ -$ -Outstanding performance recognition 202100 F.I.C.A. $ 34,363 $ 35,551 7.65 % of salaries, overtime, part time 202200 Retirem ent -VRS $ 67,424 $ 74,379 17.11 % of salaries 8 employees $ 434,713 202840 Deferr ed Co m p. Match $ 5,200 $ 3,000 Deferred Compensa tion Match 202300 Hosp italiza tion $ 5 7,032 $ 80,349 7 par ticipating employees 10.0% Annual$ single 4 $ 33,541 em&sp 0 $ - family 2 $ 31,668 Em &Ch 1 $ 10,640 !-IRA $ 4,5 00 202310 Dental $ 3,73 0 $ 2,994 Selected Dental Coverage 202400 Life Insurance -VRS $ 5,657 $ 5,825 1.34 % of salaries 8 employees $ 434,713 202500 Long Term Disabili ty Ins . $ 1,245 $ 1,282 0.59 % salaries RVRA pays 50 o/. $1,282 202510 Sh ort Term Disabili ty Ins . $ 390 $ 200 RVRA pays 100% 202700 Workers ' Com p . Ins. $ 14,494 $ 12,074 Workers' Comp . Insurance 8 employees 202750 Retirement Health $ 1,267 $ 1,304 0.30 % of salaries 8 employees $ 434,713 Insurance Credit 202800 Termination Pay $ -$ -Annual and sick leave payments 202810 Cash-inFLP $ 11,828 $ 8,746 Flexible Leave pay out 202830 Employee Benefits $ 585 $ -Retiree Health Insurance TOT AL PERSONNEL $ 652,407 $ 690,417 20 24-2025 BUDGET 9 ~ Ro.i nok e \'a ll ey Resource Authority ' PlERSONNEL SG - COD E D ESCRIPTIO N FY23-24 Budge t FY24-25 Budge t J USTIFICA TI O N 10101 0 Sa la ries $ 63 9,883 $ 671 ,979 Sa la ri es for 1-1 e m ployees 101015 Ove rtime $ 25,000 $ 31,000 Ex tra w ork required o n Satu rd ays & Ho lidays 101020 Pa rt -time $ 10,000 $ 25,000 O pe ra tions, Buildin gs, a nd G round s Ma in ten an ce 10111 6 S upp le m e nts $ -$ -1 O uts tanding pe rfo rman ce recognitio 1 202100 F.I.C.A. $ 51,629 $ 55,69 0 7.65 % ~a rt tirne of sa la ri es, ove rtime, f 202200 Re tire me nt -YRS $ 102,189 $ ll-!,976 17.11 % of sa la ries 1-l e n 1ployees $ 671,979 2028-10 De fe rre d C omp . Ma tc h $ 9,100 $ 5,250 Deferr e d Co mpensa tion Mate h 202300 Hos pita li za tio n $ 109,77-! 120,29-! 12 p a rti cipa ting e mp loyees 10 .0% Annu a l $ sing le 7 $ 60,8-!1 e m&sp 1 $ 1 3,-!63 famil y -1 $ -10,990 Em&Ch 0 $ - H RA $ 5,000 202310 Den tal $ 6,527 $ 5,273 Selec ted Den tal Coverage 202-100 Life In s uran ce -YRS $ 8,57-! $ 9,005 1.3-l % o f sa la ries 1-1 e n 1ployees $ 671,979 202500 Lo ng Te rm Disa bility Ins. $ 1 ,888 $ 1 ,982 0 .59 % sa la ri es RVR A f ~ays 50 % $ 1,982 202510 Sho rt Te rm Disa b ility Ins . $ 683 $ 350 RVRA p ay s 100 % 202700 Wo rk e rs' C omp . In s. $ 2-!,508 $ 22,658 W o rk e rs' Co mp . Insuran ce 1-! e n 1ployees 202750 Re tire m e nt H e a lth $ 1,920 $ 2,01 6 0.30 % o f sa la ries 1-! e n 1ployees $ 671,979 Ins ura nce C re dit 202800 Te rmin a tion Pay $ -$ -Annu a l a nd s ic k leave payments 20281 0 Cas h-in FLP $ 7,806 $ 8,181 Flex ible Lea ve p ay o ut 202830 Employee Ben e fits $ 1,02-! $ -Re tiree H ealth Ins ura nce TO TAL PERSO NN EL $ 1,0 00,50 5 $ 1 ,073,65-! 1 ') ') ?-- 10 Roanoke Valley Re source Authority PERSONNEL TOTALS CODE DESCRIPTION FY24-25 Budge AD TCTS STS SG 101010 Salaries $ 2,458,305 $ 724,588 $ 627,025 $ 434,713 $ 671 ,979 101015 Overtime $ 100,000 $ -$ 44,000 $ 25,000 $ 31,000 101020 Part-time $ 100,000 $ -$ 70,000 $ 5,000 $ 25,000 202100 F.I.C.A. $ 203,360 $ 55,431 $ 56,688 $ 35,551 $ 55,690 202200 Retirement -VRS $ 420,616 $ 123,977 $ 107,284 $ 74,379 $ 114,976 202840 Deferred Comp . Match $ 15,000 $ 2,250 $ 4,500 $ 3,000 $ 5 ,250 202300 Hospitalization $ 367,189 $ 60,824 $ 105,722 $ 80,349 $ 120,294 202310 Dental $ 15,000 $ 2,245 $ 4,488 $ 2,994 $ 5,273 202400 Life Insurance -VRS $ 32,941 $ 9,709 $ 8,402 $ 5,825 $ 9,005 202500 Long Term Disability Ins. $ 7,252 $ 2,138 $ 1,850 $ 1,282 $ 1,982 202510 Short Term Disability Ins. $ 1,000 $ 150 $ 300 $ 200 $ 350 I 202700 Workers' Comp . Ins . $ 50,000 $ 529 $ 14,739 $ 12,074 $ 22,658 Retirement Health 202750 Insurance Credit $ 7,375 $ 2,174 $ 1,881 $ 1,304 $ 2,016 202800 Termination Pay $ 20,000 $ 20,000 $ -$ -$ - 202810 Cash-inFLP $ 40,705 $ 16,825 $ 6,953 $ 8,746 $ 8,181 TOTAL PERSONNEL $ 3,838,743 $ 1,020,840 $ 1,053,832 $ 690,417 $ 1,073,654 2024-2025 BUDGET 11 Roano ke Valley Reso urc e Au thority POSITION CEO Director of Operations Technical Services Director of Operation Field Services Finance Manager Business Manager Operations Manager Administrative Coordinator Facilities Technician Operations Supervisor Senior Equipment Operator Motor Equipment Operator II Scale Operator Motor Equipment Operator I TOT AL SALARIES* Average Adjustments (3 %): TOT AL ADJUSTED SALARIES PERSONNEL # GRADE CURRENT PAY RANGE 1 u Unclassified 1 37 $ 85,031 to $ 148,719 1 37 $ 85,031 to $ 148,719 1 36 $ 80,982 to $ 141,637 1 30 $ 60,430 to $ 105,692 4 27 $ 52,202 to $ 91,300 1 25 $ 47,348 t o $ 82,812 1 23 $ 42,946 to $ 75,114 4 23 $ 42,946 to $ 75,114 3 22 $ 40,901 to $ 71,537 16 19 $ 35,332 to $ 61,796 2 19 $ 35,332 t o $ 61,796 4 17 $ 32,047 to $ 56,051 40 $ 2,368,320 1/3/2024 Increases $ 89,986 Average Adjustment/Promotions Total $ 89,986 $ 2,458,305 2024 -2025 BUDGET 12 Roanoke Valley Reso urce Autho ri ty PERSONNEL EMPLOYEE BY LOCATION POSITION # GRADE ADMIN. TINKER SALEM LANDFILL CEO 1 u 1 0 0 0 Director of Operations 1 37 1 0 0 0 Technical Services Director of Operation 1 37 1 0 0 0 Field Services Finance Manager 1 36 1 0 0 0 Business Manager 1 30 1 0 0 0 Operations Manager 4 27 0 2 1 1 Administrative Coordinator 1 25 1 0 0 0 Facilities Technician 1 23 0 1 0 0 Operations Supervisor 4 23 0 2 1 1 Senior Equipment Operator 3 22 0 1 1 1 Motor Equipment Operator II 16 19 0 4 4 8 Scale Operator 2 19 0 1 1 0 Motor Equipment Operator I 4 17 0 1 0 3 TOTAL EMPLOYEES 40 6 12 8 14 2024 -2025 BUD GET 13 Roanoke Valley Resource Authority OPERATING FY23-24 6 Mo FY23- CO DE DESC RIPTION FY22-23 Budget 24 Actual FY24-25 Budget JUSTIFICATIO N 300004 Medical Exams $ 2,012 $ 2,000 $ 644 $ 2,000 Physical exams for new employees; drug and alcohol random testing, more testing 300007 Contrac t Services $ 416,261 $ 678,000 $ 342,350 $ 520,242 Employee Assistance Program: $39 .00 @ x 40 employees $ 1,560 C lean Valley Council-Annual $ 35,000 Landscaping-$561/month $ 6,732 Tire Disposal -870 Tons ® $175 $ 152,250 Copier Ren tal $600.00 /Month $ 7,200 HHW Disposal $ 58,000 Jani torial Services $ 51,000 Exterminating Services $ 3,000 Letter of Credit $ 150,000 Tire Transportation $ 49,500 Propeller Survey Processing $ 6,000 300100 Groundwater Sampling $ 79,142 $ 158,480 $ 37,489 $ 165,500 TRC Labor & Reimbursables $ 38,200 and Analysis -SG & RR Lab Fees $ 20,300 TRC Labor & Reimbursables -R $ 65,500 Lab Fees-RR $ 26,500 Engineering $ 15,000 300102 Storm water Sampling $ 14,093 $ 79,490 $ 3,997 $ 57,500 TRC Labor & Reimbursables $ 18,800 & Analysis-SG & TCTS Lab Fees $ 7,700 PCB $ 24,500 SWPPP $ 6,500 300103 Landfill Gas $ 123,389 $ 140,500 $ 50,718 $ 126,500 SG -Monthly & Quarterly $ 90,500 Moni toring -SG & RR Title V RR-Monthly & Quarterly $ 36,000 300013 Profession al Services $ 79,142 $ 55,105 $ 38,705 $ 61,690 Engineering $ 18,540 Leachate sampling $ 5,150 Auditing Services $ 21,000 Software support $ 17,000 300017 Legal Services $ 8,090 $ 30,000 $ 8,010 $ 25,000 General Counsel $ 25,000 300029 Transportation to Smith $3,389,425 $3,422,550 $ 1,772,840 $ 3,971,000 Trucking tons shipped 233,600 Gap -Trailers 19 tons/ trailer = 12,295 5.0 % Rate Iner. Total $ 3,971,000 2024-2025 BUDGET 14 Ro an oke Valley Resource Authority -------------------OPERATING CODE DESC RI PTI ON FY24-25 Budge t JUSTIFICATION A DMIN TCTS STS LANDFI LL 300 004 Medica l Exams $ 2,000 Physica l exams for new emp loyees; $ 2,000 $ -$ -$ - dru g a nd alcoho l rando m testing 30 0007 Contract $ 520,242 Emp loyee Assistance Program: Services $39 .00@ x 40 emp loyees $ 1,560 $ 1,560 $ -$ -$ - Oean Valley Council 12 mon ths $ 35,000 $ 35,000 $ -$ -$ - Landscaping-$561/ mon th $ 6,732 $ 6,732 $ -$ -$ - Tire Disposal $152,25 0 $ -$ 152,250 $ -$ - Copie r Rental $ 7,200 $ 7,200 HHW Disposa l $ 58,000 $ 58,000 Jani torial Services $ 51,000 $ 16,000 $ -$ 12,000 $ 23,000 Ex terminating Services $ 3,000 $ -$ 1,800 $ 500 $ 700 Le tter of Credit $15 0,000 $150,000 Tire Transportation $ 4 9,500 $ -$ 49,500 $ -$ - Propeller Survey Processing $ 6,000 $ 6,000 300100 Gro und wa ter $ 165 ,500 TRC Labor & Reimbursables $ 38,200 $ -$ -$ -$ 38,200 Sam pling Lab Fees $ 20,3 00 $ -$ -$ -$ 20,300 & Ana lysis Detection Monitoring & La b $ 65,500 $ -$ -$ -$ 65,500 -SG&RR ACM Moni toring -Lab $ 26,5 00 $ 26,500 $ -$ -$ - Engineering $ 15,000 $ 15,000 $ -$ -$ - 300102 Storm water $ 57,500 T RC Labo r & Reimbursa bles $ 1 8,8 00 $ -$ 7,000 $ -$ 11,800 Sam p ling Lab Fees $ 7,700 $ -$ 2,500 $ -$ 5 ,200 & Ana lysis PCB $ 24,500 $ -$ 1,500 $ -$ 23,0 00 SWPPP $ 6,500 $ -$ 3,000 $ -$ 3,500 3 00103 Landfill Gas $ 126,500 SG -Monthly & Q u arte rly $ 90,500 $ -$ -$ -$ 9 0,500 Mon i to r ing T itle V -SG&RR RR-Monthly & Q uarte rly $ 36,000 $ 36,00 0 $ -$ -$ - 300013 Professiona l $ 61,690 Eng ineering $ 18,540 $ -$ -$ -$ 1 8,540 Serv ices Leachate sa m pling $ 5,150 $ 2,000 $ -$ -$ 3,15 0 A uditing Services $ 21,000 $ 21,000 $ -$ -$ - Software su p por t $ 17,000 $ 17,000 $ -$ -$ - 3 00017 Lega l Services $ 25,000 G e n eral Counsel $ 25,000 $ 25,000 $ -$ -$ - 3 00029 Tr ans p ortation $ 3,971,00 0 Total Tons to be Landfill ed 233,600 & Lan dfill 19 tons/trailer= 12,295 $ -$2,303,180 $1,667,820 $ - 2024-2025 BUDGET 15 Roanoke Valley Resource Authority OPERATING - FY22-23 FY23-24 6 Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget ' JUSTIFICATION 300030 Waste Water $ 363,364 $ 315,000 $ 208,840 $ 368,442 Leachate Trailers Transportation 1,066 trls / 6,396,000 Gal. $ 368,442 320001 Contracted Repairs $1,004,148 $ 588,500 $ 622,526 $1,100,000 On Road •Vehicles $ 38,000 Construction Equipment Off Road Vehicles $ 982,000 Miscellaneous Equip. $ 80,000 Includes Grinder Trailers, hydroseeder Mowers, truck scales 380380 Building Maintenance $ 249,620 $ 170,000 $ 122,637 $ 260,000 Maintenance and repairs to all buildings and Grounds and property; pump stations, septic & leachate tanks . 350010 Printed Forms $ 49 $ 5,100 $ 5,969 $ 7,000 Letterhead, envelopes, cards, scale tickets repair orders, purchasing forms 360010 Advertising $ 2,081 $ 8,850 $ 40 $ 2,000 RFP, bids, public hearing1 $ 1,150 etc. Handouts $ 150 User Brochures $ 400 HHW Brochures $ 200 Miscellaneous $ 100 2 2 0 4-2025 BUDGET - 16 Roanoke Valley Resource Authority ------------OPERATING FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 300030 Waste Water $ 368,442 Leachate Hauling $ -$ -$ -$ 368,442 Transportation 1,066 trls / 6,396,000 Gal. 320001 Contracted Repairs $1,100,000 All road vehicles $ 10,000 $ -$ -$ - Construction Equipment Off Road Vehicles $ -$ 225,000 $ 90,000 $ 695,000 Miscellaneous Equip. $ -$ 35,000 $ 10,000 $ 35,000 Sub-Totals $ 10,000 $ 260,000 $100,000 $ 730,000 380380 Building Maintenance $ 260,000 Maintenance & repairs $ 16,000 $ 108,000 $ 27,000 $ 109,000 and Grounds to all buildings and property; pump station, septic & leachate tanks 350010 Printed Forms $ 7,000 Letterhead, envelopes , $ 7,000 $ -$ -$ - cards, scale tickets, etc . 360010 Advertising $ 2,000 RFP, bids, public $ 1,150 $ -$ -$ - hearings , etc. Handouts $ 150 $ -$ -$ - User Brochures $ 400 $ -$ -$ - HHW Brochures $ 200 $ -$ -$ - Miscellaneous $ 100 $ -$ -$ - 2024-2025 BUDGET 17 -oa.no e a ey esource R k VII R A th ·1 U Ort y OPERATING - FY22-23 FY23-24 6 Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUST IFICATION 360001 Marketing activities $ -$ 400 $ -$ 7,000 Banners, recycling handou ts, pens, pencils, miscelian eo u s items 36 0030 Spec ial Events $ 13,290 $ 6,500 $ 1,767 $ 7,500 Annual Employee Functions 400600 Central Services $ 61,916 $ 77,900 $ 34,271 $ 80,000 Administrative se rvices, Roanoke Co u nty f o r data processing, IT Su p port, accounting, web u pdates, miscellaneous 510010 Elec tric $ 102,052 $ 110,220 $ 42,797 $ 118,800 RTS $4,200 / month $ 50,400 SGRL $4,000 /m on th $ 48,000 STS $1,500 / m o nth $ 18,000 RRLF $200/month $ 2,400 510021 Heating Services $ 2,108 $ 2,000 $ 391 $ 2,000 Transfer Station Natural G~s $ 2,000 510022 Fuel Oil Natural $ 37,181 $ 20,000 $ 7,476 $ 20,000 Propane Gas $ 20,000 & Bottled Gas dfill Smith Gap Lan 510041 Water Service -Transfer $ 20,577 $ 15,000 $ 5,519 $ 15,000 Water & Sewer Se rvice for Transfer Station Stations 510042 Sewer Serv ice -leachate $ 52,222 $ 48,122 $ 17,466 $ 49,775 Sewer Service -le achate Smith Gap 1,400,000 Gallo ns@ $4.62/100( $ 7,182 7,700,000 Gallo ns@ $5 .3 9/100C $ 42,593 Plus B ase Fee $ 49,775 520010 Pos tage $ 1,115 $ 4,800 $ -$ 4,000 Pos tage for all m ailings and correspondence, p os tage meter rent 520030 Telephone $ 4,776 $ 5,200 $ 2,260 $ 5,200 Telephone serv ice 520033 Interne t Lines $ 12,625 $ 16,740 $ 2,555 $ 13,500 Fees fo r internet s ervice @Smith Gap Landfill, and Both Transfer Stations 520035 Celi Phones $ 10,612 $ 10,000 $ 3,971 $ 8,000 Service for cell ph ones 202-1--2025 BUDGET - 18 Roa no ke Valley Reso urce Authority OPERATING CO DE DESCRIPTION FY24-25 Budge ! JUSTIFICATION ADMIN TCT S STS LANDFILL 360001 Marketing $ 7,000 Recycling handouts, pens, $ 7,000 $ -$ -$ - Activities pencils , miscellaneous items 360030 Specia l $ 7,500 Annual Emp loyee Functions & $ 7,500 $ -$ -$ - Events Customer Appreciation Day 400600 Central $ 80,000 Ad ministrative services, $ 80,000 $ -$ -$ - Services Roanoke County /Roanoke City fo r data processing, acco unting, w eb upda te, misc . 510010 Utilities $ 118,800 TCTS $ 2,400 $ 50,400 $ 18,000 $ 48,000 -Electricity $4,200 / month SGRLF $4,000/mo n th STS $1,5 00/month RR LF $20 0/month 510021 Hea ting Services $ 2,000 Transfer Sta tion $ -$ 2,000 $ -$ - Natural Gas 510022 Fue l Oil Natura l $ 20,000 Smith Gap Landfill $ -$ -$ -$ 20,000 & Bottled Gas Propane Gas 510041 Wa ter Service -$ 15,000 Wa ter & Sewe r Service for $ -$ 12,500 $ 2,500 $ - Transfer Sta tion Transfer Stations 510042 Sewer Service $ 49,775 Sewer Service (lea chate) $ 7,182 $ -$ -$ 42,593 Smi th Gap & Rutrough 520010 Postage $ 4,000 Postage for all mailings and $ 4,000 $ -$ -$ - correspondence, postage meter rent, includes General Counsel 520030 Telephone $ 5,200 Te lephone Se rvice $ 5,200 $ -$ -$ - 520033 Inte rn e t Lines $ 13,500 Fees fo r internet service $ 5,000 $ -$ 7,250 $ 1,250 520035 Cell Phones $ 8,000 Service fo r cell p ho n es $ 8,000 $ -$ -$ - 2024-2025 BUDGET 19 Roanoke Valley Resource Authority 0 PERA TING -----. FY22-23 FY23-24 6 Mo FY23-FY24-25 CODE DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 530002 Property Insurance-Fire $ 44,740 $ 52,000 $ 47,240 $ 52,000 Coverage for all buildings, contents, and equipment 530005 Motor Vehicle Insurance $ 38,753 $ 41 ,000 $ 40,676 $ 45,000 Insurance for on-road vehicles 530007 Public Officials Insurance $ 7,436 $ 7,300 $ 8,044 $ 8,300 Insurance through VML or V ACO pools 530008 General Liability Ins . $ 7,110 $ 6,880 $ 9,503 $ 10,000 Coverage for all fa cilities & prope rty 540010 Lease/Rent of Equipment $ 94,034 $ 80,000 $ 1,120 $ 130,000 Rental of Miscellaneous Equipment 550001 Travel -Mileage $ -$ 500 $ -$ 500 Use of personal vehicles for RVRA business, staff, and Board Members 550020 Dinner Meetings -$ 3,396 $ 4,500 $ 3,478 $ 4,500 Monthly Board meetings, dinners & Luncheons luncheons associated with RVRA 550040 Travel and Lodging, $ 34,296 $ 24,400 $ 18,887 $ 20,000 Conference registrations; $ 6,000 Conference, Training SW ANA, VML, legal and Education conferences Subsistence & Lodging $ 5,600 Operator training for $ 8,400 hazardous ma terials, certifications & educations 560001 Contri butions $ 657,000 $ 657,000 $ 327,500 $ 657,000 Pay ments per contract to : Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire and rescue $ 2,000 2024-2025 BUDGET 20 Roanoke Valley Resource Authority _______________ _ OPERATING CODE DESCRIITION FY24-25 Budgel JUSTIFICATION ADMIN TCTS STS LANDFILL 530002 Property Insurance-$ 52,000 Coverage for all buildings, contents $ 52,000 $ -$ -$ - Fire and equipment 530005 Motor Vehicle Ins . $ 45,000 Insurance for on-road vehicles $ 45,000 $ -$ -$ - 530007 Public Officials Ins . $ 8,300 Insurance through VML pools $ 8,300 $ -$ -$ - 530008 General Liability Ins . $ 10,000 Coverage for all facilities & propert $ 10,000 $ -$ -$ - 540010 Rent of Equipment $ 130,000 Rental of Miscellaneous Equipment $ -$ 10,000 $ 2,500 $ 117,500 Heavy Equipment Emergency Equipment 550001 Travel -Mileage $ 500 Use of personal vehicles for RVRA $ 500 $ -$ -$ - business, staff, and Board Members 550020 Dinner Meetings -$ 4,500 Monthly Board meetings, dinners & $ 4,500 $ -$ -$ - Luncheons luncheons associated with RVRA 550040 Travel-Lodging $ 20,000 Conference registrations; SWAN A, $ 6,000 $ -$ -$ - VML, legal conferences $ 6,000 Subsis tence & Lodging $ 5,600 $ -$ -$ - $ 5,600 Operator training for hazardous $ 8,400 $ -$ -$ - materials, certification, misc. $ 8,400 560001 Contributions $ 657,000 Payments per contract to: $ 5,000 $150,000 $150,000 $ 352,000 Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire & rescue $ 2,000 2024-2025 BUDGET 21 Roanoke Valley Resource Authority OPERATING FY22-23 FY23-24 6 Mo FY23-FY24-25 COD E DESCRIPTION Actual Budget 24 Actual Budget JUSTIFICATION 580001 Dues $ 2,218 $ 3,200 $ 2,495 $ 3,500 Professional & Association dues: SWAN A, SWVSWMA, &IAAP 580015 Warrants and Fees $ 191 ,370 $ 142,958 $ 77,433 $ 100,000 DEQ & City SW annual fees -$76,000 Credit Card fees $24,000 580023 Employee Recognitio n $ 5,766 $ 7,000 $ 7,165 $ 7,500 Awards and Certificates 601010 Office Supplies $ 9,1 11 $ 5,200 $ 3,316 $ 7,000 Office paper, pens, pencils, folders , etc. 601013 Small Equipment & $ 64,825 $ 75,000 $ 42,898 $ 85,000 Items of office and shop equipment and Supplies sup p lies, tools, computers, lawn mowers, etc . 604040 Medical Supplies $ 1,412 $ 1,000 $ -$ 1,000 Supplies for first aid kits & medicine cabinet 605050 Janitorial Sup plies $ 8,921 $ 7,000 $ 4,092 $ 9,000 Supplies for general cleaning & sanitation 607071 Radio Parts $ 9,618 $ 7,500 $ -$ 9,500 Communications Equipment & Fees 608080 Gasoline, Oil & Grease $ 115,403 $ 101,000 $ 44,849 $ 103,000 Fuel for all RVRA vehicles, mowers, lubricants 608082 Diesel fuel $ 487,219 $ 460,000 $ 229,582 $ 460,000 Fuel for all diesel equipment and vehicles 609094 Tires, Parts $ 111,377 $ 130,000 $ 128,1 79 $ 260,000 Replacement and maintenance parts & s u pplies for all equipment and vehicles 611030 Uniform and Wearing $ 27,699 $ 34,050 $ 8,302 $ 34,050 Safety Shoes & Jeans $ 11,050 Apparel Rain gear, shirts, h ats, misc $ 11,500 Purchase of uniforms $ 11,500 2024-2025 BUDGET 22 Roanoke Valley Resource Authority ---------------O PERATI NG FY24-25 CODE DESCRIPTION Budget JUSTIFICATION ADMIN TCTS STS LANDFILL 580001 Du es $ 3,500 Professional & Association dues : $ 3,500 $ -$ -$ - SWAN A, SWVSWMA, &IAAP 580015 Warrants and $ 100,000 DEQ & City SW annu a l fees -$76,000 Fees Credit Card fees $24,000 $ 100,000 $ -$ -$ - 580023 Employ ee $ 7,500 Awards and Certificates $ 7,500 $ -$ -$ - Recognition 601010 Office Supplies $ 7,000 Office paper, pens, p encils , folders, $ 7,000 $ -$ -$ - etc. 601013 Small $ 85,000 Items of office and sh op equipment $ 12,000 $ 20,000 $ 12,000 $ 41,000 Equipment& and sup plies, tools , computers Supplies 604040 Medical Supplies $ 1,000 Supplies for first aid kits & $ 1,000 $ -$ -$ - medicine cabinets 605050 Janitorial Supplies $ 9,000 Supplies for general cleaning & $ -$ 2,750 $ 750 $ 5,500 sanitation 607071 Radio Parts $ 9,500 Communications Equipment & Fees $ -$ 2,500 $ 2,500 $ 4,500 608080 Gasoline, Oil & GreasE $ 103,000 Fuel for all RVRA vehicles, mowers, lub1 $ 45 ,000 $ 19,000 $ 13,000 $ 26,000 608082 Diesel fuel $ 460,000 Fuel for all diesel equipment $ -$ 125,000 $ 58,000 $ 277,000 609094 Tires , Tubes, & $ 260 ,000 Replacement and maintenance parts $ 5,000 $ 55,000 $ 100,000 $ 100,000 Parts supplies for all equipment and vehicles 611030 Uniform & Wearing $ 34,050 Safety Shoes & Jeans $ 325 $ 4,018 $ 2,6 79 $ 4,028 Apparel Rain gear, shirts , hats , misc . $ 3,500 $ 2,909 $ 1,939 $ 3,152 Purchase of uniforms $ 1,500 $ 3,63 7 $ 2,424 $ 3,938 Totals $ 5,325 $ 10,564 $ 7,042 $ 11,118 2024-2025 BUDGET 23 Roanoke Valley Resource Autho rity OPERATING FY22-23 FY23-24 6MoFY23-24 FY24-25 COD E D ES CRIPTION Ac tua l Budge t A ctual Budge t JUSTIFICATION 620001 Su bscriptions/Books $ 214 $ 500 $ -$ 500 Profession al m agazines and manuals 650001 O ther Operating $ 30 8,379 $ 145,000 $ 82,932 $ 200,000 Disinfec tants, deodo rizers, sal t for roa d s, Su pplies gravel and s ton e for roads, seed, m ulch fertilizers and lime for seeding slopes, fill areas and other areas, miscellaneou s expenses 650003 Fire Equipment and $ 13,887 $ 6,000 $ 10,648 $ 15,000 Fire h oses & extinguish ers r e placements & Sup p lies and for annual inspections for all facili ties 650010 Safety Equipment $ 9,019 $ 5,000 $ 3,372 $ 6,750 Gloves, d~st mask, safety glasses, e tc. 967070 Unapprop ria ted Balance 0 $ 99,681 $ -$ 115,334 For unex p ec ted expen di tur-1.25% TOTAL OPERATING $ 8,074,125 $ 9,342,083 202-!--2025 BUDGET 24 Roanoke Valley Resource Authority OPERATING COD E DESCRIYfION FY24-25 Bu dget JUSTIFICATION ADMIN TCTS STS LAND FILL 620001 Subscriptions $ 500 Professional magazines $ 500 $ -$ -$ - /Books and man uals 650001 Other Operating $ 200,000 Disinfectants, deodorizers, salt, $ 2,500 $ 4,000 $ 4,000 $ 189,500 Su pplies grave l for roads, seed , mulch fe rti lizers & lime for seed ing s lopes, fi ll areas & o ther areas, miscellaneous expenses 650003 Fire Equipment & $ 15,000 Fire hoses & extinguishers $ 15,000 $ -$ -$ - Supplies re placements & fo r annual inspections fo r all facilities 650010 Safety Equipment $ 6,75 0 G loves, safety glasses, etc. $ 6,750 $ -$ -$ - Su b-totals $ 222,25 0 $ 24,750 $ 4,000 $ 4,000 $ 189,500 Sub-Total s 14-24 $ 9,226,749 $ 942,649 $ 3,352,444 $ 2,184,862 $ 2,746,794 967070 Unappro p ria ted $ 115 ,334 $ 11,783 $ 41,906 $ 27,311 $ 34,334 Balance TOT AL $ 9,342,083 $ 954,432 $ 3,394,350 $ 2,212,173 $ 2,781,128 OPERATI NG 2024-2025 BUDGET 25 -oano e a ey esource R k V 11 R u n A tho ·ty CAPITAL - CODE DESCRIITION FY23-24 Budget FY24-25 Budget JUSTIFICA TION 810001 Machinery&Equipment $ -$ -Nothing Planned New 810002 Machinery & Equipment $ -$ -Nothing Planned Replacement 820001 Furniture, Office $ -$ -Nothing Planned Equipment New 830001 Communications $ -$ -Nothing Planned Equ ipment New 810001 Small Capital Outlay $ -$ -Nothing Planned New 870001 Technology $ -$ -Nothing Planned Equipment -New 870650 Computers $ -$ -Nothing Planned Equipment Replacement 870005 Computer Server $ -$ -Nothing Planned 890002 New Building $ -$ -Nothing Planned TOT AL CAPITAL $ -$ - 2024-2025 BUDGET - 26 Roanoke Valley Resource Authority RESERVES CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION 7/1/2024 FY24-25 FY24-25 06/30/25 (projected) (projected) C846 Landfill Closme $ 1,070,870 $ -$ -$ 1,070,870 As required by State 9209 and Federal Regulations to close Smith Gap Landfill C847 Equipment $ 251,384 $ -$ -$ 251,384 For replacement of 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater $ 500,000 $ -$ -$ 500,000 Groundwater 9211 Protection Fund protection fund per local permit. C847 Landfill Host $ 250,000 $ 250,000 As per local permit. 9212 Community Intranet/ property Improvement Fund C847 Property Value $ 370,430 $ -$ -$ 370,430 As per local permit. 9213 Protection Current fund is adequate based on anticipated sales . C848 Future Site $ 2,560,861 $1,667,650 $ -$ 4,228,511 For future construction 9214 Development of the landfill C848 Capital $ 241,494 $ -$ -$ 241,494 For maintenance and 9215 Improvement improvements to the Fund facilities . C840 Contingency $ 1,483,939 $ -$ -$ 1,483,939 For unexpected expenses 9201 Reserve and for tipping fee Fund stabilization TOTAL RESERVE $ 6,728,978 $1,667,650 $ -$ 8,396,628 FUNDS 2024-2025 BUDGET 27 -oano e a ey es urce u on R k V 11 R o A th ·ty RESERVES - CODE DESCRIPTION JUSTIFICATION DEPOSIT ADMIN TCTS STS LANDFILL FY24-25 C846 Landfill Closure As required by State $ -$ -$ -$ -$ - 9209 and Federal regulations to close Smith Gap Regional Landfill C847 Equipment For replacement of $ -$ -$ -$ -$ - 9210 Reserve Fund equip ment per equipment replacement schedule. C847 Groundwater Groundwater $ -$ -$ -$ -$ - 9211 Protection Fund protection fund per local permit. C847 Landfill Host As per local permit. $ -$ -$ -$ -$ - 9212 Community intranet/ property Improvement Fund C847 Property Value As per local permit. $ -$ -$ -$ -$ - 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site For future construction $ 1,667,650 $ -$ -$ -$1,667,650 9214 Development of the landfill C848 Capital For maintenance and $ -$ -$ -$ -$ - 9215 Improvement improvements to the Fund facilities. C840 Contingency For unexpected expense $ -$ -$ -$ -$ - 9201 Reserve and for tipping fee Fund stabilization TOT AL RESERVE $ 1,667,650 $ -$ -$ -$1,667,650 FUNDS 2024-2025 BUDGET -- 28 Roanoke Valley Resource Authority CATEGORY ADMIN P ERSONNEL $ 1,020,840 $ OPERATIONS $ 954,432 $ DEPOSITS AND $ -$ RESERVES DEBT SERVICE $ 1,901,114 $ TOTAL $ 3,876,386 $ PERCENTAGE 23% ------TIPPING FEE BREAKDOWN ALL OPERATIONS TCTS STS LANDFILL TOTAL PERCENT 1,053,832 $ 690,417 $1,073,654 $ 3,838,743 23% 3,394,350 $ 2,212,173 $2,781,128 $ 9,342,083 56% -$ -$1,66 7,650 $ 1,667,650 10% -$ -$ -$ 1,901,114 11% 4,448,182 $ 2,902,590 $ 5,522,432 $ 16,749,590 100% 27% 17% 33% 100 % .__ ___________________________ 2024-2025BUDGET 29 Roanoke Valley Resource Authority RESERVE FUNDS 2024-2 25 TINKER CREEK TRANSFE R TATION Roano ke Valley Resource Authori ty T ABLJE Of CONTENTS I. IL III. IV. V . 2024-2025 RESER VE FUNDS RVRA Financial & Reserve Policy Annual Review RVRA Reserve Fund Review Summary of Reserve Funds A. Ending 2023/2024 B. Ten-year Projections Reserve Funds and Expenditure Plans A. Landfill Closure Fund B. Equipment Reserve Fund C. Groundwater Protection Fund D. Host Community Improvement Fund E. Property Value Protection Fund F. Further Site Development Fund G . Capital Improvement Plan H . Roanoke (Rutrough Rd) Regional Landfill I. Continge ncy Fund PAGE# 1-3 4-5 6-9 10 11 12-36 12-13 14-18 19-20 21-22 23-24 25-28 29-31 32-34 3 5-36 RESERVE FUNDS ROA N OKE VALLE Y RE SO U R CE AUTHORITY FINANCIAL AND RESERVES P OLIC Y I. Background The Authority recognizes one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). The policy addresses this standard . II. Purpose The policy pro v ides for the establishment and the planned funding level of maintenance and improvement reserve accounts for planned expenditures over a short-term planning period of five (5) years and a long-term planning period often (10+) years or more. Each individual account provides for a separate funding purpose to be designated as either "restricted" or "unrestricted " accounts. Restricted accounts must be used solely for their intended purpose as required by regulatory statute, contractual obligation, or operating permit conditions. Unrestricted funds are intended for planned capital and maintenance purposes, but may be periodically used by the Authority temporarily, for not more than six (6) months, to provide emergency funding for the Authority's operations, if needed. Reserve Accounts may be utilized to fund the same or separate projects as deemed necessary for supporting the mission of providing quality programs and facilities necessary to serve the Authority's Member Communities of Roanoke County, the City of Roanoke, the City of Salem, the Town of Vinton and their residents and businesses of the Roanoke Valley. III. Policy Guidelines for Reserve Fund Accounts A. The Authority will maintain reserve accounts and an initial beginning balance of funds will be deposited into accounts as identified for the current fiscal year. B. Annual funding transfers to restricted accounts, if deemed necessary, will occur in twelve ( 12) equal monthly transfers, or other frequencies as directed by the Board, from revenues received by the Authority and as budgeted for the current fiscal year. Annual funding transfers to unrestricted accounts may occur in twelve (12) equal monthly transfers or lump sum transfers, as directed by the Board, from revenues received by the Authority and as budgeted for the current fiscal year. 1 C. Ongoing expenditures from the funds will occur as budgeted for the current fiscal year as costs are accrued. D. Planned deposits to the funds are calculated sufficient to maintain the desired fund balances with a positive fund balance, at a minimum, for any given fiscal year during the long-term planning period . E. Planned expenditures of the funds are calculated sufficient to provide cash funding for all planned capital projects and maintenance projects for any given fiscal year during the long-term planning period . F. Any end of year operating surplus and/or interest earnings may be allocated to one or more account, as determined by the Authority's Board of Directors. G. An internal review of the account allocations and funding levels by RVRA Staff familiar with best management practices of solid waste operations and facilities will occur annually to ensure the priorities are consistent with the goals of the Authority and to ensure the funding levels are adequate. H. An external third-party review of the account allocations and funding levels by a professional engineer familiar with best management practices of solid waste operations and facilities, will occur every five (5) years to ensure the funding levels are adequate. Draper Aden Associates (DAA) last completed an external assessment of the Reserve Accounts in FY 2023. IV. Account Definitions The Landfill Closure Fund (Unrestricted) provides a reserve for the costs of capping completed areas of the landfill and at the end of the landfill 's useful life, to completely close any remaining area, install all monitoring and collection systems and perform all post-closure care activities per regulatory requirements. The Equipment Replacement Fund (Unrestricted) provides funds for the future purchases, regularly scheduled replacement of major operating equipment, and any uninsured risk, in an orderly fashion as to minimize annual operating costs, maximize any trade-in or surplus value, and to provide for the best overall purchasing value. The Ground Water Protection Fund (Restricted) provides funds to address any environmental effects the operation of the landfill may have on the surrounding area. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The Host Community Fund (Restricted) provides funds for the construction and maintenance of public improvements to Authority property within the Host Community, as requested by the Host Community, and as approved in a formal public improvement plan. The Property Protection Fund (Restricted) pro vides funds for the one-time payments under the Property Protection Policy to property owners within the Host Community for any actual realized decline in property values as a result of their relatively close proximity to the Smith Gap Regional Landfill. 2 The Site Development Fund (Unrestricted) provides funds for the construction of subsequent phases of the Smith Gap landfill , as necessary , to provide ongoing landfill disposal capacity . The Capital Improve ment Fund (Unrestricted) was established to be used for various capital maintenance items and new capital projects anticipated for the ten-year planning period . Projects may be amended as solid waste operations and the industry in general continues to evolve. The R utrough R oa d Lan dfill (RRLF) Post Closure Fund (Restricted) provides funding for the Authority's contractual obligation to provide for the ongoing post closure care of the closed Rutrough Road Landfill. This fund was principally depleted from capital expenditures associated with the construction of a new force main and sewer line that have substantially decreased annual operating expenses . Any remaining balance in this fund is anticipated to be spent for facility care in the next two years. Accordingly, the post closure care responsi b il ities are now funded by our annual revenues from the operating budget and the associated costs are budgeted as ongoing line-item expenditures in the general annual operating budget. This fun d will be eliminated upon the full depletion of any r emaining fund balance. The Contin gency F und (Unrestrict ed) provides funding to stabilize year-to-year rate adjustments and to provide a source of funding for any unforeseen increases in expenses or decreases in revenue that would otherwise cause a negative balance for the Authority's operating funds. V. Reporting The Treasurer will track reserve account deposits and expenditures on a monthly basis. A monthly report will be sent to the Chief Executive Officer and the Authority 's Secretary, which will be included on the Board of Directors' agenda for review at all regu l arly scheduled meetings. The Treasurer will al so ensure that all expenditures have been through the appropriate approval process. The Chief Executive Officer will provide an annual report to the Board of Directors as to the adequacy of the funding levels of each respective reserve account. 3 ANNUAL REVIEW RVRA RESERVE FUNDS PLAN & REPORT FY 2024-2025 In accordance with the Authority's "Financial and Reserves Po licy," its Chief Exec utive Officer reviewed its replacem ent reserve requirements and has determined the adequacy of the funding plan a s submitted herein . The Authority, in its review , has defined adequacy to mean that sufficient funding , if funded as scheduled, exists in amounts equivalent to or exceeding the anticipated expenditures during a short-term p eriod (next five subsequent fiscal years) and a long-term period (next ten sub sequent fiscal years). In cases of short fa lls, the Authority may need to transfer fund s from other fully funded unrestricted reserve fun ds. Additionally, certain amounts may need to be borrowed , if needed , as indicated in the expenditure p lan to a dd ress insufficient funding. The Authority has established the funding and expenditure plan, as out lined in the "Summary of Reserve Funds : 10-Y r. Planning Period" (p .11.) This Reserve F und Plan and subsequent report is exclusive of all previous borrowing associated construction activities related to the now operational conversion from rail to truck at the Smith Gap Landfill and Tinker Creek Transfer Station. All debt servi c e payments are accounted for within the FY 24-25 Operating Budget as ob ligated by the terms of the individual agreement s. In addition, the R VRA has adjusted its previous anticipation of contracted waste via the existing County Waste (a commercial hauler) agreement from 100,00 0 tons annually to a more conservati ve estimate of 50 ,000 tons annually in FY '25 . Accord ing to staffs review, the Equipment Reserve Fund is deemed to be inadequate for the short and long-t erm planning periods. Staff may continue to elect t o buy used equipment or from Government Surplus and modify to fit its needs a s appropriate to further manage future cost s. Again, as noted above , Staff is rev iewing other purchasing options including deferment , renting and/or leasing certain pieces of equipment , purchasing government surpl us equipment and modifying to fit its needs. The Capital Improvement Reserve Fund is de emed inadequate for the short-term period and long term period as well. Sufficient time is available to plan for the appropriate funding mechanism , however, it must be addressed. At the start ofFY'24 , the Contingency Re serve Fund balanc e was $1 ,483 ,939 . Staff does not project any expenditures or contributions to thi s fund in FY '25 and therefore the fund balance is anticipated to remain the same . The Authority's Policy includes a goal ofretaining 8-10 % of the annual operating budget in its Contingency R eserve . This projected balance is 8.86 % of the FY '25 operating budget and is therefore comp liant w ith the Authority 's Policy . 4 Again, as noted la st year, the Rutrough Road Post-Closure Account Reserve Fund is nearly depleted. Annual post closure care responsibilities were moved to the operations budget starting in FY '18. Any remaining funds in the Rutrough Road Reserve account will be used excl usively for the Rutrough Road Landfill. Staff is taking measures to utilize any remaining funds in FY '25. This Fund is projected to be exhausted b y FY '26 and will be eliminated from the Authority 's Reserve Funds program upon its full depletion. The Site D evelopment Reserve Fund is deemed adequate for the short and long-term periods. Phase VIII engineering will need to begin in FY'27 with construction set to start in FY'28 and comp leted by FY '29 spring/summer . 5 R VRA RESER VE FUND REVIEW The retirement of all outstanding bond debt in FY 2011 subsequently relieved the Authority of its former financial requirements as previously imposed by the Master Indenture of Trust, including the establishment and funding of certain reserve funds as recorded and reported in the annual report . While no longer obligated to the terms of the Master Indenture of Trust, several previously established reserve funds remain as ongoing obligations to the Authority due to start-up and operating restrictions imposed under the Authority 's separate "Landfill & Transfer Station Permit Conditions & Operating Policies," including : Th e Groundwa ter Protection Fund (formerly known as "The Environmental Fund"); The Host Community Fund; and The Prop erty Protection Fund . Additionally, the Authority is contractually obligated to maintain the post-closure care of the closed Roanoke Landfill (a.k.a. the Rutrough Road Landfill) with funds initially established and designated expressly for this purpo se in The Rutrough Road Landfill Post-Closure Fund. Therefore , these four reserve funds are designated as "Restricted" reserve accounts which must be maintained and adequately funded for their express, respective purposes. The Rutrough Road Landfill Post-Closure Fund is nearing depletion and all remaining post closure care activities have been transitioned to the operating budget and will be eliminated upon its full depletion. As part of its initial post-bond debt, fiscal responsibility, the Authority recognized that one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on-going maintenance programs beyond its operating permit and contractual requirements. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay-as-you-go basis whenever possible . The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies 6 and plans for capital asset acquisition, maintenance , and replacement (Principle 2 ; Element 5; Practice 5.2). Therefore , the Authority established additional reserve funds for these purposes which are designated as "Unrestricted" reserve accounts since at this time there are no external conditions, other than sound financial management as outlined and approved in the RVRA RESERVES PLAN ("Plan"), requiring their existence and funding levels. The Unrestricted Funds include : Th e Closure Fund ; Th e Equipment Fund ; The Site Development Fund; The Capital Improvement Fund; and Th e Contingency Fund . The Closure , Equipment, and Site Development Funds were previously required under the former Master Indenture of Trust and funding levels were maintained and managed accordingly. The Capital Improvement and Contingency Funds, while not previously required per any outside obligation, were established and recognized as being necessary for sound financial management of the Authority's operations and its facilities . The Authority recognizes that periodically, it may need to add, delete, transfer, or amend its unrestricted funds as deemed to be in the best interest of the Authority and its members . The additional borrowing of funds (or debt) and the Ownership of the Salem Transfer Station has also impacted the future Reserve and Financial Policies of the Authority. Per its Financial and Reserve Policy (Section III . H.), an external , third-party review of the account allocations and funding levels by a profes sional engineer, familiar with best management practices of solid waste operations and facilities, will occur every five (5) years to ensure the funding levels are adequate . That external re view was last conducted by Draper Aden Associates (DAA) for FY 2023. Accordingly, the next external review is scheduled for FY 2028. 7 All funds required for expenditures for the five-year planning period are currently projected to be available in the individual reserve accounts , respectively, with the exception of the Equipment Reserve Fund. Sufficient funds are deemed to be available for transfer from other reserve funds for the short-term period , if necessary. Funds required for expenditures during the ten-year planning period are currently projected to be available in the individual reserve fund accounts, respectively, with the exceptions of the Equipment and Capital Improvement Reserve Funds . The Authority annually makes deposits to its reserve funds for funding future planned expenditures. These reserves allow the Authority to establish and project an orderly adjustment of its tipping fee revenues, as necessary, to prepare for future capital expenditures to coincide with its annual operating costs . Initial projections made in 1992 during the start-up , 20-year revenue bond issuance established a basis of anticipated costs and revenues for operating the new solid waste disposal system through the bond term. Three decades of actual operating experience of the Authority's systems has allowed the Authority to delay anticipated increases in tipping fees and offer rates less than originally projected. In conclusion, each reserve fund has been reviewed by staff for its adequacy to meet the planned expenditures over a short-term period of five-years and for an extended , long-term, planning period of ten years. As noted previously, the Equipment Reserve Fund is showing a shortage in the short and long-term planning periods . Sufficient funds are available in the unrestricted accounts, specifically the Site Development Reserve Funds to cover this shortfall during both periods . However, utilizing this transfer of funds could require additional borrowing of funds for the future design and construction of Ph. IX which is 8 outside the long-term planning window. As a result , the Total Reserve Balances remain positive . Therefore, both short and long-term reserve balances are cautiously adequate. Staff re-assesses all the reserves every year and, in some instances , equipment replacement and /or projects can be delayed or moved up depending on the situations at the time. In summary , while deficits are shown in the short and the long-term reserve accounts , staff believes that the majority of those impacts can be mitigated as noted above. 9 Respectfully Submitted , -1./\.➔ Jonathan A . Lanford Chief Executive Officer Roanoke Valley Resource Authority SUMMARY SUMMARY Of RESERVE fUNDS EXPENDITURES /DEPOSITS fOR fY 2025 BALANCE AT PLANNED/ACTUAL DEPOSITS BEGINNING EXPENDITURES BALANCE 07/01/24 2024/2025 07/01/25 (anticipated) CLOSURE FUND $ 1,070 ,870 $ 135 ,000 $ -$ 935 ,870 EQUIPMENT $ 251,384 $ -$ -$ 251 ,384 ENVIRONMENTAL FUND $ 500 ,000 $ -$ -$ 500 ,000 HOST COMMUNITY $ 250 ,000 $ -$ -$ 250 ,000 PROPERTY VALUE PROTECTION $ 370,430 $ -$ -$ 370 ,430 SITE DEVELOPMENT $ 2 ,368 ,356 $ -$ 1 ,667 ,650 $ 4 ,036 ,006 CAPITAL IMPROVEMENT FUND $ 262 ,327 $ -$ -$ 262 ,327 TOTALS $ 5 ,073 ,367 $ 135,000 $ 1,667 ,650 $ 6,606 ,017 CONTINGENCY $ 1,483 ,939 $ -$ -$ 1,483 ,939 NOTES : GRAND TOTAL $ 6 ,557 ,306 $ 8 ,089,956 2024-2025 --------------------------RESERVE FUNDS 10 -Roanoke Valley Resource Authority SUMMARY Summary of Reserve Funds: Ten Year Planning Period Fiscal Year 2023 -24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-3 4 Deposits - Closure 0 0 200 200 200 200 200 200 200 200 200 Equipment 400 0 1400 1300 1250 1100 1100 1100 1100 1100 1100 Environmental 0 0 0 0 0 0 0 0 0 0 0 Host Commun ity 1 0 0 0 0 0 0 0 0 0 0 Property Prot ection 0 0 0 0 0 0 0 0 0 0 0 Site Development 2480 1668 1700 1700 1700 1700 1700 1700 1700 1700 1700 Capital Imp rovement 50 0 90 90 90 90 90 90 90 90 90 total 2931 1668 3390 3290 3240 3090 3090 3090 3090 3090 3090 Expend itures Closure 149 135 2,518 0 0 0 213 2430 0 0 0 Equipment 942 0 4 ,115 3,285 1,663 1,080 2 ,305 1 ,320 2,645 2,815 1 ,844 Environmen tal 0 0 0 0 0 0 0 0 0 0 0 Host Communi ty 0 0 0 0 0 0 0 0 0 0 0 Property Protecti on 0 0 0 0 0 0 0 0 0 0 0 Site Deve lopment 8022 0 0 0 555 7,700 0 0 0 0 0 Capital Improvement 89 0 670 490 980 1250 480 150 550 150 150 total 9202 135 7303 3775 3198 10,030 2998 3900 3195 2965 1994 Balances 5yea r 10 yea r Closure 1 ,071 936 -1 ,382 -1 , 182 -982 -782 -795 -3,025 -2,825 -2 ,625 -2 ,425 Equipment 251 251 -2,464 -4,449 -4 ,862 -4 ,842 -6 ,04 7 -6,267 -7,812 -9,527 -10 ,271 Environmental 500 500 500 500 500 500 500 500 500 500 500 Host Community 250 250 250 250 250 250 250 250 250 250 250 Property Protection 370 370 370 370 370 370 370 370 370 370 370 Site Deve lop ment 2 ,368 4,036 5 ,736 7,436 8,581 2,581 4 ,281 5 ,981 7,681 9,381 1 1,081 Capita l Improvem ent 262 262 -318 -718 -1,608 -2,768 -3, 158 -3 ,218 -3,678 -3,738 -3 ,798 tota l 5 ,072 6,605 2 ,692 2,207 2 ,249 -4 ,691 -4 ,599 -5,409 -5,514 -5,389 -4,293 Summary of Other Reserve Funds: Ten Year Planning Period Fiscal Year 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 Deposits Rutrough Road 0 0 0 0 0 0 0 0 0 0 0 Contin gency 0 0 0 0 0 0 0 0 0 0 0 Expend itu res Rutrough Road 0 39 30 0 0 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 0 Ba lances 5 year 10 year Rutrough Road 69 30 0 0 0 0 0 0 0 0 0 Contingency 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 1,484 Totals 5 year 10 year All Funds 6 ,625 8,119 4 ,176 3,691 3,733 -3 ,207 -3, 115 -3,925 -4,030 -3 ,905 -2,809 Unrestricted Funds 5 year 10 year All Funds 5,436 6 ,969 3,05 6 2,571 2 ,613 -4 ,327 -4 ,235 -5,045 -5, 150 -5,025 -3,929 -2024-2025 RESE RVE FU N DS - 11 CLOS URE FUND The Closure Fund provides a reserve for the costs of capping completed areas of the Smith Gap Regional Landfill and to install all groundwater and gas monitoring and collection systems per regulatory requirements. For the last six years, no deposits were made to Closure Account. For the current planning period, again staff is not recommending any deposits to the Closure Reserve Account even though the Funds are inadequate for the immediate five-year planning period . Staff anticipates making $200,000 deposits to the Closure Account thereafter. As noted, deposits may be adjusted based on revised cost estimates and an increase or decrease in the amount of waste received in future years. The Closure Reserve Account funding levels are for capital costs associated with closing portions of the landfill and not intended to fund the post closure care . 12 -R oano e a ey k VII R esource u on y A t h 't CLOSURE FUND - Landfill Closure Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1999-20 2 ,625 ,000 250 ,000 0 2,875 ,000 2000-01 2,882 ,755 250 ,000 0 3,132,755 2001-02 3,132 ,755 250 ,000 0 3,382,755 2002-03 3 ,382 ,755 250 ,000 0 3,632,755 2003-04 3 ,632 ,755 250 ,000 0 3,882,755 2004-05 3 ,882 ,755 250 ,000 0 4 ,132 ,755 2005-06 4 ,132 ,755 250,000 0 4,382 ,755 2006-07 4 ,382 ,755 250 ,000 0 4 ,632,755 2007-08 4 ,632,755 1,050,000 10 ,291 5,672,464 Phase I Design 2008-09 5 ,672,464 600 ,000 29 ,817 6 ,242,647 Phase I Des ign & LFGCCS 2009-10 6 ,242 ,647 600 ,000 72 ,704 6,769 ,943 Phase I Design & LFGCCS 2010-11 6 ,769 ,943 400 ,000 1,589,591 5,580,352 Complete LFGCCS 2011 -12 5 ,580 ,352 100 ,000 193 ,600 5,486 ,752 Misc . LFGCCS & LFGTE 2012-13 5,486 ,752 300 ,000 22 ,500 5,764,252 Closure & Misc LFGCCS 2013-14 5 ,764 ,252 300 ,000 21 ,915 6,042 ,337 Misc. LFGCCS 2014-15 6 ,042 ,337 300 ,000 97 ,867 6 ,244,470 Enginee ri ng 2015-16" 6 ,244,470 200 ,000 9 ,870 6,434,600 Engineering 2016-17 6,434 ,600 200 ,000 83 1,181 5 ,803,419 Phase I Eng r . & Constr . (7.6 Ac ) 2017-18 5 ,803,419 250 ,000 891 ,229 5 ,162 ,190 Phase I Engr . & Constr. (7 .6 Ac) 2018-19 5 ,162 ,190 0 0 5 ,162,190 2019-20 5 ,162 ,190 0 484,820 4 ,677 ,370 Engr & Const LFG expansion 2020-2 1 4 ,677 ,370 0 0 4 ,677,370 2021 -22 4 ,677 ,370 0 0 4 ,677,370 2022-23 4 ,677 ,370 0 3,457 ,728 1,219,642 HOR Task 1-11 Closure & Ph . V II 2023-24 1,219 ,642 0 148,772 1,070 ,870 2024-25 1,070 ,870 0 135 ,000 935,870 Phase II Des ign & QC/QA 2025-26 935 ,870 200 ,000 2 ,518 ,263 -1 ,382 ,393 Phase II Construction (1 0 Ac) 2026-27 -1,382,393 200 ,000 0 -1 , 182 ,393 2027-28 -1,182,393 200 ,000 0 -982 ,393 2028-29 -982,393 200 ,000 0 -7 82 ,393 2029-30 -782 ,393 200 ,000 2 12,685 -795 ,078 Closure Design (TBD ) 2030-31 -795 ,078 200 ,000 2,429 ,714 -3 ,024 ,792 Closure Cons tru ctio n (TBD) 2030-32 -3,024 ,792 200 ,000 -2,824 ,792 Note : Additional funding from Surp lus ($550,000 ) was added fro m FY06/07 budget in FY 07/08 Also , $3,000 ,000 was transferred to Si te Development in FY 22/23 . ~ 2024-2025 RESERVE FUNDS - 13 EQUIPMENT FUND The Equipment Fund is established to provide funds for the regularly scheduled replacement purchases of major operating equipment. No deposits for FY '25 are planned for new equipment. For FY 2026 and beyond , Staff has shown an increase in the funding levels to between $1,100,000 and $1,400,000 provided funds are available. The Equipment Reserve Account shows a negative balance of $2,464,000 at the end of FY '26 with a continued increase in the deficit going forward at the proposed funding levels . The Authority owns and operates a fleet of fifty walking floor trailers u sed daily to transport MSW from its transfer stations to the Smith Gap Landfill. Staff will continue to identify any obsolete or other excess machinery as part of normal operations that may generate additional revenues. Staff will prepare a Board Report declaring this equipment as surplus and to be auctioned off. The exact funds the Authority may recoup is unknown; therefore, no additional funding from the sale of surplus equipment is shown. Staff continuously evaluates all purchasing options and has begun to evaluate lease options as well when replacing a piece of equipment to ensure costs are managed . The Equipment Reserve fund also serves to assist in complying with post-closure requirements of financial assurance regulations . 14 -R oano e a ey k VII R esource A th ·1 u on y EQUIPMENT FUND - Equipment Reserve Fund FISCAL BEGINNING ANNUAL ENDING YEAR BALANCE DEPOSIT EXPENSES BALANCE Detailed Schedule 2000-01 3,214,650 375 ,000 555,535 3,034 ,115 2001-02 3,034,115 375 ,000 987,595 2,421 ,520 2002-03 2,421 ,520 375 ,000 680 ,098 2,116,422 2003-04 2,116,422 400,000 459 ,327 2,057 ,095 2004-05 2,057 ,095 400 ,000 561,464 1,895,631 2005-06 1,895 ,631 400,000 323 ,589 1,972 ,042 2006-07 1,972,042 400 ,000 492 ,652 1,879 ,390 2007-08 1,879,390 674,231 1,280 ,731 1,272,890 2008-09 1,272,890 400 ,000 1,103,483 569,407 2009-10 569,407 600,000 351 ,088 818 ,319 2010-11 818,319 600,000 625,485 792 ,834 2011-12 792 ,834 600 ,000 937 ,839 454 ,995 2012-13 454,995 1,250,000 651,277 1,053 ,718 . 2013-14 1,053 ,718 1,100 ,000 858,452 1,295 ,266 2014-15 1,295,266 1,100,000 1,292,433 1,102,833 2015-16 1,102 ,833 1,000,000 316,228 1,786,605 2016-17 1,786 ,605 1,000,000 1,443,855 1,342 ,750 2017-18 1,342 ,750 1,400,000 1,518 ,729 1,224,021 2018-19 1,224,021 268,412 1,146 ,681 345,752 2019-20 345,752 200 ,000 241,463 304,289 2020-21 304,289 0 220 ,406 83,883 2021-22 83 ,883 1,239 ,326 96 ,397 1,226 ,812 2022-23 1,226,812 383,380 816,419 793,773 2023-24 793 ,773 400,000 942 ,389 251 ,384 2024--25 251 ,384 0 0 251,384 See Attached 2025-26 251 ,384 1,400 ,000 4 ,115,000 -2,463 ,616 See Attached 2026-27 -2,463 ,616 1,300,000 3,285 ,000 -4 ,448 ,616 See Attached 2027-28 -4 ,448,616 1,250,000 1,662,950 -4,861 ,566 See Attached 2028-29 -4,861,566 1,100 ,000 1,080 ,000 -4,841,566 See Attached 2029-30 -4 ,841 ,566 1,100 ,000 2,305 ,000 -6 ,046 ,566 See Attached 2030-31 -6 ,046 ,566 1,100 ,000 1,320,000 -6 ,266 ,566 See Attached 2031 -32 -6,266,566 1,100 ,000 2 ,645 ,000 -7,811 ,566 See Attached 2032-33 -7,811,566 1,100 ,000 2,815 ,000 -9 ,526 ,566 See Attached 2033-34 -9,526 ,566 1,100 ,000 1,843 ,836 -10 ,270,402 See Attached ~ --2024 2025 RESERVE FUNDS 15 ~ Major Equipment Replacement Schedule ~ I I I Equipment Descrip tion year s ite FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 ! FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 i FY 2033-34 Volvo EC 300 D Excava tor 2011 SG $300,000 $400,000 ---------- --. --------·---- CAT D 8 (Eq u ivalen t) 2021 SG $765,000 I---------·---------~ --- John Deere Bulld ozer (850 K) 2012 5G $700,000 $700,000 ---------- (~5 ond .) Cat 826H #1 Compactor 2003 SG $650,000 $71 3,836 -f---------------------·----·-----·------ (Recond .) Bomag/722 RB-4 ____ 2019 SG $700,000 -__ =t=---------------------- ------~ ------ Elgin Pelican Sweeper 5G $250,000 ~ ------------ (Recon d .)Cat_!2~ G_#3 Co~p.'.!_C ~ 2013 5G ' I $750,000 I -· ----~ ---I --t---·--f-------~------ CAT 730-Ton Haul Truck 2017 5G $600,000 I I $700~ ------r---· --, ---- CAT 730-Ton Haul Truck 2017 5G $600,000 I _ _$700,0~~ ----- -----------·- Cat 130G Motor Gra d er 1976 5G $250,000 I __ c _ _ _ ___ $250,00~ --------->---· ----·--· ----•----- Volvo EC235 2019 5G $300,0~0 _________ l _______ ----------· ---- Ya le Forklift 2019 5G ~~-000 --------------------- New Holland 2000 SG $30 ,000 - --·--+-----. ------------------- F~rd 150 Cre~ Ca~ -Replace W 9tor 2009 SG $50,000 $60,000 -f---1-·---------·· ------------ For~ F~50 Crew Cab -Repla~ Gato~ 2013 5G $50,000 $60,000 -~ - I ----- !:reight Car Mob..!.!_e Lube Truck 2011 5G $200,000 I -·---· --- Silverado 2017 5G $40,000 $40,000 ------l -r ·- Explore20~ 2018 5G $40,000 --r--------- Military Vehicle # 2 -Used 2019 5G $150,000 I ---r;;22->--·----------·----t ------- yen trac Sl ope !!1 0~~ 5G $50,00E_ $50 ,000 ---t---~ r-----------~ --------- New Vi bra to ry Ro ll er 2023 5G $100,000.00 ----SUB-T OTA L ------t------- --- $0 $1,690,000 $1,340,000 $950,000 $500,000 $1,215,0~ $870,000 $1,200,000 $1,450,000 $1,083,836 ---------- --------~--- De ffe red Equipment Needs FY 25 $1,690,000 10_year total $10,298,836 ---------· ----r--------·-----~---~----------- Averag e Equipm e n t Ag e for Site 13.15 Required fo n ding ten year $ 1,029,884 16 ~ Major Equipment Replacement Schedule Equipment Descr i ption year site FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 John Deere Wh eel loader 744 2016 TCTS $460,000 $460,000 John Deere 544 K 2015 TCTS $280,000 $280,000 -- Volvo EC 220 2016 TCTS $300,000 $350,000 -f-- Volvo EC220 2016 TCTS $300,000 $350,000 Morbark 6600 2016 TCTS $1,000,000 Doosan DX190 2007 TCTS $300,000 ---- Elgin Pelican 2015 TCTS $290,000 - Mobile Lube Truck 1997 TCTS $180,000 $180,000 - Dodge Service Truck (DW) 2016 TCTS $160,000 $160,000 Dodge SUV Oeff) 2016 TCTS $40,000 $40,000 Chevrolet 250 Pick-up truck 2007 TCTS $40,000 $40,000 Freightliner (Rebuild) /Roll-Off 2005 TCTS $150,000 $180,000 Green Box/Con tainers 4 -40 yd 2016 TCTS $50,000 $50,000 $50,000 $50,000 Recyding Green Box 1-20 yd 1996 TCTS $50,000 Explore 2015 TCTS $40,000 $40,000 Toyota Truck (Kenny) 2017 TCTS $40,000 $40,000 -----Tico Truck # 1 2016 TCTS $160,000 $160,000 ----- Tico Truck # 2 2016 TCTS $160,000 $160,000 --·--·-·--- - - ----e------- S UB -T O TAL $0 $1,650,000 $1,460,000 $260,000 $350,000 $420,000 $210,000 $940,000 $920,000 $380,000 - GRAND TOTAL $0 $1,650,000 $1,460,000 $260,000 $350,000 $420,000 $210,000 $940,000 $920,000 $380,000 Deffered Equipmen t Need s FY 25 $380,000 10 year total $6,590,000 Average Equipmen t Age fo r Site 12.048 -- --- Req u ired fun d ing ten year $ 659,000 17 ~ Major Equipment Replacement Schedule Equipment Descri p ti o n year site FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028 -29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 Wheel Loader -John Deere 744 KII 2018 STS $285,000 $285,000 Excavator Volvo (ECR 235) 2017 STS $265,000 $265,000 Excavator CAT 325FL CR 2018 STS $272,950 $300,000 -- Elgin Pelican -sweeper 2017 STS $150 ,0 0 0 -- Service Truck 2010 STS $40,000 $40,000 Walking Floor Tr ailers (Replace 1 ea yr) 2016 STS $180,000 $18 0,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 $180,000 Tico Yard tractor# 3 2016 STS $170,000 $170,000 Ottowa 30 Commando Swi tch Trk 2006 STS $50,000 Ottowa YT 30 Shu ttle Trk 2006 STS $50,000 Ford 150 Extended Cab 2013 STS Green Box/Con tainer 2016 STS $40,000 $40,000 New Yard Tractor 2023 STS $20,000 --- Zero-Tum Mower 2023 STS $20,000 Skid Steer Loader 2020 STS $50,000 $5 0 ,00 0 ---- SALEM TRANSFER ST A TION $ -$ 775,000 $ 485,000 $ 452,950 $ 230,000 $ 670,000 $ 240,000 $ 505,000 $ 445,000 $ 38 0,000 -- SMITH GAP $ -$ 1,690,000 $ 1,340,000 $ 950,000 $ 500,000 $ 1,215,000 $ 870,000 $ 1,200,000 $ 1,450,000 $ 1,083,836 TINKER CREEK $ -$ 1,650,000 $ 1,460,000 $ 260,000 $ 350,000 $ 420,000 $ 210,000 $ 940,000 $ 920,000 $ 380,000 ----- GRAND TOTAL $ -$ 4,1 15,000 $ 3,285,000 $ 1,662,950 $ 1,080,000 $ 2,305,000 $ 1,320,000 $ 2,645,000 5 2,815,000 $ 1,843,836 Deffered Equipment Needs FY 2 5 $310 ,000 1 O year total_ $2 1 ,07 1,786 ---- ~erage Equipment Ag e for Si te 8 .3 6 ~ Tink er Creek Transfer Station $ 6,590 ,00 0_ 31 .27% ---Sale m Tra ns fer Stati on $ 4,182,950 19.85% -- Date : Sm ith Gap $ 10 ,2 98 ,83 6 48.88% - By : Ava il abl e Fu nd s on July 1 , 2024 $ 251,384 -----,-- - Requ ired fund ing te n year $ 2,082,04 0 18 GR O UND W ATE R PROTECTIO N FUND The Groundwater Protection Fund (form e rly the Environmental Fund) is established to provide funds , if needed , to address any adverse environmental effects on the surrounding area within the Host Community area that may result from the operation of the Smith Gap Regional Land fi ll. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations . The existing fund balance is $500,000 and is adequate for the immediate five-year planning period as shown . No additional depo sits are planned at this time . 19 -R oano e a ey k VII R esou rce u on A th ·ty GROUNDWATER - RESER VE fUND Groundwater Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 2001-02 500,000 0 0 500 ,000 No Activity 2002-03 500 ,000 0 0 500 ,000 No Activity 2003-04 500 ,000 0 0 500 ,000 No Activity 2004-05 500 ,000 0 0 500 ,000 No Activity 2005-06 500 ,000 0 0 500 ,000 No Activity 2006-07 500 ,000 0 0 500 ,000 No Activity 2007-08 500 ,000 0 0 500 ,000 No Activity 2008-09 500 ,000 0 0 500 ,000 No Activity 2009-10 500,000 0 0 500 ,000 No Activity 2010-11 500,000 0 0 500 ,000 No Activity 2011 -12 500 ,000 0 0 500 ,000 No Activity 2012-13 500,000 0 0 500 ,000 No Activity 2013-14 500 ,000 0 0 500 ,000 No Activity 2014-15 500,000 0 0 500,000 No Activity 2015-16 500 ,000 0 0 500 ,000 No Activity 2016-17 500,000 0 0 500 ,000 No Activity 2017 -18 500 ,000 0 0 500 ,000 No Activity 2018-19 500 ,000 0 0 500 ,000 No Activity 2019-20 500 ,000 0 0 500 ,000 No Activity 2020-21 500 ,000 0 0 500 ,000 No Activity 2021-22 500 ,000 0 0 500 ,000 No Activity 2022-23 500 ,000 0 0 500,000 No Activity 2023 -24 500 ,000 0 0 500 ,000 No Planned Uses 2024-25 500 ,000 0 0 500 ,000 No Planned Uses 2025-26 500 ,000 0 0 500 ,000 No Pl anned Uses 2026-27 500 ,000 0 0 500 ,000 No Planned Uses 2027-28 500 ,000 0 0 500 ,000 No Planned Uses 2028-29 500 ,000 0 0 500 ,000 No Planned Uses 2029-3 0 500 ,000 0 0 500 ,000 No Planned Uses 2030-31 500 ,000 0 0 500 ,000 No Planned Uses 2031 -32 500 ,000 0 0 500 ,000 No Planned Uses 2032-33 500 ,000 0 0 500 ,000 No Planned Uses 2033-34 500 ,000 0 0 500 ,000 No Planned Uses -2024-2025 RESERV E FUNDS -- 20 HOST COMMUNITY FUND The Host Community Fund is established to fund the construction, operation, and/or maintenance of public improvements for the benefit of the Host Community which is defined as the area within a 5,000 ft . radius of the Smith Gap Regional Landfill property lines. Funded improvements will be established with input from the Host Community and set out in a public improvement plan as prepared and presented to the Authority by the Bradshaw Citizens Association (BCA). Originally, annual deposits were made in the amount of $10 ,000 on a monthly basis with the balance not to exceed $150 ,000 . However, the Host Community with assistance from Staff, increased the limit from $150 ,000 to $250 ,000 in FY 2014 . The Host Community , through the BCA, is exploring its options for the use of the Host Community Fund . Existing and proposed funds are adequate for the immediate five-year planning period as shown. 21 -R oano e a ey k VII R esource A th ·1 u on y HOST COMMUNITY - Host Community Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1994-95 8,000 10,000 0 18 ,000 1995-96 18 ,000 10,000 0 28 ,000 1996-97 28 ,000 10 ,000 29,385 8,615 Computers ($25,385), F&R ($4,000) 1997-98 8,615 10,000 615 18,000 Playground Equipment 1998-99 18,000 10,000 0 28,000 1999-20 28,000 10,000 0 38 ,000 2000-01 38 ,000 10 ,000 0 48 ,000 2001-02 48,000 10,000 0 58 ,000 2002-03 58 ,000 10,000 0 68,000 2003-04 68 ,000 10 ,000 0 78 ,000 2004-05 78 ,000 10,000 0 88 ,000 2005-06 88 ,000 10 ,000 0 98,000 2006-07 98,000 10,000 0 108 ,000 2007-08 108 ,000 10,000 0 118,000 2008-09 118 ,000 10,000 0 128,000 2009-10 128 ,000 10,000 0 138 ,000 2010-11 138,000 10 ,000 0 148 ,000 No Planned Uses 2011-12 148 ,000 10,000 3 ,681 154,319 Intranet/property 2012-13 154,319 0 4,319 150,000 Intranet/capped 2013-14 150,000 10,000 525 159,475 Misc. Expenses 2014-15 159,475 10 ,000 0 169,475 No Known Uses 2015-16 169,475 10 ,000 0 179,475 No Known Uses 2016-17 179,475 10,000 0 189,475 No Known Uses 2017-18 189,475 10,000 0 199,475 No Known Uses 2018-19 199,475 10,000 0 209,475 No Known Uses 2019-20 209,475 10 ,000 0 219,475 No Known Uses 2020-21 219,475 10,000 0 229,475 No Known Uses 2021-22 229,475 10,000 0 239,475 No Known Uses 2022-23 239,475 10,000 0 249,475 No Known Uses 2023-24 249,475 525 0 250 ,000 No Known Uses 2024-25 250 ,000 0 0 250,000 No Known Uses 2025-26 250 ,000 0 0 250,000 No Known Uses 2026-27 250,000 0 0 250 ,000 No Known Uses 2027-28 250,000 0 0 250,000 No Known Uses 2028-29 250,000 0 0 250 ,000 No Known Uses 2029-30 250 ,000 0 0 250 ,000 No Known Uses 2030-31 250 ,000 0 0 250,000 No Known Uses 2031-32 250 ,00 0 0 0 250 ,000 No Known Uses 2031-32 250 ,000 0 0 250,000 No Known Uses 2032-33 250,000 0 0 250,000 No Known Uses 2033-34 250 ,000 0 0 250 ,000 No Known Uses ~ 2 2 -2 0 4 20 5 RESERVE FUNDS - 22 PROPERTY PROTECTI ON FUND The Property Protection Fund provides funds for payments under the Property Value Protection Policy for any actual decline in property values that may be directly attributed to their proximity to the Smith Gap Regional Landfill , as determined and outlined under the Policy. The Property Protection Fund balance of $370 ,430 is deemed to be sufficient for its intended purpose . Deposits to this fund may also be made from the proceeds of any property purchased and then resold under the terms of the Policy. Existing fund s are adequate for the immediate fi ve-year planning period as shown unl ess there is a major unforeseen issue arising at the landfill. 23 -R oano e a ey k VII R esource u on A th ·ty PROPERTY - Property Protection Reserve Fund FISCAL BEG INN IN G A N NUAL EX P ENSES ENDING USES YEAR BALANCE DE POS IT BALANCE 1999-20 502 ,099 0 150 501 ,949 Appraisal -Brunk 2000-01 501 ,949 0 0 501 ,949 None 2001 -02 501 ,949 0 125,317 376,632 Crawford , Johnson 2002-03 376 ,632 0 697 375 ,935 Miscellaneous 2003-04 375 ,935 92,258 25,000 443 ,193 Sale of Crawford , Markle 2004-05 443 ,193 0 0 443,193 None 2005-06 443 ,193 0 0 443,193 None 2006-07 443 ,193 0 0 443 ,193 None 2007-08 443 ,193 0 0 443 ,193 None 2008-09 443 ,193 0 0 443,193 None 2009-10 443,193 0 0 443 ,193 None 2010-11 443 ,193 0 0 443,193 None 2011-12 443 ,193 0 0 443 ,193 None 2012-13 443 ,193 0 0 443,193 None 2013-14 443 ,193 0 0 443 ,193 None 2014-15 443,193 0 45,950 397,243 Sale of 8385 Bradshaw Rd 2015-16 397 ,243 200,000 212,464 384,779 See Note Below 2016-17 384 ,779 0 150 384 ,629 Misc Expense 2017-1 8 384,62 9 0 0 384 ,629 None 2018-19 384 ,629 0 0 384 ,629 None 2019-20 384 ,629 0 14,199 370,430 8827 Williby Road 2020-21 370,43 0 0 0 370,430 None 2021-22 370,430 0 0 370,430 None 2022-23 370,430 0 0 370,430 None 2023-24 370,430 0 0 370,430 None Projected 2024-25 370,43 0 0 0 370,430 None Projected 2025-26 370,430 0 0 370,430 None Projected 2026-27 370,430 0 0 370,430 None Projected 2027-28 370,430 0 0 370,430 None Projected 2028-29 370,430 0 0 370,430 None Projected 2029-30 370,430 0 0 370,430 None Projected 2030-31 370,430 0 0 370 ,430 None Projected 2031-32 370,430 0 0 370,430 None Projected 2032-33 370,430 0 0 370,430 None Projected 2033-34 370,430 0 0 370,430 None Projected -RESERVE FUNDS --2024 2025 24 SITE DEVELOPMENT FUND The Site Development Fund provides fund s for the construction of subsequent phases of the Smith Gap Regional Landfill cells . For the current planning period (FY '25), funding levels are planned at $1,638,000 due to the planned construction of Phase VIII in FY '28-29. The proposed funding level increases to $1,700,000 for FY '26 and going forward which provides sufficient funds in the short-and long term. The amount of air space used is re v iewed every year and adjustments to planned funding levels are made as necessary . 25 -R oano e a ey k VII R esource u on A th ·ty SITE DEVELOPMENT - Site Development Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1999-20 3,205 ,000 500,000 914,591 2 ,790,409 Phase Ill /IV Construction 2000-01 2 ,790,409 500,000 660 ,033 2,630 ,376 Phase Ill/IV Construction 2001 -02 2 ,630 ,3 76 500,000 104,491 3 ,025 ,885 Misc . Engineering 2002-03 3 ,025 ,885 500 ,000 105 ,973 3,4 19,912 Misc. Engineering 2003-04 3,419,912 500 ,000 167,375 3,752,537 Misc . Engineering 2004-05 3 ,752 ,537 500 ,000 47 ,057 4 ,205,480 Misc. Engineering 2005-06 4 ,205,480 500,000 41 ,582 4 ,663,898 Misc . Engineering 2006-07 4,663 ,898 500 ,000 904,313 4,259 ,585 Phase V Construction 2007-08 4 ,259 ,585 1,500 ,000 4,4 14,187 1,345 ,398 Phase V Construction 2008-09 1,345,398 500 ,000 1,096,295 749,103 Phase V Construction 2009-10 749 ,103 300,000 98,985 950,118 Phase V Construction 2010-11 950 ,118 100 ,000 0 1,050 ,118 No Expentiture 2011-12 1,050 ,118 100,000 0 1,150 ,118 No E xpentiture 2012-13 1,150 ,118 500,000 0 1,650,118 No Expentiture 2013-14 1,650,118 500,000 0 2 ,150 ,1 18 No Expentiture 2014-15 2 ,150 ,118 500,000 0 2 ,650 ,118 No Expentiture 2015-16 2 ,650 ,118 500 ,000 0 3 ,150 ,118 No Expentiture 2016-17 3 ,150,118 500 ,000 598 ,125 3 ,051 ,993 Phase VI Construction 2017-18 3 ,051 ,993 700 ,000 2,5 76 ,778 1,175 ,21 5 Phase VI Construction 2018-19 1,175 ,215 850 ,000 14,235 2 ,010 ,980 Stormwater Study 2019-20 2 ,010 ,980 400,000 49 ,735 2,361,245 See Attached 2020-2 1 2 ,361 ,245 0 2 ,505 2 ,358,740 See Attached 2021-22 2,358 ,740 277 ,2 61 19,858 2 ,616 ,143 Misc . Engineering 2022-23 2 ,616 ,143 5,559,640 265 ,724 7 ,910,059 Misc . Engineering 2023-24 7 ,910 ,059 2,479 ,908 8 ,021 ,611 2 ,368 ,356 Phase VI I Construction & PM 2024-25 2 ,368 ,356 1,667,649 0 4 ,036,005 No E xpenditure 2025-2 6 4 ,036 ,005 1,700 ,000 0 5 ,736,005 No Expenditure 2026-27 5 ,736 ,005 1,700 ,000 0 7,436 ,005 No Expenditure 2027-28 7,436 ,005 1,700,000 555 ,243 8 ,580 ,762 Phase VIII Engineering 2028-29 8 ,580 ,762 1,700 ,000 7,700,000 2,580 ,762 Phase VIII Construction & PM 2029-30 2 ,580 ,762 1,700 ,000 0 4 ,280 ,762 No Expenditure 2030-31 4,280 ,762 1,700,000 0 5 ,980 ,762 No Expenditure 2031-32 5 ,980 ,762 1,700 ,000 0 7 ,680 ,762 No Expenditure 2032-33 7 ,680 ,762 1,700,000 0 9 ,380,762 No Expenditure 2033-34 9 ,380 ,762 1,700,000 0 11,080,762 No Expenditure ---2024 2025 RESERVE FUNDS 26 ~ Roanoke Va ll ey Resource Authori ty SITE DEVELOPMENT SMITH GAP LANDFILL FISCAL YEAR ACTIVITY EXPENSE S 2018-19 no activity $ -$ - 2019-20 no activity $ -$ - 2020-21 no activity $ -$ - 2021-22 Misc . Engineering $ 598 ,125 $ 598 ,125 2022-23 Misc. Engineering $ 2 ,576,778 $ 2 ,576 ,778 2023-24 Construction phase VII Liner (10 .07ac) & $ 8 ,021 ,611 $ 8,021 ,611 Construction management (CQ/CA) 2024-25 no activity $ -$ - 2025-26 no activity $ -$ - 2026-27 no activity $ -$ - ~ 2 24-2025 0 Reserve Funds 27 -Roanoke Valley Resource Authority SITE DEVELOPMENT COSTS CONTINUED FISCAL YEAR ACTIVITY EXPENSES 2027-28 Phase VI II Engineering $ 555,243 $ 555 ,243 2028-29 Construction phase VIII Liner (8 .8ac) $ 7,020,382 $ 7,700,000 Construction management $ 679,618 2029-30 no activity $ -$ - 2030-31 no activity $ -$ - 2031-32 no activity $ -$ - 2032-33 no activity $ -$ - estimated costs $ 8,255,243 available funds 7/1/2024 $ 2,368,356 additional fu nds required $ 5,886 ,887 deposit years 5 annual deposits required $ 1,177,377 NOTES Projections based on actual and estimated costs . -2024 -2025 Reserve Funds 28 CAPITAL IMPROVEME N T FU ND In FY 2008 -2009 , The Capital Impro ve ment Fund was established by the Authority, outside the Master Indenture of Trust, to be used for various capital maintenance items and new projects anticipated for the short and long-term ten-year planning periods. Examples of the projects include concrete floor overl ay , facility updates (i.e. carpet/flooring , bathroom/locker room/break room remodels), re-surfacing all asphalt internal roads and parking lots, replacing the heating and cooling systems , reno v ation and maintenance of all existing building structures, construction of a residential service area, and possibly a new and additional automated, in-bound scale. Projects may be added or amended as the solid waste operations and industry continues to evo lve and funds are available. Due to the newly identified projects on the following page, there are deficits shown in the five-year planning period and funding levels are insufficient to fully fund all the improvements that are identified . There are deficits shown in ten-year planning period as well . The Capital Improvement Fund also serves to assist in complying with post-closure requirements of financial assurance regulations . 29 -R oano e a ey k VII R esource U Ori A th ·1y CAPITAL -- Capital Improvement Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 2009-10 460 ,000 200,000 21 ,356 638 ,644 SG Dust & Od Control 2010-11 638,644 200,000 319 ,917 518,727 Tipper & TS Floor 2011 -12 518 ,727 200,000 220,271 498,456 Tipper & Hollins Road 2012-13 498,456 100 ,000 108 ,900 489,556 Tipper & Roofing 2013-14 489 ,556 613,407 109,798 993 ,165 RSA Engring & Dirt, HVAC 2014-15 993 ,165 190 ,000 793 ,014 390 ,151 RSA & Roofing TS 2015-16 390 ,151 390 ,000 799 ,828 -19,677 RSA 2016-17 -19,677 390 ,000 120,314 250 ,009 RSA 2017-18 250,009 253 ,133 50,000 453 ,142 Bond $ Deposit 2018-19 453 ,142 860 ,000 360 ,514 952 ,628 Misc Work 2019-20 952 ,628 0 741 ,546 211,082 Outbound Scale 2020-21 211,082 0 0 211 ,082 No Expense 2021-22 211 ,082 0 0 211 ,082 No Expense 2022-23 211 ,082 90,000 0 301 ,082 No Expense 2023-24 301 ,082 50 ,000 88 ,755 262 ,327 SG Scales & Salem Floor 2024-25 262 ,327 0 0 262 ,327 No Expense 2025-26 262 ,327 90 ,000 670 ,000 -317,673 See Attached 2026-27 -317 ,673 90 ,000 490,000 -717 ,673 See Attached 2027-28 -717 ,673 90 ,000 980,000 -1,607,673 See Attached 2028-29 -1,607,673 90 ,000 1,250 ,000 -2 ,767 ,673 See Attached 2029-30 -2,767 ,673 90 ,000 480 ,000 -3,157 ,673 See Attached 2030-31 -3, 157,673 90 ,000 150,000 -3,217,673 See Attached 2031 -32 -3,217 ,673 90 ,000 550,000 -3,677 ,673 See Attached 2032-33 -3,677 ,673 90 ,000 150,000 -3 ,737 ,673 See Attached 2033-34 -3,737 ,673 90,000 150,000 -3 ,797 ,673 See Attached ~ 2023-2024 RESERVE FUNDS - 30 ~ R oano e a ey k VII R esource A th ·1 u on y C APJTAL IMPROVEMENT - LIST Project List FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028 -29 FY 29-30 FY 30-'.l l FY 31-32 FY 32-'.13 FY 33 -34 Concrete Slab & Retaining Wall (Mulch } $400,000 Overlay Floor (STS) One Side $100 ,000 $100,000 Overlay Floor (TCTS } One Side $100,000 $100 ,000 Asphalt Resurfacing (SG) $150,000 $150 ,000 Asphalt Resurfacing (SG ) Spur Rd . Entrance $200 ,000 $200 ,000 Roofing Repairs (STS ) $300,000 Roofing Repairs (SG ) $300 ,000 Roofing Repairs (TCTS ) $300 ,000 Concrete Truck Turning Pad (TCTS ) $90 ,000 Repaint Parking Pads For Trailers (TCTS ) $25 ,000 Asphalt Resurfacing (TCTS ) Two Part $150,000 $150,000 $150 ,000 $150 ,000 Replace Shop Garage Door (SG ) $20 ,000 Replace Fuel Tank and Pumps (SG ) $150 ,000 Resurface Entrance And Park ing (SG ) $200 ,000 Pave Employee Parking Area (SG ) $200 ,000 Replace Electric Panels On T ip Floor (SG ) $120 ,000 Repair Site Fencing (SG ) $45 ,000 Drain & Clean Fresh Water Tank (SG ) $50 ,000 Security Cameras (SG ) $70 ,000 Security Cameras (STS ) $70 ,000 Scale lntercome System (STS ) $5,000 Upgrade Restrooms (SG) $20 ,000 Upgrade Restrooms (TCTS) $20 ,000 Upgrade Exterior Site Lighting (STS ) $20 ,000 Upgrade Restroom & Break Room (STS) $25,000 Replace Old HVAC System (STS) $30 ,000 Repave Entrance & Exit To Tip Floor (STS ) $100 ,000 Repave Trailer Parking Lot (STS ) $300 ,000 Asphalt Resurfacing Scales to Tipper Floor STS ) $50 ,000 Upgrade Scale House & Restroom (T CTS) $80 ,000 Upgrade Scale House & Restroom (STS ) $80 ,000 Replace HVAC System (TCTS) $100,000 I Totals $ -$ 670 ,000 $ 490 ,000 $ 980 ,000 $ 1,250,000 $ 480 ,000 $ 150 ,000 $ 550,000 $ 150 ,000 $ 150 ,000 Deffered Equipment Needs FY 25 $260 ,000 Totals $ 4 ,870 ,000 Annual Deposits Required $ 541 ,1 11 2024-2025 Reserve Funds 31 R UTRO UGH ROA D LAND FILL POST -CLOSUR E FUND The Rutrough Road Landfill Post-Closure Fund (RRLF PC Fund) was established with an initial contribution of$5 ,500 ,000 per the terms of the "Implementation Agreement For (i) Distribution and Indemnification Agreement dated October 23 , 19 91 , and (ii) Assignment Agreement dated October 23 , 199 l." The sole purpose of the RRLF PC Fund was to provide the funding necessary for th e Authority to manage the post-closure care of the closed Rutrough Road Landfill until (i) such time as the funds in the account are depleted ; or , (ii) the Authority determines the account is no longer needed for its intended purpose , in wh ich case , any funds remaining in the account shall be available for use by the Authority for any authorized pu rpose . The RRLF PC Fund is essentially d epleted . Funds will remain in the Rutrough Road account to cover pump replacement/repair, site maintenance , or any other items that may arise . We anticipate that the remaining balance will be depleted by FY '26 when this Reserve account w ill be deleted from future Bud gets. 32 ROANOKE VALLEY RESOURCE AUTHORITY APPROXIMATE POST-CLOSURE CARE COSTS RUTROUGH ROAD LANDFILL FOR THE YEARS 1996 THROUGH 2025 Date : February 5, 2024 Cap Maint . ROAD G/W GAS SYST LEACHATE TOTAL INITIAL INTEREST FUND YEAR &ESC MAINT MISC MOWING SAMPLING O&M O&M CAPITAL ADMIN EXPENSES DEPOSIT INCOME BALANCE 1996 $ -$ -$ -$ -$ -$ -$ . $ -$ -$ 260,602 $ 6,452,077 $ 367,686 $ 6,559,161 1997 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ 143,180 $ 6,561,769 $ 296,018 $ 6 ,714 ,607 1998 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ 699 ,337 $ 6,772,712 $ 415,543 $ 6,488 ,918 1999 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ 373 ,485 $ 6 ,656 ,586 $ 357,990 $ 6 ,641 ,091 2000 $ -$ -$ -$ -$ -$ -$ -$ -$ -$ 274 ,596 $ 6,502 ,918 $ 454,557 $ 6,682,879 2001 $ 5,239 $ 559 $ 7,705 $ -$ 57,565 $ 18 ,323 $ 98,018 $ 35,819 $ 40,659 $ 263 ,887 $ 6,418,992 $ 483,446 $ 6 ,902,438 2002 $ -$ -$ 11,431 $ -$ 50 ,100 $ 8 ,402 $ 61,006 $ 4 ,958 $ 47 ,553 $ 183,450 $ 6,718,988 $ 215,808 $ 6,934 ,796 2003 $ 36,853 $21,141 $ 6 ,479 $ -$ 44,057 $ 14,130 $ 146 ,909 $ -$ 52 ,589 $ 322,159 $ 6,612,637 $ 118,499 $ 6 ,731 ,136 2004 $ -$ -$ 7,231 $ 5 ,347 $ 83,773 $ 11,443 $ 178,053 $ 108 ,874 $ 59,301 $ 454,021 $ 6,277,115 $ 87,268 $ 6,364,383 2005 $ 3,800 $ -$ 10,295 $ 5,347 $ 74 ,232 $ 19,543 $ 327 ,074 $ 283,422 $ 62 ,665 $ 786 ,379 $ 5,578 ,005 $ 86 ,747 $ 5,664,751 2006 $ -$ -$ 9 ,694 $ 5,347 $ 59 ,511 $ 11 ,493 $ 218 ,653 $ 83 ,006 $ 67,205 $ 454 ,908 $ 5,209,843 $ 181 ,687 $ 5,391,530 2007 $ -$ -$ 2,627 $ 5,880 $ 32,548 $ 25,751 $ 244,000 $ -$ -$ 307 ,2 30 $ 5,084 ,300 $ 249 ,892 $ 5,104 ,903 2008 $ -$ 3,500 $ 16,682 $ 6,500 $ 34 ,1 72 $ 9,480 $ 129 ,604 $ 27 ,736 $ -$ 378,869 $ 5,104 ,903 $ 230,103 $ 5,059 ,804 2009 $ -$ 1,658 $ 4 ,202 $ 8 ,815 $ 43 ,774 $ 17 ,230 $ 187 ,143 $ -$ -$ 262,822 $ 4,842,081 $ 104,100 $ 4 ,901 ,082 2010 $ 19 ,927 $ 3 ,491 $ 32,078 $ 8 ,815 $ 112,082 $ 30 ,869 $ 327,489 $ -$ -$ 534,751 $ 4 ,366 ,331 $ 25 ,384 $ 4,391 ,715 2011 $ 7,775 $ -$ 2,794 $ 8,815 $ 72 ,618 $ 37 ,574 $ 221 ,058 $ 335,178 $125,000 $ 810 ,812 $ 3,580,903 $ 15,900 $ 3 ,596 ,803 2012 $ -$ 6,45 6 $ 4,410 $ 8 ,905 $ 58 ,716 $ 33,548 $ 323,970 $125,0 00 $ 561 ,005 $ 3,035,798 $ 9 ,261 $ 3 ,045 ,059 2013 $ -$ -$ 2 ,056 $ 12,254 $ 80,760 $ 26 ,184 $ 206,912 $ 56 ,992 $ 385 ,158 $ 2,659 ,901 $ 7,470 $ 2 ,667 ,371 2014 $ -$ 2 ,149 $ 5,297 $ 21,159 $ 48,5 75 $ 30 ,501 $ 359,747 $ 21,783 $ 11,914 $ 501 ,125 $ 2 ,166,246 $ 6,820 $ 2 ,173 ,066 2015 $ -$ -$ 3,291 $ 3,450 $ 98,177 $ 33 ,069 $ 299 ,200 $ -$ -$ 437,187 $ 1,735 ,879 $ 8,019 $ 1,743 ,898 2016 $ -$ 6,027 $ 4 ,155 $ 9,475 $ 75 ,090 $ 28 ,604 $ 306,400 $ -$ -$ 429,751 $ 1,314,147 $ 7 ,993 $ 528 ,192 2017 $ -$ 528,192 $ -$ 528 ,1 92 2018 $ -$ 528 ,1 92 $ -$ 528 ,192 2019 $ 427,182 $ 427,182 $ 101,010 $ 102 ,196 2020 $ (15,444) $ 86,752 $ 719 $ 87,471 2021 $ (11,840) $ 75,631 $ 600 $ 76 ,231 2022 $ -$ 76 ,231 $ 600 $ 76 ,831 2023 $ -$ 76,831 $ 1,263 $ 78 ,094 2024 $ (39,788 ) $ 38,306 $ 1,574 $ 39,880 2025 2026 TOTAL $ 73 ,594 $44 ,981 $ 130,426 $ 110,107 $ 1,025 ,751 $ 356 ,144 $ 3 ,635,237 $ 1,384,950 $591 ,886 $9 ,184 ,824 $ 3,734 ,947 33 RR expenses 34 I ROANOKE VALLEY RESOURCE AUTHORITY I For Information Only I POST-CLOSURE CARE ESTIMATES -C--RUTROUGH ROAD LANDFILL FOR THE YEARS 2017 THROUGH 2026 ASSUMED END OF POST CLOSURE CARE Date: January 31. 2024 -·-'--- Cap Maint. ROAD MISC G/W GAS SYST LEACHATE TOTAL INITIAL INTEREST FUND YEAR & ESC MAINT. EXPENSE MOWING SAMPLING O&M O&M CAPITAL ADMIN EXPENSES DEPOSIT INCOME BALANCE -· 2019 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2021 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2022 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2023 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 - 2024 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2025 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2026 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ----'---- The post cloure care activities were transferred to the Authority's operating budget for FY 2019. The remaining post closure care funds are being used to comply with a DEQ letter of compliance. Please see project status reports. TOTAL $ -$ -$ -$ -$ -$ -$ -$ -$0 $ -$ - --- Funds remaining for Leachate force main and lift station ·,------- All Operating cost have been moved to the annual budget and are funded from the administration accounts 34 CONTINGENCY FUND The purpose of the Contingency Fund is to provide (i) rate stabilization on an annual basis; and (ii) emergency funding for unforeseen increases in expenses or decreases in revenue s. As noted in earlier in this report , Staff projects a bal ance of $1,483,939 that will be availa ble in the Contingency Reserve Fund as of the start of FY '25 . The Authority's Policy has the goal of retaining 8-10% of its annual operating budget in its Contingency Reserve . This projected ba lance is 8.86% of the FY '25 operating budget of approximately $16. 7M and is therefore compliant with the Authority's Policy. The Contingency Fund also serves to assist in complying with post-closure requirements of financial assurance regulations. 35 -- RE SJER VE FUND Roanoke Valley Resource Authority CONTINGEN C Y - FISCAL BEGINNING YEAR BALANCE DEPOS ITS TRANSFERS BAL A NCE COMMENTS 1994-1995 296,864 836,358 0 1,133,222 Surplus from Operations 1995-1996 1,133,222 989 ,940 0 2,123,162 Surplus from Operations 1996-1997 2 ,123,162 335,254 0 2,458,416 . Surplus from Operations 1997-1998 2,458,416 0 920 ,000 1,538,416 Transfer to S ite Developme nt 1997-1998 1,538,416 243 ,053 0 1,78 1,469 Transfer from Recycling Fu nd 1997-1998 1,781,469 1,017 ,184 0 2,798 ,653 Surplus from Operations 1998-1999 2 ,798,653 1,216 ,266 0 4,014,919 Surplus from Operations 1999-2000 4,014 ,919 1,808,425 0 5,823,344 Surplus from Operations 2000-2001 5 ,823 ,344 1,363,227 0 7,186,571 Surplus from Operations 2001-2002 7 ,186,571 0 494 ,012 6 ,692 ,559 Deficit from Operations 2002-2003 6 ,692,559 0 451,845 6,240,714 Deficit from Operations 2003-2004 6,240,714 224,069 0 6,464,783 Surplus from Operations 2004-2005 6,464,783 18,773 0 6,483 ,556 Surplus from Operations 2005-2006 6,483,556 276 ,040 0 6,759,596 Surplus from Operations 2006-2007 6,759,596 0 783,555 5,976 ,041 Transfer to Operating Budg et 2007-2008 5,976 ,041 0 926,499 5,049 ,542 Transfer to Operating Budg et 2007-2008 5,049,542 873 ,246 0 5,922 ,788 Surplus from Operations 2008-2009 5 ,922 ,788 0 1,289 ,635 4 ,633 ,153 Transfer to Operating Budg et 2008-2009 4 ,633,153 70,441 0 4 ,703 ,594 Surplus from Operations 2009-2 0 10 4 ,703,594 0 2 ,053 ,044 2 ,650,550 Transfer to Operating Budg et 2009-2010 2 ,650,550 637,465 0 3 ,288 ,015 Surplus from Operations 2010-2011 3,288,015 0 3,171 ,248 116 ,767 Transfer to Pay Bond Deb t 2010-2011 116,767 244 ,082 0 360,849 Surplus from Operations 2011-2012 360 ,849 244,000 0 604 ,849 Transfer from Post Developm ent 2011-2012 604,849 1,140 ,111 0 1,744,960 Surplus from Ope rations 2012-2013 1,744,960 0 490,991 1,253 ,969 Transfer to Operating Budg et 2012-2013 1,253,969 0 62 ,130 1,191 ,839 Transfer for Residential Are a 2012-2013 1,191,839 425,662 0 1,617 ,501 Surplus from Operations 2013-2 014 1,617,501 0 405,405 1,212,096 Transfer to Operating Budg et 2013-2 0 14 1,212,096 543,103 0 1,755 ,199 Surplus from Operations 2014-2015 1,755 ,199 0 456,323 1,298 ,876 Transfer to Operating Budg et 2014-2015 1,298,876 812 ,290 0 2 ,111,166 Surplus from Operations 2015-2016 2 ,111 ,166 0 200 ,000 1,911 ,166 Transfer to Property Protecti on 2015-2 016 1,911 ,166 0 434 ,974 1,476 ,192 Transfer to Operating Budg et 2015-2016 1,476,192 986 ,254 0 2,462,446 Surplus from Operations 2016-2017 2,462,446 1,095 ,038 0 3,557,484 Surplus from Operations 2017-2018 3 ,557,484 1 ,246 ,947 0 4,804,431 Surplus from Operations 2018-2019 4 ,804,431 0 1,081 ,298 3,723 ,133 Deficit & transfer to Operatic ns 2019-2020 3,723,133 0 0 3,723,133 Transfe r to Operating Budg et 2020-2021 3,723 ,133 0 0 3,723 ,133 Transfer to Operating Budg et 2021 -2022 3,723 ,133 0 2,239 ,194 1,483 ,939 NS Payment, Ops ., LOC 2022-2023 1,483 ,939 0 0 1,483,939 Noth ing Planned 2023-2024 1,483 ,939 0 0 1,483 ,939 Noth ing Planned 2024-2025 1,483,939 0 0 1,483 ,939 Nothing Planned Contingency Funds Available $ 1,483 ,939 Proposed Transfer for FY 2024-2025 Budget $ - Contingency Balance $ 1,483,939 .....__ 2024-2025 RESERVE FUNDS 36