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Home My WebLink About8/18/2026 - Regular Roanoke County Board of Supervisors August 18, 2026 Please Note: There is no 6:00 p.m. evening session because there are not public hearings scheduled. PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Roanoke County Board of Supervisors Agenda August 18, 2026 Good afternoon and welcome to our meeting for August 18, 2026. Regular meetings are held on the second and fourth Tuesday at 2:00 p.m. Public hearings are held at 6:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday from 10:00 a.m. until 5 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place them silent A. OPENING CEREMONIES 1. Roll Call B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution recognizing a Roanoke County Employee for exemplary service to Roanoke County. (Richard L. Caywood, County Administrator) 2. Proclamation recognizing August 31, 2026, as International Overdose Awareness Day. (Bailey Medeiros, Director, Roanoke Valley Collective Response) D. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution authorizing the abandonment of State Route 9375 located at 3115 West Main Street (Fort Lewis Elementary School) which is in the Virginia Department of Transportation’s secondary system, Catawba Magisterial District. (Megan Cronise, Assistant Director of Planning) E. FIRST READING OF ORDINANCE 1. Ordinance amending the Fiscal Year 2026-2027 Budget for General Operating Revenues and Expenditures by $140,324 and appropriating $140,324 to the General Government Fund from the Commonwealth of Virginia for the County of Roanoke Department of Social Services increasing the minimum annual salary for Family Services Specialists to $55,000. (Steve Elliott, Budget Administrator) (First Reading and Request for Second Reading) F. SECOND READINGS OF ORDINANCES AND PUBLIC HEARINGS 1. The petition of Network Towers II, LLC to obtain a special use permit to construct a wireless communication facility, class 3 approximately 199 feet in height on approximately 2.62 acres zoned I-1, Low Intensity Industrial District, located at 0 Meacham Road and 6155 Twine Hollow Road, Catawba Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) 2. The petition of the Economic Development Authority of Roanoke County to rezone approximately 1.36 acres zoned C-2C, High Intensity Commercial with Conditions, to remove proffered conditions from the property located at 2222 Electric Road, Windsor Hills Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes – July 14, 2026 2. Approval of minutes – August 3, 2026 3. Request to Accept and Allocate grant funds of $58,806.85 from the Virginia Department of Health Rescue Squad Assistance Fund along with a local match of $58,806.85 for a total of 117,613.70. 4. Ordinance 1) accepting funds in the amount of $724,800 from the Virginia Department of Rail and Public Transportation (DRPT) and appropriating such funds to the County's grant fund for operation of the CORTRAN program, and 2) reallocating $30,200 from the CORTRAN budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (First Reading and Request for Second Reading). 5. Ordinance to accept and appropriate grant funds in the amount of $201,500 from the Virginia Opioid Abatement Authority along with additional existing County Opioid Funds in the amount of $199,326 directly received from Opioid Abatement Settlement Funds. (First Reading and Request for Second Reading) 6. Ordinance Accepting and Appropriating $328,811 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. (Second Reading) 7. The petition of Comfort Systems USA Shoffner to obtain a special use permit to operate a construction yard on approximately 6.6 acres zoned I-1, Low Intensity Industrial District, located at 3941 West Main Street, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 8. The petition of RYT, LLC to rezone approximately 19.456 acres from AR, Agricultural/Residential District, and ARS, Agricultural/Residential District with Special Use Permit, to I-1, Low Intensity Industrial District, and to obtain a special use permit for automobile dealership, and to obtain a special use permit for a construction yard, located at 1924 Loch Haven Drive, 1928 Loch Haven Drive, and 0 Loch Haven Drive, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 9. The petition of Kent A. Wheeler and K&K Corporation of Roanoke to rezone approximately 6.544 acres from I-2, High Intensity Industrial District, to AG-1, Agricultural/Rural Low Density District, located at 5454 Aerospace Road, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 10. The petition of Plantation Development, LLC to rezone approximately 0.66 acre from R-2, Medium Density Residential District, to C-2, High Intensity Commercial District, located at 7531 Friendship Lane and 7535 Friendship Lane, Hollins Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 11. Request to accept and allocate $25,699, from the 2025 BJA FY25 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Local Formula. 12. Request to accept and allocate grant funds in the amount of $8,000 from the Virginia Department of Fire Programs, Conference and Education Assistance Grant Program to Roanoke County Fire & Rescue Department. 13. Ordinance amending Chapter 8.1 (Erosion and Stormwater Management Program, Section 26 – Fees) of the Roanoke County Code to reflect the newly amended Fee Structure of the Virginia Department of Environmental Quality (DEQ). (First Reading and Request for Second Reading) 14. Resolution requesting the Virginia Department of Transportation (VDOT) to accept Palmetto Bluff Road in the Vinton Magisterial District into the VDOT Secondary Road System. 15. Ordinance Authorizing the Conveyance of 50 Square Feet of Unimproved Martindale Avenue Right-of-Way to the Virginia Department of Transportation (VDOT) for Interstate 81 Widening, Hollins Magisterial District. (First Reading and Request for Second Reading) 16. Resolution Establishing an Administrative Procedure for Reviewing Requests for Food Vendors to Temporarily Continue Use of Expanded Polystyrene Food Containers. 17. Resolution Authorizing an Economic Development Performance Agreement with the County of Roanoke, Virginia, AB II 419, LLC, and the Economic Development Authority of Roanoke County. 18. Request to accept and allocate $37,500 in grant funding from the Western Virginia EMS Council to support the implementation of a prehospital Whole Blood Program within the Roanoke County Fire and Rescue Department. H. CITIZENS' COMMENTS AND COMMUNICATIONS This time has been set aside for Roanoke County citizens to address the Board on matters of interest or concern. Roanoke County citizens are defined as current residents of Roanoke County. While the Board desires to hear from all who desire to speak, this agenda item is limited to a duration of 30 minutes. Each individual speaker shall be afforded 3 minutes to speak. I. REPORTS 1. Unappropriated Balance, Board Contingency, and Capital Reserves Report 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of July 31, 2026 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of July 31, 2026 5. Accounts Paid – July 2026 6. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy, as of June 30, 2026 7. Statement of the Treasurer’s Accountability per Investment and Portfolio Policy, as of July 31, 2026 J. REPORTS AND INQUIRES OF BOARD MEMBERS 1. Phil C. North 2. Martha B. Hooker 3. Paul M. Mahoney 4. David F. Radford 5. Tammy E. Shepherd K. WORK SESSIONS 1. Work session to discuss Roanoke County's Legislative Program and preparation for the 2027 session of the Virginia General Assembly. (Peter S. Lubeck, County Attorney) 2. Joint work session with the Roanoke County Planning Commission to receive results and recommendations on the housing study from Kyle Talente, RKG Associates. (Philip Thompson, Director of Planning) L. CLOSED MEETING 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. The Board will discuss potential business location or expansion in the five magisterial districts. M. CERTIFICATION RESOLUTION N. ADJOURNMENT 2 9 7 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Rhonda Perdue, Chief Deputy Clerk to the Board Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact associated with this item. Staff Recommendation: 7 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Rhonda Perdue, Chief Deputy Clerk to the Board Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact associated with this agenda item. Staff Recommendation: 8 of 622 9 of 622 1 9 3 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Resolution authorizing the abandonment of State Route 9375 located at 3115 West Main Street (Fort Lewis Elementary School) which is in the Virginia Department of Transportation’s secondary system, Catawba Magisterial District. (Megan Cronise, Assistant Director of Planning) Submitted By: Megan G. Cronise, Assistant Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: A resolution is needed to request that the Virginia Department of Transportation (VDOT) abandon the right-of-way for State Route 9375, which is no longer in use. Background: Prior to 2011, Fort Lewis Elementary School located at 3115 West Main Street had a bus pick-up and drop-off lane in front of the school that connected the school parking lot to West Main Street. This bus lane measures about 150 feet in length and is designated as State Route 9375 by VDOT. In 2011, school renovations and site improvements relocated the bus pick-up and drop-off lane, removed the pavement and converted it to green space. The State Route 9375 right-of-way remained in the VDOT secondary system. Discussion: VDOT Salem Residency staff requested in late 2025 that Roanoke County abandon the right- of-way for State Route 9375 that is no longer used as a roadway but is still included as right- of-way in the VDOT secondary system to allow VDOT to reconcile its records. Pursuant to §33.2-909 of the Code of Virginia, "a county governing body or an interested landowner can initiate the §33.2-909 abandonment of a secondary road or segment that is deemed to no longer be necessary for the uses of the highway system." In January, February and March 2026, Roanoke County staff discussed the proposed abandonment action and schedule with Roanoke County staff, Supervisor Hooker, Roanoke County Public Schools Administration staff and Fort Lewis Elementary School Principal Hires-Smith. Roanoke County Public Schools Superintendent, Dr. Ken Nicely, provided a letter of support for the abandonment on February 20, 2026. It was agreed that the abandonment process would start after the last day of school in May and would conclude in mid-August. In June 2026, Roanoke County staff started the process outlined in §33.2-909: 10 of 622 1 9 3 1. Notice of Intent to Abandon (NOIA) process was initiated on June 8, 2026, and concluded on July 7, 2026; and 2. Public Hearing Advertisement process was initiated on July 13, 2026, and concludes with the public hearing on August 18, 2026. The NOIA and the Public Hearing Advertisement processes included: Posting two sets of three signs along the right-of-way to be abandoned for at least 30 days each; Publishing the NOIA and the Public Hearing actions twice each in the newspaper; Sending two rounds of letters to adjoining and nearby property owners; and Providing materials to Fort Lewis Elementary School in May and in August explaining the abandonment action and process. No public comments have been received during the NOIA process or during the Public Hearing Advertisement process. Pursuant to §33.2-909, within four months after the public hearing, the Board of Supervisors shall: 1. Approve a resolution abandoning the section of highway; or 2. Dismiss the proposed abandonment and provide VDOT a resolution indicating that the locality does not support the abandonment and requests that the mileage remain in the VDOT inventory. Fiscal Impact: None. Staff Recommendation: Staff recommends holding the public hearing and adopting the resolution. 11 of 622 12 of 622 COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 Form AM 4.3 (Rev 05/14/2026) by Resolution of the governing body adopted 8/18/2026 In Roanoke County ICR ID: 36997046 NONE Report of Changes in the Secondary System of State Highways CHANGE TYPE RTE NUM & STREET NAME CHANGE DESCRIPTION FROM TERMINI TO TERMINI LENGTH NUMBER OF LANES RECORDAT ION REFERENC E ROW WIDTH Abandonment Rt. 9357 - Ft Lewis Elementary School Bus Loop Intersection w/ West Main Street, Route 11/460 Intersection w/ West Main Street, Route 11/460 0.04 2 0 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed (County Official):__________________________________________________________ Project/Subdivision: SC-9357N (Roanoke County) E&O ICR 06/25/2020 13 of 622 14 of 622 PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2065 FAX: (540) 776-7155 Philip Thompson DIRECTOR TRANSPORTATION June 4, 2026 Dear Property Owner and/or Tenant, Roanoke County has received a request from the Virginia Department of Transportation (VDOT) to abandon Route 9375, a 150-foot-long segment of right-of-way located at 3115 West Main Street (Route 11/460). The roadway proposed for abandonment once connected Fort Lewis Elementary School’s driveway with West Main Street and was removed in 2011. In accordance with Virginia Code §33.2-909, VDOT has been notified of Roanoke County’s intent to abandon this route. The Notice of Intent to Abandon (NOIA) process must last at least 30 days. Roanoke County is beginning the NOIA process on June 8, 2026, and concluding it on July 8, 2026. The process includes: 1. Two legal advertisements in Cardinal News 2. Posting Route 9375 in at least three locations 3. Written notification of adjacent and nearby property owners and tenants Following the NOIA, Roanoke County will hold a public hearing with at least 30 days’ notice. You are welcome to attend and speak at the public hearing. The public hearing notification process includes: 1. Two new legal advertisements in Cardinal News 2. Posting Route 9375 again in at least three locations 3. Written notification of adjacent and nearby property owners and tenants with another letter, including public hearing details After the public hearing, the Board of Supervisors will consider an ordinance to abandon Route 9375. Please see the enclosed maps showing the location of the right-of-way proposed for abandonment. For more information or to provide comments, please contact: Summer Bork, Transportation Planner Roanoke County Department of Planning 5204 Bernard Drive, Second Floor PO Box 29800 Roanoke, VA 24018 sbork@roanokecountyva.gov (540) 772-2163 15 of 622 PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL. (540) 772-2065 FAX (540) 776-7155 Sincerely, Summer Bork, AICP, CZA Transportation Planner Enclosure C: Honorable Martha Hooker, Roanoke County Board of Supervisors, Catawba District Ashley Mothena, P.E., Acting Resident Engineer, VDOT Salem Residency 16 of 622 Fort Lewis Elementary School, 3115 West Main Street Salem, VA 24153 Vicinity Map Vantor, Roanoke County 6/3/2026, 4:44:43 PM 0 0.09 0.180.04 mi 0 0.1 0.20.05 km 1:6,612 17 of 622 BEFORE 2011 AFTER 2011 Fort Lewis Elementary School old bus loop School renovations relocated the bus loop 18 of 622 PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2065 FAX: (540) 776-7155 Philip Thompson DIRECTOR TRANSPORTATION July 10, 2026 Dear Property Owner and/or Tenant, To follow up on my letter dated June 4, 2026, the Notice of Intent to Abandon (NOIA) process for the abandonment of Fort Lewis Elementary School’s previous driveway located at 3115 West Main Street (Route 11/460) concluded on July 8, 2026. The NOIA process was initiated at the request of the Virginia Department of Transportation (VDOT) to abandon Route 9375, a 150-foot-long road segment that once connected Fort Lewis Elementary School’s driveway with West Main Street and was removed in 2011. In accordance with Virginia Code §33.2-909, VDOT has been notified of Roanoke County’s intent to abandon this route, and the NOIA process has concluded. This letter is to inform you that the Roanoke County Board of Supervisors will hold a public hearing on August 18, 2026, at 2:00 p.m. at the Roanoke County Administration Center (5204 Bernard Drive, Roanoke, VA 24018) in the First Floor Board Meeting Room. You are welcome to attend and speak at the public hearing. The public hearing notification process includes: 1) Two legal advertisements in Cardinal News 2) Posting Route 9375 again in at least three locations 3) Notification of adjacent and nearby property owners and tenants with this letter, which includes public hearing details After the public hearing, the Board of Supervisors will consider a resolution, instead of the previously referenced ordinance, to abandon Route 9375. Virginia Code §33.2-909 allows the action to be taken by the Board of Supervisors to be adoption of either an ordinance or a resolution. After further review by the County Attorney’s office, a resolution is an acceptable action for road abandonment under the Roanoke County Code. Please see the enclosed maps showing the location of the right-of-way proposed for abandonment. For more information or to provide comments, please contact: Summer Bork, Transportation Planner Roanoke County Department of Planning 5204 Bernard Drive, Second Floor P.O. Box 29800 Roanoke, VA 24018 SBork@RoanokeCountyVA.gov (540) 772-2163 19 of 622 PLANNING 5204 Bernard Drive, Second Floor, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL. (540) 772-2065 FAX (540) 776-7155 Sincerely, Summer Bork, AICP, CZA Transportation Planner Enclosure C: Honorable Martha Hooker, Roanoke County Board of Supervisors, Catawba District Ashley Mothena, P.E., Acting Resident Engineer, VDOT Salem Residency 20 of 622 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, AUGUST 18, 2026 RESOLUTION AUTHORIZING THE ABANDONMENT OF STATE ROUTE 9375 LOCATED AT 3115 WEST MAIN STREET (FORT LEWIS ELEMENTARY SCHOOL) WHICH IS IN THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S SECONDARY SYSTEM, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Virginia Code § 33.2-909 provides that the "governing body of any county on its own motion or upon petition of any interested landowner may cause any section of the secondary state highway system ... deemed by it to be no longer necessary for the uses of the secondary state highway system to be abandoned altogether as a public highway"; and WHEREAS, on October 28, 2025, Roanoke County received a request from the VDOT Salem Residency to abandon State Route 9357, Fort Lewis Elementary School’s previous driveway located at 3115 West Main Street, which was a 150-foot-long road segment that once connected Fort Lewis Elementary School’s driveway with West Main Street and was removed in 2011; and WHEREAS, public notice of the proposed abandonment was posted as prescribed by Virginia Code § 33.2-909 announcing the Board's intention to abandon the segment of road described below from the Virginia Department of Transportation's Secondary System of State Highways; and WHEREAS, after considering all evidence available, the Board is satisfied that no public necessity exists for the continuance of the portion of State Route 9375 which has been proposed to be abandoned; and WHEREAS, the Commissioner of the Virginia Department of Transportation was 21 of 622 Page 2 of 2 provided the prescribed notice of this Board's intent to abandon the subject segment of road; and WHEREAS, the said portion of State Route 9375 is no longer needed as part of the Virginia Department of Transportation's Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1.The Board of Supervisors authorizes the abandonment of the above- described State Route 9375 and requests that it be removed from the Virginia Department of Transportation's Secondary System of State Highways pursuant to Virginia Code § 33.2-909. 2.This resolution shall take effect immediately upon its adoption. 3.A certified copy of this resolution shall be forwarded to the Resident Engineer of the Virginia Department of Transportation. 22 of 622 2 9 0 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Steve Elliott, Budget Administrator Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: Approval of this ordinance will adjust general operating revenues and expenditures by $140,324 to increase minimum annual salaries of Family Services Specialists to $55,000 including associated benefits. The amendment reflects changes in state funding and associated expenditures and does not require the use of additional County general fund revenues. This adjustment will be retroactive to July 1, 2026. 23 of 622 2 9 0 Staff Recommendation: Staff recommends approving the first reading of this ordinance, and scheduling the second reading for September 8, 2026. 24 of 622 Page 1 of 1 2 9 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 2026 ORDINANCE AMENDING THE FISCAL YEAR 2026-2027 BUDGET FOR GENERAL OPERATING REVENUES AND EXPENDITURES BY $140,324 AND APPROPRIATING $140,324 TO THE GENERAL GOVERNMENT FUND FROM THE COMMONWEALTH OF VIRGINIA FOR THE COUNTY OF ROANOKE DEPARTMENT OF SOCIAL SERVICES INCREASING THE MINIMUM ANNUAL SALARY OF FAMILY SERVICES SPECIALISTS TO $55,000 25 of 622 2 8 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 26 of 622 2 8 8 1. The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 2. The maximum height of the wireless communication facility, class 3, shall be 199 feet. Fiscal Impact: There is no fiscal impact associated with this agenda item. Staff Recommendation: Staff recommends that the Board of Supervisors approve the second reading of an ordinance for a special use permit to construct a wireless communication facility, class 3, with the following conditions: 3. The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 4. The maximum height of the wireless communication facility, class 3, shall be 199 feet. 27 of 622 STAFF REPORT Petitioner: Network Towers II, LLC Request: To obtain a special use permit to construct a wireless communication facility, class 3, approximately 199 feet in height on approximately 2.62 acres zoned I-1, Low Location: Tax Parcel: 6155 Twine Hollow Road and 0 Meacham Road #063.04-03-18.03-0000 and 063.04-03-18.00-0000 Conditions: site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 2. The maximum height of the wireless communication facility, class 3, shall Network Towers II, LLC is petitioning to obtain a special use permit to construct a wireless communication facility, class 3, approximately 199 feet in height on approximately 2.62 acres zoned I-1, Low Intensity Industrial District, located at 6155 Twine Hollow Road and 0 Meacham Road in the Catawba Magisterial District. The Roanoke County 200 Plan indicates the future land use designation of this area as Principal Industrial. Principal Industrial is a future land use area where a variety of industry types are encouraged to locate. Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access. Due to limited availability, areas designated as Principal Industrial are not appropriate for tax-exempt facilities. The proposed special use permit is consistent with the 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a wireless communication facility as “all infrastructure and equipment including, but not limited to, antenna support structures, antennas, transmission cables, equipment shelters, equipment cabinets, utility pedestals, ground equipment, fencing, signage and other ancillary equipment associated with the transmission or reception of wireless communications.” A wireless communication facility, class 3, is defined as “Wireless communication facilities with a height greater than one hundred twenty (120) feet but less than or equal to one hundred ninety-nine (199) feet above ground level (AGL).” Wireless communication facility, class 3, is only permitted in the I-1, Low Intensity Industrial District with an approved special use permit. The use is also subject to use and design standards as listed in Section 30-87-8 of the Roanoke County Code which is attached with this report. If the special use permit is approved, construction of the wireless communication facility would require comprehensive building and site plan reviews. 28 of 622 2. ANALYSIS OF EXISTING CONDITIONS Background – The property contains a vacant barn that is located on the property line that separates the two parcels involved in this petition. The parcels have been occupied by an industrial use type in the past. The parcels are currently primarily wooded and vacant. area in the center of the parcel around the vacant building is cleared of trees and grassy. The parcel experiences a steady elevation increase of approximately fifty (50) feet from the lowest point at the northernmost point of the property to the highest point at the southwestern corner of the property. Hollow Road on Meacham Road. The properties are approximately three (3) quarters of a mile west of Interstate 81 exit 132 and approximately one (1) mile east of the jurisdictional line that separates Montgomery County and Roanoke County. To the north and west, the property directly adjoins industrial properties zoned I-1, Low Intensity Industrial District and I-2C, High Intensity Industrial District with conditions. To the east and south, across Meacham Road, the property adjoins residential and agricultural properties zoned AR, Agricultural/Residential District. Community Outreach – Approximately 107 letters went out to adjoining property owners and tenants which contained the request, information about the subject parcel, instructions for how to submit comments and contact information for staff. The letters also included the date and time of the balloon test to show the height of the wireless communication facility, class 3, which was held Wednesday, July 22, 2026, from 2:00 p.m. to 6:00 p.m. At the time of this report, no comments or questions have been received by staff. 3.ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture – The concept plan shows the proposed wireless communication facility, class 3, approximately in the center of the parcel addressed 0 Meacham Road. The application packet indicates the proposed tower will have an overall structure height of 199 feet, this includes the 195-foot monopole with a four (4) foot lightning rod. The tower will accommodate T-Mobile and at least three (3) other co-locators. The overall lease area will be 60 feet by 60 feet (3,600 square feet) and the fenced compound will be 55 feet by 55 feet (3,025 square feet). The fence will be a six (6) foot tall chain link fence with three (3) strands of barbed wire, and the compound will be gated. The monopole is shown at the center of the fenced compound with four (4) equipment storage areas around it within the compound. has two existing entrances. There is one entrance off of Meacham Road that is currently soil and a soil drive that leads from the parcel that adjoins the property to the north to the existing vacant building on the subject property. The entrance from Meacham Road will be the primary entrance and will be paved and lead to a gravel drive that accesses the lease area with a turnaround. There are no proposed changes to the second Agencies Comments: The following agencies provided comments on this application: Office of Building Safety – All construction on site will need to meet the requirements of the Virginia Uniform Statewide Building Code. Fire and Rescue – Fire and Rescue does not object to the project and it will not increase the services we provide. 29 of 622 1. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The Roanoke County 200 Plan indicates the future land use designation of this area as Principal Industrial. Principal Industrial is a future land use area where a variety of industry types are encouraged to locate. Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access. Due to limited availability, areas designated as Principal Industrial are not appropriate for tax-exempt facilities. The proposed special use permit is consistent with the Principal Industrial future land use designation. The Roanoke County 200 Plan also includes the following Communication & Information Technology recommendations: • Expand and improve high-speed broadband access and cell phone service availability in underserved areas. • Explore opportunities to extend broadband service within universal availability and access to high-speed internet in unserved and under-served areas. • Explore alternative broadband and cell phone providers for choice and competition. • Explore more public-private partnerships to implement more stages of Roanoke County’s Rural Broadband Initiative to bring high-speed internet to homes without broadband access. • Explore providing improved cell phone service in unserved and under-served areas. 2. STAFF CONCLUSIONS Network Towers II, LLC is petitioning to obtain a special use permit to construct a wireless communication facility, class 3, approximately 199 feet in height on approximately 2.62 acres zoned I-1, Low Intensity Industrial District, located at 6155 Twine Hollow Road and 0 Meacham Road in the Catawba Magisterial District. The Roanoke County 200 Plan indicates the future land use designation of the subject property as Principal Industrial. The proposed rezoning is consistent with the Principal Industrial future land use designation. If the Planning Commission recommends approval of the special use permit, staff would suggest the following conditions: 1. The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. CASE NUMBER: #11-8/2026 PREPARED BY: Skylar Camerlinck HEARING DATES: PC: August 4, 2026 BOS: August 18, 2026 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) Photographs I-1 District Regulations Section 30-87-8 Wireless Communications Facility, Class 1, Class 2, Class 3 Principal Industrial Future Land Use Designation 30 of 622 11-8/2026 31 of 622 32 of 622 33 of 622 7 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units Restaurant (with or without drive-through windows) Gas station/Convenience store/Car wash Retail shop/Shopping center Offices (including: financial institutions, general, medical, etc.) Regional public facilities Educational/Recreational facilities Religious assemblies Hotel/Motel Golf course Hospital/Nursing home/Clinic Industrial site/Factory Day care center Bank Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly When required to evaluate access issues Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)Development in an area where there is a known existing traffic and/or safety problem Development would potentially negatively impact existing/planned traffic signal(s) Substantial departure from the Community Plan Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 34 of 622 35 of 622 120 Eastshore Drive + Suite 300 + Glen Allen, VA 23059 + 804.548.4079 + www.networkbuilding.com Sam Averna Land Use Manager Network Towers 120 Eastshore Drive, Suite 300 Glen Allen, VA 23059 May 22, 2026 Rebecca James, Zoning Administrator Roanoke County Zoning Department 5204 Bernard Drive, Second Floor Roanoke, VA 24018 RE: Special Use Permit Application for New Wireless Telecommunication Facility Parcel Address: (911 Address TBD) Meacham Road, Salem, VA 24153 Parcel #: 063.04-03-18.00-0000 & 063.04-03-18.03-0000 Dear Ms. James: The application filed on behalf of the applicant, Network Towers II, LLC., with respect to its proposed telecommunications facility (monopole tower) on the above referenced property: • Special Use Permit Application; • Applicant narrative and associated filing materials If you have any questions or require any additional information, please contact me at (571) 340-5493. Sincerely, Sam Averna Land Use and Asset Manager Network Towers 36 of 622 Network Towers II, LLC. Site Name: Harwick Dr SPECIAL USE PERMIT – APPLICANT NARRATIVE Request Network Towers II, LLC. (the “Applicant”) proposes to construct and operate a 199-foot monopole telecommunications tower on a 1.48 acre parcel located off Meachum Road, Salem, VA 24153 (“Property”). The Property is owned by RYT, LLC. T-Mobile (“TMO”) has a need to maintain and improve coverage in this area and will be the anchor tenant on the tower. Design and Compatibility The proposed tower will have an overall structure height of 199 feet (195 foot monopole with a 4 foot lightning rod), which will accommodate TMO and at least three (3) other collocators. The overall lease area will be 60’ x 60’ and the fenced compound will be 50’ x 50’. The tower and associated ground equipment will be compatible with the surrounding area for the following reasons: • The tower will be strategically sited as far back from the public right-of-way and adjacent properties as possible to reduce visibility; • The tower is strategically sites within existing mature wooded area to reduce visibility; • The tower will be over 113’ away from Meacham Road; • The tower will be over 240’ from the nearest offsite residential dwelling; • The tower will be made of galvanized steel to match the backdrop of the sky, therefore, reducing visibility; • The ground equipment will be enclosed by a security fence; • The facility will be unmanned and will only be visited approximately once a month by technicians; • The facility will not be lit and will not emit any odor, fumes or glare; • The noises emitted from the ground equipment are not louder than normal residential HVAC equipment Purpose of Tower In today’s society, reliable wireless service is a necessity for residents, students, businesses and emergency personnel. The proposed tower will provide the infrastructure needed for TMO, as well as multiple other wireless carriers, to expand and improve their networks in this area of Roanoke County. This reliable wireless service will enhance and protect the local economy and complement economic development by (1) providing citizens the opportunity to work and shop from home (2) allowing students the ability to utilize the latest online educational opportunities while at home (3) helping nearby businesses to be more effective and efficient in their everyday operations and (4) providing dependable wireless service to citizens travelling and emergency services operating on roadways in the area. This tower will specifically provide the latest wireless technologies to the following: • Those living in the greater Lafayette and Riverside area; • Those travelling on Interstate 81, Route 460, Twine Hollow Road, and surrounding neighborhood roads; • Those working and visiting nearby businesses such as Western Virginia Regional Jail, Eastern Montgomery Park, Roanoke Urban Fishing Club, Marvin Composites, and surrounding businesses; 37 of 622 • Those attending Big Hill Baptist Church, Gospel Baptist Church, and other surrounding places of worship; • Emergency personnel operating in the area ORDINANCE REQUIREMENTS The subject property is zoned I-1, Low Intensity Industrial District. In accordance with the Zoning Ordinance, broadcasting towers are permitted in the I-1, Low Intensity Industrial District with an approved Special Use Permit “SUP”. Wireless Telecommunication Facilities are governed within the Zoning Ordinance, Section 30-87-8. Wireless Communication Facility, Class 1, Class 2, Class 3. The applicable requirements in these sections are as follows: § 30-87-8. Wireless Communication Facility, Class 1, Class 2, Class 3. Ordinance Section Ordinance (verbatim): (A) Intent. The intent of these regulations for wireless communication facilities is: 1. To encourage and promote the colocation of antennas on existing public and private structures within the county. Project Response: The applicant worked in conjunction with TMO RF engineers to find a rawland solution to the ongoing coverage gap. Existing available structures do not provide the necessary height, coverage capability, or structural capacity to meet service objectives. As a result, colocation on an existing structure would not resolve the identified coverage gap. The nearest existing tower is located approximately one mile to the south, where TMO is already co-located. However, this tower is not structurally capable of supporting the required TMO equipment upgrades or accommodating additional carriers due to its structural limitations. As a result, the construction of a new tower is required to meet current and future service and capacity needs. The proposed 199‑foot monopole represents the minimum height necessary to provide adequate service and is being designed to accommodate up to three (3) additional future collocators. By supporting multiple users on a single structure, the project advances the ordinance goal of promoting colocation and minimizing the need for additional towers in the area. 2. To encourage the location of wireless communication facilities in non-residential areas and minimize the total number of towers and tower sites throughout the county. Project Response: The proposed wireless communication facility is located on an industrially zoned property within an established industrial area, consistent with the ordinance objective to prioritize non‑residential locations. Siting the tower in this area minimizes impacts on residential uses, and the proposed multi‑user monopole helps reduce the need for additional towers elsewhere in the County. 38 of 622 3. To strongly encourage the joint use of new and existing wireless communication facilities, and use of the existing utility transmission rights-of-way. Project Response: The applicant evaluated opportunities for joint use of existing wireless communication facilities and the use of existing utility transmission rights‑of‑way. No existing facilities or structures within the service area were capable of accommodating the proposed equipment at the height and location necessary to meet coverage objectives. Transmission towers are viewed as a one-carrier solution and the nearest AEP transmission tower already has AT&T collocated on it. The proposed monopole is designed to support future joint use by additional wireless providers where technically feasible, which will promote colocation over time and reduce the need for additional towers in the surrounding area, consistent with the ordinance intent. 4. To encourage wireless communication facilities to locate in areas where the adverse impact on the surrounding community is minimal. Project Response: The proposed wireless communication facility is located and designed to minimize adverse impacts on the surrounding community. By siting the tower within an established industrial area and incorporating a monopole design, the facility is compatible with existing land uses and limits visual and operational impacts on nearby properties. 5. To encourage users of wireless communication facilities to locate, design, and configure them in a way that minimizes their adverse visual impact, and makes them compatible with surrounding land uses, to the extent possible. Project Response: The proposed tower is strategically sited within a mature, wooded area of the property to minimize visibility. As noted in the submitted photosimulations, the tower was only visible from 1 out of 9 locations further showing minimal adverse visual impacts to the surrounding area. 6. To strongly encourage the use of monopoles and camouflage/stealth techniques for towers located in or near residential areas. Project Response: The proposed wireless communications tower will be of a monopole design and is sited on an industrial zoned parcel. A stealth or flush-mount antenna design does not provide the same functionality or effectiveness as a full antenna array. Specifically, with a stealth or flush-mount design, only three antennas can be located at each rad center; therefore, each carrier would likely need two rad centers to fit their needed antennas. This could limit the ability of future collocators to reach their desired height and achieve their coverage objective and could result in more towers being needed in the same area to achieve the same objective. Furthermore, a stealth or flush-mount design reduces antenna effectiveness by limiting the ability to tilt antennas and install radio heads behind the antennas. To achieve TMO’s current and future coverage objective, a full antenna array is required. 39 of 622 7. To expand and improve high-speed broadband access and cell phone service availability in unserved and underserved areas; and to explore public-private partnerships to implement Roanoke County's Rural Broadband Initiative to bring high-speed internet to homes without broadband access. Project Response: This area of Roanoke County currently experiences limitations in wireless coverage. The proposed wireless communication facility is intended to address these gaps by expanding and improving cellular and broadband service availability. The project will provide needed wireless infrastructure to support T‑Mobile and future wireless carriers, thereby improving service reliability and capacity within this underserved area. Ordinance Section Ordinance (verbatim): (B) Small cell facility. 1. Permitted by right. A small cell facility installed by a wireless service provider on an existing structure or the installation or construction of a new structure not more than fifty (50) feet above ground level containing a small cell facility shall be permitted by right. 2. Colocation. The wireless services provider or wireless infrastructure provider shall obtain permission from the owner of the existing structure to colocate the small cell facility on the existing structure and to colocate the associated transmission equipment on or proximate to the existing structure. 3. Permit requests. A wireless services provider or wireless infrastructure provider may submit up to thirty-five (35) permit requests for small cell facilities on a single application. 4. Review process. The review process and approval or disapproval of an application for small cell facilities shall be in accordance with section 15.2-2316.4 of the Code of Virginia. 5. Other facilities. Facilities that do not meet the criteria to be deemed a small cell facility are subject to the regulations for wireless communication facility. Project Response: Not applicable. This application is for a new monopole wireless communications tower and facility. Ordinance Section Ordinance (verbatim): (C) General standards for wireless communication facilities. 1. Height. The maximum height of any proposed wireless communication facility and associated antenna shall be made as a condition of the special use permit, but in no case shall any wireless communication facility and antenna exceed one hundred ninety-nine (199) feet in height. Applicants shall request the lowest wireless communication facility and antenna height necessary to accomplish their specific communication objectives. 40 of 622 Project Response: The proposed wireless communication facility will consist of a 195‑foot monopole with an additional 4‑foot lightning rod, resulting in a total height of 199 feet 2. Facility setbacks. The setback for any proposed wireless communication facility shall, at a minimum, conform to the requirements for principal structures for the proposed zoning district. However, in no case shall the minimum setback from the base of the wireless communication facility to any residential structure on an adjoining lot be less than forty (40) percent of the height of the tower. Project Response: The tower will exceed all required setbacks. The following are the required and proposed setbacks: Setback Right Side Left Side Nearest 242.4’ Please note that the nearest setback of 83.5’ located to the eastern property line is under the same ownership of the parcel which this proposed tower is located. 3. Building/structure setbacks. The minimum setback from any property line abutting a road right-of-way for any other building or structure associated with a wireless communication facility shall be fifty (50) feet. Such buildings or structures shall be located at a minimum of twenty-five (25) feet from any other property line. Project Response: Duly noted. The proposed tower complies with this setback provision. 4. Number of towers. More than one (1) wireless communication facility shall be permitted on a lot provided all applicable requirements have been met including setback requirements. Project Response: The proposed wireless communication facility will be the only tower located on the subject parcel. 5. Lighting. Wireless communication facilities shall not be illuminated with any type of lighting apparatus, unless such lighting is a requirement of the FAA or FCC. Security lighting, or a down-lighting design, may be installed on buildings and structures associated with a wireless communication facility. Project Response: The proposed monopole tower will not require any lighting per FAA requirements. Please see submitted TOWAIR report certifying this fact. 41 of 622 6. FAA review. Any proposed wireless communication facility within two (2) miles from any general or commercial airport or located at a ground elevation at or above two thousand (2,000) feet, average mean sea level, shall be referred to the appropriate regional office of the FAA. Project Response: As noted in the TOWAIR report, there are no airports located within 5 miles of the proposed wireless communications tower and facility. Additionally, the facility will not exceed 2,000’ AMSL. 7. Zoning overlay districts. All wireless communication facilities shall comply with any additional requirements established in the airport overlay district and the emergency communications overlay district. Project Response: Duly noted. The proposed wireless communications tower and facility is not located within airport overlay district or emergency communications overlay district. 8. Colocation. Any wireless communication facility approved shall be structurally designed to carry sufficient loading to accommodate additional providers. Project Response: T‑Mobile (TMO) will serve as the anchor tenant for the proposed wireless communication facility. The monopole has been structurally designed to accommodate up to three (3) additional collocators, thereby supporting future shared use of the facility and reducing the need for additional towers. Structural capacity for multiple users is documented in the submitted Preliminary Engineering (PE) Design Letter. 9. Design. A monopole wireless communication facility design is recommended. Project Response: The proposed wireless communications tower will be of a monopole design. 10. Removal. The applicant and property owner agree to dismantle and remove the facility within ninety (90) days of abandonment following notice by the County. Project Response: In the unlikely event that the wireless communication facility is decommissioned, the applicant, Network Towers II, LLC, will be solely responsible for the dismantling and removal of the tower and all associated equipment in accordance with County requirements. 11. Finish. A flat matte finish is recommended for wireless communication facilities. Project Response: This proposed monopole will be made of galvanized steel to match the backdrop of the sky. 12. Signs. No business signs shall be allowed on the property identifying the name of or services offered by any business associated with the broadcasting tower. 42 of 622 Project Response: Duly noted. The only proposed signage is what is required by the FCC. Ordinance Section Ordinance (verbatim): (D) Application requirements. 1. All potential applicants shall consult with County planning staff prior to submitting an application. During this consultation the applicant shall present information on system objectives, coverage areas, and alternative sites considered. Project Response: The applicant conducted a pre-application meeting with County planning staff on 3/18/2026. 2. In addition to Section 30-19-2 requirements, applicants shall provide the following: a. The location of all other proposed wireless communication facility sites considered and rejected, and reasons for rejection. Project Response: The applicant evaluated alternative wireless communication facility sites within the coverage search area, including existing towers in proximity to the proposed location. T‑Mobile (TMO) is already colocated on the nearest existing towers, located 3.2 miles East and 3.8 miles West, which are operating at or near capacity and do not provide the necessary height, location, or coverage geometry to address the identified service gap. As a result, additional colocation on nearby facilities would not meet the project’s coverage objectives, and those sites were eliminated from further consideration. b. The location of all other possible co-location sites considered and rejected, and reasons for rejection. Project Response: The applicant evaluated alternative wireless communication facility sites within the coverage search area, including existing towers in proximity to the proposed location. T‑Mobile (TMO) is already colocated on the nearest existing towers, located 3.2 miles East and 3.8 miles West, which are operating at or near capacity and do not provide the necessary height, location, or coverage geometry to address the identified service gap. Additionally, an existing tower located approximately one mile to the south is not capable of accommodating planned TMO equipment upgrades or supporting any additional co-locations due to structural limitations. As a result, additional colocation on nearby facilities would not meet the project’s coverage objectives, and those sites were eliminated from further consideration. c. Accurate photographic simulations showing the relationship of the facility to its surroundings. Project Response: Please see the submitted photosimulations taken on 3/25/2026 where only one (1) out of nine (9) locations where visible. The applicant worked in conjunction with staff to determine the photosimulation locations. d. Information on how the proposed site relates to the applicant’s existing communication system. 43 of 622 Project Response: This is the only wireless communication facility currently proposed by Network Towers II, LLC within Roanoke County. As demonstrated on the submitted propagation maps, the proposed site will integrate with existing T‑Mobile (TMO) facilities in the surrounding area and directly address an identified coverage gap. The facility will strengthen the overall network by providing improved continuity and reliability of service between existing sites. e. An on-site balloon test or comparable test demonstrating visual impact prior to the Planning Commission hearing. Project Response: The applicant acknowledges this requirement and will coordinate with County staff to satisfy all notification and procedural requirements associated with conducting the required public balloon test. f. Written verification that all required FAA submittals have been completed. Project Response: The applicant has conducted all necessary screens with the FAA and FCC. As noted in the submitted TOWAIR and Notice Criteria reports, lighting and notification with the FAA is not required. g. Payment of all required application and review fees. Project Response: Duly noted. 3. The applicant shall be responsible for all fees associated with the filing of the application including the reasonable cost of any independent analysis deemed necessary by the county to verify the need for the new broadcasting tower. Project Response: Duly noted. 15.2-2232 Review 1. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please see the aforementioned § 30-87-8 compliance section. 2. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed wireless communications facility is consistent with the general guidelines and policies of the Roanoke County Community Plan by supporting the County’s goals for infrastructure investment, public safety, and managed growth. The Community Plan emphasizes the importance of reliable public and private infrastructure to support existing development, economic activity, and quality of life for residents and businesses. 44 of 622 As demonstrated by the submitted propagation maps, the project addresses an identified gap in wireless coverage within the area. The proposed facility will improve access to high-quality wireless communications services, which aligns with the Community Plan’s objective of enhancing modern infrastructure systems necessary for commerce, emergency response, and daily community needs. The project has been designed to minimize impacts on surrounding properties and public resources. The facility will not require water or sewer service, will generate minimal traffic due to infrequent maintenance visits, and will not negatively affect roads, schools, parks, or other public facilities. Its location and design are consistent with the Community Plan’s policies encouraging the placement of utility and communications infrastructure in a manner that limits visual, environmental, and land-use impacts. In addition, the improved wireless service provided by the facility will support enhanced communication capabilities for fire, rescue, and other emergency services, further advancing the Community Plan’s public safety objectives. For these reasons, the proposed project is consistent with and supportive of the goals, guidelines, and policies contained in the Roanoke County Community Plan. 3. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The proposed wireless communications facility will enhance connectivity for surrounding properties and the broader area. As demonstrated in the submitted propagation maps, the project area is currently affected by a coverage gap. The installation of this facility will provide much-needed wireless service improvements for nearby businesses, residences, and the general public within this portion of Roanoke County. The facility will not adversely impact public services or facilities, including water and sewer infrastructure, roadways, schools, parks and recreational facilities, or fire and rescue services. The proposed facility will not require water or sewer connections. In addition, the site will be accessed infrequently, typically once or twice per month for routine maintenance or in the event of a power outage—resulting in no measurable impact on local traffic or roadway conditions. Finally, the improved wireless coverage provided by the facility will enhance communication capabilities for fire and rescue personnel, as well as other emergency services, thereby supporting public safety in the surrounding area. Conclusion This proposal meets or exceeds the requirements of the Zoning Ordinance regarding towers, meets the criteria for a Special Use Permit, and is consistent with the goals and objectives of the Roanoke County Zoning Ordinance and Community Plan. The proposed Facility is necessary to support the public’s increased use of wireless devices for personal and business communications as well as convenience and safety communications. The proposed Facility would benefit the general welfare of the citizens of Roanoke County by improving wireless communications and broadband infrastructure in compliance with good zoning practices. 45 of 622 46 of 622 47 of 622 48 of 622 49 of 622 50 of 622 51 of 622 52 of 622 53 of 622 54 of 622 55 of 622 8601 Six Forks Road + Suite 540 + Raleigh, NC 27615 + 919.657.9131 + www.networkbuilding.com Oscar Posada April 14, 2026 Network Towers II, LLC 3095 Marshalee Drive, Suite 300 Elkridge, MD 21075 Subject: Certification of Code Compliance for Proposed Telecommunications Tower NB+C Project No. 100772 Dear Oscar Posada, NB+C Engineering Services, LLC (NB+C) is pleased to submit this certification letter outlining the approximate geometry and design parameters for a proposed telecommunications structure. It is our understanding that Network Towers II, LLC intends to build a new wireless telecommunications facility at the below-mentioned site to include a new monopole tower and fenced compound as defined in the preliminary zoning drawings by NB+C dated March 31, 2026. This letter certifies that the tower will be designed and manufactured to meet all structural requirements and safety specifications outlined in the codes and standards listed below as well as local code requirements. Please see below for tower site information, approximate geometry, design parameters, and design loading summary: Tower Site Information Tower Owner: Network Towers II Site Name: Harwick Dr Site ID: VA-T22.27 Lat: 37° 15’ 16.26” N Long: 80° 11’ 28.40” W Address: Meacham Road, Salem, Roanoke County, VA, 24153 Approximate Monopole Tower Geometry Tower Height: 195 ft Base Diameter: 6 ft Anchor Rod Diameter: 2-1/4” Foundation Type: Drilled Shaft or Pad-Pier/Single Mat # of Design Carriers: 4 56 of 622 57 of 622 FCC Home | Search | Updates | E-Filing | Initiatives | For Consumers | Find People Antenna Structure Registration FCC > WTB > A R > Online ystems > TOWAIR FCC ite Map TOWAIR Determination Results New Search Printable Page *** NOTICE *** TOWAIR's findings are not definitive or binding, and we cannot guarantee that the data in TOWAIR are fully current and accurate. In some instances, TOWAIR may yield results that differ from application of the criteria set out in 47 C.F.R. Section 17.7 and 14 C.F.R. Section 77.13. A positive finding by TOWAIR recommending notification should be given considerable weight. On the other hand, a finding by TOWAIR recommending either for or against notification is not conclusive. It is the responsibility of each ASR participant to exercise due diligence to determine if it must coordinate its structure with the FAA. TOWAIR is only one tool designed to assist ASR participants in exercising this due diligence, and further investigation may be necessary to determine if FAA coordination is appropriate. DETERMINATION Results Structure does not require registration. There are no airports within 8 kilometers (5 miles) of the coordinates you provided. Your Specifications NAD83 Coordinates Latitude 37-15-16.2 north Longitude 080-11-28.3 west Measurements (Meters) Overall Structure Height (AGL)60.7 Support Structure Height (AGL)59.4 Site Elevation (AMSL)436.8 Structure Type MTOWER - Monopole Tower Construction Notifications Notify Tribes and Historic Preservation Officers of your plans to build a tower. ASR Help FAQ Online Help Documentation Technical Support ASR Online Systems TOWAIR CORES ASR Online Filing Application Search Registration Search About ASR Privacy Statement About ASR ASR Home FCC | Wireless | ULS | CORES Help | Tech Support Federal Communications Commission 45 L Street NEWashington, DC 20554 Phone: 1-877-480-3201 ASL Videophone:1 844 432 2275 Submit Help Request 4/27/26, 3:48 PM TOWAIR Search Results https://wireless2.fcc.gov/UlsApp/AsrSearch/towairResult.jsp 1/1 58 of 622 59 of 622 60 of 622 61 of 622 62 of 622 63 of 622 64 of 622 65 of 622 66 of 622 67 of 622 68 of 622 69 of 622 Mail Processing Center Federal Aviation Administration Southwest Regional Office Obstruction Evaluation Group 10101 Hillwood Parkway Fort Worth, TX 76177 Aeronautical Study No. 2026-AEA-5683-OE Page 1 of 5 Issued Date: 06/30/2026 NETWORK TOWERS II, LLC NICHOLE BLACKWELL 6095 Marshalee Drive Elkridge, MD 21075 ** DETERMINATION OF NO HAZARD TO AIR NAVIGATION ** The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations, part 77, concerning: Structure:Monopole VA-T22.27 Harwick Dr County, State:Roanoke, Virginia Collected Point(s): Label Latitude Longitude SE DET AGL AMSL pt-1 37-15-16.26N 80-11-28.40W 1433 Ft 199 Ft 1632 Ft This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: Emissions from this site must be in compliance with the parameters set by collaboration between the FAA and telecommunications companies and reflected in the FAA 5G C band compatibility evaluation process (such as power, frequencies, and tilt angle). Operational use of this frequency band is not objectionable provided the Wireless Providers (WP) obtain and adhere to the parameters established by the FAA 5G C band compatibility evaluation process. Failure to comply with this condition will void this determination of no hazard. See attachment for additional condition(s) or information. Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking/ lighting are accomplished on a voluntary basis, we recommend it be installed in accordance with FAA Advisory circular 70/7460-1 M Change 1. This determination expires on 12/30/2027 unless: (a)the construction is started (not necessarily completed) and FAA Form 7460-2, Notice of Actual Construction or Alteration, is received by this office. (b)extended, revised, or terminated by the issuing office. (c)the construction is subject to the licensing authority of the Federal Communications Commission (FCC) and an application for a construction permit has been filed, as required by the FCC, within 6 months of the date of this determination. In such case, the determination expires on the date prescribed by the FCC for completion of construction, or the date the FCC denies the application.70 of 622 Page 2 of 5 NOTE: REQUEST FOR EXTENSION OF THE EFFECTIVE PERIOD OF THIS DETERMINATION MUST BE E-FILED AT LEAST 15 DAYS PRIOR TO THE EXPIRATION DATE. AFTER RE-EVALUATION OF CURRENT OPERATIONS IN THE AREA OF THE STRUCTURE TO DETERMINE THAT NO SIGNIFICANT AERONAUTICAL CHANGES HAVE OCCURRED, YOUR DETERMINATION MAY BE ELIGIBLE FOR ONE EXTENSION OF THE EFFECTIVE PERIOD. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power, except those frequencies specified in the Colo Void Clause Coalition; Antenna System Co-Location; Voluntary Best Practices, will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA.This determination includes all previously filed frequencies and power for this structure. If construction or alteration is dismantled or destroyed, you must submit notice to the FAA within 5 days after the construction or alteration is dismantled or destroyed. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. A copy of this determination will be forwarded to the Federal Communications Commission (FCC) because the structure is subject to their licensing authority. If we can be of further assistance, please contact our office at 1-404-305-6430, or kelly.r.nelson@faa.gov. On any future correspondence concerning this matter, please refer to Aeronautical Study Number 2026-AEA-5683- OE. Signature Control No: 701864369-712410470 ( DNE ) Kelly Nelson Specialist Attachment(s) Additional Information Frequency Data Map(s) cc: FCC 71 of 622 Page 3 of 5 Additional information for ASN 2026-AEA-5683-OE Part 77 authorizes the FAA to evaluate a structure or object's potential electromagnetic effects on air navigation, communication facilities, and other surveillance systems. It also authorizes study of impact on arrival, departure, and en route procedures for aircraft operating under visual or instrument flight rules, as well as the impact on airport traffic capacity at existing public use airports. Broadcast in the 3.7 to 3.98 GHz frequency (5G C band) currently causes errors in certain aircraft radio altimeters and the FAA has determined they cannot be relied upon to perform their intended function when experiencing interference from wireless broadband operations in the 5G C band. The FAA has adopted Airworthiness Directives for all transport and commuter category aircraft equipped with radio altimeters that prohibit certain operations when in the presence of 5G C band. This determination of no hazard is based upon those mitigations implemented by the FAA and operators of transport and commuter category aircraft, and helicopters operating in the vicinity of your proposed location. It is also based on telecommunication industry and FAA collaboration on acceptable power levels and other parameters as reflected in the FAA 5G C band evaluation process. The FAA 5G C band compatibility evaluation is a data analytics system used by FAA to evaluate operational hazards related to aircraft design. The FAA 5G C band compatibility evaluation process refers to the process in which the telecommunication companies and the FAA have set parameters, such as power output, locations, frequencies, and tilt angles for antenna that mitigate the hazard to aviation. As the telecommunication companies and FAA refine the tools and methodology, the allowable frequencies and power levels may change in the FAA 5G C band compatibility evaluation process. Therefore, your proposal will not have a substantial adverse effect on the safe and efficient use of the navigable airspace by aircraft provided the equipment and emissions are in compliance with the parameters established through the FAA 5G C band compatibility evaluation process. Any future changes that are not consistent with the parameters listed in the FAA 5G C band compatibility evaluation process will void this determination of no hazard. 72 of 622 Page 4 of 5 Frequency Data for ASN 2026-AEA-5683-OE LOW FREQUENCY HIGH FREQUENCY FREQUENCY UNIT ERP ERP UNIT 6 7 GHz 42 dBW 6 7 GHz 55 dBW 10 11.7 GHz 42 dBW 10 11.7 GHz 55 dBW 17.7 19.7 GHz 42 dBW 17.7 19.7 GHz 55 dBW 21.2 23.6 GHz 42 dBW 21.2 23.6 GHz 55 dBW 614 698 MHz 1000 W 614 698 MHz 2000 W 698 806 MHz 1000 W 806 824 MHz 500 W 806 901 MHz 500 W 824 849 MHz 500 W 851 866 MHz 500 W 869 894 MHz 500 W 896 901 MHz 500 W 901 902 MHz 7 W 929 932 MHz 3500 W 930 931 MHz 3500 W 931 932 MHz 3500 W 932 932.5 MHz 17 dBW 935 940 MHz 1000 W 940 941 MHz 3500 W 1670 1675 MHz 500 W 1710 1755 MHz 500 W 1850 1910 MHz 1640 W 1850 1990 MHz 1640 W 1930 1990 MHz 1640 W 1990 2025 MHz 500 W 2110 2200 MHz 500 W 2305 2360 MHz 2000 W 2305 2310 MHz 2000 W 2345 2360 MHz 2000 W 2496 2690 MHz 500 W 3700 3980 MHz 1640 W 73 of 622 Page 5 of 5 Sectional Map for ASN 2026-AEA-5683-OE 74 of 622 tnxTower Report - version 8.1.1.0 Date: February 7, 2022 A. Todd Murphy NB+C Engineering Services T-Mobile Northeast LLC 120 Eastshore Drive, 324 Madison Mews Suite 300 Norfolk, VA 23510 Glen Allen, VA 23059 Subject: Structural Analysis Report –Revision 1 Carrier Designation:T-Mobile –Anchor Carrier Site Number:VA34348F Carrier Site Name: Givens Dixie Caverns Engineering Firm Designation:NB+C Engineering Services Project Number:100592 Site Data:6039 Harwick Drive, Salem, VA 24153, Roanoke County Latitude 37.250900°, Longitude -80.175900° 105.0 Foot –Self Support/Monopole Tower Dear A. Todd Murphy, NB+C Engineering Services is pleased to submit this “Structural Analysis Report”to determine the structural integrity of the above mentioned tower. Information we have received for this analysis includes: x Structural Analysis Report by Paul J. Ford and Co. (Project No. 31203-033) dated December 9, 2003 x Structural Analysis Report by Malouf Engineering (Project No. VA02174S-14V0) dated May 30, 2014 x Structural Analysis Report by NB+C ES (Project No. 01793) dated September 1, 2017 x Site Audit Drawings by NB+C ES dated October 29, 2018 x Antenna/Coax Mapping Report by Hightower Solutions dated October 18, 2018 x Site Visit Notes and Photos by NB+C ES personnel dated July 9, 2020 x RFDS provided by T-Mobile, dated December 13, 2021 The purpose of the analysis is to determine acceptability of the tower stress level. Based on our analysis we have determined the tower stress level for the structure and foundation, under the following load case, to be: Existing + Proposed Equipment Tower: Insufficient Capacity Note: See Table 1 and Table 2 for the proposed and existing loading, respectively. Existing + Proposed Equipment Foundation: Unknown Note: Foundation and geotechnical information was unavailable at the time of analysis. The analysis has been performed in accordance with the TIA-222-H standard, 2018 Virginia Construction Code, and local code requirements based upon a wind speed of 109 mph 3-second gust. All equipment proposed in this report shall be installed in accordance with the attached drawings for the determined available structural capacity to be effective. We at NB+C Engineering Services appreciate the opportunity of providing our continuing professional services to T-Mobile. If you have any questions or need further assistance on this or any other projects, please give us a call. NB+C ENGINEERING SERVICES, LLC Structural analysis prepared by: Philip Lin Respectfully submitted by: Erik Bowers, P.E. Engineering Market Manager VA PE License No. 57974 2/7/22 espect ull submitted b 75 of 622 T-Mobile – VA34348F February 7, 2022 105.0 Foot – Self Support/Monopole Tower NB+C ES Project Number 100592 Page 2 tnxTower Report - version 8.1.1.0 TABLE OF CONTENTS 1) INTRODUCTION 2) ANALYSIS CRITERIA Table 1 – Proposed Antenna and Cable Information Table 2 – Existing Antenna and Cable Information 3) ANALYSIS PROCEDURE 3.1) Analysis Method 3.2) Assumptions 4) ANALYSIS RESULTS Table 3 - Section Capacity (Summary) Table 4 - Foundation Capacity 4.1) Recommendations 5) APPENDIX A RISA-3D, tnxTower Output & Additional Calculations 76 of 622 T-Mobile – VA34348F February 7, 2022 105.0 Foot – Self Support/Monopole Tower NB+C ES Project Number 100592 Page 3 tnxTower Report - version 8.1.1.0 1) INTRODUCTION This tower is a 105.0 ft. self-support/monopole tower located in Roanoke County, VA. The original design parameters are unknown. 2) ANALYSIS CRITERIA Building Code: 2018 Virginia Construction Code TIA-222 Revision: ANSI/TIA-222-H Risk Category: II Ultimate Wind Speed: 109 mph Exposure Category: C Topographic Factor: 1 Ice Thickness: 1.0 in Wind Speed with Ice: 30 mph Service Wind Speed: 60 mph Table 1 - Proposed Antenna and Cable Information Mounting Level (ft) Center Line Elevation (ft) Number of Antennas Antenna Manufacturer Antenna Model Carrier Feed Line Size (in) Note - Notes: 1) Proposed coax to be installed next to existing T-Mobile coax. Table 2 – Existing Antenna and Cable Information Mounting Level (ft) Center Line Elevation (ft) Number of Antennas Antenna Manufacturer Antenna Model Carrier Feed Line Size (in) Note 104 106 ) 1 92 95 (Continued on next page) 77 of 622 T-Mobile – VA34348F February 7, 2022 105.0 Foot – Self Support/Monopole Tower NB+C ES Project Number 100592 Page 4 tnxTower Report - version 8.1.1.0 Mounting Level (ft) Center Line Elevation (ft) Number of Antennas Antenna Manufacturer Antenna Model Carrier Feed Line Size (in) Note 6 Notes: 1) Existing equipment to remain 2) Existing equipment to be removed, was not considered in this analysis 3) ANALYSIS PROCEDURE 3.1) Analysis Method tnxTower (version 8.1.1.0) and RISA-3D (Version 19.0.4), commercially available analysis software packages, were used to create a three-dimensional model of the tower and calculate member stresses for various loading cases. Selected output from the analysis is included in Appendix A. 3.2) Assumptions 1) Tower and structures were built in accordance with the manufacturer’s specifications. 2) The tower and structures have been maintained in accordance with the manufacturer’s specification. 3) The configuration of antennas, transmission cables, mounts and other appurtenances are as specified in Tables 1 and 2 and the referenced drawings. 4) Material grades were not provided and were assumed to be in accordance with Table 2-3 “Applicable ASTM Specifications for Various Structural Shapes” per the AISC 15th Edition of the Steel Construction Manual. The following material grades were assumed: a) Pipe Grade: ASTM A53-B-35 b) Angle Grade: ASTM A36 c) Channel Grade: ASTM A36 5) All welds and connections are assumed to develop at least the member capacity unless determine otherwise and explicitly stated in this report. 6) No information was available on the existing foundation at the time of this analysis. Therefore, the actual stress condition could not be determined at this time. This analysis may be affected if any assumptions are not valid or have been made in error. NB+C Engineering Services should be notified to determine the effect on the structural integrity of the tower. 78 of 622 T-Mobile – VA34348F February 7, 2022 105.0 Foot – Self Support/Monopole Tower NB+C ES Project Number 100592 Page 5 tnxTower Report - version 8.1.1.0 4) ANALYSIS RESULTS Table 3 - Section Capacity (Summary) Section No. Elevation (ft) Component Type Size % Capacity Pass / Fail L1 105 - 0 Pole P12x.375 72.1 Pass T1 87 - 77 Leg L3 1/2x3 1/2x1/4 117.8 Fail Diagonal L2x2x1/4 30.9 Pass Top Girt C5x6.7 23.6 Pass T2 77 - 69.67 Leg L5x5x3/8 10.8 Pass Diagonal L2 1/2x2 1/2x3/16 61.7 Pass Top Girt C5x6.7 1.8 Pass T3 69.67 - 55 Leg L5x5x3/8 31.7 Pass Diagonal L2 1/2x2 1/2x3/16 22.2 Pass Top Girt L1 3/4x1 3/4x3/16 29.4 Pass T4 55 - 33 Leg L6x6x3/8 56.7 Pass Diagonal L3 1/2x3 1/2x1/4 21.8 Pass T5 33 - 10.5 Leg L6x6x7/16 63.7 Pass Diagonal L2x2x1/4 20.6 Pass Secondary Horizontal L3x3x1/4 15.9 Pass Top Girt L3 1/2x3 1/2x1/4 36.7 Pass Inner Bracing L3 1/2x3 1/2x1/4 94.1 Pass T6 10.5 - 0 Leg L6x6x1/2 24.9 Pass Diagonal L3 1/2x3 1/2x1/4 24.6 Pass Horizontal L4x3x1/4 42.7 Pass Redund Horz 1 Bracing L4x3x1/4 5.7 Pass Redund Diag 1 Bracing L3 1/2x3 1/2x1/4 10.4 Pass Summary Pole (L1) 72.1 Pass Leg (T1) 117.8 Fail Diagonal (T2) 61.7 Pass Horizontal (T6) 42.7 Pass Secondary Horizontal (T5) 15.9 Pass Top Girt (T5) 36.7 Pass Redund Horz 1 Bracing (T6) 5.7 Pass Redund Diag 1 Bracing (T6) 10.4 Pass Inner Bracing 94.1 Pass 117.8 Notes: 1) See additional documentation in “Appendix A- Additional Calculations” for calculations supporting the % capacity consumed. Structure Rating (max from all components) = 117.8% 79 of 622 Meacham Road (Tax Parcel #: 063.04-03-18.00-0000 and 063.04-03-18.03-0000) Aerial Map Vantor, Roanoke County 0 0.04 0.080.02 mi 0 0.07 0.130.03 km 1:3,164 80 of 622 I2C AG3 AR AR I1 AR AVS AR AG3 Meacham Road (Tax Parcel #: 063.04-03-18.00-0000 and 063.04-03-18.03-0000) Zoning Map Roanoke County AG-3, Agricultural/Rural Preserve District AR, Agricultural/Residential District AV, Agricultural/Village Center District I-1, Low Intensity Industrial District I-2, High Intensity Industrial District 0 0.04 0.080.02 mi 0 0.07 0.130.03 km 1:3,164Zoning 81 of 622 RP RV PI Meacham Road (Tax Parcel #: 063.04-03-18.00-0000 and 063.04-03-18.03-0000) - Future Land Use Map Roanoke County Rural Preserve Rural Village Principal Industrial 0 0.04 0.080.02 mi 0 0.07 0.130.03 km 1:3,164Future Land Use 82 of 622 83 of 622 84 of 622 85 of 622 86 of 622 87 of 622 88 of 622 89 of 622 90 of 622 91 of 622 92 of 622 93 of 622 94 of 622 95 of 622 96 of 622 97 of 622 (A) (A) 1. 2. SEC. 30-61. - I-1 LOW INTENSITY INDUSTRIAL DISTRICT. Sec. 30-61-1. - Purpose. The purpose of the I-1, low intensity industrial district is to provide areas within the urban service area which are suitable for less intensive industrial activities. These areas are primarily designated based on the suitability of the land in terms of slope and freedom from flooding, as well as the availability of adequate sewer and water capacity, access to arterial road network, and proximity to rail and airport facilities or the interstate highway system. This district generally coincides with the recommendations for the principal industrial land use category contained in the comprehensive plan, and particularly those areas unsuitable for more intensive or potentially hazardous industrial uses. Distributing these areas around the county in a planned manner to create employment centers within close proximity to residential growth areas and reduce heavy traffic generation of industrial uses is encouraged. Since land with suitable characteristics for less intensive industrial development is limited in the county, a high degree of protection is promoted where industrial development is located adjacent to existing or future residential areas. The conversion and/or redevelopment of existing non- conforming uses in this district which are unrelated to industrial needs is also encouraged. (Ord. No. 042799-11, § 1f., 4-27-99; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-61-2. - Permitted Uses. The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Agricultural and Forestry Uses. Agriculture Agritourism * Civic Uses. Administrative Services Day Care Center * Halfway House * Park and Ride Facility Post Office 98 of 622 3. 4. Public Maintenance and Service Facilities Public Parks and Recreational Areas * Safety Services Utility Services, Major * Utility Services, Minor Guidance Services Office Uses. Financial Institutions * General Office Laboratories Medical Office Commercial Uses. Agricultural Services * Automobile Parts/Supply, Retail * Automobile Repair Services, Major * Automobile Repair Services, Minor * Business Support Services Business or Trade Schools * Communication Services Construction Sales and Services * Consumer Repair Services Equipment Sales and Rental * Garden Center * Laundry Personal Improvement Services Restaurant, General 99 of 622 5. 6. (B) 1. Retail Sales * Veterinary Hospital/Clinic Industrial Uses. Custom Manufacturing * Industry, Type I Landfill, Rubble * Recycling Centers and Stations * Transportation Terminal Truck Terminal Warehousing and Distribution Miscellaneous Uses. Amateur Radio Tower * Parking Facility * Wind Energy System, Small * Wireless Communication Facility, Class 1* Wireless Communication Facility, Class 2* The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Commercial Uses. Automobile Dealership * Automobile Rental/Leasing Commercial Indoor Sports and Recreation Convenience Store * Fuel Center * Gasoline Station * Manufactured Home Sales * 100 of 622 2. 3. (A) 1. a. b. Mini-Warehouse * Recreational Vehicle Sales and Service * Surplus Sales Truck Stop * Industrial Uses. Composting * Construction Yards * Resource Extraction * Transfer Station * Miscellaneous Uses. Aviation Facilities, Private * Broadcasting Tower * Outdoor Gatherings * Wind Energy System, Large * Wind Energy System, Utility * Wireless Communication Facility, Class 3* (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 042297, § 1, 4-22-97; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 082807-18, § 1, 8-28-07; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 030811-1, § 1, 3-8-11; Ord. No. 052411-9, § 1, 5-24-11; Ord. No. 091311-7, § 1, 9-13-11; Ord. No. 111213-15, § 1, 11-12-13; Ord No. 092215-9, § 1, 9-22- 15; Ord. No. 062816-4, § 1, 6-28-16; Ord. No. 062717-4, § 1, 6-27-17; Ord. No. 072721-8, § 1, 7-27-21; Ord. No. 011023-4, § 1, 1-10-23; Ord. No. 111924-7,§ 1, 11-19-24; Ord. No. 072225-9, § 1, 7-22-25) Sec. 30-61-3. - Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. Minimum lot requirements. Lots served by private well and sewage disposal system; Area: 1 acre (43,560 square feet). Frontage: 100 feet on a publicly owned and maintained street. 101 of 622 2. a. b. (B) 1. 2. a. b. 3. a. b. 4. (C) 1. a. (D) 1. 2. Lots served by either public sewer or water, or both: Area: 15,000 square feet. Frontage: 75 feet on a publicly owned and maintained street. Minimum setback requirements. Front yard: 30 feet, or 20 feet when all parking is located behind the front building line. Side yard: Principal structures: 10 feet. Accessory structures: behind front building line and 3 feet from side line. Rear yard: Principal structures: 15 feet. Accessory structures: 3 feet. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. Maximum height of structures. Height limitations: All structures: When adjoining property zoned residential, forty-five (45) feet, including rooftop mechanical equipment. The maximum height may be increased provided each required side and/or rear yard adjoining a residential district is increased two (2) feet for each foot in height over forty-five (45) feet. This distance shall be measured from the portion of the structure which exceeds forty-five (45) feet. In all other locations the height is unlimited. Maximum coverage. Building coverage: 50 percent of the total lot area. Lot coverage: 90 percent of the total lot area. (Ord. No. 42694-12, § 9, 4-26-94; Ord. No. 042208-16, § 1, 4-22-08) 102 of 622 (A) 1. 2. 3. 4. 5. 6. 7. (B) 1. 2. 3. 4. 5. (C) 1. Sec. 30-87-8. - Wireless Communication Facility, Class 1, Class 2, Class 3. Intent. The intent of these regulations for wireless communication facilities is: To encourage and promote the colocation of antennas on existing public and private structures within the county. To encourage the location of wireless communication facilities in non-residential areas and minimize the total number of towers and tower sites throughout the county. To strongly encourage the joint use of new and existing wireless communication facilities, and use of the existing utility transmission rights-of-way. To encourage wireless communication facilities to locate in areas where the adverse impact on the surrounding community is minimal. To encourage users of wireless communication facilities to locate, design, and configure them in a way that minimizes their adverse visual impact, and makes them compatible with surrounding land uses, to the extent possible. To strongly encourage the use of monopoles and camouflage/stealth techniques for towers located in or near residential areas. To expand and improve high-speed broadband access and cell phone service availability in unserved and underserved areas; and to explore public-private partnerships to implement Roanoke County's Rural Broadband Initiative to bring high-speed internet to homes without broadband access. Small cell facility. Permitted by right. A small cell facility installed by a wireless service provider on an existing structure or the installation or construction of a new structure not more than fifty (50) feet above ground level containing a small cell facility shall be permitted by right. Colocation. The wireless services provider or wireless infrastructure provider shall obtain permission from the owner of the existing structure to colocate the small cell facility on the existing structure and to colocate the associated transmission equipment on or proximate to the existing structure. Permit requests. A wireless services provider or wireless infrastructure provider may submit up to thirty-five (35) permit requests for small cell facilities on a single application. Review process. The review process and approval or disapproval of an application for small cell facilities shall be in accordance with section 15.2-2316.4 of the Code of Virginia. Other facilities. Facilities that do not meet the criteria to be deemed a small cell facility are subject to the regulations for wireless communication facility. General standards for wireless communication facilities.103 of 622 2. 3. 4. 5. 6. 7. 8. 9. Height. The maximum height of any proposed wireless communication facility and associated antenna shall be made as a condition of the special use permit, but in no case shall any wireless communication facility and antenna exceed one hundred ninety-nine (199) feet in height. Applicants shall request the lowest wireless communication facility and antenna height necessary to accomplish their specific communication objectives. Facility setbacks. The setback for any proposed wireless communication facility shall, at a minimum, conform to the requirements for principal structures for the proposed zoning district. However, in no case shall the minimum setback from the base of the wireless communication facility to any residential structure on an adjoining lot be less than forty (40) percent of the height of the tower, measured from the closest structural member of the wireless communication facility. Building/structure setbacks. The minimum setback from any property line abutting a road right-of-way for any other building or structure associated with a wireless communication facility shall be fifty (50) feet. Such buildings or structures shall be located at a minimum of twenty-five (25) feet from any other property line. Number of towers. More than one (1) wireless communication facility shall be permitted on a lot provided all applicable requirements have been met including setback requirements. Lighting. Wireless communication facilities shall not be illuminated with any type of lighting apparatus, unless such lighting is a requirement of the FAA or FCC. Security lighting, or a "down lighting" design may be installed on buildings and structures associated with a wireless communication facility. In no case shall any lighting violate section 30-94 of this ordinance. FAA review. Any proposed wireless communication facility within two (2) miles from any general or commercial airport or located at a ground elevation at or above two thousand (2,000) feet, average mean sea level, shall be referred to the appropriate regional office of the FAA for review and comment prior to filing an application for a special use permit. Zoning overlay districts. All wireless communication facilities shall comply with any additional requirements established in the airport overlay district in section 30-72 of this ordinance, and the emergency communications overlay district in section 30-73. Colocation. Any wireless communication facility approved shall be structurally designed to carry sufficient loading, and the facility approved shall be sized to accommodate any additional equipment necessary for other vendors/providers of communications services, if possible, to minimize the proliferation of new wireless communication facilities in the vicinity of the requested facility. The colocation of antennas and equipment on an existing wireless communication facility shall be permitted by right. 104 of 622 10. 11. 12. (D) 1. 2. a. b. c. Design. A monopole wireless communication facility design is recommended. The board may approve an alternative wireless communication facility design if it finds that an alternative type of structure has less visual impact on the surrounding community and Roanoke County, and/or based upon accepted technical and engineering data a monopole design is not technically feasible. Removal. By applying for and being granted a special use permit, the applicant and the owner of the land agree to dismantle and remove the wireless communication facility and associated facilities from the site within ninety (90) days of the wireless communication facility no longer being used for wireless communications. Dismantling and removal from the site shall only be required after notice by the county. A bond or similar performance guarantee may be required as part of the special use permit approval. Said guarantee will be in an amount sufficient to ensure removal of the wireless communication facility and all associated facilities and the reclamation of the property and road, access and utility corridors to a condition that existed prior to tower construction. Finish. A flat matte finish is recommended for wireless communication facilities and its associated hardware, antennas, and facilities so as to reduce visibility and light reflection unless otherwise required by the FCC or FAA. Signs. No business signs shall be allowed on the property identifying the name of, or services offered by, any business associated with the broadcasting tower. Application requirements. All potential applicants for wireless communication facilities shall consult with county planning staff prior to submitting an application for a proposed wireless communication facility. During this consultation the applicant shall present information to the staff on system objectives, proposed coverage areas, and alternative sites considered and rejected. The staff shall provide the potential applicant with information on Roanoke County policies and standards for wireless communication facilities and shall discuss with the applicant possible alternatives to wireless communication facility construction. In addition to the application requirements contained in section 30-19-2 of this ordinance, all applicants for wireless communication facilities shall provide the following at the time of application: The location of all other proposed wireless communication facility sites considered and rejected, and the specific technical, legal or other reasons for the rejection. The location of all other possible colocation sites considered and rejected, and the specific technical, legal or other reasons for the rejection. Accurate, to scale, photographic simulations showing the relationship of the proposed wireless communication facility and associated antenna to the surroundings. Photographic simulations shall also be prepared showing the relationship of any new or 105 of 622 d. e. f. 3. modified road, access or utility corridors constructed or modified to serve the proposed wireless communication facility site. The number of simulations and the perspectives from which they are prepared shall be established with the staff at the pre-application meeting. Information on how the proposed site relates to the applicants' existing communication system, including number of other sites within the Roanoke Valley, and the location of the antenna at each site. All wireless communication facility applicants shall be required, at their expense, to conduct an on-site "balloon" or comparable test prior to the planning commission hearing on the special use permit. The purpose of this test shall be to demonstrate the potential visual impact of the proposed facility. The dates and periods of these tests shall be established with the applicant at the pre-application meeting. Written verification that all required submittals to the FAA of this ordinance have been submitted. The applicant shall be responsible for all fees associated with the filing of the application including the reasonable cost of any independent analysis deemed necessary by the county to verify the need for the new broadcasting tower. (Ord. No. 072225-9, § 1, 7-22-25) 106 of 622 Appendices A future land use area where a variety of industry types are encouraged to locate. Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access. Due to limited availability, areas designated as Principal Industrial are not appropriate for tax-exempt facilities. Land Use Types Agricultural - Industries which involve the manufacturing, storage, marketing and wholesaling of agricultural products. These industries may also be located outside of the Principal Industrial areas, within the rural designations, where agricultural skills may be found. Small Industries and Custom Manufacturing - These industries typically serve a local market and may involve the on-site production of goods by hand manufacturing. Mining and Extraction - These facilities locate according to the availability of natural resources. Industrial - Conventional freestanding industrial uses, warehouses, wholesalers, storage yards. Industrial Parks - Large tracts of land that are subdivided, developed and designed according to a unified plan. These parks are employment centers and may include mixed land uses including supporting retail services. These types of industries are encouraged to develop in Principal Industrial areas. Planned industrial parks should incorporate greenways, bike and pedestrian paths into their designs and link these features to surrounding neighborhoods where appropriate. Land Use Determinants Existing Land Use Pattern - Locations where industry has historically developed. Existing Zoning - Locations zoned industrial. Economic Opportunity Areas - Locations identified by Roanoke County as an economic opportunity area. Employment Centers - Locations where labor-intensive industries exist. Topography - Locations that can be developed in an environmentally sensitive manner and that are outside of the designated floodplain. Resource Protection - Locations that can be developed in such a way as not to threaten valuable natural resources. Water And Sewer Service and Supply - Locations where water and sewer service exist or can be provided in the near future. Access - Locations served by an adequate public street system that does not direct traffic through existing residential neighborhoods. Transportation Centers - Locations within close proximity to rail, airport and major street systems. Urban Sector - Locations served by, or in close proximity to urban services. PRINCIPAL INDUSTRIAL 107 of 622 Network Towers ll, LLC Request to obtain a Special Use Permit to construct a wireless communication facility, class 3 on approximately 2.62 acres of land zoned I-1, Low Intensity Industrial District Board of Supervisors Public Hearing August 18, 2026 108 of 622 Location Map2 109 of 622 Project Site •6155 Twine Hollow Road and 0 Meacham Road •1.48 Acre and 1.14 Acre •Current Use: Vacant •Proposed Use: Wireless Communication Facility, Class 3 3 110 of 622 Aerial View4 111 of 622 Photographs5 112 of 622 Photographs6 113 of 622 Photographs7 114 of 622 Photographs8 115 of 622 9 Zoning Background •The Roanoke County Zoning Ordinance defines Wireless Communication Facility as “All infrastructure and equipment including, but not limited to, antenna support structures, antennas, transmission cables, equipment shelters, equipment cabinets, utility pedestals, ground equipment, fencing, signage and other ancillary equipment associated with the transmission or reception of wireless communications.” •Wireless Communication Facility, Class 3 is defined as “Wireless communication facilities with a height greater than one hundred twenty (120) feet but less than or equal to one hundred ninety-nine (199) feet above ground level (AGL).” •Section 30-87-8 of the Roanoke County Zoning Ordinance contains use and design standards for Wireless Communication Facility, Class 1, Class 2, Class 3. 116 of 622 10 Zoning Background •The use and design standards for Wireless Communication Facility, Class 1, Class 2, Class 3 require an on-site “balloon” test to be conducted by the applicant •A “balloon” test was conducted on-site Wednesday, July 22, 2026, from 2:00 p.m. to 6:00 p.m 117 of 622 11 Concept Plan 118 of 622 12 Concept Plan 119 of 622 13 Elevation 120 of 622 14 Photo Simulation Map 121 of 622 15 Photo Simulation 122 of 622 Zoning Existing Zoning I-1, Low Intensity Industrial District 16 Surrounding Zoning North – I-1 and AG-3, Agricultural/Rural Preserve District South – AR, Agricultural/Residential District East – AR, AG-3, and AVS, Agricultural/Village Center District with a Special Use Permit West – AR and I-2C, High Intensity Industrial District with Conditions 123 of 622 Future Land Use17 Principal Industrial•A future land use area where a variety of industry types are encouraged to locate. •Principal Industrial areas are existing and planned regional employment centers and are distributed throughout the county, convenient to major residential areas and suitable highway access. •Due to limited availability, areas designated as Principal Industrial are not appropriate for tax-exempt facilities. •The proposed Special Use Permit is consistent with the Principal Industrial Future Land Use Designation. 124 of 622 Roanoke County 200 Plan18 •The Roanoke County 200 Plan also includes the following Communication & Information Technology recommendations: •Expand and improve high-speed broadband access and cell phone service availability in underserved areas. •Explore opportunities to extend broadband service within universal availability and access to high-speed internet in unserved and under-served areas. •Explore alternative broadband and cell phone providers for choice and competition. •Explore more public-private partnerships to implement more stages of Roanoke County’s Rural Broadband Initiative to bring high-speed internet to homes without broadband access. •Explore providing improved cell phone service in unserved and under-served areas. 125 of 622 Planning Commission Public Hearing – August 4, 2026 19 •No citizens spoke during the public hearing. •The Planning Commission discussed: •that T-Mobile is currently the only provider to be located on the tower, •the number of providers the tower could hold, •the lack of adequate coverage for T-Mobile, •base elevation and tower height, •inadequacy of existing tower that T-Mobile is located on, •industrial zoning of the property, •surrounding zoning and land uses, and •the future land use designation 126 of 622 Planning Commission20 The Planning Commission voted to recommend approval of the special use permit for a wireless communication facility, class 3, with the following conditions: 1.The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 2.The maximum height of the wireless communication facility, class 3, shall be 199 feet. 127 of 622 Questions? 21 128 of 622 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY SENIOR ASSISTANT COUNTY ATTORNEYSSAMPLE MOTIONS The petition of Network Towers II, LLC to obtain a special use permit to construct a wireless communication facility, class 3, approximately 199 feet in height on approximately 2.62 acres zoned I-1 (Low Intensity Industrial) District at 6155 Twine Hollow Road and 0 Meacham Road, Catawba Magisterial District MOTION TO APPROVE I find that the proposed special use permit request: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 3. Will have a minimum adverse impact on the surrounding neighborhood and community. I therefore MOVE THAT WE APPROVE the petition for a special use permit with the following conditions: 1. The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 2. The maximum height of the wireless communication facility, class 3, shall be 199 feet. MOTION TO DENY I find that the proposed special use permit request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan, and/or 2. Is inconsistent with good zoning practice, and/or 3. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the request. 129 of 622 OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800  Roanoke, Virginia 24018-0798 MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. 130 of 622 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE APPROVING A SPECIAL USE PERMIT TO CONSTRUCT A WIRELESS COMMUNICATION FACILITY, CLASS 3, APPROXIMATELY 199 FEET IN HEIGHT ON APPROXIMATELY 2.62 ACRES ZONED I-1 (LOW INTENSITY INDUSTRIAL) DISTRICT, LOCATED AT 6155 TWINE HOLLOW ROAD AND 0 MEACHAM ROAD, IN THE CATAWBA MAGISTERIAL DISTRICT finds that the special use permit meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special 131 of 622 Page 2 of 2 use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. The Board further finds that the special use permit is in conformance with the Roanoke County Comprehensive Plan; 3. The Board further finds that the special use permit will have a minimum adverse impact on the surrounding neighborhood and community; 4. The petition of Network Towers II, LLC to obtain a special use permit to construct a wireless communication facility, Class 3, approximately 199 feet in height on approximately 2.62 acres zoned I-1 (Low Intensity Industrial) District located at 6155 Twine Hollow Road and 0 Meacham Road, Catawba Magisterial District (Roanoke County Tax Parcel #063.04-03-18.03-0000 and 063.04-03-18.00-0000) is approved with the following two (2) conditions: 1) The site shall be developed in substantial conformance with the application site plan dated April 15, 2026, prepared by NB+C Engineering Services, LLC, subject to any revisions required during the comprehensive site plan review process. 2) The maximum height of the wireless communication facility, class 3, shall be 199 feet. 5. This ordinance shall be in full force and effect thirty (30) days after its final passage. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 132 of 622 2 8 9 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 133 of 622 2 8 9 Fiscal Impact: There is no fiscal impact associated with this agenda item. Staff Recommendation: 134 of 622 STAFF REPORT Petitioner: Economic Development Authority of Roanoke County Request: Rezone approximately 1.36 acres of land from C-2C, High Intensity Commercial District with conditions, to remove proffered conditions Location: Tax Parcels: 2222 Electric Road #076.07-02-50.00-0000 Existing Proffered Conditions (To be Removed): Section 21-67 1 Article IX. &-2 Business District We proffer to eliminate the following from the above mentioned section of the Roanoke County Zoning Ordinance, amended through July, 1982. Item 2 - Commercial uses such as "banks, retail drug stores, food sales, wearing apparel shops, hotels, motels, theaters, assembly halls, coin operated laundries, and small dry cleaning and laundry establishments, new car dealerships which may include service facilities and used car lots, restaurants of a type which do not offer food or beverages for consumption outside the building; provided they are located within continuous shopping building complexes or as part of the operation of a motel and personal and professional services. Item 3 - delete entirely Item 4 - delete entirely Item 5 - delete entirely Item 6 - delete entirely Item 7 - delete entirely Item 8 - delete entirely In addition to the above we also proffer to not use the property for any amusement businesses such as video games, or pin ball machines. We will not use for any type The Economic Development Authority (EDA) of Roanoke County is petitioning to rezone approximately 1.36 acres of land zoned C-2C, High Intensity Commercial District with conditions, to remove proffered conditions associated with the approval of a 1983 rezoning for a retail building. The Roanoke County 200 Plan indicates the future land use designation of this area as Transition. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. With only 4%-5% of Roanoke County being zoned for industrial or commercial development, the removal of old and outdated proffered conditions is necessary to provide for future development and redevelopment opportunities. This property meets the land use determinants of the Transition future land use designation and is therefore consistent. Additionally, the removal of old and outdated proffers aligns with the priorities of the current Roanoke County Board of Supervisors Strategic Plan and the recommendations of the Roanoke County 200 Plan. 135 of 622 1. APPLICABLE REGULATIONS In 1983, Nelson Repair Services, Inc. (William M. Nelson) filed a petition to rezone this property from R-3, Residential District, to B-2, Business District, for the purpose of constructing a retail building with rental space. The following proffered conditions were approved as part of the rezoning: • Section 21-67 1 Article IX. &-2 Business District We proffer to eliminate the following from the above mentioned section of the Roanoke County Zoning Ordinance, amended through July, 1982. o Item 2 - commercial uses such as "banks, retail drug stores, food sales, wearing apparel shops, hotels, motels, theaters, assembly halls, coin operated laundries, and small dry cleaning and laundry establishments, new car dealerships which may include service facilities and used car lots, restaurants of a type which do not offer food or beverages for consumption outside the building; provided they are located within continuous shopping building complexes or as part of the operation of a motel and personal and professional services. o Item 3 - delete entirely o Item 4 - delete entirely o Item 5 - delete entirely o Item 6 - delete entirely o Item 7 - delete entirely o Item 8 - delete entirely In addition to the above we also proffer to not use the property for any amusement businesses such as video games, or pin ball machines. We will not use for any type restaurant or fast food use. The uses that are prohibited on the property by this proffered condition include: banks; retail drug stores; food sales; wearing apparel shops; hotels; motels; theaters; assembly halls; coin operated laundries; small dry cleaning and laundry establishments; new car dealerships; used car lots; fast-food restaurants not located in a continuous shopping building complex or as part of a motel/ personal or professional service operation; public and private off-street parking lots; public and nonprofit organization uses such as churches, libraries, hospitals, schools, playgrounds and parks; undertaking establishments and funeral homes; public billiard parlors, pool rooms, bowling alleys, dance halls, golf driving ranges, and similar forms of public amusement which have been approved by a public hearing; public utilities, transformer substations; transmission lines; towers, pipes, meters, and pumps; animal hospitals or clinics; amusement businesses; arcades; or restaurant uses. The majority of the prohibited uses are permitted by-right in the C-2, High Intensity Commercial District, and may be subject to additional use and design standards. The following uses prohibited by the proffered conditions are only allowed by an approved special use permit in the C-2, High Intensity Commercial District: dance halls; religious assembly; utility services, major; broadcasting tower; wireless communication facilities class 2 and class 3. 136 of 622 2. ANALYSIS OF EXISTING CONDITIONS Background – In 1983, the subject property underwent a rezoning from R-3, Residential District, to B-2, Business District, for the purpose of constructing a retail building with rental space. The Board of Supervisors approved the rezoning with proffered conditions, and the building was constructed in 1983. It has operated as office space for over forty years. lowest point of the property along Electric Road to the highest point at the northern property corner. It is fully developed with a mowed grassy area in front of the building and directly around the parking lot. Established landscaping surrounds the building and there are two planting islands located within the parking lot. There are wooded areas on the property which are most dense at the northern and eastern property lines. The wooded areas contain established deciduous and evergreen trees. Tudor style exterior with light plaster/ stucco and decorative half-timbering. There is an existing free-standing sign on the property. approximately thirty feet wide at the street to approximately twenty feet wide at the beginning of the parking lot. The parking lot is also paved and contains approximately forty-five parking spaces. At the northern end of the parking lot there is a gravel area which contains a dumpster. jurisdictional line east of Glen Heather Drive. To the north and east, it adjoins two multi-family dwelling developments, the Pines of Roanoke and Heather Park Condominiums, which are both zoned R-3, Medium Density Multi-Family Residential. To the northwest, the property adjoins a retail store and gas station zoned C-2, High Intensity Commercial. To the south, the property adjoins a daycare also zoned C-2. Across Electric Road to the south are single family dwellings zoned R-1, Low Density Residential. Community Outreach – Approximately twenty-two (22) letters were mailed to adjoining property owners and tenants which contained the request, information about the subject parcel, instructions for how to submit comments and contact information for staff. 3.ANALYSIS OF PROPOSED DEVELOPMENT The proposal to remove proffered conditions associated with this property would remove use and design restrictions and allow for future development and redevelopment opportunities on a commercially zoned property that meets all of the land use determinants of the Transition future land use designation. As stated earlier in this report, the majority of the prohibited uses are permitted by-right in the C-2, High Intensity Commercial District, and may be subject to additional use and design standards. The following uses prohibited by the proffered conditions are only allowed by an approved special use permit in the C-2, High Intensity Commercial District: dance halls; religious assembly; utility services, major; broadcasting tower; wireless communication facilities class 2 and class 3. Any future proposals for new development or redevelopment of this property will be reviewed for compliance with Roanoke County Code at the time of application. Comprehensive site and building plan reviews would 137 of 622 4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The Roanoke County 200 Plan classifies this area’s future land use designation as Transition. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. Land use types include multifamily residential; office and institutional; parks; retail; and single-family attached residential. Land use determinants include access, existing land use patterns, existing zoning, orientation, surrounding land use, and urban sector. This property satisfies the land use determinants of the Transition land use designation, and removal of old and outdated proffers to allow for future development and redevelopment is consistent with this future land use designation. In addition, this petition will conform with the recommendation of the Roanoke County 200 Plan to remove outdated proffer conditions on certain properties to promote redevelopment and expedite the development process. 5. STAFF CONCLUSIONS The Roanoke County Economic Development Authority is petitioning to rezone 1.36 acres of land zoned C-2C, High Intensity Commercial District with conditions, to remove proffered conditions located at 2222 Electric Road in the Windsor Hills Magisterial District. This property satisfies the land use determinants of the Transition land use designation, and the removal of old and outdated proffers to provide for future new development and redevelopment opportunities is consistent with Transition. Furthermore, this petition conforms with the recommendation of the Roanoke County 200 Plan to remove outdated proffer conditions on certain properties to promote redevelopment and expedite the development process. CASE NUMBER: #12-8/2026 PREPARED BY: Alyssa Dunbar HEARING DATES: PC: August 4, 2026 BOS: August 18, 2026 ATTACHMENTS: Application Materials Maps (Aerial, Zoning, Future Land Use) Photographs C-2 Regulations Transition Future Land Use Designation 138 of 622 139 of 622 3 Applicant Economic Development Authority of Roanoke County The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS See Attached See Attached See Attached 140 of 622 PROJECT DESCRIPTION & BACKGROUND This project involves the removal of proffered conditions from a commercial property in the Oak Grove Area. The property (TM#076.07-02-50.00-0000) was rezoned in September of 1983 from R-3 to B-2 for office use (applicant and other businesses). As part of the rezoning, the property owner proffered to exclude numerous uses from the property including certain commercial uses, parking lots, public and nonproﬁt organization uses, funeral homes, public amusement uses, public utilities, and animal hospitals and clinics. The property was developed in accordance with the proffered conditions and has been used for office space for over 40 years. With only 4%-5% of Roanoke County being zoned for industrial or commercial development, the removal of old and outdated proffered conditions is necessary to provide for new development and redevelopment opportunities in the future. This strategy is included in the Board of Supervisors Strategic Plan and the Roanoke County 200 Plan. NEED & JUSTIFICATION QUESTIONS Please explain how the request furthers the purposes of the Roanoke County Zoning Ordinance as well as the purpose found at the beginning of the applicable zoning district classiﬁcation in the Zoning Ordinance. The proposed request furthers the general purpose statement in the Roanoke County Zoning Ordinance to “Encourage economic development activities that provide desirable employment and enlarge the tax base.” The proposed request also furthers the purpose of the C-2 High Intensity Commercial district which is: • “to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county.” • “High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population.” • “The C-2 district permits a wide variety of retail and service related uses.” Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The proposed project complies with the following items in the County’s Comprehensive Plan: The Roanoke County 200 Plan includes the following Economic Development goal and objectives: 141 of 622 Economic Development: Roanoke County recognizes that a strong economy beneﬁts from partnering with current and potential businesses, cultivating a skilled workforce, and fostering connectivity to the world. • Encourage the reuse, redevelopment and occupancy of existing, vacant commercial and industrial space. • Provide resources and support to help retain and expand existing businesses. • Seek new business development and investment in the County. The Oak Grove Center Plan (2021), which is part of the Roanoke County 200 Plan, also includes the following: Principle/Core Concept/Supporting Initiative: Principle: Create a place where people and businesses want to be. Core Concept: Encourage mixed-use development and a vibrant mix of businesses in a pedestrian-friendly environment. Supporting Initiative: Evaluate development ordinances in order to support desired land uses and development patterns. Land Use Recommendation Target key sites for future economic development opportunities. • Roanoke County and Roanoke City will continue to work with private property and business owners to identify and support development or redevelopment of potential catalyst sites. The Roanoke County 200 Plan also includes the following Land Use & Housing recommendation: • Remove outdated proffer conditions on certain properties to promote redevelopment and expedite the development process. Lastly, the future land use designation for this property in the Roanoke County Plan 200 is Transition. Transition is a future land use area that encourages the orderly development of highway frontage parcels. Appropriate land use types include office and institutional uses, retail, multi-family residential, single family attached residential, and parks. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and ﬁre and rescue. The request to remove the proffered conditions from the property at 2222 Electric Road will have minimal impact on the property and surrounding properties. The property is zoned C- 142 of 622 2 High Intensity Commercial and is currently used for general office use. Removal of the proffered conditions would allow for future by-right commercial uses in C-2 which would be compatible with surrounding uses. Surrounding uses include commercial and townhouse condominiums to the north, multi-family residential to the east, commercial and office use to the south, and residential uses across Route 419 to the west. Electric Road (Route 419) contains a variety of commercial, office, civic, and residential uses adjacent to it in the Oak Grove area. The removal of the proffered conditions on this existing commercially developed site will have no or minimal impact on public services (schools, parks and recreation, police and ﬁre and rescue). The property is currently adequately served by public water and public sewer. The property is located along Electric Road, which is a four-lane divided highway at the entrance to the property. Access to the property is a right-in/right-out due to the divided highway. Any new uses or redevelopment of the property would be adequately served by the existing roadway infrastructure and VDOT would review entrance permits for any new uses or redevelopment of the site. 143 of 622 144 of 622 7 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units Restaurant (with or without drive-through windows) Gas station/Convenience store/Car wash Retail shop/Shopping center Offices (including: financial institutions, general, medical, etc.) Regional public facilities Educational/Recreational facilities Religious assemblies Hotel/Motel Golf course Hospital/Nursing home/Clinic Industrial site/Factory Day care center Bank Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly When required to evaluate access issues Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)Development in an area where there is a known existing traffic and/or safety problem Development would potentially negatively impact existing/planned traffic signal(s) Substantial departure from the Community Plan Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 145 of 622 146 of 622 147 of 622 148 of 622 149 of 622 150 of 622 151 of 622 152 of 622 Adjacent Property Owners 3 4818 Grandin Road 153 of 622 154 of 622 155 of 622 156 of 622 157 of 622 158 of 622 159 of 622 160 of 622 161 of 622 162 of 622 163 of 622 164 of 622 (A) (A) 1. 2. SEC. 30-54. - C-2 HIGH INTENSITY COMMERCIAL DISTRICT. (Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-54-1. - Purpose. The purpose of this district is to provide locations for a variety of commercial and service related activities within the urban service area serving a community of several neighborhoods or large areas of the county. This district is intended for general application throughout the county. High intensity commercial districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Land uses permitted in this district are generally consistent with the recommendations set forth in the transition and core land use categories of the comprehensive plan. Site development regulations are designed to ensure compatibility with adjoining land uses. (Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 111213-15, § 1, 11-12-13) Sec. 30-54-2. - Permitted Uses. The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Residential Uses. Accessory Apartment * Home Beauty/Barber Salon * Home Occupation, Type I * Multi-Family Dwelling * Two-Family Dwelling * Civic Uses. Administrative Services Clubs Cultural Services Day Care Center * Educational Facilities, College/University 165 of 622 3. 4. Educational Facilities, Primary/Secondary * Family Day Care Home * Guidance Services Halfway House * Park and Ride Facility * Post Office Public Assembly Public Parks and Recreational Areas * Safety Services * Utility Services, Minor Office Uses. Financial Institutions * General Office Medical Office Laboratories Commercial Uses. Agricultural Services * Antique Shops Automobile Dealership * Automobile Repair Services, Minor * Automobile Rental/Leasing Automobile Parts/Supply, Retail * Bed and Breakfast * Boarding House Business Support Services Business or Trade Schools * 166 of 622 Commercial Indoor Amusement Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services * Consumer Repair Services Convenience Store * Fuel Center* Funeral Services Garden Center * Gasoline Station * Hospital Hotel/Motel/Motor Lodge Kennel, Commercial * Pawn Shop Personal Improvement Services Personal Services Restaurant, Drive-In or Fast Food * Restaurant, General Retail Sales * Short-Term Renal * Studio, Fine Arts Veterinary Hospital/Clinic 167 of 622 5. 6. (B) 1. 2. Industrial Uses. Recycling Centers and Stations * Miscellaneous Uses. Amateur Radio Tower * Parking Facility * Wireless Communication Facility, Class 1* The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. Civic Uses. Adult Care Residences Life Care Facility Nursing Home Religious Assembly * Utility Services, Major * Commercial Uses. Adult Business * Automobile Repair Services, Major * Car Wash * Dance Hall Equipment Sales and Rental * Manufactured Home Sales * Mini-Warehouse * Outpatient Mental Health and Substance Abuse Center Recreational Vehicle Sales and Service * Surplus Sales Truck Stop * 168 of 622 3. 4. 1. a. b. 2. a. b. 1. a. Industrial Uses. Custom Manufacturing * Industry, Type I Landfill, Rubble * Transportation Terminal Miscellaneous Uses. Broadcasting Tower * Outdoor Gatherings * Wireless Communication Facility, Class 2* Wireless Communication Facility, Class 3* (Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 022796-14, § 1, 2-27-96; 042297-14, § 1, 4-22-97; Ord. No. 042799- 11, § 2, 4-27-99; Ord. No. 102803-15, § 2, 10-28-03; Ord. No. 102505-7, § 2, 10-25-05; Ord. No. 042208-16, § 1, 4-22-08; Ord. No. 052411-9, § 1, 5-24-11; Ord. No. 111213-15, § 1, 11-12-13; Ord. No. 062816-4, § 1, 6-28-16; Ord. No. 020921-8, § 1, 2-9-21; Ord. No. 011023-4, § 1, 1-10-23; Ord. No. 111924-7,§ 1, 11-19-24; Ord. No. 072225-9, § 1, 7-22-25) Sec. 30-54-3. - Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. Lots served by private well and sewage disposal system; Area: 1 acre (43,560 square feet). Frontage: 100 feet on a publicly owned and maintained street. Lots served by either public sewer or water, or both: Area: 15,000 square feet. Frontage: 75 feet on a publicly owned and maintained street. (B) Minimum setback requirements. Front yard: Principal structures: 30 feet, or 20 feet when all parking is located behind the front building line. 169 of 622 b. 2. 3. a. b. 4. 1. a. b. 1. 2. Accessory structures: Behind the front building line. Side yard: None. Rear yard: Principal structures: 15 feet. Accessory structures: 3 feet. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. (C) Maximum height of structures. Height limitations: Principal structures: When adjoining property zoned R-1 or R-2, 45 feet, including rooftop mechanical equipment. The maximum height may be increased, provided each required side and rear yard adjoining the R-1 or R-2 district is increased two feet for each foot in height over 45 feet. In all locations the height is unlimited unless otherwise restricted by this ordinance. Accessory structures: actual height of principal structure. (D) Maximum coverage. Building coverage: 50 percent of the total lot area. Lot coverage: 90 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) SEC. 30-55. - RESERVED. 170 of 622 Appendices A future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. Land Use Types Office and Institutional - Planned office parks and independent facilities in park-like surroundings are encouraged. A high degree of architectural design and environmentally sensitive site design is encouraged. Retail - Small-scale planned and clustered retail uses. Multifamily Residential - Garden apartments at a density of 12 to 24 units per acre Single-Family Attached Residential - Planned townhouse communities of 6 or more units per acre. Parks - Public and private recreational facilities. These facilities should be linked to residential areas by greenways, bike and pedestrian trails. Land Use Determinants Existing Land Use Pattern - Locations where limited commercial uses exist. Existing Zoning - Locations where commercial zoning exists. Access - Locations where properties have direct frontage and access to an arterial or major collector street. Surrounding Land Use - Locations which serve as a logical buffer strip between conflicting land use patterns. Orientation - Locations which are physically oriented toward the major street. Urban Sector - Locations served by urban services. TRANSITION 171 of 622 EDA of Roanoke County Rezone 1.36 acres of land zoned C-2C, High Intensity Commercial District with conditions, to remove proffered conditions Board of Supervisors Public Hearing August 18, 2026 –2:00 p.m. 172 of 622 Location Map2 173 of 622 Project Site •2222 Electric Road •1.36 Acres •Current Use: General Office •Request to rezone to remove proffered conditions associated with a 1983 rezoning. 3 174 of 622 Aerial View4 175 of 622 Photographs5 176 of 622 Photographs6 177 of 622 Photographs7 178 of 622 Photographs8 179 of 622 Photographs9 180 of 622 Photographs10 181 of 622 11 Zoning Background Ordinance 092783-27 contains the following proffered conditions from the rezoning in 1983: Section 21-67 1 Article IX. B-2 Business District We proffer to eliminate the following from the above mentioned section of the Roanoke County Zoning Ordinance, amended through July, 1982. Item 2 - Commercial uses such as "banks, retail drug stores, food sales, wearing apparel shops, hotels, motels, theaters, assembly halls, coin operated laundries, and small dry cleaning and laundry establishments, new car dealerships which may include service facilities and used car lots, restaurants of a type which do not offer food or beverages for consumption outside the building; provided they are located within continuous shopping building complexes or as part of the operation of a motel and personal and professional services. Item 3 - delete entirely Item 4 - delete entirely Item 5 - delete entirely Item 6 - delete entirely Item 7 - delete entirely Item 8 - delete entirely In addition to the above we also proffer to not use the property for any amusement businesses such as video games, or pin ball machines. We will not use for any type restaurant or fast food use. 182 of 622 12 Zoning Background •The uses that are prohibited on the property by this proffered condition include: •Banks; retail drug stores; food sales; wearing apparel shops; hotels; motels; theaters; assembly halls; coin operated laundries; small dry cleaning and laundry establishments; new car dealerships; used car lots; fast-food restaurants not located in a continuous shopping building complex or as part of a motel/ personal or professional service operation; public and private off-street parking lots; public and nonprofit organization uses such as churches, libraries, hospitals, schools, playgrounds and parks; undertaking establishments and funeral homes; public billiard parlors, pool rooms, bowling alleys, dance halls, golf driving ranges, and similar forms of public amusement which have been approved by a public hearing; public utilities, transformer substations; transmission lines; towers, pipes, meters, and pumps; animal hospitals or clinics; amusement businesses; arcades; or restaurant uses. •The majority of the prohibited uses are permitted by-right in the C-2, High Intensity Commercial District, and may be subject to additional use and design standards. 183 of 622 13 Zoning Background •Uses prohibited by the proffered conditions are only allowed by an approved special use permit in the C-2, High Intensity Commercial District: •Dance halls •Religious assembly •Utility services, major •Broadcasting tower •Wireless communication facilities class 2 and class 3. 184 of 622 14 Zoning Background •Uses currently allowed on the property by ordinance 092783-27: •General office •Medical office •Utility services, minor •Consumer repair services •Personal services 185 of 622 Zoning Existing Zoning C-2C, High Intensity Commercial with Conditions 15 Surrounding Zoning North – C-2 and R-3 South – C-2 East – R-3 West – Electric Road and R-1 186 of 622 Future Land Use16 Transition •A future land use area that encourages the orderly development of highway frontage parcels. •Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. • Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. •This property satisfies the land use determinants of the Transition land use designation. •The removal of old and outdated proffers to provide for future new development and redevelopment opportunities is consistent with the Transition future land use designation. 187 of 622 Planning Commission Public Hearing – August 4, 2026 17 •One citizen representing the Heather Park Homeowners Association spoke during the public hearing. She inquired if the property would be used for industrial use and mentioned concerns about protecting property values in their community. •The Planning Commission discussed: •the development history of the property; •The removal of conditions would allow by-right commercial uses; •the proffered conditions and proffer removal project process; •the benefit of removing outdated proffered conditions for future development and redevelopment opportunities; •property located on a high traffic volume corridor; •future land use designation and surrounding zoning; and •implementing the recommendation in the Roanoke County 200 Plan. 188 of 622 Planning Commission18 The Planning Commission recommends approval of the rezoning to remove the proffered conditions from the property. 189 of 622 Questions? 19 190 of 622 ROANOKE COUNTY OFFICE OF THE COUNTY ATTORNEY 5204 Bernard Drive, P.O. Box 29800 Roanoke, Virginia 24018-0798 TEL: (540) 772-2071 FAX: (540) 772-2089 Peter S. Lubeck COUNTY ATTORNEY Rachel W. Lower DEPUTY COUNTY ATTORNEY SENIOR ASSISTANT COUNTY ATTORNEYSSAMPLE MOTIONS The petition of the Economic Development Authority of Roanoke County to rezone approximately 1.36 acres of land from C-2C (High Intensity Commercial District with Conditions) to remove proffered conditions from the property located at 2222 Electric Road MOTION TO APPROVE I find that the proposed rezoning request: 1. Is consistent with the purpose and intent of the County’s adopted comprehensive plan, and 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. I therefore MOVE THAT WE APPROVE the rezoning request as it has been requested. MOTION TO DENY I find that the proposed rezoning request: 1. Is inconsistent with the purpose and intent of the County’s adopted comprehensive plan, and/or 2. Is not good zoning practice, and/or 3. Will result in substantial detriment to the community. I therefore MOVE THAT WE DENY the rezoning request as it has been requested. MOTION TO DELAY ACTION I find that the required information for the submitted proposal is incomplete. I therefore MOVE TO DELAY action until additional necessary materials are submitted to the Board of Supervisors. 191 of 622 Page 1 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE REZONING APPROXIMATELY 1.36 ACRES OF LAND FROM C-2C (HIGH INTENSITY COMMERCIAL DISTRICT WITH CONDITIONS) TO REMOVE PROFFERED CONDITIONS FROM PROPERTY LOCATED AT 2222 ELECTRIC ROAD (ROANOKE COUNTY TAX MAP #076.07-02-50.00-0000), WINDSOR HILLS MAGISTERIAL DISTRICT 192 of 622 Page 2 of 3 WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 2026; and WHEREAS, the Planning Commission recommends approval of the petition as requested; and WHEREAS, legal notice and advertisement have been provided as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The petition of the Economic Development Authority of Roanoke County, Virginia to rezone approximately 1.36 acres of land from C-2C (High Intensity Commercial District with Conditions) to remove proffered conditions associated with a 1983 rezoning from property located at 2222 Electric Road (Roanoke County Tax Map #076.07-02-50.00-0000), in the Windsor Hills Magisterial District, is hereby approved. 2. The Board finds that the request as submitted is in conformance with the Roanoke County Comprehensive Plan. 3. The Board further finds that approval of the request is good zoning practice, and will not result in substantial detriment to the community. 4. The proffered conditions imposed on the property by the Board of Supervisors of Roanoke County, Virginia on September 27, 1983 are hereby removed. 5. This ordinance shall be in full force and effect thirty (30) days after its final passage. The Zoning Administrator is directed to amend the zoning district 193 of 622 Page 3 of 3 map to reflect the change in zoning classification authorized by this ordinance. 194 of 622 Page 1 of 3 A T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 18, 2026, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 18 inclusive, as follows: 1. Approval of minutes – July 14, 2026 2. Approval of minutes – August 3, 2026 3. Request to accept and allocate grant funds of $58,806.85 from the Virginia Department of Health Rescue Squad Assistance Fund along with a local match of $58,806.85 for a total of 117,613.70. 4. Ordinance 1) accepting funds in the amount of $724,800 from the Virginia Department of Rail and Public Transportation (DRPT) and appropriating such funds to the County's grant fund for operation of the CORTRAN program, and 2) reallocating $30,200 from the CORTRAN budget in the operating fund to the grant fund for the required match for operation of the CORTRAN program. (First Reading and Request for Second Reading). 5. Ordinance to accept and appropriate grant funds in the amount of $201,500 from the Virginia Opioid Abatement Authority along with additional existing County Opioid Funds in the amount of $199,326 directly received from Opioid Abatement Settlement Funds. (First Reading and Request for Second Reading) 6. Ordinance accepting and appropriating $328,811 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department for eight School Resource Officers. (Second Reading) 195 of 622 Page 2 of 3 7. The petition of Comfort Systems USA Shoffner to obtain a special use permit to operate a construction yard on approximately 6.6 acres zoned I-1, Low Intensity Industrial District, located at 3941 West Main Street, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 8. The petition of RYT, LLC to rezone approximately 19.456 acres from AR, Agricultural/Residential District, and ARS, Agricultural/Residential District with Special Use Permit, to I-1, Low Intensity Industrial District, and to obtain a special use permit for automobile dealership, and to obtain a special use permit for a construction yard, located at 1924 Loch Haven Drive, 1928 Loch Haven Drive, and 0 Loch Haven Drive, Catawba Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 9. The petition of Kent A. Wheeler and K&K Corporation of Roanoke to rezone approximately 6.544 acres from I-2, High Intensity Industrial District, to AG-1, Agricultural/Rural Low Density District, located at 5454 Aerospace Road, Vinton Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 10. The petition of Plantation Development, LLC to rezone approximately 0.66 acre from R-2, Medium Density Residential District, to C-2, High Intensity Commercial District, located at 7531 Friendship Lane and 7535 Friendship Lane, Hollins Magisterial District. (First Reading and Request for Second Reading and Public Hearing) 11. Request to accept and allocate $25,699 from the 2025 BJA FY25 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Local Formula. 12. Request to accept and allocate grant funds in the amount of $8,000 from the Virginia Department of Fire Programs, Conference and Education Assistance Grant Program to Roanoke County Fire & Rescue Department. 13. Ordinance amending Chapter 8.1 (Erosion and Stormwater Management Program, Section 26 – Fees) of the Roanoke County Code to reflect the newly amended Fee Structure of the Virginia Department of Environmental Quality (DEQ). (First Reading and Request for Second Reading) 14. Resolution requesting the Virginia Department of Transportation (VDOT) to accept Palmetto Bluff Road in the Vinton Magisterial District into the VDOT Secondary Road System. 15. Ordinance Authorizing the Conveyance of 50 Square Feet of Unimproved Martindale Avenue Right-of-Way to the Virginia Department of Transportation (VDOT) for Interstate 81 Widening, Hollins Magisterial District. (First Reading and Request for Second Reading) 196 of 622 Page 3 of 3 16. Resolution Establishing an Administrative Procedure for Reviewing Requests for Food Vendors to Temporarily Continue Use of Expanded Polystyrene Food Containers. 17. Resolution Authorizing an Economic Development Performance Agreement with the County of Roanoke, Virginia, AB II 419, LLC, and the Economic Development Authority of Roanoke County. 18. Request to accept and allocate $37,500 in grant funding from the Western Virginia EMS Council to support the implementation of a prehospital Whole Blood Program within the Roanoke County Fire and Rescue Department. 197 of 622 Page 1 of 7 Roanoke County Board of Supervisors Minutes July 14, 2026 – 2:00 p.m. The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the only regularly scheduled meeting of the month of July 2026. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. Before the meeting was called to order, an invocation/a moment of silence was observed. The Pledge of Allegiance was recited by all present. A. OPENING CEREMONIES 1. Roll Call Present: Supervisors Radford, Hooker, North, Mahoney, Shepherd Absent: None Staff Present: Richard L. Caywood, County Administrator; Doug Blount, Deputy County Administrator; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Rhonda D. Perdue, Chief Deputy Clerk to the Board Absent: Madeline Hanlon, Assistant County Administrator B.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1.Recognition of Planning Department staff in collaboration with the Public Library, Parks, Recreation & Tourism Department, Economic Development Department, and General Services Department staff for receiving a 2026 Virginia Association of Counties (VACo) D.SECOND READINGS OF ORDINANCES AND PUBLIC HEARINGS Action No. 071426-1 Item D.1 1.The petition of the Economic Development Authority of Roanoke County to rezone approximately 0.81 acre zoned C-2C, High Intensity Commercial with Conditions, to 198 of 622 Page 2 of 7 Catawba Magisterial District. (Philip Thompson, Director of Planning) (Second Reading and Public Hearing) No citizens were present. Supervisor Hooker found that the proposed rezoning request: 1. Is consistent with the purpose and intent of the County’s adopted comprehensive plan, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. Therefore, moved that the Board approve the rezoning request as it has been requested. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None Action No. 071426-2 Item D.2 2.The petition of the Economic Development Authority of Roanoke County to rezone approximately 0.20 acre zoned C-2C, High Intensity Commercial with Conditions, to remove proffered conditions from the property located at 5999 Franklin Road, Cave Spring Magisterial District. (Philip Thompson, Director of Planning) (Second Reading No citizens were present. Supervisor Mahoney found that the proposed rezoning request: 1. Is consistent with the purpose and intent of the County’s adopted comprehensive plan, 2. Is good zoning practice, and 3. Will not result in substantial detriment to the community. Therefore, moved that the Board approve the rezoning request as it has been requested. Supervisor Shepherd seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None E.APPOINTMENTS Action No. 071426-3 Item E.1-5 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 199 of 622 Page 3 of 7 James R. Ruhland – term to expire July 29, 2030 2. Community Policy and Management Team (CPMT) Haley Poland – Roanoke County School Representative – no expiration Dr. Elisabeth Harman-Roanoke County School Representative – no expiration 3. Roanoke County Local Finance Board Laurie Gearheart – term to expire July 27, 2027 4. Roanoke County Planning Commission (By District) Christopher C. Newton – term to expire June 30, 2029 5. Social Services Advisory Board (At-Large) Kristie Shanks – term to expire July 3, 2030 Martha B. Hooker – term to expire July 31, 2030 Supervisor North moved to approve all appointments. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None 071426-4.a-o Item F.1-15 CONSENT AGENDA ARE CONSIDERED BY THE IF DISCUSSION IS DESIRED, THAT ITEM WILL Action No. 071426-4.a Item F.1 1.Approval of Minutes – June 23, 2026 Action No. 071426-4.b Item F.2 2.Request to accept and allocate $24,610 from the Virginia Department of Criminal Justice Services, Byrne-Justice Assistance Grant along with a local match of $8,204 Action No. 071426-4.c Item F.3 3.Ordinance Approving the Second Amended and Restated Intergovernmental Agreement Regarding the Roanoke Valley Greenway. (Second Reading) 200 of 622 Page 4 of 7 Action No. 071426-4.d Item F.4 4.Ordinance Repealing the Amended and Restated Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission. (Second Reading) Action No. 071426-4.e Item F.5 5.Ordinance authorizing the County Administrator to enter into a Second Antenna Site Use Agreement and Ground Lease with the New River Valley 911 Authority for use of Action No. 071426-4.f Item F.6 6.Request to accept and allocate funds in the amount of $19,483.82 to the Clerk of the Circuit Court from the Commonwealth of Virginia. Action No. 071426-4.g Item F.7 7.Request to accept and allocate grant funds in the amount of $102,071.84 from the Virginia Office of Emergency Medical Services for the "Four-for-Life" distribution. Action No. 071426-4.h Item F.8 8.The petition of Network Towers II, LLC to obtain a special use permit to construct a wireless communication facility approximately 199 feet in height on approximately 2.62 acres zoned I-1, Low Intensity Industrial District, located at 0 Meacham Road and 6155 Action No. 071426-4.i Item F.9 9.The petition of the Economic Development Authority of Roanoke County to rezone approximately 1.36 acres zoned C-2C, High Intensity Commercial with Conditions, to remove proffered conditions from the property located at 2222 Electric Road, Windsor Hills Magisterial District. (First Reading and Request for Second Reading and Public Action No. 071426-4.j Item F.10 10.Resolution requesting the Virginia Department of Transportation (VDOT) to accept New Pleasant Way in the Catawba Magisterial District into the VDOT Secondary Road Action No. 071426-4.k Item F.11 11.Request to accept and allocate grant funds in the amount of $41,527.87 from the U.S. Department of Justice’s Patrick Leahy Bulletproof Vest Partnership (BVP) along with a local match of $48,472.11 for a total of $89,999.98 to the Roanoke County Police Action No. 071426-4.l Item F.12 12.Ordinance Accepting and Appropriating $328,811 from the Virginia Department of Criminal Justice Services (DCJS) for use by the Roanoke County Police Department 201 of 622 Page 5 of 7 Action No. 071426-4.m Item F.13 13.Request to accept and allocate grant funds in the amount of $6,431.40 from the U.S. Department of Justice’s Patrick Leahy Bulletproof Vest Partnership (BVP) to the Roanoke County Sheriff’s Office. Action No. 071426-4.n Item F.14 14.Resolution Directing the Roanoke County Planning Commission to Study and Provide Recommendation Regarding Whether to Amend or Repeal the Provisions of Section 30- Action No. 071426-4.o Item F.15 15.Request to approve the holiday schedule for calendar year 2027. Supervisor Hooker moved to adopt all matters on the consent agenda. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None G.CITIZENS' COMMENTS AND COMMUNICATIONS This time has been set aside for Roanoke County citizens to address the Board on matters of interest or concern. Roanoke County citizens are defined as current residents of Roanoke County. While the Board desires to hear from all who desire to speak, this agenda item is limited to a duration of 30 minutes. Each individual speaker shall be afforded 3 minutes to speak. One (1) citizen spoke concerning the Swann Compressor Station Alternative Site 4 is located inside the Bent Mount Apple Orchard Rural Historic District and provided handouts. 1.Unappropriated Balance, Board Contingency, and Capital Reserves Report 2.Outstanding Debt Report 3.Accounts Paid – June 2026 Supervisor North moved to receive and file the reports that have been included with the agenda under Item H. Supervisor Mahoney seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None Work session with the Board regarding the 2026 Sessions of the General Assembly. 202 of 622 Page 6 of 7 J. CLOSED MEETING Action No. 071426-6 locating or expanding its facilities in the community. The Board will discuss potential Supervisor Shepherd moved to go to closed session. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None EVENING SESSION – 6:00 PM K.CERTIFICATION RESOLUTION Action No. 071426-7 ed. North moved to adopt the certification resolution. Supervisor Hooker Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd L.SECOND READING OF ORDINANCE AND PUBLIC HEARING Action No. 071426-8 Item L.1 1.The petition of Travis Bell to obtain a special use permit to operate a commercial kennel on approximately 3.64 acres zoned AG-1, Agricultural/Rural Low Density District, located at 6754 Grubb Road and 0 Grubb Road, Cave Spring Magisterial District. (Philip One (1) citizen was present and spoke against the item. Supervisor Mahoney found that the proposed special use permit request: 1. Meets the requirements of Section 30-19-1 of the Roanoke County Code and that the proposed special use conforms with the standards set forth in article IV, use and design standards of the Roanoke County Zoning Ordinance; 2. Is in conformance with the Roanoke County Comprehensive Plan; and 203 of 622 Page 7 of 7 3. Will have a minimum adverse impact on the surrounding neighborhood and community. Therefore, moved that the Board approve the petition to obtain a special use permit, with the following conditions: 1. The maximum number of dogs onsite shall be limited to twelve (12) between the hours of 7:30 a.m. and 6:00 p.m. 2. The maximum number of dogs onsite overnight (after 6:00 p.m. and before 7:30 a.m. the following day) shall be limited to two (2). 3. The setbacks of all outdoor runs, outdoor training areas, and outdoor pens associated with a commercial kennel shall be in substantial conformance with the “Setback Map” submitted by the applicant. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None M. REPORTS AND INQUIRES OF BOARD MEMBERS 1. David F. Radford 2. Phil C. North 3. Martha B. Hooker 4. Paul M. Mahoney Supervisors were offered the opportunity to share comments and provide updates to their peers and the public on items of interest to them. N.ADJOURNMENT Action No. 071426-9 Supervisor Mahoney moved to adjourn the meeting. Supervisor Hooker seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None Submitted by: Approved by: __________________________ __________________________ Richard L. Caywood Tammy E. Shepherd Clerk to the Board of Supervisors Chairman 204 of 622 Page 1 of 2 The 3:00 p.m. special meeting for the Board of Supervisors for August 3, 2026, will be held at 5204 Bernard Drive, Roanoke, VA 24018. A. OPENING CEREMONIES 1. Remote Participation Approval It was confirmed that Supervisor Mahoney’s request for remote participation was in accordance with the Roanoke County Policy and his request for remote participation was approved. Ayes: Supervisors Radford, Hooker, North, Shepherd Nays: None Abstain/No Vote: Supervisor Mahoney 2. Roll Call Present: Supervisors Radford, Hooker, North, Mahoney, Shepherd Absent: None Staff Present: Richard L. Caywood, County Administrator; Doug Blount, Deputy County Administrator; Madeline Hanlon, Assistant County Administrator; Peter S. Lubeck, County Attorney; Amy Whittaker, Public Information Officer and Kaelyn Spickler, Community Engagement & Administrative Coordinator Staff Absent: Rhonda D. Perdue, Chief Deputy Clerk to the Board B. CLOSED MEETING, pursuant to the Code of Virginia as follows: Action No. 080326-1 1. Section 2.2-3711(A)(5) of the Code of Virginia, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or Roanoke County Board of Supervisors Minutes August 3, 2026 – 3:00 p.m. 205 of 622 Page 2 of 2 industry’s interest in locating or expanding its facilities in the community. Specifically, the Board will discuss potential business location or expansion in the five magisterial districts. Supervisor Shepherd moved to go to closed session. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None C. CERTIFICATION RESOLUTION Action No. 080326-2 In the closed session just concluded, nothing was discussed except the matter which was identified in the motion to convene in closed session. Only those matters lawfully permitted to be discussed under the Virginia Freedom of Information Act were discussed. Supervisor Radford moved to adopt the certification resolution. Supervisor North seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None D. ADJOURNMENT Action No. 080326-3 Supervisor North moved to adjourn the meeting. Supervisor Radford seconded the motion. Motion approved. Ayes: Supervisors Radford, Hooker, North, Mahoney, Shepherd Nays: None Submitted by: Approved by: __________________________ __________________________ Richard L. Caywood Tammy E. Shepherd Clerk to the Board of Supervisors Chair 206 of 622 2 7 4 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Jennifer Sexton, Business Coordinator Approved By: Richard L. Caywood, County Administrator Issue: $58,806.85 for the purchase of two (2) Stryker LIFEPAK 35 Defibrillators. The grant is a 50/50 matching grant with a total project cost of $117,613.70. State funding will provide $58,806.85, with a required local match of $58,806.85. Background: Discussion: 207 of 622 2 7 4 Fund (RSAF) Grant Program, the department has been awarded $58,806.85, representing 50% of the total project cost, to purchase two (2) Stryker LIFEPAK 35 defibrillators. The remaining 50% local match, also totaling $58,806.85, will be funded by Roanoke County in accordance with the grant requirements. Fiscal Impact: The total VDH grant award is $117,613.70, with 50% funded by the state and the remaining 50% provided as matching funds by Fire and Rescue. The required match will come from the FY2027 Fire & Rescue operating budget. Staff Recommendation: Staff recommends the acceptance and allocation of grant funds in the amount of $58,806.85 from the Virginia Department of Health's Rescue Squad Assistance Fund (RSAF) Grant Program with the required local match of $58,806.85 for a total of $117,613.70 to the grant fund. 208 of 622 209 of 622 210 of 622 211 of 622 212 of 622 2 6 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Paula Benke, Transit Planner Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 213 of 622 2 6 8 June 17, 2026, which included an award of $755,000 for the CORTRAN program, with the breakdown being $724,800 Federal and State funds and a required local match of $30,200.The FTA Section 5310 grant for rural and urban funding is limited to being reimbursed monthly starting October 1, 2026, through September 30, 2027. Fiscal Impact: Roanoke County was awarded $195,696 in rural capital funding and $529,104 in urban capital funding totaling $724,800 for the CORTRAN program, which represents 80 percent (80%) Federal funding,16 percent (16%) State funding and requires a four percent (4%) local match of $30,200 for a total grant of $755,000. The FTA Section 5310 grant funding will be used to offset the monthly cost of the CORTRAN program. The local match funding is available in the CORTRAN fiscal year 2027 budget. Staff Recommendation: 214 of 622 215 of 622 216 of 622 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 8, 2026 ORDINANCE 1) ACCEPTING FUNDS IN THE AMOUNT OF $724,800 FROM THE VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION AND APPROPRIATING SUCH FUNDS TO THE COUNTY’S GRANT FUND FOR OPERATION OF THE CORTRAN PROGRAM, AND 2) REALLOCATING $30,200 FROM THE CORTRAN BUDGET IN THE OPERATING FUND TO THE GRANT FUND FOR THE REQUIRED MATCH FOR OPERATION OF THE CORTRAN PROGRAM 217 of 622 1. That the sum of $724,800 is accepted from DRPT and appropriated to the Grant Fund for the purpose of operating the CORTRAN program. 2. That the sum of $30,200, which funds were previously appropriated to the CORTRAN budget in the Operating Fund, be reallocated to the Grant Fund as the required County contribution for receipt of the funds from DRPT. 3. That this ordinance shall take effect upon its adoption. 218 of 622 2 7 3 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Joshua Fridley, Constituent Services Administrator Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 219 of 622 2 7 3 $44,000 for Fiscal Year 2027. Fiscal Impact: 220 of 622 2 7 3 The total amount of the grants awarded to the County of Roanoke is $201,500 and requires a contribution of $4,000 from existing County opioid funds directly received from Opioid Abatement settlements. The $4,000 contribution will be moved from the Opioid Abatement Settlement Fund and moved to the Grant Fund. In addition, $195,326 will be paid out of the Roanoke County's Direct Opioid Abatement Settlement Fund to the City of Roanoke for our contributions for the OAA Cooperative Grants being administered by the City of Roanoke. No additional appropriation of County funds is required. Staff Recommendation: 221 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 18, 2026 Board of Directors Senator Todd Pillion Chair Dr. Sarah Thomason, PHARMD Vice-Chair Delegate Briana Sewell Treasurer Hon. Marvin Figueora Secretary of Health & Human Resources Michael Tillem Journey House Recovery Foundation Sheriff Joe Baron City of Norfolk Ingrid Wallace Barber Alleghany Highlands CSB Jenny Sachs, Ph.D., LCSW, CIP Addiction Interventions Now Debbie Ritter Chesapeake City Council Roanoke County Josh Fridley Constituent Services Administrator 5204 Bernard Drive Roanoke Virginia 24018 jfridley@roanokecountyva.gov Dear Josh Fridley As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke County has been awarded an Individual Distribution and "Gold Standard" grant in the amount of $40,000.00 to support its Family Services of Roanoke ValleyIncentive project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke County Family Services of Roanoke Valley have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 222 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 18, 2026 Roanoke County Josh Fridley Constituent Services Administrator 5204 Bernard Drive Roanoke Virginia 24018 jfridley@roanokecountyva.gov RE: Individual Distribution (IDIC) – Family Services of Roanoke Valley This letter confirms that on June 15, 2026 , the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $40,000.00 as an Individual Distribution grant to Roanoke County for fiscal year and "Gold Standard" Incentive 2027 for the Family Services of Roanoke Valley project. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. An annual report will be due by October 1 following the end of the performance period regarding the performance measures, objectives, and use of the funds. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance , whichever is later. Any listed in the "Contingencies and Signature" sectionperiod (July 1)contingency requirements of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this , whichever is later. Failure to adhere to the timelineletter or the beginning of the performance period (July 1) requirements may cause the award to be rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Individual Distributions to Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is IDIC161301-0A01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 223 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 18, 2026 Financial Details Grant Type FY 2027 Individual Distribution (IDIC)$40,000.00 Gold Standard Distribution $0.00 Total $40,000.00 224 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 18, 2026 Contingencies and Signature On behalf of the Roanoke County and as the recipient of this award, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual . More specifically, I acknowledge my obligations with respect to the “Use of Funds” in SectionDistributions to Cities and Counties 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in my application asset out in Section 3.h. Should the Opioid Abatement Authority (“OAA”) determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, Roanoke County also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 225 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 18, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Comments No. of children, infant to 5 years old, participating in prevention/education programming 2 2 2 0 0 0 0 No. children, elementary school age, participating in prevention/education programming 2 2 2 0 0 0 0 No. of children, middle school age, participating in prevention/education programming 4 4 4 0 0 0 0 No. of children, high school age, participating in prevention/education programming 4 4 4 0 0 0 0 No. adults from the general public participating in prevention/education programming 13 13 13 0 0 0 0 Efforts Directed Toward Children with Substance Use Disorders Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Comments No. of children (up to age 18) completing some form of detox 1 1 1 0 0 0 0 No. of children (up to age 18) connected to therapeutic counseling services 14 14 14 0 0 0 0 No. of children (up to age 18) connected to professional mental health care 14 14 14 0 0 0 0 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Comments No. of adults completing some form of detox 1 1 1 0 0 0 0 No. of adults connected to theraputic counseling services 13 13 13 0 0 0 0 No. of adults connected to MOUD 3 3 3 0 0 0 0 No. of adults connected to professional mental health care 13 13 13 0 0 0 0 No. of adults connected to housing 1 1 1 0 0 0 0 No. of adults connected to childcare 5 5 5 0 0 0 0 No. of adults connected to eduction or job training 1 1 1 0 0 0 0 No. of adults connected to a job / employment 1 1 1 0 0 0 0 226 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us Performance Measures Notes 227 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 228 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The amended award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 229 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 230 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per .Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre- paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No231 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. l. i. ii. iii. iv. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report Cities and counties have the option of creating a reserve fund that includes some portion of their Direct Distribution to help fund projects in future years when settlement payments are lower. If the city or county elects to implement this option, they will: Ensure those future projects meet the terms of the settlement(s) Separately account for the Direct Distribution, the Individual Distribution, the “Gold Standard” incentive (if applicable) and the reserved amount Publicly publish the projected financial strategy for this reserve fund If the city/county is participating in the OAA’s “Gold Standard” Incentive program, the reserved funds may only be used in accordance with the “Gold Standard” as described in the .Incentive Policy 4. Period of Performance, Amendments, Renewals, and Carryforward There will be an annual grant process that governs the award of the Individual Distribution to cities and counties on a rolling two-year basis (current and upcoming fiscal year). Awards for Individual Distribution projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the city or county must remain in compliance with the OAA’s terms and conditions. The city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the city or county and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives 232 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 1. a. i. 4. 2. 3. 4. a. b. i. ii. iii. c. i. ii. d. i. ii. e. f. d. a. i. Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the city or county. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. In accordance with the OAA Board of Directors’ Policy regarding the appropriate disposal of funds that localities a city or county that fails to apply for their OAA Individual Distributionfail to utilize following a five-year period, share after five years will no longer have access to those allocated funds. After five consecutive application periods the city or county’s OAA Individual Distribution share for the initial application period (FY2023) will revert to the Opioid Abatement Fund. For example, a city or county has until April 1, 2028, to submit a proposal for the use of the funding allocated to that city or county for FY2023 and until April 1, 2029, to submit a proposal for the use of the funding allocated to that city or county for FY2024, and so on. 5. Fiscal Agent Requirements The awarded city or county is the fiscal agent for the project. The fiscal agent is responsible for all aspects of the project including coordinating with and obtaining information from partners, subrecipients, vendors, etc. to meet OAA application and reporting requirements. The fiscal agent city or county is ultimately responsible for the actions of any partners, subrecipients, vendors, etc. in the execution of this award. This includes but is not limited to: Coordinating and executing written agreements with each subrecipient that details the processes, responsibilities, and requirements for implementing, delivering, and reporting related to this award. This233 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. b. a. i. ii. 1. iii. b. c. d. e. a. b. c. d. e. must be signed by the fiscal agent city/county and the subrecipient and a copy submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1 For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest 234 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows: The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other235 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us b. i. ii. iii. c. d. e. a. b. federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The city or county will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless236 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us b. a. b. c. a. b. c. d. e. other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 237 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 18, 2026 Board of Directors Senator Todd Pillion Chair Dr. Sarah Thomason, PHARMD Vice-Chair Delegate Briana Sewell Treasurer Hon. Marvin Figueora Secretary of Health & Human Resources Michael Tillem Journey House Recovery Foundation Sheriff Joe Baron City of Norfolk Ingrid Wallace Barber Alleghany Highlands CSB Jenny Sachs, Ph.D., LCSW, CIP Addiction Interventions Now Debbie Ritter Chesapeake City Council Roanoke County Josh Fridley Constituent Services Administrator 5204 Bernard Drive Roanoke Virginia 24018 jfridley@roanokecountyva.gov Dear Josh Fridley As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke County has been awarded an Individual Distribution and "Gold Standard" grant in the amount of $161,500.00 to support its Partnership for CommunityIncentive Wellness project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke County Partnership for Community Wellness have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 238 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 18, 2026 Roanoke County Josh Fridley Constituent Services Administrator 5204 Bernard Drive Roanoke Virginia 24018 jfridley@roanokecountyva.gov RE: Individual Distribution (IDIC) – Partnership for Community Wellness This letter confirms that on June 15, 2026 , the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $161,500.00 as an Individual Distribution grant to Roanoke County for fiscal year and "Gold Standard" Incentive 2027 for the Partnership for Community Wellness project. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. The award will be transmitted in a lump sum. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. An annual report will be due by October 1 following the end of the performance period regarding the performance measures, objectives, and use of the funds. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance , whichever is later. Any listed in the "Contingencies and Signature" sectionperiod (July 1)contingency requirements of this package, must be completed and submitted via the OAA Grants Portal within 120 days of the date of this , whichever is later. Failure to adhere to the timelineletter or the beginning of the performance period (July 1) requirements may cause the award to be rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Individual Distributions to Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is IDIC161301-0A02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 239 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 18, 2026 Financial Details Grant Type FY 2027 Individual Distribution (IDIC)$115,000.00 Gold Standard Distribution $46,500.00 Total $161,500.00 240 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 18, 2026 Contingencies and Signature On behalf of the Roanoke County and as the recipient of this award, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority Grant Award Terms and Conditions for Individual . More specifically, I acknowledge my obligations with respect to the “Use of Funds” in SectionDistributions to Cities and Counties 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in my application asset out in Section 3.h. Should the Opioid Abatement Authority (“OAA”) determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, Roanoke County also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 241 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 18, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Comments No. children, elementary school age, participating in prevention/education programming 1000 1000 1000 0 0 0 0 No. of children, middle school age, participating in prevention/education programming 1000 1000 1000 0 0 0 0 No. of children, high school age, participating in prevention/education programming 1500 1500 1500 0 0 0 0 No. adults from the general public participating in prevention/education programming 500 500 500 0 0 0 0 No. of teachers participating in prevention/education programming 75 75 75 0 0 0 0 No. of health care professionals participating in prevention/education programming 25 25 25 0 0 0 0 No. of law enforcement officers participating in prevention/education programming 10 10 10 0 0 0 0 No. of court-related professionals participating in prevention/education programming 10 10 10 0 0 0 0 No. of key officials / policy makers participating in prevention/education programming 12 12 12 0 0 0 0 Harm Reduction Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 Comments No. of people engaged during harm prevention outreach efforts 25 25 25 0 0 0 0 No. of Naloxone kits distributed to at-risk individuals 300 300 300 0 0 0 0 Performance Measures Notes Continue to implement Fentanyl/SUD/Phone Risks with middle and high schools - with 8th, 11th, and 12th graders as the top priority Continue the parental/caregiver community conversations K-8 We will explore holding monthly Zoom offerings with different topics related to phone usage, vaping, and wellness This was asked of an elementary school principal to do this in the 5th grade. Training for all Life Counselors, Health and Science Teachers around new science on adolescent brain development and SUD Issues (convenience store access, vaping, THC, etc.), as well as ACES and family prevention. Monthly Podcasts with partners, families, kids, and families Begin implementing the FYRE Project Model (Fostering Youth Resilience and Empowerment Model) in the High Schools Also, integrate a High School to Middle School and Middle School to Elementary School Peer-to-Peer Project Having students at the higher grades write letters and do presentations around substance use prevention, mental wellness, phone usage, and other approved topics Share and use data from the 2026 YRBS, including new Fentanyl data Continue with modules: Systemic issues, “Silence Isn’t Golden….It’s Permission” campaign Using Carolina Smailes, JOI Neuron and Gut and Brain - Panic books that could be podcasts and modules - elementary through middle school levels, and they are aligned with SOLs in these grade… Grief Module Trauma Module Stigma Module Make modules available in Spanish Create an evaluation function for all programs and modules to gain critical feedback. Detox info for242 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us families re: Phone and apps Support YADAPP teams - July 1 week leadership conference rising 9-12 with one adult sponsor - started in 2003 - $600/team 243 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR INDIVIDUAL DISTRIBUTIONS TO CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 244 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The amended award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 245 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 246 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per .Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre- paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No247 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. l. i. ii. iii. iv. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report Cities and counties have the option of creating a reserve fund that includes some portion of their Direct Distribution to help fund projects in future years when settlement payments are lower. If the city or county elects to implement this option, they will: Ensure those future projects meet the terms of the settlement(s) Separately account for the Direct Distribution, the Individual Distribution, the “Gold Standard” incentive (if applicable) and the reserved amount Publicly publish the projected financial strategy for this reserve fund If the city/county is participating in the OAA’s “Gold Standard” Incentive program, the reserved funds may only be used in accordance with the “Gold Standard” as described in the .Incentive Policy 4. Period of Performance, Amendments, Renewals, and Carryforward There will be an annual grant process that governs the award of the Individual Distribution to cities and counties on a rolling two-year basis (current and upcoming fiscal year). Awards for Individual Distribution projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the city or county must remain in compliance with the OAA’s terms and conditions. The city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the city or county and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives 248 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 1. a. i. 4. 2. 3. 4. a. b. i. ii. iii. c. i. ii. d. i. ii. e. f. d. a. i. Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the city or county. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. In accordance with the OAA Board of Directors’ Policy regarding the appropriate disposal of funds that localities a city or county that fails to apply for their OAA Individual Distributionfail to utilize following a five-year period, share after five years will no longer have access to those allocated funds. After five consecutive application periods the city or county’s OAA Individual Distribution share for the initial application period (FY2023) will revert to the Opioid Abatement Fund. For example, a city or county has until April 1, 2028, to submit a proposal for the use of the funding allocated to that city or county for FY2023 and until April 1, 2029, to submit a proposal for the use of the funding allocated to that city or county for FY2024, and so on. 5. Fiscal Agent Requirements The awarded city or county is the fiscal agent for the project. The fiscal agent is responsible for all aspects of the project including coordinating with and obtaining information from partners, subrecipients, vendors, etc. to meet OAA application and reporting requirements. The fiscal agent city or county is ultimately responsible for the actions of any partners, subrecipients, vendors, etc. in the execution of this award. This includes but is not limited to: Coordinating and executing written agreements with each subrecipient that details the processes, responsibilities, and requirements for implementing, delivering, and reporting related to this award. This249 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. b. a. i. ii. 1. iii. b. c. d. e. a. b. c. d. e. must be signed by the fiscal agent city/county and the subrecipient and a copy submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1 For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest 250 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows: The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other251 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us b. i. ii. iii. c. d. e. a. b. federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The city or county will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless252 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us b. a. b. c. a. b. c. d. e. other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 253 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $371,582.00 to support its Building & Expanding a Collaborative Regional Recovery Ecosystem project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's Building & Expanding a Collaborative Regional Recovery Ecosystem have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 254 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – Building & Expanding a Collaborative Regional Recovery Ecosystem This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $371,582.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Building & Expanding a Collaborative Regional Recovery Ecosystem. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for ,signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1) whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770302-0A01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 255 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: Building & Expanding a Collaborative Regional Recovery Ecosystem Grant Number: COOP770302-0A01 FY 2027 Total Non-OAA Funds $25,000.00 Total OAA Awards $371,582.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$371,582.00 Total $371,582.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Total $25,000.00 256 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Building & Expanding a Collaborative Regional Recovery Ecosystem Grant Number: COOP770302-0A01 FY 2027 Total Non-OAA Matching Funds $25,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Total $25,000.00 257 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: Building & Expanding a Collaborative Regional Recovery Ecosystem Grant Number: COOP770302-0A01 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $50,000.00 Total OAA Awards $371,582.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority . More specifically, I acknowledge myGrant Award Terms and Condition for Cooperative Partnerships of Cities and Counties obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount (including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including, but not limited to, Virginia Code §§ 18.2-265.1, 32.1-45.4, and 54.1-3466. Further, the fiscal agent and all partner cities and/or counties agree that Drug Checking Services (DCS) will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers, drug sellers, or any other third parties seeking such services. Additionally, the fiscal agent agrees it is responsible for ensuring any subrecipients, vendors, and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period258 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 259 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 Comments No. of children, middle school age, participating in prevention/education programming 237 237 275 350 No. of children, high school age, participating in prevention/education programming 322 322 375 450 No. adults from the general public participating in prevention/education programming 75 75 125 200 No. of pregnant and/or nursing women participating in prevention/education programming 3 3 5 10 No. of teachers participating in prevention/education programming 15 15 20 25 No. of health care professionals participating in prevention/education programming 30 30 36 42 No. of law enforcement officers participating in prevention/education programming 30 30 40 50 No. of court-related professionals participating in prevention/education programming 6 6 8 8 No. of key officials / policy makers participating in prevention/education programming 6 6 8 14 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2026 FY 2026 YTD FY 2027 FY 2028 Comments No. of individuals provided professional mental health care while incarcerated 45 45 50 55 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2026 FY 2026 YTD FY 2027 FY 2028 Comments No. of adults connected to housing 12 12 20 30 No. of adults connected to a job / employment 15 15 18 20 Harm Reduction Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 Comments No. of Naloxone kits distributed to at-risk individuals 600 600 650 700 No. of Fentanyl test kits distributed to at-risk individuals 600 600 650 700 Reported No. of overdoses reversed 2200 2200 2400 2500 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. The updated measures emphasize coordination, stakeholder engagement, capacity building, and cross-sector collaboration. 260 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 261 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 262 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 263 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No264 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.265 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 266 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 267 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:268 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 269 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.270 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 271 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, Salem City, has been awarded a Cooperative Partnership grant in the amount of $0.00 to support its Navigator Care Specialists project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County, Salem City's Navigator Care Specialists have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 272 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – Navigator Care Specialists This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $0.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, Salem City for fiscal year 2027 to support Navigator Care Specialists. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for ,signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1) whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770303-AA01. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 273 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: Navigator Care Specialists Grant Number: COOP770303-AA01 FY 2027 Total Non-OAA Funds $10,000.00 Total OAA Awards $0.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$108,000.00 Cooperative Partnership (COOP) Carryforward $108,000.00 Total $0.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $10,000.00 Total $10,000.00 274 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Navigator Care Specialists Grant Number: COOP770303-AA01 FY 2027 Total Non-OAA Matching Funds $15,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $10,000.00 Total $10,000.00 Salem City Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $5,000.00 Total $5,000.00 275 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: Navigator Care Specialists Grant Number: COOP770303-AA01 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $25,000.00 Total OAA Awards $0.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, Salem City, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement . More specifically, I acknowledgeAuthority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties my obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount (including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: The fiscal agent must submit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each city and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before the OAA will transfer awarded funds. In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. The OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the276 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 277 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. adults from the general public participating in prevention/education programming 50 0 50 50 0 0 No. of court-related professionals participating in prevention/education programming 2 0 2 2 0 0 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. Services have not started yet 278 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 279 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 280 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 281 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No282 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.283 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 284 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 285 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:286 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 287 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.288 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 289 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $181,445.00 to support its On Our Own Roanoke Valley project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's On Our Own Roanoke Valley have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 290 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – On Our Own Roanoke Valley This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $181,445.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support On Our Own Roanoke Valley. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1), whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.i.1, 2.a.ii, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770302-0A05. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 291 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: On Our Own Roanoke Valley Grant Number: COOP770302-0A05 FY 2027 Total Non-OAA Funds $10,000.00 Total OAA Awards $181,445.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Unrestricted -Support Cooperative Partnership $181,445.00 Total $181,445.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $10,000.00 Total $10,000.00 292 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: On Our Own Roanoke Valley Grant Number: COOP770302-0A05 FY 2027 Total Non-OAA Matching Funds $10,000.00 Total OAA Matching Awards $0.00 Roanoke County OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$0.00 Total $0.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $10,000.00 Total $10,000.00 293 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: On Our Own Roanoke Valley Grant Number: COOP770302-0A05 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $20,000.00 Total OAA Awards $181,445.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority . More specifically, I acknowledge myGrant Award Terms and Condition for Cooperative Partnerships of Cities and Counties obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: The fiscal agent must submit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each city and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before the OAA will transfer awarded funds. The fiscal agent must complete and submit a written agreement between the fiscal agent, Roanoke City, and each subrecipient (On Our Own of Roanoke Valley) detailing budget, scope, performance measures, expectations, etc. before the OAA will transfer awarded funds. This can be in the form of a contract, MOU, or other written mechanism. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 294 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. adults from the general public participating in prevention/education programming 12 12 12 12 12 No. of law enforcement officers participating in prevention/education programming 60 60 60 60 60 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of individuals receiving SUD screening while incarcerated 10 10 10 10 10 No. of individuals completing some form of detox while incarcerated 10 10 10 10 10 No. of individuals provided SUD therapuetic counseling while incarcerated 10 10 10 10 10 No. of individuals provided professional mental health care while incarcerated 10 10 10 10 10 No. of individuals connected to peer supports while incarcerated 10 10 10 10 10 No. of individuals provided with eduction or job training while incarcerated 10 10 10 10 10 No. of individuals connected to SUD therapuetic counseling while on monitored release 10 10 10 10 10 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of adults completing some form of detox 10 10 10 10 10 No. of adults connected to theraputic counseling services 20 20 20 20 20 No. of adults connected to professional mental health care 20 20 20 20 20 No. of adults connected to peer supports 80 80 80 80 80 No. of adults connected to eduction or job training 24 24 24 24 24 No. of adults connected to a job / employment 10 10 10 10 10 Harm Reduction Efforts Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of Naloxone kits distributed to at-risk individuals 10 10 10 10 10 No. of Fentanyl test kits distributed to at-risk individuals 10 10 10 10 10 Performance Measures Notes 295 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 296 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 297 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 298 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No299 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.300 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 301 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 302 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:303 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 304 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.305 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 306 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, Salem City, has been awarded a Cooperative Partnership grant in the amount of $207,800.00 to support its Support for Bradley Free Clinic's HOPE Initiative project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke County, Salem City, Roanoke City's Support for Bradley Free Clinic's HOPE Initiative have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 307 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – Support for Bradley Free Clinic's HOPE Initiative This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $207,800.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, Salem City for fiscal year 2027 to support Support for Bradley Free Clinic's HOPE Initiative. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1), whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.i.1, 2.a.ii, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770303-AA02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 308 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number: COOP770303-AA02 FY 2027 Total Non-OAA Funds $25,000.00 Total OAA Awards $207,800.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$0.00 Unrestricted -Support Cooperative Partnership $207,800.00 Total $207,800.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Total $25,000.00 309 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number: COOP770303-AA02 FY 2027 Total Non-OAA Matching Funds $35,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Total $25,000.00 Salem City Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $10,000.00 Total $10,000.00 310 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: Support for Bradley Free Clinic's HOPE Initiative Grant Number: COOP770303-AA02 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $60,000.00 Total OAA Awards $207,800.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, Salem City, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement . More specifically, I acknowledgeAuthority Grant Award Terms and Condition for Cooperative Partnerships of Cities and Counties my obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: In accordance with OAA's terms and conditions, the fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: The fiscal agent must submit a completed Operational Agreement that has been signed by all partner cities and/or counties detailing each city and/or county's responsibilities on how the projected will be implemented, managed, reported on, etc. before the OAA will transfer awarded funds. The fiscal agent must complete and submit a written agreement between the fiscal agent, Roanoke City, and each subrecipient (Bradley Free Clinic) detailing budget, scope, performance measures, expectations, etc. before the OAA will transfer awarded funds. This can be in the form of a contract, MOU, or other written mechanism. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 311 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. adults from the general public participating in prevention/education programming 1360 1400 1142 1485 1530 No. of pregnant and/or nursing women participating in prevention/education programming 48 49 50 52 54 No. of teachers participating in prevention/education programming 59 61 53 65 67 No. of health care professionals participating in prevention/education programming 451 465 479 493 508 No. of law enforcement officers participating in prevention/education programming 160 165 170 175 180 No. of court-related professionals participating in prevention/education programming 59 61 63 65 67 No. of key officials / policy makers participating in prevention/education programming 40 41 42 43 45 Efforts Directed Toward Pregnant / Nursing Women with Substance Use Disorders Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of pregnant / nursing women completing some form of detox 6 7 8 9 10 No. of pregnant / nursing women connected to therapeutic counseling services 12 13 14 15 16 No. of pregnant / nursing women connected to MOUD 14 15 16 17 18 No. of pregnant / nursing women connected to professional mental health care 12 13 14 15 16 No. of pregnant / nursing women connected to peer supports 28 29 30 31 32 No. of pregnant / nursing women connected to housing 8 9 10 11 12 No. of pregnant / nursing women connected to childcare 4 5 6 7 8 No. of pregnant / nursing women connected to eduction or job training 6 7 8 9 10 No. of pregnant / nursing women connected to a job / employment 6 7 8 9 10 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of individuals receiving SUD screening while incarcerated 593 611 629 648 668 No. of individuals connected to treatment for communicable diseases while incarcerated 32 33 34 35 36 No. of individuals provided professional mental health care while incarcerated 593 611 629 648 668 No. of individuals incarcerated provided with an SUD-specific release plan 234 241 248 256 263 No. of individuals diverted from incarceration to treatment 166 171 176 181 187 312 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us No. of individuals diverted from incarceration to housing 47 48 49 50 51 No. of individuals connected to SUD therapuetic counseling while on monitored release 331 341 351 362 373 No. of individuals connected to MOUD while on monintored release 167 172 177 182 188 No. of individuals enrolled into court approved SUD-related deferred adjudication 105 108 111 115 118 No. of individuals successfully completing the terms of SUD-related deferred adjudication 61 63 65 67 69 No. of drug court participants enrolled 59 61 63 65 67 No. of drug court participants graduated 52 54 56 57 59 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of adults completing some form of detox 125 129 133 137 141 No. of adults connected to treatment for communicable diseases 95 98 101 104 107 No. of adults connected to theraputic counseling services 563 580 597 615 634 No. of adults connected to MOUD 366 377 388 400 412 No. of adults connected to professional mental health care 563 580 579 615 634 No. of adults connected to peer supports 1570 1617 1666 1715 1767 No. of adults connected to housing 164 169 174 179 185 No. of adults connected to childcare 27 28 29 30 31 No. of adults connected to eduction or job training 519 535 551 567 585 No. of adults connected to a job / employment 221 228 235 242 249 Harm Reduction Efforts Description FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 No. of people engaged during harm prevention outreach efforts 953 982 1011 1042 1073 No. of Naloxone kits distributed to at-risk individuals 1080 1112 1145 1180 1215 Performance Measures Notes 313 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 314 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 315 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 316 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No317 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.318 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 319 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 320 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:321 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 322 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.323 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 324 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $154,800.00 to support its Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 325 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $154,800.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for ,signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1) whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770302-0A03. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 326 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion Grant Number: COOP770302-0A03 FY 2027 Total Non-OAA Funds $50,000.00 Total OAA Awards $154,800.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$154,800.00 Total $154,800.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $50,000.00 Earned Income $0.00 Total $50,000.00 327 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion Grant Number: COOP770302-0A03 FY 2027 Total Non-OAA Matching Funds $80,326.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $80,326.00 Total $80,326.00 328 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: Four Truths Recovery Pregnant & Postpartum Women's Implementation/Expansion Grant Number: COOP770302-0A03 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $130,326.00 Total OAA Awards $154,800.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority . More specifically, I acknowledge myGrant Award Terms and Condition for Cooperative Partnerships of Cities and Counties obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount (including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. The fiscal agent agrees to ensure that any funds utilized from this award by the fiscal agent, its partners, and/or subrecipients to support a recovery residence, that the recovery residence is compliant with current requirements established by the Department of Behavioral Health and Developmental Services (DBHDS) in addition to any established laws and regulations. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the329 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 330 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of children, infant to 5 years old, participating in prevention/education programming 8 8 8 8 8 12 No. children, elementary school age, participating in prevention/education programming 8 8 8 8 8 12 No. of pregnant and/or nursing women participating in prevention/education programming 12 12 12 12 12 12 Efforts Directed Toward Pregnant / Nursing Women with Substance Use Disorders Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of pregnant / nursing women connected to treatment for communicable diseases 4 4 4 6 6 8 No. of pregnant / nursing women connected to therapeutic counseling services 12 12 12 14 14 14 No. of pregnant / nursing women connected to MOUD 8 8 8 10 10 12 No. of pregnant / nursing women connected to professional mental health care 12 12 12 14 14 16 No. of pregnant / nursing women connected to peer supports 12 12 12 14 14 16 No. of pregnant / nursing women connected to housing 6 6 6 12 12 12 No. of pregnant / nursing women connected to childcare 8 8 8 10 10 12 No. of pregnant / nursing women connected to eduction or job training 12 12 12 14 14 16 No. of pregnant / nursing women connected to a job / employment 8 8 8 10 10 12 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of individuals diverted from incarceration to housing 20 20 27 34 41 48 No. of individuals connected to SUD therapuetic counseling while on monitored release 25 25 33 41 49 57 No. of individuals connected to MOUD while on monintored release 15 15 20 25 30 35 No. of individuals enrolled into court approved SUD-related deferred adjudication 15 15 20 25 30 35 No. of individuals successfully completing the terms of SUD-related deferred 331 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us adjudication 10 10 13 16 19 22 No. of drug court participants enrolled 10 10 13 16 19 22 No. of drug court participants graduated 7 7 9 11 13 15 Efforts Directed Toward Adults with SUD who are not incarcerated or pregnant/nursing Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of adults connected to treatment for communicable diseases 5 5 7 9 11 13 No. of adults connected to theraputic counseling services 15 15 0 0 0 0 No. of adults connected to MOUD 10 10 13 16 19 22 No. of adults connected to professional mental health care 15 15 20 25 30 35 No. of adults connected to peer supports 48 48 64 80 96 112 No. of adults connected to housing 28 28 37 46 55 64 No. of adults connected to childcare 4 4 4 8 8 12 No. of adults connected to eduction or job training 25 25 33 41 49 57 No. of adults connected to a job / employment 25 25 33 41 49 57 Harm Reduction Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of Naloxone kits distributed to at-risk individuals 52 52 68 84 100 116 Other - Please Describe Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments # of individuals reoffending 5 5 7 9 11 13 # of individuals connected with healthcare (medical/dental)25 25 40 50 60 70 # of individuals supported with transportation 35 35 47 59 71 83 # of individuals completed 6 month minimum stay 26 26 34 42 50 58 # of individuals admitted into recovery housing 52 52 68 84 100 116 # of individuals supported in food insecurities 15 15 34 42 50 58 # of individuals supported in obtaining vital records 20 20 27 34 41 48 # of individuals engaged in Recovery Center 0 0 750 1000 1250 1500 # of individuals providing community service 30 30 40 50 60 70 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. 332 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 333 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 334 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 335 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No336 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.337 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 338 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 339 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:340 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 341 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.342 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 343 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $51,520.00 to support its Harm Reduction project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's Harm Reduction have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 344 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – Harm Reduction This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $51,520.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support Harm Reduction. Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for ,signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1) whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770302-0A04. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 345 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: Harm Reduction Grant Number: COOP770302-0A04 FY 2027 Total Non-OAA Funds $20,000.00 Total OAA Awards $51,520.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$51,520.00 Total $51,520.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $20,000.00 Grants (state, local, private)$0.00 Medicaid Billing $0.00 Total $20,000.00 346 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: Harm Reduction Grant Number: COOP770302-0A04 FY 2027 Total Non-OAA Matching Funds $20,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $20,000.00 Total $20,000.00 347 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: Harm Reduction Grant Number: COOP770302-0A04 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $40,000.00 Total OAA Awards $51,520.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority . More specifically, I acknowledge myGrant Award Terms and Condition for Cooperative Partnerships of Cities and Counties obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount (including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. The fiscal agent and all partner cities and/or counties agree to abide by all state and federal laws including, but not limited to, Virginia Code §§ 18.2-265.1, 32.1-45.4, and 54.1-3466. Further, the fiscal agent and all partner cities and/or counties agree that Drug Checking Services (DCS) will be performed solely for approved opioid abatement efforts; DCS will not be performed to or for the benefit of drug dealers, drug sellers, or any other third parties seeking such services. Additionally, the fiscal agent agrees it is responsible for ensuring any subrecipients, vendors, and/or other organizations that may be engaged in providing these services follow the above requirements listed. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: 348 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 349 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Prevention/Education/Awareness Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of children, infant to 5 years old, participating in prevention/education programming 4 1 0 0 0 0 Harm Reduction Efforts Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 FY 2030 Comments No. of Naloxone kits distributed to at-risk individuals 8000 3611 401 401 401 0 No. of Fentanyl test kits distributed to at-risk individuals 500 890 99 99 99 0 No. of clean syringe exchanges conducted 3000 2549 283 283 283 0 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. Amended measures more accurately reflect the OAA portion of VHRC services among their braided funding structure 350 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 351 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 352 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 353 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No354 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.355 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 356 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 357 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:358 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 359 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.360 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 361 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY June 29, 2026 Board of Directors Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov Dear Emma Howard-Woods As Chairman of the Virginia Opioid Abatement Authority (OAA) I am pleased to inform you that Roanoke City acting as fiscal agent on behalf of itself, Roanoke County, has been awarded a Cooperative Partnership grant in the amount of $225,472.00 to support its The Grove on Patterson (Restoration Housing) project. The OAA Board of Directors has invested considerable time and effort to ensure that Virginia allocates its share of the national opioid settlements in a manner that saves lives, restores families, and safeguards communities. This is a major challenge and will require a strengthening of partnerships between community-based organizations, local governments, state agencies, and many other stakeholders. Efforts such as Roanoke City, Roanoke County's The Grove on Patterson (Restoration Housing) have the potential to exemplify how we can work together to turn the tide of the opioid crisis in Virginia. Details about the award being offered by the OAA are attached to this letter. We look forward to receiving your acceptance and to working together on this important mission. Sincerely, Senator Todd Pillion, Chairman Virginia Opioid Abatement Authority Board of Director 362 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY AWARD ACCEPTANCE PACKAGE June 29, 2026 Roanoke City Emma Howard-Woods Opioid Response Project Coordinator 215 Church Avenue SW Roanoke Virginia 24011 emma.howard-woods@roanokeva.gov RE: Cooperative Partnership (COOP) – The Grove on Patterson (Restoration Housing) This letter confirms that on June 15, 2026, the Virginia Opioid Abatement Authority’s (OAA) Grants Committee voted to award $225,472.00 as a Cooperative Partnership grant to Roanoke City acting as fiscal agent on behalf of itself, Roanoke County for fiscal year 2027 to support The Grove on Patterson (Restoration Housing). Cooperative Partnership funds will be transmitted to the fiscal agent. Any matching funds transmitted by the OAA will be sent to the pledging city or county. All award transmittals will be a lump sum payment and not paid in installments or on a reimbursement basis. The performance period for fiscal year 2027 is July 1, 2026, through June 30, 2027. An annual report will be due by October 1, 2027, regarding the performance measures, objectives, and the use of the funds. Attached to this Award Acceptance Package are the financial details, contingencies, terms and conditions, the approved performance measures, and a signature page accepting all contents and terms of the award. To accept this award, this package must be to the city/county executive or designee sent via the OAA Grants Portal for ,signature via Adobe E-sign within 90 days of the date of this letter or the beginning of the performance period (July 1) whichever is later. Any listed in the "Contingencies and Signature" section of this package, must be contingency requirements completed and submitted via the OAA Grants Portal within 120 days of the date of this letter or the beginning of the , whichever is later. Failure to adhere to the timeline requirements may cause the award to beperformance period (July 1) rescinded or other actions. Additional information regarding the acceptance timeline is available in the Grant Award Terms and Conditions for Cooperative Partnerships of Cities and Counties sections 2.a.v, 2.a.vi, and 2.b. The terms and conditions document is attached to this award package. The OAA will be in touch if any additional information is needed to transmit the award. This grant number is COOP770302-0A02. The OAA will gladly provide assistance to help assure this project is successful. Thanks and Regards, Cecil “Charlie” Lintecum Director of Operations clintecum@voaa.us www.voaa.us 363 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Financial Details Project Title: The Grove on Patterson (Restoration Housing)Grant Number: COOP770302-0A02 FY 2027 Total Non-OAA Funds $1,310,738.00 Total OAA Awards $225,472.00 Fiscal Agent - Roanoke City OAA Grant Award(s) Grant Type FY 2027 Cooperative Partnership (COOP)$0.00 Unrestricted -Support Cooperative Partnership $225,472.00 Total $225,472.00 Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Aetna/CVS $0.00 Robert H. and Doris Seay Charitable Trust $0.00 Expected Other Sources $40,000.00 Billing Reimbursements $1,245,738.00 Total $1,310,738.00 364 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY FINANCIAL DETAILS June 29, 2026 OAA Award Cooperative Partnership Matching Details Project Title: The Grove on Patterson (Restoration Housing)Grant Number: COOP770302-0A02 FY 2027 Total Non-OAA Matching Funds $25,000.00 Total OAA Matching Awards $0.00 Roanoke County Non-OAA Matching Funds Grant Type FY 2027 Direct Distribution $25,000.00 Total $25,000.00 365 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY CONTINGENCIES AND SIGNATURE June 29, 2026 Contingencies and Signature Project Title: The Grove on Patterson (Restoration Housing)Grant Number: COOP770302-0A02 Fiscal Agent: Roanoke City FY 2027 Total Non-OAA Funds $1,335,738.00 Total OAA Awards $225,472.00 On behalf of the Roanoke City and as the recipient of this award acting as fiscal agent on behalf of Roanoke County, I am cognizant of and agree to the terms and conditions as fully set out in the document entitled Virginia Opioid Abatement Authority . More specifically, I acknowledge myGrant Award Terms and Condition for Cooperative Partnerships of Cities and Counties obligations with respect to the “Use of Funds” in Section 3, to refrain from “False Statements” as described in Section 13, not to misuse the award and thus incur a debt as described in Section 14 and agree to use the award only for the purposes described in the award as set out in Section 3.h. Should the OAA determine that I have incurred a debt pursuant to Section 14, the OAA in its discretion will require the debt: (1) to be paid promptly, (2) to be paid according to a mutually agreeable arrangement, or (3) to be collected by taking any action available by law. Additionally, I understand and acknowledge that the following conditions must be met as part of accepting this award: The fiscal agent acknowledges that due to budget constraints, staff will cap subsequent renewal recommendations at the original estimates provided, or the year 2 award amount (including carryforward), whichever is lower. Funding requests above this amount will compete against other applications for cooperative funds. The OAA's Grants Committee makes the final determination on all awards. The fiscal agent acknowledges that it will ensure appropriate staff and/or partners are subscribed and regularly reviewing the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow. Further, I also understand and acknowledge that the following conditions must be met as part of accepting this award before the OAA will transmit the funds: In accordance with the terms and conditions of this award, the fiscal agent will provide the final FY 2026 carryforward amount through completion of the FY 2026 Annual Report for this project. If the FY 2026 period closes with an unspent amount, the OAA will use this information to determine if any adjustments are necessary to the amount of FY 2026 carryforward and FY 2027 funds included in the renewal award. Also in accordance with the terms and conditions of this award, to receive the FY2027 funds, the fiscal agent must provide the OAA with documentation demonstrating at least 80% of the final FY 2026 carryforward funds have been expended and/or encumbered for OAA to start the transmission process. The fiscal agent acknowledges that the results of the Annual Report process may impact both the timing and the final amount of the FY 2027 approved funds and transmittal. 366 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us As the duly authorized representative of the recipient, I hereby accept this award and agree to the terms and conditions of this award, all items contained in and attached to the application resulting in this award, all other information contained herein, and all other provisions of local, state, and federal law that pertain to this award. 367 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us VIRGINIA OPIOID ABATEMENT AUTHORITY PERFORMANCE MEASUREMENT June 29, 2026 Performance Measurement Efforts Directed Toward Pregnant / Nursing Women with Substance Use Disorders Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 Comments No. of pregnant / nursing women tested for communicable diseases 35 23 35 35 35 No. of pregnant / nursing women testing positive for communicable diseases 10 4 10 10 10 No. of pregnant / nursing women connected to treatment for communicable diseases 10 4 10 10 10 No. of pregnant / nursing women connected to therapeutic counseling services 35 14 35 35 35 No. of pregnant / nursing women connected to MOUD 28 9 28 28 28 No. of pregnant / nursing women connected to professional mental health care 17 24 17 17 17 No. of pregnant / nursing women connected to peer supports 35 28 35 35 35 No. of pregnant / nursing women connected to housing 20 15 20 20 20 No. of pregnant / nursing women connected to childcare 18 4 18 18 18 No. of pregnant / nursing women connected to eduction or job training 14 1 14 14 14 No. of pregnant / nursing women connected to a job / employment 18 2 18 18 18 No. of babies with neonatal abstinence syndrome treated 16 14 16 16 16 Efforts Directed Toward Individuals with SUD who are Criminal Justice Involved Description FY 2026 FY 2026 YTD FY 2027 FY 2028 FY 2029 Comments No. of individuals connected to SUD therapuetic counseling while on monitored release 2 6 3 3 2 No. of individuals connected to MOUD while on monintored release 2 4 3 3 2 No. of individuals enrolled into court approved SUD-related deferred adjudication 2 0 2 2 2 No. of individuals successfully completing the terms of SUD-related deferred adjudication 2 0 2 2 3 No. of drug court participants enrolled 2 0 2 2 2 No. of drug court participants graduated 1 0 1 1 1 If amending any performance measures, please provide a brief narrative as to the cause of the amendment. 368 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. a. i. 1. a. i. ii. VIRGINIA OPIOID ABATEMENT AUTHORITY TERMS AND CONDITIONS FOR COOPERATIVE PARTNERSHIPS OF CITIES AND COUNTIES 701 E. Franklin St, Ste 803, Richmond, VA 23219 |info@voaa.us |www.voaa.us Acceptance of this grant award approved by the Virginia Opioid Abatement Authority’s (OAA) Grants Committee by the recipient constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised, and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions, and assurances—those submitted with the grant application, and those issued with this award—are complied with. By signing the Award Acceptance Package, the recipient agrees to: • Use the grant funds to carry out the activities described in the grant application, the summary and recommendations approved by the OAA Grants Committee, the terms and conditions attached to this award, and by subsequent amendments approved by the OAA Grants Committee. • Adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; • Comply with all terms, conditions, requirements, contingencies, and assurances either attached to this award or submitted with the grant application; • Ensure appropriate staff and/or partners are subscribed to and regularly review the contents of OAA’s primary form of broad communication for applicants and awardees, the "Virginia Opioid Abatement Authority News Update" newsletter where OAA publishes pertinent information and requirements including dues dates, instructions, guidance, etc. that all applicants and awardees are required to follow; • Notify OAA of any potential changes, barriers, issues, and intentions related to the project as soon as practically possible; and • Submit all applications, reports, signatures, documents, communications, etc. to OAA through OAA’s Grants Portal unless otherwise instructed by OAA staff. • Ensure all applications, documents, reports, etc. will be signed by the city or county executive or a designee (unless otherwise instructed by OAA). If the designee is anyone other than the executive’s deputy, then a document that authorizes the designee to transact business for the governing body will be provided to OAA along with the signature. 1. Definitions Definitions are contained in the available on the OAA website.OAA’s Glossary of Terms 2. OAA Award Acceptance Requirements City and County award recipients are required to adhere to the following timeframes regarding award acceptance New Awards Acceptance and Contingency Completion New city and county awards approved muston or before the start of the performance period complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 369 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. a. ii. b. i. ii. 2. a. i. ii. b. i. ii. ii. 1. a. b. c. i. iii. 1. a. i. ii. b. i. ii. iv. 1. a. b. c. i. v. Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete and submit all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 New city and county awards approved must complete the followingduring a performance period steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 New Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply by the next available deadline. An extension request that includes the details of the circumstances requiring an extension may be submitted to the OAA for the Executive Director’s consideration. The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline. Current Year Amended Awards Acceptance and Contingency Requirements Completion Amended city and county awards approved must complete theduring a performance period following steps: Within 60 days of the date of the award letter: Cities and counties must formally accept the amended award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Example Award Date – September 1 Example Award Acceptance Deadline - November 30 Within 90 days of the date of the award letter: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Example Award Date – September 1 Example Contingency Requirements Deadline – December 31 Current Year Amended Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline 370 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. v. 1. a. i. ii. b. i. ii. vi. 1. a. b. c. i. b. a. i. b. c. i. ii. 1. iii. 1. 2. d. Renewal Awards Acceptance and Contingency Requirements Completion Renewed city and county awards approved muston or before the start of the performance period be complete the following steps: Within 90 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must formally accept the award (must be sent by someone from the locality via the OAA Grants Portal to the city/county executive or designee to complete via Adobe E-sign) Performance Period begins July 1 Award Acceptance Deadline – September 30 Within 120 days of the beginning of the performance period or the date of the award letter, whichever is later: Cities and counties must complete all contingency requirements (via the OAA Grants Portal) Performance Period Begins - July 1 Contingency Requirements Deadline – October 30 Renewal Awards Not Adhering to Timeline Requirements Failure to adhere to the timeline requirements will result in one or more of the following actions The award will be rescinded by OAA and the city or county may reapply at the next available deadline. An extension request may be submitted that includes the details of the circumstances requiring the extension to the OAA for the Executive Director’s consideration The Executive Director may allow the award’s performance period to continue and amend the award amount to zero for the current performance period. In this instance, the city or county may request funds as part of the next available deadline Any issues caused by OAA's Grants Portal that prevent on-time submissions, the Executive Director may grant extensions as needed on a case-by-case basis so long as the issues are communicated to OAA in a timely manner. Issues caused by OAA’s Grants Portal will not be held against the awarded city or county. 3. Use of Funds Recipient understands and agrees that the funds associated with this award may only be used in compliance with , any OAA regulations, requirements, and guidance issued by the OAACode of Virginia §2.2-2370 regarding the foregoing. The recipient’s primary mission, the primary mission of sub-recipients, and/or the primary mission of other agencies funding a portion of the proposed program will not conflict with the OAA’s mission as it is defined in .Code of Virginia §2.2-2366 Recipient will determine, prior to engaging in any project using OAA funds, that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Direct Costs A direct cost is any cost that can be specifically identified with the proposed project that can be directly attributed to the project and/or the project’s measurable activities. Direct costs include but are not limited to salaries, travel, equipment, and supplies directly connected to the project. An example of direct costs would be paying an employee to manage an Opioid Use Disorder Treatment Program. In accordance with , recipient may NOT use funds provided under thisCode of Virginia §2.2-2370 (A) (4) award to cover indirect costs An example of indirect costs would be allocating a percentage of time of an existing (fully funded) procurement officer to issue a request for proposals (RFP) for this project. Including costs for something that is funded and already exists is considered indirect costs and supplanting, both of which are not allowed. 371 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. ii. e. f. i. 1. a. b. c. d. e. 2. a. b. c. d. e. ii. g. i. h. i. j. k. Administrative costs that are new to the recipient for the purposes of government oversight and management of an abatement program to include managing and monitoring of expenses, collecting data, and making reports are considered allowable direct costs. New costs are defined as hiring an employee or contractor or increasing the hours of an employee or contractor to meet the oversight and management needs. Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of Virginia §2.2-2370 Utilizing abatement funds for a current employee’s costs is considered supplanting and not allowed per Code of .Virginia §2.2-2370 Separate Accounting of Fund Sources OAA award recipients must maintain separate accounting of each fund source that is part of an awarded project. This includes: Non-OAA Funds Direct Distributions Other Grants General Funds Funds Provided on Behalf of the City/County Any other revenues not provided by OAA OAA Funds Individual Distributions Gold Standard Incentive Cooperative Partnership Unrestricted Funds Any other revenues provided by OAA OAA does not prescribe a specific methodology for maintaining separate accounting, however any method utilized must reconcile to the city or county’s general ledger while also detailing the usage of each fund type for each project. If a city or county grantee is experiencing delays with receiving OAA awarded funds and the approved project is incurring expenses, it is permissible for the city or county to pay those expenses from another funding source and then execute a journal entry in the general ledger to transfer the expenses to the OAA funds when received. In these cases, cities and counties must keep detailed and accurate records reconciling the amounts and be able to produce them when requested. Limitation on the Use of Funds to Approved Activities The recipient agrees that grant funds will be used only for the purposes described in the recipient’s application, unless OAA determines that any of these activities are out of scope or unallowable. The recipient must not undertake any work or activities that are not described in the recipient’s application, award documents, or approved budget, and must not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior written approval, from OAA Pre-payments Any approved expenditure items that require a pre-payment that crosses fiscal years should be pre-paid no more than 90 days in advance and/or the item received by September 30th of the renewal year. The Executive Director may grant an extension of this time period (within the renewal fiscal year) if extenuating circumstances are demonstrated by the Fiscal Agent. Any other extensions must be approved by the Grants Committee. For renewed awards, carryforward balances may be used to continue the project while the city or county completes the award acceptance process so that the renewal year funds can be transmitted. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No372 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us k. a. b. c. i. 1. a. i. 1. 2. 3. 4. b. c. d. e. ii. 1. a. i. 1. 2. 3. 4. 2. 3. 4. a. new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. 4. Period of Performance, Amendments, Renewals, and Carryforward Awards for cooperative partnership projects will be on a fiscal year basis. Each awardee is required to complete an annual report for each awards for each year the award is active as well as any other reports OAA may require. Each award will be for one full fiscal year with the option for up to four one-year renewals. Amendments, renewals, and carryforward options can only be considered for projects that remain in compliance with OAA’s terms and conditions and continue to make reasonable and measurable progress to implement as described in the approved proposal unless a specific written exception has been provided by OAA’s Executive Director. The dates, objectives, goals, and performance measures approved for the project will be used to document reasonable and measurable progress. Amendments Once a proposal has been approved by the OAA, amendments will be handled as follows: Amendment applications must be submitted through the OAA Grants Portal. Amendment applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures At all times regardless of any amendment, the cooperative partnership and fiscal agent must remain in compliance with the OAA’s terms and conditions. The fiscal agent city or county must obtain approval from the OAA for any budget changes. If the budget change is within the current fiscal year, within the approved scope, and amongst the approved expenditure categories (personnel, operating, capital), OAA staff may provide approval of the change. If the budget change is outside the current fiscal year, not within the approved scope, and/or not within the approved expenditure categories (personnel, operating, capital), then an amendment needs to be completed and reviewed and approved by the Grants Committee. Renewals An application for renewal is required from the Fiscal Agent for the participating partner cities and/or counties and must be submitted by the end of the application period of each year for consideration by the Grants Committee. Renewal applications must be submitted through the OAA Grants Portal. Renewal applications required progress reporting on the following items: Status Update on Project Amounts spent year-to-date by expenditure category and by fund source Status of objectives Amounts achieved year-to-date for performance measures Renewal applications may also include amendments to the upcoming/renewal year and the remaining out years. Amendments that request an increase in Cooperative Partnership (competitive) funding will be competing for the amount above the renewal amount set by OAA. If a renewal application is not completed by the deadline established by OAA, the award will end at the completion of the current performance period and all post award processes will be completed by the Fiscal Agent. Carryforward is only available as part of the renewal process. Renewal applications must provide projected spending for all budget line items by expenditure category and by fund source. The carryforward amount available will be calculated by subtracting the projected amounts from the awarded amounts.373 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. ii. 4. a. b. i. ii. iii. c. i. ii. d. i. 1. ii. e. f. a. i. b. i. c. i. 1. 2. If the carryforward available is not requested, the balance will be returned to the OAA. Carryforward balances should only be requested for one of the following: To reduce the amount of funding needed for the upcoming/renewal year To support an approved budget line-item (or part of one) that was not able to be completed in the current year (ensure both the budget category and funding source lines are requested) To support a 1-time purchase of an item or service that is in the current scope of the project Carryforward balances should not be requested to: Expand the scope of the project (this should be done as part of the renewal process) To cover the cost of a personnel line-item that has already requested the full year of funding as part of the renewal The carryfoward amount provided at the time of the renewal is an estimate. After the performance period has ended, the city or county must submit the final amount (via process defined by OAA and by due date prescribed by OAA) and OAA will work with the city or county to “true up” the amount approved by the Grants Committee and the final amount as well as any adjustments needed to the renewal year award. The “true up” reporting process will include a copy of the city or county’s general ledger showing line-item transactions that reconciles to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. If a project is not renewed, any remaining amounts must be returned to OAA after final obligations are liquidated. No funds may be obligated after the end of the performance period. For cities and counties with approved carryforward, the city or county must demonstrate to OAA that the carryforward amount has been expended and/or encumbered by at least 80% before the renewal year amount(s) can be transmitted. After a project has been renewed four times, that award will end and the partnership will need to submit a new application for consideration by the Grants Committee. 5. Fiscal Agent Requirements Each new Cooperative Partnership application is required to include an executed Cooperative Partnership Agreement (sent from the OAA Grants Portal to all participating city/county executives or designees to complete via Adobe E-sign) by all participating cities and counties. As part of the Cooperative Partnership Agreement, one of the partner cities or counties must be designated as the Fiscal Agent for the project. A Cooperative Partnership Agreement is not required for amendment or renewal applications unless a new partner is being added. If any partner elects to leave the partnership, the current award will end, and a new application must be submitted by the Fiscal Agent and remaining partners. For each awarded Cooperative Partnership project, the Fiscal Agent is responsible for coordinating and executing an Operational Agreement that details the processes, responsibilities, and requirements the partnership will use in implementing and managing the award. This must be signed by all participating city/county executives or designees and submitted to OAA through the Grants Portal before OAA will transfer any awarded funds for this project. An Operational Agreement is not required for amendment or renewal applications unless a new partner is being added or the amendment significantly changes the scope of the award. The Fiscal Agent city or county is responsible for all aspects of the project including coordinating with and obtaining information from partner cities and counties as well as other subrecipients, vendors, etc. to meet OAA application and reporting requirements. This includes but is not limited to the following: Copies of Virginia W-9 forms for funds transmission 374 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us c. i. 2. 3. d. e. i. ii. iii. iv. v. 1. 2. f. g. a. i. ii. 1. a. iii. b. c. d. Confirming renewal year matching amount by funding source in writing Collecting and providing the general ledger report from each partner city or county that received and/or provided OAA funds to the project as required by OAA In addition to complying with the OAA’s requirement for separate accounting as outlined in subsection 2.f above, the Fiscal Agent shall separately account for any funds it receives from each partner cities and counties by fund source (Individual Distribution, Gold Standard Incentive, Direct Distributions, other) in execution of this project. Cooperative Partnership Fiscal Agents will ensure awarded funds and contingent matching funds are spent in the following sequence based on the respective approved budget for each grant: Direct Distribution Match Other Non-OAA Match Individual Distribution Gold Standard Incentive Cooperative Partnership Funds Additionally, this order may be applied to any funding reports sent to the OAA that are not able to demonstrate how the separate revenues have been spent. This item does not remove OAA’s separate accounting requirement across all project revenues. The Fiscal Agent city or county is responsible for ensuring amendment and renewal applications as well as any reports are completed accurately and by the due date(s) prescribed by the OAA. The city/county designated as Fiscal Agent in the initial Cooperative Partnership agreement/application must maintain this role throughout all approved renewals. If a partnership wishes to change fiscal agents, then the current award ends, and a new application must be submitted by the new fiscal agent. 6. Reporting The recipient agrees to comply with any reporting obligations established by the OAA for this award. By accepting the award, the recipient agrees to submit a yearly financial and performance report throughout the grant period, as well as final reports to close the grant. No current awards will be considered for renewal if the recipient is not in compliance with the OAA’s requirements at the time of renewal. For good cause, submitted in writing by the recipient, OAA may waive this provision. Reporting questions should be directed to the city or county’s OAA Liaison through the Communications tab in the Grants Portal. Annual reports include but are not limited to the following: A narrative status update on the projects including goals, achievements, barriers, solutions, etc. The final expenditure amount for each budget line item by expenditure category and by funding source as well as the final carryforward amount (if applicable). The city or county will attach to the report a copy of the city or county’s general ledger showing line- item transactions that reconcile to the reported amounts. The Fiscal Agent must also collect and provide the general ledger report from each partner city or county that received and/or provided OAA funds to the project. The performance measure amounts achieved for each measure included in the award and a comment addressing and measures significantly exceeded or not achieved. Annual reports will be due by October 1 of each year for the performance period that ended in June of that year. OAA may modify this date as long as a written notice is provided to the city or county at least 30-days in advance of the modified due date if that date is earlier than October 1. For awards that are not renewed, have exhausted available renewals, or when funding is no longer available, the recipient has up to 90 days from the end of the award period to liquidate any unpaid obligations and submit a final report. The liquidation period allows projects time to receive final invoices and make final payments. No new obligations may be incurred during this period. The annual report for the last year shall serve as the final report. Any unspent balances must be returned to the OAA withing 30 days of the submission of the final/annual report. 375 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. i. e. a. b. c. d. e. a. i. The recipient will also include reporting on expenditures, obligations, and program descriptions for spending related to the recipient’s Direct Distribution of the settlement in accordance with Code of Virginia §2.2-2370 (A) (5) All city and county partners in a Cooperative Partnership are required to report on all expenditures, obligations, and program descriptions for spending related to the city or county’s Direct Distribution of the settlement on a yearly basis on forms prescribed by the OAA. This report will be completed by each partner city or county for itself. This is the only Cooperative Partnership report the fiscal agent is not responsible for completing and submitting, however the fiscal agent should coordinate with partner cities and counties to ensure timely completion. The method for reporting may change during a grant cycle and include an online software platform. 7. Maintenance of and Access to Records; Audits The recipient hereby agrees to retain all books, records, and other documents relative to this award for five (5) years after final payment, or until final payment period is audited by the Commonwealth of Virginia, whichever is sooner. The recipient hereby agrees to also retain all books, records, and other documents relative to this award in accordance with the Virginia Public Records Act et seq.Code of Virginia §42.1-76 The OAA, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. The recipient hereby agrees to comply with all reporting and auditing requirements related to these funds as set forth by the Auditor of Public Accounts. The recipient agrees to forward a copy to the OAA of the recipient’s audited financial statements for the fiscal year that covers the grant award period. 8. Cost Sharing Cost sharing or matching funds are not required to be provided by the recipient unless they are specified by the recipient as part of the application. 9. Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with Code of Virginia et seq. and that such conflict of interest policy is applicable to each activity funded under this award.§2.2-3100 Recipient, partners, and subrecipients must disclose in writing to the OAA, any potential conflict of interest affecting the awarded funds. 10. Procurement Recipients are responsible for ensuring that any procurement using OAA funds, or payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Virginia Public Procurement Act as well as any procurement policies and procedures established by theCode of Virginia §2.2-4300 et seq. recipient. Awards from the OAA do not provide any exceptions for recipients from procurement requirements 11. Compliance with Applicable Law and Regulations Anti-Discrimination By submitting their proposals, recipients certify to OAA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans with Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is made to a faith- based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (, ). InCode of Virginia §2.2-4343.1 (E) every contract over $10,000 the provisions in i. and ii. below apply: During the performance of this award, the recipient agrees as follows:376 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us a. i. 1. 2. 3. 4. 5. 6. ii. b. i. ii. iii. c. d. e. The recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, or disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the recipient., The recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The recipient, in all solicitations or advertisements for employees placed by or on behalf of the recipient, will state that such recipient is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. The requirements of these provisions i. and ii. are a material part of the award. If the recipient violates one of these provisions, the OAA may terminate the affected part of this award for breach, or at its option, the whole award. In accordance with the Virginia Human Rights Act ( .), aCode of Virginia §2.2-3900 et seq prohibition on discrimination by the recipient, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, or military status, is hereby incorporated in this award. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The recipient will include the provisions of i. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. Contractor/Subcontractor Participation in E-Verify In compliance with , registration and use of federal employment eligibilityCode of Virginia §2.2-4308.2 verification program is required as set forth below: For purposes of this section, “E-Verify program” means the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, § 403(a), as amended, operated by the U.S. Department of Homeland Security, or a successor work authorization program designated by the U.S. Department of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and Control Act of 1986 (P.L. 99-603). Any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with the provisions of subsection B shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. Ethics in Public Contracting By submitting their proposals, recipients certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other recipient, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this proposal any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Immigration Reform and Control Act of 1986 By submitting their proposals, recipients certify that they do not and will not during their performance of this award employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. Debarment Status 377 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us e. a. b. a. b. c. a. b. c. d. By submitting their proposals, recipients certify that they will not contract with organizations currently debarred by the Commonwealth of Virginia from submitting proposals on contracts for the type of goods and/or services covered by this award, nor are they an agent of any person or entity that is currently so debarred. 12. Compliance, Additional Requirements, and Remedial Actions In addition to progress reporting (provided through the amendment and renewal application processed) and annual reports, the OAA will conduct outreach, surveys, questionnaires, site visits, financial reviews and/or performance reviews regarding the project. The Fiscal Agent will serve as the primary point of contact for all matters in relation to this section. The recipient understands that failure to maintain compliance with these terms and conditions and any other requirements and/or contingencies placed on the award may result in the project being terminated, restricted, modified, required to complete a performance improvement plant or other remedy. The recipient understands that it may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring in accordance with Code of Virginia .§2.2-2370 (A) (5) In the event of recipient’s noncompliance with these terms and conditions, other applicable laws, regulations, and/or settlements, OAA may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies. 13. False Statements Recipient understands that making false statements or claims in connection with this award is a violation of Code of and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civilVirginia §18.2-498.4 damages and penalties, debarment from participating in state awards or contracts, and/ or any other remedy available by law. 14. Debts Owed the Opioid Abatement Fund Any funds paid to recipient (1) in excess of the amount to which recipient is finally determined to be authorized to retain under the terms of this award; or (2) that are determined by the OAA to have been misused; and have not been repaid by recipient shall constitute a debt to the Opioid Abatement Fund. Any debts determined to be owed the Opioid Abatement Fund must be paid promptly by the recipient. A debt is delinquent if it has not been paid by the date specified in OAA’s initial written determination for payment, unless other satisfactory arrangements have been made. The OAA will take any actions available to it to collect such a debt. 15. Disclaimer The Commonwealth of Virginia expressly disclaims any and all responsibility or liability to recipient or third persons for the actions of recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. The acceptance of this award by the recipient does not in any way establish an agency relationship between the Commonwealth and the recipient. In no way does the acceptance of this award waive any defenses the recipient may have as provided by law or otherwise against third-party claims. 16. Protections for Whistleblowers Recipients shall comply with The Fraud and Abuse Whistleblower Protection Act (Chapter 30.1 Code of Virginia et seq.)§2.2-3009 No governmental agency may threaten or otherwise discriminate or retaliate against a citizen whistle blower because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower whether acting on his own or through a person acting on his behalf or under his direction.378 of 622 701 E. Franklin St, Ste 803, Richmond, VA 23219 info@voaa.us www.voaa.us d. e. No employer may discharge, threaten, or otherwise discriminate or retaliate against a whistle blower, in whole or in part, because the whistle blower is requested or subpoenaed by an appropriate authority to participate in an investigation, hearing, or inquiry by an appropriate authority or in a court action An employer shall post notices and use other appropriate means to notify employees and keep them informed of the protection and obligations set forth in the provisions of Chapter 30.1. 17. Requirement to Report Potentially Duplicative Funding. If the recipient currently has other active awards, or if the recipient receives any other awards during the period of performance for this award, the recipient promptly must determine whether funds from any of those other awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify OAA in writing of the potential duplication, and, if so requested by OAA, must seek a budget-modification or change-of-project-scope to eliminate any inappropriate duplication of funding. 18. Travel Policy Recipients may follow their own established travel rates if they have an established travel policy. The OAA reserves the right to determine the reasonableness of an organization’s travel policy. If the recipient does not have an established policy, then they must adhere to state travel policy. Refer to the following IRS website for the most current mileage rate: .https://www.gsa.gov/travel#tab--pov-mileage Transportation costs for air and rail must be at coach rates. 19. Delegation of Responsibility and Subrecipient/Vendor Monitoring Any delegation of responsibility for carrying out grant-funded activities to any entity must be pursuant to a written memorandum of understanding or contract by which the implementing organization agrees to comply with all applicable grant terms, conditions, and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions, and assurances of the grant award. For any award where responsibility has been delegated to a subrecipient organization or vendor, the Fiscal Agent city or county will ensure regular reporting of activities and achievements. This data is required for amendment and renewal application as well as reports. 379 of 622 2 7 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE TO ACCEPT AND APPROPRIATE GRANT FUNDS IN THE AMOUNT OF $201,500 FROM THE VIRGINIA OPIOID ABATEMENT AUTHORITY ALONG WITH ADDITONAL EXISTING COUNTY OPIOID FUNDS IN THE AMOUNT OF $199,326 DIRECTLY RECEIVED FROM OPIOID ABATEMENT SETTLEMENT FUNDS 380 of 622 2 7 2 the City of Roanoke will be fiscal agent for these projects: and $1,285,738 of expected other sources and billing reimbursements for a total project of $1,561,210; and 381 of 622 2 7 2 6. On Our Own Roanoke Valley--$181,445, with additional existing County opioid funds directly received from Opioid Abatement settlements of $10,000, and a Roanoke City contribution of $10,000, for a total project of $201,445; and 7. Bradley Free Clinic (HOPE Initiative)--$207,800, with additional existing County opioid funds directly received from Opioid Abatement settlements of $25,000, a City of Salem contribution of $10,000, and a Roanoke City contribution of $25,000, for a total project of $267,800; and WHEREAS, the total amount of the grants awarded to the County of Roanoke is $201,500 and requires a contribution of $4,000 from additional existing County opioid funds, to be reallocated from the Opioid Abatement Settlement Fund into the Grant Fund; and WHEREAS, an additional $195,326 will be paid out of the Opioid Abatement Settlement Fund to the City of Roanoke for our contributions for the grants being administered by the City of Roanoke; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on August 18, 2026, and the second reading was held on September 8, 2026. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $201,500 is hereby accepted and appropriated to the Grant Fund. 382 of 622 2 7 2 2. That the County’s contribution of $4,000 be reallocated from the Opioid Abatement Settlement Fund and moved to the Grant Fund. 3. That an additional $195,326 will be paid out of the Opioid Abatement Settlement Fund to the City of Roanoke for our contributions for the grants being administered by the City of Roanoke. 4. That this ordinance shall take effect from and after the date of adoption. 383 of 622 2 8 0 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Michael Poindexter, Chief of Police Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: Awarded State funds total $328,811. This award requires a local match of up to $174,885. This match funding will come from the general fund operating budget which has already been appropriated. All funds needed to cover the costs for the School Resource Officers will be deposited within the grant fund. Staff Recommendation: 384 of 622 2 7 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE ACCEPTING FUNDS IN THE AMOUNT OF $328,811 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES (DCJS) AND APPROPRIATING SUCH FUNDS FOR USE BY THE ROANOKE COUNTY POLICE DEPARTMENT FOR EIGHT SCHOOL RESOURCE OFFICERS 385 of 622 2 7 0 2. That the sum of $174,885, having already been appropriated in the general fund, is hereby transferred to the County’s grant fund for the matching requirement of the salaries and benefits of eight school resource officers. 3. That this ordinance shall take effect from and after the date of adoption. 386 of 622 May 29, 2026 Mr. Richard Caywood County Administrator 5204 Bernard Drive Roanoke,Virginia 24018 RE: 567166-FY27 - School Resource Officer Continuation Grants - SRO Dear Mr. Richard Caywood: We are pleased to inform you that your organization has been awarded a grant under the funding opportunity listed above. Your DCJS grant award number is 27-421-D and was approved for a total budget of $503,696, through state funding. The project period is 7/1/2026 through 6/30/2027. Included with this letter is your Statement of Grant Award/Acceptance (SOGA), Special Conditions, Reporting Requirements, and Projected Due Dates. Please review these materials carefully. In addition, there may be Encumbrances, action items related to your grant award, that require your immediate attention. If applicable, these must be addressed and submitted through the On-line Grants Management System (OGMS) at https://ogms.dcjs.virginia.gov. We are committed to supporting you throughout the life of your grant and are available to assist in any way to help ensure your project’s success. To formally accept the award and its conditions, please sign the enclosed Statement of Grant Award/Acceptance (SOGA) and return it electronically within 60 days to grantsmgmt@dcjs.virginia.gov. If you have questions, contact your DCJS Grant Monitor Jordy Nolan at (804) 845-1156 or via email at jordy.nolan@dcjs.virginia.gov. Sincerely, Ashaki McNeil Director 387 of 622 STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, VA 23219 567166-FY27 - School Resource Officer Continuation Grants - SRO Please note grant awards are contingent on the availability of funding. Roanoke, County 27-421-D GX4HPU2KPHE3 7/1/2026 6/30/2027 Mr. Patrick Pascoe Commander 5925 Cove Road Roanoke, Virginia 24019 540-777-5258 ppascoe@roanokecountyva.gov County Administrator 5204 Bernard Drive Roanoke, Virginia 24018 540-776-7190 rcaywood@roanokecountyva.gov Financial Analyst 5204 Bernard Drive Roanoke, Virginia 24018 540-283-8137 jpegram@roanokecountyva.gov *If applicable, please indicate your Indirect Cost Rate in the space provided and attach written documentation if not using the de minimis. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and reviewing the Special Conditions, hereby accepts this grant and agrees to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. If there has been a change in an authorized official, cross out the information on the document and write the new contact information. Do not electronically alter this document. Authorized Official (Project Administrator) 388 of 622 2 8 2 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact on this agenda item. Staff Recommendation: 389 of 622 2 8 2 2.That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 390 of 622 391 of 622 392 of 622 6 ALL APPLICANTS a.Applicant name and name of development b.Date, scale and north arrow c.Lot size in acres or square feet and dimensions d.Location, names of owners and Roanoke County tax map numbers of adjoining properties e.Physical features such as ground cover, natural watercourses, floodplain, etc. f.The zoning and land use of all adjacent properties g.All property lines and easements h.All buildings, existing and proposed, and dimensions, floor area and heights i.Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j.Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k.Existing utilities (water, sewer, storm drains) and connections at the site l.Any driveways, entrances/exits, curb openings and crossovers m.Topography map in a suitable scale and contour intervals n.Approximate street grades and site distances at intersections o.Locations of all adjacent fire hydrants p.Any proffered conditions at the site and how they are addressed q.If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant Date CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: 07/12/2026 393 of 622 7 Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and VDOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic-Generating Land Uses: Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units Restaurant (with or without drive-through windows) Gas station/Convenience store/Car wash Retail shop/Shopping center Offices (including: financial institutions, general, medical, etc.) Regional public facilities Educational/Recreational facilities Religious assemblies Hotel/Motel Golf course Hospital/Nursing home/Clinic Industrial site/Factory Day care center Bank Non-specific use requests Road Network Situations: Development adjacent to/with access onto/within 500-ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and/or roadway conditions have changed significantly When required to evaluate access issues Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six-Yr Road Plan, etc.)Development in an area where there is a known existing traffic and/or safety problem Development would potentially negatively impact existing/planned traffic signal(s) Substantial departure from the Community Plan Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Effective date: April 19, 2005 394 of 622 8 Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective date: April 19, 2005 Name of Petition Petitioner’s Signature Date Comfort Systems USA Special Use Permit 07/13/2026 395 of 622 Justification for Special Use Permit Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classiﬁcation in the Zoning Ordinance. Comfort Systems USA – Roanoke is a full-service mechanical, electrical, and plumbing contractor providing commercial HVAC, electrical, plumbing, and building automation services. The company is relocating to 3491 West Main Street in Salem to support continued business growth and provide adequate space for future expansion. Comfort Systems USA – Roanoke currently employs approximately 55 people, with staffing increasing to as many as 75 employees during the summer months through temporary labor. The company serves the Roanoke and Salem markets, as well as surrounding areas including Wytheville, Lynchburg, Martinsville, and Bath County. The company also currently provides service support for Richfield Living and Koppers in the Glenvar area. Proposed use of the existing building will be to serve as the central office and warehouse for Comfort Systems USA's Roanoke location. This will serve as the central location for offices and administrative activities as well as staging and storage for materials associated with HVAC, Electrical, Plumbing, and Building automation services. As part of this relocation, Comfort Systems USA – Roanoke plans to renovate the existing building and parking areas including upgrades and additions to approximately 10,000 sq.ft of office space. Remaining area will be warehouse space. Parking areas are to be repaved or resealed and with parking area lines to be repainted. Max office will be 10,000 sq,ft requiring 3 spaces per sq.ft. Total required would be 30. Site provides 60 parking spaces with 14 loading spaces. This will also allow for parking for the warehouse area. The property is currently zoned I-1. Comfort Systems USA – Roanoke is requesting a special use permit to allow a limited portion of the property to be used as a lay-down yard. This area would be used for the temporary storage of equipment, piping, and materials that are difficult to store indoors. The yard will not be used for the storage of heavy construction equipment and may be empty at times. The proposed area is already fenced and is located approximately 300 feet from the road. The adjacent parking area in front of this area will be used regularly by vehicles resulting in minimal to no visibility from the street. 396 of 622 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan The proposed use is consistent with the surrounding land uses and supports the reuse, redevelopment, and occupancy of existing commercial and industrial property. Comfort Systems USA – Roanoke contributes to local economic growth by providing essential commercial services to existing and future commercial and industrial businesses of all sizes throughout the region. In addition, the company supports workforce development by providing training, education, and career opportunities for young people and skilled trades professionals in the area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impact on public services and facilities, including water/sewer, roads, schools, parks/recreation and ﬁre and rescue. The request is expected to have little to no adverse impact on the property, adjoining properties, surrounding area, or public services and facilities. Comfort Systems USA – Roanoke will maintain the property in a professional manner, and planned renovations include improvements to landscaping and overall site appearance. The proposed use is not expected to create a signiﬁcant impact on water or sewer services, roads, schools, parks and recreation facilities, or ﬁre and rescue services. Impact to adjoining properties will be minimal. Existing property has good vegetation with minimal impact from West Main Street. 397 of 622 398 of 622 CONSTRUCTION YARD ±12,000 SF EXISTING STORMWATER MANAGEMENT FACILITY EXISTING TREELINE EXISTING CHAIN LINK FENCE WITH BARBED WIRE TOP EXISTING CHAIN LINK FENCE & GATE EXISTING BUILDING ±25,000 SF EXISTING TREELINE EXISTING TREES N S E W W ES TWOO D PRE L I M I N A R Y SCALE: DRAFTER: DESIGNER: CHECKED: PROJECT NO. La s t S a v e d b y : SS t r i t z l La s t S a v e d : 7/ 1 4 / 2 0 2 6 8 : 2 1 A M Pl o t D a t e / T i m e : 7/ 1 4 / 2 0 2 6 8 : 5 2 A M Dr a w i n g : N: \ 0 0 8 0 7 9 6 . 0 0 \ 0 6 C A D \ D W G \ S i t e D e s i g n \ D e s i g n \ R 0 0 8 0 7 9 6 . 0 0 3 9 4 1 W E S T M A I N C o n c e p t 2 0 2 6 - 0 6 - 1 8 DATE: REVISIONS AFT SLS CPB 07/10/2026 1" = 30' CO M F O R T S Y S T E M S U S A ZO N I N G E X H I B I T 39 4 1 W E S T M A I N S T SA L E M V A , 2 4 1 5 3 EX-A R0080796.00 W P S , I F: 5 4 0 . 4 2 6 . 3 4 3 5 12 0 8 C O R P O R A T E C I R C L E RO A N O K E , V A 2 4 0 1 8 T: 5 4 0 . 7 7 2 . 9 5 8 0 399 of 622 3941 West Main Street - Aerial Map Vantor, Roanoke County 7/14/2026, 11:42:32 AM 0 0.07 0.140.04 mi 0 0.1 0.20.05 km 1:5,330 400 of 622 I2 I2 C1 R1 C2S R1 I1C I2I2 C2 I2 I1 I1 C2S I2I2C C2S I2 I2 I2 R1 R1 I2 R1 C2CS I1 I1 C1 R1 I2 I2 I2 I2I2 I1C C2 I1 C2S I2 C2 I2 I2C I2 I2C C2 I1 I1 C2S C2S I2 I1S I2 C1 C2 I1 C2 I1 I2 C2S I1SC2 C2S C2 I2 I2 3941 West Main Street - Zoning Vantor, Roanoke County 0 0.07 0.140.04 mi 0 0.1 0.20.05 km 1:5,330 Low Intensity Industrial High Intensity Industrial Low Intensity Commercial High Intensity Commercial Low Density Residential ZONING 401 of 622 NC PI GV 3941 West Main Street - Future Land Use Vantor, Roanoke County 0 0.07 0.140.04 mi 0 0.1 0.20.05 km 1:5,330FUTURE LAND USE DESIGNATIONS Neighborhood Conservation Glenvar Village Principal Industrial 402 of 622 2 8 3 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact on this agenda item. 403 of 622 2 8 3 Staff Recommendation: Staff recommends as follows: 1.That the Board approve and adopt the first reading of this ordinance for the purpose of scheduling the second reading and public hearing for September 22, 2026. 2.That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 404 of 622 County of Roanoke Community Development Planning & Zoning For Staff Use Only Date �eived: ? / / 0/2LJZ(; Received by 4 L 5204 Bernard Drive PO Box 29800 Roanoke, VA 24018 Application fee: �1827 PC/BZA date: q/ I /202t Placards issued: BOS date: qJz2/20zt (540)772-2068 FAX (540) 776-7155 Case Number ALL APPLICANTS Check type of application filed (check all that apply) 011 Rezoning IS Special Use o Variance o Waiver o Administrative Appeal o Comp Plan (IS.2-1232) Review Applicants name/address w/zip RYTLLC Phone: Cell #: � 210 Carver Ave Roanoke, VA 24012 Email: -Owner's name/address w/zip RYT LLC 210 Carver Ave Roanoke, VA 24012 Property Location 1924 & 1928 Loch Haven DR Tax Map No.:036.07-01-()4.00; 036.07•01-04.01; Contact for Legal Ads Robert Young Phone#: Cell#: Email: Magisterial District: Catawba Community Planning area: Masons Cove Existing Zoning: AR; AR w/ SUP Size ofparcel(s): Acres: 19•43 Existing Land Use: Religious Assembly w/ Day Care Center REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.1-21J2) REVIEW APPLICANTS (R/S/W/CP) Proposed Zoning: 11 w/ SUPProposed Land Use: Automobile Repair Services, Major; Automobile Dealership, Construction Yard Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district'? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST (Rezoning). Does the parcel meet the minimum criteria for the requested Use Type in Article JV (Special Use Pennit)? Yes X No IF NO, A VARIAN CE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes NoX VARIANCE, WAIVER AND ADMINlSTRA TWE APPEAL APPLICANTS (V/WIM) Variance/Waiver of Section(s) __________ of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to ______________________ _ Appeal of Interpretation of Section(s): ______ of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RJS/W/CP V/AA R/S/W/CP V/AA Consullalion X Application X Justification X I hereby certify that I am either the owner of. h consent f 1he owner. l R/S/W/CJ> V/AA " pt plan � Application fee description X Proffers, if applicable pplication X Adjoining propeny owners •genlor contract purchaser and am acting with the knowledge and Owner's Signature 2 405 of 622 406 of 622 407 of 622 408 of 622 409 of 622 Rezoning Narrative – RYT, LLC Introduction: RYT, LLC (Owner/Applicant) is requesting a zoning amendment and a special use permit on ﬁve (5) County tax parcels that are currently AR Agricultural/Residential to allow for a change in use on the existing parcels. Existing buildings and parking areas to be utilized for Tow Truck/Wrecker sales and custom builds for Tow Trucks with applicable o+ice space for approximately 20 employees. This is a niche market as compared to a typical automobile dealership and repair services. Existing Tax Parcels: Tax Parcels: 036.07-01-04.00, 036.07-01-04.01, 036.07-01-14.00, 036.07-01-15.00, 036.07- 01-05.00 Property Owner: RYT, LLC Zoning Summary: Existing Zoning: All parcels are AR Agricultural/Residential; Parcel 036.07-01-04.01 also has a SUP. Existing Use: Religious Assembly and Day Care Proposed Zoning: I-1 Low Intensity Industrial w/ SUP Proposed Use: Automobile Repair Services, Major; Automobile Dealership The total area to be rezoned w/ special use is approximately 19.43 acres. This is the entirety of the ﬁve (5) parcels listed. The current parcels are developed with a church and associated parking/infrastructure. Proposed Project Details: The property is located on Loch Haven and is currently developed and houses Valley Word Church which also operates a daycare. The existing building is expected to be remodeled to accommodate the proposed uses with minimal impacts to the existing site as existing parking/gravel areas are to be used as vehicle display or storage. 410 of 622 There are two entrances connecting to the public right of way on Loch Haven which will be utilized. Vehicle trip generation for a new automobile dealership based on 20 employees is expected to generate 224 trips per day and 25 trips per peak hour and does not trigger the need for a tra+ic analysis or tra+ic impact study. In addition, these values are likely larger than actual due to the niche market of the proposed use. As such, no adverse impacts to entrances or public right of way is anticipated with the change in use. Water is currently provided by Western Virginia Water Authority. There is a 16” waterline in Loch Haven with a Fire Vault and domestic meter serving the property. No impacts to water demands are anticipated with the change in use. Sewer is currently provided by Western Virginia Water Authority. Sanitary Sewer connects to WVWA maintained infrastructure approximately 1200’ down Loch Haven by means of private line/forcemain. No impacts to sewer demands are anticipated with the change in use. Due to the nature of the proposed use no impacts to any other public services or facilities such as schools, park/recreation, or ﬁre and rescue are anticipated. Adjoining Properties: Please see Adjoiner List. Subject Parcels are adjoined by multiple properties owned by Appalachian Power to the Southeast and Northwest with a transmission line bisecting the property. One business (Hanging Rock Animal Hospital) adjoins the property to the southeast. Residential properties adjoin the property to the Northwest. There is a signiﬁcant wooded knoll that separates and bu+ers these properties from the site. Immediately across Loch Haven is Interstate 81 Right of way. No adverse impacts are anticipated to these properties with the proposed change in use. Relationship to County Ordinance: The proposed request furthers the general purpose statement in the Roanoke County Zoning Ordinance to “Encourage economic development activities that provide desirable employment and enlarge the tax base.” 411 of 622 The proposed request also furthers the purpose of the I-1 Low Intensity Industrial District with close access and proximity to the arterial road network (RT419) and the Interstate highway system (I-81). In addition, it is noted the adjoining residential properties are provided a high degree of protection due to existing natural land characteristics which are to remain. Relationship to County Community Plan: Per the Roanoke County 200 plan, the properties are split between Masons Cove Community Planning Area and the Peters Creek Community Planning Area. These planning areas put the subject properties in or adjacent to the Core and Transition Land Use Areas. Core Land Use Areas as deﬁned by the 200 plan encourage limited industrial uses and are not appropriate for tax-exempt facilities. The proposed uses would ﬁt well in Core Land Use Areas. Transition Land Use Areas serve as bu+ers between highways and nearby or adjacent lower intensity uses and intense retail or highway oriented commercial uses are discouraged. Tow Truck sales (Automobile Sales) and custom builds cater to a niche market and are not intense retail or highway oriented commercial businesses that are intended to draw in the public. Due to the niche, proposed uses are less intense in nature and will have less demand on existing infrastructure or public services or facilities than other uses that are encouraged within the Transition Land Use Areas. 412 of 622 N 3 0 ° 2 7 ' 2 4 " W 25 5 . 8 5 ' N 2 8 ° 4 6 ' 1 4 " W 70 3 . 0 8 ' N 57°48'40" E 462.77' N 54°55'01" E 340.37' S 2 7 ° 3 2 ' 5 1 " E 10 4 4 . 6 9 ' N 62°45'06" E 573.71' L1 S 54°34'20" W 482.49' L2 L3 L4L5 L6S 63°16'34" W 368.78' LINE TABLE LINE # L1 L2 L3 L4 L5 L6 DIRECTION S 56°05'44" W S 54°37'18" W N 34°22'52" W S 61°43'20" W N 34°22'52" W S 61°43'20" W LENGTH 96.23' 211.11' 160.51' 100.00' 50.00' 79.80' A B C D E 18.9136 ACRES (TOTAL) INSET "A" RTE. 1894 LOCH HAVEN D R I V E 50' R/W L3 L5 L6 L4 GENERAL NOTES: 1. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE SEARCH AND MAYBE SUBJECT THERETO. FIDELITY NATIONAL TITLE GROUP, INC. CASE NO: 12973470. 2. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF ZONE "AE-FLOODWAY & AE" & "X-SHADED AND UNSHADED" AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP PANEL NO. 51161C0134G & NO.51161C0133 G, EFFECTIVE DATE SEPTEMBER 28, 2007. THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. 3. PIN SET BY PARKER DESIGN GROUP IS 1/2" DIAMETER BY 18" LONG REINFORCING ROD DRIVEN TO GROUND LEVEL. A WITNESS MARKER IS DRIVEN BESIDE CORNER PIN. 4.THE PROPERTY SHOWN HEREON IS THE SAME AS THE PROPERTY DESCRIBED IN THE FIDELITY NATIONAL TITLE INSURANCE COMPANY COMMITMENT NO. 12973470 WITH EFFECTIVE DATE OF MARCH 12, 2026 AT 8:00 A.M. IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA THIS MAP WAS PRESENTED WITH THE CERTIFICATE OF ACKNOWLEDGEMENT THERETO ATTACHED ADMITTED TO RECORD AT __________ O'CLOCK ____.M. ON THIS ______ DAY OF ___________________, 2026. TESTE:W. MICHAEL GALLIHER CLERK BY: __________________________________________ DEPUTY CLERK 2122 Carolina Ave, SW Roanoke, VA 24014 Ph: 540-387-1153 1915-B W. Cary Street Richmond, VA 23220 Phone: 804-358-2947 www.parkerdg.com ENGINEERS SURVEYORS PLANNERS LANDSCAPE ARCHITECTS DESIGN GROUP S: \ 2 0 2 6 P r o j e c t s \ 2 6 - 0 0 8 8 R Y T L L C - L o c h H a v e n \ 5 D W G \ S u r v e y B a s e - P r o d u c t i o n \ S u r v e y I n s e r t e d I m a g e s \ 0 - B A S E - 2 6 - 0 0 8 8 R T Y L L C . d w g Ju n e 1 0 , 2 0 2 6 10 : 4 6 : 4 7 A M CALCS BY: DRAWN BY: CHECKED BY: SCALE: DATE: PROJECT NUMBER: REVISIONS SHEET NO.: 26-0088:01 MARCH 30, 2026 1" = 100' SCB/PDS BDR SCB 1 OF 1 LOCATION MAP BY ROANOKE COUNTY GIS NO SCALE BO U N D A R Y S U R V E Y F O R RY T , L L C . SH O W I N G T A X # 0 3 6 . 0 7 - 0 1 - 0 4 . 0 1 - 0 0 0 0 , # 0 3 6 . 0 7 - 0 1 - 0 5 . 0 0 - 0 0 0 0 , 03 6 . 0 7 - 0 1 - 0 4 . 0 0 - 0 0 0 0 , 0 3 6 . 0 7 - 0 1 - 1 5 . 0 0 - 0 0 0 0 , & 0 3 6 . 0 7 - 0 1 - 1 4 . 0 0 - 0 0 0 0 TO T A L I N G 1 8 . 9 1 3 6 A C R E S SU R V E Y F O R V A L L E Y W O R D M I N I S T R I E S BY R O B E R T G . C A N T L E Y , J A N U A R Y 1 3 , 1 9 9 4 CA T A W B A M A G I S T E R I A L D I S T R I C T RO A N O K E C O U N T Y , V I R G I N I A INST.____________________ INST.____________________ LEGEND: DEEDED CORNER IRON FOUND MONUMENT FOUND IRON SET UTILITY POLE -OHW- OVERHEAD WIRE -X- FENCE GUY POLE LIGHT POLE -SAN- SANITARY SEWER LINE -GAS- GAS LINE -W- WATER LINE TELEPHONE PEDESTAL WATER VALVE FIRE HYDRANT STORM MANHOLE SEWER MANHOLE WATER METER CLEAN OUT SEWER VALVE OWNER INFORMATION: OWNER : VALLEY WORD CHURCH LEGAL REF. : INST. #201109244 INSET "A" SCALE : 1" = 30' MER I D I A N O F VA S T A T E P L A N E VA S O U T H - 4 5 0 2 NA D ' 8 3 TAX INFORMATION: A TAX #036.07-01-04.01-0000 B TAX #036.07-01-05.00-0000 C TAX #036.07-01-04.00-0000 D TAX #036.07-01-15.00-0000 E TAX #036.07-01-14.00-0000 THIS PLAT DOES NOT CONSTITUTE A SUBDIVISION UNDER THE ROANOKE COUNTY SUBDIVISION ORDINANCE. EASEMENT NOTES: 1. PROPERTY BENEFITS FROM AN OFFSITE SEWER EASEMENT RECORDED IN D.B. 1643, PG. 1027, D.B. 1643, PG. 1036, D.B. 1652, PG. 249 & D.B. 1648, PG. 201. 2. PROPERTY MAY BE SUBJECT TO APPALACHIAN ELECTRIC POWER EASEMENTS. D.B. 1254, PG. 1727, D.B. 682, PG. 117, D.B. 682, PG. 116, D.B. 617, PG. 501, D.B. 263, PG. 113, D.B. 275, PG. 596, D.B. 262, PG. 97. EASEMENTS APPEAR BLANKET IN NATURE AND ARE NOT PLOTTABLE. JUNE 10, 2026 REV. 6-10-26 413 of 622 WM WV WV GM GM CO CO COCO CO OH P OH P OH P OH P OH P OH P OH P OH P OH P OH P OH P OHP OHP OHP X X X X X OH P OH P OH P OH P OHP OHP OHP OHP OHP GA S GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS W W W W W W W W W W W W OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OH P OH P OHP OHP OHP OHP OHP OHP OH P OH P OH P OH P OH P OH P OH P OH P OHP OHP OHP OHP OH P OH P OH P OH P OHP OH P OH P OHP OH P OHP OH P OHP OHP OHP OHP OHP OHP SS SS SS SS SS SS SS SS SS SS SS SS OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP OHP N 3 0 ° 2 7 ' 2 4 " W 25 5 . 8 5 ' N 2 8 ° 4 6 ' 1 4 " W 70 3 . 0 8 ' N 57 ° 4 8 ' 4 0 " E 462. 7 7 ' N 54 ° 5 5 ' 0 1 " E 340. 3 7 ' S 2 7 ° 3 2 ' 5 1 " E 10 4 4 . 6 9 ' N 62° 4 5 ' 0 6 " E 573.7 1 ' L7 S 54 ° 3 4 ' 2 0 " W 482. 4 9 ' L8L9 L10 L11 L12 S 63° 1 6 ' 3 4 " W 368.7 8 ' RTE . 1 8 9 4 LOC H H A V E N D R I V E 50' R / W SS SS SS W W W W W W W W W W 132 0 130 0 128 0 12 6 0 12 4 0 12 2 0 12 0 0 1210 1230 1250 1270 1290 13 1 0 133 2 1300 1320 1290 1280 123 0 1270 121 0 1230 1190 1200 12 3 0 121 0 119 0 11 8 0 119 0 11 8 0 1200 1210 POSSIBLE VEHICLE STORAGE W/ FENCING POSSIBLE EQUIPMENT STORAGE EX. BLD TO BE REMODELED FOR PROPOSED USES PARKING & VEHICLE DISPLAY ON EXISTING GRAVEL/ASPHALT LINE TABLE LINE # L7 L8 L9 L10 L11 L12 DIRECTION S 56°05'44" W S 54°37'18" W N 34°22'52" W S 61°43'20" W N 34°22'52" W S 61°43'20" W LENGTH 96.23' 211.11' 160.51' 100.00' 50.00' 79.80' C01 1" = 60' Concept Plan 01 SLR 2122 Carolina Ave, SW Roanoke, VA 24014 Ph: 540-387-1153 1915-B W. Cary Street Richmond, VA 23220 Phone: 804-358-2947 www.parkerdg.com These documents are the property of Parker Design Group (PDG) and may not be reproduced or used without the express permission of PDG. Any reuse of these documents without authorization of PDG will be at the sole risk of the individual or entity utilizing said documents. ENGINEERS SURVEYORS PLANNERS LANDSCAPE ARCHITECTS DESIGN GROUP S: \ 2 0 2 6 P r o j e c t s \ 2 6 - 0 0 8 8 R Y T L L C - L o c h H a v e n \ 5 D W G \ A c t i v e E n g i n e e r i n g P r o d u c t i o n \ R e f e r e n c e d D r a w i n g s \ 2 6 - 0 0 8 8 - C O N C E P T . d w g Ju l y 1 0 , 2 0 2 6 11 : 2 3 : 5 1 A M DESIGNED BY: DRAWN BY: CHECKED BY: SCALE: DATE: PROJECT NUMBER: REVISIONS OF SHEET TITLE: 26-0088 July 9, 2026 01 19 2 8 L o c h H a v e n D R Ro a n o k e C o u n t y , V A RY T L L C SLR SITE & ZONING SUMMARY: SITE ADDRESS: 1924 & 1928 LOCH HAVEN DR OWNER:RYT LLC 210 CARVER AVE ROANOKE, VA 24012 TAX PARCEL 036.07-01-04.00 - ± 12.90 AC AND ACREAGE:036.07-01-04.01 - ± 4.0 AC 036.07-01-14.00 - ± 0.13 AC 036.07-01-15.00 - ± 0.80 AC 036.07-01-05.00 - ± 1.63 AC TOTAL ACREAGE:±19.43 ACRES EXISTING ZONING: AR - AGRICULTURAL/RESIDENTIAL W/ SUP PROPOSED ZONING:I-1 - LOW INTENSITY INDUSTRIAL W/ SUP ZONING SUMMARY - LOW INTENSITY INDUSTRIAL (I-1) PROPOSED USE: AUTOMOBILE REPAIR SERVICES, MAJOR AUTOMOBILE DEALERSHIP (REQUIRES SUP) MINIMUM LOT SIZE: 15,000 SF (SERVED BY PUBLIC WATER AND SEWER) MINIMUM FRONTAGE: 75 FEET SETBACKS:FYS: 30' SYS: 10' PRINCIPAL, 3' ACCESSORY RYS: 15' PRINCIPAL; 3' ACCESSORY MAXIMUM HEIGHT: 45' ADJOINING RESIDENTAL MAXIMUM LOT COVERAGE: 50% BUILDING 90% IMPERVIOUS REQUIRED BUFFER: TYPE D BUFFER ADJOINING AR & AR-3 Feet 0 60 120 414 of 622 Tax Parcel Site Address Owner Zoning 036.07-01-03.00 1980 Loch Have DR Appalachian Power Company PO Box 16428 Columbus, OH 43216 AR 036.07-01-13.00 1910 Loch Haven DR Hanging Rock Animal Hospital INC 1910 Loch Haven DR Roanoke, VA 24019 AR 036.01-01-12.00 1882 Loch Haven DR Appalachian Power Company PO Box 16428 Columbus, OH 43216 AR 036.07-01.11.00 1847 Louise Wells DR Appalachian Power Company PO Box 16428 Columbus, OH 43216 AR 036.07-01-10.00 1865 Louise Wells DR Appalachian Power Company PO Box 16428 Columbus, OH 43216 AR 036.07-01-09.00 1885 Louise Wells DR Appalachian Power Company PO Box 16428 Columbus, OH 43216 AR 036.07-01-07.00 2119 Timberview RD Juanita Clark Dabbs 2119 Timberview RD Roanoke, VA 24019 AR 036.07-01-06.00 2145 Timberview RD Edwin Vest 2145 Timberview RD Roanoke, VA 24019 AR 025.04-02-11.01 0 Timberview RD Frankie L & Linda Sherman 2144 Timberview RD Roanoke, VA 24019 AG-3 025.04-02-10.04 0 Timberview RD John D Gillespie 2212 Timberview RD Roanoke, VA 24019 AG-3 025.00-01-07.00 0 Timberview RD Marshall Dale & Dusty Renee Beard 2451 Timberview RD Roanoke, VA 24019 AG-3 Adjoiner List Owner Adress 415 of 622 416 of 622 417 of 622 418 of 622 Loch Haven Drive - Aerial Map Vantor, Roanoke County 0 0.08 0.160.04 mi 0 0.1 0.20.05 km 1:6,007 419 of 622 R1 AG1 R1 AR AR I1C AG3 I2C ARSAG3 Loch Haven Drive - Zoning Map Roanoke County AG-3, Agricultural/Rural Preserve District AG-1, Agricultural/Rural Low Density District AR, Agricultural/Residential District I-1, Low Intensity Industrial District I-2, High Intensity Industrial District R-1, Low Density Residential District Zoning 0 0.08 0.160.04 mi 0 0.1 0.20.05 km 1:6,007 420 of 622 CN RP CO TR NC Loch Haven Drive - Future Land Use Map Roanoke County Roanoke County Future Land Use Conservation Neighborhood Conservation 0 0.08 0.160.04 mi 0 0.1 0.20.05 km 1:6,007 Rural Preserve Core Transition 421 of 622 2 8 6 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact on this agenda item. Staff Recommendation: 422 of 622 2 8 6 scheduling the second reading and public hearing for September 22, 2026. 423 of 622 424 of 622 425 of 622 426 of 622 427 of 622 428 of 622 429 of 622 430 of 622 431 of 622 432 of 622 433 of 622 434 of 622 435 of 622 436 of 622 437 of 622 438 of 622 439 of 622 440 of 622 441 of 622 442 of 622 443 of 622 444 of 622 445 of 622 446 of 622 447 of 622 448 of 622 449 of 622 450 of 622 451 of 622 2 8 7 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Philip Thompson, Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact on this agenda item. Staff Recommendation: 452 of 622 2 8 7 2.That this section of the agenda be, and hereby is, approved and concurred in as to each item separately, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 453 of 622 454 of 622 455 of 622 456 of 622 457 of 622 458 of 622 REZONING NARRATIVE On behalf of the applicant, Plantation Development, LLC, we are providing this narrative as supporting information for the proposed rezoning application request. This request is to rezone Roanoke County Tax Parcels 027.06-05-03.00-0000 and 027.06-05-04.00-0000 (Area to be Rezoned) from R-2 (Medium Density Residential District) to C-2 (High Intensity Commercial District). The proposed rezoning will allow for an access connection for the new fuel center and convenience store proposed to be developed as part of the overall project. Existing Zoning: R-1 – Low Density Residential District (+/-0.657 acres) Proposed Zoning: C-2 – High Intensity Commercial District Proposed Use: Access Drive for Convenience Store/Fuel Center Rezoning Request The proposed rezoning request will rezone two existing Tax Parcels to C-2 to allow for a secondary access to be constructed for a proposed convenience store/fuel center on the adjacent parcel. The adjacent parcel where the convenience store/fuel center is proposed is already zoned C-2. The area to be rezoned consists of +/-0.657 acres and is shown on the attached rezoning exhibit. If rezoned, the two existing parcels will be combined with a portion of Tax Parcel 027.06-05-02.00-0000 into one overall parcel. Existing Conditions The two parcels being rezoned are currently developed with existing single-family residential houses. There is an existing gravel drive that provides access from Friendship Lane. The existing improvements will be removed to allow for the proposed development. The Rezoned Area is bounded to the west by a commercial property developed as a Starbucks restaurant with drive-thru. It is bounded to the south by the C-2 property that these properties will be combined with following the rezoning. The Rezoned Area is bounded to the north by Friendship Lane with C-2 property beyond and to the east by commercial property currently developed as a stormwater management facility and parking area. Concept Plan A Conceptual Site Plan (Exhibit B) is included with this rezoning application that outlines the rezoning request and also shows the overall vision for the property. Improvements shown on this plan include a fuel canopy with 12 fueling positions as well as a convenience store of approximately 6,400 s.f. Other exterior improvements that are shown on the Concept Plan include parking improvements, underground fuel tanks, drive-thru for the convenience store, and exterior dumpster with screening. Proposed entrance locations are shown on the Concept Plan as discussed with VDOT. A full access entrance is proposed from Plantation Road (Access 1) that will serve as the primary entrance into the convenience store/fuel center. The Rezoned Area will allow for a secondary full access entrance to be installed from Friendship Lane (Access 2). 459 of 622 Access & Transportation Two new vehicular access points are proposed with this project. A full access entrance is proposed from Plantation Road and will serve as the primary access point for the site. A right turn taper is warranted and will be installed in this location to facilitate right turns into the development. The existing two-way left turn lane will facilitate left turns into the development. A secondary full access entrance is shown on Friendship Lane. A Traffic Study was performed for this project to evaluate impacts of the project on the existing signalized intersection and to confirm turn lane requirements at the proposed entrances. As shown in the Traffic Study, the signalized intersection will function well with very minimal impacts to intersection delay as a result of the proposed development. The maximum queue lengths on Friendship Lane at the signalized intersection are 78’ in the AM peak hour and 108’ in the PM peak hour. The intersection can accommodate traffic from the proposed development with minimal impacts. The rezoning request will provide a secondary access point, which will benefit the Plantation Road corridor by providing an alternative to entering and exiting the site directly from Plantation Road and providing controlled turning movements at the signalized intersection. Public Services This project will be served by public water and sanitary sewer utilities owned and maintained by the Western Virginia Water Authority (WVWA). According to WVWA GIS, there is an existing 12” public waterline and an existing 36” distribution main located along Plantation Road. There is an existing 6” public waterline located along Friendship Lane. According to WVWA GIS, there is an existing 8” public sanitary sewer main located along Friendship Lane. It is anticipated that both water and sewer will be extended into the site from the public utility lines along Friendship Lane. The project is anticipated to have little or no impact to other public services, including schools, parks/recreation, and fire/rescue. Stormwater Management The property generally drains from south to north toward Friendship Lane. There is an existing drainage low that crosses the property and collects on-site runoff as well as conveying off-site stormwater through the site. The project will include a stormwater management facility on-site to control the release rate of stormwater runoff. The project will be designed in accordance with all local and state stormwater management requirements, including quantity and quality requirements. Comprehensive Development Plan / Future Land Use Map Roanoke County’s Comprehensive Plan identifies the Future Land Use of this property as Core. The Comprehensive Plan identifies Core as “a future land use area where high intensity urban commercial and high-density residential development is encouraged. The proposed rezoning request is consistent with the Comprehensive Plan and with this definition. The proposed commercial zoning designation will allow this property that has remained vacant for many years to realize its potential. The proposed commercial use will 460 of 622 serve residents and travelers along the Plantation Road corridor and increase the tax base of Roanoke County. The proposed rezoning request will further the goals of the Roanoke County Zoning Ordinance by allowing for development of a vacant property in an appropriate location of Roanoke County that is consistent with the Future Land Use Map. The proposed commercial zoning will support the existing C-2 on the adjacent property by allowing for additional access options and reducing traffic entering and exiting directly from Plantation Road at an unsignalized access point. This area is also guided by the Hollins Center Plan. The proposed request is consistent with many of the goals and initiatives of the Comprehensive Plan as well as the Hollins Center Plan: • “Seek new business development and investment in the County.” This rezoning will allow the existing vacant parcel to be developed with new commercial use. • “Encourage sidewalk construction along public roads in conjunction with new development and redevelopment activities in the urban/suburban area.” New sidewalk is proposed along Plantation Road in alignment with County priorities for this corridor. • “Beautify public areas, viewsheds and roadways.” The property will be filled up to road level and enhanced with maintained landscaping and sidewalk along Plantation Road and internal to the site. The location of this site along the Plantation Road corridor will also further the Economic Development initiatives of Roanoke County by supporting commercial development of an existing vacant property in an appropriate location of the County. Summary In summary, we are requesting approval of this rezoning application. This project is consistent with the goals and initiatives of Roanoke County and consistent with the Future Land Use of this property. This request will allow existing vacant property to be developed with an active commercial use that will serve this important Plantation Road corridor. 461 of 622 DESCRIPTION OF AREA TO BE REZONED BEING ROANOKE COUNTY TAX IDs 027.06-05-03.00-0000 AND 027.06-05-04.00-0000 (NOTE – BASIS OF BEARINGS IS NAD 83(VA SOUTH) BEGINNING AT A POINT ON THE SOUTH LINE OF FRIENDSHIP LANE, BEING 198.46’ ALONG SAID LINE FROM THE INTERSECTION WITH THE EAST LINE OF PLANTATION ROAD; THENCE CONTINUING ALONG SAID LINE N57°25’45”E 163.24 FEET TO A POINT; THENCE DEPARTING THE LINE OF FRIENDSHIP LINE S25°38’03”E 228.97 FEET TO A POINT; THENCE S58°10’52”W 60.83 FEET TO A POINT; THENCE N25°38’03”W 80.09 FEET TO A POINT; THENCE S57°17’05”W 98.90 FEET TO A POINT; THENCE N26°57’39”W 147.95 FEET TO A POINT ON THE SOUTH LINE OF FRIENDSHIP LANE, BEING THE POINT OF BEGINNING. CONTAINS 28,621.9 SQUARE FEET OR 0.657 ACRE OF LAND, MORE OR LESS, BEING IN THE COUNTY OF ROANOKE, VIRGINIA. 462 of 622 EXISTING SIGNALIZED INTERSECTION FRIENDSHIP LN STATE ROUTE 1895 50' R/W GANDER WAY STATE ROUTE 1979 R/W VARIES PL A N T A T I O N R D ST A T E R O U T E 1 1 5 R/W V A R I E S ±0 . 3 M I L E S T O IN T E R S T A T E 8 1 PROPOSED BUILDING B 9,000 SF PROPOSED C-STORE PROPOSED PROPERTY LINE PROPOSED LOT B ± 3.08 AC EX. ±6.96 AC PROPOSED LOT A ± 3.88 AC AREA TO BE REZONED ±0.657 AC PROPOSED 100' TAPER PROPOSED PUBLIC SIDEWALK PROPOSED STREET TREES PROPOSED STREET TREES BY-RIGHT DEVELOPMENT AREA CURRENTLY ZONED C-2(C) EXISTING INTERIOR PROPERTY LINES TO BE VACATED PROPOSED FUEL CANOPY PROJECT NO. REVISIONS SCALE DATE CHECKED BY DESIGNED BY DRAWN BY www.balzer.cc Roanoke / Richmond New River Valley Shenandoah Valley PLANNERS / ARCHITECTS ENGINEERS / SURVEYORS 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 CAN KAM KAM 7/10/2026 1" = 30' PL A N T A T I O N R O A D C - S T O R E CO N C E P T U A L S I T E P L A N 79 1 5 P L A N T A T I O N R D RO A N O K E C O U N T Y , V I R G I N I A EX-A 04240081.00 PR E L I M I N A R Y NO T F O R C O N S T R U C T I O N 463 of 622 PREPARED BY: PROJECT 0062498.00 TRAFFIC IMPACT STUDY FOR Plantation Road C- Store Hollins, Virginia MAY 27, 2026 464 of 622 May 27, 2026 Page i | Traffic Impact Study Plantation Road C-Store Traffic Impact Study For: Plantation Road C-Store Roanoke, Virginia Commissioned By: Thomas Builders of Virginia, Inc. For Submittal To: VDOT Prepared By: Westwood Professional Services, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 465 of 622 May 27, 2026 Page ii | Traffic Impact Study Plantation Road C-Store TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................ ii Site Location Map ...................................................................................................................... iv Preliminary Site Plan .................................................................................................................. v INTRODUCTION ..................................................................................................... 1 Purpose ...................................................................................................................................... 1 Project Description .................................................................................................................... 1 TRAFFIC IMPACT STUDY ........................................................................................ 2 Approach ................................................................................................................................... 2 Study Parameters ...................................................................................................................... 2 Study Area ................................................................................................................................. 3 Background Traffic Volume Data .............................................................................................. 4 Existing Volumes ...................................................................................................................................................... 4 Projected Background Traffic Volumes .................................................................................................................... 4 Site-Related Traffic .................................................................................................................... 5 Trip Generation and Mode Split ............................................................................................................................... 5 Trip Distribution and Assignment ............................................................................................................................. 6 Site-Generated Traffic Volumes ............................................................................................................................... 6 Analysis Traffic Volumes .......................................................................................................................................... 7 Traffic Operational Analysis  Roadway Intersections ............................................................ 7 Description ............................................................................................................................................................... 7 Summary of Results ................................................................................................................................................. 8 SUPPLEMENTAL ANALYSES ................................................................................. 10 Right-Turn Deceleration Lane Analysis .................................................................................... 10 Left-Turn Deceleration Lane Analysis ...................................................................................... 10 CONCLUSIONS ..................................................................................................... 11 466 of 622 May 27, 2026 Page iii | Traffic Impact Study Plantation Road C-Store LIST OF TABLES: Table 1. Development Program Summary Table 2. Projected Trip Generation Summary Table 3. Peak Hour Intersection Capacity Analysis Results Summary (Signalized Intersections) Table 4. Peak Hour Intersection Capacity Analysis Results Summary (Unsignalized Intersections) Table 5. Right-Turn Deceleration Lane Analysis Table 6. Left-Turn Deceleration Lane Analysis LIST OF EXHIBITS: Exhibit 1. Site Location and Study Area Map Exhibit 2. Conceptual Site Plan LIST OF APPENDICES: APPENDIX A. Traffic Volumes Exhibits APPENDIX B. Detailed Traffic Volume Data APPENDIX C. Site-Generated Traffic Supplement APPENDIX D. Detailed Intersection Capacity Analysis Results APPENDIX E. VDOT Turn Lane Warrant Charts 467 of 622 © 2026 Microsoft Corporation © 2026 Maxar ©CNES (2026) Distribution Airbus DS © 2026 TomTom Phone (972) 235-303 1400 Toll Free (888) 937-515 TBPE FIRM REGISTRATION NO. F-11756TBPLS FIRM REGISTRATION NO. 10074301 Westwood Professional Services, Inc. PLANTATION ROAD C-STORE ROANOKE, VIRGINIA VICINITY MAP N.T.S. WW 0062498.00 EXHIBIT 1 SITE LOCATION MAP Project Location Traffic Signal Study Area Intersection (Signalized) Study Area Intersection (Unsignalized) N LEGEND (NNO: 05/22/26) PLA N T A T I O N R O A D FRIEN D S H I P L A N E GAND E R W A Y HITE C H R O A D I-81 ANGEL LANE 468 of 622 469 of 622 May 27, 2026 Page 1 | Traffic Impact Study Plantation Road C-Store INTRODUCTION The services of Westwood Professional Services (“Westwood”) were retained by Thomas Builders of Virginia, Inc. (the “Applicant”) to prepare a Traffic Impact Study (TIS) for the proposed convenience store and retail development located at 7915 Plantation Road (SR 115) in Hollins, Roanoke County, Virginia. The Project is referred to herein as Plantation Road C-Store. A preliminary site plan for the Project, prepared by Westwood (Exhibit 2) and used as the basis for this study, is included. A map of the site location (Exhibit 1) is also provided. In order to facilitate development of the Project, the Applicant has made a request to the VDOT (the “Approving Agency”) for approval of site access for the Project on a State- maintained roadway. As part of the application process for this request, submittal of a TIS, commissioned by the Applicant, is required for the Approving Agency’s review. This study was prepared by traffic engineers at Westwood (the “Engineer”) in accordance with industry and local standards. Westwood is a licensed engineering firm that provides professional engineering and related services. Purpose A Traffic Impact Study (TIS) is an engineering study used to project and analyze the impacts on the operations of public, transportation facilities anticipated to be generated by a specific Project. In some instances, those Project-related impacts can be sufficiently accommodated by the existing transportation network without resulting in undue conditions; while in other cases, mitigation measures may be necessary to achieve desired conditions. The purpose of the TIS is to provide relevant information to the Applicant and Approving Agency for consideration in determining mitigation or other requirements. Commissioning a TIS may be required by an Approving Agency when an Applicant is seeking approvals or entitlements for the Project. A TIS should be prepared by a licensed Engineer skilled in the principles of traffic and transportation engineering and planning. The general methodologies, processes, and guidelines used in a TIS are established by industry standards that are maintained by technical organizations such as the Institute of Transportation Engineers (ITE) and others; although, the project-specific parameters of each study (e.g., study locations, analysis scenarios, analytical assumptions, etc.) may be established by local ordinances or technical staff of the Approving Agency. NOTE: It is not the intent of this TIS to provide site plan review, validate design standards, nor substitute for local or regional transportation planning. The findings of this report should be considered informational. Project Descrip6on The Project is proposed to consist of a convenience store with fuel station and a small strip retail building. For purposes of this analysis, full buildout of the Project is estimated to occur by 2028. A summary of the proposed development program is provided in Table 1. 470 of 622 May 27, 2026 Page 2 | Traffic Impact Study Plantation Road C-Store Table 1. Development Program Summary USE PROPOSED AMOUNT Retail 9,000 SF Gas Station/Convenience Store 6,400 SF 12 Fueling Positions NOTE: The development program provided above is based upon the most current and complete information available at the time of this study publication. Buildout years are estimated and may change based on market or other conditions. Vehicular access to the Project will be provided along Plantation Road and an additional secondary access point on Friendship Lane. TRAFFIC IMPACT STUDY The following is a description of the analyses performed as part of this Traffic Impact Study. Approach The TIS presented in this report analyzed the operational conditions within a pre- determined study area at relevant, typical peak hours using standardized analytical methodologies, where applicable. Actual traffic volumes were collected to represent baseline traffic conditions, and background traffic growth was estimated based on a review of historical traffic volumes. Then, traffic generated by the proposed development was calculated using the industry-standard four-step approach of trip generation, mode split, trip distribution, and traffic assignment. Adding the site-generated traffic to the background traffic results in projected site buildout conditions. By analyzing traffic operations within the study area with and without site-generated traffic the Projects “impact” can be measured. Based on the findings of the analysis, the Engineer may offer potential measures—that may or may not be related to the Project—intended to improve operational efficiency or safety. However, such measures are only intended for the consideration of the Approving Agency and the Applicant and should not be considered mandatory. The implementation of any modification within public right-of-way requires the appropriate approval(s) of the respective governing agency. Study Parameters The study parameters used in this TIS are based upon industry standard practices and requirements of VDOT, where applicable. Many operational analyses of traffic on the public roadway system are evaluated for a consecutive, sixty-minute period. In most cases, these analyses are performed for the overall, highest, one-hour volumes experienced on a typical weekday, which traditionally occur between 7:00-9:00 AM (the “the weekday AM peak hour of adjacent street traffic”) 471 of 622 May 27, 2026 Page 3 | Traffic Impact Study Plantation Road C-Store and 4:00-6:00 PM (the “PM peak hour of adjacent street traffic”). Traffic generated by an individual development can be higher at other (“off-peak”) times of day; however, the highest overall traffic volumes continue to be experienced during the traditional peak hour periods. For this study the traditional weekday AM and PM peak hours of adjacent street traffic were analyzed. The analysis scenarios addressed in this study include the following: • at existing conditions (“Existing” scenario) • at site buildout year: o without site-generated traffic (“No Build” scenario) o with site-generated traffic (“Build” scenario) NOTE: Any analysis of future conditions relies on assumptions and estimations based on engineering judgment—either from the Study Engineer or as prescribed by the Approving Agency. As noted by the Institute of Transportation Engineers, near-term estimates (within a few years) generally provide sufficient accuracy for traffic studies. However, the margin of error increases over longer periods. Factors such as technological shifts, economic fluctuations, changing growth patterns, and roadway network modifications are natural but unpredictable. Consequently, detailed results for distant scenarios, such as peak-hour Level of Service (LOS), should be interpreted with these variables in mind. Study Area The study area for a TIS is typically defined to allow an assessment of the most relevant traffic impacts to the local area. The extent of the study area is discretionary but is generally commensurate with the scale of the proposed development. Special localized factors may also be considered. The specific locations included in the study area of this TIS are listed below and depicted in Exhibit 1. Study Area Traffic-Signal-Controlled Intersections: a) Plantation Road and Friendship Lane Study Area STOP-Sign-Controlled Intersections: b) Site Driveway 1 and Plantation Road c) Site Driveway 2 and Friendship Lane Roadways Adjacent To Site: 1) Plantation Road a) Existing conditions: i) Cross-section: (1) two-way without median (2) two lanes with an auxiliary left-turn and right-turn lane at intersection (3) Two-way left turn lane (TWLTL) at proposed site access location (4) Paved shoulders 472 of 622 May 27, 2026 Page 4 | Traffic Impact Study Plantation Road C-Store (5) intermittent sidewalks ii) Current Daily Traffic Volume: 14,000 (per VDOT Traffic Count Database System) iii) Posted Speed Limit: 45 MPH b) Future Conditions: i) no known changes 2) Friendship Lane a) Existing conditions: i) Cross-section: (1) two-way without median (2) two lanes with an auxiliary left-turn lane at intersection (3) with no sidewalks ii) Current Daily Traffic Volume: 2,100 (per VDOT Traffic Count Database System) iii) Posted Speed Limit: 25 MPH b) Future Conditions: i) no known changes Background Traﬃc Volume Data Existing Volumes Current traffic volumes were collected during the analysis periods at the study area intersection on October 21, 2025. Traffic volumes are graphically summarized in APPENDIX A; detailed data sheets are provided in APPENDIX B. Projected Background Traffic Volumes Projected background traffic volumes are the estimated study area traffic volumes that are projected to exist at the Project buildout year, excluding traffic generated by the Project. If justified, background traffic volumes may incorporate a background growth rate to account for normal growth expected to occur over time due to factors such as population increases, property development/redevelopment, etc. An estimated average growth rate applied to current traffic volumes is a common method used to project the background traffic volumes. A review of historical traffic volume data can provide an indication of such trends. For purposes of this analysis, Westwood assumed a growth rate of one percent (1.0%) per year, to estimate future background traffic volumes. By applying the assumed growth rate(s) described previously, future background traffic volumes at the Project buildout year were calculated for the study area intersections. These volumes are graphically summarized in APPENDIX A. (NOTE: Growth rate(s) not applied to driveways or streets with no practical development expansion potential.) 473 of 622 May 27, 2026 Page 5 | Traffic Impact Study Plantation Road C-Store Site-Related Traﬃc Trip Generation and Mode Split Trip generation is summary of trip ends – a trip end is a single, one-direction vehicle movement with either the origin or the destination inside a study site. For vehicular trip generation purposes, the total trip ends for a land use over a given period of time are the total number of all vehicles entering and exiting a site during the designated time period. Trip generation for this Project was calculated using the Institute of Transportation Engineers (ITE) Trip Generation Manual (12th Edition). ITE Trip Generation is a compilation of actual, vehicular traffic volume generation data and statistics by land use as collected over several decades by creditable sources across the country. Using the ITE equations and rates is an accepted methodology to calculate the projected site-generated traffic volumes for many land uses (though engineering judgment is strongly advised). The base trip generation data from ITE generally reflect average conditions for a standalone use on a typical day. However, in some cases, the Engineer may judge that other factors may be of sufficient significance to warrant adjusting the base ITE calculations in order to more accurately reflect Project-specific conditions. For this analysis pass-by trips were considered to be of sufficient significance to justify adjustment of the base ITE data. A pass-by trip is a site-generated trip end that originates from the traffic volume that is otherwise passing by the site on the adjacent street. Hence, pass-by trips are reflected in the overall site driveway volumes but are not added to (i.e., already included in) the local roadway volume. Pass-by rates are published by ITE. For simplicity, in this analysis, the “total” site-generated trip ends were included in the driveway volumes, and only the net increase in trip ends were added to the adjacent street traffic. Mode split refers to the consideration of all modes of transportation. Typically, the majority of trips occur by passenger vehicles such as personal autos and ridesharing services. But, some alternative modes—such as travel by public transit, bicycle, and walking—do not generate additional vehicle trips. The default trip generation data from ITE is summarized in vehicular trip ends and incorporate “typical” mode split characteristics. However, when travel by alternative mode has the potential to be greater than normal, a reduction in the number of vehicular trip volume may be warranted. For this analysis no additional mode split adjustments to the base ITE data were applied. Table 2 provides a summary of the calculated net increase in trip ends generated by the project. Supplemental information used in the trip generation calculations is provided in APPENDIX C. 474 of 622 May 27, 2026 Page 6 | Traffic Impact Study Plantation Road C-Store Table 2. Projected Trip Generation Summary LAND USE/SCENARIO DAILY TRIP ENDS (WEEKDAY) AM PEAK HOUR TRIP ENDS (ADJACENT STREET PEAK) PM PEAK HOUR TRIP ENDS (ADJACENT STREET PEAK) Total (In/Out) Total (In/Out) Strip Retail Plaza 9,000 SF ITE LUC #822 609 35 (19/16) 71 (36/35) Convenience Store/Gas Station 12 Fueling Positions ITE LUC #945 2,440 279 (139/140) 253 (126/127) GROSS TOTAL 3,049 314 (158/156) 324 (162/162) Reduction Percentages 75% 76% 75% Total Reductions for Convenience Store/Gas Station* 1,830 212 (106/106) 190 (95/95) NET TOTAL 1,219 102 (52/50) 134 (67/67) * Includes pass-by reduction. (NOTE: peak hour reductions only; No formulas available for daily trip reductions.) Trip Distribution and Assignment The distribution and assignment of site-generated trip ends (non-pass-by) to the surrounding roadway system is determined by proportionally estimating the orientation of travel via various travel routes. This is a subjective exercise based upon professional judgment considering such factors as directional characteristics of existing local traffic, trip attributes (e.g., trip purpose, trip length, travel time, etc.), roadway features (e.g., capacity, operational conditions, character of environment), regional demographics, etc. Non-pass-by traffic for the proposed redevelopment was distributed and assigned to the study area roadway network based upon consideration of the factors listed above. Detailed trip distribution and traffic assignment calculations and results are summarized in APPENDIX C. All pass-by trips were deducted from the background traffic volumes adjacent to the major driveways. Site-Generated Traffic Volumes Site-generated traffic is calculated by multiplying the trip generation value (from Table 2) by the corresponding traffic assignments (from APPENDIX C). The resulting cumulative (for all uses) peak period site-generated traffic volumes at buildout of the Project are graphically summarized in APPENDIX A. 475 of 622 May 27, 2026 Page 7 | Traffic Impact Study Plantation Road C-Store Analysis Traffic Volumes The addition of site-generated traffic and background (“No Build”) volumes yield the projected “Build” scenario volumes (also graphically summarized in APPENDIX A) from which the traffic impact of the Project can be measured. A conceptual depiction of study area intersection geometry and traffic control devices is also graphically summarized in APPENDIX A. Traﬃc Opera6onal Analysis  Roadway Intersec6ons Description The level of performance of civil infrastructure can often be measured through an analysis of volume and capacity that considers various physical and operational characteristics of the system. For vehicular traffic an operational analysis of roadway intersection capacity over a 60-minute period is the most detailed type of analysis. An industry-standardized methodology for this type of analysis was developed by the Transportation Research Board and is presented in the Highway Capacity Manual (HCM). HCM uses the term “Level of Service” (or, LOS) to qualitatively describe the efficiency using a letter grade of A through F. Generally, LOS can be described as follows: LOS A = free, unobstructed flow LOS B = reasonably free flow LOS C = stable flow LOS D = approaching unstable flow LOS E = unstable flow, operating at design capacity LOS F = operating over design capacity Traffic operational analysis is typically measured in one-hour periods during day-to-day peak conditions. In most urban settings, LOS C, or better, is desirable, although LOS D is generally considered “acceptable”. LOS E indicates a facility or maneuver is approaching capacity, while LOS F is theoretically an over-capacity condition. For high- volume transportation facilities in urban setting, LOS E or F conditions during peak periods is not uncommon. In some cases measures to increase capacity, either through operational changes or physical improvements, can be identified to improve efficiency and sometimes improve Level of Service. Intersection LOS is determined based upon the calculated average seconds of delay per vehicle. For intersections controlled by a traffic signal (i.e., “signalized intersections”) the average delay per vehicle can be effectively calculated by movement, by approach, or averaged for the entire intersection. Traffic control at intersections without a traffic signal (i.e., “unsignalized intersections”), include all-way STOP-sign-control or minor- street STOP-sign-control. Average delay at unsignalized intersections is only calculated for movements that must stop or yield right-of-way. So, for minor-street STOP-control intersections, the major street maneuvers with right-of-way have no delay; therefore, Level of Service is only calculated for the stopping or yielding maneuvers (not the entire intersection). NOTE: The HCM unsignalized intersection analysis methodology was developed and calibrated for low-to-moderate volume intersections. When applied to minor-street STOP-controlled intersections with a high-volume major street, the average delay per 476 of 622 May 27, 2026 Page 8 | Traffic Impact Study Plantation Road C-Store vehicle on the minor street approaches often have high average delays resulting in low (poor) Level of Service, regardless of the volume. Such conditions are common but cannot be analytically mitigated unless a traffic signal is installed. However, traffic signal installation requires satisfaction of one or more established Traffic Signal Warrants per the Manual of Uniform Traffic Control Devices AND approval of the responsible agency. Neither Level of Service nor vehicle delay is justification for traffic signal installation. The following table summarizes the LOS criteria for signalized and unsignalized intersections as defined in the latest edition of the Highway Capacity Manual. Signalized Intersection (Average Delay per Vehicle) Unsignalized Intersection (Average Delay per Vehicle) LOS A < 10 < 10 LOS B > 10 - < 20 > 10 - < 15 LOS C > 20 - < 35 > 15 - < 25 LOS D > 35 - < 55 > 25 - < 35 LOS E > 55 - < 80 > 35 - < 50 LOS F > 80 > 50 Summary of Results Intersection capacity analyses presented in this study were performed using the Synchro software package. Table 3 and Table 4 provide a summary of the peak period intersection operational conditions under the analysis conditions presented previously. Detailed software output is provided in APPENDIX D. NOTE: Traffic signal operational parameters used in this analysis were based upon actual, existing traffic signal operational characteristics observed in the field at the time of traffic data collection. 477 of 622 05/22/2026 LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue 1 Plantation Road Overall B (19.3) --C (23.7) --B (19.6) --C (23.8) --C (20.3) --C (24.7) -- @ Friendship Lane NB B (17.5)139 ft B (13.9)168 ft B (17.6)139 ft B (14.1)153 ft B (17.7)150 ft B (16.2)167 ft EB D (55.0)54 ft D (54.2)58 ft D (55.0)48 ft D (54.1)72 ft D (55.0)62 ft D (53.9)73 ft WB D (53.6)81 ft D (51.7)118 ft D (53.7)66 ft D (51.7)121 ft D (53.6)78 ft D (51.4)108 ft SB B (12.8)148 ft B (15.4)162 ft B (13.1)147 ft B (15.6)160 ft B (14.0)151 ft B (15.9)152 ft LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue LOS delay 95% queue 2 Driveway 1 NBTR -- -- -- -- -- -- -- -- -- -- -- --A (0.0)20 ft A (0.0)-- @ Plantation Road WBLR -- -- -- -- -- -- -- -- -- -- -- --C (18.4)105 ft C (18.0)93 ft SBL ------------------------A (9.1)104 ft A (9.4)98 ft 3 Driveway 2 NBLR -- -- -- -- -- -- -- -- -- -- -- --B (11.6)32 ft A (10.0)34 ft @ Friendship Lane WBL -- -- -- -- -- -- -- -- -- -- -- --A (0.0)--A (0.0)-- KEY: A, B, C, D, E, F = Level-of-Service NB-, SB-, EB-, WB- = intersection approach AM = AM Peak Hour of Adjacent Street (##.#) = Average Seconds of Delay Per Vehicle -L, -T, -R = Left, Through, Right turning movement PM = PM Peak Hour of Adjacent Street Table 3. Peak Hour Intersection Capacity Analysis Results Summary (Signalized Intersections) INTERSECTION EXISTING CONDITIONS NO BUILD CONDITIONS AM PM AM PM AM BUILDOUT CONDITIONS NOTE: Traffic signal operational parameters used in this analysis were based upon signal timing plans provided by VDOT. PM AM TRAFFIC MANEUVER PM AM Table 4. Peak Hour Intersection Capacity Analysis Results Summary PM BUILDOUT CONDITIONS PM (Unsignalized Intersections) INTERSECTION EXISTING CONDITIONS NO BUILD CONDITIONS AM Page 9 | Traffic Impact Analysis 478 of 622 May 27, 2026 Page 10 | Traffic Impact Study Plantation Road C-Store SUPPLEMENTAL ANALYSES Right-Turn Decelera6on Lane Analysis The VDOT guidelines for providing right-turn deceleration auxiliary lanes are outlined in Appendix F of the VDOT Roadway Design Manual. A summary of the right-turn deceleration requirements for each proposed site access point is presented in the following table and graphically summarized in APPENDIX E. Table 5. Right-Turn Deceleration Lane Analysis PROPOSED DRIVEWAY PROJECTED HOURLY RIGHT- TURN VOLUME VDOT VOLUME THRESHOLD (VEH./HOUR) TURN LANE WARRANTED? TAPER WARRANTED? “Driveway 1” at Plantation Road AM 68 See Appendix E No Yes PM 76 See Appendix E No Yes “Driveway 2” at Friendship Lane AM 10 See Appendix E No No PM 13 See Appendix E No No LeH-Turn Decelera6on Lane Analysis The guidelines for providing left-turn lanes are outlined in Appendix F of the VDOT Roadway Design Manual. A summary of the left-turn deceleration requirements for each proposed site access points is presented the following table and graphically summarized in APPENDIX E. 479 of 622 May 27, 2026 Page 11 | Traffic Impact Study Plantation Road C-Store Table 6. Left-Turn Deceleration Lane Analysis PROPOSED DRIVEWAY PROJECTED HOURLY VOLUME (PM PEAK HOUR) VDOT VOLUME THRESHOLD (VPH) TURN LANE WARRANTED? STORAGE LENGTH Advancing Left- Turn (% of total) Opposing Advancing “Driveway 1” at Plantation Road AM 615 80 (12%) 493 See Appendix E Yes 75’ PM 510 72 (12%) 555 See Appendix E Yes “Driveway 2” at Friendship Lane AM 107 0 (0%) 312 No Left Turn Volumes No -- PM 202 0 (0%) 32 No Left Turn Volumes No CONCLUSIONS NOTE: Recommendations presented in this report reflect the opinion of Westwood based solely upon technical analysis and professional judgment but are not intended to infer mandates or funding responsibility. Any proposed improvements in the public right-of-way are subject to approval of the responsible agency(-ies). Should the approving agency determine that any off-site improvements are required for approval of the Project, legal precedents apply with regard to jurisdiction and funding allocation. The following study factors, findings and, if applicable, recommendations were based upon an analysis of the anticipated traffic impact generated by the proposed development scenario outlined in the Project Description section of this report. BACKGROUND: At full buildout, the proposed development will consist of a convenience store with fuel station and a strip retail center. Buildout of the Project was assumed to be completed by 2028. Current traffic volumes were collected at the intersection of Plantation Road and Friendship Lane in 2025, and an annual growth rate of 1.0% was used in this study to project background traffic volumes at the Project buildout year. BACKGROUND: Vehicular access to the site will consist of one proposed driveway on Plantation Road (“Driveway 1”) and one proposed driveway on Friendship Lane (“Driveway 2”). Both driveways will operate as full access. FINDING: The study scope for this analysis included the peak hour operational analysis for one existing traffic-signal-controlled intersection and two proposed site driveways. 480 of 622 May 27, 2026 Page 12 | Traffic Impact Study Plantation Road C-Store • The traffic-signal-controlled intersection of Plantation Road and Friendship Lane currently operates at good operational conditions during both AM and PM peak hours. The eastbound and westbound approaches have the highest delays due to the prioritization of traffic flow on Plantation Road. Overall intersection Levels of Service during weekday peak hours are expected to remain acceptable without mitigation during under all analysis scenarios, with minimal increases in delay including after the addition of traffic generated by the Project. • Both site driveways are anticipated to operate at good Levels of Service during peak hour periods with the addition of site traffic. • Due to high turning volumes along Plantation Road, a right turn taper is warranted based on VDOT’s Roadway Design Manual criteria. A left- turn deceleration lane with a 75-foot storage length is also warranted but already provided due to the existing continuous, two-way, center, left- turn lane. Turn lanes are not warranted at the entrance on Friendship Lane. END OF MEMO 481 of 622 May 27, 2026 APPENDIX | Traffic Impact Analysis Plantation Road C-Store APPENDIX A. Traﬃc Volumes Exhibits 482 of 622 Appendix A1a - Exisng Roadway Geometry and Traﬃc Control North ^ Not to Scale 0062498.00 05/21/2026 NNO 483 of 622 Appendix A1b - Proposed Roadway Geometry and Traﬃc Control North ^ Not to Scale 0062498.00 05/21/2026 NNO 484 of 622 Appendix A2a - Exisng AM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 485 of 622 Appendix A2b - Exisng PM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 486 of 622 Appendix A3a - No Build AM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 487 of 622 Appendix A3b - No Build PM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 488 of 622 Appendix A4a - Site Generated AM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 489 of 622 Appendix A4b - Site Generated PM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 490 of 622 Appendix A5a - Build AM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 491 of 622 Appendix A5b - Build PM Peak Hour Traﬃc Volumes North ^ Not to Scale 0062498.00 05/21/2026 NNO 492 of 622 May 27, 2026 APPENDIX | Traffic Impact Analysis Plantation Road C-Store APPENDIX B. Detailed Traﬃc Volume Data 493 of 622 1 START END U L T R CCW CW U L T R CCW CW U L T R CCW CW U L T R CCW CW City:7:00 AM 7:15 AM 32 88 1 5 0 7 6 111 9 9 1 3 State:7:15 AM 7:30 AM 42 116 4 9 1 11 3 103 8 7 2 3 Day:7:30 AM 7:45 AM 47 123 9 12 0 11 5 131 26 4 3 9 Date:7:45 AM 8:00 AM 81 145 4 10 0 22 5 117 15 9 2 6 Year:8:00 AM 8:15 AM 55 154 10 11 2 8 3 92 10 5 4 2 Data Collector:8:15 AM 8:30 AM 44 164 10 12 0 16 9 99 12 5 4 6 Data Source:8:30 AM 8:45 AM 28 128 8 5 0 16 2 93 13 6 0 8 Traffic Control:8:45 AM 9:00 AM 25 84 13 7 0 9 6 88 16 14 2 5 Observations: 4:00 PM 4:15 PM 7 104 12 9 0 41 4 118 9 9 0 10 4:15 PM 4:30 PM 2 119 15 12 0 22 6 105 4 8 0 12 4:30 PM 4:45 PM 3 113 9 8 0 49 10 147 3 8 0 11 4:45 PM 5:00 PM 4 97 11 8 0 25 8 122 5 12 0 9 5:00 PM 5:15 PM 2 109 18 15 3 55 9 129 5 15 0 12 5:15 PM 5:30 PM 5 136 15 7 2 24 6 139 4 14 0 14 5:30 PM 5:45 PM 0 115 8 8 0 27 7 119 2 13 0 13 5:45 PM 6:00 PM 2 115 4 4 1 14 7 100 3 4 0 13 Intersection PHF: 0.92 Intersection PHV:0 227 586 33 0 45 2 57 0 22 439 63 0 23 13 23 Peak Hour 7:30 AM - 8:30 AM PHF:0.70 0.89 0.83 0.94 0.25 0.65 0.61 0.84 0.61 0.64 0.81 0.64 Study Area PHF: 0.92 Study Area PHV:0 227 586 33 0 45 2 57 0 22 439 63 0 23 13 23 Peak Hour: 7:30 AM - 8:30 AM PHF:0.70 0.89 0.83 0.94 0.25 0.65 0.61 0.84 0.61 0.64 0.81 0.64 Intersection PHF: 0.94 Intersection PHV:0 14 455 53 0 38 5 153 0 33 537 17 0 49 0 46 Peak Hour 4:30 PM - 5:30 PM PHF:0.70 0.84 0.74 0.63 0.42 0.70 0.83 0.91 0.85 0.82 0.00 0.82 Study Area PHF: 0.94 Study Area PHV:0 14 455 53 0 38 5 153 0 33 537 17 0 49 0 46 Peak Hour:4:30 PM - 5:30 PM PHF:0.70 0.84 0.74 0.63 0.42 0.70 0.83 0.91 0.85 0.82 0.00 0.82PM P e a k H o u r WW# 62498 Plantation Road at Friendship Lane AM P e a k H o u r Roanoke Virginia Tuesday 21-Oct 2025 Camera Traffic Signal The Traffic Group Plantation Road Friendship Lane Plantation Road Friendship Lane Southbound Approach on Westbound Approach on Northbound Approach on Eastbound Approach on Intersection Turning Movement Counts NORTH LEG EAST LEG SOUTH LEG WEST LEG 494 of 622 Plantation Road C-Store – Trip Generation Calculations Trip Generation Land Use AM Peak Hour PM Peak Hour Weekday Proposed Development ITE Code Independent Variable Enter Exit Total Enter Exit Total Total Strip Retail Plaza 822 9,000 s.f. 19 16 35 36 35 71 609 Convenience Store/ Gas Station (5.5-10k) 945 12 Fueling Positions 139 140 279 126 127 253 2,440 Total 158 156 314 162 162 324 3,049 Site-Generated Traffic Convenience Store / Gas Station – ITE Code 945 AM Peak Hr = 76% Reduction PM Peak Hr = 75% Reduction Weekday = 75% Reduction (Assumed) Trip Generation Land Use AM Peak Hour PM Peak Hour Weekday Proposed Development ITE Code Independent Variable Enter Exit Total Enter Exit Total Total Strip Retail Plaza 822 9,000 s.f. -- -- -- -- -- -- -- Convenience Store/ Gas Station 945 12 Fueling Positions -106 -106 -212 -95 -95 -190 -1,830 Pass-By Trip Adjustments Trip Generation Land Use AM Peak Hour PM Peak Hour Weekday Proposed Development ITE Code Independent Variable Enter Exit Total Enter Exit Total Total Strip Retail Plaza 822 9,000 s.f. 19 16 35 36 35 71 609 Convenience Store/ Gas Station (5.5-10k) 945 12 Fueling Positions 33 34 67 31 32 63 610 Total 52 50 102 67 67 134 1,219 Site-Generated Traffic w/ Pass-By Trip Adjustments Applied 495 of 622 May 27, 2026 APPENDIX | Traffic Impact Analysis Plantation Road C-Store APPENDIX C. Site-Generated Traﬃc Supplement 496 of 622 © 2026 Microsoft Corporation © 2026 Maxar ©CNES (2026) Distribution Airbus DS © 2026 TomTom Phone (972) 235-303 1400 Toll Free (888) 937-515 TBPE FIRM REGISTRATION NO. F-11756TBPLS FIRM REGISTRATION NO. 10074301 Westwood Professional Services, Inc. PLANTATION ROAD C-STORE ROANOKE, VIRGINIA VICINITY MAP N.T.S. WW 0062498.00 X% APPENDIX C1 INBOUND TRAFFIC ASSIGNMENT (RETAIL AND NON PASS-BY TRIPS) Project Location Traffic Signal Study Area Intersection (Signalized) Study Area Intersection (Unsignalized) Traffic Assignment N LEGEND (NNO: 05/22/26) 30% 20% 40% 20% 10% 80%PLA N T A T I O N R O A D FRIEN D S H I P L A N E GAND E R W A Y I-81 DRI V E W A Y 2 DRIVE W A Y 1 497 of 622 © 2026 Microsoft Corporation © 2026 Maxar ©CNES (2026) Distribution Airbus DS © 2026 TomTom Phone (972) 235-303 1400 Toll Free (888) 937-515 TBPE FIRM REGISTRATION NO. F-11756TBPLS FIRM REGISTRATION NO. 10074301 Westwood Professional Services, Inc. PLANTATION ROAD C-STORE ROANOKE, VIRGINIA VICINITY MAP N.T.S. WW 0062498.00 X% APPENDIX C2 OUTBOUND TRAFFIC ASSIGNMENT (RETAIL AND NON PASS-BY TRIPS) Project Location Traffic Signal Study Area Intersection (Signalized) Study Area Intersection (Unsignalized) Traffic Assignment N LEGEND (NNO: 05/22/26)20% 40% 20% 30% 80% 10% PLA N T A T I O N R O A D FRIEN D S H I P L A N E GAND E R W A Y I-81 DRI V E W A Y 2 DRIVE W A Y 1 498 of 622 May 27, 2026 APPENDIX | Traffic Impact Analysis Plantation Road C-Store APPENDIX D. Detailed Intersec6on Capacity Analysis Results 499 of 622 1: Plantation Road & Gander Way/Friendship Lane Existing 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)23 13 23 45 2 57 22 439 63 227 586 33 Future Volume (vph)23 13 23 45 2 57 22 439 63 227 586 33 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.90 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1669 1770 1595 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.37 1.00 1.00 0.44 1.00 1.00 Satd. Flow (perm)1770 1669 1770 1595 696 3539 1583 814 3539 1583 Peak-hour factor, PHF 0.64 0.81 0.64 0.94 0.50 0.65 0.61 0.84 0.61 0.70 0.89 0.83 Adj. Flow (vph)36 16 36 48 4 88 36 523 103 324 658 40 RTOR Reduction (vph) 0 34 0 0 82 0 0 0 51 0 0 17 Lane Group Flow (vph) 36 18 0 48 10 0 36 523 52 324 658 23 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 7.6 7.6 8.6 8.6 64.3 60.1 60.1 81.9 70.0 70.0 Effective Green, g (s) 7.6 7.6 8.6 8.6 64.3 60.1 60.1 81.9 70.0 70.0 Actuated g/C Ratio 0.06 0.06 0.07 0.07 0.54 0.50 0.50 0.68 0.58 0.58 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 112 105 126 114 410 1772 792 667 2064 923 v/s Ratio Prot c0.02 0.01 c0.03 0.01 0.00 0.15 c0.06 0.19 v/s Ratio Perm 0.04 0.03 c0.27 0.01 v/c Ratio 0.32 0.17 0.38 0.09 0.09 0.30 0.07 0.49 0.32 0.03 Uniform Delay, d1 53.7 53.2 53.2 52.0 15.7 17.5 15.5 11.4 12.8 10.6 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 2.3 1.1 2.6 0.5 0.1 0.4 0.2 0.8 0.4 0.1 Delay (s)56.0 54.3 55.8 52.5 15.8 18.0 15.6 12.2 13.2 10.6 Level of Service E D E D B B B B B B Approach Delay (s/veh)55.0 53.6 17.5 12.8 Approach LOS E D B B Intersection Summary HCM 2000 Control Delay (s/veh)19.3 HCM 2000 Level of Service B HCM 2000 Volume to Capacity ratio 0.50 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 57.2% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 500 of 622 1: Plantation Road & Gander Way/Friendship Lane Existing 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lag Lead Lead Lag Lag Lead Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)16 65 17 22 23 58 Maximum Split (%) 13.3% 54.2% 14.2% 18.3% 19.2% 48.3% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)84 19 100 117 77 19 End Time (s)100 84 117 19 100 77 Yield/Force Off (s)92.3 76.3 107.9 13.9 92.3 69.3 Yield/Force Off 170(s) 92.3 55.3 107.9 110.9 92.3 69.3 Local Start Time (s)65 0 81 98 58 0 Local Yield (s)73.3 57.3 88.9 114.9 73.3 50.3 Local Yield 170(s)73.3 36.3 88.9 91.9 73.3 50.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 19 (16%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 501 of 622 Queuing and Blocking Report Existing 0062498.00 AM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)73 68 94 76 131 131 107 44 188 138 108 19 Average Queue (ft)19 29 41 29 17 80 25 12 83 52 30 3 95th Queue (ft)52 54 81 56 59 139 71 34 148 112 80 13 Link Distance (ft)361 341 341 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)3 0 1 Queuing Penalty (veh)1 0 2 502 of 622 1: Plantation Road & Gander Way/Friendship Lane Existing 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)49 0 46 38 5 153 33 537 17 14 455 53 Future Volume (vph)49 0 46 38 5 153 33 537 17 14 455 53 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.85 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1583 1770 1596 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.41 1.00 1.00 0.43 1.00 1.00 Satd. Flow (perm)1770 1583 1770 1596 763 3539 1583 798 3539 1583 Peak-hour factor, PHF 0.82 0.50 0.82 0.63 0.50 0.70 0.83 0.91 0.85 0.70 0.84 0.74 Adj. Flow (vph)60 0 56 60 10 219 40 590 20 20 542 72 RTOR Reduction (vph) 0 52 0 0 199 0 0 0 9 0 0 34 Lane Group Flow (vph) 60 4 0 60 30 0 40 590 11 20 542 38 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 9.0 9.0 11.1 11.1 73.5 67.2 67.2 67.1 64.0 64.0 Effective Green, g (s) 9.0 9.0 11.1 11.1 73.5 67.2 67.2 67.1 64.0 64.0 Actuated g/C Ratio 0.08 0.08 0.09 0.09 0.61 0.56 0.56 0.56 0.53 0.53 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 132 118 163 147 520 1981 886 471 1887 844 v/s Ratio Prot c0.03 0.00 c0.03 0.02 c0.00 c0.17 0.00 0.15 v/s Ratio Perm 0.04 0.01 0.02 0.02 v/c Ratio 0.45 0.04 0.37 0.21 0.08 0.30 0.01 0.04 0.29 0.05 Uniform Delay, d1 53.1 51.5 51.2 50.4 9.4 13.9 11.7 11.8 15.4 13.4 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 3.4 0.2 1.9 0.9 0.1 0.4 0.0 0.1 0.4 0.1 Delay (s)56.5 51.6 53.1 51.3 9.5 14.3 11.7 11.8 15.8 13.5 Level of Service E D D D A B B B B B Approach Delay (s/veh)54.2 51.7 13.9 15.4 Approach LOS D D B B Intersection Summary HCM 2000 Control Delay (s/veh)23.7 HCM 2000 Level of Service C HCM 2000 Volume to Capacity ratio 0.32 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 60.2% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 503 of 622 1: Plantation Road & Gander Way/Friendship Lane Existing 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lead Lag Lead Lag Lead Lag Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)17 53 29 21 17 53 Maximum Split (%) 14.2% 44.2% 24.2% 17.5% 14.2% 44.2% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)6 23 76 105 6 23 End Time (s)23 76 105 6 23 76 Yield/Force Off (s)15.3 68.3 95.9 0.9 15.3 68.3 Yield/Force Off 170(s) 15.3 47.3 95.9 97.9 15.3 68.3 Local Start Time (s) 103 0 53 82 103 0 Local Yield (s)112.3 45.3 72.9 97.9 112.3 45.3 Local Yield 170(s) 112.3 24.3 72.9 74.9 112.3 45.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 23 (19%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 504 of 622 Queuing and Blocking Report Existing 0062498.00 PM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)72 64 94 157 131 136 131 19 26 169 129 19 Average Queue (ft)26 28 30 61 17 95 61 4 5 84 21 6 95th Queue (ft)58 45 70 118 59 168 137 16 21 162 72 19 Link Distance (ft)361 341 341 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)9 2 0 Queuing Penalty (veh)3 0 0 505 of 622 1: Plantation Road & Gander Way/Friendship Lane No Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)24 13 24 46 2 59 23 452 65 234 604 34 Future Volume (vph)24 13 24 46 2 59 23 452 65 234 604 34 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.89 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1666 1770 1595 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.36 1.00 1.00 0.43 1.00 1.00 Satd. Flow (perm)1770 1666 1770 1595 675 3539 1583 798 3539 1583 Peak-hour factor, PHF 0.64 0.81 0.64 0.94 0.50 0.65 0.61 0.84 0.61 0.70 0.89 0.83 Adj. Flow (vph)38 16 38 49 4 91 38 538 107 334 679 41 RTOR Reduction (vph) 0 36 0 0 84 0 0 0 54 0 0 17 Lane Group Flow (vph) 38 18 0 49 11 0 38 538 54 334 679 24 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 7.7 7.7 8.6 8.6 64.2 60.0 60.0 81.8 69.9 69.9 Effective Green, g (s) 7.7 7.7 8.6 8.6 64.2 60.0 60.0 81.8 69.9 69.9 Actuated g/C Ratio 0.06 0.06 0.07 0.07 0.54 0.50 0.50 0.68 0.58 0.58 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 113 106 126 114 399 1769 791 658 2061 922 v/s Ratio Prot c0.02 0.01 c0.03 0.01 0.00 0.15 c0.06 0.19 v/s Ratio Perm 0.05 0.03 c0.29 0.02 v/c Ratio 0.34 0.17 0.39 0.09 0.10 0.30 0.07 0.51 0.33 0.03 Uniform Delay, d1 53.7 53.1 53.2 52.1 16.1 17.7 15.5 12.0 12.9 10.6 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 2.4 1.1 2.7 0.5 0.1 0.4 0.2 0.8 0.4 0.1 Delay (s)56.1 54.2 55.9 52.5 16.2 18.1 15.7 12.9 13.4 10.7 Level of Service E D E D B B B B B B Approach Delay (s/veh)55.0 53.7 17.6 13.1 Approach LOS D D B B Intersection Summary HCM 2000 Control Delay (s/veh)19.6 HCM 2000 Level of Service B HCM 2000 Volume to Capacity ratio 0.52 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 57.6% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 506 of 622 1: Plantation Road & Gander Way/Friendship Lane No Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lag Lead Lead Lag Lag Lead Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)16 65 17 22 23 58 Maximum Split (%) 13.3% 54.2% 14.2% 18.3% 19.2% 48.3% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)84 19 100 117 77 19 End Time (s)100 84 117 19 100 77 Yield/Force Off (s)92.3 76.3 107.9 13.9 92.3 69.3 Yield/Force Off 170(s) 92.3 55.3 107.9 110.9 92.3 69.3 Local Start Time (s)65 0 81 98 58 0 Local Yield (s)73.3 57.3 88.9 114.9 73.3 50.3 Local Yield 170(s)73.3 36.3 88.9 91.9 73.3 50.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 19 (16%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 507 of 622 Queuing and Blocking Report No Build 0062498.00 AM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)69 50 94 76 45 131 108 37 212 209 129 16 Average Queue (ft)16 26 38 33 14 80 30 10 83 66 38 3 95th Queue (ft)48 47 83 66 37 139 81 27 147 143 97 13 Link Distance (ft)361 341 341 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)5 1 2 0 Queuing Penalty (veh)1 0 5 0 508 of 622 1: Plantation Road & Gander Way/Friendship Lane No Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)50 0 47 39 5 158 34 553 18 14 469 55 Future Volume (vph)50 0 47 39 5 158 34 553 18 14 469 55 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.85 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1583 1770 1595 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.40 1.00 1.00 0.42 1.00 1.00 Satd. Flow (perm)1770 1583 1770 1595 746 3539 1583 779 3539 1583 Peak-hour factor, PHF 0.82 0.50 0.82 0.63 0.50 0.70 0.83 0.91 0.85 0.70 0.84 0.74 Adj. Flow (vph)61 0 57 62 10 226 41 608 21 20 558 74 RTOR Reduction (vph) 0 53 0 0 205 0 0 0 9 0 0 35 Lane Group Flow (vph) 61 4 0 62 31 0 41 608 12 20 558 39 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 9.1 9.1 11.2 11.2 73.3 67.0 67.0 66.9 63.8 63.8 Effective Green, g (s) 9.1 9.1 11.2 11.2 73.3 67.0 67.0 66.9 63.8 63.8 Actuated g/C Ratio 0.08 0.08 0.09 0.09 0.61 0.56 0.56 0.56 0.53 0.53 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 134 120 165 148 509 1975 883 459 1881 841 v/s Ratio Prot c0.03 0.00 c0.04 0.02 c0.00 c0.17 0.00 0.16 v/s Ratio Perm 0.04 0.01 0.02 0.02 v/c Ratio 0.46 0.04 0.38 0.21 0.08 0.31 0.01 0.04 0.30 0.05 Uniform Delay, d1 53.1 51.4 51.1 50.3 9.5 14.1 11.8 11.9 15.6 13.5 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 3.3 0.2 2.0 1.0 0.1 0.4 0.0 0.1 0.4 0.1 Delay (s)56.4 51.6 53.1 51.3 9.6 14.5 11.8 11.9 16.0 13.6 Level of Service E D D D A B B B B B Approach Delay (s/veh)54.1 51.7 14.1 15.6 Approach LOS D D B B Intersection Summary HCM 2000 Control Delay (s/veh)23.8 HCM 2000 Level of Service C HCM 2000 Volume to Capacity ratio 0.33 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 60.8% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 509 of 622 1: Plantation Road & Gander Way/Friendship Lane No Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lead Lag Lead Lag Lead Lag Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)17 53 29 21 17 53 Maximum Split (%) 14.2% 44.2% 24.2% 17.5% 14.2% 44.2% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)6 23 76 105 6 23 End Time (s)23 76 105 6 23 76 Yield/Force Off (s)15.3 68.3 95.9 0.9 15.3 68.3 Yield/Force Off 170(s) 15.3 47.3 95.9 97.9 15.3 68.3 Local Start Time (s) 103 0 53 82 103 0 Local Yield (s)112.3 45.3 72.9 97.9 112.3 45.3 Local Yield 170(s) 112.3 24.3 72.9 74.9 112.3 45.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 23 (19%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 510 of 622 Queuing and Blocking Report No Build 0062498.00 PM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)93 64 94 157 131 136 150 117 25 153 84 19 Average Queue (ft)32 28 28 62 17 95 44 6 6 78 18 4 95th Queue (ft)72 46 70 121 60 153 114 41 23 160 54 15 Link Distance (ft)361 341 341 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)7 1 0 Queuing Penalty (veh)2 0 0 511 of 622 1: Plantation Road & Gander Way/Friendship Lane Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)24 13 29 46 2 69 28 467 65 244 619 34 Future Volume (vph)24 13 29 46 2 69 28 467 65 244 619 34 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.89 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1657 1770 1593 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.35 1.00 1.00 0.42 1.00 1.00 Satd. Flow (perm)1770 1657 1770 1593 655 3539 1583 779 3539 1583 Peak-hour factor, PHF 0.64 0.81 0.64 0.94 0.50 0.65 0.61 0.84 0.61 0.70 0.89 0.83 Adj. Flow (vph)38 16 45 49 4 106 46 556 107 349 696 41 RTOR Reduction (vph) 0 42 0 0 98 0 0 0 53 0 0 18 Lane Group Flow (vph) 38 19 0 49 12 0 46 556 54 349 696 23 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 7.7 7.7 8.6 8.6 65.7 60.1 60.1 81.8 68.5 68.5 Effective Green, g (s) 7.7 7.7 8.6 8.6 65.7 60.1 60.1 81.8 68.5 68.5 Actuated g/C Ratio 0.06 0.06 0.07 0.07 0.55 0.50 0.50 0.68 0.57 0.57 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 113 106 126 114 410 1772 792 646 2020 903 v/s Ratio Prot c0.02 0.01 c0.03 0.01 0.01 0.16 c0.06 0.20 v/s Ratio Perm 0.06 0.03 c0.31 0.01 v/c Ratio 0.34 0.18 0.39 0.10 0.11 0.31 0.07 0.54 0.34 0.03 Uniform Delay, d1 53.7 53.2 53.2 52.1 15.9 17.7 15.5 12.8 13.8 11.2 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 2.4 1.1 2.7 0.5 0.2 0.5 0.2 1.2 0.5 0.1 Delay (s)56.1 54.3 55.9 52.6 16.1 18.2 15.6 14.0 14.2 11.3 Level of Service E D E D B B B B B B Approach Delay (s/veh)55.0 53.6 17.7 14.0 Approach LOS D D B B Intersection Summary HCM 2000 Control Delay (s/veh)20.3 HCM 2000 Level of Service C HCM 2000 Volume to Capacity ratio 0.55 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 58.1% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 512 of 622 1: Plantation Road & Gander Way/Friendship Lane Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lag Lead Lead Lag Lag Lead Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)16 65 17 22 23 58 Maximum Split (%) 13.3% 54.2% 14.2% 18.3% 19.2% 48.3% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)84 19 100 117 77 19 End Time (s)100 84 117 19 100 77 Yield/Force Off (s)92.3 76.3 107.9 13.9 92.3 69.3 Yield/Force Off 170(s) 92.3 55.3 107.9 110.9 92.3 69.3 Local Start Time (s)65 0 81 98 58 0 Local Yield (s)73.3 57.3 88.9 114.9 73.3 50.3 Local Yield 170(s)73.3 36.3 88.9 91.9 73.3 50.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 19 (16%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 513 of 622 2: Plantation Road & Driveway 1 Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 1 Intersection Int Delay, s/veh 2.8 Movement WBL WBR NBT NBR SBL SBT Lane Configurations Traffic Vol, veh/h 79 67 493 68 80 615 Future Vol, veh/h 79 67 493 68 80 615 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Stop Stop Free Free Free Free RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # 0 - 0 - - 0 Grade, %0 - 0 - - 0 Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 86 73 536 74 87 668 Major/Minor Minor1 Major1 Major2 Conflicting Flow All 1081 305 0 0 610 0 Stage 1 573 - - - - - Stage 2 508 - - - - - Critical Hdwy 6.84 6.94 - - 4.14 - Critical Hdwy Stg 1 5.84 - - - - - Critical Hdwy Stg 2 5.84 - - - - - Follow-up Hdwy 3.52 3.32 - - 2.22 - Pot Cap-1 Maneuver 212 691 - - 965 - Stage 1 527 - - - - - Stage 2 569 - - - - - Platoon blocked, %- -- Mov Cap-1 Maneuver 189 691 - - 965 - Mov Cap-2 Maneuver 322 - - - - - Stage 1 527 - - - - - Stage 2 506 - - - - - Approach WB NB SB HCM Ctrl Dly, s/v 18.36 0 1.75 HCM LOS C Minor Lane/Major Mvmt NBT NBRWBLn1 SBL SBT Capacity (veh/h)-- 426 414 - HCM Lane V/C Ratio - - 0.372 0.09 - HCM Ctrl Dly (s/v)-- 18.4 9.1 0.8 HCM Lane LOS - - C A A HCM 95th %tile Q(veh) - - 1.7 0.3 - 514 of 622 3: Driveway 2 & Friendship Lane Build 0062498.00 Timing Plan: AM 05/21/2026 Synchro 12 Report NNO Page 2 Intersection Int Delay, s/veh 0.3 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 312 10 0 107 10 0 Future Vol, veh/h 312 10 0 107 10 0 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - 0 - Veh in Median Storage, # 0 - - 0 0 - Grade, %0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 339 11 0 116 11 0 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 350 0 461 345 Stage 1 -- - - 345 - Stage 2 - - - - 116 - Critical Hdwy -- 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1209 - 559 698 Stage 1 - - - - 717 - Stage 2 -- - - 909 - Platoon blocked, % - -- Mov Cap-1 Maneuver - - 1209 - 559 698 Mov Cap-2 Maneuver - - - - 559 - Stage 1 -- - - 717 - Stage 2 - - - - 909 - Approach EB WB NB HCM Ctrl Dly, s/v 0 0 11.57 HCM LOS B Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h)559 - - 1209 - HCM Lane V/C Ratio 0.019 - - - - HCM Ctrl Dly (s/v)11.6 - - 0 - HCM Lane LOS B - - A - HCM 95th %tile Q(veh) 0.1 - - 0 - 515 of 622 Queuing and Blocking Report Build 0062498.00 AM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)51 91 90 65 26 150 131 67 208 109 106 41 Average Queue (ft)18 30 38 27 15 97 52 11 82 68 41 4 95th Queue (ft)48 62 78 50 35 150 130 37 151 114 91 19 Link Distance (ft)361 334 334 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)7 3 0 1 Queuing Penalty (veh)2 2 0 2 Intersection: 2: Plantation Road & Driveway 1 Movement WB NB SB Directions Served LR TR LT Maximum Queue (ft) 165 54 100 Average Queue (ft)56 3 50 95th Queue (ft)105 20 104 Link Distance (ft)459 531 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Intersection: 3: Driveway 2 & Friendship Lane Movement NB Directions Served LR Maximum Queue (ft)30 Average Queue (ft)9 95th Queue (ft)32 Link Distance (ft)403 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) 516 of 622 1: Plantation Road & Gander Way/Friendship Lane Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 1 Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Volume (vph)50 0 54 39 5 171 41 573 18 28 489 55 Future Volume (vph)50 0 54 39 5 171 41 573 18 28 489 55 Ideal Flow (vphpl)1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Frt 1.00 0.85 1.00 0.86 1.00 1.00 0.85 1.00 1.00 0.85 Flt Protected 0.95 1.00 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 Satd. Flow (prot)1770 1583 1770 1594 1770 3539 1583 1770 3539 1583 Flt Permitted 0.95 1.00 0.95 1.00 0.40 1.00 1.00 0.38 1.00 1.00 Satd. Flow (perm)1770 1583 1770 1594 754 3539 1583 710 3539 1583 Peak-hour factor, PHF 0.82 0.50 0.82 0.63 0.50 0.70 0.83 0.91 0.85 0.70 0.84 0.74 Adj. Flow (vph)61 0 66 62 10 244 49 630 21 40 582 74 RTOR Reduction (vph) 0 61 0 0 221 0 0 0 10 0 0 35 Lane Group Flow (vph) 61 5 0 62 33 0 49 630 11 40 582 39 Turn Type Split NA Split NA pm+pt NA Perm pm+pt NA Perm Protected Phases 4 4 3 3 1 6 5 2 Permitted Phases 6 6 2 2 Actuated Green, G (s) 9.1 9.1 11.5 11.5 70.0 63.5 63.5 69.6 63.3 63.3 Effective Green, g (s) 9.1 9.1 11.5 11.5 70.0 63.5 63.5 69.6 63.3 63.3 Actuated g/C Ratio 0.08 0.08 0.10 0.10 0.58 0.53 0.53 0.58 0.53 0.53 Clearance Time (s)5.1 5.1 9.1 9.1 7.7 7.7 7.7 7.7 7.7 7.7 Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 5.0 5.0 4.0 5.0 5.0 Lane Grp Cap (vph) 134 120 169 152 494 1872 837 467 1866 835 v/s Ratio Prot c0.03 0.00 c0.04 0.02 c0.01 c0.18 0.00 0.16 v/s Ratio Perm 0.05 0.01 0.05 0.02 v/c Ratio 0.46 0.04 0.37 0.22 0.10 0.34 0.01 0.09 0.31 0.05 Uniform Delay, d1 53.1 51.4 50.8 50.1 10.8 16.2 13.4 10.9 16.0 13.7 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 3.3 0.2 1.8 1.0 0.1 0.5 0.0 0.1 0.4 0.1 Delay (s)56.4 51.6 52.7 51.1 10.9 16.7 13.4 11.0 16.5 13.8 Level of Service E D D D B B B B B B Approach Delay (s/veh)53.9 51.4 16.2 15.9 Approach LOS D D B B Intersection Summary HCM 2000 Control Delay (s/veh)24.7 HCM 2000 Level of Service C HCM 2000 Volume to Capacity ratio 0.34 Actuated Cycle Length (s) 120.0 Sum of lost time (s)29.6 Intersection Capacity Utilization 62.2% ICU Level of Service B Analysis Period (min)15 c Critical Lane Group 517 of 622 1: Plantation Road & Gander Way/Friendship Lane Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 2 Phase Number 1 2 3 4 5 6 Movement NBL SBTL WBTL EBTL SBL NBTL Lead/Lag Lead Lag Lead Lag Lead Lag Lead-Lag Optimize Yes Yes Yes Yes Yes Yes Recall Mode None C-Max None None None C-Max Maximum Split (s)17 53 29 21 17 53 Maximum Split (%) 14.2% 44.2% 24.2% 17.5% 14.2% 44.2% Minimum Split (s)14 36 17 36 14 26 Yellow Time (s)4.8 4.8 4.3 3 4.8 4.8 All-Red Time (s)2.9 2.9 4.8 2.1 2.9 2.9 Minimum Initial (s)6 18 7 7 6 18 Vehicle Extension (s)4 5 4 4 4 5 Minimum Gap (s)0.2 0.2 0.2 0.2 0.2 0.2 Time Before Reduce (s) 0 0 0 0 0 0 Time To Reduce (s)0 0 0 0 0 0 Walk Time (s)7 7 Flash Don't Walk (s)21 23 Dual Entry No Yes No No No Yes Inhibit Max Yes Yes Yes Yes Yes Yes Start Time (s)6 23 76 105 6 23 End Time (s)23 76 105 6 23 76 Yield/Force Off (s)15.3 68.3 95.9 0.9 15.3 68.3 Yield/Force Off 170(s) 15.3 47.3 95.9 97.9 15.3 68.3 Local Start Time (s) 103 0 53 82 103 0 Local Yield (s)112.3 45.3 72.9 97.9 112.3 45.3 Local Yield 170(s) 112.3 24.3 72.9 74.9 112.3 45.3 Intersection Summary Cycle Length 120 Control Type Actuated-Coordinated Natural Cycle 105 Offset: 23 (19%), Referenced to phase 2:SBTL and 6:NBTL, Start of Green Splits and Phases: 1: Plantation Road & Gander Way/Friendship Lane 518 of 622 2: Plantation Road & Driveway 1 Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 1 Intersection Int Delay, s/veh 2.7 Movement WBL WBR NBT NBR SBL SBT Lane Configurations Traffic Vol, veh/h 72 76 555 76 72 510 Future Vol, veh/h 72 76 555 76 72 510 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Stop Stop Free Free Free Free RT Channelized - None - None - None Storage Length 0 - - - - - Veh in Median Storage, # 0 - 0 - - 0 Grade, %0 - 0 - - 0 Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 78 83 603 83 78 554 Major/Minor Minor1 Major1 Major2 Conflicting Flow All 1078 343 0 0 686 0 Stage 1 645 - - - - - Stage 2 434 - - - - - Critical Hdwy 6.84 6.94 - - 4.14 - Critical Hdwy Stg 1 5.84 - - - - - Critical Hdwy Stg 2 5.84 - - - - - Follow-up Hdwy 3.52 3.32 - - 2.22 - Pot Cap-1 Maneuver 213 653 - - 904 - Stage 1 485 - - - - - Stage 2 621 - - - - - Platoon blocked, %- -- Mov Cap-1 Maneuver 191 653 - - 904 - Mov Cap-2 Maneuver 323 - - - - - Stage 1 485 - - - - - Stage 2 557 - - - - - Approach WB NB SB HCM Ctrl Dly, s/v 17.98 0 1.81 HCM LOS C Minor Lane/Major Mvmt NBT NBRWBLn1 SBL SBT Capacity (veh/h)-- 436 445 - HCM Lane V/C Ratio - - 0.369 0.087 - HCM Ctrl Dly (s/v)-- 18 9.4 0.7 HCM Lane LOS - - C A A HCM 95th %tile Q(veh) - - 1.7 0.3 - 519 of 622 3: Driveway 2 & Friendship Lane Build 0062498.00 Timing Plan: PM 05/21/2026 Synchro 12 Report NNO Page 2 Intersection Int Delay, s/veh 0.5 Movement EBT EBR WBL WBT NBL NBR Lane Configurations Traffic Vol, veh/h 32 13 0 202 13 0 Future Vol, veh/h 32 13 0 202 13 0 Conflicting Peds, #/hr 0 0 0 0 0 0 Sign Control Free Free Free Free Stop Stop RT Channelized - None - None - None Storage Length - - - - 0 - Veh in Median Storage, # 0 - - 0 0 - Grade, %0 - - 0 0 - Peak Hour Factor 92 92 92 92 92 92 Heavy Vehicles, % 2 2 2 2 2 2 Mvmt Flow 35 14 0 220 14 0 Major/Minor Major1 Major2 Minor1 Conflicting Flow All 0 0 49 0 261 42 Stage 1 -- - - 42 - Stage 2 - - - - 220 - Critical Hdwy -- 4.12 - 6.42 6.22 Critical Hdwy Stg 1 - - - - 5.42 - Critical Hdwy Stg 2 - - - - 5.42 - Follow-up Hdwy - - 2.218 - 3.518 3.318 Pot Cap-1 Maneuver - - 1558 - 728 1029 Stage 1 - - - - 981 - Stage 2 -- - - 817 - Platoon blocked, % - -- Mov Cap-1 Maneuver - - 1558 - 728 1029 Mov Cap-2 Maneuver - - - - 728 - Stage 1 -- - - 981 - Stage 2 - - - - 817 - Approach EB WB NB HCM Ctrl Dly, s/v 0 0 10.05 HCM LOS B Minor Lane/Major Mvmt NBLn1 EBT EBR WBL WBT Capacity (veh/h)728 - - 1558 - HCM Lane V/C Ratio 0.019 - - - - HCM Ctrl Dly (s/v)10 - - 0 - HCM Lane LOS B - - A - HCM 95th %tile Q(veh) 0.1 - - 0 - 520 of 622 Queuing and Blocking Report Build 0062498.00 PM 05/26/2026 SimTraffic Report NNO Page 1 Intersection: 1: Plantation Road & Gander Way/Friendship Lane Movement EB EB WB WB NB NB NB NB SB SB SB SB Directions Served L TR L TR L T T R L T T R Maximum Queue (ft)94 96 157 132 131 150 131 19 48 172 159 40 Average Queue (ft)35 29 51 48 27 102 67 4 9 85 30 6 95th Queue (ft)73 64 108 87 79 167 151 15 30 152 86 22 Link Distance (ft)361 334 334 497 497 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 150 105 80 160 150 Storage Blk Time (%)9 4 0 0 Queuing Penalty (veh)4 1 0 0 Intersection: 2: Plantation Road & Driveway 1 Movement WB SB Directions Served LR LT Maximum Queue (ft) 117 100 Average Queue (ft)53 49 95th Queue (ft)93 98 Link Distance (ft)459 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Intersection: 3: Driveway 2 & Friendship Lane Movement NB Directions Served LR Maximum Queue (ft)30 Average Queue (ft)11 95th Queue (ft)34 Link Distance (ft)403 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) 521 of 622 May 27, 2026 APPENDIX | Traffic Impact Analysis Plantation Road C-Store APPENDIX E. VDOT Turn Lane Warrant Charts 522 of 622 Road Design Manual Appendix F Page F-93 FIGURE 3-27 WARRANTS FOR RIGHT TURN TREATMENT (4-LANE HIGHWAY) Appropriate Radius required at all Intersections and Entrances (Commercial or Private). LEGEND PHV- - Peak Hour Volume (also Design Hourly Volume equivalent) Adjustment for Right Turns If PHV is not known use formula: PHV = ADT x K x D K = the percent of AADT occurring in the peak hour D = the percent of traffic in the peak direction of flow Note: An average of 11% for K x D will suffice. When right turn facilities are warranted, see Figure 3-1 for design criteria.* * Rev. 1/15 NO TURN LANES OR TAPERS REQUIRED 631 76 PM AM 561 68 PLANTATION ROAD - RIGHT TURN WARRANT 523 of 622 Road Design Manual Appendix F Page F-92 FIGURE 3-26 WARRANTS FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY) Appropriate Radius required at all Intersections and Entrances (Commercial or Private). LEGEND PHV - Peak Hour Volume (also Design Hourly Volume equivalent) Adjustment for Right Turns For posted speeds at or under 45 mph, PHV right turns > 40, and PHV total < 300. Adjusted right turns = PHV Right Turns - 20 If PHV is not known use formula: PHV = ADT x K x D K = the percent of AADT occurring in the peak hour D = the percent of traffic in the peak direction of flow Note: An average of 11% for K x D will suffice. When right turn facilities are warranted, see Figure 3-1 for design criteria.* * Rev. 1/15 NO TURN LANES OR TAPERS REQUIRED 45 PM AM 322 10 13 FRIENDSHIP LANE - RIGHT TURN WARRANT 524 of 622 Road Design Manual Appendix F Page F-70 Warrants for Left Turn Storage Lanes on Four-Lane Highways FIGURE 3-3 WARRANTS FOR LEFT TURN STORAGE LANES ON FOUR LANE HIGHWAYS Figure 3-3 was derived from Highway Research Report No. 211. Opposing volume and left turning volume in vehicles per hour (VPH) are used for left turn storage lane warrants on four-lane highways. For plan detail requirements when curb and/or gutter are used, see VDOT’s Road Design Manual, Section 2E.3 on the VDOT web site: http://www.virginiadot.org/business/locdes/rdmanual-index.asp. At-Grade, Unsignalized intersections S=Storage Length Required Note: S=100’ Min. (See Figure 3-1) PM555 AM493 80 PLANTATION ROAD - LEFT TURN WARRANT 72 525 of 622 7531 & 7535 Friendship Lane Aerial Map Microsoft, Vantor, Roanoke County 7/14/2026, 11:42:41 AM 0 0.01 0.020.01 mi 0 0.02 0.040.01 km 1:1,030 526 of 622 C2C C2 I1 C2C I1 C2C R2R2 7531 & 7535 Friendship Lane Zoning Map Roanoke County Zoning C2 I1 R2 7/14/2026, 11:44:56 AM 0 0.01 0.020.01 mi 0 0.02 0.040.01 km 1:1,030 527 of 622 CO PI 7531 & 7535 Friendship Lane Future Land Use Map Roanoke County Roanoke County Future Land Use Core Principal Industrial 7/14/2026, 11:55:50 AM 0 0.01 0.020.01 mi 0 0.02 0.040.01 km 1:1,030 528 of 622 2 9 2 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Kim Montgomery, Administrative Assistant Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 529 of 622 2 9 2 need for advanced optics and tactical lighting, budget constraints—driven by competing large-scale projects—have prevented implementation. Fiscal Impact: The total project funding awarded by the Office of Justice Programs, Edward Byrne Memorial Justice Assistance Grant (JAG) Program – Local Formula, is $25,699. No local match is required. Staff Recommendation: 530 of 622 531 of 622 2 9 4 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Jennifer Sexton, Business Coordinator Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 532 of 622 2 9 4 services training. Acceptance of this grant will also help offset the costs associated with hosting the conference, allowing Fire and Rescue to maximize training opportunities and regional collaboration. Fiscal Impact: No local matching funds are required. Staff Recommendation: 533 of 622 1005 Technology Park Drive, Glen Allen, VA 23059-4500 Phone: (804) 371-0220 or Fax: (804) 371-3444 www.vafire.com Theresa Hunter CHIEF OF ADMINISTRATION Jamey Brads DEPUTY EXECUTIVE DIRECTOR Virginia Department of Fire Programs July 27, 2026 Brandon King Battalion Chief Roanoke County Roanoke, VA Dear Mr. King, We are pleased to advise the Roanoke County of an assistance award of $8,000 under the 2027 Conference and Education Assistance Program for support of the Roanoke Vally Regional Fire School/ HOT as proposed in your assistance application. Funds are being made available for FY-2027. The performance period of the awards is July 1, 2026, to June 30, 2027. In order to remain eligible for the award the enclosed acceptance letter must be signed and returned to me no later than August 26, 2026. The document can be returned via email. Disbursement of the assistance award in the amount of $8,000 is scheduled for release by September 7, 2026, pending my receipt of your signed acceptance certification document. Be advised that the terms and conditions of this assistance award are set forth in the Conference and Education Administrative Policy & Application Instructions (available on our website). Pay special attention to the promotional acknowledgement associated with the grant award. Further, the recipient will provide in writing an accounting and after-action report within thirty (30) days of the conference conclusion or July 31, 2027, depending on the date of the event. A copy of the event itinerary along with invoices and payment receipts totaling the amount of award shall be included in the submission. If you have any questions, feel free to contact me at my office 804-325-8942, or via email at zeina.altaha@vdfp.virginia.gov. Respectfully, Zeina Altaha Grant Programs Manager 534 of 622 Award Acceptance Certification • All completed acceptance statements must be received by VDFP not later than 5:00 pm Wednesday August 26, 2026; VDFP assumes no responsibility for lost, delayed, or incomplete paperwork. Properly completed acceptances not otherwise received timely may result in the award having then expired. In the foregoing it is highly recommended that completed paperwork be returned via USPS Certified Mail RETURN RECEIPT REQUESTED – or – through the use of a private transfer service such as UPS, FedEx or the like. Email submissions are also accepted. • It is solely the grant award recipient’s responsibility to assure that all FIN, FIPS, and EFT information is complete & accurate. Be sure that if a transfer (EFT) into other than your jurisdiction’s ATL allocation receiving account is used, that the proper account information is provided and returned on or before the above deadline. • All entries must be made in ink or typewritten. Roanoke County You have been awarded a Conference and Education Assistance grant from Virginia Department of Fire Programs in the amount of $8,000. This grant is to be used for the Roanoke Vally Regional Fire School/ HOT as indicated in your application. It is a pleasure to support your organization and its educational efforts. The offer of this award shall expire effective 5:00pm Wednesday, August 26, 2026, if not otherwise accepted by that time. This grant is awarded effective this date for acceptance of any above specific terms & conditions and the general terms & conditions as enumerated under the Department’s current Conference and Education Grant policy. In accepting this award the recipient agrees to use such funds only for the specific purpose(s) granted and further agrees, in the event of noncompliance, to the full repayment of all grant monies received, such made to the Commonwealth’s FIRE PROGRAMS FUND through a prompt & complete reimbursement to the “Treasurer of Virginia” and tendered to the VIRGINIA DEPARTMENT OF FIRE PROGRAMS. ↓ Mark only one – failure to complete this entry may result in expiration of the award The award is… Declined (Signature) (Date) (Typed / Printed Name) (Title) 535 of 622 2 8 1 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Tarek Moneir, Director of Development Services Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 536 of 622 2 8 1 Increase statewide permit fees for construction stormwater permits, Municipal Separate Storm Sewer System (MS4) permits, permit modifications, and annual permit maintenance fees. Increase the DEQ portion of permit fees collected by local VESMP authorities from 28% to the statutory maximum of 30%. Establish an annual Consumer Price Index (CPI) adjustment to allow permit fees to keep pace with inflation and avoid the need for infrequent, significant fee increases in the future. Fiscal Impact: The additional revenue generated by the revised fee schedule will offset a portion of the General Fund revenues that currently constitute the majority of funding required to meet our statutory obligations in this program area. During the upcoming budget cycle we will evaluate required local support in light of changes to the fee schedule. 537 of 622 2 8 1 Attached are three comparison tables illustrating the existing fee schedule and the newly adopted fees schedule. These tables show that DEQ increased most permit fees by approximately 50 to 60% from the current fees. Staff Recommendation: 538 of 622 Construction Activities Total fee Fee” (72%) State portion of Fee” (28%)Total fee County portion of Fee” (70%) State portion of Fee” (30%) A. General / Stormwater Management - Small Construction Activity/Land Clearing (Single-family detached residential structure, sites or areas within common plans of development or sale with land-disturbance acreage less than one acre) $209 $209 $0 $209 $209 $0 B. General / Stormwater Management - Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land- disturbance acreage less than one acre) $290 $209 $81 $290 $290 $0 C. General/Stormwater Management – Small Construction Activity/Land Clearing (Single-family detached residential structure, sites or areas within or outside a common plan of development or sale that is equal to or greater than 1 acre but less than 5 acres) $209 $209 $0 $209 $209 $0 D. General / Stormwater Management - Small Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, than five acres) $2,700 $1,944 $756 $4,100 $2,870 $1,230 E. General / Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than five acres and less than 10 acres) $3,400 $2,448 $952 $5,100 $3,570 $1,530 F. General / Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, than 50 acres) $4,500 $3,240 $1,260 $6,800 $4,760 $2,040 G. General / Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 50 acres and less than 100 acres) $6,100 $4,392 $1,708 $9,100 $6,370 $2,730 H. General / Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 100 acres) $9,600 $6,912 $2,688 $14,300 $10,010 $4,290 Current Fees distribution AS of July 1, 2026 Coverage under the General Permit for Discharges of Stormwater from Construction Activities 539 of 622 Construction Activities Current Fee As of 7/1/2026 A.Construction Activity/Land Clearing (Areas within common plans of development or sale with land $20 $30 B. General / Stormwater Management – Small Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than one $200 $320 C. General / Stormwater Management – Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than five $250 $400 D. Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 10 $300 $480 E. Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 50 $450 $720 F. Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 100 $700 $1,120 Modification or Transfer of Registration Statements T:\Administration\Tarek\Director of Engineering and Development Services\Doug Update\New Fees Schedule for VSMP 2026 540 of 622 Construction Activities Current As of 7/1/2026 A. General / Stormwater Management – Small Construction Activity/Land Clearing (Areas within common plans of development or sale with land- disturbance acreage less than one acre) $50 $80.00 B.within common plans of development or sale, with land-disturbance equal to or greater than one acre $400 $650.00 C. General I Stormwater Management - Large within common plans of development or sale, with land-disturbance acreage equal to or greater than five acres and less than 1O acres) $500 $800.00 D. I Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than 10 acres and less than 50 acres) $650 $1,050.00 E. I Stormwater Management - Large Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land-disturbance acreage equal to or greater than $900 $1,450.00 F. General I Stormwater Management -Large Construction Activity/Land Clearing (Sites,or areas within common plans of development or sale,with land-disturbance acreage equal to or greater 100 acres) $1,400 $2,250.00 Annual Maintenance Fees for Coverage T:\Administration\Tarek\Director of Engineering and Development Services\Doug Update\New Fees Schedule for VSMP 2026 541 of 622 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE AMENDING CHAPTER 8.1 (EROSION AND STORMWATER MANAGEMENT PROGRAM, SECTION 26 – FEES) OF THE ROANOKE COUNTY CODE TO REFLECT THE NEWLY AMENDED FEE STRUCTURE OF THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) 542 of 622 consistency and compliance, enhance technical assistance to local governments, and ultimately improve water quality statewide; and 1.Chapter 8.1 of the Roanoke County Code is hereby amended as set forth herein, and all provisions of Chapter 8.1 not expressly amended by this Ordinance shall remain unchanged and in full force and effect: Sec. 8.1-26. Fees. (a)Fees to cover costs associated with plan and plat reviews shall be imposed in accordance with Table 1. Table 1: Fees for plan and plat reviews: Fee Type Fee Small Plat Review (less than 5 parcels)$25.00 Large Subdivision Review (5 or moreparcels) $350.00 + $75.00 per lot Site Plan Review $755.00 + $75.00 per disturbed acre Erosion and Sediment Control Review: 2,500—4,999 square feet of disturbance $25.00 5,000—9,999 square feet of disturbance $50.00 ≥ 10,000 square feet of disturbance $350.00 + $75.00 per disturbed acre Stormwater Management Agreement Administration Fee $90.00 Second and Subsequent Renewals of Annual Permits (Erosion and Sediment Control, Site Plan, and/or Large Subdivision Development Permits) $750.00 (Due July 1st every year) Vacations (Plats, Easements, and Rights-of- Way) $150.00 + $600.00 advertising fee Technology Fee 5% fee on all permit issuing fees (to be imposed on every transaction processed by the County of Roanoke's Department of Development Services and Department of Planning and Zoning related to applications for development, rezoning, construction, etc.) (b)Fees to cover costs associated with implementation of a VESMP related to land-disturbing activities and issuance of general permit coverage and VESMP authority permits shall be imposed in accordance with Table 2. [NOTE: Such fee attributes include the costs associated with plan review, VESMP registration 543 of 622 (a)statement review, permit issuance, state-coverage verification, inspections, reporting, and compliance activities associated with land-disturbing activities as well as state program oversight costs.] When a site or sites has/have been purchased for development within a previously permitted common plan of development or sale, the applicant shall be subject to fees ("total fee to be paid by applicant" column) in accordance with the disturbed acreage of their site or sites according to Table 2. Table 2: Fees for permit issuance: In addition to the fees set forth below, applicants may also be required to pay additional fees directly to the Virginia Department of Environmental Quality (DEQ). Fee type Total fee to be paid by applicant (includes both the County of Roanoke and Department portions, where applicable)Fee Chesapeake Bay Preservation Act Land-Disturbing Activity (not subject to general permit coverage; sites within designated areas of Chesapeake Bay Act localities with land-disturbance acreage equal to or greater than 2,500 square feet and less than 1 acre) $290.00 General/Stormwater Management—Small Construction Activity/Land Clearing (areas within common plans of development or sale with land-disturbance acreage less than 1 acre.) $290.00 $209 General/Stormwater Management—Small Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land- disturbance acreage equal to or greater than 1 acre and less than 5 acres) $2,700.00 $4,100$2,870 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land- disturbance acreage equal to or greater than 5 acres and less than 10 acres) $3,400.00 $5,100$3,570 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land- disturbance acreage equal to or greater than 10 acres and less than 50 acres) $4,500.00 $6,800$4,760 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land- disturbance acreage equal to or greater than 50 acres and less than 100 acres) $6,100.00 $9,100$6,370 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 100 acres) $9,600.00 $14,300$10,010 544 of 622 * If the project is completely administered by the department, such as may be the case for a state or federal project or projects covered by individual permits, then the entire applicant fee shall be paid to the department. (c)Fees for the modification or transfer of registration statements from the general permit issued by the Department shall be imposed in accordance with Table 3. If the general permit modifications result in changes to stormwater management plans that require additional review by the County of Roanoke, such reviews shall be subject to the fees set out in Table 3. The fee assessed shall be based on the total disturbed acreage of the site. In addition to the general permit modification fee, modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial permit fee paid and the permit fee that would have applied for the total disturbed acreage in Table 2. Table 3: Fees for the modification or transfer of registration statements for the General Permit for Discharges of Stormwater from Construction Activities: Type of Permit Fee Amount General/Stormwater Management—Small Construction Activity/Land Clearing (areas within common plans of development or sale with land-disturbance acreage less than 1 acre) $20.00 $30.00 General/Stormwater Management—Small Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 1 and less than 5 acres) $200.00 $320.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 5 acres and less than 10 acres) $250.00 $400.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 10 acres and less than 50 acres) $300.00 $480.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 50 acres and less than 100 acres) $450.00 $720.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 100 acres) $700.00 $1,120.00 (d)Annual permit maintenance fees shall be imposed in accordance with Table D4, including fees imposed on expired permits that have been administratively continued. With respect to the general permit, these fees shall apply until the permit coverage is terminated. [NOTE: Fees specified in this subsection go to the County of Roanoke.] Table 4: Permit Maintenance Fees: Type of Permit Fee Amount Chesapeake Bay Preservation Act—Land-Disturbing Activity (not subject to general permit coverage; sites within designated areas of Chesapeake Bay Act localities with land-disturbance acreage equal to or greater than 2,500 square feet and less than 1 acre) $50.00 General/Stormwater Management—Small Construction Activity/Land Clearing (areas within common plans of development or sale with land-disturbance acreage less than 1 acre) $50.00 $80.00 545 of 622 General/Stormwater Management—Small Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance equal to or greater than 1 acre and less than 5 acres) $400.00 $650.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 5 acres and less than 10 acres) $500.00 $800.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 10 acres and less than 50 acres) $650.00 $1,050.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than 50 acres and less than 100 acres) $900.00 $1,450.00 General/Stormwater Management—Large Construction Activity/Land Clearing (sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater 100 acres) $1,400.00 $2,250.00 General permit coverage maintenance fees shall be paid annually to the County of Roanoke by the anniversary date of general permit coverage. No permit will be reissued or automatically continued without payment of the required fee. General permit coverage maintenance fees shall be applied until a notice of termination is effective. (e)The fees set forth in subsections (b) through (d) of this section, shall apply to: (1)All persons seeking coverage under the general permit. (2)All permittees who request modifications to or transfers of their existing registration statement for coverage under a general permit. (3)Persons whose coverage under the general permit has been revoked shall apply to the Department for an individual permit for discharges of stormwater from construction activities. (f)Permit and permit coverage maintenance fees outlined under section 8.1-25 may apply to each general permit holder. (g)No general permit application fees will be assessed to: (1)Permittees who request minor modifications to general permits as defined in section 8.1-2 of this chapter. Permit modifications at the request of the permittee resulting in changes to stormwater management plans that require additional review by the County of Roanoke shall not be exempt pursuant to this section. (2)Permittees whose general permits are modified or amended at the initiative of the Department, excluding errors in the registration statement identified by the County of Roanoke or errors related to the acreage of the site. (h)All incomplete payments will be deemed as non-payments, and the applicant shall be notified of any incomplete payments. Interest may be charged for late payments at the underpayment rate set forth in section 58.1-15 of the Code of Virginia and is calculated monthly at the applicable periodic rate. A ten (10) percent late payment fee shall be charged to any delinquent (over ninety (90) days past due) account. The County of Roanoke shall be entitled to all remedies available under the Code of Virginia in collecting any past due amount. 2. This ordinance shall be effective immediately upon adoption. 546 of 622 2 8 4 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Tarek Moneir, Director of Development Services Approved By: Richard L. Caywood, County Administrator Issue: Background: The County of Roanoke is requesting that the Board of Supervisors approve a resolution asking the Virginia Department of Transportation (VDOT) accept, as described by the AM- 4.3, (See attachment A) 0.59 mile of Palmetto Bluff Road from the intersection with Pitzer Road (VA SEC. Route # 617) to the end of its cul-de-sac. This road is located within the Rivers Edge subdivision in the Vinton Magisterial District. Discussion: The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road acceptable. Fiscal Impact: There is no fiscal impact associated with this agenda item. Staff Recommendation: The staff recommends that the Board approve the attached resolution to VDOT requesting that they accept Palmetto Bluff Road into the Secondary Road System. 547 of 622 Description Length ROW Services Palmetto Bluff Rd; from Route 617 to end of its Cul-de sac 0.59 mi 50 ft 10/10 houses ROANOKE COUNTY DEPARTMENT OF DEVELOPMENT SERVICES ACCEPTANCE OF PALMETTO BLUFF RD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM Exhibit “A” 548 of 622 COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION Form AM 4.3 Form AM 4.3 (Rev 07/06/2026) by Resolution of the governing body adopted 8/18/2026 In Roanoke County ICR ID: 43797031 SSR Report of Changes in the Secondary System of State Highways CHANGE TYPE RTE NUM & STREET NAME CHANGE DESCRIPTION FROM TERMINI TO TERMINI LENGTH NUMBER OF LANES RECORDAT ION REFERENC E ROW WIDTH Addition Rt. 741 - Palmetto Bluff Road New subdivision street §33.2-705 Intersection with Pitzer Road, Route 617 End of Cul-de-sac 0.59 2 50 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes to the secondary system of state highways. A Copy Testee Signed (County Official):__________________________________________________________ Project/Subdivision: Palmetto Bluff Road Street Acceptance 549 of 622 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 RESOLUTION REQUESTING ACCEPTANCE OF PALMETTO BLUFF ROAD IN THE RIVERS EDGE SUBDIVSION IN THE VINTON MAGISTERIAL DISTRICT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (“VDOT”) SECONDARY SYSTEM OF STATE HIGHWAYS 550 of 622 to the Residency Administrator for the Virginia Department of Transportation. 551 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Megan G. Cronise, Assistant Director of Planning Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 552 of 622 1 7 8 Fiscal Impact: VDOT is offering the Roanoke County Board of Supervisors $500 to purchase 50 square feet of unimproved right-of-way. Staff Recommendation: 553 of 622 AP1 Rev. 09/21 BASIC ADMINISTRATIVE REPORT (BAR) RIGHT OF WAY ACQUISITION Project, Parcel and Ownership Information Parcel No. 086 Project No. 0081-080-947, R201 County: Roanoke Federal Project No. NHPP-081-2(321) UPC No. 116201 Parcel Address Martindale Avenue (unimproved) Parcel City, State and Zip Roanoke, VA 24019 Owner Name Board Of County Supervisors of Roanoke County, Virginia Owner Address 5204 Bernard Drive, 4th Floor Owner City, State and Zip Roanoke, VA 24018 Agent Name Michael Phipps Zoning, Use and Assessment Information Tax Map # N/A Assessed Land $ 0.00 Zoning N/A Assessed Improv. $ 0.00 Current Use Vacant Land Total Assessed Value $ 0.00 Parcel Size Before Acquisition 0.4942 Ac. Parcel Size After Acquisition .4930 Ac. ITEM UNIT SIZE UNIT VALUE APPLIED ESTIMATED VALUE FEE SIMPLE AREA SF 50 0.80$ 100%100$ 0 -$ 0%-$ 0 -$ 0%-$ 100$ 500$ ESTIMATE OF JUST COMPENSATION Value of Land and Easements Value of Improvements (List and Comment Below) Cost to Cure Items (Explanation and Calculation Below) TOTAL ESTIMATED COMPENSATION - Since the Offer did not meet the minimum $500 threshold, the Offer is in the amount of $500 Comments, Explanations and Calculations (e.g. if any, area of residue acquired) The numbers in the "Estimated Value" column are rounded figures. Any landscaping or trees that have not been separately addressed are included in the land value. The proposed limited access line shown on the plan sheets has no compensable Signatures and Date Approved for Acquisition Agent Signature Effective Date 7/6/2026 Manager Signature Date Approved for Acquisition Land prices are based on a range of values derived from property transfers in your neighborhood. 07/07/2026 554 of 622 AP1 Rev. 09/21 Parcel: 086 Landowner: Board of County Supervisors of Roanoke County, Virginia Page 2 of 3 PHOTOGRAPHS Project #: 0081-080-947, R201 Date Photos Taken: November 17, 2025 Photos Taken By: K. C. Fullmer Photo #1 - Photo Shows a View of: Proposed Fee Simple Acquisition and Limited Access Line facing West toward the Existing Right of Way Line. Photo #2 - Photo Shows a View of: Proposed Fee Simple Acquisition and Limited Access Line facing North toward the Existing Right of Way Line. 555 of 622 AP1 Rev. 09/21 Parcel: 086 Landowner: Board of County Supervisors of Roanoke County, Virginia Page 3 of 3 Sketch PL Existing Right of Way PL Proposed Limited Access Line Proposed Right of Way PL 556 of 622 DEPARTMENT OF TRANSPORTATION Stephen C. Brich, P.E. 1401 East Broad Street Commissioner Richmond, Virginia 23219 August 5, 2026 Transportation Facility: Route: I-81 State Project: 0081-080-947, R201 Federal Project: NHPP-081-2(321) County: Roanoke UPC: 116201 RIGHT OF WAY - Property of Board of County Supervisors of Roanoke County, Virginia Parcel 086 EMAILED AND CERTIFIED MAIL Board of County Supervisors of Roanoke County, Virginia Attn: Megan G. Cronise 5204 Bernard Drive, 4th Floor Roanoke, VA 24018 Dear Landowner: The Virginia Department of Transportation (VDOT) is in the process of acquiring rights of way for the construction, maintenance and/or operation of the above referenced public transportation facility, specifically, Route 81 in Roanoke and Botetourt Counties, Virginia. A public hearing was held previously in the Counties of Roanoke and Botetourt. Advertisements announcing the public hearing schedule were run in the local newspapers in advance of the hearing. Citizens’ comments received by VDOT during this hearing were considered in the development of the final plans. The final project plans show that your property is needed for this transportation facility, and VDOT hereby offers to acquire the property that is needed, as shown on the enclosed plan sheets. VDOT has contracted with Rinker Design Associates, LLC (RDA) to acquire the rights of way for this project. The authorized agent is Michael Phipps with RDA. You may contact the agent at 571-719-6475 or by email at mphipps@rdacivil.com. VDOT seeks to acquire your property to use for the construction, maintenance and/or operation of the referenced public transportation facility including any components thereof such as, but not limited to, storm water management systems, drainage systems, traffic control equipment, curbs, gutters, sidewalks and bike trails. If it is necessary for the construction, maintenance and/or operation of the referenced transportation facility, your property may be used for the relocation, installation, improvement or maintenance of a utility service provided by a public utility provider, or for the relocation, installation, improvement or maintenance of railroad facilities. Pursuant to Section 25.1-204(B) of the Code of Virginia, the undersigned hereby certifies that the acquisition of your property has been reviewed by the Commissioner of Highways for purposes of complying with Section 1-219.1 of the Code of Virginia. VDOT hereby offers to acquire the property and/or property rights needed, as shown on the enclosed plan sheets, for the total sum of $500.00. This offer is based solely upon the valuation referenced below and on the enclosed Basic Administrative Report (BAR). 557 of 622 Board of County Supervisors of Roanoke County, Virginia August 5, 2026 Page 2 VDOT made a study of the real estate market in your area to determine the value of the area needed. This study is the basis for our offer. After careful inspection and with full consideration of the impact of the proposed transportation facility on your property, the market value was established at $500.00. A breakdown of this value is as follows: Category Description Units Size Value Total Offer $500.00 Enclosed is a complete copy of the approved BAR and a copy of the title examination of your property. Plan Sheets 2(1), 8, 8A and 8RW are enclosed showing specific features highlighted in the following colors: RED, showing the area required for land in fee; and DARK BLUE, showing the limited access line. Other documents enclosed include an Option, a Commonwealth of Virginia Substitute W-9 form (Form W- 9) that asks for your Social Security Number or Taxpayer ID, and Form N28, an authorization for your mortgage company allowing us to obtain mortgage lien information on your property. This information is necessary to expedite closing and our payment to you of money owed. Also enclosed is a Right of Way Survey form to comply with Title VI of the Civil Rights Act of 1964. The completion of this form is strictly voluntary. A Guide for Property Owners is also included for your reference. Today our objective is to explain the valuation, the title report, and the plans, and to answer any questions you may have. The area needed for the project as shown on enclosed Plan Sheets 8 and 8RW is described as follows: The proposed acquisition area, shown in RED, contains 50 square feet. It is a triangle shaped area ranging from 0 to 10 feet wide and is approximately 25 feet long. The limited access line, shown in DARK BLUE, will be shifted to match the adjustment of the right of way line, accommodating the I-81 Northbound widening and improvement efforts. Your property lies between opposite approximate Station 176+73 and opposite Station 181+04.31 on the proposed I-81 Northbound Construction Baseline, as shown on the enclosed plan sheets. I-81 will be widened to three southbound lanes and three northbound lanes. The northbound lanes of I-81 will be as much as 6.5 feet higher than the existing ground. A 12-foot-wide paved shoulder will be constructed along the western side of the northbound lanes of I-81. A 12-foot-wide paved shoulder will be constructed on the eastern side of the northbound lanes of I-81. The road widening will shift I-81 away from your property as much as 3 feet. An 18-inch-wide underground pipe will be constructed under the eastern shoulder of the northbound lanes of I-81. The existing guardrail along the eastern shoulder of the northbound lanes of I-81 will be replaced with a 3.5 to 4-foot-tall road barrier. A sound wall will be constructed along the proposed 3.5 to 4-foot-tall road barrier and will be as much as approximately 20 feet above the existing ground. The slope to the east of the eastern shoulder of the northbound lanes of I-81 will be as much as 6.5 feet above the existing ground and its slopes will range between 2:1 and 4:1. A 4-foot-tall woven wire fence will be constructed at the proposed right of way and limited access line on your property. Much of the existing vegetation in the existing right of way area between your property line and the northbound lanes of I-81 will be cleared as part of the project. Within the existing right of way area, grading will be required to tie the construction of the roadway and drainage improvements into the existing ground. Cross Section Sheets X-053 to X-058 show the elevation and cut/fill at each station point and will be provided when you meet with the agent. You may be entitled to a reimbursement or reduction of your real estate taxes, depending on the circumstances at the time we conclude the transfer. Should you have any questions pertaining to this, please contact your local treasurer for further details. 558 of 622 Board of County Supervisors of Roanoke County, Virginia August 5, 2026 Page 3 Thank you for your consideration of our offer to purchase the needed rights of way. Through your cooperation, Virginia’s transportation system will remain among the nation’s finest. Sincerely, on behalf of Michael Sprouse Regional Right of Way Manager MP/rko Enclosures cc: Ms. Lori A. Snider, State Right of Way & Utilities Director Mr. Troy M. Sullivan, Rinker Design Associates, LLC 559 of 622 - 1 - TAX MAP #N/A RW-10 (LA) Revised 3/21 PREPARED BY VDOT UNDER SUPERVISION OF THE OFFICE OF THE ATTORNEY GENERAL Exempted from recordation taxes and fees under Sections 58.1-811(A)(3), 58.1-811(C)(5), 58.1-3315, 25.1-418, 42.1-70, 17.1-266, and 17.1-279(E) UPC: 116201 Route: 81 Project: 0081-080-947, R201 County: Roanoke/Botetourt From: 3.05 Mi. S. Roanoke/Botetourt Co. Line To: 3.35 Mi. N. Roanoke/Botetourt Co. Line (This block for Department of Transportation use only.) This Option, granted this ____ day of ________________, 2026, by BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as "landowner" (even though more than one), to the COMMONWEALTH OF VIRGINIA, Department of Transportation, 731 Harrison Avenue, Salem, Virginia 24153, hereinafter referred to as "Commonwealth". WITNESSETH: That for and in consideration of One Dollar ($1.00) cash in hand paid to the landowner by the Commonwealth, receipt of which is hereby acknowledged, the landowner does hereby grant the Commonwealth the option to purchase the land hereinafter described, and if such option be exercised as hereinafter provided, the landowner will convey all their rights and interests in such land unto the Commonwealth by deed of general warranty, properly executed, acknowledged, and delivered with usual covenants of title, free of all encumbrances. The land subject to this option is described as follows: Parcel 086 Being as shown on Sheets 8 and 8RW of the plans for Interstate 81, State Highway Project 0081-080-947, R201, and beginning on the Southeast (right) side of the Interstate 81 Northbound Construction Baseline from a point in the lands of the landowner, opposite Station 180+78.63, to the lands now or formerly belonging to Cody Gulley, opposite Station 181+04.31, and containing 50 square feet, more or less, land. For a further description of said acquisition, see EXHIBIT A attached hereto. 560 of 622 - 2 - Being a portion of the same land acquired by the landowner from Percy W. Pettit, executor of the J. U. Pettitt Estate, by Deed dated March 19, 1908, and recorded November 4, 1909, in Plat Book 3, Page 98, in the Office of the Clerk of the Circuit Court of Botetourt County. The total consideration for the conveyances provided for herein is as follows: $500.00 in full for land, all landscaping and improvements contained thereon and any appurtenances thereto, including all damages, if any. AND FURTHER WITNESSETH: THAT WHEREAS, all or part of this highway has been designated as a Limited Access Highway in accordance with the provisions of Sections 33.2-401, 33.2-402, 33.2-403 and 33.2-404, of the 1950 Code of Virginia, as amended; NOW, THEREFORE, for the aforesaid consideration the landowner also agrees to grant and convey unto the Commonwealth with general warranty any and all easements of access, light or air, incident to the lands of the landowner abutting upon the Limited Access Highway, and/or upon any of its ramps, loops, or connections at and with intersecting highways, the line or lines along which the easements to be conveyed lie being described as follows: From a point on the proposed right of way and limited access line opposite Station 180+78.63 (Interstate 81 Northbound Construction Baseline), the lands of the landowner, thence along said proposed limited access line to a point opposite Station 181+04.31, the lands now or formerly belonging to Cody Gulley, as indicated in DARK BLUE on the aforesaid plans. For a further description of said acquisition, see EXHIBIT A attached hereto. It is understood and agreed that the risk of loss or damage by fire, wind storm or any other causes to the structure or structures, if any, hereunder optioned and situated in whole or in part upon the hereinabove described land will remain with the landowner until final settlement is made. The landowner by the execution of this instrument acknowledges that the plans for this project as they affect their property have been fully explained to them or their authorized representative. There have been no other promises, consideration or representations made which are not set forth in this instrument. The consideration mentioned above represents the value of all estates or interests in such land, and the damages to the value of the remaining lands of the landowner which may result by reason of the use to which the Commonwealth will put the land to be conveyed. The landowner agrees to accept their legally proportionate share to such total consideration for their interest and rights in the land. In the event the landowner is unable to convey marketable title to the Commonwealth as herein provided, and the Commonwealth should elect to institute condemnation proceedings for the purpose of acquiring title to such land, it is agreed by the landowner that this instrument may be introduced in such proceedings as evidence of the value of the land and said damages, if any, to the remaining property of the landowner and the landowner will not contest the value set forth herein or seek to introduce any alternative evidence of the value into evidence in such proceedings. This option may be exercised by the Commonwealth at any time within one year from the date hereof, or any further extensions as may be agreed upon in writing by the parties. The option shall be exercised by any one of the following methods: (1) By mailing of notice to the landowner, such notice to be by certified letter mailed to the last known place of abode of the landowner, and effective as of the time of posting of such letter; 561 of 622 - 3 - (2) By demanding a deed from the landowner by a duly authorized agent of the Commissioner of Highways such demand to be made either by the posting of a letter as provided in (1), or by oral demand, the latter method to be effective as of the time of actual receipt by the landowner; (3) By the entry of the officers, agents, or employees of the Commissioner of Highways upon the lands to be conveyed, for the purpose of commencing construction or improvement of the highway or other project for which the land is to be utilized. The landowner hereby covenants and agrees for themselves, their heirs, successors and assigns that the consideration herein mentioned shall be in lieu of any and all claims to compensation and said damages by reason of the location, construction and maintenance of the transportation project by the Commonwealth, including such drainage facilities as may be necessary, and that the Commonwealth shall have the right to enter upon and take possession of the land prior to the execution and delivery of the deed which is to be executed in the event this option is exercised. (SIGNATURE ON FOLLOWING PAGE) 562 of 622 - 4 - WITNESS the following signature and seal: BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By (SEAL) Title STATE OF ; City/County of , to-wit: The foregoing instrument was acknowledged before me this ____ day of , 2026, by , , (Name of officer or agent) (Title of officer or agent) of Board of County Supervisors of Roanoke County, Virginia. ___________________________________ NOTARY PUBLIC My Commission expires: Notary Registration No.: 563 of 622 - 5 - EXHIBIT A METES AND BOUNDS DESCRIPTION PROPOSED RIGHT OF WAY & LIMITED ACCESS CHANGE PARCEL 086 THE LAND OF BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS RECORDED IN PB 3 PG 98 The Parcel has no Tax Map Designation. Beginning at a point in the existing Eastern Right of Way and Limited Access Line of Virginia State Route 81, said point being located at station 181+03.18, 102.80 feet right of the Northbound Baseline as shown on construction plan sheet No. 8(RW) VA project 0081-080-947 P-101, C-501, R201. Said point being a corner common to the property of James T. Wray (Tax Map #026.08-03-20.00-0000) and the property of Cody Gully (Tax Map #026.08-06-05.00-0000); Thence with the common property line of said Wray & Gulley S47°15'58"E a distance of 6.00' to The True Point of Beginning. Said point being identified as station 181+03.87, 108.76’ right of the same northbound baseline. Said point also being the Northwest corner of the property of Board of County Supervisors of Roanoke County, Virginia (No Tax Map designation); Thence with the northern line of Board of County Supervisors of Roanoke County, Virginia, S47°15'58"E a distance of 3.92' to a point identified as station 181+04.31, 112.66’ right of the same northbound baseline; Thence thru the tract of the Board of County Supervisors of Roanoke County, Virginia, S49°03'49"W a distance of 25.58' to a point identified as station 180+78.63, 112.72’ right of the same northbound baseline and on the western line of the Board of County Supervisors of Roanoke County, Virginia; Thence with the western line of the Board of County Supervisors of Roanoke County, Virginia, N40°15'20"E a distance of 25.45' to the True Point of Beginning and containing 50 Square Feet of Land, more or less. 564 of 622 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 ORDINANCE AUTHORIZING THE CONVEYANCE OF 50 SQUARE FEET OF UNIMPROVED MARTINDALE AVENUE RIGHT-OF-WAY TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FOR INTERSTATE 81 WIDENING, HOLLINS MAGISTERIAL DISTRICT 565 of 622 Page 2 of 2 2. That conveyance to VDOT of the interest in real estate included on the attached Option which is attached hereto as Exhibit A is hereby authorized and approved. 3. That the County Administrator, Deputy County Administrator, or Assistant County Administrator, any of whom may act, are authorized to execute, deliver, and record the Option, and any other documents, including a deed of conveyance, on behalf of the County, and to take such further actions as any of them may deem necessary or desirable in connection with this project. The form of the Option is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by the execution and delivery thereof, all of which shall be approved as to form by the County Attorney. 4. That the County accepts and appropriates the payment of $500 as fair market value compensation for the 50 square feet of unimproved Martindale Avenue right-of-way. 5. That this ordinance shall be effective on and from the date of its adoption. 566 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Peter S. Lubeck, County Attorney Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: There is no fiscal impact associated with this item. 567 of 622 1 7 8 Staff Recommendation: Staff recommends adoption of the resolution. 568 of 622 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 RESOLUTION ESTABLISHING AN ADMINISTRATIVE PROCEDURE FOR REVIEWING REQUESTS FROM FOOD VENDORS TO TEMPORARILY CONTINUE USE OF EXPANDED POLYSTYRENE FOOD SERVICE CONTAINERS inter alia, that 569 of 622 Page 2 of 2 1. The Board hereby authorizes the County Administrator to designate individuals to serve on a committee to review requests for exemption from the above-cited provisions of § 10.1-1424.3 of the Code of Virginia. 2. In rendering determinations regarding such requests, the Committee shall make such findings regarding the existence of undue economic hardships as are set forth in Subsection B of § 10.1-1424.3 of the Code of Virginia. Any exception granted shall be for a period of not more than one year from the date of exemption, pursuant to the terms of Subsection B of § 10.1-1424.3 of the Code of Virgina. 3. If a food vendor’s request for an exception is denied by the Committee, the food vendor may appeal such denial to the Roanoke County Board of Supervisors by filing a notice of appeal with the Committee within 30 days of receipt of the Committee’s written determination and shall also file a written statement setting forth why the Committee’s determination was in error. The Committee shall forthwith transmit the notice of appeal and accompanying statement to the Deputy Clerk to the Board of Supervisors. Such appeal shall be heard by the Board within 60 days of the filing of the notice of appeal. The Board’s determination on the appeal shall be final. No further right of appeal shall lie with any court. 4. This resolution shall take effect immediately upon its adoption. 570 of 622 3 0 1 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Megan E. Baker, Director of Economic Development Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: 571 of 622 3 0 1 On August 6, 2026, the EDA approved a performance agreement providing for a $300,000 Transportation and Access Improvement Grant and up to $1.2 million in annual performance-based incentive payments. The transportation grant would reimburse documented eligible costs associated with Starkey Road improvements and reconstruction of the Carilion Wellness entrance and parking area. The annual incentive payments would be calculated from incremental real estate, business personal property, and meals tax revenues actually received by the County above the property's 2026 baseline and would be subject to annual appropriation by the Board of Supervisors. Fiscal Impact: The proposed Performance Agreement includes up to $1.5 million in performance- based incentives. Of this amount, the Economic Development Authority of Roanoke County will provide up to $300,000 to reimburse eligible transportation and access improvement costs associated with the project. The remaining up to $1.2 million consists of annual incentive payments based on incremental tax revenues generated by the project above the 2026 baseline. These payments represent a portion of new revenues generated by the project and do not require an upfront allocation of existing County funds. Accordingly, no direct funding contribution from the Board of Supervisors is required for the project incentive beyond the annual appropriation of a portion of the new revenues generated by the project to the EDA for payment under the Performance Agreement. Annual payments are subject to Board appropriation and are capped at $1.2 million over the life of the agreement. Staff Recommendation: 572 of 622 Page 1 of 11 PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT (the “Agreement”) is entered into between the COUNTY OF ROANOKE, VIRGINIA (the “Locality”), a political subdivision of the Commonwealth of Virginia (the “Commonwealth”), AB II 419, LLC, a Virginia limited liability company (the “Company”), and the ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA (the “Authority”), a political subdivision of the Commonwealth of Virginia. The Effective Date of this agreement shall be the date on which all parties to the agreement have signed it, as established by the dates associated with each party’s signature. WITNESSETH: WHEREAS, the Company desires to build Tanglewood Crossing, a new mixed-use community, located at 4502 Starkey Road, 4504 Starkey Road, 4506 Starkey Road, and 4034 Emma Lane, Roanoke Virginia, in Roanoke County (Tax Map #087.07-01-29.00-0000, #087.07-01-31.00- 0000, #087.07-01-33.00-0000, #087.07-01-36.00-0000) (the “Project”); WHEREAS, the Project is anticipated to include: (i) A 13,271 square foot retail center containing five new-to-market national retailers and restaurants; (ii) A 54,000 square foot mixed-use building containing one floor of restaurants and retailers and three floors of residential apartments consisting of forty-two (42) apartment units; and (iii) A third residential building containing fifty-six (56) apartment units; WHEREAS, the Project is anticipated to generate substantial new tax revenues for Roanoke County, including real estate tax revenue, business personal property tax revenue, and meals tax revenue; WHEREAS, the Company has requested public participation in infrastructure and redevelopment costs associated with the Project, including: (i) Roadway and right-of-way improvements along Starkey Road; (ii) Redevelopment of the Carilion Wellness entrance and parking lot to accommodate Virginia Department of Transportation (VDOT)-approved access to the Project; (iii) Reconstruction of the existing 60-inch storm sewer serving the Property; and (iv) Infrastructure improvements necessary to facilitate development of the third parcel containing fifty-six (56) residential units; WHEREAS, the stimulation of additional tax revenue, economic activity, housing opportunities, and commercial redevelopment generated by the Project constitutes a valid public purpose for the expenditure of public funds. 573 of 622 Page 2 of 11 NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: SECTION 1. Definitions. A. Transportation and Access Improvement Costs. Exhibit A, which is incorporated herein by reference. Exhibit A is provided for illustrative purposes only, and reimbursable Transportation and Access Improvement Costs may include substantially similar improvements approved by the Authority. B. Eligible County Revenues. SECTION 2. Project Development. 574 of 622 Page 3 of 11 SECTION 3. Incentive Payments. The Authority may provide the following incentives to the Company, subject to the terms and conditions of this Agreement. The Authority shall reimburse the Company for eligible Transportation and Access Improvement Costs as described in Section 1(A) and generally depicted on Exhibit A, in an amount not to exceed Three Hundred Thousand Dollars ($300,000). The Company may submit one or more requests for reimbursement as eligible Transportation and Access Improvement Costs are incurred and paid. Each request shall include invoices, proof of payment, lien waivers if requested by the Authority, and such other documentation as the Authority may reasonably require to verify the eligible costs. Following verification of the submitted documentation, the Authority shall reimburse approved requests within thirty (30) days. The Authority may request such additional documentation as it reasonably determines necessary to verify the eligibility of the requested reimbursement. Subject to the annual appropriation of funds by the Roanoke County Board of Supervisors to the Authority, the Authority shall make annual incentive payments to the Company in accordance with the Annual Incentive Payment Schedule attached as Exhibit B, based upon the Eligible County Revenues actually received by the County on an annual basis. As a condition of receiving annual incentive payments, the Company shall remain in compliance with Section 2 (project development). Failure to comply with Section 2 may result in the suspension or termination of future annual incentive payments. The aggregate amount of annual incentive payments shall not exceed One Million Two Hundred Thousand Dollars ($1,200,000). No annual incentive payment shall be made unless and until the County has verified the amount of Eligible County Revenues actually received by the County and the Company's continued eligibility for such payment under this Agreement. Termination or suspension of future annual incentive payments shall not require repayment of annual incentive payments previously made in accordance with this Agreement. The final Annual Incentive Payment shall be based upon Eligible County Revenues actually received during calendar year 2031. During the term of this Agreement, within sixty (60) days following the end of each calendar year, the Company shall provide the County such information as the County may reasonably require to verify the Company’s continued eligibility under this agreement. The County shall verify the amount of Eligible County Revenues actually received from the Project, including real estate taxes, business personal property taxes, and meals taxes, based upon County tax records and such additional information the County may reasonably request from the Company. 575 of 622 Page 4 of 11 The Company hereby authorizes the Commissioner of the Revenue for Roanoke County and the Commonwealth of Virginia to release to the Authority and the County such tax information as may be reasonably necessary to calculate the Annual Incentive Payments. Exhibit B, and, subject to the annual appropriation of funds by the Roanoke County Board of Supervisors, shall make payment to the Company within thirty (30) days following completion of such verification. SECTION 5. Miscellaneous. A. Annual Incentive Payments are Subject to Future Appropriations. B. Entire Agreement; Amendments. C. Governing Law; Venue. D. Counterparts. 576 of 622 Page 5 of 11 E. Severability. If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. Attorney’s fees shall be paid by the party incurring such fees. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 577 of 622 Page 5 of 11 578 of 622 Page 6 of 11 IN WITNESS WHEREOF, this Agreement will become effective as of the date of the last signature below. The date on which the final party signs this Agreement, as indicated next to or below that party’s signature, will be considered the “Effective Date.” 579 of 622 Page 7 of 11 EXHIBIT A Transportation and Access Improvement Costs 580 of 622 Page 8 of 11 581 of 622 Page 9 of 11 EXHIBIT B 2027 2028 100%$292,505 $292,505 2028 2029 100%$307,176 $599,681 2029 2030 50%$243,747 $843,428 2030 2031 50%$248,148 $1,091,576 2031 2032 20%, or such lesser percentage as necessary to reach the aggregate maximum Annual Incentive Payments of $1,200,000 Not to exceed remaining amount necessary to reach $1,200,000 Up to $1,200,000 Notes 1. The annual and cumulative incentive payment amounts shown above are estimates provided for illustrative purposes only and are not guaranteed payment amounts. Actual annual incentive payments shall be calculated by applying the applicable Incentive Percentage to the Eligible County Revenues actually received by the County during the applicable Tax Calendar Year, subject to the terms and conditions of this Agreement. 2. Actual Eligible County Revenues may be greater or less than the estimated amounts reflected in this Exhibit, and actual annual and cumulative incentive payments may therefore vary from the estimates shown above. 3. The aggregate amount of annual incentive payments shall not exceed $1,200,000. 4. The final Annual Incentive Payment shall be based upon Eligible County Revenues actually received during calendar year 2031 and shall be paid in accordance with the reporting, verification, and payment provisions of the Agreement. 582 of 622 Page 10 of 11 EXHIBIT C 583 of 622 Page 11 of 11 EXHIBIT D 584 of 622 Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 RESOLUTION AUTHORIZING AN ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT WITH THE COUNTY OF ROANOKE, THE ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, AND AB II 419, LLC 585 of 622 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 586 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Jennifer Sexton, Business Coordinator Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: No local matching funds are required Staff Recommendation: 587 of 622 1 7 8 Staff recommends accepting and allocating $37,500 in grant funding from the Western Virginia EMS Council for the purchase of equipment necessary to implement a prehospital whole blood program. This initiative will enhance Roanoke County Fire & Rescue’s ability to provide lifesaving blood transfusion therapy to critically ill and injured patients, further strengthening the departments emergency medical capabilities and the level of care available to County residents. 588 of 622 · 1944 Peterstreek Roacl NW Roanoke, Virginia 24017 W'Ww.wvems.org OFFICE 540.562.3482 • FAX 540 .. 562.3488 Wottern Vlf11lal1 lmer1oncv Medftll Services Coa1cll, Inc. WESTERN VIRGINIA EMS COUNCIL FUNDING AWARD LEITER Prehospital Whole Blo()d Program , July 28, 2026 Battalion Chief Jeremy Newman Roanoke County Fire & Rescue 5925 Cove Road Roanoke, VA24019 Re: Funding Award -Prehospital Whole Blood Program Pear Battalion Chief Newman: I have received and reviewed your request for fundingin support of the proposed Pre hospital Whole Blood Program. Following a thorough review. I am pleased to confirm that, through special initiative funding provided bythe Virginia Office of Emergency Medical Services, the Western Virginia EMS Council has approved funding of up to $37,500.00 to support the implementation of.this important initiative. . The approvedfunding is intended to support the purchase of equipment neces~ary for the · ·.·implementation and operation of the Prehospital V,Vhote Blood Program, including: • Delta ICE APRU • BloodCOMM Premium monitoring system • · Warrior Lite warming system • LifeFlow PLUS rapid infusion equipment These resources will provide critical infrastructure necessary to support the safe~ effective, and timely administration of whole blood in the prehospital environment. Funding Conditions The maximum amount available under this award is $37,500.00. Funding shall be used solely for the· equ'ipment and purposes outlined in the ppproved funding request Unless : .·· ·, . . . .... . .··· . . . ··i· .. :. . . ·. Serving the counties of Alleghany, Botetourt, Craig, .Floyd, Franklin, Giles, Henry, Montg•omery; Patrick, Pittsylvania, Pulaski, and Roanoke; and the cities of Co11l11gton, Danville, Martinsville, Radford, Roanoke and Salem. 589 of 622 · .. :.· f. ~ • I·!, 1944 Peters Creek .Road NW Roanoke, Virginia 24017 OFFICE 540.562.3482 • FAX 540.562.3488 Weste111 V11111111 E••U11 .. et Medical Semc111 COanctl, lat. prior written authorization for a modification is obtained from the Western Virginia EMS Council. The recipient organization is responsible for ensuring that au purchases and program activities are conducted in accordance with applicable federal and state laws, regulations, policies, and clinical requirements governing prehospital blood administration. Any costs exceeding the approved funding amount will be the responsibility of the recipient organization unless additional funding is separately authorized in writing. Documentation and Accountability As a condition of this award, the recipient organization shall maintain appropriate documentation supporting all expenditures made with the·se funds. Copies of invoices, receipts, proof of payment, equipment documentation, or other records necessary to verify the appropriate use of the funding shall be provided to the Western VA EMS Council before funds can be awarded. Any funds that are not expended for the approved purpose, or expenditures determined to .·be outside the scope of the approved initiative, may be subject to return or other action consistent with the requirements of the funding source. The recipient organization agrees to provide reasonable program information or outcome d_ata, as requested, to assist the Western Virginia EMS Council and the Vi.rginia Office of Emergency Medical Servicesin evaluating the implementation and impact of this special initiative. Program Impact The Western Virginia EMS Council recognizes the significant potential of prehospital whole blood administration to enhance the treatment of critically ill and injured patients, particularly those experiencing life-threatening hemorrhage. This initiative represents an important advancement in the delivery of time-sensitive, evidence-based emergency medical care. We commend your organization for its commitment to developing this program and expanding access to lifesaving treatment within the regional EMS system. The Western Virginia EMS Council has full confidence in the successful implementation of your Prehospital Whole Blood Program and believes it will have a meaningful and positive Impact on pati'entcare and outcomes throughout the communities you serve. We are pleased to support this :initiative and look forward to its successful implementation .. Serving the counties of Alleghany, Botetourt,.-Cnalg, f/oyd, Franklin, Gil~s, Henfy, · tvlo~gome,Y, Patrick, Plttsylvcmla, Pul~sk£ and Roanoke; · · and the cities of Coil.Jngtan, Danville, Martfnsvllle, Radford/Roanoke and Salem. 590 of 622 19441>et~rs treek Road NW · RoanC)ke, Virginia 24017 OFFICE 540.562.3482 • FAX 540.562.348$ Sincerely, Deborah T. Akers, NRP .E)(ecutive Director · Western Virginia EMSCouncil WHll1'1Vlr1tn11 Emer1eaCJllfHllcal Sen'ICll COllJICll, lac. . ACKNOWLEDGMENT AND ACCEPTANCE OF FUNDING AWARD On be half of Ro Qt\ ll Ke U:l llO~ · • , I acknowledge receipt of this Funding Award Letter and accept fu~ ing of up to $37 ,500.00 for the Prehospital Whole Blood program, subject to the purposes, conditions, and documentation requirements stated above. Organization: Roanoke .. Cpuo~< Authorized Representative: 'R.icm..vd .· ~b)ood Title: --l~,.£-lo.''+-?"~i::;:;:;!;~ ........... +\4"-+-'~:----"'-=_,;;;;,_-\--·~ Serving the ~ountl(!S o/Ai~ghany; Botet.ourt, Craig; F!oyd, Franklin, Giles, Henry, Monti/or1Jery~ Patrick, Pittsylvania, Pulaski, and Roanoke; . · · · · · ·· cmd.the cities of co,vlngton1 Danville, Martinsville, Radford, Roanoke and Saiem~ · 591 of 622 Capital Unappropriated % of Board Expenditure Balance Revenues Contingency Contingency Reserves Unaudited balance as of June 30, 2026 32,662,977$ -$ -$ 458,967$ Approved Sources: Appropriated from 2026-27 budget (Ordinance 052626-5) - 50,000 712,779 2,486,832 Addition from 2025-26 close out and reimbursements of completed projects - - - 6,092 Approved Uses: Appropriated from 2026-27 budget (Ordinance 052626-5) - - - (2,811,832) - - - Balance at August 18, 2026 32,662,977$ 11.5% 50,000$ 712,779$ 140,059$ County of Roanoke Unappropriated Balance, Board Contingency, and Capital Reserves Fiscal Year 2026-2027 General Government 592 of 622 Changes in outstanding debt for the fiscal year to date were as follows: Unaudited Outstanding Outstanding June 30, 2026 Additions Deletions August 18, 2026 Debt type: VPSA School Bonds 102,294,832$ -$ 9,363,672$ 92,931,160$ Lease Revenue Bonds 87,840,000 - - 87,840,000 Temporary Literary Loans*71,393,192 1,386,171 - 72,779,363 Subtotal 261,528,024 1,386,171 9,363,672 253,550,523 Premiums 13,883,525 - - 13,883,525 275,411,549$ 1,386,171$ 9,363,672$ 267,434,048$ Summary by entity: County 93,970,528$ -$ -$ 93,970,528$ 35.14% Schools 181,441,021 1,386,171 9,363,672 173,463,520 64.86% 100.00% * The County has been approved for $75 million in Literary Loans. This amount will not be turned into permanent loans until all monies are drawn down for the three school projects approved for funding which are: Glen Cove and W.E. Cundiff Elementary Schools and the Roanoke County Career and Technology Center Submitted By Laurie L. Gearheart Chief Financial Officer Approved By Richard L. Caywood County Administrator 593 of 622 Real Estate Taxes $135,025,000 $2,723,043 2.02% $143,950,000 $2,974,839 2.07% $251,796 8.46% Personal Property Taxes 48,000,000 5,376 0.01% 49,000,000 (38,710) -0.08% (44,086) 113.89% Public Service Corp Base 6,000,000 0 0.00% 8,250,000 0 0.00%0 0.00% Penalties & Interest on Property Taxes 1,330,000 (6,542) -0.49% 1,370,000 38,011 2.77% 44,553 117.21% Payment In Lieu Of Taxes 170,000 0 0.00% 130,000 0 0.00%0 0.00% Communication Taxes 2,500,000 0 0.00% 2,450,000 0 0.00%0 0.00% Local Sales Tax 17,242,500 0 0.00% 16,750,000 0 0.00%0 0.00% Consumer Utility Tax 3,750,000 0 0.00% 3,800,000 0 0.00%0 0.00% Business License Tax 9,614,000 0 0.00% 9,614,000 0 0.00%0 0.00% Franchise Tax 850,000 0 0.00% 1,100,000 0 0.00%0 0.00% Motor Vehicle License Fees 2,475,000 0 0.00% 2,500,000 0 0.00%0 0.00% Taxes On Recordation & Wills 1,450,000 0 0.00% 1,450,000 0 0.00%0 0.00% Utility License Tax 555,000 0 0.00% 450,000 0 0.00%0 0.00% Hotel & Motel Room Taxes 2,250,000 0 0.00% 2,500,000 0 0.00%0 0.00% Taxes - Prepared Foods 6,700,000 0 0.00% 6,800,000 0 0.00%0 0.00% Other Taxes 1,180,000 0 0.00% 885,000 (5,162) -0.58% (5,162) 100.00% Animal Control Fees 42,500 2,962 6.97% 54,000 2,873 5.32% (89) -3.10% Land and Building Fees 18,650 274 1.47% 12,500 1,966 15.73% 1,693 86.09% Permits 1,119,040 64,456 5.76% 1,030,500 82,922 8.05% 18,467 22.27% Fees 64,600 12,315 19.06% 123,000 4,379 3.56% (7,935) -181.20% Clerk of Court Fees 155,000 1,061 0.68% 160,000 784 0.49% (277) -35.33% Photocopy Charges 210 0 0.00%0 0 0.00%0 0.00% Fines and Forfeitures 500,000 340 0.07% 400,000 50 0.01% (290) -580.00% Revenues from Use of Money 1,184,745 0 0.00% 875,000 0 0.00%0 0.00% Revenues From Use of Property 165,254 11,402 6.90% 170,400 11,419 6.70% 16 0.14% General Fund - C100 For the One Month Ending Friday, July 31, 2026 594 of 622 Charges for Services 4,725,100 76,989 1.63% 5,300,400 406,741 7.67% 329,752 81.07% Charges for Public Services 80,000 50 0.06%0 0 0.00% (50) 0.00% Education Aid-State 0 0 0.00%0 0 0.00%0 0.00% Reimb-Shared Programs Salem 1,663,301 0 0.00% 1,664,000 0 0.00%0 0.00% Miscellaneous Revenue 306,600 27,591 9.00% 349,000 44,008 12.61% 16,418 37.31% Recovered Costs 975,000 124,412 12.76% 1,008,720 111,594 11.06% (12,818) -11.49% Non-Categorical Aid 418,000 0 0.00% 570,000 0 0.00%0 0.00% Shared Expenses 7,058,115 (48,621) -0.69% 7,725,000 738 0.01% 49,359 6691.36% Welfare & Social Services-Categorical 4,964,456 0 0.00% 4,816,847 0 0.00%0 0.00% Other State Categorical Aid 2,659,630 74,007 2.78% 2,653,205 68,564 2.58% (5,444) -7.94% Welfare & Social Services 6,950,000 0 0.00% 6,950,000 0 0.00%0 0.00% Education Aid-Federal 0 0 0.00%0 0 0.00%0 0.00% Other Categorical Aid 0 0 0.00%0 0 0.00%0 0.00% Other Financing Sources 250,000 0 0.00% 250,000 0 0.00%0 0.00% Transfers 0 0 0.00%0 0 0.00%0 0.00% General Fund - C100 For the One Month Ending Friday, July 31, 2026 595 of 622 Legislative 304,690 13,960 4.58% 311,326 17,783 5.71% 3,823 21.50%General & Financial Administration 11,168,979 890,553 7.97% 12,018,134 1,081,976 9.00% 199,975 19.02% Electoral Board & Officials 1,060,637 40,398 3.81% 1,082,975 52,772 4.87% 12,374 23.45% Courts 1,966,887 199,076 10.12% 2,165,622 228,864 10.57% 22,678 10.23%Other Judicial Support 1,879,594 159,473 8.48% 2,079,502 207,776 9.99% 48,176 23.20% Law Enforcement & Traffic Cont 22,109,931 1,720,587 7.78% 22,780,015 2,042,197 8.96% 359,727 17.66% Fire and Rescue 27,775,560 2,266,525 8.16% 29,132,316 2,650,627 9.10% 499,290 18.99%Correction & Detention 12,883,301 1,022,682 7.94% 12,775,848 1,362,983 10.67% 226,208 18.26% Animal Control 1,404,865 99,616 7.09% 1,328,488 134,165 10.10% 34,550 25.75% General Services Administration 1,515,310 118,482 7.82% 1,445,717 131,557 9.10% 13,075 9.94%Refuse Disposal 6,373,525 335,221 5.26% 6,583,399 495,799 7.53% 118,048 26.25% Maint Buildings & Grounds 6,225,894 499,550 8.02% 6,597,207 563,904 8.55% 37,568 7.23% Engineering 2,930,099 211,544 7.22% 3,167,687 265,705 8.39% 54,161 20.45%Inspections 1,196,983 91,128 7.61% 1,088,969 111,595 10.25% 20,467 18.34% Garage Complex 0 0 0.00%0 0 0.00%0 0.00% Mental Health 0 0 0.00%0 0 0.00%0 0.00%Public Health 805,790 191,855 23.81% 836,128 201,448 24.09% 9,593 4.76% Social Services Administration 10,949,378 921,117 8.41% 12,638,766 1,187,818 9.40% 260,715 22.06% Comprehensive Services Act 0 0 0.00%0 0 0.00%0 0.00%Public Assistance 5,187,550 379,180 7.31% 5,187,550 398,388 7.68% 19,208 4.82% Social Services Organizations 0 0 0.00%0 0 0.00%0 0.00% Parks & Recreation 3,060,184 330,989 10.82% 3,262,373 476,108 14.59% 121,359 26.83%Library 5,323,836 404,204 7.59% 5,426,770 490,664 9.04% 64,056 13.86% Cultural Enrichment 0 0 0.00%0 0 0.00%0 0.00% Planning & Zoning 1,940,583 168,564 8.69% 2,036,971 206,967 10.16% 38,252 22.23%Cooperative Extension Program 145,391 2 0.00% 145,391 61 0.04% 60 97.47% Economic Development 732,353 114,817 15.68% 765,967 59,288 7.74% (48,051) -85.13% Public Transportation 510,000 0 0.00% 506,500 0 0.00%0 0.00%Contribution to Human Service Organizations 0 0 0.00%0 0 0.00%0 0.00% General Fund - C100For the One Month Ending Friday, July 31, 2026 596 of 622 Employee Benefits 3,406,743 71,620 2.10% 3,591,542 455,484 12.68% 383,864 84.28%Dixie Caverns Landfill Cleanup 62,700 3,749 5.98% 63,672 58 0.09% (3,691) -6396.01% Miscellaneous 11,324,859 1,494,170 13.19% 13,893,615 1,939,687 13.96% 403,535 21.26% Tax Relief/Elderly & Handicapp 0 0 0.00%0 0 0.00%0 0.00%Refuse Credit Vinton 225,000 0 0.00% 225,000 0 0.00%0 0.00% Board Contingency 50,000 0 0.00% 762,779 0 0.00%0 0.00% Unappropriated Balance 0 0 0.00%0 0 0.00%0 0.00% Interfund Transfers Out 122,558,134 15,405,208 12.57% 124,504,935 19,245,859 15.46% 3,840,651 19.96% Intrafund Transfers Out 7,312,945 3,542,259 48.44% 8,706,408 4,438,946 50.98% 896,687 20.20% General Fund - C100For the One Month Ending Friday, July 31, 2026 597 of 622 ACTION NO. _______________ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 2026 AGENDA ITEM: Accounts Paid – July 2026 SUBMITTED BY: Laurie L. Gearheart Chief Financial Officer APPROVED BY: Richard L. Caywood County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors -$ -$ 27,726,419.36$ Payroll 07/03/26 2,182,209.42 13,313.79 2,195,523.21 Payroll 07/17/26 2,396,632.46 13,464.13 2,410,096.59 Payroll 07/31/26 2,445,704.41 15,503.82 2,461,208.23 Manual Checks - 930.05 930.05 Grand Total 34,794,177.44$ A detailed listing of the payments to vendors is on file with the Clerk to the Board of Supervisors. 598 of 622 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : August 18, 2026 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Jun-26 SUMMARY OF INFORMATION: CASH INVESTMENT: JP MORGAN 17,440,183.34 HOMETRUST 3,262,713.79 20,702,897.13 GOVERNMENT: TRUIST CONTRA (32,720.00) TRUIST 2,000,000.00 ROCKEFELLER CONTRA (89,200.00) ROCKEFELLER 16,000,000.00 17,878,080.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 50,319,826.52 ROCO EMA PORTFOLIO 1,159,866.15 ROCO EMA PORTFOLIO CONTRA 23,420.74 VA MINT 15,282,232.94 66,785,346.35 MONEY MARKET: HOMETRUST BANK 8,593,496.12 TRUIST 4,075,323.01 ROCKEFELLER 33,107,650.38 45,776,469.51 PUBLIC FUNDS: BANK OF BOTETOURT 8,146,893.06 8,146,893.06 TOTAL 159,289,686.05 08-18-2026 599 of 622 ACTION NO.___________________ ITEM NUMBER_______________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. : August 18, 2026 : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 31-Jul-26 SUMMARY OF INFORMATION: CASH INVESTMENT: JP MORGAN 15,165,048.08 HOMETRUST 2,521,631.63 17,686,679.71 GOVERNMENT: TRUIST CONTRA (42,880.00) TRUIST 2,000,000.00 ROCKEFELLER CONTRA (122,480.00) ROCKEFELLER 20,000,000.00 21,834,640.00 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 40,467,507.94 ROCO EMA PORTFOLIO 1,163,780.72 ROCO EMA PORTFOLIO CONTRA 22,242.17 VA MINT 15,332,909.77 56,986,440.60 MONEY MARKET: HOMETRUST BANK 8,620,135.96 TRUIST 4,081,130.68 ROCKEFELLER 16,185,200.73 28,886,467.37 PUBLIC FUNDS: BANK OF BOTETOURT 8,173,051.66 8,173,051.66 TOTAL 133,567,279.34 09-08-26 600 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Peter S. Lubeck, County Attorney Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: Staff Recommendation: 601 of 622 1 7 8 ACTION NO. _____________ Meeting Date: August 18, 2026 Agenda Item: Submitted By: Rhonda Perdue, Chief Deputy Clerk to the Board Approved By: Richard L. Caywood, County Administrator Issue: Background: Discussion: Fiscal Impact: Staff Recommendation: 602 of 622 PREPARED BY RKG ASSOCIATES ROANOKE COUNTY, VA H O U S I N G M A R K E T A N A LY S I S S T U D Y F I N A L P R E S E N TAT I O N A U G U S T 2 0 2 6 603 of 622 H O U S I N G N E E D S S U M M A R Y 2 Housing Diversity Land Use Efficiency Strategic Investment Increase housing supply for first-time homebuyers Further diversify ownership housing typologies Increase quality rental housing supply for mixed- income multifamily Increase supply of rental and ownership housing in amenity rich areas Increase housing options for senior and special needs households Improve housing yield for existing development areas Prioritize projects that encourage price-diverse housing, infill, or redevelopment Encourage innovative construction and site use Leverage state and federal funding programs that support housing development Consider financial benefits for projects with price-diverse housing Encourage rehab assistance programs 604 of 622 H O U S I N G N E E D S | U N M E T D E M A N D 3 There is unmet demand for a diversity of ownership types •Townhomes •Patio homes •Cottage homes There is unmet demand for rental housing •2+ bedroom units •Price diversity There is unmet demand for County workers •First-time homebuyers •Younger families •Retirees There is unmet demand for households with special needs •Seniors •Persons with disabilities •Housing vulnerable 605 of 622 H O U S I N G N E E D S | L A N D U S E 4 Current housing densities inconsistent with market viability •Highly amenitized areas •Infill development •Housing diversity Current policies do not promote price diversity •Approval process •Regulatory incentives 606 of 622 H O U S I N G N E E D S | I N V E S T M E N T S 5 Opportunity to increase use of state and federal funding programs •Awareness •Application •Leverage Limited offerings to promote price diversity •Statutory •Financial Limited offerings to assist in maintenance and upkeep •Seniors •Income qualified •Revitalization areas Opportunity to promote innovative construction and site use •Efficiency •Technology 607 of 622 R E C O M M E N D AT I O N S S U M M A R Y 6 Zoning Programs Site Based Modify zoning to increase residential development opportunities Enable a broader range of housing typologies and compact development Maximize property yield by modifying zoning to encourage smaller lot footprints by reducing minimum lot sizes Density bonus programs to meet strategic housing needs Financial benefits programs for developers to improve financial feasibility to increase affordable housing Financial benefits programs for consumers to increase ownership opportunities Expand rehab assistance programs Implement programs to improve accessibility Explore innovative construction and site use programs Strategize housing development along existing infrastructure and services Prioritize areas around catalyst centers, along frontage, and within corridors 608 of 622 R E C O M M E N D AT I O N S | Z O N I N G 7 R-1 ZONE Allow up to 20% of acreage on a project site to be used for cottage housing (8 units per acre) on developments with a minimum of 1 acre •Cottage housing is defined as clusters of small, detached homes (800 to 1,200 SF) arranged around a shared open space •Provide 10% bonus for cottage housing on parcels within 1 mile of community services (e.g., grocery store, healthcare) •Provide 25% bonus for cottage housing for age-restricted developments •Allow townhouses through special use permit at the same density as cottage units (8 units per acre) Reduce minimum lot size to 1 acre for the cluster subdivisions regulation •Remove disqualification for previously disturbed lots •Increase minimum densities by 1.0 units per acre in the existing allowable density matrix Allow duplexes by-right 609 of 622 R E C O M M E N D AT I O N S | Z O N I N G 8 R-2 ZONE Allow townhomes by-right up to 18 units per acre (2,420 SF) Remove 7,200 SF requirement for first unit Allow up to 40% of acreage of a project site to be used for cottage housing (8 units per acre) on developments with a minimum of 1 acre •Provide 10% bonus for cottage housing on parcels within 1 mile of community services (e.g., grocery store, healthcare) •Provide 25% bonus for cottage housing for age-restricted developments Reduce minimum lot size to 1 acre for the cluster subdivisions regulation •Remove disqualification for previously disturbed lots •Increase minimum densities by 1.0 units per acre in the existing allowable density matrix 610 of 622 R E C O M M E N D AT I O N S | Z O N I N G 9 R-3 ZONE Allow up to 18 units per acre for townhomes (2,420 SF) Remove 7,200 SF requirement for first unit of townhouses and multifamily dwellings Allow up to 24 units per acre for multifamily dwellings on parcels within 1.5 miles of Roanoke City/Salem border R-4 ZONE Remove 7,200 SF requirement for first unit of townhouses and multifamily dwellings Allow up to 36 units per acre for multifamily dwellings in R-4 on parcels within 1.5 miles of Roanoke City/Salem border 611 of 622 R E C O M M E N D AT I O N S | Z O N I N G 10 AV ZONE Allow up to 20% of acreage of a project site to be used for cottage housing (8 units per acre) on developments with a minimum of 5 acres with access to public water and sewer C-1 & C-2 ZONES Allow townhomes, in addition to apartments, up to 50% of all residential SF 612 of 622 R E C O M M E N D AT I O N S | Z O N I N G 11 P-MUD ZONE Consider creating a P-MUD district for catalytic infill and redevelopment •Minimum 75% retention or replacement of existing commercial space •Higher development intensities than commercial corridors •Encourage mixture of ownership and rental uses •Maximum Floor-Area-Ratio (FAR) of 2.0 •Catalyst commercial sites only (e.g., Tanglewood Mall) •Fronting a major commercial corridor •Minimum 5 acres (standalone or assembled) •Vacant or existing commercial use •Commercial zoning 613 of 622 R E C O M M E N D AT I O N S | Z O N I N G 12 COMMERCIAL CORRIDOR OVERLAY ZONE Consider a commercial corridor overlay district OR zoning changes to allow mixed use development for underutilized commercial corridors •Allow up to 60/40 residential to commercial mix •Maximum 5 stories •Allow mixture of small lot ownership and multifamily •Flexible mixed-use (100% residential in back, retail in front) •Target aging strip malls, big-box retail with excess land, underperforming shopping centers, corridor frontage (e.g., Tanglewood mall, Route 419 centers, Williamson Rd retail, Peters Creek Rd corridors) 614 of 622 R E C O M M E N D AT I O N S | P R O G R A M S 13 Consider requiring universal design for small ownership/multifamily •No step entry, wheelchair accessible hallways, 36-inch doorway, accessible blocking installed in bathroom walls •Require R-3, R-4, and any zoning district that allows mixed-use development •Consider an incentive program to mitigate developer costs •Tax abatement •Bonus density •Direct subsidy Fund an accessibility program to support modifications to existing housing units •Renovations to enable accessibility (e.g., ramps, bathroom modifications) •Consider setting up a program to supplement the Virginia’s Essential Home Repair & Accessibility Program (EHARP)615 of 622 R E C O M M E N D AT I O N S | P R O G R A M S 14 Consider financial benefits for projects with price-diverse housing •For developers •Create a Workforce Housing Development Fund that offers low-interest loans, gap financing, or land acquisition support to developers building new housing •Dedicated millage rate •Increase the existing state and local recordation tax for property sales •Voluntary contributions/fundraising •Apply for funds from the Virginia Workforce Housing Investment Program which prioritizes housing near employment growth through loans/grants •Tax abatements or other financial inducements •20% abatement for 10 years in exchange for 5% workforce units •For consumers •Down payment assistance •Consider a first-time home buyer assistance program for smaller lot ownership homes to align affordability and zoning reforms (e.g., VHDA) •Expand credit counseling •Partner with organizations such as Total Action for Progress (TAP) and People Incorporated 616 of 622 R E C O M M E N D AT I O N S | P R O G R A M S 15 Consider a density bonus incentive program to encourage workforce housing (not mandated) •Offer 10% density in exchange for workforce units priced at 80% to 120% of area median income Encourage innovative construction and site use •Identify and redevelop underused public properties or brownfields for housing — turning unused land into new residential units. •Build out an inventory of brownfields and public land that can accommodate housing •Prioritize low cost, ready to develop sites •Support modular and factory-built housing, which can reduce construction timelines and cost •Host workshops for innovative building solutions for local developers •Provide density bonus for builders who use innovative technology construction solutions 617 of 622 R E C O M M E N D AT I O N S | P R O G R A M S 16 Fund rehab assistance programs for current housing stock facing housing conditions to help revitalize existing neighborhoods •Enhance partnerships to increase capacity for housing rehabilitation and revitalization •Engage with local partners to expand housing rehab programs •Renovation Alliance •Total Action for Progress •Offer owner-occupied rehab grants or loans (e.g., roof repair, HVAC, structural) •Prioritize helping income-qualifying older residents and special needs population •Provide funds for housing priced at below 100% Area Median Income •Provide a 25% increase in funds for income-qualified senior households •Weatherization •Modernization •Improve aging rental properties with rehab financing or tax abatements •Identify deteriorating housing to target for reinvestment •E.g., Danville, VA landlord rental rehab program leverages CDBG and HOME funds 618 of 622 R E C O M M E N D AT I O N S | S I T E B A S E D S T R AT E G I E S 17 Development Sites •Increase supply of rental and ownership housing in amenity rich areas •Target growth in areas with existing services and infrastructure •Encourage development in places people already want to live near transit, retail, jobs, schools, trails, and services •Good transportation access •Align development with infrastructure and capital planning efforts •Proximity to employment centers and support services (e.g., retail) Catalyst Centers Target Areas •Aging strip malls (large parking lots) (e.g., Tanglewood) •Big-box retail with excess land (e.g., Route 419 strip centers) •Underperforming shopping centers (e.g., Williamson Rd retail) 619 of 622 R E C O M M E N D AT I O N S | S I T E B A S E D S T R AT E G I E S 18 Commercial Corridors and Frontage Target Areas •Mixed use housing and infill strategies along underutilized parcels near corridors •W Main St •Peters Creek Rd •Williamson Rd •Plantation Rd •Hershberger Rd •Multifamily and mixed-use housing near amenity rich areas •US 221 •Route 419/Electric Rd •US 220 •Starkey Rd corridor •Encourage workforce housing nearby I-81 access 620 of 622 R E C O M M E N D AT I O N S | S I T E B A S E D S T R AT E G I E S 19 Commercial Corridors and Frontage Target Areas •Housing type diversity on small lot subdivisions and infill to increase density •Hardy Rd (Vinton) •Washington Ave (Vinton) •Near Electric Rd/Route 419 (Cave Spring) •Agricultural residential expansion •Cluster/cottage subdivisions •Catawba I-81/581 •US 311 (Hanging Rock) •Bent Mountain Rd (Poages Mill) •Cave Spring Scenic Hills •Vinton US 116 to Highland Rd •Brownfields redevelopment •Inventory for targeted reinvestment •State/Federal financial resources 621 of 622 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 2026 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. 622 of 622