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Home My WebLink About1/13/2026 - Adopted Board Records ACTION NO. 011326-1 Item B.1 a ACTION NO. 011326-2 Item B.1 b AT A REGULAR MEETING OF THE _BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Election of Officers: (1) Chairman (2) Vice Chairman SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Election of Chairman and Vice-Chairman for 2026 BACKGROUND: Each year at the annual organizational meeting of the Board of Supervisors, the Board elects a Chairman and Vice-Chairman. Section 3.08 of the Roanoke County Charter provides as follows: Section 3.08. Chairman and Vice-Chairman. - The Board shall, at its first meeting in January of each year, elect one of its number as Chairman, who shall preside at such meeting and all other meetings during the term for which so elected, if present. The Board also may elect a Vice-Chairman who shall, if so elected, preside at meetings in the absence of the Chairman and may discharge any other duty of the chairman during his absence or disability. The Chairman and Vice-Chairman shall preside for a term of one (1) year. The Chairman and Vice-Chairman may succeed themselves in office. In the case of the absence from any meeting of the Chairman and Vice-Chairman, the members present shall choose one of their number as temporary Chairman. In addition to the compensation provided members of the Board of Supervisors, the Board may by ordinance fix an additional sum to be paid to the Chairman and Vice-Chairman, not to exceed the limit established by general law, without regard to the maximum salary limits. Page 1 of 2 Chairmen and Vice-chairmen may be elected to serve for terms corresponding to their terms as supervisors or may be elected for such other period as determined by the governing body. If the Board fails to designate a specific term of office for which a chairman or vice-chairman is elected, it shall be presumed that such officers were elected for a term of one (1) year and shall serve until their successors have been elected and qualify (see Sec. 15.2-1422 of the Code of Virginia). It has been the custom of the Board of Supervisors of Roanoke County to elect these officers for terms of one (1) year as provided in the Charter until the next organizational meeting VOTE: (ACTION NO. 011326-1 Item B.1 a) Supervisor North nominated Supervisor Shepherd to serve as Chairman for the calendar year 2026. No other nominations. Nomination approved. Yes No Abstain Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ❑ ❑ Mr. Radford ® ❑ ❑ VOTE: (ACTION NO. 011326-2 Item B.1 b) Supervisor North nominated Supervisor Radford to serve as Vice-Chairman for the calendar year 2026. No other nominations. Nomination approved. Yes No Abstain Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. Radford ❑ ❑ Ms. Shepherd ® ❑ ❑ Page 2 of 2 ACTION NO. 011326-3 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: RESOLUTION ADOPTING A CODE OF ETHICS AND CONDUCT FOR THE ROANOKE COUNTY BOARD OF SUPERVISORS SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: The adoption of a code of ethics and conduct. BACKGROUND: The Board of Supervisors desires to annually adopt a code of ethics and conduct in order to maintain high levels of public confidence in the Board, avoid any appearance of impropriety, and to avoid unduly influencing others outside the proper scope of office. DISCUSSION: The Board desires to institute the practice of adopting, annually, a code of ethics and conduct, as do many other local governing bodies in Virginia. The adoption of this standard is in no way an expression of concern with the actions of any presently-serving board member, but simply a desire to institute a new practice that the Board will hopes will be of benefit to themselves and the public. FISCAL IMPACT: There is no fiscal impact associated with this action. STAFF RECOMMENDATION: This proposal was initiated by the members of the Board. County staff proudly Page 1 of 2 commend the Board for their commitment to upholding the highest level of ethics and conduct. VOTE: Supervisor Hooker moved to adopt the resolution. Supervisor Mahoney seconded the motion. Motion approved. Yes No Abstain Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Mr. Radford ® ❑ ❑ Ms. Shepherd ® ❑ ❑ Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-3 ADOPTING A CODE OF ETHICS AND CONDUCT FOR THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, recognizing that they are under constant observation by the media, County employees, business owners, and other county residents, members of the Roanoke County Board of Supervisors affirm that preserving the integrity and dignity of the public office is essential for maintaining high levels of public confidence in our institutions of government; and WHEREAS, members of the Board recognize that as elected legislators, they are in positions of power and influence. County employees, business owners, and other county residents may feel a desire or obligation to afford members of the Board respect and deference. Accordingly, in order to avoid any appearance of impropriety and to avoid unduly influencing others outside the proper scope of their office, the members of the Board of Supervisors intend to hereafter adopt a code of ethics and conduct, annually, at the Board's January organizational meetings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the Board of Supervisors adopts the Code of Ethics and Conduct which is attached and incorporated hereto. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Mahoney and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Radford, Shepherd NAYS: None Page 1 of 2 A COPY TESTS: /111./6/ 7 Ric :rd . Caywood, P.E. unt A dministrator/ Clerk to the Board of Supervisors Page 2 of 2 ROANOKE COUNTY BOARD OF SUPERVISORS CODE OF ETHICS AND CONDUCT Adopted January 13, 2026 Introduction Recognizing that they are under constant observation by the media, County employees, business owners, and other county residents, members of the Roanoke County Board of Supervisors affirm that preserving the integrity and dignity of the public office is essential for maintaining high levels of public confidence in our institutions of government. Further, members of the Board recognize that as elected legislators, they are in positions of power and influence. County employees, business owners, and other county residents may feel a desire or obligation to afford members of the Board respect and deference. Accordingly, in order to avoid any appearance of impropriety and to avoid unduly influencing others outside the proper scope of their office, the members of the Board of Supervisors hereby adopt the following code of ethics and conduct. 1) Members' Conduct During Public Meetings a. Members of the Board should demonstrate courtesy and extend respectful consideration to each Board member, County employee, and citizen during public meetings. b. Members of the Board should refrain from behaviors or from making statements that may cast doubt on the integrity and competence of the Board or County employees. c. Members of the Board should avoid the use of abusive and threatening language or employ derogatory gestures during any public meeting or gathering. d. Board members should be fully prepared for all Board meetings, having thoroughly studied and researched the agenda packet in preparation for casting votes on all topics coming before the Board. 2) Members' Conduct with County Employees Outside of Public Meetings a. Members of the Board should support the maintenance of a positive and constructive workplace environment for County. b. Members of the Board should not use public resources that are not available to the public in general, such as County staff time, equipment, supplies or facilities, for private gain or personal purposes. c. The Board of Supervisors, as the County's legislative body, has delegated authority for the administration of the County to the County Administrator. Accordingly, individual members of the Board should not: i. Give instruction and direction to County staff, other than to the County Administrator or County Attorney. Members of the Board should not unilaterally direct the County Administrator or County Attorney to take any action, other than to prepare items for placement on the Board's agenda for the entire Board's consideration. ii. Request or organize meetings with County staff, other than with the County Administrator or County Attorney. Members of the Board will not attend County staff meetings unless requested by the County Administrator. iii. Members of the Board should not disrupt County staff while they are in meetings, on the phone, or performing their job functions in order to have their individual needs met. iv. Instruct any County employee, including the County Administrator or County Attorney, not to share any information with other members of the Board. Members of the Board acknowledge that the County Administrator and County Attorney serve the Board as a whole; with respect to the County Attorney, an attorney-client relationship with the County Attorney exists with the Board as a whole, and not with individual members. v. Solicit political support from staff, nor require political support of appointees to boards or commissions. Staff and appointees may, as private citizens with constitutional rights, support political candidates, but all such activities must be done away from the workplace. 3) Members' Conduct with the Public Outside of Public Meetings a. Members of the Board should be mindful, in their interactions with business owners and citizens, of the deference and respect given them by virtue of their position. b. Members of the Board should not share personal opinions in such a way as to give the impression that they are speaking on behalf of the Board as a whole. c. Upon receiving information or complaints from County citizens, members of the Board should share such information or complaints with County Administration for appropriate investigation and action. Members of the Board should not play an active role in facilitating the resolution of any such complaints, including providing assurances of outcomes, or giving direction, to County employees, citizens, or business owners. 4) Compliance and Enforcement a. Members of the Roanoke County Board of Supervisors have the primary responsibility to ensure that the standards of ethics and conduct set forth herein are understood and met, and that the public can continue to have full confidence in the integrity of government. To this end, the Board of Supervisors may impose sanctions on members whose conduct does not comply with these standards pursuant to the following procedures: i. In the event a member of the Board believes that a fellow Board member has violated the provisions of this Code of Ethics and Conduct, he or she may submit a written complaint to the Clerk of the Board. Such written complaint and all communications under this subsection may be submitted by email. ii. The Clerk shall forward the complaint to all members of the Board within a timely manner, not to exceed two (2) business days of receipt of the complaint. iii. The accused Board member shall be afforded a reasonable period of time following receipt of the complaint, but not to exceed five (5) business days, to provide a written response to the Clerk of the Board pertaining to all allegations. The Clerk shall forward this response to all members of the Board within two (2) business days of receipt. iv. The full Board, the County Administrator, and the County Attorney shall meet (at a regularly scheduled or special meeting) within two (2) weeks of receiving the respondent's written reply during which time the Board shall convene into closed session to discuss the allegations and the respondent's reply. During this closed meeting, the chairperson shall pool the members regarding their disposition on the alleged violation and then direct the County Attorney to draft a resolution either affirming the violation or dismissing it in full or in part. v. The resolution detailing the complaint, the accused member's response, and the Board's dispositional position shall be placed on the agenda of the next regularly scheduled meeting of the Board. vi. If, by a majority vote, the Board finds that this Code of Ethics and Conduct was violated by a member of the Board, one or more of the following penalties may be imposed by a separate vote requiring 4 votes in the affirmative: 1. Letter of reprimand and/or censure, 2. Removal from any/all committees, boards, or commissions, and/ or, 3. A fine of$100 for each individual first offense and $500 for every violation thereafter not to exceed $1,000 in any calendar year. vii. If the chairperson is the alleged violator, the vice-chairperson shall carry out the chairperson's duties, including conducting such business items on the Board's agenda. ACTION NO. 011326-4 ITEM NO. E.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Resolution congratulating the Cave Spring High School Competition Cheer team for winning the 2025 Virginia High School League (VHSL) Class 3A Championship SUBMITTED BY: Paul M. Mahoney Board Member-Cave Spring APPROVED BY: Richard L. Caywood County Administrator ISSUE: The time has been set aside to recognize and congratulate the Cave Spring High School Competition Cheer Team for winning the 2025 Virginia High School League (VHSL) Class 3A Championship. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. VOTE: Supervisor Mahoney moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Abstain Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd Z ❑ ❑ Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-4 CONGRATULATING THE CAVE SPRING HIGH SCHOOL COMPETITION CHEER TEAM FOR WINNING THE 2025 VIRGINIA HIGH SCHOOL LEAGUE (VHSL) STATE CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the team curriculum at schools in Roanoke County; teaching cooperation, sportsmanship,teamwork and athletic skill; and WHEREAS, on November 8, 2025, the Cave Spring High School Cheer Team won the State championship at the VCU Siegel Center in Richmond, Virginia with score of 280; and WHEREAS, this team was driven, focused on themselves, respected themselves and those they competed against, the overall skill and versatility of its team as well as overall athletic ability was highly impressive; and WHEREAS, Alijah Reeves was named 3A State Cheerleader of the Year; and WHEREAS, Knights Coach, Jen Koll was selected as 3A Coach of the Year; and WHEREAS, the team represented their school and community with great character, poise and sportsmanship. They are a true asset to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL COMPETITION CHEER TEAM: LUCIA BIRD,ASHTYNN BORGMAN, LAURYN BORGMAN, EMMA BRUNDRETT, JACIE CHANCELLOR, ANNABELLE CROY, PYPER DICKENSON, RILEY DUFF, EMMA FARISS, MORGAN FRALIN, ZOEY FURLONG, CAROLINE GOODWIN, KAYDIE LEFTWICH, REAGAN NASH, ALIJAH REEVES, JAZZMIN REYNOLDS, KAELYN ROGERS, KATIE SEMPEK, Page 1 of 2 KYNSLEY SCHILLINGER, BIANCA SHELTON, PEYTON SHIVELY, ALEXIS SWARTZ, KINSLEY TRIVETT,ADELINE WILLIAMS,ABBEY WOHLFORD,AND BRAYLAN WOOD. Coaches Jen Koll, Katie Weeks, Terin Mabry, and Abby Holbrook. BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Mahoney to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: Richard 'aywood, P.E. Cou a►' dministrator/ Clerk to the Board of Supervisors CC: CSHS Comp- ' heer Team Page 2 of 2 ACTION NO. 011326-5 ITEM NO. G.1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Confirmation of appointments to the Community Policy and Management Team (CPMT) and Roanoke Valley Juvenile Detention Center Commission SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments. BACKGROUND: Community Policy and Management Team (CPMT): According to the Bylaws of the Community Policy and Management Team (CPMT), all designees or alternate designees of agencies or departments shall be submitted to and ratified by the Board of Supervisors. The following appointments need to be ratified by the Board of Supervisors. This appointment does not carry a term date: Chris Roberts - Court Service Unit - Alternate The Community Policy and Management Team has also recommended the appointment of Kimberly Doyle as a parent representation for a three-year term to expire January 13, 2029. Ms. Doyle has agreed to serve. Roanoke Valley Juvenile Detention Center Commission: It is staffs recommendation that Steve Elliott be appointed to fulfill the remaining Page 1 of 2 unexpired term of Laurie Gearheart. This term will expire June 30, 2028. FISCAL IMPACT: There is no fiscal impact associated with this Board agenda item. STAFF RECOMMENDATION: Staff recommends ratification and approval of these appointments. VOTE: Supervisor Hooker moved to approve all appointments. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Grace McCowan, CSC Coordinator Chris Roberts Bryan Henry, Superintendent, RVJDC Steve Elliott Page 2 of 2 A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-6.a-i APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 13, 2026, designated as Item H-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10 inclusive, as follows: 1. Approval of minutes— December 16, 2025 2. Ordinance approving a Fourth Amendment to Rooftop Lease with T-Mobile Northeast LLC on property owned by the Board of Supervisors of Roanoke County, Virginia located at 220 East Main Street, Salem, Virginia. (Second Reading) 3. Request to accept and allocate$2,000.00 from Wal-Mart's Spark Good Local Grant requested from Facility#1309. 4. Resolution designating Subdivision Agent and Alternate Subdivision Agent for Roanoke County. 5. Request to accept and allocate grant funds in the amount of $5,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue. 6. Resolution supporting Huntridge Road Traffic Calming Measures, Hollins Magisterial District. \ 7. Request to accept and allocate funds in the amount of$19,483.82 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds. 8. Request to trade a surplus vehicle for a surplus bus from Roanoke County Public Schools. Page 1 of 2 9. Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Section 2-110 (Roll Call) of the Roanoke County Code. (First Reading and Request for Second Reading) 10.Resolution honoring Mr. Fred Corbett for his outstanding Service to Roanoke County Parks, Recreation and Tourism. On motion of Supervisor North to adopt all matters on the consent agenda; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTS: AAP chard L. C. .•d, '.E. ounty Ad, i•' trator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, C- '= Financial Officer Ashley King, Director of General Services Michael Poindexter, Chief of Police Joshua Pegram, Finance Tarek Moneir, Director of Development Services C. Travis Griffith, Chief of Fire and Rescue Megan Cronise, Assistant Director of Planning W. Michael Galliher, Clerk, Circuit Court Peter S. Lubeck, County Attorney Allen Hayes, Director of Parks, Recreation and Tourism Page 2 of 2 ACTION NO. 011326-6.b ITEM NO. H.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Ordinance approving a Fourth Amendment to Rooftop Lease with T-Mobile Northeast LLC on property owned by the Board of Supervisors of Roanoke County, Virginia located at 220 East Main Street, Salem, Virginia SUBMITTED BY: Ashley King Director of General Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Roanoke County staff have been in discussions with representatives of T-Mobile Northeast LLC. T-Mobile Northeast LLC wishes to renew the current lease. As such, an amendment to the current lease is necessary. BACKGROUND: On May 15, 2001, the Roanoke County Board of Supervisors acquired the office building known as the Salem Bank & Trust Building to house the Roanoke County Department of Social Services. Upon purchasing the property, the Board of Supervisors automatically assumed the role of Landlord under an existing Rooftop Lease Agreement. This lease was originally executed on October 1, 2000, between the building's former owner and Virginia PCS Alliance, LLC for the purpose of installing, operating, maintaining, repairing, and replacing telecommunications equipment. Since the acquisition, the agreement has remained in effect, undergoing three subsequent renewals (on August 13, 2003, December 11, 2007, and October 14, 2014) and has been formally assigned to T-Mobile Northeast LLC. The current Rooftop Lease with T- Mobile Northeast LLC is set to expire on January 31, 2026. Page 1 of 2 DISCUSSION: Roanoke County staff have negotiated terms of a Fourth Amendment to Rooftop Lease with representatives of T-Mobile Northeast LLC (the draft Fourth Amendment to Rooftop Lease is attached hereto). The draft lease includes an initial term of five years commencing on February 1, 2026, with a right to extend the lease for four (4) additional five (5) year terms. The lease includes a rental escalation clause that allows for the rent to increase automatically by 15% at each 5-year renewal term, with the next increase effective February 1, 2026 (which will bring the annual rent to $36,204.43 on February 1, 2026). There have been no changes since the first reading held on December 16, 2025. FISCAL IMPACT: There is currently no fiscal impact, other than rental proceeds, associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approval of the ordinance. VOTE: Supervisor North moved to approve the ordinance. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker // ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Ashley King, Director of General Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 ORDINANCE 011326-6.b APPROVING A FOURTH AMENDMENT TO ROOFTOP LEASE WITH T-MOBILE NORTHEAST LLC ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA LOCATED AT 220 EAST MAIN STREET, SALEM, VIRGINIA WHEREAS, on May 15, 2001, the Roanoke County Board of Supervisors acquired the office building known as the Salem Bank & Trust Building to house the Roanoke County Department of Social Services; and WHEREAS, upon purchasing the property, the Board of Supervisors automatically assumed the role of Landlord under an existing Rooftop Lease Agreement originally executed on October 1, 2000, between the building's former owner and Virginia PCS Alliance, LLC for the purpose of installing, operating, maintaining, repairing, and replacing telecommunications equipment; and WHEREAS, since the acquisition, the agreement has remained in effect, undergoing three subsequent renewals (on August 13, 2003, December 11, 2007, and October 14, 2014) and has been formally assigned to T-Mobile Northeast LLC; and WHEREAS, the current Rooftop Lease with T-Mobile Northeast LLC is set to expire on January 31, 2026; and WHEREAS, Roanoke County staff have negotiated terms of a proposed Fourth Amendment to Rooftop Lease with representatives of T-Mobile Northeast LLC which includes an initial term of five (5) years commencing on February 1, 2026, with a right to extend the lease for four(4) additional five (5) year terms; and WHEREAS, the proposed Fourth Amendment to Rooftop lease includes a rental escalation clause that allows for the rent to increase automatically by 15% at each five Page 1 of 3 (5)-year renewal term, with the next increase effective February 1, 2026 (which will bring the annual rent to $36,204.43 on February 1, 2026); and WHEREAS, Roanoke County staff recommend that the Board of Supervisors of Roanoke County, Virginia approve execution of the Fourth Amendment to Rooftop Lease as proposed; and WHEREAS, the first reading of this ordinance was held on December 16, 2025, and the second reading of this ordinance was held on January 13, 2026. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Fourth Amendment to Rooftop Lease with T-Mobile Northeast LLC on property owned by the Board of Supervisors of Roanoke County, Virginia located at 220 East Main Street, Salem, Virginia is approved. 2. The County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, are authorized to execute the Fourth Amendment to Rooftop Lease and to take such further actions as any of them may deem necessary or desirable in connection with this matter. The form of the Fourth Amendment to Rooftop Lease is hereby approved with such completions, omissions, insertions and changes as the County Administrator, Deputy County Administrator, or Assistant County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. Page 2 of 3 On motion of Supervisor North to approve the ordinance; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: )°, Richard •. , ood, P.E. Coun - A • - nistrator I Clerk to the Board of Supervisors CC: Ashley King, Director of General Services Page 3of3 ACTION NO. 011326-6.c ITEM NO. H.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Request to accept and allocate $2,000 from Wal-Mart's Spark Good Local Grant requested from Facility#1309. SUBMITTED BY: Kimberly Montgomery Administrative Assistant APPROVED BY: Richard L. Caywood County Administrator ISSUE: The acceptance and allocation of $2,000 from Wal-Mart's Spark Good Local Grant requested from Facility#1309. BACKGROUND: Wal-Mart has awarded funding to the Roanoke County Police Department through their Spark Good Local Grant in the amount of $2,000. The funding from this grant will be used to make purchases for Roanoke County's Easter Egg-Stravaganza event planned to take place on March 28th, 2026 from 11:00 AM to 12:00 PM at Green Hill Park located at 2501 Green Hill Park Road in the County of Roanoke. This will be an Easter event for the residents of the Roanoke Valley. There will be two egg hunts, a touch-a- truck, and pictures with an Easter bunny. The purpose of the event is to promote community engagement within the Roanoke Valley because a connected community is a safer community. DISCUSSION: Wal-Mart has awarded funding to the Roanoke County Police Department to fund this specific event, as described above. The funds will be used to purchase plastic Easter eggs and candy. FISCAL IMPACT: Awarded funds total $2,000. No matching funds are required. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends acceptance and allocation of this donation to the Grant Fund. VOTE: Supervisor North moved to accept and allocate the grant funds. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Michael Poindexter, Chief of Police Laurie Gearheart, Chief Financial Officer Joshua Pegram, Finance Page 2 of 2 ACTION NO. 011326-6.d ITEM NO. H.4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Resolution designating Subdivision Agent and Alternate Subdivision Agent for Roanoke County SUBMITTED BY: Tarek Moneir Director of Development Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item requesting the Board of Supervisors appoint a Subdivision Agent and an Alternate Subdivision Agent. BACKGROUND: On February 25, 2020, the Board of Supervisors appointed Ms. Denise Sowder as Subdivision Agent for Roanoke County and Ms. Rebecca James, then Planner II, as Alternate Subdivision Agent. With the retirement of Ms. Sowder effective December 1, 2025, it is necessary for the Board to appoint a new Subdivision Agent and an Alternate Subdivision Agent to continue the administration of the County's subdivision regulations. DISCUSSION: Section 15.2-2255 of the Code of Virginia vests the local governing body with the responsibility to administer and enforce subdivision regulations. The statute further authorizes the governing body to delegate this responsibility to the Planning Commission or to another individual or entity. Historically, the Board has delegated this authority to an administrative Subdivision Agent. Ms. Cecelia Thomas was recently hired to serve as Development Review Coordinator, and Ms. Rebecca James currently serves as Zoning Administrator. Both individuals are Page 1 of 2 closely involved in the day-to-day review of subdivision plats and the administration of the subdivision ordinance. Given their roles and experience, it is appropriate that they be granted the authority to ensure compliance with the subdivision ordinance and to approve plats that meet all applicable requirements. FISCAL IMPACT: There is no fiscal impact on this agenda item. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appoint Cecelia Thomas as Subdivision Agent for Roanoke County and Rebecca James as an Alternate Subdivision Agent for Roanoke County, effective January 14, 2026. VOTE: Supervisor North moved to approve the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Abstain Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Tarek Moneir, Director of Development Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-6.d DESIGNATING SUBDIVISION AGENT AND ALTERNATE SUBDIVISION AGENT FOR ROANOKE COUNTY WHEREAS, §15.2-2255 of the Code of Virginia specifies that a local governing body shall be vested with the responsibility to administer and enforce the subdivision regulations of the jurisdiction. The local governing body also has the right to delegate this authority to the Planning Commission or other individual or entity; and WHEREAS, the Board has historically delegated this responsibility to an administrative subdivision agent; and WHEREAS, on February 25, 2020, the Board of Supervisors, by resolution, designated Denise Sowder as Subdivision Agent for Roanoke County, and further designated Rebecca James as Alternate Subdivision Agent; and WHEREAS, Denise Sowder retired on December 1, 2025, resulting in a need to designate a new Subdivision Agent and Alternate Subdivision Agent. NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke County, as follows: 1. That it rescinds the designation of Denise Sowder as Subdivision Agent. 2. Cecelia Thomas is designated as Subdivision Agent. 3. Rebecca James is designated as Alternate Subdivision Agent. 3. This ordinance shall be in full force and effect on January 14, 2026. On motion of Supervisor North to approve/adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: Page 1 of 2 AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: ichard 'ia Wd, P.E. County %� inistrator/ Clerk to the Board of Supervisors CC: Tarek Moneir, Dire- : of Development Services Page 2 of 2 ACTION NO. 011326-6.e ITEM NO. H.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $5,000 from the J. Spencer and Joy Frantz Donor Advised Fund of Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate grant funds totaling $5,000 from the J. Spencer and Joy Frantz Donor Advised Fund of the Community Foundation Serving Western Virginia to Roanoke County Fire and Rescue. The funds are designated for use at Hollins Station #5 ($2,000), Fort Lewis Station #9 ($1,000), and Mason's Cove Station #10 ($2,000). BACKGROUND: The Community Foundation Serving Western Virginia has served the Roanoke Valley and much of southwest Virginia for over 30 years. Currently, it administers and makes grants from over 300 named endowment funds on behalf of the community. One of those funds is the J. Spencer and Joy Frantz Donor Advised Fund. DISCUSSION: Community Foundation has awarded grant funds in the amount of $5,000 to Roanoke County Fire and Rescue from the J. Spencer and Joy Frantz Donor Advised Fund. The funds are designated for use at Hollins Station #5 ($2,000), Fort Lewis Station #9 ($1,000), and Mason's Cove Station #10 ($2,000). The Department will purchase specialized fire and rescue equipment to be assigned to each of these three stations. Page 1 of 2 FISCAL IMPACT: The J. Spencer and Joy Frantz Donor Advised Fund will cover 100% of the cost of the specialized fire and rescue equipment. No County match is required. STAFF RECOMMENDATION: Staff recommends accepting an allocating $5,000 to the Grant Fund for the purchase of specialized fire and rescue equipment for the three stations. VOTE: Supervisor North moved to accept and allocate the grant funds. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: C. Travis Griffith, Chief of Fire and Rescue Laurie Gearheart, Chief Financial Officer Joshua Pegram, Finance Page 2 of 2 ACTION NO. 011326-6.f ITEM NO. H.6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS, OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Resolution supporting Huntridge Road Traffic Calming Measures, Hollins Magisterial District SUBMITTED BY: Megan G. Cronise Assistant Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: County staff frequently receive neighborhood speeding complaints. The primary ways to address speeding are through enforcement efforts and/or through traffic calming measures. Three traffic calming measures are proposed to slow vehicle speeds on Huntridge Road in the vicinity of The Orchards neighborhood. BACKGROUND: Huntridge Road has been the source of many speeding complaints over several years. Police Department speed studies conducted in 2025 have routinely shown 85th percentile speeds of between 31 and 33 miles per hour on Huntridge Road, which is posted at 25 mile per hour. Over the last few months, County Administration, Police and Planning staff collaborated with the Virginia Department of Transportation (VDOT) to develop potential traffic calming options. Community engagement efforts have included: • October 6, 2025: Speeding data and three potential traffic calming solutions were presented at the Hollins Community Meeting with a survey to provide feedback; • October 10, 2025: A fourth potential traffic calming solution was added to the updated survey, which was mailed out to 1,460 property owners and renters; • November 3, 2025: 384 surveys were completed and 52 surveys (14%) were completed by residents who live on Huntridge Road; Page 1 of 3 November 18, 2025: The Board of Supervisors held a work session to discuss Countywide traffic calming efforts and the results of the Huntridge Road survey; and December 11, 2025: A Huntridge Road community meeting was held with 47 attendees to share the results of the survey and to discuss next steps. All survey results support: Installing two sets of speed boards on Huntridge Road; and • Requesting that VDOT extend the double-yellow centerline along Huntridge Road from its current terminus at the eastern Labradore Drive intersection to the Cortland Road intersection. Huntridge Road resident survey results support: • Installing signs where an additional $200 fine for speeding may apply. There was not strong support for striping a white line on one side of Huntridge Road between Golden Circle and Cortland Road to indicate where on-street parking would be allowed. Adding a white line would narrow the driver's perception of the width of the road to potentially reduce speeds. DISCUSSION: A resolution of support is needed from the Board of Supervisors indicating support for installation of two sets of speed boards similar to those installed on Meadowlark Road and Canter Drive, and the additional $200 fine signs. The resolution would be forwarded to VDOT as part of a Land Use Permit application. VDOT does not need a resolution to extend the double-yellow centerline along Huntridge Road. The additional $200 fine signs can be installed shortly after VDOT receives the resolution. The speed boards will require field work to determine appropriate locations, coordination with adjacent property owners, purchase and installation in conformance with Roanoke County's procurement process. Extension of the double-yellow centerline along Huntridge Road can occur in Spring 2026 after VDOT studies the roadway, determines a schedule and completes the striping when weather permits. FISCAL IMPACT: Purchasing and installing two sets of back-to-back, solar-powered speed boards is estimated at approximately $17,000. This project can be funded from Board Contingency funds. The additional $200 fine sign installation and centerline striping can be accomplished by VDOT at no cost to Roanoke County. Page 2 of 3 STAFF RECOMMENDATION: Staff recommends adoption of the resolution. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No I Abstain Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd l ❑ ❑ CC: Megan Cronise, Assistant Director of Planning Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-6.f SUPPORTING HUNTRIDGE ROAD TRAFFIC CALMING MEASURES, HOLLINS MAGISTERIAL DISTRICT WHEREAS, County staff receives frequent complaints about vehicle speeds on Huntridge Road (Route 1220); and WHEREAS, Police Department speed surveys have determined that 85th percentile vehicle speeds are seven miles or more above the posted speed limit; and WHEREAS, the Virginia Department of Transportation (VDOT) allows for the installation of targeted traffic calming measures outside of official policy guidelines if those measures are supported by the Board of Supervisors, the Roanoke County Police Department and the community; WHEREAS, proposed traffic calming measures for Huntridge Road were communicated in a mailed survey to Huntridge Road owners and renters and to the owners and renters who travel Huntridge Road to access their homes; and WHEREAS, the survey was completed by 26 percent of households; and WHEREAS, the preferred traffic calming measures along Huntridge Road include installation of two sets of two speed boards and installation of signs where an additional $200 fine for speeding may apply; and WHEREAS, local funding has been identified to implement the preferred traffic calming measures. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the Board of Supervisors hereby supports the following preferred traffic calming measures for Huntridge Road: a. Installation of two sets of two speed boards, and b. Installation of signs indicating that an additional $200 fine for speeding may be imposed. 2. That the Clerk to the Board forthwith send a certified copy of this Resolution to the VDOT Salem Residency. 3. That this resolution is effective immediately. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: I Richard L. Ca fr, 00d, P.E. County A. '!stator/ Clerk to the Board of Supervisors CC: Megan Cronis- Assistan ► rector of Planning VDOT Salem ' - - cy Page 2 of 2 ACTION NO. 011326-6.9 ITEM NO. H.7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Request to accept and allocate funds in the amount of $19,483.82 to the Clerk of the Circuit Court from the Commonwealth of Virginia for Technology Trust Funds SUBMITTED BY: W. Michael Galliher Clerk of Court APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and allocation of funds in the amount of$19,483.82 to the Clerk of the Circuit Court from the Commonwealth of Virginia. BACKGROUND: Technology Trust Funds represent fees collected by the Roanoke County Circuit Court Clerk's Office and have been received from the State in the amount of$19,483.82. In accordance with State of Virginia Code Section 17.1-279, the Circuit Court Clerks Office shall assess a $5.00 fee called Technology Trust Fund Fee. Each month, the Clerk's Office can request the fees that were assessed the previous month. The code section further states that four of every five dollars of the fee shall be allocated by the Compensation Board from the trust fund for the purposes of obtaining and updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records, including but not limited to the costs of repairs, maintenance, land records, consulting services, service contracts, redaction of social security numbers from land records and system replacement or upgrades and improving public access to court records. DISCUSSION: The funds received from the Commonwealth of Virginia have been earmarked for Page 1 of 2 maintenance needs for the Clerk of Circuit Court, specifically towards the twice-yearly maintenance bill from the Supreme Court for maintaining their records, offset the cost of postage, equipment, etc. FISCAL IMPACT: All funds are provided by the Commonwealth of Virginia. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends accepting and allocating $19,483.82 to the Clerk of Circuit Court from the Commonwealth of Virginia that was requested in the November 2025 reimbursement from the Commonwealth of Virginia for maintenance and other items in compliance of VA Code Section 17.1-279. VOTE: Supervisor North moved to accept and allocate $19,483.82 to the Clerk of Circuit Court. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: W. Micheal Gallier, Clerk of Court Laurie Gearheart, Chief Financial Officer Joshua Pegram, Finance Page 2 of 2 ACTION NO. 011326-6.h ITEM NO. H.8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Request to trade a surplus vehicle for a surplus bus from Roanoke County Public Schools SUBMITTED BY: Ashley King Director of General Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: A request to trade a surplus vehicle for a surplus bus from Roanoke County Public Schools. BACKGROUND: Roanoke County Public Schools uses the Roanoke County Fleet Service Center to install, maintain, and remove radio equipment in their buses. In years past, Roanoke County has traded surplus vehicles for surplus buses from Roanoke County Public Schools to be used in our Parks, Recreation & Tourism department. DISCUSSION: Roanoke County Public Schools has a need for a passenger vehicle in their fleet, and our Parks, Recreation & Tourism department has a 1998 International school bus with 172,171 miles that needs to be replaced with a newer model. This bus was obtained from a surplus vehicle trade with Roanoke County Public Schools in 2015. The County has a 2018 Dodge Charger with 102,325 miles that is slated to be auctioned as surplus. Roanoke County Public Schools has a 2002 International school bus with 146,570 miles that is slated to be auctioned as surplus that they would like to trade with us for the 2018 Dodge Charger. There is no internal need for the vehicle. FISCAL IMPACT: While there is no direct cost to the County, the surplus value of the 2018 Dodge Charger and the 2002 International school bus are both estimated to be $5,000. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends trading the 2018 Dodge Charger to Roanoke County Public Schools for the 2002 International school bus. VOTE: Supervisor North moved to approve the request to trade the surplus vehicle for a surplus bus from Roanoke County Public Schools. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Ashley King, Director of General Services Page 2 of 2 ACTION NO. 011326-6.i ITEM NO. H.9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Section 2-110 (Roll Call) of the Roanoke County Code SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Amendment of Section 2-110 of the County Code in order to establish a seating arrangement for the Board. BACKGROUND AND DISCUSSION: It is proposed that the Board amend Section 2-110(b) of the County Code in order to provide direction for the seating arrangement of members of the Board. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends approving the first reading of this ordinance and scheduling the second reading for January 27, 2026. VOTE: Supervisor North moved to approve the first reading of this ordinance and scheduling Page 1 of 2 the second reading for January 27, 2026. Supervisor Radford seconded the motion. Motion approved. Yes No Absent Mr. Radford ® El ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney z El El Ms. Shepherd z ❑ ❑ Page 2 of 2 ACTION NO. 011326-6.4 ITEM NO. H.10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Resolution honoring Mr. Fred Corbett for his outstanding Service to Roanoke County Parks, Recreation and Tourism SUBMITTED BY: Allen Hayes Parks, Recreation and Tourism APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to honor Mr. Fred Corbett for his outstanding Service to Roanoke County Parks, Recreation and Tourism. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. VOTE: Supervisor North moved to adopt the resolution. Supervisor Radford seconded the motion. Motion approved. Yes No Abstain Mr. Radford ® ❑ ❑ Ms. Hooker /1 ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd // ❑ ❑ CC: Allen Hayes, Director of Parks, Recreation and Tourism Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-6.j HONORING MR. FRED CORBETT FOR HIS OUTSTANDING SERVICE TO ROANOKE COUNTY PARKS, RECREATION AND TOURISM WHEREAS, Mr. Fred Corbett has dedicated more than forty years to supporting Little League Baseball in Southwest Roanoke County, beginning as a T-ball coach in 1983 and continuing as a mentor and leader to countless young athletes; and WHEREAS, Mr. Corbett served as the President of Cave Spring National Little League from 1991 through 2007, guiding major improvements at Starkey Park and strengthening partnerships that enhanced recreational opportunities for local families; and WHEREAS, Mr. Corbett served on the Roanoke County Parks, Recreation and Tourism's Recreation Club Presidents' Council from 1991 through 2007 helping to establish the Department's youth sport philosophies; and WHEREAS, Mr. Fred Corbett served with distinction on the Roanoke County Parks, Recreation and Tourism's Advisory Commission from 2007 until 2025 where he served as the Chair of the Advisory Commission's Capital Improvement Incentive Matching Grant Program Selection Committee; and WHEREAS, Mr. Corbett served as the District 12 Little League Administrator, hosting numerous district and state tournaments in Roanoke County and helping showcase our community as a premier destination for youth sports; and WHEREAS, Mr. Corbett played a key role in unifying Cave Spring National and Cave Spring American into Cave Spring Little League, ensuring strong and sustainable programming for future generations; and Page 1 of 2 WHEREAS, Mr. Corbett continues to advocate for every child to have the opportunity to participate in and enjoy the benefits of community youth sports. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County,Virginia does hereby that the Roanoke County Board of Supervisors hereby honor and commends Mr. Fred Corbett for his exceptional service, leadership, and dedication to both the County of Roanoke and its youth. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: Richard . Ca ood, P.E. Count 'nistrator/ Clerk to the Board of Supervisors CC: Allen Haye D' r Parks, Recreation and Tourism Fred Corbett Page 2 of 2 ACTION NO. 011326-7 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2026 AGENDA ITEM: Ordinance appropriating $107,749,110.11 from the Roanoke County Public Schools' fiscal year 2024-2025 year-end funds to the fiscal year 2025-2026 Roanoke County Public Schools Budget SUBMITTED BY: Laurie Gearheart Chief Financial Officer APPROVED BY: Richard L. Caywood County Administrator ISSUE: Appropriate $107,749,110.11available year-end funds from . Roanoke County Public Schools' fiscal year ended June 30, 2025, to the fiscal year 2025-2026 Roanoke County Public Schools' Budget. BACKGROUND: In accordance with the Code of Virginia Section 22.1-100, at the end of each fiscal year, all Roanoke County Public Schools' unexpended funds (derived from the Board of Supervisors) reverts to the Board of Supervisors. The Board of Supervisors may then re-appropriate such funds back to the Schools' budget for use in the next year. The County Board of Supervisors' Comprehensive Financial Policy sets forth expenditures for which such funds may be re-appropriated. DISCUSSION: The Roanoke County School Board proposed the following uses of such year-end funds at their November 17, 2025, meeting, as discussed in their Board report which is Attachment A, and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined and highlighted in Attachment B. Page 1 of 2 During the presentation to the school board, the Roanoke County Public Schools Director of Finance, Susan Peterson, stated their year-end carryover would be presented to the County Board of Supervisors on December 16, 2025, for the first reading of a requested ordinance and for the second reading in January 2026 for final approval. This proposal follows the County Board of Supervisors' Comprehensive Financial Policy, dated October 14, 2025. (See Section 10 - Reserves, item 6 (Roanoke County Public Schools Reserves and Year End Allocation)). There have been no changes since the first reading held on December 16, 2025. FISCAL IMPACT: The appropriation of the funds to Roanoke County Public Schools will increase their total funds by $107,749,110.11; the funds will then be transferred out as outlined in Attachment C to the appropriate areas. STAFF RECOMMENDATION: Staff recommends approving the attached ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Laurie Gearheart, Chief Financial Officer Susan Peterson, Director of Finance, RCPS Page 2 of 2 N7,: Attachment B co,o` �^r°• Roanoke County Public Schools Minor capital projects(unallocated) $ 1,613,913.88 p n i a Year End Surplus and Carryover Minor capital projects(in progress) 42,839.90 - -----0----- - June 30,2025 CMP projects(unallocated) 13,046.92 CMP projects(in progress) 569,920.75 State revenues $ (662,195.22) Preventative maintenance 6,101.77 Federal revenues 224,401.35 RCCTC Campaign for Excellence 22,000.00 Local revenues 812,869.03 Turf replacement(Bogle) 325,343.63 Other revenues (370,039.63) Turf replacement(GHS) 150,000.00 Total revenue surplus $ 5,035.53 Turf replacement(WBH) 270,000.00 Music uniforms 10,672.53 Administration $ (418.63) Vending grants 16,321.05 School Board 33,184.56 Minor Projects Fund fund balance $ 3,040,160.43 Elementary Instruction 123,024.68 Finance (769,155.21) (Extra CSA) Major capital projects(unallocated) $ 1,319.81 Human Resources 19,827.42 Building construction (RCCTC) 3,514,664.80 IT Services 106,686.72 Building renovation (GCE) 1,815,825.04 Facilities and Operations 95,694.81 Building renovation (WEC) 4,638,572.57 School Counseling 26,181.05 Soccer field turf(HVH) 1,000,000.00 Pupil Personnel Services 9,347.94 HVAC replacement and repairs(WBH) 14,368.10 Secondary Instruction 607,352.86 Global payroll system 91,950.00 Superintendent 37,980.21 Major Projects Fund carryover $ 11,076,700.32 Career and Technical Education 4,981.78 Testing and Remediation 54,467.56 Building construction (RCCTC) $ 43,588,486.14 Departmental savings 349,155.75 Building renovation (GCE) 12,517,664.19 Personnel savings(2.01%of contracted personnel budget) 3,234,348.65 Building renovation (WEC) 10,641,415.71 General Fund activity 3,588,539.93 Bond Projects Fund carryover $ 66,747,566.04 Carryover emergency contingency 2,000,000.00 General Fund carryover $ 5,588,539.93 Fleet Replacement Fund carryover $ 105,356.04 Instructional Resources Fund carryover 3,950,441.00 Carryover emergency contingency $ 2,000,000.00 Technology Replacement Fund carryover 239,181.03 Encumbrances 156,382.59 Nutrition Fund carryover 4,455,796.00 50%to major capital 1,716,078.67 Student Activity Fund carryover 3,244,391.98 CSA contribution 850,000.00 Health Insurance Fund carryover 2,209,060.08 Remaining to minor capital 866,078.67 Dental Insurance Fund carryover 157,557.30 General Fund carryover $ 5,588,539.93 Risk Management Fund carryover 1,207,951.27 OPEB Trust Fund carryover 2,083,450.03 Federal grants $ 1,560,181.07 State grants 2,025,122.55 Local grants 57,655.04 Grant Fund carryover $ 3,642,958.66 All Funds $ 107,749,110.11 Roanoke County Public Schools Year End Surplus and Carryover Ordinance Calculation Attachment C June 30,2025 Administration, Operation Debt Fund attendance, Pupil and School and Contingency Non- Ordinance Surplus Instruction and health Transportation Maintenance Food Facilities Transfers Technology Reserves Categorical Carryover Emergency Contingency 2,000,000.00 - - - - - - - - 2,000,000.00 - 2,000,000.00 Encumbrances 156,382.59 - - - 121,705.59 - - - 34,677.00 - - 156,382.59 Allocate to Major Capital 1,716,078.67 - - - - - 1,716,078.67 - - - - 1,716,078.67 Allocate to CSA Transfer 850,000.00 - - - - - - 850,000.00 - - - 850,000.00 Allocate to Minor Capital 866,078.67 - - - - - 866,078.67 - - - - 866,078.67 General 5,588,539.93 - - - 121,705.59 - 2,582,157.34 850,000.00 34,677.00 2,000,000.00 - 5,588,539.93 Grant 3,642,958.66 1,949,620.18 59,243.70 51,743.40 2,891.50 - 218.30 1,500,000.00 79,241.58 - - 3,642,958.66 Minor Capital 3,040,160.43 20,672.53 - - 693,333.22 - 2,326,154.68 - - - - 3,040,160.43 Major Capital 11,076,700.32 - - - 14,368.10 - 10,970,382.22 - 91,950.00 - - 11,076,700.32 Bond Capital 66,747,566.04 - - - - - 66,747,566.04 - - - - 66,747,566.04 Fleet Replacement 105,356.04 - - 105,356.04 - - - - - - - 105,356.04 Instructional Resources 3,950,441.00 1,556,939.56 - - - - - 1,000,000.00 1,393,501.44 - - 3,950,441.00 Tech Replacement 239,181.03 - - - - - - - 239,181.03 239,181.03 Nutrition Services 4,455,796.00 - - - - 4,431,121.00 - - 24,675.00 - - 4,455,796.00 Student Activity 3,244,391.98 1,500,000.00 50,000.00 50,000.00 75,000.00 - 50,000.00 1,200,000.00 100,000.00 - 219,391.98 3,244,391.98 Health Insurance 2,209,060.08 - - - - - - - - - 2,209,060.08 2,209,060.08 Dental Insurance 157,557.30 - - - - - - - - - 157,557.30 157,557.30 Risk Management 1,207,951.27 - - - - - - - - - 1,207,951.27 1,207,951.27 OPEB Trust 2,083,450.03 - - - - - - - - - 2,083,450.03 2,083,450.03 Total Carryover 107,749,110.11 5,027,232.27 109,243.70 207,099.44 907,298.41 4,431,121.00 82,676,478.58 4,550,000.00 1,963,226.05 2,000,000.00 5,877,410.66 107,749,110.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 ORDINANCE APPROPRIATING$107,749,110.11 FROM THE ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2024-2025 YEAR-END FUNDS TO THE FISCAL YEAR 2025-2026 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, in accordance with § 22.1-100 of the Code of Virginia, at the end of each fiscal year, all unexpended public school funds that were derived from the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body's discretion to then reappropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors' Comprehensive Financial Policy (dated October 14, 2025) sets forth purposes for which such unexpended year-end funds may be re-appropriated; and WHEREAS, the Roanoke County School Board proposed the uses of such year- end funds at their November 17, 2025, meeting and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined on the document entitled Roanoke County Public Schools Year End Surplus and Carryover Ordinance Calculation dated June 30, 2025, and attached hereto as Attachment C; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County School Board's unexpended fiscal year 2024- 2025 year-end funds in the amount of$107,749,110.11 are appropriated to the School Board's fiscal year 2025-2026 budget to be used within the following categories (as set forth in Section 22.1-115 of the Code of Virginia): a. $5,027,232.27 is appropriated to the "instruction" category, b. $109,243.70 is appropriated to the "Administration, attendance, and health" category, c. $207,099.44 is appropriated to the "pupil transportation" category, d. $907,298.41 is appropriated to the "operation and maintenance" category, e. $4,431,121.00 is appropriated to the "school food services" category, f. $82,676,478.58 is appropriated to the "facilities" category, g. $4,550,000.00 is appropriated to the "debt and transfers" category, h. $1,963,226.05 is appropriated to the "technology" category, i. $2,000,000.00 is appropriated to the "contingency reserves: category, j. $5,877,410.66 is appropriated to the Schools in a lump sum, because the proposed use does not fall distinctly within one of the statutorily enumerated categories; the Schools propose to use such funds as follows: i. $219,391.98 for"student activity," ii. $2,209,060.08 for"health insurance," iii. $157,557.30 for "dental insurance," iv. $1,207,951.27 for"risk management," and v. $2,083,450.03 for "other post-employment benefits (OPEB) trust." 2. The Board authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1 above. 3. That this ordinance shall take effect from and after the date of adoption. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 ORDINANCE 011326-7 APPROPRIATING $107,749,110.11 FROM THE ROANOKE COUNTY PUBLIC SCHOOLS' FISCAL YEAR 2024-2025 YEAR-END FUNDS TO THE FISCAL YEAR 2025-2026 ROANOKE COUNTY PUBLIC SCHOOLS' BUDGET WHEREAS, in accordance with § 22.1-100 of the Code of Virginia, at the end of each fiscal year, all unexpended public school funds that were derived from the funds of the local governing body shall revert back to the governing body, and that it is within the local governing body's discretion to then reappropriate such funds back to the school budget for the next year; and WHEREAS, Section 10, paragraph 6 of the County Board of Supervisors' Comprehensive Financial Policy (dated October 14, 2025) sets forth purposes for which such unexpended year-end funds may be re-appropriated; and WHEREAS, the Roanoke County School Board proposed the uses of such year- end funds at their November 17, 2025, meeting and requests that the Board of Supervisors reappropriate the funds for such purposes as outlined on the document entitled Roanoke County Public Schools Year End Surplus and Carryover Ordinance Calculation dated June 30, 2025, and attached hereto as Attachment C; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County School Board's unexpended fiscal year 2024- 2025 year-end funds in the amount of$107,749,110.11 are appropriated to the School Board's fiscal year 2025-2026 budget to be used within the following categories (as set forth in Section 22.1-115 of the Code of Virginia): a. $5,027,232.27 is appropriated to the "instruction" category, b. $109,243.70 is appropriated to the "Administration, attendance, and health" category, c. $207,099.44 is appropriated to the "pupil transportation" category, d. $907,298.41 is appropriated to the "operation and maintenance" category, e. $4,431,121.00 is appropriated to the "school food services" category, f $82,676,478.58 is appropriated to the "facilities" category, g. $4,550,000.00 is appropriated to the "debt and transfers" category, h. $1,963,226.05 is appropriated to the "technology" category, i. $2,000,000.00 is appropriated to the "contingency reserves: category, j. $5,877,410.66 is appropriated to the Schools in a lump sum, because the proposed use does not fall distinctly within one of the statutorily enumerated categories; the Schools propose to use such funds as follows: i. $219,391.98 for"student activity," ii. $2,209,060.08 for"health insurance," iii. $157,557.30 for"dental insurance," iv. $1,207,951.27 for "risk management," and v. $2,083,450.03 for "other post-employment benefits (OPEB) trust." 2. The Board authorizes any additional transfers and / or budget adjustments required by Roanoke County Public Schools accounting procedures necessary to accomplish the actions authorized in 1 above. 3. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: No. - A COPY TESTS: Caywood, P.E. ty Administrator/ Clerk to the Board of Supervisors CC: Laurie Gearheart, Chief Financial Officer Susan Peterson, Director of Finance, RCPS Roanoke County Public Schools Year End Surplus and Carryover Ordinance Calculation Attachment C June 30,2025 Administration, Operation Debt Fund attendance, Pupil and School and Contingency Non- Ordinance Surplus Instruction and health Transportation Maintenance Food Facilities Transfers Technology Reserves Categorical Carryover Emergency Contingency 2,000,000.00 - - - - - - - - 2,000,000.00 - 2,000,000.00 Encumbrances 156,382.59 - - - 121,705.59 - - - 34,677.00 - - 156,382.59 Allocate to Major Capital 1,716,078.67 - - - - - 1,716,078.67 - - - - 1,716,078.67 Allocate to CSA Transfer 850,000.00 - - - - - - 850,000.00 - - - 850,000.00 Allocate to Minor Capital 866,078.67 - - - - - 866,078.67 - - - - 866,078.67 General 5,588,539.93 - - - 121,705.59 - 2,582,157.34 850,000.00 34,677.00 2,000,000.00 - 5,588,539.93 Grant 3,642,958.66 1,949,620.18 59,243.70 51,743.40 2,891.50 - 218.30 1,500,000.00 79,241.58 - - 3,642,958.66 Minor Capital 3,040,160.43 20,672.53 - - 693,333.22 - 2,326,154.68 - - - - 3,040,160.43 Major Capital 11,076,700.32 - - - 14,368.10 - 10,970,382.22 - 91,950.00 - - 11,076,700.32 Bond Capital 66,747,566.04 - - - - - 66,747,566.04 - - - - 66,747,566.04 Fleet Replacement 105,356.04 - - 105,356.04 - - - - - - - 105,356.04 Instructional Resources 3,950,441.00 1,556,939.56 - - - - - 1,000,000.00 1,393,501.44 - - 3,950,441.00 Tech Replacement 239,181.03 - - - - - - - 239,181.03 239,181.03 Nutrition Services 4,455,796.00 - - - - 4,431,121.00 - - 24,675.00 - - 4,455,796.00 Student Activity 3,244,391.98 1,500,000.00 50,000.00 50,000.00 75,000.00 - 50,000.00 1,200,000.00 100,000.00 - 219,391.98 3,244,391.98 Health Insurance 2,209,060.08 - - - - - - - - - 2,209,060.08 2,209,060.08 Dental Insurance 157,557.30 - - - - - - - - - 157,557.30 157,557.30 Risk Management 1,207,951.27 - - - - - - - - - 1,207,951.27 1,207,951.27 OPEB Trust 2,083,450.03 - - - - - - - - - 2,083,450.03 2,083,450.03 Total Carryover 107,749,110.11 5,027,232.27 109,243.70 207,099.44 907,298.41 4,431,121.00 82,676,478.58 4,550,000.00 1,963,226.05 2,000,000.00 5,877,410.66 107,749,110.11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 13, 2026 RESOLUTION 011326-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Radford to adopt the resolution; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Superviso . -adfor•, 'ooker, North, Mahoney, Shepherd NAYS: Non- A COPY TESTE: Richard -' •ywood, P.E. -; • y Administrator/ Clerk to the Board of Supervisors