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HomeMy WebLinkAbout3/25/1997 - Regular March 25, 1997 1M> --... Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 25, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of March, 1997. IN RE: CALL TO ORDER -- Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations INRE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant '- Administrator. The Pledge of Allegiance was recited by all present. ~ March 25, 1997 - INRE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Mahoney added an Executive Session item pursuant to Section 2.1- 344 A (3) to consider the acquisition or use of real property for park purposes. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITION AND AWARDS 1:. Resolution of appreciation to John H. Cease. Chief of Police. for service to Roanoke County. R-032597-1 Chairman Johnson presented the resolution to Chief Cease, and wished him success in his new position as Chief of Police for Wilmington, North Carolina. ..- Supervisor Eddy moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032597-1 OF APPRECIATION TO JOHN H. CEASE, CHIEF OF POLICE, FOR SERVICES TO ROANOKE COUNTY WHEREAS, the Roanoke County Police Department was approved by voter referendum in 1989, and began operations July 1, 1990; and WHEREAS, after a nationwide search, John H. Cease was named as the first police chief for the new department; and WHEREAS, since assuming command of the Roanoke County Police Department, Chief Cease has been responsible for implementing a variety of programs, including Accreditation by the Commission on Accreditation for Law Enforcement Agencies; a Citizens Police Academy; Neighborhood and Business Watch groups; the DARE Camp at Camp Roanoke; a substation at Tanglewood Mall; the Citizen Ride- Along Program; and Resource Officers in County High Schools; and -- March 25, 1997 ~ - WHEREAS, the Roanoke County Police Department is well-respected throughout the state as a modern, professional and nationally accredited department; and WHEREAS, Chief Cease has announced his acceptance of a new position as Chief of Police in Wilmington, North Carolina. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its appreciation to JOHN H. CEASE, first Chief of Police of Roanoke County, for his leadership, dedication, and professionalism in establishing the Roanoke County Police Department; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Chief Cease in his new position in Wilmington, North Carolina. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1:. Resolution approvino the Roanoke Reoional Airport Commission Budoet for Fiscal Year 1997/98. (Diane Hvatt, Director of Finance) R-032597-2 Ms. Hyatt advised that on March 12, 1997, the Commission approved the fiscal year 1997-98 budget to be forwarded to the governing bodies of Roanoke County and Roanoke City for their approval. The budget shows revenues of $5,120,435 and expenditures of $4,826,486 which reflects that the airport operations are self supporting and do not require any additional supplement. The Commission also adopted a capital expenditures program which totals $655,000. These expenditures will be funded with $240,000 of State Aviation Grant funds and $415,000 of Commission funds. On June 30, 1996, the County made its final payment of $264,000 which completed the original 172 March 25, 1997 , 1= ten year capital contribution to the airport. There are no additional monies needed as a result of this budget. Ms. Hyatt asked that the Board adopt the resolution approving the Commission's budget for fiscal year 1997-98. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032597-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1997-98, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 12, 1997, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1997-98 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 1997-98 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 12, 1997, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Reouest for fundino for 1997 Citizen Satisfaction Survey. March 25. 1997 ~ (Anne Marie Green, Community Relations Director) A-032597 -3 Mr. Hodge advised that for the past two years, the Board has approved funding for a Citizen Satisfaction Survey and it is anticipated that the survey will be conducted annually. The two recent surveys show a high satisfaction level among County residents and contributed information to individual County departments about the levels of service which are being provided. The proposed survey will be distributed to the Board members for their input. Instead of waiting until after July 1 and the budget process, he asked that $8,500 be appropriated from the Board Contingency Account so that staff could move forward and input could be received from citizens concerning the schools' capital requests. Supervisor Eddy suggested that information about Roanoke Valley Cable Government Access Channel be included in the survey. Supervisor Minnix suggested that the survey could be done biennially after a couple of times in order to save money. Supervisor Johnson suggested that this subject be discussed during the budget process. Supervisor Minnix moved to approve funding of $8,500 from Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 11:4 March 25, 1997 - 3. Reouest to execute a trainino aoreement with the Fifth District Emplovment and Trainino Consortium for R. R. Donnelley and Rusco. (Brian Duncan. Assistant Director, Economic Development) A-032597 -4 Mr. Duncan advised that the County pledged $43,750 ($250 for each employee, up to 175) in February 1996 to supplement training funds provided by the Commonwealth of Virginia as part of the incentive package developed to assist in Donnelley's location in Valley TechPark. Rusco has requested $6,022 of training assistance under the public private partnership policy for training of 56 employees associated with the new vinyl window product. This request has been approved by the staff under the partnership guidelines. Staff has prepared a draft agreement between the County, FDETC and each company, and is requesting that the County Administrator be authorized to execute the final agreements. The FDETC is considering charging up to 10% as an administrative fee to administer "pass through" training funds in the future and the fee would be negotiated depending upon the complexity of each training agreement. Funds for training for both R. R. Donnelley and Rusco have been appropriated but an administrative fee, if required, would be charged to the economic development fund. After discussion, it was the consensus of the Board that administrative fees not be included in the agreements. March 25, 1997 175 - Supervisor Harrison moved to approve the staff recommendation to authorize the County Administrator to execute training agreements with FDETC and R. R. Donnelley and Rusco on a form approved by the County Attorney. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 4. Resolution approvino an option to purchase aoreement with James C. and Arline B. Epperlv to purchase approximatelv 0.50 acres. on the south side of Countrv Farm Road Ibeino identified as County Tax Map parcel 155.03-3-91. as part of the Krooer expansion project. (Timothy Gubala. Economic Deyelopment Director) R-032597-5 Mr. Gubala advised that Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic Distribution Facility in the Glenvar area. James and Arline Epperly have agreed to sell a 0.50 acre tract to Roanoke County who will convey it to Kroger so that it can be used for truck parking at the new facility being constructed on adjacent property. This purchase and conveyance is in conformance with the approved performance agreement between Roanoke County and Kroger Co. The County's independent appraiser values the property at $18,800 and staff has 146 March 25, 1997 - negotiated a purchase price of $25,000 and will pay $3,000 for the replacement of a private well serving the Epperly's business and residence. The option to purchase agreement must be approved by resolution so that the property can be environmentally tested, and an ordinance will be brought back to the Board for approval before the option can be exercised. Supervisor Harrison moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Chairman Johnson advised that a response has been sent to the Kanawha County Commission, Charleston, West Virginia, concerning their letter of concern about Kroger's move from that area, and asked staff to comply with all Freedom of Information requests concerning this matter. RESOLUTION 032597-5 APPROVING AN OPTION TO PURCHASE AGREEMENT WITH JAMES C. EPPERLY AND ARLINE B. EPPERLY FOR 0.50 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 55.03-3-9) AS PART OF THE KROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, said agreement provides for acquisition of certain property, and the funds are available in the Kroger-IDA account as appropriated by the Board on· January 28, 1997; and, WHEREAS, by Option to Purchase Agreement dated March 19, 1997, March 25. 1997 177 - James C. Epperly and Arline B. Epperly granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.50 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 55.03-3-9, ("the Property"); and, WHEREAS, under the terms of said agreement, the option fee is $2,500.00, the purchase price for the Property is to be $25,000.00, and the option must be exercised on or before August 31, 1997; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated March 19, 1997, between James C. Epperly and Arline B. Epperly, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Reouest for authorization to purchase replacement vehicles for Police Department. (John H. Cease, Chief of Police) A-032597 -6 Chief Cease advised that police vehicles to be purchased during the next fiscal year under the state contract for delivery on July 1, 1997 must be ordered by May 31, 1997. Eleven replacement vehicles are planned at a price of $19,418 each for a us March 25, 1997 - total cost of $213,600. Funds for the purchase of these vehicles are included in the Police Department target budget for fiscal year 1997-98. Supervisor Nickens moved to approve the request. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None INRE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor Nickens moved to approve the first reading and set the second readings and public hearings for April 22, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1:. Ordinance to rezone approximately 3.3 acres from C-1 to 1-2 to construct a yehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleohanv Drive. Catawba Maoisterial District, upon the petition of Industrial Development Authority (Roanoke CountvJ. 2. Ordinance to rezone approximatelv 2.35 acres from C-1 to 1-2 to construct a vehicle maintenance facility and new access road. located on the south side of West Main Street across from Alleohany Drive. Catawba Maoisterial District. upon the petition of Industrial Development Authority (Burritt Estate), 3. Ordinance to rezone 17.5 acres from R-3 to Co2 and obtain a March 25. 1997 1$ - Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodburv Street. Hollins Maoisterial District. upon the petition of Shenandoah Homes Retirement Villaoes. IN RE: FIRST READING OF ORDINANCES 1:. Ordinance declarino a parcel of real estate to be surplus and reiectino/acceptino offer for sale of South County No.4 well lot. (Garv Robertson, Utility Director) Mr. Robertson advised that with the construction of Spring Hollow Reservoir and Water Treatment Facility, the South County Well NO.4 located on Sugar Loaf Mountain Road became surplus. It has an accessed land value of $3,400. It was advertised for sale as is with no guarantee of being developable or having access to water and sewer. The County received one bid for the property in the amount of $3,800 from Frank Porter. He has agreed to two deed stipulations: (1) that the lot be classified as non-buildable and (2) that additional right-of-way will be granted at no cost if Sugar Loaf Mountain Road is improved. If the Board accepts the bid, a credit of $3,769.59 should be given to Mr. Porter for the County's share of drainage improvements. He asked that the Board adopt the ordinance after the second reading. In response to Supervisor Nickens' question if the language "non- buildable" in the ordinance was sufficient so that no residential structure nor other building shall be constructed on the property, Mr. Mahoney advised that specific covenants will be placed in the deed conveying the property to Mr. and Mrs. Porter. -1&0 March 25, 1997 Supervisor Eddy moved to approve the first reading and set the second reading for April 8, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Ordinance authorizino the yacation of a portion of an existino 20' sanitarv sewer easement located on the eastern portion of Lot 7. Block 1. Section 23. Huntino Hills, Caye Sprino Maoisterial District. and authorizino acceptance of a relocation of the same easement. (Garv Robertson. Utility Director) Mr. Robertson advised that the property is located in Hunting Hills Subdivision and is owned by Richard M. and Linda H. Zaharias. A recent survey of this property reflected that the dwelling encroached upon the existing 20-feet sewer easement. The builders of this dwelling had previously relocated a sewer line around this dwelling and they have now requested that the Board vacate the original easement and dedicate a new easement for this sewer line. The encroachment created by the residential structure will be eliminated by vacating the easement, and dedication of the additional easement will ensure adequate ingress and egress to the work area to maintain this sewer line. There are no costs to the County associated with this and he asked that the Board approve the first reading of the ordinance. Supervisor Minnix moved to approve the first reading and set the second March 25. 1997 w reading and public hearing for April 8, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Ordinance authorizino an Interoovernmental Aoreement establishinCl the Roanoke Vallev Greenway Commission between the Citv of Roanoke. City of Salem. County of Roanoke and Town of Vinton. (Paul Mahoney, County Attorney) Mr. Mahoney advised that this type of intergovernmental agreement can only be approved by the local governing bodies by the adoption of an ordinance and that is the first reading of the ordinance. Mr. Jon Hartley, Assistant Director, Planning & Zoning, and Elizabeth Belcher, Greenway Coordinator, were present to answer questions. Supervisor Eddy asked that Ms. Belcher and Charles Blankenship, Vice chairman of the Greenway Steering Committee and Roanoke County's appointee, be recognized. He expressed appreciation to Paul Mahoney and Jon Hartley for their assistance in developing the agreement. He advised that the Greenway Commission will get some grant funds which will substantially reduce the money requested from the County for support of the Commission. He also stated that he would like to appoint the 182 March 25,1997 - three members of the Greenway Steering Committee, Charles Blankenship, Butch Kelly and Don Witt, to the Commission, and Mr. Mahoney advised that it would be appropriate to make those appointments at the second reading of the ordinance. Supervisor Eddy moved to approve the first reading and set the second reading for April 8, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 4. Ordinance amendino and reenactino Ordinance 82592-12, the Zonino Ordinance for Roanoke Countv. to allow broadcastino towers onlv by special use permit in C-2, General Commercial Districts. 1-1 and 1-2. Industrial Districts. (Terrv Harrinoton, Director of Plannino & Zonino) Mr. Mahoney advised that this is a text amendment to the Zoning Ordinance to permit broadcasting towers by special use permits in C-2, 1-1 and 1-2 districts instead of the towers being allowed by right. This change will allow the Planning Commission and the Board to evaluate future tower proposals for compliance with the Federal Communications Act, our local comprehensive plan, and the impact of the proposed tower on the general community. County staff has been involved with businesses in the community in an attempt to develop guidelines for broadcasting towers. In response to whether the County could be subject to future lawsuits, Mr. March 25, 1997 ~ Mahoney advised that he was optimistic that the County will be successful in pending litigation and feels that this litigation will establish some of the legal ground rules for these kinds of lawsuits. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for April 22, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Ordinance amendino and reenactino Section 12-13, Removal and Disposition of Certain Unattended Vehicles, of the Roanoke County Code to reouire the postino of wamino sions on private property normally open to the public for parkino. (Joseph Obenshain. Senior Assistant County Attorney) Mr. Mahoney advised that in recent years the General Assembly has added language to the Code of Virginia which requires that any local ordinance which provides for the towing of vehicles left on private property for a specified period must also contain a requirement for warning signs. The County's Code must be amended to require that the property owners post signs warning that vehicles left on property which is normally open to the public for parking may be towed or removed at the owner's expense after a minimum of 72 hours. 1&4 March 25, 1997 - Supervisor Eddy advised that while he understood the intent, the wording of the ordinance is confusing and suggested that it could be stated more clearly and succinctly before the second reading. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for April 22, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1:. Ordinance authorizino the execution of a lease aoreement for office space for the Department of Social Services. (John Chambliss. Assistant County Administrator) 0-032597-7 Mr. Chambliss advised that staff has been negotiating for some time with other property owners in Salem and Roanoke County area for office space in the range of 15,000 to 20,000 sq. ft. for the Social Services Department. After evaluating the various alternatives, staff is recommending renewal of the lease in the Salem Bank & Trust Building for three full floors of space which will include 19,500 sq. ft. Included in the arrangement are (1) renovations to the third and forth floors presently occupied by the Social Services Department which include upgrading the electrical system, painting March 25, 1997 185 - all walls, replacing ceiling tiles, installing floor treatments and security doors; and (2) upgrading of the fifth floor. The lease would be effective April 1 , 1997 and extend for a ten year period of time. He advised that there have been no changes to the ordinance since the first reading. In response to Supervisor Nickens' question, Mr. Chambliss advised that routine maintenance is not included in the lease document. Supervisor Nickens suggested that public buildings should have schedules for routine maintenance included in the lease document. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-7 AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE DEPARTMENT OF SOCIAL SERVICES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on March 11, 1997, and the second reading was held on March 25, 1997, concerning the lease of office space for the use of the Department of Social Services at the Salem Bank and Trust Building in the City of Salem, together with all appurtenances thereto belonging; and 3. That this lease is with East Main Street Properties, L.L.C. of approximately 19,900 square feet of office space for a term commencing the 1st day of April, 1997, and ending the 31st day of March 2007, for an initial annual rental of 1&6 March 25, 1997 - $173,130.00, payable in equal monthly installments of $14,427.50. 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS 1:. Leaoue of Older Americans - Advisorv Board It was the consensus of the Board to ratify the appointment of Mrs. Elizabeth Bogle for a three year term. 2. Social Services Advisorv Board Supervisor Johnson advised that this is a Hollins District appointment, and he will have a nominee at the next meeting. IN RE: CONSENT AGENDA R-032597 -8. R-032597 -8.f Supervisor Johnson moved to adopt the Consent Resolution without Item 6. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Eddy moved to approve Item 6. The motion carried by the March 25, 1997 187 - following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson RESOLUTION 032597-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 25, 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes for February 25, 1997 and March 11, 1997 Joint Meeting with Roanoke City Council. 2. Confirmation of appointment to League of Older American Advisory Council, and ratification of appointment to the League of Older Americans Advisory Board. 3. Acceptance and appropriation of a grant from the trust fund of the Comprehensive Services Act. 4. Resolutions of Appreciation to members of the Blue Ribbon Committee for participation in the 1997 Comprehensive Facilities Study of the Roanoke County School System. 5. Acceptance of water and sanitary sewer facilities serving Penn Forest Place. 6. Acceptance of water and sanitary sewer facilities serving Johnson Acres. 7. Request for acceptance of Windcrest Land and portions of Apple Harvest Drive, Crumpacker Drive and Huntridge Road into VDOT Secondary Road System. 1ü March 25, 1997 - 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution without Item 6, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Eddy to approve Item 6, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, NAYS: None ABSTAIN Supervisor Johnson RESOLUTIONS 032597-8.c OF APPRECIATION TO MEMBERS OF THE BLUE RIBBON COMMITTEE FOR PARTICIPATION IN THE 1997 COMPREHENSIVE FACILITIES STUDY OF THE ROANOKE COUNTY SCHOOL SYSTEM WHEREAS, a bond referendum for construction of a new south county high school and improvements to various other county schools was defeated in April, 1996; and WHEREAS, after that referendum, the Roanoke County School Board and the Roanoke County Board of Supervisors appointed a committee to conduct a Comprehensive Facilities Study to determine the needs of the Roanoke County School System; and WHEREAS, this group of 22 citizens, which became known as the "Blue Ribbon Committee", was comprised of men and women from all areas of the County, and met over 87 times, for approximately 2,500 hours, which included touring the 28 school facilities and interviewing faculty, staff, students and PTA members at each school, as well as meeting in committee and subcommittee to prepare a report; and WHEREAS, on Monday, March 17, 1997, the Blue Ribbon Committee publicly presented the result of their well-reasoned, extensive, and county-wide Comprehensive Facilities Study to the Roanoke County School Board and Board of Supervisors, calling for almost $100 million in improvements, additions and new facilities to be constructed over the next ten years to benefit the school children of the County. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to the members of the BLUE RIBBON COMMITTEE for the long hours and extensive preparation and thought which they invested in the 1997 Comprehensive Facilities Study of the Roanoke County School System; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its - March 25, 1997 189 gratitude to Becky Walter, Marylee DaYis, DaYid Semones, Bonnie Jones, Donna Vittur, Joseph L. Byrd, III, Michael A. Wray, Robert Kaplan, Jane Milliron, Terriann May, AI G, Thomason, N. Wayne Newman, King Harvey, Barbara Buckley, Mary Nasca, Michael Quinn, Bill Adkins, AI Hardy, Doug Chittum, John Lyden, Jeff White and Patricia McKinney for participation in the process as members of the Blue Ribbon Committee. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032597-8.f REQUESTING ACCEPTANCE OF WINDCREST LANE, AND PORTIONS OF APPLE HARVEST DRIVE, CRUMPACKER DRIVE AND HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR- 5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moyed By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddv. Harrison. Minnix. Nickens. Johnson Nays: None Absent: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS 190 March 25, 1997 , Supervisor Eddv: (1) He announced that Clean Valley Day will be held on April 6, 1997. (2) He attended the Lazarus property community meeting and advised that there was no significant opposition to the new plan for the proposed Radford development on McVitty Road. (3) He advised that he and Supervisor Minnix attended the Vinton Chamber of Commerce meeting and that Supervisor Nickens did a good job as featured speaker. Supervisor Minnix: (1) He congratulated the members of the Blue Ribbon Committee on an outstanding job. (2) He asked about the status of cars illegally parked on Buck Mountain Road and Route 220. Terry Harrington advised that the owners have been contacted and that the cars are being removed. Supervisor Harrison: (1) He advised that he agreed that the BRC did an outstanding job and made a professional presentation. (2) He commented on the article in the newspaper about redistricting and the feeding of Mason Cove into the Glenvar area. He has received only positive comments. He asked the citizens to let him or their School Board representative know their opinion. (2) He congratulated Art Lawrence, Glenvar Basketball Coach, on being named State Coach of the year. Supervisor Johnson: (1) He advised that a copy of the BRC document has been placed in each library and encouraged citizens to review it. He asked for input from the Board members on forming an Implementation Committee with the members being: Chair and Vice Chair of Board of Supervisors and School Board; County Administrator; School Superintendent; and two members of the BRC. March 25,1997 WI Supervisor Eddy advised that he felt it was premature to appoint a committee until the School Board sets its direction, and that he felt each district should be represented on any committee. Supervisor Johnson advised that the committee would have no official power but would receive input and make recommendations. He asked the other Board members to discuss forming this committee with their School Board representation, and get back to him with comments. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after discussion of Item 6. The motion carried by a unanimous voice vote. 1:. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Continoency Fund 4. Statement of Revenues and Expenditures as of Februarv 28. 1997. 5. Accounts Paid - Februarv 1997 6. Listino of real estate properties for iudicial sale. The Board directed Mr. Hodge to bring back a report about using County staff instead of outside counsel for any future sales. 7. Report from the Viroinia Department of Transportation of chanoes to the Secondarv System as of Februarv 1997, -192 March 25, 1997 - ~ IN RE: EXECUTIVE SESSION At 4:30 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A. pursuant to the Code of Virginia Section 2.1-344 A (3) to consider the acquisition or use of real property for public purposes: water transmission line, conservation donation, drainage easement and park purposes; 2.1-344 A (7) consultation with legal counsel and briefing by staff pertaining to specific matters requiring legal advice, Town of Vinton; and 2-1-344 A (7) Consultation with legal counsel pertaining to actual or probable litigation, i.e. zoning ., violation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: BUDGET WORK SESSION WITH VOLUNTEER FIRE AND RESCUE CHIEFS BOARDS The work session began at 6 p.m. and was held after the Executive Session. Chief Burch, Fire & Rescue, made the presentation and advised that the total add back requests of $2,104,864 have been reduced to $692,082 and include: (1) staffing $170,222; (2) apparatus $489,860; and (3) allocation for protective clothing, fire hose, communication equipment $32,000. He advised that the fire stations have agreed to match the $32,000 from the County for protective clothing and that the rescue squads have approved the concept but will wait another year to provide funds March 25, 1997 193 - because of prior commitments. A five year strategic plan for the fire department will be in place next year. He advised that the various work programs will cost $245,120 and asked the Board to support the maintenance budget requests from the General Services Department. He described the Capital Improvement Program projects for FY 1997-98 through 2000-01. Supervisor Johnson advised that funds have already been allocated as follows: (1) $264,000 for equipment; and (2) $330,000 for bunk room additions. Supervisor Nickens asked for affirmation by membership that the units want bunk room facilities, and will work to staff the stations. Supervisor Johnson asked about the feasibility of moving the Clearbrook Station because of the high cost of renovations. Woody Henderson, Chair, Volunteer Fire Chiefs Board, and Joe Coyle, Chair, Volunteer Rescue Chiefs Board, advised that they supported Chief Burch's presentation and requested the addbacks. IN RE: CERTIFICATION OF EXECUTIVE SESSION R-032597-9 At 7:05 p.m., Supervisor Johnson moved to return to open session, that the Executive Session was held from 4:30 p.m. until 5:40 p.m., and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson 194 March 25, 1997 NAYS: None RESOLUTION 032597-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE:: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1:. Ordinance authorizino a Special Use Permit to expand the existino facility. located at 3028 Penn Forest Blyd.. Caye Sprino Maoisterial District. upon the petition of Penn Forest Christian Church. (Terrv Harrinoton. Plan nino & Zonino Director) 0-032597-10 Mr. Harrington advised that this is a request for a special use permit to ~ March 25, 1997 195 expand an existing religious assembly facility from 9,595 to 24,005 square feet of building space. The property is zoned R-1, single family residential. The Planning Commission approved the petition but encouraged the petitioner to mitigate storm water flow as much as follow. There was also one recommended condition: (1) That the driveways at three homes to the east of the church not be used for access to the properties, and that the driveway at the home to the west of the church, life estate property, not be used for church related activities. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to approve the special use permit. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-10 GRANTING A SPECIAL USE PERMIT TO PENN FOREST CHRISTIAN CHURCH TO EXPAND THE EXISTING FACILITY AT 3028 PENN FOREST BLVD. (TAX MAP NOS, 87.06-3-27, 28,29,30,31), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Penn Forest Christian Church has filed a petition to expand the existing facility located at 3028 Penn Forest Blvd. (Tax Map Nos. 87.06-3-27, 28, 29, 30, 31) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 25, 1997; the second reading and public hearing on this matter was held on March 25, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Penn Forest Christian Church to expand the existing facility located at 3028 Penn Forest Blvd. (Tax Map Nos. 87.06-3-27, 28, 29, 30, 31) in the Cave Spring Magisterial 196 March 25, 1997 - District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) That the driveways at the three homes to the east of the church not be used for access to these properties. The driveway at the home to the west of the church (life estate property), not be used for church related activities. On motion of Supervisor Minnix to approve the special use permit, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Ordinance authorizina a Special Use Permit to construct a home for adults located 0.15 mile west of the intersection of Brambleton Avenue and Pineyale Road, Windsor Hills Maaisterial District. upon the petition of Balanced Care Corp. (Terrv Harrinaton. Plannina & Zonina Director) 0-032597-11 Mr. Harrington advised that this is a request for a special use permit to construct and operate a 33,377 square foot home for approximately 60 to 66 adult residents on 3.88 acres. The site is designated Core by the 1985 Comprehensive Plan and this proposal is consistent with that designation. The Planning Commission recommended approval of the petition with two conditions: (1) A sprinklerlfire suppression system shall be installed. (2) Maximum building height shall not exceed 28 feet at rooftop measured from finished elevation 1110 feet. He explained that the facility will be one story and that the base floor elevation of this facility will be approximately ten feet above Brambleton Avenue and the highest point of the roof near March 25, 1997 197 the front door is 28 feet. Dr. Willis Lanier, Jr., advised that: (1) Too much grading had been done at this site without approval of the project from the Board of Supervisors. (2) He does not have a water problem and is concerned about water draining onto his property and creating a problem. (3) He asked that the developer provide a row of white pine trees along the border that adjoins his property. (4) He urged that the project be approved because this is a better use of the property than that in the past. Ed Natt, Attorney for the applicant, advised that the development plan does provide for screening. In response to a question, Mr. Harrington advised that since both of the properties are zoned commercial, no screening is required. He also advised that type "C" or "D" landscape buffer would be appropriate for this project. Mr. Natt advised Supervisor Eddy that there is a stormwater management detention pond in the corner of the project which is adjacent to the Advance Store. Supervisor Eddy moved to approve the special use permit with two additional conditions: (1) that there be a buffer yard between this property and those lots fronting on Brambleton Avenue equivalent to Type C or D buffer as outlined in the County Zoning Ordinance; and (2) that the grading and drainage facilities be arranged so that no significant storm water will be diverted off this property to those lots fronting on Brambleton Avenue. ORDINANCE 032597-11 GRANTING A SPECIAL USE PERMIT TO BALANCED CARE CORP. TO CONSTRUCT A HOME FOR ADULTS LOCATED 0.15 MILE WEST OF THE INTERSECTION OF BRAMBLETON AVENUE AND PINEVALE ROAD (TAX MAP NOS, 19B March 25,1997 77.09-4-40,41), WINDSOR HILLS MAGISTERIAL DISTRICT A sprinkler/fire suppression system shall be installed. Maximum building height shall not exceed 28 feet at rooftop measured from finished elevation of 1110 feet. Type D vegetative screening shall be installed between the proposed use and the lots fronting on Brambleton Avenue. The property shall be developed such that no storm water from this property shall be directed towards the lots fronting on Brambleton Avenue. On motion of Supervisor Eddy to approve the special use permit with the addition of Conditions 3 and 4, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None WHEREAS, Balanced Care Corp, has filed a petition to construct a home for adults located 0.15 mile west of the intersection of Brambleton Avenue and Pinevale Road (Tax Map Nos. 77.09-4-40, 41) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 25, 1997; the second reading and public hearing on this matter was held on March 25, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Balanced Care Corp. to construct a home for adults located 0.15 mile west of the intersection of Brambleton Avenue and Pinevale Road (Tax Map Nos. 77.09-4-40; 41) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1 ) (2) (3) (4) 3. Ordinance authorizina a Special Use Permit to operate an ice cream stand located at 6415 Williamson Road, Hollins Maaisterial District. upon the petition of McCluna Enterprise T/A Willv's. (Terrv Harrinaton. Plannina & Zonina Director) March 25, 1997 100 0-032597 -12 Mr. Harrington advised that this is a request for a special use permit to operate a ice cream stand and the property was identified as an outparcel in a proffered concept plan for conditional rezoning and expansion of Brookside Shopping Center in 1988. The only condition of the rezoning was conformance with the concept plan and this request is in compliance with the conditional zoning. This will be a permanent, self-contained structure, and will share use of the entrance on Williamson Road. The Planning Commission recommended approval of the petition with two conditions: (1) The parking lot shall be a hard surface such as surface treatment. (2) The site shall be developed in substantial conformance with the concept plan. There were no citizens present to speak on this issue. Supervisor Johnson moved to approve the special use permit with the condition added that the use be limited to an ice cream stand only. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-12 GRANTING A SPECIAL USE PERMIT TO MCCLUNG ENTERPRISE TIA WILLY'S TO OPERATE AN ICE CREAM STAND LOCATED AT 6415 WILLIAMSON ROAD (TAX MAP NO. 27.18- 3-13.2), HOLLINS MAGISTERIAL DISTRICT WHEREAS, McClung Enterprises Ua Willy's has filed a petition to operate an ice cream stand located at 6415 Williamson Road (Tax Map No. 27.18-3- 13.2) in the Hollins Magisterial District; and _ WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 1997; and 200 March 25, 1997 - WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 25, 1997; the second reading and public hearing on this matter was held on March 25, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to McClung Enterprises Ua Willy's to operate an ice cream stand located at 6415 Williamson Road (Tax Map No. 27.18-3-13.2) in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The parking lot shall be a hard surface such as surface treatment. (2) The site shall be developed in substantial conformance with the Conceptual Site Plan dated 24 January 1997 prepared by Jones & Jones Associates, Architects. (3) Use of this property under the authority of the Special User Permit shall be limited to ice cream sales as requested in the Special Use Permit. On motion of Supervisor Johnson to approve the special use permit with the addition of Condition 3, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: BRIEFINGS AND PRESENTATIONS 1:. Budaet reauests from Human Services. Social. Cultural and Tourism aaencies. The following individuals spoke on behalf of their agencies for funding in the Roanoke County 1997/98 budget: 1. David Wi lev. Roanoke Svmphonv Orchestra. requested $10.000. 2. Mrs. Frankie Robbins. Salem MuseumlSalem Historian Societv. requested $1.000. 3. Dawn Field. Communitv Resources Coordinator. Adult Care Center of March 25, 1997 201 - Roanoke Vallev. Inc. requested $12.400. 4. Susan Williams. Leaque of Older Americans Area Aqencv on Aainq. requested $22.410.50. 5. Pete Lampman. Commonwealth Games. requested $45.000. 6. Thomas R. Brock. Jr.. Center in the Square. requested $75.000. 7. Tom Jones. Council of Communitv Services. Information & Referral Center. requested $6.791. 8. Linda Webb. Mill Mountain Theatre. requested $10.000. 9. Janice Dinkins. TRUST of Roanoke Vallev. requested $6.000. 10. Dave Kiolhede. Roanoke Vallev Convention & Visitors Bureau requested $125.000. 11. Kev Houck. Executive Director. Virqinia Museum of Transportation. requested $15.000 for operatinq costs and $10.000 for capital. 12. Wavne Strickland. spoke on behalf of fundinq for the Virainia Museum of Transportation. 13. Kathleen Lunsford. Arts Council of the Blue Ridqe. reauested $4.000. 14. Roqer Matthews. Goodwill Industries. Tinker Mountain. requested $8.125. 15. Shannon Brabham. Child Abuse Prevention Council. requested $3.750. 17. Marvanne Chamberlain. Bethanv Hall. requested $500. 202 March 25,1997 - 18. Stan Lanford. President of the River Foundation. reauested. $200.000 for Explore Park. 19. Bob SlauQhter. requested fundina for National D-Dav Memorial Foundation. 20. Richard Burrow. Executive Director. National D-Dav Memorial. requested $25.000. 21. JudQe Philip Trompeter. Roanoke Vallev DruQ & Alcohol Abuse Council. requested $2.000. 22. Wendv Moore. Roanoke Area Ministries. requested $2.500. 23. Kathv StockburQer. Conflict Resolution Center. requested $3.000. 24. Ellen Brown. Total Action AQainst Povertv. requested $31.910. and $18.348 for the Transitional LivinQ Center. 25. Jean Glontz. Child Health Investment Partnership (CHIP). reauested ~21.600. 26. Beth Poff. Mill Mountain Zoo. requested $12.000 for operatinQ costs and $42.000 capital 27. June House. BiQ Brothers. BiQ Sisters. reauested $2.500. 28. Mike Williams. Bradlev Free Clinic. requested $6.500. 29. Bill Krause. Executive Director. Opera Roanoke. requested $1.050. 30. Pat Dillard. Executive Director. Presbyterian Communitv Center. requested $2.000. March 25, 1997 20-3 31. Ken Schultz. Director. Science Museum. reauested $50.000 for operatinQ costs and $100.000 capital. 32. Dick Hawkins. Executive Director. Roanoke Vallev Speech & Hearina Center. reauested $1.000. 33. Richard Dickson. Executive Director. Association for Retarded Citizens (ARC) reauested $66.623. 34. John F. Pendarvis. President. Familv Service of Roanoke Vallev. requested $4.500. 35. J. Andree Brooks. To The Rescue Museum. reauested $25.000. 36. Rita Glinieki. Blue Ridae Community Services. reauested $109.333. 37. Nancv Chapin. Literacv Volunteers. reauested $1.000. 38. David L. Lisk. Roanoke Vallev Sister Cities. reauested $3.000. 39. Carol Kev. Court Appointed Special Advocate (CASA) reauested $5.000. IN RE: RECESS At 9:35 p.m., Chairman Johnson declared a recess to go into work session. IN RE: WORK SESSIONS 1:. Consideration of fundina for recvclina. 204 March 25, 1997 - The work session began at 9:45 p.m. Mr. Hodge advised that he talked with the Roanoke Valley Resource Authority, City of Roanoke, and Town of Vinton about regional recycling as requested by the Board. He stated that RVRA indicated that they might have some interest but the City of Roanoke and Town of Vinton are satisfied with their present recycling systems. General Services Director Bill Rand stated that Roanoke City Manager Bob Herbert indicated that the City was gathering 2,000 tons of recycling at a cost of $500,000. Mr. Hodge was asked by the Board to verify Roanoke City's cost of recycling and report back. Mr. Hodge stated that staff has determined that residential recycling is not profitable. After some discussion, it was the consensus of the Board that staff will bring back a consent agenda item on April 8, 1997 to initiate privatization of drop off centers through the Request for Proposal (RFP) process with approximately $85,000 cost annually. 2. CIRCLE Employee Incentive Suaaestion Proaram. Mr. Hodge advised that the program has been discussed with each supervisor and that their suggestions have been included. Human Resources Director Joe Sgroi described the considerable research since September, 1996, that the CIRCLE Suggestion Program Team did to put together this program. Some members of the team were present and CIRCLE stands for Continuous Improvement of Roanoke County Led by Employees. He advised that the $5,000 already funded will be sufficient for this year and asked the Board to move forward so the brochures could be printed. It March 25, 1997 205 - was the consensus of the Board that staff will bring back an agenda item on April 8, 1997 to approve the program. Supervisors Nickens and Eddy asked that a copy of the latest version of the program be forwarded to them before the next meeting. IN RE: ADJOURNMENT Supervisor Harrison moved to adjourn at 10:09 p.m. The motion carried by a unanimous voice vote. Submitted by, Approved by, ~1~~ Bob L. Jo n Chairman ~~;o~~ Deputy Clerk 206 March 25, 1997 = This page left blank intentionally.