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Home My WebLink About6/9/1998 - Regular June 9,1998 371 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 9, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of June, 1998. NRE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations INRE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by all present. 372 June 9, 1998 := REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added an Executive Session item pursuant to the Code of Virginia Section 2.1-344 A (7) concerning an economic development prospect. Supervisor McNamara requested the addition of Item 4 to New Business, amendment to Resolution 081997-1, the reimbursement resolution for Phase I of the School Capital Improvement Program, to remove paragraph 5. Supervisor Nickens objected, and the item was not added. INRE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS .1. Proclamation declaring the week of June 7 - 14. 1998 as United States Army Week and the weekend of June 13 and 14. 1998 as Army Birthdav weekend. Chairman Johnson presented the proclamation to General William Rossen, Lt. Co!. Michael Kavanaugh, Major Robert Hunt and Captain Allen Carter. Supervisor Minnix moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None INRE; IN RE: NEW BUSINESS June 9, 1998 373 ~ 1. Approval of a resolution adopting a leaislative pr09ram for the 1999 session of the Virainia General Assemblv to be submitted to VACo. (Paul Mahoney. County Attorney) Supervisor Nickens requested that action be deferred until after a brief work session on this item. 2. Reauest to appropriate donation in the amount of $10.000 from Lowe's to the Kiwanis Club to assist with the renovation of Camp Roanoke. (Pete Haislip. Parks and Recreation Director) A-060998-1 Mr. Haislip reported that the Kiwanis Club of Roanoke has adopted the renovation of the Lodge building at Camp Roanoke as a community service project for their club. The renovation is estimated to cost in excess of $12,000. Several Kiwanis members approached Lowes, Inc. to solicit contributions to support this project which resulted in a donation of $10,000 toward the Kiwanis project. Roanoke County has received the funds and they need to be appropriated to the Kiwanis Club so they can proceed with the renovation. Mr. Haislip recognized Rupert Cutler and John Stroud of the Kiwanis Club for soliciting the donation and recognized the Marines and Navy for their renovation work on Camp Roanoke. Supervisor Harrison moved to appropriate the $10,000 donation to the Kiwanis Club. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 374 June 9, 1998 NAYS. NUl'''' I 3. Request for $40.000 apDropriation for the remediation of the Cave Spring Fire Station underaround storaae tank site. (William Rand. General Services Director) A-060998-2 Mr. Rand reported that this is the last underground storage tank site that must to be closed in accordance with the Department of Environmental Quality requirements. A total of 15 underground tanks have been removed, 14 above ground tanks have been installed and these sites have been closed. Supervisor Minnix moved to appropriate $40,000 from the unappropriated balance amended by Supervisor Nickens that funds will be reimbursed to the General Fund Unappropriated Balance by department rollovers after July 1, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES .1. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County. (Paul Mahoney. County Attorney) June 9, 1998 375 - Mr. Mðhol,ey ,cJud..J lI'è:ll \I,,,, Cudì:l ur 'vIrginia ana t;ounty t;harter reqUire that any increase in Supervisors salaries must be accomplished by ordinance after a public hearing. The public hearing has been scheduled for June 23. The increase is limited to an annual five percent inflation factor. He explained that a 5% increase would be $573.67 for each supervisor and a 3% increase would be $344.20 for each supervisor. Supervisor Johnson moved to approve the first reading with the actual salaries to be set at the second reading and set the second reading and public hearing for June 23, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. First readino of ordinance amendino and reenactino Section 5- 21. definitions: Section 5-26.1 Dangerous Dogs: Vicious Doo: Penalties: Procedures: Section 5-26.2 Licensure of Danoerous Doo: and Section 5-44 Tax Imposed of Article II. Doos. Cats and other Animals of Chapter 5 Animals and Fowls of the Roanoke County Code to provide procedures for Community Service Officers to determine a doc to be a dancerous doc. (Paul Mahonev. County Attorney) Supervisor Nickens requested that action on this item be deferred until after discussion in work session format. 376 June 9, 1998 ~ 3. First readino of ordinance to vacate an existino 20-foot access easement on lots 4 and 5 in Phase I of Wexford Subdivision in the Windsor Hills Maoisterial District. shown in Plat Book 16. Page 122. (Arnold Covev. Director of Community DeveloDment) Mr. Covey advised that this is a "housekeeping" measure, and the petitioner, Wexford of Roanoke, Inc., has requested the relocation of the access easements to and from the stormwater management easements in order to minimize the encumbrances on the lots and to provide a consolidated access to the stormwater management easements. In exchange, the petitioner proposes conveyance of alternative 15 foot access easements on Lots 15 A and 16A to the Wexford Homeowners Association which is responsible for the continuing maintenance of the stormwater management easements on Lots 14A, 15A and 16A. Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for June 23, 1998. The motion carried by the following recorded vote: AYES: NAYS: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson None 4. Ordinance to vacate an existino 15-foot access easement along the northern boundary of lot 20 and extendino northerly along the eastern (rear! lot lines of lots 19. 18. and 17 and to vacate an June 9, 1998 377 ,,¡{Ïlstlng 10 fbot access dr1ve ana 1:1-'00t stormwater manaoement access easement along the boundal)' between lot 13 and lot 14A in Wexford at Steeplechase Subdivision. and resubdivision of Wexford at Steeplechase in Windsor Hills Ma9isterial District. (Arnold Covey. Director of Community Development) Mr. Covey explained that the petitioners, the Kunkles and Sislers, are requesting that the Board of Supervisors vacate the 20 foot access easement which runs along the boundary line of Lots 4 and 5 and continues along the boundary line of Lot 5 to the stormwater management easement located on Lots 5 and 6. In exchange, the petitioners propose conveyance by Sisler of an alternative 20 foot access easement along the southeasterly property line of Lot 5 to the Wexford Homeowners Association which is responsible for continuing maintenance of the stormwater management easement. Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for June 23, 1998. The motion carried by the following recorded vote: AYES: NAYS: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson None IN RE: SECOND READING OF ORDINANCES .1. Second readino of ordinance enacting Section 13-13.1. of the 378 June 9, 1998 Roanol\e GoulIlyGude. AtJtI.o, ;zed Dib.,u,o;:tðl \.If T. G"I.. Ù..lclYvr ul Scavenging or Handling of Trash. (CONTINUED FROM MAY 12, 1998) (Joseph Obenshain. Sr. Assistant County Attorney) 0-060998-3 Mr. Obenshain reported that County residents recently raised concerns about unauthorized tampering with or scavenging through County trash receptacles and trash bags placed out for pickup by County refuse. Mr. Obenshain advised that after the first reading of the ordinance on May 12, several concerns were expressed about commercial trash collection and issues related to the Police Department. Staff consulted with the Commonwealth's Attorney in response to these concerns and the ordinance has been modified to clarify the authority of County employees in handling trash. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 060998-3 ENACTING SEC. 13-13.1 AUTHORIZED DISPOSAL OF TRASH; UNLAWFUL SCAVENGING OR HANDLING OF TRASH WHEREAS, Section 15.2-901 of the Code of Virginia, 1950, as amended, empowers localities by ordinance to authorize the proper disposal of trash, garbage, refuse, litter and other debris and to restrict unauthorized disposal; and WHEREAS, concerns have been raised by residents of the County as to unauthorized access to the trash disposed of in containers provided by the County or in privately owned containers contrary to the reasonable privacy expectations of these residents and contrary to the public's interest in protection of personally identifiable information concerning these residents; and WHEREAS, the unauthorized access to trash placed in containers for June 9,1998 379 l,;ulI",dIUII by County venlcles creates me potential for both economic damage to businesses located in the County and loss of privacy rights to residents of the County; and WHEREAS, the first reading of this ordinance was held on May 12, 1998; and the second reading will be held on June 9, 1998. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 13-13.1, Authorized disDosal of trash: unlawful scavenging or handling of trash of Chapter 13, Offenses - Miscellaneous of the Roanoke County Code be enacted as follows: Sec. 13-13.1 Authorized disposal of trash; unlawful scavenging or handling of trash. (a) For the purposes of this section, the following words and phrases shall have the meanings respectively ascribed to them by this subsection: (1) Commercial waste: All solid waste generated by establishments engaged in business operations other than manufacturing. [See Sec. 20-1.] (2) Scavenge: To handle, separate, rummage through, take from or otherwise remove goods, articles, identifiable information or any other item of tangible property. (3) Trash: Personal property, business or personal records, household or personal refuse, commercial waste, rubbish, garbage, litter, solid waste or debris, placed in bags or receptacles for disposal, excluding yard waste, wood or brush collection. (b) All trash shall be disposed of in automated container receptacles provided by the County in accordance with Sec. 20-24 of this code or in privately owned receptacles, bags or boxes. (c) It shall be unlawful for any person to scavenge in the trash of another, and no person, other than County employees acting within the scope of their employment, shall handle the contents of any receptacle containing trash which has been put therein for removal by the County. (d) No person, other than County employees, may place trash in County collection vehicles, excepting a "free loader" as defined by Sec. 20-1. 2. That this ordinance shall be in full force and effect from its passage. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second readino of ordinance appropriating the funds for the fiscal year 1998/99 budoet. (Brent Robertson. Budget Manager) ---.....-- 380 June 9, 1998 0-060998-4 Mr. Robertson reported that there were several administrative changes to the Capital Improvement Plan and the Classification Plan since the first reading. Supervisor Nickens requested that the Board reduce the budgeted amount for Cultural Organizations by the amount originally allocated to the Roanoke Valley Convention and Visitors Bureau and eliminate the membership dues for the Roanoke Regional Chamber of Commerce until certain issues can be resolved. Supervisor McNamara suggested work sessions with these organizations. Mr. Robertson advised that these funds can be reallocated to the Board Contingency Fund until which time as the Board of Supervisors determines whether to reappropriate the money. Supervisor Nickens moved to adopt the ordinance with the elimination of funds for Roanoke Valley Convention and Visitors Bureau and Roanoke Regional Chamber of Commerce dues. Funds will be rolled over to the Board Contingency Fund until after work sessions with these agencies, which were scheduled for June 23, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 060998-4 APPROPRIATING FUNDS FOR THE 1998-99 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 1997, concerning the adoption of the annual budget for Roanoke County for fiscal year 1997-98; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 13, 1997, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and June 9,1998 381 - WHEREAS, the first reading of this appropriation ordinance was held on May 13, 1997, and the second reading of this ordinance was held on May 27, 1997, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1997, and ending June 30, 1998, for the functions and purposes indicated: Revenues: General Fund: General Government $ 103,087,232 Youth Haven II 442,655 Comprehensive Services 1,707,917 Law Library 41,980 Recreation Fee Class 719,629 Internal Services 1,912,829 Garage II 1,055,037 Total General Fund $ 108,967,279 Debt Service Fund $ 9,873,222 Capital Projects Fund $ 3,209,130 Beginning Balance 505,000 3,714,130 Internal Service Fund - Risk Management $ 892,468 Water Fund $ 11,339,528 Beginning Balance 214,260 11,553,788 Sewer Fund $ 6,572,913 School Funds: Operating $ 87,233,241 Cafeteria 3,293,000 Grant 2,137,547 Textbook 851,675 Total School Fund $ 93,515,463 Total All Funds $ 235,089,263 382 June 9, 1998 - Expenditures: General Govemment: General Administration Board of Supervisors $ 253,575 County Administrator 196,538 Community Relations 150,987 Asst. Co. Administrators 243,827 Human Resources 388,821 County Attorney 335,989 Economic Development 637,627 Total General Administration $ 2,207,364 Constitutional Officers Treasurer $ 573,344 Commonwealth Attorney 527,750 VictimlWitness 30,941 Commissioner of the Revenue 591,508 Clerk of the Circuit Court 739,820 Sheriffs Office 1,167,909 Care & Confinement of Prisoners 3,017,688 Total Constitutional Officers $ 6,648,960 Judicial Administration Circuit Court $ 132,268 General District Court 40,478 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 516,815 Management Services County Assessor $ 712,030 Financial Planning 714,653 Public Transportation 105,200 Management and Budget 128,776 Procurement Services 310,795 Total Management Services $ 1,971,454 June 9, 1998 - 383 Public Safety Police $ 6,049,087 Transportation Safety Commission 960 E911 Maintenance 635,388 Fire and Rescue 4,629,523 Total Public Safety $ 11,314,958 Community Services General Services $ 238,755 Solid Waste 3,087,301 Property Management 83,271 Engineering and Inspections 2,544,093 Building Maintenance 1,234,564 Planning and Zoning 575,687 Planning Commission 20,612 Total Community Services $ 7,784,283 Human Services GroWlds Maintenance $ 1,376,236 Parks and Recreation 1,408,222 Public Health 420,333 Social Services Administration 2,546,536 Public Assistance 1,397,400 Institutional Care 28,596 Social Service Organizations 126,832 Contributions Human Service Organizations 95,910 Contributions Cultural Organizations 244,661 Library 1,716,979 VPI Extension 79,720 Elections 188,750 Total Human Services $ 9,630,175 N on-Departmental Employee Benefits $ 1,395,000 Miscellaneous 590,000 Internal Service Charges 1,629,612 Total Non-Departmental $ 3,614,612 384 June 9, 1998 Transfers to Other Funds Transfer to Debt - General $ 3,898,703 Transfer to Debt Service - School 2,711,525 Transfer to Capital 3,209,130 Transfer to Schools 46,325,723 Transfer to Schools - Dental Insurance 257,025 Transfer to Internal Services 892,468 Transfer to Comprehensive Services 789,000 Transfer to Youth Haven II 50,000 Transfer to Garage II 1,055,037 Total Transfers to Other Funds $ 59,188,611 Unappropriated Balance Board Contingency 210,000 Total General Government $ 103,087,232 Youth Haven II $ 442,655 Comprehensive Services $ 1,707,917 Law Library $ 41,980 Recreation Fee Class $ 719,629 Internal Services Management Information Systems $ 1,338,878 Communications 573,951 Total Internal Services $ 1,912,829 Garage II $ 1,055,037 Total General Fund $ 108,967,279 .June 9, 1998 385 - Debt Service Fund $ 9,873,222 Capital Projects Fund $ 3,714,130 Internal Services Fund - Risk Management $ 892,468 Water Fund $ 11,413,942 Unappropriated Balance 139,846 11,553,788 Sewer Fund $ 5,809,636 Unappropriated Balance 763,277 6,572,913 School Funds: Operating $ 87,233,241 Cafeteria 3,293,000 Grant 2,137,547 Text Book 851,675 Total School Funds $ 93,515,463 Total All Funds $ 235.089,263 In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective funds: General Fund Capital Projects Fund Water Fund Sewer Fund $ 7,000,000 175,000 2,464,564 4,551,502 The Capital Fund Revenue and Expenditure Budget includes a reallocation of funds from the Capital Fund Unappropriated Fund Balance in the amounts listed for the following proj ects: Center for Research and Technology Blue Ridge Parkway Interpretive Center South County Park Development North County Soccer Field Police Firing Range Courthouse Renovations McDonald Farm 100,000 30,000 100,000 50,000 50,000 75,000 100,000 386 June 9,1998 2. Tlldllll~ Cuullly AJlllilli~h ðlor n lay 8ut196flze 6f 8ÐIO§Qto IRe 3~Hlti:1IIZ~UYr I of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1997, are reappropriated to the 1997-98 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1997, and appropriations in the 1997-98 budget. 5. That all school fund appropriations remaining at the end of the 1996-97 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1997-98. 6. That all General Fund appropriations remaining unexpended at the end of the 1996-97 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 1997-98 as provided by Resolution 042396-5. On motion of Supervisor Nickens to adopt the ordinance with elimination of funds for Convention and Visitors Bureau and Regional Chamber of Commerce dues; funds to be rolled over to Board Contingency Fund until after work session on funding for these agencies; and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS .1. Fifth Plannino District Commission Supervisor Harrison nominated Lee B. Eddy as a citizen representative to a three year term. His term will expire June 30, 2001. 2. Parks and Recreation Advisorv Commission Supervisor Nickens nominated Bobby G. Semones to another 3-year term June 9,1998 387 - representing the Vinton Magisterial District. His term will expire June 30, 2001. 3. Roanoke Vallev Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey to another 3-year term as a member at large. His term will expire June 30, 2001. 4. Virginia Western Community College Board Supervisor Nickens nominated Stanard F. "Stan" Lanford to another 4-year term which will expire June 30, 2002. IN RE: CONSENT AGENDA R-060998-5. R-060998-5.d Supervisor Johnson moved to adopt the Consent Resolution with Item 6 removed for discussion. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Harrison moved to approve item 6 after discussion. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 060998-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I, CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 388 June 9, 1998 1. Thðt tilt! CðrtBÎFI 38etlßfI af UlÐ ageFl8:J ST U18 s~4IIrt.J . -I ~' IJJw.uí-· 'I ~ f'~'f June 9, 1998, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes for May 12, 1998 r~ 2. Confirmation of committee appointments to the Fifth Planning District Commission, the Highway and Transportation Safety Commission, the Parks and Recreation Advisory Commission and the Roanoke Valley Detention Commission. 3. Ratification of appointment to the Community Policy and Management Team (CPMT). 4. Request from Schools to accept $725,000 technology grant to purchase computers, peripherals and networking for instructional use. 5. Request for adoption of a resolution approving the submission of a Virginia Recreation Trails Grant application for Wolf Creek Greenway. 6. Authorization to proceed within budget with the construction of bunkrooms and restrooms at Fort Lewis and Hollins Fire and Rescue Stations. (William Rand, General Services Director) 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 6 removed, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Harrison approve item 6 of the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 060998-5.d APPROVING THE SUBMISSION OF A VIRGINIA RECREATION TRAILS FUND PROGRAM PROJECT APPLICATION BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: WHEREAS, Roanoke County Parks and Recreation proposes to make June 9, 1998 389 - improvements to the Wolf Creek Greenway, and WHEREAS, The Virginia Department of Conservation and Recreation offers funding through the Virginia Recreational Trails Grant Fund, and WHEREAS, the County of Roanoke is submitting a project application, and WHEREAS, in accordance with Virginia Recreation Trails Fund application procedures, it is necessary that a request of support, by resolution, be received from the local government. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, endorses and supports the application to fund improvements to the Wolf Creek Greenway and Trail. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUESTS FOR WORK SESSIONS It was the consensus of the Board to set the work session for June 23, 1998 to discuss funding of the Roanoke Valley Convention and Visitors Bureau and Roanoke Regional Chamber of Commerce. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. N. J. Kneiubaum. 5389 Luwanna Drive spoke in opposition to the Woods End site for the proposed South county high school 2. W. B. Martin. 3514 Holland Drive spoke in opposition to the Woods End site for the proposed high school high school. 3. Rebecca Walton. 8521 BarrensRroad. spoke on behalf of the Blue Ribbon Commission and asked why funds for renovations to Burlington and Clearbrook Elementary Schools have not been released. Supervisor Johnson responded that the funds will be released when an 390 June 9, 1998 agreement with the ßd luul BUdl J Ilc::IJ Leel. I ðactica BAa tncll1A8 c;ønu ~f.;l\Jl. ill' ~ 'A'illill~ - to extend the bids. Supervisor Johnson asked Mr. Hodge to update the public on why the Roanoke Valley Convention and Visitors Bureau (RVCVB) funding is being held up. Mr. Hodge explained that the Board would like more specific and detailed statistical documentation showing how the organization actually increases tourism and that staff has requested the information from the RVCVB. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) He expressed delight at the large crowd that was present for the Senior Citizens Hall of Fame awards. He advised that there is a vacancy from Roanoke County on the League of Older Americans Advisory Board and asked if any of the senior citizens were interested in serving. (2) He asked that an amendment to Resolution 081997-1 deleting paragraph 5 be added to the June 23,1998 agenda. Supervisor Minnix: (1) He asked Arnold Covey for an update on Deerfield Road and the land behind Back Creek. Supervisor Harrison: (1) He announced that there will be a ceremony at Camp Roanoke on Saturday, June 13. (2) He advised that there was a meeting on June 1 with residents on Twine Hollow Road, and if there were residents who did not attend, they should contact Gary Robertson for information on the water and sewer extension. (3) He advised that he was very impressed with the plans for R. R. Donnelley, Phase II. SUDervisor Johnson: (1) He announced that the Cellular Tower Committee is now active and working on completion of a draft policy expected on July 7. He June 9,1998 391 expressed concem about any tower location by right and the use of balloon tests for tower locations. He asked Mr. Mahoney about the legality of the proposed policy. Mr. Mahoney advised that there are still areas of discretion for local government, and that the committee hopes to include the policy in the zoning ordinance or comprehensive plan. (2) He reported that by extending water and sewer on Twine Hollow Road near the Dixie Caverns landfill cleanup site, the County will save $200,000 per year. He thanked George Simpson and others for their work on the project. REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. INRE: .1. General Fund UnaDDropriated Balance 1. Capital Fund UnaDDroDriated Balance 3. Board Contingency Fund 4. Report on status of the Cellular Tower Policy Committee 5. ReDort on Phase II - R. R. Donnellev 6. Report on the Dixie Caverns water/sewer extension IN RE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION Chairman Johnson presented awards to: (1) Eleni O. Asimakopoulos for her work at the Adult Care Center of Roanoke Valley; (2) Lois Huddleston for her many 392 June 9, 1998 volunteer efforts, espeCiallY mose assoCiated with Unity Chun,1" (3) Juy,-" O. 31111t1, 101 her service to Carilion Roanoke Community Hospital; and (4) the Rescue Mission for their many programs designed to assist the community. The above individuals were inducted into the Senior Citizens Hall of Fame. The following received Certificates of Recognition: (1) William Gore for his work with United Way of Roanoke Valley; (2) Allen Robinson, Jr., for his volunteer work in environmental awareness and activities on the Clean Valley Council and Roanoke Valley Resource Authority; (3) Nadine Guerin a Docent with the Art Museum of Western Virginia; (4) Mill Mountain Theatre's contribution to senior citizens; and (5) Sarah Hodges for Windsor Hills Tours. Following the ceremony, a reception honoring the recipients was held on the fourth floor of the Administration Center. IN RE: WORK SESSIONS .1. Work Session on Greenways (Liz Belcher. Greenway Coordinator) The work session began at 5:15 p.m. and was presented by Liz Belcher, Don Witt, Charlie Blankenship, Janet Scheid, and Butch Kelly, members of the Greenway Commission. The Greenway Commission Intergovernmental Agreement and Addendum to the Conceptual Greenway Plan were reviewed, and a list of Greenway corridors and a conceptual map were discussed. Mr. Witt advised that the Commission would like some direction from the Board of Supervisors on what the Board considers important so that they can develop their June 9,1998 393 FlrlsrlIlss. ~UI3Cf\i130r Mil" ,iA "ul:Il:I",,,l,,,d thaI the Commission needs to determine what direction is best. Mr. Hodge asked if there was grant money available. Mr. Witt responded that there was no one particular source of grant funding, but most grants would also require a County share. Supervisor Nickens reminded the Greenway Commission members that the Board of Supervisors only agreed to participate in funding for three years. 2. Work Sessions on the Western Viroinia Land Trust (RuDert Cutler. Executive Director) The work session began at 5:45 p.m. and was presented by Dr. Rupert Cutler. Dr. Cutler thanked the Board for approving a $5,000 grant to the Land Trust. He presented two maps that described opportunities to use voluntary conservation easements to save scenic views from the Blue Ridge Parkway and the Appalachian Trail in Roanoke County. He also reviewed information that he had presented to the Board concerning the Western Virginia Land Trust. He described how conservation easements could protect and preserve such areas as Spring Hollow Reservoir, Carvins Cove and park system lands. He requested that the County consider entering into an agreement with the West Virginia Land Trust to preserve viewsheds. 3. Discussion on Leoislative program for 1999 session of General Assembly. Supervisor Nickens withdrew his previous concern about the legislative 394 June 9, 1998 DICLOlðl". al.a ,t ........... LI.~ '"-Jùll:..... .......u ~..r 11,~ R~...~..J . n.1 I.. .. .r--J..I: ...... 'I . I.,.... '\;r-:,.. I.. II...... resolution. 4. Discussion on DroDosed Danoerous Doo Ordinance Supervisor Nickens also withdrew his concerns about this ordinance, and It was the consensus of the Board not to make any changes to the ordinance. Mr. Mahoney will get an Attorney General's opinion on the State Code references to the definition of a dangerous dog. IN RE: REGULAR SESSION The Board of Supervisors returned to regular session at 7:30 p.rn. with all members present. IN RE: NEW BUSINESS AND READING OF ORDINANCE (CONTINUED FROM AFTERNOON SESSION) .1. Approval of a resolution adoptino a legislative Drooram for the 1999 session of the Viroinia General Assembly TO be submitted TO VACo. (Paul Mahoney. Countv Attorney) R-060998-6 Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: June 9,1998 395 ~ AYES. Supervisors Minnix, Hamson, Johnson NAYS: Supervisors McNamara, Nickens RESOLUTION 060998-6 RECOMMENDING PROPOSALS FOR THE VIRGINIA ASSOCIATION OF COUNTIES 1999 LEGISLATIVE PROGRAM, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1999 session of the Virginia General Assembly; and WHEREAS, the Board hereby recommends these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as its Legislative Program for the Virginia Association of Counties for the 1999 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted to the Virginia Association of Counties for its legislative program for the 1999 session of the Virginia General Assembly for its favorable consideration and adoption. I. A. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended to provide that elected school boards may be granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. The General Assembly should increase funding for capital construction and renovation projects based upon the locality's local effort in support of these capital projects. 3) Local school divisions should be authorized to establish opening dates for school. 4) Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. B. Roanoke County supports legislation relieving local governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and 396 June 9, 1998 d;v.....-I.....I III.... .n.__..... I ';-1" '~iIiIl laLllIll'ena ''''¡WIIlIIIW'''''' l" I Wf,.;WI"W ~l;:Jcf::l ·.V:.u~I9g 3.& £81 01;11 In Inø local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25% recycling mandate on local governments. The General Assembly has severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. C. Roanoke County supports additional new construction and maintenance funding for the Virginia Department of Transportation for secondary and primary roads. Additional funding for new construction projects will address critical transportation needs of all local governments. Additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. D. Roanoke County supports allowing the disposal of land clearing vegetative debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. This would require groundwater and methane gas monitoring, financial assurances from the owner/operator, and local governing body certification of compliance with all local ordinances. E. Roanoke County supports legislation amending Section 14.1-46.01:1 to increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500 per year. F. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family Preservation Act, local police departments (HB 599 funding), and the Regional Competitiveness Act. G. Roanoke County vigorously opposes any attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing, unless local governments are guaranteed the opportunity to replace lost sources of local revenue with comparable, equivalent, independent sources of revenue to allow localities to fulfill their public service obligations. H. Roanoke County supports authority to impose an additional one-half percent (Y2%) local option sales tax. I. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements. J. Roanoke County supports legislation appropriating funds and directing the State Compensation Board to modify staffing standards for local jails and court services positions for Sheriff's offices. K. Roanoke County supports amending Chapter 6.1, "Virginia Tire Tax" of Title 58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and authorize the Department of Waste Management to utilize the increased Waste Tire Trust c:::: June 9, 1998 397 Fund tu remealate Illegal or abandoned waste tire dumps. L. Roanoke County supports increasing state aid for public libraries by $1.4 Million FY 2000; That the Commonwealth fully fund state aid by FY 2001; that sales tax exemptions be provided for organizations that support public libraries; and that the Commonwealth shall adopt and fund a statewide technology plan and Internet access for public libraries. The objective of such a plan will be to provide public libraries with the technological support for public, universal access to networked information. M. Spot Blight. Amend Sec. 36-49.1:1.F to allow all counties to impose liens for the recovery of the costs for spot blight removal in the manner currently allowed the urban county executive form of government. N. Amend sec. 56-414 to allow counties to regulate the sounding of train whistles at railroad crossings. O. Amend Sec. 15.2-901 (weeds and trash) and 15.2-904 (inoperable motor vehicles) to allow enforcement through the use of civil penalties, as authorized for violations of zoning ordinances under Sec. 15.2-2209, or for violations of erosion and sediment control ordinances under Sec. 10.1-562.J. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Virginia Association of Counties. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: Supervisors McNamara, Nickens 2. First reading of ordinance amending and reenactino Section 5-21. definitions: Section 5-26.1 Danoerous Doos: Vicious Dog: Penalties: Procedures: Section 5-26.2 Licensure of Dangerous Dog: and Section 5-44 Tax Imposed of Article II. Dogs. Cats and other Animals of ChaDter 5 Animals and Fowls of the Roanoke Countv Code to provide procedures for Community Service Officers to determine a doc to be a dangerous dog. (Paul Mahonev. Countv Attorney) 0-060998-7 Supervisor Nickens moved to waive the first reading because of the / 398 June 9, 1998 r-:"Ir-:I~r"":I" y ",,;,.1.-.1;'"',1...1.1 tl._ ~"'·=··'I·IIØ"'·"II~ Sill', i¡t'"þo'L UIW \JIUlrlillll'_'S. 111'8 JJ19119n t::::: carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 060998-7 AMENDING AND REENACTING SECTION 5-21, DEFINITIONS, SECTION 5-26.1 DANGEROUS DOGS: VICIOUS DOG; PENALTIES: PROCEDURES, SECTION 5-26.2 LICENSURE OF DANGEROUS DOG AND SECTION 5-44 TAX IMPOSED OF ARTICLE II. DOGS. CATS AND OTHER ANIMALS OF CHAPTER 5 ANIMALS AND FOWLS OF THE ROANOKE COUNTY CODE TO PROVIDE PROCEDURES FOR COMMUNITY SERVICE OFFICERS TO DETERMINE A DOG TO BE A DANGEROUS DOG WHEREAS, on July 27, 1993, the Roanoke County Board of Supervisors enacted a Dangerous Dog ordinance for the county În accordance with the authority granted by Section 3.1-796.93:1 of the Code of Virginia, 1950, as amended; and WHEREAS, the 1997 session of the General Assembly of Virginia has amended § 3.1-796.93:1 to provide, among other changes, for procedures by which anÎmal wardens are authorized to undertake investigations and make determinations as to whether a dog is a dangerous dog along with procedures for court review; and WHEREAS, in the interest of public safety, convenience, and general welfare, the Board of Supervisors desires to amend those portions of the Roanoke County Code which established a dangerous dog ordinance in order to clarify the definition of dangerous dog and the procedures by which a dog can be declared to be dangerous; and WHEREAS, the first reading of this ordinance was held on June 9, 1998; and the second reading and public hearing will be held on June 23, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Article II. DOGS, CATS AND OTHER ANIMALS of Chapter 5, ANIMALS AND FOWLS be amended and reenacted as follows: Sec. 5-21. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: ~ a ','J6und to 8MY person ¡~ith6ut PFêfy'ôcstiðFl on public or pri'istc :JFðpcfty; (2) '.rl9icl9, v~;ile off tl'ìe :JfßI'eFty of its o..fIf:r, l'ìas killed a dOffi6stie 8niffial; (:J) '¡¡l'ìiel'ì is o,..ncd or l'ìarbored June 9, 1998 399 - pFlmðril) or ii, pal t rv, 11,... "'..... "'W... vr dv~ n~1 ,ling or any eog trainee tor eog fighting; (4) which, unl'rovoked, chases or al'I'roaches l'er3ðn3 upÐn thc strects, sidc""8Iks, or any public or pri..atc propcFly other tl"lan tl"le o..ncr'3 propcFl)' in a mcnacing fa3hion or apl'aFCnt attitude of attack; (5) v,I;icl"ll"la3 a knov,n prol'cn3it), tendency, or di3po3ition to attack unl'ro'..ol~d, te eaU3e injury or otl"le!'\.i3c to tl"lreatefl tl;c 3afet~ of l"Iuman being3 or ð6ffiG3tic 8F1ifflal3, ðf (C) n19im I=IS3 bG~FI declarcd elsFlgCfðu3 by any gencral eJi3tricl court or circuit couFl of this commonwealtl"l. Any dog e·.·idcnciflg the cl"laracteristiC3 or conduct de3cribed in 3ubsection3 (1), (2), (3), (4), or (5) above 31"1all be a "dangerous dog" erven tl;ough fIot pre·...iou3Iy foufld daflgerou3 by any eouFl. ~~Z~ dog 1¡.fi¡¡Iiª¡ø@¡.ª~I~g¡ºt¡m.l~~[ª¡îlmî!l, regardless of age. IHv6tíf4'I@D¡il-îi¡.YJ¡~!mªEliÎ[~jPlœ¡ñgi6.¡g¡ª~¡ªôI1!ìf!~¡ftª~º~~øimrii¡ I1mR!.¡~~.PI!gø;tgÞ1¡l$i'Yriº~ì¡I§¡ª!~!gÔ::¡¡¡f¡j~il~;¡~~tgl§tg~nª¡¡¡ªt\I Vicious dog: Any dog¡¡I!!iî!rn@¡øff¡ºªð¡¡Iª§,§i¡tBI~t which ~ª¡¡ (1) ífìì!ll kitIs a person; (2) ¡liII~,g inflicts serious lilil..ound to a person, including multiple bites, îiì¡Pm$ disfigurement, §gª§~¡ impairment of health, or $~ª§~§ impairment of a bodily function; or (3) .çººt¡Qq~ contiflue3 to exhibit the behavior which resulted in a previous ~~¡¡¡fi~¡~~TI~'III!IIIII'~~ :~~~i~h ah~~n~:;~~~~~~~!:j~~~~~ general district court or circuit court of this commonwealth. Any dog e"'idencing tl;c ch8r8cteri3tiC3 or eenduet de3cribed ifl 3ubsection3 (1), (2), or (3) 8bo·...e 31"1811 be a ".icious dog" evefl tl;ough not previou31y foufld viciou3 by an) eouFl. Sec. 5-26.1 Dangerous dogs; vicious dog; penalties; procedures. (c) Procedures. - º~&'~¡~J1~R~Ôº!{@¡Œºªf!tÝi¡.!lr~¡ª¡m¡¢1'¡~\!ì@\ª!'ª'migçœ¡~gìtl@;till lìiiiî~Qf.rlit~~!!;@gW§~¡!O~.~f¡Qf¡º¡¡¡§tqg¡ªº'[III@mgì~¡;qrf!!!i PrQ«Iiª¡!Iªºg¡m¡Iª~§f§I¡¡§§~~¡ When a warrant has been obtained or a summons issued pursuant to this section, the Community Service Officer and/or police officer may, in his discretion, confine the dog until such time as il¡ijliiï~!j!1~!!~~~~!~~@r!!~!!!~~~!'! owneri·[i!~tqªlªmmP.Pº~r of any dog to produce it for the Community 400 June 9,1998 ~"'I"I' ';#. ·1I1t.:WI ;Slly!ur [=1~II~W tIiIllI~WI. HI UIW WV8r1l4lrlY dg~ Iii T9I;U]la (9 88 3 dangerous dog or a vicious dog, the owner p"r:'çqmªmø. of such dog shall be responsible for payment to the county of any expenses of impounding and keeping the dog pending disposition of the case at the rate prescribed by the county board of supervisors. ~ Ilil,illllEtlrliilEtl11'li tº¡¡tt¡J~íRQ~Ô:i2!S~~IQþtilJi::~~í[~!m¡ªm(f¡iíiWøºª'ifI11~:îfJª!:¡$ø;1rng~¡nªº~$¡ ~ -- Sec. 5-26.2. Licensure of dangerous dog. (a) The owner q¡¡çµ$~øQ.¡ª¡;¡ of any dog found by a court pi1~;~ro.mºþ!g¡ ~~!~:~tÇøt to be a dangerous dog shall, within ten (10) days of such finding, obtain a dangerous dog license from the treasurer by paying the fee require.d by section 9~~~ 5- 44- of this Code. The treasurer shall provide the owner ¡¡¡t!:i:í9$~!I'¡tiíJ! with a uniformly designed tag which identifies the dog as a dangerous dog. The owner ÇI~iI~øª¡ªQ shall affix the tag to the dog's collar and ensure that the dog wears collar and tag at all times. All licenses issued pursuant to this section shall be renewed annually as required by section ~¥44 5-44- of this Code. ¡- ~ Sec. 5-44. Tax imposed. (a) An annual license tax is hereby imposed on dogs or cats required to be licensed under this division in the following amounts: (6) Dangerous dog, as declared by any general district court or circuit court of this commonwealthºf~i\¡ª:íiWqgQ¡:ìÝ~!JN'¡~¡~ffiçg¡¡;pµ¡¡~ºªljp~~q¡ø!ìÞ~!åê1¡¡j'¡'ø}ï¡Z~ øt3ºV~: Fifty ($50.00) (in addition to the other applicable fees herein). ··m ...... ..... June 9, 1998 401 ~ 2. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to waive the first reading of the ordinance because of emergency situation, hold second reading and to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None INRE: EVALUATIONS Chairman Johnson advised that the Board would evaluate the performances of Mr. Hodge and Mr. Mahoney at the next Board meeting and asked that Ms. Allen provide evaluation forms to each Board member. IN RE: EXECUTIVE SESSION There was no Executive Session held. IN RE: ADJOURNMENT Chairman Johnson adjourned the meeting at 7:35 p.m. Submitted by, ~N~IL Mary H. Allen, CMC/AAE Clerk to the Board 402 June 9, 1998 / ~ This Dage left intentionallv blank June 18, 1998 403 - Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 18, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County School Administrative Offices, 5937 Cove Road, this being a special called meeting and a joint meeting with the Roanoke County School Board for the purpose of discussing property acquisition and school construction contracts. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 5:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; Diane Hyatt, Finance Director; Penny Hodge, Assistant Finance Director; Dr. Deanna Gordon, School Superintendent; Marty Robinson, Assistant Superintendent; Brenda Chastain, School Board Clerk The School Board meeting was already in session. 404 June 18, 1998 ~ MEMBERS PRESENT: Chairman William Irvin; Members Jerry L. Canada, Marion G. Roark, Michael Stovall, Thomas "Tom" Leggette. INRE: DISCUSSION ON SCHOOL CONSTRUCTION PROJECTS Chairman Johnson presented an overview of the issues surrounding the first three school construction projects at Burlington, Clearbrook and Bonsack Elementary Schools. He explained that the Board of Supervisors requested an ad hoc committee comprised of two School Board members, two members of the Board of Supervisors, the County Administrator and School Superintendent to oversee the construction projects for Phase I. However, the School Board made two counter offers. The first was to add an additional School Board member to the School Construction Committee and the second offer was to create a joint committee of the entire School Board and Board of Supervisors and the two chief officials from both bodies. Chairman Johnson asked the School Board to reconsider their original request of two members from each body. School Board Chairman Irvin responded that the School Board felt that bringing separate resolutions for each project to the Board of Supervisors provided adequate oversight by the Supervisors. He pointed out that the School Board agreed to all the requests of the Supervisors with the exception of the six person committee described above. The School Board made two counter offers: (1) that another Supervisor would be added to the construction committee; or (2) that the entire Board of Supervisors could be made voting members of the construction committee. There was general discussion on what authority the proposed committee June 18, 1998 405 - would have. There was agreement that the committee would have no authority but be limited to oversight of the projects. School Board Chairman Irvin explained that their concern with the small committee was that all parts of the County would not be included in the discussion. Chairman Johnson pointed out that the proposed committee would be an official body and that the meetings would be open to the public and anyone could attend. He also emphasized that their primary concern was accountability for the projects. School Superintendent Deanna Gordon suggested that the Construction Performance Coordinator could attend all Board of Supervisors' meetings and report on the projects. There was a general discussion on cost overruns on previous school construction projects. School Board Chairman Irvin asked who would be responsible for hiring and paying for the construction coordinator. Chairman Johnson responded that the County would fund the position. Supervisor Minnix suggested that the two chairs and two chief executives meet to develop a plan that would be agreeable to the two bodies, but Supervisor Nickens advised that he would only support the original proposal. Mr. Hodge presented a list of previous school construction projects that resulted in cost overruns, and there was a discussion on the reasons for the overruns. Chairman Irvin advised that the School Board will again consider forming a committee with two members of the School Board members, two members of the Board of Supervisors, the School Superintendent and the County Administrator; that the Committee would have no authority, and that the Construction Performance Coordinator would report to the County Administrator. 406 June 18, 1998 Chairman Johnson presented a proposed Performance Agreement for all Capital Construction Projects of the County and the Schools, and asked the School Board to review the agreement. Assistant Superintendent Martin Robison reported on the extension of the school projects. INRE: ADJOURNMENT At 6:25 p.m., Supervisor Minnix moved to adjourn. The motion passed by a unanimous voice vote. Submitted by, Approved by, ~-i.¿r ;JI../. ~ Mary H. Allen, CMC/AAE Clerk to the Board