Loading...
HomeMy WebLinkAbout1/8/2002 - Regular January 8,2002 9 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S. W. Roanoke, Virginia 24018 January 8, 2002 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of January 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Everett Kier, Salem Baptist Church. The Pledge of Allegiance was recited by all present. 10 January 8, 2002 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS .L Resolution of Appreciation to H. Odell "Fuzzv" Minnix for his service as Chairman of the Roanoke County Board of Supervisors in 2001. R-010802-1 Chairman Church presented the resolution and a plaque to Supervisor Minnix in appreciation of his service as Chairman during 2001. Supervisor Nickens moved to adopt the resolution The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 010802-1 OF APPRECIATION TO H. ODELL "FUZZY MINNIX FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2001 WHEREAS, H. Odell "Fuzzy" Minnix served as Chairman of the Roanoke County Board of Supervisors during 2001; and WHEREAS, during Mr. Minnix' term as Chairman, the County achieved a variety of accomplishments, including: . Ongoing Construction of the new Hidden Valley High School and renovations to Glenvar Middle School. . Continued regional cooperation efforts through participation in the Regional Summit meetings of the local governments in Southwest Virginia. . Dedication and Grand Opening of the Blue Ridge Parkway Visitors Center, a unique partnership that included the National Park Service, the County of Roanoke and Explore Park. . The first graduation class at the Roanoke Valley Regional Fire/EMS Training Center. January 8, 2002 11 . The dedication of Camp Roanoke, another successful public-private partnership venture. . The installation of the first Automated External Defibrillators in County buildings. . The hiring of 35 additional firefighters to increase response time in the County of Roanoke, and the signing of the cooperative agreement with the City of Roanoke to jointly staff the Clearbrook Fire Station. . The first State of the County Address given by a Roanoke County Board Chairman; and WHEREAS, Mr. Minnix worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley; and WHEREAS, while Chairman Minnix encouraged and supported economic development and growth, he always emphasized that the needs of the residents and their communities must also be considered when making these decisions, and he served as a role model following the tragic terrorist events of September 11, when he decided to move forward with a scheduled Board meeting for that day, because he felt that the terrorists could not break our democratic spirit. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to H. Odell "Fuzzy" Minnix for his service as Chairman during 2001 and for his belief in democracy and participation by citizens in local government. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None £, Resolution of Conaratulations to Davidsons Inc. for beina named One of the Retail One Hundred in the United States bv EsQuire Magazine and for celebration of their 9181 birthday in 2001. R-010802-2 Larry Davidson, President of Davidsons Inc., was present to accept the 12 January 8, 2002 resolution and thanked the Board for the recognition. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 010802-2 OF CONGRATULATIONS TO DAVIDSONS INC. FOR BEING NAMED ONE OF THE RETAIL ONE HUNDRED IN THE UNITED STATES AND FOR CELEBRATING THEIR 91sT ANNIVERSARY DURING 2001 WHEREAS, Davidsons Inc. was founded by Joseph Davidson, who immigrated from Lithuania to Germany to Rhode Island to Roanoke; and WHEREAS, Joseph Davidson married the daughter of a mercantile owner and founded Davidsons in 1910, expanding its retail business into Roanoke County in 1973; and WHEREAS, Davidsons Inc. is one of the oldest retail farnily-owned businesses in the Roanoke Valley, and is still managed by the Davidson family; and WHEREAS, Davidsons has a history of community service leadership with involvement in organizations such as Big Brothers/Big Sisters, Literacy Volunteers of America of the Roanoke Valley, Affair in the Square, To the Rescue Museum, Consumer Credit Counseling Services, TRUST, and the United Way; and WHEREAS, in 2001, Davidsons received national recognition from Esquire Magazine, being named One of the Retail One Hundred in the United States - one of only two mens' fine clothiers chosen from the Commonwealth of Virginia; and WHEREAS, in 2001, Davidsons also celebrated their 9151 anniversary in the Roanoke Valley. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to DA VIDSONS INC. for being named One of the Retail One Hundred in the United States by Esquire Magazine, and for providing the clothing needs of the residents of the Roanoke Valley and surrounding localities for over 91 years, and FURTHER, the Board of Supervisors expresses its deepest appreciation to Davidsons for its leadership role of service to the community and for providing employrnent to residents of the Roanoke Valley. On rnotion of Supervisor to adopt the, and carried by the following recorded vote: January 8, 2002 13 AYES: NAYS: Supervisors Flora, McNamara, Minnix, Nickens, Church None IN RE: NEW BUSINESS .L Appointments of Board Members to Committees. Commissions and Boards for 2002. (Mary H. Allen. Clerk to the Board) A-010802-3 Ms. Allen reported that at the first meeting of each year, the Board of Supervisors make any changes they wished to the Board Committee appointments. A few of the appointments are specific to the chairman and vice chairman and some are for specific terms. She advised that there are vacancies for appointments held by former Supervisor Bob Johnson and advised that Elizabeth Stokes has previously served as Supervisor Johnson's liaison on the Total Action Again Poverty Board of Directors. Supervisor McNamara suggested that the Board approve the list with Supervisor Flora filling the remaining vacancies. It was noted that Supervisor Flora serves on the School Construction Committee in his position with the school administration and two members of the Board also serve who were appointed to represent the Board of Supervisors. Three members would constitute a meeting of the Board of Supervisors and the Board needs to resolve this issue. Supervisor Church advised that he serves on several Roanoke Valley- Alleghany Regional committees and suggested that Supervisor Flora take his place on these committees. Supervisor McNarnara moved to approve the appointments for 2002 with 14 January 8, 2002 Supervisor Flora filling the vacant positions, amended by Supervisor Church that Supervisor Flora will also fill the unexpired terms of Supervisor Church on the Roanoke Valley-Alleghany Regional Commission, the Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee and the Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None JOSEPH B. CHURCH Roanoke Valley Economic Development Partnership (As Chairman) Virginia Association of Counties Liaison (As Chairman) Urban Partnership (As Chairman) Fifth Pianning District Regional Alliance (As Chairman) Roanoke County Cable Television Committee (Representing Catawba District) Virginia's First Regional Industrial Facilities Authority - alternate (4-year term expires 9/24/2002) School Construction Committee (appointed by School Board 11/1999) RICHARD C. FLORA Total Action Against Poverty Board of Directors (2-year term expires 5/5/2002 Former Supervisor Johnson appointed Mrs. Elizabeth Stokes as his designee.) Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2004 ) Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (4-year term expires 7/01/2002) Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee Virginia's First Regional Industrial Facilities Authority (4-year term expires 9/24/2002) School Construction Committee (He chairs this committee in his capacity as Executive Assistant for School Operations and not as a Board Member.) January 8, 2002 15 JOSEPH MCNAMARA Virginia Association of Counties Legislative Liaison (As Vice-Chairman) Audit Committee Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/2002) School Construction Committee (appointed by the Board of Supervisors on 1/13/98) Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) H. ODELL MINNIX Audit Committee Social Services Advisory Board (4-year term expires 8/1/2002) Roanoke Valley-Alleghany Regional Commission Metropolitan Organization - alternate (3-year term expires 7/1/2002) Lewis Gale Hospital Bio-ethics Committee Planning HARRY C. NICKENS Roanoke Valley Regional Cable Television Committee Roanoke County Cable Television Committee Virginia Association of Counties Region 9 Director (elected by VACo) IN RE: FIRST READING OF ORDINANCES .L First reading of ordinance amendina ordinance 062601-13 bv the creation of a new precinct (Wildwood Precinct #1 08), alterina the boundaries of Glenvar Precinct #103. and chanaina the pollina place for Glenvar Precinct #103 in the Catawba Maaisterial District. (Paul Mahonev. County Attorney) Mr. Mahoney advised that this ordinance amends ordinance 062601-13 which amended the election districts and precinct boundaries as a result of the 2000 federal census. It divides the existing Glenvar Precinct #103 and creates a new precinct, 16 January 8, 2002 Wildwood Precinct #108, in order to conform with the Congressional redistricting. The General Assembly has divided Roanoke County between the 6th and 9th Congressional Districts, and as a result, several precincts are being moved from the 9th to the 6th or from the 6th to the 9th. Mr. Mahoney also recommended that the polling place for the new Wildwood Precinct be Fort Lewis Elementary School and the polling place for the new Glenvar Precinct be changed from Glenvar Elementary School to Glenvar Middle School. Registrar Diane St. John was also present. She advised that it was less confusing to set up a new polling place; that Fort Lewis Elementary School was within 1500 yards of the precinct boundary, and that Glenvar Middle School was much more accessible and had better parking facilities than the elementary school. In response to an inquiry from Supervisor Nickens, Mr. Mahoney advised that the renovations to Glenvar Middle School should be complete by March. Supervisor Nickens moved to approve first reading and schedule the second reading for January 22, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: APPOINTMENTS .L Plannina Commission Supervisor Church nominated Martha Hook to serve another four-year term which wi/I expire December 31,2005, and announced her confirmation was on the Consent Agenda. January 8, 2002 17 £, Roanoke Reaional Airport Commission Supervisor Church nominated Jane Milliron to serve another four-year term expiring February 10, 2006. ~ Roanoke Valley Alleghanv Reaional Commission Supervisor McNamara nominated County Administrator Elmer Hodge to a three-year term which will expire June 30, 2005. This is an additional representative from Roanoke County because of the 2000 population increase. ~ Southwest Development Financina. Inc. Supervisor Nickens nominated Wendi Schultz to a two-year term which will expire January 12, 2004. IN RE: CONSENT AGENDA R-010802-4 Supervisor Minnix moved to adopt the Consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 010802-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 8, 2002 designated as Item I - Consent Agenda be, and hereby is, approved and 18 January 8, 2002 concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of Committee appointment to the Planning Commission. 2. Request from Schools to appropriate $11 ,248.71 reimbursernent from Virginia Western Community College to the Instruction program for use in the dual enrollment program. 3. Acceptance of water and sewer facilities serving Brookfield, Section 3. 4. Donation of County surplus vehicle to Hollins University. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Michael Roop, President of the Mt. Pleasant Civic Leaaue. spoke in opposition to the proposed alternate for Interstate 73 and requested that the Board adopt a resolution opposing all the proposed routes for 1- 73. IN RE: REPORTS by the following recorded vote: Supervisor Minnix moved to receive and file the reports. The motion carried AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None .L General Fund Unappropriated Balance January 8, 2002 19 £, Capital Fund Unappropriated Balance ~ Board Continaency Fund Future School Capital Reserve ~ ~ Report from Roanoke Valley-Alleahany Regional Commission IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: He suggested to Mr. Hodge that the Board of Supervisors and citizens would benefit from a briefing from Real Estate Valuation Director Billy Driver on how real estate assessments are handled. Mr. Hodge responded he would schedule a briefing for January 22, 2002. Supervisor Flora: He announced that he and Mr. Hodge would be rneeting with the residents in Bonsack concerning the new WalMart being built in their community. Supervisor McNamara: (1) He wished everyone a Happy 2002. (2) He announced that the Board met with the area legislators on January 2, 2002, and thanked them for attending the meeting. (3) He advised that the County will have some fiscal stress in the upcoming year and will be impacted by the state budget, and while the County is fairly stable, it will still have to make up some of the shortfalls. He felt that the School Board and Board will work very hard on behalf of the citizens. Supervisor Church: (1) He also thanked the legislators for attending the Board meeting on January 2. He felt that this year will test the resolve of the Board but believes they will meet the challenge. 20 January 8, 2002 IN RE: WORK SESSIONS (4th Floor Conference Room) .L Work Session to discuss proposed revisions to the Subdivision Ordinance. (John Murphy. Assistant Planner) Murphy. The Work Session was held from 4:00 p.m. to4:30 p.m. and presented by Mr. the mid 1950s with only minor arnendments to the ordinance since that time. Since the Mr. Murphy reported that the existing subdivision ordinance was adopted in adoption of the existing ordinance, there have been significant changes to the zoning ordinance, the Code of Virginia, and other supporting documents. Staff evaluated the existing ordinance to see if it was feasible to make amendments or to rewrite the entire subdivision ordinance. However, it was felt that it was more realistic to completely rewrite the subdivision ordinance to replace the existing docurnent. surveying and engineering professionals from the Roanoke Valley, the Roanoke Regional Mr. Murphy explained that since the spring of 2001, staff has involved many Homebui/ders Association and Virginia Department of Health, as well as other County departments. Recommendations have been incorporated into the draft ordinance as a result of the input received during this process. (2) Explanation of Waiver/ Variation Process; (3) Well and Septic Systern Information; (4) Some of the most significant changes are: (1) Complete List of Definitions; Virginia Library Standards for Plats; (5) Description of Plat Review Process (concept, preliminary, final); (6) Provisions for Digital (Electronic) Plat Submissions; (7) VDOT Sign Requirements; and (8) 50' Radius for Cul-de-sac (existing 55' radius) January 8, 2002 21 Supervisor Church asked what comments the Homebuilders had. Mr. Murphy responded that they had no negative comment and only a few concerns. Overall, they have been very supportive. Supervisor Nickens requested that staff look at the waiver procedure. Mr. Murphy advised that Planning staff will review the definition portion of the ordinance with the County Attorney's Office. The proposed ordinance will go back to the Planning Commission for review and then to the Board of Supervisors for first and second reading. £, Work Session on Revenues and the CIP and the proposed budget calendar for 2002-2003 budaet. (Brent Robertson. Budaet Director) The Work Session was held from 4:30 p.m. to 5:25 p.m. A draft summary of the Capital Improvement Program was presented. Assistant Director of Cornmunity Development George Simpson advised that the Regional Stormwater Management programs are mandated by the Clean Water Act and the deadline is March 2003. He requested a work session with the Board to discuss in greater detail. Information Technology Director Elaine Carver explained that the HP3000 operating system will no longer be supported as of December 2006 and they need to begin planning and allocating funding now for the transition. They hope to have better cost estimates in February. Parks, Recreation and Tourism Director Pete Haislip advised that they need to upgrade their Comprehensive Plan and will bring it back next year rather than use the current CIP. Supervisor Nickens pointed out this was not a realistic CIP because there are 22 January 8, 2002 no dollars committed to funding the projects. Mr. Hodge responded that they will apply a rating method to the CIP projects and prioritize them before bringing them back to the Board. Mr. Hodge reported that he would schedule work sessions with the Board of Supervisors on the Information Technology Department needs and the new rnandated stormwater management drainage requirements. Ms. Hyatt also suggested scheduling budget work session separate from the regularly scheduled Board of Supervisors meetings. .3.., Work Session to discuss Board of Supervisors Retreat. The Work Session was held from 5:25 p.m. to 5:35 p.m. Mr. Hodge requested that the Board schedule a time in February for a Board Retreat and asked for discussion topics. He suggested inviting the School Board for breakfast and business leaders for lunch with either budget discussions or team building during other periods. He also suggested discussion of a water authority with the City of Roanoke. Supervisor Flora pointed out that it was premature to discuss the budget until after the County knows how much state funding the General Assembly will provide. There was Board consensus to schedule the retreat for either February 16 or February 23 and include brief meetings with the School Board and staff and members of the business community. IN RE: OTHER BUSINESS: Mr. Hodge reported that the City of Salem will be celebrating their Bicentennial throughout 2002 and reported on the activities that are being planned for the January 8, 2002 23 year. Ms. Allen asked who will attend the Leadership Summit meeting being held on January 10 and hosted by the Salem City Council. Supervisors Church and Flora advised they planned to attend. She also asked who would be attending the Legislative Day events in Richmond on January 31,2002. All Board members advised they planned to attend. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 5:30 p.m. to Thursday, January 10, 2002 at 12 Noon at the Salem Civic Center to attend the Local Governments Regional Summit, hosted by Salern City Council Submitted by: Approved by: 2~~~~ Chairman ~j/~ Mary H. Allen, CMC Clerk to the Board 24 January 8, 2002 This paae left intentionally blank