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Home My WebLink About9/23/2025 - RegularRoanoke County Board of Supervisors Minutes September 23, 2025 -2:00 p.m. 00010 9 Please Note: There is no 6:00 p.m. evening session because there are no public hearings scheduled. The Board of Supervisors of Roanoke County , Virginia met this day at the Roanoke County Administration Center, this being the second regularly scheduled meeting of the month of September 2025. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Hooker, North , Mahoney , Shepherd , Radford Absent: None Staff Present: Staff Absent: Richard L. Caywood, County Administrator; Rebecca Owens , Deputy County Administrator; Doug Blount, Assistant County Administrator; Peter S . Lubeck , County Attorney ; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board Madeline Hanlon, Community Engagement Director B. REQUESTS TO POSTPONE , ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Caywood requested to add as Item L.2, a closed session pursuant to Section 2 .2-3711 (A)(19) of the Code of Virginia for the Board to discuss plans and to receive information from staff and law-enforcement officials regarding the security of Roanoke County governmental buildings and the safety of persons using such buildings. No objections were made to the additional item; the agenda was amended as requested. Page 1 of 6 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Action No . 092325-1 Item C.1 000 110 1. Recognition of General Services staff on winning a 2025 VACo Achievement Award for Smart Trash . (Ashley King , Director of General Services) Recognition given to General Services staff. D. NEW BUSINESS Action No . 092325-2 Item D.1 1. Resolution requesting the Roanoke Valley Transportation Planning Organization fund four projects for the Fiscal Year 2027-2032 Surface Transportation Block Grant and Carbon Reduction Programs . (Megan Cronise, Assistant Director of Planning) Supervisor Hooker moved to adopt the resolution . Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney , Shepherd , Radford Nays: None E . SECOND READING OF ORDINANCE Action No. 092325-3 Item E .1 1. Ordinance amending Chapter 8 .1 (EROSION AND STORMWATER MANAGEMENT PROGRAM) of the Roanoke County Code. (Peter S. Lubeck , County Attorney) (Second Reading) Supervisor North moved to approve the ordinance . Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Hooker, North , Mahoney , Shepherd , Radford Nays : None F. APPOINTMENTS Action No. 092325-4 Item F.1-2 1. Community Policy and Management Team (CPMT) Sergeant Stephen Voss -Roanoke County Law Enforcement -No term limit 2 . Economic Development Authority (By District) Michael Cagle -Cave Spring Magisterial District -Expires September 26 , 2029 Page 2 of 6 000111 Mike Altizer-Vinton Magisterial District -Expires September 26, 2029 Supervisor Mahoney moved to approve all appointments . Supervisor Shepherd seconded the motion. Motion approved. Ayes : Supervisors Hooker, North , Mahoney , Shepherd, Radford Nays: None G . CONSENT AGENDA Action No . 092325-5.a-i Item G-1-9 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED , THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No . 092325-5.a Item G .1 1. Approval of minutes -September 9 , 2025 Action No. 092325-5.b Item G .2 2. Ordinance to appropriate funds in the amount of $70 ,806 .73 from the Commonwealth of Virginia for the County of Roanoke Department of Soc ial Services for fiscal year 2026 and adding one Family Services Supervisor -Child Protective Services to the Classification and Pay Plan. (Second Reading) Action No . 092325-5.c Item G .3 3 . The petition of Aila Boyd to obtain a special use permit to operate a short-term rental on approximately 0 .5 acre of land zoned R-1, Low Density Residential District, located at 3352 Colonial Avenue , Cave Spring Magisterial District. (First Reading and Request for Second Reading and Public Hearing) Action No. 092325-5.d Item G.4 4. The petition of Hotel Shift Capital , LLC to obtain a special use permit to construct 100+ multi-family dwelling units on approximately 3.35 acres of land zoned C-2 , High Intensity Commercial District , located at 6510 and 6520 Thirlane Road , Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) Action No. 092325-5 .e Item G.5 5 . The petition of WRV Properties , LLC, to rezone approximately 25 .3 acres from ARS , Agricultural/Residential District with special use permit, to 1-1, Low Intensity Industrial District , and to obtain a special use permit to operate a construction Page 3 of 6 000 112 yard located at 3233 Catawba Valley Drive , Catawba Magisterial District. (First Reading and Request for Second Read ing and Public Hearing.) Action No . 092325-5.f Item G.6 6 . The petition of Hamlar Properties, LLC , to rezone approximately 3.8 acres from AR , Agricultural/Residential District , to AV , AgriculturalNillage Center District , and obtain a special use permit to construct a multi-family development located at 3037 and 3133 Rutrough Road, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hea ring) Action No . 092325-5.g Item G.7 7. Request to accept and allocate funds in the amount of $81 ,362 .56 for phone bill payments related to the NextGen911 PSAP grant. Act ion No. 092325-5.h Item G.8 8 . Ordinance to accept and appropriate grant funds in the amount of $497 ,400 from the Virginia Department of Fire Programs for the Aid to Local ities Funds (VDFP ). (First Reading and Request for Second Reading) Act ion No. 092325 -5.i Item G.9 9 . Request to accept and allocate the grant funds in the amount of $187 ,735.00 from the Department of Motor Vehicles for the purpose of Se lect ive Enforcement. Supervisor North moved to adopt all matters on the consent agenda . Superviso r Hooker seconded the motion. Motion approved. Ayes : Supervisors Hooker, North , Mahoney , Shepherd , Radford Nays : None H. CITIZENS' COMMENTS AND COMMUNICATIONS This time has been set aside for Roanoke County citizens , County property owners , and County business owners to address the Board on matters of interest or concern . While the Board desires to hear from all who desire to speak , this agenda item is limited to a duration of 30 minutes , Each individual speaker shall be afforded 3 minutes to speak . One citizen spoke about illegal signs on VDOT right of ways and thanked all the part icipants of the ALS Walk that took place at Green Hill Park . I. REPORTS Action No. 092325-6 Item 1.1-6 1. Unappropriated Balance , Board Contingency and Capital Reserves Report Page 4 of 6 OOG113 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of August 31 , 2025 4 . Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of August 31, 2025 5 . Accounts Paid -August 2025 6 . Statement of the Treasurer's Accountability per Investment and Portfolio Policy , as of August 31 , 2025 Superv isor Mahoney moved to receive and file the reports that have been inc luded with the agenda under Item I. Supervisor Shepherd seconded the motion. Mot ion approved . Ayes : Supervisors Hooker, North , Mahoney , Shepherd , Radford Nays : None J . REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Tammy E . Shepherd 2 . Phi l C. North 3 . Martha B. Hooker 4 . Paul M. Mahoney 5 . David F. Radford Superviso rs were offered the opportunity to share comments and prov ide updates to their peers and the publ ic on items of interest to them . K. WORK SESSION 1 . Work session to review with the Board of Supervisors the preliminary and unaudited financial results for the fiscal year ending June 30 , 2025 for the County of Roanoke , Virginia , and the FY 2026-2027 Budget Developmen t Process and Changes to the Comprehensive Financial Policy. (Steve Elliott , Budget Administrator and Laurie Gearheart , Director of Finance and Management Services ) L. CLOSED MEETING , pursuant to the Code of Vi rg inia as follows : Action No. 092325-7 1. Section 2.2-3711 (A)(5) of the Code of Virginia , for discussion concerning a prospective business or industry or the expansion of an exist ing business or industry where no previous announcement has been made of the business ' or industry's interest in locating or expanding its facilities in the community . Page 5 of 6 OOD114 Specifically, the Board will discuss potential business location or expansion in the five magisterial districts. 2. Section 2.2-3711 (A)(19) of the Code of Virginia for the Board to discuss plans and to receive information from staff and law-enforcement officials regarding the security of Roanoke County governmental buildings and the safety of persons using such buildings. Supervisor Radford moved to go to closed session . Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd , Radford Nays: None M. CERTIFICATION RESOLUTION Action No . 092325-8 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed . Supervisor North moved to adopt the certification resolution. Supervisor Hooker seconded the motion. Motion approved . Ayes: Supervisors Hooker, North, Mahoney, Shepherd , Radford Nays: None N. ADJOURNMENT Action No . 092325-9 Supervisor Hooker moved to adjourn the meeting. Supervisor Shepherd seconded the motion. Motion approved . Ayes: Supervisors Hooker, North, Mahoney, Shepherd , Radford Nays: None Approved by: rd L. Caywood erk to the Board of Supervisors /4>1:{atif=/ l g~~iirman Page 6 of 6