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HomeMy WebLinkAbout10/22/2024 - Capital Projects Status Attachment AAttachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 1 of 8 Recently Completed Projects 419 Corridor Design and Development Planning • The 419 Corridor Design and Development was funded $100,000 in FY 2022 for contract design services to develop guidelines and update zoning regulations. • The plan recommended new design principles for the planning area which could include adoption and/or revision of new and existing ordinances as well as new development standards. • The Office of Intermodal Planning and Investment (OIPI) provided technical assistance for the 419 Town Center Design Guidelines which were adopted in 2022. Fire and Rescue Assessment Fire & Rescue • The assessment identified apparatus needs as facilities are updated, added or replaced. It also helped County staff determine when, where, and what type of stations are needed to best serve the citizens of Roanoke County and determine staffing needs. • The assessment was funded $100,000 in FY 2023. Fallowater Lane Extension Planning • The Fallowater Lane Extension project reconstructed an existing private commercial drive to create a new public street to improve access for future development in the area designated as “The Ridges” as recommended by the 419 Town Center Plan. • The County administered the Preliminary Engineering and Construction phases, while VDOT administered the Right-of-Way phase. • The construction of the project was completed in 2023. East Roanoke River Greenway at 3226 Highland Road Parks, Recreation & Tourism • The East Roanoke River Greenway project proposes to construct an approximate 6 miles of greenways within Roanoke County’s Parks system between Roanoke City, the Blue Ridge Parkway, and Explore Park. • Funding in the amount of $250,000 was planned in FY 2024 as a local grant match for the Federal Lands Access Program. Voting Machine Replacement Elections/Registrar • The Voting Machine Replacement project replaced Roanoke County’s existing voting equipment initially acquired in 2015. These machines will reach the end of their useful life within 10 years of use. • The project received $425,000 funding in FY 2024. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 2 of 8 Mount Pleasant Library Improvements Libraries and General Services • In 2011, Roanoke County purchased the Mount Pleasant Library after leasing it for 2 years. • Initially this project was funded in FY2019 to renovate the facility including updated restrooms, windows, flooring, and upgrading shelving and furniture. • Prior to beginning any design work for potential renovations for the building, the County initiated a due diligence process to determine the feasibility of the septic and was determined that the existing septic system has reached the end of its useful life • The scope for additional improvements will be evaluated after addressing the necessary updates to the library’s septic and sewer and new project will be created in future years at both the Mount Pleasant and Bent Mountain Libraries, including various system upgrades. Rural Broadband Initiative Information Technology • The Rural Broadband Initiative project improved communication and data technology in both the business sector and in residential settings. • The County collected survey data to identify areas where citizens either do not have or have inadequate internet service. The survey results showed that more than 32% of Roanoke County households in the targeted areas were considered unserved or under-served by the FCC's minimum standards. • Completed projects have brought high-speed Internet access to many residents and some businesses. Dynamics D365 Upgrade Finance & Management Services • The Dynamics D365 Upgrade Project upgraded the integrated financial system for the County, Roanoke County Public Schools and the entities for whom the County serves as fiscal agent. • The Finance Department went live with Microsoft Dynamics AX 2012 as the County’s integrated financial system platform in July of 2016. Microsoft will no longer support the County’s current platform starting in October 2021. This project focused on the upgrade of Dynamics AX 2012 to the next generation of the Dynamics platform, D365. Active Projects by Category Assessments and Studies New Zoning Ordinance Planning • Roanoke County’s current Zoning Ordinance was adopted in 1992, which included a comprehensive rezoning of the County. Over the last 32 years, the Zoning Ordinance has been amended on numerous occasions. A major overhaul of the ordinance is needed. • The project proposes hiring a consultant to assist staff with developing new zoning ordinance. • The project has funding from previous fiscal years of $200,000 and an additional $100,000 has been added for FY2025. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 3 of 8 Facilities Assessment General Services • This project is an update to the 2019 Facilities Conditions Assessment Study to update projects based on current market conditions. • Several critical building systems need replacement or repair, and the County is updating the Facility Conditions assessment to prioritize future capital needs. This assessment also helps prioritize projects in the capital maintenance programs. Housing Study Planning • The Roanoke County Housing Plan will build upon the 2021 RKG Associates, Inc. Housing Study and will include a residential market study for the County to identify issues and needed housing alternatives now and in the future as well as recommendations to encourage development of these needed housing alternatives. • The project received $200,000 in funding in FY 2024. • A Request for Proposals will be issued in late 2024. East Roanoke River Greenway Feasibility Study Planning • The East Roanoke River Greenway Feasibility Study will consider alternative greenway alignments proposed by the community at a June 2022 community meeting, as well as alignments included in the 2003 East Roanoke River Greenway Master Plan. • The segment of the Roanoke River Greenway proposed for the Feasibility Study is located between the City of Roanoke and the Virginia Recreational Facilities Authority (VRFA) property at 0 Eastland Road. • The project received $200,000 in funding in FY 2024. • AECOM has been selected to work on the study starting in Fall 2024. Williamson/Peters Creek Road Multimodal Safety Study Planning • This project proposes to conduct a Multimodal Safety Study for portions of Williamson Road and Peters Creek Road to develop at least one project to submit for grant funding. • Continuing congestion, high profile crashes and significant development planned for this area support the need for a multimodal safety study along portions of these roadways in the Hollins area. • The project received $200,000 in funding in FY 2024. • The Virginia Department of Transportation (VDOT) funded and facilitated a similar study from Peters Creek Road at Wood Haven Road to Williamson Road at Plantation Road in 2023 and 2024. The SMARTSCALE applications were submitted as a result of this study. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 4 of 8 Buildings and Facilities Hollins Library Replacement Libraries and General Services • The Hollins Library Replacement Project is slated to replace the existing Hollins Library, which is the only major branch in the Roanoke County library system that has not been replaced. • Planning and initial design is funded in FY23 ($200,000) and FY 2025 ($500,000). • Construction is planned for bond funding in FY 2026. Bonsack/460 Fire Station Fire & Rescue • The Bonsack/460 Fire Station was funded for $10.325 million in FY 2022 and FY 2023. This station would represent a new and enhanced service as the twelfth station, which would reduce reliance on other locality responses for emergencies. This station would replace services provided by the Read Mountain Fire Station, now owned by Botetourt County, and would reduce the demand on the City of Roanoke’s Station #14. • In FY 2022, $1.0 million was funded with unrestricted cash for land acquisition and initial architectural and engineering work. Bond funding, in the amount of $6.825 million and cash funding in the amount of $2.5 million, was funded in FY 2023 to complete construction of the facility. Public Service Center Facility Replacement General Services • The Public Service Center Facility Replacement Project began in FY 2017 with the completion of a Building Planning Study. • In FY 2018, County contracted for the acquisition of property to facilitate expansion of Fleet Service Center. In FY 2019, Architectural and Engineering design services for Phase I were contracted and commenced. • Phase I includes expansion of the existing Fleet Services Center for all General Services department functions, renovation of a section of the facility adjacent to the Fleet Service Center for relocation of the Communications Shop and site management functions for Communications & Information Technology, utilization of the existing site not located within the flood plain for Stormwater Operations, and the relocation a district shop for the Parks, Recreation, and Tourism Department to Green Hill Park. • In FY 2020, the County purchased two additional properties on Hollins Road for the future relocation of Parks, Recreation and Tourism offices and warehouse needs as Phase II of the project. Phase II is currently underway. Explore Park (Phase II) Parks, Recreation & Tourism • This project provides funds for the development of Explore Park infrastructure and implementation of the Explore Park Adventure Plan. It provides the necessary park infrastructure to support park operations for citizens and to market the facility for economic development. • The first phase of the project completed water and sewer connections, design of internal park water and sewer systems, design of the road system, bike skills park, building repairs, land studies, broadband connections, land purchase, and road paving. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 5 of 8 • Additional funding is planned in FY 2026 in the amount of $750,000 to expand parking capacity at the park. Jail Roof Replacement Sheriff • The Roanoke County Jail Roof Replacement is planned to replace the existing roof comprised of a single-ply roof cover. Additionally, the concrete decks at each outdoor exercise area need to be repaired and waterproofed. • Replacement was allocated in FY 2024 ($135,000) and is planned in FY 2025 ($475,000) for a total cost of $610,000. • The cost of this project is shared with the City of Salem. ($17,550 in FY 2024 and $61,750 in FY 2025). Courthouse HVAC Replacement General Services • The Courthouse HVAC Replacement project is planned to replace major HVAC components that are original to the building, which have exceeded their useful life. • Funding planned for FY 2025 to replace the chillers ($1,080,000). • Funding in the amount of $5.1 million in FY 2027 is proposed to replace the rest of the HVAC System. Public Safety Center HVAC and UPS Replacements General Services • The Public Safety Center HVAC rooftop unit replacements are planned for an in-kind replacement of the existing units. • The Uninterrupted Power Supply (UPS) system is at the end of its useful life and needs to be replaced with an in-kind system. • The project received $2.05 million in funding in FY 2024. Capital Maintenance Programs and Recurring Items Roanoke County Broadband Authority – Debt Service Economic Development • The Roanoke Valley Broadband Authority (RVBA) has approximately 110 miles of network fiber that traverses the region. Approximately 35 of those miles cross through Roanoke County and serve our local organizations in healthcare, government, and non-profit sectors. • Funding is proposed at $383,664 in FY 2025 and $768,647 in later years for the remaining debt service payments. Wood Haven Property Acquisition Economic Development • This project will create a 100+ acre business park, which will be owned and developed by the Western Virginia Regional Industrial Facility Authority (WVRIFA). Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 6 of 8 • The project aims to increase the amount of marketable property in the Roanoke Valley available for business development. The specific goal was to create new large parcels in the 50-100 acres size range, due to consistent prospect interest in larger sites. • Funding is proposed for $370,843 in FY 2025 and $2,962,943 in FY 2026 – FY 2033 for debt service payments. Debt service payments are anticipated through FY 2037. NDPES – Leachate Management System Development Services • This project funds the replacement of the existing leachate management system for the closed Dixie Caverns Landfill. • Obtaining a discharge permit from the DEQ is not financially feasible due to additional treatment requirements. However, the WVWA has improved their downstream system, which has lessened the need for an immediate system upgrade. Therefore, the County will continue to operate the existing system with some minor upgrades to allow the ability for remote operation monitoring. NPDES-MS4 BMP Construction Development Services • This program funds capital projects to improve water quality in streams to meet state requirements. • The department has applied and has been awarded a grant from the state Stormwater Local Assistance Fund (SLAF) for the restoration of Wolf Creek, Phase II and Mudlick Creek. • Funding in the amount of $1,010,850 in FY 2025 is combined with existing funds to meet the County’s 50% share of grant funds. Computer Infrastructure, Software and Hardware Global HR: Human Resources and Payroll Modules (Phase I) Human Resources and Finance & Management Services • Roanoke County, Roanoke County Public Schools, and the Western Virginia Regional Jail began a joint project in September of 2018 to implement Infor's Global Human Resources platform and to migrate the existing Lawson payroll system to Infor's CloudSuite platform. • Phase I of the project implemented the base HR system and integration of the HR system with the Lawson payroll system. This phase provided employees with a new Employee Space employee portal. Implementation for this phase occurred in March 2020. • The COVID-19 pandemic delayed progress on Phase II to implement Performance and Goals and Talent Acquisition. Global Payroll Module (Phase II) Finance & Management Services • The Global Payroll project, replaces the current payroll system. • Infor/Lawson CloudSuite Payroll will provide required platform changes and needed functionality. • The project is proposed to receive $1.0 million in funding in FY 2024. • Project costs are shared 50% with Roanoke County Public Schools. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 7 of 8 Radio Systems RF Sites Generator Replacement Emergency Communications • This project will replace back-up generators at our RF Transmitter sites. Fort Lewis Mountain, Poor Mountain and Crowell’s Gap. • These generators are needed to maintain a reliable power source to the mountain top tower sites to ensure uninterrupted service. • The project is proposed to receive $120,000 in funding in FY 2024. Genesis Operations Bridge Emergency Communications • This project will remove the email post office overload that has occurred at least 10 times over the last several years causing catastrophic email failure in Roanoke County, which has prevented the system from delivering alarm messages via email and SMS, text messages to key service & management personnel. • This equipment provides visualizations that quickly convey key information on the Public Safety radio network to service personnel responsible for repair and maintenance of the public safety network. Enterprise GIS Maps and Apps Upgrade Information Technology • The Enterprise GIS Maps and Apps Upgrade project will upgrade the GIS Maps & Apps suite of solutions used by the citizens and employees of the County of Roanoke. • The current suite of applications is built on legacy technology and will not be supported into the future, requiring the applications to be updated. Email and Business Productivity Tools Replacement Information Technology • The County’s long-term email solution (Groupwise) and current business productivity solution (desktop-based Microsoft Office) has been replaced with Microsoft Office 365. • Additional funding is proposed for FY 2025 ($200,000) to finish implementation of the email and business productivity tool replacement. Transportation Plantation Road, Phase II Planning • The Plantation Road Project Phase II continues pedestrian accommodations from the first phase of the project with sidewalk, curb and gutter extending from the Walrond Drive intersection to the Gander Way/Friendship Lane intersection. The Walrond Drive intersection was realigned and pedestrian signals and crosswalks were added to the Plantation Road/Gander Way/Friendship Lane traffic signal. Attachment A: Status of Capital Projects Board of Supervisors Work Session October 22, 2024 Page 8 of 8 VDOT Revenue Sharing Program Planning • The Revenue Sharing Program provides additional funding for use by Roanoke County to construct, reconstruct, improve, or maintain the VDOT secondary or primary highway system. • Locality funds are matched with 50 percent state funds. • Total program funding is proposed at $5.3 million over the ten-year plan, with $300,000 in FY 2025 designated for the Dry Hollow project. Specialty Equipment Replacement of Firearms Police • The Replacement of Firearms project replaces the department issued Glock 22/23s due to their life cycle reaching the end of expectancy. Emergency Medical Dispatch Emergency Communications • The Emergency Medical Dispatch project, funded in FY 2022 will upgrade the Emergency Communications Center Medical Dispatch Program. The Emergency Medical Dispatch is a systematic program of handling medical calls. Trained telecommunicators, using procedures locally approved by the Operational Medical Director, quickly and properly determine the nature and priority of the call, dispatch the appropriate response, then give the caller instructions to help treat the patient until the responding Emergency Medical Services unit arrives. • The current Emergency Medical Dispatch program was updated in 2006 and is out of date.