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HomeMy WebLinkAbout1/27/2026 - Adopted Board Records ACTION NO. 012726-1 ITEM NO. C.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Resolution of appreciation to David F. Radford for his service as Chairman of the Board of Supervisors in 2025 SUBMITTED BY: Richard L. Caywood County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: This time has been set aside to recognize David F. Radford for his service as Chairman of the Board of Supervisors in 2025. STAFF RECOMMENDATION: Staff recommends adoption of the resolution. VOTE: Supervisor North moved to adopt the resolution. Supervisor Hooker seconded the motion. Motion approved. Yes No No Vote Mr. Radford Ms. Hooker ® ❑ ❑ Mr. North Mr. Mahoney Ms. Shepherd Page 1 of 1 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2026 RESOLUTION 012726-1 OF APPRECIATION TO DAVID F. RADFORD FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2025 WHEREAS, David F. Radford served as Chairman of the Roanoke County Board of Supervisors during 2025; and WHEREAS, the Board of Supervisors recognizes during Mr. Radford's term as Chairman, the County achieved numerous accomplishments contributing to economic growth, including: • Elbit America's investment of more than $30 million in facility improvements and equipment, creating nearly 300 new jobs and expanding its workforce to more than 1,000 employees • More than $150 million in new project investments since 2023, resulting in the creation of over 1,500 new jobs • Redevelopment along Electric Road at Tanglewood Crossing, adding new retail and office space • The groundbreaking of a $12 million Extended Stay Hotel in the Town of Vinton • Ongoing expansions including Mack Trucks' $14 million, 72,000-square-foot facility expansion and the groundbreaking of a new Publix store along Brambleton Avenue • A thriving local economy now supporting more than 2,100 businesses across a wide range of industries WHEREAS, Mr. Radford has demonstrated a strong commitment to sustaining economic momentum through workforce development and business support initiatives, including: • Prioritizing workforce development to ensure local businesses have access to a skilled and prepared talent pipeline • Strengthening partnerships with Roanoke County Public Schools to connect students and educators with local career pathways • Supporting programs such as Manufacturing Day and Industry Insight Tours, which expose students and teachers to modern manufacturing careers and local employment opportunities • Supporting the Business Equipment Acquisition Program Grant, which has awarded more than $200,000 to 27 businesses in Roanoke County and the Town of Vinton over the past two years WHEREAS, during Mr. Radford's leadership, Roanoke County took proactive steps to better understand and plan for housing needs, including: • Initiating a County-specific Housing Market Analysis Study to identify housing gaps, affordability trends, and future needs • Using data-driven analysis to guide long-term planning and ensure housing options align with the needs of current and future residents WHEREAS, Mr. Radford has been a strong advocate for transportation, safety, and outdoor connectivity projects that enhance quality of life, including: • The official transfer of Explore Park to Roanoke County following more than a decade of investment under a 99-year lease • . The opening of the Appalachian Trail pedestrian bridge over Route 311 • The continued success of the McAfee Knob Trailhead Shuttle, providing nearly 2,000 rides and reducing congestion at a nationally recognized destination • The adoption of the Safe Streets and Roads for All initiative to identify high- crash corridors and guide safety improvements in coordination with VDOT • The completion of four major greenway segments, including the Roanoke River Greenway to Explore Park, Glade Creek Greenway, significant portions of the East Roanoke River Greenway, and Phase 1 of the West Roanoke River Greenway in partnership with the City of Salem • More than $17.7 million in combined local, state, and federal investment in greenway infrastructure WHEREAS, Mr. Radford provided steady fiscal leadership and focused on responsible governance and tax relief, including: • The enactment of substantial tax relief measures, including reductions to real estate, personal property, and machinery and tools tax rates, as well as increased thresholds for business license fees • Delivering more than $47 million in total tax savings to residents and businesses • Maintaining a commitment to efficient, responsible government while easing the impacts of inflation on citizens WHEREAS, education and public safety remained top priorities during Mr. Radford's tenure, including: • Directing more than $104 million of the County's budget to Roanoke County Public Schools • Ongoing construction of the new $75 million Career and Technical Education Center, providing more than 123,000 square feet of modern learning space aligned with workforce needs • The opening of the $8 million Bonsack Fire Station, a 12,000-square-foot facility staffed by 18 additional fire and rescue personnel, strengthening emergency response and community safety; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby express its sincere appreciation and gratitude to David F. Radford for his dedicated service as Chairman, his leadership, and his unwavering commitment to the citizens of Roanoke County. On motion of Supervisor North to adopt the resolution; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Hooker, North, Mahoney, Shepherd NAYS: None NO VOTE: Supervisor Radford A COPY TESTE: Richar• • 'aywood, P- Co , •dministrator Clerk to the Board of Supervisors CC: David F. Radford ACTION NO. 012726-2 ITEM NO. D.1 AT A REGULAR MEETING OF THE BOARD -OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Ordinance accepting and appropriating a donation from the Friends of the Roanoke County Public Library in the amount of $46,000 for use by the Roanoke County Library Department SUBMITTED BY: James L. Blanton Director of Library Services APPROVED BY: Richard L. Caywood County Administrator ISSUE: Acceptance and appropriation of$46,000 received as a donation from the Friends of the Roanoke County Public Library (Friends), and to recognize the Friends for its donation to the Library's Summer Reading Program and annual programming and services for all ages. BACKGROUND: The Friends of the Roanoke County Public Library is a non-profit fundraising group that advocates and supports library reading programs for all ages, and promotes the value of libraries. The Friends believe a strong public library is essential to the Roanoke Valley, and have supported Library programs since the organization formed in the early 1990s. The Library Department is requesting these funds be accepted and appropriated for use by the Library Department for Library programming and services. DISCUSSION: The Library Department will use the funds to support Library programs and services. FISCAL IMPACT: Funds in the amount of $46,000 are from the Friends of the Library for use by the Page 1 of 2 Library to support Library programming and services. No County matching funds are required. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached ordinance and setting the second reading for February 10, 2026. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for February 10, 2026. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford Ms. Hooker ® ❑ Mr. North Mr. Mahoney Ms. Shepherd Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 10, 2026 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $46,000 FROM THE FRIENDS OF THE ROANOKE COUNTY PUBLIC LIBRARY FOR USE BY THE ROANOKE COUNTY LIBRARY WHEREAS, the Friends of the Roanoke County Public Library is a non-profit fundraising group that advocates and supports library reading programs for all ages, promotes the value of libraries, and believes a strong public library is essential, supporting Library programs since the organization formed in the early 1990s; and WHEREAS, the Friends of the Roanoke County Public Library wishes to donate $46,000 for use by the Library Department for the Library's 2026 Summer Reading Program as well as annual programming and services for all ages; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on January 27, 2026, and the second reading was held on February 10, 2026. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $46,000 made available to the Roanoke County Public Library is accepted and appropriated to the General Fund. 2. That this ordinance shall take effect from and after the date of adoption. ACTION NO. 012726-3 ITEM NO. E.1-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Confirmation of appointments to the Roanoke Regional Airport Commission (At-Large) and Western Virginia Regional Industrial Facility Authority SUBMITTED BY: Rhonda Perdue Chief Deputy Clerk to the Board of Supervisors APPROVED BY: Richard L. Caywood County Administrator ISSUE: Confirmation of appointments BACKGROUND: Roanoke Regional Airport Commission (At-Large): Gary S. Powers' term will expire February 10, 2026. It is the consensus of the Board of Supervisors to reappoint Gary S. Powers to an additional four-year term to expire February 10, 2030. Western Virginia Regional Industrial Facility Authority: Richard Caywood's and Alex Jones' terms will expire February 4, 2026; Doug Blount's term will expire February 3, 2026. It is the consensus of the Board of Supervisors to reappoint Richard Caywood and Alex Jones to additional four-year terms to expire February 4, 2030; and to extend Doug Blount's term to expire February 3, 2028. FISCAL IMPACT: There is no fiscal impact associated with this Board agenda item. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approval of the appointments. VOTE: Supervisor Radford moved to approve all appointments. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ Ms. Hooker ® ❑ Mr. North Mr. Mahoney ® ❑ Ms. Shepherd CC: Michael Stewart, Executive Director, Roanoke Regional Airport Gary S. Powers John Hull, Roanoke Regional Partnership Richard Caywood Alex Jones Doug Blount Page 2 of 2 A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2026 RESOLUTION 012726-4.a-e APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM F- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 27, 2026, designated as Item F-Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes —January 13, 2026 2. Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Section 2-110 (Roll Call) of the Roanoke County Code. (Second Reading) 3. Ordinance authorizing the granting of easements to the Western Virginia Water Authority for the Gish Mill Water Line Improvement Project on property owned by the Board of Supervisors of Roanoke County, Virginia (First Reading and Request for Second Reading) 4. Ordinance accepting and appropriating $24,849 from Firehouse Subs Public Safety Foundation for new armor plates for the SWAT Team. (First Reading and Request for Second Reading) 5. Request to accept and allocate grant funds in the amount of $25,000 from the Department of Criminal Justice Services to Roanoke County Fire and Rescue. On motion of Supervisor Mahoney to adopt all matters on the consent agenda; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None Page 1 of 2 A COPY TESTE: Ric L. Caywood, P.E. C% . ty Administrator/ Clerk to the Board of Supervisors CC: Peter S. Lub-c , County Attorney C. Travis Griffith, Chief, Fire & Rescue Laurie Gearheart, Chief Financial Officer Joshua Pegram, Finance Page 2 of 2 ACTION NO. 012726-4.b ITEM NO. F_2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Ordinance Amending Chapter 2 (Administration), Article V (County Board Organization and Procedure), Section 2-110 (Roll Call) of the Roanoke County Code SUBMITTED BY: Peter S. Lubeck County Attorney APPROVED BY: Richard L. Caywood County Administrator ISSUE: Amendment of Section 2-110 of the County Code in order to establish a seating arrangement for the Board. BACKGROUND AND DISCUSSION: It is proposed that the Board amend Section 2-110(b) of the County Code in order to provide direction for the seating arrangement of members of the Board. There have been no changes since the first reading held on January 13, 2026. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. STAFF RECOMMENDATION: Staff recommends the approval of the ordinance. VOTE: Supervisor Mahoney moved to approve the ordinance. Supervisor Hooker seconded the motion. Motion approved. Page 1 of 2 Yes No Absent Mr. Radford ® 0 ❑ Ms. Hooker ® ❑ ❑ Mr. North ® III ❑ Mr. Mahoney 1 0 ❑ Ms. Shepherd ® 0 III CC: Peter S. Lubeck, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2026 ORDINANCE 012726-4.b AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (COUNTY BOARD ORGANIZATION AND PROCEDURE), SECTION 2-110 (ROLL CALL) OF THE ROANOKE COUNTY CODE WHEREAS, it is proposed that the Board amend Section 2-110(b) of the County Code in order to provide direction for the seating arrangement of members of the Board; and WHEREAS, the first reading of this ordinance was held on January 13, 2026, and the second reading of this ordinance was held on January 27, 2026. NOW THEREFORE BE IT ORDAINED by the Roanoke County Board of Supervisors that Chapter 2 (Administration), Article V (County Board and Procedure), Section 2-110 (Roll Call) is hereby amended as follows (all portions of Sections 2-110 not specifically amended below shall remain without amendment): Sec. 2-110. Roll call. (a) Before proceeding with the business of the board, the clerk or the deputy clerk shall call the roll of the members, and the names of those present shall be entered into the minutes. (b) Seating arrangement. From the Board's right to left, the following seating arrangement is currently in effect (when this subsection became effective on January 27, 2026): First seat: Windsor Hills Second seat: Catawba Third/ center seat: Chairman (Vinton) Fourth seat: Hollins Fifth seat: Cave Spring In each subsequent year, upon the election of a new chairman, the incoming chairman will move to the third (center) seat, and the outgoing chairman shall move to the seat formerly occupied by the incoming chairman. (cb) Order of voting. The clerk or deputy clerk shall call the roll of the members from the board's right to left with the chairman voting last. 1. That this ordinance shall be in full force and effect immediately. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor Hooker and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: /' Rich . Caywood, P.E. Co Administrator/ Clerk to the Board of Supervisors CC: Peter S. Lubeck, County Attorney ACTION NO. 012726-4.c ITEM NO. F_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Ordinance authorizing the granting of easements to the Western Virginia Water Authority for the Gish Mill Water Line Improvement Project on property owned by the Board of Supervisors of Roanoke County, Virginia SUBMITTED BY: Doug Blount Deputy County Administrator APPROVED BY: Richard L. Caywood County Administrator ISSUE: The Western Virginia Water Authority ("WVWA") has requested easements across property owned by the Board of Supervisors of Roanoke County, Virginia for construction of the Gish Mill Water Line Improvement Project. BACKGROUND: The WVWA is conducting a water line improvement project with plans to proceed across property owned by the Board of Supervisors of Roanoke County, Virginia known as Glade Creek Park. Glade Creek Park sits below the Billy Byrd Apartments on a former school bus lot and athletic fields of the old Roanoke County Career Center. Glade Creek Park is home to several community assets including two sports fields, a section of the Glade Creek Greenway, and a recycling center that serves the eastern portion of Roanoke County. In addition to hosting youth sport participants and greenway users each year, Glade Creek Park may best be known as the longtime home of the Vinton Dogwood Festival which takes place each April and welcomes thousands of visitors to the Vinton community. DISCUSSION: Roanoke County staff have reviewed the proposed easements and the proposed plans for the project, and have discussed potential concerns (the need for the WVWA to be Page 1 of 2 cognizant of utility lines on the property) with the WVWA. Pursuant to the terms of the easement, the WVWA agrees to restore and repair any actual damage to the property which may be directly caused by the construction, reconstruction, or maintenance of the waterline as near as is practicable to the condition at the time the easement is granted. FISCAL IMPACT: Payment of$1.00 has been proposed by the WVWA,as fair market value compensation for this easement. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this ordinance and the scheduling of a second reading on February 10, 2026. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for February 10, 2026. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford Ms. Hooker ® ❑ Mr. North Mr. Mahoney ® ❑ Ms. Shepherd Page 2 of 2 ACTION NO. 012726-4.d ITEM NO. FA AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Ordinance Accepting and Appropriating $24,849 from Firehouse Subs Public Safety Foundation for new armor plates for the SWAT Team. SUBMITTED BY: Michael Poindexter Chief of Police APPROVED BY: Richard L. Caywood County Administrator ISSUE: Ordinance Accepting and Appropriating $24,849 from Firehouse Subs Public Safety Foundation for new armor plates for the SWAT Team. BACKGROUND: The armor plates currently in use are due to expire in 2026. In addition to reaching the end of their service life, some of the current plates are improperly sized, making them less effective. The new Hardwire Type III+ Shooters Curve ballistic plates will provide vital protection during high-risk tactical operations. These new plates will also be sized properly for each member and weigh less than the current plates. This will not only increase comfort and the level of protection but also reduce fatigue and increase mobility. This upgrade will ensure enhanced safety for our officers, enabling them to respond more effectively to critical incidents. The SWAT team is the primary tactical response unit for Roanoke County and the Town of Vinton, and the secondary response unit for Roanoke City and the City of Salem. DISCUSSION: The Firehouse Subs Public Safety Foundation Inc. has awarded the Roanoke County Police Department a grant to purchase new armor plates in the amount of $24,849. These funds will be utilized for the specific purpose of purchasing the Safariland armor plates from Strohman Enterprises. Page 1 of 2 FISCAL IMPACT: The grant funds awarded are $24,849 and will cover 100% of the cost for the items. No county match is required. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the ordinance and requests scheduling the second reading for February 10, 2026. VOTE: Supervisor Mahoney moved to approve the first reading of this ordinance and scheduling the second reading for February 10, 2026. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford Ms. Hooker �� ❑ ❑ Mr. North Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® Page 2 of 2 ACTION NO. 012726-4.e ITEM NO. F_5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: Request to accept and allocate grant funds in the amount of $25,000 from the Department of Criminal Justice Services to Roanoke County Fire and Rescue SUBMITTED BY: C. Travis Griffith Chief of Fire and Rescue APPROVED BY: Richard L. Caywood County Administrator ISSUE: Accept and allocate grant funds totaling $25,000 from the Department of Criminal Justice Services (DCJS). BACKGROUND: The DCJS-CY 26 Unmanned Aircraft Trade and Replace Program is a one-time state grant administered by the Virginia Department of Criminal Justice Services (DCJS) that provides funding for local first responder agencies in Virginia (e.g., law enforcement, fire departments, EMS) to replace certain unmanned aircraft (drones). DISCUSSION: The DCJS-CY26 Unmanned Aircraft Trade and Replace Program is a state-funded grant administered by the Virginia Department of Criminal Justice Services to support local first responder agencies in replacing certain unmanned aircraft systems (UAS). The program was created in response to evolving state and federal security policies that restrict the use of drones manufactured by companies domiciled in countries designated as foreign adversaries. Participation in this program allows the County to remain compliant with state and federal guidance while maintaining critical unmanned aircraft capabilities used for public Page 1 of 2 safety operations, including emergency response, search and rescue, situational awareness, and damage assessment. Acceptance of this grant would improve operational readiness, reduce cybersecurity and data-security risks, and support the continued safe and effective use of drone technology by first responders. FISCAL IMPACT: No local match is required; however, $14,000 of the current fiscal year operating budget of the Fire & Rescue department will be used towards the purchase of this equipment. STAFF RECOMMENDATION: Staff recommends accepting and allocating $25,000 in grant funding from the DCJS- CY26 Unmanned Aircraft Trade and Replace Program to support the replacement of unmanned aircraft systems in compliance with state and federal security requirements. VOTE: Supervisor Mahoney moved to accept and allocate the grant funds. Supervisor Hooker seconded the motion. Motion approved. Yes No Absent Mr. Radford Ms. Hooker 111 Mr. North Mr. Mahoney Ms. Shepherd z CC: C. Travis Griffith, Chief, Fire & Rescue Laurie Gearheart, Chief Financial Officer Joshua Pegram, Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2026 RESOLUTION 012726-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS,the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Hooker to adopt the resolution; seconded by Supervisor Radford and carried by the following roll call and recorded vote: AYES: Supervisors Radford, Hooker, North, Mahoney, Shepherd NAYS: Non- A COPY TESTE: Ri . Caywood, P.E. ounty Administrator/ Clerk to the Board of Supervisors ACTION NO. 012726-8 ITEM NO. L_1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2026 AGENDA ITEM: The petition of Katie Gray (on behalf of Wal-Mart Real Estate Business Trust) to amend a special use permit condition regarding the architectural plans including exterior materials and colors for the Clearbrook Walmart on approximately 29.97 acres of land zoned C-2S, High Intensity Commercial District with conditions, and CVOD, Clearbrook Village Overlay District, located at 5350 Clearbrook Village Lane, Cave Spring Magisterial District. SUBMITTED BY: Philip Thompson Director of Planning APPROVED BY: Richard L. Caywood County Administrator ISSUE: Agenda item for public hearing and second reading of an ordinance to amend a special use permit condition for the Clearbrook Walmart on land zoned commercial and Clearbrook Village Overlay District. BACKGROUND: In October 2006, the Roanoke County Board of Supervisors approved an ordinance which rezoned 4.1 acres from AR, Agricultural/Residential District, to C-2, General Commercial District, and CVOD, Clearbrook Village Overlay District, and approved a special use permit for a retail sales establishment greater than 50,000 square feet of gross floor area, a garden center, and minor automobile repair facility on approximately 41 acres for the construction of the Clearbrook Walmart. The approved special use permit included nine (9) conditions. One of the conditions requires "all buildings on the 41 +/- acre site shall be constructed in substantial conformance with the architectural plans, including specific exterior materials and colors, prepared by Perkowitz & Ruth, dated October 13, 2006." Page 1 of 3 In December 2009, the Roanoke County Board of Supervisors approved an ordinance to amend some of the special use permit conditions approved in 2006 dealing with exterior building colors and sign panel colors, and to increase the maximum size of a monument sign. The amended condition regarding exterior building colors states: • "All buildings on the 41 +/- acre site shall be constructed in substantial conformance with the architectural plans, including exterior materials and colors, prepared by Perkowitz & Ruth, dated September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations — Proposed Color Scheme." Since the applicant (on behalf of Wal-Mart Real Estate Business Trust) is proposing new exterior building colors that are not in substantial conformance with the 2009 architectural plans, that special use permit condition must be amended to change the exterior building colors. The process to amend a special use permit condition is to go through the special use permit process. DISCUSSION: The Planning Commission held a public hearing on this petition on January 6, 2026. Four (4) citizens spoke in opposition to the request during the public hearing. The concerns/issues raised included: dark and unpleasant color scheme; lighting; proposed color scheme would be an eyesore; proposed color scheme would be another impact to the neighborhood which includes tractor trailer traffic and noisy trash compactors in the morning; the reason behind the Clearbrook Overlay was to create a community look by keeping the area's color scheme of earth tones and keep it from being an eyesore; and Clearbrook community came together to ensure it would look a certain way, and if Walmart wants to be part of their community it needs to conform to the standards in place. The Planning Commission discussed: the history of the Walmart project; architectural renderings and building color schemes from 2006, 2009, and 2026; Clearbrook Village Overlay district standards; Clearbrook Village design guidelines; the special use permit conditions; Walmart branding; lighting; signage; significant citizen involvement in creating the Clearbrook Overlay District and design guidelines on what the community would look like in the future; and the amount of time and input spent on original Walmart application including architectural renderings and color scheme. The Planning Commission recommends denial of the special use permit request to amend a special use permit condition regarding the architectural plans including exterior materials and colors for the Clearbrook Walmart. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. Page 2 of 3 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors deny the special use permit request to amend a special use permit condition regarding the architectural plans including exterior materials and colors for the Clearbrook Walmart on approximately 29.97 acres of land zoned C-2S, High Intensity Commercial District with conditions, and CVOD, Clearbrook Village Overlay District. VOTE: (BOARD REPORT) Supervisor Mahoney found that the proposed special use permit amendment request: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Does not align specifically to the Clearbrook Village Overlay District's design guidelines, however it is in conformance with the remaining terms of the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved that the Board approve the petition to amend the existing special use permit as follows: 2. All buildings on the 41 +/- acre site shall be constructed in substantial conformance with the architectural plans, including exterior materials and colors, prepared by WD Partners, dated 06/23/25 and as last revised on 01/23/26, entitled "Exterior Elevations—A2". All other special use permit conditions shall remain in place. Supervisor North seconded the motion. Motion approved. Yes No Absent Mr. Radford ® ❑ ❑ Ms. Hooker ® ❑ ❑ Mr. North ® ❑ ❑ Mr. Mahoney ® ❑ ❑ Ms. Shepherd ® ❑ ❑ CC: Philip Thompson, Director of Planning Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2026 ORDINANCE 012726-8 AMENDING A SPECIAL USE PERMIT CONDITION REGARDING THE ARCHITECTURAL PLANS INCLUDING EXTERIOR MATERIALS AND COLORS FOR THE CLEARBROOK WALMART ON APPROXIMATELY 29.97 ACRES OF LAND ZONED C-2S (HIGH INTENSITY COMMERCIAL) DISTRICT WITH CONDITIONS AND CVOD (CLEARBROOK VILLAGE OVERLAY) DISTRICT, LOCATED AT 5350 CLEARBROOK VILLAGE LANE, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Ordinance 121509-10 adopted by the Board of Supervisors on December 15, 2009 approved amendments to existing special use permit conditions approved by Ordinance 102406-7 pertaining to exterior building colors, sign panel colors, and the maximum size of a monument sign on a retail establishment ("the Clearbrook Walmart") located at 5350 Clearbrook Village Lane in the Cave Spring Magisterial District (Roanoke County Tax Map Number 088.03-01-09.00-0000); and WHEREAS, Katie Gray (on behalf of Wal-Mart Real Estate Business Trust) has petitioned to amend a special use permit condition imposed by Ordinance 121509-10 pertaining to exterior materials and colors for the Clearbrook Walmart; and WHEREAS, the first reading of this ordinance was held on December 16, 2025, and the second reading and public hearing were held on January 27, 2026; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 6, 2026; and WHEREAS, the Roanoke County Planning Commission recommends denial of the petition as originally requested; and WHEREAS, since the Roanoke County Planning Commission's public hearing on this matter, the applicant has amended its petition by submitting an alternative Page 1 of 5 architectural plan for the Clearbrook Walmart which is attached to this Ordinance as Exhibit A; and WHEREAS, legal notice and advertisement have been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board finds that the special use permit amendment meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. The Board further finds that the special use permit amendment does not align specifically to the Clearbrook Village Overlay District's design guidelines, however it is in conformance with the remaining terms of the Roanoke County Comprehensive Plan; 3. The Board further finds that the special use permit amendment will have a minimum adverse impact on the surrounding neighborhood and community; 4. The petition of Katie Gray (on behalf of Wal-Mart Real Estate Business Trust) to amend a special use permit condition imposed by Ordinance 121509-10 pertaining to exterior materials and colors for the Clearbrook Walmart, located at 5350 Clearbrook Village Lane, Cave Spring Magisterial District (Roanoke County Tax Map Number 088.03-01-09.00-0000), is hereby approved, and the conditions shall be as follows: Page 2 of 5 1) The 41 +/- acre site shall be developed in substantial conformance with the site plan prepared by Wolverton & Associates, dated October 13, 2006. 2) All buildings on the 41 +/-acre site shall be constructed in substantial conformance with the architectural plans, including exterior materials and colors, prepared by WD Partners, dated 06/23/25 and as last revised on 01/23/26, entitled "Exterior Elevations—A2", which is attached to this Ordinance as Exhibit A. 3) All roof top mechanical and other equipment shall be screened from view from the Blue Ridge Parkway and U.S. Rt. 220. 4) All retaining walls shall have a maximum height of 12 feet and shall match the Page 3 of 4 exterior material "Quick Brick" and color "Heritage" as shown on the architectural plans prepared by Perkowitz & Ruth, dated October 13, 2006. Retaining walls within any required buffer yard shall not exceed 4 feet. 5) All freestanding signs shall be monument style with a maximum height of 10 feet and a maximum width of 10 feet. The monument sign, exclusive of the sign panels to be installed thereon, shall be constructed with materials and colors that match the buildings, per the architectural plans prepared by Perkowitz & Ruth, dated September 30, 2009, entitled "#1301-02 Roanoke, VA Exterior Elevations — Proposed Color Scheme." The tenant panels shall remain Camel Brown until utilized by a tenant, at which time the background shall be white. Page 3 of 5 6) The 41 +/- acre site shall be developed in substantial conformance with the landscaping plan prepared by Hill Studio, dated 9/26/06, and including the specific details shown on the "Singing Hills Rd Landscape Buffer" plan prepared by Hill Studio, dated October 13, 2006. 7) Construction entrance shall be located at the Clearbrook Village Lane entrance as shown on the site plan prepared by Wolverton & Associates, dated October 13, 2006. All construction traffic shall use Clearbrook Village Lane. 8) The applicant/developer shall be responsible for constructing reasonable and necessary off-site improvements to the public road system the need for which is substantially generated and reasonably required by the development. 9) The Route 220/Stable Road intersection and the new Stable Road alignment depicted on the site plan prepared by Wolverton & Associates dated October 13, 2006 will be modified so that: a. The northernmost access to Stable Road located at the rear of the Anchor 1 building will be eliminated. b. Subject to VDOT approval, the Stable Road intersection will be redesigned to safely separate neighborhood and commercial traffic with the traffic engineer for the Singing Hills Road and Stable Road residents having an opportunity for input in the redesign. Page 4 of 5 c. Trucks servicing the development on this 41 +/- acre site shall not use Stable Road for ingress and egress. d. Internal truck circulation on the site shall be addressed and provided. e. Pedestrian conflicts on the site shall be identified and addressed. f. An alternate entrance onto Route 220 Northbound may be evaluated. 5. This ordinance shall be in full force and effect thirty(30)days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Mahoney to approve the ordinance; seconded by Supervisor North and carried by the following roll call and recorded vote: AYES: Supervisors Radfor , Hooker, North, Mahoney, Shepherd NAYS: None A COPY TESTE: Rich L. Caywood, P.E. ty Administrator/ Clerk to the Board of Supervisors CC: Philip Thompson, Director of Planning Page 5of5 SITE PLAN """Y ene.xwe,nr".s...°erus w.xovE°v.srs.n.e,.v,mxew am«�.n..n DMOLITION NOTES SHEET NOTES wdll "li f- ., s ry ox.xx° E,".:..n®o ,x.. ,Far". «. T. a ° m m T.. ="' oti pp` a � 4 - ...1.7:31 E".: xur�« ,«"m . e o.x"nr «= ".a»rX-..°.wae.'"1"xx.n Q .o.°« _x.. 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