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HomeMy WebLinkAbout10/28/2025 - Regular 00120 0ANO OjAhi i1` ,iF Roanoke County Board of SupSupervisors z Minutes 0October 28, 2025 - 2:00 p.m. 1838 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second regularly scheduled meeting of the month of October 2025. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Hooker, North, Mahoney, Shepherd, Radford Absent: None Staff Present: Richard L. Caywood, County Administrator; Rebecca Owens, Deputy County Administrator; Doug Blount, Assistant County Administrator; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board Staff Absent: Madeline Hanlon, Community Engagement Director B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Caywood proposed to remove New Business Item D.1 Resolution supporting funding for repairs and strategic implementation of the Blue Ridge Parkway Foundation Strategic Plan "Blue Ridge Rising" along the Blue Ridge Parkway in North Carolina and Virginia. No objections were made to the item removal; the agenda was amended as requested. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Action No. 102825-1 Item C.1 Page 1 of 9 000121 1. Recognition of Information Technology staff for protecting the County of Roanoke from a Cybersecurity Threat. (Uma Marques, Information Technology Director) Recognition given to Information Technology staff. D. APPOINTMENTS Action No. 102825-2 Item D.1 1. Parks, Recreation, and Tourism Advisory Committee (At-Large and by District) Jacob Gruse — Cave Spring Magisterial District — Expires October 28, 2028 Ranny Grubb — Hollins Magisterial District— Expires October 28, 2028 Murray Cook — Windsor Hills Magisterial District - Expires October 28, 2028 Carter Turner, At-Large — Expires October 28, 2028 Supervisor Mahoney moved to approve all appointments. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None E. CONSENT AGENDA Action No. 102825-3.a-f Item E.1-6 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY Action No. 102825-3.a Item E.1 1. Approval of minutes — October 14, 2025 Action No. 102825-3.b Item E.2 2. Proclamation declaring November 2025 as National Adoption Month and November 22, 2025, as National Adoption Day in the County of Roanoke. Action No. 102825-3.c Item E.3 3. Ordinance to accept and appropriate grant funds in the amount of $150,000 from Virginia 9-1-1 Services Board for NG911 costs. (Second Reading) Page 2 of 9 NO 122 Action No. 102825-3.d Item E.4 4. Ordinance to accept and appropriate grant funds in the amount of $340,857.02 from Virginia 9-1-1 Services Board for regional enhancements to improve operational efficiencies. (Second Reading) Action No. 102825-3.e Item E.5 5. The petition of T.P.B. Enterprises, LLC to rezone approximately 9.355 acres of land zoned C-2CS, High Intensity Commercial District with conditions and special use permit, to R-4C, High Density Multi-Family Residential District with conditions to construct multi-family dwelling units, located at 5050 Keagy Road, Windsor Hills Magisterial District. (First Reading and Request for Second Reading and Public Hearing) Action No. 102825-3.f Item E.6 6. Request to accept and allocate $10,000 from the Department of State Police, Help Eliminate Auto Theft (HEAT) Program. Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None F. CITIZENS' COMMENTS AND COMMUNICATIONS This time has been set aside for Roanoke County citizens, County property owners, and County business owners to address the Board on matters of interest or concern. While the Board desires to hear from all who desire to speak, this agenda item is limited to a duration of 30 minutes, Each individual speaker shall be afforded 3 minutes to speak. No citizens were present. G. REPORTS Action No. 102825-4 Item H.1-6 1. Unappropriated Balance, Board Contingency and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of September 30, 2025 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of September 30, 2025 Page 3of9 0Th123 5. Accounts Paid — September 2025 6. Statement of the Treasurer's Accountability per Investment and Portfolio as of September 30, 2025 Supervisor Mahoney moved to receive and file the reports that have been included with the agenda under Item G. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None H. WORK SESSION 1. Work session to review with the Board of Supervisors the status of the County of Roanoke's ongoing Capital Improvement Program (CIP) projects as of June 30, 2025. (Laurie Gearheart, Director of Finance and Management Services and Steve Elliott, Budget Administrator) I. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 102825-5 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the five magisterial districts. Supervisor Radford moved to go to closed session. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None EVENING SESSION — 6:00 PM J. CERTIFICATION RESOLUTION Action No. 102825-6 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor North moved to adopt the certification resolution. Supervisor Radford seconded the motion. Motion approved. Page 4 of 9 O(Thj24 Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None K. SECOND READING OF ORDINANCES AND PUBLIC HEARINGS Action No. 102825-7 Item K.1 1. The petition of Aila Boyd to obtain a special use permit to operate a short-term rental on approximately 0.5 acre of land zoned R-1, Low Density Residential District, located at 3352 Colonial Avenue, Cave Spring Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Supervisor Mahoney found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved that the Board approve the petition to obtain a special use permit, with the following seven (7) conditions: 1. The short-term rental shall be limited to the lower level of the existing residential dwelling (approximately 1,305 square feet). 2. The number of overnight guests shall not exceed four (4) people. 3. One (1) off-street parking space shall be provided for each guestroom in addition to parking spaces required for the principal dwelling. All parking shall be provided on-site and shall be located in driveways and other designated approved parking areas. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Page 5of9 000125 Nays: None Action No. 102825-8 Item K.2 2. The petition of Hotel Shift Capital, LLC to obtain a special use permit to construct 100+ multi-family dwelling units on approximately 3.35 acres of land zoned C-2, High Intensity Commercial District, located at 6510 and 6520 Thirlane Road, Catawba Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Supervisor Hooker found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved that the Board approve the petition to obtain a special use permit, with the following three (3) conditions: 1. The property shall be developed in substantial conformance with the concept plan entitled "6520 Thirlane Road — Multi-Family Redevelopment Concept Plan" prepared by Balzer & Associates dated 9/8/2025 subject to any changes required by the comprehensive site plan review process. 2. The proposed buildings shall be renovated in general conformance to the schematic renderings, exterior elevations, and schematic floor plans (Exhibits B, B1, B2, B3, B4, B5, and B6) prepared by Balzer & Associates dated 9/8/2025 subject to any changes required by the building plan review process. 3. The maximum number of multi-family dwelling units shall be 105. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None Action No. 102825-9 Item K.3 3. The petition of WRV Properties, LLC, to rezone approximately 25.3 acres from ARS, Agricultural/Residential District with special use permit, to I-1, Low Intensity Industrial District, and to obtain a special use permit to operate a construction yard located at 3233 Catawba Valley Drive, Catawba Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Page 6 of 9 Ou:,12C One citizen was spoke in favor of this item. Supervisor Hooker found that the proposed rezoning request: 1. Is not consistent with the Roanoke County Comprehensive Plan's future land use designation of Rural Village, however there are similar outlying industrial properties in the area near the proposed rezoning, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. Therefore, moved that the Board approve the rezoning request as it has been requested, with the following one (1) proffer: 1. The development of the property shall be in substantial conformance with the concept plan entitled "WRV Properties, LLC" dated 8/26/2025, prepared by Balzer and Associates, Inc. subject to those changes required by Roanoke County during its comprehensive site plan review. Supervisor Hooker also found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance, 2. Is not in conformance with the Roanoke County Comprehensive Plan's future land use designation of Rural Village, however the continuation of any club activities on the property could be in line with the desired land use types in Rural Village areas, and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, also moved that the Board approve the petition to obtain a special use permit to operate a construction yard. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None Action No. 102825-10 Item K.4 4. The petition of Hamlar Properties, LLC, to rezone approximately 3.8 acres from AR, Agricultural/Residential District, to AV, Agricultural/Village Center District, and obtain a special use permit to construct a multi-family development located at 3037 and 3133 Rutrough Road, Vinton Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) Page 7 of 9 OuL127 One citizen was spoke in favor of this item. Supervisor Shepherd found that the proposed rezoning request: 1. Is partly consistent with the purpose and intent of the County's adopted comprehensive plan, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. Therefore, moved that the Board approve the rezoning request as it has been requested. Supervisor Shepherd also found that the proposed special use permit: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance, 2. Is partly in conformance with the Roanoke County Comprehensive Plan, and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, also moved the Board to approve the petition to obtain a special use permit with the following two (2) conditions: 1. The properties shall be developed in substantial conformance with the concept plans entitled "Conceptual Site Plan — 3133 Rutrough Road" and "Conceptual Site Plan — 3037 Rutrough Road" both prepared by Jones & Jones Associates and both dated August 28, 2025, subject to any changes required during the comprehensive site plan review process. 2. The buildings shall be constructed in general conformance to the elevation drawings entitled "Ballyhack Luxury Apartments Hamlar Properties, LLC" prepared by Jones & Jones Associates, dated June 6, 2025, subject to any changes required during the building plan review process. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None M. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. Paul M. Mahoney 3. Tammy E. Shepherd 4. Phil C. North Page 8 of 9 Oub128 5. David F. Radford Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. N. ADJOURNMENT Action No. 102825-11 Supervisor Hooker moved to adjourn the meeting. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Hooker, North, Mahoney, Shepherd, Radford Nays: None Su• itted by: Approved by: Rich. -• L. Caywood David F. adford 141- -rk to the Board of Supervisors Chairman Page 9 of 9