HomeMy WebLinkAbout2/8/2000 - Regular
February 8, 2000
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Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
February 8, 2000
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of February 2000.
IN RE:
CALL TO ORDER
Chairman McNamara called the meeting to order at 3:02 p.m. The roll call
was taken.
MEMBERS PRESENT:
Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph
B. "Butch" Church, Bob L. Johnson, Harry C. Nickens
(arrived at 3:10 p.m.)
MEMBERS ABSENT:
Chairman Joseph McNamara
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator, Don C. Myers,
Assistant County Administrator, Anne Marie Green, Community
Relations
INRE:
OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant County
Administrator. The Pledge of Allegiance was recited by all present.
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February 8, 2000
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IN RE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
On behalf of Supervisor Nickens, Supervisor Johnson added nomination and
confirmation of Committee Appointment to the Board of Zoning Appeals.
IN RE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
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Presentation of resolutions conaratulatina the too winners ofthe
CIRCLE Suaaestion Proaram from Mav 1998 to December 1999.
R-020800-1
Mr. Hodge reported In the fall of 1996, the Board of Supervisors requested
that County staff develop a suggestion program that would encourage employees to reduce
costs and improve operations and efficiencies. On April 8, 1997, the Board approved the
establishment of the CIRCLE Suggestion Program. CIRCLE stands for "Continuous
Improvement of Roanoke County Led by Roanoke County Employees". Employee training
began in early May when the program actually started.
Since the program began, 103 employees have submitted suggestions and
70 of those suggestions have been implemented. The program has generated possible
savings over the next three years up to $309,691. The winners are being recognized today
for suggestions implemented from May 1998 to December 1999 and represent potential
savings up to $129,852.
There were ten winners, and present to accept the resolutions were Steve
February 8, 2000
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Wilson, General Services; Brenda Holton, Board of Supervisors; David Holladay,
Community Development; Jan Killgore, Procurement; and William Agee, General Services.
Supervisor Johnson moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens
NAYS:
None
ABSENT:
Supervisor McNamara
RESOLUTION 020800-1 CONGRATULATING THE TOP
WINNERS OF THE CIRCLE SUGGESTION PROGRAM
FROM MAY 1998 TO DECEMBER 1999
WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors
requested that the County of Roanoke develop a suggestion program that would encourage
employees to reduce costs and improve operations; and
WHEREAS, on April 8, 1997, the Board of Supervisors approved the
establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS
IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and
WHEREAS, since the program began, 103 County employees have submitted
suggestions and 70 of the implemented suggestions have generated an estimated savings
of up to $309,691 over a three-year period; and
WHEREAS, in addition to monetary winnings, the winners received a CIRCLE
T-Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and
Roanoke County Today; and
WHEREAS, Steve Wilson, General Services; Becky Fralin, MIS; Lee
Gearheart, Community Development; Brenda Holton, Board of Supervisors; David
Holladay, Community Development; Jan Killgore, Procurement; Billy Greenway,
General Services; Leon Hopkins, General Services; Tony Noel, General Services; and
William Agee, General Services; were the top winners from May 1998 to December 1999.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, wishes to express its congratulations to these employees for
their ingenuity, their innovative ideas and for meeting the challenge of improving County
operations and services; and
FURTHER, on behalf of the citizens of Roanoke County, the Board of
Supervisors encourages them to continue their outstanding efforts in the future.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
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February 8, 2000
AïES.
NAYS:
ABSENT:
IN RE:
A-020800-2
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3u Jêl vis':'l 5 Jonn!.ol'l, Mll'lflix, l;fIl:JreA, NlelŒflti
None
Supervisor McNamara
NEW BUSINESS
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Reauest from Police DeDartment of acceDtance ofthe Bureau of
Justice Assistance IBJA) $31.454 block arant for law
enforcement SUDDort. IRav Lavinder. Police Chief)
Chief Lavinder advised that the grant is in the amount of $34,949 with
$31,454 in federal funds, $3,495 in local funds, and the grant is for a 24-month period. The
Police Department plans to use the grant for the bike patrol, community policing and other
law enforcement efforts.
Supervisor Nickens moved to accept the grant. The motion carried by the
following recorded vote:
AYES:
NAYS:
ABSENT:
INRE:
Supervisors Johnson, Minnix, Church, Nickens
None
Supervisor McNamara
FIRST READINGS OF ORDINANCES
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First readina of ordinance authorizina the vacation of a Dortion
of an existina 15-foot sanitarv sewer easement and acceDtance
of a relocated Dortion of the same easement across Lot 17.
February 8, 2000
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Section 1. Phase III. Ruxton of Roanoke IPlat Book 9. Pace 142.
Tax MaD No. 87.10-1-17} in the Cave SDrina Ma9isterial District.
IArnold Covev. Directorv of Community DeveloDment}
Assistant Community Development Director George Simpson advised that
the petitioner, Camilla L. Jones, is the current owner of Lot 17, Ruxton of Roanoke. A
recent survey revealed that the dwelling on this lot encroached into the existing easements.
Ms. Jones has requested that the Board of Supervisors vacate that portion of the existing
15 foot sanitary sewer easement which crosses Lot 17. In exchange, Ms. Jones has
agreed to convey a new 15 foot sanitary sewer easement across Lot 17 to encompass the
existing facilities.
There was no discussion and no citizens to speak.
Supervisor Minnix
moved to approve first reading of the ordinance and set the second reading and public
hearing for February 29, 2000. The motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens
None
ABSENT:
Supervisor McNamara
IN RE:
APPOINTMENTS
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Buildin9 Code Board of Adjustments and ADDeals
Supervisor Nickens nominated Eric Thomas, Vinton Magisterial District, to the
unexpired five year term of Herbert H. Snyder. The term expires June 30, 2000.
Supervisor Nickens asked that the appointment be confirmed on the Consent Agenda.
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February 8, 2000
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I,,;ommisslon for Selliul d...:1 Cl.allenaeCi UltlzeRS
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Supervisor Church nominated Brooks McDaniel to represent the Catawba
Magisterial District.
INRE:
CONSENT AGENDA
R-020800-3
Supervisor Nickens moved to approve the Consent Resolution with Item 8
added and Item 4 removed for a separate vote. The motion carried by the following
recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens
NAYS:
None
ABSENT:
Supervisor McNamara
Supervisor Minnix moved to approve Item 4. The motion carried by the
following recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens
NAYS:
None
ABSENT:
Supervisor McNamara
RESOLUTION 020800-3 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
February 8, 2000
89
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
February 8, 2000 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
8, inclusive, as follows:
1.
2.
3.
4.
Approval of minutes - September 28, 1999, October 12, 1999,
October 20, 1999.
Acceptance of water and sanitary sewer facilities serving Peters
Creek Commercial Property and Cycle Center.
Request for approval of appointment to the Roanoke Valley-Alleghany
Regional Commission Metropolitan Planning Organization.
Adoption of resolutions of appreciation upon the retirements of:
(a) Ronnie W. Stump, Sheriffs Office
(b) Shirley Wagner, Sheriffs Office
5.
Donation of storm drainage easement on property owned by Michael
W. Holdren (Tax Map No. 61.19-10-21) in the Vinton Magisterial
District.
6.
Donation of storm drainage easement on property owned by Craig A.
and Carol W. Snyder (Tax Map No. 36.20-02-09) in the Catawba
Magisterial District.
7.
Request from Sheriffs Office for acceptance of $15,000 Compliance
Improvement Grant from the Department of Criminal Justice Services.
8.
Confirmation of Committee appointment to the Board of Zoning
Appeals.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the resolution with Item 8 added
and Item 4 removed for separate vote, and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens
NAYS: None
ABSENT: Supervisor McNamara
On motion of Supervisor Minnix to adopt Item 4, and carried by the following
recorded vote:
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February 8, 2000
AYES.
NAYS:
ABSENT:
3u Jt:lvi",ul'" JUIIlI"'UI', Míllilix, Church, NICI<e1'l3
None
Supervisor McNamara
RESOLUTION 020800-3.c EXPRESSING THE
APPRECIATION OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY UPON THE RETIREMENT OF RONNIE
W. STUMP, SHERIFF'S OFFICE
WHEREAS, Ronnie W. Stump was first employed by Roanoke County on
August 11, 1984, as a Correctional Officer with the Sheriff's Office; and
WHEREAS, Deputy Stump retired from Roanoke County on January 1 ,2000,
as a Deputy Sheriff (Prisoners & Confinement), after more than fifteen years of service;
and
WHEREAS, Deputy Stump, after retiring from the United States Air Force
with twenty-six years of service, continued to provide dedicated public service to the
citizens of Roanoke County; and
WHEREAS, Deputy Stump, through his employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to RONNIE W. STUMP for over fifteen years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens
NAYS: None
ABSENT: Supervisor McNamara
RESOLUTION 020800-3.d EXPRESSING THE
APPRECIATION OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY UPON THE RETIREMENT OF SHIRLEY
WAGNER, SHERIFF'S OFFICE
WHEREAS, Shirley Wagner was first employed by Roanoke County on
September 16, 1980, as a Correctional Officer with the Sheriff's Office; and
WHEREAS, Deputy Wagner retired from Roanoke County on December 1,
1999, as a Deputy Sheriff (Prisoners & Confinement), after more than nineteen years of
service; and
WHEREAS, Deputy Wagner always demonstrated a caring attitude towards
the public and inmates she served; and
February 8, 2000
91
WHEREAS, Deputy Wagner, through her employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to SHIRLEY WAGNER for over nineteen years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens
NAYS: None
ABSENT: Supervisor McNamara
INRE:
REPORTS
Supervisor Minnix moved to receive and file the following reports after
discussion of item 1. The motion passed by a unanimous voice vote with Supervisor
McNamara absent.
General Fund UnaDDroDriated Balance
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CaDital Fund UnaDDroDriated Balance
Board Continaencv Fund
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Future School CaDital Reserve
Q.
Statement ofthe Treasurer's Accountabilitv Der Investments and
Portfolio Policv as of Januarv 31. 2000.
INRE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
SuDervisor Johnson: (1) He has been reviewing the preliminary budget
figures for next year and noted that the Governor has put no money in either year of the
state biennial budget. He requested that Mr. Hodge and staff bring back information on:
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February 8, 2000
(a) how IhH Cuullty will I.J.. dfft:...t..J flJl tI Ie I,exttnree years; (51 aVÐFa!j e re'/8111.18¡¡; ¡¡lIg (r.;)
estimate of what we will get in 2002 and 2003. (2) He advised that the Botetourt Planning
Commission approved a subdivision adjacent to Roanoke County with ingress and egress
from a Roanoke County road. He asked the County staff to look at this and report back at
the next meeting on how the County will handle the additional traffic.
SuDervjsor Church: He advised that he was still getting calls about traffic
and dangerous road conditions caused by R&L Carriers at Daugherty Road. He asked for
an update on the road improvements from George Simpson.
SuDervisor Nickens: He asked that the door to the Board Meeting Room
be oiled so it stops squeaking.
SuDervisor Minnix: (1) He commended that staff for the 2nd floor
renovations, and noted that it is much more "customer friendly". (2) He announced that
the Board hosted a joint meeting with Roanoke City Council and one of the discussion
items was the success of the joint 800 MHZ radio system. He also advised that Supervisor
Johnson made the observation that the localities in Southwest Virginia should work in unity
for needed legislation. He asked Mr. Hodge to contact other localities requesting that they
gather together to work as one district when dealing with the Legislature.
INRE:
CLOSED MEETING
At 3:45 p.m., Supervisor Minnix moved to go into Closed Meeting following
the Work Session pursuant to Code of Virginia Section 2.1-344 A (7) Legal. consultation
with legal counsel, regarding specific legal matter requiring the provision of legal advice,
February 8, 2000
93
- namely (a) Procurement bids, Blue Ridge Parkway Interpretive Center; (b) contract with
Advance Auto; (c) Negotiations with cable TV franchise renewal. The motion passed by
the following recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens
NAYS:
None
ABSENT:
Supervisor McNamara
INRE:
WORK SESSIONS
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Review of County Administration Goals established in Julv 1999
The work session was held from 3:50 p.m. to 4:30 p.m. Mr. Hodge explained
that this work session was to review the goals set for the County Administration Offices in
July, 1999. He described what steps had been taken to meet the following goals during
the past six months: (1) To provide the Board with accurate, timely information on which
to base its decisions; and (2) To facilitate economic development that increases the
number and quality of jobs available to residents of Roanoke County and the Roanoke
Valley. Because a tour had been scheduled, the remainder of the work session was
postponed to a future meeting.
IN RE:
CERTIFICATION RESOLUTION
R-020800-4
Supervisor Minnix moved to return to Open Meeting at4:50 p.m.; announced
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February 8, 2000
that the Closed MeelillY WèI:> ¡,till.! ~V'II 4.30 p.llI. to 4.:)0 p.m. ana fflÐvca (Q a8Ð(3{ me
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Certification Resolution. The motion carried by the following recorded vote:
AYES:
Supervisors Johnson, Minnix, Church, Nickens
NAYS:
None
ABSENT:
Supervisor McNamara
RESOLUTION 020800-4 CERTIFYING THE CLOSED
MEETING WAS HELD IN CONFORMITY WITH THE CODE
OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Nickens to adopt the Certification Resolution; and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens
NAYS: None
ABSENT: Supervisor McNamara
INRE:
ADJOURNMENT TO TOUR CONSTRUCTION SITES IN WEST ROANOKE
COUNTY
Vice Chairman Minnix adjourned the meeting at 4:51 p.m and the Board
February 8, 2000
95
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members toured construction sites in West Roanoke County.
Submitted by,
Approved by,
~fiI.~
Mary H. Allen, CMC/AAE
Clerk to the Board
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February 8, 2000
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