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HomeMy WebLinkAbout8/13/2002 - Regular August 13, 2002 505 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 August 13, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of August, 2002. INRE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Vice Chairman Joseph McNamara, Supervisor Harry C. Nickens STAFF PRESENT: Dan R. O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Vickie Huffman, Senior Assistant County Attorney; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Creed Davis, Windsor Hills United Methodist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. August 13, 2002 506 INRE: BRIEFINGS Mr. O'Donnell reported that the purpose of the briefing was to respond to questions regarding the sewer rate increase approved at the July 23 meeting. He referenced an article published in the August 2002 issue of Governing magazine which indicates that the need for wastewater treatment plant upgrades is not just a local issue. It has become a national issue due to standards imposed by the Environmental Protection Agency (EPA). The article states that across the country, the EPA is using its water quality authority to force localities to raise billions of dollars to ensure that their systems have the capability to handle surges in wastewater runoff. Mr. O'Donnell stated that the rates in our area are in line with the state average and surrounding jurisdictions. Ms. Hyatt indicated that during the past several weeks, staff has received several requests for information to clarify the reasons behind the sewer rate increase. She provided the Board with the following question and answer outline regarding the most commonly received questions: 1. Why do we need further improvements to the wastewater treatment plant, when we just completed improvements to the plant? The Regional Wastewater Treatment Plant serves the Cities of Roanoke and Salem, the Counties of Roanoke and Botetourt, and the Town of Vinton. In 1994 and 1996 the localities signed agreements to upgrade the water treatment plant from 35 MGD capacity to 62 MGD, and replace two major interceptors. The total cost for these improvements was $66 million. (The treatment plant portion was $21 million.) When the project was complete, the actual capacity of the plant was only 42 MGD. The Department of Environmental Quality (DEQ) requires that the capacity of the plant be greater. In April 2002, DEQ entered into a consent decree with the City of August 13, 2002 507 Roanoke requiring additional improvements to the wastewater plant. The consent order requires the submission of construction plans by April 2003 and construction to begin by September 2003. Construction is expected to take a minimum of 30 months. An initial projection of the costs of these new improvements is approximately $38 million. 2. What caused the discrepancy in the capacity of the initial construction? The capacity of the wastewater treatment plant was projected to increase to 62 MGD in the initial construction. However, when the project was complete the actual capacity of the plant was 42 MGD. All of the localities were very concerned at this outcome, and hired an independent engineering firm to evaluate the design and construction of the project. The independent firm has assured us that while we did not get the desired capacity from the plant upgrade, we did get our monies worth from the project. But the improvements to the plant were not extensive enough to meet State and Federal requirements. 3. Now that the initial upgrade is complete, why do we still need the initial rate increase that was put in place to fund the construction? Roanoke County's share of the initial $66 million total project costs was $19.8 million. The County paid for this by borrowing bond money with a twenty-year repayment schedule. The County will be making debt payments through March 1, 2020 in order to repay these bonds. In order to pay for these annual debt payments, the County increased the sewer rates in two steps: the first increase in 1994, and an additional increase in 1995. Since the debt payments will continue through 2020, the County cannot reduce the sewer rates merely because the construction is complete. 4. How will we pay for the next phase of construction? In preparation for an amendment to the current regional agreement, the localities are reviewing the current cost sharing allocations. Roanoke County's share of the new estimated $38 million project cost would be approximately $9 million. To pay for this new construction, the County staff recommended a two-step sewer rate increase: 1) 8.36% rate increase effective September 1, 2002, and 2) another 8.36% rate increase effective January 1, 2004. The Board of Supervisors approved the first rate increase effective September 1, 2002. They chose to wait until next year to approve the second rate increase, at which time we will have a final budget for the cost of the project. August 13, 2002 508 The County is the first of the localities to address how they will pay for the new construction; however several of the other localities will also be evaluating rate increases in the near future. Roanoke City has stated in their 2002-03 budget message that they plan to present a 30% increase in sewer rates during 2003. 5. Can't we use funds from other sources in the County budget rather than have a sewer rate increase? The water and sewer operations of the County (like most local governments) are maintained as separate business operations. This means that the expenses of the sewer system (including operating, capital, and debt service) are paid for by fees charged to users of the sewer system. General tax dollars of the County are not used to subsidize the systems. Neither are funds that may be available in the water fund. This means that citizens who do not receive water and sewer services do not pay for them. 6. How do the County sewer rates compare? Even with the new rate increases, Roanoke County will still be 25% below the state average. A graphic presentation of other localities rates is as follows: August 13, 2002 509 ¡MonthlY Sewer Rates - 5,000 Gallon Basis I $20.00 $25.00 c"l .... ROe.#0 ØJ r:J,. s~ c;oI)1\\:oI __n\(8 ,...",IOW ,,""'_. """". ~- ,ooz c""'" C<>'r<i . ...,. ..Roanok.Clty Is pi'o:poSing a 30 ~oa#e SerJØ þ.1J CPJf\'C/ percent Incna.. In rates \1s\B CO- \"\eoòCO I\ COú~ p..ug: ~\6\Ou Supervisor Minnix requested that staff work with Roanoke Valley Cable Television (RVTV) to prepare a public service announcement to be broadcast over the next six months relating to this issue. Mr. Benninger, Assistant Director of Utilities, reported that the original projection for the wastewater treatment plant upgrade was to treat 62 MGD following the improvements. The expectations given by the engineering firm were not accurate; however, the County has received an adequate increase for the amount of money spent for the upgrade. Typically, improvements to wastewater treatment capacity cost $1.50 - $2.00 per gallon. Although the Department of Environmental Quality (DEQ) says present plant needs are rated at 42 MGD, the independent consultant report states that August 13, 2002 510 capacity is probably between 42 and 48 MGD. Based on the $19 million spent for the initial upgrade, this cost is reasonable for the increase in capacity that the County received. INRE: NEW BUSINESS 1. Resolution of Endorsement of the Fifth Plannina District Reaional Alliance's Re!:lional Economic Strateav. (Doua Chittum, Director of Economic Development: Dr. Victor Iannello. Vice-Chair, Fifth Plannina District Reaional Alliance: Beth Douahtv. President. The Roanoke Reaional Chamber of Commerce) R-081302-1 Mr. Chittum reported that both he and Mr. Hodge participated in the process of developing this strategy. He introduced Dr. Victor Iannello, Vice Chair of the Fifth Planning District Regional Alliance and owner of Synchrony, Inc. Dr. Iannello stated that the Roanoke Region is blessed with an abundance of natural resources and beauty; however, the valley is losing ground economically to other parts of the nation and the state. Key indicators of economic health such as growth in employment and income show that this region is lagging behind both the state and the nation. Much of this stagnation can be attributed to the reduced presence of industries such as rail, banking, and some sectors of manufacturing in this area. The Regional Economic Strategy identifies critical assets of the region and emphasizes the need for regional collaboration. This is accomplished through development of name recognition, August 13, 2002 511 connectivity of ideas, quality of life amenities, workforce development, creation and growth of knowledge businesses, and diversification of the region's economy by recruiting technology driven companies. Dr. Iannello reported that the strategy has been endorsed by the City of Roanoke, the Roanoke Valley-Alleghany Highlands Regional Commission, the Roanoke Regional Chamber of Commerce, and the New Century Technology Council. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-1 OF ENDORSEMENT OF THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE'S REGIONAL ECONOMIC STRATEGY WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale to maximize the impact on the region; and August 13,2002 512 WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. Reauest to amend the adopted Secondary Svstem Six-Year Construction Plan for Fiscal Years 2002 throuah 2008 and the allocation of funds for Fiscal Year 2002-03. (Arnold Covev. Director of Community Development) R-081302-2 Mr. Covey reported that this matter was originally presented to the Board on July 9, 2002, at which time it was tabled. In summarizing the background, Mr. Covey stated that on December 11, 2001 staff presented to the Board the Six-Year Secondary Construction Plan for fiscal year 2002-2008. At that time, the budget for fiscal year 2002-2003 was estimated to be approximately $4 million. Based on that estimate, five projects were added to the six year plan. The projects that were added were Hardy Road, Indian Grave Road, County Line Road, Clearbrook Lane and Montcap Trail. On June 20, 2002 the Commonwealth Transportation Board approved the funding for the six-year secondary road system construction plan. The funding approved for secondary roads in Roanoke County for 2002-2003 was reduced by approximately $1.5 million. August 13, 2002 513 Over the next six years, the plan was reduced from $25 million to $17 million for a total reduction of approximately 31 %. Based on the reductions in funding, revisions to the current plan were necessary. The Virginia Department of Transportation (VDOT) and County staff recommended removing four projects and the incidental paving from the plan. The projects removed were taken in order, starting from the end of the six-year construction plan. They are priorities #17-Starkey Road, #18-Hardy Road, #21- County Line Road, and #22-Montcap Trail. The reason that priorities #19 and #20, Kings Brothers Road and Rocky Road, remain in the plan is because these projects have received funding in previous years. This issue was presented to the Board on July 9, 2002 and there were discussions concerning the Commonwealth Transportation Board's budget cuts and the effect on local and regional roads. The Board asked staff what the result would be to the current projects in the six-year road plan if no action was taken. This issue was tabled at that time. Mr. Covey stated that according to VDOT, taking no action could jeopardize Roanoke County's funding for fiscal year 2002-2003 and delay the projects that are already in the plan, such as Glenmary Drive. The Code of Virginia requires that each year the Board of Supervisors approve the funding for each of the projects in the County's six-year construction plan. In order for projects to remain in the six-year construction plan, they must receive sufficient funding within the six years. August 13, 2002 514 Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-2 AMENDING RESOLUTION 121801-10 APPROVAL AND ADOPTION OF THE AMENDED SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002- 2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008; and the adoption of the funding for Fiscal Years 2002-2003; and WHEREAS, the Board of Supervisors approved on December 18, 2001 the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 Secondary System Construction program; and, WHEREAS, the Commonwealth Transportation Board approved on June 20, 2002 Roanoke County funding allocation for Fiscal Years 2002-2008; and, WHEREAS, due to the downturn in the economy, and to the reduction in federal and state revenues, Roanoke County's Six-Year Secondary System Construction Plan for Fiscal Years 2002-2008 and allocation of funds for Fiscal Year 2002-2003 needed to be amended; and, WHEREAS, the Board of Supervisors does hereby approve adoption of the amended Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 121801-10 is hereby amended to reflect reductions in funding allocations by the Commonwealth Transportation Board. 2. That the amended Secondary Road System Six-Year Construction Plan for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program is hereby adopted and approved. 3. That a copy of this resolution duly attested to be forthwith forwarded to the Virginia August 13, 2002 515 Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: FIRST READING OF ORDINANCES 1. First readina of an ordinance to enact Chapter 25 = Technoloav Zone of the Roanoke Countv Code. to provide for specific incentives and business, professional and occupational license tax exemptions within desianated technoloav zones. (Doua Chittum, Director of Economic Development) Mr. Chittum stated that technology zones were created by state legislation in order to allow localities to create zones that would provide incentives to businesses for locating within a designated area. To date, approximately 12 localities have established technology zones. Mr. Chittum indicated that staff is proposing the creation of two technology zones: (1) Center for Research and Technology and (2) Vinton Business Center. The Town of Vinton recently adopted a resolution in support of technology zones, and in particular supporting the designation of the Vinton Business Center as a technology zone. There was no discussion on this matter. August 13, 2002 516 Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. First readinQ of !ill ordinance amendina Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke Countv Code to provide for the donation of unclaimed personal property to charitable or .!lQ!1: profit oraanizations. and providina for an emeraencv. (Joe Obenshain, Senior Assistant County Attornev) Mr. Obenshain reported that this matter was to be presented as an emergency ordinance to allow the Police Department to donate unclaimed property to a charitable or non-profit organization. In this instance, the Police Department intended to donate unclaimed t-shirts to the Parks and Recreation Department. The County charter stipulates that four Board members are required to adopt an emergency ordinance and waive second reading; therefore, this item will be treated as a regular first reading and a second reading will be scheduled. The proposed ordinance should be amended to reflect that the second reading will be held on August 27, 2002 and delete the section dispensing with the emergency adoption. There was no discussion on this matter. August 13, 2002 517 Supervisor Minnix moved to approve the first reading, as amended, and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 3. First readina of an ordinance authorizina the vacation of ª portion of an existina 20 ft. sanitary sewer easement across Lots 15. 16. and 22. and across Timber Wolf Circle (Deed Book 1234. Paae 851), Cave Sprina Maaisterial District. (Arnold Covey, Director of Community Development) Mr. Covey stated that Old Heritage Corporation, the current owner of the lots and the developer of the subdivision, has requested vacation of this easement. They have already dedicated the new easement and routed the new sewer line. There was no discussion on this matter. Supervisor Minnix moved to approve the first reading and set the second reading for August 27,2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens August 13,2002 518 4. First readinQ of an ordinance authorizina the vacation of ª riaht. of-wav shown!!! ª "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 6 Catawba Maaisterial District. (Arnold Covey, Director of Community Development) Mr. Covey reported that the petitioners, Carole Edwards, Barry and Linda McCune, and David and Lou Anne Keith, wish to vacate the unimproved 50 foot right-of- way shown as a future street on the Laurel Woods, Section 2 record map. The Edwards' and the Keith's live adjacent to the right-of-way and have been maintaining the property. The McCune's, who have access and own the adjoining property which this right-of-way now connects, have no objection to the vacation. They currently have access from Laurel Woods Drive and this vacation does not eliminate any access to their property. Mr. Covey stated that staff has concerns about future development in the Laurel Woods area which is mountainous and has been designated as a wildfire hazard area by Project Impact. County departments and local utility companies were contacted concerning the vacation. The only response was from American Electric Power (AEP) who has an existing 100 foot easement which encumbers 50 feet of the future street to be vacated. AEP has requested that the 15 foot easement that currently exists on the adjacent properties be extended across the future street to be vacated. There was no discussion on this matter. August 13, 2002 519 Supervisor Church moved to approve the first reading with the conditions attached and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Flora, Minnix, Church None Supervisors McNamara, Nickens 5. First readinQ of !n ordinance amendinQ and reenactina Section 22-82. "Rates and Fees", of Chapter 22 Water, Article !! "Water Svstems". Division ~ "Countv Water System" of the Roanoke Countv Code to provide for ª chanae in off-site facilities fees for motels. hotels. hospitals and other residential institutions from ª per unit charae basis to ª charae based upon meter size. (Garv Robertson. Utility Director) Mr. Benninger, Assistant Director of Utilities, reported that the sewer ordinance amendments approved at the July 23, 2002 meeting made provisions for changing the rate structure for offsite facilities fees for motels, hotels, hospitals and nursing homes from a per bed basis to a meter size basis. This ordinance is enacting the same measures for the water fees that were previously enacted for the sewer fees. Mr. Benninger stated that adoption of this ordinance should be revenue neutral. In response to Supervisor Church's question, Mr. Benninger stated that this action would put the County in a more competitive situation. August 13, 2002 520 Supervisor Church moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 6. First readin" of ª-!.l ordinance authorizina the acauisition and acceptance of ª donation of 1.4076 acres of land adioinina Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford. Windsor Hills Maaisterial District. (Mark Courtriaht. Assistant Director of Parks) Mr. Courtright stated that the 1.4 acres in question were originally owned by James Robertson, who conveyed the tract to the County as an easement in 1997, which provided for the walkway connecting Garst Mill Park to Cresthill Drive. This section of the trail completed the Garst Mill Greenway. Ownership of this land then passed to Radford & Company who developed the adjacent Cresthill Commons. The current owners, Frank and Mary Radford, have approached the County with the donation of this land in fee simple. The Parks and Recreation Department currently maintains this portion of the trail, and recognizes the heavy use by the citizens on a daily basis. There will be no new fiscal impacts as a result of this action. There was no discussion on this matter. August 13, 2002 521 Supervisor Flora moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 7. First readina of !!l ordinance authorizina and approvinQ execution of ! lease aareement with Cellco Partnership, ! Delaware General Partnership doina business as Verizon Wireless. for rooftop space on the Salem Bank and Trust BuildinQ at 220 East Main Street. (Anne Marie Green, Director of General Services) Ms. Green reported that when the County purchased the Salem Bank and Trust building, there were already several communication towers on the roof. Rent from those facilities is used to provide maintenance and upkeep for the property and to cover repayment of the bonds. The County was recently approached by Cellco Partnership, which does business as Verizon Wireless, with a request to lease space on the roof for the installation and operation of a communications facility. Staff has been negotiating the proposed lease terms with Verizon Wireless, and has also been reviewing the engineering report provided by the company. The rental amount, as well as the proposed terms of the lease, is similar to those currently in place for other towers at the site. The company has also met with representatives from the City of Salem to discuss building code requirements and has modified their engineering design in accordance August 13, 2002 522 with those discussions. The major terms of the lease are: (1) The lease term is for five years with three additional terms available for automatic renewal. (2) The lessee, Verizon Wireless, will pay for its own utility consumption. (3) The rental amount will be determined, as specified, at the second reading of this ordinance, and the increase would be 15% of that amount for each five year term of renewal. In response to Supervisor Flora's question, Ms. Green clarified that the structure is an 8 x 22 foot equipment cabinet with two sleds that sit on the roof with communications towers. Ms. Huffman indicated that the lease authorizes the antenna and equipment, and the use is limited to Verizon Wireless. Mr. Greg Tulley, consultant for Verizon Wireless, reported that the equipment is a sled mounted device to be used for placement of antennas on the roof and will have six panel antennas. It will be for one user and is not compatible for multiple users. In response to Supervisor Church's question, Ms. Green stated that the 15% increase would take effect with each five year renewal of the lease. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens August 13, 2002 523 8. First readinQ of an ordinance authorizina conveyance of easements Q!l propertv owned Qï the Board of Supervisors to Verizon Virainia. Inc. for telephone/communication service to the Center for Research and Technoloav. Catawba Maaisterial District. (Georae Simpson, Assistant Director of Community Development) Mr. Covey reported that this ordinance will grant an easement to Verizon Virginia, Inc. for communication facilities adjacent to Corporate Circle to provide telephone and communication services to the Center for Research and Technology site. The fiber optic boxes require a 30 x 50 foot easement for placement of a distribution facility. An easement of 15 feet in width for access to the distribution lines is also required. There was no discussion on this matter. Supervisor Church moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CONSENT AGENDA R-081302-3 Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: August 13, 2002 524 AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 13, 2002 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for the March 26 and July 23, 2002 Board of Supervisors meetings and the July 19, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $25,000 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. August 13, 2002 525 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens INRE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 1, General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Continaency Fund 4. Future School Capital Reserve 5. Clean Vallev Council INRE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He thanked the staff and constituents for their kindness during his mother's recent passing. (2) He stated that the weather is becoming very dry, the Governor is interceding, and the forecast looks bleak. He stated that although the County has an adequate water supply, citizens should make an effort to conserve water where possible. August 13, 2002 526 INRE: CLOSED MEETING At 3:50 p.m. Supervisor Church moved to go into Closed Meeting pursuant to the Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CLOSED MEETING The closed meeting was held from 3:55 p.m. until 4:07 p.m. INRE: CERTIFICATION RESOLUTION R-081302-4 At 4:07 p.m. Supervisor Church moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: ,Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and August 13, 2002 527 WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens INRE: ADJOURNMENT Chairman Church adjourned the meeting at 4:08 p.m. Submitted by: Approved by: ~j~J.lJJ. tLJj¿Æ/)) Diane S. Childers Clerk to the Board ç;; "Ph~.:~cL Chairman August 13, 2002 528 This paae left blank intentionallv.