HomeMy WebLinkAbout3/14/2000 - Regular
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March 14, 2000
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Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
March 14, 2000
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of March 2000.
IN RE:
CALL TO ORDER
Chairman McNamara called the meeting to order at 3:03 p.m. The roll call
was taken.
MEMBERS PRESENT:
Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy"
Minnix (Arrived 3:06 p.m.), Supervisors Joseph B. "Butch"
Church, Bob L. Johnson, Harry C. Nickens
None
MEMBERS ABSENT:
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator, Anne Marie Green,
Community Relations
IN RE:
OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr. Assistant County
Administrator. The Pledge of Allegiance was recited by all present.
IN RE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge and Supervisor Minnix added an item to the Closed Meeting
pursuant to Section 2.1-344 A (1) personnel matter.
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March 14, 2000
IN RL
DRlcnNUI;;
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Report on March Throuah Time Celebration at Tanalewood Mall
on March 24 - 26. 2000. (Mary Allen. Clerk to the Board)
Ms. Allen reported that this event will be held at Tanglewood Mall and
celebrate the history of the Roanoke Valley over the past 200 years. There will be live
music and dance groups that will highlight dance and entertainment through history; and
all the local history museums will have exhibits. There will be an antique car show with
vehicles from the early 1900's up to the large cars of the 1960's and a buggy from the
Transportation Museum. Another large exhibit is a military display that will feature a U. S.
Military Brass Ensemble, military vehicles and military outfits from the various periods of
history. She invited the public and the Board of Supervisors to attend the event.
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Presentation of the Annual Report from the Roanoke Vallev
Economic Development Partnership, (Phil Sparks. Executive
Director)
Mr. Sparks reported the Economic Development Partnership was responsible
for three significant announcements. There was $179 million in new investments which
resulted in 865 to 875 jobs. Between 1996 and 1998, there was a gain in food sales of $15
to $20 million. There were 34 corporate visits with 1/3 instituted by the state and 2/3
instituted by the Economic Development Partnership. Economic Development problems
in the Roanoke Valley include the low unemployment rate of 1.8%, the lack of inventory of
buildings and little acreage available for economic development. He pointed out that
Salem has less than 50 and Roanoke City has less than 200 developable acres.
INRE:
NEW BUSINESS
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Reauest to establish the tax rates in Roanoke County for
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March 14, 2000
129
calendar vear lOOO
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Order setting the tax rate on real estate for the calendar
year 2000 at the current rate of $1.13 per one hundred
dollars of assessed valuation. (Brent Robertson. Budaet
Director)
0-031400-1
Mr. Robertson advised that the real estate tax rate for the twelve-month
period beginning January 1, 2000 and ending December 31, 2000, was advertised on
February 15 and 22 at $1.13 per one hundred dollars assessed valuation. The public
hearing for citizen comment was held on February 29, 2000. He explained that the
proposed budget is predicated on the current tax rate and recommended that the Board set
the tax rate at $1.13.
Supervisor Minnix moved to approve the real estate tax rate at $1.13. The
motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
ORDER 031400-1 SETTING THE TAX RATE ON REAL ESTATE SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2000
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia,
that the levy for the twelve-month period beginning January 1,2000, and ending December
31,2000, be, and hereby is, set for a tax rate of$1.13 perone hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-
3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke
County.
On motion of Supervisor Minnix to adopt the order setting the tax rate at
$1.13, and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
Q.
Order settina the tax levy on all classes of personal
propertY at the current rate of $3.50 per one hundred
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130
March 14,2000
sellars assessee "81I1inl9R. an~ lTIä..hïnw,u ¡mol 1001'0 fO)I
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the calendar vear 2000 at the current rate of $3.00 per one
hundred dollars assessed valuation. (Brent Robertson.
Budaet Director)
0-031400-2
Mr. Robertson reported that the personal property tax rate was advertised on
February 15 and 22 at $3.50 per hundred dollars assessed valuation, and the machinery
and tools tax rate was also advertised at$3.00 perone hundred dollars assessed valuation.
The public hearing for citizen comment was held on February 29, 2000.
Supervisor Minnix moved to approve the personal property tax rate at $3.50
and machinery and tools tax rate at $3.00. The motion carried by the following recorded
vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
ORDER 031400-2 SETTING THE TAX LEVY ON ALL CLASSES OF
PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE
CALENDAR YEAR 2000
as follows:
1. That the levy for the twelve-month period beginning January 1,2000,
and ending December 31, 2000, be, and hereby is, set for a tax rate of $3.50 per one
hundred dollars of assessed valuation on all taxable, tangible personal property, excluding
all those classes of household goods and personal effects as are defined in §§ 58.1-3504
and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property
separately classified by §§ 58.1-3500,58.1-3501,58.1-3502,58.1-3506 in the 1950 Code
of Virginia, as amended, of public service corporations based upon the assessed value
thereof fixed by the State Corporation Commission and duly certified.
2. That there be, and hereby is, established as a separate class of
personal property in Roanoke County those items of personal property set forth in § 58.1-
3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11,
and generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1,2000,
and ending December 31,2000, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein established
as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of
the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia,
March 14,2000
131
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Disabled veterans.
4. That there be, and hereby is, established as a separate class of
personal property in Roanoke County those items of personal property set forth in § 58.1-
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
5. That the levy for the twelve-month period beginning January 1,2000,
and ending December 31, 2000, be, and hereby is, set for a tax rate of $3.00 per one
hundred dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by §
58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as
machinery and tools.
On motion of Supervisor Minnix to adopt the order setting the personal
property tax rate at $3.50 and machinery and tools tax rate at $3.00, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
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Resolution authorizing renewal of a lease of real estate for a
public safety radio tower site on Tinker Mountain.
Mahonev. Countv Attornev)
(Paul
R-031400-3
Mr. Mahoney advised that the 911 tower site located on Tinker Mountain is
an essential part of the emergency coverage for the Roanoke County Police and Fire and
Rescue. To provide uninterrupted emergency response coverage, the site must be
retained. The site is held through a lease with Lee C. Hartman, Jr, that commenced on
July 1, 1997. The present lease payment is $2,300 per year and provides an option for
renewal for an additional successive two-year term at an annual rental of $2,600 per year.
The lease requires notification to the owner of the County's intention to exercise this option
to renew on or before March 31, 2000. Mr. Mahoney recommended that the Board adopt
a resolution exercising the option to renew the lease.
In response to a suggestion from Supervisor Johnson for a longer lease, Mr.
Mahoney advised that the two-year lease was the best they could negotiate.
Supervisor Johnson moved to adopt the resolution, The motion carried by
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March 14, 2000
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AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
RESOLUTION 031400-3 AUTHORIZING RENEWAL OF A LEASE OF
REAL ESTATE FOR A PUBLIC SAFETY RADIO TOWER SITE ON
TINKER MOUNTAIN
WHEREAS, the Board of Supervisors adopted Ordinance 062497-6
authorizing the execution of a lease with Lee C. Hartman, Jr., for property situated on
Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia, (Lat 37 22 23 N, Long
79 55 40W) in Botetourt County, Virginia, which consists of a parcel of land described on
Exhibit A attached hereto, together with a non-exclusive right of access to and from the
premises by way of the private road connecting with Frontage Road, for a public safety
radio tower for an initial term of three years commencing July 1, 1997, and ending on June
30, 2000, with an option to renew the lease upon the same terms and conditions for an
additional successive two year term by providing written notice to Lee C. Hartman, Jr. on
or before March 31, 2000, and
WHEREAS, Section 18.04 of the County Charter requires the adoption of an
ordinance to acquire an interest in real estate; however, after such ordinance shall have
taken effect, all subsequent proceedings incidental thereto may be taken by resolution of
the Board, and
WHEREAS, the County desires to exercise its option to renew the lease for
an additional two year term ending June 30, 2002, for an annual rental of $2,600.00
payable on the first day of each yearly period during the term of the lease.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County that the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute the necessary documents for renewal of the lease for a
parcel of land described on Exhibit A from Lee C. Hartman, Jr., for a public safety radio
tower site through the period ending June 30, 2002, in accordance with the same terms
and conditions as set out in the original lease dated May 22, 1997, and upon form approved
by the County Attorney.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
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Authorization
to
give
notice
to
the
Commonwealth
TransDortation Board to proceed with the abandonment of a 30'
x 118' prescriptive riaht-of-way. aenerally located 250' from the
intersection of Mountain View Road and Laurel Glen Road in the
Vinton Maaisterial District. (Terry Harrington. County Planner)
A-031400-4
March 14, 2000
133
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Mr. Harrington advised that KoanOKe l.;ounty nas recelvea a request from
Wolf Creek Inc. to abandon a 30' x 118' prescriptive right-of-way adjacent to the Beech
Cove section of the Wolf Creek Planned Residential Development. A prescriptive public
right-of-way is one acquired for public use by reason of continuous, open, uninterrupted
usage for a period of twenty years or more. The Code of Virginia requires the governing
body of a county to give notice of intention to abandon any such road to the
Commonwealth Transportation Board. Once notice of intent to abandon this right-of-way
is given, County staff will be able to move forward with the necessary steps for
abandonment.
Supervisor Nickens moved to authorize the abandonment. The motion
carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
IN RE:
FIRST READINGS OF ORDINANCES
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First reading of ordinance extendina the current franchise
aareement with Adelphia (Salem) Cable for ninety davs. (Joseph
B. Obenshain. Senior Assistant County Attornev)
Mr. Mahoney advised that the negotiating team has meet with Adelphia to
discuss issues related to a new franchise agreement, but neither the City of Salem or
Roanoke County has reached final agreement. The current agreement with the previous
90 day extension will expire on April 1, so an extension must be approved to complete
negotiations. The extension will be for another 90 days from April 1 , 2000.
Supervisors Nickens and Church, members of the negotiating committee,
explained that there are no problems in the negotiations but they are trying to get all the
parties together for another meeting.
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March 14, 2000
3dpel y isol r4JCKen:!! ffiO",'Ce IO 61313rovo ma nrst reaslng aRe Est II 1101 ~!I' "111.1
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reading for March 28, 2000. The motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
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First Reading of an ordinance to vacate a 10' private areenspace
easement located between lots 3 and 4 in Section 3 of the Lillies
of the Garden. located in the Cave Spring Maaisterial District
upon the petition of Strauss Construction Corporation. (Terry
Harrinaton, County Planner)
Mr. Harrington reported that Lillies of the Garden was platted creating a 10
foot private greenspace easement between lots 3 and 4 for the benefit of the homeowners'
association.
Strauss Construction and the Gardens of Cotton Hill Homeowners
Association have requested that this greenspace easement be vacated. Staff has
evaluated this request and supports the vacation. The greenspace easements within the
subdivision were originally created to allow residents pedestrian access to the Blue Ridge
Parkway, however the easement only provides access to Cotton Hill Road and not to the
Parkway.
Supervisor Johnson recommended that the neighbors be notified because
they may think there is a greenway easement available for their use.
Supervisor Minnix moved to approve the first reading and set the second
reading for March 28, 2000. The motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
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March 14, 2000
135
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I"lrst reaalna of ordinance to vacate an ð I sauare foot sectlun uf
Fairway View Trail in the Windsor Hills Maaisterial District upon the
petition of Georae Baron. (Terry Harrinaton. County Planner)
Mr. Harrington advised that George Baron has requested that an 81 square
foot section of Fairway View Trail be vacated. If the County approves the vacation, the
right-of-way will be combined with the adjacent property owned by Mr. Baron and would
eliminate a setback violation associated with a house that has been constructed on this
property. Staff has reviewed this request and believes the vacation is appropriate with a
public utility easement reserved for public use.
Supervisor McNamara moved to approve the first reading and set the second
reading for March 28, 2000. The motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
INRE:
SECOND READING OF ORDINANCES
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Second readina of ordinance authorizina Appalachian Power
Company to expand the use of an existina easement across a
well lot on Oriole Lane (Tax Map # 87,17-3-13) owned by the
Board of Supervisors. (Paul M. Mahoney. Countv Attornev)
0-031400-5
Mr. Mahoney explained that Appalachian Power Company has requested
authorization to expand the use of an existing easement across a well lot on Oriole Lane
to allow access to a telecommunications antenna to be located on an existing transmission
line tower. There are two changes since the first reading: (1) This easement will include
an additional area for a paved space for one vehicle; and (2) The construction of steps
down an embankment to the existing tower. Consideration for the proposed easement is
136
March 14, 2000
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Supervisor McNamara moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
ORDINANCE 031400-5 AUTHORIZING APPALACHIAN POWER
COMPANY TO EXPAND THE USE OF AN EXISTING EASEMENT
ACROSS A WELL LOT ON ORIOLE LANE (TAX MAP NO. 87.17-3-13)
OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
(CAVE SPRING MAGISTERIAL DISTRICT)
WHEREAS, the Board of Supervisors of Roanoke County is the owner of a
well lot on Oriole Lane, Tax Map No. 87.17-3-13; and,
WHEREAS, a portion of an existing easement granted to Appalachian Electric
Power Co. (APCO) crosses the County's well lot on Oriole Lane; and,
WHEREAS, Appalachian Power Company (APCO) has requested
authorization to expand the use of the existing easement across the well lot on Oriole Lane
to allow access to a telecommunications antenna ofTriton PCS Property Company, L.L.C.,
to be located on an existing transmission line tower.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke
County Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on February 29, 2000; and a second
reading was held on March 14, 2000.
2. That pursuant to the provisions of Section 16.01 of the Charter of
Roanoke County, the interests in real estate to be conveyed are hereby declared to be
surplus, and are hereby made available for other public uses by conveyance to
Appalachian Power Company for access to a telecommunications antenna to be installed
on an existing electric transmission line tower.
3. That the conveyance of the expanded use of the right-of-way for
access to a telecommunications antenna to Appalachian Power Company as shown on
Exhibit A (attached) for the sum of One Hundred Dollars ($100.00) is hereby authorized.
4. That the County Administrator or an Assistant County Administrator
is hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its
adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
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March 14,2000
137
- NAYS:
None
IN RE:
APPOINTMENTS
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Roanoke Vallev Greenwav Commission
Ms, Allen was requested to contact Charles Blankenship to see if he is willing
to serve another term.
IN RE:
CONSENT AGENDA
R-031400-6: R-031400-6.c: R-031400-6.d
Supervisor McNamara moved to adopt the Consent Resolution. The motion
carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
RESOLUTION 031400-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. that the certain section of the agenda of the Board of Supervisors for
March 14, 2000, designated as Item J - Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1.
2.
Approval of minutes - December 7, 1999
Confirmation of committee appointment to the Library Board.
3.
Request from Police Department to accept $500 donation from the
Loyal Order of Moose Lodge 284 for the DARE program.
Approval of resolutions of appreciation upon the retirements of:
a. Beverly Tys-Berson, Youth Haven II
b. Donald R. Carroll, Utility Department
4.
5.
Request from Libraries to accept $2,105 in donations and grants
and appropriate to the Library budget.
Request from Social Services Department to accept and
6.
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March 14, 2000
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2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
RESOLUTION 031400.6.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF BEVERLY TYS-BERSON, YOUTH HAVEN II
WHEREAS, Beverly Tys-Berson was first employed by Roanoke County on
October 15, 1984, as the Director for Youth Haven II, a group home for the treatment of
adolescent girls, and;
WHEREAS, Ms. Tys-Berson assisted in the siting, equipping, and
development of the Youth Haven II program to serve up to 12 young women at a time
through mentoring, counseling, and independent living skills as well as offering parenting
skills and family participation in the treatment program to help the participants; and
WHEREAS, Ms Tys-Berson sought to enhance the service provided to the
community by Youth Haven II through the Family Friends program which provided respite
care to families with special needs youth and also the 28 day assessment program of Youth
Haven II which helped the court system to better match the treatment needs with the
services to be provided to the young women of the program; and
WHEREAS, Ms. Tys-Berson was instrumental in working with Delegate
Thomas, the Mental Health Association of the Roanoke Valley, Blue Ridge Community
Services, and the regional governments in developing the Keeping Our Kids At Home
(KOKAH) project which provided short-term in-patient mental health treatment for needy
children locally rather than placing the child in state facilities; and
WHEREAS, Ms. Tys-Berson served on the Family Assessment and Planning
Team (FAPT) for the City of Roanoke and the Community Policy and Management Team
(CPMT) for the County of Roanoke to assist in determining the treatment needs, available
services, and funding options for children who qualified for services through the
Comprehensive Services Act and the Virginia Juvenile Community Crime Control Act
programs; and
WHEREAS, Ms. Tys-Berson retired from Roanoke County on November 1,
1999 after fifteen years of service; and
WHEREAS, Ms, Tys-Berson, through her employment with Roanoke County,
has been instrumental in improving the quality of life for the youth of the Roanoke Valley
and their families.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to BEVERLY TYS-BERSON for fifteen years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
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March 14,2000
139
- NAYS:
None
RESOLUTION 031400-6.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF DONALD R. CARROLL, UTILITY DEPARTMENT
WHEREAS, Donald R. Carroll. was first employed by Roanoke County on
December 7, 1981, as a Utility Maintenance Man; and
WHEREAS, Mr. Carroll retired from Roanoke County on February 1, 2000,
as a Motor Equipment Operator II after more than eighteen years of service; and
WHEREAS, Mr. Carroll could be counted on to be "on the job" to keep the
water and sewer systems in operation under the most rigorous conditions; and
WHEREAS, Mr. Carroll's quiet, gentle humor and capable operation of
equipment was a welcome addition to any work crew; and
WHEREAS, Mr. Carroll, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to DONALD R. CARROLL for more than eighteen years of capable,
loyal and dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
- NAYS: None
IN RE:
REQUESTS FOR WORK SESSIONS
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Reauest to schedule a budaet work session with the School
Board.
This item was discussed following the work session. Chairman McNamara
will check with the School Board Chairman about scheduling a meeting on April 3, 2000.
IN RE:
CITIZENS' COMMENTS AND COMMUNICATIONS
David Weaver, a member of the Safety and Security Committee for Roanoke
County Schools, spoke in support of increasing School Resource Officers from the current
four to a total of nine, which would include all middle schools and high schools.
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March 14, 2000
IN RE.
RCPOI{ I I;;
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Supervisor Minnix moved to receive and file the following reports. The motion
carried by a unanimous voice vote.
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General Fund Unappropriated Balance
Capital Fund Unappropriated Balance
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Board Continaency Fund
Future School Capital Reserve
§.
Statement ofthe Treasurer's Accountability per investments and
Portfolio Policy as of February 29, 2000.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minnix reported that he was approached by two senior citizens
who had received calls from people who were soliciting funds for a Fire Department. He
met with the fire and rescue chiefs of the Cave Spring Fire Department and was informed
that they do not solicit funds by telephone, only by mail.
Supervisor Church: (1) He announced that the playground had been moved
at Green Hill Park in order to improve the soccer fields, and the playground will be back in
its original place soon. (2) He thanked Community Development Director Arnold Covey
and Assistant Director George Simpson for working on the North Lakes cul-de-sac. (3) He
announced that the Daugherty Road turning lane has been widened.
Supe.rvisor Nickens: (1) He advised that Brad Argabright won the State AA
wrestling championship in the 1 03 lb. division and asked Ms. Allen to invite him to a Board
meeting for recognition. (2) He announced that Mr. Hodge had fixed the squeaky door in
the Board Meeting Room.
Supervisor McNamara: He recognized the students from the Cave Spring
High School Government class who were attending the Board meeting.
March 14,2000
141
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INRE:
CLOSED MEETING
At 3:59 p.m., Supervisor McNamara moved go into Closed Meeting pursuant
to the Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or
industry where no previous announcement has been made, and Section 2.1-344 A (1)
discussion of a personnel matter. The motion carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
INRE:
RECESS AT 4:00 P.M.
Chairman McNamara declared a five minute recess at 4:00 p.m.
INRE:
WORK SESSIONS
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Results of water and sewer rate studies and possible chanaes in
rates for customers, (Gary Robertson. Utility Director)
The work session was held from 4:07 p.m. until 5:1 0 p.m. and was presented
by Mr. Robertson, Finance Director Diane Hyatt and staff from Draper Aden Associates.
Draper Aden presented the results of their water and sewer rate evaluation. Staff offered
a power point presentation, reviewed options for reducing the water rates, and described
the costs for capital projects. Mr. Robertson advised that they currently budget $350,000
per year for capital expenses which has not been increased since 1991, and they
recommend an increase of $150,000 to $500,000 annually. The net savings of $772,941
from purchased water less the $150,000 increase in future capital costs leaves a balance
of $622,941, and staff recommends a 6.6% decrease in revenues. All customers will
receive a rate reduction; however, the amount could vary significantly. A single person
using little water could see a reduction of 12% while a very large water user may see a
reduction of .5% to 1%.
Supervisors McNamara and Nickens asked why staff recommended using
142
March 14, 2000
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-.
the citizens. Mr, Hodge responded that the staff would like to extend the utilities to
increase revenues and return the balance to the users. Mr. Robertson emphasized that
the Utility needs in the Capital Improvement Plan for 2000 to 2006 are $4,494,560.
Following discussion, there was no decision on the percentage of the water
rate decrease, but it was the consensus of the Board to have a first reading of the
ordinance on May 2, 2000 and second reading on May 23, 2000, with implementation on
July 1, 2000. Supervisor Church asked to have information in advance of work sessions
in the future.
~
Report on 1999 Economic Development efforts and discussion
of work plan for 2000. (David Porter, Economic Development
Director)
The work session was held from 5:10 P.M. until 5:50 p.m. and was presented
by Mr. Porter. Mr. Porter reviewed the 1999 Activity Report. Mr. Hodge advised that the
Glen Mary project is close to ready for occupancy.
Mr. Porter also reviewed the Business Plan for the upcoming year. He
reported that their goals are to spend 25% of their time in marketing and business
recruitment; 20% in product development; 30% in business retention and expansion; 5%
in workforce development; 10% in community involvement; 5% in tourism and special
events; and 5% in organizational management. He described some of the departmental
objectives including: (1) to attract to the region 5000 new jobs of which at least 50% are
primary or family wage jobs by June 2005; (2) to restructure incentives in ways that favor
the development of industries in target sectors and the creation of primary and/or family
wage jobs by September 2000.
Mr. Hodge recommended a budget of $1 million to meet the goals that were
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143
- presented. Supervisor McNamara explain eo Ihal he felt Ihal marketing efforl::; ::;lluuh.J ld""
a higher percentage and a lower percentage fortourism, but Supervisor Nickens disagreed
and recommended a higher percentage on tourism.
There was general Board support for the proposed 2000-2001 business plan
as presented
~
Discussion of Fire and Rescue response and reaction times.
(Rick Burch, Fire and Rescue Chief)
The work session was held from 7: 10 p.m. until 7:30 p.m. and was presented
by Chief Burch. He reported that in 1999, there were a total of 13,763 responses. 76%
were EMS and the remaining 24% were fire. The data he presented was broken down by
individual company or squad. He pointed out that the Vinton, Cave Spring, Fort Lewis and
Hollins Fire and Rescue represent approximately 66% of the total calls for the County. The
busiest station had 3,013 total responses and the slowest station had only 164.
Chief Burch explained that the term "responses" is the number of times each
fire and/or rescue station actually goes on call, and "no responses" occur when no unitfrom
the dispatched company or squad actually goes on the call which can happen because of
multiple calls, cancelled calls, staffing unavailable, or station dispatched to stand by but
there is no actual vehicle response. He reported that 17% or 2,290 of the total dispatches
were "no responses." He presented a report with various statistics for every fire and rescue
department in the County. He advised that the staff was creating a Quality Assurance
Team to analyze responses, no responses and reaction times on a quarterly basis. At the
end of each year, the team will make a recommendation to the Chief that will be forwarded
to the Board of Supervisors.
The Board members expressed concern about the term "no responses"
because it could be misinterpreted, and recommended that staff modify the definition of "no
~.
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March 14, 2000
!""'flU"""'" because it is n'l13ICBSIA§.
!.
Consideration of a method to fund improvements to Fire and
Rescue response times. Fire and Rescue buildinas and
purchases of eauipment bv the use of fees for Emeraencv
Medical Services. (Rick Burch, Fire and Rescue Chief)
The work session was held from 7:30 p.m. until 8:00 p.m. and was presented
by Chief Burch.
Chief Burch explained that providing Emergency Medical Services (EMS)
creates significant costs for Roanoke County. Vehicles and equipment become more
expensive every year and the technological advances in the health care field have allowed
for specialized medical equipment to be used. Evasive cardiac monitoring devices,
advanced surgical airways and over twenty-five medications are carried on ambulances in
Roanoke County. The cost of training and the education requirements for a person to
become an advanced life support (ALS) provider have also increased, placing further
demands on the County's volunteers.
Chief Burch advised that in spite of increased costs, the services that are
provided by the County's EMS career and volunteer providers both are critically important
to our citizens. Charging a fee for ambulance transports can be one effective method to
fund the EMS services that the public expects. A reimbursement program can provide a
mechanism to set fees which can sustain this level of service. Approximately 4,000
patients a year are transported to hospitals, and currently there are no fees imposed on the
patient for this service. Since 1992 there has been a 58% increase in EMS calls in the
County. There is a high concentration of tax-exempt nursing home facilities that do not
subsidize the County's EMS program with tax revenue but generate approximately 15% of
all EMS calls. A majority of all patients transported by Roanoke County personnel have
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March 14, 2000
145
- some type of health insurance and the patient can be charged tor these transportation Tees
to help fund the County's EMS requirements. The proposed program would establish user
fees for ambulance transportation service. A fee for basic life support (BLS) of $165.00
and a fee for advanced life support (ALS) service of $31 0.00 would be implemented along
with a base fee for transport mileage. The proposed fee structure was determined by
comparing other EMS agencies in Southwest Virginia that charge for comparable
ambulance services. This would generate an estimated revenue of $641,515, which would
be used to address equipment, staffing concerns and loss of revenue to volunteer rescue
squads that can document declines in donations which effects operational readiness of the
organization.
Chief Burch explained that there's much that can be done to encourage
community support for a new fee structure. He recommended using some or all of these
methods to generate widespread support: (1) Involve the community in the process in a
meaningful way; (2) Publicize Roanoke County's process and plans well, and take
advantage of every opportunity to speak with the public about the program; (3) Inform the
public why these fees are important; (4) Introduce fees with a substantial improvement in
services.
Supervisors Johnson, McNamara, and Church advised that they would not
support charging fees unless or until the volunteers supported instituting the fee,
Supervisor Nickens advised he would support the fee because of the need to find a new
source of revenue for fire and rescue. He also requested a report on the areas of the
County that are not properly staffed.
Mr. Hodge advised that staff would meet with the volunteers and work out a plan
over the next year to bring back to the Board of Supervisors.
~
Discussion on cluster housina amendments to the Zonina
/
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March 14, 2000
Orcll"8"ee. (.err\' Malllll""'" (.....,Iv ~I~....--,.
The work session was held from 8:05 p.m. until 8:30 p.m. and was presented by
Mr. Harrington. He reported that at the February 29 work session, the Board requested
that staff address two issues associated with the proposed ordinance. First, some
members suggested that the cluster subdivision not be allowed in the middle of
conventional single family subdivisions. To address this concern, staff has proposed a
minor amendment to prohibit cluster developments within "Planned Residential
Subdivisions". The Board also requested information on the location and number of all
three acre or larger parcels that would be available for cluster developments. An analysis
showed that there are 408 parcels with a total of 6,028 acres, most of which are outside of
established subdivisions. There was Board support for including in the cluster ordinance:
that no cluster development could be proposed on any three acre or greater lot that was
legally platted as part of a formal subdivision. Supervisor Nickens asked that some
buffering provisions also be included in the ordinance.
§.
Review of County Administration Goals established
(Continued from February 8. 2000)
1999
The work session was held from 8:30 p.m. until 9:00 p.m. and was presented by
Mr. Hodge. Mr. Hodge updated the Board on progress made on the goals that were
established in 1999. The goals, objectives and results are listed below:
CORE GOAL: TO PROVIDE THE BOARD WITH ACCURATE, TIMELY INFORMATION
ON WHICH TO BASE ITS DECISIONS,
Objectives:
To formulate effective bimonthly Board meeting agendas that provide a structure
to address pertinent issues and to serve best the interests of county residents and
business.
To keep the Board constantly appraised of community events and County
projects and services.
To provide the Board with strategic information that enhances decision-making.
March 14,2000
147
AClCleCl penOClIC status repons on County projects to agenda.
Agendas and Action Agendas are now on the Board of Supervisors Web
Site,
Investigating a computerized Citizen Inquiry systems currently in several
Virginia localities.
Computerized index of Board actions and minutes available for research
CORE GOAL: TO FACILITATE ECONOMIC DEVELOPMENT THAT INCREASES THE
NUMBER AND QUALITY OF JOBS AVAILABLE TO RESIDENTS OF ROANOKE
COUNTY AND THE ROANOKE VALLEY.
Obiectives:
To prepare the Center for Research and Technology for marketing which
includes water, sewer, access road, and entrance-way to secure initial occupant(s).
To identify and recruit occupants for other economic development projects
including existing businesses, Valley Gateway Business Park, McDonald Farm, and Valley
TechPark.
To update long-term economic development strategies identifying development
sites, means for acquisition, and potential effects on the local economy.
To promote tourism as an economic development opportunity Including the start
of construction of a new Parkway Interpretive Center.
Center for Research & Technoloav
The water line construction is 30% complete on Glenmary Drive.
Borings are being completed for the sewer line on Glenvar Heights
Boulevard.
Bids for the Entrance Road at the end of Glenmary Drive were opened on
Wednesday, February 2, 2000,
Marketing brochure is being printed
Vallev Gatewav Business Park
Shell Building is currently under contract to Dragon Chemical.
McDonald Farm
Has been rezoned to Planned Technology Development District.
Vallev Techpark
With the location announcements of Lincra, USA and Salem Vent, Valley
TechPark is officially at capacity,
Tourism Development
Blue Ridae Parkwav Interpretative Center
Conducted an interior study and applied for TEA 21 grant.
Bids for construction have been received and are being reviewed.
Target. Identify and Recruit Companies for other proiects
Existing Industry Visitation Program: Economic Development's program
of visiting major industries and large service firms continues to connect
staff with companies to identify expansion opportunities and strengthen
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March 14, 2000
..erIUR!J relatleR~l\IlIti.
CORE GOAL: TO PROMOTE A HIGH-QUALITY, EFFICIENT SCHOOL SYSTEM
THROUGH COOPERATION AND INTERACTION WITH THE ROANOKE COUNTY
SCHOOL BOARD AND ADMINISTRATION
Obiectives:
To work in partnership with the School Board and administration to make the best
use of available funds in providing cost effective educational opportunities for the children
of Roanoke County.
To implement fully, in conjunction with the School Board, the Blue Ribbon
Committee's Phase I School Construction Program including identification and provision
of essential funds necessary for operations and capital expenses related to the new
construction.
Will update debt schedules and present financial plan to the School Board and
Board of Supervisors within 30 days.
CORE GOAL: TO DEVELOP INNOVATIVE FISCAL AND PERSONNEL MANAGEMENT
STRATEGIES TO ENSURE THAT ROANOKE COUNTY HAS A HIGH LEVEL OF
PUBLIC SAFETY.
Objectives:
To maintain the number of volunteer hours for fire and rescue services.
To pursue alternative revenue sources to enhance fire and rescue services.
Reviewed our recruitment and retention program,
Increased Recruitment and Retention budget by 45%.
Co-sponsoring a 1-day seminar on recruitment and retention with the State
Fire Chiefs Association of Virginia to be held in Roanoke during the month of
March.
Develop a strategic plan and implement in July.
Work Session planned with Board of Supervisors on March 14th on potential
revenues sources,
CORE GOAL: TO RECRUIT AND RETAIN INNOVATIVE AND EFFECTIVE
PERSONNEL FOR ROANOKE COUNTY WHILE MAINTAINING THE EXISTING
NUMBER OF FULL TIME EQUIVALENT EMPLOYEES
Objectives:
To develop and implement an employee performance appraisal system that
establishes accountabilities for each employee related to the organizational and
departmental missions and goals.
Conduct market research as necessary to ensure competitive salary and
benefit levels enabling the County to recruit and retain effective employees.
To educate employees about their full compensation package.
Pilot program on the proposed appraisal system was conducted with a select
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March 14, 2000
149
group or superylsors. System wa5 Implemented in I'dll ur 1998.
Developing a letter to send to the employees that lists the dollar amount of all
the benefits that are provided for them.
The Roanoke Health Insurance Consortium is in the process of bidding joint
health insurance for the Roanoke Valley.
Benefit information and the Classification Plan is now on the Intranet
Human Resources has reviewed market survey data for year 2000 to
determine competitiveness of Roanoke County classification plan and
benefits.
CORE GOAL: TO ENGAGE IN COOPERATIVE AGREEMENT WITH REGIONAL
ENTITIES THAT IMPROVE SERVICE LEVELS OR LOWER THE COST OF SERVICE
PROVISION,
Objectives
To facílítate solutions to regional water and sewer issues that w/l/ reduce the
current rates paid by Roanoke County residents.
To negotiate proactive solutions to long-range water issues with surrounding
localities, eliminating case-by-case negotiations in times of crisis that w/l/ benefit the entire
valley.
To examine the potential benefits from regionalization of other services (e.g.,
solid waste, fire and rescue, library, etc.).
Water and Sewer Issues
The regional wastewater plant/interceptor project is coming to a close, Plant
construction is complete and the interceptor sewer line is scheduled to be
completed by the first part of April.
Roanoke City was able to obtain needed source capacity, while Roanoke
County obtained transmission capabilities and eliminated the required
purchase of water,
These changes will allow Roanoke County to have a water rate reduction
beginning in July 2000
Roanoke County is actively participating with Roanoke City, City of Salem,
Town of Vinton, Botetourt County (possibly Bedford County) and the Roanoke
Valley-Alleghany Regional Commission to deyelop a Roanoke Valley Regional
Long-Range Water Supply.
Solid Waste
Reviewed project plan, current services, factors affecting current service
delivery, and factors affecting the success of a regional collection system.
Evaluated each localities current solid waste collection practices using focus
groups and site visits,
R. W, Beck presented findings/obseryations from focus groups and site visits
at January meeting.
R. W. Beck will present cost model, analysis of each localities three scenarios
and develop overview of regional seryice system characteristics and issues
in February.
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March 14, 2000
CORE BaAL. TO COORUINA I ~ MJ\iill EFl rlJ'l'II'IIlílG, (:. .MMPAf".IAL Zt}UlfHš,. .rlU
SERVICE DELIVERY CONSIDERATIONS REGARDING FUTURE TRANSPORTATION
INITIATIVES.
i==
Obiectives
To master plan all existing and proposed interstate interchanges to maximize
economic development potential in the county.
To determine the impact on service delivery and quality of life issues from the
proposed widening of Interstate-81 and proposed construction of Interstate-73.
Dixie Caverns/l-81 interchange study (Exit 132): Analyzed existing land use
conditions, convened citizen focus group to recommend alternative future
land use designations.
Drafting guidelines to allow additional vacant land to be designated industrial
Hanging Rock/l-81 interchange study (Exit 141): Analyzed existing land use
conditions, convened citizen focus group to recommend guidelines,
Hollins/Plantation Road/l.81 interchange (Exit 146): Initial community meeting
held on January 24, Schedule is to be completed by end of June 2000.
Supervisors McNamara and Church again requested that all information be
sent to the Board members in advance of the meetings so that they can review it.
INRE:
OTHER BUSINESS
1.
Health Insurance (Diane Hyatt. Finance Director)
Ms. Hyatt presented information on the projected sources of revenue
($7,143,151) and proposed uses of the new revenues which included increases in health
insurance, reserves for new school operations, salary increases and increases in VRS
rates. She also presented projected costs for employee health insurance comparing the
current plan and the proposed Trigon Plan.
2.
Reauest for work session
Supervisor Johnson suggested that the Board of Supervisors schedule a
budget work session with the School Board. Chairman McNamara advised that he will
contact the School Board Chairman to schedule a work session for April 3, 2000.
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March 14, 2000
151
=
INRE:
R-031400-7
CERTIFICATION RESOLU nUN
At 7:00 p.m,.Supervisor announced that the Closed Meeting was held from
6:00 p.m. until 7:00 p.m. and moved to adopt the Certification Resolution. The motion
carried by the following recorded vote:
AYES:
NAYS:
Supervisors Johnson, Minnix, Church, Nickens, McNamara
None
RESOLUTION 031400-7 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the Certification Resolution; and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
IN RE:
ADJOURNMENT
At 9:22 p.m. Chairman McNamara adjourned the meeting.
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March 14, 2000
:5~L" ..U':'O Ð..
.!.II
II)
1==
~N.C>~~I-.I
Mary H. AI en, CMC/AAE
Clerk to the Board