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HomeMy WebLinkAbout5/14/2002 - Regular May 14,2002 283 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 14, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of May, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Reverend Richard Geohegan, Cave Spring United Methodist Church. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1.. Recoanition of Roanoke County Public Library staff for receiDt of the Southeastern Library Network (SOLlNET\ award for "Best 284 May 14, 2002 Continuina Education and Staff DeyeloDment" for its "Wake UD to Technoloc;¡y" Drogram. Chairman Church presented the award to Diana Rosapepe, Library Director, who accepted on behalf of the library staff. Ms. Rosapepe advised that this thousands of libraries competed for this award. There were twenty finalists and as far as they know, this is the first time that the award has been given to a public library. She introduced Michael Meise, Assistant Library Director, Joesephine Collins and Alan Hale. These individuals shared the responsibilities of establishing the program, and Ms. Rosapepe expressed appreciation for the support of the entire library staff. 2. Proclamation declarina the week of May 12-18. 2002. as National Historic Preservation Week. Chairman Church presented the proclamation to Dave Robbins, Roanoke Valley Preservation Foundation, and Mike Pulice, Roanoke Regional Preservation Office. 3. Proclamation declarina the week of May 12·18. 2002. as Business ADDreciation Week. Chairman Church presented the proclamation to Doug Chittum, Economic Development Director. Mr. Chittum advised that Supervisors Flora and Church as well as Mr. Hodge and staff members attended the New Century Technology Council's annuals banquet and award dinner where the County's newest business partner, Noyozymes Biological, received the Technology Corporation of the Year Award. May 14, 2002 285 4. Proclamation declarina the week of May 19·25. 2002. as Emeraencv Medical Services Week. Chairman Church presented the proclamation to Chief Rick Burch, Fire & Rescue. Chief Butch advised that attending today with the County representatives were some of the Roanoke City personnel assigned to the Clearbrook Station and recent graduates of the recruit school. Those attending were: Station 2 Vinton Todd Hanson; Station 7 Clearbrook: Captain Gary Houff, Kenneth Shelton, and Lt. Sam Stump; Station 3 Cave Spring: Dana Lacy, Lt. Brian Witt, Chad Wheeler, Yancy Ruble, John Morton, and Chuck Straub. Others attending were Jennifer Conley-Sexton, Volunteer and Marketing Coordinator; Steve Simon, Battalion Chief and EMS Administrator; and Battalion Chief Tommy Fuqua, Operations Battalion. Chairman Church advised that recently there was a forty-car accident on 1-81, and he commended the Fire & Rescue Department for their capable assistance. Chief Burch thanked the Board, staff and the volunteers for their support. IN RE: COMMENTS BY COUNTY ADMINISTRATOR Mr. Hodge advised that before giving his briefing on the budget, he would also like to thank the Fire & Rescue and Police Departments for their help with the recent traffic accident on 1-81. There were no fatalities but some people were injured and many cars were damaged. This accident also highlighted that work still needs to be done on the 1-81 corridors because they quickly became jammed. He also advised that last week was Nurses Appreciation Week, and he took part in a program at Carillon working with R.N.'s Julie Sledd, Susan Moreno, and Janet Pannell at Roanoke Memorial Hospital and he was amazed at the amount of work they do in such a short time. 286 May 14, 2002 IN RE: BRIEFINGS 1.. Presentation of Fiscal Year 2002·2003 budaet for Roanoke County. (Elmer Hodae. County Administrator) Mr. Hodge advised that he would present an overview of the budget and that there is a public hearing at the evening session on the proposed budget. After incorporating public comments, the second reading for adoption of the budget ordinance is scheduled for May 28, 2002. He advised that Brent Robertson, Director of Management and Budget and Dan Morris, Director of Finance, were present to answer questions. He reported that while this has been a challenging budget process for all Virginia localities, the County has fared better than most because of prudent financial management policies and procedures adopted by the Board years ago and a strong coordinated financial team working throughout the year. The budget is balanced within the existing tax rate, provides no increase in taxes or fees, absorbs $330,000 in state funding reductions, and compensates for a current year revenue shortfall of $955,000. A number of new initiatives have been undertaken for the upcoming fiscal year including Hidden Valley High School staffing, operations expenses and debt service; six additional dispatchers to handle emergency (E-911) cell phone calls that are being transferred from the state to the localities; transfer of positions to transportation planning and zoning enforcement; and initiation of major upgrades to the computer and technology facilities. To cope with the $955,000 shortfall, the departmental budgets were reviewed and expenditure reductions were implemented to bring the current year budget into balance without impacting services to citizens. May 14, 2002 287 Mr. Hodge advised that during the current year, the Board reduced the real estate tax rate by $0.01 and provided additional real estate tax relief for the elderly. The County instituted fees for rescue calls that provided an additional 35 paramedic-firefighters to enhance response times and six new police offices were added to form an additional patrol district. Commenting on the fiscal year 2002-2003 revenue summary, Mr. Hodge advised that the real estate taxes were projected at $3,350,000 with decreases in personal property taxes ($1,000,000); local sales taxes ($265,000); business license taxes ($240,000) and interest income ($195,000.) The net revenue increase was $2,879,171 and combined with a beginning balance of $566,818, generates available funds totaling $3,445,989. This $566,818 represents the unused portion of the $3,000,000 set aside as startup costs for opening the new Hidden Valley High School and is included in the County's overall budget. One half of these funds have been allocated to the Schools and is included in the transfer to School operations. Preliminary information from the General Assembly indicated a $300,000 cut in reimbursement for Constitutional Officers; however, instead of the across-the-board cuts that would have affected personnel, the Compensation Board reduced reimbursements for operational categories. The total reduction in Compensation Board funding will be $102,000 and not $300,000. All of the Constitutional Officers' budgets were reduced with the Sheriffs Office receiving the bulk of the reductions at $76,067. During a previous work session with the Board, the consensus was that the County would not provide additional supplements to the Constitutional Officers to offset the state funding reductions because local governments cannot continue to absorb funding reductions from the state. 288 May 14,2002 He reported on the following budget topics: Public Safety: In addition to the 35 additional paramedic-firefighters positions and six dispatchers, a school resource officer for the new Hidden Valley High School was added. Education: The County helped fund an average 2.5% salary increase and health insurance increases; contributed $1 ,500,000 to staffing and operational expenses related to the opening of the new Hidden Valley High School and contributed an additional $2,156,000 to pay debt for School construction projects. Communitv DeveloDment: $200,000 was allocated from the capital fund to provide for initial implementation of new storm water management requirements and CORTRAN (public transportation) funding was increased by $90,000. EXDlore Park: The Board decided to maintain the current level of funding for Explore Park at $515,000 with the understanding that Explore Park will pay at least $25,000 toward their outstanding loan in the coming fiscal year. EmDlovee Benefits: The rate increase for health insurance was held to 13% with the additional cost of approximately $600,000 split between the employees and the County. A reduction in the VRS retirement rate and a premium holiday from VRS life insurance generated expenditure savings that allowed an average 2.5% salary increase for employees. Mr. Hodge thanked the Board for their hard work and guidance through this difficult budget year, thanked the School Board and School administrative staff for their willingness to work with the County on the budget, and expressed his appreciation to the members of the County's financial team. Supervisor Church expressed appreciation to Mr. Hodge, Mr. Robertson and Mr. Morris for their efforts on the budget. Supervisor Minnix advised that he applauded the efforts of the County and School staffs on the budget and was grateful for the cooperation between the Board and School Board. He recommended that the budget process for next May 14,2002 289 year start at the end of this year to absorb the shock of any budget difficulties. Supervisor McNamara advised that he was concerned about adding the six communications officers for E-911 and asked for an analysis of the prior year calls versus next year calls to determine if the positions are warranted. He also commended the staff for an excellent job on the budget. Supervisor Flora advised that this budget process was not as painful as first thought and commended the Board and staff for their efforts. IN RE: NEW BUSINESS 1.. Reauest from Roanoke Vallev DeveloDment Foundation to extend the due date on the note for Vallev Gatewavs Tract B. (Elmer Hodae. County Administrator\ A-051402·1 . Mr. Hodge advised that on December 20, 1996, the County, the Industrial Development Authority, F&W Properties and the Greater Roanoke Valley Development Authority entered into an agreement to jointly develop and market an industrial and commercial site know as Valley Gateway, located in the County off U. S. 460, including the construction of a shell building. The Roanoke Valley Development Foundation is now requesting that the County extend the due date on the note, which is May 15, 2002, for one year or until the sale or lease of the site by the Foundation during that period. If the Board approves the extension of the note, this action will also need to be approved by the County's Industrial Development Authority. He requested that the Board grant the extension of the due date on the note for one year or until the lease or sale of the site, and forward to the Industrial Development Authority for their approval. 290 May 14,2002 In response to Supervisor Minnix's inquiry, Mr. Hodge advised that there is no accumulated interest to be paid during this time. Supervisor McNamara advised that there is a cost in granting this request which is the opportunity cost for the money. Supervisor Church asked if the wording of the extension is included in the agreement being voted on today, and Mr. Hodge advised that the request for an extension of one year or until the sale or lease of the site is contained in the Foundation Board's letter which was provided to the Board. Supervisor Minnix moved to approve the staff recommendation to grant the extension. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 2. Reauestto aDDrOye the financina for a Public Private PartnershiD Aareement with Virainia HOsDitalitv Ventures. Inc. (Doua Chittum. Economic DeyeloDment Director) A-051402-2 Mr. Chittum advised that Virginia HospitalityVentures, Inc. (VHV) has notified the staff of their intention to expand the Country Inn & Suites located at 7860 Plantation Road with 34 additional hotel rooms. VHV has requested $71,073 in assistance from the Public Private Partnership (PPP) program to cover water and sewer infrastructure costs for the expansion. According to the PPP program for retail expansions, the County will help businesses expand with a financial level up to one year of new tax revenue and pay for up to one-half of the infrastructure costs that would be owed to the County. Staff is May 14,2002 291 recommending deviations from the policyforthis project to cover 100% of the fees and that instead of the County paying the fees first, the company will pay $71,000 to the County. After one year the County would conduct an audit on the new tax revenues received and if the County received $71,000 in new tax revenue, the company would be reimbursed for their infrastructure costs. If the new tax revenues were somewhat less than $71,000, only the amount of new tax revenue that was generated by the new business project would be reimbursed to the company. He advised that staff is working on several other similar development projects and anticipates within a month or so coming back to the Board for approval of changes to the PPP program. He advised that staff recommends authorizing the payment of up to $71,073 to VHV after a one-year audit documents the generation of the same amount of new local tax revenue. Mr. Chittum advised Supervisor Minnix that the County does have a letter which is considered a performance agreement from the company stating that if the Board approves this request, they will produce these revenues. According to Mr. Mahoney, this letter agreement is enforceable. Supervisor Minnix asked if it was time to take a look at incentives and the PPP program. Mr. Hodge advised that staff is planning a work session at the next meeting on (BPOL) Business Professional Operators License tax, and this can be made a part of that work session. Supervisor McNamara moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 292 May 14,2002 3. ADDrODriation of $52.000 additional TEA·21 arant funds for exhibit fabrication in the Blue Ridc;Je Parkway Visitor Center. (Debbie Pitts. Assistant Director of Recreation\ A-051402-3 Ms. Pitts advised that the Cou nty was previously awarded $211,000 in TEA- 21 Grant Funds for exhibit fabrication in the Blue Ridge Parkway Visitor Center. On January 23, 2001, the Board approved the application for additional funds through this program. The County has been awarded an additional $52,000 TEA-21 funds for exhibit fabrication in the Visitor Center, making a total of $263,000 available for this project. Approval from VDOT was received in May 2002 to proceed with bids for audiovisuals and furnishings in the theatre portion of the project. Currently, the construction specifications for the exhibit fabrication are being finalized, and the project should be bid in the summer of 2002. The $52,000 in additional grant money will go toward the actual construction of the exhibits. The design envisions three exhibit sections: (1) The Region Today (funded in the initial $211 ,000 award) - Highlights the Roanoke Valley today; (2) History of the Blue Ridge Parkway; and (3) History of the Roanoke Valley - Highlights the natural and cultural history of the Valley. The County has recently applied for a third TEA-21 grant to finalize the project which will be awarded in August 2002. Based upon the size of that award, it will be decided how much of the exhibits will be bid in the first phase of construction. TEA- 21 funds require a 20% match; however, the money that the County has already spent on the preliminary design will meet this requirement. It is staffs recommendation to appropriate the $52,000 TEA-21 grant funds for the exhibit fabrication in the Blue Ridge Parkway Visitor Center. There was no discussion. May 14, 2002 293 Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens INRE: RECOGNITION Chairman Church recognized students from Glenvar High School and Northside High School who were in attendance IN RE: APPOINTMENTS 1.. Parks and Recreation Adyisorv Commission Supervisor McNamara nominated William M. Skelton, Jr., to represent the Windsor Hills District, and Jerry Williams, member at large, to serve additional three-year terms. With the concurrence of Supervisor Minnix, he nominated Mrs. Lee Blair to represent the Cave Spring District and serve another three-year term. All of these terms will expire June 30, 2005. 2. Roanoke Valley Greenway Commission Supervisor Minnix nominated Don Witt to serve another three-year term which will expire April 2, 2005. 3. Roanoke Valley-Alleahanv Reaional Commission Supervisor McNamara advised that with the Board's concurrence, he was willing to serve another three-year term which will expire June 30, 2005. There was no objection. 294 May 14,2002 4. Roanoke Valley Area MetroDolitan Plannina Oraanization (MPO) Supervisor McNamara nominated himself and Supervisor Flora to serve additional three-year terms as the elected representatives. He also nominated Supervisor Minnix to serve as an alternate for another three-year term. These terms will expire June 30, 2005. 5. Total Action Aaainst Poyertv Board of Directors Supervisor Flora nominated Elizabeth Stokes to serve another three-year term as his designee. Her term will expire May 5, 2005. IN RE: CONSENT AGENDA R-051402-4: R-051402-4.d: R-051402-4.e Supervisor Flora moved to adoptthe Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA as follows: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, That the certain section of the agenda of the Board of Supervisors for May 14, 2002, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Acceptance of water and sewer facilities serving The Orchards, Applewood Section 10. 2. Request from Schools for appropriation of Universal Service Fund (E- Rate) reimbursements totaling $118,185.91. May 14, 2002 295 3. Donation of drainage easements for the Autumn Park Rural Addition Project across Lots 1A, 2A, 4 and 5, Mountain Meadow Estates, Vinton Magisterial District. 4. Resolutions of appreciation upon the retirements of: a. Stephen G. Ferguson, Sheriffs Office, after twenty-seven years of service. b. Geneva Wallace, Sheriffs Office, after twenty years of service. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF STEPHEN G. FERGUSON FROM THE SHERIFF'S OFFICE AFTER MORE THAN TWENTY YEARS OF SERVICE WHEREAS, Stephen Ferguson was first employed by Roanoke County on May 1, 1974 as a Deputy Sheriff in the Corrections Division of the Sheriffs Office; and also served as a Transportation Officer, Deputy Sheriff - Uniform Division, Deputy Sheriff - Court Bailiff and Deputy Sheriff - Sergeant; and WHEREAS, Mr. Ferguson retired from Roanoke County on April 1 ,2002 as a Deputy Sheriff - Sergeant in the Sheriffs Office following more than twenty seven years of service and supervising court security for Roanoke County courts; and WHEREAS, Mr. Ferguson, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing training for law enforcement personnel through Cardinal Criminal Justice Academy and professional services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STEPHEN G. FERGUSON for more than twenty seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Flora to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-4.e EXPRESSING THE APPRECIATION OF THE 296 May 14, 2002 BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF GENEVA WALLACE FROM THE CORRECTIONS DIVISION OF THE SHERIFF'S OFFICE FOLLOWING MORE THAN TWENTY YEARS OF SERVICE WHEREAS, Geneva Wallace was first employed by Roanoke County on October 16, 1981 as a Deputy Sheriff in the Corrections Division of the Sheriffs Office; and also served as a Deputy Sheriff - Corporal, Deputy Sheriff - Sergeant and Deputy Sheriff - Lieutenant in the Corrections Division; and WHEREAS, Ms. Wallace retired from Roanoke County on May 1, 2002 as a Deputy Sheriff - Lieutenant following more than twenty years of service; and WHEREAS, Ms. Wallace, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by supervising the evening shift operations in the jail and assisting the public. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GENEVA WALLACE for more than twenty years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Flora to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens INRE: REQUESTS FOR WORK SESSIONS 1.. Reauest for a work session on May 28. 2002. with Parks & Recreation AdYisorv Commission to reyiew Public Use Manual for SDorts Oraanizations and Community Users. (Pete Haislip, Director of Parks. Recreation & Tourism) It was the consensus of the Board to schedule the work session for May 28, 2002. IN RE: REQUESTS FOR PUBLIC HEARINGS 1.. Reauest for a Dublic hearina on June 25. 2002. to consider the May 14,2002 297 revocation of a sDecial use Dermit aranted by Ordinance 52395- 15 to Kenneth McNeil to oDerate a contractor's storaae yard. (Paul Mahoney. County Attorney\ Mr. Mahoney advised that this is a request to schedule a public hearing for approval of an ordinance to revoke a special use permit granted to Kenneth McNeil in 1995. Mr. McNeil came to the Board in 1995 seeking a rezoning of property located on Route 220 to AV Agricultural Village and asked for a special use permit for a contractor's storage yard. As part of that process, the Board accepted a series of conditions, one which dealt with screening of this property and equipmentfrom observation from two roads, Route 220 and a side road off Route 220. Based on citizens' complaints, staff has observed the property and it appears that Mr. McNeil is in violation of these conditions. One of the enforcement mechanisms is for the Board to revoke the special use permit conditions because of this violation, and another solution would be for Mr. McNeil to request a modification or amendment to the conditions. Staff is meeting with Mr. McNeil later this week to look at a variety of different screening and buffering approaches. Staff is requesting that the Board schedule the public hearing for an ordinance to revoke the special use permit on June 25, 2002. It was the consensus of the Board to schedule the public hearing for June 25, 2002. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS (1) Phil BishoD. 2622 Mallard Drive. advised that his neighbors are leaving their garbage receptacles in the street as long as two days after the trash has been picked up. He has talked to his neighbors but has been unable to get them to comply and he asked for the County's assistance. Chairman Church advised Mr. Bishop that staff would 298 May 14,2002 look into his concerns. (2) Chris Caveness, 5051 Twelve O'Clock Knob Road, presented a petition to the Board on behalf of 21 Roanoke County residents and parents, requesting that their children have the opportunity to age out of their current football program as administered by the Cave Spring Recreation Foundation (CSRF), Hidden Valley Youth Sports Foundation (HVYSF) and the Parks, Recreation & Tourism Department during the transition and creation of the new HVYSF. He advised that the Cave Spring Viking football team has been denied this opportunity by not allowing Jimmy King to finish out his tenure as coach with the program that he started. He asked that the Board take the necessary steps to ensure that the Parks, Recreation & Tourism Department enforces its commitment to allow children to finish in their established programs before the transition takes place next year and if necessary, approve a resolution for the CSRF that supports keeping the children together as a collective unit playing for Coach King. The following citizens spoke in support of the petition: Sandra Reynolds, 3511 Canter Circle; Hutch Traver, 5647 Highfields Road; and Roger B. Martin, 4801 Walton Lane. (3) Alan Woodrum. 5663 Crescent Boulevard. spoke on behalf of CSRF. He explained that they did try to accommodate the parents but they made the decisions on coaches about three months ago based on the applications or statements of intentions that they had. They assumed Mr. King would not coach in the Cave Spring district because he was not coming to meetings and had not told anyone he wanted to coach. This is a matter that needs to be worked through with the transition program and he was very sorry that the parents were unhappy with the plan which both organizations had accepted. Supervisor McNamara asked that Director of Parks, Recreation & Tourism May 14, 2002 299 Pete Haislip respond to the citizens' concerns. Mr. Haislip advised that at the meetings they had on this subject, they talked about these tough issues and that it would be a difficult transition period. HVYSF, CSRF and Mr. King agreed to the transition plan. When Mr King resigned from the CSRF and became a charter director of HVYSF, the natural assumption was that he would not coach. Mr. King did not make either a verbal or written request which has been standard procedure. As part of the transition agreement, if there is a fourth team, Mr. King would coach that team. This past Saturday, HVYSF and CSRF agreed that if Mr. King does coach this team, they would take special requests from parents to place children on a certain team but without any guarantees. He advised that he did not believe that the selection of coaches should be something decided by the Board or the Parks, Recreation & Tourism Department. Supervisor McNamara advised that he attended almost every meeting on this subject, and that the children are not being used as political footballs for or against Mr. King, HVYSF or CSRF. When someone resigns from an organization to start another organization that if it is not sanctioned by the County, will attempt to get sanctioned in Salem, it seems you have given up some rights with the prior organization. The CSRF has done a very good job of working through this and there is a good plan in place between the organizations. He hoped that the numbers would justify the extra team and that Mr. King could coach the same team as last year. Supervisor Minnix advised that he was sympathetic with both groups but agreed that the Board should not be involved in making decisions on these matters and that both groups should work this out. Mr. Caveness asked to clarify that if there are 80 children which calls for another team and Coach King does get that team, the parents want all of their kids to play 300 May 14, 2002 for him, and do not want it done by on a case-by-case basis. If Mr. Haislip can support them on this suggestion to the CSRF, they will not have a problem. Mr. Haislip advised that the agreement between HVYSF and CSRF was to consider placing members on the extra team on a case-by-case basis. Supervisor Church advised that he agreed with Supervisor Minnix that the Board should not get involved with these matters. It was the consensus of the Board that this matter needs to be resolved by the Parks, Recreation & Tourism Department and the two organizations involved, and they were requested to meet together. INRE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 1 General Fund UnaDDroDriated Balance 2. CaDital Fund UnaPDroDriated Balance 3. Board Continc;¡encY Fund 4. Future School CaDital Reserve 5. Clean Valley Council 6. Other Proclamations sianed bv the Chairman 7. ReDort from VDOT of chanaes to the Secondarv Road System in ADril. 2002 8. Statement of the Treasurer's Accountability Der Investment and May 14, 2002 301 Portfolio Policy. as of ADril 30. 2002 IN RE: CLOSED MEETING At 4:50 p.m., Supervisor Church moved to go into Closed Meeting pursuant to Code of Virginia Section 2-2-3711 A (7) Consultation with legal counsel and briefings by staff pertaining to probable litigation; and Section 2-2-3711 A (5) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding in the County. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: WORK SESSION 1.. Work session with Senior and Challenaed Commission to discuss CORTRAN. (John Chambliss. Assistant County Administrator and Debbie Pitts. Assistant Director of Recreation\ The work session was held from 5:00 p.m. until 5:30 p.m. and was presented by Debbie Pitts and John Chambliss. Members of the Senior and Challenged Commission present were Cecil Prillaman, Jim Reynolds, Dee Pincock and Joyce Heath. Other staff present was: Myra Sellers, and Marsha Dougherty from Parks, Recreation & Tourism Department, and Bill Hammond from Social Services. Ms. Pitts advised that the Board approved an additional $90,000 appropriation for the CORTRAN system on March 12, 2002, and at that time, the Board 302 May 14, 2002 requested a work session with the Commission to look at making the system more efficient and effective. The Commission feels partially responsible for the growth in the usage of the system because they created a video to raise public awareness of the system which was well received. The Commission has reviewed the materials available to them but they do not have any demographic information since it has been some time since the riders were re-certified. At this time, there are 2,554 riders using the system and half have a disability that requires them to use an ambulatory aid or a wheelchair. They do not turn down anyone who requests to use the system and that is why they came back to the Board for a supplemental appropriation. It was the consensus of the Board that the Commission will conduct rider certification or re-enrollment to gain better statistics for analysis and report back to the Board in the fall with their recommendations INRE: CLOSED MEETING The Closed meeting was held from 5:30 p.m. until 6:30 p.m. INRE: R-051402-5 CERTIFICATION RESOLUTION Supervisor Church moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA May 14,2002 303 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Supervisor Church moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: PUBLIC HEARINGS 1.. Public hearina to receive written or oral comments concernina the DroDosed annual budaet for fiscal year 2002-2003 and the fiscal year 2003-2007 CaDital ImDrOyement Proaram. (Brent Robertson. Budaet Director\ 1.. James Garris. 3108 Honevwood Lane, asked that the Board cut $1.2 million to $3 million from the current budget since the budget is $3 million higher than last year. He feels these cuts are warranted since the County revenues have increased faster than rate of inflation and there has been an economic downturn. He did not agree with the County employees getting an approximate 2.5% raise since many citizens are not getting any raise due to the economic downturn. He asked that the County cut taxes in certain areas to help small businesses and also cut spending. 2.. Glenn Branscom. 8819 NewDort Road. asked that two professional fire 304 May 14, 2002 and EMS personnel be added to the daylight shift in the Catawba firehouse. He also expressed concern about the Board's yearly funding of Explore Park and feels that the basic services of fire and EMS protection should be the number one priority of the Board. Mr. Hodge responded that the County has determined by putting a person at Mason Cove station, they can cover Mason Cove and Catawba 24 hours/seven days a week which is something they don't have at this time. He advised that he would be glad to meet with Mr. Branscom to share this information, and would ask Chief Burch to call him also. Supervisor Minnix advised that with some people wanting to cut $3 million from the budget and cut taxes while others are asking for more fire and rescue services, that if the Board reduces the tax rate, there are many things that would have to be eliminated. IN RE: FIRST READING OF ORDINANCES 1.. First readina of ordinance aDDroDriatina the funds for the fiscal year 2002-2003 budaet. (Brent Robertson. Budaet Director) Mr. Robertson advised that the 2002-03 fiscal year budget was presented to the Board of Supervisors on April 23, 2002, and a public hearing was held on May 14, 2002, concerning the proposed budget and FY2003-2007 Capital Improvements Program. This year's presentation of the appropriation ordinance includes Projected Fund Balance amounts, and discloses all significant financial resources available to fund County operations for FY02-03. The total County budget is $284,253,023 which includes all inter- fund and intra-fund transfers. The budget net of transfers is $207,586,230. The format of the appropriation ordinance conforms with the reporting basis used at year-end in the May 14, 2002 305 Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles forfinancial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 2002-03 fiscal year Budget appropriation ordinance and approval of the Classification Plan for fiscal year 2002-03. The second reading and resolution adopting the budget is scheduled for May 28,2002. There was no discussion. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for May 28, 2002. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Flora, McNamara, Minnix, Church None Supervisor Nickens IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1.. Second readina of ordinance to obtain a SDecial Use Permit to oDerate a reliaious assembly on 15.652 acres located on Red Lane Extension on Interstate 81. Catawba Maaisterial District. UDon the Detition of FellowshiD Community Church. (Janet Scheid. Chief Planner\ POSTPONED FROM APRIL 23. 2002 0-051402-6 Ms. Scheid advised that religious assembly is permitted in the R-1 Zoning District with a special use permit. This request is for a special use permit for a master plan 306 May 14,2002 of a multi-phase building program. The initial Phase I will be a multi-purpose facility including a sanctuary/gym and office/religious education space, seating approximately 500 people and is anticipated to be completed within three years. Phase II consists of an educational facility which would be attached to the Phase I building and would ultimately create a 1,500 seat sanctuary. It is estimated that construction of Phase III could be as far as 15 years off. On March 19, 2002, the petitioner held a community meeting which was attended by 27 people. Citizens inquired about the membership total, use of the ball field, tree replacement, sewer/water extensions, how much green space there would be and the length oftime between phases. There were no serious concerns expressed at the meeting and the majority of citizens voiced their approval. The Planning Commission recommended approval with two conditions: (1) Signage on Red Lane would be monument type only, and if lit at all, will be lit from the front. (2) The property be developed in substantial conformity to the Concept plan dated February 20, 2002, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering. Ms. Maryellen Goodlatte, attorney for the petitioner, was present. There was no discussion and no citizens present to speak on this item. Supervisor Church moved to adopt the ordinance with conditions. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens ORDINANCE 051402-6 GRANTING A SPECIAL USE PERMIT TO FELLOWSHIP COMMUNITY CHURCH TO OPERATE A RELIGIOUS ASSEMBLY ON 15.652 ACRES LOCATED ON RED LANE EXTENSION AT INTERSTATE 81, CATAWBA MAGISTERIAL DISTRICT May 14, 2002 307 WHEREAS, Fellowship Community Church. has filed a petition for a special use permit to operate a religious assembly at Red Lane Extension at Interstate 81, (Tax Map No. 45.02-1-15) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 2002; the second reading and public hearing on this matter was held on May 14, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Fellowship Community Church to conduct a religious assembly on 15.562 acres located on Red Lane Extension at Interstate 81 (Tax Map No. 45.02-1-15), Catawba Magisterial District, and is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Signage on Red Lane would be monument type only, and if lit at all, will be lit from the front. (2) The property be developed in substantial conformity to the Concept plan dated February 20, 2002, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. 2. That this action is taken upon the application of Fellowship Community Church, and with the consent of the owner of this property, the Baptist Orphanage of Virginia. 3. Thatthis ordinance shall be in full force and effectthirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 2. Second readina of ordinance to obtain a SDecial Use Permit to oDerate a Drivate stable on two Darcels with the total acreaae of 34.07 acres located between 6341 and 6545 Corntassel Lane. Windsor Hills Maaisterial District. UDon the Detition of RalDh T. 308 May 14,2002 Henrv and Edith H. Earnest. (Janet Scheid, Chief Planner\ POSTPONED FROM APRIL 23. 2002 0-051402·7 Ms. Scheid advised that this property consists of tracts of 16.89 and 17.18 acres, owned by Ralph Henry and his sister Edith H. Earnest. The two tracts are remaining acreage from the Henry family farm which has been in the family for over 100 years. The land has been in agricultural production during the Henry's ownership, and is currently assessed in the Land Use Program as a farm operation. Prior to 1992, the property was zoned RE, Residential Estate, and agricultural uses such as stables were permitted. When the property was rezoned to R1, the existing agricultural use became nonconforming. In order to keep horses on the property under the R1 zoning regulations, a Special Use Permit is required. The Planning Commission recommended approval with two conditions. (1) There shall be a maximum of one stable animal per 2 acres of land. (2) Best management practices from the United States Department of Agriculture or Virginia Tech Cooperative Extension Service shall be used to manage animal waste. The petitioner Mr. Henry was present. In response to Supervisor Church's inquiries, Ms. Scheid advised that seventeen horses could be stabled on these thirty-four acres, and if there is a problem with manure, the State could be requested to inspect the site according to Condition #2. There were no citizens present to speak on this item. Supervisor McNamara moved to adopt the ordinance with conditions. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None May 14, 2002 309 ABSENT: Supervisor Nickens ORDINANCE 051402-7 GRANTING A SPECIAL USE PERMIT TO RALPH T. HENRY AND EDITH H. EARNEST FOR A PRIVATE STABLE ON 34.07 ACRES TO BE LOCATED BETWEEN 6341 AND 6545 CORNTASSEL LANE, (TAX MAP NOS. 86.03-5-36 AND 86.03-5-36.1), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS Ralph T. Henry and Edith H. Earnest have filed a petition for a special use permit for a private stable to be located between 6341 and 6545 Corntassel Lane, (Tax Map Nos. 86.03-5-36 and 86.03-5-36.1), Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 2002, and the second reading and public hearing on this matter was held on May 14, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ralph T. Henry and Edith H. Earnest for a private stable to be located between 6341 and 6545 Corntassel Lane, (Tax Map Nos. 86.03-5-36 and 86.03-5-36.1), Windsor Hills Magisterial District, is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: There shall be a maximum of one stable animal per 2 acres of land. Best Management Practices from the United States Department of Agriculture or Virginia Tech Cooperative Extension Service shall be used to manage animal waste. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens (A) (B) 3. Second readina of ordinance to rezone 15 acres from 1-1 C Industrial District with conditions to C-1 Commercial District 310 May 14, 2002 and to obtain a sDecial use Dermit for a reliaious assembly and daycare located on 5022 Hollins Road. Hollins Maaisterial District. UDon the Detition of FellowshiD BaDtist Church. (Janet Scheid. Chief Planner) CONTINUED FROM APRIL 23. 2002 0-051402-8 Ms. Scheid advised that this is the petition of Fellowship Baptist Church to rezone 15 acres from 1-1 C Industrial District with conditions to C-1 Commercial District and to obtain a Special Use Permit for a religious assembly and daycare. This petition was also heard on March 26, 2002 and postponed from the April 23, 2002 Board meeting. This is a two-phase project with Phase I including a daycare/multipurpose facility of approximately 12,000 sq. feet. Phase II will be the sanctuary, and construction will begin 3 to 5 years after the completion of Phase I with the total square footage to be around 35,000. Ms. Scheid advised that this item was postponed at the April 23, 2002 Board meeting due to concerns about the elevation of the site, the possible existence of rock on the site and whether the elevation of the site would prohibit the feasibility of putting an access road into the site. The other issue that was discussed extensively was whether or not the site had been marketed and whether the price was fair. She stated that she would concentrate on the land use issue and whether or not the industrial designation of the site is appropriate and not the marketing of the property. Ms. Scheid advised that through the 1980's and 1990's, the County and the petitioner considered the site to be an industrial site and in the 1990's, the petitioner graded the site to accommodate industrial pads. In approximately 1994, the petitioner May 14,2002 311 recorded a deed concerning access to the site from Lois Lane, ensuring that they could use Lois Lane to accommodate industrial uses. She did not know whether or not there is rock on the site since the County has not done any geology or engineering studies of the site. She believes that if there are two pads now which can be used for the 35,000 square foot church, that they could be used for industrial use also. Further research has indicated that Lois Lane could be used as an access road to this site which would avoid some of the issues with the elevation of the site. At the last meeting the issue of whether or not tractor trailers could get into that site was discussed and if Lois Lane can be used, that might be a moot issue. Staff would also contend that there are many industries in the County that do not use tractor trailers. She advised that if this site is going to be used as a church and day care; school buses would be accessing the site and highway design standards call for the radius and slope requirements for school buses to be much the same as tractor trailers. Another issue at the iast meeting was the concern about having a metal industrial building on this site, and the petitioner has since offered that the church would be brick on all sides with a pitch roof. If the Board chooses to approve this use for the site, she recommended that this be made a condition of the special use permit. Don Wetherington, attorney for the petitioner, advised that Pastor Mike Ward who was the principal spokesman for the church at the last meeting was unable to attend tonight. He advised that the following supporters were present; Bill Walker and other leaders and members of the church; David Batten of David Batten and Sons, the general contractor and consulting engineers; and Calvin Lily, on behalf of Friendship Manor. Mr. Wetherington advised that Friendship Manor agreed to extend the 312 May 14,2002 contract with the church without charge to allow this additional time for consideration. He described three very positive developments that have taken place since the last meeting in April. They have discovered with the help of the County Attorney and others that there are easement rights for access to the 15 acre parcel within the area that is designated Lois Lane, immediately to the north of this property. He advised that this is not a certain matter but there appears to be a meandering prescriptive easement in and out of the property that serves other properties and there are others interested in Lois Lane. Pastor Ward and other members of the church have gone to those adjoining property owners and discussed the possibility of a joint use that would allow access on Lois Lane, and those preliminary discussions have been very positive. Also, the church's engineers have approached VDOT with the idea of realigning the entrance to Lois Lane and the corner access to the property in order to line up with Carlos Drive which is directly across Hollins Road. Those discussions with VDOT have been very positive. The church leadership has also approached the third party who now owns the property known as Lois Lane and those discussions need to go further. It appears that Lois Lane can be made available at least for the church use. This would fulfill the objective of the County in limiting the number of intersections and access along that segment of Hollins Road. Mr. Wetherington advised that since the last meeting, the church has gone further with its plans for the property, and he displayed a conceptual rendering of the elevation showing a representative side of the intended church structure to be brick with a pitch roof. This has been discussed with Pastor Ward and they are comfortable with the Board imposing a condition on the special use permit to incorporate this type exterior appearance. The landscaping plan is not yet fully developed but the designer May 14, 2002 313 assures that there would be shrubbery, plantings, and decorative trees spaced appropriately. Mr. Wetherington further advised that Friendship Manor has asked him to express to the Board that it understands the concern that rezoning this property for use by the church would remove this property off the tax rolls. At present there are no taxes as such paid on the property but if it were sold to a third party user without any tax advantage status, you would expect it to generate taxes. Friendship Manor has attempted an on-going dialogue with the County Administrator and Department of Economic Development to arrange a surrogate property. They have agreed and confirmed in writing that it will offer a valuable and vacant seven acre parcel, already - zoned C2, on Williamson Road to the market place soon in cooperation with the County's help in marketing the site and with the hope that the property which is not now generating any taxes will become a tax generating property. He advised that Fellowship Baptist Church asks that the Board agree that this is an appropriate use of the property, poses no burden on the County or its services and no undue revenue disadvantage to the County and its citizens and would ask favorable consideration of the request. Supervisor Flora advised that this addition to the neighborhood will be very positive and even if it does not bring in the tax dollars that everyone would like, it will bring in the kinds of people that we like to see coming to the County. He has heard nothing negative about this request outside the County government. Supervisor McNamara advised that he was not overly inclined to remove industrial property from the tax rolls but he did not feel that this was a perfect industrial property. '-- There was no further discussion and no citizens present to speak on this 314 May 14, 2002 item. Supervisor Flora moved to adopt the ordinance with the condition added that buildings constructed on site will be brick to grade, on all sides, with pitched roof. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens ORDINANCE 051402-8 TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 15 ACRES LOCATED AT 5022 HOLLINS ROAD (TAX MAP NO. 39.09-1-2) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF 1-1C INDUSTRIAL DISTRICT TO THE ZONING CLASSIFICATION OF C-1 COMMERCIAL DISTRICT AND GRANTING A SPECIAL USE PERMIT FOR A RELIGIOUS ASSEMBLY AND DAYCARE, UPON THE APPLICATION OF FELLOWSHIP BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on February 26, 2002, and the second reading and public hearing were held March 26, 2002, which were continued to April 23, 2002, and then continued again to May 14, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 5, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 15 acres, as described herein, and located at 5022 Hollins Road (Tax Map Number 39.09-1-2) in the Hollins Magisterial District, is hereby changed from the zoning classification of 1-1C, Industrial District, to the zoning classification of C-1, Commercial District, removing the following conditions: (a) The following permitted uses will not be allowed: (I) flea markets, (ii) commercial laundries and dry cleaning, (iii) commercial kennels, (iv) seed and feed stores, (v) manufacture of pottery, etc., (vi) automobile repair, etc. Type "E" screening where adjacent to residential use. Noise levels to be limited to 60 decibels when measured at adjacent residence. Dust mitigation measures during site development and (b) (c) (d) construction. 2. That this action is taken upon the application of Fellowship Baptist / Church. May 14,2002 315 3. That said real estate is more fully described as containing approximately 15 acres designated as Tax Map No. 39.09-1-2 and owned by Friendship Manor, Inc. 4. That the Board finds that the granting of a special use permit to Fellowship Baptist Church for a Religious Assembly and Daycare to be located at 5022 Hollins Road (Tax Map No. 39.09-1-2) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (a) Building(s) constructed on the site will be brick to grade on all sides with a pitched roof. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the Ordinance with condition (a) added to the Special Use Permit, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUDervisor Minnix: (1) He advised that he attended the Clean Valley Council award luncheon today where Mr. Hodge was guest speaker and R. R. Donnelley won an award. (2) He attended the Roanoke Regional Fire-EMS 3rd Recruit School graduation last Friday and was very impressed with the graduates and their training. SUDervisor Flora: (1) He advised that he had already given to Mr. Mahoney a citizen's complaint about cats. Mr. Mahoney will contact the citizen tomorrow. SUDervisor McNamara advised that the Board members received an Economic Development Brochure and he thought that it was well done. He asked that a copy of the most recent Economic Development Business Plan be provided for Board 316 May 14,2002 members and that the brochure be discussed at the upcoming BPOL work session. SUDervisor Church: (1) He congratulated Glenvar High School Destination Imagination Team for winning their competition and advised that they will go to global finals in Knoxville, TN, on May 22-26, 2002. (2) He congratulated the graduates of the Fire-EMS Recruit School and advised that he and Mr. Hodge were not present since they attended the Mayors and Chairs meeting that same day. (3) He attended the Scholarship and Donor Program at Northside High School last night and advised that 61 scholarships were given out, totaling over $45,000, to students from all four high schools. (4) He thanked Joe Wade for complimenting the County on taking care of the problem with the tree and asked Mr. Hodge to convey his thanks to the staff. (5) He extended sympathy to Joe Sgroi upon the death of his father. (6) He extended good wishes to Mary Allen, Clerk, and advised that he and the Board members missed her and were thinking about her. (7) He thanked the Board members and staff for their assistance in getting through another budget year. INRE: ADJOURNMENT Chairman Church adjourned the meeting at 8:00 p.m. with Supervisor Nickens absent. Submitted by, ~~ito~ Deputy Clerk to the Board Approved by, ~ß./'Uí!kaL Jo eph B. "Butch" Church Chairman