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HomeMy WebLinkAbout1/27/1998 - Regular ~ January 27,1998 51 - = Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 27, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of January, 1998. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, (Anived 3:03 p.m.), Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend John Hartwig, Good Shepherd Lutheran Church. The Pledge of Allegiance was recited by all present. 52 January 27,1998 = = INRE: BRIEFINGS ~ Destination Education. IBrian Wishneff. Member. Destination Education Committee) Mr. Tom Robertson, member of the Destination Education Committee, updated the Board on the progress of the Education Center being proposed for Roanoke which will combine workforce training and higher education. The State Council on Higher Education at its October 1997 meeting unanimously approved and supported the need for this training center. Also, in October, 1997, the Chancellor of the Community College System committed in writing that the Community College System would withdraw their request for $6.8 million funding for their proposed facility on Colonial Avenue if the Education Center was funded. The Roanoke College Education Authority which was established by the 1997 General Assembly would manage the building donated by Norfolk Southern Corporation in December 1997 and provide support services to the tenants. Letters of intent to occupy space in the center have been obtained from twelve colleges and universities. The total project costs are estimated at $22.5 million which includes a $6.1 million in kind contribution from Norfolk Southern for the building and land; $2.5 million from the City of Roanoke; $1 million in furnishing and space by the tenants; and $9 million from the State. The other $3.8 Million would be borrowed and supported by tenant rent and contributions from other !ocai governments. However, he advised that Governor Gilmore's amendment to the budget calls for cutting $3.6 million from the $9 million State funding, but local legislators are working to resolve this. He asked that Roanoke County consider a contribution of $50,000 a year subject to an annual appropriation for a ten year ~ January 27,1998 53 = = period to help support the bond payments that would go towards renovation of this facility. Chairman Johnson thanked Mr. Robertson for his presentation and advised that this request will be submitted to the County's budget process. 2. 1997 Annual Activity Report from Department of Economic Development. (Tim Gubala. Economic Development Director) Mr. Gubala advised that 1997 was an outstanding year for economic development in Roanoke County, and that there were 25 expansions or location decisions made in the County during the year, representing 1,023 jobs and $94.1 million in investment. He described the 1997 economic development highlights, product development, and business development. There was an increase in the scale of construction in 1997 which is a continuation of a positive cycle of new' construction activity since 1993. Also, the 62 projects tracked in the development review process exceeded the number of projects recorded in 1996, and the 1997 projects' square footage exceeded 1996, with one-half of the projects completed by the end of the calendar year. During 1997, the Economic Department visited 69 companies, including 8 financial institutions, and presented 31 certificates of appreciation to new and/or expanding companies in Roanoke County. He gave an overview of the activities of the Industrial Development Authority of Roanoke County and described Roanoke· County's role in tourism development. It was the consensus of the Board that 1997 was a banner year and they asked that this continue in the future with emphasis on tourism, product development, and 54 January 27,1998 ~ completing the Glenn-Mary projects in Catawba District. INRE: NEW BUSINESS ~ Adoption of Priorities of the Board of SUDervisors. (Elmer Hodge. County Administrator) A-012798-1 Mr. Hodge advised that on January 10 and 11, 1998, at the Board Retreat, the following priorities were set, and he asked that the Board formally adopt these priorities. Supervisor Harrison suggested that the second item under Public Education be extended to include funding as approved in the Blue Ribbon Committee report. ~ PUBLIC EDUCATION · Emphasize salaries and benefits in operç¡ting budget · Continue funding of approved school construction and renovation projects in the Blue Ribbon Committee Report 2.. ECONOMIC DEVELOPMENT · Marketing of Valley Gateway · Further engineering and marketing of Glenn-Mary · Marketing of McDonald Farm with the Town of Vinton · Protection and preservation of the Catawba Farm · Support of existing businesses and industries 3. HEALTH AND SAFETY · Regionalization of the 800 MHZ Public Safety Communication System · Evaluate the need for Emergency Medical Dispatch · Continued support of ALS · Focus on regional efforts 4. PARKS AND RECREATION · Development and construction of Merriman Park · Provide lighted soccer field in North County · Publicize Camp Roanoke to enhance fund raising efforts ~ January 27,1998 55 = · Develop a recreation program for Spring Hollow Reservoir ~ REGIONAL COOPERATION · Support Destination Education through the General Assembly and funding · Schedule meetings with neighboring counties to discuss potential joint agreements and projects · Engineering and construction of the Juvenile Detention Center · Develop jOint economic development and other projects with Salem · Increase membership in the Roanoke Valley Resource Authority .§. .M.!.S · Complete Year 2000 upgrades Supervisor Johnson moved to adopt the priorities with change to Item under Priority 1. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Approval of Preceptor Program between Roanoke County Fire & Rescue. Roanoke City Fire/Emergency Medical Services. and Colleae of Health Sciences. (Rick Burch. Fire & Rescue Chief) A-012798-2 Chief Burch advised that Roanoke County, Roanoke City, and the College of Health Sciences have established an agreement to provide Preceptor (paramedic instructor) training to students and prospective employees of each jurisdiction. This regional cross-training will familiarize students and paramedics with any operation in both jurisdictions, will provide for greater interaction and reliability for evaluation, and 56 January 27, 1998 = = encourage staff to become more active in the development of the program. There will be an approximate cost of $9,000 per year to the Roanoke County Fire & Rescue Department and the College of Health Sciences will contribute $5,000 of that cost to the department with the remaining balance absorbed in the fire and rescue budget. In response to an inquiry from Supervisor Nickens about abstaining, Mr. Mahoney advised that this could be deemed a personal financial interest and it would be prudent to abstain. Supervisor Nickens advised that he would not engage in discussion or vote on this item except to abstain. Supervisor Minnix moved to approve the program. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: None ABSTAIN: Supervisor Nickens IN RE: FIRST READING OF ORDINANCES .1. First readina of ordinance to vacate as public rights-of-way a portion of Vallev Avenue. Pinkard Avenue. Meadow View Road. Booker Road and Summit Avenue and all alleys recorded in Plat Book 1. Page 363. Pinkard Court Subdivision in the Cave Spring Maaisterial District. (Arnold Covey. Engineering & Inspections Director) January 27, 1998 57 - Mr. Covey advised that on November 18, 1997, staff submitted a report to the Board of Supervisors requesting their authorization to give notice to the Commonwealth Transportation Board to proceed with the abandonment of the streets in the Pinkard Court Subdivision. Staff has been informed that the Department of Transportation has no objections to the abandonments that are needed to facilitate resubdivision of the land occupied by Pinkard Court Subdivision for redevelopment by Lowe's Corporation. Staff requests that this vacation be made subject to the dedication of a new public right-of-way from Franklin Road (Route 220) to Washington Avenue, and that this appropriate guarantee is being provided for VDOT acceptance. He advised that the first step in this process is to abandon the rights-of-way and the next step will be to request the vacation and abandonment of the roads. This is the first reading of the ordinance with the second reading and public hearing scheduled for February 10, 1998. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for February 10, 1998. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson None INRE: SECOND READING OF ORDINANCES 1. Second reading of ordinance to ratify a sublease aareement with Bell Atlantic for use of their tower on Poor Mountain. (William Rand. General Services Director) ~ ". 58 January 27,1998 ::::: 0-012798-3 Mr. Rand advised that there has been on changes since the first reading. There was no discussion and no citizens present to speak on this issue. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 012798-3 TO APPROVE, RATIFY, AND CONFIRM A SUBLEASE AGREEMENT WITH BELL ATLANTIC - VIRGINIA, INC. TO SUBLEASE TOWER AND EQUIPMENT BUILDING SPACE FOR A REPEATER ANTENNA ON POOR MOUNTAIN AS PART OF THE E911 COMMUNICATION SYSTEM WHEREAS, Bell Atlantic - Virginia, Inc. (Bell Atlantic) leases a tower site on Poor Mountain from Elizabeth Terry Reynolds, and has constructed a tower and equipment building thereon; and, WHEREAS, in 1988, Bell Atlantic personnel authorized Roanoke County staff to place a repeater, power supply, and antenna on said tower site to serve as a conventional radio back-up for the County's main Poor Mountain tower site and as a conventional repeater to reach the south side of Poor Mountain and the Bent Mountain area in connection with the enhanced emergency 911 communication system; and, WHEREAS, Bell Atlantic has now required a sublease agreement in order to maintain the antenna and equipment on the site; and, WHEREAS, said sublease provides for an initial term of five years, with an option to renew for an additional five year term and annual renewals thereafter, subject to termination by either party without cause upon providing six months written notice; and, WHEREAS, said sublease requires no payment of rent, but requires payment by the County of labor costs, if necessary, associated with Bell-Atlantic permitting access to the site ..fter normal work hours, and requires providing Owners and Contractors Protective Insurance, naming Bell-Atlantic as the insured, at an approximate cost of $350.00 per year; and, WHEREAS, such costs are to be funded from the annual budget of the Communications Division of the Department of General Services and requires no specific appropriation; and, WHEREAS, this repeater site is essential for E911 communications in certain January 27,1998 59 - areas of the County and is necessary for the health, safety and welfare of the citizens of Roanoke County; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on January 13,1998; and the second reading was held on January 27, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Sublease Agreement dated December 30, 1997, between Bell Atlantic - Virginia, Inc., Sublessor, and the Board of Supervisors of Roanoke County, Virginia, Sublessee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized, ratified, and confirmed, subject to execution of said agreement by a duly authorized official of Bell Atlantic - Virginia, Inc. 2. That the insurance and labor costs associated with this sublease agreement shall be funded from the annual budget of the Communications Division of the Department of General Services; and, 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such other documents and take such additional actions on behalf of Roanoke County in this matter as may be necessary to effectuate the terms of this agreement, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its = adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second readina of ordinance authorizing the execution of a lease of aDDroximately 10 acres of real estate from the Virginia Recreational Facilities Authority for public park purposes IMavflower Hills). (Tim Gubala. Economic Development Director) . 0-012798-4 Mr. Gubala advised that there has been no changes since the first reading. There was no discussion and no citizens present to speak on this issue. 60 January 27,1998 - Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 012798-4 AUTHORIZING THE EXECUTION OF A LEASE OF APPROXIMATELY 10 ACRES OF REAL ESTATE FROM THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY FOR PUBLIC PARK PURPOSES (MAYFLOWER HILLS) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §§ 15.2-1800 and 15.2-1806 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of real estate for public park purposes, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on January 13, 1998, and the second reading was held on January 27, 1998; and . 3. That this lease is with the Virginia Recreational Facilities Authority of approximately 10 acres of real estate located on Rutrough Road (State Route 658) (Mayflower Hills) for public park purposes for a term of 99 years commencing the 1 st day of February, 1998, for an annual rental of $1.00, payable on January 1 of each year; and 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ;t. Second reading of ordinance authorizing the release and - January 27,1998 61 - reconveyance of utility easements (South Transmission Line) to Terry James Page and Larry Vernon Page. James B. Paae and Alice M. Paae. and Margaret T. Reynolds. (Gary Robertson. Utilitv Director) 0-012798-5 Mr. Robertson advised that there has been no changes since the first reading. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 012798-5 AUTHORIZING THE RELEASE AND RECONVEYANCE OF UTILITY EASEMENTS (SOUTH TRANSMISSION LINE) TO TERRY JAMES PAGE AND LARRY VERNON PAGE, JAMES B. PAGE AND ALICE M. PAGE, AND MARGARET T. REYNOLDS WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and WHEREAS, the first reading of this ordinance was held on January 13, 1998, and the second reading of this ordinance was held on January 27, 1998; and WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated due to the realignment of the wate~,transmission line. New easements were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and WHEREAS, the acquisition of these easements was authorized by Ordinance 82493-9; and WHEREAS, the County having paid a fair market value for these easements, no further payment of consideration is necessary for these transactions; and WHEREAS, in accordance with the provisions of Section 16.01 of the 62 January 27,1998 Roanoke County Charter, these easements are hereby declared to be surplus, and are no longer necessary for any other public purposes, and are made available for release and reconveyance back to the original grantors. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the release and reconveyance of the following utility easements to the hereinafter-named parties are hereby authorized and approved: 73.00-2-10 Margaret T. Reynolds DB1468 PG696 73.00-1-71 Terry James Page and Larry Vernon Page, James B. Page and Alice M. Page DB1451 PG490 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None INRE: APPOINTMENTS .1. Roanoke Regional Airport Commission Supervisor Johnson requested that he be allowed to serve on a month-to- month basis after the expiration date of February 10, 1998 in order to complete the Commission's budget. There was no objection to his request. INRE: CONSENT AGENDA R-012798-6. R-012798-6.e. R-012798-6.f. R-012798-6.h Supervisor Johnson moved to adopt the Consent Resolution. The motion ~ January 27,1998 63 - - carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None RESOLUTION 012798-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 27, 1998 designated as Item 1- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of Committee appointments to Commission for Senior and Challenged Citizens. 2. Acceptance of water and sanitary sewer facilities serving Longridge Subdivision. . 3. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 10. 4. Acceptance of water and sanitary sewer facilities serving Woodbridge Subdivision, Section 15. 5 Acceptance of Polly Hill Lane and Nicholas Hill Lane into the Virginia Department of Transportation Secondary System. 6. Acceptance of Cedar Hill into the Virginia Department of Transportation Secondary System. 7. Request from School Board as fiscal agent for Regional Program to increase budget to cover necessary personnel. 8. Approval of resolution supporting increasing State financial support for Virginia's Planning District Commissions. 2. That the Clerk to the Board is hereby authorized and directed where 64 January 27,1998 - = required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 012798-6.e REQUESTING ACCEPTANCE OF POLLY HILL LANE AND NICHOLAS HILL LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Reauirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Reauirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Supervisor Johnson None Required Suoervisors McNamara. Minnix. Harrison. Nickens. Johnson None RESOLUTION 012798-6.fREQUESTING ACCEPTANCE OF CEDAR HILL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions ¡':orm SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Reauirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia -'- January 27,1998 65 - - Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: SUDervisor Johnson None Required SUDervisors McNamara. Minnix Harrison. Nickens. Johnson None RESOLUTION 012798-6.h SUPPORTING INCREASING STATE FINANCIAL SUPPORT FOR VIRGINIA'S PLANNING DISTRICT COMMISSIONS WHEREAS, in 1967, the Hahn Commission recommended a series of new concepts in intergovernmental cooperation including the creation and implementation of the Virginia Planning District Commission Program which set the framework for local units of government to join together on a voluntary basis to discuss and develop solutions to regional problems; and WHEREAS, in 1968, the Virginia General Assembly enacted the Virginia Area Development Act to Implement the Virginia Planning District Commission Program, pursuant to the Hahn Commission's recommendations; and WHEREAS, in September of 1969, the localities of the Planning District joined together and created by charter agreement, the Fifth Planning District Commission; and WHEREAS, the Fifth Planning District Commission and twenty other planning district commissions, covering all regions of the Commonwealth, have been in continuous operation for over a quarter of a century and have played a major role in the formulation and implementation plans, programs, and projects to address issues of state and regional concern within and among the planning districts; and WHEREAS, in 1995, the Virginia Joint Legislative Audit and Review CommiSsion (JLARC) (Senate Document # 15) concluded that while the Virginia Planning District Commission Program has proved effective in addressing a myriad of state and regional issues, planning district commission funding is predominantly in the form of program specific grant and local contract services revenues thereby impeding the ability of planning district commissions to respond to other, critical regional needs; and WHEREAS, JLARC also pointed out in their 1995 review that State funding for the Virginia Planning District Commission Program had declined from $2,034,200 for 66 January 27,1998 - - Fiscal Year 1989 to $1,740,156 in Fiscal Year 1994 further undermined the ability of Virginia planning district commissions to address critical regional needs; and WHEREAS, in response to the 1995 JLARC review of the Virginia Planning District Commission Program, the Virginia General Assembly enacted the Regional Cooperation Act in 1996 to strengthen some aspects of the Planning District Commission Program but failed to rectify the funding deficiency problems identified by JLARC and needed to fulfill additional state and regional issues; NOW THEREFORE BE IT RESOLVED, that the County of Roanoke, Virginia, a member of the Fifth Planning District Commission, requests the Governor and the General Assembly to support a budget amendment to provide funding adequate to address critical regional needs of the Fifth Planning District Commission and all of the other regions of the Commonwealth; and BE IT FURTHER RESOLVED, that the specific terms of the budget amendment include at least a minimum base level of funding of $100,000 per year, or 35 cents per capita, per planning district commission, whichever is greater based on the populations of Virginia's twenty-one planning districts; and BE IT FURTHER RESOLVED that the Clerk to the Board of Supervisors is directed to send copies of this resolution to the Roanoke County representatives in the Virginia General Assembly and to the Executive Director and Chairman of the Fifth Planning District Commission. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None INRE: REQUESTS FOR WORK SESSIONS ~ Request for tour by Board members of County proiects. Mr. Hodge suggested that a tour of County projects could be done after the joint meeting with Roanoke City Council on February 2, 1998. Supervisors Harrison and Minnix advised that they would be unable to attend the joint meeting with Roanoke City Councii. Supervisor Nickens suggested that one section of the County be visited at each afternoon meeting until all areas have been reviewed, and asked that East County be scheduled for February 10 at 4:00 p.rn. or 4: 15 p.m.. Mr. Hodge was directed to set up the tours. January 27,1998 67 - - IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUDervisor Harrison: (1) He advised that he has received calls from several citizens inquiring about the use of reflectors on the roads due to the fog problems, and asked staff to research this with the Virginia Department of Transportation. (2) He asked about the status of the new high school. Mr. Hodge advised that he and Chairman Johnson have a meeting scheduled with Dr. Gordon and Chairman Irvin of the School Board to discuss this on January 29, 1998, and that the School Board will issue an invitation to the Board members to attend their Executive Session meeting on February 12, 1998. Supervisor Nickens: (1) He responded to the citizens concerns about the Board action on approving the Industrial Development Authority bonds for Hollins College, and explained that Hollins College is using IDA bonds to qualify for a'lower interest rates and that the County is not providing the funding. SUDervisor Johnson: (1) He commented about the article in the Roanoke Times concerning the General Assembly and the additional revenues for local agencies which were being anticipated but were eliminated by the Governor. (2) He advised that he and Mr. Hodge attended the Virginia Department of Transportation meeting previewing the 1-81 Corridor widening. This will have a significant affect to the Hollins and Catawba Districts and he felt that the County should assign one staff member to work full time on this project. INRE: REPORTS 68 January 27, 1998 - = Supervisor Minnix moved to receive and file the following reports after discussion of Item 1. The motion carried by a unanimous voice vote. ~ General Fund Unappropriated Balance Supervisor Johnson asked that the $110,000 down payment on the Catawba Farm be added back into the balance on this report. Finance Director Diane Hyatt advised that this amount will have to be re-appropriated at the February 10, 1998 meeting. 2. Capital Fund Unappropriated Balance ~ Board Continaency Fund ~ Statement of Estimates and Actual Revenues and Expenditures as of December 31.1997 ~ Accounts Paid - December. 1997 6. Report from the Virginia Department of TransDortation of changes to the Secondary System as of December 1997 7. Claims Activity for the Self-Insurance Program INRE: EXECUTIVE SESSION At 4:20 p.m., Supervisor Johnson moved to go into Executive Session following the work session with no action anticipated pursuant to the Code of Virginia Section 2.1-344 A. (3) Use of real property for public purposes, Roanoke Valley Resource Authority. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson ~ January 27,1998 69 - = NAYS: None INRE: WEATHER REPORT At 4:25 p.m.,Chief Rick Burch, Fire & Rescue, briefed the Board about the accumulating snowfall of 6 to 12 inches in the lower Valley and 16 inches in the upper levels and that driving conditions were becoming worse. It was the consensus of the Board to postpone the evening session because of the weather and requested that the staff notify any interested citizens who might be planning to attend the evening session. IN RE: EVENING SESSION Supervisor Johnson moved to continue the evening session until February 10,1998 at 7:00 p.m. The motion carried by the following recorded'vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ZONING PETITION WITHDRAWN Chairman Johnson announced that Jackson Associates Limited of Virginia has withdrawn their rezoning petition which was the last item on the evening agenda. IN RE: WORK SESSION 1.. Update on progress on Stormwater Management Program. (Geome SimDson. Engineering & Inspections Assistant Director) 70 January 27,1998 ~ = The work session was held from 4:30 p.m. until 5:30 p.m. Mr. Simpson gave a slide presentation with a handout concerning the Roanoke Valley Regional Stormwater Management Plan. This involves Roanoke County, Roanoke City, City of Salem and Town of Vinton and consists of 130 projects costing $61 million. The Clean Water Act which goes into effect March, 1998 for localities under 100,000 will require municipally-owned facilities by August, 2001 and a general permit by May, 2002. Information was given and there was discussion concerning the organization, administration, operations, finance, capital improvement needs, stormwater user fees and billing, quality issues, and public information and education. It was the consensus of the Board that a Request for Performance for a regional feasibility study be sent out by the committee already established by the four governments IN RE: CERTIFICATION OF EXECUTIVE SESSION R-012798-7 At 5:48 p.m., Supervisor Johnson moved that the Executive Session was held from 5:30 p.m. until 5:47 p.m., and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson NAYS: None RESOLUTION 012798-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and ~ January 27,1998 71 - in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Resolution of ADpreciation upon the retirement of David L. Miller. Sheriff's Office This item was postponed until February 10, 1998 at 7:00 p.m. IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES ~ Second Reading of ordinance to obtain a Special Use Permit to allow a private kennel. located at 4601 Goodman Road. Vinton Maaisterial District. UDon the petition of Golden Oaks Kennels. (Teny Harrinaton. Planning and Zoning Director) (TABLED UNTIL JANUARY 27. 1998) This item was postponed until February 10, 1998 at 7:00 p.m. 72 January 27, 1998 Z. Second reading of ordinance to amend and reenact Section 10-3 Article 1 of Chapter 10 "Licenses" of the Roanoke County Code in order to conform with a state code amendment to eliminate charaing a license fee to certain businesses subiect to a license tax. (Vickie Huffman. Assistant County Attorney) This item was postponed until February 10,1998 at 7:00 p.m. 3. Second reading of ordinance to vacate a five-foot Dortion of a sanitary sewer and drainage easement located on Lot SA and shown on the subdivision plat of Nottinaham Park as recorded in Plat Book 20. Paae 177. and located in Windsor Hills Magisterial District. (Arnold Covev. Director of Engineering and Inspections) This item was postponed until February 10, 1998 at 7:00 p.m. 4. Second reading of ordinance to vacate a 20-foot drainaae easement recorded in Plat Book 16. Page 128. and located on Lot 1. a portion of the right of way for Cater Grove Lane. and Lot 23. Section 2. Plantation Grove as recorded in Plat Book 19. Page 175. located in Hollins Magisterial District. (Arnold Covev. ~ January 27,1998 73 - - Director of Engineering and Inspections) This item was postponed until February 10,1998 at 7:00 p.m. ~ Second readina of ordinance to vacate a 50-foot unimDroved right-of-way referred to as ChamD Drive as recorded in Plat Book 5. Page 82. located in the Cave Spring Maaisterial District. IAmold Covey. Director of Engineering and InsDections) This item was postponed until February 10,1998 at 7:00 p.m. §. Second Reading of ordinance to rezone 10.35 acres from R-3 to PRD to construct a planned residential community. located 200 feet west of the Chukar Drive cul-de-sac located in the Cave Spring Magisterial District. upon the petition of Jackson Associates Limited of VA. (Terry Harrington. Planning and ZoninQ Director) CONTINUED UNTIL JANUARY 27. 1998. AT REQUEST OF PETITIONER) This item was withdrawn by the petitioner. IN RE: ADJOURNMENT At 5:50 p.m., Chairman Johnson declared the meeting adjourned to Monday, February 2, 1998, at 12:15 p.m. for a joint meeting with the Roanoke City Council, at the 74 January 27,1998 KoanoKe I.;lty MuniCipal öUllolng. ::= - Submitted by, Approved by, ~A@, ~ Brenda J. Ho on Deputy Clerk